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2010-02-10 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~„ Meeting Date: February 10, 2010 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Attachments: ^ Yes Title: Assistant County Administrator ^ No # oaooos County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Bow Hunting Restrictions 6. Census 2010 7. Community Risk Analysis/Emergency Service Coverage 8. Countywide Comprehensive Plan/Public Facilities Plan 9. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 10. Hydrilla Issue 11. Irrigation Policies/Demand Management for Water Use 12. 2010 Legislative Program 13. Low Impact Development Standards 14. Magnolia Green CDA 15. Mass Grading Ordinance 16. Meadowville Interchange 17. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 18. North American Project (at Rt. 288 and Rt. 10) 19. Postal Zip Codes 20. Private Sewer Treatment Facility 21. Sign Ordinance 22. Sports Tourism Plan 23. Streetlight Policy 24. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 25. Utilities Policies and Managed Growth 26. Watkins Centre 27. Woolridge Road Reservoir Crossing Project 28. Wind Energy Systems Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 0~0~~~ Page 1 of 4 Updated - 2/4/10 County Administrator's Top 40's List III. 6. Financial/Budget Issues 7. Fort Lee Expansion 8. In-Focus Implementation -Phase II (Payroll/HR) 9. Joint Meetings of Board of Supervisors/School Board 10. RMA Work Group 11. RRPDC -Large Jurisdiction Committee 12. RRPDC -Transportation Strategies Work Group (work on hold) 13. UASI (Regional) 14. Upper Swift Creek Water Quality Ordinances Completed Proiects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. CBLAB Discussions 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management 8. Efficiency Study -Quality/Chesterfield University Consolidation 9. Electronic Signs 10. Board's Emergency Notification Process 11. Employee Health Benefits -Contract Renewal 12. Financial/Budget Issues - Adoption of 2010 Budget - Adoption of County CIP - Adoption of School CIP - Bond Issue/Refinancing - AAA Ratings Retained 13. 457 Deferred Comp Plan (Approved) 14. Hosting of Hopewell Website 15. Impact Fees for Roads 16. In Focus Implementation -Phase I 17. Insurance Service Upgrade (ISO) for Fire Department 18. Leadership Exchange Visits with City of Richmond 19. Legislative Program - 2009 20. Meadowdale Library 21. Minor League Baseball (new team) 22. Multi-Cultural Commission (Quarterly Reports due to Board) 23. Planning Fee Structure (General Increases) 24. Planning Fee Structure (Reductions for In-Home Businesses) 25. Planning Fees (Holiday for Commercial Projects) 26. Potential Legislation -Impact Fees/Cash Proffers 27. Property Maintenance -Proactive Zoning Code Enforcement (countywide) 28. Property Maintenance -Rental Inspection Program 29. Public Safety Pay Plans Implemented (Phase I) 30. Redistricting Calendar/Process Report - 2011 ~'~~0~3 31. Regional Workforce Investment Initiative Page 2 of 4 Updated - 2/4/10 County Administrator's Top 40's List 32. Southwest Corridor Water Line 33. Sports Tourism Program with Metropolitan Richmond Sports Backers 34. Ukrops Kicker Complex -soccer fields (opened 8/09) 35. Upper Swift Creek Plan (Adopted) 36. VDOT Subdivision Street Acceptance Requirements 37. Walk Through Building Permit Process 38. Website Redesign 39. Wireless Internet Access in County Facilities 000004 Page 3 of 4 Updated - 2/4/10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~r, Meeting Date: February 10, 2010 Item Number: 6.A. Subject: Work Session on Projected Revenues for the FY2011 Budget County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a work session to review projected revenues for the Proposed FY2011 Budget. Summary of Information: A work session to review revenues for the Proposed FY2011 Budget has been scheduled for this date. Staff will present information on the economy and the impact on revenues. The County Administrator's overall proposed budget will be presented on March 8t'' Work sessions on the proposed budget will take place over the next two months. A copy of the presentation is attached. Preparers Allan M. Carmody Title: Director, Budget and Mana eq ment Attachments: ^ Yes ^ No # 000045 0 0 N w 0 7 L .Q d ~VO~'l~ ~i O H O ._ ~+ .~ O V V .~ O O V W ~~ •.+ H V i O .v O O V W N d V C i O d d .. 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N N ~ ~ ~ Q O ~ .~ ~ ~ s ~ . ~ ~ ~ = Q ~ V ~ ~ L ~ ~ ~ U O ~. x h .~ .U N~ s ~ V ~'' i ~ m ,s `. ;' 0 ~. ~ ~ ~ ca a~ L ~ Q^ ~ am 0~004~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 10, 2010 Item Number: 8.A.1. Subiect• Nomination and Appointment to the Personnel Appeals Board County Administrator's Comments: County Administrator: Reappointment of Ms. Debra M. Girvin for a second term to the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to hear employee grievances relating to disciplinary actions or discriminatory application of County personnel regulations. The Personnel Appeals Board has the ability to modify or reverse disciplinary decisions. The appointments are for a three-year term and are not related to residing in a particular magisterial district. Debra M. Girvin's first term ended December 31, 2009, and Ms. Girvin has expressed an interest in a second term, which will expire December 31, 2012. Eight other citizens have expressed interest in an appointment to the Personnel Appeals Board within the Board's citizen application process. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparers Mary Martin Selby Title: Director of HR Services Attachments: ~ Yes ^ No # ~~0041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 8,x,1., Subiect• Set Public Hearing to Consider Proposed Amendments to County Code to Permit Wind Energy Systems (WES)to Be Located in Agricultural (A), Residential (R), Office (O), Commercial (C) and Industrial (I) Districts with Certain Restrictions County Administrator's Comments: County Administrator: Set a public hearing for March 10, 2010 to consider the proposed amendments to County Code §§19-65; 19-124; 19-131; 19-181 and 19-301. Summary of Information: The Board held a public hearing on October 28, 2009 and remanded the proposed ordinance to the Planning Commission to address concerns raised by the Board. The Planning Commission held a public hearing on January 19,2010 and recommended approval of the Ordinance. The proposed amendments to the zoning code permit the installation of wind energy systems (WES) in Agricultural (A), Residential (R), Office (O), Commercial (C) and Industrial (I) districts with certain restrictions. This ordinance establishes development standards including minimum lot size, height, setbacks and rated capacity for tower and roof mounted WES. The Ordinance as approved by the Planning Commission is attached. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning 2723:75869.1(75569.1) ^ No 000042 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-124, 19-131, 19-181, AND 19-301 OF THE ZONING ORDINANCE RELATING TO REQUIREMENTS FOR WIND ENERGY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-124 19-131, 19-181 and 19-301 of the Code of the County off' Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 ~h,~ Wind Energ~ystems (WESTprovided that: WES shall be located on a lot that is a minimum of 5 acres; ~2,~ WES shall be located in the rear yard; WES shall have a rated capacity of no greater than 10 kilowatt hours (kWh ~, WES shall be limited to one per lot; the tower height (including the blade assembly measured from the highest swee point) shall not exceed ten (10) feet for each one complete acre of land in the parcel where the WES is to be located, to a maximum of sevent -f~ ive (75 feet, including the tower and blade assembly, at the highest point of the blade sweep; ~6,~ no portion of the blade sweep shall extend within twenty (20) feet of the round; setbacks from any property line shall be a minimum of two (2) times the tower height including the blades measured from the ground to the hi hest point of the blade sweep area; O~U043 1925:82770.1 WES noise level shall not exceed 60 decibels as measured from the closest property line. The level may be exceeded during short-term events such as utility outages and/or severe wind storms: guy wired or lattice towers shall be prohibited; 1~0,) WES shall not be artificially lighted unless required by the FAA or appropriate authori the base of the WES tower shall incorporate measures to prevent non-authorized personnel from ascending the tower for a distance of 12 feet from rg ade• at such time as the WES ceases to be used for its intended purpose for a period exceedin twelve 12) consecutive months, such WES shall be dismantled, and it and all associated equipment removed from the property; and 1~3,) The applicant shall comply with all applicable federal, state, and local laws ordinances and regulations. 14 WES may be roof mounted provided that: a. the WES will be mounted to a principal dwelling or accessory structure on the property it is intended to serve, b. the lowest point of the arc of the blade shall be ten feet above the hei hg t of the structure being mounted to; and c. the WES height does not exceed height restrictions set forth in section 19- 556 for principal and accessory structures. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124 Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (g) Wind Energy System (WES) as specified for R-88 District. 000 1925:82770.1 2 0 J00~4 DIVISION 16. 0-1 NEIGHBORHOOD OFFICE DISTRICT 000 Sec. 19-131. Uses permitted with certain restrictions The following uses shall be permitted in the O-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (1) Wind Energy Systems (WES), provided that: a site plan shall be reauired in accordance with sections 19-263 to 19-272 as applicable; WES shall be located on a lot that is a minimum of 5 acres; ~3,~ the height of the tower and blades at the highest point shall not exceed ten (10) feet for each one complete acre of land in the lot where the WES is to be located to a maximum of sevent~75) feet, including the tower and blade assembly at the highest point of the blade sweep ~, guy wired or lattice towers shall be prohibited; setbacks from any property line shall be a minimum of two (2 times the tower height including the blades measured from the ground to the hi est point of the blade sweep area; ~6,~ WES shall not be lighted unless required by the Federal Aviation Administration or app~riate authority; ~7,~ WES shall be limited to one per lot, and shall be sited on the lot it is intended to serve; ~8,~ Standards for locating WES shall comply with the adopted tower siting policy, as applicable; ~9,~ the base of the WES tower shall incorporate measures to prevent non- authorized personnel from ascending the tower for a distance of 12 feet from grade; 10 WES shall be limited to a maximum power generation of 100 kilowatt hours (kWh 1~1,~ The applicant shall comply with all applicable federal state and local laws ordinances and regulations; and Q~O~~~ 1925:82770.1 3 at such time as the WES ceases to be used for its intended purposes for a period exceeding twelve (12) consecutive months, such WES shall be dismantled and it and all associated equipment removed from the property 000 DIVISION 23. I-1 LIGHT INDUSTRIAL DISTRICT 000 Sec 19-181. Uses permitted with certain restrictions. The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 ~k,~ Wind energy systems (WES as permitted in section 19-131. 000 ARTICLE VI. DEFINITIONS Sec. 19-301 Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Wind EnerQV System (WES): A wind energy system, consisting of a wind turbine a tower, and associated control or conversion electronics, which is used primarily to reduce on-site consumption of utility power. Excess power generated by the WES and not presently needed for on site consumption may be used by the utility (i.e. net metering). 000 (2) That this ordinance shall become effective immediately upon adoption. O~D00'46 1925:82770.1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 8._¢.2. Subject: Street Name Change County Administrator's Comments: County Administrator: Approve the renaming of Sabra Court to Sabra Way. Port Walthall Court was changed to Sabra Court at the Board of Supervisors meeting on January 13, 2010. The right of way was dedicated on May 30, 2007 in Book 7814, page 126- 130. The Tax IDs for the affected parcels are 810635379400000, 809636639800000. Summary of Information: A request was made by Chesterfield County, Department of Economic Development to rename Port Walthall Court to Sabra Court. This change was approved at the January 13, 2010 Board of Supervisors meeting. Since that meeting, Sabra Dipping Company now prefers the new name to be Sabra Way. There is one company that has an address off Sabra Court and they have informed the Department of Economic Development that they support the request for renaming to Sabra Way. Sabra Way has been approved by Richmond Regional Planning District Commission, Crater Planning District Commission and the GIS Section of IST . Staff Recommendations: Recommend that the Board of Supervisors approve renaming Sabra Court to Sabra Way. District: Bermuda Preparers Richard M. McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ^ No # 0~00~:`7 Map of CL~terf eld UDUDty M 17L50 ~~~ ~~~ s 1701 s 1011 V1-ay >9.1. /~. P • s s s wrt arrwy~yw~ rw^ ~~r~.~a~. 8lyi~yMO~~lyds~~ OrWA~~~~r AM ~~Y~l~r Yi~~Y ~ ~~"~~ +rt~~r~r1~+7-~-ti rY ~-IWYOr~Y rY~/~~Y4 Yr~Y~br r1Y~4~ ~w~~.~+~~~~~w~rw y~~~ri/ irl/rYrti~YWf~~OrY~~NIOr. ~+ir^~~tiarM~+~L~i+i~ ~W1/b ir~Y Y ^r/ r it ~~, IYR V oo~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 8, Q.3.a. Subiect• Resolution Recognizing Battalion Chief Kevin L. Spaulding, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Battalion Chief Kevin L. Spaulding retired from the Department of Fire and Emergency Medical Services on January 1, 2010, after providing over 33 years of dedicated service to Chesterfield County. Preparers Edward L. Senter. Jr. Title: Fire Chief Attachments: ^ Yes ~ No # 00004 RECOGNIZING BATTALION CHIEF KEVIN L. SPAULDING UPON HIS RETIREMENT WHEREAS, Battalion Chief Kevin L. Spaulding retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2010; and WHEREAS, Chief Spaulding began Recruit School #6 on July 1, 1976 and has faithfully served the county for over 33 years in various assignments including as a firefighter at the Bon Air Fire and EMS Station; and WHEREAS, Chief Spaulding was promoted to the rank of sergeant on December 1, 1977 and served at the Bon Air and Ettrick Fire and EMS Stations; and WHEREAS, Chief Spaulding was assigned to the Fire Prevention Bureau on July 2, 1979, and served as a Fire Inspector/Investigator, becoming certified by the Circuit Court of Chesterfield County as an expert witness in Fire Inspections and Investigations; and WHEREAS, Chief Spaulding was promoted to the rank of Lieutenant on September 16, 1987 and served at the Ettrick and Manchester Fire and EMS Stations; and WHEREAS, Chief Spaulding was promoted to the rank of Captain on January 2, 1992 and served at the Manchester and Clover Hill Fire and EMS Stations; and WHEREAS, Chief Spaulding was promoted to the rank of Senior Captain on March 1, 1996 and served as the Administrative Officer for "A" Shift; and WHEREAS, Chief Spaulding was promoted to the rank of Battalion Chief on May 30, 1998 and served in that role for all four battalions and on two of the three shifts during his tenure, using the knowledge and experience gained in these multiple assignments to teach and mentor countless firefighters and company officers; and WHEREAS, Chief Spaulding served as the Task Force Leader on VA Task Force 1 for the deployment to Florida during the wildland fires of 1998; and WHEREAS, Chief Spaulding assisted in the rescue of a 13-year-old boy trapped in his bed when a large tree fell on the house in September of 2006; and WHEREAS, Chief Spaulding was a member of the Minimum Staffing Workgroup, the Volunteer Integration Committee, and the Tropical Storm Gaston Workgroup, where he made tremendous contributions to the department's ability to manage large-scale incidents; and WHEREAS, Chief Spaulding is almost universally mentioned as one of the best officers to work for due to his knowledge of the profession, for his concern for his employees, and for always demonstrating the organization's goal to give the citizens more than they expect; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Kevin L. Spaulding, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~®0~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 10, 2010 Item Number: 8.~j,3.b. Subject: Resolution Reaffirming Chesterfield County~s Support of the John Tyler Alcohol Safety Action Program and Policy Board County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution reaffirming Chesterfield County's support of the John Tyler ASAP program and policy board. Summary of Information: The Commonwealth of Virginia, in the interest of highway safety, has enacted laws to create programs for probation, education, and rehabilitation of persons convicted of driving motor vehicles under the influence of alcoholic beverages and other self-administered drugs. These programs are known as Alcohol Safety Action Programs or ASAP programs. ASAP programs are generally conducted on a regional basis. The County originally joined the "Capital Area" ASAP program by resolution adopted in 1979. The program is now known as the "John Tyler ASAP" program and includes the cities of Colonial Heights, Emporia, Hopewell, Petersburg and the counties of Chesterfield, Dinwiddie, Greensville, Henrico, Powhatan, Prince George, Surry and Sussex. The program is governed by a Policy Board consisting of one member appointed by each governing body. The Board hires Preparers Colonel Thierrv G. Duguis Title: Chief of Police Attachments: ^ Yes ~ No 00051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA an executive director who is responsible for day-to-day operations and serves at the pleasure of the Board. The existing 1979 resolution does not reflect the current membership, organization or duties of the John Tyler ASAP and needs to be amended. The proposed amended resolution is attached. Staff recommends that the attached resolution be adopted by the Board. (~~®~~iZ RESOLUTION REAFFIRMING CHESTERFIELD COUNTY'S ENDORSEMENT OF AN INDEPENDENT POLICY BOARD FOR THE JOHN TYLER ALCOHOL SAFETY ACTION PROGRAM WHEREAS, the Commonwealth of Virginia, in the interest of highway safety, has enacted laws to create programs for probation, education, and rehabilitation of persons convicted of driving motor vehicles under the influence of alcoholic beverages and other self-administered drugs, and these programs are known as Alcohol Safety Action Programs or ASAPs; and WHEREAS, since 1979, the local program "John Tyler Alcohol Safety Action Program" has been serving the Cities of Colonial Heights, Emporia, Hopewell, Petersburg and the Counties of Chesterfield, Dinwiddie, Greensville, Henrico, Powhatan, Prince George, Surry and Sussex, providing probation, education, and rehabilitation of person charged in violation of Virginia Code Section 18.2-266, and providing other services approved by the Commission on VASAP; and WHEREAS, Sections 18.2-271 and 18.2-271.2 of the Code of Virginia require to establish a Commission on VASAP; said Commission to establish procedures for the operation of local ASAP programs; and April 3, 1987, said Commission issued directives that all local ASAP programs would establish and implement an independent Policy Board, representative of localities served, to operate the program; and WHEREAS, by resolution previously adopted by this Board of Supervisors on August 8, 1979, Chesterfield County became part of the John Tyler Alcohol Safety Action Program pursuant to Section 15.2-1300 of the Virginia Code. NOW, THEREFORE, BE IT RESOLVED that Chesterfield County hereby reaffirms its position as a participating locality in the John Tyler Alcohol Safety Action Program, herein called the Program, endorses the continuation of an independent Policy Board, and agrees to the following: 1. The Policy Board consists of at least seven (7) but not more than fifteen (15) members. 2. Each city and county governing body shall appoint one (1) member to serve as a representative to the John Tyler ASAP Policy Board for a term of three (3) years; and additional Policy Board members shall be elected according to the Policy Board's by-laws. Membership not appointed by the governing bodies of represented jurisdictions, at the discretion of the Board, shall be selected or elected from but not limited to the judiciary, the bar, law enforcement, education, treatment professionals and other interested groups such as local transportation safety commissions. Vacancies occurring on the Board shall be filled by majority vote of the remaining Board Members from nomination of other Board Members and participating governing bodies of the jurisdiction. (D~®OS3 3. A Chair, Vice Chair and Secretary shall be elected in accordance with the by-laws. The Program's Executive Director shall serve an ex-officio member without voting power. 4. The Policy Board shall hire and supervise the Program's Executive Director. The Executive Director shall be responsible to implement operational policies for the Program, hire and supervise staff for the Program and control all revenues and expenditures. The Executive Director shall serve at the pleasure of the Policy Board. 5. The program shall be operated by the Board in compliance with the VASAP Commission Policies and Procedures and in conjunction with requirement of the local administrative and fiscal agency; 6. Each fiscal year, the Executive Director shall prepare a budget and submit it for approval to the John Tyler ASAP Policy Board and the Commission on VASAP. The VASAP Commission shall be responsible for funding any deficit occurring in the operation of John Tyler ASAP; 7. An annual report shall be prepared under the supervision of the Policy Board indicating the activities of John Tyler ASAP; 8. This agreement shall remain in effect continuously from year to year until termination either by the John Tyler ASAP Policy Board, the local jurisdiction, or the Commission on VASAP. Participating cities or counties may withdraw at any time by official action of their governing body and appropriate notice to the John Tyler ASAP Policy Board. If a locality withdraws, its representatives shall no longer serve on the John Tyler ASAP Policy Board; and 9. The Program may acquire and own real property and personal property as approved by the Policy Board for the Program's operation. Title to such property shall be vested in the Program. Should the Program cease to operate, all property shall be disposed of pursuant to applicable provisions of the Virginia Code. The Policy Board may seek the advice of the Commission on VASAP and the Attorney General. It is the intent of this resolution that the Program's assets, upon either partial or complete dissolution of the Program, shall be divided amongst the participating localities at the time of dissolution in the same proportion as the clients served from that locality. ®~~~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin Date: February 10, 2009 Item Number: 8.~.3.c. SubLect: Resolution Recognizing Mrs. Teresa J. Woods, Department of Real Estate Assessments, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Teresa J. Woods, Chief of Administrative Services for the Department of Real Estate Assessments, will retire effective March 1, 2010 after 22 years of dedicated service to the citizens of Chesterfield County. Preparers Jonathan Davis Title: Director, Real Estate Assessments Attachments: ^ Yes ~ No # O~OQ~S RECOGNIZING MRS. TERESA J. WOODS UPON HER RETIREMENT WHEREAS, Mrs. Teresa J. Woods began her tenure of public service with Chesterfield County as a Senior Administrative Officer in the Department of Real Estate Assessments on October 29, 1987; and WHEREAS, in July 1996, Mrs. Woods was promoted to the position of Principal Administrative Officer, and to the position of Office Administrator II effective September 2001, to the position of Administrative Manager, September 2002, and to Chief of Administrative Services in November 2008; and WHEREAS, Mrs. Woods became a member of the Virginia Association of Assessing Officers in 1987, serving on the Planning Committee on Land Use, for Administrative Processes and Procedures on Exemptions and on Adjustments to Assessment Records; and WHEREAS, in 1995 and 1996, Mrs. Woods served on the process action team for the purpose of updating and implementing the Annual Appeal Review Process; and WHEREAS, in 1995, Mrs. Woods served on the Planning Committee for the Chesterfield Volunteer Program and Volunteer Appreciation Open House; and WHEREAS, in 1992, Mrs. Woods served as Business Consultant for Junior Achievement; and WHEREAS, in her role as Chief of Administrative Services, Mrs. Woods effectively and efficiently coordinated the annual property assessment programs for Chesterfield County; and WHEREAS, Mrs. Woods will be missed by her staff and peers for her expertise in the property assessment field; and WHEREAS, Mrs. Woods has been a dedicated and faithful employee of the County of Chesterfield for over 22 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Teresa J. Woods, and expresses appreciation on behalf of all residents for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Q~oO~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 8.B.3.d. Subiect: Resolution Recognizing Chief Deputy State Coordinator Janet Clements, Virginia Department of Emergency Management, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board adopt the attached resolution. Summary of Information: Chief Deputy State Coordinator Janet Clements retired from the Virginia Department of Emergency Management (VDEM), after providing 30 years of dedicated service to the Commonwealth, including 25 years with VDEM. Ms. Clements is a resident of the Clover Hill District. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # RECOGNIZING CHIEF DEPUTY STATE COORDINATOR JANET CLEMENTS UPON HER RETIREMENT WHEREAS, Chief Deputy State Coordinator Janet Clements retired from the Virginia Department of Emergency Management on February 1, 2010; and WHEREAS, Chief Deputy Clements joined the Virginia Department of Emergency Management (VDEM) in 1984 as a Public Information Officer; and WHEREAS, Chief Deputy Clements was selected as VDEM's Public Affairs Office Director in 1999; and WHEREAS, Chief Deputy Clements was instrumental in designing and developing the current nationally recognized Virginia Corps program; and WHEREAS, Chief Deputy Clements was appointed by Governor Mark Warner as VDEM's Chief Deputy State Coordinator in 2002; and WHEREAS, Chief Deputy Clements, during her tenure with the agency, responded to 28 presidential disaster declarations, including Hurricane Isabel, the terrorist attack on the Pentagon in 2001 and many other significant events; and WHEREAS, Chief Deputy Clements oversaw the Operations, Public Affairs, Training and Exercises, Local Support Services, Technological Hazards, and Preparedness divisions of the agency; and WHEREAS, Chief Deputy Clements served as Virginia's emergency management representative on the National Capitol Region's Senior Policy Group for Homeland Security and Emergency Preparedness, and was a member of the Commonwealth Preparedness Working Group; and WHEREAS, Chief Deputy Clements, during her career, provided invaluable guidance, support and encouragement to the county's emergency management program; and WHEREAS, as a result of her dedication to the citizens of the commonwealth and Chesterfield County, our citizens are better prepared for natural and man-made disasters. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Chief Deputy State Coordinator Janet Clements, expresses the appreciation of all residents for her service to the commonwealth and to the county, and extends appreciation for her dedicated service and congratulations upon her retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 10, 2010 Item Number: $,~.4. Subject: Appropriation of Juvenile Accountability Block Grant Funds from the Department of Criminal Justice Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize Human Services Administration to receive $40,393 in Juvenile Accountability Block Grant funds from the Department of Criminal Justice Services and authorize an increase in appropriations by $40,393. Summary of Information: The Juvenile Accountability Block Grant is a federal block grant program designed to promote greater accountability in the juvenile justice system. In Virginia, the Department of Criminal Justice Services serves as the State's administrator of the program, and localities can receive funding to address one or more specific program purpose areas. The Department of Criminal Justice services has allocated $40,393 in Juvenile Accountability Block Grant funds to Chesterfield County and the City of Colonial Heights. The county will provide $2,126 in local cash match for a total award of $42,519. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No # ~a®o~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) Since 2003, JABG funds have been used to support sex offender assessment and treatment services, with the stated goal of enhancing public safety through early identification, assessment and treatment services for juvenile sex offenders. Referrals to the program are made by the Juvenile and Domestic Relations Court. This appropriation will support a CY2010 work plan for 25 participants and 1,000 hours of assessment, counseling and case management services. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: This item requests authorization from the Board of Supervisors for the acceptance and appropriation of funds awarded by the Department of Criminal Justice Services from its Juvenile Accountability Block Grant in the amount of $40,393. The grant period is from January 1, 2010 through December 31, 2010, and must be renewed annually. The grant requires a $2,126 local match. The local match has been identified from existing Virginia Juvenile Community Crime Control Act (VJCCCA) funds. No additional county funds will be necessary. No additional positions will be created. Preparers Allan M. Carmody Title: Director, Budget and Management Q~OOS9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 8.F1.5. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution for referenced state road acceptance. Summary of Information: Dale: Kings Forest Section 12 Preparers Richard M McElfish Attachments: ^ Yes ~ No #oao0s~ Title: Director. Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Kings Forest Section 12 DISTRICT: DALE MEETING DATE: February 10, 2010 ROADS FOR CONSIDERATION: OLD ZION HILL RD Vicinity Map: Kings Forest Section 12 GOGg11.L R~ V OMO FtO a r= ~ O' Zen ~d Yv ~ U ~~ ~ 2 ~~tip ~ cq,~ OMO RO G~Ft G~ ~~~ ~ST~O `EOpO~O R G~ -~N~ERR~ y I ERRY s MgNVF~ CT ~ ~ O~ ~~ ~z DORIUS pR P~J = ~~ ~p Opp ~ ~tv ~~ ~O= Produced By Chesterflsld County GIS ooooss - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~» AGENDA Meeting Date: February 10, 2010 Item Number: 8.13..6. Subiect: Designation of Open-Space Land for the John J. Radcliffe Appomattox River Conservation Area and Authorize the Receipt and Appropriation of the Virginia Land Conservation Foundation Grant in the Amount of $280,000 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to designate county property as open- space land and authorize the County Administrator to execute the Declaration. The Board is further requested to authorize the receipt and appropriation of the Virginia Conservation Foundation grant in the amount of $280,000. Summary of Information: In 2008 the county acquired 80 acres of land along the Appomattox River for the John J. Radcliffe Appomattox River Conservation Area. Since that purchase the Parks and Recreation Department has applied and received approval for a Virginia Land Conservation Foundation grant in the amount of $280,000. A condition of the grant is dedicating the property in perpetuity as open-space land under the Open-Space Land Act. The Virginia Land Conservation Foundation grant funds will be used to make site improvements to include river access for hiking trails, parking and additional land acquisition. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No OU0052 1~~~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board of Supervisors designate county property as open-space land and authorize the County Administrator to execute the Declaration. The Board is further requested to authorize the receipt and appropriation of the Virginia Conservation Foundation grant in the amount of $280,000. The Board approved the acquisition of this land in April 2008. The acquisition of this land provided the county with over one mile of undisturbed riverfront property adjacent to and accessible from the existing county Appomattox River Canoe Launch facility. The County Parks and Recreation department plans to use the grant funds to make site improvements which include river access for hiking trails, parking, and additional land acquisition. There are no local match requirements for this grant. Preparers Allan M. Carmody Title: Director, Budget and Management OOOOF3 ~; -. , 0000E 4 ~~ 5 a~ •~r ~ • • <{ r~ 5 t, ~ Y ` s v A A~ Y ® ~ s o i ,,• ~ °,, ~ t ~„ c r i< ~~` Q --1 R .,,,~ •-- :.~. ~w ~, r d r.crai~if /~ .i iyn-~ ~>wmb •. f ~ ..a t . . t ~ .~..n°. oi, : R wlvyY~in F .//M M< S ' ' !~ ~~ •itii i' ~ r 4~• ~ ~ ~~ Ne r r uriw ' ~ r.rfr.w to i Q 2 ~.... ~ y.,,i ~ '^~ •s'riP s y~ $"a'`n m a ~ ~ ~ -~ s ~.. ~ s ® 4~R1~ "o+~i' ".".,~ ~ Q b R. S ~~ ~ awsn ~ . Y ~~ ~ ~ ~ ~4 q ~ ~n ~q E ~ R'^ hy~rl ~ L'. f y '% ~~~` ~~. ~,~ r ~ ~~~~ i ~a~ at~~ ~=I 1s f~~C iSiY `3~ i n, i ci ~ I Z a ~ ~ ~/ l U Q ~~ ~~1 i lj~o~~S CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 2010 Item Number: $,a.7. Subject: Authorization for AT&T to Apply for Conditional Use or Conditional Use Planned Development for a Communications Tower and Antennae to Be Installed on County Property at Bensley Park County Administrator's Comments: County Administrator: Authorize AT&T to apply for conditional use or conditional use planned development for a communications tower and antennae to be installed on county property at Bensley Park. Summary of Information: AT&T has requested authorization to apply for conditional use or conditional use planned development to install a communications tower and antennae on county property at Bensley Park. If the zoning is approved, leasing the property will require approval by the Board at a Public Hearing. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # o~oo~s VICINITY SKETCH Authorization far AT&T to apply far Conditional Use ar Conditional Use Planned Development for a Communications Tower and Antennae to be Installed an County Progerty at Bensley Park ~~ 5TH ST Sys o,~ ~'~o ~Q N D r m W 0 ~ ° ~ ° ~ ~ ~ ~ o ~ Q i70 U O N 3RD S N ND S ~ D r m W O 0 ~ o o ~ ~ $~TERBU RNE RD ~ ~ ~ ~ R~'~ ~ ~ ai `~ O +~ o ~ Q ~ ~ ~ ~Ar +~aR~ R~ 1 ~'~ RU >~ S~1N~~~~p / ~ >~ / ~ Zq A Z • -a'i ~ UR~WR~s ~'~ g~,t~F~ ~~ °~ ~~~~ ~ R ~ ~ ELK D v_ ROVE oR Bensl~r Pik ~~{ Lys 1. C ERRY HILL PARKAVE (,~, ~~~~ 2. C EEKVIEW DR CPS x 3. B NSLEY PARK BLVD ~ p ~ U: ~~ °~ "~ ~ o r C~ ., ~~F ~~F ~ N Chesterfield County Department of Utilities , W ~ - 'E S 1 6c1 -666.E Ret O~oo`~~ ~ g ~~~ ~~ ~ ~~~~~ N ~~ o~•- L ~n ,c ;....0 3 ~ o Q o.N-°N~ ~ ~ ~' ~3a~~a'i~ Q~ vii o K1 a ~ ~D r7 a` U° ° 0 ~ ~ ~ c ~~ ~ ~ ~ N ~~N ~ 1 ~ o Q~N ~ ~> - .. I~ N 'o ~~~•p W L ~ Jw~ -~ v O C++ ~ C ~~, c ~ o o ~ ~~ Z~~.~~ ~~ O °v 3 8 ~ 07 a ~.~. ~- ~ m _ N ~ +, I N U N g ~~ o N ~ U p p U _ ov B O C '~ ~ a~ O ~o OJOOF3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 2010 Item Number: 8.4.8. Subiect• Authorization for Clearwire to Apply for Conditional Use or Conditional Use Planned Development for Communications Antennae to Be Installed on the Dutch Gap Water Tank County Administrator's Comments: County Administrator: Authorize Clearwire to apply for conditional use or conditional use planned development for communications antennae to be installed on the Dutch Gap Water Tank. Summary of Information: Clearwire has requested authorization to apply for conditional use or conditional use planned development to install communications antennae on the Dutch Gap Water Tank. If the zoning is approved, leasing the property will require approval by the Board at a Public Hearing. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager oaoos~ VICINITY SKETCH Authorization for Clear ire to apply for Conditional Use or Conditional Use Planned Development for Communications Antennae to be Installed on the Dutch Gap Water ?ank R'p G'C 4~0 ~ V o ~ao~ y°c ~~ ~' ~9~ - r r (~, Sl~t~ KU Y 5gy}ftY RD 0 ~ o rn ~ r 4 a`~ cT Q~z ~~~ a ~ ~'~ ~ QRr 5 J~'~` ~P~v sr ~=~V 44 frj~~~~ 4t~ST 4 UP4 ~p ~~ P~ vp ~~ ~ ~ y >~ o o~' r~ Gok~~ v~2~ ~~~ ~~ CT 76 OSBORNE RD ~ ~ ~ ~ ~ o cT ~ Qw~" ~ 2 ~ "t N T~ ~ qrc R 3 d It ~~~~yCas PR P~F,~yO ~~~ d Ply ~5 G~ W~S~ P~~~ ~ ~ w WARFI ELp 0. .1rG~t G~,9 EST,g7~ pC 1,G~~N 6~~ GC~~ },OpP Dutch dap YYater Tank OSBp~~ R~ N Chesterfield County Department of Utilities w ;- E s 1 Irol - 633.33 to t ~~~0~® p ~H~~ to ~ ST a 11501- `, N ~' 11510 11527 m 2606 m 11537 11541 N~~S ~ N 11600 11640 2500 AR~~ A/ pg Ogpg RNE RD 0000'71 -- x~d 2343 2342 ~ 2331 ~~ ~ w 2346 ~~ 2337 11501 O 1,soa i 11513 11519 11523 11527 2355 ,\y 2: ~~ ~ 2354 ~ 2940 ~ 2347 2346 2350 2356 241 2406 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 8. ~.s. Subiect: Conveyance of an Easement to Verizon Virginia Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for underground service to the cell tower site at Lake Chesdin Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for underground service to the cell tower site at Lake Chesdin Park. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No oaoo72 VICINITY SKETCH Conveyance of an Easement to Verizon Virginia Inc. V ccxUV~avcE of AN ~4SEM EN T r ~ Q~' 9 N Chesterfield County Department of Utilities w -E S , ud - 556.sZ tet 0000'73 EXMIB? 'A' TIVOLI LLC GPINDB 7172963528 97580880 KINTON, EOMARO M OB 358 P6 317 GPIN• 734832488800880 C i R REALTY LP OB 5799 PG 436 CPIN• 738631582808000 ~O~B X63 PGC418~1 CP1N• 7]3631192000000 CARUTMERS JERRY i JOAN • OB 7935 PG 295 OPIN• 737630168500000 CONTRE~RAS~G ~AC~016 W1RIA OPIN• 773698173700800 304 CEgiT~ '~IEq ~ Lg ~ ! m / -~ 1 f ~ i ~` COUNTY STERF[ELO CPIN~• 34 301 9 ND~B 6Rj GL ~D OP1N• 733629179508008 ~' ne 4e5iN~aas28w4wo. N,wr GPIN• 733029186908000 McGOYERN.OENNIS J i KAREN M OB 3991 PG 298 OPW 733629034708800 JONNSTONE.DANIEL K i P K OB 5426 PG 805 GPIN• 733629868488880 BANKS. STEPNEN N i OENA M ~ OB 4432 PO 403 GPIN• 777628437900000 / / PARCEL, 734630188100000 14700 N.iVEY MILL RD CHESTERFIELD, VA 23838 Cf VERl20N VIRGlN/A /NC EASEMENT EXHfBlT 'A• GRANTOR / OYYNER, MAGfSTfRIAL DISTRACT, MATOACA County of Chesterfield TAY NAP Ha N/A -P/~ DENOTES P/SAND/OR ~, P/Nt 734630188100000 ~ ADORESSr P. 0. Box 40 ------- UM?S OF EASEMENT Chesterfield, VA 2383 DEED Boor: 2695 PAGE, 825 ------- EASEMENT CENTERLINE TELEPHONE, INSTRUMENT Ala N/A Prepored Dy, L. R. HOWARD GRANTOR SAIT ~ C & R Real LP PA»eNa (8041772-5237 ~ CEO 8548 J 4 ~ ~ CENTRAL OFFICE, CHESDIN GRANTOR RglTE 4A PLAT 10 v2 Row Afa CTE-09-267553-R Continental Land Sales COVER SHEET Afa N'ORX ORDERS CD09008 ~a1 CURYE RADIUS ARC LENOTN CNORD LENGTN BEARING DELTA ANGLE CI 417.91' 710.&1' 627.99' N4S 78'S9'N 9 24'58' C2 367.91' 661.34' 564.11' N45°28'S7•Ir 9 41'67' C7 765.66• 77.77 77.63' S S3'28`M 1 '24• U 41500 07.63' 83.66' 47 7'26'11: 1 '2P 00'4 i _ ~~i ,~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 10, 2010 Item Number: 8.!3.10. Subiect: Change Order to Raymond Key Commercial Contracting for Security Equipment and Installation at the Circuit Courts Building Addition and Renovations Project County Administrator's Comments: County Administrator: Board Action ReQueste Authorize the County Administrator to execute a change order to the contract with Raymond Key Commercial Contracting in the amount of $196,936.84 for security equipment and installation at the Circuit Courts Building Addition and Renovations Project. Summary of Information: When the Circuit Courts Building Addition and Renovations Project was bid in 2008, it was decided to bid the security system separately to be assured full compatibility with the on-going security system upgrade that was already underway in the existing building. Consequently, the county included an allowance in the construction contract for future security requirements, recognizing that the actual cost would depend on development of final specifications. As construction progressed the security system plan was finalized and separately bid in the fall of 2009. The contract was awarded to the lowest responsive and responsible bidder, Dominion Lock and Security Incorporated, in the amount of $290,033.07. The security contract is now being assigned as anticipated by the construction contract to Raymond Key Commercial Contracting for administration, coordination and execution. This change order of $196,936.84 represents incorporation of the as-bid cost of the security contract plus the contractor's mark-up and additional bond costs into the construction contract. Preparers Robert C. Key Title: Director, Department of General Services Attachments: ~ Yes ^ No oaoo~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The security system installation for the Circuit Courts Building addition and renovations project requires integration with the existing system, coordination with the on-going operations of the courts, and coordination with the multiple phases of the project. The system covers the newly constructed offices, permanent records storage and archive space in the two- story addition, and the renovated areas in the existing building. The work consists of access control readers for selected doors, video monitors for observation of critical access and egress points, network video recording, all locking devices, door position switches, glass break sensors and all associated cabling, software, and infrastructure. The work must be installed in multiple phases to support the various construction phases, ensuring that the security systems are functional prior to each move from existing space to new or renovated space. Each phase involves close coordination with the Circuit and District Court Clerks and the Sheriff's Office to prevent disruptions to court proceedings, and to ensure that sensitive documents are properly secured, moved, and placed in the new or renovated areas. All new security installations are fully compatible with the systems and equipment that has been installed over the past three years in the security upgrade of the Circuit Courts Building. ~~~0~6 ~~~ S h$, Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board approve change order number 12 in the amount of $196,936.84 for security equipment and enhancements in the circuit court building additions and renovations project. Sufficient funds are available in the project contingency. Based on the administrative policy, subsequent change orders will require Board of Supervisors approval as the aggregate change in the contract amount will be in excess of policy established levels (pending approval of this item). Preparers Allan M. Carmody Title: Director, Budget and Management 000'7'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~» Meeting Date: February 10, 2010 Item Number: 8.8.11. Subject: Transfer $4,500 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the Department to Purchase Materials to Erect a Press Box and Scoreboard at the Goyne Park Football Field County Administrator's Comments: County Administrator: Transfer $4,500 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the Department to purchase materials needed to erect a press box and scoreboard at the Goyne Park football field. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $4,500 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the purchase of materials to erect a press box and scoreboard at the Goyne Park football field. The Wells Athletic Association originally requested funds from the County to purchase the materials. The County is not legally authorized to give money to private organizations like the Association but the County can give money to the Parks and Recreation Department for the Department to purchase building materials and make capital improvements on County property for a public purpose. The Department must purchase the materials in accordance with the Virginia Public Procurement Act and County purchasing polices. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget & Management 0425:82460.1 No #000078 ~~ Ih'~ Page 1 A' DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Association, Inc. 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Wells Athlletic WAA is a nonprofit, nonpartisan, and nonsectarian corporation that exists to provide positive, wholesome, family-oriented activities for children who live within the school district of CC Wells Elementary in Chesterfield County, Virginia. 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent. press box at the Goyne Park football field. 5. Is any County Department involved in the project, event or program for which you are seeking funds? $4,500.00 Materials to construct a Parks and Rec 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide ~~®0-79 the remainder of the funding? Page 2 self funded 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ® No ^ Is the organization non-profit? Yes ® No ^ Is the organization tax-exempt? Yes ^ No 8. What is the address of the applicant making this funding request? P.O. Box 3891 Chester, VA 23831 9. What is the telephone number; fax number, e-mail address of the applicant? phone :804-640-4631 email address: stevegarber1@comcast.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. Signature President Title (if signing on behalf of an organization) Steve Garber Printed Name 9-14-09 ~ ~ ~ 08~ Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 9.A. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Steamaier Title: County Administrator Attachments: ^ Yes ^ No # ®~00~3~ CHESTERFIELD COUNTY GENERAL FUND BALANCE February 10, 2010 Board Meeting Date Description Amount Balance 07/01/09 FY2010 Beginning Budgeted Balance $53,495,000 ~~~O~a~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS February 10, 2010 Boazd Meeting Date Description Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 00003 s 0 O [~ M O ~ ~ 69 ~ 69 69 ~ 69 V ~ ~ ~.. ~ R ~ ~ ~ O 'S7 ' y ~ M ~ ~ ~ N ~ O ..r ~/j N O A z ^C y ~ A N ~ _ O~ N Vii ~ Z O . ~+ ^' _' .-.~ N ~ ~ C N 0 ~ ' ~ ~ ~ L a ~ ~ E,y (iy p N ~, O O O O O O O O O O O O U ~ ~ L ~I A ~ ~ > ~ l~ ~ N o~0 Q ~ N O O O 00 ~ C G~ M 00 o0 M N ~ N Q~ ` lfj .--~ i ~ o.~ U ~ x ~ C ~ 3 ,~. ~ y ee C ~+' A ~ U A R ~ ~ U O€~0~1f3~ Prepazed by Accounting Department January 31, 2010 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; AcquisitionMstallation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 01/31/2010 11/19 $8,050,000 11/21 6,735,000 11/23 4,180,000 11 /24 16,270,000 10/10 16,596,199 12/17 1,132,880 12/10 91,493 11 /24 10,375,000 11/24 8,745,000 11/27 19.880.000 Approved Amount ~~~®~~ February 10, 2010 Speaker's List Afternoon Session 1. ~) Shelley MurraX ~~ Jane Weisenfels ~~ Jo-De Davis 5 ~~~ Address to the Chesterfield County School Board February 10, 2010 Frank Cardella, NBCT President, Chesterfield Education Association Chairman Gecker, Members of the Board, Mr. Stegmaier: "Public education is the key civil rights issue of the 21st century. Our nation's knowledge-based economy demands that we provide young people from all backgrounds and circumstances with the education and skills necessary to become knowledge workers. If we don't, we run the risk of creating an even larger gap between the middle class and the poor. This gap threatens our democracy, our society and the economic future of America." ~ Eli Broad All over America, school boards are being forced to make cuts that aze uncomfortable at best, untenable at worst, yet many aze feeling the pulse of a 2009 Rasmussen Poll that shows 71 % of Americans feel that teachers should not be asked to take pay cuts or furloughs as a means of dealing with the budget crises that school systems are facing.l While we've heard in Chesterfield that there area "significant number of households without children," the nationwide poll shows that only 20% of such people think that teacher pay cuts are a reasonable option. 2 Everyone understands that budgets are tight across the nation, but not all districts aze taking the same approach with cuts. Other options under consideration include: • In Mississippi, the state High School Activities Association cut sports teams' schedules by 10 percent. To reduce the number of bus trips taking teams to competing schools, players will turn out for three fewer games a season.3 • In Traverse City, Michigan, class sizes will grow, and the athletic program will be cut so sharply that freshman sports teams could be eliminated, meaning ninth-graders would play on junior vazsity teams. • About 60 school districts and individual schools in Illinois formed a consortium to negotiate group rates on electricity and natural gas. • The Nashville, Tennessee, school boazd is considering selling ads on its school buses. They would be black and white, and alcohol, cigarette and political ads would be prohibited. I shared these out-of--the-box ideas with the School Boazd last night, as well as measures being adopted closer to home. There is some sense that our School Boazd is crying wolf; let me assure you that it is not a case of our local school system pretending that the sky is falling. School districts across Virginia aze facing critical funding shortfalls. • Milton Liverman, superintendent of Suffolk Public Schools and president of the Virginia Association of School Superintendents, said "school finances are the worst he's seen in 37 yeazs."4 • Norfolk Superintendent Stephen C. Jones called his division's budget situation "grave" in a memo to employees and parents, stating "We will be forced to consider such unpalatable options as <http://www.rasmussenreports.com/public_content/lifestyle/general_lifestyle/august_2009/71_oppose teacher_pay_cuts_and furloughs_to_help_budgets> 2 Ibid. s <http://www.msnbc.msn.com/id/26012346/> ° <http://hamptonroads.com/2010/01/staff-and-program-cuts-larger-classes-forecast-va-schools?page=l> Address to the Chesterfield County School Board February 10, 2010 larger classes, fewer alternative, specialty and extracurricular programs, and reductions in technical and instructional support provided to our schools.i5 Dr. Jerry Hill, Superintendent of Spotsylvania County Public Schools, indicated in a video interview with NBC Washington that "when looking at the significant deficit of $14.7M, we're forced to seriously consider all programs that are outside of the academic realm."6 For comparative purposes, their salary scale starts $1,000 lower than ours, but ends over $20,000 higher, in fact, their scale at year 19 passes the top of ours (year 31). Yet here's the rub; Chesterfield has a higher per capita income than all of these other communities save Spotsylvania, who is only marginally better off, certainly not enough to account for the greater disparity in education spending. We are the 19th wealthiest community in the state, yet 107th in per pupil expenditures. We have the 1 lth lowest percentage of families in poverty, but 15th lowest for school-aged children, meaning more of our young people are in need of financial assistance than any other group. We keep hearing about Chesterfield being an aging community, yet the census says otherwise: our median age is 35.9 years old, lower than state and national values, more than a quarter of our population is under 18 while only 10.5% is over 62, that's more than a 2-to-1 ratio, and again, a higher percentage of youth and lower percentage of senior citizens than the state and nation. And there's a tax relief provision available for those seniors on fixed incomes who meet the income and property guidelines; limits which, I might add, exceed what the highest paid teachers earn in this county, yet we have to-and are willing to- pay the taxes. 78.6% of citizens are homeowners, giving us a lower rental rate than our neighbors, and among that group the median home value is $231,000. 30.8% of our households earn more than $100,000 per year, and more than 2/3 earn more than $50,000. ~ Even a 20 cent rate increase, targeted specifically to public schools and public safety, only would cost the average citizen the equivalent of one tank of gas per month, less than one trip to the movies for a family of four, and it would preserve teachers and programs in our schools, and allow our police officers and firefighters to earn salaries closer to the market value. You can't keep saying that Chesterfield citizens can't afford to pay the difference to maintain the quality of our community; we can, and it is your job to make sure that we do. We know that our school division can't levy its own school taxes like in so many other states. That's unfortunate. But you can and must provide an allocation that is Quality Neutral, not Revenue Neutral. The Superintendent has asked fora 4 cent increase to the real estate tax rate; this Board should go beyond that and show that it values educational outcomes more than election outcomes. Prince William County raised taxes 24 cents last year, while Chesterfield did nothing. Richmond City already pays 25 cents more than we do, and yet the median income of Chesterfield households is just shy of double those in Richmond. Suze Orman, the most successful fundraiser in the history of public television, has it right: "Owning a home is a keystone of wealth... both financial affluence and emotional security." We have a 78.6% homeownership rate. Chesterfield is financially affluent, and it needs to provide its children and their educators some security. Please advertise a higher real estate tax rate, one that is commensurate with the financial wealth of this community, one that provides the flexibility to adapt to the almost daily- changing funding estimates from the General Assembly, one that is Quality Neutral, not Revenue Neutral. You didn't create this revenue shortfall, but you are the last line of defense against it; if you do not act in the best interest of the public good-public safety and public education-children and their teachers will be the ones who pay the price because we all know that Cuts Hurt Kids. s Ibid. s <http://www.nbcwashington.com/news/local-beat/Virginia_School_Sports_On_the_Line_Washington_DC.html> <http://factfinder.census.gov> CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 2010 Item Number: 14.A. Subiect: Resolution Recognizing Mr. Clarence Lee for His Outstanding Business Accomplishments County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution recognizing Mr. Clarence Lee for his outstanding business accomplishments in Chesterfield County. Summary of Information: Mr. Warren requested that the Board adopt the attached resolution recognizing Mr. Clarence Lee of Midlothian Electric Company for his lifelong achievements and contributions to Chesterfield County. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ yes ~ No OJ0086 RESOLUTION RECOGNIZING CLARENCE LEE FOR HIS OUTSTANDING BUSINESS ACCOMPLISHMENTS WHEREAS, the Chesterfield County Board of Supervisors recognizes existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Chesterfield County is proud to have Midlothian Electric Company as a valued member of its business community for the past 45 years; and WHEREAS, Midlothian Electric Company owner Clarence Lee was the first black licensed electrician in the metropolitan Richmond area; and WHEREAS, Mr. Lee started his business with one employee, and over the years grew to twelve employees; and WHEREAS, Mr. Lee's first major contract was wiring the bathhouses at Pocahontas State Park; and WHEREAS, Mr. Lee was the lead electrician for the Richmond skyscraper, the James Center; for the renovations of the First National Bank building; and Colson Hall on the campus of Virginia State University; and WHEREAS, Mr. Lee was an integral part of the community, providing electrical service to residents who could not afford it; and WHEREAS, Mr. Lee campaigned to raise goods and restore electrical service for victims of Hurricane Isabel. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of February 2010, publicly recognizes Mr. Clarence Lee, thanks him for his outstanding contributions to Chesterfield County, and wishes him many more years of good health and prosperity. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Clarence Lee of Midlothian Electric Company and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. aaoo~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 2010 Item Number: 14.6. Subiect• Resolution Recognizing February 2010, as "Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Jaeckle requested that the Board of Supervisors recognize February 2010, as "Children's Dental Health Month." Dr. Samuel W. Galston, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Melanie Wexel Spears and JoAnne Wells, R.D.H. will be present to receive the resolution. Preparers Janice Blakley Attachments: ^ Yes ^ No #aooss Title: Clerk to the Board RECOGNIZING FEBRUARY 2010, AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the Seventh Annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 5, 2010; and WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County Schools throughout February 2010; and WHEREAS, through the joint efforts of the Southside Dental Society; the Virginia Dental Association; the Virginia Department of Health, Division of Dentistry; the Medical College of Virginia School of Dentistry; the Alliance of the Southside Dental Society; local dentists and dental healthcare providers who volunteer their time; and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations; daily brushing and flossing; proper nutrition; sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services on "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of February 2010, publicly recognizes February 5, 2010 as "Give Kids a Smile! Access to Dental Care Day" and February 2010, as "National Children's Dental Health Month" in Chesterfield County, and expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Melanie Wexel Spears and JoAnne Wells, R.D.H., for helping to protect our children's dental health. ~~0®~~ February 10, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. lea p ~. Bob Herndon ~~ Heather Hart ~. Will Shewmake (Leslie Haley) ~~ (~ha 1~1 ~' 1 ~ Evening Session #2 (End of the Evening Agenda) 1: ~~ Stella Edwards '~.~ Deb Dudley ~~ Ann Herndon ~~ ~ ~ ~ Gray 5e ~ Chairman and Members of the Board, My name is Heather Hart. 1 am here to speak to you tonight as a member of CURG (pronounced "Surge)-Citizens United for Responsible Government. We continue to be concerned about the School Board's CIP and operating budget. Within the CIP are questionable expenditures. These include $12M for Midlothian HS and ~9M for old Clover Hill HS renovations in 1=Y2011. Bonds must be sold to fund these projects. Should the School Board be using operating funds to repay these bonds when these specific renovations are not needed The School Board pushed through a plan to close Chester MS while not adding money to the CIP for renovations to accommodate for high school students and added funds to the operating budget to add 5-7 buses and bus drivers to maintain the 8"' grade at Chester MS. Can we afford to add 5-7 buses and drivers to the already strained operating budgets When asked for Information from the School Board about a cost analysis for this change we were not answered until we used the Freedom of Information Act to request the Information. Here 1s the response we received- ~An overview of Option 1...does not include dollar amounts but does acknowledge the need for five to seven additional buses and drivers." How is this fiscally responsible? CURL also believes that substantial accord needs to be obtained for this change to take place and our understanding is that there was no substantial accord for the Chester MS building because it was built in 1940. We ask for the board to follow up with the Planning Commission to make sure that substantial accord Is met. CURL is asking the Board to vote against the School Board's CIP entirely. There is more work to be done before It is approved. We continue to ask you to oversee and manage all of the tax payer's money. CURG also asks that there is collaboration with the School Board on budgeting issues and major decisions concerning students and staff. We are tired of receiving information from the School Board like- the BOS requires middle school seats to be filled before there will be funding for new schools, and then hear from BOS members that this was never said. There is a trust issue in this county. Hearing Mr. Rajah's, Matoaca School Board member, rant last night at the School Board meeting and him calling the BOS Ilars and anti-youth was hurtful to this trust Issue. Needs and not wants need to be considered, Just as the citizens have had to budget for over the last couple of years. We look forward to continuing to work with the Board of Supervisors and School Board to plan within these fiscally challenging times. Heather Hart 10901 Old Cheshire Lane Chester, Va. 23831 804768-8682 ~ ~~`~~ ~~~ i~ (~~ effective basis and met current program standards. Second, avoiding the need for construction of new schools was possible by allocating resources for additions at existing schools in areas where overcrowding still existed, and using certain existing facilities in new ways. A copy of the proposed Capital Improvement Program along with a summary of the Program and supporting information was provided to the School Board. Mr. Meyers stated it was recommended that the School Board receive this item for review and invite public comment by email and written communication. Information would be posted on the School system's web site for review =_`:,=~:=~_,~ _% c= ;~>;~_;.:~c:. It was anticipated that the School Board would approve the Capital Improvement Program for FY2011-FY2015 at its January 12, 2010, regular School Board meeting. In response to a question from Mr. Wyman, Mr. Meyers stated the cost to build a new high school was approximately $85 million. Mr. Trammell stated several years ago, the BOS did not want and voted down a School Board proposal for a comprehensive high school at the Clover Hild High School facility. The Planning Commission did not approve substantial accord and subsequent action by the BOS took this completely out of the hands of the School Board. What this did was place restrictions on how this facility could be used and they still stand. Mr. Trammell stated the Board was still concerned about what happens to the carry-over monies for the previous three years-somewhere in the neighborhood of $1 SM or more-monies the school system saved on operations that normally was appropriated back to the school system. For the past three years, the BOS had kept those funds for use on their own operations. Regardless of several repeated requests for those funds, to date, the most received back was a commitment to return one year of that money ~~~~in reference to Chester Middle, the School Board had depended on many good people to make projections on enrollment. As the economy had shown, a dot of good people still did not know where we would be today. In response to a question that was asked, "Why did we build middle schools when we had overcrowded high schools?" In 1995, the School Board went to the Chester community-a very extensive discussion of over six months-in which we worked with the community in many public meetings and public hearings in which two proposals were presented to the community at the time. One was to build a new Meadowbrook High and one was to build a new Thomas Dale High. The discussions took another turn because the community's expectations at that time was that the only land available to build a high school would have been somewhere much further east in the county. Through these meetings the community came together and the decision was that they did not want a new Thomas Dale High School because it would rip the heart out of the Chester community. The School Board was asked to undergo a major renewal for Thomas Dale. That takes time and planning to do that-to not only plan but bid and then build. So the situation was at that time when the Board did that, we told the community "understand that when we do this that there are a lot of trade-offs that would be made. One was very clearly that Thomas Dale was landlocked though some land was purchased around Thomas Dale in an effort to protect that school as much as they could. Site work started and the fields were redone, the new gymnasiums, and new auditoriums, and new classrooms were built for over $44M to bring the school to a capacity of over 1,800 students. When the renewal was completed the school was under capacity. However, at the same time this was going on, all the middle school were overcrowded and the Board did not have answers for that. Because based on their experience of how growth in the County was taking off and where it was going; moving in cycles and based on the information the school system had, a wait of one year's time was not enough time to build a school. It would take two years of planning, another year of preparing documents for bid, and another two years to actually build the 18 school for a minimum of 5 years out... no one at that time had a clue what we were facing. At the same time, the Board also knew the BOS had approved several large developments in the Bermuda district; one being Branders Station with 5,000 homes and looking at the impact of that on existing facilities was enormous. As far as the planning process, the School Board used the County sta, f~; School Board staff, State and Federal staff, and worked with Fort Lee to obtain projections as we went through planning. The one thing not made clear is the particular proposal that came to the School Board for Chester Middle was not a decision that was made behind closed doors or done on the spur of the minute. The reason it seemed like it was done so quickly-there were several things that came together that told us as a Board that we could not afford to wait any longer to do something for the overcrowding at Thomas Dale High School. The public may not understand. The School Board does not sell debt service; the Board has no authority to do that. ne thing that came to the Board's attention recently was that the debt carrying capacity was lowered by over $40M stopping any chance of building a new high school. Before the economic storm, the Board was actually looking for ways to accelerate the building process, not delay it; looking for ways to get it done sooner because the critical needs were there. Put all this together, the concern of the School Board at this point, changes like this cause more change. The School Board was very concerned that their ability to carry out any of those changes from a financial perspective was going to adversely affect the budget. The staff looked at the mandates, where they were coming from, and what they could do under those circumstances. Nothing was kept secret. Now here was the plan-the plan was once the Board had seen the information put together they felt very strongly at that point they needed to work with the staff of the schools first, that they needed to understand where the Board was looking; what the potentials were. Second, the Board would go to the parents and students. Unfortunately, the best laid plans go asunder very quickly. Because as soon as the principals were discussed, the initiative was taken from the School Board and so letters were sent home to make sure parents were not out of the loop. 1 have never done that with my constituents. 1 announced a meeting at Thomas Dale High School on December 16, 7: OOPMfor the purpose of hearing ideas from the affected community. This is NOT a done deal; this is a proposal that was brought to us, but as we worked with the faculty soliciting their suggestions, several made sense. Staff took those suggestions and began crunching numbers to see what will work. In talking with Mrs. Jaeckle (BOS representative for the Bermuda District), everyone has the same concern -the impact on everyone. We understand that. I think we are looking for solutions that would help us move forward in a way that will use existing facilities better. The projections received by the Board, again the best information we have available, will give CCPS the capability to do something through 2018. Are there other options? Yes. Staff looked at other options. The Board wild take action some time in January; and in the meantime, we will hear from the public at the meeting orally and in writing and the Board will look at every one as they debate how they can best move forward with the community in mind. That's what we are going to try to do. So, again -it's not a done deal. Mr. Wyman stated he did not want it to be lost in this discussion, the Board does have priorities for taking care of renovations of existing facilities, making sure we're in the renovation mode on those schools in alder districts of the county. But the Board does have other pressure points in other parts of the county. We have overcrowding at Meadowbrook High School, as well as Cosby High School. We're probably not jinished looking at solutions to solve those problems people cannot be moved from one part of the county to another, other issues must be resolved in that process. Flexibility will be need. It's just not as easy as it appears. 19 f ADDRESS TO CHESTERFIELD COUNTY BOARD OF SUPERVISORS February 10, 2010 Donald Wilms Citizen, Matoaca Magisterial District Chesterfield County, Virginia Mr. Gecker, Members of the Board, Mr. Stegmaier: Mrs. Durfee has said that "the [budget] cuts are coming from the state, but the public is coming after us."1 Not all of the cuts are coming from the state. You control how much of the county's budget goes to the public schools. You decide if they get 58% or 61$ or 660 or 71°s. If the school system adopts efficiencies and saves money, you get the money they saved. You are not responsible for state cuts: you are responsible for your cuts. Chesterfield is the 19th wealthiest locality in the gth wealthiest state, with a median household income of $71,327.2 Our median home value is $231,000.3 The median age of our citizens is 35.9 years.4 We are not an aging community of senior citizens on fixed incomes: only 10.50 of our population is age 62 and older.s But 25.40 of our population in 18 years and under.6 Our younger citizens outnumber our older ones by almost 2 ~ to 1. At the public forum I attended at Salem MS, Mr. Carmody, when asked, told the body that a tax rate hike of $.20 would allow us to keep everything the same. In my random group there were some who said they could afford a $.20 tax hike, but there was absolute consensus that we all could afford a $.10 tax hike. 30.80 of Chesterfield households earn over $100,000 annually. This means that "we don't just have nice houses in Chesterfield; we can actually afford the taxes on them."' I earn less than the county median of $71,000, and I can afford the taxes on my house. If you raised the tax rate by $.20, 50~ of our citizens would pay less than $462 in additional annual taxes or about $38.50 a month, roughly the cost of a tank of gas, ' pearso^, Greg. "County To Review Schoo! Budget Details." Cheseerfield Observer 31=eb. 2010: 2. z http://www.census.gov/did/www/saipe%unty.html. a http:/lfactfinder.census.gov. a http://factfinder.census.gov. 5 http:I/factfinder.census.gov. ` ``r~ttp.ilfaoefincier.census.gov. ~ hltr•/lmvcitc vnri~nn not/c~rah~n~clmn/rl~ta_wo~lth hfiml . ,.y...,, .. j .,,...._ ........~..........,....., .....~.,......... ,...... ...r... ~ . _.... , ... r ' ~ ADDRESS TO CHESTERFIELD COUNTY BOARD OF SUPERVISORS February 10, 201 U and less than the cost of a trip to the movies for a family of four. ' There are many good reasons to pay taxes: think about this "the next time you dodge a pothole, visit the library or see a yellow bus dropping off kids after school," and you'll realize "we get a lot of value in return for our tax dollars."~ When government pays the salary of a teacher, a police officer, or a firefighter, we don't just "get the benefit of that emplo_yee's service"~: "that salary is also recycled back into the community. Teachers buy groceries and clothing. Firefighters get their cars serviced and takes thai r fami 1 i a~ nit to rli pnPr, Tht~ mnnay they Cnpnrl c~aVS the OWnar's and ejTl_plOVePC ()f trle lnr-al businesses thev r~atrnni ~c ~r8 - r._.__~___~_, ~~f ~~~c rmpr.~ nn~ ,-li .,^r ;ln~~.~~ ~ m~;l _ _ 7~nnr~r-i f- ,~ ,-i ~har• r„A~•- L-V1LLLttl.'tlllty. i8 "1r1VCJt 111lJi 111 sl.. hVVlJ~ la.L ."7CJ Q11 1..1t1GC11J up . "? Lhesterrieid needs leaders with courage. n Fleisher, Paul. "Why Not Raise Taxes on Those Who Can Afford It?° Richmond Times-Dispatch t=en. 2u-iu: is-i. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 "" AGENDA Meeting Date: February 10, 2010 Item Number: 16.A. Subject: Public Hearing to Consider Changing the Zoning Category and Fee for the "Keeping of Dogs for Private Use" County Administrator's Comments: County Administrator: After public hearing, adopt the ordinance amendment set forth as Exhibit B. Summary of Information: Currently, the Board of Zoning Appeals ("BZA") must approve a "special exception" for a "private kennel" to allow the private use of three or more dogs, more than four months old, on residential property. The ordinance amendments attached as "Exhibit A" were recommended by the Planning Commission and would convert the current BZA process into a conditional use process with a public hearing before the Commission and the Board of Supervisors. Exhibit A would also create two new conditional use categories: (i) keeping three dogs for which the application fee would be $250 and (ii) keeping of four to nine dogs for which the application fee would be $1,000. At its January 13, 2010 meeting, members of the Board of Supervisors expressed a desire to retain the current BZA special exception process, but to amend the zoning ordinance so that three dogs are allowed by right in residential areas without need of a special exception. If the Board wishes to allow three dogs by right in residential areas and to retain the BZA special exception process for four or more dogs, then the Board should adopt the ordinance amendment attached as "Exhibit B". Staff recommends adoption of Exhibit B. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # 0~0~-~~ Exhibit A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-67, 19-68, 19-123, 19-200.6 AND 19-301 OF THE ZONING ORDINANCE RELATING TO THE KEEPING OF DOGS FOR PRIVATE USE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-67, 19-68, 19-123, 19-200.6 and 19-301 of the Code of the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: TABLE INSET: Application Type Fee, Based On Residential Uses Office, Commercial, and Industrial Uses 000 4. Certain conditional uses - - 000 e. Conditional use for the keeping of three 250.00 not applicable dogs, not including service dogs, more than four months old for rivate use. f. Conditional use for the keeping of four to 1,000.00 not applicable nine dogs, not including service do s, more than four months old for rivate use. 5. Conditional use, all others 2,200.00 1,130.00 a. Plus er acre after first acre 90.00 80.00 000 000 Sec. 19-67. Conditional uses. The following uses may be allowed by conditional use in the R-88 District, subject to the provisions of section 19-13: 000 ~ The keeping of three dogs, not including service dogs, more than four months old, for private use. ~~o~~~ 1925:82673.1 ~ The keeping of four to nine dogs not including service dogs more than four months old, for private use. ~} ~ Subject to the following requirements other uses that aze not specifically enumerated in this chapter and that aze of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors heaz an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior azchitectural appeazances of any proposed structure or structures; noise; light; glaze; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating chazacteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-68. Special exceptions. The following uses may be allowed by special exception, subject to the provisions of section 19-21: (1) Provided the owner or operator of the business resides on the premises, one-chair beauty shops on a lot or pazcel inside of a dwelling unit or accessory building. ," Sec. 19-123. Permitted uses by right. 000 The following uses shall be permitted by right in the A District: (a) Same as specified for R-88 District. (b) Farming, not including stock or dairy farming, but including all buildings and structures necessary to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use. (c) Forestry operations and sawmills together with the incidental uses thereof. (d) Graveyazds. (e) Y°~~°', ~-~•~°*° The keeping of three or more dogs more than four months old for private use. 000092 1925:82673.1 2 (f) Permanent manufactured home: Any manufactured home which is permitted by right in the zoning district in which it is located and for which a manufactured home permit or special exception is not required. 000 Sec.19-200.6. Special exceptions. The following uses may be allowed in the TND district by special exception, subject to the provisions of section 19-21. ~~ {~-~) Yard sales in excess of two (2) days. 000 Sec. 19-301. Definitions. 000 i~e~12t2e~l~t~ , , ~@ 000 (2) That this ordinance shall become effective immediately upon adoption. 1925:82673.1 Exhibit B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-301 OF THE ZONING ORDINANCE RELATING TO THE KEEPING OF DOGS FOR PRIVATE USE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-301 of the Code of the Count~of Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. 000 Kennel, private: A place where twee four or more dogs, more than four months old, are kept for private use. 000 (2) That this ordinance shall become effective immediately upon adoption. 0~®~9~ 1925:83092.1 1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:KeepingDogs 1-27, 2-3 1/SP - 2.05 in. Board of Supervisors $430.70 The Observer, Inc. Publisher of Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on February 10, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present their views concerning: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 19- 25, 19-67, 19-68, 19-123, 19-200.6, and 19- 301 of the zoning ordinance relating to the keeping of dogs for private use, including planning fees for conditional uses for the keeping of such dogs. The legal authority for enactment of these fees, levies, increases and/or reductions includes the County Charter and Va. Code 4 15.2-2286(A)(6). Except as described below, no other new, increased or reduced fees aze proposed with this amendment. Currently, the Board of Zoning Appeals ("BZA') must approve a "special exception" fora "private kennel" to allow the keeping of three or more dogs, more than four months old, for private use on residentially zoned property (which includes land zoned Traditional Neighborhood Development, i.e., "TND"). The current application fee for a private kennel is $1,000. The proposed amendments would eliminate the special exception process for a private kennel and substitute a "conditional use" process that requires public heazings before the Planning Commission and Board of Supervisors instead of the BZA. In addition to any other fees required by the County under other ordinances, the amendments would also create two new categories of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 1/27/2010 & 2/03/2010 Sworn to and subscribed before me this ~~ ,~ , 2010. ~~ Legal Affiant 1 day of es T, Grooms Jr., N ary Public My commission expires: February 29, 2012 Commission LD. 7182093 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. PO. Box 1616, Midlothian, Virginia 231 I? • Phone: (8041545-7500 • Fax: (804) 744-3269 • Email: news(e~chesterfieldobserveccom • Internet: www.chesterfieldobserveccom CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 2010 Item Number: 16.6. Subiect• PUBLIC HEARING: To Consider the Conveyance of County Property for the Widening of Route 10 (I-95 to Ware Bottom Springs Road) County Administrator's Comments: County Administrator: Approve the conveyance of county property to the Commonwealth of Virginia for the widening of Route 10 (I-95 to Ware Bottom Springs Road) and authorize the Chairman of the Board and County Administrator to sign the deed. Summary of Information: On December 15, 2004 the Board authorized the acquisition of right of way for the widening of the Route 10 (I-95 to Ware Bottom Springs Road). The Virginia Department of Transportation has requested that the right of way be conveyed to the Commonwealth. Conveyance of county property requires a public hearing. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~~oo9s VICINITY SKETCH PUBLIC HEARING: To Consider the Conveyance of County Property for the Widening of Route 10 (I-95 to Ware Bottom Springs Road) m N corpr~ oR 4~ ~ fi ~ A r gATYEgy.~~ ~ ~w e ~ ~~ RD ~ti ~¢~ ~ U R n O y n ~ x o v ~+ ~ ~ ~S a ~c ~ a UT M ~`~, CkESTNU7 ,, 2 d ~ $~ kr« Cnf a ~ ~ a EXIT 61 ~ ~ w~U~~EO ~ +~O 0 ~'PQ WARE BOTTOM SPRSt~G RD ~¢ ~ \ ¢ 4WAS~O QRO~ ~ N R~ 'A y g- 1OHK l_To~ a o ~ ~ ~ ARKERS BATTERY RD r d A o ~ ~ ~8~ o~ fi ~° a 4~ ~ R N Chesterfield County Department of Utilities W j• E S t ua - t,o0otet 000096 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 2010 Item Number: 16.C. Subject: PUBLIC HEARING: Request to Quitclaim Portions of a 95-Foot and a 70-Foot Right of Way West of Warbro Road County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of a 95' and 70' right of way west of Warbro Road. Summary of Information: Martin-Marietta Materials, Inc. has requested the vacation of portions of a 95' and 70' right of way west of Warbro Road as shown on the attached plat. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 00009'7 VICINITY SKETCH Request to Quitclaim Portions of a 95' and 70' Right of Way West of Warbro Road 4~- REl]UEST TO QUITCLAIM gq4 PCIRTIONS OF A 9a' RIGHT. OF VYAY ~ ~ ~ .~ 4~ REQU~afi TO Qt11TCLAIM A70' RIGHT OF I~IY ~~P~ N Chesterfield County Department of Utilities , w ;~ E s 1 hol -fi66.67 tet O~oo.JV v d y~ OVVmz +~ ~~ ~ - ~ oo W C z C{{~~~• m o $ :, o ~ C '~ r ~~ y~b~ ~ , ~ ~~ ~ o .~ , O`o _-, ~ rrr _ rr r O rrr ~• a0 ~~ G7 O ~ 4/ o v • Z Z O ~'J m ~` bo z w~? ° , ~~< m / - m ca m a i~b'~ ~r.r•---...vr ____ r~ r rrrrrrrrrrrrrrrrr O n o ~ 4~ o ~ 'a c ~~o ~ °~~ / ,k ~ ~ °^~ ~ ~ba/ m ~~_ o vZ 0 2 o ~ /~ .-~^f d d ~,~,. d d a d d O ~ w o ~ = ~ m D ~ < v o ~ ~ D n O °° m - j < ~ ~ n v rn 1 A; ~, ~a ,~ y ~: m `i ~. O ~Z vzm ~o w w Z ~~m co W ~~~ ~ m oZ ~~N O ri vim ~ 00Z~ ~~77 V < ~ ~ '~ OD '~ v j Z W i n ~ ~ ~ (~ ~ V ~ n C ~ N ~ ~ .. n~~ ww.e.aa ri.aN.~. w w,c ~..: ~- RIGHT OF WAY VACATION ~ MARTIN MARIETTA MATERIALS, INC. %73 -~ se.a Row ot~t-~o w6 s MIDLOTHUW QUARRY ~"1D"a• ~'a" ~ .r,,,,, ~,,,, P6a~ (004) 071-0617 Faz: (804) 8759677 CHESTERFIELD COUNTY,VIRGINUI vwbsllKMwwdrrr6nroryly.aoro p,2pp w~ ~~®09~ February 10, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. A4a p ~. Bob Herndon '~~ Heather Hart ~. Will Shewmake (Leslie Haley) ~~ ~~G Ids ~' 1 ~ Evening Session #2 (End of the Evening Agenda) 1: ~~ Stella Edwards '~.~ Deb Dudley ~~ Ann Herndon ~: o~ ~ ~ Grua 5e ~ ~ ~Jl.~~ ; ~~~ t .;,, BRENDA L. STEWART 5911 Woodpecker Road Chesterfield, VA 23838 Phone/Fax: (804) 590-2309 E-mail: bl-stewartCa~comcast.net February 10, 2010 REMARKS TO THE CHESTERFIELD BOARD OF SUPERVISORS DURING PUBLIC COMMENT PERIOD If it were all about the children, then we would have much better managed schools. If it were all about the children, then the teachers and those working directly with the children would be the last to be cut when the money has to be apportioned. If it were all about the money, then Washington, D.C. would have the best educated students in this country. According to Andrew Coulson of Cato Institute: "We're often told that public schools are underfunded. In the District, ... total spending is close to $25,000 per child -- on par with tuition at Sidwell Friends, the private school Chelsea Clinton attended in the 1990s." For comparison, total per pupil spending at D.C. area private schools -- among the most upscale in the nation -- averages about $10,000 less. For most private schools, the difference is even greater. " The spending figure per pupil that is reported to us in Virginia counts only part of the total local school budget, and only part of the operating budget at that. Debt service is omitted, and several other school funds are not included in that figure. Mr. Coulson also reports that we have spent more than $100 billion on the Head Start program to date. The finding by Health & Human Services in a study released early last month: "...virtually all academic effects disappear by the end of first grade." Why continue to fund pre-K? The Superintendent recently wrote to the County Administrator about the "challenge" of the last few years when the tax rate was reduced, 1 offer you some statistics from the school system's Financial Plan for the current year. From FY 1999 to 2009, the local personal property and real estate taxes allocated to the School Board rose from $145M to $265M, an increase of 77%. Allocations to the school system did not decrease even when the tax rate decreased. During that time the increase in students was 16%. As recently as FY 2008, the school system received from the county an increase of $20.3M or 9% over the previous year. That year there was only an eight-tenths of one per cent increase in students. ~,~ 2 I reported to the School Board in March 2008 that in three years, the school system's revenues in reserves rose 44%, total state aid increased 30%, sales tax revenue rose 39% and funds from the county increased 25%. The schools' Curriculum Audit Report advised that cost/benefit analyses were not being used in deciding where to put the money. They reported that only 22.5% of the available computers were being used for instruction or student learning. In addition, the report showed that money was not being allocated based on measuring the effectiveness of programs. Needs were not being assessed before new programs are initiated. Decisions are not properly driven by relevant data properly collected and analyzed. I don't believe much has changed. Last night I reported on yet another improper handling of a purchase by the school system. It appears they do not care how they spend our money. I have revealed numerous examples of poor judgment or worse in school spending large and small. It does not appear to improve. Thank you, Board, for looking into school spending in more detail than any board I can recall. I ask citizens to support you in this effort to be sure our tax dollars are spent wisely. Do the same on the county side. There are options other than a tax increase. The schools are not entitled to more money simply because they hold up the children as a shield. Start the cuts at the top as I stated to the School Board last night. Learn to prioritize. Families everywhere have to do that. So should you. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,,. Meeting Date: February 10, 2010 Item Number: 7s. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on February 24, 2010 at 3:00 p.m. in the Public Meeting Room. Preparers _ Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No