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2010-04-14 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 14, 201o Item Number: 2.A. Subiect• County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No 000001 County Administrator's Top 40's List 1. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Census 2010 6. Community Risk Analysis/Emergency Service Coverage 7. Countywide Comprehensive Ylan/Public }•'acilitics Plan 8. l:astcrn Midlothian Re-development - Chippenham Syuare - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 9. Hydrilla Issue 10. Irrigation Policies/Demand Management for Water CJse 1 ]. Low Impact Development Standards 12. Magnolia Grccn CDA 13. Mass Grading Ordinance 14. Meadowville Interchange 15. Midlothian TumpikelCourthouse Road Streetscape Improvements {Towrtc Center) 16. North American Project (at Rt. 288 and Rt. 10) 17. Postal Zip Codes I R. Private Sewer Treatment Facility 19. Sign Ordinance 20. Sports Tourism Plan 21. Streetlight Policy' 22. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 23. CJtilities Policies and Managed Growth 24. Woolridge Road Reservoir Crossing Project II. OnQOin~ Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Fcderat Stimulus Package - Lnergy Block Grant - t:conomic Development - Police Department - Recovery Zone Bonds fi. Financial/Budget ]slues 7. Fort Lee Expansion 8. Joint Meetings of Board of Supervisors/School Board 9. RMA Work Group Page I uC4 Updated - 3!18'2010 ~~~~~~ County Administrator's Top 4O's List 0. RRPDC -Large ,lurisdiction Committee 11. RRPUC - "l ransportation Strategics Work Group (work on hold) l2. UASI (Regional) 13. Upper Swift Creek Water Quality Ordinances 14. Watkins Ccntrc III. Comaleted Projects/Activities 1. Board's Appointments Process - ~Y~1UU8 Z. Business Climate Survev -1i20U9 3. Cash Proffers 4. CBLA13 Discussions -12.~1UU9 ~. Citizen Satisfaction Survev - S/2UU9 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management - C.i1l1UN 8. Efficiency Study -Quality/Chestertie]d 1Jniversity Consolidation - 7,~2U09 9. Electronic Signs -1/201 U 10. Board's Emergency Notification Process 11. Employee 1-lealth Benefits -Contract Renewal - 8;'lUU9 12. Pinancial/)3udgct Issues - Adoption of 2010 Budget - a'2U(19 - Adoption of County CIP - a%2UU9 - Adoption of School CIP - Si111U9 - Bond lssue/Refinancing - AAA Ratings Retained i3, 457 Deferred Comp Plan (Approved) 14. Flosting of l lopewell Website 15. Impact Fccs for Roads - y-2UU~Y 1 b. In Focus Implementation - Phase I - xi1f1U8 17. In-Focus Implementation -Phase ]I (Payroll/HR) -11.%2UU9 18. Insurance Scrvicc ~pgradc (ISU) for Pirc Department - Q~2UU9 ] 9. [.cadership F,xchangc Visits with City of Richmond 20. Legislative Program - ji1 UU9 21. 2010 Legislative Program - ~'1U111 22. Meadowdale Library - 1 //2008 23. Minor League Baseball (new team} -1.i2U1 U 24. Multi-Cultural Commission (()uurlerly Kelx~rae due to Rourd) - ll.%10U8 25. Planning Fee Structure (General Increases} - C,'1DU9 26. Planning Fec Structure (Reductions for In-Home Businesses} - 011109 27. Planning Pees (Holiday for Commercial Projects) - 8i1UU9 28. Potential l,cgislation -Impact Pees/Cash Prollers - 1;1009 29. Property Maintenance -Proactive 7.oning Code Enforcement (countywide} - 2i1UU9 30. Property :Maintenance -Rental Inspection Program 31. Public Safety Pay Plans Implemented (Phase I) 32. Redistricting 2011 Calendar/Process Report 33. Regional Workforce lnvesKment Initiative 34. Southwest Corridor Water Line - Phase i - %i1008 Page 2 of4 Updated 3,'I8~'2010 County Administrator's Top 40's List 35. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8i1(JU9 36. Ukrops Kicker Complex -soccer fields -Opened 8,i2UU9 37. Upper Swii't Creek Plan {Adopted) - 6/1(JU8 38. VDOT Subdivision Street Acceptance Requirements - ?%10(19 39. Walk Through Building Permit Process - 1O/~OU9 40. Website Redesign - 6i2UD9 4l. Wind Energy Systems - .~,%7U'2U10 42. Wireless Internet Access in County Facilities - 91008 43. Bow Hunting Restrictions -1%1~L~701 U Page 3 of 4 llpctatcd - :~,~ 18/20 I 0 ©J®Q{D~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 5.A. Subject: Resolution Recognizing Mrs. Kay Coles James for Her Outstanding Public Service Contributions County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing Mrs. Kay Coles James for her outstanding public service contributions. Summary of Information: Mrs. Kay Coles James is a Chesterfield County resident serving in Governor Bob McDonnell's administration. She has held many senior administrative positions in state and national government and has served with distinction on many boards of directors. This resolution recognizes Mrs. James for her outstanding public service record. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # ~~® ~, ~~~ RECOGNIZING MRS. KAY COLES JAMES FOR HER OUTSTANDING PUBLIC SERVICE CONTRIBUTIONS WHEREAS, Mrs. Kay Coles James is a resident of the Clover Hill Magisterial District in Chesterfield County, Virginia; and WHEREAS, Mrs. James was born in Richmond, Virginia; and and WHEREAS, Mrs. James also is co-chair of the governor's transition team; WHEREAS, previously, Mrs. James served as director of the U.S. Office of Personnel Management from 2001-2005, having been appointed by President George W. Bush; and WHEREAS, in the aftermath of the September 11, 2001 terrorist attacks on America, Mrs. James led the civil service and provided oversight for the merging of 22 different agencies into the U.S. Department of Homeland Security; and WHEREAS, Mrs. James is a strong advocate for all civil servants and the important role they play in our everyday lives; and WHEREAS, her distinguished public service career also includes serving as Virginia's secretary of health and human services in Governor George Allen's administration; and and WHEREAS, Mrs. James founded the Crisis Pregnancy Center in Richmond; and WHEREAS, she also was dean of Regent University's School of Government; WHEREAS, Mrs. James has lent her talents to the boards of the Salvation Army and the Family Research Council; and WHEREAS, she has served on the National Aeronautics and Space Administration Advisory Council; and and WHEREAS, Mrs. James has served on the Heritage Foundation, and others; WHEREAS, she is founder and president of the Gloucester Institute, a leadership training center for young African-Americans. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, hereby recognizes the many outstanding contributions of Mrs. Kay Coles James to the Greater Richmond Region, the Commonwealth of Virginia and the United States of America, expresses its appreciation, on behalf of the residents of Chesterfield County, for her leadership, caring, wisdom and dedication, and is proud to have her as a resident of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 5.6. Subject: Recognizing the Week of April 18-24, 2010, as "Administrative Professionals Week" and April 21, 2010, as "Administrative Professionals Day" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize the vital contributions of county administrative professionals and to proclaim the week of April 18-24, 2010, as "Administrative Professionals Week" and April 21, 2010, as "Administrative Professionals Day" throughout Chesterfield County. Representatives from the Tri-Cities and Old Dominion Chapters of the International Association of Administrative Professionals (IAAP) will be present to receive resolutions. Preparers Janice Blaklev Title: Clerk to the Board Attachments: ^ yes ~ No #030007 RECOGNIZING APRIL 18-24, 2010, AS "ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, administrative professionals play an essential role in coordinating the office operations of businesses, government, educational institutions, and other organizations; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communications, computer software, office technology, project management, organization, customer service and other vital office management responsibilities; and WHEREAS, "Administrative Professionals Week" is observed annually in workplaces around the world to recognize the important contributions of administrative support staff and is sponsored by the International Association of Administrative Professionals; and WHEREAS, the theme of "Administrative Professionals Week 2010" is "Power of Commitment," reflecting how today's career-minded administrative professionals are advancing their careers and the profession as a whole through a commitment to their careers through improving and expanding their skills. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes the week of April 18-24, 2010, as "Administrative Professionals Week," and Wednesday, April 21, 2009, as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. ~~®~~~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: S.C. Subject: Resolution Recognizing April 2010, as "Alcohol Awareness Month" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requested that the Board adopt the attached resolution. Summary of Information: As a result of ongoing collaborative community efforts among SAFE, Youth Planning and Development, the Police Department and the Virginia Department of Alcoholic Beverage Control, sales of alcohol to underage buyers in Chesterfield County have been reduced by 60 percent in the past three years. April is "National Alcohol Awareness Month." The Board of Supervisors is requested to help bring visibility to this issue by recognizing "Alcohol Awareness Month" in Chesterfield County. Glen Miller, SAFE Board chair, and Malissa Meacham-Perry, Underage Drinking Task Force chair, will accept the resolution. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ~ No # OD00~?9 RECOGNIZING APRIL 2010, AS "ALCOHOL AWARENESS MONTH" WHEREAS, ethyl alcohol, the intoxicating ingredient in wine, beer and spirits, is produced, marketed, merchandised and controlled by adults; and WHEREAS, the cost of underage drinking in Virginia was $1.3 billion dollars in 2007; and WHEREAS, the Center for Disease Control reports that 28 percent of American children under the age of 13 have drunk alcohol, more than just a few sips, and those persons are seven times more likely to engage in binge drinking by age 17; and WHEREAS, youths who begin to drink alcohol prior to age 15 are four times more likely to become alcohol dependent as those who wait until age 21 to begin drinking; and WHEREAS, according to a 2007 Chesterfield County community youth survey, 44 percent of youths ages 17 and 18 reported having consumed alcohol within the 30-day period prior to the survey; and WHEREAS, one in four Chesterfield County youths ages 17 and 18 reported having engaged in binge drinking (having five or more alcoholic beverages in one setting); and WHEREAS, alcohol consumption has been shown to have damaging effects on developing human brains, which are not fully developed until age 25; and WHEREAS, Substance Abuse Free Environment Inc. (SAFE), Chesterfield County's substance-abuse-prevention coalition, has launched multiple initiatives to educate parents, merchants, community leaders and children of all ages about the dangers and legal issues surrounding underage drinking; and WHEREAS, SAFE has worked with Chesterfield County Police and the Virginia Department of Alcoholic Beverage Control to conduct nearly 400 underage compliance checks at off-premises alcohol outlets in Chesterfield County over the past three years; and WHEREAS, the combined efforts of community partners has resulted in a 60 percent decrease in the rate at which Chesterfield County merchants sell alcohol to underage buyers; and WHEREAS, underage drinking is the most prevalent substance abuse problem among Chesterfield teenagers and prevention efforts need to be aggressive and ongoing to lower the frequency; and WHEREAS, April is "National Alcohol Awareness" month. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, recognizes April as "Alcohol Awareness Month" and urges all adults to become involved in efforts to reduce underage drinking by limiting access and setting clear community standards. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 __ AGENDA ,~, Meeting Date: April 14, 2010 Item Number: s.A. Subject: Work Session on County Administrator's Proposed FY2011 Budget, the Proposed FY2011 Community Development Block Grant and HOME Investment Partnerships Annual Plan, the Proposed FY2011-FY2015 Capital Improvement Program, and Other Ordinance Changes County Administrator's Comments: County Administrator: Hold a final work session on the County Administrator's Proposed FY2011 Budget, the Proposed FY2011 Community Development Block Grant and HOME Investment Partnerships Annual Plan, and the Proposed FY2011-FY2015 Capital Improvement Program as well as other ordinance changes. Summary of Information: This time has been scheduled for a final work session on the proposed budget as well as other ordinance changes. Staff will review proposed revisions to the plans at the work session. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget. Staff plans to provide the Board with information to be presented at the work session prior to the Board meeting. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # Oa00'l1 ~F:.. 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Q N U a~ 0 O O o~ •o °o 0 CO 0 N Q N t U H O t H O O U N a~ ~- L O N N .~ ~_ U 'o U N 0 .~ ~ .~ ~~ U ~ •~ ~ O (~ ~ L ~ N a ~~ ~ .~ a a w 0 a r a J _~ .~ c N ~+ Z O .~ W O 0 O ^ ^ H i ~ ' L ~ i ~ ~ ~ O ~ ~ Q o~ ~~~o ~ ~ ~ U ~ ~ ~ ~ ~ ~ O ~ ~ ~ ~ ~ > U ~ .~ O L X ~ U ~ ~ -~ ~ .QOO 'U ~ ~ ~ ~~ ~_ N~ ~ ~ ~ ~ ~ ~ ~ ~~j0 ~[N ~ ~ ~ OHO ~Q ~~O Nom} ~ o o ~ o~ 3~ ~N(~ 3 ~ __~ ~ ~ ~ ~ p ~ p ~~ O L ~~~ N L ~ O ~ _ ~ O ~ ~ ~ N ~ ~ ~' ~ ~ 3 ~o ~N ~~o ~~~,U~ ~,~ ~ ~ ~ O ~ ~ O ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ U u- F- ~ 3 f-- U cn ~ ~ N . _ ~ ~ O~ >, ~ ~ ~ ~ o O ~ a o ° o ~ ~ N i N ~i N N 3 0~ ~~ ~ o o N ~ ~ Q ~ ~~ }~ ~~ QQ•~ ~ ~ ~ o 0 O O N ~ "' N •~ U ~~ a~ 'O~ .~~ U~ ~N ~~~ //'~~ L LL ~ _~ ~ LL ~ ~ • L ~ _a L ~ U ~ a~ O c a H L~ H ~ ~ L ~ = V uX.i ~ O ~ vs Q vs m c m d F v c o. v v 0 m .~ W v v V LL r r N ~ ~ 0 ~ 0 ~ a ~ ~ O O N _ t ~ ~ ~ t/~ t%~ ~' L m H L N 0 V 0 0 a~ 0 V L 0 V H i .~ L a i L .~ V .~ z 0 h r~~ ~~ v L h V 0 h h V .~ ~\ N L {~ 0 L ~./ h 0 V ._ ~~ ,~ V H r M ~O J H ', r Meeting Date: Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 114. 2010 Page 1 of 2 Item Number: 7.A. Deferred Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: This item requests Board approval of streetlight installations in the Matoaca District deferred for thirty days from the March 10, 2010 Board of Supervisors meeting. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. when the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # ®~ 0 ~1't.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MATOACA DISTRICT: In the Baileys Grove subdivision ~ Baileys Grove Drive, vicinity of 21137/21143 Cost to install streetlight: $2,633.24 (Design Cost: $700.00) Does not meet minimum criteria for intersection or vehicles per day • Intersection of Baileys Grove Drive and Baileys Path Road Cost to install streetlight: $2,151.49 (Design Cost: $700.00) Does not meet minimum criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00®O'~3 STREETLIGHT REQUEST Matoaca District Request Received: June 25, 2009 Estimate Received: February 12, 2010 Estimate Requested: June 25, 2009 Days Estimate Outstanding: 232 NAME OF REQUESTOR: Deborah and Carl Dickinson ADDRESS: 21143 Baileys Grove Drive Petersburg, VA 23803 REQUESTED LOCATIONS: Baileys Grove Drive, vicinity of 21137 / 21143 Cost to install light: $2,633.24 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "The Baileys Grove subdivision is surrounded by wooded areas and we feel that it would be a lot safer to have some lighting in this subdivision. It is almost impossible to see your vehicle in your driveway or astray animal or even a strange person walking during the night." STREETLIGHT REQUEST Matoaca District Request Received: June 25, 2009 Estimate Received: February 12, 2010 Estimate Requested: June 25, 2009 Days Estimate Outstanding: 232 NAME OF REQUESTOR: Deborah and Carl Dickinson ADDRESS: 21143 Baileys Grove Drive Petersburg, VA 23803 REQUESTED LOCATIONS: Intersection of Baileys Grove Drive and Baileys Path Road Cost to install light: $2,151.49 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "The Baileys Grove subdivision is surrounded by wooded areas and we feel that it would be a lot safer to have some lighting in this subdivision. It is almost impossible to see your vehicle in your driveway or astray animal or even a strange person walking during the night." ©~®~1.~ Streetlight Request Map Ap ri 114, 2010 gP\~~~ 5 P PZN RO D N Z S r O ~Q- gILEYS G O~ G m FOX M LE TER FOX HUNT TRL ~p D ~ ~ O ~ m m ~ECNNUT AVE MEADOWVIEW DR m This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 690 345 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 690 Feet ~~~ n~.~ ®~®~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA n,. Meeting Date: April 14, 2010 Item Number: 7.B. Subject: Deferred Item - Consideration of Ordinance to Vacate a Fifty-Foot Unimproved County Right of Way Known as Fox Chappel Road and Temporary Turnaround Easements within Wellington Farms, Section E County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 50' unimproved county right of way known as Fox Chappel Road and temporary turnaround easements within wellington Farms, Section E. Summary of Information: Wellington Farms Homeowners Association, Inc. has submitted an application requesting the vacation of a 50' unimproved county right of way known as Fox Chappel Road and temporary turnaround easements within Wellington Farms, Section E. This item was deferred from the January 13, 2010 and March 10, 2010 meetings. On August 19, 2008, the Planning Commission approved the application of the developer of the Wellington Farms subdivision to amend the existing tentative subdivision in order to eliminate the requirement for a stub road at this location and to convert the right of way into open space. The Planning Commission's action had the effect of eliminating public access from Wellington Farms to the proposed Centralia Station subdivision, which was opposed by many residents in the Wellington Farms subdivision and neighboring communities. By vacating the right of way the Board of Supervisors will finalize the elimination of the stub road into Centralia Station. Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (~~®0'1.'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The adjacent Centralia Station subdivision does require that the developer build an emergency access within this right of way; therefore, staff recommends that the Board approve the vacation and retain an emergency access, drainage and utility easement over the entire right of way to address the Planning Commission requirement for emergency access to Centralia Station, drainage improvements, and utility extensions. Approval is recommended. District: Bermuda VICINITY SKETCH Ordinance to Vacate aFifty-Foot LTniinproved Cowity Right of W ay Known as Fox Chappel Road and Tcinporaiy Tw•naromid Easements witl~ut Wellington Fauns, Section E p ~ 7• ~ ~ ~ rn T ~ ~ Q RH ~ Q R o ~ z w ~ ~ _ ~tiR O ORDINANCE TO WE L .'VACATE FOX CHARPEL ROAD ~ TEMPORARY TURNAROUND R SP (~ i ~ rn O g ~'' ~ OX APPEL RD 7~ G 9 ~ D , ti C R ~ ~~t~ ~ ~ N Q- 5 Q ~ Q~ N Chesterfield County t)epartment of Utilities W E S I ncl -666.E tet on©n'~.~ ~--~~ q ~ o ~,~ a~~ Boa o o n~ ~ Gy ~ ~ _ y~ a ~y~. ~ Nj ~ e~ ~o~ W o w~° a v~° W C ~= avoa 4 ti Q, (~ ~ ~ N° ° ~ ~ ~ ~ INdOH ., ~ uhuf~ ~n m u~ou~~ vii [w~ ~ W m ~_ a ` ~ U^1Nh^5 n. ~ ~ ~ ~ ~ ~ w "' ~ [: ~ o W V ~titi o ~ r - ~ ~Fy ¢~~s~go8o$g8 ~ V 0.~, E~.~ R~ ~ N o N N~ ~ Q ~~tryy°a~ ~ Fh ^. V N YI m of O Q Q Q ~O ^^ ~ U ~"Q1 NN h~ O1 (1 a N 1 N ~ • ' ~ • , ~ ~ 2 ~ c! ~ 7 n ~'~~pbbl1pg'Oppb 41 U U U U U O U 99!'Od 'lfOS'80 '~ n~ourls mra~v3~ loro! 'dNOJ LN3/Pd073130 N0174N 00000-9L1S-099-9BL y, I4 --- - -- ~ 50.00' n % I ~\ w " ) I ~ w n 'ON 73ddYH~ XOJS6 O~ - - - ~ ~i I 1 ~ rn~x s s~xr - - -~..6-~ '~ I ` I ~ ~ 00000-1CSL-6S9-SBL yN 1 . ~ ~ ~ I ma ,R ~w'r Ru ~~ ~ pJ' 8 ~a 6 0 ~^ ~ '~W$ ~y ~ ~ I z~ ~ b~S~ ~2 ~~ ~ I ~4 n~~Wq i s W \ I i "'r bWU SW ~ ~ w ~=~~R 22y, n~x~ ~! I ~i Jl ~jm W 6V W `G`i I ~V~RC ~ ~~N oZN ~ ~~$ ~ i w in= ~v"iN W~ W I i~N ~~a ~ 3 ~~~V ~ ~g~ ~ g~N $~ ~~ ~.. I ~~ Wpm ~ 2 I m~n ,dD~ s ~~ 3e/,rupy Y / ~ ~ ~~l\~ W 4~ Qi'Oal ~3IOddIX~ .+o '~" ~~ ~ £~J\~ (OW(~N xOo ~ ppW~Q p y2N~ i61yWq f22ggc 1~ U V 3~ ~~~~ W OVOf "Q~ vbY~N (!~vvl~~ Qxxq W D3]fOS ~~~ ^~~~f0 Qy h`rO y~~~ 9g~` 3~ R y 4 I ~8 aVN ~ Z -~~ ~ ~t~®~`~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 7.C. Subject: Deferred Item - Consideration of Ordinance to Vacate Portions of Sunny Dell Acres County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate portions of Sunny Dell Acres. Summary of Information: Stonemill Associates, Inc. and Wayne D. Morris have submitted an application requesting the vacation of portions of Lots 17, 18, 19, 20, 21 and 22, Sunny Dell Acres. This item was deferred at the March 10, 2010 meeting. The request has been reviewed by county staff. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No OJO021 VICINITY SKETCH Ordinance to Vacate Portions of Sunny Dell Acres ~C ~' fi-QQ+C ~ ~~ ~~ Q O Ml ~~-{N1AN ~ K~ O l~~R Q~ G~ N ~ QUAY T a ~~ aR ~v ~ ~ ~ a ~ ~ ~ G ~, qtr ~ ~ \ ~ ~ ~ QAR CT ~~~ p G \\ ~ ~'~ is ~ Portiwt~ t~ ~u~~Y ~- Acres to be Vag ~ ~ e 4 4 ~ ~b <v ~9 ~ fi~ off, i 0 ~¢ GN ~ ~yQ N Chesterfield County Department of Utilities W - 'E S 1 Ircl -866.67 Re t ~V~~~~ „s ~~ ^f ~i=~A ~ ~ ~ N N ~R ~~~ ~~ ~~ '~ 4 ~~~ ~g~ ~~ i~~~ x ~~~ o ~ ~ ~ ~ ~~ ~ ~ ~ ~ m ~ ~Oa i '° ~~ ~ 2 ~~~~ g ~ ~~ COMPILED PLAT SNOWING THREE PARCELS OF LAND CONTAINING 4.234 ACRES AND A RIGHT OF WAY EASEMENT TO BE VACATED ALONG GROVE PARK COURT rno~onwN asTwcr OA~ ~~ ~~ ~~ ~ ~ w> ~~ ~ ~~~ ~ ~~ ~ ~ ~~ ~ ~~ !~ r~ ~~~~~ ~~~~ ~~~ ~~f Q ~ ~I 3 ~~ OJ00~3 ;r- -,, '~~~~: a~ ,\ ~ ~ qa _'-- -~----.--- ~ vl - j ,l 1 ,`~ ~ ~ j //I V J ~ t ~ ~` 1~ `h I~h1s•' ~ S w iR _ ~ ~` sJ'di d ~ / 1 1 '\ l , --- 1\ -~_-~ I ~~ ~, ~R , ~ , i ~~~ o~~~ f~ >s ~~~ ~ . 1 ~ \ ~ ~~ ~- ~- ~ a ~q d ~ ;~~ { ~ ~ ~ ~ ;~ ~~~ ~~ ~i~ ~~ y ~~~ ~ ~ ~ ~ ~ ~:. GO 1 ~ ~ ~• EE ~ 1 ~ ~~ t ~~ ~~ ! ~~~ i S i! . ~S tl t ~ ~ { ~~ ~ :. j ~ ~ ~~ f i~ E { I '~ ~~' ~ ~~ 3~ r ~~i ~ ~ ~~ _ ~.~ ~~ ~~ ~ ~I n I. ' ; ~ ~ I 1 ~ s t ~~ ~ ~~ 1 ~ ~ ~ ~ ~ ~ ~ ~ GROVE PARK STORAGE FAGLRY /[ f ' ~ ~ / ~ Z LAYOUT&QRAdNCi PLAN *~° ~ ~ f ! } ` ++ ~'~ ~'i~ i i ! Ma.aiwwaerwcr ~ ~ ~ j~ ~1~' ~~~ ~ ®J©d1~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: April 14, 2010 Item Number: 8.A.1. Subject: Ordinance Amendments Relating to Department of Utilities Fee Changes Comm County Administrator: Adopt attached amendments to Section 18-22 and 18-27 of the County Code relating to Department of Utilities fee changes. Summary of Information: The Board of Supervisors held a public hearing on March 24, 2010 concerning the proposed changes to Utilities fees. The Utilities Department's analysis of the FY2011 budget, capital replacement projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects to comply with the nutrient regulations for the Chesapeake Bay, pump station rehabilitation, new and replacement water tanks, new and replacement water lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. While the FY2011 budget is proposed to be 14 percent below the FY2010 adopted budget, additional revenues are required to meet the projected longer term costs. A comparison of the FY2010 and proposed FY2011 budgets indicates that personnel costs would be reduced 3.4 percent, operating costs reduced 8 percent, capital would be reduced 1.6 percent and debt would be reduced 38.9 percent due to the retirement of bonds in FY2010. A slight revenue decrease is also anticipated for FY2011. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # OJ0025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $2.58 ($1.29 monthly). The increase is comprised of changes in both the commodity and base charges. The wastewater commodity charge is proposed to increase by $0.05 per one hundred cubic feet (CCF) and is anticipated to generate an additional $595,000 in revenues. The water and wastewater bi-monthly base charges for a typical 5/8" residential size meter is proposed to increase by $1.68 and is anticipated to generate an additional $1,168,000. These increases are needed to cover the projected cost of rendering water and wastewater utility services and funding capital replacement projects and will increase a typical bi-monthly bill to $90.60. The base charges for larger meters increases proportionately based on meter size. In addition, the department's analysis of costs for expansion projects and projections over the next ten years reflect the need for a connection fee adjustment to cover capital costs. The connection fees for a 5/8" residential size meter are proposed to increase in water from $4,025 to $4,400 (generating an additional $680,000) and in wastewater from $3,140 to $3,455 (generating an additional $439,600). The connection fees for larger meters will increase proportionately based on meter size. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. In addition, the industrial strong waste surcharge for Total Suspended Solids TSS) is proposed to increase to cover the department's cost of treating this waste. This charge is increasing from $0.13 per pound to $0.21 per pound (generating additional estimated revenue of $8,680). The ordinance is attached. ()'~~Q~s AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO WATER AND WASTEWATER CONNECTION FEES AND WATER AND WASTEWATER USER FEES CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. 000 [NOTE: Section (a), describing the method of determining connection fees, is unchanged and therefore not set out here] (b) The capital cost recovery charge shall be: Customer Class Meter Number Capital Cost Recovery Charge Size of ERU's (inches) er Unit Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ 4,~~A9 $ ~4A:88 including townhouses, mobile homes 4,400.00 3,455.00 that are not located in a mobile home park, and individually metered multifamil dwellin units. (ii) For a dwelling, two-family (per unit) 5/8 1.00 n,n~ X4$-89 4,400.00 _3,455.00 (iii) For mobile homes that are located in a 0.85 3~A8 'x°:89 mobile home park and for master 3,740.00 2,937.00 metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colle es and/or universities er unit) (iv) For all other customer classes 5/8 1.00 4,~2~-99 ~4A:99 4,400.00 3,455.00 1 2.50 ~-8;8Fr3-A9 ~~59:99 11,000.00 8,638.00 1 %i 5.00 ~n i ~c nn ~~ ~ , 22,000.00 17,275.00 2 $,QQ ~~ inn nn ~,~o ~c i ~n nn ~:~ 35,200.00 27,640.00 o~o~~~ 0505:80582.1 3 16.00 64-,~9A:89 ~r9;~q.~98 70,400.00 55,280.00 4 25.00 -1.8A~99 ~8~AA:gB 110,000.00 86,375.00 6 50.00 ~n~ ~cn nn ~~o 'i c~8-A9 , 220,000.00 172,750.00 8 80.00 ~ ~~ nnn nn ~~ ~ c ~ inn nn ~~o 352,000.00 276,400.00 10 115.00 46~,~5-89 9A:A9 506,000.00 397,325.00 12 155.00 ~''2~4''~,-j-oo 4$799:98 682,000.00 535,525.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five- ei hths inch shall be the same ca ital cost recovery charge in subsection (b (iv). 000 [NOTE: The following are unchanged and not set out here: Fees related to installing meters and service lines, provision for wastewater laterals, provision for installment payment of connection fees, provision relating to enterprise zones and block grant funds, and provisions relating to connection fees for extensions to developed areas.] Sec. 18-27. Utility charges. Effective with bills issued on and after July 1, ~9 2010, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $~A9 2.22 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4-89 4.44. (2) Commodity cost charge. (i) Water: $1.24 per 100 cubic feet (Ccf1. (ii) Wastewater: $-1:45 1.50 per 100 cubic feet (Ccf). (3) Capacity cost charge. ~~~n~8 0505:80582.1 2 Customer Class Meter Number Monthly Capacity Charge Size of ERU's (inches) er Unit Water Wastewater (i) Dwelling, single-family, including 5/8 1.00 $ ~9 $ 10.60 townhouses and mobile homes that 5.60 are not located in a mobile home park (ii) Dwelling, two-family (per unit) 5/8 1.00 ~2$ 10.60 5.60 (iii) Mobile homes that are located in a 0.85 4~ 9.01 mobile home park and multiple-family 4.76 dwellings other than multiple-family dwellings used exclusively as housing for colle es or universities er unit) (iv) All other customer classes 5/8 and 1.00 ~9 10.60 3/4 5.60 1 2.50 ~-3:89 26.50 14.00 11/2 5.00 x-89 53.00 28.00 2 8.00 4~9 84.80 44.80 3 16.00 539 169.60 89.60 4 25.00 X38:89 265.00 140.00 6 50.00 ~H8:89 530.00 280.00 8 80.00 4.89 848.00 448.00 10 115.00 X88 1,219.00 644.00 12 155.00 586:88 1,643.00 868.00 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the ca acit cost charge in subsection (a)(3)(iv). (b) Ancillary charges. 000 0505:80582.1 3 ~ ~ ®~ (5) Strong waste surcharge BOD Surcharge Rate (RBOD) _ $0.23 per pound TSS Surcharge Rate (RTSS) _ $8~ 0.21 per pound TN Surcharge Rate (RTN) _ $0.00 per pound TP Surcharge Rate (RTP) _ $0.00 [NOTE: Ancillary changes for testing, portable meters, voluntary disconnections and septage dumping are unchanged and not set out here.] 000 (2) That this ordinance shall become effective July 1, 2010. ~~®~~~ 0505:80582.1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~. Meeting Date: April 14, 2010 Item Number: 8.A.2. Subiect: Ordinance Amendments Relating to Issuance of Business Licenses Admin County Administrator: Action Adopt attached amendments to Sections 6-1, 6-15, and 6-39.1 of the County Code relating to issuance of business licenses. Summary of Information: The Board of Supervisors held a public hearing on the proposed changes to the ordinance relating to stipulation for issuance of a business license on March 24, 2010. The proposed code revision for issuance of a business license would allow the county to collect all delinquent taxes prior to issuance of a business license. Additionally, the ordinance proposes a technical change to allow for the assessment of the interest penalties on delinquent taxes to be automatically calculated at the beginning of the next month after they were due. The requested change will allow the county to convert from a manual to an automated process for the assessment of penalties. The ordinance also proposes a new category for business licenses, adding a "Limited Mixed Beverage Retailer" category for businesses meeting this Virginia Department of Alcoholic Beverage Control classification. All of the requested changes to the business license code sections are not anticipated to generate any additional revenue in FY2011 or beyond. The ordinance is attached for your review. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No ~o~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 6-1 AND 6-15 RELATING TO WHEN PENALTIES ACCRUE FOR LATE FILING OF LICENSE TAXES AND THE PAYMENT OF OTHER DELINQUENT TAXES AND ADDING SECTION 6-39.1 TO ADD A CLASSIFICATION FOR LIMITED MIXED BEVERAGE RETAILERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-1 and 6-1 S of the Code o the Count~of Chesterfield, 1997, as amended, are amended and re-enacted and Section 6-39.1 is added to read as follows: Sec.6-1. Definitions. For the purposes of this chapter, the following terms shall have the following meanings, unless the context requires a different meaning: Base year means the calendar year preceding the license year, except for contractors subject to the provisions of Code of Virginia, § 58.1-3715. ne,~z~~-tl~c~ee~~, ~~ ~~ ''°~~~l~ea~ena'"" ''"-~"R +~° :~'~d~ y~Preee~ne-Iicen$e-yeas Businesses who report on a fiscal year basis as of January 1, 2010, may continue to report in that manner for the duration of their business activi 000 Sec. 6-15. Due dates and penalties. (a) Each person subject to licensure under this chapter shall apply for a license and pay the applicable tax and fee prior to beginning business if he was not subject to licensure in the county on or before January 1 of the license year, or no later than March 1 of the license year if he was subject to licensure in the county prior to January 1 of the license year. (b) A penalty of one percent of the unpaid tax and fee for each day the tax and/or fee is unpaid up to ten percent of the unpaid tax and fee, or $2.00, whichever is greater, shall be imposed upon the failure to pay the tax and/or fee on or before March 1 if the person was in business prior to January 1 of the license year; or began business before February 1 of the license yeah or within ~A-~s one month of beginning business if the person wu~-iivc-iix began business prier~e after January ~ 31 of the license year. In the case of an assessment of additional tax made by the commissioner of the revenue, if the application and, if applicable, the payment were made in good faith and the understatement of the tax was not due to any fraud, reckless or intentional disregard of the law by the taxpayer, there shall be no late payment penalty assessed with the additional tax. If any assessment of tax by the commissioner of the revenue is not paid within 30 days, the treasurer may impose a ten percent late payment penalty. If the failure to file or pay was not the fault of the taxpayer, the penalty shall not be imposed, or if imposed, shall be abated by the commissioner of the revenue. In order to demonstrate lack of fault, the taxpayer must show that he acted responsibly and that the failure was due to events beyond his control. 000 (c) Interest shall be charged on the late payment of the tax and fee from the due date until the date paid without regard to fault or other reason for the late payment. For persons who 0623:83061.1 ®~ o ~:32 were in business in the county prior to January 1 of the license year, interest shall be assessed on the unpaid balance on April 1 of the license year and thereafter on the first day of each following month on the unpaid balance. For persons who were not in business in the county on January 1 of the license year, interest shall be assessed on the unpaid balance ewe on the first day of the month after the month in which such taxpayer became delinquent, and thereafter on the first day of each following month on the unpaid balance. Whenever an assessment of additional or omitted tax or fee by the commissioner of the revenue is found to be erroneous, all interest and penalty charged and collected on the amount of the assessment found to be erroneous shall be refunded together with interest on the refund from the date of payment or the due date, whichever is later. Interest shall be paid on the refund of any license tax or fee from the date of payment or due date, whichever is later, whether attributable to an amended return or other reason. Interest on any refund shall be paid at the same rate charged under Code of Virginia, § 58.1-3916. No interest shall be paid on a refund or charged on a late payment, provided the refund or the late payment is made not more than 30 days from the date of the payment that created the refund or the due date of the tax, whichever is later. 000 ~e,~ No business license shall be issued until the applicant has produced satisfactory evidence that all delinquent business licenses personal property and transient occupancy taxes owed by the business to the county have been paid which have been properly assessed a ainst the applicant by the count 000 6-39.1. Limited Mixed Beverage Retailers. ~ Every retail merchant classified by the Virginia Department of Alcoholic Beverage Control as a "Limited Mixed Beverage Restaurant" shall pay in addition to the license tax and fees imposed under this code an annual license tax as follows• With a seating capacity at tables for up to 100 persons $100• With a seating capacity at tables for more than 100 but not more than 150 persons 250• and ~3,~ With a seating capacity at tables for more than 150 persons $400 No license shall be issued to any person pursuant to the terms of this section unless such person shall have secured or shall secure simultaneously therewith and have in force the proper state license provided by law. ~c,~ In imposing retail merchant's license taxes measured by gross receipts under anv_ other section of this chapter, there shall be included the gross receipts from the sale of limited mixed beveraees in the basis for measuring such license taxes No limited mixed beverage license tax assessed under this section shall be construed as exempting any licensee from any retail merchant's license taxes required under this Code or from anv beer and wine license taxes or from mixed alcoholic beverage license taxes required under this Code (2) That this ordinance shall become effective immediately upon adoption. ~J®~1;33 0623:83061.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,~ Meeting Date: April 14, 2010 Item Number: 8.A.3. Subject: Ordinance Amendments Relating to the Service Fees for Emergency Ambulance Transport County Administrator' County Administrator: Board Action Reau Adopt attached amendments to Section 10-10 of the County Code relating to the service fees for emergency ambulance transport. Summary of Information: The Board of Supervisors held a public service fees charged for emergency technical changes on March 24, 2010. hearing on the proposed changes to the ambulance transports and additional This fee was established to recover costs typically reimbursed by Medicare and commercial insurance companies for the cost of emergency transport services and to enhance emergency medical services. The fees generated from the revenue recovery program only partially offset the cost of providing emergency medical transport/rescue services in Chesterfield County. Over time, the allowable Medicare and commercial insurance company reimbursement rates for emergency medical care and transportation have been adjusted and are now higher than Chesterfield's current charges. The requested changes in the emergency ambulance transport fee schedule would allow the county to recover costs in accordance with allowable insurance and Medicare rates. The revenue recovery fee schedule was last adjusted in April of 2008, the only time since inception of the program in July of 2002. This increase has been recommended by the Internal Audit Department and is supported by the Fire and EMS Department. The estimated revenue to be generated from the fee increase is $175,000 for FY2011. The ordinance is attached. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # OJOdI}'34 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-10 of the Code of the County o Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-10. Service fees for emergency ambulance transport. (a) Pursuant to Code of Virginia, § 32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions shall apply to ambulance charges: Basic life support (BLS), Advanced life support level 1 (ALS-1), and Advanced life support level 2 (ALS-2) shall be those services as defined by applicable federal or state regulations and administered in accordance with applicable law. Ground transport mileage (GTM) shall be assessed from the location of the point of pick-up of the patient to a hospital or other facility where a patient is transported. (c) The schedule of rates for emergency ambulance transport services by the county department of fire and emergency medical services (including any volunteer rescue squad with which Chesterfield Fire and EMS has a billing agreement) shall be as follows: Service Fee BLS $3-59:88 $394.00 ALS-1 48:88 468.00 ALS-2 398 677.00 GTM X59 9.60 per patient loaded mile in addition to transport charges (d) The chief of the county department of fire and emergency medical services is hereby authorized and directed to establish policies and procedures, and to execute and maintain documentation necessary for the administration of this program, including, but not limited to, a subscription program for county residents or other eligible persons, and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. (2) That this ordinance shall become effective July 1, 2010. ®~0(~:~~ 2723:83311.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA „., Meeting Date: April 14, 2010 Item Number: 8.A.4. Subiect: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt a tax rate ordinance establishing tax rates for calendar year 2010. Summary of Information: The Board held a public hearing on March 24, 2010 concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2010 were advertised as follows: $0.95 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or more. Staff recommends adoption of the advertised rates. The ordinance is attached. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # OJ0~36 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2010, and ending on the thirty-first day of December, 2010, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.10 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Vir inia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. DRAFT 0425:83303.1 1 ®~ (~ ~ X3'7 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.O1 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. DRAFT 0425:83303.1 2 Q ~ ®~+3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IAA Meeting Date: April 14, 2010 Item Number: 8.A.5. Subject: Adoption of the FY2011 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County Administrator's Comments: County Administrator: Board Action Ri Adopt the FY2011 Community Development Block Grant and the HOME Investment Partnerships Annual Plan Summary of Information: A public hearing was held on March 24, 2010 on the FY2011 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2011 recommendation for this program totals $1,945,700 which is comprised of $1,255,800 in new CDBG allotments, $525,900 in new HOME Investment Partnerships allotments, and $164,000 in Reprogrammed funding. These allocations are contingent upon notification from HUD of an approved grant amount for FY2011. Since the public hearing, preliminary grant award amounts reflect an increase of $105,220 in the CDBG program and a $5,055 decrease in the HOME Plan (that can be covered by the unallocated HOME funding in the proposed version). Upon final confirmation of the grant award from HUD, staff will prepare recommendations for the Board to consider in a later meeting. The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2011 is required to be submitted to the U.S. Department of Housing and Urban Development forty five (45) days prior to the commencement of the county's fiscal year. The submission is preceded by two required public hearings, one of which was conducted by the Board of Supervisors. A Citizen Review Committee has made its recommendation to the County Administrator. Attached are the recommendations from the Review Committee. Staff recommends the Board adopt the plan as proposed. Preparers Allan M. Carmody Title: Director. Budget and Management Attachments: ^ Yes ^ No # (DJ®C139 FY2011 Activi Proposed Bensley Community Center 49,300 Bensley Elementary Extended Day Program 12,500 CDBG Administration 251,200 Chalkley After School Program 6,000 Chesterfield Avenue Enhancement Project 100,000 Children's Home of Virginia Baptist 100,000 Communities In Schools-At Risk Youth Program 25,000 Emergency Home Repair-CDBG 48,000 Ettrick Community Center 55,500 Jefferson Davis Association Streetscape Improvement 187,200 Jefferson Davis Business Incubator-Biz Works 150,000 Laurel Road Drainage Project -Phase II 201,000 Phoenix Achievers Plus 20,000 Pro-Active Code Compliance 130,000 Small Women, Minority Business Technical Assistance 64,000 Youth Programs 20,000 Unallocated 100 Subtotal CDBG $1,419,800 Elder Homes Corp-Housing Rehabilitation 125,900 CDBG Housing Rehabilitation 142,000 HOME Administration 52,600 HOME Down Payment Assistance 50,000 Southside Development CHDC -CHDO 150,000 Unallocated 5.400 Subtotal HOME $525,900 Total $1,945,700 *County Administrator's recommendations pending receipt of FY2011 HUD grant amount. t~~0~14~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: April 14, 2010 Item Number: 8.A.6. Subject: Adoption of the FY2011-2015 Capital Improvement Program and Changes to the FY2010 Capital Improvement Program County Administrator's Comments: County Administrator: Adopt the FY2011-2015 Capital Improvement Program with revisions and changes to the FY2010 Capital Improvement Program as presented. Summary of Information: The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted plan. Staff also recommends a change in a previously approved capital project. Staff is requesting a change in funding sources, not in the total project budget, for the Circuit/General District Court Building Expansion Project. Staff requests the approval to increase the use of reserve for capital projects by $832,500 and decrease the currently appropriated debt financing by the same amount. This project was originally funded with a combination of debt financing and capital project reserves. Upon receipt of a favorable bid, the county opted not to sell all of the appropriated debt based on the anticipated project savings. It is now estimated that funding in the amount budgeted will be necessary for the project. The change in funding sources is requested since it is not cost effective to issue debt in such a small amount and there are no lease purchase financings planned within the time funding is necessary. This change will result in no change in the project budget, and will reduce the overall cost of funding as interest will not be paid on $832,500 in debt. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # pJ0~1~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~„ Meeting Date: April 14, 2010 Item Number: 8.A.7. Subject: Adoption of the FY2011-FY2012 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2011-FY2012 Biennial Financial Plan with revisions as approved. Summary of Information: The County Charter requires that the Budget be adopted by May 1. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted budget. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Mana ement ^ No # OJ009:2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~ AGENDA Item Number: Subject: Adoption of Resolutions Appropriating Funds for FY2011 and Approving Funds for FY2012 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Appropriations Resolution for FY2011 and approve the attached Appropriations Resolution for FY2012 for fiscal planning purposes. Summary of Information: The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds for fiscal year 2011. The Board is also requested to approve, for fiscal planning purposes, a spending plan for FY2012 as outlined in the attached resolution. The FY2012 plan will be updated next year, prior to appropriating funds for FY2012. The attached appropriations resolutions detail and authorize the expenditure of funds for FY2011 and outline the planned FY2012 expenditure of funds consistent with the proposed biennial plan. Any changes approved by the Board at the final budget work session will be incorporated into the resolutions. The resolution for FY2011 will appropriate funds. The resolution for FY2012 will approve a spending plan, but will not appropriate any funds. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No #09003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): The appropriations resolutions will allow for the withholding of $9 million in local funding for schools. This amount is allocated to the schools at intervals during the year contingent upon the availability of funds. These disbursement intervals, as defined in the Resolutions, are to occur on December 15th, February 15th and May 5th. This practice allows for flexibility to adjust the School appropriation should the need arise due to a downturn in revenues or some other unplanned event. The Appropriations Resolution also defines the percentage of personal property tax relief approved for qualifying vehicles. Each year staff calculates the amount of tax relief for personal property taxes as a direct result of the State's decision to cap the personal property tax relief reimbursement revenue available to Chesterfield. The appropriations resolution stipulates the reimbursement percentage rate for the different levels of value as follows: Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65 0 of tax relief. Personal use vehicles valued at $20,001 or more shall receive 65% of tax relief on the first $20,000 of value. All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. The percentage relief amount is recalculated annually and is recommended to remain at the current rate of 65%. FY2011 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2011 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2010 and ending on the thirtieth day of June 2011, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2010, and due December 5, 2010, be appropriated for FY2011. FY2011 Proaosed General Fund Estimated Revenue: Local Sources: General Property Taxes $359,185,100 Other Local Taxes 89,742,500 Licenses, Permits, & Fees 3,664,200 Fines, Forfeitures & Uses of Money & Property 3,302,100 Service Charges 32,137,700 Miscellaneous and Recovered Costs 11,047,200 Other Agencies: State and Federal 125,698,100 Other Financing Sources: Reserves 20,635,700 Transfer from County Grants Fund 749,000 Transfer from Mental Health, Support Services 108,700 Transfer from Vehicle & Communications Maintenance Fund 12,000 Transfer from Water Operating Fund 592,200 Transfer from Wastewater Operating Fund 2,600 Anticipated Fund Balance 7/1/2010 53,495,000 Total Revenues $700,372,100 Appropriations: General Government $47,447,000 Administration of Justice 8,307,400 Public Safety 139,597,500 Public Works 16,654,000 Health & Welfare 66,451,300 Parks, Recreation, Cultural 16,592,400 Community Development 14,944,000 Debt Service 26,549,100 Operating Transfers 308,938,800 Reserves 1,395,600 Ending Fund Balance, 6/30/2011 53,495,000 Total General Fund: $700,372,100 *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 201 0. (See "Section 5") 000045 FY2011 APPROPRIATIONS' RES'OL UTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $150,000 State Aid, Comprehensive Services 4,404,800 State, Miscellaneous 357,100 Transfer from Social Services 445,200 Transfer from Schools 1,197,100 Transfer from General Fund 2_,294,900 Total Revenue $8,849,100 Appropriations: Operating Expenses $8,849,100 Total Appropriations $8,849,100 School Operating Fund Estimated Revenue: Local Sources $22,101,700 State 219,801,650 Federal 34,561,500 Transfer from School CIP 1,300,000 Loan Proceeds 248,100 Transfer from School Operating 645,150 Transfer from School Food Service 1,000,000 Use of Reserve 1,524,700 Transfer from General Fund: State Sales Tax $46,400,000 Local Taxes 212,703,900 Prior Year Revenue 12,000,000 Grounds Maintenance 1,938,700 Total General Fund $273,042,600 Beginning Fund Balance 1,000,000 Total Revenues, Transfers & Reserves $555,225,400 Appropriations: Instruction $361,078,101 Administration, Attendance & Health 19,700,605 Pupil Transportation 28,172,806 Operations & Maintenance 58,089,814 Technology 11,996,176 Debt Service 47,694,500 Food Service 20,070,698 Grounds Maintenance 1,938,700 Transfer and Reserve for School Capital Projects 6,484,000 Total Appropriations $555,225,400 Schools -Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,341,000 State 1,014,400 Beginning Fund Balance 70,300 Total Revenues, Transfers and Reserves $3,425,700 Appropriations Education 3 425 700 Total Appropriations $3,425,700 ®~®~r~~ FY2011 APPROPRIATIONS RESOLUTION County Grants Fund Estimated Revenue: Other Governments $11,292,500 Transfer from General Fund 2,287,900 Use of Reserves 1,363,300 Total Revenue $14,943,700 Appropriations: Adult Drug Court $665,200 Clerk of the Circuit Court Technology Trust Fund 154,900 Community Corrections Services Domestic Violence Resource Center 99,800 Domestic Violence Victim Advocate (V-STOP) 54,700 Options 75,300 Post Trial 1,888,200 Pretrial Services 547,800 Dual Treatment Track 25,000 Community Development Block Grant 1,781,700 Community Services Board Part C 859,700 Domestic Violence Prosecutor 98,900 Families First 504,100 Fire & EMS Revenue Recovery 6,110,200 Juvenile Drug Court Grant 343,500 Police Grants Domestic Violence Coordinator 45,000 USDA Juvenile Detention Grant 75,000 USDA Youth Group Home Grant 8,200 Victim/Witness Assistance 485,600 Virginia Juvenile Community Crime Act (VJCCCA) 1,120,900 Total Appropriations $14,943,700 County CIP Fund Estimated Revenue: Transfer from General Fund $12,902,600 General Obligation Bonds 6,129,000 Developer Contributions 1,082,200 Transfer from Cash Proffers 2,433,300 Grants 250,000 Other/Interest Earnings 550,000 Total Revenue $23,347,100 Appropriations: County Capital Projects $20,913,800 Transfer from Cash Proffer Fund 1,082,200 Transfer to Schools 1,351,100 Total County CIP Funds $23,347,100 Schools CIP Fund Estimated Revenue: CIP reserve $6,484,000 Bond Proceeds 10,700,000 Transfer from Cash Proffer Fund 1,351,100 Total Revenue and Transfers $18,535,100 ~~®~~~ FY2011 APPROPRIATIONS RESOLUTION Appropriations: School Capital Projects $18,535,100 Total Appropriations $18,535,100 Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges $15,763,000 Radio Shop Charges 2,606,900 Total Revenue $18,369,900 Appropriations: Fleet Management Operations $15,763,000 Radio Shop Operations 2,606,900 Total Appropriations $18,369,900 Capital Proiects Management Fund Estimated Revenue: Reimbursement for Services 859 200 Total Revenue $859,200 Appropriations: Construction Management Operations $859,200 Total Appropriations $859,200 Risk Manasement Fund Estimated Revenue: Operating Revenues $6,845,000 Beginning Retained Earnings 4,900,000 Total Revenue $11,745,000 Appropriations: Risk Management Operations $7,295,000 Ending Retained Earnings 4,450,000 Total Appropriations $11,745,000 Airport Fund Estimated Revenue: State Grant $240,000 Operating Revenue 709,200 Transfer from General Fund 60.000 Total Revenue $1,009,200 Appropriations: Airport Operations $709,200 Airport Capital Improvements 300,000 Total Appropriations $1,009,200 Utilities Funds Estimated Revenue: Service Charges $66,957,000 Capital Cost Recovery Charges 12,317,000 HydrantlFire Protection 589,600 Other Revenue 7,532,500 Total Revenue $87,396,100 Q~Q~°~~ FY2011 APPROPRIATIONS RESOLUTION ' Appropriations: Operations $53,974,800 Debt Service 10,927,700 Transfer to Capital Projects Fund 20,771,000 Payment in Lieu of Taxes 589,600 Addition to retained earnings 1,133,000 Total Appropriations $87,396,100 Utilities Caaital Proiect Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $20,771,000 Total Revenue $20,771,000 Appropriations: Capital Projects $20,771,000 Total Appropriations $20,771,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Boazd only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal yeaz as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2010 shall be an amendment to the adopted budget and shall be reappropriated to the 2011 fiscal yeaz to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction reserve for capital projects; reserves for county and school future capital projects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. (~J0~14~ FY2011 APPROPRIATIONS RESOLUTION Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Boazd of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there aze transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers aze to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. T'he advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forwazd into the next fiscal yeaz. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 T'he County Administrator is authorized to reallocate funding sources for capital projects, azbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal yeazs. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. ~~~~~~ FY2011 APPROPRIATIONS RESOLUTION Sec. 19 The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a fmancial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school fund as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 65% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. ®+~®~~1 TENATIVE FY2012 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2012 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2011 and ending on the thirtieth day of June 2012, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2011, and due December 5, 2011, be appropriated for FY2012. FY2012 Proposed General Fund Estimated Revenue: Local Sources: General Property Taxes $359,005,600 Other Local Taxes 92,293,300 Licenses, Permits, & Fees 3,664,200 Fines, Forfeitures & Uses of Money & Property 4,309,300 Service Charges 32,093,700 Miscellaneous and Recovered Costs 10,974,600 Other Agencies: State and Federal 126,846,300 Other Financing Sources: Reserves 18,508,200 Transfer from County Grants Fund 819,000 Transfer from Mental Health, Support Services 106,600 Transfer from Vehicle & Communications Maintenance Fund 12,300 Transfer from Water Operating Fund 592,300 Transfer from Wastewater Operating Fund 2,700 Anticipated Fund Balance 7/1/2011 53,495,000 Total Revenues $702,723,100 Appropriations: General Government $48,126,100 Administration of Justice 8,349,200 Public Safety 141,325,100 Public Works 16,854,200 Health & Welfare 67,202,700 Parks, Recreation, Cultural 17,030,100 Community Development 15,937,500 Debt Service 27,104,600 Operating Transfers 305,490,600 Reserves 1,808,000 Ending Fund Balance, 6/30/2012 53,495,000 Total General Fund: $702,723,100 *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1 , 2011. (See "Section 5") pJ®~-~2 TENATIVE FY2012 APPROPRIATIONS RESOLUTION COInDrehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $150,000 State Aid, Comprehensive Services 4,410,000 State, Miscellaneous 351,900 Transfer from Social Services 445,200 Transfer from Schools 1,197,100 Transfer from General Fund 2,294,900 Total Revenue $8,849,100 Appropriations: Operating Expenses 8 849 100 Total Appropriations $8,849,100 School Operatine Fund Estimated Revenue: Local Sources $22,002,800 State 219,427,250 Federal 34,561,500 Loan Proceeds 477,000 Transfer from School Operating 645,150 Transfer from School Food Service 1,000,000 Transfer from General Fund: State Sales Tax $47,328,000 Local Taxes 216,024,900 Prior Year Revenue 12,000,000 Grounds Maintenance 1,975,100 Total General Fund $277,328,000 Beginning Fund Balance 1,000.000 Total Revenues, Transfers & Reserves $556,441,700 Appropriations: Instruction $367,341,284 Administration, Attendance & Health 19,105,150 Pupil Transportation 26,518,919 Operations & Maintenance 54,760,497 Technology 12,924,352 Debt Service 47,261,700 Food Service 20,070,698 Grounds Maintenance 1,975,100 Transfer and Reserve for School Capital Projects 6,484,000 Total Appropriations $556,441,700 Schools - Annomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,341,000 State 1,014,400 Beginning Fund Balance 70,300 Total Revenues, Transfers and Reserves $3,425,700 Appropriations Education $3,425,700 Total Appropriations $3,425,700 (~~0~~3 TENATIVE FY2012 APPROPRIATIONS RESOLUTION County Grants Fund Estimated Revenue: Other Governments $11,229,100 Transfer from General Fund 2,408,900 Use of Reserves 40,000 Total Revenue $13,678,000 Appropriations: Adult Drug Court $637,400 Clerk of the Circuit Court Technology Trust Fund 154,900 Community Corrections Services Domestic Violence Resource Center 101,200 Domestic Violence Victim Advocate (V-STOP) 54,700 Options 77,000 Post Trial 1,926,500 Pretrial Services 556,700 Dual Treatment Track 25,000 Community Development Block Grant 1,781,700 Community Services Board Part C 713,000 Domestic Violence Prosecutor 98,900 Families First 515,000 Fire & EMS Revenue Recovery 4,940,100 Juvenile Drug Court Grant 343,500 Police Grants Domestic Violence Coordinator 45,000 USDA Juvenile Detention Grant 75,000 USDA Youth Group Home Grant 8,200 Victim/Witness Assistance 495,900 Virginia Juvenile Community Crime Act (VJCCCA) 1,128,300 Total Appropriations $13,678,000 County CIP Fund Estimated Revenue: Transfer from General Fund $14,667,200 General Obligation Bonds 8,593,400 Lease/Purchase Proceeds 1,500,000 Developer Contributions 368,200 Transfer from Cash Proffers 1,785,500 Grants 350,000 Other/Interest Earnings 130,000 Total Revenue $27,394,300 Appropriations: County Capital Projects $25,608,800 Transfer from Cash Proffer Fund 368,200 Transfer to Schools 1,417,300 Total County CIP Funds $27,394,300 Schools CIP Fund Estimated Revenue: CIP reserve $6,484,000 Bond Proceeds 23,851,100 Transfer from Cash Proffer Fund 1,417,300 Total Revenue and Transfers $31,752,400 ~i~~~~~~ TENATIVE FY2012 APPROPRIATIONS RESOLUTION Appropriations: School Capital Projects $31,752,400 Total Appropriations $31,752,400 Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges $15,763,000 Radio Shop Charges 2,204,200 Total Revenue $17,967,200 Appropriations: Fleet Management Operations $15,763,000 Radio Shop Operations 2,204,200 Total Appropriations $17,967,200 Capital Proiects Management Fund Estimated Revenue: Reimbursement for Services 879 500 Total Revenue $879,500 Appropriations: Construction Management Operations $879,500 Total Appropriations $879,500 Risk Management Fund Estimated Revenue: Operating Revenues $6,861,700 Beginning Retained Earnings 4,450,000 Total Revenue $11,311,700 Appropriations: Risk Management Operations $7,311,700 Ending Retained Earnings 4,000,000 Total Appropriations $11,311,700 Airport Fund Estimated Revenue.• Operating Revenue $712,400 Total Revenue $712,400 Appropriations: Airport Operations $712,400 Total Appropriations $712,400 Utilities Funds Estimated Revenue: Service Charges $66,957,000 Capital Cost Recovery Charges 20,372,000 Hydrant/Fire Protection 589,600 Other Revenue 7,333,500 Anticipated Future Revenue 201,800 Total Revenue $95,453,900 Appropriations: Operations $56,208,200 Debt Service 7,006,100 Transfer to Capital Projects Fund 31,650,000 Payment in Lieu of Taxes 589,600 Total Appropriations $95,453,900 0~0~:~5 TENATIVE FY2012 APPROPRIATIONS RESOLUTION Utilities Capital Project Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $31,650,000 Total Revenue $31,650,000 Appropriations: Capital Projects $31,650,000 Total Appropriations $31,650,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2011 shall be an amendment to the adopted budget and shall be reappropriated to the 2012 fiscal year to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction reserve for capital projects; reserves for county and school future capital projects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as fiznding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. ~~®~~~ TENATIVE FY2012 APPROPRIATIONS RESOL UTION Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. ®a~~~~~ TENATIVE FY2012 APPROPRIATIONS RESOL UTION b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a fmancial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school fund as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 65% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. ~~~~~1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 8.8.1. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission inistrator's Comments: County Administrator: n Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Parks and Recreation Advisory Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning policy directions and other critical issues. Mr. Ray Hevener, Jr. has resigned as a Bermuda District representative on the Parks and Recreation Advisory Commission. The Board received one application from Mr. Robert J. Forman, a Bermuda District resident, to serve on the Commission. Ms. Jaeckle has recommended that the Board nominate and appoint Mr. Forman to the Bermuda District vacancy. The term will be effective immediately and will expire on December 31, 2011. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Peparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ^ No 090059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 14, 2010 Item Number: 8.C. Subject: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Clover Hill District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title:_ Director. Environmental Engineering Attachments: ^ Yes ~ No # ()~0~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: In the Walnut Grove Subdivision • Intersection of Chislet Drive and Chislet Mews Cost to install streetlight: $1,552.41 (Design Cost: $700.00) Does not meet minimum criterion for vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. (~".~®C1~i~. STREETLIGHT REQUEST Clover Hill District Request Received: September 21, 2009 Estimate Received: March 29, 2010 Estimate Requested: September 21, 2009 Days Estimate Outstanding: 189 NAME OF REQUESTOR: Mr. William B. Payne, III ADDRESS: 2900 Chislet Drive Midlothian, VA 23112 REQUESTED LOCATIONS: Intersection of Chislet Drive and Chislet Mews Cost to install light: $1,552.41 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "Chislet Drive runs approximately 1300 feet from Barnack Road north to Brookforest Road. There are no streetlights along Chislet Drive. The closest subdivision streetlight is at the intersection of Chislet Drive and Barnack Road. While my house is the only established residence within 200 feet of the proposed light, three additional houses (two along Chislet Mews) would benefit from this light." 00002 Streetlight Request Map April 14, 2010 BROOKFORES7'RO O T N a P Q N ~S ZW CHISL~~ M~ A ~~ a O O G~ ~` $~, ~ H-S~ErCr ~ o ~a P~a~~~o ~° ono 0 ~ ~ .~ oG ~v ~r ORO -- This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 480 240 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 480 Feet G~i~ 0~0~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.1. Subject: Request for a Music/Entertainment Festival Permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from May 1, 2010 through June 6, 2010 County Administrator's Comments: County Administrator: Board Action Reauested: The Board of Supervisors is requested to grant a request for a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from May 1, 2010 through June 6, 2010. Summary of Information: Chesterfield Berry Farm proposes to conduct outdoor music during the May strawberry season on the lawns of the Chesterfield Berry Farm which is located at 26002 Pear Orchard Road, Moseley, Virginia. The music will be held on Saturdays and Sundays from May 1 through June 6, 2010. A Strawberry Festival is planned for May 1 and 2, 2010 to promote pick your own strawberries. The Berry Farm opens at 9:00 a.m. Music will begin at 11:00 a.m. and end at 4:00 p.m., with all other activities ending at 6:00 p.m. The bands for the series have not been contracted for at this time. It is anticipated that approximately 3000 people will attend the Festival events. Preparers Steven L. Micas Title: County Attorney 0505:83426.1 Attachments: ~ Yes ^ No # ®JOQ~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Berry Farm has safely conducted similar festivals since 2005. Chesterfield Berry Farm is both the applicant and event promoter. The Berry Farm is currently seeking sponsors to help defray the costs of the event . All net proceeds from the music series will go to the Berry Farm. The Berry Farm will assume full financial responsibility for the Festival and music series. The Berry Farm will have food, water, and soft drinks available for purchase during festival hours. Portolets remain on the location throughout the May season and are serviced twice a week by Nes services. The Berry Farm maintains appropriate clean-up and trash disposal. There is ample parking, and off-duty police officers will assist with parking, crowd control and other security needs. Emergency medical and fire department officials are aware of the event and will be available to render service. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:83426.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 14, 2010 Item Number: 8.D.2. Subiect: Authorize the Receipt and Appropriation of Grant Funds in the Amount of $116,856.00 from the Department of Homeland Security, Assistance to Firefighters Grant Program County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department to receive and appropriate $116,856.00 in grant funds from the Department of Homeland Security, Assistance to Firefighters Grant Program for the purchase of Structural Firefighting Gear. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $116,856.00 in grant funds from the Department of Homeland Security, Assistance to Firefighters Grant Program for the purchase of Structural Firefighting Gear to be utilized by operational firefighting members of the department. The department must provide $29,214 in matching funds, which has already been identified in the existing budget. Preparers Edward L. Senter, Jr. Title: Chief of Department Attachments: ~ Yes ^ No # p~0~1~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board accept and appropriate funds from the Department of Homeland Security, Assistance to Firefighters Grant Program in the amount of $116,856. The grant will be used to purchase replacement structural firefighting gear to include 70 structural firefighting coats and pants and 170 pair of structural firefighting boots for front-line fire personnel. The department routinely purchases replacement structural firefighting gear. This grant will provide funds to replace more protective gear than would be possible with the adopted budget. The required matching funds of $29,214 are currently available and appropriated in the Fire and EMS department's FY2010 operating budget for uniforms. Preparers Allan Carmody Title: Director, Budget and Management ~~O~fa'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 14, 2010 Item Number: 8.D.3. Subiect: Special Project Service Agreement for the Used Electronic Equipment Recycling Program with the Central Virginia Waste Management Authority (CVWMA) County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign a Special Project Service Agreement for the used electronic equipment recycling program with CVWMA. Summary of Information: The CVWMA regularly re-bids expired contracts for various waste and recycling contracts on behalf of member jurisdictions through competitive bidding processes. The CVWMA undertook this bidding process for electronic equipment recycling services and has awarded the contract to Creative Recycling Systems, Incorporated, which is available to member jurisdictions by signing a Special Project Service Agreement. The current agreement for recycling used electronic equipment expired on March 31, 2010. The subject agreement provides for collection in trailers at our convenience centers, transportation to a recycling center, and processing of equipment to recover recyclable materials. Equipment collected and recycled includes computer systems, scanners, copiers, telephones, televisions, microwave ovens, and other electronic devices. The value of this contract over the three-year term is approximately $75,000. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # oJ0o68 ~y~ 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 This item requests that the Board authorize the County Administrator to sign an agreement with CVWMA to allow the county to continue to participate in electronic equipment recycling. The Waste and Resource Recovery division currently collects used electronic equipment at the county's two convenience centers. The program costs the county approximately $25,000 a year. There is no set annual fee for participating in the program; instead the county pays $1,500 per filled trailer. The cost of the program is offset somewhat by gate fee collections. There is no specific charge for bringing electronic equipment to the convenience centers - customers with used electronics pay the standard $8 gate fee. Funding for the electronics recycling program has been included in the proposed FY2011 financial plan, and sufficient funding is in the FY2010 budget for this service. Preparers Allan M. Carmody Title: Director, Budget and Management ()~®~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 „. AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.4.a. Subject: Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on July 4, 2010 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on July 4, 2010. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on July 4, 2010, with a rain date of July 5, 2010 or September 5, 2010. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 18 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Steven L. Micas Title: County Attorney 0505:83552.1 Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ~~o AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.4.b. Subject: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on Saturday, July 3, 2010 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisor fireworks display at the July 3, 2010. Summary of Information: s is requested to approve a permit to stage a Sunday Park Peninsula at Brandermill on Saturday, The Brandermill Community Association ("BCA") has requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on Saturday, July 3, 2010 at dusk. BCA has retained W. G. Bulifant, II, of Dominion Fireworks, Inc. to discharge the fireworks. Mr. Bulifant is an experienced, capable fireworks discharger who has conducted numerous similar displays at Brandermill and elsewhere in the County. The BCA has submitted evidence of a fireworks liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $2,000,000. The Fire Marshal's Office has reviewed the request and has indicated that the proposed display meets all applicable criteria Preparers Steven L. Micas Attachments: ~ Yes Title: Coun Attorney 0505:83554.1 ^ No 0900'71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA under the Fire Prevention Code. In the eleven years that Brandermill has conducted this fireworks display, no safety or fire responses have been required by the fireworks activity. The Fire Marshal and the Director of Utilities have also determined that fireworks displays such as the one proposed by BCA do not have an adverse environmental effect on Swift Creek Reservoir. 0505:83554.1 ~~®L! ! Ki CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 n,. AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.5.a. Subject: Acceptance of Parcels of Land Along Genito Road from Clodfelter Properties, LLC County Administrator's Comments: County Administrator: Board Action I Accept the conveyance of two parcels of land containing a total of 0.033 acres along Genito Road from Clodfelter Properties, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.033 acres along Genito Road from Clodfelter Properties, LLC. This dedication is for improvements in conjunction with the development of Central Concrete. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~J00'73 VICINITY SKETCH Acceptance of Parcels of Land Along Gciuto Road from Clodfdter Propcities, LLC N Chesterfield County Department of Utilities W - E S 1 Ocl ~ 666.6T !e t ~ n O Q t` .-. 'Q ~ ~ aNo Or d~ rY~Za O~ m ~ ~~~ m `~ ~~~o Z D v ao w N E ' Ex 15' San I Sewer Esmt ~-(DB 2057, I Pg 1854) I I Ck I I GPI I I (~ I .tRlw I _ \ Genito c2 of ` \ 43'0 C4~~eJ ~ ~ \ 1 k~da Ce \ , \S`~ae R ~~,~~'a Qad i 3,688,103.50 `\04reNo 6~ 11,736,495.80 ~4; ~~ C7 (C~c/~ ~\ Parcel A 01701 Acre to be Dedicated (45 sf~' idfelter.Properties LLC 3017 Warbro Road N :3"36-688-3405-00000 ~D.8.8508 Pg.284 ;' 'DED-DB 3084, Pg 733) 'OED-DB 3818.?g 371) a~ Parcel B L2 ~ 0.032 Acre to be Dedicated (1383 sf) Clodfelter Properties LLC 12621 Genito Road G P I N :736-688-5801-00000 D.6.8508 Pg.284 ;R/W DED-D81817, Pg621) ;R/W DED-D83030, Pg354) .~' ' C3 . ~ ~ 6 : Blankenship H W 8 Sons Inc S ti:' • 3021 Warbro Road • GPIN:736-687-4661-00000 D.B.1762 Pg.1972 CURVE TA BLE Curve Length Radius Tangent ChdBr Chd Delta C1 211.62' 4878.60' 105.83' N62°24'16"W 211.61' 2°29'07" C2 180.67' 4878.60' 90.35' N62°13'22"W 180,66' 2°07'19" C3 30.95' 4878.60' 15.48' N63°27'56"W 30.95' 0°21'49" C4 271.82' 4878.60' 135.94' N65°14'36"W 271.78' 3°11'32" LINE TABLE Line Length Bearing L1 7.36' S00°19'15"E L2 81.21' N64°28'08"W L3 101.69' N58°22'40"V1/ LINE TABLE Line Length Bearing L4 101.69' N58°22'40"W L5 32.36' N58°22'40"W L6 3.23' N00°19'15"V1/ 100 0 100 200 300 L 8 D Properties LLC 12601 Genito Road GPIN:736-687-8959-00000 D.6.8131 Pg.32 ?~~P~T Fi OF `~~ ~o ~~ ~ U ~ ~ D WILLIAM R. KNOOP No. 1876 Scale 1" = 100' •Zl~sltb <_~ County Project #09-0036 ~qNO SuR~Ey~~ '. County Site Plan #09PR0253 ;~ Plat Showing Dedication of Two Parcels of Land BARTHOL DESIGN ASSOCIATES along Genito Road civil engineering & land surveying Clover Hill Magisterial District, 550 Southlake Boulevard, Richmond Virginia 23236 Chesterfield County, Virginia Phone (804) 379-1640 "Fax (804) 379-1752 Date:2-15-10 SCale:1"=100' Job#:07-276-50 ~ °Fo 949q Rod (f) Oe 3 ~ AFO 9893 L 1~ .\ .\ N 3,687,998.12 \ E 11,736,683.37 ~V~L-~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.5.b. Subject: Acceptance of a Parcel of Land Along Genito Road from L and D Properties, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.03 acres along Genito Road from L & D Properties, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.03 acres along Genito Road from L & D Properties, LLC. This dedication is for improvements in conjunction with the development of Central Concrete. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No o~oo~s VICI N ITY S KETCH Acceptance of a Parcel of Land Along G~iuto Road fioin L & D Properties, LLC N Chesterfield County Department of Utilities W '- -E S I Ircl -Q46.G tet ~~O`/~~ 60 0 60 120 180 Scale 1 " = 60' O r o °> ~ Q` ~ Z a°' a°D m oc`oi~ C~r~mo' °' m ~ a o L & D Properties LLC 12601 Genito Road GPIN:736-687-8959-00000 D.B.8131 Pg.32 LINE TABLE Line eng earmg L1 189.22' S59'53'49"E L2 59.25' S65'34'37"E L3 67.37' S58'S9'39"E CURVE TABLE Curve eng Radius angen ChdBr Chd Delto C1 184.57' 4878.60' 92.29' S60'04'40"E 184.56' 2'10'03" N 3,687,878.72 E 11,736,901.03 I ~N ~ ~J J 0.03 Acre to tie Dedicated ~ ~ (1363 sf) o ~ ~ ~ ~ U ~ ~ ~ 1 v (~ ~ I 1.- ~ v ~-' N 3,687,998.12 I I E 11,736,683.37 ~ 1 w w o~ ~ g o ~ m ° t + ~ ~ ~ N~~ ~ ` 35 Clodfelter Properties LLC ~ 12621 Genito Road ~ GPIN:736-688-5801-00000 D.B.8508 Pg.284 ~ g3 NP Blankenship +iW & Sons Inc 3021 Warbro Road ~ GPIN:736-687-4661-00000 \ D.B.1762 Pg.1972 ~~P`-~ H OF Li ~ O~ ~C O~ ? w .cQQ.~• D \ WILLIAM R. NOOP Lic. No. 1876 z~~5~(0 County Pro jest #09-0036 ~'~Np SuR~E~C~ County Site Plan #09PR253 Plat Showing BARTHOL DESIGN ASSOCIATES Dedication of Land along Genito Road `= civil engineering & land surveying Clover Hill. Magisterial District, 55U Southlake Boulevard, Richmond Virginia 2323E Ch E' `~ `~'::' `~ '! ~ COU n t, , ` " Phone (804) i9-iG40 'Fax (804)379-1752 Date:2-t5-to ;,:.:~ie:t"=60' Job#:o7-276-:•0 ®~0~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 8.D.6. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptance. Summary of Information: Bermuda: Thornsett, Remainder of MatoaCa: Westerleigh Section 1 Westerleigh Parkway Phase I Preparers Richard M McElfish Title: Director, Environmental En in~g Attachments: ^ Yes ~ No # TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Thornsett, Remainder of DISTRICT: BERMUDA MEETING DATE: April 14, 2010 ROADS FOR CONSIDERATION: THADBURY BLVD Vicinity Map: Thornsett, Remainder of ~+ OF` ~'P ~ m MEADOW T ~ O J > 2~ ,~,~ .p r~ ~°R m a` CR~EKWAY DAIyIELSST ~Qy r to QQv EXEC UTNE ~ A ~ ~ CHIPSTEAD RD0006 G~OR/q ~ ~ N~1-~'sO O R/OCF -i ~ y~ yP~ CiCERO PKWY .9 O PL ~ CT N +~ ~0~y m r Oj { rn z cT 'b ~ z ~ m u< o `v a x o 0 ~n O Q' o PL ~ x ,~ ~~° a m s cT ,~-~ o yp ~~ m V CHIPS PL o a Ea0~0 ~g~. C ~ p 6 d A ~ v ,~O,~O y~~ n~ ~ AJG~ZERLN pQ' ~ O ~ 55 °~' F O CS ~yCA C,~ 77 QO \G~ O '9'f' ~O FEO°O M1Ll ~STHILL RD ~N tp ~ F O 7RE e<<'F~ G~ ~~ J CT p~ '~~~0 'i o,~ ~ Qv y,Sq o ,~ ~,~Ec ITII RD `~6 `y ~O ~Oij, S ~(Q~ yCT S Q? m R VR DOGE 7gR niy ~ 0 G'( fi ~E`( ~ FS`r m~oi Off, ~ ~ T ~ ~O Ov ~~ c~ 1N yO.t o °~ y~! ° r ° /fir ~ 5 ON ~'T ~ x i p XLEY C~ CAR °~y VALLEY RD p z ~ z ~7 Z T RRf- w DR p m '~t° ~ ~ v~,Y ° ~o i d~ OA~A NCT BaLOwINRQ ~ L1TS~B O q O 6A1-DWlf1 R° °vXTON pR ~ _ n_ sV~' ~~ RAMSEyOR NpPL~`t ~QO" ` o G,` .Q ~ ~ ~' G~ Z GOO°~P n~ = LON ~ ~'PsT KNOBgLYC'C ~ o~ ~~ ti 50 ~J~S O,Q v~ -p Yp Q a0 Q" ~ O 7 ~ 09~, ,~ NGT O N GP~ S, ~ 5~ ~~ HAPPY HILL RD NOS C'S g~ Oy J r~ y O 4 ~~J° ~~ ~~ ~ m °~ w ~ t3AF~~W~ O~ ~ ~ G~ ~ rn o Produced By Cheaterfleld County GIS ll'VU~~JV TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WESTERLEIGH SECTION 1 DISTRICT: MATOACA MEETING DATE: April 14, 2010 ROADS FOR CONSIDERATION: CABRETTA CT CABRETTA DR CRESTWYCKE CT WINDING BRANCH RD Vicinity Map: WESTERLEIGH SECTION 1 ~~~ ~ SUM ~J~~ ~E WS MFR LAKE O,Q ~~PP~~O~ ~J~~ eFN 6 tu0~ ~o~~'ti ~ O ~ } ~ ~ ~2F o~~o ~ y ~~ v~ ~ C7 O ~'~~' O ~ y U Y`~ ~~ ` AO ~~~P i CABRET A pR ~~~~' ~~~~R ~I Y~'~F o a ~~' W v ~ ~~Q` S O~~ Produced By Cheeterflsld County 61S l7VOe..~"..7~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Westerleigh Parkway Phase I DISTRICT: MATOACA MEETING DATE: April 14, 2010 ROADS FOR CONSIDERATION: WESTERLEIGH PARKWAY Vicinity Map: Westerleigh Parkway Phase I ~~ ~,9 ~~ O,Q,Q O ~2~ O -{ s~~ ~ o ~~~~ ~~ ~~ Q'~ ~ ~~ Q~ ~~2 ~ ~ ~~~ ~ ~~ C' ~'9 P~~ ~ ~y ~~~- ~ c~F o~ Q Produced By Chseterfleld County qS CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~,. AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.7.a. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Property at 14608 Hull Street Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Woodlake Community Association, Inc. permission fora fence to encroach within a 16' drainage easement across property at 14608 Hull Street Road, subject to the execution of a license agreement. Summary of Information: Woodlake Community Association, Inc. has requested permission fora fence to encroach within a 16' drainage easement across property at 14608 Hull Street Road. This request has been reviewed by Environmental Engineering and the existing reinforced concrete pipe will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # OJ0083 VICINITY SKETCH Request PetZtdission for a Proposed Fence to Encroach Within a Sixteen Foot Drainage Easement Across Property at 14608 Hull Street Road ~` aJ ~~ ~~ ~,~~~ ~ ~ R O`~ ~ v~ j ~ ~~~ / a~ ~ ~ ~ ~ ~ ~n ~` o ~Q` ~ ~ V' v ~ C7 ~~ ~~ REQUEST PERMISSION ~ FOR A PR9PQ~EQ FENCE,. [tl 0 ~~ ~~ ,C,1tC VILLAGE S'I ~qN G~ Q- ~V ~~ N Chesterfield County Department of Utilities w e $ 16c1 ~ 116.67 4et ~~0~~~ 0 0 GIN` A N X111 ~ W ~ ~ U o ,._: z ~ 4 ~ s a` ~` =w~A`['' S ~ d M~ w -ANN o f no 00 ~~ ~a U d W O ~ a~ ~Z ~~ 1 1 ~ V as a Z ~w ~~ o~ ~ g~1 ~ 1` o ~z 1 ~ ZZ 00 _ __ 1- 0~0 N p~j ~ ~ `` ` W a U Ov ~ Z W~~a °0 1 ao W ~ N W W \1 \lfl ~.N ~ ~aU d~m ~ `~ ~}~ ~~0 ~ \ Yid `Z ~~~ C • '~. ~ Z 'b r M ~~ vj \ p ?ti; to ~ ~\ W W W .i ~ Z W w'Y ~~ / g ~ ~\ ~ ~ ~ O W G71~^ w d ~ ` / ~~ Z ~ C 3 V Cp°m W ~ ~ U S 9g ~ k ~ x v• y ;~,. ~ S v~M ~~ ~.~ ~ ZZC <n ~ c,a O`1Q / Zoo vs ~ ~~ O< _ ~ /- ~ ~~. ,n ~ ~` ` e~ ~ y 3 V woZ° p~4~ ,~// /N~oc~o ~ I ~ °~\~ ~ Qa~ ao a Q Q ~-- ~ '~ \ J O ao ~ ~ 1 ~i;+ N o / Z ~ c0 U /roou/~ / °~ ' ` _ _ / ~~W/ ~$ // ~ ~ i - - ~ ~ ~ ~ z ~--- ~ U i ~aN ~.~ ~ Y -~ ~- ~ STREET ROAD -- ~~ ~-- STATE RTE 360 HUII~ - X ~, ~ EXIST 180 R ~W _ ~_ ~--- ~pFm --_~ ~r v~vE~Nr ~ x m _ ~- ~ _~- 0 0 0 o O I c II i a a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 '~ AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.7.b. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 34, Tarrington, Section 12 County Administrator's Comments: County Administrator: Board Action Requested: Grant Hunter W. Fogg and Heather L. Fogg permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 34, Tarrington, Section 12, subject to the execution of a license agreement. Summary of Information: Hunter W. Fogg and Heather L. Fogg have requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 34, Tarrington, Section 12. This request has been reviewed by Utilities, Environmental Engineering and Comcast Cablevision and the existing storm sewer will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICI N ITY S KETCH Request Peiztission for a Proposed Fence to Encroach Withut Sixteen Foot Di•autage Easement and an Eight Foot Eas~m~nt Across Lot 34, Tai1•ington, Section 12 ~v~~ ~~ ~ y~'F <~ ~ ~~v ~ ~~ ~- d ~~ ~~ T .~ A ,~ o ~ REaUEST F~ERM1SSlON FOR CC1 ~C~ A PROPOSED FENCE ~ i N ~$ R ~ ~i Q t ~ ~~ ~ N Chesterfield County Department of Utilities W E S 1 ncl ~ ~16.6T Ret Ovo6/~.J~ •~~- F `9 ,~; ~ '~ _A~ , • "~ 1 ti ^. ~ ' ~ ~ ~_ ` ~. ~~ ~ • 1 1 A Q -~S fff~"`` t.~ . g A g ~ .c ~• ~ ~. ~~Vve~ zU ~ .~ a 3 ~~~~- ~ ~ ' ~~ ~ q~,- Q ~ ~ ~ ~ ~~ ~p1 ~ ~• ^~ ~`~T ~ x~ M A a ~, ~~ ~ c ,~~ Qp ,, // •~ . ~ / , h~~ ~ ., _, • / 6~~ ~ .,. '~ / ~ ~~~~ i• ~ ~~ , ~~ .~~ / o r ~, ~ - ••1~ t ~ ~ NV r ~ ~ ~~ .\ ~ . ~ ~.~ ~~ 5~~ ~ ~~ ,~~ CaURT ` ~ ~ • ,~.~ , • \ • / .ry. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.7.c. Subject: Request Permission for Existing Signs and Portions of Parking Lot to Encroach Within County Right of Way Along Beulah Road County Administrator's Comments: County Administrator: Grant St. Augustine Catholic Church permission for existing signs and portions of parking lot to encroach within county right of way along Beulah Road, subject to the execution of a license agreement. Summary of Information: Balzer and Associates, Inc., agent for St. Augustine Catholic Church, has requested permission for existing signs and portions of parking lot to encroach within county right of way along Beulah Road. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # o~oos9 VICINITY SKETCH Request Permission foi• Existntg Signs and Portions of Parking Lot to Encroach Withui County Right of ~~'ay Along Beulah Road N Chesterfield County Department of Utilities , w' e s t I~ol - L16.67 tet ~~®~~~ \\ '" V~~4~,°4. ° ~ T3 d, oy Ni o o \\ \\ eq o .. I 1 ~--J/ L------- ~_Aq<cf.7'B'W 6'QI05' ~\ \~' I ~ ~~ I I 4 ,y. ~1 \ \ / o ~ q \ 0 04 a \\ ~ 1n I pi I \~. ~~ min r \\- .~ ~' _ ~ I a2 I / / \ _ ~~ m\ ~` o / / ~~m'` g m ~~ \ coq / //~°~~~ ~ / o ~\ N N ~iC\ \ / / m'~ ~ \rtl ~~ $ ~ ~A~ ~ ~ SbB'10'~6£ 1ARG0 ~o~~ s~! ~o ~a ~ wa I I 'Zi. ~._~ ° I I \ ,,~~\ ~ ~ p ~ \\ \~ ° ~~ ~ 8ooommm~~~ SmAm;, G _ o.. + T ~'.`m \ \ ~\...f Q F\ s t(V_~~ ` !+ U~iah~iUb `D~~ 1G > i. }`6Ci J li \\ a 1 \ ~~+,~, a `wo \ m~ \ \\ :N.,o 4 \ ~~`v w~ ~ ,~ Y n~ \\ ~ a~ "~L ~..`I 01 \ ~ ~ ~ ~~4 ti`y~Obs rOln`a~~i ~5 ~} a m ~~ ~° ~ i y .~~ ~ 4~a W 4 '_ ve n ~ 1 Q ~ COMPILED PLAT SNOWING 0.469 ACRE OF L g£! C °~ C p ~ m o ~ LAND ON THE NORTH LINE OF BEULAH ROAD ~" 7 ~ ~~ ~; 0 0 ~ a' ~ TO BE DEDICATED TO THE COUNTY OF ~ ~~ ~ ~~~~ ~ ~ ~~~ A ~ ~ ~ ~ ~ H CHESTERFlELD, A PROPOSED C WATERLINE ~ y; ~+j.~ ~ ~~ ~ o ~ ° ~ ~ EASEMENT AND AREAS TO BE LICENSED a a~ $I~ ~ s~ ~ ~ ~ g DALE DISTRICT "5 ~ F ~V ®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.7.d. Subject: Request Permission for Two Storm Drainage Pipes to Encroach Within a Variable Width Water Easement and County Right of Way Along River Road County Administrator's Comments: County Administrator: Grant Wesley Chapel United Methodist Church permission for two storm drainage pipes to encroach within a variable width water easement and county right of way along River Road, subject to the execution of a license agreement. Summary of Information: Wesley Chapel United Methodist Church has requested permission for two storm drainage pipes to encroach within a variable width water easement and county right of way along River Road. This request has been reviewed by the Site Plan Team and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OJOO92 VICINITY SKETCH Request Permission for Two Storrs Drauiage Pipes to Encroach Within a Vaizable Width Water Easement and County Right of `'Vay Along River Road if ~~ R H TE S O ~ T U P T ~ RUN ~ 4 ~ RE(]UEST BERMISSiON FOR TWO STORM DRAINAGE PIPES NK 0 U N Chesterfield County Department of Utilities W E S I IICI - X16.6 1Pet OJ®Q93 aoo o7a m+ otz s9e2 eaea 19801 920D 9se7 9207 0ee9 le9e ~' ssel 19705 ea9e 9228 ,., ~ ooa rn, ,„ OOe 2975 "' 956e ! OOB 19708 9202 5172 OOe ~ 19707 6 ~ ~ t 9807 007 1 005 005 Q: eZ66 9204 1065 2765 O j ~ 2 516] 9200 19710 3 19709 TRUMPETER RUN PL 4549 r °06 tQ ,,,, :us 19712 /~ ~ ~~ p d ~ 6ez6 wr Z 19711 e)ss 9224 9222 o0a v° 3 000 ~~ 007 7970 9201 ~ 006 1 5 ~ • 19714 ~ a73) 19713 aoe lea? s 19718 ~+ r„ ~~ 009 005 rw °~ 09]1 ai]a e0]a • 18718 19715 19707 inzs °p • ~ 19717 ~ 010 5915 oa2a 9226 19720 2615 1971 6 n •~ Tito 9214 „ ' ~~ County Deed of Dedication ~ ~~ ,,,, r wl DB:8814 PG: 125 19700 "" Area to be licensed 19722 Sp z2w _! 01 ~ 19724 ~b v R.wzooeoen ~ 67' 22' tie tie n Hell i 55e1 9247 ~~ Water Easement Area to be licensed DB:7877 PG: 847 35' x 45' t Y 3916 ~ 9223 fl 0/i8 8210 vur.w.26aeme. xsn 8212 So•a 91 P ^a F zue 9204 7636115681 WESLEY CHAPEL UNITED METH CH 9227 RNER RD D6:42 PG:486 65)2 x~~) 9257 ~~ r. rN C 1:n i ~ ~ 9211 4~ )216 5650 9301 8237 001 115 O~®~i.I~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 ~- AGENDA Meeting Date: April 14, 2010 Item Number: 8.D.8. Subiect: Award of Construction Contract for County Project #09-0094, Southwest Corridor Waterline Phase II, Part B County Administrator's Comments: County Administrator: Staff recommends that the Board approve the construction contract with Piedmont Construction Company, LLC in the amount of $880,826.29 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of the construction of approximately 4,500 linear feet of 30-inch diameter ductile iron waterline and associated work from the intersection of Beach and Coalboro Roads to the intersection of Otterdale Road and Harpers Mill Parkway. Staff received 12 responsive bids ranging from $880,826.29 to $1,728,722.00. Piedmont Construction Company, Inc. submitted the lowest bid in the amount of $880,826.29. The County's Engineering Consultant Malcolm Pirnie, Inc. has evaluated the bids and recommends award of the contract to the low bidder. Funds are available in the current CIP. Preparers William O. Wright Attachments: ^ Yes Title: Assistant Director of Utilities No #~~0~95 ~~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: This item requests that the Board approve the Piedmont Construction Company, LLC in the amount the County Administrator to execute the necessary Corridor Waterline project, Phase II, Part B. Thi budgeted funding, leaving extra contingency mone available for this contract. Preparers Allan M. Carmody Page 2 of 2 construction contract with of $880,826.29 and authorize documents for the Southwest s bid came in lower than the y if necessary. Funding is Title: Director, Budget and Management 1~~O(l~~ VICINITY SKETCH County Project # 09-0094 Southwest Corridor Waterline Phase II, Part B - - BEACH T~-- ,. _ , .~._- -- -_ .---- -___-- -- ~P -- - ,. Q, - O --- ~ _ _, O~ -_ r _ - -- -- Ows . ~. -- -_ _- - - _ - ~ _ _ - - _, _ .:. , _ ., Chesterfield County Department of Utilities N min = z,ooo r~~ CD`~On9'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGEND Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 8.D.9. Subject: Resolution Recognizing Mr. George A. Seward, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. George A. Seward will retire on April 14, 2010, after 15 years of service to the Chesterfield County Utilities Department. Preparers George B. Haves Title: Assistant Director of Utilities Attachments: ^ Yes ~ No OJ0498 RECOGNIZING MR. GEORGE A. SEWARD UPON HIS RETIREMENT WHEREAS, Mr. George A. Seward has served the County of Chesterfield as a faithful employee of the Utilities Department since his original hiring on April 10, 1995; and WHEREAS, the expertise developed by Mr. Seward during his tenure as a Utility TV Technician has enabled him to make significant contributions to the operations of the Wastewater Collections section; and WHEREAS, Mr. Seward was instrumental in the reduction of inflow and infiltration pertaining to Chesterfield County Utilities wastewater collection system; and WHEREAS, Mr. Seward has willingly shared his knowledge and expertise with his developing colleagues to aid them in their growth and development; and WHEREAS, Mr. Seward has always presented the citizens of Chesterfield County with the highest level of customer service, his positive attitude and willingness to provide the highest level of customer satisfaction reflects positively on Chesterfield County's workforce; and WHEREAS, Mr. Seward's likeable personality and dedicated work ethic has earned him the respect and admiration of his colleagues. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. George A. Seward for his outstanding contributions, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~On~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 8.D.10. Subject: Resolution Recognizing Ms. Ann Duffer for Her Many Contributions to Chesterfield County County Administrator's Comments: County Administrator: on Reauest~d: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing the many contributions of Ms. Ann Duffer to Chesterfield County. Summary of Information: Ms. Duffer is a resident of Chesterfield County, who has worked tirelessly guiding the establishment of the Chesterfield Senior Center. Mr. Warren will present the resolution to Ms. Duffer on April 23, 2010 at an event at the Chesterfield Senior Center. Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ Yes ~ No # RESOLUTION RECOGNIZING MS. ANN DUFFER FOR HER CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Ms. Ann Duffer is a highly respected Chesterfield County resident; and WHEREAS, she has distinguished herself as an advocate for the county's senior residents; and WHEREAS, Ms. Duffer was the driving force behind the establishment of a new senior center after the closure of the Featherstone senior center; and WHEREAS, Ms. Duffer helped guide the development of the new senior center, and opened the door to her own home as a meeting place for nearly two years as a task force met to plan the new senior center; and WHEREAS, on April 1, 2006, Ms. Duffer used the occasion of her 75tH birthday party as a fundraiser, with all the money raised going toward the costs of establishing a new senior center; and WHEREAS, as the task force meetings progressed, Ms. Duffer suggested that the group should become a nonprofit organization; and WHEREAS, Ms. Duffer, as she had done in the past with numerous other expenses, selflessly offered to pay for the cost of forming a nonprofit organization; and WHEREAS, in large part due to the generosity, inspiration and leadership of Ms. Duffer, the Chesterfield Senior Center became a registered nonprofit organization on September 27, 2007; and WHEREAS, on February 14, 2008, the Chesterfield Senior Center was notified that its tax-exempt status was formally approved; and WHEREAS, Ms. Duffer then paid for the purchase of a computer and Internet service for the Chesterfield Senior Center; and WHEREAS, with the establishment of a Board of Directors for the Chesterfield Senior Center, Ms. Duffer was elected board secretary, and held that position until her declining health made it necessary for her to resign; and WHEREAS, Ms. Duffer continues to assist the Chesterfield Senior Center, which owes its existence to her vision, energy and altruistic spirit. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2010; hereby recognizes Ms. Ann Duffer as an outstanding citizen and treasured resident of Chesterfield County whose leadership and generosity will long be remembered; thanks her for her many contributions to the betterment of quality of life for the county's seniors; and extends its sincere appreciation to Ms. Duffer for all she has done for others in her community; and be it further resolved that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 14, 2010 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0165 Project Name: Timsbury Pointe Developer: Reeds Landing Corporation Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $41,575.00 Wastewater Improvements - $62,122.00 District: Bermuda Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # ~,~ X901 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 06-0237 Project Name: Evans - Research Road, Phase 2 Developer: Midlothian MMR, LLC Contractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - $2,000.00 Wastewater Improvements - $13,530.00 District: Clover Hill 3. Contract Number: 09-0254 Project Name: 20900 Warren Avenue Water and Sewer Extension Developer: Barry Matthews and Teresa L. Matthews Contractor: William M. Harmon Contractors Contract Amount: Water Improvements - $750.00 Wastewater Improvements - $16,664.90 District: Matoaca 4. Contract Number: 10-0018 Project Name: Freightliner at Virginia Truck Center Developer: Virginia Truck Center of Richmond, Inc. Contractor: Shoosmith Construction, Inc. Contract Amount: Water Improvements - District: Bermuda $10,000.00 0-O0~.O1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 9.8. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Steamaier Title: County Administrator Attachments: ^ Yes ^ No # pJ0?~O2 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 14, 2010 Board Meeting Date Description Amount Balance 07/01/09 FY2010 Beginning Budgeted Balance $53,495,000 (a ~ Q'~,. ~.3 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS April 14, 2010 Board Meeting Date Description Amount FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) 6/24/2009 Tax Collection Customer Service project (244,400) FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 4/9/2009 FY2010 Capital Projects (13,946,400) Balance $22,647,488 5,855,088 5,610,688 $19,557,088 5,610,688 ®i~~~v1~ ~ R i O ~ O~ --~ O~ O 'C L O ~D N 'n v~ N ~n o: ~ ~ ,__, ,~ ~ dQ ~ ~ ~ ~ ~ ~ L R a1 ~ ~ O ~ N n ~ ~ ~ ~ v i o o ~ y ~ ~ ~ ~ ~ ~..i ~ O Q z b~ ~ , H A o N O Q o O~ O~ p 'p ~ N ~ N ON ~p ~ C L W N ~ GT. ~ O ~ a ' a ~ d ° a o 0 0 0 0 0 F„ p ~, 0 0 0 0 0 0 ' a ~" '= w L ~ Q d V/ L _ ~ ~ i 0 ~ ~ I~ N ~ O N O o 0 o0 ' O~ O 00 N N i L M OO M ~ O~ O y. ~ 6R L ~ Ci U ;fl ee __ iZ~i _ 3 O y u ea p ~'' ~ :: "O 7 A ~ U A ~ ~ ~ U ~a~0~4~5 Prepared by Accounting Department March 31, 2010 Date B~ 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 05/05 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 03/31/2010 11/19 $8,050,000 11/21 6,735,000 11/23 4,180,000 11 /24 16,270,000 10/ 10 16,596,199 12/17 1,132,880 12/10 91,493 11/24 10,375,000 11/24 8,745,000 11/27 19,880,000 92.055.572 Approved Amount ®~~~y~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 14.A. Subiect: Resolution Recognizing Miss Chesterfield 2010 Scholarship Pageant Winners County Administrator's Comments: County Administrator: Ms. Durfee requested that the Board of Supervisors adopt the attached resolutions recognizing the 2010 Miss Chesterfield Scholarship Pageant winners. Summary of Information: The resolutions recognize Miss Victoria Maiden, Miss Chesterfield 2010; Miss Courtney Jamison, Miss Chesterfield's 2010 Outstanding Teen; Miss Madison Scherrer, Miss Chesterfield's 2010 Outstanding Preteen; Miss Korina Diane Singh, Miss Chesterfield's 2010 Little Miss; and Miss Gia Victoria Singh, Miss Chesterfield's 2010 Mini Miss. The Miss Chesterfield Scholarship Pageant is affiliated with the Miss America system, an open system in which young ladies who are residents of Virginia may compete. The 2010 Miss Chesterfield Pageant winners will represent Chesterfield County in the Miss Virginia Pageant, an affiliate state preliminary of the Miss America Organization. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No #0~0~0,7 RECOGNIZING MISS CHESTERFIELD 2010, MISS VICTORIA MAIDEN WHEREAS, the 2010 Miss Chesterfield Pageant was conducted on Saturday, January 9, 2010 at Cosby High School; and WHEREAS, the pageant recognizes outstanding, talented young women in our communities; and WHEREAS, Miss Victoria Maiden was selected as the 2010 Miss Chesterfield; and WHEREAS, Miss Maiden is a 19-year-old Liberal Arts major at Piedmont Virginia Community College; and WHEREAS, she is a feature baton twirler for the University of Virginia and plans to transfer to the university next spring; and WHEREAS, among her many activities, Miss Maiden has worked as a Haiti Relief fundraiser, is active in the Newspaper Club and has helped organize Clean Hikes as a member of the Volunteer Club; and WHEREAS, Miss Maiden also has helped raise hundreds of dollars for the Children's Miracle Network; and WHEREAS, she also volunteers for Water Missions International, an organization that sends clean drinking water to people in countries affected by disasters; and WHEREAS, Miss Maiden supports, through her volunteer efforts, Girl Scouts, Girls Inc. and the Royalettes Baton Corps; and WHEREAS, she plans to major in English with a minor in Journalism and hopes to someday be a television news anchor; and WHEREAS, Miss Maiden's personal platform is "Redefining Beauty," and she is working to counter the negative stereotypes in the media that show unobtainable results through electronically altered images. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes the exemplary achievements of Miss Victoria Maiden, congratulates her on being named Miss Chesterfield 2010, extends best wishes for continued success in her academic pursuits, and is proud to have her bear the title of Miss Chesterfield as she continues with her higher education. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Maiden, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~~~.~~ RECOGNIZING THE MISS CHESTERFIELD PAGEANT'S OUTSTANDING TEEN 2010, MISS COURTNEY JAMISON WHEREAS, the 2010 Miss Chesterfield Pageant was conducted on Saturday, January 9, 2010 at Cosby High School; and WHEREAS, the pageant recognizes outstanding, talented young women in our communities; and WHEREAS, Miss Courtney Jamison was selected as Miss Chesterfield's Outstanding Teen 2010; and WHEREAS, Miss Jamison is a 16-year-old junior at the Maggie Walker Governor's School; and WHEREAS, she is a member of the National Honor Society; and WHEREAS, Miss Jamison is also a Student Ambassador and Teen Achiever of Jack and Jill America, Inc.; and WHEREAS, she is a National Association of High School Scholars member; and WHEREAS, she is also an accomplished pianist, a talented dancer and vocalist; and WHEREAS, Miss Jamison maintains a grade point average of 4.8 at Maggie Walker Governor's School; and WHEREAS, she donates many hours of her time as a volunteer for various community-service projects; and WHEREAS, Miss Jamison has helped develop the Desire to Inspire Mentorship Program; and WHEREAS, she encourages her peers to reach their goals by making good life choices and by committing to the work ethics needed to achieve success. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors, this 14th day of April 2010, publicly recognizes the exemplary achievements of Miss Courtney Jamison, congratulates her on being named Miss Chesterfield's Outstanding Teen 2010, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Jamison, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~®~ ~~ RECOGNIZING THE MISS CHESTERFIELD PAGEANT'S OUTSTANDING PRETEEN 2010, MISS MADISON SCHERRER WHEREAS, the 2010 Miss Chesterfield Pageant was conducted on Saturday, January 9, 2010 at Cosby High School; and WHEREAS, the pageant recognizes outstanding, talented young women in our communities; and WHEREAS, Miss Madison Scherrer was selected as Miss Chesterfield's Outstanding Preteen 2010; and WHEREAS, Miss Scherrer is an 11-year-old 6th-grade honor student at Manchester Middle School; and WHEREAS, she is the daughter of Tammy and Brian Scherrer of Chesterfield; and WHEREAS, Miss Scherrer has earned Distinguished Honor Roll status at Manchester Middle School; and WHEREAS, she also has received the Accelerated Reader Award and currently is cast in the 2010 Spring Musical, Once on this Island; and WHEREAS, Miss Scherrer is a competitive gymnast and is competing as a Level 5 athlete, and she also takes dance classes in ballet and jazz; and WHEREAS, she donates many hours of her time as a volunteer for various community-service projects, including performances at nursing homes; and WHEREAS, Miss Scherrer's community-service platform is "Love of Reading," and in this regard, she has worked diligently to promote the benefits of reading; and WHEREAS, she has sponsored several book drives and has collected more than 1,000 books; and WHEREAS, Miss Scherrer has donated the books to local elementary schools, pediatricians' offices, day care centers, and other locations; and WHEREAS, she also has volunteered for the Queens of Green park- clean up effort, and helped collect more than 150 pounds of recyclables. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes the exemplary achievements of Miss Madison Scherrer, congratulates her on being named Miss Chesterfield's Outstanding Preteen 2010, and extends best wishes for continued success in her academic pursuits. ~~®~~~ AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Scherrer, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING THE MISS CHESTERFIELD PAGEANT'S OUTSTANDING LITTLE MISS, MISS KORINA DIANE SINGH WHEREAS, the 2010 Miss Chesterfield Pageant was conducted on Saturday, January 9, 2010 at Cosby High School; and WHEREAS, the pageant recognizes outstanding, talented young women in our communities; and WHEREAS, Miss Korina Diane Singh was selected as Miss Chesterfield's Little Miss 2010; and WHEREAS, Miss Singh is a 7-year-old second grade student at Greenfield Elementary School; and WHEREAS, Miss Singh maintains an A average; and WHEREAS, she is the daughter of Tony and Erica Singh of Chesterfield; and WHEREAS, Miss Singh is a competitive baton twirler; and WHEREAS, she currently is the reigning Tiny Tot Miss Majorette of Virginia; and WHEREAS, Miss Singh competed in the Miss Majorette of America pageant in July 2009 and placed 9th overall; and WHEREAS, she hopes to attend the University of Virginia and become a Wahoo feature twirler while studying to become an architect; and WHEREAS, Miss Singh enjoys playing with her friends, reading and spending time with her family; and WHEREAS, she is an outstanding young representative of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes the exemplary achievements of Miss Korina Diane Singh, congratulates her on being named Miss Chesterfield's Little Miss 2010, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Singh, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING CHESTERFIELD'S 2010 MINI MISS, MISS GIA VICTORIA SINGH WHEREAS, the 2010 Miss Chesterfield Pageant was conducted on Saturday, January 9, 2010 at Cosby High School; and WHEREAS, the pageant recognizes outstanding, talented young women in our communities; and WHEREAS, Miss Gia Victoria Singh was selected as Miss Chesterfield's Mini Miss 2010; and WHEREAS, Miss Singh is the daughter of Tony and Erica Singh of Chesterfield; and WHEREAS, Miss Singh is a 6-year-old kindergartener at Greenfield Elementary School; and WHEREAS, she enjoys school and loves her teacher, Mrs. Franz; and WHEREAS, Miss Singh is a competitive baton twirler and swimmer; and WHEREAS, she would like to attend the University of Virginia and become a Wahoo feature twirler with her older sister, Korina; and WHEREAS, Miss Singh enjoys playing with her friends, making cards for her mother, and spending time with her family; and WHEREAS, she is an outstanding young representative of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes the exemplary achievements of Ms. Gia Victoria Singh, congratulates her on being named Miss Chesterfield's Mini Miss 2010, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Singh, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ©:~~~ `.~.a3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 14.B. Subiect: Resolution Recognizing Miss Lauren Taylor Durfee, Miss Junior Virginia Teen 2009 County Administrator's Comments: County Administrator: Ms. Durfee requested that the Board of Supervisors adopt the attached resolution recognizing Miss Lauren Taylor Durfee, Miss Junior Virginia Teen 2009. Summary of Information: The attached resolution recognizes Miss Lauren Taylor Durfee, Miss Junior Virginia Teen 2009. The Miss Virginia Coed Pageant, an affiliate of the Miss American Coed Pageant, helps girls develop poise, self confidence and the ability to express themselves while striving to reinforce the teachings of their home, school and church, and at the same time giving them a chance to fulfill one of their most glamorous dreams. Miss Lauren Durfee won the title of Miss Junior Virginia Teen in July 2009 and competed in the national pageant in Orlando, Florida in November 2009. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No # RECOGNIZING MISS JUNIOR VIRGINIA TEEN 2009, MISS LAUREN TAYLOR DURFEE WHEREAS, the 2009 Miss Virginia Coed Pageant was conducted in July 2009 in Richmond, Virginia; and WHEREAS, the pageant recognizes outstanding young women in our communities; and WHEREAS, Miss Lauren Taylor Durfee was selected as the 2009 Miss Junior Virginia Teen and went on to compete in the Miss American Coed Pageant in Orlando, Florida; and WHEREAS, Miss Durfee is a 17-year-old junior at Cosby High School; and WHEREAS, she is an Honor Roll student who currently takes AP History and Calculus courses; and WHEREAS, Miss Durfee has consistently achieved perfect attendance through all of her school years; and WHEREAS, among her many activities, Miss Durfee volunteers for the Virginia Food Bank, is Vice President of the Cooking Club and a member of both the Fashion Glub and Spanish Club, and was a greeter for the Chesterfield Chamber of Commerce's Oscar Night; and and WHEREAS, she played junior varsity volleyball and lettered in track; WHEREAS, Miss Durfee received confirmation from the Episcopal Church of the Redeemer and attends the "Crazy Love" Bible Study; and WHEREAS, she worked at the Brandermill Woods Retirement Center and currently is a hostess at Ocean Breeze Restaurant; and WHEREAS, Miss Durfee was a Distributive Education Clubs of America (DECA) state finalist in the category of restaurant and food service management; and WHEREAS, she plans to major in Business and Marketing and aspires to attend Penn State University; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes the exemplary achievements of Miss Lauren Taylor Durfee, congratulates her on being named Miss Junior Virginia Teen 2009, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Durfee, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~Q~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 14, 2010 Item Number: 14.C. Subject: Resolution Recognizing April 19-23, 2010, as "Chesterfield County Classics Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Gecker has requested that the Board adopt the attached resolution recognizing April 19-23, 2010, as "Chesterfield County Classics Week." Every year, the National Junior Classical League (NJCL), one of the largest youth organizations in the world, sponsors what is known as "National Classics Week," recognizing the impact Classical culture has left on modern society through educational ventures, publicity activities, and community service. The Junior Classical League chapter at Midlothian High School and the Midlothian High School Latin Club celebrates the Classics' impact on modern society, helping to develop and grow the community through nursing home visits, delivering Roman pumpkins to hospitals, and teaching Latin to local elementary school students. Ms. Cat Goergen, First Vice-President of the Midlothian High School Latin Club, will be present to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No OJO'1116 RECOGNIZING APRIL 19-23, 2010, AS "CHESTERFIELD COUNTY CLASSICS WEEK" WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are 1,762 students studying Latin and there are 13 chapters of the Junior Classical League, comprised of 750 middle and high school Latin, Greek and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long-time affiliate of the American Classical League, founded in 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior Classical League members believe that the Classics continue to hold a vital and significant place in today's culture; and the Chesterfield Junior Classical League chapters, comprised of students and teachers, believe that continued emphasis on the study of the Classics is essential, if appreciation of the Classics in language, arts, and Western culture is to remain strong and valuable; and WHEREAS, "Chesterfield County Classics Week" is held in commemoration of the traditional anniversary of the founding of ancient Rome; and WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of April 2010, publicly recognizes April 19-23, 2010, as "Chesterfield County Classics Week," and calls this observance to the attention of its citizens. ~ ~ 0'~. `.~.~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 „. AGENDA Meeting Date: April 14, 2010 Item Number: 16.A. Subject: Public Hearing to Consider Amendments to Chesterfield County Code Sections 4- 21 and 4-36 Relating to the Definition of Kennel and the License Tax Imposed on Kennels County Administrator's Comments: County Administrator: Board Action Reaueste . Hold public hearing on April 14, 2010, to consider the attached ordinance amendments. Summary of Information: On February 24, 2010, the Board scheduled a public hearing for April 14, 10,2010, to consider amendments to County Code §§ 4-21 and 4-36. Recently, the Board amended the County's zoning ordinance to allow three dogs by right in residential areas. It has come to Staff's attention that the definition of kennel in Chapter 4 of the County Code and the license tax imposed on kennels is predicated on a kennel being defined as having three or more dogs. As a result, there is an inconsistency between the zoning ordinance and §§ 4-21 and 4-36 of the County Code. Accordingly, staff is proposing the attached ordinance amendments to ensure consistency within the County Code and to impose a license tax only on owners of four or more dogs under § 4-36 of the County Code. Preparers Steven L. Micas Title: County Attorney 1305:83228.3(83230.1) Attachments: ^ Yes ~ No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 4-21 AND 4-36 RELATING TO DEFINITION OF KENNEL AND LICENSE TAXES ON KENNELS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 4-21 and 4-36 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec.4-21. Definitions. 000 Kennel: An enclosure in compliance with chapter 19 in which twee four or more dogs, four months or older, are kept and from which they cannot escape. 000 Sec. 4-36. License taxes--Amounts; exception. (a) The following license taxes are hereby levied: (1) Male or female dog: $7.00. (2) Unsexed male or female dog: $5.00 upon presentation of a veterinarian's certificate certifying that the dog is unsexed or, if such certificate is unattainable, a written statement from the owner certifying that the dog is unsexed. (3) Kennel: For between twee four and 20 dogs, $25.00. (4) Kennel: For between 21 and 50 dogs, $35.00. 000 (2) That this ordinance shall become effective immediately upon adoption. 1905:83230.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN: DefinitionOfKennel 1/10 P - 1.42 in. Board of Supervisors 3-31, 4-7 $214.16 The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Boazd of Supervisors CHESTERFIELD OBSERVER of Chesterfield County, Virginia, at an adjourned meeting on April 14, 2010, at This is to certify that the attached legal notice was published by 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Chesterfield Observer in the county of Chesterfield, state of Virginia, on Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public the following date(s): 3/31/2010 & 4/07/2010 heazing where persons may appeaz and present their views concerning: An Ordinance to amend the Code of the ~ , County of Chesterfield, 1997, as amended, Sworn to and bscribed before me this day of by amending and re-enacting Sections 4-21 ~ and 4-36 relating to definition of kennel / and license taxes on kennels. ~ / ~ , 2010. A copy of the proposed ordinance ~J amendment is on file in the County /(/// Administrator's Office and the Clerk to the Boazd's Office (Room 504) at the Lane ~ B. Ramsey Administration Building, 9901 ~ ~~ Lori Road, Chesterfield, Virginia, for ~ ~ / ! ~/~~ ~~ public exa,nination between the hours of 8:30 a.m. and 5:00 p.m. of each regulaz Legal Affiant J m T, Grooms Jr., No Public business day. For additional information, please contact the County Attorney's Office at 748-1491. The hearing is held at a public facility M commission ex fires: Februar 29, 2012 designed to be accessible to persons with y 1~ Y ~ ~s~~~~~~ disabilities. Any persons with questions on Commission I.D. 7182093 ~`~~~ ~~~~'~ the accessibility of the facility or the need `~. ~ F j , s/ }~ ~4~ for reasonable accommodations should (~' { ~~i contact Janice Blakley, Clerk to the Boazd, ~` C~ .•~tT~OF•~••. J at 748-1200. Persons needing interpreter :+~';•p~ ~ •'~~ services for the deaf must no the Clerk = C9 : ~ 4, ~ ^` at • '~ to the Boazd no later than Fr d y, April 9, - , ~ ~ c ti •o ;~ ; ~ 2010. ~ t" ; o, w ~, ~ -" : Q ( [% ~,{ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phune: (80-11 545-7500 • Fax: (8(kl) 714-3269 • Ernail: news@chestertieldobserveccom • Internet: www.chesterfieldobscrver.com CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ~~~ AGENDA Meeting Date: April 14, 2010 Item Number: ~s.B. Subject: Public Hearing to Consider Amendments to County Code Section 4-25 (c) and (d) Relating to Fees for Adoption of Sterilized Animals from the Chesterfield County Animal Shelter and the Transfer of Animals to Humane Societies and Rescue Organizations County Administrator's Comments: County Administrator: Board Action Requested: Hold public hearing on April 14, 2010, to consider amendments to County Code §§ 4-25 (c) and (d) . Summary of Information: On March 24, 2010, the Board scheduled a public hearing to consider amendments to County Code § 4-25. In December 2009, the Board adopted a resolution regarding the sheltering of animals in the Chesterfield County Animal Shelter. In part, the resolution called for the spaying and neutering of all healthy, adoptable companion animals prior to adoption from the animal shelter. Accordingly, an Preparers Colonel Thierry G. Dupuis Title: Chief of Police 1305:83469.3(83472.2) Attachments: ^ Yes ~ No #0~07.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Invitation for Bid was advertised for spay and neuter services and the contract has been awarded to the lowest responsive and responsible bidder. This proposed increase in the adoption fee will defray the cost of sterilization services. In addition, the services provided will include a rabies shot which will make the process much more convenient for the new owner of the animal. The amount of the proposed fee was determined after reviewing the successful bid for the spay and neuter contract and benchmarking the fees charged in neighboring jurisdictions. The police department believes the new $60.00 fee provides a reasonable and appropriate charge for the adoption of a pet which will defray the new costs. A technical correction of a citation to the Code of Virginia is made in subsection (d) . The proposed delayed effective date is intended to accommodate the final approval of the spay and neuter contract. 1305:83469.3(83472.2) (~JO~ ~1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 4-25 RELATING TO FEES FOR ADOPTION OF STERILIZED ANIMALS AND TRANSFER OF ANIMALS TO ANIMAL RESCUE OR HUMANE SOCIETIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 4-25 of the Code of the Count~o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 4-25. Confinement and disposition of animals; animal shelter; redemption by owner; shelter charges. 000 (c) Any p member of the public adopting a sterilized dog or cat from the animal shelter shall pay a fee of ~8:A9 $60.00 which shall be disposed of in the same manner as dog license taxes. "aa~*~°~~"~~ ~„,~„~:.,,, ~ ^~*°-•~'~~°a a~~ ° °~* ~•°~ .Such adoption will include the provision of any initial rabies vaccination as required b~p~licable law. No fee will be charged for transfers of unsterilized animals to any animal rescue or humane society validly designated as anon-profit 501(c (3) organization under applicable law. (d) At any time after the confinement period for the animal expires and the animal has not been claimed, it may be (i) euthanized by one of the methods approved by the state veterinarian and the animal warden shall cremate, bury or sanitarily dispose of same; (ii) disposed of by sale or gift to a federal agency, state-supported institution, agency of the commonwealth, agency of another state, or a licensed federal dealer having its principal place of business in the commonwealth, provided that such agency, institution or dealer agrees to confine the animal for an additional period of not less than five days; (iii) delivered to any humane society or animal shelter within the commonwealth; (iv) delivered to any person who is a resident of the county who will pay the required license tax and adoption fee for such animal; (v) delivered to anon-county resident who pays the required adoption fee; or (vi) delivered for the purposes of adoption or euthanasia only, to a humane society or an animal shelter located in and lawfully operating under the laws of another state, provided that such humane society or animal shelter: (1) maintains records that comply with Code of Virginia, § 2.' ''~.~ 3.2-6557; (2) requires that adopted dogs and cats be sterilized; and (3) has been approved by the state veterinarian, or his designee, as a facility which maintains such records, requires adopted dogs and cats to be sterilized, and provides adequate care and euthanasia. 1305:83472.2 000 (2) That this ordinance shall become effective upon certification by the County Administrator that a spay and neuter service contract has been duly executed and that such date shall be included in the County Code. 0:~0~_~~ 1305:83472.2 2 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: AnimalFees 3-31, 4-7 1/lOP -1.31 in. $216.82 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Boazd of Supervisors CHESTERFIELD OBSERVER of Chesterfield County, Virginia, at an adjourned meeting on April 14, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration This is to certify that the attached legal notice was published by Building, Rt. 10 and Lori Road, Chesterfield Observer in the county of Chesterfield, state of Virginia, on Chesterfield, Virginia will hold a public heazing where persons may appeaz and the following date(s): 3/31/2010 & 4/07/2010 present their views concerning: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, ~!~ by amending and re-enacting Section 4-25 l Sworn to and subscribed before me this day of re ating to fees for adoption of sterilized , amm s an trans er o anon s to anim rescue or humanesocieties. /'~ / , 2010. A copy of the proposed ordinance d fi amen ment is on le in the County Administrator's Office and the Clerk to the Boazd's Office (Room 504) at the Lane / ~ ~ ~ ~ B. Ramsey Administration Building, 9901 i Lori Road, Chesterfield, Virginia, for ~ public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular Legal Affiant J S T, Grooms J , otary Public business day. For additional information, please contact the County Attorney's Office at 748-1491. The heazing is held at a public facili My commission expires: February 29, 2012 desiggnned to be accessible to persons wit Commission I.D. 7182093 disabilities. Any persons with questions on the accessibility of the facility or the need (SEAL) for reasonable accommodations should ,,,,,,,,~~ contact Janice Blakley, Clerk to the Board, ~,~~'` ''~.,, at 748-1200. Persons needing interpreter ~ ` ~ ~ ~ ~ ''•~ services for the deaf must notify the Clerk ~ ~ ~ ~ -•'~ '•••,'~1 ~~~ to the Boazd no later than Friday, April 9> Gj ~ •ti~V~Eq(l• tr ~ 2010. ' (v;'~t4 y•. ";,'1 ~ : `~' EXPIRES ©~ ~ a 'i ' 02-i9-12 - ~ • :71820~'~ P; •.,~~~~: ''~,,,~ T,q R Y • av ~~~ .', THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Virginia 231 I3 • Phone: (KO4) X45-7i(H) • Fax: (80~O 734-3269 • Ernail: news@chesterfieldobserver.com • Intcmer www.chesterticldobserveccom m d c 0 a 0 Q R E ._ c 'L v a N ._ L Q O O V a. Q N N V O O W s A~ ,A V/ 0 O a ~ v c v I~ n t0 c v ~ N y .c v~ v~ v} o ~ ~ v~ ~ }. o ~ ~ c c a ~n ° v o. ~ n a ~ a ~ ~ -~ o ~. °' °o. a o ~ m v -~ a c v ~ co K ~+ ~ ° ._ N ~ ~ GJ ~ p -a ~ ~ ~ ~ 'C 4 H C W °° V ~ 3 ~i ~ ~ O ~ Z a v a ~ O ~ ~ ~ ~ ~ ~„ ~ n, O ~ ++ c +-' v ~ ~+ 3 a ~' °1 o ° ' ~ v f° ~~ u v f0 p tin , , N ~ Z ~ O N ~ 0 H ~ C ~O 0 Q..L p~ ~" O j ~ N ~ ~ C~ ~ - 0 \ '8 ~; O ~ Q ~ ~ ~ O L LL G U Q `~ Q to N Z O O ~:, ~ o\ a ` ~ L O .~ O fA 1~ 00 N ~ ~ i/~ ~ i/> i/~ GJ 2 to 2 2 ~ ~ ~ C ~ ~ ~ ~ ~ ~ C. Q C 3 O ~ U ~, ~ c v ~ ~ ~ ~ V v U L 3 p GJ ~ O O v L ~ _ _ U ~ ~L oC 2 a 2 l~0 V~ ~ ~o O H ~. L a ~ GJ U ~, f0 3 O ~n V ~ v .~ ~ ~ Q7 ~ w ~ O ~ ~ ~ > ra ~ v N CJ ~ i O O t V ~ ` o,o u0. C f0 N O 41 N 41 v1 o v ~, ~ ~ ~, ~ O ~ ~ f0 ._ v J O ~ O Y ~ O ~ ~ ~ Q~ N ~ ~ ~ ~ ~ U ~ • ~ ~ io ~ O ~ J i Q. v1 f0 cC C Q GJ 2 ~i U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 14, 2010 Item Number: 16.C. Subject: Public Hearing to Consider Siting Approval for the Dominion Virginia Power Industrial Landfill County Administrator's Comments: County Administrator: Staff requests the Board to approve the siting, and management and disposal of waste material, for the proposed industrial landfill at the Dominion Virginia Power Dutch Gap Power Generation Facility under § 11-92 of the County Code. Summary of Information: In order to operate the proposed landfill for fossil fuel combustion products, the applicant must have: 1) approved zoning; and 2) siting, management, and operations approval from the Board of Supervisors in accordance with § 11-92 of the County Code. The zoning case was approved by the Board on February 24, 2010. In order to obtain approval for siting and management and disposal operations, Dominion Virginia Power (Owner and Applicant) submitted the documentation to meet the requirements of § 11-94 of the County Code. The criteria for approval are that the proposed facility poses no substantial present or potential danger either to the health, safety or welfare of any person or the environment. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA An environmental engineering consultant was retained by General Services to assist in the analysis of the documentation and to verify that all the application requirements were met by the submission. This analysis enabled county staff to perform a review of the proposed operations and the location and general design of the facility in order to make determinations on the potential impacts of such a facility on the county. All of the potential concerns of General Services' staff have been adequately addressed in the application documents or in the proffered conditions outlined in the zoning case. Approval will allow the applicant to apply for a Waste Management Operations permit from the Virginia Department of Environmental Quality (VADEQ). This application process includes a comprehensive technical review of the science and engineering of the facility as provided by the regulatory authority granted VADEQ through both state and federal regulations. VADEQ is also responsible for approving the design, construction, and oversight of the facility. Thus, the review and approval by the Board is the initial step in a multi-step process designed to protect the safety of citizens and the environment. The County Code requires the Board of Supervisors to hold a public hearing concerning the siting of the proposed industrial landfill. Staff recommends approval of the siting, management and disposal operations of the facility with all the conditions and requirements set out in the zoning, the permit application and the attached report. General Services Staff Report Dominion VA Power Coal Ash Landfill April 6, 2010 Dominion Virginia Power has submitted and received approval for zoning changes and conditional use of portions of the property known as Dutch Gap Power Station for a Fossil Fuel Combustion Products Management Facility. The zoning approval by the Chesterfield County Board of Supervisors occurred on February 24, 2010. This facility is classified by the Virginia Department of Environmental Quality as an industrial landfill and therefore, in addition to zoning approvals, requires both siting approval and operational approval by the Chesterfield County Board of Supervisors as codified in the Code of Chesterfield County Virginia. Siting and Operation of the Facility Any individual or company wishing to establish and operate a waste disposal or management facility in Chesterfield County must comply with an application and approval process set forth in the Code of Chesterfield County Virginia. Siting requirements for such a facility are set forth in Article VII and the approval of waste material and management are set forth in Article VIII. The specific application requirements for Article VII and Article VIII are set forth in Section 11-74 Form of Application for Siting Approval, and Section 11-94 Form of Application for Approval, respectively. In August 2009 Dominion Virginia Power (Owner and Applicant) submitted two separate sets of documents to meet the requirements of the code in their process to gain approval for a Fossil Fuel Combustion Products (FFCP's) Management Facility. The Chesterfield County General Services Department (General Services) is the process owner of this siting approval process. An environmental engineering consultant (Faulkner and Flynn) was retained by General Services to assist in the analysis of the submission to verify that all necessary components to the application were submitted and that the application requirements were met by the submission. This analysis is designed to provide the county with much of the information that will be required by the Virginia Department of Environmental Quality (VADEQ) in the part A and Part B application process administered by VADEQ that leads to an approved Waste Management Operations Permit that the Owner must have to construct and operate such a waste facility within the Commonwealth of Virginia. This information enables county staff to perform a review of the proposed operations, as well as an analysis of the location and general design of the facility in order to make determinations on the potential impacts of such a facility on the county and its' citizens and businesses. This review process conducted by the county and its consultant is neither intended nor represented as a comprehensive technical review of the science and engineering of the design and operation of the waste management facility, but rather it provides the county with a ~~0~ ~s preview of the facility and assistance in measuring the impacts the facility may have on the county. The technical review of the science and engineering of the facility is conducted by VADEQ in the Part A and Part B application process required for permitting and licensing of the facility as provided by the regulatory authority granted VADEQ through both state and federal regulations. All of the potential concerns of General Services' staff have been adequately addressed in the two parallel submissions or in the proffered conditions. In the summary below, we have individually addressed those proffered conditions that relate to General Services. General Services Review of Proffered Conditions 1. Uses Staff was initially concerned that materials other than generally inert materials generated by the Fossil Fuel Combustion process could also eventually be disposed of within this facility. Dominion submitted a proffer which clearly defines the materials that will be allowed by VADEQ to be disposed in the facility. Staff is satisfied that the proffer restricts the materials to those which are relatively inert and would be unlikely to create contamination issues with ground water or surface water. 2. Construction and Phasing of FFCP Facility The phasing of the operation has been divided into four separate phases which will progress generally in an east to west direction. This delays the visibility of this facility by the adjacent industrial parcels. Each phasing plan will be submitted for approval to the Director of General Services or his/her designee to confirm compliance with the dimensional requirements submitted within the proffers of this case. The soil stockpile has been limited in height at 50 feet above existing grade and the location has been defined as the Phase Four area of the facility during each of the first three phases of the project. During Phase Four, the stockpile location will need to be approved by the Director of General Services or his/her designee as part of the Phase Four phasing plan approval. Finally, the height of each phase at completion has been defined within this proffer. These proffered conditions satisfy the concerns of staff in relation to the construction and phasing of this facility. 3. Off-Site FFCP's Staff felt that increases in off-site materials would be detrimental to the county due to the increased truck traffic such a scenario would generate. The owner has proffered a limit of 122,500 tons per year of FFCP's generated off-site that may be delivered to this facility. This is close to the volume that the facility is currently accepting. The owner has also proffered that off-site FFCP's brought to this facility will be limited to FFCP's generated at facilities owned by Dominion Virginia Power. The owner will maintain records of the precise tonnage of off-site waste brought ~~®~2~ into the facility and will annually pay the county $1.00 per ton for each of these tons in order to assist in mitigating transportation impacts caused by the vehicular traffic associated with this operation. These proffers adequately address the concerns that staff had with off-site FFCP's. 4. Public Facility Proffer Staff had general concerns regarding staff involvement in assuring compliance to proffers and regulations, not yet determined general impacts from the facility, and other costs which may be incurred by the county because of this facility. The owner has proffered to pay the county $100,000 annually to be used within the Capital Improvement Program to address any impacts that the facility may cause the county. 5. Spill Response Plan The owner has proffered to provide access to spill response plans, that meet all applicable state and federal regulations, to the Director of General Services or his/her designee. All updates to such plans will also be made available. 6. Fugitive Dust Management As dust has been an issue occasionally from the existing disposal site at Dutch Gap, staff was concerned that Dominion Virginia Power needed to apply all reasonable efforts to contain or eliminate air born dust from their proposed operation. A proffer has addressed the concerns of staff by identifying specific issues that will be addressed in a Fugitive Dust Management Plan as required by the regulatory agencies with jurisdiction over this facility. If such a plan is at any time not required by the regulatory agencies, the owner will create such a plan to be approved by the Director of General Services or his/her designee. Further the owner has proffered that no more than 10 acres of working area where FFCP's are placed will be open at any time. 7. Committee Dominion has proffered to provide for a committee including a representative of the owner, the Director of General Services or his/her designee, and at least one representative of the James River Industrial Park. The committee will meet annually to provide open channels of communications regarding the operation of the facility and the associated impacts. 8. Inspections Dominion has also proffered to provide for the access for county staff to inspect the facility for compliance with the proffered conditions and all applicable regulations. ®~~~.~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: DominionResources 1 col x 5.05 in. $227.84 3-31, 4-7 The Observer, Inc. ke notice that the Boazd of Superviso. Chesterfield County, Virginia, adjourned meeting on April 1 10, at 6:30 p.m. in the County Publ eeting Room at the Lane B. Ramsc Uninistration Building, Rt. 10 and Lo gad, Chesterfield, Virginia will hold blic hearing where persons may appes d present their views to consider: Bermuda Magisterial District, a reque Virginia Electric & Power Company C/~ >minion Resources, Inc. for the sitir an electric power generation plant an cposal facility for fossil fuel combustio oducts in a Heavy Industrial (I-`. strict on 842.1 acres fronting 3580 fey the north and south lines of Coxenda iad, east of Old Stage Road and at tl uthwest corner of Old Stage Road an ~xendale Roads. Tax IDs 802-665-439' 5-662-7764; SOS-666-2525; 806-66: 65; 806-664-8063; 807-660-1776; az 1-660-3332. further information is desired, pp ntact the County Attorney's O1Lil 8-1491, between the hours of 8:30 5:00 p.m., Monday through Friday. e hearing is held at a public facili >iggned to be accessible to persons wi abilities. Any persons with questions ~ accessibility of the facility or the ne reasonable accommodations shoo ntact Janice Blakley, Clerk to the Boas 748-1200. Persons needing interpret vices for the deaf must notify the Cle the Boazd no later than Friday, April lo. The ad will run in the Chesterfield Observer on Mazch 31 and Apri17, 2010. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/31/2010 & 4/07/2010 C~ Sworn to and subscribed before me this 6 day of (~~ , 2010. ~ ~~' C,/ '`- Legal Affiant ~~J T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) .•`~ '• ~,ROd '-, ~ ; • `~0 6• •••; ~. ,g ; o EXPIRES o~ : yp .Q ; ~~ C2-29-12 ; 0 '~ ,: ~' '. x7182 g.P..v~ ,, -,or-..... -, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Virginia 231 I? • Phone: (803) i4S-7j00 • Fax: (8(}d) 714-3269 • Email: news@chesterfieldobserv~r.com • Internet: www.chesterfieldobserveccom CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 14, 2010 Item Number: 16.D. Subject: Public Hearing to Consider the Exercise of Eminent Domain for Temporary Construction, Permanent Drainage, and Utility Easements for the Happy Hill Road Improvement Project County Administrator's Comments: County Administrator: Hold a public hearing and authorize the exercise of eminent domain for temporary construction, permanent drainage, and utility easements for the Happy Hill Road Improvement Project, including the filing of a certificate of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: In October 2009, the Board approved the design and authorized staff to proceed with right-of-way acquisition for the Happy Hill Road Improvement project. The Board also authorized the advertisement of an eminent domain public hearing, if needed. Settlements have been reached with twelve of the thirteen landowners impacted by the project. (Continued on next page) Preparers R.J. McCracken Title: Director of Transportation Agen733 Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The parcel located at 13835 Happy Hill Road, GPIN 792644293700000, is owned by Melissa Kay Vaughan. The county needs to acquire 0.062 acre in temporary construction easement, 0.093 acre in permanent drainage easement and 0.142 acre in Dominion Virginia Power/Verizon easement from this owner. The county's consultant appraised the acquisition at $13,490. On July 22, 2009, at the request of the property owner, staff requested authorization from the Board for early acquisition of right-of-way for this property. The consultant made the first attempt to contact the property owner on September 29, 2009. The property owner cancelled or rescheduled three meetings before meeting with the consultant on December 9, 2009 at which time the offer was discussed. On March 9, 2010, the property owner provided a verbal counter offer of $30,000. Staff feels this amount cannot be justified. Staff has notified the owner of the eminent domain request before the Board. If the county proceeds with the eminent domain, a certificate of deposit will be filed with the court which will immediately entitle the county to enter and use the easements prior to the commencement and conclusion of eminent domain proceedings in court. The county will then be obligated to purchase the easements from the landowners. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to attempt to negotiate a settlement with the owner after the certificate is filed, and pursuant to the certificate, the owner, upon request, will be paid the amount which the county's appraisal reflects is owed. The project is scheduled to be under construction this summer, but the schedule is contingent on utility relocations. Recommendation: Staff recommends the Board authorize the exercise of eminent domain on Melissa Kay Vaughan, parcel identified as 13835 Happy Hill Road, GPIN 792644293700000 for the acquisition of a temporary construction, permanent drainage, and utility easements for the Happy Hill Road Improvement Project. District: Bermuda ©~0~.3~ Happy Hill Road Improvements 1~~ HWifl Rvad ~:T~~84~~3TOOQ0~! ~t ~~~T .~ y~ off, Project Limits ~~®~~~~ ~ .~~ ~ ~ ~ ,, ~_J-^ ,~ a • •,~„ J ~ '~' ~~ ~ ~~ ~ ~ iii `~ ,, N ` /• ~' ~ r r ~ ! ' A i .r- 1 r ~ ~ ~ !~ r ~y,~~ "~~ ~j~l ~ ~f r ~q! as ;/`i . a~! . ~ i ri ~ ~ ~ ~ / ~ ~ •i r - ~ ,~ ,~ / ~ ji ;:! rr ~ ~ ~ ~i ~ ~ ~Y r rr ~ }~ i~ r ~ '~ f ~ _ ffi - „ r , r I r !~ ~ ` ~ iJ! ~w , i it ~ ~ ~ ` 1 ~~ ; i Q+ ~ ~ ~~~ 1 w \ ~ ~ ~~i S +1~ t v~ ~. t j jRj -~; ~ ~ ~s ~ , I i , l ~ •, lIAM •~ ~ ~ ~ l ~~ M i1M'rT ISL Iq~ ~' ~ ~ AION! Air ~IIOIAOA MNb1A~lf~ ~~r~w ~~ ~., w..iw ~VV~~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (,per issue Chesterfield County LN: HappyHi114-7 1/20P + 1.18 in. $204.50 Board of Supervisors The Observer, Inc. Publisher of Take Notice CHESTERFIELD OBSERVER e notice that the Boazd of Supervisors Chesterfield County, Virginia, at a ilaz scheduled meeting on April 14, D, at 6:30 p.m. in the County Public sting Room at the Chesterfield ministration Building, Rt. 10 and Lori d, Chesterfield, Virginia, will hold a (ic heazing where persons affected may ear and present their views to consider: exercise of eminent domain for the risition of a temporary construction ment and permanent drainage and ty easements for the Happy Hill Road rovement Project across property 13835 Happy Hill Road, GPIN: further information is desired, please Hiatt Mr. R.J. McCracken, Director of ansportation, at 748-1037, between the curs of 8:30 a.m. to 5:00 p.m. Monday rough Friday. e hearing is held at a public facIlity >iggnned to be accessible to persons with abilities. Any persons with questions the accessibility of the facility or need reasonable accommodations should tact Janice Blakley, Clerk to the Boazd, 748-1200. Persons needing interpreter vices for the deaf must notify the Clerk the Boazd no later than Friday, April 9, to TORY This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 4/7/2010 ~}' Sworn to and subscribed before me this ` day of ~~ f , 2010. ~~ ~~~~ Legal Affiant es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) •,.,.c,~ur~,,,,~r~` 't- ......•aM~ :' ~, : • ~;;.vl Eat r~'. o iXPt~ES o• .,, 's .Q : ~' 02'"c~'~ -~ : x71~2Q93 .~ •~ ~ 74 i ~ ,~ ~~V _ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. PO. Bos 1616. Midlothian, Virginia 231 I; • Phorn: (80-31 i4i-7100 • Faa:18(k3) 7-W-3269 • F,rnail: news(~chestcrticldobserveecom • Internet: www.chesterfieldobscrvcccom CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 14, 2010 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Map of Oak Dale Subdivision County Administrator's Comments: County Administrator: rd Adopt an ordinance to vacate a portion of a Map of Oak Dale Subdivision. Summary of Information: Jamestowne Builders, Inc., has submitted an application requesting the vacation of a portion of a Map of Oak Dale Subdivision. This vacation is a tentative condition for Oakdale Resubdivision. The request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No OJO'1.33 VICINITY SKETCH PUBLIC HEARING: Orduiance to Vacate a Portion of a Map of Oak Dale Subdivision H ,flRar~ax~ Yo ~rs~ Ro~ff o~;~ ~ o~ KL~ R ,:, oa~c n~ N Chesterfield County Department of Utilities , W . - -E S I Irol - L16.ES tet ~V®~ s~4 ~ F'J '~ ~ ~ ~^~ ~~ o ~~~ 1 . ~. ~~ A ~~ ~ ~~ ~~~ ~~ ~~~0. ~~ e $~ o ~ ~~ ~ ~ ~ ~ ~~ ~~ ~~ ~~ ` ~~ a ~ ~ ~~~ ~ ~ ~ ~ ~ ~ 0 ~ ' ~ ~~ ~ ~~ ~' ~ ~~~ 3 X ~ a~~ ~~ ~ ~ ~h a ~ Ali ~ O~ ~ ~ ~ o g a ~~ ~ ~' a~~ x ~ ~ ~~ x ~ ~ ~~ e ~ y ~i ~i@ ~ ~ ~~ -. a h~~~ ~ e a ~'~ ~ ~ ~ ~ e ~ ~ ~~ ¢~ ~# e~ ~~ g,~,~~ Q6'OaT,i ~'A4~TJQIaT ~ ,~ ~' / ' ~ ~~Q~ ~~ ~ ~ ~ n ~ c ~ ~ '~ n ~ ~,~ ~~' ~ ~ ~ ~~~~ ~~ ~ ~'~ o ~~~ ~ ~ ~~~~ ~ ~ ~ ~~ ~~~~~~~~ a1~~IA ~ ~ c °' • i ~~ h ~ N~~ j `~ ~a ~p ~~ ~ ~ ~~J3~~9 ~ ~ { ~~~~ ~ ~ ~ ~ (~~~~~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Right Of Way LN: OakDaleSub 3-31, 4-7 1/20P + .65 in. $191.46 The Observer, Inc. Publisher of 'That on Aptg i*r X10. st ti:30 pm or"as won WesaYta ~ ~ be)baatdotaLe~Bwrd n~~ PLcePt~CC Matl g ~ conaiaer the ~o~n« nvelvCS to vacate a portion of a Map of Oak Dale SnbdivWon, u shown on a plat by W.1AC I.aPrade & Bra, dated September 16, 1929, in the Clerk'i Olrioe, Citmit Court, C~ester5dd Coatny, Virginia, in Plat Book 7. at Page 52. ordinance is ~ ale in the Right oeb« in c>>emrfiaa Cot~ty, v and may be esam3aed by aII inter parties between the hours of 8:so a.m. sad 'The ~ar~gM b~yAdd~gs FpttW fa d.ed" to lte accesdWe to peaons oa the ~a~iBeyP aftLe faa~~uey`~naa for reasonable acwmmodations should contact Janice B. Elakky, Clerk to the Board, at 74a-12oo. Pawn. needing services 5or the deaf mast aotif~• ~to the Board no lnte+ titan Aprl 9, 2010. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/31/2010 & 4/07/2010 Sworn to and ubscribed before me this ~ / r' / , 2010. ~~ G/~/ Legal Affia~ ntj My commission expires: February 29, 2012 Commission I.D. 7182093 Grooms Jr., Notary Public (SEAL) ~o~;viE~ ~.~s~~-.; y: ~~ i ~:a EXp1AES o '~ • 3 -' s sna20' ,,~~T --...-Vv`o.`~~ 9~ day of THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Aoz 1616, Midlothian, Virginia 231 l3 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chetiterfieldobserver.com • lntcrnet: www.chesterficldobserver.com CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 '~ AGENDA Meeting Date: April 14, 2010 Item Number: 16.F. Subject: PUBLIC HEARING: Consider Leasing Space on the County's Clover Hill Water Tank County Administrator's Comments: County Administrator: Approve the leasing of space on the County's Clover Hill Water Tank to Clear Wireless, LLC. Summary of Information: Staff recommends that the Board approve the leasing of space on the County's Clover Hill Water Tank. The initial lease term is for five years at $24,000 per year with three 5 year renewal terms with 15% rent increases. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 00136 VICINITY SKETCH PUBLIC HEARING: Consider Leasing Space on the County's Clover Hill Water Tank N Chesterfield Countq Department of Utilities w E s 1 Ircl eq~ak t16bT tet OJ®~~3'7 tSS'-O'3 Y F/PROPOSED ANTENNAS ~ 140'-9't T ANK II I II 1 II I II I II I I II I 11 I I~ 1 I' II I II I II I I 1 EnSTING WATER TANK PROPOSED CLEARIMRE EQUIPMENT CA&NET. SEE SNEET C-3 FOR DETAILS. I i ~ I ~ III 'III iij ll~i i I I I , I I I I ~ ~ III _ ~ ~ III I I I II ~ I I it ~~ .. ' I .III I dl' III I I , I i I j I~ li I I ~~ I I I llli I iil I II ~ I' i ,.. I III I I i i I I I II I ~ II I I I ' 1 '; i I I I I 1 I'I I it I II I ~ ~ l i,.-~ ~~ I ~ ~ ~ I i I I' I ;, i I i I ~ I I i i ~ ', I ' I I i ,~'.. I ~ I I I I I I I I I. i t I I I II I I VIII I II I1I I , I I i l _ i l I I ~ ~ I I ~! I I I Ii II I 1 I III I I I i,. - I i i~ ~ I i I I ' I i II I I i I I I I I I d I I ~ tl I ! i ~. I~ I I I II I 1 I I~' ~ +' II I I I. I ~I ~ I III I E%ISTINC ANTENNAS (TYP) PROPOSED ANTENNAS BY CLEARMRE. SEE SNEET C-T] FON DETAA.S. PROPOSED ANTENNAS TO BE MOUNTED TO E%ISTINC CORRAL SEE OE TAIL 4 C ~) PROPOSED CABLE PENETRATION ON ROOF OF TANK. SEE DETAIL 3 C C1 PROPOSED COA% TO BE RUN INSIDE DRY RISER. SEE DETAIL 2 C C PROPOSED COA% ENTRY PORT. SEE DETAIL C T~ OWER ELEVATION o zo 40 SCALE1' ~ 20' SCALE N FEET Z y o~ N A 44 ~~°°,,,, ~ ~ <~ /nom Y1 ~ Q > ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Right Of Way LN: CloverHill Lease 4-7 1/20P $175.00 The Observer, Inc. Publisher of ~ rroTTC~ 'riot on open 14.2010. at 6c30 pm. or as won thaeaoAer ar mw, be hraM, the Board ~ aFCht~ad c ~~ ~ vLe~...Ln conaaer t>u ~ of as the eto~r Hill watee'A~ok,1381o Hull sttret Itoaa. lnformatton :~~~ ~ lease is oa 5k in of OHioe in' fbateeBad caanty, viesima, .oa may ~ t'ramincd br aIl iat4erested parties betMem, the boars of 8:30 a.m. and 5:0o pm., hearing~i~held atat a public fol~ dd~to be aeoeaibk to persons on the acce~ ratty anew for reasortable accommodations should contact. Janice B. Blakley, C6alt to the Board, at 748-1200. Persons nt~ in services fur the deaf must the~to the Board no lder than April 9, 2010. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 4/7/2010 Sworn td and ubscribed before me this l~ day of . 2010. l ~ ~Gl~ i Legal Affiant J s T, Grooms Jr., Not ublic My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) „1111 Ii 111 ,, ~'"~~ G R 0 ~~''~. ' r7~•'h~~IEA(~~~'~~~', ~ y':• ', ~ ~ ~ ;:Xt-RES ~ : 7d " Q : ~ G2-Z9't2 i 20~' •s 1 ~ % t1i Z ~~ J i ~ ~ ., y ~~: ~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.U. Box 1616, Midlothian, Virginia 23113 • Phone: (R(14) i45-75W • Fax: (R04) 744-3269 • Email: news@chesterfieldobserveccum • Internet: www.chesterfieldobservercom CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: April 14, 2010 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 28, 2010 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # (~ ~ ®'~ 3~