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2010-10-27 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~., Meeting Date: October 27, 20~o Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator? Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Attachments: ^ Yes Title: Assistant County Administrator ^ No # County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Business Climate Survey 6. Census 2010/Redistricting 2011 7. Citizen Satisfaction Survey 8. Community Risk Analysis/Emergency Service Coverage 9. Countywide Comprehensive Plan/Public Facilities Plan 10. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 11. GRTC Service 12. Hydrilla Issue 13. Irrigation Policies/Demand Management for Water Use 14. 2011 Legislative Program 15. Low Impact Development Standards 16. Magnolia Green CDA 17. Mass Grading Ordinance 18. Meadowville Interchange 19. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 20. Postal Zip Codes 21. Recycling Committee Recommendations 22. Results of Operations 23. Private Sewer Treatment Facility 24. Sign Ordinance 25. Sports Quest 26. Streetlight Policy 27. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 28. Utilities Policies and Managed Growth 29. Water Issues/Restrictions II. Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Cash Proffers 4. Citizen Budget Advisory Committee 5. Efficiency Studies -Countywide 6. Federal Stimulus Package ~ ~ ~ ~ ~~ - Energy Block Grant 1 Updated 10/7/2010 County Administrator's Top 4O's List - Economic Development - Police Department - Recovery Zone Bonds 7. Financial/Budget Issues 8. Fort Lee Expansion 9. Joint Meetings of Board of Supervisors/School Board 10. North American Project (at Rt. 288 and Rt. 10) 11. RMA Work Group 12. RRPDC -Large Jurisdiction Committee 13. RRPDC -Transportation Strategies Work Group (work on hold) 14. Sports Tourism Plan Implementation 15. UASI (Regional) 16. Upper Swift Creek Water Quality Ordinances III. Comaleted Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Fee Holiday (Extension) - 9/2010 5. CBLAB Discussions -12/2009 6. Citizen GIS - 5/2010 7. Citizen Satisfaction Survey -12/2008 8. COPS Grants 9. Efficiency Studies -Fire Department and Fleet Management - 6/2008 10. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 11. Electronic Signs -1/2010 12. Board's Emergency Notification Process 13. Employee Health Benefits -Contract Renewal - 8/2009 14. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 15. 457 Deferred Comp Plan (Approved) 16. Hosting of Hopewell Website 17. Impact Fees for Roads - 9/2008 18. In Focus Implementation - Phase I - 8/2008 19. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 20. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 21. Jefferson Davis Streetscape Project - S/2010 22. Leadership Exchange Visits with City of Richmond 23. 2010 Legislative Program - 3/2010 dL~ ~~' ~ ~ ~ ~ 24. Meadowdale Library -11/2008 25. Minor League Baseball (new team) - 2/2010 26. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 2 Updated 10/7/2010 County Administrator's Top 4O's List 27. Planning Fee Structure (General Increases) - 6/2009 28. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 29. Planning Fees (Holiday for Commercial Projects) - 8/2009 30. Police Chase Policy (Regional) - 5/2010 31. Potential Legislation -Impact Fees/Cash Proffers -1/2009 32. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 33. Property Maintenance -Rental Inspection Program 34. Public Safety Pay Plans Implemented (Phase I) - 9/2008 35. Redistricting 2011 Calendar/Process Report 36. Regional Workforce Investment Initiative 37. Southwest Corridor Water Line - Phase I - 7/2008 38. Sports Tourism Plan -1/2010 39. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 40. Ukrops Kicker Complex -soccer fields -Opened 8/2009 41. Upper Swift Creek Plan (Adopted) - 6/2008 42. VDOT Subdivision Street Acceptance Requirements - 7/2009 43. VRS Benefits for New Employees - 7/2010 44. Walk Through Building Permit Process -10/2009 45. Website Redesign - 6/2009 46. Wind Energy Systems - 3/10/2010 47. Wireless Internet Access in County Facilities - 9/2008 48. Watkins Centre 49. Woolridge Road Reservoir Crossing Project - S/2010 ~~1`~.~~:~~ Updated 10/7/2010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~"~ AGENDA Meeting Date: October 27, 2010 Item Number: 2.B. Subiect: Model County Government Program County Administrator's Comments: County Administrator: ,IJ Board Action Requested: Recognize the young people and the teacher sponsors who are participating in Model County Government. Summary of Information: Each year Chesterfield County Public Schools, Chesterfield Youth Planning and Development and Chesterfield Cooperative Extension host the Model County Government program for high school government students. The high school students participating in the program will have a first-hand look at our local government. In addition to attending today's board meeting, students have also attended a School Board public-engagement session and tomorrow morning each student will shadow a county or school official. Youth Planning and Development and the school's Instructional Specialist for Social Studies have coordinated this year's program in coordination with Chesterfield Cooperative Extension. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No #~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 5.A. Subject: Resolution Recognizing Sergeant Robert A. Brandt, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: ~~ Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Robert A. Brandt will retire on November 1, 2010, after 29 years of service to Chesterfield County. Preparers Dennis S. Proffitt Attachments: ^ yes ^ No Title: Sheriff RECOGNIZING SERGEANT ROBERT A. BRANDY UPON HIS RETIREMENT WHEREAS, in November 1981, Mr. Robert A. Brandt joined the Chesterfield County Sheriff's Office as a deputy under the late Sheriff Emmett L. Wingo, and faithfully served John Mutispaugh, Walter Minton, Clarence Williams, Jr. and the current Sheriff, Dennis Proffitt; and WHEREAS, in November 1997, Deputy Brandt was transferred to Court Security and served in that position with distinction; and WHEREAS, Deputy Brandt was transferred to the Transportation Unit November 1997, where he was responsible for implementing numerous process improvements, along with creating a statewide cooperative network with other agencies to maximize the efficiency of inmate transportation runs; and WHEREAS, Deputy Brandt created training programs and procedures for conducting Temporary Detention Orders; and WHEREAS, in February 2007, Deputy Brandt was promoted to Sergeant and transferred to the Correctional Services Section where he served with distinction until his retirement; and WHEREAS, Sergeant Brandt served on Sheriff's Office Process Action Teams for the selection of a body armor product and the development of policies regarding mentally ill inmates; and WHEREAS, Sergeant Brandt received Honorable Mention Employee of the Quarter in March 2001, December 2003 and June 2006, a Good Conduct award in October 2007 and various letters of appreciation and commendation; and WHEREAS, Sergeant Brandt was selected as Employee of the Year in 2006 for his efforts in his position as Transportation Coordinator, his excellent customer service skills, knowledge ability and his interaction with internal and external customers; and WHEREAS, Sergeant Brandt trained, mentored and supervised hundreds of employees during his career, many of whom are today's supervisors and leaders; and WHEREAS Sergeant Brandt will always be remembered for his passionate disposition, integrity and his desire to do a good job, which has been consistently evident in the performance of his duties during his 29 years of service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27~h day of October 2010, publicly recognizes the outstanding contributions of Sergeant Robert A. Brandt, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Sergeant Brandt, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~ ~,.e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: s.A. Subject: Work Session on Proposed 2011 Legislative Program County Administrator's Comments: County Administrator:,..X(~ Board Action Requested: None Summary of Information: Attached for the Board's consideration is the draft 2011 Legislative Program. 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(C3 ~ ~ ~ ~ , by .~ ~ Cn R3 • ~"~ N ~ ~ ~ ~ ~ ~ ~i ~ `"~ QI .~ ~ ~ N ~ N •~ ~ .~ ~ ~ 't'~ ~~ ~ h ~ ~ •~ ~ ~ ~ ~ ~ ~ ~ ~ ~--~ C~ Q ~--r a ~ ~M-I N N "~ ~ ~ ~ ~ N ~ ~ ~ 00 ~ rl ~ N M ~ ~ N x N ~ N r1 M ~ N N ~ " ~ ~ N N r+ ~ ~--i oo ~ ~n N ' M ~ ~ 0 N M N O~ ~ N M ~ ~ r~-I N N ~ ~--~ N N O ~ N N • ~ ~ ~ N ~~~~:s~~ ~'a~ s b~A O .~ r--~ v~ . ,,.~.~ F~ n~-1 h~ r--1 r--1 N ~ ~ ~ ''a . • ,--i . ~ ~ ~ ~ ~ O a~ ~ ~ Q '~ ~ ~ ~ ~ ~ PQ ° ~ ~ can Q .a V ~ ~n . ~ aA a~ ~ . 'a ~ '~ ~ i ~ '~ ~ W a' ~, ~ '~ ~ ~ ~ ~ c~ ~ . ~ ~ o .~ ~ o '~ ~ '~ o a N Cn W P-r I I I W~ W ~ ~ ~ N N ~ ~ N ~ ~ ~--~ ~--i ~--~ N N N N '~ ~ ~ ~ N N ~ ~ ~ 00 rl N N ~ ~ rl N N 3 to ~ ~ N ~ ~ ~ N M ~ ~..i N M ~ N C~ r~.y N M Q O ~~ .~ W N N ~ ~ ~~-1 N ~ ~ 00 ~i ~ ~ N ~ M ~ ~ N 3 N ~ ~ N ~ ~ ~ N ~ ~ N N O ~ N N -' ~, CHESTERFIELD COUNTY ' - - BOARD OF SUPERVISORS Page 1 of 1 """ AGENDA Meeting Date: October 27, 2010 Item Number: 7.A. Subiect: Deferred Item - County Streetlight Policy and Adoption of Revised Policy County Administrator's Comments: County Administrator: Board Action Requested: Adoption of revised policy. Summary of Information: During a work session on September 22, 2010, staff presented responses to questions and clarifications requested by the Board at their July 28, 2010 meeting. Additional clarifications were requested regarding what installations and permissible lighting fixtures were included in the policy, background on the policy's petition requirement, and funding controls for projects with a cost of $300 or less approved by staff. A follow-up memorandum was provided to the Board clarifying these issues. The goals of the revised policy included improving energy efficiency, reducing light pollution and reducing the projected, significant increases in operating costs. The county streetlight policy was last revised in August, 1988. Since that time, issues of energy efficiency and light pollution have gained attention nationally and additional costs of streetlight maintenance are increasing steadily. Currently the county expends $644,700 per year on streetlight operation and maintenance. At the current pace, these costs are expected to double as early as 2016. By 2020, these costs are projected to increase by more than $1 million over the current cost. Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No # ~~~~~5 Summary of revised streetlight policy For streetlight installations governed by this policy only the basic enclosed style with a flat lens or the basic colonial style will be installed. • Premium styles will not be installed. In new residential developments: • A streetlight will be required at the entrance to any new subdivision or subdivision section where that entrance forms an intersection. o Developers will be required to fund this installation and pay an operational offset fee equivalent to the five year cost to the county for the type of light installed. • Installation and operation of additional lighting will be the responsibility of the developer or the homeowners association and limited to intersections. o Such additional lighting will not be incorporated into the county streetlight program. In new commercial/industrial developments: • A streetlight will be required at road entrances and exits to commercial/industrial developments. o Developers will be required to fund this installation and pay an operational offset fee equivalent to the five year cost to the county for the type of light installed. • Installation and operation of additional lighting will be the responsibility of the developer or commercial/industrial operator and limited to intersections. o Such additional lighting will not be incorporated into the county streetlight program. In existing residential areas or developments: • Streetlights will only be installed at intersections. • A petition signed by 75% of residents living within Z00 feet of the intersection will be required. • A streetlight with a cost in excess of $2,700 will be presented to the board only at the request of the board member in whose district the light is to be located. • A streetlight with a cost less than $300 will be approved by staff. • Existing private lights will only be considered for incorporation into the county streetlight program if: o The installation pre-dates this policy. o The installation is located at an intersection. • Homeowners' associations may purchase additional lighting from Dominion through the county or from a third party source. o Streetlights purchased from Dominion through the county must meet policy requirements. o Associations must pay all installation costs and the five-year operational offset fee. • Operational funding of such lighting will be the responsibility of the county. o Installation and operation of third party lighting will be the total responsibility of the association. Existing commercial/industrial developments: • Existing commercial developments at the time of policy approval will be responsible for their own purchase, installation, and operating costs for lighting. ~~d~~~ CHESTERFIELD COUNTY STREET LIGHT POLICY 612.00 STREET LIGHTING 612.01 NEW DEVELOPMENTS I. Street Lighting facilities, including related wiring shall be provided at developer expense in subdivision and site developments and shall meet the following requirements: A. Residential: 1. Streetlights shall be provided at developer expense at the entrance to all new subdivisions or subdivision sections where a intersection is created. Lighting shall be provided as specified in this paragraph and in paragraph 612.01 I.A.2., below, regardless of any other lighting considerations, e.g., lighted signage or traffic control lighting. 2. Additional streetlights, beyond any specifically required in paragraph 612.01 I.A.1., above, shall be cost estimated, funded, and operated at developer or homeowner association expense and shall be strictly limited to internal intersections. Such non-required installations will not be considered for future inclusion into the county streetlight program. 3. The developer shall pay the cost(s) of such installations as described in paragraphs 612.01 I.A.1., above, as determined by the supplying utility. 4. The developer shall pay to the county an operational offset fee equivalent to the cost of five years operation and maintenance for each required streetlight installed based upon the supplying utility's monthly charge for same per light at the time of installation. Such fees collected shall be utilized for the payment of streetlight related electrical service charges. 5. The developer shall pay to the county a $50 administrative processing fee. 6. Payment of the operational offset fee, as described in 612.01 I.A.S., above, will be required at a time not later than recordation. Payment for the costs of actual streetlight installation and the $50 administrative fee will be required at time of receipt of the project cost from the supplying utility. B. Commercial/Industrial Developments 1. Streetlights shall be provided at the developer's expense at any and all entrances and exits of commercial/industrial developments. Lighting shall be provided as specified in this paragraph regardless of any other lighting considerations, e.g., parking lot lighting, signage, or traffic control lighting. 2. Additional, non-required streetlights, beyond any specifically required in paragraph 612.01 I.B.1., above, shall be cost estimated, funded, and operated at developer expense. Non-required lighting shall be strictly limited to internal intersections where roads are identified as intended to be accepted into and maintain through the state secondary road system. Such non-required installations will not be considered for future inclusion into the county streetlight program. 3. The developer shall pay for the cost(s) for installations as described in paragraph 612.01 I.B.1., above, as determined by the supplying utility. 4. The developer shall pay to the county an operational offset fee equivalent to the cost of five years operation and maintenance for each required streetlight installed based upon the supplying utility's monthly charge for same per light at the time of installation. 5. Payment of the operational offset fee, as described in 612.01 I.B.4., above, will be required at a time not later than plan approval. Payment for the costs of streetlight installation and the $50 administrative fee will be required at time of receipt of the project cost from the supplying utility. C. Lighting Requirements, Standards and Criteria 1. The Road and Drainage Plans submitted for review to Environmental Engineering must show the location of the required streetlights. 2. All required street lighting as described in this policy shall be installed, owned and maintained by the supplying utility company upon approval of for installation by the county. 3. Approved Fixtures - As installed by the supplying utility, only a basic Enclosed type fixture, in either the drop or flat lens configuration, or a basic Colonial type fixture will be considered for installations. Proposed streetlighting plans specifying premium decorative fixtures will not be approved. 4 Light Source -All light sources shall be high pressure sodium vapor (HPS~. 5 Lumen Rating -There is no one set lighting level requirement that would apply to all public roadways in the county. Therefore, streetlighting lumen ratings shall be based upon intersection type and configuration. For the purposes of this policy, general road classifications as defined in the Code of Chesterfield County, Chapter 19, Zoning (Sec. 19-301. Definitions), defining classes of public roads and roadways shall be used. Accordingly, lumen ratings are established based upon the following intersection types: a. 80001umens - ~~.~~~ ~~ -2- (I) intersection of two local streets in a subdivision or subdivision section (2) intersection of one local street and one collector street in a subdivision or subdivision section b. 140001umens (1) intersection of two local streets in a commercial, industrial, or office park development (2) intersection of one two collector streets in a subdivision or subdivision section (3) intersection of any type resulting from the creation of any collector street through a separate instrument process with any new or existing local street. (4) intersection of a special access street and any local street in a commercial, industrial, office park development. (5) intersection of a special access street and any collector street. c. 23000 lumens -all fixtures of 23000 lumens will be the Enclosed Type, drop lens on a minimum thirty (30) foot concrete pole - (1) intersection of a collector street and a minor arterial street. (2) intersection of a collector street and a major arterial street. (3) intersection of two minor arterial streets. (4) Intersection of a minor arterial street and a major arterial street. (5) intersection of two major arterial streets (median installed lights maybe considered for safety reasons provided such do not encroach into VDOT median setbacks). d. For the purpose of this policy, a single intersection can be either thru (four way), or a "T" (three way), or a roundabout. e. Only one (1) light will be installed at any given intersection. 6. Generally, road and drainage plans should show light pole placement on the traffic flow direction side of an intersection as viewed by a motorist in the lane of travel. Exact pole placement and bracket length shall be at the sole discretion of the supplying utility company as field conditions dictate. 7. Concrete, salt treated, or smooth fiberglass, for Colonial style fixtures, smooth fiberglass poles may be utilized in all new residential subdivisions and subdivision sections and all new commercial, industrial, and office park developments. II. County departments initiating streetlight projects must coordinate with the Environmental Engineering Department for informational purposes and must adhere to this policy in all respects. Nonconforming streetlight plans must be presented to the Board of Supervisors by the requesting department in a separate agenda item requesting an exception to the policy. 612.02 EXISTING RESIDENTIAL AREAS OR DEVELOPMENTS Criteria for Street Light Approval Action by the Board of Supervisors A. Streetlights shall be limited to intersections and installed only on State or county rights-of--way or easements (i.e., streets that are in the state road system). When installed on existing poles, fixture arms will be turned towards the street or intersection. B. A petition is required which must be signed by 75% of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Applications not meeting the petition requirements will not be acted upon. C. Except for existing intersections where no light has been installed, no streetlight shall be installed within 400 feet of an existing or proposed streetlight. II. Funding, Existing Development A. The county will pay for the installation of an approved streetlight upon approval of the installation funding by vote of the Board of Supervisors. 1. For those applications with a providing utility reported estimated installation cost of $300 or less, staff will approve same upon receipt. Installations costing $300 or less will be charged to the County Wide - Central Streetlights account. B. Operating costs for approved streetlights will be paid by the county. C. The county will take over operating costs payments for an existing private residential light provided the light under consideration was installed by one of the county's supplying utilities under aflat-rate agreement, is at an intersection, is adjacent to a state or county right-of-way, and upon approval of the Board of Supervisors. D. In the event the Board of Supervisors denies funding for, or declines to consider, an installation request, applicants, through the department, may purchase the installation at the county's estimated cost provided: 1. The installation is located at an intersection. Locations not at intersections are not eligible for purchase through the county nor for inclusion in the county streetlight program. ~~~~~~~~ -4- 2. Applicants pay to the county required costs and fees, including the installation cost, a flue-years operating cost, (based on current monthly charge for the type light), and a $50 administrative processing fee prior to the county releasing the project to construction. Such payments must be made with 30 days of the Board decision. 3. Applicants requesting the county obtain a separate estimate from a supplying utility, not related to any form of funding denial, must agree to pay all engineering design costs of the supplying utility in the event they elect not to proceed with the project. 4. Streetlights purchased through the county by applicants, as described in this section, will be included in the county streetlight program; post installation operating costs will be paid by the county. E. Unless directed to the contrary by a member of the Board of Supervisors, only those individual streetlight projects with a providing utility reported estimated cost less than $2,700 will be presented to the Board for consideration. F. Once a project location has been denied funding, either through a vote by the Board of Supervisors at a regularly scheduled meeting or administratively as in excess of $2700 (see 612.02, II., E., above), such a denial will be permanent and the location, and its general area, as defined by a distance of 500 feet, may not again be brought before the Board. Nothing in this paragraph shall be construed to prevent applicants from purchasing a streetlight through the county under the conditions specified in paragraph 612.02, II., D., above. G. The county will fund an upgrade for an existing streetlight to a higher lumen rating or from anon-high pressure sodium vapor light to high pressure sodium vapor upon approval of the Board of Supervisors. Upgrades must conform to lumen ratings by intersection configuration as specified in this policy. Upgrades shall be of a one-time nature, once a fixture has been upgraded, it cannot be further upgraded to a different fixture or lumen rating. Upgrade requests for changing from a basic fixture to a premium fixture will not be considered. H. No more than one (1) streetlight will be installed at any given intersection in an existing residential area or development. I. For existing residential areas or developments with existing lighting, regardless of any type already or previously installed, any additional lighting requested will be restricted to types and placement as defined in this policy (see 610.02 III -Lamp Characteristics, below). Unless otherwise stated in a streetlight application, the default fixture will be the Enclosed, flat lens, on a salt treated wood pole. J. For the purpose of this policy, "existing residential areas or development(s)" is defined as subdivisions, or subdivision sections, with roads accepted and maintained in the state secondary road system; residential areas not in a recorded subdivision with roads accepted and maintained in the state secondary road system; or rural/agricultural areas adjacent to roads accepted and maintained in the state secondary road system. -5- K. Existing commercial developments shall be responsible for their own purchase, installation, and electrical service costs for lighting within such developments and/or along public rights-of-way immediately adjacent thereto. L. Under no circumstances will the county take over operational and maintenance costs for non-Approved Fixtures (as defined in 610.02 III -Lamp Characteristics, below) installed by any third party or agency/department as a metered service. See paragraph 612.02 II C. III. Lamp Characteristics A. Approved Fixtures - Only a basic Enclosed type fixture, in either the drop or flat lens configuration, or a basic Colonial type fixture will be considered for installations. Requests for premium decorative fixtures will not be considered nor forwarded for approval. B. Light Source -All light sources shall be high pressure sodium vapor (HPS~. C. Lumen ratings - 1. 80001umens - a. intersection of two local streets in a subdivision or subdivision section b. intersection of one local street and one collector street in a subdivision or subdivision section 2. 140001umens a. intersection of two collector streets in a subdivision or subdivision section b. intersection of on collector street and one major, or minor, arterial at an entrance to a subdivision 3. Fixtures with ratings higher than 14000 lumens will not be installed in existing residential areas or developments. 4. Exact pole placement and bracket length specifications are at the sole discretion of the supplying utility company as field conditions dictate. D. Type of Pole -Concrete, salt treated wood, or, for Colonial style fixtures, smooth fiberglass poles may be used in existing developments. ~7~~~G -6- ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 7.B. Subject: DEFERRED ITEM: Request to Aid Lucas Properties, L.L.C. in the Acquisition of Offsite Sewer and Temporary Construction Easements for Corner Rock Subdivision, Phase II County Administrator's Comments: County Administrator: Board Action Requested: Authorize Right of Way staff to aid Lucas Properties, L.L.C. in the acquisition of sewer and temporary construction easements for Corner Rock Subdivision, Phase II; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Lucas Properties, L.L.C. has requested that the County aid in acquiring offsite easements that will provide sewer service to Corner Rock Subdivision, Phase II. This request is consistent with the county's policy to assist developers when they are unable to acquire easements. Condemnation, if needed, would require Board approval at a public hearing. This line will also make sewer available to an existing property on Robious Road and could be further extended to serve property on Corner Rock Road. This item was deferred from the October 13, 2010 meeting. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~~~~~,~,,,~ VICINITY SKETCH Request to Aid Lucas Properties, L.L.C. in the Acquisition of Offsite Sewer and Temporary Construction Easements for Corner Rock Subdivision, Phase II ~~ AK y~ i tiAD~ a N A ~ o u7 T]Ft ~ Q Q , o ~ ~ ~~A Ty i ~ a o Q. ¢ a ~~ \ P T ~ a ~ ~o ~ ~ ~ or ~ ~ ~ ~ b ~ K f k Prvpos~d sewier Iin~ ex#ansfon RJ<~ e s R ~~\ ~ ~ ~~. L ~c f D \ ~ ~ O ~\ ~ v ~ \ \ ~ 6~ Cl ~ C ~ ` \ 4 ~~ \~ ~ ~ ~ C9 ES E ~ a F k R R N DI L! ~ ~ ~ R~ ~ ~ +~ to z ~ U ~ ~~ ~' ~~ o ~ ~ '9 f ~ ~ o a + ~ ~ ~, c 0 N Chesterfield County Department of Utilities A w ' - -e s I Ircl - 666.E 4e t ~~~~~~ L~"~' \ sir ` ;~\/\/ ~ i,/ ~ - ~~ ~~`.. l J i \ \ r \/, '`\ , i~ - ^ v) rig i' ~ i>`~j~ \~ ` `. 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Subiect: Report on Projected FY2010 Results of Operations County Administrator's Comments: County Administrator: Board Action Requested: Review of Projected FY2010 Results of Operations and appropriation of up to $8.25 million for use in the FY2011 budget. Summary of Information: Annually, staff presents a report on the county's year end financial position and makes recommendations to the Board on the use of the results of operations. Those recommendations typically address designating funds to meet policy established fund balance levels, designating or appropriating funds for specific purposes, or designating funds for use in future year budgets, the details of which can be decided as that next budget is prepared. The county began FY2010 with an adopted budget of $715.2 million, 4.6 percent, or $34.2 million, below the adopted total for FY2009. The fiscal year began amid continued uncertainty regarding how the ongoing economic malaise would impact actual state and local revenue performance. At the end of the first quarter and mid-way through FY2010, staff was projecting revenues to fall short of budgeted amounts by as much as 1.3 percent, or $9.3 million. Accordingly, expenditure controls remained in place, with a particular emphasis on constrained hiring practices and deferred equipment and capital purchases. Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: ~ Yes ^ No # 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA As a result of those controls, the guidance of the Board, and the associated dedication of county staff, current general fund projections indicate that the county will end FY2010 with favorable results of operations. Based on the latest audit work, revenues are projected to closely match the adopted amounts - overall FY2010 general fund revenues are projected to be 0.19 percent, or $1.36 million, below adopted levels. On the other side of the ledger, expenditures are projected to be 4.1 percent, or $29.4 million, less than budgeted with county savings representing $18.5 million of the total (after covering the $1.36 million revenue shortfall), while schools are expected to post a surplus of $9.5 million (after accounting for the $10.2 million state revenue shortfall and encumbrances). Savings in general government operations were realized primarily due to lower personnel costs achieved by holding nearly 200 vacancies open; lower than anticipated employee and retiree health care costs; and lower debt service costs due to a favorable interest rate environment. Considerable savings was also generated from the deferral of various capital and equipment purchases, however, it should be noted that these types of actions cannot be sustained on an ongoing basis without negative impact to county operations. Schools' savings were primarily the result of the VRS holiday, health care costs and vacancy savings. More generally though, it has been the diligent work and steadfast commitment of employees that has allowed the county to continue to post positive financial results, while maintaining the high quality programs and services that have become the county's hallmark. Over the past two fiscal years, staff has implemented changes that have greatly improved operational efficiencies and reduced administrative costs, generating more than $7.0 million in savings via various contract negotiations, department consolidations and program modifications such as the conversion of the Youth Group Home to a day reporting center. Staff has continued to perform at high levels as evidenced in several recent designations such as recognition by America's Promise and Training Magazine for community focus and innovative solutions, and the recent affirmation of the county's triple-AAA bond ratings. Accordingly, staff recommends the Board approve the use of FY2010 results of operations for a variety of purposes. As a first priority, due to the possibility of further declines in taxes and other revenues, staff recommends that $19.8 million ($10.3 million for county use and $9.5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA million for schools' use) be left unallocated for uses to be determined at a later time. With respect to the remaining $8.25 million, staff recommends that the Board appropriate 1) $150,000 to eliminate the $5 youth sports fee; 2) $3.25 million for one-time equipment/capital purchases and certain capital improvement projects; and 3) $100,000 for community organization and other contracts that improve the overall quality of life and well-being for county citizens. These recommendations along with potential uses of the balance of the $8.25 million will be presented to the Budget & Audit Committee. Based on those discussions, the Committee will then make a recommendation at the Board of Supervisor's meeting. ~~~0~~ .:.- $749.4 Z FY2009 FY2010 FY2011 •_ >ugh First Quarter 8'2010 Sfafe revenues are projected to be $B.OM fxlow FY2010 Budget ^gudgefed Chance 22 ^ACtuai Change i'hrough Ic7~ -04 I,g 1.6 -5.9 6.9 -7.4 -7.9 Individual Soles and Use iax Corporofe Total General income iax irleti Income iox Fund Revenue • FY2010 expenditures 2.6%a (or $18.5M) below budget • FY2011 reductions implemented early ($8.9M) • Nearly 200 vacancies held open • Capital and equipment purchases deferred ($1.9M) • Debt service and benefits savings ($3.1 M) • Downside revenue risk persisted throughout year • Continue expenditure COntrOIS • Revenues end year $1.4M below budget 3 Authorized Full-Time Positions 3,697 180 full-time and 120 part-time positions eliminated 4 2 FY2009 FY2010 FY2011 Use in Future Years: $10.3M County; $9.5M Schools Performance Recognition $100k $150k n $3.25M ~~~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.1.a. Subiect: Resolution Recognizing Firefighter Mark T. Lowe, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County A~ministrat~r. Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter Mark T. Lowe retired from the Fire and Emergency Medical Services Department on October 1, 2010, after 30 years of dedicated service to Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # 00039 RECOGNIZING FIREFIGHTER MARK T. LOWE UPON HIS RETIREMENT WHEREAS, Firefighter Mark T. Lowe retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2010; and WHEREAS, Firefighter Lowe began his career in 1980 as a utility maintenance worker and served in the working titles, Maintenance Eleven and Logistics Three, before attending Recruit School #12 in June 1982; and WHEREAS, Firefighter Lowe faithfully served the county for 30 years, as a firefighter at the Midlothian, Matoaca, Dale, Dutch Gap, Manchester, Buford and Ettrick Fire and EMS Stations; and WHEREAS, Firefighter Lowe assisted in fire control in December 1988 at the John Tyler Community College incident, in August 1990 at the Darryl's Restaurant Incident, and in February 1993 at a house fire on River Road, thus saving the properties from heavy fire damage; and WHEREAS, Firefighter Lowe, during his assignment on Truck 12 in Ettrick, responded to multiple structural fires in Petersburg and Colonial Heights for fire control and to care for fire victims; and WHEREAS, Firefighter Lowe was awarded an EMS Unit Citation for assisting with a patient experiencing a severe asthma attack in November 2003 and a Unit Citation for the rescue of a horse that was trapped in May 2004; and WHEREAS, Firefighter Lowe was recognized for his efforts in responding to multiple EMS incidents and the transport of a critically ill patient across flooded roads in September 2004 during Tropical Storm Gaston and also his efforts in December 2004 in the extrication of a trapped victim from a motor vehicle collision. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Mark T. Lowe, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedication as well as their congratulations upon his retirement. ®00040 e_°~ ~ ~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.1.b. Subject: Resolution Recognizing Mrs. Renee Asby, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: !~ Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Renee Asby will retire from the Chesterfield-Colonial Heights Department of Social Services on October 29, 2010 after 20 years of dedicated service. Preparers Marsha Sharpe Title: Interim Director of Social Services Attachments: ^ Yes ~ No #000041 RECOGNIZING. MRS. RENEE ASBY UPON HER RETIREMENT WHEREAS, Mrs. Renee Asby began her employment as a Social Work Aide by the Chesterfield-Colonial Heights Department of Social Services on September 9, 1990; and WHEREAS, Mrs. Asby was promoted to Eligibility Worker on August 8, 1993; and WHEREAS, from 1996 to 2010, Mrs. Asby's office was located in the Health Department in order to take Medicaid applications for customers served there; and WHEREAS, Mrs. Asby's assistance to the Health Department customers resulted in improved services for county residents; and WHEREAS, Mrs. Asby volunteered in 2004 to process all Medicaid applications in the Breast Cancer and Cervical Cancer category and has continued to process these applications since then; and WHEREAS, Mrs. Asby wrote guidelines for processing Medicaid applications for children in the waivered services and institutionalized categories; and WHEREAS, Mrs. Asby represented the Department of Social Services on a regional workgroup with the Division of Child Support Enforcement for three years; and WHEREAS, Mrs. Asby served on several committees within the Division of Benefit Programs to support process improvements, such as the Electronic Documents workgroup and the Eligibility Worker Career Track workgroup; and WHEREAS, Mrs. Asby consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the department; and WHEREAS, Mrs. Asby consistently displayed a positive attitude in her daily interactions with peers, as well as customers, and performed her job duties with professionalism and dedication; and WHEREAS, Mrs. Asby provided excellent customer service over the years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Renee Asby, expresses the appreciation of all residents for her service to the county and the City of Colonial Heights and extends its congratulations upon her retirement, as well as best wishes for a long and happy retirement. 00002 ~,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.1.c. Subiect: Resolution Recognizing November 13, 2010, as "American Medicine Chest Challenge Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: SAFE, Youth Planning and Development collaborating to host a medicine disposal November 13, as part of a larger national Challenge. and the Police Department are event at Rockwood Park on Saturday, event, the American Medicine Chest The Board of Supervisors is requested to help bring visibility to the issue of medicine abuse, to encourage citizens to safely dispose of their unneeded medicines, and to promote the local medicine take-back event by adopting the resolution. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ^ Yes ~ No # 000043 RECOGNIZING NOVEMBER 13, 2010, AS "AMERICAN MEDICINE CHEST CHALLENGE DAY" IN CHESTERFIELD COUNTY WHEREAS, the abuse of prescription and over-the-counter medicine is a serious threat to our nation and community; and WHEREAS, according to the 2010 Prevention Needs Assessment Survey of Chesterfield County youths ages 13 to 18, our teens are abusing prescription narcotics and sedatives at rates higher than the national average; and WHEREAS, in 2008, there were 16 deaths in Chesterfield County related to prescription drug use compared to six deaths in Richmond and eight in Henrico; and WHEREAS, 70 percent of the persons who abuse prescription drugs get them from friends or relatives, often without their knowledge; and WHEREAS, expired and unused medicines increase the availability of abusable medications; and WHEREAS, the American Medicine Chest Challenge is a national event designed to draw attention to the issue of medicine abuse and provide opportunities for concerned citizens to dispose of their unneeded and expired medicines; and WHEREAS, SAFE, Chesterfield County's substance abuse prevention coalition, in conjunction with Youth Planning and Development and the Police Department, is hosting a medicine disposal event at Rockwood Park on Saturday, November 13 from 10 a.m. to 2 p.m.; and WHEREAS, SAFE also provides information about how to safely dispose of medicines at home on its website at chesterfieldsafe.org. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes November 13, 2010, as "American Medicine Chest Challenge Day" in Chesterfield County, Virginia and encourages all citizens to safely dispose of their unused, unwanted and expired medicines. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: October 27, 2010 Item Number: 8.B.1.d. Subject: Resolution Recognizing Mr. Lucas Max Porter Upon Attaining the Rank of Eagle Scout County Admin County Administrator: Board Action Rectuested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Lucas Max Porter, Troop 800, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Porter is a resident of the Midlothian District. He is unable to attend a Board meeting to publicly accept the resolution due to conflicts with his school and work schedule. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000045 RECOGNIZING MR. LUCAS MAX PORTER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Lucas Max Porter, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Lucas has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Lucas Max Porter and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ~~~Q~6 ~r~e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: s.6.2.a. Subiect: Acceptance of a Grant Awarded by the United States Department of Justice Community Oriented Policing Services (COPS) Office Secure Our Schools Grant Program County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate the award from the United States Department of Justice Community Oriented Policing Services (COPS) Secure Our Schools Grant Program in the amount of $181,688 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded an $181,688 federal grant from the USDOJ COPS Secure Our Schools Grant Program. The funds will be used to purchase digital cameras for 323 school buses, to enhance student safety during transport. The required $181,687 in matching funds has been identified by Chesterfield County Public Schools (COPS) and will be supported by COPS. Any recurring costs will be paid from their yearly operating budget. The county's responsibility the fiscal agent for CCPS o funds and manage the program. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes is limited to the Police Department's role as n this grant. COPS will provide the matching Preparer: Allan M. Carmody Title: Director of Budget and Management ^ No # 00004'7 ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.2.b. Subiect: Acceptance of a Grant Awarded by the Department of Justice, Office of Justice Programs, Intellectual Property Enforcement Program Coun Administrator's Com nts: County Administrator: Board Action Requested: Accept and appropriate the award from the Virginia Department of Justice, Office of Justice Programs, Intellectual Property Enforcement Program in the amount of $200,000. Summary of Information: The Chesterfield County Police Department has been awarded a $200,000 federal grant from the USDOJ-OJP Intellectual Property Enforcement Program. The funding will be used to purchase equipment, overtime, and training to enhance the police department's ability to enforce intellectual property crimes. The $200,000 in-kind match is supported through existing salary expenditures. Recurring costs associated with the limited equipment to be purchased, will be covered in the Police Department's yearly operating budget and is expected to be minimal. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes Preparer: Allan M. Carmody Title: Director of Budget and Management ^ No # ~ 004 CHESTERFIELD COUNTY ~~~' BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 27, 2010 Item Number: 8.B.3.a. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 13346 Bradley Bridge Road County Administrator's Comments: County Administrator: 9s~ Board Action Requested: Grant Daniel C. Shoosmith and Zella Shoosmith permission to install a private water service within a private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Daniel C. Shoosmith and Zella a private water service within Bradley Bridge Road. This Department. Approval is recommended. District: Bermuda Shoosmith have requested permission to install a private easement to serve property at 13346 request has been reviewed by the Utilities Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000049 VICIIVITYSKETCH Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 13346 Bradley Bridge Road P RI RE©l1 EST PERM f ~Sf OIV TO f fV STALL A PRIVATE MATER SERVICE EY BRA N Chesterfield County Department of Utilities W -E S t ICI ~ SDO R4 t 0®0050 m, ,ao, ~~~~~~ -~.,,,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 „~~, AGENDA Meeting Date: October 27, 2010 Item Number: 8.B.3.b. Subject: Request Permission for a Proposed Fence, Gate and Landscaping to Encroach Within a Sixteen-Foot Drainage Easement, an Eight-Foot Easement, a Variable Width Common Area Easement and a Ten-Foot Temporary Construction Easement Across Lot 19, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: __ Board Action Requested: Grant Alberto E. Dela Cruz and Maria Angela Catolico permission for a proposed fence, gate and landscaping to encroach within a 16' drainage easement, an 8' easement, a variable width common area easement and a 10' temporary construction easement across Lot 19, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Alberto E. Dela Cruz and Maria Angela Catolico have requested permission for a proposed fence, gate and landscaping to encroach within a 16' drainage easement, an 8' easement, a variable width common area easement and a 10' temporary construction easement across Lot 19, Stewart Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000052 VICINITY SKETCH Request Permission for a Proposed Fence, Gate and Landscaping to Encroach Within a Sixteen Foot Drainage Easement, an Eight Foot Easement, a Variable Width Common Area Easement and a Ten Foot Temporary Construction Easement Across Lot 19, Stewart Village, Section A at Charter Colony rN LK LN LK CT LK PL VILLAGE LN V I L LAG E VIIAY C f REG1t1E5T PERMISSION FOR APROPOSED FENCE, CITE ANQ LANDSG,APING N Chesterfield County Department of Utilities W 'E S 1hd-~16.67Ret 000053 THIS IS TO CERTIFY THAT ON . ,EMBER 11, 2008 THIS PLAN-WAS PREPARED WITHOUT THE WE MADE AN ACCURATE FlELD SURVEY OF THE BENEFR OF A TITLE REPORT AND MAY PREMISES SHOWN HEREON, THAT ALL IMPROVEMENTS . BE SUBJECT TO EASEMENTS OF RECORD ARE SHOWN HEREON; THAT THERE ARE NO ENCROACHMENTS BY IMPROVEMENTS FROM SUBJECT WHICH ARE NOT SHOWN ON THIS PLAT. PREMISES UPON AWOINING PREMISES, OTHER THAN SHOWN HEREON. THIS PROPERTY WITHIN ZONE 'C' ~,. ACCORDING TO THE BASE FLOOD ELEVATION GRAPHICALLY SHOWN ON THE YOUN do p.C. INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 00228 EFT'ECTIVE DATE: MARCH 16, 1983. > Alb rt E D V C UNDERGROUND POWER & TELEPHONE e o ~j ~ r' Marl Angela Cato 'rnb ~ ~g~ 601 Colony Forest Dr. Lt~~ DB. 7576 PG. 619 HAYWOOD VIU.AGE ~~ ~ PIN: 723705009400000 at SECTxNi A~~ PB:167 PG.30-35 LOT 18 VAR. WIDTH COMM ~ R~ A/REJ1 ESMi. / DROP INLET " G-T(~'G 10' TEMP. CONSTR. ESMT. ~~ ~ ~ y~ arc~~S ~ .. L~ I~.~ ,bd Q v`~ ~ $ . 6" ~~ 70 O vC4 . p- n Nr ~ N~ 4~J 8.5' PRIVATE PEDESTRIAN sE ~~ MANHOLE I ~'-Q~- -- --_ ~ I ` - J ~ es n 1 I I l r G~}c~ R,5.9 rrl~ j1 2 STORY BRICK do FRAME DWL:G. ~ ~ 10071 COMPLETE I I /801 .J ~ ~ . _... b~rs~cb ~. VAR. WIDTH VDOT-~ DRAIN. ESMi. tl Trtcs vvkf busker golf leR~ rf+ grr ~I,~~.r ~e~}er of.Su/A1(F. sa 6~ ~o f[s~r/ c:T r droi'hcxle ~(ow.~ R~ ~- 8' ESMi. _ XX -FENCE -~--- `r~cnc~ a arar*~I~ 6 u 0~ a 11 w'~~'~~` ~•,~e S. 4 8.3' s LOT 20 a.4' B' VDOT GRAIN. ESMT, 8' WATER, Ac SEWER ESMT. 'F~ ~a,5 r - ~F N78'S0'00'W 54.88' COLONY 1~OR&S'P DRIVB 44' R/W , C -octeMOC~a. - ao r,~, GRJ~GORY G. ~ YCGLOTHIdN N0. 2b57 rL1, ~ ~~ILR'I,; PHYSICAL IMPROVEMENT SURVEY ON ~^ LOT 18 YOUIVCBLOOD, t7Ld'R ~ A3SOCIdP&4, P.C. ~*~ CNIL ENGINEERS, PLANNERS tt LAND SURVEYORS ~~rT •aar1.~G$ 7308 HANOVER GREEPI DRNE SECTION l~ P.O. BOx s17 MECHANICSMLLE, VA 231'11 eo4 ~4a-SZas eLt CAAR1'BR COLONY . DATE: DEC. 1 2ooa • 1 ~ 30 MIDLOTHIAN DISTRICT CHESTERFlELD COUNTY, VIRGINIA FlLE: 5TEWARTI9 DRAWN : J.S.c. PURCHASER: ALBERTO E. OEIACRUZ tc MAR41 A. CATOLICO CH BY: .MC. Noa 18 8 0®0054 -~,,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 „~ ~ ~ AGENDA Meeting Date: October 27, 2010 Item Number: 8.6.3.c. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 64, Haywood Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant Jeffrey S. Kuttesch and Gail G. Kuttesch permission for a proposed fence to encroach within a 16' drainage easement across Lot 64, Haywood Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Jeffrey S. Kuttesch and Gail G. Kuttesch have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 64, Haywood Village Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000055 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Drainage Easement Across Lot 64, Haywood Village, Section A at Charter Colony N Chesterfield County Department of Utilities W - `E S '' t I~cl ~ 16.E ket U®056 ' I'7ML1JUry V 1L1-.Hl7L SECTION A LO'f LINE SWALE. • a~PB',161 TPG.23-27NY ~~ FENCE PER CPLANSUCTYP.7 LDT 3 .LICENSED AREA 4 CIT ,~ 379 , ~ r ~ • . . . ~~ o~w .a7 • `~ ~ ~.r. ~ ~ 1 li 16' DRAINAGE i k • W~~k.. 382 j ~ EASEMENT f ~ . ~ 1 ~ ~~: ~ 1 8 ~ ~I . ! • I 1 I (.. FENCE. l ~ • TYP.) l , ' 1 ~' ~ ~ LQT f 3 I• ' .~ 11 ~ I -_ AtI ~ 1, ~ ! Lt7T 65 ~ i _._ ~ ~ , e8.92' S.0' ' DgVERCROFT ~ 1 ' I ELEVATION 'H• . • I 5.00' I j I ~ ~ 1~ 1 ~ ' 0' LIMITS GF LAND 1 ~ ~ ~ ~ T ` `"'- ~ I.... • I . DIStURBANCE ®Y + - ~/ I .: BUILDER 1 1... • ... ~;,~,~_,,. ~.. ,,,,.~ ~ 1 1 I f `382 ~ • ~ ~ ~ I i ' -- - ~.. • ~ - L =~si Jeffrey S. Kuttesch cTYP.> 380 6i. S~qs M~7 ASEMENT,. Gail G. Kuttesch ~~ • I„Al (I~yG Cp~T 14131 Charter Landing Ct '~ ' ' 44' RiW • DB. 9174 PG. 843 PIN: 724705626600000 PRfIPDSED YOTJNG~l~ TI'I,ET; do IMPRI7VEMENTS DN. ~ ~ ASSOCIATES', P. C. LQT IS4 CrvD~•ENGINEERS, PLANNERS HAYWDDA . VlLLAGQ ~ LAND SURVEYORS SECTION ~ 7309 HANOVER GREEN DRIVE P.O. BOX 5i7 MECHANICSVII..LE, Va. ~ A7' CHARfiER CO~.Dl1~Y ~ DATE~FEa 15' zolo scALE, 1r ~ 30 ~IDLGTHIAN DISTRICT CHESTERFIELD • gGUNTY, VIRGINIA D AW SHY-BPP CHECK BYE ITH A. SHRAD R L.S. PURCHASERS JOB Na 16.91E POD' HV-064-000 aooo~~ CHESTERFIELD COUNTY 'f ~' BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 27, 2010 Item Number: 8.6.3.4. Subject: Request Permission for a Proposed Wooden Deck to Encroach Within an Eight- Foot Easement Across Lot 29, Ramblewood Forest, Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Grant Martin W. McFadden, III and Sarah M. McFadden permission for a proposed wooden deck to encroach within an 8' easement across Lot 29, Ramblewood Forest, Section 2, subject to the execution of a license agreement. Summary of Information: Martin W. McFadden, III and Sarah M. McFadden have requested permission for a proposed wooden deck to encroach within an 8' easement across Lot 29, Ramblewood Forest, Section 2. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000058 VICINITY SKETCH Request Permission for a Proposed Wooden Deck to Encroach Within an Eight Foot Easement Across Lot 29, Ramblewood Forest, Section 2 ~~ ~ ~~ REQUEST PERMISSION FOR A PROPOSED WOOD DECK A _~. P-l ~'~ 'A~ .~ N Chesterfield County Department of Utilities W - ~E S I hcl - 116.E ket 0®0~5~ NOTES: ON 12-17-09 I MADE AN ACCURATE FlELD SURVEY OF THE PREMISES SHOWN HEREON. ALL IMPROVEMENTS KNOWN OR VISIBLE ARE SHOWN HEREON. THERE ARE NO ENCROACHMENTS BY IMPROVEMENTS FROM THE SUBJECT PREMISES OR FROM THE ADJOINING PREMISES OTHER THAN AS SHOWN HEREON. THIS SURVEY WAS PREPARED WITHOUT THE BENEfTT OF A TITLE REPORT, THEREFORE ALL ENCUMBRANCES OR EASEMENTS OF RECORD MAY NOT BE SHOWN. HEREON. THIS PROPERTY IS IN ZONE C (AREA OF MINIMAL FLOODING) AS DEFlNED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY. PURCHASER(S): Martin W. McFadden, III Sarah A. McFadden 13500 Warwick Longbay Dr. ~' DB. 8980 PG. 437 N/F PIN: 813649625300000 LUCK RoD(F) N55'50'09"E 106.00' RoD(F) TEMPORARY 10' ~ 6' Deck Encroachment 30' TREE coNSTRUCno ~ LICENSED AREA a !_ PRESERVATION N AREA P.B. 195,EPG. 2 ~ BUIILDINGrn~ ~ .~ c P.B. 1.95, PG. 3 ~ SETBACK p1 -+ Q 8' EASEMENT r' - a- oo ~ CHESTERFlELD COUNTY ~ L - - - - - - - ~-_. - P.B. 195, PG. 3 01 ~ ~ Wpb ~ teat CHIM. $us 16.4' ~ ~ ~ to.4e Z °- 35.3 .to'• ° LOT 30 1 ~ i TWO DWELLINGFRAME ~ LEVER 100X COMPLETE BAY ~ ~~ • i ~ X13500 WINDO z t .pg~ t 1.03' 16.3' '35.4' .ss ': 10DELTA = 90'00'00" t .:: .~~: ~ R =35.00' ROD(F) ~ s • ~ . s~ 3 .... CONC. L = 54.98' `. WALK ~ `~ ° ~ T = 35.00' ~ ~ ` ~ ;- ~ ~ LOT 29 CH. s 49.50' ~ ° ~ ' ~ CH. BRG. O CABLE N _ 1 ` ~. . SE7 PED. s;^;S5549'19"W 71.00' RoD(F) O~_s~,TH O~+ vf~~ WARWICK LONGBAY DRNE ~ r~ • (60' RIGHT OF WAY) .. PLAT OF LOT 29~ SECTION 2. JONATHAN D. BEHR RAMBLEWOOD FOREST, Lic.No. 2668 BERMUDA DISTRICT ~-zs~~~ CHESTERFlELD COUNTY VIRGINIA ^ DATE: 12-22-09 ^ SCALE: 1" = 30' caMPU~o er. Au+ BURGESS t& N I P LE ow-wrt 8~: ~-+ 4112 INNSLAKE DRIVE, GLEN ALLEN VIRGINW 23060 `~`*ED eY: PHONE (804) 320-2667 FAX 804) 323-5131 47476 LO , 29 2 ~VUOS~ -,~ CHESTERFIELD COUNTY _' BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: October 27, 2010 Item Number: 8.B.4.a. Subject: Set a Public Hearing Date to Consider Amending the County Code Relating to Exceptions to Required Use of County Water and Wastewater County Administrator's Comments: County Administrator: ~~ Board Action Requested: Set November 17, 2010 as the date for a public hearing to consider an amendment to the County Code relating to the Water and Wastewater Ordinance for "Exceptions to use of utility systems." Summary of Information: Section 18-61 of the ordinance allows for exceptions to the use of public utilities for residential structures provided the Board approves such exceptions. One of the exceptions provided in the ordinance relates to the length of on-site service lines. Section 18-61(c) permits the Board to approve an exception for use of public utilities if the length of the service line exceeds 1,000 feet for water and 500 feet for wastewater. The proposed amendment would reduce this length to 400 feet for both water and wastewater. Staff has received several requests from residents seeking approval to use private wells instead of connecting to the public water system. These requests did not meet the service line length requirements currently stated in the ordinance. After benchmarking with other localities within the state, staff believes that a more reasonable length should be 400 feet. The proposed ordinance amendment reflects this change. Staff recommends that the Board of Supervisors set the public hearing date of November 17, 2010 to consider the amendment to the ordinance. Preparers William O. Wright Attachments: ^ Yes Title: Assistant Director of Utilities ^ No # 000061 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-61 RELATING TO EXCEPTIONS TO USE OF UTILITY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-61 of the Code of the Count~o Chester reld. 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-61. Exceptions to use of utility systems. The board of supervisors may grant an exception to the requirements of section 18-60 when: (a) A residential structure that is being served by a well or septic tank is converted to a commercial or industrial use without being expanded; (b) A residential structure that is being served by a well or septic tank is expanded or renovated and the health department has approved the continued use of the well or septic tank; (c) Anew residential structure requires an on-site service line of more than ~;A99 400 feet r^... ,,.+o,..,.,a ~, o ~~.,,,. cnn ~ o+ ~ ,.. „~~o..,,,+~..~ or (d) The director, the county attorney and the county administrator have determined that: (1) Connecting to the utility system is physically impractical because of topography, conflicts with other underground utilities, capacity limitations or other factors which would prevent an extension of the utility system in accordance with the Chesterfield County Water and Sewer Specifications and Procedures Manual and other county policies and administrative procedures; (2) The health department has verified in writing that the owner has met the requirements of this Code for using a septic system or a well; and (3) The owner or developer has entered into a written contract with the county that requires. him and all subsequent owners of the property to connect to the utility system all structures on the property that are designed for human occupancy within 45 days after the director notifies the owner or developer in writing that one or more of conditions (a) and (b) no longer exist. The director may grant an extension of the 45-day period of time for connection if the owner submits proof that it is not possible for him to connect to the utility system within 45 days. (2) That this ordinance shall become effective immediately upon adoption. ~~~~~~ 0505:83233.1 ~'s ~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 27, 2010 Item Number: 8.B.4.b. Subject: Set a Public Hearing Date to Consider FY2011-12 Enhancement Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set November 17, 2010 as a public hearing date to consider FY2011-12 Enhancement Projects. Summary of Information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into surrounding communities and the natural environment. Projects eligible for funding include: • pedestrian and bicycle facilities • pedestrian and bicycle educational/safety activities • scenic easement/historic site acquisition • scenic/historic highway programs • landscaping • historic preservation • rehabilitation of historic transportation buildings Preparers Michael Golden • preservation of abandoned railroad corridors • control/removal of outdoor advertising • archaeological planning and research • mitigation of highway run-off and wildlife protection • establishment of transportation museums Title: Director of Parks and Recreation Attachments: ~ Yes ^ No ~~oQ 63 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Transportation Enhancement Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is typically provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY2012-FY2017 Virginia Transportation Six-Year Program. Last year, VDOT allocated $21.97 million for enhancement projects statewide. One county project was submitted for VDOT consideration last year: The Appomattox Riverfront Trail-VSU Segment, Phase I ($175,000), which received the requested funding. Moving forward, VDOT staff has advised that localities should focus on completing existing projects and submit just one priority project. Accordingly, the county has one existing Enhancement project in need of additional funding for completion: Falling Creek Greenway. Staff recommends that this project be submitted to VDOT for the FY2011-12 Enhancement program. ~0®®s~} ~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 3 of 3 19" AGENDA Budget and Management Comments: This item requests the Board to set a public hearing for November 17, 2010 to consider FY2011-2012 VDOT Enhancement Projects. Staff recommends that the Falling Creek Greenway be submitted for funding as part of the FY2011-2012 Enhancement program. The project would add a trail and an observational overlook on the north side of Falling Creek. Staff estimates that the project would cost approximately $200,000 - $160,000 of which would come from VDOT funds (via the Enhancement program). The remaining $40,000 would be provided through existing funds in the Parks' CIP. Preparers Allan M. Carmody Title: Director, Budget and Management 000065 ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.5. Subject: Change Order Number Two for Contract 06-0353 - Southwest Corridor Waterline Phase II, Part A Comm County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Change Order Number Two for the Southwest Corridor Waterline Phase II, Part A project in the amount of $74,898.31 and to authorize the County Administrator to execute the necessary documents. Summary of Information: The Change Order represents additional work performed during construction and the reconciliation of quantities at completion of construction. Bid item quantities are estimated when project documents are prepared and changes occur for actual installed quantities. The current contract amount is $4,082,789.00. With approval of this change order, the new contract amount will be $4,157,687.31. Budget staff confirms that there is sufficient funding available for this change order in the current CIP. The county administrative policy for change orders requires that when the aggregate sum of all change orders exceeds 10% of the original contract amount or $50,000, whichever is smaller, they must be approved by the Board of Supervisors. DIStrICt: Matoaca Preparer: William O. Wright Preparer: Allan M. Carmody Title: Assistant Director of Utilities Title: Director of Budget and Management Attachments: ^ Yes ~ No # 000066 SUMMARY OF ITEMS COVERED IN CHANGE ORDER #2 CHANGE TO CONTRACT PRICE: Decrease In Contract Price 1.) Reconciliation of Quantities ($22,850.00) 2.) 15-inch RCP Driveway Culvert 3.) Electrical Connection to Tank 4.) Air Release Valve Manhole Risers 5.) ARV 150# to 250# Adapters 6.) Sampling Points 7.) Cattle Gates 8.) Restrain Piping on Existing Hydrants 9.) Dominion Electric Service ($1,100.00) 10.) Install French Drain around Building TOTALS ($23,950.00) NET CHANGE IN CONTRACT PRICE $74,898.31 Increase In Contract Price $76,766.00 $347.15 $376.13 $4,444.84 $5,547.58 $2,200.00 $2,800.00 $3,116.61 $3,250.00 $98,848.31 ~oOQV / - CHESTERFIELD COUNTY ~''r _ _ BOARD OF SUPERVISORS Page 1 of 1 ~,~; ~ AGENDA Meeting Date: October 27, 2010 Item Number: 8.B.6. Subject: Approval of the Purchase and Dedication of Land for the Expansion of the John J. Radcliffe Appomattox River Conservation Area C County Administrator: Board Action Requested: Approve the purchase of two parcels less, and accept the dedication of Radcliffe and Peggy B. Radcliffe and the dedication of 0.4 acres, more or Radcliffe; and, authorize the County and deeds. of land containing 11.3 acres, more or 5.6 acres, more or less, from John J. James Ownley and Hope B. Ownley; accept less, for John J. Radcliffe and Peggy B. Administrator to execute the contracts Summary of Information: Staff requests that the Board of Supervisors approve the purchase of two parcels of land containing 11.3 acres, more or less, shown as Parcels "A" and "B" on the attached exhibit for $186,000.00, plus closing costs which are estimated to be $10,000.00, from John J. Radcliffe and Peggy B. Radcliffe and James Ownley and Hope B. Ownley. The Radcliffe's and Ownley's will also be dedicating an additional 6 acres, more or less, shown as Parcels "C1", "C2", "D1", "D2" and "E". The purchase price was determined by an independent appraisal of the property obtained by Mr. Radcliffe. The appraised value of the donated parcels is $90,000.00. The John J. Radcliffe Appomattox River Conservation Area includes over a mile of undisturbed riverfront property. These adjacent properties will allow for a one mile loop trail with elevated views overlooking the conservation area and river. Sufficient funding for purchase and closing costs is available in the Parks and Recreation CIP. Approval is recommended. District: Matoaca Preparer: John W. Harmon Preparer: Allan M. Carmody Title: Real Property Manager Title: Director of Budget and Management Attachments: Yes No # 00006 4 ~~~~ h 3 ~~. s~ ~C ~~ S P?!'s t s~ tE11'yy f~iS .xty a 0 ~. b 0 v w c a :~ z 0 x :~ x U z w 0 x x 0 }~;~ f ~< ~w 3py~y ]JZ ~~ is OOOQS© z~ ~ W ~ ~ h ~ 2 ~W IL = ~g ~~ dg iR ~~ ~~" ~ W ~ a~ {y, a o ~ O 3 ~- ^ N N w~ W ~1S ` ` ~ W ~ a a ~ Z = e o ~i ~` i~ ,... r'' ~°~so oO •w N A~ A 10 O U V HIV IVY t` • O ~.. off UUO~W ~F ti M~ n v •~ ` V J ~ g~ N ~~ mJ ~~ J~ ~~~ 1 ~ •° ~~~ ~; ~~_ m N LL h eV m A 0 4Z J a. W H Q Z O F=- o _~~ 0 ~ N ~ N Q ~ 0 ~ Z c NNV Q LL Z ~ j Y ~~ a Z c 00 UV W ~_ ~ ~ J N ~~~n~~ _~, ~ ~;. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.7. Subject: Acceptance of a Parcel of Land for the Extension of Pineland Avenue from Islamic Center of Virginia County Administrator's Comments: County Administrator: ,~Y Board Action Requested: Accept the conveyance of a parcel of land containing 0.236 acres for the extension of Pineland Avenue from Islamic Center of Virginia, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.236 acres for the extension of Pineland Avenue from Islamic Center of Virginia. This dedication is for improvements required for the development of Memorial Gardens Graveyard. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 000'71 VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to Pineland Avenue from Islamic Center of Virginia N Chesterfield County Department of Utilities W `- -E S ~ hcl -668.6' Re t ©0~~~ GRAPHIC SCALE 150. loo 50' o so' 100 P, ~!a+ ~ GPIN # ~ -iqb-630-856000000 ISLAMIC CENTER OF VIRGINIA 3411 BEEGHWOOD AVE. 21.1?q AG. PER SURVEY D.B. 865 PG. 218 /~ ZONED A ~~;~~ o~~~PtT H pF G' 9 George W. Robertson 5l41iBP suRVE'~.°ar' ..~.~.~~-ze~se~• . . ..... R~.OD' .'.'.'.'. ... ~ ~ . ~ r.~.oo ~.... . ;~ ~~~ - 11,79~d1v.v~ i i ~ / ~ ~ GPIN ~ 7q7-630-24800000 DORIS N. GARGIA d T.R. ROGER, D.B. 8863 PG. 7q4 zoNE Rz GO. PRO,EGT~ 10-0044 GO. SITE IOPR0205 150' .236 AG. 10,283 SQ.FT. DEDICATION ,~~ -- __~ ~ __. ~. o N ~ _ _ --- -- ~ ~ GPiN~ # `n~aoo~- - - Z ~ ,~ DOUGLAS L. PA1`T>=RSON a. m D.B. ~ p-S'~4Z ~ _ ZONE RZ _ .~~- -- _ z ~ Z ~~ r g O -- (~ ~ ~ -- _. Jim ~ ~ __ ~d, O z~ ~ - E -- V NN _ I -- --- ~ I _ -_ UI I I FLAT SHOWING .236 ACRE DED I GAT I ON AT T ~I~~ ~ND 01= ~' I NELAND AYE. 1 -I-'i~ oao~l I xa~: I' = 50' ~ DATE, oq-21-2010 1 r~EV. l0-04-1o DOWNING SURVEYS. INC. 305 S WASHINGTON HWY SUITE "g" ASHLAND,vA. 23005 (P~ 798-6795 ~ 748-3609 (FAQ 798-3546 ~~`~; ~~ ~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 8.B.8. Subject: State Loads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Clover Hill District: Windy Creek Section D Preparers Richard M McElfish Title: Director, Environmental Engineering. Attachments: ^ Yes ~ No # 000074 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WINDY CREEK SECTION D DISTRICT: CLOVER HILL MEETING DATE: October 27, 2010 ROADS FOR CONSIDERATION: STONE CREEK DR STONE CREEK TER Vicinity Map: WINDY CREEK SECTION D ~ ~~' o o w ~~~ `O~ ~ 4 J Z ~~ G~ ~~'~ ~ ~ a J ~ RO ~~ Z -- o = ~~~ ~~> Zit, '" oc ~OCi ~ ~cL y i MA SAS ~,T NO tiiL~ ~ Z G~ T ~~,E wF~~ y O~ S~~G~ ~ ~ ~ N~ SvN ~ Q 2 ~ O~i,~ z ~ R N R I D G~ ~ -< O ~~ o ~ Gh'Tp y '~ m ~ ~O ~a ~ z0 <~~ ~ ~cR ~~/ J J J ~~~ ~ ~ ~ ~ti~ ~ ~ z ~~ o Produced By Chesterfield County GIS 0~0~~~ October 27, 2010 Speaker's List Afternoon Session 1. Mr. Wayne Frith 2. Mr. Jose h Lukie 3. Ms. Janice Nutter 4. Ms. Betty Matthews 5. Mr. Barry Wood CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 9.A. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator:`~`~~ Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No #00~~~6 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 27, 2010 Board Meeting Date Description Amount Balance 07/01/10 FY2010 Beginning Budgeted Balance *Pending FY2010 audit results $53,495,000 ~~Q®'7~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 27, 2010 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088 4/15/2009 FY2010 Capital Projects (14,021,400) 5,610,688 4/14/2010 Substitute funding for Circuit/General District (832,500) 4,778,188 Courthouse expansion. FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 FOR FISCAL YEAR 20 11 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 Replacement funding to complete projects at Clover 8/25/2010 Hill Sports Complex (340,000) 4,147,788 ~D~Q' f~ Q z ~~ ~w W O U ~ o N w O~ L 6> a ~ W ~ v ~F„O x ~ U a F ~, D ~ R 7 '~ iOn p; a ~ Q v C ~ ~~ C R O 'O y ~ bL ~ d r.n r N O .fl i ~ R 0 ~o ~~ Q L '~ ~ ~ O ^~ O O ~, ~ ~ Gti C. 0 L a a Q v. s, L y 6~ ~ O in L O L ~L ~ a U ~L H D N ~O O ~O ~O , 00 M 00 M M N 00 ~ 00 00 00 M M M M N M M M M 69 p ~ i i ~ i 69 ~ ~ ~ i ~ i i i ~ N V1 ~ i ~ ~ b ~ ~ M M M M M 00 00 00 00 00 ~ M M M M M M M M M M b9 ;~ ., ~ 3 x ~ ~ ~ ~ U A ~ ~ U ®®~ •~ Prepared by Accounting Department September 30, 2010 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Date Ends 11/19 11/21 11/23 11 /24 10/10 12/17 12/10 11 /24 Outstanding Balance 09/30/2010 $8,050,000 6,735,000 4,180,000 16,270,000 16,596,199 1,078,748 46,139 10,375,000 11/24 8,745,000 11 /27 19,880,000 91.956.086 Approved Amount ~~o~C~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA ,,. Meeting Date: October 27, 2010 Item Number: 9.B. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: ~r~b Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # 000081 Report of changes to the highway system of County of Chesterfield County Report Period: 09/01/2010 through 09/30/2010 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (1t) Resolution Date Project: Hallslev 1(Portion o~Q Type Change: Addition 7451 Bedwyn Lane 44 feet 0.16 11/18/2009 9/16/2010 Termini: From: Bedwyn Ct.,(Rt 7453) To: Draycot Dr.,(Rt 7454) 7446 Brightwalton Road 90 feet 0.20 11/18/2009 9/16/2010 Termini: From: Bedwyn Ln.,(Rt 7451) To: Duns Tew Dr.,(Rt 7447) 7446 Brightwalton Road 90 feet 0.42 11/18/2009 9/16/2010 Termini: From: Old Hundred Rd.,(Rt 652) To: Bedwyn Ln.,(Rt 7451) 7446 Brightwalton Road 90 feet 0.16 11!18/2009 9/16/2010 Termini: From: Duns Tew Dr.,(Rt 7447) To: Famborough Dr.,(Rt 7450) 7454 Draycot Drive 44 feet 0.04 11/18/2009 9/16/2010 Termini: From: Bedwyn Ln.,(Rt 7451) To: Temp EOM 7447 Duns Tew Drive 44 feet 0.08 11/18/2009 9/16/2010 Termini: From: Brightwalton Rd., (Rt 7446) To: Alsdell Rd.,(Rt 7448) 7450 Famborough Drive 44 feet 0.03 11/18/2009 9/16/2010 Termini: From: Bedwyn Ln.,(Rt 7451) To: Temp EOM 7450 Farnborough Drive 44 feet 0.28 11/18/2009 9/16/2010 Termini: From: Brightwalton Rd.,(Rt 7446) To: Bedwyn Ln.,(Rt 7451) 7452 Swindon Court 44 feet 0.12 11/18/2009 9/16/2010 Termini: From: Bedwyn Ln., (Rt 7451) To: Cul-de-sac Total Net Change in County's Mileage 2.13 Q®o~.d~r~ For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Williams (804) 786-0974) Page 2 of 72 Report of changes to the highway system of County of Chesterfield County Report Period: 09/01/2010 through 09/30/2010 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Drv Creek Road Adjustment Type Change: Addition 623 Dry Creek Road 50 feet 0.04 10/14/2009 9/13/2010 Termini: From:.85m N of Beach Rd., (Rt 655) To: Cul-de-sac Project: Hallslev 1(Portion on Type Change: Addition 7448 Alsdell Road 44 feet 0.07 11/18/2009 9/16/2010 Termini: From: Duns Tew Dr., (Rt 7447) To: Alsdell Tn., (Rt 7449) 7448 Alsdell Road 44 feet 0 11/18/2009 9/16/2010 Termini: From: Duns Tew Dr.,(Rt 7447) To: Temp EOM 7448 Alsdell Road 44 feet 0.14 11/18/2009 9/16/2010 Termini: From: Alsdell Tn., (Rt 7449) To: Temp EOM 7449 Alsdell Tum 40 feet 0.05 11/18/2009 9/16/2010 Termini: From: Alsdell Rd.,(Rt 7448) To: Cul-de-sac 7453 Bedwyn Court 40 feet 0.05 11/18/2009 9/16/2010 Termini: From: Bedwyn Ln.,(Rt 7451) To: Cul-de-sac 7451 Bedwyn Lane 44 feet 0.05 11/18/2009 9/16/2010 Termini: From: Draycot Dr.,(Rt 7454) To: Brightwalton Rd.,(Rt 7446) 7451 Bedwyn Lane 44 feet 0.08 11/18/2009 9/16/2010 Termini: From: Swindon Ct.,(Rt 7452) To: Bedwyn Ct.,(Rt 7453) 7451 Bedwyn Lane 44 feet 0.16 11/18/2009 9/16/2010 Termini: From: Farnborough Dr.,(Rt 7450) To: Swindon Ct.,(Rt 7452) Total Net Change in County's Mileage 2.13 0®~Q~a3 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Williams (804) 786-0974) Page 1 of 72 CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~~. AGENDA Meeting Date: October 27, 2010 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: ,~,~ Board Action Requested: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters relating to § 15.2-2303.1:1 of the Code of Virginia; 2) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific county employee; and 3) pursuant to § 2.2- 3711(A)(1) Code of Virginia, 1950, as amended, relating to the appointment of a specific county employee. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0423:83989.1 'booos4 Y ~) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 15.A. Subiect: Resolution Recognizing the 2010 Chesterfield Baseball Clubs Incorporated Pony All-Star Baseball Team for Its Outstanding Accomplishments and Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: `~ Board Action Requested: The Honorable James Holland requests that the Board of Supervisors commend and recognize the 2010 Chesterfield Baseball Clubs, Inc. Pony All-Star Team for its superior achievements and representation of Chesterfield County. Summa~of lnformationInformation: The 2010 Chesterfield Baseball Clubs, Inc. Pony All-Star Team completed the tournament season with a 13-0 win/loss record. The road to the World Series led the team to play teams from six different states and the country of Japan. Their championship run concluded with winning the Pony World Series Championship and becoming the first team from the Commonwealth of Virginia to take this title in the 59-year history of this tournament. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation ^ No ~oooss RECOGNIZING THE 2010 CHESTERFIELD BASEBALL CLUBS, INCORPORATED PONY ALL-STAR BASEBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in youth athletics has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Bill Harding, coach of the Chesterfield Baseball Clubs, Inc. Pony All-Star Baseball Team completed his 17th year of coaching and along with his assistant coaches Jeff White and Keith Williams led their team on the road to the Pony World Series which incorporated playing teams from six different states and the country of Japan; and WHEREAS, under Mr. Harding's and his staff's direction, the 2010 Chesterfield Baseball Clubs, Inc. Pony All-Star Baseball Team finished the tournament season with an overall record of 13-0; and WHEREAS, the Chesterfield Baseball Clubs, Inc. Pony All-Star Team was the Southern Regional Champion; and WHEREAS, the Chesterfield Baseball Clubs, Inc. Pony All-Star Team was the East Zone Champion; and WHEREAS, the Chesterfield Baseball Clubs, Inc. Pony All-Star Team competed in the Pony World Series Championship and was crowned the World Series Champion; and WHEREAS, this is the first time in the tournament's 59-year history that this title has been brought home to the Commonwealth of Virginia; and WHEREAS, the team members include Keenan Caldwell, Tyler Davis, Michael Day, Michael Flanagan, Ryan Hall, Trevor Harding, Bradley McKay, Derek Murphy, Austin Powell, Jack Riggs, Jordon Staib, Justin White, Philip Van Keuren and Hunter Williams. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2010, publicly recognizes the 2010 Chesterfield Baseball Clubs, Inc. Pony All-Star Team for its outstanding representation of Chesterfield County, commends the team on its commitment to excellence and sportsmanship, and expresses best wishes for continued success. ~~o~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: October 27, 2010 Item Number: 15.6. Subiect: Resolution Recognizing Mr. John Bryce Mathieson Melton Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. John Bryce Mathieson Melton, Troop 800, sponsored by Bethel Baptist Church, upon attaining the rank of Eagle Scout. Mr. Melton is a resident of the Clover Hill District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ^ No 0 008'7 RECOGNIZING MR. JOHN BRYCE MATHIESON MELTON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. John Bryce Mathieson Melton, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Bryce has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2010, hereby extends its congratulations to Mr. John Bryce Mathieson Melton and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ~©®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 2010 Item Number: 15.C. Subject: Resolution Recognizing November 2010, Month" in Chesterfield County County Administrator's Comments: as "Pancreatic Cancer Awareness County Administrator:~~,~ Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Durfee requested that the Board adopt a resolution recognizing November 2010, as "Pancreatic Cancer Awareness Month." Pancreatic cancer is the fourth leading cause of cancer death in the United States, with the lowest survival rate of any major cancer. John and Liz Rupp will be present to receive the resolution on behalf of the Pancreatic Cancer Action Network. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No oooos~ RECOGNIZING NOVEMBER 2010, AS "PANCREATIC CANCER AWARENESS MONTH" IN CHESTERFIELD COUNTY WHEREAS, an estimated 43,000 people will be diagnosed with pancreatic cancer this year in the United States and over 36,000 will die from the disease; and WHEREAS, pancreatic cancer is the deadliest cancer and the fourth leading cause of cancer death in the United States; and WHEREAS, approximately 930 deaths will occur in the Commonwealth of Virginia; and WHEREAS, 75 percent of pancreatic cancer patients die within the first year of their diagnosis and 94 percent of pancreatic cancer patients die within the first five years; and WHEREAS, there is no cure for pancreatic cancer and there have been no significant improvements in early detection, treatment methods, or survival rates in the last 30 years; and WHEREAS, when symptoms of pancreatic cancer present themselves, it is usually too late for an optimistic prognosis, and the average life expectancy of those diagnosed with metastasis disease is only three to six months; and WHEREAS, incidence of pancreatic cancer is approximately 50 percent higher in African Americans than in other ethnic groups; and WHEREAS, the federal government invests less money in pancreatic cancer research than it does in any of the other leading cancer killers; and WHEREAS, the good health and well-being of the residents of Chesterfield County are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments; and WHEREAS, the Pancreatic Cancer Action Network is the first and only national patient advocacy organization that serves the pancreatic cancer community in Chesterfield County, in the Commonwealth of Virginia and nationwide by focusing its efforts on public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer; and WHEREAS, the Pancreatic Cancer Action Network and its affiliates in Chesterfield County and the Commonwealth of Virginia support those patients currently battling pancreatic cancer and are committed to nothing less than a cure. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of November 2010, as "Pancreatic Cancer Awareness Month" in Chesterfield County and calls this recognition to the attention of all its citizens. ~~ 0 ~~~ October 27, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Paul Grasewicz 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'N9 Meeting Date: October 27, 2010 Item Number: 18.A. Subject: Public Hearing for Zoning Ordinance Amendment Relating to Columbaria County Administrator's Comments: Coun Administrator: `b Board Action Requested: Board of Supervisors to conduct a public hearing to consider amendments to the Zoning Ordinance relating to Columbaria. Summary of Information: In response to recent requests from churches and/or other places of worship to be allowed to erect Columbaria, the Planning Department was asked to look at how this use can be added to the zoning ordinance. This use is not specifically enumerated in the ordinance. Therefore, staff has determined it to be similar to cemeteries and graveyards which are permitted through the conditional use process. Those inquiring have been advised that conditional use approval is required for their proposed Columbaria. Columbaria are increasingly associated with churches and other places of worship. Staff believes it would be appropriate to allow Columbaria as a restricted use wherever churches or other places of worship are permitted. Restrictions being considered would require that a columbarium be in conjunction with a church use or other place of worship on the property, and that records be maintained of next of kin or nearest relative to the deceased. The Planning Commission held a public hearing on this proposal on August 17, 2010, and unanimously recommended approval of the attached amendment. Preparers Kirkland A. Turner Attachments: ^ Yes Title:_Director of Planning ^ No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-124, 19-131, 19-152, 19-200.3, AND 19-301 OF THE ZONING ORDINANCE RELATING TO REQUIREMENTS FOR COLUMBARIUMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-124, 19-131, 19-152, 19-200.3, and 19-301 of the Code o the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. 000 Columbarium, provided that: ~1,) The use is in coniunction with a church use or other place of worship on the property and The church or other place of worship maintains permanent records of the next of kin or nearest relative of the deceased. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124 Uses permitted with certain restrictions. 000 (h) Columbarium, provided that: The use is in coniunction with a church use or other place of worship on the p~erty and The church or other place of worship maintains permanent records of the next of kin or nearest relative of the deceased. 000 1928:84057.2 2 000092 DIVISION 16. O-1 NEIGHBORHOOD OFFICE DISTRICT 000 Sec. 19-131. Uses permitted with certain restrictions. 000 ~ Columbarium, provided that: The use is in conjunction with a church use or other place of worship on the property and The church or other place of worship maintains permanent records of the next of kin or nearest relative of the deceased. 000 DIVISION 19. C-2 NEIGHBORHOOD BUSINESS DISTRICT 000 Sec. 19-152. Uses permitted with certain restrictions. 000 ~j,~ Columbarium, provided that: The use is in conjunction with a church use or other place of worship on the property and ~2,~ The church or other place of worship maintains permanent records of the next of kin or nearest relative of the deceased. 000 DIVISION 26. TND TRADITIONAL NEIGHBORHOOD DEVELOPMENT DISTRICT 000 Sec. 19-200.3. Uses permitted with certain restrictions. 000 ~s,~ Columbarium, provided that: The use is in conjunction with a church use or other place of worshi op n the property and The church or other place of worship maintains permanent records of the next of kin or nearest relative of the deceased. 000 000093 1928:84057.2 3 ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. 000 Columbarium: A permanently designated structure or location, including scatter and memory gardens, containing cremated human remains. 000 (2) That this ordinance shall become effective immediately upon adoption. 000094 i92sa4os7.2 4 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Columbarium 10-13, 20 1/lOP + .77 in. Board of Supervisors TAKE NOTICE Take notice that the Board of Supervis< r of Chesterfield County, Virginia, at ~~ adjourned meeting on October 27, 201 at 6:30 p.m. in the County Public Meeting -.Room at the Chesterfield Administration ',$uilding, Rt. 10 and Lori Road '; Chesterfield, Virginia will hold a public heazing where persons may appear anc present their views concerning: An ordinance to amend Code o: the County of Chesterfield, 1997, a; amended, by amending and re-enacting Sections 19-65, 19-124, 19-131, 19- 152, 19-200.3 and 19-301 of the zoning ordinance relating to requirements fog Columbarium. Amendments would define "Columbarium" as "a permanently designated structure or location, including scatter and memory gardens, containing cremated human remains" and would allow their use, with restrictions, in the A, R, O-1, C-2 and TND Districts. Proposed restrictions would require that Columbarium be used in conjunction with a church or other place of worship and that the church/place of worship maintain permanent records of the next of kin or nearest relative of deceased. $285.42 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/13/2010 & 10/20/2010 Sworn to and subscribed before me this {„ / /G"ir ~~ , 2010. Legal fiant Afrer a public hearing, the Board of Supervisors may recommend changes to the proposed amendment. The proposed ordinance amendment is available for examination by the public in the Planning Department at the Chesterfield County Community Development Building, 9800 Government Center Parkway, Chesterfield, Virginia and at the County Administrator's Office (Room 505) at the Chesterfield County Administration Building, for public examination during regular business hours, 8:30 a.m. to 5:00 p.m. Monday through Friday. Questions should be directed to Robert Clay at 790-7122. The hearing is held at a public facility ~_ designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to A BILL. the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, September 17, 2010. My commission expires: February 29, 2012 Commission LD. 7182093 ems Jr., Notary Public (SEAL) ~,~~~~ue~~~~i~ cc~ ~q ~ ;o Eyp-r~ES T • 7p ~ : 02-29"12, PLEASE PAY FROM INVOICE. THANK YOU. a~sy day of P.O. Rox 1616, Midlothian, Virginia 231 13 • Phone: (R04) j45-75(H) • Fax: (8(kt) 7-t4-3269 • F..mail: news@chesterfieldobserveccom • Internet: www.chesterfieldobserveccom CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ,~s Meeting Date: October 27, 2010 Item Number: 18.6. Subject: Public Hearing to Consider State Mandated Code Amendment Relating to Family Subdivisions County Administrator's Comments: County Administrator: '` Board Action Requested: Following public hearing, approval of ordinance amendment relating to family subdivisions. Summary of Information: On August 17, 2010, as directed by the Board, the Planning Commission held a public hearing to consider an amendment to the Code relating to family subdivisions. This amendment was mandated by recent General Assembly action. The Commission, following the public hearing, recommended approval. The Code currently allows the gifting or sale of land to immediate family members who are defined as any person who is the owner's natural or legally defined offspring, spouse, sibling, grandchild, grandparent or parent of the owner. As a matter of practice, the County has also permitted the transfer of property to an immediate family member and their spouse. The proposed amendment is consistent with County practice and will clarify that the transfer to an immediate family member and their spouse is allowed. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No X000095 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-2 OF THE SUBDIVISION ORDINANCE RELATING TO RESIDENTIAL PARCEL SUBDIVISION DEFINITIONS TO ALLOW CREATION OF A PARCEL FOR AN IMMEDIATE FAMILY MEMBER AND THEIR SPOUSE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-2 of the Code of the Count~o Chester reld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-2. Definitions. The definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: 000 Subdivision, residential parcel: The division, per article II division IV, of any parcel of land for residential use, into two or more parcels all of which are more than five acres, and which: 000 a. Residential parcel subdivisions shall include: Family subdivisions which shall be defined as a single division of land to create a lot or a parcel for the purpose of a sale or gift to a member of the immediate family of the property owner or to the immediate family member and theirs op use. Family subdivisions shall also includinge a partition of property owned by immediate family members. Only one such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. For the purpose of this subsection, a member of the immediate family shall be defined as any person who is a natural or legally defined offspring, stepchild, spouse, sibling, grandchild, grandparent or parent of the owner. Family subdivisions shall comply with all applicable requirements of the zoning ordinance and the standards set forth in this chapter. Access shall be provided as_required by the Code of Virginia. 000 2) That this ordinance shall become effective immediately upon adoption. 0~~~~~ 2723:84041.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN:Family_Subdivisions 1/lOP - 1 in. $224.67 10-13, 20 The Observer, Inc. Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on October 27, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend Code of County of Chesterfield, 1997, as amended, by amending and re-enacting Section 17-2 of the subdivision ordinance relating to the residential parcel subdivision definition to allow creation of a pazcel for an immediate family member and their spouse. The proposed ordinance amendment is available for examination by the public in the Planning Department at the Chesterfield County Community Development Building, 9800 Government Center Pazkway, Chesterfield, Virginia and at the County Administrator's Office (Room SOS) at the Chesterfield County Administration Building, for public examination during regular business hours, 8:30 a.m. to 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/13/2010 & 10/20/2010 Sworn to and subscribed before me this ~r `S !~ , 2010. Legal Affiant J m ' My commission expires: February 29, 2012 Commission I.D. 7182093 day of ,Grooms Jr., Notary Public THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) i4S-75(H) • Fax: (8O4) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~~s Meeting Date: October 27, 2010 Item Number: 18.C. Subiect: Public Hearing to Consider State Mandated Code Amendment Relating to Residential Care Homes (Assisted Living Facilities) County Administrator's Comments: County Administrator: ~~~ Board Action Requested: Following public hearing, approval of ordinance amendment relating to residential care home (assisted living facilities). Summary of Information: On August 17, 2010, as directed by the Board, the Planning Commission held a public hearing to consider an amendment to the Code relating to residential care homes (assisted living facilities). This amendment was mandated by recent General Assembly action. The Commission, following the public hearing, recommended approval. The legislation requires that facilities, licensed by the Virginia State Department of Social Services, which provide housing for up to eight (8) aged, infirm or disabled persons be considered as residential occupancy by a single family. This law is the same that requires localities to consider group homes, licensed by the Virginia State Department of Behavioral Health and Development, as residential occupancy by a single family. The proposed amendment will combine group homes and assisted living facilities into one (1) category, "residential care homes", and allow these facilities in R, R-TH, R-MF, MH and TND Districts. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No q~ooos~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-64, 19- 101, 19-107, 19-113, 19-122.1, 19-200.2, 19-301 AND 19-649 OF THE ZONING ORDINANCE RELATING TO RESIDENTIAL CARE HOMES (ASSISTED LIVING FACILITIES AND GROUP HOMES) IN RESIDENTIAL, RESIDENTIAL TOWNHOUSE, MULTIFAMILY RESIDENTIAL, MANUFACTURED HOME AND TRADITIONAL NEIGHBORHOOD DEVELOPMENT DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-64, 19-101, 19-107, 19-113, 19-122.1, 19-200.2, 19-301 and 19-649 of the Code of the Count~of Chester reld, 1997, as amended, are amended and re- enacted to read as follows: DIVISION 4. R-88 RESIDENTIAL DISTRICT Sec. 19-64. Permitted uses by right. The following uses shall be permitted by right in the R-88 District: 000 (f) .Residential care homes. 000 DIVISION 11. R-TH RESIDENTIAL-TOWNHOUSE DISTRICT Sec. 19-101. Permitted uses by right. The following uses shall be permitted by right in the R-TH District: 000 ~'^` r=r~•~„'~~m°~. Residential care homes. 000 DIVISION 12. R-MF MULTIFAMILY RESIDENTIAL DISTRICT Sec. 19-107. Permitted uses by right. The following uses shall be permitted by right in the R-MF District: 000 fb}~rti~TResidential care homes. 000 ~~~~~~ 2723:84042.1 DIVISION 13. MH-1 MANUFACTURED OR MOBILE HOME PARK DISTRICT Sec. 19-113. Permitted uses by right. The following uses shall be permitted by right in the MH-1 District: 000 (b) .Residential care homes. 000 DIVISION 14.1. MH-3 MANUFACTURED HOME PARK DISTRICT Sec. 19-122.1. Permitted uses by right. The following uses shall be permitted by right in the MH-3 District: 000 (b) ~=r^~•„''^m°°. Residential care homes. 000 DIVISION 26: TND TRADITIONAL NEIGHBORHOOD DEVELOPMENT DISTRICT 000 Sec. 19-200.2. Permitted uses by right. The following uses are shall be permitted °~•~~°°* *^'~^°~a °~ c••r°--~~~^r ~ ~°~ e€-a by right in the TND district:_ 000 {~ Hospitals and other medical facilities. {~ ~ Hotels. {~ Laboratories: dental, medical, and optical. (-~ ~ Libraries, public or private. ~) ~ Meal preparation and delivery services. (~ ~ Messenger services. 000039 2723:84042.1 2 (-ao-} ~ Model homes. ~} as Mortuaries. (~} ~ Museums, public or private. {~} cc Offices: dental, general, medical, property management, temporary real estate. (ee) Parking lots: commercial, non-commercial, park and ride. f€1} ee Personal service establishments. (gg} f~f Post offices. ~ Public utility service buildings. ~} ~ Recreational establishments, commercial-indoor. (ii) Residential care homes. 000 ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Family: (1) An individual. (2) Two or more persons related by blood, marriage, adoption or guardianship plus any domestic servants, foster children and not more than two roomers, living together as a single nonprofit housekeeping unit in a dwelling or dwelling unit. (3) A group of not more than four persons not related by blood, marriage, adoption or guardianship living together as a single nonprofit housekeeping unit in a dwelling or dwelling unit. Residential care home. 000 ~©o~.~~ 2723:84042.1 3 Group care facility: An adult and/or child caring institution or facility, other than a gr~eme residential care home, halfway house or hospital, designed to provide resident services to individuals requiring rehabilitation or personal services because they are physically handicapped, mentally ill, mentally retarded, developmentally disabled, aged, infirm, chronically ill, incurably afflicted, children in need of services or children separated from their parents or guardian. r~rn~~illo ..0;.70«,+ ~o ° +„ ;,,.7:,.:.7, ,.,1 „.1,,.., o .,1,,.x:...,11„ 1,.,,,.7:,,.,.. .7 + 11 '1 1 raV • awV 1 VvlwVll {. 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VV{AllJ,.•I o~° N.7 .70.,01.. o..,+.,1 .7.x.,1..1.+.. 1, 11 + 1 . 7 i11A.•nl , o ,.~ Ar .,.7.7.. .+,.,v, +..., n4« .,ll0.-1 n,.1.~+nH..o .,° .70;.,0,7 ~ !'~ .7 ~ tl' ~ aaaVb,.,a wvV Va Va wwwa V..a Vaa ,V K VVa1,a V11Vw JwVJ.,Al1VV KJ kV1111V 11 11I , 000 Residential care home:_An adult and/or child caring home licensed by the Virginia State Department of Behavioral Health and Developmental Services to provide residential services to individuals who are mentally ill, mentally retarded, or developmentally disabled, or a home licensed by the Vir inia State Department of Social Services to provide residential services to individuals who are abed infirmed or disabled. For the purposes of this section, mental illness and developmentally disabled shall not include persons who illegally use or are addicted to a controlled substance, as defined in the Code of Virginia. No more than eight individuals shall reside within such home exclusive of one or more resident counselors or other staff persons For the purposes of this chapter, such homes shall be considered a single family dwelling unit and required to meet the standards for dwelling units permitted in the district in which they are located 000 Sec. 19-649. Size restrictions for specific types of freestanding signs. Sign Countywide villa e District Area Hei ht Area Hei ht 000 000 000 000 000 Group care facilities, ^ ^''^--~°° ~°°^°^* F - *'~^°° 50 15 24 8 ~,,,..,.°,7 :., ~ n D TII .7;..+.:..«~~ rest homes and nursin homes 000 2) That this ordinance shall become effective immediately upon adoption. ~00~.®1 2723:84042.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Residential_Care 1/lOP - .6 in. $234.81 Board of Supervisors 10-13, 20 The Observer, Inc. TAKE NOTICE Take notice that the Boazd of Supervisors Publisher of of Chesterfield County, Virginia, at an adjourned meeting on Otyctober 27, 2010, CHESTERFIELD OBSERVER RoomO a the Chesterfi ld Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appear and This 1S t0 certify that the attached legal notice was published by present their views concerning: Chesterfield Observer in the county of Chesterfield, state of Virginia, on An ordinance to amend Code of County of Chesterfield, 1997, as amended, by the following date(s): 10/13/2010 & 10/20/2010 amending and re-enacting Sections 19-64, 19-101, 19-107, 19-113, 19-122.1, 19-200.2, 19-301 and 19-649 of the zoning ordinance S relating to residential caze homes which includes assisted living facilities and Sworn to and sub cribed before me this ~ day of group homes. This ordinance would allow ~~ ~ residential caze facilities for amaximum / ~ ~iJ"~Y of 8 persons who are aged, infirmed or v , 2010. disabled, in R, R-TH, R-MF, MH, A and TND Districts. The proposed ordinance amendment / ~ ^ is available for examination by the C public in the Planning Depaztment at the Chesterfield County Community Development Building, 9800 Government Center Parkway, Chesterfield, Virginia Legal Affiant a es T, Grooms Jr., Notary Public and at the County Administrator's Office (Room 505) at the Chesterfield County Administration Building, for public examination during regular business hours, 8:30 a.m. to 5:00 p.m. Monday My commission expires: February 29, 2012 through Friday. Commission I.D. 7182093 The hearing is held at a public facility designed to be accessible to persons with (SFt°1~r,~ disabilities. Any persons with questions "~"-"~'~ c '' ~, on the accessibility of the facility or the "~~ ~ R Q /, '', need for reasonable accommodations .``~ ~~~••'•'••~~ ''~ should contact Janice Blakley, Clerk to `~ ~ •• Y~ EA(l • ~~ the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify = e4 ~~~ EXPIRES y~ ~ ~ ? ., the Clerk to the Boazd no later than Friday, = Q : ~ 02-29-12 September 17, 2010. ' "~ '7182093 ~% ~i•••L~R61N~~'••~V . ~ ,~' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Virginia 23113 • Phone: (804) i45-7i(H) • Fax: (A04} 734-3269 • EmaiL• news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA 1719 Meeting Date: October 27, 2010 Item Number: 18.D. Subject: Public Hearing to Consider State Mandated Code Amendment Relating to Temporary Health Care Units County Administrator's Comments: County Administrator: ~ Board Action Requested: Following public hearing, approval of ordinance amendment relating to temporary health care units. Summary of Information: August 17, 2010, as directed by the Board, the Planning Commission held a public hearing to consider an amendment to the Code relating to temporary health care units. This amendment was mandated by recent General Assembly action. The Commission, following the public hearing, recommended approval. The proposed amendment will permit one (1) temporary family health care unit accessory to a single-family residential dwelling in single-family residential districts. A temporary health care unit is a transportable residential structure of not more than 300 square feet that meets the requirements of the Building Code, is occupied by a mentally or physically impaired person and is located on the residential property of a caregiver who is either related to, or a guardian for, the impaired person. With the exception of setbacks, the unit must meet other requirements for accessory structures. Setbacks must meet the requirements for a primary single-family structure. The legislation permits the County to charge a fee of up to $100 for the issuance of each temporary family health care unit permit. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-65, 19-118.1, 19-122.2, AND 19-301 OF THE ZONING ORDINANCE RELATING TO TEMPORARY HEALTH CARE STRUCTURES AND ASSOCIATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-65, 19-118.1, 19-122.2, and 19-301 of the Code of the County of Chesterfield. 1997, as amended, are amended and re-enacted to read as follows: DIVISION 3. APPLICATIONS, FEES AND NOTIFICATION 000 Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type Fee, Based On Residential Uses Offrce, Commercial, and Industrial Uses 000 13. Planning_permits a. Temporary family health care unit permit 100.00 not applicable 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 ~i~ Temporary family health care unit, provided that: (1) Unit shall be accessory to a single family dwelling located on a lot• (2~planning_permit shall be obtained and maintained from the Planning Department for the unit. In conjunction with the request for a permit and annually thereafter the 2723 :84043.1 1 ~ ~ ®~ ~ a3 following shall be submitted: (i) documentation as deemed necessary by the Planning Department, to insure compliance with this section (ii) documentation of the need for care for the mentall}~or physicall~paired person (iii) documentation of the relationship of the mentally or physically impaired person and the caregiver and (iv) permission for a Planning Department representative to inspect at reasonably convenient times, the unit and the single family dwelling on the lot to determine compliance with this section. The Planning Department may revoke the permit for any violation of this section; (3) Only one unit shall be permitted ep r lot; ~4) Unit shall not exceed 300 gross square feet in area; (5) Unit shall comply with setback reauirements for primary structures in the district• (6) Unit shall comply with height limitations for accessory structures in the district• (7) Unit shall primarily be assembled at a location other than the lot on which it is to be located; (8) Unit shall not be placed on a permanent foundation; (9) Occupancy of the unit shall be limited to one mentall ~ or physically im aired person who is either related to the care fiver by blood, marriage or adoption or for whom the caregiver is the legally appointed guardian; (10) The caregiver of the impaired person shall reside in the single family dwelling located on the lot; (11) Unit shall be removed within 30 days of the impaired person no longer meeting the certification requirements or no longer residing within the unit; and (12) Unit shall not be used for, or converted to, another use. 000 DIVISION 14. MH-2 MANUFACTURED OR MOBILE HOME SUBDIVISION DISTRICT 000 Sec. 19-118.1. Uses permitted with certain restrictions. The following uses shall be permitted in the MH-2 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (a) With the exception of a temporary family health care unit, Uuses permitted with restrictions in the R-88 District. 000 ~o®~Q~ 2723:84043.1 DIVISION 14.1. MH-3 MANUFACTURED HOME PARK DISTRICT 000 Sec. 19-122.2. Uses permitted with certain restrictions. The following uses shall be permitted in the MH-3 District subject to compliance with any conditions specified herein and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (a) With the exception of a temporary family health care unit Buses permitted with restrictions in the R-88 District. 000 ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Temporary family health care unit: A transportable residential unit used for a care fiver's provision of residence and care for a mentally or physicall~paired person who is certified bra licensed medical physician as reauirin~ assistance with two or more activities of daily livin as defined by state law. The unit shall comply with applicable provisions of the Industrialized Building Safety Law and the Uniform Statewide Building 000 2) That this ordinance shall become effective immediately upon adoption. 2723:84043.1 Your Community Nen•spaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (8(kll i45-7i(Hl • Fax: (H(kl) 7-t4-3269 • Email: news@chesterfieldobserveccom • tntemet: wwwchesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County; Virginia, at an adjourned meeting on October 27, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appear and present their views concerning: An ordinance to amend Code of County of Chesterfield, 1997, as amended, by amending and re-enacting Sectlons 19-25, 19-65, 19-118.1, 19-122.2 and 19-301 of the zoning ordinance relating to temporary health care structures and associated fees. This amendment will allow, with certain restrictions, a temporary structure accessory to asingle-family dwelling to facilitate Gaze of an impaired person in R Districts. A permit is required and a new $100 permit fee is imposed pursuant to authority from the County Charter and Va. Code Secs.15.2-2286(a)(6) and 15.2- 2292.1(c). No other new, increased or reduced fees are proposed. After a public hearing the Board of Supervisors may recommend changes. The proposed ordinance amendment is available for examination by the public in the Planning Department at the Chesterfield County Community Development Building, 9800 Government Center Parkway, Chesterfield, Virginia and at the County Administrator's Office (Room 505) at the Chesterfield County Administration Building, for public examination during regular business hours, 8:30 a.m. to 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday - LN:Temporary_Units 1/lOP $250.00 10-13, 20 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/13/2010 & 10/20/2010 C S~ Sworn to and ub~scribed before me this (~ / day of /`~ , 2010. ~~ V /"'7/ Legal Affiant am T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ``~~~ ` ~ ~ ~ ~ Q I ~ iii /J~ i ``t . ..~~'.•• .' .•7 iii ~•' ~ ~' 4 Y!• ~ ~' 02-2l-1e~ P G~~1N~.= • •.....- q Ry 9~,,.,i~' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 1719 Meeting Date: October 27, 2010 Item Number: 18.E. Subject: Public Hearing to Consider an Ordinance Amendment Relating to Attached Family Dwelling Units County Administrator's Comments: County Administrator: Board Action Requested: Following public hearing, approval of code amendment relating to attached family dwelling units. Summary of Information: On August 17, 2010, the Planning Commission held a public hearing to consider an amendment to the Code relating to attached family dwelling units. The Commission, following the public hearing, recommended approval. This amendment was initiated by staff due to concerns about the potential impact of the state mandated amendment allowing temporary health care units in residential districts. Generally, temporary health care units will not be compatible with the surrounding area and could potentially lead to further decline in "at risk" neighborhoods. Therefore, an amendment is proposed to allow, under certain circumstances, a two (2) family dwelling unit, or "an attached family dwelling" in residential and agricultural districts. It is hoped that by providing an alternative to the temporary unit, property owners will invest in their home in a manner that is compatible with the neighborhood. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No 000106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Currently, if someone wishes to have a two (2) family dwelling to facilitate the care of a family member, a Conditional Use must be obtained. The application fee is $1000 and the process takes at a minimum ninety (90) to 120 days. It is extremely rare for a Conditional Use request for a second dwelling unit, to facilitate caring for a family member, to be denied. The amendment will permit "attached family dwellings", with restrictions in residential and agricultural districts. The restrictions are more stringent than the standard conditions typically imposed upon a Conditional Use for a second dwelling unit, and provide for monitoring of the second unit to insure compliance on a continuing basis. It is hoped that this amendment will encourage homeowners to make a permanent investment that will be more compatible with the character of their neighborhood than the state mandated temporary health care unit. 0~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-65, 19-124 AND 19-301 OF THE ZONING ORDINANCE RELATING TO ATTACHED FAMILY DWELLINGS AND ASSOCIATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-65, 19-124 and 19-301 of the Code of the Count~of Chesterfield 1997, as amended, are amended and re-enacted to read as follows: ARTICLE II. AMENDMENTS TO CHAPTER/DISTRICTS 000 DIVISION 3. APPLICATIONS, FEES AND NOTIFICATION 000 Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type Fee, Based On Residential Uses Office, Commercial, and Industrial Uses 000 13. Planning_permits a. Attached family dwellingpermit 100.00 not a licable b. Attached family dwelling permit renewal 0.00 not applicable 000 ~DO~~~ 2723:84073.1 ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 ~j,~ Attached family dwelling, provided that: For the pumose of providing record notice, a deed restriction shall be recorded setting forth the reauirements of this section. The deed restriction shall be recorded prior to the release of the initial planning_permit. Acopy of the deed restriction showing the deed book and pale number shall be submitted to the Planning Department• A planning_permit shall be obtained from the Planning Department for the attached family dwelling. Bienniallyproperty owner shall obtain a renewal permit In conjunction with the requests for the initial and any renewal permits the following shall be submitted: (i) documentation as deemed necessary by the Planning Department, to insure compliance with this section (ii) documentation of the relationship of those residing in the dwellin and iii) permission for a Planning Department representative to inspect, at reasonably convenient times the attached family dwelling to determine compliance with this section. The Planning Department may revoke the initial or a renewal permit for any violation of this section• ~3,~ Only one attached family dwelling shall be permitted per lot• One of the independent units shall not exceed 500 r~ oss square feet in area• At least one of the property owners shall reside in one of the independent units• ~6,~ At time of initial occupancy and thereafter for as long as one of the units is occupied by a mentally or ph shy impaired person the followin reauirements shall be met• a. Occupancy of at least one of the independent units shall be limited to a maximum of two persons with at least one being a mentally or ph s~ ically impaired person• Q~~~®9 2723:84073.1 b. Except as described herein, occupants of both independent units shall be limited to either immediate family members of the property owner or to the p~erty owner's immediate family member(s) and their spouse(s) Immediate fami~ members include any person who is a natural or legally defined offspring1 stepchild, spouse sibling grandchild grandparent or parent• Provided, however, that one of the independent units may be occupied by a person who serves as the legally appointed guardian for the occupant(s) of the other independent unit. The guardian's immediate family members and their mouse(s) may also reside with the guardian: Provided, further, that one of the independent units may be occupied by a person who is employed as a caregiver for one or more of the occupants of the other independent unit The caregiver shall possess a medical license that qualifies them to provide care to the impaired person(s); c. In conjunction with the request for the initial or any renewal planning permit the ~roperty owner shall provide to the Planning Department certification by a licensed medical physician that the occupant(s) of one of the units qualifies as mentally or physically impaired person(s)• and (7) When one of the independent units is no lop er being used for the care of mentally or physically impaired person(s), if the property owner wishes to maintain an attached family dwelling, then the property owner must meet the requirements of subsections (2) throu h 5 and the followin a. Occupants of both independent units shall be limited to immediate family members of the property owner or to those immediate family member(s) and their spouse(s~ Immediate family members include any person who is a natural or legally defined offspring ste chp ild spouse sibling_~randchild randparent or parent• and b. Occu anc of the 500 ross s uare foot inde endent unit shall be limited to two ersons. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 2723:84073.1 3 ~ ~ ~ 1 000 Attached family dwelling,_.provided that: For the purpose of providing record notice a deed restriction shall be recorded setting forth the requirements of this section. The deed restriction shall be recorded rior to the release of the initial lannin ermit. A co of the deed restriction showin the deed book and page number shall be submitted to the Planning Department• A planning permit shall be obtained from the Planning Department for the attached family dwelling. Biennially, the property owner shall obtain a renewal permit In conjunction with the requests for the initial and any renewal permits the following shall be submitted: (i) documentation, as deemed necessary by the Planning Department, to insure compliance with this section (ii) documentation of the relationship of those residing in the dwellin and (iii) permission for a Planning Department representative to inspect, at reasonably convenient times the attached family dwelling to determine compliance with this section. The Planning Department may revoke the initial or a renewal permit for any violation of this section• Only one attached family dwelling shall be permitted per lot• One of the independent units shall not exceed 500 ross square feet in area• ~5,~ At least one of the property owners shall reside in one of the independent units• ~6,~ At time of initial occupancy and thereafter for as long as one of the units is occupied by a mentally or physically impaired person the following requirements shall be met• a. Occupancy of at least one of the independent units shall be limited to a maximum of two persons with at least one being a mentally or ph sy ically impaired person• b. Except as described herein occupants of both independent units shall be limited to either immediate family members of the property owner or to the property owner's immediate family member(s) and their spouse s) Immediate family members include any person who is a natural or legally defined offsprings ste chp ild, spouse sibling_grandchild,_grandparent or parent• Provided, however, that one of the independent units may be occupied by a person who serves as the legall~ppointed guardian for the occupant(s) of the other independent unit. The guardian's immediate family members and their spouse(s) may also reside with the guardian• Provided, further, that one of the independent units may be occupied by a person who is employed as a caregiver for one or more of the occupants of the other independent unit The caregiver shall possess a medical license that qualifies them t~rovide care to the impaired person(s)• 2723:84073.1 c. In conjunction with the request for the initial or any renewal planning_permit the property owner shall provide to the Planning Department certification by a licensed medical physician that the occupant(s) of one of the units qualifies as mentally or phvsically impaired person(s)• and (7) When one of the independent units is no lon er being used for the care of mentall~or phvsically impaired person(s), if the property owner wishes to maintain an attached family dwelling, then the property owner must meet the requirements of subsections (2~ throu h~5), and the following a. Occupants of both independent units shall be limited to immediate family members of the property owner or to those immediate family member(s) and their spouse s) Immediate famil members include an erson who is a natural or le all defined offspring, stepchild, spouse sibling grandchild rand arent or parent• and b. Occupancy of the 500 gross square foot independent unit shall be limited to two ersons. ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Dwelling, attached family: A structure which contains two separate complete inde endent units for living, sleeping, eating and sanitation that have interior access to each other One independent unit shall be used initially for a care fiver's provision of residence and care for mentally or phvsically impaired person(s) who is (are) certified by a licensed medical ph sician as requiring assistance with two or more activities of daily living as defined by state law 000 2) That this ordinance shall become effective immediately upon adoption. ~Q~a.~~ 2723:84073.1 , _- ri ~ ~ ? , _~ ,~~ ,..~..,, , r . 1'~ur Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23l l3 • Phone: (804) 545-7500 • Faz: (804) 744-3'269 • Email: news@chesterfieldobservercom • Internet: www.ches[erfieldobservetcom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN:DwellingUnits 10-3, 20 1/lOP $250.00 - TA1C8Nt73'!G~ > il~ ~ hoard ~ stip~;sors of can t;,.~.~ vlit~ at as . adjoutned meeting on October 27, 2(110, st 6:30 pm. in tl~e 1'obHe MeetlnB Roopt at dte L~k~ won Rt. 10 "and- I.~i Road, d, Vuginia wt71 hold a. public hearing where persons may appear and pvetient then v~xis. concerning: . M oe'dinance to amend Code a~ Cour-ty of ~ (9sester6dd, 1997, as amended, by ams~ing and re-enacting Sections 19- 25, 19-65; 19-124 and 19-301- of the ordinance relating rA .attaches t dwe)linga .and associated, frees. 'mis atr~eadment .vdl agow> with certain tmttic~dos, 2 attached dtwel)ing units in R tai A Districts, 1 of which is"occupied '4' by at kart 1 impaired person, A i~regnired sad anew Sloo petmit ~~a,arter ~t va. c~ode~sec~h' n 15.2~a)t6). No outer new, increased or r&tuced fces are p f utter public harL~-; the. Board' o surervisors Tatay rppopd"changes: 'Thea~~roposed ordinance., amendment is, able for ezatniaaH~ bl! ` tbgq, ~scotnt~'cy Devidapmrnt Building, 9800 God Center Parkway: ,; eaterfield. V' and-at t~ir '. -Adnc~rtistts~s (Roam 305:it CJu#ter~dd County. ti - ~ pubx~ emrnlaation ~--drau~ng `~2gular buanex heron, 8:30 ..mG to 5~1o pm. Y ugh The: hearing is heW!$ a public fi m be -itF l~asovs ..~ecsoto! with _ ' ns ~~~ ~ ~~~ seed fer MrMllrtli should Ciwlt- to ~.Ai ~ ~ ~n~.r~n.. the- a 7~-ls~Ilt 1M1~ . asttdfhrf~rls dh(~tb t>be l~ ato IV~Fridal; Se~ar~tltrdr 17.10I~. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/13/2010 & 10/20/2010 Sworn to and subscribed before me this ~~ day of ~~%r , 2010. Legal Affiant J T, Grooms Jr., Not Public My commission expires: February 29, 2012 Commission I.D. 7182093 .~~' 61R•~ ~g~ ~''~. =~u= ~ y =~ ~'~:..EXp1RES °. ~7 ? 4 ~+. eZ_ZA_~2 1 ~ ~ ~':71120!' ~ G •. y. L,_ _.•a~ ~ OT-.....--,~ psi. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA ~~, Meeting Date: October 27, 2010 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of joint meeting of the Board of Supervisors, School Board and the county's Legislative Delegation to be held on November 1, 2010 at 3:00 p.m. at the Eanes-Pittman Public Safety Training Center, 6610 Public Safety Way, Chesterfield. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000~~3