Loading...
2011-11-09 MinutesBOARD OF SUPERVISORS MINUTES November 9, 2011 Supervisors in Attendance: Staff in Attendance: Mr. Arthur S. Warren, Chairman Mr. Mike Bacile, Dir., Ms. Dorothy A. Jaeckle, Vice Chrm. Purchasing Mr. James M. Holland Dr. Sheryl Bailey, Dep. Ms. Marleen K. Durfee County Administrator, Mr. Daniel A. Gecker Management Services Ms. Janice Blakley, Mr. James J. L. Stegmaier Clerk to the Board County Administrator Ms. Marilyn Brown, Dir., Juvenile Detention Home Ms. Patsy Brown, Dir., Accounting Mr. Allan Carmody, Dir., Budget and Management Mr. Roy Covington, Dir., Utilities Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. Will Davis, Dir., Economic Development Mr. William Dupler, Dep. County Administrator, Community Development Mr. Robert Eanes, Asst. to the County Administrator Mr. Michael Golden, Dir., Parks and Recreation Deputy Chief Jim Graham, Fire and EMS Mr. John W. Harmon, Real Property Manager Mr. Donald Kappel, Dir., Public Affairs Mr. Rob Key, Director, General Services Mr. Louis Lassiter, Asst. County Administrator Mr. Rich Leonard, Chief of Admin. Services, Environmental Engineering Mr. Michael Likins, Coop. Extension Director Mr. Mike Mabe, Director, Libraries Mr. R. John McCracken, Dir., Transportation Mr. Jeffrey L. Mincks, County Attorney Ms. Marsha Sharpe, Dir., Social Services Ms. Sarah Snead, Dep. County Administrator, Human Services 11-628 Mr. Gary Southard, Asst. Finance, Mental Health Mr. Kirk Turner, Dir., Planning Mr. Mike Westfall, Dir., Internal Audit Mr. Rick Witt, Building Official Mr. Scott Zaremba, Dir., Human Resource Programs Dirk Mr. Warren called the regularly scheduled meeting to order at 3:02 p.m. Mr. Warren extended his congratulations to those Board members that were re-elected and to Ms. Carrie Coyner for her election as Bermuda District School Board member. 1. APPROVAL OF MINUTES FOR OCTOBER 26, 2011 On motion of Mr. Holland, seconded by Mr. Warren, the Board approved the minutes of October 26, 2011, as submitted. Ayes: Warren, Jaeckle, Holland, and Gecker. Nays: None. Absent: Durfee. 2. COUNTY ADMINISTRATOR'S COMMENTS 2.A. COUNTY ADMINISTRATOR'S REPORT • Mr. Stegmaier announced there will be a Veterans Day observance at 2 p.m., Friday, November 11, 2011, at the Historic 1917 Courthouse on Ironbridge Road. • Mr. Stegmaier was pleased to report that Chesterfield County was selected as a top 30 finalist for the 2011 Secretary of Defense Employer Support Freedom Award. He stated the Freedom Award is the Department of Defense's highest recognition given to employers for exceptional support of their employees serving in the Guard and Reserve. • Mr. Stegmaier announced this morning the 2011 Revenue Forum was held. He stated this is an annual event where a panel of experts from a variety of key sectors helps the county formulate the economic projections that underpin the developments of the upcoming budget. He further stated this year's event yielded some very fruitful discussions about the directions of our local, state and national economies. • Mr. Stegmaier announced on Tuesday, November 1, 2011, William D. Dupler, Deputy County Administrator for Community Development, was elected president of the International Code Council (ICC). He stated Mr. Dupler served for a number of years as an ICC board member before being elected to serve as president. He further stated it is truly an honor to have Mr. Dupler be selected to lead this organization for the coming year. 11-629 ~, J J J Mr. Warren extended his congratulations to Mr. Dupler for being selected president of the ICC. Mr. Dupler stated he thoroughly enjoys his work for the county and expressed gratitude to the Board for their support. He presented each Board member with a coin paperweight and briefly explained the role of the ICC. • Mr. Stegmaier stated the county has submitted its list of mandates to the Governor's Task Force for local government mandate review. He further stated the task force met on Monday, November 7th and Ms. Mary Ann Curtin attended for the county. He stated staff from the Commission on Local Government reviewed that agency's duties related to the mandates catalog, previous mandate studies, and the anticipated review process. • Mr. Stegmaier provided details of the incident last Wednesday, when a single engine airplane went down into the Swift Creek Reservoir. He stated fortunately, residents used their pontoon boat to rescue the pilot of the plane who suffered only minor injuries. He mentioned Fire and EMS worked to minimize the potential for pollution to the reservoir from engine oil and an estimated 40 gallons of aviation fuel believed to be onboard the plane. Mr. Warren requested that the residents who rescued the pilot be recognized at a future meeting. 3. BOARD MEMBER REPORTS Mr. Holland expressed appreciation to constituents and supporters for his re-election. He stated he is honored and humbled for the opportunity to serve the county. Mr. Warren reiterated Mr. Holland's comments regarding community support. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Holland, seconded by Mr. Gecker, the Board added Item 14.C., Resolution Recognizing the Honorable , Marshall Trammell for His Distinguished Service as a Member of the Chesterfield County School Board. Ayes: Warren, Nays: None. Absent: Durfee. 5. RESOLUTIONS Jaeckle, Holland and Gecker. 5.A. RECOGNIZING THE 2011 SENIOR VOLUNTEER HALL OF FAME INDUCTEES Ms. Leidheiser introduced the inductees, who were all present to receive the resolution. 11-630 On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, volunteering is a powerful force for the solution of human problems and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own well being; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, youth, and our elderly; and WHEREAS, many agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, thirteen adults have donated 79,968 hours of have attained the age .of 65. in Chesterfield age 65-plus volunteer service since they NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes Ms. Mary Antonelli, Ms. Norma Brown and Mr. Edmund Ward who were inducted into the Chesterfield Senior Volunteer Hall of Fame on October 27, 2011, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. Mr. Holland .presented the executed resolutions to Ms. Brown, Mr. Ford and Ms. Antonelli and commended the inductees on their accomplishments. Each inductee introduced themselves and recognized their family members. J J 11-631 6. WORK SESSIONS 6.A. PRESENTATION FROM CHESTERFIELD-COLONIAL HEIGHTS SOCIAL SERVICES BOARD Ms. Sharpe stated the mission of the Social Services Department is to provide advocacy and excellent services that encourage self-sufficiency; preserve and restore families; and protect the well-being of children, senior citizens and people with disabilities. She stated several of the programs and services provided by the department, such as child protective services, foster care, family stabilization, and adult protective services serve citizens of all economic backgrounds and all demographic groups. She further stated other programs, such as Temporary Assistance for Needy Families, or TANF, Medicaid, and Supplemental Nutrition Assistance, or SNAP, have served individuals and families in a socio-economic group traditionally associated with those in poverty. She stated among this population, there is high incidence of low educational levels, learning disabilities, and physical and intellectual disabilities; however, since the 2008 recession began, the department is seeing more first-time applicants for financial assistance. She further stated these are individuals who have been employed their entire adult lives and were laid off or their hours of employments severely reduced; unemployment benefits expire, and employment is still hard to find. She stated the demand for services has increased in the county, and that demand is reflective of both national and state trends. She further stated this means that customers in this new demographic expect an immediate response, even as our employees manage a much higher volume of requests for services, and it means our service delivery methods must adapt to the new technology. She stated staff is committed to providing these services to the best of our ability because it is the right thing to do to protect children and the elderly and the disabled and to meet the most basic of human needs, such as food, medical care, and heat in the winter, for vulnerable individuals. She further stated staff strives to keep excellent customer service standards high despite high caseload and workload growth, and we strive to constantly be good stewards of limited resources by meeting or exceeding performance measures. She stated some major challenges the department faces are the continued increase in the number of citizens requesting assistance and limitation of physical space. She further stated while the challenges seem daunting, staff is constantly looking for more efficient and better ways to serve the community, and the Department will continue to look for ways to recruit and hire excellent employees and ensure that they are well trained in the most current evidence-based practices. She concluded by sincerely thanking the Board for consistency of support for the work the department does in accomplishing its mission. Mr. Warren expressed appreciation for the informative presentation and continued commitment of the departmental staff . 7. DEFERRED ITEMS There were no Deferred Items at this time. 11-632 8. NEW BUSINESS 8.A. STREETLIGHT COST APPROVALS On motion of Mr. Holland, seconded by Mr. Warren, the Board approved the following streetlights in the Clover Hill and Dale Districts: • In the Walnut Grove subdivision, at the intersection of Rimswell Drive with Rimswell Place and Rimswell Mews Cost to install streetlight: $5,566.96 • In the Kingsland Glen community, at the intersection of Coghill Road and Kingsland Glen Drive Cost to install streetlight: $3,281.82 Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B. CONSENT ITEMS 8.B.1. ADOPTION OF RESOLUTIONS 8.B.l.a. RECOGNIZING MRS. SHEILA D. NESTER, JUVENILE DETENTION HOME, UPON .HER RETIREMENT On motion of Mr. Gecker, seconded by Mr. Warren, the Board adopted the .following resolution: WHEREAS, Mrs. Sheila D. Nestor retired from the Chesterfield County Juvenile Detention Home on September 1, 2011, after dedicating 33 years to Chesterfield County as a Youth Supervisor; and WHEREAS, Mrs. Nestor is a Total Quality Improvement (TQI) graduate of Chesterfield University and has served on the Juvenile Detention's Quality Council for seven years; and WHEREAS, Mrs. Nestor has exceeded her primary job responsibilities by envisioning and assisting in the development of the annual Staff Appreciation Day at Chesterfield Juvenile Detention Home and by serving on the Department of Juvenile Justice certification team; and WHEREAS, Mrs. Nestor has served Chesterfield County Public Schools as a Beulah Elementary School PTA Executive Board member, responsible for various programs, and as an Executive Board Member and Treasurer for the Meadowbrook High School Band Boosters; and WHEREAS, .Mrs. Nestor has been an active and dedicated leader for the Girl Scouts of the USA by involving Chesterfield County girls in programs that foster leadership, strong values, social conscience, and conviction about their personal worth; and WHEREAS, Mrs. Nestor received her of Justice and Public Safety in May 1977. BS in Administration J J J 11-633 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Sheila D. Nestor, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her years of loyal service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.l.b. RECOGNIZING "EPILEPSY AWARENESS DAY" IN CHESTERFIELD COUNTY On motion of Mr. Gecker, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, epilepsy is a brain disorder affecting 2.7 million Americans, as well as the family members who deal with the disorder's effects on their loved ones; and WHEREAS, in epilepsy, the normal pattern of the brain's neuron activity becomes disturbed, causing strange sensations, emotions and behaviors, and sometimes, convulsions, muscle spasms and even loss of consciousness; and WHEREAS, modern medical science has progressed significantly in the treatment of epilepsy, and now, 80 percent of those diagnosed with epilepsy can control their seizures with medicines and surgical techniques; and WHEREAS, 100,000 people in Virginia are directly affected by epilepsy, and half of these are children; and WHEREAS, due to a lack of understanding of the disorder and its manifestations, people with epilepsy sometimes continue to face social stigmatization and discrimination; and WHEREAS, fifty percent of the young people who have epilepsy do not complete high school, largely due to the stigma of the disorder; and WHEREAS, the Epilepsy Foundation recognizes the month of November as National Epilepsy Awareness Month, which provides the opportunity to increase awareness of this disorder and its effects; and WHEREAS, the Midlothian Epilepsy Stroll is sponsored by the Epilepsy Foundation of Virginia, established in 1978 to promote awareness about epilepsy, to advocate for research to find a cure, and to provide assistance to those with the disorder; and WHEREAS, on Sunday, November 13, Epilepsy Stroll will take place in Virginia, along the shores of Swift Brandermill; and 2011, the Midlothian Chesterfield County, Creek Reservoir in 11-634 WHEREAS, on that date, from 1 to 3 p.m., walkers will depart Sunday Park Pavilion to show their support for increased awareness and understanding of epilepsy; and WHEREAS, increased awareness campaigns, as well as training for school nurses, teachers and other professionals, will help to increase public understanding of epilepsy. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes November 13, 2011, as "Epilepsy Awareness Day" in Chesterfield County, Virginia, and urges all residents to join in efforts to increase understanding and research regarding this neurological disorder. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.i.c. RECOGNIZING THE HONORABLE DIANNE E. PETTITT FOR HER DISTINGUISHED SERVICE AS A MEMBER OF THE CHESTERFIELD COUNTY SCHOOL BOARD On motion of Mr. Gecker, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, on May 12, 1993, Mrs. Dianne E. Pettit was nominated by Clover Hill District Supervisor Arthur S. Warren and appointed by the Board of Supervisors to serve as the Clover Hill District's representative on the Chesterfield County School Board; and WHEREAS, in 1995, the General Assembly approved a Chesterfield County Charter amendment, which changed the process from appointment of School Board members to election by referendum, and Mrs. Pettitt was elected to continue serving as the Clover Hill representative on the School Board; and WHEREAS, Mrs. Pettitt is nearing the end of her fourth elected term and is not seeking re-election; and WHEREAS, Mrs. Pettit was the chairperson of the county's first elected School Board in 1996, currently is serving her fifth term as chairperson, and also has served as vice chair numerous times; and WHEREAS, Mrs. Pettit is a graduate of the State University of New York at Albany, and also holds a master's degree from Syracuse University; and WHEREAS, she served on the staff of a General Assemblyman in Albany, New York, and also taught French and Spanish for six years in Syracuse, New York; and WHEREAS, Mrs. Pettit tutored and served as a substitute teacher in Chesterfield County before being appointed to serve on the School Board, and maintains a current teaching license, having completed a series of graduate courses to add certification to teach English as a Second Language; and WHEREAS, Mrs. Pettit was appointed by Governor George Allen to serve on the first Comprehensive Services Board in Virginia from 1994 to 1998, and Lieutenant Governor Bill Bolling also appointed her to serve on his Infrastructure in J J J 11-635 Virginia working Group to study ways to identify and reduce government waste and redundancy; and WHEREAS, for the past 10 years, Mrs. Pettit has represented Chesterfield County on the Regional Board of Maggie L. Walker Governor's School, where she is currently serving as chairperson, as she has numerous times; and WHEREAS, she also is the Chesterfield County School Board's liaison to the Chesterfield Public Education Foundation and has served on the MathScience Innovation Center Board and with the Metropolitan Educational Research Consortium; and WHEREAS, she completed the Leadership Metro Richmond course, Class of 1998, and the FBI Citizens' Academy; and WHEREAS, Mrs. Pettit also takes an active interest in the Virginia School Boards Association Academy and Sycamore Presbyterian Church; and WHEREAS, Mrs. Pettit has consistently distinguished herself as a leader and as someone committed to helping our young people to receive the best possible education to prepare them for the future. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes The Honorable Dianne E. Pettit for her many years of distinguished service to Chesterfield County, thanks her on behalf of all Chesterfield County residents, and extends sincere best wishes for the future. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.3. SET DATES FOR PUBLIC HEARINGS 8.B.3.a. TO CONSIDER THE REAL ESTATE TAX EXEMPTION REQUEST OF PATIENT SERVICES, INCORPORATED On motion of Mr. Gecker, seconded by Mr. Warren, the Board set December 14, 2011, as the date for a public hearing to consider the real estate tax exemption request of Patient Services, Incorporated. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.3.b. TO CONSIDER THE PERSONAL PROPERTY TAX EXEMPTION REQUEST OF THE AFFORDABLE RESIDENCES IN CHESTERFIELD II On motion of Mr. Gecker, seconded by Mr. Warren, the Board set December 14, 2011, as the date for a public hearing to consider the personal property tax exemption request of the Affordable Residences in Chesterfield II. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 11-636 8.B.4. STATE ROAD ACCEPTANCES On motion of Mr. Gecker, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the streets described streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: The Woodlands Phase I Type Change to the Secondary System of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Mall Drive, State Route Number 819 From: Koger Center Boulevard, (Route 849) To: 0.17 miles Northeast of Koger Center Boulevard, (Route 849), a distance of: 0.17 miles.. Recordation Reference: Db. 9123, Pg. 409 Right of Way width (feet) = var • Mall Drive, State Route Number 819 From: 0.22 miles North of Koger Center Boulevard, (Route 849) To: Temp end of maintenance, a distance of: 0.05 miles. Recordation Reference: Db. 9123, Pg. 409 Right of Way width (feet) = var • Mall Drive, State Route Number 819 From: 0.17 miles Northeast of Koger Center Boulevard, (Route 849) To: 0.22 miles North of Koger Center Boulevard, (Route 849), a distance of: 0.05 miles. Recordation Reference: Db. 9123, Pg. 409 Right of Way width (feet) = var And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and J J J 11-637 WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Type Change to the Addition Reason for Pursuant to Street Name Rivers Bend South condary System of State Hi Change: New subdivision street Code of Virginia Statute: §33.1-229 and/or Route Number • Rivers Bend Boulevard, State Route Number 4840 From: East Hundred Road, (Route 10) To: 0.03 miles South of East Hundred Road, (Route 10), a distance of: 0.03 miles. Recordation Reference: Db. 6796, Pg. 540 Right of Way width (feet) = var • Johnson Creek Drive, State Route Number 7592 From: Rivers Bend Boulevard, (Route 4840) To: Cul-de-sac, a distance of: 0.14 miles. Recordation Reference: Db. 6796, Pg. 540 Right of Way width (feet) = 50 • Johnson Creek Drive, State Route Number 7592 From: Rivers Bend Boulevard, (Route 4840) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Db. 6796, Pg. 540 Right of Way width (feet) = 50 • Rivers Bend Boulevard, State Route Number 4840 From: 0.03 miles South of East Hundred Road, (Route 10) To: Johnson Creek Drive, (Route 7592), a distance of: 0.04 miles. Recordation Reference: Db. 6796, Pg. 540 Right of Way width (feet) = var And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. 11-638 AND, BE IT FURTHER RESOLVED, that. this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Clay Pointe Section C Type Change to the Secondary System of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Bullock Court, State Route Number 7596 From: Blackbird Drive, (Route 4664) To: Cul-de-sac, a distance of: 0.06 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Parrish Branch Road, State Route Number 4101 From: Altimira Lane, (Route 7597) To: 0.04 miles southeast of Wiltstaff Drive, (Route 4665), a distance of: 0.09 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Blackbird Drive, State Route Number 4664 From: Grackle Court, (Route 7595) To: Bullock Court, (Route 7596), a distance of: 0.06 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Blackbird Drive, State Route Number 4664 From: Bullock Court, (Route 7596) To: Altimira Lane, (Route 7597), a distance of: 0.04 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Altimira Lane, State Route Number 7597 From: Blackbird Drive, (Route 4664) To: Altimira Court, (Route 7598), a distance of: 0.07 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Altimira Lane, State Route Number 7597 From: Altimira Court, (Route 7598) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Altimira Court, State Route Number 7598 From: Altimira Lane, (Route 7597) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Clear Ridge Terrace, State Route Number 4101 From: 0.04 miles northwest of Clear Ridge Drive, (Route 4658) To: Cul-de-sac, a distance of: 0.02 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 • Blackbird Drive, State Route Number 4664 From: 0.05 miles north of Clear Ridge Drive, (Route 4658) To: Grackle Court, (Route 7595), a distance of: 0.03 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 J J J 11-639 • Grackle Court, State Route Number 7595 From: Blackbird Drive, (Route 4664) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: PB. 185, Pg. 56 Right of Way width (feet) = 50 Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.5. REQUESTS FOR PERMISSION 8.B.5.a. FROM XIAODAN WANG AND WEN SHAO FOR A PROPOSED FENCE TO ENCROACH WITHIN VARIOUS EASEMENTS ACROSS LOT 48, STEWART VILLAGE, SECTION A AT CHARTER COLONY On motion of Mr. Gecker, seconded by Mr. Warren, the Board granted Xiaodan Wang and wen Shao permission for a proposed fence to encroach within a 16' drainage easement and a 30' drainage and sewer easement across Lot 48, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) . Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.5.b. FROM RORY A. BOYLE AND MONIKA V. BOYLE FOR AN EXISTING FENCE TO ENCROACH WITHIN TWO EASEMENTS ACROSS LOT 5, BROOKCREEK CROSSING, SECTION A On motion of Mr. Gecker, seconded by Mr. Warren, the Board granted Rory B. Boyle and Monika V. Boyle permission for an existing fence to encroach within an 8' easement and a 16' drainage easement across Lot 5, Brookcreek Crossing, Section A, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.5.c. FROM BARRY W. LIGHT FOR A PROPOSED FENCE TO ENCROACH WITHIN VARIOUS EASEMENTS ACROSS LOT 47, TANNER VILLAGE, SECTION A AT CHARTER COLONY On motion of Mr. Gecker, seconded by Mr. Warren, the Board granted Barry W. Light permission for a proposed fence to encroach within a 16' drainage easement, 20' sewer easement and an 8' easement across Lot 47, Tanner Village, Section A at Charter Colony, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 11-640 8.B.5.d. FROM VERIZON VIRGINIA INCORPORATED FOR UNDERGROUND FIBER OPTIC CABLE TO ENCROACH WITHIN AN UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS CENTER POINTE PARKWAY On motion of Mr. Gecker, seconded by Mr. Warren, the Board granted Verizon Virginia Inc. permission for underground fiber optic cable to encroach within a 50' unimproved county right of way known as Center Pointe Parkway, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.6. ACCEPTANCE OF PARCELS OF LAND FOR MEADOWVILLE PARKWAY FROM ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD On motion of Mr. Gecker, seconded by Mr. Warren, the Board accepted the conveyance of parcels of land containing a total of 17.706 acres for Meadowville Parkway from Economic Development Authority of the County of Chesterfield, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board . ) Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.7. INITIATION OF APPLICATION FOR RENEWAL OF CONDITIONAL USE TO PERMIT CONTINUED OPERATION OF A MOTOR VEHICLE REPAIR BUSINESS INCIDENTALTO A DWELLING LOCATED ON (]Mn RnAn On motion of Mr. Gecker, seconded by Mr. Warren, the Board initiated an application for conditional use (renewal) to permit the continued operation of a business (motor vehicle repair) on property located at 5632 and 5700 Omo Road (Tax IDs 773-681-2145 and 3148), in the A zoning district, and appointed Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purposes of this application and waived disclosure. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 8.B.8. APPROVAL OF TWO CHANGE ORDERS TO GODSEY AND SON, INCORPORATED, FOR THE CONSTRUCTION OF CHESTERWOOD- COGBILL ROAD DRAINAGE IMPROVEMENTS On motion of Mr. Gecker, seconded by Mr. Warren, the Board approved two change orders with Godsey and Son, Inc., in the total amount of $68,317.53 for the Chesterwood-Cogbill Road Drainage Improvement project; appropriated and transferred $36,251.34 from CDBG program income. to fund Change Order #1; and transferred; $32,066.19 from the county's pay-as-you-go Capital Reserve to fund Change Order #2. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. J J J 11-641 8.B.9. ACCEPTANCE FOR WESTCHESTER TOWNHOUSES SECTION 2 ADOPTION OF REVISED RESOLUTION FOR STATE ROAD On motion of Mr. Decker, seconded by Mr. Warren, the Board adopted the following revised resolution for state acceptance for Westchester Townhouses Section 2, as requested by the Virginia Department of Transportation, increasing the distance of roadway accepted: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Land Development Designee for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, IT BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Land Development Designee for the Virginia Department of Transportation. Project/Subdivision: Westchester Townhouses Section 2 Tune Chancre to the Secondary System of State Highways: Actcii t 1 on Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: X33.1-229 Street Name and/or Route Number • Perdue Springs Drive, State Route Number 5907 From: 0.17 miles west of Jefferson Davis Highway, (Route 1/301) To: Temporary End of Maintenance, a distance of: 0.07 miles. Recordation Reference: Pb. 175, Pg. 31 Right of Way width (feet) = 50 Ayes: Warren, Jaeckle, Holland and Decker. Nays: None. Absent: Durfee. The following items were removed from the Consent Agenda for Board discussion: 8.B.10. APPROVAL OF FY2013 PRIORITY LIST OF TRANSPORTATION NEEDS In response to Mr. Decker's questions regarding the order of the list, Mr. McCracken stated the priority list is basically the list that was approved by the Board a few months ago. 11-642 Mr. Gecker stated the Board has reached a priority target in terms of funding. He expressed concerns regarding the Route 288/360 project which remains at the top of the list and leaves the rest of the projects to fall behind. Mr. McCracken stated projects that are partially funded will always remain at the top of the priority list until they are under construction. He further stated the Route 288/360 interchange improvement project is one of the more critical projects for the foreseeable future. He stated the congestion at this particular interchange is a severe problem that needs to be addressed with the state and should remain at the top of the list. Mr. Gecker stated he does not question the severity of the project and believes it should be a priority; however, the engineering strategy is in question. In response to Mr. Gecker's questions, Mr. McCracken stated the initial work received from VDOT fell short in terms of the problem. He further stated the scope of the work needed for engineering has been defined and VDOT is starting to approach that issue with several different funding options as they start to prepare their budget. He stated the design portion can certainly be separated from the initial funding. Mr. McCracken stated it would be favorable for the Board to approve the list and get it to the Commonwealth Transportation Board as soon as possible. In response to Mr. Warren's question, Mr. McCracken stated the design money would be allocated regardless of the total cost of the project. Mr. Gecker stated he is concerned the project cost is so large that the engineering funds would not be allocated unless the design costs are separate. In response to Mr. Warren's question, Mr. McCracken stated the interchange improvement of Route 288/360 is a huge infrastructure that affects the county in multiple aspects and impacts future business. Discussion ensued regarding the interchange improvement allocations for Route 288/360. On motion of Mr. Gecker, seconded by Mr. Holland, the Board approved the recommended priority list of highway projects and the supporting statement and letter; and directed the County Administrator to forward the list and letter to the Commonwealth Transportation Board, Virginia Department of Transportation and Chesterfield County's Legislative Delegations. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. J J J 11-643 8.B.2. AUTHORIZATION TO AWARD CONSTRUCTION CONTRACT AND APPROPRIATION OF ANTICIPATED DEVELOPER CONTRIBUTIONS FOR THE ROUTE 10 WIDENING FRITH LANE TO GREENYARD ROAD) BOND PROJECT In response to Mr. Gecker's question regarding the Route 10 Widening Project (Frith Lane to Greenyard Road), Mr. McCracken stated the project was approved by the bond referendum in 2004. He further stated VDOT agreed to take the cost of the signalization ($800,000) and fund it out of some of their resources which enabled the county to use the money that was left for the bond referendum to complete the project. Mr. Gecker stated he does not believe that money is spent on a high priority for the county. On motion of Mr. Warren, seconded by Mr. Holland, the Board awarded a construction contract in the amount of $3,467,000 to Blakemore Construction Company; appropriated $100,000 in anticipated developer contributions for the Route 10 Widening (Frith Lane to Greenyard Road) Bond Project. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 9. REPORTS 9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Holland, seconded by Mr. Warren, the Board accepted the following report: a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 11. DINNER On motion of Mr. Holland, seconded by Mr. Warren, the Board recessed to Room 303, for dinner with members of the Social Services Board. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. Reconvening: 11-644 12. INVOCATION Mr. Don Kappel, Director of Public Affairs, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Eagle Scout Thomas Poe led the Pledge of Allegiance. 14. RESOLUTIONS 14.A. RECOGNIZING MR. THOMAS JACKSON POE UPON ATTAINING THE RANK OF EAGLE SCOUT Mr. Kappel introduced Mr. Thomas Jackson Poe, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the .Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Thomas Jackson Poe, Troop 2806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Thomas has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this Stn day of November 2011, publicly recognizes Mr. Thomas Jackson Poe, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. J J J 11-645 Mr. Holland presented the executed resolution and patch to Mr. Poe, accompanied by his parents, congratulated him on his outstanding achievements, and wished him well in future endeavors. Mr. Poe provided details of his Eagle Scout project and expressed appreciation to his parents and others for their support. 14.B. RECOGNIZING CHESTERFIELD COUNTY MASTER GARDENER VOLUNTEERS WHO PARTICIPATE IN THE GRASS ROOTS LAWN CARE PROGRAM Ms. Snead introduced several county Master Gardner Volunteers, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, Master Gardener volunteers have served Chesterfield County since 1981, promoting environmental stewardship by using university researched recommendations and outreach programs to educate the residents of Chesterfield County; and WHEREAS, the Grass Roots residential turf nutrient management program was established in 1998 to help residents establish beautiful lawns while protecting the watershed, and participation in the Grass Roots program leads to reduced nutrient loss to Virginia's ground and surface waters, including the Chesapeake Bay and its tributaries; and WHEREAS, the Grass Roots program offers Chesterfield County residents the chance to learn about specific lawn problems and remedy these issues in an environmentally sustainable way; and WHEREAS, approximately 400 residents participate in the program annually, and more than 4,600 residents have participated in the Grass Roots program in its 14 years of existence; and WHEREAS, more than 55 million square feet (1200 acres) of residential turf have been placed under urban nutrient management plans; and WHEREAS, approximately 40 volunteers contribute in excess of 700 hours to the program annually; and WHEREAS, the Grass Roots program was recognized in 2011 by the Virginia Department of Conservation and Recreation as meeting their requirements for the Turf and Landscape Urban Nutrient Management Program; and WHEREAS, the Grass Roots Search for Excellence award, projects category at the 2011 Conference . program was awarded the 2011 second place for innovative International Master Gardener NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes the Master Gardener Volunteers, the 11-646 Master Gardener Coordinator, and the County Agent for their outstanding achievement and representation of Chesterfield County at the 2011 International Master Gardener Conference. AND, BE IT FURTHER RESOLVED that this resolution be permanently recorded with the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. Mr. Warren presented the executed resolutions to the volunteers and congratulated them on their commendable accomplishments. Each volunteer introduced themselves. Mr. Stegmaier highly praised the volunteers on a magnificent achievement and representation of Chesterfield County. 14.C RESOLUTION RECOGNIZING THE HONORABLE MARSHALL W. TRAMMELL, JR. FOR HIS DISTINGUISHED SERVICE AS A MEMBER OF THE CHESTERFIELD COUNTY SCHOOL BOARD Mr. Kappel introduced Mr. Marshall W. Trammell, Jr., who was present to receive the resolution. On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, on June 12, 1991, Mr. Marshall W. Trammell, Jr. was nominated by Bermuda District Supervisor C.F. "Sonny" Currin, Jr. and appointed by the Board of Supervisors to serve as the Bermuda District's representative on the Chesterfield County School Board; and WHEREAS, in 1995, the General Assembly approved a Chesterfield County Charter amendment, which changed the process from appointment of School Board members to election by referendum, and Mr. Trammell was elected to continue serving as the Bermuda District representative on the School Board; and WHEREAS, Mr. Trammell is nearing the end of his fifth elected term and is not seeking re-election; and WHEREAS, during his service on the Chesterfield County School Board, Mr. Trammell has served as chairman four times and as vice chairman five times; and WHEREAS, Mr. Trammell earned a bachelor's degree from Virginia Tech and worked for 37 years for the Virginia Department of Agriculture and Consumer Services prior to retiring from that agency on January 1, 2008; and WHEREAS, his state career included managing Virginia's Nursery Inspection program, the Program Development and Evaluation Unit and the Pesticide Certification, Licensing, Registration and Training program; and WHEREAS, he currently serves on the Board of Directors for the Appomattox Regional Governor's School for the Arts and Technology and served on the founding Board of Directors for the Governor's School for Government and International Studies; and J J J 11-647 WHEREAS, Mr. Trammell also has served on the boards of the Metropolitan Educational Research Consortium and the MathScience Innovation Center; and WHEREAS, Mr. Trammell has consistently distinguished himself as a leader and as someone committed to helping our young people to receive the best possible education to prepare them for the future. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes The Honorable Marshall W. Trammell, Jr. for his many years of distinguished service to Chesterfield County, thanks him on behalf of all Chesterfield County residents, and extends sincere best wishes for the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Trammell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. On behalf of Ms. Jaeckle who had laryngitis, Mr. Warren read a statement commending Mr. Trammell on his admirable achievements. Mr. Warren stated he has tremendous respect for Mr. Trammell and highly praised him for his dedicated service to the citizens of Chesterfield County. Mr. Trammell expressed appreciation to the Board and stated he has always been committed to helping children receive the best possible education to prepare them for the future. 15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Freddy Boisseau provided a video related to comprehensive planning. Mr. Ralph Carter expressed concerns to an article regarding the Roseland residential and commercial project in Chesterfield County. Ms. Sandy Brasili addressed the Board relative to a local issue on cap-and-trade of natural resources. 16. PUBLIC HEARINGS 16.A. ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE GENITO ROAD THREE TON WEIGHT RESTRICTED BRIDGE REPLACEMENT PROJECT ACROSS SWIFT CREEK RESERVOIR TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE Mr. Dupler stated this date and time has been advertised for a public hearing for the Board to consider the exercise of eminent domain for the acquisition of right-of-way and easements for the Genito Road Three Ton Weight Restricted Bridge Replacement Project across Swift Creek Reservoir, including the filing of a certificate of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Mr. Warren called for public comment. 11-648 No one came forward to speak to the issue. Mr. Gecker made a motion, seconded by Mr. Holland, for the Board to authorize the exercise of eminent domain on C. James Williams, III, parcel identified as 14801 Genito Road, PIN 7186858949 for the acquisition of right-of-way, variable width VDOT utility easement, and temporary construction easement for the Genito Road Three Ton Weight Restricted Bridge Replacement Project across Swift Creek Reservoir. In response to Mr. Warren's questions, Mr. Dupler stated there were some defects discovered in the girders of the existing bridge that caused VDOT to reduce the weight restrictions and the Fire Department cannot currently use this bridge across the reservoir and has had to come up with a plan for detours around the bridge. He further stated fair market value has been presented to the property owner who is reviewing the paperwork. He stated continued efforts are underway to work with the property owner to reach an amicable solution, but because VDOT has moved the schedule up to build this bridge, there is a need for right of way acquisition in order to meet their schedule. He further stated the acreage is 761 square feet. Mr. Gecker stated the acreage does not affect conditional use and the public good is tremendous. Mr. Warren made reference to a Supreme Court case that involved the exercise of eminent domain for the acquisition of right-of-way and easements. Mr. Holland shared Mr. Warren's concerns and caution regarding eminent domain. Mr. Warren called for a vote on motion of Mr. Gecker, seconded by Mr. Holland, for the Board to authorize the exercise of eminent domain on C. James Williams, III, parcel identified as 14801 Genito Road, PIN 7186858949 for the acquisition of right-of-way, variable width VDOT utility easement, and temporary construction easement for the Genito Road Three Ton Weight Restricted Bridge Replacement Project across Swift Creek Reservoir. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. 17. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Doug Barker addressed the Board relative to the principles of liberty and personal property. 18. ADJOURNMENT On motion of Mr. Holland, seconded by Mr. Gecker, the Board adjourned at 7:17 p.m. until November 30, 2011 at 3:00 p.m. Ayes: Warren, Jaeckle, Holland and Gecker. Nays: None. Absent: Durfee. ---- 1 ~ J mes~J. Steg ier Arthur S. Warren ount' Administrator Chairman J J J 11-649