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2014-01-08 PacketCHESTERFIEL© CC?UNTY r:;-`°~'~"'`,~-~ Bt)ARD t~-~ UPERVISt3RS P'ag~ 1 of'i w ~. ~~~ ~~~ AGENLIA ~~~ I]f9 Meeting ©ate: January 8, 2414 Item Number: 1,A. Subiect: Election of Chairman and Vice Chairman County Administrator's Comments: County Admin t tar:_ Board Action Rectues#ed: Summary of Information: The Board's first order of business is the election of Chairman and. Vice Chairman for 2014. The County Administrator presides aver the meeting until the election of Chairman. Nominations do not require a second. Prepares: Janice Blakiev Attachments: ~ Yes Title: Clerk to the Board ^ No QO(D~01 s`µr~rii`i '". ~~ 4 i,l`, srY+ CHEST~RC~IE~D CC?UdTY B©ARD ©F SUPERVISORS AGEdDA Page 1 of 1 Meeting Date: January 8, 21014 Item dumber: 1.6. Subject: Adoption of Procedures of the Board of Supervisors for 2014 County Administrator`s Comments: County Administrator: Beard Action Requested: Adoption of the Procedures of the Board of Supervisors for 2014. Summary of Information: Each year at the organizational meeting in January, the Board of Supervisors adopts procedures governing the conduct of meetings. Staff has no recommended changes to the procedures and recommends that the Board adopt its existing procedures for 2014. Preparers Jeffrey L. Mineks Title: County Attorney 0425:$9272.'1 {85234.3) Attachments: ~ Yes ~ No ~~~ ~,. .~"° ` ~~i~~ .. p; n; ~U14 PROCEDURES ~F THE LOARI~ OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 ofthe County Charter that the following rules afprocedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2014 calendar year. Presiding Officer 'Section 1 a. The board's parliamentary procedures shall conform with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the board. To the extent necessary to address any ambiguities in procedure, the County Attorney may consider the most recent edition of Robert's Rules of Order a Manual of General Parliamentary Law for guidance. Any questions involving the application of rules of procedure or the interpretation of Robert's Rules shall be decided by the county attorney. Section 1b. The chairman or the vice chairman, or in their absence the most senior member of the board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section 1 c. The presiding officer shall preserve order and decorum. He may speak, make motions and vote on all questions, and he shall decide questions of order and procedure. The chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the hoard may reject such time limits. Regular Meetings Section 2. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with § l 5.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. ~~~ Special Meetings Section 3. Special meetings of the board may be called by two members of the board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia,1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Voting Section 4. A quorum shall consist ofat least three members of the board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that ail zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention is considered a vote for all purposes and defeats a motion requiring a unanimous vote. The board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Debate and Reconsideration of Vote Section Sa. Each board member may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called, and no further debate shall be in order. Section 5b. Any vote by a board member is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board and shall be final unless changed by the board at a subsequent meeting in accordance with law. ~~~ Motions Section 6. When a motion is under debate, no additional motions maybe made except a motion to withdraw, defer, substitute or to amend. If the maker of a motion and the member seconding the motion agree, a motion maybe amended or withdrawn. Such motions shall take precedence in the order listed above. Qnly one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or remand, the board shall hear public comments on the issue of deferral or remand if the scheduled item requires a public hearing. Agenda Section 7a. The county administrator shall prepare an agenda for each regular or special meeting ofthe board on which shall appear the title of each matter on which action is to betaken at that meeting. The agenda for each regular meeting shall (a} be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the board or placed in the repository assigned to such board member, and {c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 7b. Upon a majority vote of the Board of Supervisors, any item maybe added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 7c. Any matter not on the scheduled agenda may be heard after the agenda has been approved by the board only upon the unanimous vote of the hoard members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 7d. No matter on the scheduled agenda shall be considered after l 1 p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next appropriate scheduled meeting of the board. Section 7e. Requests for tax exemptions shall only be considered in December ofeach year, and real estate tax exemptions shall be limited to $5,000 per year. ~~~~ ~ Order of Business Section 8. The order of business at a regular meeting of the board shall be as follows beginning at 3 p.m. or an alternate specified meeting time: a. Call to order. b. Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. c. County administrator's comments. d. Board committee reports. e. Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. f. Special resolutions of recognition. g. Work sessions. h. Deferred agenda items not requiring a public hearing. i. New county business not requiring a public hearing, including deferred and new appointments and claims against the board or county. j. Reports. k. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. 1. Dinner at 5 p.m. m. Nonsectarian invocations in accordance with the clerk's scheduling policy followed by the pledge of allegiance at 6:30 p.m. n. Special resolutions of recognition not heard at the afternoon session. n. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. p. Deferred public hearings. q. Zoning and mobile home public hearings placed on the consent agenda by the Planning .Department. '~}~ r. Remaining public hearings or zoning public hearings based on appropriate meeting date. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. t. Adjournment. The board shall confine their decisions to the matters presented on the agenda. Consent Agenda and Public Hearings Section 9a. Any board member may remove an item from the consent agenda for comment by the board. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. The board may accept written comments in lieu of oral statements. Section 9b. Any person may speak at a public hearing for up to three minutes. An applicant in a zoning case may give an opening presentation of the zoning case for up to 15 minutes, regardless of the number of speakers the applicant chooses to give the presentation, and may give a rebuttal after all citizens have spoken far up to five minutes, regardless of the number of speakers the applicant chooses to give the rebuttal. Public Comment Period Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker may not exceed three minutes. Citizens may only speak once per meeting during the citizen comment periods. Comments must be germane to the services or policies of the county. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the meeting prior to the afternoon ar evening session. At the beginning of the citizen comment period, the clerk will read the names and comments will be given in the order of the sign-up sheet. Each citizen comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. Persons speaking before the board will not be allowed to: a. Campaign for public office; b. Promote private business ventures; :" c. Use profanity or vulgar language; or d. Address pending litigation or matters to be addressed at that meeting. Minutes of Meeting Section 11 a. The clerk of the board shall prepare and maintain adequate minutes ofthe proceedings ofthe board in accordance with the requirements ofthe Cade of Virginia,1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. Section 11 b. The board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Zoning Section 12a. No zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration or remanded to the Planning Commission after proper readvertising. Section 12b. If a majority of the board is not re-elected, no appropriation for any capital project or operational program for a magisterial district or zoning case shall be considered by the Board of Supervisors after 141ovember 3, 2015 until the organizational meeting in January 2016 unless such delay for the zoning case would exceed 12 months. Section 12c. Without further action by the board, rezoning applications {including conditional uses, conditional use planned developments and conditional zoning) are automatically referred to the Planning Commission for its recommendation upon completion of a zoning application with the Planning Department. ~~ Appointments Section 13. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine ifhe meets the minimum qualifications for such appointment. Committees Section 14. The chairman or the board may create committees and shall appoint members to such committees in the same fashion in which the committee was created. Committees may hold hearings and perform such other duties as may be prescribed. A committee maybe instructed concerning the form of any report it shall be requested to make, and a time maybe fixed for submission of any report. The chairman may create, and appoint members to, a Budget and Audit Committee, a School $oard Liaison Committee and a County Employee Benefits Committee and other committees as necessary. Amendment of Rules Section 15a. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. Section 15b. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 15c. A deputy sheriff shall serve as sergeant at arms. CHESTERFIELQ CUUNTY '~~"~'~`f BC3ARQ OF SUPERV1St~RS Page 1 of 1 AGENQA ~~ ~<< ,~,~, ~~s~~~~ Meeting Qate: January 8, 2014 Item Number: 1.C. Subiect: Setting of Regular Meeting Dates for 2014 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Inf+armation: The Board should establish its schedule far regular meeting dates and times for 2014. Staff recommends appro~ral of the attached schedule. Preparer. Janice Blaklev Title: Clerk to the Board Attachments: ~ Yes ~ No ~~~~ BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2014 Wednesday, January $, 2414 at 3:44 p.m. Wednesday, January 22, 2414 at 3:40 p.m. Wednesday, February 12, 2414 at 3:04 p.m. Wednesday, February 26, 2014 at 3:00 p.m. Monday, March 10, 2414 at 6:44 p.m. Wednesday, March 12, 2414 at 3:44 p.m. Wednesday, March 26, 2014 at 3:40 p.m. Wednesday, April 9, 2414 at 3:44 p.m. Wednesday, April 23, 2414 at 3:40 p.m. Wednesday, May 28, 2014 at 3:40 p.m. Wednesday, June 25, 2414 at 3:44 p.m. Wednesday, July 23, 2414 at 3:04 p.m. Wednesday, August 27, 2414 at 3:44 p.m. Wednesday, September 17, 2014 at 3:04 p.m. Wednesday, October 8, 2414 at 3:44 p.m. Wednesday, October 22, 2414 at 3:40 p.m. Wednesday, November 19, 2414 at 3:40 p.m. Wednesday, December 10, 2014 at 3:00 p.m. Special Meeting Dates far 2014 Special Budget Wark Session -Monday, March 10, 2014 at 6:00 p.m. Budget Public Hearing -March 26, 2014 at 6:30 p.m. NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6.30 p.rn. ~`+~~~.~ wow ,sE ~~~ ii `~ ~ ii l ~~ ~ r !~~~N•,. CHESTERFI~LC? C4U~tTY BOARLI CJF SUPERVISORS ~~~~~~ Page 1 of 1 Meeting Date;. January B, 2fJ94 Item Number: 1.C1. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of lnfc-rmation: Each year at the organizational meeting, the Berard makes appointments to various Boards and Commissions. In addition, there are also appointments to committees appointed by the Chairman. See attached list. Preparers Janice Blakley Title: Clerk to the Board Attachments; ~ Yes ~ No BOARD APPOINTMENTS C UR R EN'T MEMBER 5 TRI-CITIES AREA METROPOLITAN PUNNING ORGANIZATION (CRATER MPO) Appointment is fflr term that expired 12J31J13 Term would be one year beginning January 1, 2014 and expiring December 31, 2014, Ms. Dorothy Jaeckle Ms. Barbara Smith (alternate) VIRGINIA'S GATEWAY REGION BOARD Appointment is far term that expired 12J31J13 Term would be for one year beginning January 1, 2014 and expiring December 31, 2014. Mr. Stephen Elswick (Ms. Jaeckle has agreed to replace Mr. Elswick an Virginia's Gateway Region Board due to a conflict with the new meeting schedule far the Rielxmand MetrapaZitan Planning Qrganization,.} Mr, Jim Daniels CHAIRMAN'S APPOINTMENTS C U R R E N T M E M B E R S BOARD COMMITTEES: BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. Daniel Gecker Mr. James Holland COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Daniel Gecker Ms. Dorothy Jaeckle JOINT COt3NTYJSCHOOL BOARD LIAISON COMMITTEE Unspecified Term Mr. Stephen Elswick Ms, Dorothy Jaeckle ~`~~.~ ADDITIONAL BOARD APPOINTMENTS WITH UNSPECIFIED TERMS THE FOLLOWING APPOINTMENTS SERVE AT THE PLEASURE OF THE BOARD. STAFF WILL PROVIDE THIS INFORMATION ANNUALLY FOR THE BOARD'S REVIEW. CAPITAL REGION TAXICAB ADVISORY BOARD Mr. Fames Holland CAPITAL REGION WORKFORCE PARTNERSHIP Mr. James Holland Ms. Sarah Snead {Alternate) COALITION OF HIGH GROWTH COMMUNITIES Mr. Art Warren METROPOLITAN RICHMOND AIR QUALITY COMMITTEE Mr. Stephen Elswick WORKFORCE DEVELOPMENT OVERSIGHT BOARD Mr. Daniel Decker ~. CHESTERFIELD C~UdTY ~~°"~."~4t BC~AR~ t')F SUPERVIS~I~S Page 1 of '1 Y~ ~, ~~~ AGEdDA ' I~14 ~?RC['~U Meeting Date: January 8, 2414 Item dumber; 3.A. Sub"ect: County Administrator's Report County Administrator's Comments: County Administrator: Board Actron Requested: Summary of Informati©n: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ~ Yes Title: Assistant County Administratar N~ a3~"~`J16 County Administrator's Top 40's List I. Critical Proiects/Activities 1. ARWA Reservoir Project 2. Community Risk AnalysislEmergency Service Coverage 3. Eastern Midlothian Re-development - Chippenharn Square - Spring Rock - Stonebridge {future phases) - Streetscaping {future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Magnolia Green CDA 6. Sports Quest/River City Sportsplex 7. Total Maximum Daily Load {TMDL) Presentation to Board 8. Utilities Policies and Managed Growth II. fJn ~oing PraiectslActivities 1. 2414 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3!2412 $. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 14. FinancialfBudget Issues 11. Five Story/Three Story Building Renovations 12. High Speed Rail/Ettrick Train Station 13. Jefferson Davis Streetscape Project - {next phase) -- in process 14. Joint Meetings of Board of Supervisors/School Board 15. RMA -Legislation - 2013 16. RRPDC -Large Jurisdiction Committee 17. Recycling Committee Recommendations 1$. Srnith/Wagner Building 19. Sports Tourism Plan Implementation III. Completed ProiectslActivities 1. Airport Entrance Improvements - 7/2412 2. Board's Appointments Process - 8!2008 3. Bow Hunting Restrictions - 2!2412010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4120!4 ~-~-~ Updated 12/31/2013 County Administrator's Top 40's List 6. Business Fee Holiday {Extension) - 912010 7. CBLAB Discussions -1212009 ~. Census 2010/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 1 t}. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 2005/2010/2012 12. Comprehensive Plan Adoption -10/2012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3/11111 15. Eastern Midlothian Re-development - Stonebridge {Phase 1} -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies -Fire Department and Fleet Management - 6/2005 17. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 18. Electronic Message Centers - 9/201 i 19. Electronic Signs -112010 20. Board's Emergency Notification Process 21. Employee Health Benefits -Contract Rebid - 512011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan {Approved) 25. GRTC Service -Funded for FY14 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads -.912005 29. In Focus implementation - Phase I - 512005 3d. In-Focus Implementation -Phase II {Payroll/HR) -1212009 31. Insurance Service Upgrade {ISO) for Fire Department - 9/2009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2011 Legislative Program - adopted I U30I2011 35. Low Impact Development Standards 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library -1112005 38. Meadowville Interchange -Ribbon Cutting 12!15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball {new team} - 2/2010 41. Multi-Cultural Commission 'Quarterly Reports due to Board) -1112005 ~~ ~~~ 42. Planning Fee Structure (General Increases} - 612009 '"' ~'' `- 2 Updated I~i31I2013 County Administrator's Tap 4Q's List 43. Planning Fee Structure (Reductions for In-Home $usinesses) -1/2009 44. Planning Fees (Holiday for Commercial Projects) - 812009 45. Police Chase Policy (Regional) - 512010 46. Postal Zip Codes -Changes approved ~I2011, ~TSPS date of implementation 6/2011 47. Potential Legislation -Impact Fees(Cash Proffers -1/2009 48. Property Maintenance -Proactive Zoning Cade Enforcement (countywide) - 212009 49. Property Maintenance -Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase I) - 912008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations -11119/2010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan -- U2010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy -1211/10 59. Ukrops Kicker Complex -soccer fields -Opened 812009 b0. Upper Swift Creek Plan (Adapted) - 6/2008 bl. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits far New Employees - 712010 64. Walk Through Building Permit Process -1012009 65. Water IssueslRestrictions 66. Website Redesign - 612009 67. Wind Energy Systems - 3/10/2010 b8. Wireless Internet Access in County Facilities - 9/2008 69. Watkins Centre 70. Waalridge Road Reservoir Crossing Project - 512010 71. Ukrops Dicker CompleslGRAP Swimming Pool -Stratton Property -Pool opening March, 2012 '~'~. Updated 12/31 /2U 13 ~~~~ ~' ~, ~ ~ w CHESTERFIELD COUNTY BC}ARD OF SUPERVISQRS AGENDA Page 1 of 1 Meeting Date: January 8, 2014 Item Number: 6.A. Subject: Resolutions Recognizing Mr. Jack Stewart, Jr. and Ms. Ruth P. Roberts for Service an the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolutions. Summary of Information: The Board is requested to adopt resolutions recognizing Mr. Jack Stewart, Jr. and Ms. Ruth P. Roberts for the completion of their appointed terms on the Community Services Board. Preparers Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: ~ Yes ~ No # ~~~~~£~ RECOGNIZING MR. JACK STEWART, JR. FOR HIS SERVICE ON THE CHESTERFIELE COMMUNITY SERVICES BOARD WHEREAS, Mr. Jack Stewart, Jr., serving as an at-large representative, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in June 2fl05; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Stewart has served with distinction as a member of the Service Quality Committee, the Community Relations Committee, the Employment/Day Options Committee, and the Nominating Committee; and WHEREAS, Mr. Stewart was an instrumental member of the Chesterfield County Community Services Board during a period of significant growth in services; and WHEREAS, Mr. Stewart has for a number of years been an active and concerned citizen of Chesterfield County and respected member of Chester House. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of January 2fl14, hereby expresses its sincere appreciation to Mr. Jack Stewart, Jr., for his many years of commitment and significant contribution in the provision of quality Mental Health, Intellectual Disability, and Substance Abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. Stewart and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~ RECOGNIZING MS. RUTH P. ROBERTS FOR HER SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Ms, Ruth P. Roberts, serving as an at-large representative, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since her appointment by the Board of Supervisors in December 2004; and WHEREAS, during her term as a member of the Chesterfield County Community Services Board, Ms. Roberts has served with distinction as a member of the Employment and Day Options Committee, the Public Relations Task Force, Chair the Community Relations Committee, and as Secretary and member of the Executive Committee; and WHEREAS, Ms. Roberts was an instrumental member of the Chesterfield County Community Services Board during a period of significant growth in services; and WHEREAS, Ms. Roberts has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities such as the Virginia Quality Education in Sciences and Technology Task Force, the Virginia Foundation for Women, Richmond Community Senior Center, Inc., Richmond Youth Services Commission, Friends of the James River Board, and Virginians for Progress; and WHEREAS, Ms. Roberts is acknowledged locally and across the Commonwealth for her dedication and genuine concern for individuals with mental illness and intellectual disabilities, NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of January 2014, hereby expresses its sincere appreciation to Ms. Ruth P. Roberts, for her many years of commitment and significant contribution in the provision of quality Mental Health, Intellectual Disability, and Substance Abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Ms. Roberts and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ CHESTERFIELD COUNTY ~.~5t~~~`''~, BCIARQ C1F SUPERVIS©RS Page 1 of 2 ~, ~.-~'~~ n AGENDA --,;.; ~`~~~,~ Meeting Date: January 8, 2014 Item Number: $.A. Subiect: Deferred Item - Set a Public Hearing Date t© Consider the Restriction of Through Truck Traffic on North Enon Church Road County Administrator's Comments: County Administrator: The Board is requested to set February 12, 2014, as a public hearing date to consider the restriction of through truck traffic an North Enon Church Road from Leslie Lane to Meadowville Road. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi-trailer combination, except pickup or panel trucks, from using North Enon Church Road (Route 746) from Leslie Lane (Route 2496) to Meadowville Road {Route 618). The recommended alternate route is North Enon Church Road {Route 746), Meadowuille Technology Parkway (Route 618), and Meadowville Road {Route 618). The Virginia Department of Transportation (VDDT} has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2} the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next page? Preparers Barbara K. Smith Attachments: ~ Yes Title: Interim director of Transportation ~~ CHESTERFIELp COUNTY BC3AR© OF SUPERVISORS Page ~ of 2 AGENdA Summary of Informs#ion: (continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1} the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2} the roadway must be functionally classified as either a local or collector road. Staff recommends approval of the restriction. R@GOn11"17et1t~3#lon: Staff recommends that the Board set February 12, 2014, as a public hearing date to consider a through truck traffic restriction on North Enon Church Road from Leslie Lane to Meadowvslle Road, and authorize the advertisement for that hearing. Distric#: Bermuda ~~~~ ~larth Enc~n church ~+~ad Thrc~u~h True Traffic istriction equ~ • • • • • • • • • ~ Recommended Restricted Karate Recommended Attemate Route adow'~+iti~ `~'`~ ~~ ~~ .ti ~ esli ~~ne ~``''~s ~c,~rrtuda Hundred J~aad ~~~~~ CHESTERFIELD C©UNTY ~t~~°~ Bt3ARD CAF SUPERWISt)RS Page 1 of ~I ,;;~ ~V'~_~_.i AGENDA Ewa iVleeting Date: January 8, 2014 Item Number: 9.A.1. Subiect~ Nomination/Appointment to the Petersburg Area Regional Tourism Corporation Board County Administrator's Comments: County Administrator: Nominate/appoint a member to serve on the Petersburg Area Regional Tourism Corporation. Summary of information: The purpose of the Petersburg Area Regional Tourism Corporation is to develop and implement a regional tourism marketing initiative that will result in increased tourism visitation and spending. In addition, the corporation assists member localities in strategic product development planning. In accordance with the corporation's by~-laws, the Board appoints two members to the PART Board of Directors, one of which is a member of the governing body, chief administrative officer or another employee of the locality and the other shall be actively affiliated with the tourism and travel industry in the jurisdiction or with a business or entity related thereto. Staff is requesting that the Board of Supervisors nominate/appoint Mr. Anil Patel to serve the remainder of a three-year term on the Petersburg Area Regional Tourism Corporation, effective immediately and ending June 30, 2015. Board members concur with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ~ Yes ^ No # ~~ CHESTERFIELD COUNTY ±`~~,~~~ BOARD OF SUPERVISORS ~`~~ ~ AGENDA ~ ~9~~~ Page 1 of 2 Meeting Date: .lanuary 8, 2014 Item Number: 9.A.2. Subject: Nomination/Appointment to the Richmond Region Tourism Board County Administrator's Comments: County Administrator: Nomination/reappointment of a member to serve on the Richmond Region Tourism Board. Summary of Infa-rmation: The purpose of the Richmond Richmond Metropolitan Conven serve as the lead regional convention business in the Chesterfield has two seats on currently Mr. Holland. Region Tourism Board, formerly known as the pion and Visitors Bureau {RMCVB) Board, is to agency and advocacy group for tourism and Richmond area. The board has 2~ members. the board, one of which is an elected official, Mr. Neil Amin, Chief Executive Officer of Shamin Hotels, currently serves as the second county representative on the Richmond Region Tourism Board. Shamin Hotels is the largest hotel owner and operator in Central Virginia, with more than 25 hotels in the Greater Richmond Metropolitan Area. Shamin Hotels currently operates eight hotels in Chesterfield County. Mr. Amin graduated summa cum laude from The Wharton School's BSJMBA Submatriculation Program. In addition to serving on the Richmond Region Tourism Board, he is a charter member of The Indus Entrepreneurs of Washington, D.C. Mr. Amin has expressed an interest in reappointment to a three-year term, which would expire December 31, 216. ©ne additional person expressed interest in an appointment to the RMCVB Board within the Board's citizen application process. Board members concur with the reappointment of Mr. Amin. Preparers Louis G. Lassiter Title: Assistant County Administrator chments: ~ Yes ~ No ~~~s~.1 ~,'d CHESTERFIELQ C©UNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted. on in the order in which they are nominated. i~~,a ~ ~,~ +~ g44p.Nt.n ~. ~1~ ~~ ,~~ ~`~/'/,yyy 1:59 Q0.' yjRCDl~w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 7 of 1 Meeting Date: January 8, 2014 Item Number: 9.A.3. Subiect~ Nominations/AppointmentJReappointments to the Appomattox River Water Authority Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and reappoint James J.L. Stegmaier, County Administrator, and nominate and appointJreappoint alternate members William D. Dupler, Deputy County Administrator, and Ray E. Cdvingt©n, Director of Utilities, to serve on the Appomattox River Water Authority Board. Summary of Information: The purpose of the Appomattox River Water Authority Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current terms of Mr. Stegmaier and Mr. Covington expired November 21, 2fl13. Mr. Dupler is also being appointed as an alternate member. The new terms will be effective immediately and expire November ~1, 2©17. The Board concurs with these appointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order nominated. Preparers Janice Blakey Title: Clerk to the g©ard Attachments: ~ Yes ^ No Ate 1. ~;,~ hrecrt~~; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 8, 2014 Item Number: 9.A.4. Subiect; NaminationsJAppaintment/Reappointrnents Authority Baard to the South Central Wastewater County Administrator`s Comments: County Administrator: Board Action Requested: Nominate and reappoint James J.L. Stegmaier, County Administrator, and nominate and appointJreappoint alternate members William D. Dupler, Deputy County Administrator, and Roy E. Covington, Director of Utilities, to serve an the South Central Wastewater Authority Baard. Summary of Informati©n: The purpose of the South Central Wastewater Authority is to provide wastewater treatment services to protect and enhance the environment far the cities of Petersburg and Colonial Heights, and the counties of Chesterfield, Dinwiddie and Prince George. The current terms of Mr. Stegmaier and Mr. Covington expired November 21, 2013. Mr. Dupler is also being appointed as an alternate member. The new terms will be effective immediately and expire November 21, 2017. The Baard concurs with these appointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Baard. Nominees are voted on in the order nominated. Preparers Janice Blakley Title: Clerk to the Board Attachments: ~ Yes ^ No a' ~~ L :~ ~r ~ ~ L ~ ~:.9 ~.. hACPQt~:.-.. CHESTERFIELD C(3UNTY B©ARD OF SUPERVIS©RS AGENDA Page '1 of 1 Meeting Date: January 8, X014 Item Dumber: 9.A.5. Sub~ect~ Nomination/Reappointment of Alternate Board Member of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Nominate/reappoint alternate board member of the Central Virginia. Waste Management Authority {CVTniMA) . Summary of Information: The term of Mr. Jeffery Howard as an alternate board member of the CVWMA expired December 31, 2013, and he has agreed to serve an additional four-year term as an alternate board member of the CVWMA. His term would be effective immediately and expires December 31, 2017. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Robert C. Key Title: director of General Services Attachments: ~ Yes ~ No #~'~~- fi ~ ~~y. b .,.~ ~, '' ~ ~-~='~ t ~~ . ;::9~ -.t7RGi`111`..r'` CHESTERFIELD COUNTY Bt~AR© OF SUPERVIS©RS ~~ E N ~/~ Page 1 of ? Meeting. Date: January 8, 2014 Item Number: 9.B. Subiect: Streetlight Cost Approval County Administrator's Comments: County Administrator: This item requests Board approval of a streetlight installation in the Matoaca District. Summary ©f Informati©n: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based an the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 750 of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Scott B Smedley Title: director, Environmental Engineering Attachments: ~ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cast quotations from Dominion Virginia Power are valid far a period of 60 days. The Berard, upon presentation of the cast quotation, may approve, defer, err deny the expenditure of funds from available District Improvement Funds far the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Pawer to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cast shown; staff will notify the requester of the denial. Projects cannot be deferred far more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MAT{7ACA DISTRICT: + In the Eagle Cove subdivision In the cul-de-sac of Talon Paint Court Cost to install streetlight: $2,353.37 CDesign Cost: $435.00) Location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Dale District Request Received: May 9, 2©~ 3 Estimate Received: December'! 7, 2013 Estimate Requested: May 9, 2013 Days Estimate ©utstanding: 222 NAME C)F REQUESTQR: Mr. Barry Sarver ADDRESS: 20281 Talon Paint Caurt South Chesterfield, VA 23803 REQUESTED L4CATI4N: In the cul-de-sac of Talon Point Caurt Cast to install streetlight: $2,353.37 POLICY CRITERIA: Intersection: Lacatian is not an intersection Petition: Qualified Requester Comments: None '~~ _ j; w +~ ~~ fm ~yf Rio ~,~~~~* CHESTERFIELD COUNTY BOARD OF sUPERVISORs AGENDA Page 1 of 1 Meeting Date: January 8, 2014 Item Number: 9.C.1,a. Subj„ect• Resolution Recognizing the Honorable Darathy A. Jaeckle as 2013 Chair of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize Ms. Jaeckle for her outstanding leadership as 2fl13 Chair of the Chesterfield County Berard of Supervisors. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board ^ No ll~ ' b...'+ Erik , RECOGNISING THE HONORABLE DOROTHY A. JAECKLE AS 2013 CHAIR OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Dorothy A. Jaeckle, Supervisor representing the Bermuda District, served as Chair of the Board of Supervisors from January 2013 to December 2013 and during this period, demonstrated outstanding leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Ms. Jaeckle's chairmanship, the county demonstrated leadership in managing its financial resources, as evidenced by the affirmation of Chesterfield County Utilities' AAA rating for water and sewer revenue bonds following an intensive review process by Fitch Ratings, making it one of only a few utilities in the nation to achieve a AAA rating on its revenue bonds from all three of the top rating services; realizing a cost savings in excess of $17 million through sealed bidding and negotiations conducted by the Purchasing Department on behalf of the county and schools; and adopting the FY2014 budget, which allocated more than a third of the new resources to the school system, allowing for a third consecutive year with no classroom impacts, increased the starting salaries for police officers, firefighters, and sheriff deputies, furthered numerous quality-of-life initiatives such as bolstering the funding for library materials, and proactively began to address many of the new state and federal mandates facing the county; and WHEREAS, successes under Ms. Jaeckle's chairmanship include receiving the Government Finance Officer Association's Certificate of Achievement for Financial Reporting for the 32nd consecutive year for the county's Comprehensive Annual Financial Report; earning the Virginia Department of Criminal Justice Services' Certified Crime Prevention Community certification; the employee newsletter, County Comments, being named. the top nonprofit internal employee communication by Ragan Communications' PR Daily; receiving the Richmond Real Estate Group's "Impact Award" for economic development work; earning the "Active RVA" certification from Sports Backers for the county's C-Fit program; receiving the Virginia Association of County's "GoGreen Award" for environmental excellence; the Police Department being the first law enforcement agency awarded the Partnership for Life Award by LifeNet for "setting a standard of excellence in donor referrals that save and improve lives"; the Juvenile Drug Court being one of 12 juvenile drug courts in the country selected by the National Center of Juvenile and Family Court Judges to participate in a national drug court learning collaborative project; negotiating a lease with the Commonwealth of Virginia that brought the Virginia Army National Guard to the county airport; Public Affairs receiving 8 National Association of County Information Officers {NACIO) Awards; and the county receiving 9 NACo Achievement Awards and one VACo Achievement Award; and WHEREAS, other successes under Ms. Jaeckle's chairmanship include the voters' approval of bond referendums to provide for the renovations or replacements of ten of the county's oldest schools, the addition of a new elementary school to ease overcrowded classrooms, and the replacement of the county's emergency communications system; implementing a consumer-directed health plan for employees featuring a high deductible plan coupled with a health savings account to encourage healthy living and slow the growth of healthcare costs; the successful closing and relocating of residents at ~~~~ Chimney Corner Trailer Park; completing the structural repairs and renovations to the 1917 Courthouse, and the project winning a "Merit Award for Historic Preservation" from the Virginia Society of the American Institute of Architects; approving the construction of Fire Station 21 on Harrowgate Road, which will improve response times and unit availability; receiving a technology grant from the Governor's office to further the goals of the successful Greenleigh Learning Cottage; beginning construction of an Intermediate Care Facility for individuals with intellectual disabilities; the Chesterfield Juvenile Detention Home assisting the City of Richmond, after the abrupt closure of their juvenile detention facility, by serving as the intake facility and assisting in housing their juvenile detention population; and acquiring and preserving one of the largest hospital sites of the Civil War at Historic Point of Rocks; and WHEREAS, service enhancements to benefit county citizens include establishing an additional inmate workforce for school grounds maintenance; opening high school tracks for county residents' use; opening of the Stratton Park; partnering with CarMax and Fit4Kids to quickly construct the KaBoom! Playground at Hensley Park; completing the expansion of the Enon Volunteer Fire Department; implementing a Crisis Intervention Team training program to promote better understanding, awareness, and recognition of mental illness; and partnering with the City of Richmond and HCA Chippenham Hospital to establish a Crisis Triage Center, which provides mental health, medical, psychiatric inpatient and law enforcement services all in one location; and completing the addition and renovation project for the Circuit and General District Court building, adding much-needed space and improving service to citizens searching court records; and WHEREAS, major economic and Community development successes include the announcement of 14 economic development projects, more than $217 million in investment and 535 new jobs; announcing the construction of a 600-unit, urban style multifamily complex in Stonebridge; the addition of a number of new tenants in the Stonebridge development; Sabra Dipping Company beginning construction an an expansion, which will double the Capacity for the production of hummus products, and also completing the construction of its Center of Excellence Research and Development facility; Capitol One completing Construction of its Meadowville Data Center; Amazon Completing the addition of a second pick module in its new fulfillment center; Completing numerous Phase 1 Comprehensive Plan Implementation projects; initiating the Ettrick VSU Special Area Plan, the first Special Plan amendment to the Comprehensive Plan; initiating the county's first Revitalization Strategy; initiating a Countywide Utilities Ordinance; revitalizing the County's largest apartment complex, Regency Lakes Apartments, now rebranded as Crystal Lakes Apartments; partnering with the Virginia Department of Transportation to match $10 million in state funds to fund $20 in road projects; and completing a number of road projects, including Route 10 widening from I-95 to Ware Bottom Springs Road; Branders Bridge Road shoulders from Old Happy Hill Road to Happy Hill Road; Newbys Bridge Road at Jacobs Roads curve and turn lane, as well as sidewalk projects in Walton Park and on Kelly Green Drive; and WHEREAS, the successful year culminated with a number of exciting events, including the Reams Gordon Library groundbreaking Ceremony; the first annual Tacky Light Run in cooperation with Sports Backers; and the announcement by MedLine Industries of construction of its medical products distribution Center in Meadowville. ~~` NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the county's many accomplishments and applauds its 2013 Chair, the Honorable Dorothy A. Jaeckle. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Ms. Jaeckle with a plaque recognizing her distinguished service as chair from January 2013 to December 2013. FJ ~ ~ ~_~~ ~.r~ ~ ~~~~ 'I»~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 8, 2014 Item Number: 9.C.1.b.1. Subject: Resolution Rebognizing Mrs. Pamela M. Cimburke, Emergency Communications Center, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Informati©n: Mrs. Pamela. M. Cimburke will retire from the Emergency Communications Center on February 1, 2014, after 31 years of dedicated service to Chesterfield County. Preparers Richard F. Troshak Title: Director. Emeraencv Communications Center Attachments: ~ Yes ~ No # ~~°~ ~• RECOGNIZING MRS. PAMELA M. CIMBURKE UPON HER RETIREMENT WHEREAS, Mrs. Pamela Cimburke began her public service with Chesterfield County as a Dispatcher in November 1982 in the Emergency Communications Center, and faithfully served Chesterfield County for 31 years until February 1, 2014; and WHEREAS, Mrs. Cimburke was able to adapt to the ever-changing environment and growth within the county and the Emergency Communications Center, and participated in upgrades of the enhanced 9-1-1 system, the county's radio system, Computer-Aided Dispatch System and the In-Focus System {IFAS} throughout her career; and WHEREAS, Mrs. Cimburke has served in the positions of Dispatcher, Supervisor, Accreditation Manager, Emergency Medical Dispatch {EMD} Manager, and Programs Manager during her career; and WHEREAS, Mrs. Cimburke developed and implemented the Emergency Medical Dispatch {EMD} program for all Emergency Communications Officers in 1995; and WHEREAS, Mrs. Cimburke developed and implemented the first Quality Assurance Program for medical calls within the Emergency Communications Center in 1995; and WHEREAS, Mrs. Cimburke was named the Emergency Communications Officer of the Year for 1989, 1996 and 2006; and WHEREAS, Mrs. Cimburke was presented EMS Lfesave Awards in 1987 and 1990 for the successful application of pre-arrival instructions that resulted in the saving of a life; and WHEREAS, Mrs. Cimburke has displayed a dedication to the Emergency Communications Center by diligently working towards and achieving initial accreditation and two subsequent re-accreditations through the Commission on Accreditation for Law Enforcement Agencies {CALEA}; and WHEREAS, Mrs. Cimburke has displayed a dedication to diversity in the workplace while diligently managing the Regional Recruitment Committee; and WHEREAS, Mrs. Cimburke has provided a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Mrs. Cimburke has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Cimburke and her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Pamela M. Cimburke, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~'~r `",~ . nFt~l'n ~, ~ ~,~ ,4 .. r r v~ t~ ~RGM~ CHESTERFIELD CCIUNTY B©ARD C}F SUPERVISORS AGENDA Page 1 of '{ Meeting Date: January 8, 2014 Item Number: 9.C.1.b.2. Subiect; Resolution Recognizing Ms. Donna H. Baker, Utilities Department, Upon Her Retirement County Administrator's Comments: County Administrator: ward Action Requested: Adoption of the attached resolution. Summary. of Infa-rmati©n: Ms. Donna H. Baker retired from the Utilities Department on December 3, 20113, after more than 23 years of service to the Chesterfield County Utilities Department. Preparers Roy E. Cavingt©n Title: Director of Utilities Attachments; ~ Yes ~ No ,~;~•'": RECOGNIZING MS. DONNA H. BAKER UPON HER RETIREMENT WHEREAS, Ms. Baker retired from the Chesterfield County Utilities Department on December 3, 2©13; and WHEREAS, Ms. Baker began her public service with Chesterfield County on June 18,1994, when she was hired by the Chesterfield County Utilities Department as a Laboratory Technician and has served faithfully until her retirement; and WHEREAS, Ms. Baker performed daily laboratory analysis on the plant process for the Falling Creek and Proctors Creek Wastewater Treatment Plants; and WHEREAS, from 1990 to 2013, Ms. Baker brought the Chesterfield County Utilities Department into the new millennium as a responsible protector of the environment by performing countless laboratory tests to ensure the treatment of the wastewater was safe, reliable and environmentally sound; and WHEREAS, Ms. Baker strived to ensure the Chesterfield County Department of Utilities was an employer of choice by assisting with the training of new laboratory staff to provide the employees with the knowledge and skills needed. to be a high-performing work force; and WHEREAS, Ms. Baker was highly respected for her knowledge and work ethic by her peers and co-workers; and WHEREAS, Ms. Baker willingly and faithfully worked to ensure continued compliance of the Falling Creek and Proctors Creek Wastewater Treatment Plants until her retirement; and WHEREAS, throughout her career with Chesterfield County, Ms. Baker displayed dependability, aptitude, values and good character. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Donna H. Baker and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 23 years of exceptional service to the county. CHESTERFIELQ COUNTY ~~~'~ ~J Bt~ARd C)F SUPERVIS©RS Page 1 of 1 AGENDA ~/R~l~ Meeting Date: January 8, 214 Item Number: 9.C.1.c. Subiect: Resolution Recognizing Mr. Cory Aaron Johnson Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Cory Aaron Johnson, Troop 800, sponsored by Bethel Baptist Church, upon attaining the rank of Eagle Scout. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the 8aard ^ No ~. F. ~~~dC~~~~.~~~ RECOGNIZING MR. CORY AARON JOHNSON UPON ATTAINING THE RANK OF EAGLE SCOTJ'I' WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered. by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and. living up to the Scout Oath and Law, Mr. Cory Aaron Johnson, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Cory has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Cory Aaron Johnson, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. ~~ . ,.~~~ ~t~~ ,3 , ~~~. ~. ~1i49 C~IESTERFIEL~- G{JUNT~' BOARD t)F SUPERVI5t3RS AGENDA Page 1 of 2 Meeting Date: January 8, 2014 Item Number: 9.C.2. Subject: Set public Hearing to Consider Cade Amendment Relative to Temporary Family Health Care Units County Administrator's Comments; County Administrator;, Set February 12, 2014, for public hearing to consider attached ordinance amendment. Summary of Information: PLANNING COMMISSI©N ACTION AND RECtJMMENDATI©N On December 17, 2013, following a public hearing, the planning Commission by unanimous vote, recommended approval of the attached ordinance amendment. AMENDMENT OVERVIEW State law was amended in 2013 regarding mandatory zoning provisions relating to use of temporary family health care structures. Sn order to be in conformance with these changes, staff proposes the attached ordinance amendment. The use of Temporary Family Health Care Units is permitted with certain restrictions within single family Residential districts {R-7 through R-88 and R-C). The proposed amendment to Section 19-65 would. change the required restrictions within each of the listed zoning districts. Prepares: Kirkland A. Turner Attachments: ^ Yes ~ No ~~ tom. ~ ~ ..'.~ Title: L?irector of Planning ~9~~tFtECD roU ~~ ,~, " ~ v-r ~.~ 1]f9 CHESTERFIELD COUNTY BOARD t~F SUPERVISORS AGENDA Page 2 of 2 Summary ©f Informati+~n {C©ntinued) Below is a summary of the changes: 1. Occupancy of the unit is no longer limited to one occupant who is mentally ar physically impaired; instead, the law was amended to permit a married couple to reside within the unit when one spouse is mentally or physically impaired, and the other requires assistance with one or more activities of daily living. 2. The deadline by which a unit shall be removed has been e~ctended from 30 days to 6© days from the date on which the unit was last occupied by a mentally or physically impaired person receiving services, or on which the requirements to occupy the unit were last met. ,P. r,, ., r-y AN ORDINANCE TO ADD THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION I9-65 RELATING TO TEMPORARY FAMILY HEALTH CARE UNITS BE IT ORDAINED by the Board of Supervisors of Cheste~eld County: (1) That Section 19-65 of the Code cif the County o~ Chester reld, 197, as amended, is amended and re-enacted to read as follows: Sec. 19-65. Uses permitted with certain restrictions. {i) Temporary family health care unit, provided that: {1) Unit shall be accessory to a single family dwelling located on a lot; {2} A planning permit shall be obtained, and maintained, from the Planning Department for the unit. In con}unction with the request for a permit and annually thereafter, the following shall be submitted: {i) documentation, as deemed necessary by the Planning Department, to insure compliance with this section and state law, {ii) documentation of the need for care for the mentally or physically impaired person and if .applicable, the spouse residing in the unit who requires assistance with one or more daily activities under state law, {iii) documentation of the relationship of the mentally or physically impaired person and the caregiver, and (iv) permission for a Planning Department representative to inspect, at reasonably convenient times, the unit and the single family dwelling on the lot to determine compliance with this section. The Planning Department may revoke the permit for any violation of this section; {3) Only one unit shall be permitted per lot; {4) Unit shall not exceed ~OtI gross square feet in area; (5} Unit shall comply with setback requirements for primary structures in the district; (6} Unit shall comply with height limitations for accessory structures in the district; {7) Unit shall primarily be assembled at a location other than the lot on which it is to be located; ($) Unit shall not be placed on a permanent foundation; (9) Occupancy of the unit shall be limited to one mentally or physically impaired person 2'723:91211.1 1 ~, f~; ~, ~~, a and, in the case of a married couple, the impaired person's spouse who re wires assistance with one ar mare activities of daily living as defined by state law and certified in writing~by a licensed physician; (l0) The caregiver ^~ #'~~,,--:,,.,.,.,:..°'' ~.ar~^~ shall reside in the single family dwelling located on the lot and shall be related by blood, marriage, or adoption to the mentallyphysically impaired person residing in the unit ar serve as such t~ersan's legally appointed ardian; (l l) Unit shall be removed within38-60 days of the date on which the unit was last occupied by a mentally or physically impaired person receiving services or no-~ge~-meeting the certification requirements-er-~--1~ and (12) Unit shall not be used far, ar converted. ta, another use. (2} What this ordinance shall become effective immediately upon adoption. 2723:9I21 I.1 2 ~., ~.~~_ . ~~~~?~ CHESTERFIELD COUNTY i`~~~~~~ Bt3ARD ©F SUPERVIStJRS Page ~ of 1 ~~~_~ 1;19 ~ AGENDA t>RCi^I!1~.... Meetin Date: January 8, 2014 Item Number: 9.C.3. Subject' Authorize the Receipt and Appropriation of 21713 State Homeland Security Program Grant Funds to Manage a Regional Project for Central Virginia Al1- Hazards Incident Management Team County Administrator`s Comments: County Administrator: Authorize the Fire and EMS Department, t grant funds from the State Department expenses associated with the management Incident Management Team (CVAHIMT). Summary of Information: o receive and appropriate $160,~Q0 in of Homeland Security for training of the Central Virginia A11-Hazards The Berard of Supervisors is requested to approve the acceptance and appropriation of $160,OOQ in grant funds awarded from the Department of Homeland Security for training expenses associated with the Central Virginia All Hazards Incident Management Team (CVAHIMT). Chesterfield County will function as the project manager for the procurement and delivery of training, to include communications training. The CVAHIMT is comprised of members from localities throughout the Central Virginia area. Chesterfield County serves as the program manager for the IMT. No local match of funds is required. The grant funding will be used region, or to pay for expense and shadowing opportunities. been instrumental in bringin in spite of the fact that it this training will not only regional team, but also will incidents within Chesterfiel to pay for training classes held in the g the CVAHIMT up to a high level of performance, d County. s to send members out of the region for training Over the past three years, this grant money has is a relatively new team. Personnel attending use the knowledge and skills as a part of the enhance their ability to command and control Preparer: Edward L. Senter Jr. Title: Fire Chief Preparer: Allan M. Carmody Title: Director, Budget anti Management Attachments: ~ Yes No # ~~.~~o~; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pa e 9 of 2 ~~~~ ~ ~,~~~~.: ,,,o AGENDA >.,YIR Meeting Date: January 8, 2014 Item Number: 9.C.4. Subject: Authorization far County Attorney to Petition the Circuit Court, on Behalf of the Board of Supervisors, for a Writ of Election to Fill the Vacancy in the Office of Sheriff of Chesterfield County County Administrator's Comments: County Administrator: n Keauestr~'a: The Board is requested to authorize the County Attorney to file the attached Petition with the Circuit Court of Chesterfield County. Summary ofi Information: On December 1'7, 2013, Sheriff Dennis Proffitt provided the Board with written notification of his resignation as Sheriff of Chesterfield County, to be effective February 1, 2014. A copy of Sheriff Proffitt's letter of resignation is attached. State election law provides that the vacancy created by Sheriff Proffitt's resignation will be filled by his highest ranking deputy until a special election is held to fill the remainder of his term, which will expire on December 31, 2015. In order to call a special election, the Board must petition the Circuit Court. The Board may file its petition for the special election now that it has received Sheriff Proffitt's resignation letter. A proposed Petition is attached. Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0505:91682.1 {91680.1 & 91681.1 NO ~~ CHESTERFIELD CtJUNTY BtJARD OF SUPERVIS©RS Page 2 of Z AGENDA Since a special election has already been called by the Court far March 18, 2014, to fill the vacancy an the School Board created by the resignation of the Schaal Board's member from Midlothian District, staff is bringing this matter before the Board today. In order for the Sheriff's special election to be held at the same time as the Schaal Board special election, the Board must petition the Circuit Court before the end of this week. Conducting the two elections on the same date will save the extra cost that would be incurred if multiple special elections have to be conducted. ~:. "a ~.~; ,, ~,« December 17, 2013 The Honorable Dorothy Jaeckle Chairman, Board of Supervisors P.©. Box 40 Chesterfield, VA 23832 Dear Ms. Jaeckle: This is to advise you of my intent to retire as of February 1st. I cannot think of a better place to spend two thirds of my life than Chesterfield County. 1 feel 1 have been very blessed to be able to serve the citizens of this great County and State for the last 43 years. It has been an honor to work with you and the Board of Supervisors during my tenure as sheriff. [cannot thank you and the Board for all of the support that has been given me and all of public safety. Sincerely, ~' / Dennis S. Proffitt Sheriff fve cc: James J.L. Stegmaier, County Administrator Jeffrey L. Mincks, County Attorney ~~`~~ Chesterfield C©unty, Virginia Dennis S. Proffitt, Sheriff nu lam' (~~ ~ ~;; ..~ ~l . Lam' .~.i ..., F ~ ~ ~~ ~ i 9 ~~13 ~ ~ ~.1'; { ~ ~. ~ SEC : ,~, P.Q. Box 7, Chesterfield, Virginia 23832 Phones (804 748~i261 + Faxs (f304) 948.5808 VIRGINIA. IN THE CIRCUIT COURT OF THE COUNTY OF CHESTERFIELD IN RE: WRIT OF ELECTION TO FILL VACANCY IN THE OFFICE OF THE SHERIFF OF Case Number: CHESTERFIELD COUNTY PETITION FOR A WRIT OF ELECTION To the Honorable Judges of the Circuit Court of Chesterfield County: COMES NOW your petitioner, the Board of Supervisors of Chesterfield County, Virginia, by counsel, and respectfully represents as follows: 1. On December 17, 2013, the Sheriff of Chesterfield County, Dennis S. Proffitt, provided written notice to the Petitioner that he is resigning his office, effective on February 1, 2014. 2. Va. Code §24.2-228.1 provides that upon receipt of such a written notification from a Sheriff or other Constitutional Officer, the Petitioner may Petition this Court to issue a Writ of Election for the purpose of calling a special election to fill the upcoming vacancy. 3. Va. Cade §24.2-2.28.1 further provides that the vacancy shall be filled by special election, called in accordance with Va. Cade §24.2-681 et. seq. 4. The Court has already issued a writ of election calling for a special election on March 18, 2014, to fill a vacancy in the position of School Board Member for Midlothian Magisterial District. The date of March 18, 2014 is also an appropriate date for a special election to fill the vacancy in the Office of Sheriff to avoid holding multiple special elections in the same year and avoid unnecessarily duplicating some election expenses. ~~ ~~~~ osOS:91680.1 1 WHEREFORE, the Petitioner, the Board of Supervisors of Chesterfield County, Virginia, respectfully requests that this Court issue a writ of election to fill the vacancy in the Office of the Sheriff of Chesterfield County by special election to be held on March 18, 2014. By: BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA Counsel Jeffrey L. Mincks County Attorney Post Office Box 40 Chesterfield, Virginia 23$32 Telephone: (804}'748-1491 Facsimile: (804} 71'7-5297 minclcs,~ cr,chesterfield.gov 0505:91680.1 2 VIRGINIA: IN THE CIRCUIT COURT OF THE COUNTY OF CHESTERFIELD 1N RE: WRIT OF ELECTION TO FILL VACANCY IN THE OFFICE OF SHERIFF OF Case Number: CHESTERFIELD COUNTY OR.DEI2 FUIi SPECIAL ELECTION This cause came on this day to be heard upon the Petition for Writ of Election filed by the Board of Supervisors of Chesterfield County, Virginia. Upon consideration whereof, the Court being of the opinion that, in accordance with applicable law, such Writ of Election should be granted, it is therefore ADJUDGED and ORDERED that. a Writ of Election be, and it hereby is, issued to fill the vacancy in the Office of the Sheriff of Chesterfield County, Virginia, such special election to be held on March 18, 2014, in accordance with applicable law. Be it further ORDERED that the Clerk of Court transmit to the secretary of the Electoral Board of Chesterfield County, Virginia, to the State Board of Elections, and to the County Attorney a copy of this Writ of Election. Enter: I / I ask for this: Jeffrey L. Mincks County Attorney P. O. Box 40 Chesterfield, VA 23832. Telephone (804} 748-1491 Facsimile {804} 717-6297 rnincksi (a7,chesterfield. gov Judge U505:91b81.1 ~ ~~ ~.~ ~,.: ~ 1:69 .,hrrcrvi>', CHESTERFIE~a Ct~UNTY B+E~ARD +~F SUPERVISC?RS AGENDA Page '1 of 1 Meeting Date: January 8, 2014 Item Number: s.C.v. Subiect• Authorize the Receipt and Appropriation of the 2013 Emergency Management Performance Grant County Administrator's Comments: County Administrator: Accept the grant in the amount of $76,409 and. appropriate $50,009 in grant funding for the 2013 Emergency Management Performance Grant. Summary of Infarmati©n: Typically, the ~lirginia Department of Emergency Management has awarded the Fire and EMS Department (Emergency Management Division) a grant in the amount of $26,400. This year, VDEM has revised their award criteria and increased the grant amount by $54,009. Therefore, the total for the Emergency Management Performance Grant is in the amount of $76,409. The 1oca1 elected officials are required to accept this grant. The FY14 budget was adopted with the appropriation of $26,400, therefore, this request is to accept the grant and appropriate the additional funding. Additionally, Fire and EMS is required to provide an in-kind match. This in-kind match will be met through expenses associated with budgeted personnel costs, thus reducing the net cost to the county. No additional positions will be created through this grant funding and no additional local funding is required. Through receipt and appropriation of this grant funding, the award money will be used to support operating costs and. continue to offset personnel costs within Emergency Management. Preparers Emily Dillon Title: Emer envy Management Coordinator Preparers Allan M. Carmody Title: Director, Budget & Management Attachments: ~ Yes ^ No # yr 4. CHESTERFIEL[~ CC?UNTY ,~,~r~~~~,. BOARD aF SUPERVISORS Page 1 of 2 ~~~ ,~~' AGENDA ~~ IN9 .l ~~.~/$CIl4~ Meeting ©ate: January 8, 2014 Item Number; 9.C.6. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be Held April 12, 2014 County Administrator's Comments: County Administrator: Staff recommends that the Board grant a permit to the Chesterfield County Chamber of of the Vine Wine Festival to be held on Apri 6:00 p.m. subject to the attached conditions. SUmmarV of Information; music/entertainment Festival Commerce for the Celebration 1 12, 2014 from 11:00 a.m. to The Chesterfield County Chamber of Commerce t"Chamber") plans to hold the Celebration of the Vine Wine Festival on Saturday, April 12, 2014 from 11:00 a.m. until 6:00 p,m, The Festival is tentatively scheduled to be held on the grounds of Millworks at the Green on the corner of Coalfield Road and Woolridge Parkway in Midlothian. The County's property at Midlothian Library may also house a small portion of the Festival. The Festival, which is planned to be similar to the Chamber's sip previous events at the Historical Courthouse, will again feature representatives from Virginia wineries showcasing and selling their wines. The. Festival will feature musical performances by a live band, as well as art, crafts, and food vendors, The Chamber is currently seeking business sponsors to offset some of the major costs including entertainment. Preparers Jeffrey L. Mincks Title: C©unty Attorney 0505:91662.1 Attachments; Yes ~ No #,.-,,, ~-, - :.. CHESTERFIELD COUNTY` BOARD C)F SUPERVISt'~RS Page 2 of 2 AGENDA The Festival anticipates about 5,000 people attending throughout the day. Tickets wi11 be available both before the Festival and at the gate. The Chamber has made the following arrangements for the Festival: The Chamber will have a contractor provide portable bathroom facilities and is negotiating for on-site trash, recycling, and post-event clean-up and trash disposal for the Festival. Food vendors wi11 provide food and beverages, including water, which will be provided free to all attendees and participants. All vendors wi11 obtain the necessary food permits from the Health Department. The local Rescue Squad and Chesterfield Fire and EMS will be alerted of the event date and time and will be on call if medical care is needed. Parking will be available in the parking lots of the Midlothian Family YMCA, John Tyler Community College, Watkins Elementary School, and Midlothian High School. Shuttles will provide transportation from the lots to the Festival, Music played at the event will be played in such a manner that it will not constitute a nuisance to adjacent property owners. Off-duty police officers and sheriff's deputies are being employed to handle all security for the event. The Chamber carries a $2 million general liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured on the policy. The music/entertainment arrangements have been reviewed by the County Attorney's Office and have been determined to meet the substantive requirements of the ordinance, provided that the Chamber complies with the attached recommended conditions. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Board may require the Chamber to post a bond sufficient to cover the costs of clean-up after the Festival. Since a portion of the event will be on County property, staff recommends that the Chamber post a $1,500 bond. ~~~ ~.<, CONDITIONS FOR APPROVAL OF ENTERTAINMENT PERMIT FOR 2014 "CELEBRATION OF THE VINE" WINE FESTIVAL 1. Permit holder shall supply a minimum of 24 portable toilets, at (east 4 of which are handicap accessible, for use during the Festival. These portable facilities shall be placed in Locations approved by the Chesterfield Building Official. 2. No food vendor shall cook any food inside a building or trailer unless an approved Pare suppression system, which has been successfully inspected within the past six months, is available on site. 3. Fermit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County additional insured with a minimum Commercial General Limit of $Z,flflO,flflfl per occurrence. 4. Permit holder shall post a cash deposit or bond with the Risk Manager in the amount of $1,Sflfl.flfl against damage to County property and to insure adequate clean-up of the County premises. 5. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than seven days before the Festival. 6. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Festival. 7. Permit holder shall provide, at its expense, the following law enforcement officers to serve during all hours while the Festival is open: One police sergeant Six police officers Two motor assistance volunteers 8. The Fire Department does not require an on-site medical station or ambulance. However, if permit holder chooses to have such a station or ambulance present, as in the past, permit holder shall provide the station or ambulance at its expense. 9. Permit holder shall supply, at its expense, one bartender for the VIP tent who shall be on duty at all times during the Festival and who shall be certified by the Virginia ABC Board as an ABC manager. Up to two volunteers per shift may serve alcohol in the VIP tent provided that those volunteers complete training with the bartender in compliance with Festival rules, the Permit and ABC requirements. Lilo persons shall serve alcoholic beverages in the VIP tent other than the bartender and the trained volunteers. Persons working at the Festival, including members and volunteers of the Chamber of Commerce, shall refrain from drinking any alcoholic beverage while on duty. ~~ ~:~ t~ w 10. The ABC permit for the event shall be obtained at least 21 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least I4 days prior to the Festival. The ABC permit shall be limited to the exact hours approved for the Festival by the Board of Supervisors. 11. There shall be no violations of the ABC permit. 12. No alcoholic beverage shall be served or consumed after the official closing time approved by the Board of Supervisors far the Festival has passed. 13. Booths shall limit all wine servings to sample sizes. 14. The permit holder and all vendors shall provide the County Risk Manager with copies of certificates of insurance in accordance with condition three at least fourteen days before the event. i 5. No County vehicle shall be driven by anyone who is not a County employee. 16. All vendor tents shall be anchored or secured to the ground in a fashion acceptable to the County. 17. There shall be no dogs or other pets in the Festival area, except for service animals. 18. The County shall have the right to cancel the Festival, or any portion of the Festival, if there is both a severe storm warning and actual inclement weather, including lightning in such proximity to the Festival area that it could cause a risk of bodily injury or fire, winds gusting up to 40 mph, hail, or rain in sufficient quantities to cause a flash flood warning, The event shall not be canceled for a storm of less than 30 minutes duration unless there is a flash flood warning, but it may be suspended far a storm of any duration if there is lightning in such proximity to the Festival area that continuing the Festival would cause risk of injury, death or fire. 19. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. OSU5:91662.1 °!+rL. -~ ~. Z~ ~~ (jam ~`, /.' 1 ~v ,z~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page '1 of 2 Meeting Date: .lanuary 8, 2074 1#em Number; 9.C.7. Subiect: Transfer of Anticipated Virginia Department of Transportation Reimbursements and Authorization to Award a Construction Contract for the Route 60 Mall Access Improvement Project County Administrator's Comments: County Administratc-r: The Board is requested to transfer $200,000 in VDOT reimbursements from the Route 60 {Alverser to ©ld Buckingham) widening project, authorize the award of a construction contract up to $550,Ofl0 to the lowest responsive and responsible bidder; and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In September 2012, the Berard appropriated $500,fl00 in anticipated VDC7T reimbursements and authorized award of a construction contract up to $350,000 for the Route 60 Mall Access Improvement Project. The project was advertised for construction and bids were received September 18, 2013. ©ne {1) bid was received which exceeded available funding. After analyzing the bid and discussing the project with area contractors, staff believes an additional $2flfl,000 is necessary to adequately fund the project. (Continued on next page) Preparer: Barbara K. Smith Preparer: _ Allan M. Carmody Attachments: .Yes Title: Interim Director of Transportation Title:_ Director, Budget & Management ~~ Na #~ ~ ' ~ ~, ,c, CHESTERFIELD COUNTY Bt~ARD tJF SUPERVISORS AGENDA Page 2 of ? Summary of Infa-rmatian: (C©ntinueci) The project was originally advertised in the hopes that construction could take place prior to the 2013 holiday shopping season. This placed construction of the project at the end of the 2013 construction season, Several contractors indicated that they were unable to bid on the project due to prior commitments. Staff feels that re-advertising the project with a spring 2014 construction date will result in additional bids and pricing that while still in excess of the original budget, is more favorable than that received last September. Likewise, staff believes the Route 60 (Alverser to Old Buckingham) widening project will be adequately funded following the transfer. Recommendation: Staff recommends the Board take the following actions for the Route 60 Ma11 Access Improvement Project: ~.. Transfer $200,000 in anticipated VDOT reimbursements from the Route 60 {Alverser to Old Buckingham) widening project, 2. Authorize award of a construction contract, up to $550,000, to the lowest responsive and responsible bidder; and 3, Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted, for the project, DIStrICt: Midlothian ~',`' Route 6p/Maid Area ~°°~~ ~.~ ~_~,~~~~, Access ImprQVements 1 g a ~;-: ~ ~~ ® a ~ ~ ~~~ ! a ,~, ~. ~ ., a E ~ _ ~ ° x~ :, ` ~ a ~~~ 1 R~ ~'~~' h .1 ~ M .~Hp y~. 334 )~~ .~ 1 ~, p S J r f fyu •x ^ d ,.::- ~~ u' - j 3 t `~° '~ ~ ~ ~ ~ ~ ,~ ~h~ 0 ~ ~ ~ J F ~.~ : r=,~ ~° T C' t1~ n 0 ~~_~~ F N r F p ~; !~ ,~ ~~ ,- a ~ i-, w '' QV ~ ` ~' ~ es, --.- ,-~~ ,, -_ -~ __ __ - __ - - _ _ - f30UTE 6~ (Iu1fpLOTH1AN TPK~ _ _- -- _ .~ ~~ _, ~ ~3 ,~ ~~~ ~y ©n-sra~~r oua~. ' ~ m ~~.~.~ ~, ~ ®_r ~~ w~.~~`l ~ O jCz ~ t H'r ? t- + ~: ,~ < .4 - Y , h~ c--r V ~4 "'--------~~ E ~, i ~;~'~ ROUTE 60 MALL ACCESS IMPRC11/EMENT PRtJJECT ESTIMATE REVISED ORIGINAL Prelimina En ineerin $120,000 $120,000 Construction $475,000 $275,000 Construction Contin enc $75,000 $75,000 Construction Ins ection $30,000 $30,000 Total $700,000 $500,000 REVENUE Anticipated VCitJT Reimbursements 9/19112 $500,000 Anticipated VDQT $200,000 Reimbursements, transfer from Route 60 {Alverser to C>Id Buskin ham TOTAL $700,000 ~~ }ate ~~ .~w ~ ~~;~~ CHESTERFIELD COUNTY ~, ~~~~ B{)ARD ©F SUPERVISORS Page 1 of 2 ~(\'~_'_l`' ~' AGENDA '`~ '~y 1719 -' " ~7RCtNV'. ~- N[eetinq Date: .lanuary 8, 2014 Item Number: 9.C.8. Subject: Acceptance of a Grant and Appropriation of Funds from the Virginia Department of Environmental Quality County Administrator's Comments: County Adminis#rator: This item requests Board acceptance of a grant and appropriation of funds in the amount of $64,825 from the Virginia Department of Environmental Quality and authorization for the County Administrator to execute any necessary documents. Summary of [nformation: The Department of Environmental Quality (DEQ) requested grant proposals from localities under the Virginia Locality Stormwater Program Development, Phase II. The grant program was established to provide assistance to localities in furtherance of programs resulting from the development of local stormwater programs consistent with the Virginia Storrnwater Management Act. In addition, the grant supports personnel costs associated with program implementation. The Chesterfield County Department of Environmental Engineering responded to the request for proposals identifying staffing and operational costs associated with the implementation of the Virginia Stormwater Management Program (VSMP). The grant funding approved by DEQ is a matching grant covering the period December 1, 2013, through December 31, 2014. Environmental Engineering identified, in already appropriated funds, eligible costs from March 2014 through December 2014 of $129,950; the DEQ grant award, therefore, will be $64,825 on a cost reimbursement basis, payable through quarterly submission of invoices. Preparers Scott B Smedley Title: Director, Environmental Engineering Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: ~ Yes ^ No # ~,; ~,,:. ~, CHESTERFtE~D COUNTY Eit3ARD OF SUPERVISORS Page 2 of Z AGENDA Summary of Information: (c4ntinued~ The department's budget funds four additional VSMP related positions beginning in the fourth quarter of FY14. They include a senior engineer, an engineering assistant and two senior environmental construction inspectors. As VSMP requirements have evolved since approval of the FY14 budget, the department developed revised position requirements to two principal engineers, a senior engineer and a senior environmental construction inspector. The staffing changes are a reflection of new implementation requirements and necessary departmental resources. This grant funds a portion of VSMP related personnel and operating costs for the period of March--December 2014. Construction and development activity is picking up quickly, so the department anticipates needing the additional staff earlier than the fourth quarter, as previously expected. This grant will allow advancement of hiring these positions into the third quarter. Staff Recommendation: It is recommended that the Board of Supervisors approve acceptance and appropriation of this grant and authorize the County Administrator to execute any necessary documents. Budget and Management Comments: The changes to the staffing profile described above, reflecting all four positions previously approved, will result in an annual increase in personnel costs of $55,800. The DEQ funds awarded in this grant will offset the corresponding increased casts in FY14 and a pardon of the increased costs in FY15. Environmental Engineering has requested funding for 1000 of the costs associated with these positions in their submitted budget for FY15. In addition, staff will bring forward a plan, including a fee proposal, to deal with the increased costs associated with implementing the state-mandated VSMP program. c ° ~ ; .~ ~~-.7 '~ ~~~``"~'°~~~~. CHESTERFIELD COUNTY u`;~ ~~"'` ~ BOARD OF SUPERVISORS Page 1 of 1 ";' r~ AGENDA =!>~~•~ Meeting Date: January 8, 2414 Item Number: 9.C.9.a. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 24, Queensgate, A Resubdivision of Lots 24 and 25, Section 1 County Administrator's Comments. County Administrator: Grant Paul L. Davis and Patricia M. Davis permission for a proposed fence to encroach within an 8' easement across Lot 24, Queensgate, A Resubdivision of Lots 24 and 25, Section 1, subject to the execution of a license agreement. Summary ©f [nformati©n: Paul L. Davis and Patricia M. Davis have requested permission far a proposed fence to encroach within an 8' easement across Lot 24, Queensgate, A Resubdivision of Lots 24 and 25, Section 1. This request has been reviewed by Environmental Engineering, Comcast Cablevision and Verizon. There are no improvements in the easement. Approval is recommended. DlstrlCt: Midlothian Preparers John W. Harmon Title: Real Pr©perty Manager Attachments: ~ Yes ~ No # ~'~~t~~~ ii~, ~ ~i €, py.~D 4~iV2*/l~2'~ Y„ rr bi N'.l~ Y~~el ,~i"4r~,t m1~W v^N Fl'~J, i~r~Tn 1- i "" ..... ., eW ~ ~, ,~~ ~r ~~` r.. ..... .k ~~ ,, flY'"'i~ I+ ~~~3 -' ~ CNT HA P,9.494 PB.~ ~r '~ ,~ ~ ' { ~G4.k .~ + ~ S7-~r ~~Z.4r ~'1 ~ "~ tine . ,I~ f n. JJ FPM L07 2 :: 47, 463 S.F t1Ei:-t ' 5, SCREEN AtIOYE POACH .54' NEIi LOT ! g• a• s ~ ~ A ~ (( ~1:.1~t4iirr ~ J / +Y ~ N /! u-i ~ ~ ' f ~ 6~ tl, > ~ ~ t .p / 9rE ;EC i ~~ °a c~'sw .t 1 p~.>a ~.,, VAAlAt3lE tiLOTN 1Ni11riAR£ £SN1. . p . c ~ F[1ti V.t1.0.1 NAINT£NAR'C£ ,p ..~ iIATEA METEAS .~ , , ., -~--~. ...._.T _ tQ48.42~A~'M 409.99 ..,_ ._ _. .. ... A~~.~ l~49.77' AST~E 1 TEtl11~~LE ~ . . VR.PC~Ikh1EAS NENi ,d(}'(~fy+( U.fl. 999: GG.d3t p'1'~L1~ f"'""'~`~'~'"l~W, 2$'VEf7:TCN £A`',CMENY Lr pVyl'~'~[~J"'~ ©.x.4429 t'G.095 ,,,a ~, P~tncia Ms aavis hw 1325 Astl~y Tr C18.103~} PG. 24 ' PIN: 727698982100t1tIfl , ~.~~ a~ PEAT SHa6VING ~ pESUB~}~VISTQN OF ~,~~,~' c% ©L.D L©T 24, aUEENSGATE. ~ECTT©N ~. ? ; ~ Yid I~iIE~OTHIAN gISTRICT, CNESTERFIEI.O COUNTY. VIRfiIM$IA CCI1Pi.I E9 H1~N~itETN2NIl0.i1 f'PC"E[t~~7r'='~AH]'ST~A~FmAf~NF STA04' 181-0 U~TII~V~Cf 1M1 AC5(A ~i FNS ~ ~"'I BO~fiq OF AnCttI TECT$ FFOi E.^.S t:!JxL ENGIhf ELLS, LA nU 6L~:~[Y0RS lti~ CER11F1E0 l~`+CSL~PF ~, ~~" ~~Cl1IiECi S. ~. 1 t~-~```l -t3 ~~"s~~F.~11TG ~ ~~~~ III. q ~ ~ P.U. BU% 50067 fiTG1iMONU, YIRBINTA 23250 1604? 238-0480 uarE: ieAY 2©, Ea3 __ _scALE: i •.. _30' _JOB No: 42233..,'4 AEVrsEO: UCT08ER 3v, 20f3 taHOHIr~0 rya L.ar tYN~sf ~~~~:v~ ,~a~~, CHESTERFIELD COUNTY ` B©ARD ©i= SUP'ERV[St7RS Page 1 of ~ =" ~~ AGENDA 149 Meeting Date: January 8, 2Q14 Item Number: 9.C.9.b. Subject: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 4619 Lee Street County Administrator's Comments: County Administrator:.. Grant Barney Mclaughlin and Martha sewer service within a private Administrator to execute the sewer Summary of Inf©rmati©n: Mclaughlin permission to install a private easement, and authorize the County connection agreement. Barney Mclaughlin and Martha Mclaughlin have requested permission to install a private sewer service within a private easement to serve property at 4619 Lee Street. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes No # ;. ~ ~; iwK ~a~~si~atr~„gOU iW Y1NOOYaot~Gk~ ~~ ~.~~+ 7G c ~ ~~.. .~ r .~ 4 i 1 ~ ~ ~ ~ ~ W ~M ~~ ~ ~ ~ ~r ti, ~ 6 ~ f ~ a *~ ~ a 6 N ~~ ~ ~ ~~ ~ ~ ~ ~~ ~~ N ~ ~ ~ ~ f ~~N~ ~' ~ §~~ ~ f ~ s~2~~ a_ ~ I "~ ~ ,,, °~ ~ ~ a ~ ~ ~ ! ~~ ~ ~ ~ ~~ -- 1-~ --------------------__ ~~ ~o~ g~ i~ ~ ~ ~' ~~} ~ ~ ~ ~ fry. E I ~ ~ M.ltA601N ~'"'~ 8 ~~ r°DS ~, n i ~ ~~ _C ~+' ro ~ wr ~ r`~ a ~ ~ ~ ~ ~ 'fi't b ~.~e ~~` G ~ ~+~ 4 ewe W ~ K ~6f ~~~` ~ 'O I ~ Y cC~ZO p ~ ~ MLA.aG4lN ~ ~ .GIDY.t7e' ~ 1 ~ __~ ~ ~ e~~ `~ ~ ?~ g y 1+~'[ot ~ _ I AD'DtYt ~ R ~+~ 7,,. yy ~}~r~yy $ ~ asa ~aa+r I w ~ R , ° a $ -. ~ e.at~ ' ,sn .ani .rear ~ 1 ~ ~ ~ art .. ~k ~~ ~ ~~~ ~ ~ i I rx~e ~~ E 3 ' ~ fiJ C ~~A a:CL.-t.SLS ~OObIL' .ti'Sil ~ I ~ k` ~ O ~O ~' ~. ~S ~' M!it31JlON31Y1dC ( ~ ~i~ ~ . ~~ 1332f1S337 ~~ ~ ' ~~ ~~ ~~ ~ ~~~~ , ~~~ ~~~~~ _&'~ ~ ~,~.~.-, .Y 1~ 4~ .-.,. rrF-`-,...,~ 6"~ CHESTERFIEL(~ CC,~UNTY ~.c~~~~~ BCC~ARD C7-F SUPERVIS~JRS Page ~I of 't AGENDA Meeting. Date: January 8, Z~'14 Item Number: 9.C.9.c. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 9, Queensgate, Section 1 County_Administrator's Comments: County Administrator: Grant Lean T. Miller and Amy P. Miller permission for a proposed fence to encroach within an 8' easement across Lot 9, Queensgate, Section 1, subject to the execution of a license agreement. Summary of intvrmation: Dean T. Miller and Amy P. Miller have requested permission for a proposed fence to encroach within an 8' easement across Lot 9, Queensgate, Section 1. This request has been reviewed by Environmental Engineering, Comcast Cablevision and Verizon. There are no improvements in the easement. Approval is recommended. DIStrICt: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # :~, *.>, ~,~ ~y s ~~ r : .~ ~, ~...~...~..........~.......~..o~.~od ,,_ x: ~., .. . 1 ~ i~ ,f fr ~, .., _, ~.. ~~ ~ ~f~ ,. ,_ ,~ ~ . i. ` Y~ ~., ~ - . ~~`~ .,;.~r ~~t ~~~ ,... ~~CErrsE AREA ~ ~/~ ~../'..- ~~1. ~,~ FENCE ,,,-'' ~~ ~' ~. as F ~, aECK ty~ ,{,-.yr_r,~,-y~-_ M?~3'~p ~~~9ry7ylry~~yl7~. ~i~J'" Lam„ J IIV ~TJ\~./7C f ~ ~ ~ ~ ~ =~• Dear! T.1Vltller _ ~~~ ups ~-f .-- tip Arty P. Miller ~ . .:*; '~i 1214 MtntersTrail Rd butt - ~ ~~~~ pg.1fl261 PG. 689 ~"~ .-:'r ~ ;.. ~~ 116.G1?' ~ J}~c ern PiN: 727698614bflflOflfl ~ :~.= t?F,~t~`j~y J7/f _~~ . R ~ ~~r r- i ~St)• lit / i~3 ~' lL~t,.a~~~~'{~V~Jvp,~~pl['1L.rf~tV 5~7'T~~7~~'~i~V~+~.KS,1iV i~y~''~lt}tj,~11~}~Ti y ~Lr d 1,f~E^L~~r'~+ ~ ~ ~'~[}~ jJi~l \7~e~jJ}t~.ll1La3 ~~p7~ ~~t~J'jl^t~~r&~17:,~E7~ijt~'lY~.~ ~~~L+.![ ~~ iL..1171JGa~y~YVJl~j34~~~~`n1LS~~ ~1..r~L.~f'~,ltVli .!i y s 4+nvi ~v'M+G~ ~S..Bl(i VIEf`11r pE:AN T. M1Lt.iR i rJ~ ~ iL/ ~rf/TM ~~ '~ "" t ~lIYIVG FV~ ~lr. !-~tii~ $(JlrYEY OF Tt3E P1~t1$ES H Ttit~ 111CL= NC1 LNG ''xJ9. ACF-M~tT~ t3Y Li7l~ t~00M /1R1QINlNG PREMtSFS C~Z t'tNGJM Eitlt'JiJECT' ~~~~ ~,~ PKEM fJP"i"ii~i pDtN~'f'REM13E, ~R 7i^!/ttJ ~ ~t+t t,1 T~ti~3 E3tJK1'EYFS BLtNG FUKNl~liEL~ N7T1~04t1rExEl"ll9F /ti Ttti.L 1~Pk~t: t'lNt~E:3 StIN HEREOI-1 t8 BUt~dEG77i~ EA3LMt [~ RF.L~RD +f~R C-7t~ts~Mt~E m Tt ~ t~er~ tNY t;NOwt.~txa~' ~+1 ND a~t.t~, THtS t~,rtrr.t.t,~s wart rte ~tarttt-~utrt ~r ~srt~- ~Y mE ~w STitiTE eru~o trr= 02 - '^'i - ZO#3 ~RCti !Lt LGil°~, PJ~t?FE~9IQNAL E~Ka~INNIr'i, Mtti !1 WD SURYE~"~7lEBt. g 54LR:1" ~ fit?" Nu. t° ~-~,;r~, ray : _,. ~~°~ CHESTERFIELD CC-UNTY ~~~ " <~ Bt3ARD ©F SUPERVISt~RS Page 1 of ~t U.,J<<. , ~~ ~ 1:~4 ,. f'' i ,,R~,~,. , AGENDA Meeting Date: January 8, ZU14 Item Number: 9.C.10.a. Subiect~ Request to Quitclaim a Variable Width Virginia Department of Transportation (VDOT) Slope and Drainage Easement Across the Property of Marsha DeGonia County Administrator"s Comments: County Administrator: Authorize the Chairman of the. Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate variable width VD©T slope and drainage easement across the property of Marsha DeGonia. Summary of Inf©rmation: Marsha. DeGonia has requested the quitclaim of a variable width VD©T slope and. drainage easement across her property as shown on the attached plat. This property will be developed as Second Branch, Section 7 and new easements will be dedicated. This request has been reviewed by county staff and VDOT. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes No ,fir;-~,~. ,;,~ -,--~ Y If ~I i~.d~ .~..,._ ,. .,,~ o~..~.~..~ I ' d~,.w.„..,..,.~o~o~~......~ . ~~...~~.. / I Fi p / ~~ I ,,, .'~~~,u~.~~~~n~..~...... .. __. ~i . ~ "~~~~. ,, ~ ~«~ NOTE.• THIS PLOT W,45 PREPAREIJ WITHOUT TFfE 8EN£F, rNI=aR~ NOT ,4, ~yi ~~t~ f f l~y'i~~Q[~tt,~!~,f /~~,~~~~y~y,~'~f~ ry't 7~Wi•7~ i•7 IAf.7VIT>~ ] !iP11K• 730-f34tFi-SL/li7 00000 f 35O ~ LtR1V ~ ~` I 2 ~ L r~e.• sst4, P0. afs 71' AIEM" ~ ` J 8' EASf . `~'•' _ ~ SE oNr~ vtxar s~r~ «~ r~l ~ J cam: wrt~ F.txr ~ ~ ~ ~ I ~: t~l t ~ ~` SECT?ON 4 ° PB.• 11Z, J 1 ~ ~ 61 ~ J P ~ SECONIJI~ , lht ~+v ~ J ~ PG.• 4f-43 BRANCH SECTION 6 ~ ~ ~ " « ~ ~, JIIJ LOT 2 P8.• 130, ~ LOT 8 J ~ j ~ ~ PG.• 6tJ-6f / j Q a LOT 1 I ~ J J 100 0 100 ~ f6~ tJ~2+VNAGE ~ h J . . ~ 1 ~ ~ ~ ,~ 112, P6` 42 ,a. ~, / ,: ~ COl/NTY PROJECT NG! 12-0142 JJ ti; E,f-~~~ .~'lv r,.ic. r+r+~•i~~s 1Of29/2O13 ~~ rJ~ kale 1 = ~ (?0 IJ t'J ~`" ~- . ~~ 4 a LfNf TABLE -~. NE BEAR/NC LENG L1 s20't536~ 43.98' l2 53144''10'E 10243 CURYE TA BLE L~n+cnsr ~IUS r~vcEar C11ORV r~ELrA C1 46.42' 49.69' 25,06' t1~154'13~ 4d T5' 533136" C2 70.21' 71.76' 38.20' N5S'47 52'x' 6T.4$' S6'©3'43' C3 4&64' 48.27' S.3 ' S673523'~' 44.85' 55'21'46' C4 TiB~' 2t~l.68' .34.74' SJO.05'13~ 68.46' 19'38;35' C5 151.69' 50.00' 927.32' NS120:58~ 99.86' 173'49~I~3" c P Sn rJ rV 0 PLAT SH4i~'NG .~ f/A14G48LE W1L1TH o C+?111T SLC~iPE dt L?kAll1~IGF Er+ISE~/ENT C3ATE:1%s/2t~f.~ TG B£ I~A~ATE13 GY~~~-51NG TJYE `' SCALE: 1 =1L1O LAN1~S GAF ~fi'"$f,G~ LNIA Sao ~o ~ ~ac.'~ ~t~B rvo: cO1zOOr32 ~arOACA txsrRlCr ct,~r.• sae cHESrEIefrEty COUNTY, 19RGJNd4 ~ .• SCZ • PLANNERS • ARCHITECTS • ENGINEERS • SURYEYpR3• ~ ~a W 861 iSranehway Road • Butte 7011 • Rioirmand, Vlrgkda 23236 • Phana (904) 7'94-0871 • Fax (964) 794-2638 www.b9lzer.CC ~~~'.' ,,~,at,--;~ CHESTERFIELD COUNTY r ~ '~ BOARD OF SUPERVISORS Page 7 of 1 .' ~~-== AGENDA ~'*j~'RC[Ni~ Meeting_Date: January 8, 2014 Item Number: 9.G.1d.b. Subiect• Request to Quitclaim Variable Width Storm Water Management SystemJBest Management Practice tSWMJBMP) Easements and a Variable Width SWMJBMP Access Easement Across the Property of Bon Secours-St. Francis Medical Center, Inc. County Administrator's Comments: County Administrator: Board action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate variable width SWMJBMP easements and a variable width SWMJBMP access easement across the property of Bon Secours-St. Francis Medical Center, Inc. Summary of Information: Bon Secours-St. Francis Medical Center, Inc. has requested the vacation of variable width SWMJBMP easements and a variable width SWMJBMP access easement across its property as shown on the attached plat. This request has been reviewed by the Environmental Engineering Department. Anew easement will be dedicated. Approval is recommended. DIStrICt: Clover Hill Preparers ,lohn W. Harmon Title: Real Property Manager Attachments: ~ Yes ~ No # ti.r''...+' `cy 1~'11~11T'1~"' ETH Request to Quitclaim Variable Width 'Storm Water Management SystemlBest Management Practice ~SWMIBMP) Easements and a Variable Width SWMJBMP Access Easement Across the property of B©n Secours•St. Francis Medical Center, Inc. ~ ~'' ~ ~`~ 4 ~ ~ ~ ~~ ~i ~.~ G4 ~ ~ Y ~~~~~'~ ~''~ * ` ~' ~ a Atl E pKV~I --, ~ ~' SWMBMP Easements . Lt~~~s ~~ y ~ ~ = to be Quitclaimed ~ ~ ~ ~~' ............_........_..._ ................._.,., ~... yt~ ~ ~ $~' tip ~ ~ A~.iG1 ~ ~ ;,~ RS D~ x ,~G,pU ~~ ~ ,~~ ~C7 ~ ~~ ~ ~ ~ ~ fi~ ~ ~ '~' ,~ '~ .1. ~C7U,4~ ~ Q C ] ~, ~ Chesterfield County ©epartment of Utilities /i_ /. ~,~°1i ~. t ~cr ~~t~~ ~€' ~ 1 hCi-xJS~.s'. k8t F,+-~ .rti ~ J• `~i XV ~ ~y~ LRCL M'IE`~fMY 1 0Pt Au.'/~~Wtl tlWWW IOOti 1itYCUW Wliei ~~..~~L.~N~ ~~~~~~~„~1~~ ~-,~ ~,.•• d t'1 Orly J S N t #~i ~ a~V~y ~. v z ° 2 ~1 1A O O ~ ~ ~ £ (1„ ~ ~ ^ ~ ,~ ` ~ o ao- ~ ~ - -- +y~i °' v `~ _ ~ to `" rv r fizz a. ~ r _ +v N~• +4+~y~. ~r^a-a yC'~~ ~' ~ u o "~. © ~ ~~~ ~~ :~:,~ ."swat; ww q~~a.. ~~ .. ~`~ ~z ~wgcnu'r,' o~°.'.~%~ ac3Wrm 1 a o ~~ w q {~ ~a~ y~., ~ cn~ ~o,vycn~~ ~. z ~~ -~ p v,2~~ ~°~p 1 ~ , '• ~R C7 Q, ,^Z^ Cn O W r1~, ° J~° g^~ ~ U U- 13.7 ~b'i`~~i°`?i~',~, ~+4 a ~C2ti~ ~ iW 'L- -'~ y z t•Q~ ,~4' ~~~ ~jV~ s'4•A8'o4.Z~~\6.j34~~ ~V as ~ ~- gg~ ~ ~ ~tit~ ~ ~~~~~ ~U k4 Cj ~ ',~~ gtb'~~"~ z13~4yJ7,',jj't~',~ flm Q'k~ ~ ~g~~ ~` ti ~i ~ 11r Nib~~~ /~/ ~ T ~ ~ 4 a~ ~ uq `~ l I ~~~~ .: ~~ ~,~ z'J' ~E'J,,,,F +"(~i~ _9!5 _`,G ` lrPb. ~ `aul ~, t •t ~yl p~'~ ~ fir, ~~ at~ ib+~"' ~~'~ _ ~ ``~ }V~4~' $ "~ ~~ d•j553 t~l/ ~~m ~ ~ i~ y ~:a ~ ~ U'S~ yZnCS ~w~ ~~~4~ ~-'_-~ , 1i7Uil` ~j~~ ~Y~Rh V tOq r ~ ~i ~ I ~ 2~~4 3+0~ ~~ ` ` 041 1~ YW coo.. 1 + e I + ~~ w°~m •~ ~ 3 t^~ I ys~ bb ~ f L£l ~~7 ZLT N}~1 `x ~ y.. ~~/ i ~ ~_ °~ ~''~FK` J k ~ ~ is *= r ~m~~ ~ w~: y "i a h ~~ ~t~r z ~ K tit"'h ,+ g 2~ ~ \\ it yt .e.~ ~ w 1 E80VN v 1 "cwi~~2 ya~_Q ~'~3'i ~\\ ~ '~ L"st7"~ n, ~j~roe~y"~ ~~tl„lllyy~~~ yu~ ~ `~ ~Q \ ~ ` ~ sw U 4410 c1 ~ q 'fib \\ y ~L ~` K tc.~ ~~ ~ ~ ~~~~N~N ~' e~°"`'ppic~ anal 1sz+~~,gY ~ _ B~NQN~~10ir~'i~~`"'~ .~..m...r....,,..~..~,._.......,,,.. ...............,,,.Ifi......,.~._,.,.,,.....,,.,........,,....,_..,.. ~,;;~;.. ,~.~~~~ CHESTERFIELD COUNTY 4 ~ ~ BOARD 4F SUPERVIStJRS Page ~ of 1 ~~~~; ,;;9 =~ AGENDA Meeting Date: January 8, 2014 Item Number: 9.C.11. Subiect: Renewal of Lease of The Episcopal Church of Our Saviour to Provide Senior Citizen Programs County Administrator's Comments: County Administrator: Authorize the County Administrator to enter into a lease agreement with The Episcopal Church of Our Saviour to provide senior citizen programs. Summary caf Information: The Chesterfield County Parks and Recreation Department is sponsoring alder adult activities at satellite locations in order to better serve the recreation needs of senior citizens. Since July 2008, successful programs have been operated at The Episcopal Church of Our Saviour four days per week. Activities include classes in aerobics and arts and crafts as well as special events, such as brown bag education series and, potluck luncheons. The program is co-sponsored by the nanprof it group Chesterfield Senior Center. They work with Parks and Recreation staff to program the activities and manage the site. The current lease expires an January 31, 2014. This lease shall be for one year commencing February 1, 2014, includes an additional one year renewal term and will be for use of facilities Monday, Tuesday, Thursday and Friday from 9 a.m. to 4 p.m. and far special events as mutually agreed. The rent is $600 per month. Funds are available in the Parks and Recreation Department budget. Approval is recommended. District: Midlothian Preparer: John W. Harman Preparer: Allan M. Carmody Attachments: ~ Yes ~ No Title: Real Property Manager Title: Director, Budget ~ Management ~ tO! ~`~ ~ 'Y`~ 1:19 ~¢/' CHESTERFIELD CQUNTY BOARD C3F SUPERViS©RS AGENDA Page 1 of 3 Meeting Date: January 8, 2014 Item Number: 10.A. Subiect• Developer Water and Sewer Contracts County Administrator"s Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water andJor sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 06-0046 Sundial Farms, Section 2 10903 Nash Road Touchstone II, LLC Castle Equipment Corporation Water Improvements - Dale $260,076.00 Preparers William O. Wright Title: Assistant director of Utilities Attachments: a Yes ~ No #~ 1, ~~ ~,,~,-,~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page Z of 3 AGENDA Summary of Information: tContinued~ 2. Contract Number: 09-0190 Project Name: Wynwood, Section 1 Location: &300 Woolridge Road 3. 4. Developer: Chesterfield Development Incorporated Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $91,930.24 Wastewater Improvements - $99,121.35 District: Matoaca Contract Number: 12-0203 Project Name: Sabra Project ©bed Location: 15900 Sabra Way Developer: Sabra Dipping Company, LLC Contractor: R`.MM Enterprises, Incorporated Contract Amount: Water Improvements - $100,000.00 Wastewater Improvements - (Private) District: Bermuda Contract Number: 13-0078 Project Name: Krispy Kreme C~ Stonebridge Location: 7130 Tim Price Way Developer: Stonebridge Realty Holding, LLC Contractor: Tri Site Contractors Incorporated Contract Amount: Water Improvements - $53,410.00 Wastewater Improvements -- $12,250.00 District: Midlothian CHESTERFIELC~ COUNTI~ BC3ARD 4F SUPERVIS(JRS Page 3 of 3 AGENI3A Summary of Information: (Continued 5. Contract Number: 13-0085 Project Name: Partners Financial Credit Union Location: 14901 Dogwood Villas Drive Developer: Partners Financial Federal Credit Union Contractor: New Leaf Construction, LLC Contract Amount: Water Improvements - $1,800.00 Wastewater Improvements - $1,440.00 District: Matoaca 6. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 7. Contract Number: Project Name Location: Developer: Contractor: Contract Amount; District; 13-0224 Chatsworth Avenue (1626) Sewer Lateral Connect 1626 Chatsworth Avenue Richard G. Smith C. & M. Utility Contractors, Inc. Wastewater Improvements - $4,500.00 Bermuda 13-0253 Franklin Avenue (21413) Water Meter and Sewer Lateral 21413 Franklin Avenue Sturt Custom Builders, Inc. W. M. Harmon Construction Co., Inc Water Improvements - Wastewater Improvements - Matoaca $2,400.00 $4,000.00 ~~ 1 ~~ `~ = =`~1 ,,,, ~~QCm~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of '1 Meeting Date: January 8, 2494 item plumber: 10.B. Subiect: Report on Status of General Fund Projects, District Improvement Funds, Balance, Reserve for Future Capital and Lease Purchases County Administrator's Comments: County Adrninistratar: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Steamaier Title: County Administrator Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances January 8, 2014 °lo of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1°l0 2011 $53,495,000 $.3°l0 2012 X53,495,000 8.2°l0 2013 $53,495,000 8.0°l0 2014 $54,500,000 8.0°l0 *Effective FY2012, the Board of Supervisors adapted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to SA percent Cu''~:~~ ~.. _'' v. ~:.. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 8, 2014 Board Mee#ing Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3!2$/2012 FY2013 Budget Addition 13,905,000 17,394,0$0 3!2$12012 FY2013 Capital Projects (13,199,300) 4,194,7$0 1!22/2013 Return funds from completed projects 368,699 4,563,479 3!15!2013 Return funds fram completed projects 171,301 4,734,7$0 6/19/2013 Return funds from completed projects $,35$ 4,743,137 6/3 012 0 1 3 Return funds fram completed projects 343,260 5,0$6,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4!1012013 FY2014 Budget Addition 15,590,000 20,676,397 4110/2013 FY2014 Capital Projects (14,695,500) 5,980,$97 10023/2013 Additional funding for Ban Air Library renavatian project {43,OOOj 5,937,897 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS January $, 2014 Ma~imam Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years' Appropriation Year to Date 1l$ Agenda Approval Bermuda $25,644 $33,500 $14,333 $0 $44,811 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 6,569 - 64,431 Matoaca 37,500 33,500 0 2,354 6$,646 Midlothian 37,500 33,500 19,462 - 51,538 County Wide - - - - - ,t ice:` °;;. ~ ;. Date Bean 44199 03!43 03!04 10/04 12/04 05105 05/06 48/07 46/ 12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Praject $ 16,144,440 {Refinanced 14/I4) Certificates of Participation* -Building Canstruction, Expansian and Renovation Certificates of Participation* -Building Canstruction, Expansion and Renovation; Acquisitionllnstallation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates ofParticipation* -Building Acquisition, Constructian, Installation, Furnishing and Equipping; Acquisitian/Installation of Systems Certificates of Participation* -Building Acquisitian, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building ExpansionlRenavation, Equipment Acquisitian Certificates of Participation Refunding - Building Acquisition, Construction, Expansian, Renovation, Installation, Furnishing and Equipping; Acquisition/Installatian of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,140,044 21,970,000 I b,596,199 1,519,Sb7 14,495,000 11,964,444 22,224,404 19,755,440 30.7'1 5.7b6 Prepared by Accounting Department December 31, 2413 Outstanding Date Balance Ends 12/31 /2413 41/24 $ 5,7$5,444 11123 634,444 11!15 1,494,400 10/14 13,142,494 12/17 645,054 11124 2,985,004 11124 5,114,444 11127 15,215,440 11/24 19,080,400 64.082.548 Approved Amount °~~2 January 8, 2014 Speakers List Afternoon Session 1. Mr. Bob Olsen 2. 3. 4. 5. CWESTERFIELD CUUNTY ,~~tµ,'' -~ BC}ARLI C)F SUPERVISt~RS Page 1 cif 1 ~~!~~~ " AGENDA ,~~ ~ ° , Meeting Date: January 8, 2414 Item Number: 15.A. Subiect: Resolution Recognizing Bay Scouts Upan Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests far the Board to adapt resolutions recognizing Mr. Alexander Kyle Spillman and Mr. Patrick Fames Tuite, bath of Troop 869, sponsored by Salisbury Presbyterian Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ~ ~c'~es Title: Clerk to the Board ^ No ~~ WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916, and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness, and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Alexander Kyle Spillman and Mr. Patrick James Tuite, both of Troop 869, sponsored by Salisbury Presbyterian Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Alex and Patrick have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE ST RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of January 2014, publicly recognizes Mr. Alexander Kyle Spillman and Mr. Patrick James Tuite, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. q~~w+~e~n?4. ~~ ~~ y.~~ (\r _ ~„~ -... ~jRfiM~~ .. CHESTERFIELD COUNTY BClARD OF SUPERVISfJJRS AGENDA Page 1 of 1 Meeting Date: January 8, 2014 Item Number: 15.B. Subiect' Resolution Recognizing Battalion Chief David E. Bailey, Fire and Emergency Medical Services Departments Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Battalion Chief David E. Bailey retired from the Fire and Emergency Medical Services Department on January 1, 2014, after providing 35 years of service to the citizens of Chesterfield County. Prepares. Edward L. Senter Jr. Title: Fire Chief Attachments: ^ Yes ~ No # RECOGNIZING BATTALION CHIEF DAVID E. BAILEY UPON HIS RETIREMENT WHEREAS, Battalion Chief David E Fire and Emergency Medical Services January 1, 201; and Bailey retired from the Chesterfield Department, Chesterfield County, on WHEREAS, Chief Bailey served as a volunteer firefighter and lieutenant with the Bensley Volunteer Fire Company; and WHEREAS, Chief Bailey served as a dispatcher for Chesterfield Fire and EMS beginning on November 9, 1978; and WHEREAS, Chief Bailey graduated from Recruit School #10 in 1979, and has faithfully served the county and its citizens for 35 years in various assignments, from firefighter to battalion chief; and WHEREAS, Chief Bailey served as a firefighter at the Ettrick Fire and EMS Station; and WHEREAS, Chief Bailey was promoted to Sergeant, Lieutenant, and Captain and served at the Wagstaff Circle and the Airport Fire and EMS Stations; and WHEREAS, Chief Bailey was promoted to Senior Captain in 1997, and served as the Deputy Director of the Training and Safety Division, and as the Administrative Officer on "B" Shift, and as the Director of the Information Management and Technology Division; and WHEREAS, Chief Bailey was promoted to Battalion Chief in 204 and served in the Emergency Operations Division as a Battalion Chief in both the northern and western battalions; and WHEREAS, Chief Bailey served as a member of the Hazardous Materials Team beginning in 1991, achieving the positions of Technician and Specialist, and served as the team training officer for five years; and WHEREAS, Chief Bailey served as an Advanced Life Support provider for 15 years; and WHEREAS, Chief Bailey received a Chesterfield Fire and EMS Life Save Award for his actions on August 31, 1996; and WHEREAS, Chief Bailey has been a lifelong learner throughout his career, obtaining his Associate's of Science degree in Administration of Justice, his Bachelor' s of Science degree in Safety, and his Master' s of Science degree in Public Administration; and WHEREAS, Chief Bailey continued his education by completing numerous National Fire Academy courses and completing the Executive Fire Officer Program and Chief Officer Training Curriculum at the National Fire Academy; and WHEREAS, Chief Bailey further expanded his knowledge by completing the Professional Development Series and the Advanced Professional Series at the Emergency Management Institute; and 4-,~,'a,•;"~ r%,~, WHEREAS, Chief Bailey was instrumental in creating the department's first Smoke Detector Program far citizens who did not have a working smoke detector in their home; and WHEREAS, Chief Bailey authored the Chesterfield Fire and EMS procedure on Operational Preparedness following the attacks on the United States on September 11, 2001; and WHEREAS, Chief Bailey served as Logistics Section Chief for the Incident Management Team that responded to St. Bernard`s Parish, Louisiana following Hurricanes Katrina and Rita; and WHEREAS, Chief Bailey served on the Central Virginia Urban Security Initiative (UASI) and served as Chairman of the Planning Committee far that group; and WHEREAS, Chief Bailey served as the project manager of the Richmond Metro Chief Officer Working Group to create a regional guideline for fighting fires in "Big Box" types of commercial occupancies and served as a member of the Richmond Metro Hazardous Materials Team Working Group; and WHEREAS, Chief Bailey was very active in County Total Quality Initiative projects, serving as an instructor and a facilitator, and he also served on the Instructional Model Subgroup for the Chesterfield University development; and WHEREAS, Chief Bailey served as a facilitator and member of the CFEMS Strategic Planning Steering Committee and Co-Chair of the CFEMS Quality Council. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of January 2014, publicly recognizes the contributions of Battalion Chief David E. Bailey, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Chief Bailey and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~..~~, January 8, 2014 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Rev. Shawn Franco 2. _~o I, ~, ~e-W~e n ~ ~ 1 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. Resolution of Brayer ~ Thanks - g~v~ng from the citizens of our Chesterfield County Churches RECOGNIZING, GIVING THANKS AND PRAYING FOR OUR COUNTY LEADERSHIP Whereas, the churches of Chesterfield County are beginning this new year in ra e God's blessings and will to be done in our families and our community; and p y r for Whereas, Second Timothy 3:1-2 of God's Word tells Christians, "Remind the eo be subject to rulers and authorities, to be obedient, to be ready to do whatever is o p ple to slander no one, to be peaceable and considerate, and to show true humility toward a ~' to and Z men." ; Whereas, Romans 13:4 says, "The authorities are God s servants, sent for your oo ' and g d' , Whereas, First Timothy 2: ] -4 says, "I urge, then, first of all, that requests, pra ers intercession and thanksgiving be made for everyone for kings and all those in authority may live peaceful and quiet lives in all godliness and holiness. This is good, and pleases that we our Savior, who wants all men to be saved and to come to a knowledge of the truth." God Whereas, 2 Chronicle 7:14 is our churches' responsibility to our county which sa s " My people, who are called by My Name, will humble themselves and pray and seek M y ~ If turn from their wicked ways, then I will hear from heaven and will forgive their sin and hae e and their land." al NOW, THEREFORE, BE IT RESOLVED on behalf of the Chesterfield citizens of our churches, this 8th day of January 2014, the first meeting of the Chesterfield Board of Supervisors for the new year, that we are praying in the name of Jesus Christ for the bl wisdom and encouragement of God for the Board of Supervisors that they might honor sing, His Word and His heart of love and compassion toward al] peoples of our Count . God, Y Signed, r. Johnnie Fleming, J P ~tor aw Franco eca„fl (~~~ s ~ On behalf of our congregation`s com ~~~~Y ~s.~~ °~'~,~/ Resolution of Prayer & Thanksgiving fitting to this G/ L~~e~ Pa for Nei Wheeler ~~~`v~ `7 ,, -~tµr~ Or ~,4 ~ ~~~ rna >,~jp CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 efi 1 Meeting Date: January 8, 2014 item Number: 17.A. Subject Hold a Public Hearing to Consider Amending Sectian 5-6 of the County Code Relating to the Removal of Derelict Nonresidential Structures CauntY Administrat©r's Comments: County Administrator: Board Action Requested: After considering public input, amend Sectian 5-~ of the County Code relating to the removal of derelict nonresidential structures as permitted by Section 15.2-906 of the Cade of Virginia. Summary of In#©rmation: The General Assembly last year passed House Bill 1589 which authorizes the county to adopt an ardinance permitting the removal of a derelict nonresidential building or structure by the county with the consent of the property owner and imposition of a lien on the property to recover removal costs. On July 17, 2013, the Board of Supervisors referred consideration of House Bill 1589 to the Building Inspection Department and County Attorney's Office and requested a report by October 9, 2013. The report was provided to the Board of Supervisors at the October 9, 2013 meeting. Staff did not support adopting the ordinance because there are limited resources available far removal and because the recovery of removal costs through a lien on property will be difficult for properties on which there is a first mortgage. The demolition lien would be subordinate to the mortgage unless the bank or lending institution holding the first mortgage agreed. to make its own lien subordinate to the county's removal lien. The Board indicated. that it wanted to at least consider the adoption of such an ordinance so that the removal option will be available if an appropriate situation arose. The attached ardinance amendment will provide far removal of derelict nonresidential buildings as we11 as a mechanism for recovering removal costs. Preparers Richard C. Witt Title: Building C)fficia! 2723:91640.1(91275.1 xt-? ~x X_~,~r Attachments: Yes No AN ORDINANCE TO AMEND THE CODE QF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-6 RELATING TO DERELICT STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section ~-6 of the Code of the County of Chesterfield. 1997, as amended, is amended and re- enacted to read as follows: Sec. 5-6. Authority to remove, repair or secure unsafe, derelict, or defaced structures. {a) The building official may require property owners to remove, repair or secure any building, wall or other structure which is located on their property and which the building official has determined {i) poses a danger to public health ar safety or {ii) has a defacement that is visible from a public right-of--way. {b} If the building official determines that a building, wall or structure paces a danger to public health ar safety, or has a defacement that is visible from a public right-of--way, he shall cause a notice to be served on the owner and any recorded lien holder of the building, wall or other structure, requiring the owner to remove, repair or secure the building, wall or other structure. For purposes of this section, repair may include maintenance work to the exterior of a building to prevent deterioration of the building or adjacent buildings. Far purposes of this section, reasonable notice includes a written notice {i) mailed by certified or registered mail, return receipt requested, sent to the last known address of the property owner and {iij published once a week for two successive weeks in a newspaper having general circulation in the county. No action shall be taken by the county to remove, repair or secure any building, wall or other structure far at least 30 days fallowing the later of the return of the receipt or newspaper publication. {c) The property owner shall remove, repair ar secure the building, wall or structure, as required by the notice, within 30 days after notice has been given to the owners of such property as provided in subsection {b), whichever is later. If 'the owner fails to take the action required in the notice within the 30-day period, the building official may remove, repair or secure the building, wall or structure, as required by the notice, With respect to violations of subparagraph {a){i), the costs and expenses of removing, repairing ar securing shall be charged to and paid by the owners of the property and may be collected by the county as taxes and levies are collected. {d) Every charge authorized by this section with which the owner of any such property has been assessed and which remains unpaid shall constitute a lien against such property ranking on a parity with liens far unpaid local taxes and enforceable in the same manner as provided in Code of Virginia, tit. 58.1, ch. 39, art. 3 (§§ 58.I-3940 et. seq.) and art. 4 (§§ 58.1-39b5 et. seq.}, as amended. The county may waive such Liens in order to facilitate the sale of the property. Such liens may be waived aniy as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. {e) In addition to the remedies set forth above, any owner of such property in violation of subparagraph (a}{i} who fails to take the action required in the notice within the 30-day period, shall be subject to a civil penalty of $1,000.00. ~r''~,~. ', ~,rj),.~.pa 2723:91275.1 (f> A nonresidential derelict building or structure is one built for business or industrial uses and which is no lon e~ r being used for a place of business or industry and which is in such poor condition as to cause a bli h~ t upon the neighborhood in which it is located. With the written consent of the .property owner, the building_official may, through his agents or ern l~oyees, demolish or remove a derelict nonresidential building or structure, provided that it is neither (i) located within nor determined to be a contributingzpropertv within a state or local history district, nor (ii) individuallX designated in the Virginia Landmarks RegLister. The property owner's written consent shall identify whether the,~roperty is sub,Lect to a first lien evidenced by a recorded deed of trust and, if so, shall document the property owner's hest reasonable efforts to obtain the consent of that trustee under the deed of trust as may be required under the terms and conditions of that recorded deed of trust. The costs of demolition or removal shall constitute a lien against the property. If the trustee of the first lien deed of trust consents to the demolition or removal then the lien shall rank on parity with liens for unpaid local taxes and be enforceable in the same manner as provided in (d) above. In the event the consent of the trustee of the first lien deed of trust is not obtained the lien for the costs of demolition and removal shall be subordinate to that f rst lien evidenced by a recorded deed of trust, but shall otherwise be enforceable in the same manner as ,provided in (d) above. {2) That this ordinance shall become effective immediately upon adoption. ~fi23:91275.1 f ; Your Community NeKSpuper Since 1995 s ~ l P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804)744-3269 • Email: news@chesterfieldobserveccom • Internet. www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Derelict Structures 12-5, 1-1 1/lOP-1.35 in. $284.89 Board of Supervisors The Observer, Inc. Publisher of TRICE NU11(~ Take notice that•the Board of Superrlsoa CHESTERFIELD OBSERVER of Chesterfield Coun on ~•sday i , ng an adjourned meet January 8, 2014, at 6:30 p.m. in the County Room at the Chesterfield etin M li his is to certify that the attached legal notice was published y g e c Pub Administration Building, Route 10 and Vuginra, wrll hold Chesterfield d i R Chesterfield Observer iri the county of Chesterfield, state of V irgima, on , oa , Lor a public hearing where persons may appear the following date(s): 12/25/2013 & 1/01/2014 and present their views concernrng: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section day Of Sworn to and subscribed before me this 5-6 relating to the removal of derelict nonresidential structures. G ~{ r V , 2014. A of the full teat of the ordinance 51e in the Office of the Clerk to the i ` s on Board .of _Supp rs and the County ,4drninistrator'sernOlflce,"Room' 504, 9901 Lori Road, Chesterfield County, Virginia sted t ll i ~ ere n and may be examined by a . persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through- Friday. If lease d Notary Public Grooms Jr. J T P Earths u~formstion rs desire t the Department of Building , , Legal Affiant contac ection at 748-1057, between the hours Ins p of 8:30 a.m. to 5:00 p.m. Monday throagh Friday. The hearing is held at a Public facilrty MY commission expires: February 29, 2016 desiggnned to be accessible to persons with disabilities. My peones ~ ep~tions on Commission I.D. 7182093 (SE e T l s _- - eResse np94;e c ~ ss ' ~ C t{ O ~~ of the ' or the need the accessibiilry for reasonable accommodations should ' •. ~v' ~: ~~; fr~RY •, ,~. a ' contact Janice ElaldeY Cledoto the Board, '_ p~~g'~IC •.'S~' ~. • at 748-1200. Persons needing interpreter services for the des€ aaaust i~Y the Clerk 014 ~~ ; ~ 1182093 a RE. G +* '`~" t ISSION : Q . to the Board no yterttfaa Jt~aary 32 ; ~~",Y CC . s~• \\ ~e~ ~~ ~~~ ~~~ ~ e~~~ ~ ~e Jej ~aieiN~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY ~~ s~"""°`~ ~~DrhRD C3F SUPERVISC)RS Page 1 of 1 ;`~ ~~ AGENDA ~,- ;,. l f~ Meeting Date: January 8, 2014 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled. Meeting of the Board of Supervisors ~~ Count~Administrator's Comments: County Administrator: If Board Action Requested: Summary of Information: Motion of adjournment and. notice of the Board of Supervisors meeting to be held on January 22, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakiey Attachments: ~ Yes Title: Clerk to the Board No # ,,