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04-12-94 MinutesBOARD OF ~UPE~VISO~8 ~ril iiz 299~ Mr. Whaley M. Colbert, Chairman Mr. J. L. McMale, III, Vice Chr~. Mr. Edward E. Barber M~. Kathy ~. Daniel }ir. Arthur S. Warren Mr. Lane B. Mam~sy County Admlnis%rator Staff in Attendance: M~, Barbara Bennett, Dir., office on Youth Mr. Craig Bryant, D±r., Utilitie~ Ms. Terri Burgess, Interim Dar., News & PubEis Information Services C~mmissioner of Revsnue Ms. Marilyn Cole, ~xec. Asst. to County Adman. Asst. Co. Adman., Lsgis. Svcs. and Interqovern. Af£air~ Mr. William D. Dupl~r, Building official Fire Department Mr. Michael GoldenI Dar., Mr. Bradford S. Ha~0msr, Deputy Co. Adman., Management Ssrvice~ l~r. Russell Harris, County Ombudsman ~Lr. Thomas E. Jacobson, Dir., Planning Mr. Lou Lassitmr, Dir., Mr. John R. Lillard, Dir., Airport Mental ~emlth/Retard. Dar., Accounting Deputy Co. Admln., Human Services Mr. Riohard M. McElflsh, Dir., Env. Engineering Mr. ~tsven L. Micas, County Attorney Mr. F. O. Parks, Dar., Information Systems Tech. Mr. Glen ~=taruon, Dar., Co,unity Divermion Incentive Program Col. J. E. Pittman, Jr., Police D~partmen~ Ms. Tharesa M. Pitts, Mr. 3ame~ J. L. Stscrmaler, Dir., Budget & Mana~emeAat 94-255 4/12/94 Mr. M. D. Stlth, Jr., Qeputy Co. Admin., Celerity Development Dr. Robert Wagenknecht, Dir., Libraries Mr. Frederick Willis, Jr., Mr. colbert calle~ the regularly scl~eduled meeting ~o order at 1:05 p.m. 1, APPROVAL OF MINUTES ~.A. ~ARCH ~, 1994 On motion o~ Mr~ Barber~ seconded by Fir. KoKale, the Board approved the minutee of ~areh 23, 1994 as submit%ed. Vote: Unanimous minutes of March ~o, 19~4 a~ $~b~itted. the Gold Quill Award from the International Association cf work Derfor~ed by ~s. Burgess on the Utilities De~artmen~ Annual through national conpetlt~on in which the Internatienal A~sseiatlon of ~uslness Comm~nicators reviews creative aspects of publication for clarity, creativity, and coherency. expr=ss=~ appreciation to Utilities Department employees who their outstanding On ~otien of Mr. Warren, seconded by Mr. ~arber, the Board cancelled a Publlc Hearing to Con~±d~r Authorizing the County Administrator to convey to O~t~oned by the Cowry Fronting Ruffln Mill Roa~ ApDrsximately ~150-9-1-7 and, adepte~ the agenda as amended. Vote: Unanimou~ 94-256 5.~, ~ECO~S~N~ H~, FAY ~, W~ERo OHESTER BRANCH L~BRARY Dr. Wagenknecht in,reduced He. Fay R. wilmer and stated Wilmer ha~ ~v~d the County for 26 years. He On motion Of the Boa~d, the following resolution was adopted: WHEREAS, ~rs. Fay R. Wilmer has provided the citizens cf Chesterfield County with quality library s~rvice from 1967 to 1994; and WHEREAS, ~rs. Witmer has played an important role in the early development of the library system and expansion of library services at the Chester B~eneh Library; and WHEREAS, Mrs. Wilmer has served on numerou~ committees for the library system, especially the adult ~iobion grou~; and WHEREAS, ~r$. Wilmer organized amd pre~ented llbrury program~ ~uoh a~ the successful twenty-fifth anniversary celebration of the Chester Brunch Library. NOW, T~EREFORE ~E IT RESOLVED, that the County Board of Supervisors hereby recoqnlze~ the loyalty and AND, BE IT F~T~ ~ESOLVED, that a copy o~ this Wilmer and that thi~ re~olution be per,neatly recorded among the papers of ~is Board of Supervisors of ~e~terfield County, Virginia. ~. Colbert presented the executed re~olution =o MS. ~ccompanied by members of her family, and wished her well her retirement. Mr. Willis stated staff requests adoption of this resolution to honor county employee~ who serve in the clerical field. He introduced Mrs, ~andra Branch, Admini~tratlv~ ~ecretary for the Construction Divi=ion of the Department of General Service~, who was p~esent to accept th~ re,elation on behalf Of all county secraturie~. On motion of t~a Board, the following resolution was adopted: WHEREAS, the importance of professional secretaries to American pBblic ~nd private org~nization~ ha~ be~n recognized by the designation of April 24-3O, 1994 as "National Secretaries Week"; and WHER~A~, persons who serve Chesterfield County in this job classification must meet high standards cf performance through a combination of effective interpersonal abilities and technical clericul skills, responsive ~nd courteous service to citizens and fallow employees, an~ knowledge an~ application of numerous County end departmental policieR and procedures; and WHEREAS, the Administration wishes to express its appreciation %0 all County senratarie~ for their ded±cutlen to County team. 94-~97 4/12/94 NOW, TH~EPORE BE IT P~ESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes ell its secretaries for their invaluable am~imtance to the County and its citizens. vote: Unanimous accompanied by her son, and expressed appreciation ~er tha ~reSassional work County meorotari~s provide. Mr. Willi~ intreduced Me. Cheryl ~arvey, Volunteer Coordinator On nation of the Beard, the following resolution was adopted: W~EREAS, volunteers lead the community in showing a genuine self-sacrificing mpirit that b~nefits countles~ individualz; and WHEREA$~ volunteering is recognized a~ an integral part e~ government and industry in contributing to the achievements citizen~; and W~EREA$, ~h~s~ volunteers have contributed signlflcantly to the quality of life in our County, in our Commonwealth, and in o~r Nation. County ~oard of Supervinor~ h~reby declares April 17-23, 1994 our County_ present an ovmrvlew oS the Curbside Recycling Program, specifically changes bein~ implemented prior to the effective date of its service contract with the County. ~lr. ~yrnes stated the county joined mix other local governments participating in the Cu~b~ide R~eycling Program in 1991. He public education; cellection schedule changes; set-out time Program ha~ averaged approximately $1~0 per ton und due to the di~coUnt~ provided in the new contract, the Authority ha~ $60 per ton as its cD.rating goal. ~e then reviewed ohan~ea in the sew recycling contract and components cf the Program. He noted the Chesterfield iCurbside Expansion Kick-off Press Conference will be hold ADril IS, 1994 at Winter's Hill circle. Discussion, comments, and q~estion~ ensued relative to the areas being serviced by the Curbslde Recycling Prog~cam: restrictive covenants for suk~i¥i~ions us it applies to the Program; the Program being of no cost to households receiving the service as it is funded by the County; and notlfylnq civic aasosiationu within the areas being aerviced about the ~=opram. County and expressed appreciation to Mr. Byrnes for his in developing the Program. Mr, Byrnes then presented each Board member with an u~retla from the Central Virginia Waste Management Authority. There Was brief discussion relati¥~ to solid waste management as it relates to regional cooperation. Mr. Ramsay then introduced Mr. Masden who stated the Community years and ti~e State Department of Corrections reoentl~ CDI staff soe~ed 100 percent on the a~dit. Be introduced und recognized Mr. Paterson and CPI staff for thei~ e~cellen~ wer~. ~. Peterso~ e~p~ee~od appreciation for the reoognltion stated the 100 percent ~core would not have been achieved w~%hout tko har~ work and diligence of CDI staff. ?. ~RK ~ESSIONS o PROPOSED FYP$ ~UD~ET ~r~ Ste~rmaier ~tated thi~ tim~ ha~ been scheduled for a ~ork session on the propose~ FYP~ badger and following the budget work ~e$~ion, the Board w~ll vote on adoption of ~n ordinance relating to building inspoo=ion permi= fees~ an ordinance relating to wastewater charges; an ordinance to establish an annual tax leisy on various classes of property; the proposed Fyi5-99 Capital Improvement ~rogram; the proposed FY95 operating budget; and adoption of the appropriation resolution for ~Y~4-9~. He reviewed changes from the proposed F¥9~ budget to the adopted FY95 budget including local ~ales tax -- au increase in revenue projections by $~1,~00; property tax -- a total r=Ven~e adjustment of $2,867,100~ fund balance -- the cost being $415~000 to keep fund balance at 7.5 persent; school~ -- net c~st being $1,755,680; State sales and use tax - - $141,$00 being the transfer to schools; staff reco~endations -- two n~w positions for the Museum; Internal Audit Department -- transfer to schoola being r~duced by $3~,4Q0 ~o sever cost of an auditor position; a~ increase of $40,400 in and expenditures to allow the Police Department bo cover cost for a grant which would continue funding a full-time crime analyst; Mental Health Department -- revision of their miscellaneous revenue estimates to cover increased cost of psychiatric medicine and utility costs for the Roger~ Building a% nu net cost an~ eight new ~o~itions needed to be created to operate the two group homes at no ne~ cost; miscellaneous $18,00Q needed to fund a ~eQond ~ear contribution to eontinu~ the Art~ in Education Program; Engineering -- net co~t being $7,500 to r~duce the State's support fcr the chesapeake ~ay Local Assistance Department; Health Dep&rtm~nt -- representing the County's 45 percent share in the increase to the cooperative budget; Internal Rev=nee -- $7,200 in increased rmvanua for revised es~imaZes for House Bill 599~ Library -- an increase of ~7,90Q; and constltu~ional offlc,rs -- $?~,400 in 94-259 increased projections for salary increases for State employee~. He then reviewed Board of Supervisors requests including a replacement pumper for Ben Air Fire Department; additional personnel to cover ~balance and fire unit staffing for the Fire Department; four additional patrol e~flcers Ior uhe Police Department; in~tallstlon of a fire suppression sy~te~ and additional fun~ing for ceiling repairs and upgrades to the fire suppression ~y~t~m at Epplngton; funds for completion of the Henricus Read Projeot; fmnd~ for bleachers at Swift Creek Middle Sshool ball fi~ld~; funds for repairs to the lighting system at Man~l~e~ter Middle School ball fields; additional social Services/Health Department po$ition~ to respond to the School'~ request to provide enhanced community in-Sshool programs; funds for three positions and four computers for the Social Service~ Department; funding of the Co~%~unlty Health Program for F¥PS; a donation to ~ha Virginia Opera; additional funding for purchase of library b~oks; f~ for the Rambl~wood/Point of Rook~ Drainage Project; and fonds to r~plac~ the roof at LaPrade Library. He ~ted the mhortfall in funds for t~e items reque~te~ by the Board could come from r~venu~ from th~ Courthouse ~aintenance F~. He then rewiewed misc~llan~ous revenue There was b~i~f discussion relative to available funds in budget for auto,atica n~e~ of the County. ~r. ~arbmr =u~ende~ staff and the Budget ~nd A~dit Co~ittee fo~ thei~ effo~ts in development of th~ budget. ~. Stegmaier then reviewed c~anqes in~e proposed FY95 budget to the S~ool f~d including $ta~e sales =ax; additional one- 'time funds; additional transfe~ fo~ Ope~ation~; reduction for one a~ito~ position; additional State r~v~nue; and net expenditures. Mr. Ramsay stated as property tax revenue~ wewe ~valuated and budget w~th 71 ~ercent of available funds ~esignated to the S~ool System. Mr. Daniel stated ~e County ha~ a limited amount of tO allocate fun~ in providing all neoessary services and school system is a top priority. ~e fur~r stated he feels tax dollars for enhanc~n= of th~ School System. ~. Warren concurred with the co--eats expressed by ~- Daniel and referenced a ~ee~i~ he a~d Mr- Barber held with ~le~entary ~ool ~TA r~gard~nq th~ budge% and, specifically, local funding and the criteria used in assessing S~at6 funding a~ i= relate~ to ~he manner in which the z~ucaCion A~=ociation f~rthmr state~ he is concernmd a~out the imRact on ~h~ County due %o %he manner in which State funding for local governmentn member relay tkis info,atica ~o PTA represent=tires in their .diztrictz to a~i~t in bringing thi~ i~sue to the forefront next year. million li~t of unfunded request~ but is generally wi~h the FY95 budget. He further stated he feels the Soard and staff has performed an excellent job in allocating the to balance the needs of all Departments. He expressed appreciation for the support and dillg~nce of staff in Mr. Colbert e~ressed apprec~atlon to each Board member and staff for their time and effort during thm budget process. B. DEFERRED ITEMS B.A. BUDGET ITEMS TO CONSIDER ADOPTION OF AN ORDINANCE TO THEC0DE.0F THE COUNTY OF CHESTERFIELD, AR ~MENDED. ~_;~FENDING ~ RBENACTIN~ BECTTON 6.4 RELATING TO BUILDING INSPECTION PE]~HIT FEE8 Mr. Ste~aier sta~ed ~he ~oar~ held a public hearing on March 30, 1994 to consider adoption Of a~ ordinan=e relating to building inspection pe~it fees; an ordinance relatinq to wastewater charge~; an ordinance %o establish an annual tax budget; and a~option of th~ appropriation resolution for There was brief diEcu~nicn r~lative to a~op=ion of ~e budge~ and related items. On motion of Mr, Warre~, seoo~ded by M~. McHule, the Board ~dopted the following ordinance: OP CHESTERFIELD, 1978, AS ~ENDED, BY BE IT ORDAINED by the Boa~d of Supervisors of Chesterfield County: Chesterfield, 1978, us amended, is amendad and reenacted to Sec. 6-4. Pe~i~ fees. work for new construction, alteratlon, r~oval, demolition or several provi=ions of ~e Virginia Unifo~ ~tat~wid~ ~uitding Code shall De issued un=il =he fees prescribed in ~his sec%ion ~hall hav~ been paid. No ~ndn~nt to a p~it n~cessit~ttng an additional fee because of an increase in the estimated cost ~e work involved ~hall be approved until =he additional fee ha~ been paid. Ail such permits shall be isguad by the building official on forms approved and furnished by his office. The fe~ fo~ permits shall be based upon the project COSU for labor and m=terials. Costs submit=ed shall De no lower than tho~e listed i~ t~e Marshall and Swift Index or other evaluation of building co~=s as approved by the building official. Minimum accepted costs will b= adjusted annually on official may assess additional f'~es when a review of ~ p~it paid. Fees will be charged in accordance with the following 4/12/94 Finished square footage: Minimum fee $ of the estimated construction coat $ 4.35 b. Unfinished interior square footage: M±ni~%un fee ................ $ 50.o0 ~sch $1,000.00 or fraction thereof of the estimated cen~tructlon cost ...... $ 4.25 c. Unfinished exterior square footage: Minimum f~o ................ $ 35.00 Each $1,000.00 or fraction thereof of the estimated construction oo~t ...... $ 4.25 d. Residential A~itions: Minimum fee ................ $ 50.00 Each $1~000.~0 or fractio~ thereof of the estimated construction cost ........ $ s. interior remodeling and alterations, accessory buildings and sheds co,ting ever $500.00: ~inimum fee ............... $ 35.00 Each $1~00O.Q0 er fraction thereof of the estimated construction cost ....... $ 4+25 f. Carports, canopies, pole buildings, gazebos And pavilions: Fixed rAt~ ............... $ 35.00 g. Re-roofs, trim or siding ........ $ ~5.0o h. Maaonry and fireplace replacement/relinin~ i. ~obile homes: In ~obile ho~e pa~ks .......... $ 50.00 On prlva~s pro~erty ........... $ j. Residential namDorary c~r=ifioatsm of occupancy & extensions ................ $ ~5.00 k. Residential request for ~ef~d (Administrative l. Residential swimming pools (above- and in-ground): Estima=ed cost of $~,000 or less .... $ 35.00 Each additional $1,000 or fraction thereof of the e~ti~te~ cnn~tr~ction co~t . . . $ 4.25 m. Foundation pour inspections ....... $ 325.00 (1) If concrete testing is reqllired because <~t-of-$p~oification ¢oncr~t~ utilized ........ $100.o0 in excess of one ho~ . . SLOG.00 (additional) 4/12/94 (3) Ac an alternative to the County's foundation pour inspect±on, the building o£~i¢ial may aeee~t inspection reports from engineers acceptable to tho building official, oatiofying independence, qualifications, and reliability requirements pursuant to Section 110-6, Uniform Statewide Building Code. Commercial New Construction: Commercial new construction: Minimum f~e ............... Each $1,~00.00 or fraction thereof cf the ostimated COhO%ruction coot ....... $ 5.00 b. Commercial additions: M~nlmum fee ............... $ t~0.00 Each additional $1,00~.00 or fraction thereof cf ~he estimate~ construction co~t $ 5.00 c. Signs (BuiI~£ng P~rmit Fee): ~s=ima~ed coot of $2,000.00 or le~0 . $ ~ach additional $1,000.00 or fraction =hereof of the entimated conotruction coot $ 5.00 Tenant upfito, re-roofo, pavilions, pole buildingo, repairs~ and renovations: Each additional $1,0~0.00 or fraction thor~0f Of the e~timated construction cost $ ~.00 e. Mobile office trailers: Pixed rate ........... $ 3~.00 f. Co~eroial Swimming Pools: =stlmated =out of $2,000 or less .... $ 100.00 Each additi0~al $1,000.00 or fraction thereof of the estimated construction cost $ 5.00 g. Flag Dole: Fi~ed ra%o ........... $ 35.0Q h. Ten~s (greater than 120 sq. Fi~od rot~ ........... $ 35.00 i. Commercial t~mporary ~ertificate~ of o~oupancy & extensions .............. $ $0.00 j. Comm~r=ial ~equest for refund (administrative charqe) . ............... 20% of fee Au~iliarF a. Electrical: When the co~t of labor and involvsd in installation, alteration, and/or repair is (rounded to the nearest dollar): $300.00 or less ............. $ 35.00 $301.00--500.00 ......... $ 40.00 Each additional $I,000.00 or fraction th~roof of estimated coot ............ $ 5.00 94-263 4/12/94 b. Mechanical: When the cost of labor and materials involved in installation, alteration, replacement end/or repair is (rsundad to the nearest dollar); $300.00 or less ............. $ 35.00 ~301.00--~00.00 ............. $ 40.00 $501 00--1 ooo oo $ 45 oo Each additional $1,000.00 or fraction t_hereof of estimated ooet ............ $ 5.00 Plumbing: ~nen the Co~t of laber end ~ateriale involved in installation, alteration, r~place~ent and/or repair i~ (rounded to the nearest dollar): $300.00 or less ............. $ 35.00 $301.00--500.00 ............ $ 40.90 $~0~.00--~,000.00 ............ $ 45.00 Each add~t~enal $1~000.00 O~ fraction thereof of estimated cost ............ $ 5.00 d. Gas: ~en the ¢o$t of labor and materials involved in installation, alteruticn, replacement and/or repair is (rounded up to th~ nearest dollar): $300.00 ss less ............. $ ~5.00 $301.00--500.00 · $ 40.00 $501.00--1,000.00 ............ $ 45.00 Each additional $1,000,00 O~ f~aotion thereof of e~tima~ed ~ost , $ ~.00 e. Active solar system: When the cost of labor sad materials i'nvolved in installation, alteration, nearest dollar): $~00.~0 or le=~ ............. $ 35.00 $301.~0--500.0~ ........ $ 40.00 $~01.00--1,000.00 ............ $ 4~.00 Eao~ a~di~ional ~1~000.00 or free, ion thereof of estimated cost ........ $ 5.00 Vets: Unanimous TO CONSIDER ADOPTION OF AN ORDINANCE TO..A~ENB THE CODE OF THE COUNTY OF CP/E~T~IELD, 1978, adopted the following ordinance: RELATING TO WATER CONNECTION FEES~ SECTION 20-35 4/1~/94 (1) That Sections 20-23 of ~he Code of the County of Che~t~rfield~ 1978, as amended, is amended and reenacted Thc service char~ec for water and wast~water shall apply to all service rendered after May 1, 1994. (2) That Section ~0-~4 of the Co~e of the County of Che~terfleld, 1978, as amended, is amended and reenacted to sec. 2~-34. Water connection fees. The connection fee for water in th~ oo~nty shall be capital cost recovery charg~ plus the meter installation charge based on tho meter size and typo of installation in with the following schedules: (~) The meter in~tallation charges shall be as follows: (c) Installation of residential outside meter ...... (3) That Section 20-35 cf the Code of the County of Chesterfield, 1978, es amondod, i~ a~snded and reenacted read as follows: sec. 20-35. Additional ~ervice and/or meter for eut~ide censumDticn. (a) Any customer may apply for and obtain an additional service connection and m~ter for outside water conxumption upon a~vanee payment of tbs applioable eon~oetioe Iae~ set forth in ~echion 10-34. This meter will be established as a separate account and bo billc~ as a water only customer. Tho water received through meter described above shall be for outside consumption only and ~hall no= be discharged in any manner into the wa~tewater system. Any residential customer that also has wastewater service may apply for a ceparat~ residential cut,ids us~ ~et~r to m~a~urs O~tsid~ water consumption. Thi~ meter is to be in.tailed on the ~ame s~rvice on which the household me~sr is ins~lted. The meter will b~ installs4 upon advance paymen~ of the applicable c~arge set forth in meotion 20-34 (2) c. This ne=er will be billed for water commodity charges only as an additional charge to the account of the household aster. The water received through mater describod ahoy= shall be for outside consumption only and ~hell not bo dischargod in any manner in~o ohs wastewa~er system. (4) That Section 20-37 of the Code of the County of Cho~terfield, 1975, am amended, is amended and ra~nacted to sec. 2Q-37. Water r~tes. In all cases not ~svsred by contract made by the board of supervisors prior to ~uly 1, 1977 tho consumer shall pay charges in accordance wi~h the following schedules: 4/12/94 (1} Monthly service charges. The monthly ~orvicecherges shall be a~ follows: (2) o o c (5) Chesterfield, road an follow~: Ancillary charges: Type Charges a. ~oxtaDle wa~er meter deposit $550.00 b. Bacteriological test [each)~ $ 16.00 *(~pplies only to new construction) That Section 20-69 of the Cod~ of the Count~....~ a~ amended, is amends~ and reenacts~ to Section ~0-69, Wast~water ~harges. All consumers sh~ll pay all applicable charges as follows: {1) Monthly ~ervice charges: The monthly ~ervice ~harge~ ~all be a~ follo~: month.* b. costs charge: $0,99 per aoo0~nt per Uniform volUme cbs=gas: $1.013 per hundred cubic (2) That this ordinance shall become effective May 1, 1994 for bills issued on er after July 1, 1994. Vote: Unanimous On motion of Mr. ~arren, seconded by l~r. ~¢Hale, the Board adopted the following ordinance: AN ORDINANC~ TO ~STABLISH TH~ ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THB COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supurvi~oru of the County of C~esterfield r~a~ for t~e year beginning on =~e fir~= day of January, 1994, and ending on the thirty-first day of DeCU~be~, 1994, t~e.tam~ on propu~y in all ~-ho ~agiste~ial Districts of the County of Ch~sterfleld shall be as follows: 5sc. 1. Real Property end Mobile Komes. On tracts of lend, lots or improvements thereon and on mo~ils homes the tax shall be $1.0~ on every $100 of assesse~ value thereof. .Sec. ~. Per~onal Property (a) On automobiles, trailers, boats, boat trai~ers, oth~r meLur v~hicle$ and on all tangible personal ~roperty used or held in conneetio~ with any mining, m~nufecturtng oN 0thor business, trade, occuDation or D~efs~ion, including furnishings, furniture ~nd applian~ss in rental units, the tax shall be $~.60 on every $100 of the assessed value thereof. (bi On aircraft a~ define~ by ~eotion 58.1-3503 and -350~ of the Code of Vir~nia~ 1950, az emended, the tax shall be re,cue sqead~, volunteer fire departments, volunteer police chaplains and by auxiliary ~l~ce officers as provided in Sedtio~ 8-13.3, Code of the County of Chesterfield, 1975, as amended, the tax ~hall be $.96 on every $1ao of the e~$essed value thereof. (a) On ~hat portion of real estate and tangible personal property of public ~ervice corporation~ which ha~ been equalized a~ provided in Section 58.1-2604 of t/~e Co~e of virginia, 1950, as amended~ the tax shall be $1.09 on every $100 of the assessed value thereof determined by ~he State Corporation Co,lesion. {b) The foregoin~ subsections to the contrary public service corporationm the ta~ ~hall be $3.60 on every On machinery and tools used in a manufacturing or mining thereof. vote: unanimous OAPIT~L IMPROVEMENT PRO~P~%~ On motion of Mr. Warren, seconded by Mm. StEals, the Board ~dopted the proposed ~Y9§-99 Capital Improvement Proqram. Vote: Unanimous ~.A.~. TO OONSIDER THE PROPOSED PY99 OPEP~TIN~ EUD~ET O~ ~otion Of M~. Warren, second=d by Mr. McHale, the Board adept~ the ~ro~osed F¥95 operating bud~s~, a~ amended. Vo~e: Unanimous On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following re~slution: A RESOLUTION TO APPROPRIATE DESIGNATED FUI~DS A~D ACCOUNTS FROM DESIGNATED ESTIMATED RES~NUE$ FOR FY95 FOR T~E OPERATING BUDGET AND T~E CAPITAL IMPROV~MtNT$ ~ROGRA~ FOE THE COUNTY OF CHESTERFIELD BE IT HEREBY RESOLVED by the Bourd of Supervisors of thm County (1) That for the fiscal year beginning on the firmt day of July, 1994, and ending ca tke thirtieth day of June, 199~, the followin~ sections shall be adopted: 94-267 a/12/94 Sec. 1 The following de~iunatod funds and accounts shall b~ appropriated from the designated estimated revenues to operate ~nd to provide a capital i~provements program far the County: General Fund Estimated Revenue: From Local GenaralPropsrty Taxes O~her Local Licenses, Psrmits, Fees Fine~ & Forfeitures other Local Revenue State, Federal & Other Localitie~ Anticipated Fund Balance 7/1/94 Appropriations: Clerk tO th~ County Administrator's 0ffi=~ ~anaq~nent service~ Ad~inlstration Building~ and Grounds Registrar Purchasing General District Court J~ Court Magistrate Circuit Court Clerk. Fire Dep~rtmsnt Communieation~ Center ~ew~ & Public Infer~tion Mental Health/Mental Retardation/ Probation Library and Law Library ~xtensisn Service County Fuir Community Development Administration Economic Development ~lanning Department Transportation $t70,373,500 47,504,~OQ 5~485~100 1,099,600 12,109~900 53,361,0~0 6,~79,600 .23.415.9O0 317~7~,600 145;5Q0 ~46,300 668,000 729,400 2l~,~O0 6~9,800 363,78~ 4,454,400 1,~94,300 37~,DOO 598,900 97,~00 lr793,400 2,211~200 1~159.400 276,400 64,500 38,900 3,700 1,116,300 19,24~,200 17,935,000 15,877~90Q 37~00 3,100 ~648,500 187,000 25~Q00 477,200 1,124~900 1,796,000 422,000 Building Inu~ectiom Engineering and Drainage/NPDES Street Lights and Roads Non-Departmental A~erican Disabilities Act Debt service Additional Transfer to Schools Addition to Reserve for Capital Projects - Schools Nursing Home SubSidy Fund Bulamce, 6/30/95 Total General Fun~ Com~reheoslve Services ~stimated Revenue: From General Fund From School Fund Total Rev~n~e Appropriations: Operating Expenses Total Comprehensive Services Fund School ODeratin~ Fund Estimated Revenua: Federal Beginning Fund Balance Appropriations= Instruction (includes $1,02B,900 for comprehensive services Act) Ad~inistration/A.&H. PUpil Transportation Operations and Maintenance Food Service county Grant Fund Estimated Revenue~ Prom the State & Federal Government From the General Fend Total ReveDu~ Community Diversion Incentive Vi~im/~itness Assistan¢~ Litter ~rant 94-259 2,483,000 1,97§,600 6~134~400 373,100 4,768,68~ 184,200 4,Q61,60O 1~g,841,100 4,500,000 2,~52,400 ~,131,000 44~,000 1~204~800 · ~1,830,900 $317,728,690 6Q9,100 989,000 1.Q28,900 2,627,000 2,627,000 10,545,100 91,]61,10Q 8,128~90~ 24,205,?00 116.766.400 140r97~,100 251,907,200 169,960,037 8,513,721 10,598,1~0 26,174,142 27,606,200 2Sl,907,200 ~,3~7,100 143,100 2,470,~00 172,800 417,900 94,600 ~1,200 4/~2/94 Pretrial Release community Development BloC~k Grant Crime Analysis Drug Prosecution Total County Grant Fund County CIP Fund Interest ~arnin~ Transfer from utilities Reimbursements Transfer from General Fund Total Revenue ~xpenditur~: County Capital Projects ReimBursement Transfer to Risk Total County CIP Fund Conntv Maintenance Projects Estimated Revenue~ Transfer from General Total Revenue Appropriations: County Maintenance Projects Total County Maintenance Project~ Vehicle and Co~unications Malnte~ance Sales Approprlationn: County Garage & ~oter Pool Comm~nication$/El~ctroni¢~ Total Vehicle and Maintenance R~sk Manmuement Fund Service charges 5eginnin~ Fund Equity, 07/01/94 Total R~venu~ A~propriatisns: Risk Management Operations Ending Fund ~quity, 06/30/95 A99ro~riatioas: 120,500 1,472,900 40~400 87,000 180,200 1~327~400 2~4~0.000 4,073,600 lr099~000 1~090~O00 17090~000 7~162~800 87~500 4.390.300 8,232~000 1,788,000 101.~00 1,889,200 Pc~a~_~md Ccur~er Fund EetiMated Revenue: Total Revenue 420,700 Appropriations: Operating Expenses Total ~o~tal and Courier Fund Sales 98,300 Appropriations: Airport Operations 386.000 Airport Capital Improvement Fund Appropriations~ Capital Improvements Appropriations: Operations Transfer to County Capital Projects Capital Projects Addition to Improvement, Replacement Fund Total ~tility ~9,~12,800 8,T0~,900 S6,00~ 3.42g.000 44,$09,400 Soo. 2 Appropriations in a~dition to those contained in the general appropriation ordinance May De made by t~e Board only if there is available in the general fund an unencumbered and unappropriated sum sufficient to ~=et s~eh appropriations. Sec. 3 Except as ~et forth in Sections 7, 13, 14, 16, 17, 18, 19, amd 2O the County Administrator may, as provided herein, authorize the traveler of a~y unencumbered balane~ or portion thereof f~OM one classification of expenditure to another ~ithinthe same department or agency. Tho County AdMinistrator may transfer up to $20,000 from the unencumbered balance of the appuepriation cf one d~p~rtm~nt or agency to =nether department or agenoy. NO more than one transfer may be made for ~he same item causing the need for a transfer, unless the total amount to be tramsferred for the item dOeS not exceed $20,000. Sec. ~ The County Administrator may increase appropriations Sar the following itemm of non-budgeted revenue that may occur durln~ the fiscal yea~: a. Insurunce reCOveries ~eeeived for daMaqe ~o County vehiol~s or o~h~r property for which ¢ounty£unds have been expended to make repairs. 94-271 ~/1~/94 ............. L ............ ~.....~1 ........ L L L ....... b. Refunds er roimburseaucnts made tot he county for which tho C~un~y has exp~nded funds directly related tat hat refund or reimbursement. c. Any revenue source not to exceed Sec. 5 (a) Ail outstanding encumbrances! both Operating and capital, at Juno 30, 1994 shall be reappropria%~d to the 1994- 9~ fiscal year to the same department and account for which they are encumbered in the previous year. sec. 5 (b) At the close of the fiscal year, all appropriations lapse for budget item~ other than Capital Projects, reserves for capital ~rojects, rs£unds for off-site and oversize water and wastewater facilities, grants, street light and three cent read funds, and donations restricted to specific Sec. 6 Appropriations ~Xgnat~d for capital prejectz will not lapse at th~ end Of the fiscal year but shall remain appropriations un~il the completxon of th~ project or until Board of Supervisors, by appropriate ordinance or resolution, ohsngss or eliminates the appropriation. U~Qa eompl~tlon of a capital p~oject, staff is authorized to clome out the project and transfer to the funding source any remaining balances. This section applies to all existin~ appropriations for Capital Projects at June 20, 1994 and appropriations in the 1994-~ budget. The County AcLmi~istrato~ may approve construction change orders to contracts up to an increase c~ $1~,900 and approve all change orders for reductions to contracts. Sec. 7 That the County Administrator ~ay authorize the transfer of Utilities capital Projects funds that arc ~0% or up to $100,000 of the original project cost, whichever i~ less, from any Utilities Capital Project to any u~hor utility Capital ~roject or to the original funding source. Should the actual contract prise for a projest be ~fgn~f~cantly {over less than the appropriation, the County Administrator may approve transfer of excess funds to the funding source prior to completion of the project, Sec. ~ That the approval by the Board of Supervisors ef any grant of funds to the County constitutes the appropriation of both the revenue to bo received from tho grant and the County's e~r~nditure required by the terms of the grant, if any. The ap~roprlatlon of grant funds will net lapse at the mhd cf the fiscal year, Put s~sll remain appropriated until completion of the project or until tbs ~oard of Supervisors, by appropriate resolution, changes o~ eliminates the appropriation. The county Administrator may reduce any grant appropriation to the level approved by the granting agency during t~e fiscal year. Upon completion of a grant project, staff is authorized close out the grant and transfer back to the funding source any remaining ~al~ncs~. This ap~lie~ to appropriations for qrante outstanding at June 30, 19~4 ~nd appropriations in the 1994-95 budget. Sec. 9 Ths County A~mlnlstratsr may appropriate both revenue and expenditure for donations made by citizens or citizen groups in suDDort of County programs. Any remaining unencum- bered balance of a restricted do~ation at the en~ of the fiecal year w~ll be reaDpropriatsd into ~he subsequent fiscal year. Sec. 10 Th~ County Administrator may rmd~c~ rmvmnue and e~psnditure appre~rlations related to programs funded all or in part by the Commonwealth of Virginia ~nd/er the £$~aral government to the level approved by the responsible state or federal agency, 94-27~ 4112/94 Sec. ll The Director o~,the Accounting Department is autho- rized to make transferm'~ the various funds f0r which there are transfers budgeted. The Director shall transfer as needed up to amounts budgeted, OX in accordance with any existing bond resolutions that gp~ify th~ manner in which transfers axe to be ~ade. ~ The Treasurer may advance ~enies to and fro~ the various funds of the County to allow maximum cash flow effi- ciency. The advances must not violate oo~ty bond co¥¢n~nt~ or other legal restrictions that would prohibit an advance. Eec. 1~ Th~ County Administrator i~ authorized to make expenditures from the follow~ng Trust & Agency Funds for the ~pocifi=d ~oa~ons for which the funds were established. In no case shell the expenditure exceed the available balance in the fund: a. M. W. Barnett Employee Award Fund b. Special Welfare Fund d. County Deferred Compensation Fund f. Police Departiaent ~afekeeping Fund g. school ~oard Memorial Fund h. Riverside Regional Jail Authority Sec. 1~ The County Admini~trato~ may ~ransfer worker's Compensation funds and/or any amount of the Insur~nc~ £Und~ consistent with the County's Risk Management program to department~, as needed. sec. 15 The portion of th~ reserve for capital projects related to the school budget will be ad,ed to the rsserve for future capital projects in the general fund~ th~ portion related to the school budget will be ~=~igna~od for school projects. Sec. 16 The County Administrator may appropriate revenues and increase expenditures for funds received by the County from asset forfeitures for operating expenditures dlr~ctly related to drug enSorcemsnt. This a~plies to Sunds currently on-hand at June 30, 1994, and all funds received iu the 1994-9~ budget year. The outstanding balance cf these funds at Jmne 30, 1994 shall not lap~e but be carried forward into th~ n~xt fiscal y~ar. ~c. ~ T~e County Administrator may in~ea~e the go~eral appropriation in the ~chool operating Fund contingent upon availability of £~nding an~ taking into con~ideration~ any other expenditures which ~ay have occurred ha~ed on the following ~chodul~ a. Inor~ase general fund =ransfer/appropriation on December 15 h~ b. InCrease general f~d transfer/appropriation on February 15 b~ c. Increase'general fund transfer/appropriation om April Sac. l~ After completion of all necessary audit transactions for General Fund a~d School Operating Fundn, the County Administrator may at hi~ ~i~cretlon, increase approgrlatlom~ or a~tharize transfers of existing appropriations at June 30 as follow~= ~4-273 4/12/94 a. ~ubsequent to all audit ad~u~t~entm and the ~nding general fund balance is maintained at a maximum of 7.5% of general fu~d expenditures, transfer all available currenf year operatinq funds to the general fund reserve fsr future capital Tni~ a~pli~s to funds currently on-h~n~ at 30, I994, and all funds r=ceivod ~n the 1994-9S budget year. fumding sources for Capital Pru~eets, rebates/penalties, and debt services payments an~ to appropriate bond interest earning~ to minimize a~bit~age rebate~/penaltles. This authority would include the appropriation of transfer~ among funds to accomplish such reallocatien~, Bndget~ for specific Capital Proje=ts will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on-hand in FY94, and all f~d~ received in tk~ 1994-95 budget year. Sec..._2D_ Th~ County Administrator is auti~orized to among appropriation categories any amount of funds with implementation of the Comprehensive sol'vices Act for Sec. 21 T~e County Administrator is authorized to transfer ail re~pnntive dnpsr=msnt~ relating ts use of excess revenu~ reserved from FY94, $~e_ ~ Th~ County Administrator is authorized to transfu~ all fund~ for the purchsse of items to comply with the American Disabilities Act. Vote: Unanimous Reconven~n~: 8.~. TO CONSIDE~ ADOPTION OF TN~ PA~K~_.AKD ~ECREATION MASTER 9, 1994 =o con~ider adoption of the ~ks and Recreation Master Supervisors, =he chesterfield ~usiness Council, and citizens to adopted the Parks and ~ec3~e~t~on Master Plan as D~r~ cf the Parks and Recreation Master Plan is filed with the papers of this Board.) S.C. A~POI~THENT~ O SOLID ~FASTE ADV~SOR~ CO~IT~EE On motion of Kr. Daniel, ascended by Mr. Colbert, the Board nominated M~. Donna Link and Mr. Tom McKinley, representing Dale Magisterial District, =o servs oaths Solid Waste Advisory CO~ittee, who~e formal appointments will be considered at the April 27, I994 meeting. Vote: Unanimous 8.D. STRE~TLISHT INSTALLATION COST APBROVAL On motion of Kr. Colbert, seconded b~ Mr. Daniel, the Board de£er~ed a st~eetlight installation co~t approval for Brockridge Read, in ~he end of the cul-de-sac, in ~atoaca ~ugistcri=l District, until October 1~, 1994. Vote: Unanimous Kr. Ste~maier stated staff is recommending approval of the ~Y94 ~id-year So,col b~dqet revisions including the Board of Supervisors setting the date of April 27, 19~4 for a public hearing to consider the increase in tbs FY94 tranafe~ to sales tax which will be transferred to the Schools from the General Fun~ end approval of the balance of the request with the exception of nat approvinq the reduction in budget due to the exclusion eS revenue~ and expendlturss for the comprehensive services Act for At-Risk Youth. On motio~ of ~r, Daniel, seoohded by Mr. Warren, the ~oard set ~he ~ate of April 27, 1~94 a~ ?~OO ~.~. for a public hearing to con~ider an amendment to the ~Y93~94 budget to appropriate $652,80O in anticipated addi=ional State sales te~ revenue in order to increase the transfer to the School fund; transferred $44~t00 from the Instruction Category to Debt Service and reduced the appropriation for debt service by $1~,000; and Transportation. (It is noted the Board did not approve the SChool Board'~ requent to approve th~ reduotio~ i~ th~ School budget due tc the exclusion of revenue~ and expenditures for th~ Comprehensive Sorvic~m A0t for A%-Ris~ Y0~.) Vote: Unanimous 8.~. APPOlNX~E/~T~ on motion of Mr, ~sHale, seconded by Mr. Colbert, the Beard suspended its =~les at this time tO allOW ui~lta~eous nomination/appointment of members ~o serve on =he charter Review Committee. Vote: Unanimoum On ~otion of Mr. Warren, seconded by Mr. McHale, the Board simultaneously nominated/appointed Mr. William Funai, r~pr~n~in~ ~a~¢a Di~tri¢~, and ~lr. Larry ~iller, re~resentlng Clover ~ilI District, to serve on th~ Cha~ter 94-275 4/1~/94 Review Cemmittee, whose terms will bs effective immediately and ara at ~he plea$~r~ of the Board. Vote: Unanimous 9,C, STREETLIGHT INGTALLATION ~OBT APFROVAL On motion of FL~. MoH~le, seconded by Mr. ~arber, the Board deferred a ~tre~tlight installation cost approval for Vogt Avenue, in the end of the cul-de-sac, in Bermuda I%agisterial District, until June 22, 2~- Vote: Unanimous 9.D. OOESENT ITEMS 9,D,1, ADOPTION OF RESOLUTION ESTABLIE~IN~ A LOOAL GOVERNMENT A~D SCHOOLS..~E~ N~Y ~M~AIGN On mo=ion oS Mr. Barbsr, seconde~ by Fir. ~¢Hale, the Board adopted the following resolution: ~EAS, local goverr~ment and ~chool e~pl0yea~ ~n the Ri~ond area have ~u~orted charitable organizations for aany year= by pmrtlcipating in United Way campaigns; and ~ER~AS, employees have, at their option, b~n able support both United Way member agencies a~ ~ell a~ other health and human services agencies, by d~signating ~e organization~ that ~ill receive t~air oharitable contributions; and WHER~S, recently, non-United Wmy agencie~ have sought visibility in the 5~ual united way oampaign; and ~EREAS, local governments in ~he region reoognize =he need to conduct a more inclusive annual oa~paign that enables ~ployees to support uge~eie~ t~at provide direct health human services in t~e local co~uni~ while minimizing and disruptions in ~= work NOW, THEREFORE BE IT RESOLV5~, that C~e~te~field Co~ty~ conjunction with o~her localities in the region, will e~tablish a Local Governm=nh and Schools U~ited ~ay Ca~pa~n to coordinated by ~h~ ~ief Administrative Officers and School Superintendents of each jurisdiction. ~D, BE IT F~THER RESOLVED, t~a% =he purposes of the campai~ wiIl ~e 1. suDporu local co~uniuy needs direotly relate~ health and human welfare; and ~. Support agencie~ providing direct ~rvlcem in the and llve; and 94-276 4/12/94 3. Provide a campaign, mechanism whie~ ~inimimes co,us and di~ruptlons in the work place. AND, BE IT PURTMER RESOLUED, that the County Administrator shall develop and ~mDlo~ent pro,educes to conduct the Campaign in cooperation with other participating jurisdictions. Such procedures shall be ¢0nsisten~ with the purpones of the Campaign a~ ~t forth in thi~ r~0tution. Vote: Unanimous WHEREAS, intent and th~ County, million and WHEREAS, access; and ~ove~ent of WHEREAS, 9.D.2. ADOPTION OF RESOLUTION SUPPORTIN8 CYCLE SYSTEMS. · NC. IN THEIR REOUE~T FOR INDUSTRIAL RAIL On motion of Mr. Ba~be~, seconded by Mr. ~c~ale, the Bourd adopted the followlng resolution: CyCle Systems, Inuur~crate~ has ex,reseed its desire to the Chesterfield County Board of =0 loca~e and expand its industrial cperationm in which will involve a capital investment of $3.5 create 2~ new jobs; and thi~ h~siness and its operations will require rRil thin railroad access is anticipated to provide a 75 to 150 rail oars per year; and officials of Cycle Systems, Incorporated have reported to the County their intent to apply for In,osiris! Access Railroad Track Funds from the Commonwealth of Virginia in the amount of $15o,000; and WHEREAS, Cycle s~stema, Incorporated has requested that =he Chesterfield County Board of Superviso~ provide a resolution concerning support for its application for said funds which are u~inister~d by thc Virginia Department of Transportation. NOW, THEP~EYORE DE IT RESOLVED, that the Chesterfield County ~aard a~ S~e~vieo~s hereby endorses and supports the application of Cycle ~ystems, Tncorporat~d for $1~0,000 in Industrial Access Railroad Track Funds. AND, BE IT FURTMERRESOLVED, t~hat the County of Chesterfield hereby makes known ~ts desire and intent to assist the Virginia Department of Transportation in providing the maximum financial assistance to Cycl~ Systems, Incorporated for the purpose cf locating and exl~snding itu industrial facility in Chesterfiel~ County. Vote: Unanimous 9.D.~. ~CCE~T~NCB OP DEED~ OP TRUST FOR ~ORT~A~B DOW~PA~KE~T AND CLO~I~ CO~T AS~I~TANC~ PEO~F~ LOAN~ 0R Rot~on of Mr. Barber, seconded by Mr. ~cHalu, the Boa~d authorized the County Admluistr~tcr to aeee~ Deed~ o~ T~us~ aa ~ecurlty for Mortgage Downpayment and Closing Comt A~sistance Pro,am loan~ for Ms. Myrtle Gall Holland, 7723 Secretariat Drive, in the amount of $1,7S5.81. (It is noted the Mortgage Downpalrment and Closing Cost Assistnnce Pro,ram is funded through the Community Development Block Grant.) Vo~m; Unanim~u~ 94-27~ 4/12/94 L L L L _ I I.., APPROVAL OF DONATION OF BU~ TO CRESTER ~MCA O~ motion of Mr. Barber, seconded by Mr. McHale, the Board approvod a request from the Chesterfield County parks and Recreation Department to donate surplus School Bu~ #100 (Identification $1GDG6P1B3CVS~Q3~$) to Chester ¥~CA to be used for various programs conducted by the Bermuda Run Advisory Council. Vote: Unanimous REVENUE FOR PRO~PJ~HS FOR OO~I~ITY SERVICES BOARD On mo%ion of ~r- Barber, =econded by Mr. McHale, thc Board appropriated federel revenue of $133,0Q0 an~ State Chapter 10 revenue of $79,500: increased grant fund expenditure appropriations by $98,000; and increased Mental Health/Mental Retardation/Substance Abuse Servises Department expenditUr~ appropriations by $108,500. (It is noted appropriation of this revenue will not require any additional County fund~ and would only be fO~ F¥94 a~ th% funds for FY95 have b~en inuluded in Vote: Unanimous 9,D,6. ~FPRORRT~TION OF FUNDS TO REPAI~ HERIT~SE DRIVE On motion of Mr. Barber, seconded by Mr. ~cHale, the Board appropriated $250 from the ~ermuda Dietric~ Three Cent ~oa~ Fund to repair Heritage Drive. (It i~ noted a copy of the vicinity sketch is filod with the papers oS this Board.) HILL AVENUE. I~A~H ROAD. ~ND HOPKINS ROAD AB T~E COU~TY~ FY95 d~E~T~PIELD RO~ FUND On mo:ion of Mr. ~arb~r, seconded by ~. KcHale, the adopted the following ~EREAS, Section 33.1-75 Of t~e Code of Virginia permits matching allocation to uny County fo~ designations by the 9overning body of u~ ~0 25% o~ $500,000 whi~ever is greatsr of funds r~ceived by it during the current fiscal yea~ p~uant ~he "state an~ Local Fiscal Assistance Act ~f 1972~ for ~r improve ~rimary an~ ~=con~ary highway ~y~e~ within ~uoh County~ and ~S, the Chesterfield County Board of ~upervisors appro9r~ated $500,000 f~r ~e Chestmrfiel~ Roa~ Fund with ~m adoption of the ~Y 1994-95 Appropriation Ordinance; and ~ER~S~ ~OT ha~ notified the County that $500,000 iz the maximum amount of Cho~erfield County f~nd~ tha~ will ~atched by the ~=ate during ~Y 1~94-95. NOW, ~ER~FORE B~ IT RE~OLVED, that the ~e~terfield County Bo~r~ of Su~ervi~or~ h~s appropriated $500,000 to ba matched by the State for ~e FY 1994-~ Chesterfiel~ Road F~d, formerly Revenue Sharing AND, BE I~ FURT~ZR R~SOLVED, that the matched funds b~ ~lloca%ed to the following projects: $103,480 Forest Hill Avenue from Huguenot Road to the Rich~ond City Lim±to Casotruotien ~$Sl,740 VDOT and $51,740 County) $438,360 N~b Road from Beaoh Ro~d to approximately one mile south of Beach Road Preliminary engineering and oonetruotion ($219,180 VDOT and $219,180 County) $458,1~0 Ho~k~n~ Road from Iaea D~iv~ to Ceda~ Lane Preliminary ongineer~nq and construction ($219,0S0 VDOT and $229,0~0 County) AN~, BE IT ~URTHERRESOLVED, thut th~ Board requests1~DOT to allow the County to proceed wi~h th~ Nash Road an~ Hopkins Road projectm. Vote: Uaanimou~ 9.D.~. REP~RTO PLANNIN~ COMMISSION ANORDINAN~E TO AMENDTRE On motio~ of ~, Ba~be~, second=d by ~r. McHale, the Board referred to the Planning Commission, for their review un4 ~eco~endat~os, an ordinance to amend the Code of th~ County of Section~ 21.1-274 and 21.1~275 relating to zoning, specifically to permit ~ite plan rscall by f_he Planning Commission. Vote: Unanimouo SET ~TN ~oR ~U~LIC ~RING TO CONSIDER AKE~DKENTS TO CHAPTER ~$ ~ SECTIONS 21.1-17~ AND 21.1-281 OF On ~otlon of Mr. Barber, seconded by Mr. McHale, the Board set the date of May 11, 1994 at 7=00 p.m. for a public hearing to conm~der Chapter 13 relating to massage parlors and an and 21.1-281 relating to the regulation of massage by the County. 9.D.1~. ~PRO~LO~ ~H~N~ ORDER~ TO J. R. M~RTIN & 8ON~ on motion of Mr. Barber, seconded by ~r. ~e~ale, the Board ~uthorized the CoUnty Ad~inistrator to approve chanqe Order #1, and c~hange Order ~4 to J. H. Kartin & sons, In~erpora~e~, for tbs K$ithwocd/Kylton Park Drainugu Project. (It i~ noted Rroject by $17,146.90.) 94-279 4/1~/94 9.D.11, ADOPTION OF RESOLUTION ]~AHXNG THE DEPARTMENT ~UILDIN~ TN~ "RO~RT ~. PAINTER BUILBIN~" On motio~ Of M~. Barber~ seconded by Y~T. ~oHale~ ~_he Board adopted the following resolution: WHeReAS, ~r. ~ainter was instr~ental in f0r~tion of Appomatto~ River Water Authority and neqotiated mutually beneficial ugreement~ with th~ city of Richmond, %h~ City Colonial Heights, and th~ City of Petersburg for wa=er and and WKEREAS, Mr. Painter had the for~ight to ac~ire the Lak~ Genito Dam site to provide for thm long-%e~ water needs of the County; and wastewater ~y~t~ d~ng a period whe~ the custom~ base ino~eazed from 7,~00 to 41,000 ~spite lo~ing half of customers due to annexation in 1970; and ~E~AS, und~M Mr. Painter's ~irection~ ~e County's U=~lities Department grew to a position of leadership within th= State. NOW, THEREFORE BE IT RESOLVED~ that the Chesterfield Coun=y Department Building in hono~ of Mr. Robert A. Painter. ~D, BE IT F~TH~ RESOLVED, that a moPY of this resolution be presented tc ~r. ~aintmr and ~a~ %hi~ r~olution permanently uecorded ~ong %he papers of this Boa~d of Supervi~or~ of Chesterfield County, Virginia. Vote: Unanimous 9.D.12. CONSTRUCTION COWP~I~Y, INC. FOR ~RTIONS O~ TWO FOOT BRIDGE~ TO ENOROACH WITHIN AN E~IRT~N~ ~g~MEN~ on motion e~ ~r. Sarber, seconded by ~ir. Ko,ale, the approved a requ&~r from Ray A. Williams Construction Company, Incorporated ~cr per,ions of two foot bridges to encroach on a drainage easement across Lot 6~ St. Ja~es Woods, Section subject to the e~ecu~ian e~ a license agreement. (It is noted a copy of th~ vicinity s~eteh ia filed with the papers of this Vo=e: Unanimous On motion of ~r. Barber, seconded by Mr. McHale, the Board approved the purchase o~ a parcel o~ land and associated .easements along Rhode~ Lane, in the amount of $12,200, fro~M~. James Moody Williams. (It is n0~d funding for th~s purchase i~ available from theR hode~ Lane Proj'~ct Account and a copy of the plat is f~led with t_he papers of this board.} CONTRACT FOR PURCHASE OF P~tRCEL OF hAND FOR EXPANSION OF~ATOA~A PARK PROM MR. GEORGE AND MS. ~UDRE¥ A; P~RTIN 0~ motion of Mr. Ba~b~, ~eouded by ~r. ~o~ale~ the Board approved the purchase of approximately 12.65 acres from ~r. George ~. and M~. Audrey A. Per, in for expansion of Matoaca Park a~d a~thorized the County Administrator to sign the contract and necessary deed. (I~ is noted funds are available to transfer fro~ a combination of remaining fund~ following completed park projects: Man,ester High school ($4,097); Et%rick Park ($9,910); Ettrick Riverside Park ($46,826). The~ fumds totalling $105,740 are for the purchame purchase in January, ~ECTION III On ~otion of Mr. ~arb~r, neconded by ~. ~¢~a1~, ~h~ ~oard approved a utilities contraot for Foxoroft, Section III, Project Number 9~-0~40, a~ £ollow~, which project includes the extension of 575 L.F.+- of oversized water improvements and authorized the County Administrator to execute any necessary Developer: Delmarva Properties, Inc. contractor: ~yt~le utilities, Inc. Contract Amount: Estimated Total Total Esti~ated County Cost: Wastewa%er (Over~izlng) (Refund thru connections) Estimated Developer Comt: Code: (Ovsrsizing) District: Matoaca $161,194.00 Vote: Unanimou~ 9.D.16. A~PROVAL OF RBVTGED ~TILiTtES CONTRACT FOR SOUTHCREEE# EECTION 1 On motio~ of ~ir. ~arb~r, ~econded by F~. ~c~ale, the Board approved the revised utilities contract for Southoreek, Section 1 an~ off-site $~wer, Contract N~r~ber 92-0044, as follows, which project inol~de~ the exte~io~ of 1,989 L.F.+- of off- site ~ inch wastewater lines and authorized the County Developer: B. Forace Hill Contractor: cas%lo ~uipment corporation Contract A~o~nt: Estimated Total Total E~ti~ated County co~t: Wastewater (off-sit~) (Refund thru connections) ~stimated Developer Co~t: Cod~: Off-site $141,136.69 Vote: Unanimous ACCEPTANCE OF Pi%R~'EL OF LAND ALON(3 ~g~ HUNDRED aceepted~ em Dehalf of the county, the conveyance o£ 0.206 acres of land along West ~undred Road from Ks. Constance ~erz Pinkler Goodwin and authorized the County Administrator filed with the papers of this Board.) Vote: Unanimous lO, on motion of Mr. Barbsr', moconded by Mr. ~cHale, tke Board accepted the following reports: Mr. Ramsey presented the Board with a report on th~ developer water amd sewer nontract~ executed by the county Adminim~rator. Mr. Raiser presented the Board with a status report on the General Fund Malance; Reserve for Future capit~l Projects; District Road andstreet Light Funds; a~d Leame Purchases. Mr. Rumsey stated the Virginia Depart~ent of Transportation has formally notified the County of the acceptance of the following roads into th~ State Secondary System: ~DITIONS LENGTH ARBOR LANDING. S~CTION S - (Effecti¥~ Route 4810 (Holly ~fbor Drive) - From Route 1569 tO 0.11 mile Northeast Route 156~ O,ll ~i Route 4809 (oak Landing Drive) - From Rou%e 4~10 to 0.06 mile East Route 4~1~ 0.08 ~i Route 4808 (Holly Arbor Court) - From Route 4~18 to 0.04 mile Northwest Route 4810 0.04 Mi Route 4807 (Arbor Park Drive] - From ROUte 1569 to Q.09 male southwest Route 1~69 0-0~ ~i Route 4~06 (Arbor View Terrace) - From Route 1~69 to 0.12 mile East Route 1569 0.12 ~i DEER._R~N~ $_EE. Tj[_QN 8 - reflective 3-16-94] Route 4724 (Chuteuugay Lane) - P~o~ 0.06 mile 47~ 0.lO Mi Route 47~9 (Pharlap Court} - From Route 4724 to 0.04 mile Nor=hwezt Rou~e 4724 0.04 ~i Route 4729 (Pharlsp Turn) - From Rou~e 4724 to 0.16 mile $outhsast Route 4724 0.16 Mi WTNNERS,CIRCLE,AT,.,.~P_I~ CROWN Route 4990 (Alysheba Lam~] - F~om Route 662 to Route 4901 (whirlaway Drive) - From 0.05 mile Fa~t Route 4990 to 0.36 mile Northwest R~ute 4990 0.41 Mi Rou~ 4991 (Whirlaway Trail) - From Route 4991 to 0.08 mile Northwest R0ut~ 4991 0.68 ~i Route 4992 (whirlaway Way) - From Route 4991 to POXCROFT, SECTION 1 (~ffective 3-17-94) Route 5200 {Fox Club Road) - From Route 662 to O.13 mile Southeast Route 668 0.13 Mi Route 5201 (Fo~ Club Parkway) - Prom Route 5200 to 0.53 mile Southeast Route 5200 Route 5202 (FOX Bria~ ~ead) - From Rou~e 5201 to 0.21 mile Southeast Route 5~01 0.]1 Mi ROUte 5203 (FOX B=ia= La~e) - From Route 5202 to 0.20 mile $outhwes= Route ~202 0.]0 Mi ROU~e 5Z04 (Fox ~riar Way) - From Route 5203 to 0,0U mile Southea~ Route ~203 0.0~ Route 5205 (Fox Briar Circle) - From Rout~ to 0.06 mile East ~oute 5282 0~06 Mi Route 5206 (Fox Briar Court) - F~om Reut~ 5202 ~OS~MONT. ~C/~Io~ - (=ffeotive Route 5140 (Leefield Drive) - Prom Route 714 to 0,25 mile We~t Route 714 0.25 Mi Route 5141 (Royenwood Road} ~ Prom Route 5140 to 0.09 mile Northwest Route 5140 §.09 Mi Route 5140 (Leafield Drive) - From 0.25 mile West Route 714 to 0.54 mile Southwest Route 714 0.29 Mi Route $14~ (Aylesfer~ Drive) - From Route ~140 to 0.11 mile Northwest Route 514~ Route 5143 (Alyeeford Court) - Fra~ Rou~e 5142 to 0.03 mile ~ortheast Route 5142 Route §~44 (Whlteca~tl~ ~riv~) - From Route ~140 to 0.30 mile South Route 5140 ROUte 5145 (B~eughten Road) - From Route 5144 to 0.04 mile West Route 5144 0.04 Mi vote: Unanimous 11. DINNER On motion of ~r. Colbert, seconded by Mr. Barber, the Board reoessed to ~he Administration Building, Room 502, Ior ~inner. Vote: unanimou~ 12, INVOCATIO~ ~ir. Colber~ introduced Mr. Pete stith who ~ave the invocation. 4/12/94 i2o PLEDGE OF ~LLE~N~B ~O T~ ~ OF TH~ UI~T~D STATES OF Mr. James Dickson led the Pledge of Alleqi~ce to the Flag of the United states of A~erica. supervisors meetings. On motion of the Bca~d, t~e following resolution was adopted: WHEREAS, Deputy Burley H. Langford re=ire~ from the Chesterfield County Sh~riff'E Office on MarC~ 18, 1994; and WKE~EAS, p~ior to 1990, D~p~ty Langford retired from the Marine corps and during his tour of eervi~a, received the United ~ation~ Service Medal, the ~ational Defense ~ervice WHEREAS, Deputy Langferd performed services as a dedicated employee =o Allied signal and th~ 9~t~r~burg Police Department; WHEP~EAS, Deputy Langford provided excellent security to Judgea, jurors, and all others conducting bu~fn~Es in the entrusted ~o the Sherixfls custody; and WHEREAS, Deputy Langfcrd provided security for countless Board of Supervi=ors meetings and was always recognized by hi~ warm smile and cheerful attitude; and Chesterfield County and 'it~ citiz~n~ with dediCatiC~ enthusiasm. Ssard of Supervisors publicly reccgniz~e Deputy Barley Langford and extends, on behalf of its members en~ the citizens of chesterfield county, their appreciation for hie exceptional service to the County. be appropriately prepare~ ~nd presented to Deputy Langford and of zhis ~oard OS Supervisors o~ chesterfield county, Virginia. Landlord and ex~ressed appreciation for his service ~t Board of supervisors meetings. On motion of the Board, the following resolution was adopted: Willi~ D. Boyce on February $, X910; eno 94-284 4/12/94 WHEREAS, ~he Boy Scouts of A~erica was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, afte~ ea~ing at least twenty-on~ merit badges in a wide variety of fields, serving in a leadership position in e troop, ~ar~ying OUt a service project beneficial to his community, being active in the t~oop, demonstrating Scout spirit, and living up to the ~cout Oath and L~w; and WHEREAS, M~. John David Mathers, Troop $91, sponsored by Eon Air Unlt~4 Me%hodis~ Church, has accomplished those h~gh standards of commitment and has reached the long-sought g~a! of Eagle $ceu~ which is received by le~than two ps,cent Of t~ose individualg ~ntaring the Scouting movement; and WHEREAS, growing through his experience~ in scouting, learning thc lessons of responsible citizenship, and priding hi~sel£ on the great accomplishments ~f his County, John is ind~ed a me~be~ of a n~w generation of p~epared young citizens Board of Supervisors h~rehy extend5 its congratulations to Mr. Vc~e: Unanimeus accompanied bym~bers Cf his ~amily, and cengratulated him on his outstanding achievement. 14. ~. RE~O~NT~IN~ MIDLOTHI~/~ HI~ SCHOOL,S POST PROM PARTY Captain David ~ope. $~fety/Community Support for the Police Department, introduced He. Nancy Peri and Ms. Barbara Roe, members of Hidlothian ~igh School's Post Prom Committee, who were present to receive ~he resolution. on ~otion of the Board, the following re~olution W~ adopted: WHBREA$~ the two highest risk nights for teens are prom and graduation, with soma parents seeming ~o oon~one par=isa where alcohol and drugs a~e available~ and WHEREAS, et~deDts ~eed an alternative tu drugs and alcohol to which they can and will say "YES"; an~ ~H~R~A$, in 1992, 85 percent of virginia high schools participated in Operatio~ Prom/Grad~ation's alcohol and drug- W~EREAS, many parents of Kidlothian High School Juniors and buminess communi=y, are working to provide an alternntive "no alcoho! or drug~" party follewing the May 14, 1994 Prom; and WHEREAS, communities all over Virginia are reaching in many ways to their young people with love and concern, encouraging them to "Celebrate Life". NOW, ~EREFQRE BE IT RESOLVED, that th~ chesterfield Co=nty Board of Supervisors declare the weekend of May 14-16, 1994 as Drug an~ Alcohol-Free Among =he Teen and Adult Population of Chesterfield County. 94-28~ 4112194 AND, BE IT PURTHER RESOLVED, that &~ults be encouraged to provide a positive, no alcohol and drugs example for our youth, particularly at the high risk times of prom a~d graduation, in an effort that we not only change lives~ but save th~. vote: Unanimeus ~r. Barber presented the executed resolution to Ms. Peri ~d MS. Roe and expressed appre¢iation for ~eir dedicate~ work to children throughout the County and their efforts in providing a "no alcohol or d~ugs" party following t~e Prom. ENTERPRISE Hr- Stith introduced ~Lr. Jim Daniels, Vice Presidemt of the Jefferson Davis Association; MS. Rea Hart, ~re$ident of the Ampthill Civic 5~ociation; and ~s. sandy FOX, President of t~e Bensley Area civic Asseaiation, who were present ~o receive the On motion of the Doard, the following resolution wa~ adopted: WH~EAS, a coalition of b~ineame~ and citizens have fo~med associations to improve th~ quality of llfe and to invigorate the economic activity alon~ Jefferson Davis Corridor; and W~EREA$, these coalitions -- the "Jefferson Davis A~uciation", the "Ampthi]l Civi~ Association", and the "Bensley Area civic A~oclation" hav~ achieved numerous goals through the volunteer efforts of citizens; amd WHEREAS, the ~upport Of theme coallt~on~ were inst~ental in obtaining thm designation of Enterprise Zun~ along a per%ion of the Jefferson Davis Corridor; and ~E~AS, these coalitionm arm working with the co~ity police to red~ce ~rime; and ~EAS, these coalitions ar~ working to improve economic through individual contacts and group efforts; and ~MREA$, untiring ~ffortm have bmmn ~evoted to improving the overall b~auty an~ cleanllne~ of ~he community; and beautify the historical wayside in WHER~M, these ooalition~ hav6 prO~Ot~d a partnermhi9 with C~unty governmental agencies to facilitate change. NOW, ~EREFO~ ~E IT'R~$OLVED, that th~ Ch~sterfleld County Association", the "~pthill Civic Association", and the "Bensley Area civic Association" fo~ their ~nt~r~ng and selfless semite and co~itmen= to the bette~ent of the .~ality of life and =he inviqora=ion of economic activity along ~e Jefferson Davi$ corridor. Vote: Unanimous Mm. Hart, and M~. Fox and ~xDre~aed appreciation for their 14.D. REOO~NIZI~ ARBUR~j INO. FOR T~EIR ~ENEROU~ ~ONATION M~. ste~aie~ in~redueedM~. John Cogbill, ~ep~esanting Arburg, Incorporated, who was present ko receive tho resolution and mtut=d many corporations have bzen involved in improving the quality an~ customer service of county gover~ent. He briefly reviewed the Total Quality Tmprovem~nt (TOT} ~rogram and stated by the dounty for its ~I training program. On motion of the Board, the following resolution was adopted: ~ER~, ~burg, Incorporated owned a vacant office and warehouse facility located at El00 W~itepine Road, Ric~ond, Virginia; and ~R~S, Arburq, Incorporated. assisted Che~t~rfleld County by providing a location to hold Total Q~al~tyI~p~ovememt (TQI) training s~min=rs and a~dltional training s~ace nee0ed by ~ER~S~ Chesterfield County'~ Depa~tmant of Economic Development contaQt~d Mr. La~mnce R. Bauer, repr~s~ntativ~ Arburg, Incorporated, who qraciously dona%ed the use of the ~=R~AS, Chesterfield County foun~ ~he use of the Arburg, Incorporated building excellent for its TQI training need~; and ~REAS, the County'~ u~e of thi~ facility from 1993, throuqh March, 1994~ is valued at approximately for these buildings at an undete~ined value. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of SuDervisor~ hereby expresses, its deep appreciation Arb~g, Incorporated for their generous donation. their facility. ~. Cogbill expressed appreciation on behalf Arb~g, resolution. On motion of the Board, the following resolution was adopted: the i~te~est and support of the business sea,unity; and par~nerahip with Chesterfield County since I98~; and ~ERF2~$, ~he scolders 0ffi¢~ Complex provides an attractive atmosphere for quality concerts; and 94-~$7 4/12/94 ........... L L ~L ........ L .............. [ L .......... WHEREAS, the' 19~4 Classic TunGs M~SiO Series will provide the citizens of chesterfield County with three quality and WHEREAS, the Richmond Symphony wall perform twic~ in the meadow area overlooking th~ lake; and WHEREAS, the Kings of Swing will perfo~ O~ the ~th of July with dazzling fireworks to culminate our nation's Day; and %~7~RFJ~, without the generous contribution made by Si~ C~ercial Realty, Incorporated thi~ serie~ woul~ ~0~ ~ave been NOW, THZR~FORE B~ IT R~OLVED~ that the Chesterfield County R~alty, Incorporated for their financial contribution th~ 1994 Classic Tunes Music series. AND~ BE IT F~THER RESOLVED, that the Board of does ~ereby express its sinuer~ appreciation and gratitude to SiVa Commercial Realty, Incorporated for their i~terest and contributions toward ~ Music expressed appreciation to SiVa Co~=rcial Realty for their Huslc Seri~s. ~r. ~asden introduced Mr. ~enry ~srnandez, Vice chairman cf the Equal Opportunities Committee of the Richmond Association cf Realto~, who wa~ pre~ent to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the citizens cf America enjoy the freedom of Ghelo~ more than any otheg nation on the face of the earth; and WHEREAS, with this freedom we have, within our rights aa granted tc u= by the Constitution of the United ~at¢~, the right to fair and equal access to the housing of o~r choice; and WHEREAS, the Civil Righta Act of 1968 prohibits discrimination cn the basis of race, color, religion, sex, and national origin; and WHEREAS, this protection was a~rganded ~y the Fair Housing ~ct ~umendments of 19S8 to include the handicapped and families with children in Virginia to further include %he elderly as protected cla~; and WHEREAS, The Richmond Association of Rea~tors~ Incor]porahed~ · and The National A~oclatlon of Realtors~ have s~t aside time The Key;" a~d ~EREA$, fair and equal treatment is a fundamental right of all our nation's citizens, a right realtors aupport an~ promote. NOW, THEREFORE B~ IT R~$OLV~D. the Chesterfield county Board of Supervisore does hereby recognize the month of April, 1994, az 'qF~ir Housing ~unth" and commend~ all those a~sociated with promoting equal housing opportunity in Chesterfield and the Commonwealth of virginia and calls its significance to the attention of all our cltlz~n~. Vote: Unanimous ~{r. Colbert pre,anted the ~cuted resolution to~. ~er~andez and e~ressed appreciation for promoting equal hoa~ing opportunities in the County and the State. F~r. Hernandez ~ressed a~reciation, on bmhalf-of the Richmond A~sociation of Raaltcr~ and th~ E~al Opportunity Co~itt~a, fQ~ the rm~ognition. I4,H. .RE~NI~ING ~PRIL 24 - 30~ 1994 A~ "NATIO~U~L CREDIT EDUCATION W~EK" ~Ir. ~asden introduced MS. Eva JsD-~son, Ms, Wynet~a Wade, and Ms. Gisel~ Carson, representatives of Credit ~rofe~sien&ls International, who were present to resolve the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, understanding ~he nature of credit, its cost end ben~fit~ i~ n~c~snary if our citizens are Co realize the full benefits of their income; and WHEREAS, the dissemination of informstion regarding credit will help inform consumers of their right~. NOW, THER~FORt BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby present th~ resolution to CWI: Credit Professionals cf Richmond, Virginia in reccgnltlon of "National credit Education Week," April 18-23, 1994. vote: Unanimous Mr. Colbert presented the executed resolution to ~s. ~ohnson, HE. Wade, and KS. carson an~ expressed aDDrsciaticn for their efforts in assisting citizens in understanding the nature of their credit and i~s ~nefits. ~ RE~i~RDING B~SEB~L ~IELD ~LCCATIONS 15.A. ](R. ETEVEN D. JONE~ Mr. Shaven 0. Jones, representing Chesterfield Little League, e~Dresned appreciation to the Board and staff for its efforts in allocating baseball fields. He stated there ha~ b=en a significant increase in baseball participation this year; that there ere 1,200 additional children participating in softball and baseball as compared to last year; and expressed cenoe~ns relative to the lack of bas.ball fields in the County, ~peoifisally in the northern e~ee of the Co~nty. He requested the ~oard to consider initia~ing a participation fee ~o assist in raiuing funds necessary to construct additional f~elds in through profit~ from County-owned concession stands or by increasing the sales ta~ on eporting goods. Yhere was brief disoussion relative to the increase in the n~ber of play,rs participating in softball and baseball and ~e n~ed for additionul f~elds in the County. Mr. James Wilson, President of Chester£i~ld Little League, expressed appreciation for the cooperation amd efforts of the County's Parks and Recreation Department in assisting the League this year and to the Board for adopting the Parks and Recreation Master Plan. He expressed con,ems relative to lack o£ fields in =he County and maintenance of the fields and stated hu supports initiating a participation fee. requested ~e Board to consider allocating fund~ necessary to addres~ these needs. Mr. Daniel stated he feels the issue of additional fields and the malntenan~e of ~ields in the County should b~ Re further stated he i~ not prepared to support a participation fee at this time; however, he feels operational issues in this area should be identified. Mr. Warren clari~Xmd tho Park~ and Recreatip~ Mamter Plan addresses many issues; that the Board has already a~r~ssed many sports needs and is currently seeking additional land for a facility to be designated a~ the Clover ~ilt Sports Complex; that he feels spor~s is un area in which everyone benefits; and requested staff to s~bmit reco~mendatlcns to the Board in continuing to meet the need for additional sport~ fields. Disuussien, comments, and questions ensued relative to the Par~s and Recreation Advisory Ce~itt~e oon~derlng the reallocation of ~xistiDg fields; deveSop~ng a committee to prioritize maintenance and capital improvement addressing the issue of a participation fee; fields being constructed at Alberta Smith Elementary Scheol~ whether us~ of Po¢ohantas State ~ark san be of assistance for Ceunt~ and the State Park ~y~tem leasing property to the County for u~e of County sports. After brief di~¢u==ion, on motion of Mr. Barber, zeco~ded by Mr. McHele, the Board s~spendeo its rnle~ at this time and amended the agenda by movin~ Itmm 16.A., a Public Hearing to Con~ider Abandonment ~f a section of Wadsworth Drive ~e~ween Commerclal Area~ Along Midlothian Turnpik~ and Residential Aream to the South to Follow Item 16.C., a Public Hearing tn Consider Granting Chesterfield Cablevi~io~, i~corporat~d a Renewal of its cable Tslevisi0~ Franchise and to Adopt Amsnd-~ants to chapter 7 of the Code of the County of C~esterfield, 197B~ as Amended~ Relating to Providing Cable ~elevision Services in the County. TO I~SUi%NCE OF P~/%KZNG TZCK~T$ ~Z OPPOSED TO .M~. Mie&~ state~ t~is date and tim~ has be~m advertised for a public hearing to consider an ordinance r~lat~ng to issuance of parking ticket~ a~ opposed to aum~onse= for violating decal adoption of th~ ordina~oe, which ~ould be ~ffe~tiv~ in 90 day~. decals An general end statsd he supports rals~ng the ccet of decal~ to assist in County ro~ improvements. 4/12/94 There being no one else to address thle ordinance, the public hearing was closed. On motion of /~_r. Daniel, seconded by ~lr. Mc~ale, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OP CHEgTERFIELD, 1978, Ag A/~ENDED, BY AMENDING ~ND REENACTING SECTION 14.1-28 RELATING TO I~SUA~E 0F PARKING TICKETS A8 OPPOSED T0 $~ONSES FOR VIOLATING DECAL LAWS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sea%ion 14.1-2~ Of the Cede of the Counfy__o~ ~h~ete~el~, 1978, ~$ amended, is emended and reen~sted to O O O (e) Any violation of this article by the registered owner of the vehicle shall not b~ discharged by palnm~nt of a fids except upon presentation of ~atisfactery evidence that the (2) That this ordinance ~ha11 become sffee=ive ninety days afte~ t~e date of adoption. Vote: Unanimoum 16.~, TO ~ONSIDER ~P~tN~EN~ O~EETERFIELD ¢~LEVISIONo .I~.~_~_N~W~L ~ I~_..~ADLETELEVISION FRANCHISE TO ~BOVIDIN~ CABLE ~ELEVIEION SERVICES IN ~NE COUNTY p~bli¢ hsaring ~0 consider granting Chesterfield Cablevis~o~, Incorporated a renewal of its cable television franchise and =c adopt amendments to Chapter 7 of the Code of the County of Chesterfield, 1978, as amended, relating te providing cable t~lav~on ~rvlces in the County. ~e further ~tated Comcast has recsaested a 60 day deferral. T~e~e was brief discussion relative to deferrihg the public hearing. /(~. George Beadle~ expressed concerns relative to deferral of the public hea~i~g. Mr. Micas stated after advertising the public hearing, the regulations that affect the franchise renewal process; therefore, Comcast has requested the public hearing be deferred for 60 day~ to review th~ i~pact of tha~ regulations. On motion of Mr. Daniel, seconded by Mr. Warren, the Board deferred a public hearin~ to ~ensider granting Chesterfield cablevlsiun, I~¢erporated a renewal of it~ cable t~levi~ion franchise a~d tO adopt amendments to Chapter 7 of the Code of the County of chesterfield, 197s, as amended, relating to providing cable television services in the Count~until Jhne 8, 1994. 94-291'. 4/12/94 TO ~ONSIDE~ AS~/~DONME~T 0F ~ SECTION OF WADSWORTH public h~aring to consider abando~en= of a section of Wadaworth Drive between co~eroial ar~a~ along Midlc~hian T~npi~e and residential areas to th~ ~outh. ~r. Joh~ ~ccrauken, DireCt=or of ~ Co~y'~ Tran~portatiun Department, ~tated ~taff has met witk a~ea residents on save~al problems in the area- Me introduced representatives from the Mr. Jim smith, VDOT R~dent Engineer for the re$ids~ey, reviewed their cut-through traffic policy and VDOT~m criteria for handling cut-throug~ t~affio. He stated the County conducted a %raffi¢ ~tudy of Wadsworth Drive in 1991 and in July, 1993 VDOT pe~fo~ed a ~ollow-up traffic B~udy. introduced Mr. Lynwood Burner, Traffic ~Dgin~er ~. ~u~n~r briefed the Boar~ on me=hanismu in which data was COll~Ctad for the ~tudy of cat-through traffic ~n Wadsworth Br~ve and reviewad results of the study including 2~ percent of total v~hicluu travelling Wadswor~ Drive wer~ traffic. Me noted VDOT ha~ a statm-wide policy ~at 40 of the total traffic volume repre~ent~ a out-~rough that ~OT fOUnd no ~is~inguishable problem area~ ~i~accldents iD that are~; and that luau than O~e pe~cent of all exceeded the 3~ mph spe~d l i~it. He stated VDOT established, through machine counts located in %he area, that i~ the highest p~ak p~r~od being a ~riday; ~OT's study using it was dete~insd that persons ~ere using Wad~wor~ Drlv~ as a cut-~rough. ~. Smith ~tated he feels closing Wadsworth Drive will adversely impact ~afety on Redbri~ge and S~ottingham by forcing approximately z,~o0 vehicles to exit the area through tho~ road~ that it will add to e~i~tinq ~affic problem~ at th~ Providence, and at t~e corresponding intersections 0n ~idlotnian ~rnpike; and may sat a precedent for many other neighborhoods in th~ county in pursuing similar re~ests, He r~uu~nda=ions include~ ins=alia=ion of speed humps withiD the neighborhood.' He reviewed several engineering ~tudies highest hour, only 60 projected vehicles out of 215 cut=ing through the neighborhood; that no accident problems are all ~ehlcles were traveling in excess of 3S mph; and .vehicle~ per day to the ~mffic entering and exiting t~e area. Th~r~ was brief discussion relative tothe anticipated through. Mr. smith s=a~ed due to the reasons addreose~, VDOT cannot support the proposed closing of Wadsworth Drive, but remain oo~itted to working with the neighborhood to reduce vehicular speeds on Wadsworth Drive, as well as on Redbrldge and Scottingham. There was brief d±souseien relative to i~utallution of speed humps; one-way streets~ and restrictinq turning movements at certain intersections to as~iot in alleviatlnq this traffic situation. ~i~. Barber stated spee~ humps have become popular in situations ~u~h as this~ that they red,cs vehicle speed, and mak~ cut- through leoo eonv~nlent. ~Lr. Mocraoken stated VDOT'S eut-thneu~h pelioy was One in which the County and Board of Supervisors did not support; that Cc~ty~s objective at that time was to got a lower out-through velu~e; that staff feels 1,~00 v~hieles a day is the maximum amount of traffic that should be considered on a timeframe in resolving thio situation; and that the subdivision difficult to enter and exit regardle~ of how th~ ~ituation with Wadsworth is addressed. ~r. Daniel stated he feels ~he decision regarding this issue will affeot the closing uf other roads throughout the County and requested staff to con~ide~ a County-wide practice as =he decision is mud= on thio issue. but will consider other cDtiono such aa spoe~ humps, cna-way traffic, and restricting turnlan~ traffic. ~e ~tated this quickly as possible. He inquired as to whether the County's oSfer~ by WDOT in re~clvlng this out-through traffic situation. Mr. ~cCrac2con stated staff supports the optiono offered by to assist in resolving this cut-through traffic situation. Ms. cindy Taylor, representing =he $cottingham/whites=one process in which traffic studies were conducted by VDOT; the of vehicles on Wadsworth Drive. ~ha further approximately 3U0 persons in the neighborhood ~upport the cul- de-sac; that they are concerned about ~hsir ~roperty value if that they are concerned about the oafety of resldent~ in the Wadsworth Drive. Mr. ~eter Ma~wetl, a resident of Whites~one Subdivision, stated traffic sp~e~ o~ Wadsworth Drive as it r~la~s to ~afety and the amount of out-through traffic on Wadsworth~ 'He further inconvenience persons com~muting on this road. He expressed concerns r=lati~e to trush being discarded along Wadsworth to thc volume of traffic on ~a~swor~h; and safety concerns for 94-293 4/12/94 the children residing in the neighborhood. He requested the Beard to support a cul-de-sac in the neighborhood and stated he does not supp0~t i~stallation of speed h~pm. Mr. John Momeqrin expressed appreciation to VDOT~ the Beard of supervisors, and Csunty staff for their efforts in ~ddr~ssing this issue and ~tated he feels it is necemsary tn address this issue and traffic congestion, in general, is a problem in m~ny areas of the County. He expressed concerns relative tc the s~fety issues associated with Wadsworth Drive. Mr. Bill Parsul, a resident of $oottingha~ Subdivision, stated he sensors with the ¢o~l~e~ts expressed and ~efereneed the General Plan when the p~epesal for ~he ~idl0thian Market was underway a~ it r~lated to Wadsworth Drive ~t that time a~d the vehicle count on Wadsworth. He s~ated he feels this traffic $1tuatioD nssds to be r~olved as quickly as p~sible and the ~ope~al to cul-de-sac is the most viable solution. F~r~ Jim Good~, a resident of Whltestone Subdivision, ex~ressed concerns relative ~o the safety of children using Wadsworth Drive and the ~moUnt of out-through traffic On Wa~swor~. Ee stated he feels the children in the area are being deprived of playing, riding their hikes, and walking to the bus etnD because o~ %kc ~raf~ic and requested each Beard me~ber to personally visit and obssrve the area to gain a better perspective of the situation before a decision is made. ~e ~l~o expresn~d concerns relative to vehicle~ using Wadsworth Drive as a cut-through when leaving nearby drinking e~t~blish~ent~- It w~s generally agreed to recess for five minutes. Reconvening: ~Lr. Howard shapiro, resident of Solar On~ and an officer of the Scottingham/whitestene Neighborhood A~ssclation, stated ha is opposed to closing Wadsworth Drive and tha~ When th~ ~nltial closed. H~ Sur~her stated he agree~ there i~ a ~p~eding installing speed humps. ~e further state~ other option= should bs addressed in resolving this situation and entered into ~he rscord copies 'of responses from area citizens oppese~ to the hours, less than 28 percsn~ sf vehicles traveling on Wadsworth are cut-through traffic; that less than one percent of veh~cla~ usin~ Wadsworth Drive travel above the 3~ mph speed limit; that Powhlte Parkway, the hospital, and shopping con=ers; that closing Wadsworth Driv~ will force vehicles onto alreudyhighl~ requested the Board not to vote in favor of closing Wadsworth Opposed tc closing Wadsworth Drive because it will seriously enroute to emergency scenes, she further stated she supports installing speed humps in the neighborhood; =hat the safety of much traffic on Wadsworth Drive. 94-294 4/12/94 Mr. Clarence Smith, a resident of Solar One, stated all three he supports inmtalling speed humps; that he feel~ most ~ubdivi~icns encounter vehicles speeding; that he feels access to Wadsworth is necessary; and that area residents should take all concerns into consideration. Mr. Jim Tower stated ha residea in the area of Wadsworth Drive and expressed concerns relative to ~he proposed closing, specifically, to the impact of dive,ted t~affie onto other roa~s. )lt. Matt Hadley, a resident of Whlte=tone Dubdivision, stated he feels other options should ba addressed before considering closing Wadsworth Drive. ~r. Doug Bland, a resident of Solar one, expressad concerns relative to diverting traffic if Wadsworth i~ closed and other options should be considered such a~ utilization of ~hree or four-way atop signs to help impede the traffic when proceeding through the nsighnornood an~ using the natural barrier created by the Powhite ~;Ccension on Redbridge Road as three area subdivisions. Ms. Rita Billis, a resident of Solar On~ mtat~d ~he i$ closing Wadsworth, mpecifimally to diverte~ traffic onto other busy roads. She further stated mh~ f~el~ ~peed h~ps or three- Drive is closed aha the inconvenience of going places. stated he ~upport~ ~top lights on ~oh and Provi~eno~ Ro~ assist traffic concerns. Mr. J~e~ ~aye~ ~tated he ~ide~ o~ the oo~ner of Scottingham and ~u~twood; thA~ he concurs ~hat wadsworth has a traffic and ~peed p~oblen; that he is concerned about ~e ~afety of children in ~e n~iphborhood; tha~ ~e feels th~r~ ate other altern~tiv~s other than the proposed cul-de-sac to resolve this Wadsworth Drive i~ closed. relative =o emergency vehicles reaoAing tooation~ if Wadsworth Drive is closed and indicated if ~adsworth Driv~ i~ clo~d, will mainly affect approximately ~0 homes. ~e further ~tated Wa4~worth Drive i~ the only c0ntr011~d intersection for n~ghborhood~ of ~te~tone~ s~ott~ngham~ Solar One, Ks, B~tty Thomas, a resident of Solar One, stated she oppozed to clozing Wadsworth Drive as ~he feel~ it will pose safe~y t~eat for people exi~ing and ~ntering the neighborhood fro~ Redbridga or Providence. She f~rther ~tated ~he feels the major~ty of citizens ~n the a~ea should 9re, ail; that the ~ajority has not prevailed; and ~e safest and.most practical method would be to install speed humps. f~ther stated she could support sidewalks.for safety reamons. 94-295 4/12/94 however, he indicated the county should not close Wadsworth and e>rpressed conoern~ relative to funding of road improvements in th~ County in general. Mr. John Csgbill, representing the Hen~haw family who own 21 acres accessing Wadsworth Drive, expressed concerns relative to the ~sshaw's property value; response time of emergemsy vehicles reaching their de~=inatien; and in setting a precedent for eloping oth~r reads if Wadsworth Drive is clo~d. There being Do on~ ~1~ to address this issue, the p~blic hearing was closed. Mr. Warren commended citizens ~or their input and stated the majority of concerns addressed foeuse~ on safety of children, installation of speed humps, re~trlcted turn lanes, three-way stops, and a certain a~ount of support for one-way traffic from those who live t~e clo~ezt to it. Whom asked, Mr. McCraeRen stated VDOT has not encourmged the idea of ~top signs; ~owever, speed humps, restricted turn lan~s, and one-way traffic signs are viable options to be considered. There was brief discussion rela~iYe to the location of the cul- de-sac in ragar~ to th~ respoD~e time of the Police and Fire Departments a~d cul-de-sacing sa~aratln~ part of tlu~ neighborhood. Mr. warren expressed appreciation to VDOT for their presentation and ~mquired es ts whether VDOT is willing ~a act in an expeditious manner in addressing the options. ~Lr. Burner stated VDQT is committed to moving forward amd finding reasonabl= solution~ to resolve thi~ situation and will continue tu wurk closely with County staff and neighborhood a~ociations. Ee clarified VDOT doe~ net ~pport ~nstalling step signs for the use of speed control because of the percentage uf ~ehiele~ t~at do not stop and they feel speed humpm are a viable mechanism for speed control. He indloa~ed thr~ or four way stop ~ig~ e~eate additional hazards for citizens and restricted turn lanes may be an option. Mr. Warren inquired as to whether cul-de-smcing in a~other Iooa~iQ~ we~ld be an option. l~_r. Smith stated VDOT ham little authority under various court rnling~ however~ they will work with County staff and the neighborhood in addressing the options. ~ further stated he feels this issue nh0uld be a point commitment between the County and VDOT. He expressed concerns relative to this issue setting a pr6oedsnt and VDQ~ developin~ a cut-through policy to ensure nelghborhocds do not become adversaries. ~a stated he feels VDOT, County staff, and the affected neighborhmmde can reach a solution in resolving t/~is issue in a fair and equitable manner. Mr. Warren expressed appreciation to Mr. smith for his input and stated he feels an immediate aolutlon needs %0 be reached. ar. Warren then made a motion for the Board to establish a committee consisting of representatives from the Virginia Department o~ Transportatipn (VDOT), Goun~y staff, the Clove~ Hill District Planning .co~issioner, and representatives from each of the communities within the neighborhood, to address the specific issues of speed humps, restricted turn lanes, three- way s~op signs, the potential of one-way ~ra££i¢, a~d the possibility cf considering an alternative location for a cul- de-sac. 94-296 4/1~/94 ~lr. HcHale seconded the motion. ~r. Daniel stated safety conomrns and the right for access on public roads is a County-wide problem and he support~ Mr. expressed regarding Whitepine Drive and Irongate Drive. He further stated speed humps is an intriguln~ new idea and since the proposed cul-de-sacinq Nill not be considered, he can support the motion. M~. Barber clarified that the motion included a possible r~location of the cul-de-sac and inquired as to whether a timeframe should be Dlaced on the committee bringing its recommendations back to the Board. When,asked, Mr. Burner stated he feels VDOT can address, those options within 90 days. F~. Colbert ~allsd fo~ th= vote, on the motion made by ~r. Warren, seconded by ~r, MoHale fo~ t~e ~card to establish s committee consisting sf representatives from the Virginia Department of Transports=ion (VDOT), County ~taff, the Clover Eill Distrist Planning Commissioner, and representatives from each of ~hs communities within tho neighborhood to address the way sro9 signs, the potential of one-way traffic, and the possibility of consid,ring an alternative location for & cul- de-sac and for =he committee ts bring recommendation~ D&ok to th~ Board i~ 90 days. Vote: Unanimou~ 1~. ADJOURNMENT On motion of Mr. ~cHale, seconded by Mr. Barber, the Board adjourned at 9:§~ p.~. until April 27, 1994 at 3:00 p.m. Vote: Unanimous 94-297