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2014-02-12 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: February 12, 2014 Item Number: 2.A. Subject: County Administrator's Report County Adm'inistrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes No Title: Assistant County Administrator County Administrator's Top 40's List I. 'Critical Prgiects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Magnolia Green CDA 6. Sports Quest/River City Sportsplex 7. Total Maximum Daily Load (TMDL) Presentation to Board 8. Utilities Policies and Managed Growth 11. Ongoing Proiects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program - Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Enterprise Risk Management 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Jefferson Davis Streetscape Project 15. Joint Meetings of Board of Supervisors/School Board 16. RMA - Legislation - 2014 17. RRPDC - Large Jurisdiction Committee 18. Recycling Committee Recommendations 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation Completed ProJects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 812008 3. Bow Hunting Restrictions - 212412010 Updated 2/4/2014 County Administrator's Top 40's List 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB, Discussions - 1212009 8. Census 201 O/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase I - 5/2011 10. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption - 1012012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3111/11 15. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies - Fire Department and Fleet Management - 612008 17. Efficiency Study -Quality/Chesterfield University Consolidation - 712009 18. Electronic Message Centers - 912011 19. Electronic Signs - 112010 20. Board's Emergency Notification Process 21. Employee Health Benefits - Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp, Plan (Approved) 25. GRTC Service - Funded for FY14 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 912008 29. In Focus Implementation - Phase I - 812008 30. In -Focus Implementation - Phase 11 (Payroll/HR) - 1212009 31. Insurance Service Upgrade (ISO) for Fire Department - 912009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2011 Legislative Program -adopted 1113012011 35. Low Impact Development Standards 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library - 1112008 38. Meadowvillc Interchange -Ribbon Cutting 12/15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball new team) - 212010 2 Updated 2/4/2014 County Administrator's Top 40's List 41. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 42. Planning Fee Structure (General Increases) - 612009 43. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 44. Planning Fees (Holiday for Commercial Projects) - 812009 45. Police Chase Policy (Regional) - 512010 46. Postal Zip Codes - Changes approved 412011, USPS date of implementation 612011 47. Potential Legislation - Impact Fees/Cash Proffers - 112009 48. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 212009 49. Property Maintenance - Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase 1) - 912008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations - 11/1912010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan -1/2010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy - 1211110 59. Ukrops Kicker Complex - soccer fields -Opened 812009 60. Upper Swift Creek Plan (Adopted) - 612008 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits for New Employees - 712010 64. Walk Through Building Permit Process -10/2009 65. Water Issues/Restrictions 66. Website Redesign - 612009 67. Wind Energy Systems - 311012010 68. Wireless Internet Access in County Facilities - 912008 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - 512010 71. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 3 Updated 2/4/2014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 12, 2014 Item Number: 2.13. Subject: County Administrator's Comments County Administrator: Board Action Requested: Summary of Information: Mr. Adam Kennedy with the Greater Richmond Aquatics Partnership will present an update on upcoming sports tourism activity. He will also recognize the efforts of the Richmond Kickers, Chesterfield United, Richmond Strikers, Sports Backers, Greater Richmond Aquatic Partnerships and Meadowbrook High School for their outstanding contribution to sports tourism in Chesterfield County. During the months of February and March, multiple sporting events including VA High School League State Championships in swimming, will bring thousands of participants and spectators to Chesterfield County, providing economic impact opportunities and highlighting the county's tourism initiatives. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: F] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 12, 2014 Item Number: S.A. Subject• Resolution Recognizing 25th Anniversary of Chesterfield County's Black History Month Celebrations County Administrator's Comments: County Administrator: The Board of Supervisors is requested to adopt the attached resolution. Summary of Information: Since 1990, Chesterfield County has been celebrating Black History Month, to recognize the contributions of African-Americans to the world and to the county. February 2014 marks the 25th anniversary of the county's Black History Month Celebrations, and HRM is requesting that the Board of Supervisors express appreciation to our business partners, corporate sponsors, employees and residents for their continued support and to formally recognize the county's 25th anniversary of Black History Month Celebrations. Preparer: Marg Martin Selby Title: Director, HR Services Attachments: Yes No # RECOGNIZING 25" ANNIVERSARY OF CHESTERFIELD COUNTY'S BLACK HISTORY MONTH CELEBRATIONS WHEREAS, February is recognized as Black History Month and is a time to formally acknowledge the many tremendous contributions of African-Americans to the world and Chesterfield County; and WHEREAS, this month, Chesterfield County is celebrating the 25th anniversary of its nationally acclaimed Black History Month Celebrations, which have received state and national awards for presentation creativity and content quality; and WHEREAS, during the past 24 years, more than 105,000 members of the community have attended events, including 50,000 attendees at concerts; and WHEREAS, more than 100 scholarships have been awarded to high school students attending a college or university in Virginia, and more than 7,000 business partners have attended the annual diversity business breakfasts, which featured notable keynote speakers; and WHEREAS, numerous corporate and individual sponsors have renewed financial commitments, and dedicated volunteers and employees have devoted countless hours annually to produce incredible community events; and WHEREAS, Chesterfield County has a strong desire to continue this special tradition by joining together with the residents of the county and the Richmond region in celebrating Black History month. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2014, hereby expresses its appreciation to the county's business partners, corporate sponsors, employees and residents for their continued support of the County's Black History Month Celebrations. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors proudly recognizes February 2014 as the 25th anniversary of Black History Month Celebrations in Chesterfield County. El CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: February 12, 2014 Item Number: S.B. 0 Subject: Resolution Recognizing Sheriff Dennis S. Proffitt County Administrator's Comments: r: County Administrator: -- Board Action Requested: Adoption of the attached resolution. Summary of Information: Upon His Retirement Staff requests the Board adopt the attached resolution recognizing Dennis S. Proffitt for 43 years of service to Chesterfield County. Preparer: James J.L. Stegmaier Attachments: 0 Yes F] No Title: County Administrator RECOGNIZING SHERIFF DENNIS S. PROFFITT UPON HIS RETIREMENT WHEREAS, Mr. Dennis S. Proffitt began his public safety career by serving as a dispatcher for Chesterfield and Henrico Counties prior to becoming a patrolman in 1975, after completing the Chesterfield County Police Academy; and WHEREAS, in 1976, Sheriff Proffitt was promoted to Detective in the vice and Narcotics Unit, where he served as the first undercover police officer in the history of the Chesterfield County Police Department; and WHEREAS, Sheriff Proffitt served in the Vice and Narcotics Unit until 1989, during which time he was promoted to Sergeant and Lieutenant and demonstrated innovative strategies for conducting narcotics investigations by obtaining the first wiretap for a marijuana investigation in the Commonwealth of Virginia; and WHEREAS, Sheriff Proffitt was selected as Police officer of the Year in 1979; and WHEREAS, Sheriff Proffitt served on the first Police Department SWAT Team; and WHEREAS, in 1996, Sheriff Proffitt was promoted to Inspector in charge of Special Investigations, where he was responsible for 40 investigators conducting narcotic and covert investigations; and WHEREAS, in 1997, Sheriff Proffitt was promoted to Captain in charge of criminal investigations, where he supervised more than 75 detectives and was responsible for all criminal investigative matters; and WHEREAS, Sheriff Proffitt expanded his criminal justice knowledge by attending the DEA Commander School, FBI National Academy, and FBI Special Tactical School; and WHEREAS, in 1997, Sheriff Proffitt transferred to the Sheriff's Office as a Captain, later being promoted to Major and then to Undersheriff in 1999; and WHEREAS, Sheriff Proffitt was appointed Sheriff on February 1, 2007, and was elected Sheriff by the citizens of Chesterfield in November 2007 and again in November 2011; and WHEREAS, Sheriff Proffitt was instrumental in implementing a comprehensive executive protection program to enhance the security provided for the elected and appointed Boards and Commissions of Chesterfield County; and WHEREAS, Sheriff Proffitt was a passionate advocate for his employees, demonstrated by his commitment to training, career development programs and employee engagement; and WHEREAS, Sheriff Proffitt supported inmate workforce programs that provided grounds maintenance and litter control services on county grounds, resulting in tremendous cost savings; and "'C", 0 .0 C) 09 WHEREAS, Sheriff Proffitt supported the development and implementation of technological improvements such as the Jail Management and Civil Papers systems, mobile data terminals, and video pre-trial, resulting in significant efficiencies; and WHEREAS, Sheriff Proffitt led efforts to restructure child -support enforcement programs, resulting in the collection of millions of dollars of unpaid child support; and WHEREAS, Sheriff Proffitt has demonstrated a commitment to community causes such as hunters' safety training, Special Olympics, Seniors -In -Touch, TRIAD and Project Lifesaver; and WHEREAS, during Sheriff Proffitt's tenure, the Sheriff's Office maintained full compliance with Virginia Board of Corrections standards and maintained full accreditation through the Virginia Law Enforcement Professional Standards Commission; and WHEREAS, Sheriff Proffitt's leadership resulted in significant security enhancements to jail and courts facilities, such as bullet resistant security stations, electronic control systems, and digital video recording; and WHEREAS, Sheriff Proffitt expanded the capabilities of the Sheriff's Office to be an invaluable resource to the county during times of crisis and natural disaster; and WHEREAS, Sheriff Proffitt's legacy is his unwavering commitment to public safety and ensuring that the citizens of Chesterfield County are safe and secure; and WHEREAS, Sheriff Proffitt exemplifies servant leadership through his commitment to service, empathy, foresight and stewardship. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2014, publicly recognizes the outstanding contributions of Sheriff Dennis S. Proffitt, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Sheriff Proffitt, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2014 Item Number: 6.A. 0 ms� Subiect: Work Session on Proposed FY2015 Projected Revenues County Administrator: The Board is requested to hold a work session to review projected revenues for the Proposed FY2015 Budget. Summary of Information: Staff will review revenues for the Proposed FY2015 Budget, presenting information on the economic conditions and the impact on revenues. The presentation will also provide insight on years beyond FY2015 and will be followed with an outlook on expenditure forecasts in a subsequent work session on the proposed budget. The County Administrator's overall proposed budget will be presented on March 10th along with presentations on the FY2015 School budget and by the public safety departments. Work sessions on the proposed budget will take place over the next several weeks. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: F Yes 0 No FY2015 REVENUE DISCUSSION OUTLINE FY2015 Revenue Wov005510n (SESSION -7 z zoi'1 ✓ National Overview/Revenue Forum Highlights ✓ Focus on Local Conditions and Activity ✓ FY2015 Outlook and Forecast Underpinnings ✓ FY2015 Revenue Summary 3 Full -Time vs. Total Employment 1) New normal Millions taking hold In U.S. 143 ■ Total Employees: Dec @ 136.9 M (Left Axis) labor market.. 1 ■Total Full -Time Employees: Dec @ 117.3 M (Right Axis) 140 2) Unemployment notottelling Mole SUY 137 3) Lower percentage 134 of Americans working 131 4) And, more of those who are, 128 only working part bme 125 07 1) Housing correction well underway 2) Providing some drag to housing market 3) Not going back to bubble pace 4) Preference changes also in play 128 125 _ - - - - - - - - - - Toml: 12M 8.1—Pnnoeaaion Peak ---- ,-------- 122 ----------------T' Full Time: e.6M Below Pro,acseion Peak i 08 09 10 11 12 13 U.S. Homeowners vs. Renters Annual Change in Occupied Units, In Thousands 3,000 ■ Renters: 2012 @ 1,094.8 Thousand 2,500 •Homeowners: 2012 @ -237.8 Thousand 2,000 1,500 1,000 Soo 0 Series Break -500 1981 -1,000 -1,500 66 70 74 78 82 86 90 94 98 02 06 10 119 116 113 110 3,000 2,500 2,000 1,500 1,000 500 0 -500 -1,000 -1,500 2/12/2014 1) Federal Reserve stimulus has $4.5 Federal Reserve Balance Sheet vs. S&P 500 Index Trillions, Index 2,000 .Agencies & MBS: )an @ $1,547.4B (Left Axis) �ded boost —Treasuries: San @ $2,208.8B (Left Axis) 1,800 $4.0 Other Securities: )an @ $225.3B (Left Axis) to economy —S&P 500 Index: Jan Cc1 830.0 Ri ht Axis1 $3.5 11600 2) What happens 1,400 as stimulus $3.0 1,200 effortsv ind $2.5 dorm 1,000 ;z.o _ r Boo 3) Can economy stand on its $1.s 600 own? $1.0 400 4) Impacton $0.5 200 interestrates? $0.0 0 2007 2008 2009 2010 2011 2012 2013 2014 1) Longer term risk from Federal entitlements 2) Social Security, Medicare, Medicaid payments projected to roughly double in nextten years 3) Al signs suggest a bumpy path forward for U.S. economy $4.OT $3.5T $3.OT $2.5T $2.OT $1.5T $1.OT $o.5T $O.OT 2012 U.S. Federal Government Mandatory Outlays Trillions of U.S. Dollars, Projections Begin in 2013 2014 2016 2018 2020 2022 $4.OT $3.5T $ 3.OT $2.5T $ 2.OT $1.5T $1.OT $0.5T $O.OT 2/12/2014 3 Unemployment .''' 'ROO" M 5.4% Retail Sales +2.6% -5.6% AL +4.2% Total Vehicle Registrations -0.7% -9.90/0 1FW+2.6% Travel Activity rv l (Hathrough Ian) $ 2.6M $2.5M ilk $2.0M IL Home Prices +10.90A —1.3% d Home Sales (30) 1 -Family Permits 1,372 Business $ Investment FoREcArr Hrm� 1) Continued improvement in residential reval, but not charting a return to 05-08 pace 2) 3% on residential in FY15 3) Projecting further rebound in home building, more dovish on commercial conditions 4) Modest growth in PP, amid softening in used car values 5) Restrained outlook for sales tax 6) Summary built at $0.95, no fee adjustments other than VSMP F 636 854 $Wal` $273& +0.8% -1.0% $2.3M 0+2.1% 1,237 1,065 $218.9M 2/12/2014 4 GENERAL FUND IN REAL DOLLARS 2009 2010 2011 2012 2013 2014 2015 2/12/2014 5 Summw HrkuctnY Total Property $360.3M $375.2M 4.1% 1) Real estate: aocountsfor87%of FY15 increase; 3.9% vs. FY14 Real Estate 5282.M 5295.5 4.8% revised Other Taxes $104.9M $103.8M -1.0% 2) Othertaxes' change more of a Permits and Fees $4.2M $5.4M 28.6% reflection of FY1 4 softness Use of Money, Fines $2.6M $2.6M --- 3) Permit revenue the result of Service Charges $31.6M $33.OM 4.4% increased developmentactiviry ($646k) and VSMP fees ($336k) State $133.5M $133.6M 0.1% 4) Service charge increase tied to Federal $8.OM $8.2M 2.5% ICFMR revenue (10 mos) Reserves $22.4M $19.7M -120% 5) Some potential upside in state Fund Balance $53.5M $54.5M 1.9% revenue... Other $15.0M $15.3M 20% 6) Reserves: reduction in the use of rate stabilization, mirroring thinner results TOTAL $736.1M $751.3M 2.1% of operations. GENERAL FUND IN REAL DOLLARS 2009 2010 2011 2012 2013 2014 2015 2/12/2014 5 WORK SESSION KEv TAKEAWAYS FY2015 Revenue Work Session ✓ Structural shifts in economy limiting pace of growth; i.e. this is the recovery ✓ Local conditions still a mixed bag: real estate firming, pullback in consumer categories ✓ Outlook calls for continued modest revenue growth in FY15 with some mild uptick over long -run as consumer accounts settle 1:C1(, 1/;i . 11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: February 12, 2014 Item Number: 6.13. Subiect: Work Session on the Virginia Stormwater Management Program (VSMP), Municipal Separate Stormwater System (MS4) and the Chesapeake Bay Total Maximum Daily Load (TMDL) County Administrator's Comments: fo County Administrator: Board Action Requested: The Board is requested to hold a work session on the VSMP, MS4 and Chesapeake Bay TMDL Summary of Information: Environmental Engineering staff will update the Board regarding the VSMP, MS4 and Chesapeake Bay TMDL programs. The presentation will review the impact upon the department's operations and actions that the Board will need to consider as well as the timing of Board actions needed to comply with State and Federal mandates. Preparer: Scott B. Smedley Title: Director, Environmental Engineering No Yes Attachments: F-1 0 Board of Supervisors Work Session • Virginia Stormwater Management Plan (VSMP) • Unfunded transfer from State 4 County • Stormwater from all construction activities • Chesapeake Bay Total Maximum Daily Load (TMDL) • Unfunded Federal mandate • Reduction of pollutants and significant CIP cost • Proposed Stormwater Service District Department of Environmental Engineering Virginia Stormwater Management Program (VSMP) Transfer of VSMP responsibility from State to County • Applies to stormwater from all construction activities Department of Environmental Engineering Virginia Stormwater Management Program (VSMP) Timeline February 12, 2014 BOS Work Session March 26, 2014 Ordinance & Fee Schedule Work Session April 9, 2014 Adopt Budget, Ordinance and Fee Schedule May 15, 2014 Submit Approved Ordinance to DEQ July 1, 2014 Transfer of VSMP Authority to County Department of Environmental Engineering VSMP — What is it? • Applies to all construction projects • Process applications • Enforce the Stormwater Management ordinance • State recommended fee schedule • Average fee — per plan of development $2,340 • Review stormwater pollution prevention plans • Inspect construction sites • Oversee BMP maintenance Department of Environmental Engineering 4 Department of Environmental Engineering Chesterfield County Municipal Separate Storm Sewer System (MS4) The Chesapeake Bay TMDL is a new add-on requirement of the MS4 permit • Mandated by EPA Department of Environmental Engineering Old Regulation New Regulation Impervious surface, Land use Impervious surfaces turf, open onlymanaged space, forest Rainfall Event 0.5 inch of runoff 1 -inch from entire site 0.45 lbs/acre/yr of 0.41 lbs/acre/yr of Design criteria Phosphorus Phosphorus < 1 acre = 10% Reduction Redevelopment 10% Reduction of criteria Phosphorus > 1 acre = 20% reduction Department of Environmental Engineering Chesterfield County Municipal Separate Storm Sewer System (MS4) The Chesapeake Bay TMDL is a new add-on requirement of the MS4 permit • Mandated by EPA Department of Environmental Engineering Chesapeake Bay TMDL - Goals • Reduction of nitrogen, phosphorus and total suspended solids from stormwater • Reductions from both impervious (e.g. asphalt, roofs) and pervious (e.g. lawns) surfaces Department of Environmental Engineering Chesapeake Bay TMDL - Requirements • Incremental reduction requirements (15 years) • 1S' Permit — Planning & 5% reduction • 2nd Permit — 35% reduction • 31d Permit — 60% reduction Department of Environmental Engineering 8 Compliance Plan Stream Restoration A!': • f. � � �,, r - •.-moi 4 �... Falling Creek Reservoir Dredging/Restoration `4� Department of Environmental Engineering BMP Retrofits ,e g outfallsgreen streetsbioswales) T'.7 Impaired Streams Department of Environmental Engineering Stream Restoration —An Effective BMP Department of Environmental Engineering Falling Creek Watershed (34,000 acres) Chesapeake Bay TMDL Cost $177 Million — total cost over 15 years (Capital and Operating) • Costs are not distributed evenly across permit cycles • Establishing funding source now crucial Department of Environmental Engineering Chesapeake Bay TMDL Funding Recommendation Stormwater Service District • Transparency — dedicated funding source • Low administrative burden • Most cost-effective Department of Environmental Engineering 14 Stormwater Service District Benefits • Simple to setup and administer (e.g. line item in tax bill) • Tax deductible from State and Federal taxes • Least amount of administrative overhead • Revenue is dedicated to stormwater functions • Enabling legislation in place • Assessment includes entire property (impervious and pervious) Department of Environmental Engineering Stormwater Service District 0 Concerns • Anomalies • Credits or cost reductions for beneficial uses • Occur with both service districts and utilities • Land Use Assessment program Department of Environmental Engineering Proposed Service District Rate • $0.015 per $100 of assessed real estate value • Average Assessment: $33/year • Proposed revenue will fund: • FY15 — FY19 CIP (projects listed in CIP) • FY20 — FY24 CIP (Falling Creek reservoir restoration and stream restoration projects) Department of Environmental Engineering Annual Assessment - Residential Department of Environmental Engineering 18 $1.000 1-- $100 jI�--- I $to— $1 $1 10 $1.750 -----i-----------�- $629 - -- _ $304 $117 - -- $36 - $12 i - --- I i -- 25 50 75 90 95 99 Percentile of Property Owners Paying Less than Tax Shown Municipality City of Virginia Beach City of Portsmouth Fairfax County City of Norfolk City of Newport News City of Chesapeake City of Hampton Isle of Wight County Arlington County City of Suffolk City of Lynchburg City of Richmond City of Staunton Prince William County Chesterfield County (draft) City of Alexandria Citv of Colonial Heights 2/11/2014 10 Annual Population (2012) Stormwater Charge ($)' 447,000 115 96,500 111 1,119,000 110 245,800 107 180,700 96 228,400 88 136,800 77 35,270 72 221,000 72 85,200 63 77,100 48 210,300 45 23,900 38 430,300 36 323,856 33 146,300 33 17,500 24 2/11/2014 10 Proposed Compliance Plan is the minimum necessary to meet the Federal mandate \\� 411 21 ��FgpIE1, Thank 1. t:i 0 �a, _Am., _f Fnvirr, ,mentaEngmeari ,, .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of$, AGENDA Meeting Date: February 12, 2014 Item Number: B.A. Subject: Advertisement of Tax Rates for Tax Year 2014 and Advertisement of the Proposed FY2015 Budget, the FY2015-FY2019 Proposed Capital Improvement Program, the Community Development Block Grant Program County Administrator's Comments: County Administrator: Authorize Advertisement of FY2015 Budget, the Proposed Proposed FY2015 Community hearings on March 26, 2014 Summary of Information: 2014 Calendar Year Tax Rates, the Proposed FY2015-FY2019 Capital Improvement Program, the Development Block Grant Program for public as outlined below. The Board is requested to establish March 26, 2014 for public hearings on tax rates, the Proposed FY2015 Budget, the Proposed FY2015-FY2019 Capital Improvement Program, the Proposed FY2015 Community Development Block Grant Program. Advertising requirements differ depending on the item. This item requests authorization to advertise the necessary public hearings in accordance with the state code. Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: Yes —1 No # F 000013. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (continued) I. Tax Rates: Page 2 of 3 The real estate tax rate to offset the changes in assessed value as prescribed by the Code of Virginia (excluding new construction) is $0.94 per $100 in assessed value. Staff is currently developing the FY2015 budget, and believes that the operating budget can be balanced without additional revenue, though to do so would entail reductions in programs/ services. In order to accomplish the projects in the proposed CTP, however, additional revenue would be required as previously discussed. Accordingly, it is recommended that the Board direct that the tax rate be advertised at $0.98 for the purposes of allowing the public the opportunity to provide their views on the FY2015 plans that have been under discussion. The Board must advertise a rate for each tax classification for the 2014 tax year. Advertisement of a specific rate leaves the Board the flexibility to adopt any rate up to, but not higher than the advertised rate. The existing tax rates are shown below. Real Estate (January, 2014) $0.95 Tangible Personal Property (excluding automobiles and trucks) and Real Estate for Public Service Corporations same as real estate Personal Property $3.60 Personal Property (automobiles and trucks) of Public Service Corporations $3.60 Personal Property Tax for members of Volunteer $0.96 Rescue Squads, Volunteer Fire Departments, Volunteer Police Chaplains, and Auxiliary Police Personal Property Tax for Wild and exotic Animals $0.01 Personal Property Tax for Motor Vehicles that use $3.24 "Clean and Special Fuels" Machinery and Tools $1.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Personal Property Tax for Motor Vehicles, Trailers, $0.96 And Semi -Trailers with a gross weight of 10,000 Pounds or more Airplanes $0.50 Personal Property Tax for Specially Equipped Motor Vehicles $0.01 The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times, but can be on the same day. Therefore, public hearings are planned to be advertised for March 26, 2014 as follows: Tax Rates: 6:35 p.m. Proposed FY2015 Community Development Block Grant Program: 6:40 p.m. Proposed FY2015-FY2015 Capital Improvement Program: 6:45 p.m. Proposed FY2015 Financial Plan: 6:55 p.m. 000015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 12, 2014 Item Number: 8.B.I. SuMeet: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Nomination/appointment of a member to serve on the Committee on the Future. Summary of Information: The Committee on the Future is a citizens committee appointed by the Board of Supervisors for the purpose of identifying, studying and making recommendations on long-range issues impacting the county. The appointees to the Committee on the Future serve at the pleasure of the Board of Supervisors. Ms. Lu Jen Chu has resigned as a Clover Hill District representative on the Committee on the Future. Mr. Warren has nominated Mr. Chris Winslow to fill the vacancy representing the Clover Hill District. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: Kimberly Q. Conley Attachments: 7 Yes Title: Special Assistant for Board and Community Affairs ■ No 000016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I 6— AGENDA Meeting Date: February 12, 2014 Item Number: 8.13.2. Subiect: Appointment to the Riverside Regional Jail Authority Board of Directors County Administrator's Comments: County Administrator: The Board of Supervisors is requested to effective February 1, 2014, as a member to Riverside Regional Jail Authority by virtue attached resolution. Summary of Information: appoint Sheriff Karl Leonard, the Board of Directors of the of his office and adopt the The Riverside Regional Jail Authority ("RRJAII) operates the Riverside Regional Jail in Prince George County. The Authority consists of fourteen members, one member appointed by the governing body of each participating locality, and the Sheriff of each participating locality. Alternate members may also be appointed in the event the appointed member is unable to attend. Dr. Sheryl Bailey serves as the county's appointed member and Ms. Mary Ann Curtin currently serves as the alternate member. Sheriff Proffitt also served as a member of the Board by virtue of his office. Staff is requesting that the Board appoint Sheriff Karl Leonard as the county's member on the RRJA Board, with a term effective February 1, 2014, and continuing through his service as Sheriff. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Sheryl Q. Bailey Attachments: 0 Yes Title: Deputy County Administrator, Management Services F No #000017 WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (the "Authority"), which legislation was amended by Chapter 228 of the 1993 Acts of Assembly and Chapter 642 of the 1999 Acts of Assembly; and WHEREAS, the Board of the Authority consists of the sheriff from each member jurisdiction and one additional member (plus an alternate, if desired) from the jurisdiction appointed by the governing body for a four-year term; and WHEREAS, Sheriff Dennis Proffitt has notified the county of his intent to retire effective February 1, 2014, and Mr. Karl Leonard was sworn in as Sheriff on February 1, 2014. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Interim Sheriff Karl Leonard is appointed as a member of the Board of the Riverside Regional Jail Authority for a term beginning February 1, 2014. [Iffam-Ifl: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 12, 2014 Item Number: 8.C.I. Subject: Resolution Recognizing Mrs. Catharine L. Nuttall, Environmental Engineering Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Catharine L. Nuttall will retire on March 1, 2014, after 19 years of dedicated service to Chesterfield County. Preparer: Mr. Scott B. Smedley Title: Director of Environmental Engineering Attachments: 0 Yes F-1 No '4000JL9 RECOGNIZING MRS. CATHARINE L. NUTTALL UPON HER RETIREMENT WHEREAS, Mrs. Catharine L. Nuttall will retire on March 1, 2014, after providing 19 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Nuttall began her service with Chesterfield County in the Parks and Recreation Department on February 13, 1995, providing secretarial support to the department director and his chiefs; and WHEREAS, during her tenure with the Parks and Recreation Department, Mrs. Nuttall was an enthusiastic member of the Health Fair team and a willing volunteer of events such as the annual Independence Day fireworks display and the Chesterfield County Fair; and WHEREAS, Mrs. Nuttall was promoted to legal secretary on September 20, 1999, for the Commonwealth's Attorney, preparing weekly dockets for the Juvenile and Domestic Relations District Court; and WHEREAS, Mrs. Nuttall transferred to the Department of Environmental Engineering on July 16, 2005, as administrative secretary to the director and engineering supervisor; and WHEREAS, Mrs. Nuttall has served as the Environmental Engineering representative on the Chesterfield Employees Association for nine years and for four years as the Parks and Recreation Department's representative; and WHEREAS, Mrs. Nuttall was instrumental in the implementation of the 2010 and 2011 Canine Carnival, working tirelessly to ensure these events were huge successes for the county and the CEA; and WHEREAS, Mrs. Nuttall will be missed by the president and other members of the CEA for her voluntarism, enthusiasm and participation on numerous CEA committees and events; and WHEREAS, as the Environmental Engineering representative, Mrs. Nuttall was a generous supporter of the American Heart Association and United Way through participation on many charitable fundraising teams; and WHEREAS, as a result of her diligence in preparing records for scanning and quality control of document imaging, Mrs. Nuttall was selected as the Environmental Engineering Employee of the Quarter for the fourth quarter 2013; and WHEREAS, Mrs. Nuttall sought to improve herself and provide service to hearing-impaired citizens by attending weekly American Sign Language classes at Commonwealth Catholic Charities and participating in silent dinner events for the hearing impaired; and WHEREAS, Mrs. Nuttall served as one of the department's Disaster Recovery Liaisons, tracking staff resources for cost recovery throughout the duration of any disaster; and WHEREAS, Mrs. Nuttall has always performed her duties and responsibilities in a professional manner, rendering valuable service to the department director, engineering supervisor and staff of the Environmental Engineering Department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Catharine L. Nuttall and extends appreciation for 19 years of dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long, healthy and happy retirement. 00000'rF."01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: February 12, 2014 Item Number: 8.C.2. Subiect: Authorization to Allow the Police Department to Enter into a Lease for Office Space County Administratoes Comments: County Administrator: The Board is requested to authorize the Police Department to enter into a lease with Newell Properties LLC and authorize the Police Chief to execute the contract. Summary of Information: The renovation of the two- and three-story portion of the police headquarters building caused police personnel to be temporarily moved to an offsite location. As the project unfolded, it was determined that space allocations within the two- and three-story building would not be sufficient to allow some units to return to the building. Police department staff identified and evaluated four locations that would incorporate office space for more than 40 people with a combination of private offices and bullpen areas, garage facilities for storage of specialty vehicles, storage areas for specialized equipment, and be within close proximity to County offices. The chosen location meets all of the department's criteria and was the least expensive location identified. Preparer: Colonel Thierry G. Dupuis . Preparer: Allan M. Carmody Title: Chief of Police Title:- Director of Budget & Management Attachments: 1:1 Yes ONO #000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): It provides adequate parking and convenient access to police headquarters and the government complex. It fits the location outlined in the County Comprehensive Plan, and it is close enough for quick access to county services. Moving forward with the anticipated relocation will meet the Police Department's immediate and long-term programmatic needs and provide the department better supervision and communication between work groups. Staff Recommendation: Staff recommends the Board take the following actions: 1. Authorize the Police Department to enter into a lease for the facility; and 2. Authorize the Police Chief to execute the lease contract. Budget and Management Comments: There are three expenses associated with this potential move: 1) upfront moving and technology costs of approximately $40,000; 2) lease expenses to cover the remainder of FY2014 of approximately .$49,100; and 3) the annual operating/lease costs associated with the facility of $147,400 (which do not come into play until FY2015). The estimated upfront costs of $40,000 to cover moving expenses, card readers and IT setup will be covered by asset forfeiture funds. The annual operating costs, including the lease, could be largely absorbed ($104,200 of the $147,000) via reallocations in the Police budget, with the remainder needing to be funded in the FY2015 budget. In addition, some funds may be received from partner agencies that might also use the facility, which could offset the annual costs if an agreement to share space is reached. The gap funding for the remaining months in FY2014 could be accommodated within the current Police appropriation. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2014 Item Number: 8-C.3. Subiect: Transfer of Road Cash Proffer Funds and Authorization to Proceed with the Branders Bridge Road (North of old Happy Hill Road) Curve Improvement Project County Administrator's Comments: County Administrator: The Board is requested to transfer $150,000 in Shed 18 road cash proffers from the completed Branders Bridge Road (Old Happy Hill.Road to Happy Hill Road) project and authorize the County Administrator to proceed with the Branders Bridge Road (North of Old Happy Hill Road) Curve Improvement Project; enter into all appropriate agreements and contracts; and award a construction contract to the lowest responsive and responsible bidder in an amount not to exceed $100,000. Summary of Information: This curve has poor horizontal alignment, low shoulders, and substandard cross slope. Five accidents occurred in the vicinity of this curve in 2013, and staff received a citizen request to improve the curve due to the number of recent accidents. (Continued on next page) Preparer: Jesse Smith Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 0 Yes ❑ No 6#00024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information continued. The proposed improvements will involve minor pavement widening on both sides of Branders Bridge Road and an increase of the pavement thickness to correct the substandard cross slope at the curve. The road work is anticipated to take place within the existing right-of-way; however, some additional right- of-way and/or easements may be necessary. Staff will meet with the adjacent property owners to discuss the proposed improvements. If there are significant concerns expressed by the property owners, staff will bring a detailed design to the Board for formal approval. It is requested that the County Administrator be authorized to proceed with the customary project activities including the award of a construction contract up to $100,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board take the following actions for the Branders Bridge Road (North of Old Happy Hill Road) Curve Improvement Project: 1. Transfer $150,000 in Shed 18 road cash proffers from the completed Branders Bridge Road (old Happy Hill Road to Happy Hill Road) project; 2. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary, and to accept the conveyance of right-of- way and easements that are acquired; 3. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 5. Authorize the advertisement and award of a construction contract, up to $100,000, to the lowest responsive and responsible bidder; and 6. Authorize the County Administrator to approve change orders up to 25 percent of the contract amount for the project. District: Bermuda BRANDERS BRIDGE ROAD (NORTH OF OLD HAPPY HILL ROAD) CURVE IMPROVEMENT PROJECT ESTIMATE REVENUE February 12, 2014 Transfer of $150,000 Shed 18 cash proffers from Prelimina!y Engineering $ 20,000 Right -of -Way $ 5,000 Utility Relocation $ 5,000 Mitigation $ 0 Construction $ 80,000 Construction Contingency $ 20,000 Construction Engineering $ 20,000 Total $ 150,000 REVENUE February 12, 2014 Transfer of $150,000 Shed 18 cash proffers from completed Branders Bridge (Old Happy Hill to Happy Hill Road) project Total $150,000 0100026 (")OOOZ7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 4 AGENDA Meeting Date: February 12, 2014 Item Number: 8.C.4. Subject: Request for an Entertainment Festival Permit for Reithoffer Shows, Incorporated to Conduct a Carnival at Chesterfield Towne Center on April 10 through April 27, 2014 County Administratoes Comments: County Administrator, The Board of Supervisors is requested to consider the request of Reithoffer Shows, Inc., for an entertainment festival permit to conduct a carnival at Chesterfield Towne Center on April 10 through April 27, 2014. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Reithoffer Shows, Inc. proposes to conduct an outdoor carnival on Thursday, April 10 through Sunday, April 27, 2014, at Chesterfield Towne Center at 11500 Midlothian Turnpike. Reithoffer is an experienced carnival operator that has conducted numerous shows on the east coast. Reithoffer Shows successfully conducted a similar carnival at the Towne Center last spring. The event, which will include rides, food, outdoor games, and entertainment, is proposed to be staged in the center's rear parking lot located at Koger Center Boulevard and Mall Drive. Hours of operation will be from 4 p.m. to 11 p.m. Mondays through Fridays; 11 a.m. to 11 p.m. Saturdays; and 12 p.m. to 10 p.m. Sundays. Preparer: Jeffrey L. Mincks Attachments: 0 Yes Title: County Attorney 0505:91798.1 000029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA There will be a minimal gate fee to the carnival, and entrants will be required to purchase sheet tickets at $20 per sheet in order to ride the amusement rides. It is estimated that over the 18 days of operation approximately 8,500 people will attend the carnival. Food and beverages will be provided by Reithoffer Shows, Inc. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. These are the same conditions that have been imposed on other carnivals in the county. 0505:91798.1 CONDITIONS FOR ISSUING PERMIT TO REITHOFFER SHOWS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: April 10, 2014 (Thursday) April 11, 2014 (Friday) April 12, 2014 (Saturday) April 13, 2014 (Sunday) April 14, 2014 (Monday) April 15, 2014 (Tuesday) April 16, 2014 (Wednesday) April 17, 2014 (Thursday) April 18, 2014 (Friday) April 19, 2014 (Saturday) April 20, 2014 (Sunday) April 21, 2014 (Monday) April 22, 2014 (Tuesday) April 23, 2014 (Wednesday) April 24, 2014 (Thursday) April 25, 2014 (Friday) April 26, 2014 (Saturday) April 27, 2014 (Sunday) - Hours: 4:00 pm —11:00 pin (3 officers) - Hours: 4:00 pm —11:00 pm (3 officers) - Hours: 11:00 am —11:00 am (3 officers) - Hours: 12:00 pm — 10:00 am (3 officers) - Hours: 4:00 pin —11:00 pm (3 officers) - Hours: 4:00 pni —11:00 pm (3 officers) - Hours: 4:00 pm —11:00 pm (3 officers) - Hours: 4:00 pm —11:00 pm (3 officers) - Hours: 4:00 pm —11:00 pm (3 officers) - Hours: 11:00 am —11:00 am (3 officers) - Hours: 12:00 pm —10:00 am (3 officers) - Hours: 4:00 pin — 11:00 pm (3 officers) - Hours: 4:00 pin — 11:00 pm (3 officers) - Hours: 4:00 pm —11:00 pm (3 officers) - Hours: 4:00 pin —11:00 pin (3 officers) - Hours: 4:00 pm —11:00 pm (3 officers) - Hours: 11:00 am —11:00 am (3 officers) - Hours: 12:00 pin —10:00 am (3 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $ 1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications have been completed. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications have been completed. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:91798.1 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 12, 2014 Item Number: 8.C.5.a. Subject• Set Public Hearing to Consider Amendments to the County Code Relative to Use of Public Utilities County Administrators Comments: County Administrator: Set public hearing for March 12, 2014, to consider amendments to the Count Code relative to use of public utilities. Summary of Information: On January 23, 2014, the Commission considered the attached amendments and on a vote of 4-0 (Mr. Gulley absent) recommended approval of the proposed amendments to the Subdivision Ordinance and indicated their support of the related amendments to the Utilities Ordinance. The amendments will implement the recommendations of the Comprehensive Plan relative to the use of public utilities for new developments. Details of the proposal can be found in the attachments. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes No ®33 OZEMM IMPLEMENTATION COMPREHENSIVE PLAN 'E ". ttanrrend uurr laarnn;au rrulatrawrn to r°nnrtuunrraul use of Public water and wastewater autwatuarrnr frau° arraau development, as rarraurrrraunruuled by the nuurnntnuatrrarnrlurnn lal,ann„ PROJECTCESS: 'ttnrraa arrr nndrrnrarataa will ruanturlrna, tnuulnlrr urrtnurt and hearing y the Plar°narrr a llorrurnrrruurunn and Board of Supervisors, t,,, ,a Board of uper•araanrs, fanllaawaalnn,ga muco m endafi n by the Planning n,urri s�ori, wiH make the final aaraatarrarn lrn October 2013, the larratnnaraal was posted to the aarabniitua to nalutairu taulalura unntauut priorto ormaal public meetings and In arrr°n a Three rnnrnmurrruarutu were rrnrrntved arra are posted w0th staff response on the web at hilar „aaau. la°n Subsequent to the web poWnVld rp;rarrrrrruarrta from lrndlualurlrual Board and Corrnrrriivanuna members, than prnutnrsed rarullraaanna,aa was rims atanl to mrnrluude provision fuer appeal of an ar nnnoirnautratluwan decision by an, aggrieved applicant to the Boar, of Supervisors for as aarnalatirarn to the n"autalrawrrmuaa,t for rrarmr°raanatmuann when property is within 200 feat of as public rutrltttw limen„ as discussed on Iia „ar 10, On January . w 201,4, the lanrmnlrn „lrarrrnnrioaaanuannn considered than proposed amendments and voted to forward a r°anwarrnrr°ranaratattrarr for approval o tiara SubdMsion Oralraaauaa and ther support of the Utilrtuaa Ordinance,, On Italar Lpary 12, 2014,the Board uaulll consider, setbrig an tuuullullc hearing on the pr"uatnuased arrnuannaln erita in the rnaaar future, Those rrntaranutaut lru arise projectassn invited to a"e nrl ttnaaa rneefling and should continue to rrnnnautunr the waralault,an fuer urunparartarrt updates, aalrr Forward— The Cuwrnrtnr„ahannntuaa Plorg for Chesterfield 'ield Courunty (Fhe Plan) tun,unalrlaa gthdance and drection for rneeting the county's nears based uutaarnr the growth and duralratnrrrarrt anticipated by The Land Use INan, As rrn arantaaanl by The Plasma auataaaaunarn of utility samisen areas and the resuftling lgnnuwautlh and development w,nunlll influence the gnawed for, rather public l' aau°;:lllltiraa such as roads, schools, lrlburarlraa andfire stations Currently, nnaan,a for water use and wastewater disposal are neat primarily by tl°na public water, and wararastewaater, systems, Private individual call wells and individual uaal uurn,,raltra aaurtntlr; systems serve rrurrnua llrrmrted development. While the courity undertakes urnntnrrunwaarrmuarwta to address water quality and prarauuur`a concerns as ua0l as water arnral wastewater, systems capacity needs, rnnmurin of the public systarrnr were butullt by developers, ttrauralopern and lrn&wad uaal property owiners are rar,taermrllale for, beahng the mast of seater and wastewater lane esternurrurns and retated ln,i rrsnwerrnenn°tu to serve their develu'alaranerrtr or individual properties, For residential u" leuwrrluatarrnernta The 0an turrunwlr es ar variety of rest emntral urartegorinns„ as, n;;lreaarr°n on Attachment A. Me talars generaHy guides typical suul da Oslaeun develatnrrruairrt to areas, served by arra tnrrinlnuw water and wastewater systems, arid r,,arall or, aaghcurWtuuralf resid arntumrall development on 4,Wr lu uuaf taaarcunlaa to areas served by privatesystems such as �urdlwarr rral wells and septic tar k/drairn lelr systems, The talon ruatllnnes metas nnauweusartr to lrrn ulerrreat its rracornrrnauarnr atluarnr. With respect to utilities, "due Plan suggests that iia specific geographicA areas, rar"rllrra'arrces should haus arrrernded to require new nese ennttal susrlalslens to co nrneat; tun the lauutnlnm stwsterrr,aa.. tr,untlnsnr„ The taloa, sru ; ursts that new zonlng for subdivision n r euwele wnn°nannt iri tine area designated on ,The Land Use Plan as haaaw.,d Suburban Residential(area located erner°aaHy in the Upper, Swift Creek Draa4iaa ra lsaurrn arid west of Ilaewaalnrtsa P,ar�way ta,ternueda not tae granted if uleveletnrraarrnt wuuetAd rentuuure the raraatr.annsOri of Owe public wnuaastnrwater, gravrty Iliir°ne beyond 3000 facet from existing lurwews„ This guidance ron intended to discourage leapfrog rleveletnnnnunnnt and uasuursa erderitw and O rerniuerntall extension of tineas public wastewater s sterrn tuarararr ern l a this, project addresses the nrtllltwt ruarrurnnrnern a'tluurnu' of The Plan, aaiouwaw��yww uw,awioagiaioyiayua„;, aaimooauwuaaai ii ai NlliaiiW , ailuaaua uaaiiwiwiwwuwawwawwwuwmuoiiwmu m ani xaM uamwrawi Ilion Page 2 UTILITIES ORDINANCU COMPREHENSIVE -ConnectionL-- Connections to the public s rrm(r) are generally requk'eel for rrewmr rtr'„rwctures on i roper iesr a less than 1 acre, or, o where 'the exist, irng water, or, wastewater, kne it less than (X) feet frorn the property done, ru"r v F r fdl,M3,14M MM Jd/d �e-e?H.�I� <i�rrnnu�,mti�w: PobnM�e,MWWC b g ,q VI bi J,,. rte' n''N Wi/LhY?Wl9,g ARmO Vii" Ntft WWWWOW 4* Nx,f a ro, b 46'NAY fit WA., 10101 (NAP, *10, Ww" pf"'V140"Wo, The Board Of SLApermwurrurs may 'rain exceptrmrrirmr to these reqWrernentsi under m rt wrm rrrour rt:Mmrwr r„ suct,r as topography or confficts with, ander„ roa ld LAvlllMes, Connection to the pwrbcc water systern is allso required an the wwacwrm ty of Carver°eights Dhive arra Bradley Bridge Barad„ °>r°he Code marts not provide for exceptions 'to 0 rr°rw ndator'w connection r°mrqWre mwumrrm . �n addition, there are other arvas of the co.Airvty where new derrr lopr'rmermt are req&,Orr°rml to connect 'to the ryrr r rrm regard�ess of the property We or dMance Errata existing f<ilrmmmrw depending upon wrwlwmen Che prrrpr y was zoned, 'T'hese rmmarrmwtoory connec,hilDn areas were adopted Mth previcnis co mmprehw insi e ptan rmrmrrwrmdrrrerw' r and were designed to addresis orderly rmmwm'th and r rrwwOrp mrmMnt patterns, The Code flo ws the Nanning C.rrmrmrnissir rrm to grant exceptions to these irm"mwrr°rm tray connection requir,err'rwrrrtr rrrr rrr c rt rrr r`rrcurnstarmr w'r„ iMN IIUINIWv,, d', GIWIpIIpIIIpIGW0. !�NNI yllp!4�'l'f YMM117 �.9N'�W, kN��4N%NRhWW1YJhWVNN'MNtlY�' uitlIIW9��' 'N9W91i9WPoPoUM, INGIiNNIWWN101VIINIOINIWONIIWNNINPv;NNWPW1'J d YMIM1lVU1NPW�V� �99�W1010191pN1941 1 1'I!h'W6SM1 ViJIMIWV'kN'irk'IIIVIUIMS10IID0J�MViiiWI�ICY, P,age 3 IMPLEMENTATION OF THE COMPREHENSIVE PLAN ) Flage z IMPLEMENTATION OF THE COMPREHENSIVE PLAN * Line Vers tham 20,0 ferat fronr p"ciperty hjn*r or * Less thor I acre & cireated w% or after, 9/15/1988 Zoned on, or after, date of adoptmn of SVpcialArea Nan on cin, or after, 6/23/1993" Zoned on, or after, 6123/1993** *Fvmer Specnkf Arevd Flarm, suAloril"ll ho, itmahng Erf""A""'k" kj"'wthrfl" ISS!, ;,nd A(Pe'Ventl and aYppirpSfA(,f,)fl, Crritk — Orhe's Plxrperrmpm fo jormoeh,gym ei,,#4,aJ Arfo,'lp PY'an"'g, one s'wllife('cl° to c6unrywde 0"undants ('appix"al"ph", ap Ope, ffirne al rlv'rordt'm'Yxm when" r'mmt of mlm*vlmflw,,V c'Villulf11 W,0,001, Oivd sep6c (�'sp'e Ow", 'Armpg''m app'l reqvljyr'l peoperly va", rr repWa"ned bly, Calurry Cl',ade, Chogypot 12, H'e"4'v1yh( and 5,famoolixml, * Line 4sstham 2CK) #eet f rojrn propertyl i n*� or * Less than 1 acre on on, ovafter, date ol' C,#,dopt)on of SpecW Area ll>$ a rr * * one oim,, or afteir, A /1 1!1 fligial" Zorued ciir, oir aftvfr, 6/23/1993** *F"arm"O"?, 'SpeftwO Affra Pll'ans Pfl/, emarim); f""Oewnedi"pe.lm" 1"'prerek, Mv0peen Afil,,iniu, 784! an area Claing Huqwnof spronp Road), (and Wleshrrm, avwf 6Jpwpfffl' Swjr Crorll""k' rem (""'leywr pr""�pm"'nuv'b '�n fi,,verjjeje rh rb,4DaaA rea PYvYj,,,, �jrrwb�vm,"tl te," aw of No) Or Wlve"e (em' or ,,lndrwwl,,,,aw� t),rvv'fe wlen"f am'd sopprpi, are arrr ry ur rm rarraa the flo vqn and realuverd P)"'f"'qm'v?'Y' sur vs mpuk'PlYd by CotaWfY nY,,drl, Chaprer 72, Heopffor, cmd Flage 5 IMPLEMENTATION OF THE COMPREHENSWE , The proposed rurchnahnces which acre ruuallunnunnu:i l rl°urrununn't B are designed 'to urddir uu the neuunµnrrurrne nrlutionru ru'1 'the comprehensive plan, ' The Land Use Plan suggests 'Ow 'llr rre bre a firnitatijun horn the distance extension of the Ipublic wastewater r u utur a ur'u the Phased Suburban Residential area (See Attachrrient -hand Use l ri u), Gwen the lay'sorderly growth oal:s and 1rollrunuW coupled with the l',rrrunuuulo n of adeqitoate public uutulll leu and lunclll'furnuW coinsideration of such lumi atlon countywide lrlunn four both public water' and wastewater r lu appropriate, l ru r ll W this proposed a mile ridnie rnts requunnura efliungs uruutlnnun new unulnrlinuunnnurns nuulnuul°u have not yet n°rrumunauued prehminary lot, siijbdivirOon plat lulun°oval as of the date of adoption of the uuunuurundrn ernts to uuurnnurnnwt to: (1) the public winter nu s'lrnr a throughout Ow counity; and (,) the public wastewater system urn all areas of the county excelpit an the south central area. DweWigsi witHn emsting loin uuulnrllnruuµions r ^nuuludir inuoln"ninns unalnich haute received prunlhr nurn rlr plat appruval prilortottle date of dors adoption of the n.nn un'nu wise gull be recjtiured tO CiDinnect to the pubfic systerrn(s) ('ul) of reqthired by the plat; nun° ( ) l'1, an existing llnn l!u within 1) feet of tl'°muro'» pilroperly and the on-site service kne is Ilru a than 400 feet. Anus Ohns on parceis ouulrlrlrr of a Ilrot sum un a oukx'i wi ll I nn reqtnred to cunnunnwrrr"t to the public system(s) ll acroisfinng lrnru hu w n0lrn 200 feet of the property and the unto -rile ser0ce fine nu less th,an 4,00 ghost, Dwellings; within n nnul ifarrWy or uu'urnu ournuunuwurrn ruujurn:,:tu would be requuOed to connect to the puulnloc systems, Tbese prnuluouunlls are furrtl' er outhned in the foHoMrig nnn l'uu and charts. mem n Wmre Pw"Wmd "mom C : u i� Q wft W awaflno waftmWw-oWe +xW a, mw Wmwrm�.rv, L ✓w9, Y 1 of M N ffi. YAMS VVB n!AF.d. M*1M0 u l: i��WO�f ,��irv1/Al2 �! iofrWh,Vw+wrroMWr- W. mITMl�w,PVI W- 1h ff x�m r9;r�va: rmaia tk1f,11111 rUiiJ "�� vii% Page 6 IMPLEMENTATION OF THE COMPREHENSIVE PLAN IMPLEMENTATION OF THE COMPREHENSIVE PLAN The proposed ordinarices would require new nonresicfentWstructures u0ng dornesth, water, and wastewateirtri connect to the public systern(s) en the �areas shomfil,i on thefollowuing maps and chans, hwom" cilw"Im"o p"~ Wom *WWW"m" Pfa*k %m"**d*WW OWN0 WX vm Page E3 IMPLEMENTATION OF THE COMPREHENSIVE PLAN page IMPLEMENTATION OF THE COMPREHENSIVE PLAN The proposed oirdinance otdfines the prociess by which exceptions to requurernents may be grarited, Exception /400 foot requirements-'Niese excvptionsi rmild begrainted administrafivOly �f the &rector of utilities determines exter*k)rt ds physically dmpracticaL An applicant who is aggrieved by the determination of the director of utilities may appeal Ow decision to the Board of SupeMsors, �w Exception to the required connection In certain as of, hmitatilon on an extension beyond 30100 feet-'rlpiese exceptioris cotfld be giranted by Owe Board of Supervisor's foRaMng a recon mendaflon by the Nannng Corrrntsrat on thirough a pubilic hearing process,, o, Required Connection Areas, The criteria for granting an exception W requ4vd csvinectrons woWd generaRy be biased uporf as deterftnatfsrthat use of private systerns would not eracotirage future are'a developinent dnconsistent Mth The Plan noir" affect the abihty to extend the public system to othei area properlies, Umitation ora ILength of, Extensions,, The criteiria for grantirig, airy except kin to the limitation tivat 4nes not be extendeed beyond3000 feet, frorn, eidstfing hnes wou,dcl generalty be based upon, as determinafion that such extensions would not encourage future area developrnent incorvsisten't with The Plon, 1, Appbcabxin thfough L,Pbbbes DeparUment 2, Utikties nirector deterrrHrrces ;0vysPc,0V mipractijuO to rnoke evrinectoon, 3, UtAnws Dotx:tof rraV granT, exce;.Aatfi based upon ak',*ve appraviO cotAd wtc�ude Tenn pclvtiom' of corid dvons' 4, An applifcamt whjf,s �s aggneverl by the deterr-0u obom cif flw dsfectw, C UVhtWS vrj&!a apppea[ the dtmTwrn to tPhe Boas d rat Sup4irvysoi a. . .. . ............ I, Apphcation avid feetlu ough Pfammg, Depansymm 2, F"tainning Nirecfxar "i conjtwtctmon, wth rer, omn,wn,,dat'fcin f? oTirr Uti,44on Mireclor makes a recorrurTendat*n to the Nanjrymg cot)AJ inctude fot, knljpovt*m confton,,s, A, fair appfcwal cirf excepOw to reqWred ummerVon basjedg)on de1err"m)rv1t*Yn UuC fIG Oprmate 'WtH nzA encotirage fuukre wea devOoprent ErycojilrrS?stevnt wth Compfetuw0ve aa' in� ainil (,,2y omoR not a6ferwtv, affect the abfhty to extepid pfubhc svqawn to othef pv ofwfrty' B Recorl"widation, for apprrffaf of exception to WW foot Ufm mono rr raj e externion bfned ujpor� detwnunabon exlejnsfon wnffl not encouragefulr,are area deveiopor*mt mconsistent, mth Ptam 3 Namning Conunwon rev'fews arid jvrriikes to 1,4e IUloard civ Supejr'a,sors based upon aNave findrngs, coWd mchAe a vecovinrnendabtim fcx rmwrpaaaumum of co?"ficifiVons, PUBLIC HEARNG mlh PUBLIC N40'1'R,",,E 4 Board of Supwrwsoy's mmay grant excelitman fbawwaaa upor albciee recominn)endations, sou aintmg ofeXception CIDWd ffXhhdfa ?T�PO$IbOn Of Wnditjons, PL)BIR", 64EAWNG rruaaaUr NALK NP,')Tf,,CE Flage 10 'ff Land twoof' kwd "'p, 4004 Thoroughfare nK *i ,A,W *WW ftSw,,yYMWflWfe MlWy0 AWWm0I dWm dVa" Idh""Y'f,' OnW AAV:WD'WW'!i PWf4Www5P'W4W I'W;, NNWAD'WO'4VL611oiN� Planati ,w, p f� aViiW b"iMm ;,%urt mftmoo I k"...'emiad 'osmW 4mm, PAW, � ,orWWmm, 4"mm m 'mw * %i/o VN"Mn Kllyl. IN ow omommWfd fir jjf"Wwd40 N'owmmy ams"Ofi C*Wwoftf mu a ry r�w�,iw w . i u F +w�uMwwr�' l r rowi'Nm wuv hooWmAmfol ANN "MOW %/' KK�w�wrerw'^>m �aw�,m W'wn �'u�rw,um�errnam�iPomrwm ' w i w,ns r `r�ai mmwn �wv j%[0 frAwwre e wool ow, twoof' kwd "'p, 4004 LA V" o4mm, MO Nri *i ,A,W *WW ftSw,,yYMWflWfe MlWy0 AWWm0I dWm dVa" Idh""Y'f,' OnW AAV:WD'WW'!i PWf4Www5P'W4W I'W;, NNWAD'WO'4VL611oiN� reou'nf Aram lluipk�wq �&l,Y/IIO'6 OItl1�i!p'W<WVVWNN19�,llM!drYMWN'A,CttZA,X�1N`dM'gWAG f� aViiW b"iMm ;,%urt mftmoo I k"...'emiad 'osmW 4mm, PAW, � ,orWWmm, RfJASa AW AW*Aftro IVIJlf,40#40*0vwWN o vmm w!lim HXOWNk49 Idv,M wNfigGR rMr�, �f„ter ,� ” J r mr �w, 1ivIIH' v I ry r rim fdf0 rfwrI y Mosdomow "W&O'SW"lO vo A 9 � NoMawA'am, Wyodmoo � mNmS'MNImb �� � 'uu jst ddw so 130mom owwwSs 4"mm m 'mw * %i/o VN"Mn Kllyl. IN ow omommWfd fir jjf"Wwd40 N'owmmy ams"Ofi C*Wwoftf mu a ry r�w�,iw w . i u F +w�uMwwr�' l r rowi'Nm wuv hooWmAmfol ANN "MOW %/' KK�w�wrerw'^>m �aw�,m W'wn �'u�rw,um�errnam�iPomrwm ' w i w,ns r `r�ai mmwn �wv j%[0 frAwwre e wool ow, twoof' kwd "'p, 4004 *i ,A,W *WW ftSw,,yYMWflWfe MlWy0 AWWm0I dWm dVa" Idh""Y'f,' OnW AAV:WD'WW'!i f 'u"W u'Stl VI'! o, S''d o, Ifmwfm6b✓s tf, 1„mmwoy� hesco"Ir4m w, !mo, m NtWWmWwm�kudrwwwy un 4"60% ",mmrwvHllwwdawo 1,'*Wr, 4mo mftmoo I k"...'emiad 'osmW 4mm, PAW, µwwr WNmgtli wxa y.;; ; v„ kniro19=wu atWs' y irmiav r •h ,�y �w w mua>'< ; oWm�Wwwm'bwrem�vg "/,'em" li W m mo*):* 4,owawa!mlf ('91'affts NONV MVIN 'N" "D WADnro,�«« ANN m�u'awu r piw aiwn f,01,-1 A ,Wry �, ,m.u. w.w:rwwywr• �„ :waw. NmvarwnmwuoA$*ii"womyr " hWuym�W�n,;;,�a "wW,bW r W" mWsrroww;� �Wa �'re�aiwm✓ o (As e# AiNMCG'"J5MlI�IWw�MMMMIMMMIMMM�"^ ,o�,,, W" WJ Ivy rig � �, MI, MM ki an Agricuttural (A) District, the foHowir% usesare appropnate� * Ski& famRy dwelfings on a niunirnun,m of 5 acres fronfing 250 to 300 feet undo in exist mm pubIlk rItxads, * Singde. famOV dwOhngs on a rnmimurn of I acre created through farndy dMs*ns. * Single farndy dwellings, on iess than d acil„es in instances where the parcO was created prior v:i the adoption of the 5 ac�re reqWrement, o Farniving, In most unstancesv, siin& family dwelhngs on MMdual parcels MH use Mwidual wells and undividual on site Fooptic systerns, Sin,ce pubficly financed infrastn Icture Oriprovernents urOudmng utikties, roads, sc',hools, fire stations kbraries, doom ora aind other, pubk services are not planned In thus area durIivthe hife of this Comprehensive Plaro, ft iis aft6pated that deve[opmen t for, this period MH be hrrifted to those uses &scu.ssed above,, ff, howe-ver, devek)pmerrt proprpsa[s include pmvate sector corrimitirnents and assuramoo„ es for the provosion of such kifrastructure, ft rray be approphate to consklerthosc,Il proposMs in conjunction with an arnendrnent to the Plan, These assurances and commitrrients could undude pirivate sector financing For major, utility upgrades and expansion of the pubk systmomma , major, road mniprovennents; and constnxtion of schools, fire stafloris, parks arid fibraries,. The Plan anrendrnent would assess not only the specific development proposal, knit alsio the pcnerAW influencle of the proposal on future growth and development k't the area, rurrrmbirrwr irmumr of agricuuftrurar and rumsrm° rrrmt6a1 muses is appropriate in this cafegr^,. Vn an AghcultuiA (A), District, the W.Jrmwuriirmg uses are appr'umprnater Snnglefamffy dwellings on ur rrmrmrmrrmuurrm of 5 acres frorwflng,250 to 300 feet Mong an exisfing prrblllr rr' adm :r Singlefaimily dwOhrwgs on a rumiinirnuun'r of . arras created throughfamHly divasions, Siin& far°vOy dwellings on Vass than 5 acres in rrr;rtarrces where the parce: uuur create rr'Jor t he adoption, of the 5 acre requulrrrrrrent. arrasiirr , err ResWential (I) Districts, the followin muses are approprluuW mmm IW frurmlly r reefings on Ilumr e Vias rmn r ur,uwurllrmpr°rments that preserve the rrurMfforrmrted (:,,hiaracter. along arterial roads and in some dr°r^utam ces along collector roads, o rrmurl[wrr le farrnft Subdivisions wrtki Ilrrt.r of 2.C) acres, o SubdMsioins th bt;r rrrrmrllll r than 2.0 aures 'if usable open space ur rrour ded to rurumnnntaOl the rrru r H density recornmendations, Such open space rhru d preserve rvraisitas such as ponds, pastures arra wooded areas, a rh4e providing passive rmrrr irborrar areas (i,e. urw n urs and rAiiir, t,r 0s),, ly New curl r n nrurrrw d , Oop m ent MH use the piubhc water rVnu errs arra urs MArW sur rite r pfir, r rrt rrr.r„ d � d �, a' ', Im The fmmHowi g rinses are, appropriatc o SingW farnRynHkm'n ;,s on IcAts of apip un°m°n tely 1 aicre, o imm Wmµm farnily dwellings on kits, snm,�Oer than I acilt K usabW open space m provide 'to mmnmmnnntannn the overMl dere mty recominendations wllhn time Low Density I ai nva� area; and pmumm ary access is directly to a major roadway and m'not through m mn exnsflng residential devOopmnn mn't having larg r 11 -oto than the proposed den,� opmxm m°nt, New ubdivi iso n devel pr n mnt will use O' °n u bhc meater systern and either umndivim um @ on-site m u systerns or time pub4c wastewater water ste n,u, I 1111111illilivirli 111 � 11 11i ili is � 1 � The following uses are appropriate^ tintil such tirne as plubklc utOrties and other pubbicfaciOies are avaiVaWle, as described herb n. o Sirl farnily dweiiirls on a irrwiinurrrrure of 5 acres fronting 250 to 300 feet as ong and existing pubiic road, o Single farnily dwellings on as rnininnum of 1 acre c:reated through faimily divisions, c,/, kw le fairni�y dweMngs on less than 5 acres in instances where the parcet was ctleated prior to the adoption of the 5 acre requirement, fgym2nit2��d 'To discourage leapfrog development, msbdrvisOn devOop;rterrt is dependerwl upon the orderly and incrernental extensi,orr of the public gravity wastewater ernes in accordance with the La est Chesterfield County Woter and Sewer Procedures and Specifiroltarra MaPILOOI, land pn�wisions for road improveiments and other public faciiities to acconin'll dernands resuftirig from delve h) prnent Off-site extension of the public gravity wastewater trunk Nutters shoiA riot exceeJ an distance of 3,000feet frolar the nearest existing gravity firwe as measured along lthe most reasonable route, as deterrnined by the Department of L)Nifies, Vnaddition, residential zoning should be phased, generally frorn east 'to west, front existing gravity wastewatertrunk hnes, such that zoning does not occur Ibeyond 3,000 feet froan the locaflon of existing lines at the tirne of zonkig appkation, At thait tirre, the FaHownig uses, would be apprxrphatea. o Single farriily dwellings on I[ots ranging between 12,000 and 25,000 square feat, c> Dwetiigrionsirna��ltiplosov,cor,udor�niir�uiuin,,tsunicJertine ,followirwgcirct,iirvistan�'ices; * DevOopment design arid q,llalfty complements arid erltharnces the sarrrrsw,rrrdurrd residentW area, * Water quaidy protection as provided for the Swift Creek Reservoir'. * Prirnary access is chrectly to a major roadway and u"tot through arr existing resideftal deveiopn,wnt having ari average Vot size iairp ger tharu that of the proposed deve[opment, * Cornpensating us,a Wer pen space maintainsthe over density reClOrtImendations, Quafty des�gn standards vvNch coWd Orciude the provision of s�dewalks, street trees, site and ondlvidu,O lot landscaping, uahty,and varoety of archftectur* des4grw,, garage orientation and hardscaped driveways New subdivision or, ciondiixyniriiurn development wiH use the public water and wastewater, systems, = 1"he Wowing uses art! p pr.rrpuhp rr o SrrrgW faimily wdw rrddwirrppu rrrr drrtw ranging ing betwnw err 12,000 arW 2u'�,000 wrpru nl,r feet, o Dw rrVhngs on wrrrurWr dots or, w°wrrrrdwrrrrurwaru, rw rurrwder the dwuddomruuug cirrrruurrrrupurimru w;; Development rdwrwiipprr arra quahty r°rrrrrprdrrrruw nts and enhances the surrounding ding rrr iirderrpiW mneme„ Water quaRy purotec,pawurr is purrwruolyd ud for the Swift rank Reservoir. Primary acres as 6rectly to ur major, roadway a and rrrurp ddmruruuppdr an exisfing resWential devOoprrrrurrrd haOlng urrr average kst We than that proposed by tl'w rd wwrrdrrprrrrrrrr , Corrmpuermww durrpp usable open space rrmm uirrp uur t:he rrwrrrrurdd density recorrrrrrwrn dabo rru„ Quuurfty rdrumwupprr standards wuwdrdr°°;dr could dWrurde the prr,rrmuuwirrrw of sidewalks, street prwr w„ wfte and iin duuru duu d dot dandscaping, qua4ty and var,arrtdw of aru'drupectiv* r"devgr'um garage rrrdwmrrpurpuu° n and drmrm udw drw;rd rdHvew pr „ vlain New subdMsion or, ru rrrdomr ni urrrr devedrrprrrrrriurp w HI use Ow publicwater and wastewater systems, �wrwryw�arw w WFIRRw9) ROM . , �� ,. �. rrrrrni ,,. ,,,,.. r ., w u:;:, �R u,) ; W YZI The f0o*ng uses are appropidate� Single farnily dwellings, on lots ranging between :12,000 and 25,000 mqu,,ka e feet, ,,,f Owe mu on srrialler dots or cond'DM,olumluunm~nuu uurider tIhe f6ll-owing u.ir uummnstan es, Development design and quaRy compl!uurne nts muu enhances tt m suummumuuuuu ong resin uu mull uumum, * Prumary access las, directly a tun a major roadway and riot through an uuuuumV nu; , meuWenti ul development having uumn average lot uumuu than that n'°ocwuwe by V'u m development, Compensating uumuuuWe open space mmuummuu uullrmu the u. verak dumn°nOy recoirrurnendations. .uuafty d eu ispmentstandards a Hch Om IAd mummVu de the provisiOn of sidewalks, street tuuuu? p. sltum and Miuunduu l hint 4muu a app ng, qi;ahty andvariety of archiftectural design, garage orientation and hardscaped driveways, New subdivision or coridornniiurn devei(spmerit w 0l use the public wateiriind wastewater,systems, YM rine Wmuuuu ng uses are appru„u mauuW o Vairi(Kgs m suu ummmtna4 typies mmmnw°hidimmg,M but not iinOted to, single uuunnn y, two fair ugly, zero lot Me, townhouse, condom arOtkrn and nuiltifamidly u w lMn gs,ro,j cts,, shouuki be deveu ope t time umuaumiumnuuumn a umlmu lfmums suggested for this Vmmuu use category, New mubm a munoun„ uuu°uumdu"mummumuuuuuum or rntdtifan'kly a mm' Oum mm'mm'era MH uumu"u the pubfic water u'.mlr. nd wastewater 74>'wk1k7m1DY91PlYiY91Y»YUP1N'D➢�'1D.4m➢NmNI'W�NY, klWlw�J'm ,,..,N..,,, MINOR Piig17 e `'11 µ M The folbwng uses are appropriatc o Various rvskJenUal types 0Iicludft but not Ilinifted to,townhousi�, condomiInuum and rruftffairvOly dwellings, Projects ho ul Ibe devek)ped at the rrvirOmt^ densities stqgestedfuer this �and �ise category, MtOtmi New subdIvision, condorninitim or multifamRv devebpnient wiH use th Ipuc water and wastewater systems,, Page 18 Attachment B — Proposed Ordinances AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-72 AND 17-84 OF THE SUBDIVISION ORDINANCE RELATING TO MANDATORY UTILITY CONNECTIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That sections 17-72 and 17-84 of the Code of the County of Chesterleld, 1997, as amended, are amended and reenacted to read as follows: CHAPTER 17 SUBDIVISION OF LAND 000 See. 17-72. Improvements Required r r 1928.90175.3A 00052 ,r rrr rr rr r• 1928.90175.3A 00052 Attachment B —Proposed Ordinances Mr.M."WRM Pon PP -W" ...... . .... OWN* M.&TOMMMpr WISM TATAWN. L.N. Exeept where manda4efy ewmeetion te the eouFA-), wateF system is required as per- s"seefien h ef this seefien-Where individual wells are permitted f"ay be wnto provide water for domestic consumption-Aibj�t-te-the following conditions shall apply: 1928.90175.3A WISM TATAWN. MT-MM.T. 11M Jrr-T= T=W.r M -M PWPJrP_WN7_T.IW_ 'TWA A A A MPM7 No". r.T.T.Irr.r. ..... .......... .............. ........ . . 4AL11P III fit ...;0: V 1111111 1928.90175.3A Attachment B — Proposed Ordinances FA�I 91 i M [MMI See. 17-84. Standards for lots and parcels served by onsite sewage disposal systems. A. With the exception of subsections B, Land D of this section, subdivisions using onsite sewage disposal systems shall comply with the following: ••• B. All subdivisions for which residential zoning was obtained prior to February 23, 1989 utilizing onsite sewage disposal systems shall comply with the bulk requirements in place at the time of zoning and the requirements of subsection A. 5., 6. and 7. of this section. LT. NEW MMM .... . ...... W n P T -M 11% rMn bi R T VY.9 " I I LIM N, tr 7 P VP.k � . �i — ..... . ... . ........... mill (2) That this ordinance shall become effective immediately upon adoption. 1928.90175.3A Attachment B — Proposed Ordinances AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 18-1,18-53,18-60,18-61,18-62,18-63 AND 18-64 OF THE UTILITIES ORDINANCE RELATING TO MANDATORY UTILITIES CONNECTIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-1, 18-53, 18-60, 18-61, 18-62, 18-63 and 18-64 of the Code of the County aChesterfeld 1997, as amended, are amended and reenacted, to read as follows: CHAPTER 18 WATER AND SEWERS Sec. 18-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: (o) GIS: Geographic information s stY em owned and operated by the count (e)(M Infiltration: Water that enters the wastewater system and wastewater service connections from the ground. In Water that enters the wastewater system and that is not wastewater or infiltration. (fir Mobile home: Shall have the same meaning as in the zoning ordinance. OUs Mobile home park: Shall have the same meaning as in the zoning ordinance. (Wt Mobile home subdivision: Shall have the same meaning as in the zoning ordinance (O u2 Normal domestic wastewater: Waterborne wastes that are normally discharged from the sanitary facilities of dwellings, apartment houses, hotels, office buildings, factories and institutions, and that do not contain groundwater, storm surface water or industrial waste. (uUv Off-site extension: An extension of a utility line from the existing line to the developer's property. 1928.90322.5A 0 0 SE), Attachment B —Proposed Ordinances (Y)Lw I Oversize line: A utility line that is larger than the line needed to serve a developer's property or eight inches in diameter, whichever is larger. (voUx Septage: Normal domestic wastewater that is discharged from a septic tank into the wastewater system. (-x)W Townhouse: Shall have the same meaning as in the zoning ordinance. ()9f.zjUtility or utilities: The county water and wastewater system or, when the context requires, water or wastewater system. (z)(aal Virtual meter size: (i) The meter size, based on standard plumbing fixtures, which serves a commercial consumer who installs plumbing fixtures that require a lower total volume but a higher instantaneous flow than standard fixtures; or, (ii) the meter size that provides water service to a residential consumer, excluding water service for fire protection. (aa b Wastewater: Normal domestic and industrial waste which enters the wastewater system carried by water from residential, commercial and industrial establishments or other places and infiltration. (lib) cc Wastewater system: All of the facilities that are owned by the county which transport or treat wastewater. (ee)(ddd) Water: Water that does not contain enough impurities to cause human disease or harmful physiological effects and that has bacteriological and chemical qualities which conform to the standards for potable water that have been established by the director and by the state department of health's Virginia Waterworks Regulations. (dd)Leel Water system: All of the facilities that are owned by the county which impound, transport or treat water. Sec. 18-53. Utility extensions. 1928.90322.5A Ua For residential development, off-site extension of any public water or public gravity wastewater trunk line shall not exceed a distance of 3,000 feet from the nearest existing line as measured along the most reasonable extension route, as determined by the director of utilities. This limitation shall not preclude extension to accommodate a mixed use development having as its primary component non-residential uses as determined b the directors of planning and utilities. 001 () 0 S G" Attachment B —Proposed Ordinances (.a)Ub No person shall extend the utility system without the approval of the director. The director shall impose reasonable terms and conditions on all utility extensions. The developer or owner of the land that will be served by an extension shall pay the cost of the extension. However, the developer or owner may be eligible for refunds for a portion of the cost of the extension in accordance with this article. (bUc The director shall not approve any utility extension unless he determines that the extension is in the best interest of the utility system and the health, safety and welfare of county residents. (e)k!L No person shall extend utility lines until he has entered into a contract with the county to construct the extension. The form of the contract shall be approved by the director and by the county attorney. The extension contract shall require the developer to provide the county with a copy of a construction contract in a form that is approved by the director with an approved, licensed utility contractor and to convey all utility easements to the county that are necessary for the county to provide utility service to the property. The county shall approve the size, type, location and material of all utility mains; service lines, including corporation stops, meter yokes, fittings and service pipes; and other facilities. The extension shall be installed in accordance with the Chesterfield County Water and Sewer Specifications and Procedures Manual and other county policies and administrative procedures. Sec. 18-60. Required Use of Utility System. The distance extensions described in this section shall be measured from the nearest existing line as measured along the most reasonable extension route, as determined by the director of utilities. A. Residential. For the purposes of this section, the term "dwelling unit" shall be as defined in Chapter 19 and shall not include a dwelling unit that is being rebuilt due to damage b _ _y 1928.90322.5A will LTO The distance extensions described in this section shall be measured from the nearest existing line as measured along the most reasonable extension route, as determined by the director of utilities. A. Residential. For the purposes of this section, the term "dwelling unit" shall be as defined in Chapter 19 and shall not include a dwelling unit that is being rebuilt due to damage b _ _y 1928.90322.5A Attachment B —Proposed Ordinances fire, flood, explosion, earthquake, storm or other act of God provided such reconstruction occurs within 2 years of the damage. I Public Water System. Connection to the public water system shall be required fornewdwelling units when: a) property line is within 200 feet of a water line unless the required on-site service line is greater than 400 feet; b) located within a lot subdivision recorded with requirement for connection-, c located within a lot subdivision that receives preliminary plat approval after DATE Of ADOPTION and which is located in the area shown as "Required" on the Residential Public Water Connection Area on the GIS mgg, or d) located in a multifamily development. 2. Public Wastewater System. Connection to the public wastewater system shall be required for new dwelling units when: a property line is within 200 feet of a wastewater line unless the required on-site service line is greater than 400 feet-, b) located within a lot subdivision recorded with requirement for connection, c) located within a lot subdivision that receives preliminary plat approval after DATE Of ADOPTION and which is located in the area shown as "Required" on the Residential Public Wastewater Connection Area on the GIS Map; or 41 located in a multifamily development. B. Nonresidential. The requirements of this section shall not include a nonresidential structure that is being rebuilt due to damage by fire, flood, explosion, earthquake, storm or other act of God provided such reconstruction occurs within 2 years of the damage. 1. Public water system. Connection to the vublic water system shall be required for new nonresidential structures that need domestic water when: a) located in the area shown as "Required on the Nonresidential Public Water Connection Areas on the GIS map; o b) located in the area shown as "Provisional" on the Nonresidential Public Water Connection Areas on the GIS map and the property line is within 200 feet of a water line. 2. Public wastewater system. Connection to the public wastewater system shall be required for new nonresidential structures requiring domestic wastewater when in 1928.90322.5A 0 0 0a, S (S Attachment B —Proposed Ordinances the area shown as "Required" on the Nonresidential Public Wastewater Connection Areas on the GIS map. Sec. 18-61. Exceptions to Use of Utility Systems. A. The boardof ,Flay gfa--.+. A -an exception to the requirements of sections 18-53(a) and 18-60 m4he... A. Lc), A.2. c), B. 17a), and B. 2. may be granted as follows: 1. Submission of an application with a $1000.00 fee to the Planning Department. 2. The director of vlanning shall process the gpolication and provide notice as outlined for zoning approval in Chapter 19. 3. In coniunction, with the director of utilities, the director of planning shall review the application and make a recommendation to the Planning Commission. A recommendation for the exception approval may include a recommendation for the imposition of conditions. The recommendation shall consider whether: a) the use of a private system will encourage future area development inconsistent with the Comprehensive Plan-, and b) the ability to extend public system to other 12rol2gM will be adversely affected 4. The Planning Commission, following a public hearing, shall make a recommendation to the Board of Supervisors. The Commission shall also consider the criteria outlined in A. 3. The recommendation for the exception approval may include a recommendation for the imposition of conditions. 5. The Board of Supervisors. following apublic hearing, mAY gant the exception. The Board shall consider the criteria outlined in A. 3. The excep0on Approval May include imposition of conditions. 1928.90322.5A (a) A r-esidential stfue4we that is being ser-ved by a well ef septie tank is eenvet4ed t ial or- industrial use withetit being eKpandeo; (b) A residential stmeWr-e that is being seFved by a well or septie tank is expaHded or- r-enevated and the health depaA4nefft has approve,] eentinued use of the well ef septie. taffk-; . . ........... .............. 0 Attachment B — Proposed Ordinances lifniteAiefts or- ether- feetefs the utility gystefn ift aoeer-danee Water- and Sewer- Speeifleatiens eewity pokeies and admifiis4ative (2) The health departmefA has whieh would prevent an e*tei4sion of wi4h the Chesteffield GotH#y and Pfeeedur-es Manual and et pr-eeedur-es; verified ift wfifing that the ewnef has met the r-equir-efneffts ef this well; mid (3) The owner- or- develeper- has eew#y that requir-es him te eefineet to the utility system afe designed fer- 4Hmaa eeetipaney nefifies the ev�%er- er develepef lifiens (a) "d (b) fie ex4ensieff ef the 45 day per4ed s4inks proof that it is ae4 system withiff 4 5 days. Code fer- using a septie system er entered into a "tten eeatfaet with the and all subsequent ewnefs ef the pfepefty all stmetur-es en the prepefty wMin 4 5 days a4er- the dir-e in writing that efie et: mere ef longer- exist. The dir-eeter- may gfafA an ef time for- eenneetien if t pe possible for- him te eeanee4 to the utilitt� B. An exception to the requirements of section 18-60 A.1. a), A.2. a) and B. Lb). may be granted as follows: 1. Administrative Review. Upon submission, the director of utilities shall review the request and make a finding that connecting to the utility system is physically impractical due to: (i) topography, 60 conflicts with other underground utilities, (iii) capacity limitations, or (iv) other factors which would prevent an extension in accordance with the Chesterfield County Water and Sewer Specifications and Procedures Manual and other county policies and administrative procedures. An exception approval may include imposition of conditions. 2. Appeal of Administrative Review. An applicant who is aggrieved by the determination of the director of utilities may appeal the decision to the Board of Supervisors. The Board's decision shall be based upon those findings outlined in B.I. The Board's decision may include imposition of conditions. See. 18-62. Reserved. R quir-ed payment fer- water- lines. 1928.90322.5A Attachment B —Proposed Ordinances ji §11�j Sec. 18-63. Reserved. Mandatory eonneetion to the wateF system in eer-tain areas. 1928.90322.5A (":,, (,N 0 001 -SUM p MEME • Mir_llw MWWWWO DYMN-9 MLICjrMw . IMMMI 07M MR MIFAF lqw) IN PWIM9M.""l-T.T.Ta ............ Mr IV, MW wea w IWAMM 1928.90322.5A (":,, (,N 0 001 Attachment B —Proposed Ordinances 1928.90322.5A C 010 0-1 "ZI, A A _W. P . . ........ .... ...... =AL'AM' Mum" IN ".. I "M 1928.90322.5A C 010 0-1 "ZI, Attachment B — Proposed Ordinances The P! "Ose 6811ditieflis to mitigate the ifinpaist eif", e*eeptien that it grefits 1928.90322.5A Ml Wei R ...... MM I WMTM Mrs"M.Tili W729F.T.9"Fif." ........... ........ ............... ........... i.ill P -MF 9 M a IMY A a T Iff MM ... Ma ............... WWI -- I IM"Mirm.. ............ ......... . ...... FWMM M1771 The P! "Ose 6811ditieflis to mitigate the ifinpaist eif", e*eeptien that it grefits 1928.90322.5A Attachment B — Proposed Ordinances Sec. 18-64. Reserved. 1928.90322.5A 6M jr _F .�Jfrp ......... Pr. K4tP&WTPWF.I m IN I W WWWWWW.W"W IIII - ti ........... ...... ii M.1 m7mmer. 1928.90322.5A Attachment B — Proposed Ordinances . . ... . ....... ---------- 1928.90322.5A 0 Attachment B —Proposed Ordinances (1) The use ef an en site dispesal system will net e*tend publie wasteweAef sewer. to other- pr-epefty; (2) The use ef ae an s4e disposal systefn will not a&efseb, affeet the abilft5, te eneoufage fi#ur-e develepf"ent that is iaeensi4ei4 wM the ee"r-ehefisive plan; and (3) Pie use ef an en site dispesal septie system is net r-easenably likely to a&eFseI5, affeet *e publie heakh, safiaty ef we4fi-we- The p! iissien may inVese eendifiens te fnitigate the impaets ef aiiy exeeptien that gfafAs. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928.90322.5A 4' ! ryM .0 '��. r.i tid'li...i t $ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2014 Item Number: 8.C.5.b. Subiect: Set Public Hearing to Consider an Amendment to the County Code Relative to Variance Criteria County Administrator's Comments: County Administrator: Set March 12, 2014, for public hearing to consider attached ordinance amendment. Summary of Information: PLANNING COMMISSION ACTION AND RECOMONDATION On January 23, 2014, following a public hearing the Planning Commission on a vote of 4-0 (Mr. Gulley absent) recommended approval of the attached ordinance amendment. AMENDMENT OVERVIEW The power and duties of the Board of Zoning Appeals (BZA) are provided in Section 19-21 of the Zoning ordinance. Among these powers is the ability to grant variances to the Zoning Ordinance and to make certain determinations or decisions based upon specific findings and criteria. In order to be in conformance with state code changes in regards to the criteria by which the BZA may grant and decide upon variances and other considerations, staff proposes the attached ordinance amendment. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes 17 No I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (Continued) Below is a summary of the proposed amendment: Page 2 of 2 1) in granting a variance the BZA shall, among other things, make a finding that the granting of the variance would alleviate a demonstrable hardship as distinguished from a special privilege or convenience sought by the applicant. The existing ordinance has the additional provision that the demonstrable hardship "approach confiscation", a threshold much more difficult to achieve in many circumstances and no longer required in state code; as such the proposed amendment would remove that phrase. 2) In addition the proposed amendment would provide regards to how the BZA makes determinations. provide that decisions by the BZA not be based purpose and intent of the ordinance. additional language in This provision would upon the merits of the 10031109 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-21 OF THE ZONING ORDINANCE RELATING TO POWERS AND DUTIES OF THE BOARD OF ZONING APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-21 of the Code of the County of Chesterfield, 1997, is amended and re-enacted, to read as follows: CHAPTER 19 ZONING 0=0 Sec. 19-21. Same --Powers and duties. The board of zoning appeals shall have the following powers and duties: (a) To hear appeals as provided for in section 19-19.1. (b) The board of zoning appeals may authorize upon appeal or original application in specific cases such variance as defined in section 19-301 from the terms of this chapter as will not be contrary to the public interest, when, owning to special conditions, a literal enforcement of the provisions will result in unnecessary hardship; provided that the spirit of this chapter shall be observed and substantial justice done, as follows: When a property owner can show that his property was acquired in good faith and where by reason of the exceptional narrowness, shallowness, size or shape of a specific piece of property on March 31, 1997, or reason of exceptional topographic conditions or other extraordinary situation or condition of such piece of property, or of the conditions, situation, use or development of property immediately adjacent thereto, the strict application of the terms of this chapter would effectively prohibit or unreasonably restrict the use of the property or where the board is satisfied, upon the evidence heard by it, that the granting of such variance will alleviate a clearly demonstrable hardship appr-ea,ehing eenfiseAien as distinguished from a special privilege or convenience sought by the applicant, provided that all variances shall be in harmony with the intended spirit and purpose of the chapter. No such variance shall be authorized by the board unless it finds: (1) That the strict application of this chapter would produce undue hardship; (2) That such hardship is not shared generally by other properties in the same zoning district and the same vicinity; and 00070 (3) That the authorization of such variance will not be of substantial detriment to adjacent property and that the character of the district will not be changed by granting the variance. No variance shall be authorized unless the board finds that the condition or situation of the property concerned or the intended use of the property is not of so general or recurring a nature as to make reasonably practicable the formulation of a general regulation to be adopted as an amendment to this chapter. In authorizing a variance the board may impose such condition regarding the location, character and other features of the proposed structure or use as it may deem necessary in the public interest, and may require a guarantee or bond to insure that the conditions imposed are being and will continue to be complied with. 000 (e) No provision of this section shall be construed as granting the board of zoning appeals the power to rezone property or to base decisions on the merits of the purpose and intent of the zoning ordinance adopted by the Board of Supervisors. 000 (2) That this ordinance shall become effective immediately upon adoption. 2 C C.) () 3 "i"J. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: February 12, 2014 Item Number: 8.C.6. Subiect: Approval of Change Order Number Two for Project #11-0202, Addison -Evans Water Treatment Plant Flocculation and Sedimentation Basin Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve Change Order Number Two for the Addison -Evans Water Treatment Plant Flocculation and Sedimentation Basin Improvements in the amount of $124,910 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project includes the rehabilitation of four settling basins at the Addison -Evans Water Treatment Plant, two of which were part of the original plant construction in 1967 and two constructed in 1971. As the rehabilitation project progressed, additional rehabilitation work was identified beyond the original scope of this project. Change Order Number Two represents additional work to complete concrete repairs. The current contract amount is $755,085.87; with approval of this change order the new contract amount will be $879,995.87. Funds are available within this project. The county administrative policy addressing change orders requires all change orders exceeding $50,000 to be approved by the Board of Supervisors. District: Clover Hill Preparer: Roy E. Covington, P.E. Preparer: Allan Carmody Attachments: E Yes Title: Director of Utilities Title: Director, Budget and Management 0 No 6n. o c) 7 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: February 12, 2014 Item Number: B.C.7. Subject: Amendment of Lease of Property for the Chester Police Station County Administrator's Comments: County Administrator: Approve an amendment to successor in interest to feet of office space at and authorize the County Summary of Information: the lease with The New Chester Police Station, LLLP, the Chester Police Station, L.L.C., for 4000 square 2920 W. Hundred Road for the Chester Police Station Administrator to execute the lease amendment. Staff has negotiated a five-year extension of the lease for the Chester Police Station at a cost of $6,333.33 per month. This is a reduction in cost from the final year of the existing lease of $12,100.65 per month. The term of the extension is October 24, 2015, to October 23, 2020, with no annual escalation. Rent payments are subject to annual appropriation by the Board. Approval is recommended. DistriCt: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No VICINITY SKETCH m Chest w0vok County Rqji ht rif Way Ofice Jariftiary 23, 2,014 I fftlur - fqA, 0y^ nm CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: February 12, 2014 Item Number: 8.C.8. Subiect: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for a 201 underground easement for service to Mental Health's new Intermediate Care Facility at 6831 Lucy Corr Boulevard. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for a 20' underground easement for service to Mental Health's new Intermediate Care Facility at 6831 Lucy Corr Boulevard. This request has been reviewed by Capital Projects Management. Approval is recommended. District: Dale Preparer. John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No VICINITY SKETCH Conveyance of an Eent to Columbia Gas of Virginia, Inc. C' hf ors, torto, W C ourt# D otin, orrw I yid fVt A bo",f ""AN, OD Q cl) A&IF COUNTY OF CNE$IrRrnwaD WW., 7716630736D0000 D.D. ". PC 84 geo BRANCH'S TRACE 03 PHASE IV BRANCH'$ TRACE .00, PHASE X CMLIA481A CAS 20' ME 4348 OF WRONIA EASEAdWr RW / 52276 10.00, 0 A r , 'L c BRANCH'S TRACE PHASE 0 CWN7Y Or CHE'SWRFTELD ODIN 77166405210=0 D.R. 870. PG. 539 6861 LUCY CM BOULEVARD N/r CWMlY OF CHESIMMO GPIN., 7716630736 D.B. 637 PG 24 N/,r COUNTY OF CHESIMELD ORN: 771665406000000 D.B. 2155. PG 781 V. NA COUNTY OFGpOlv* ArS7rRMW D.e. 637 PG 24 A 4J' IL 4J 111AF ILI1105-39-20- W M.; 200, 400' 600' D\ OD 6D AMY COLUMBIA GAS OF WRGINIA. INC. wW aamls I F83-200tt-W16890-1 r+" aaaroT 20' NIDE OAS PIPELINE EASEMENT THE PROPERTY m MOM" tf da 51 AOWSS OF DALE couNry v mrsimnaD OAlt 0!4512014 COASTAL cmvm HRC 1' - 200' CHISNERnELD smw "m CONSUL TANTS mom rx"m - WRONIA 4000 8-276-140-N I vmvm "M vmrc4wjvGxa V41-ilf3-1-f I�(,N C0 ;;` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: February 12, 2014 Item Number: 8.C.'%c%.. Subject: Acceptance of a Parcel of Land Along Old Centralia Road from NVR, Incorporated County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.014 acres along Old Centralia Road from NVR, Inc., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.014 acres along Old Centralia Road from NVR, Inc. This dedication is for improvements in conjunction with the development of Brooks Chapel, Section 3. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■Yes No00'An 0 VICINITY SKETCH Acceptance, of a Parcel of Land Along Old Centralia Road from NVR, Vi , ........ .... ................_. , w,....... , mm...... g ,, rxr, m sny" 1lwwt, AM' MIS 3} LOT 21 RECM lJfJiS SRT. AL1 AMWAWN A4V AVrACL FASWUS MY 8f ,sir. 663145 6 BROOKS CHAPEL . E 11. ,67.23 ,SW7701V 3 P8.220 PG. -9— 11 69'rnista IW L p j. I LOT 22 OW 789 61 3-Z17-0= , Nw So 1183&'16 JV/1 74V-, t3-741J-0WW C# tQ�3t3 PG`96x' `+ w. tam P%Y 410 jaw Rd 4 ~ �1 X3618 E,iAVW PaWT LANE i t N JX6.3(?81.81 c 4 ~, .� PARGEi A LOT w"3�1 �3' PROKODym Mf A LC 14789-60-"7-000Wn625 sq.tt. QW �I za a 0.014o !.1&9812 PG:240 C14 } � x{3613 EnAM PONT LANE � b 0' w' 8' £rtr"ENT PELZZt! PO.9-11 _ CIA 1 a� 747' PARM tt y79'09 WhfspeBlo� A nes a016 acre A9 h+ S A e$ Block Pg 3 ASt1iIR}'N 7Rtt475 LOT t N 366 9.31.65 L18 P&121 .a LAC ARE W LIR of aRaw I LDW& 2222-, 2 ' CLOC TARE ` Her RAS I 499 1 "M Qty I rAV6VVT Beall a• c1 191.23' 15:3944' 52W' =706t 151.84' 12418 1AC. N0.1613 C2 10.2X MJ9 2a I V.5t St3'4133 26.49' 1 1328 t11/t.3, 2014 p 30 60 3tJi;W- Scale 1" = 30' DATE:0111JIf?014 COMPILED PLAT SHOWING TWO PARCELS OF LAND SCALE: 1 =313' TO BE DEDICATED TO CHESTERF EI COUNTY JOB NO: CO2001IZ03 BERMUDA DIS1I;tiCT CHES MELD COUNTY, VIRGINIA fiifPa} u40A • PLANNERS + ARCHITECTS - ENGINEERS • SURVEYORS - ISM qpf View Drive Sulte 200+ M81bV`Nm. "rda 23113 - Ptmo (504) 704'0571- Fax (W4) 784-2= www.E atm.ce �= ra CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I 17w AGENDA Meeting Date: February 12, 2014 Item Number: O.C,,%b, Subiect: Acceptance of a Parcel of Land Along Old Centralia Road from Providence Investments, L.C. County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.016 acres along Old Centralia Road from Providence Investments, L.C., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.016 acres along Old Centralia Road from Providence Investments, L.C. This dedication is for improvements in conjunction with the development of Brooks Chapel, Section 3. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: No -,4 ■Yes 7 � 000GI Acceptance of a Parch of Land Along OW Contralis Road from Providonce Invostments. L C. ,b .,.,...�......_._ ro,........._.. ,..w..,�... _m.......... .... ............. z�� ,.ate oA�._..........................._.._.....w..w....,_m_ U 1 r ����....�...�.�..�_�...�.....� .�.�_....,.....��.....n...............................................d..�o�..�o�........��...............,.,...a..,.,...,..�..,....,�.a..,.��,...��.�� .....n�.�........ �.�..�,�...,....�d.. . ... ........o�.......�.�....�.�.�_....,.�..,,� ..�..�� S** hveif; W. WNflm, N IR op BROOKS CHAPEL SEC77ON 3 P8.-220 PG. -9--11 LOr 22 Nw No OW 70-685-7413-OOWO MlaW P62*410 jW19 EMW PORT MME Pwka A 625 sq.fl. 0.014 acre Talc. No.1613 0111312014 26.e 69.9 Sq .& .M a"* 0. 119'220 Po -q- I tOr 23 8' EASEUDW -a-d4f (0 -S Ui4 16*. Pines A9XVM S A & 4*isra A ASYNOW F- TRWW P.B.37 Pg.J OW 780 -W -OW -OM Lor 1 1*4019 M-1-01 0 30 60 Scale 1" = 30' DATE: 01/1312014 COMPILED PLAT SHOVANG Two PARCELS OF LAND SCALE: 1=30' TO BE DEDICATED TO CHESTERFIELD COUNTY JOB NO.- 00200117.03 BERMUDA DISTRICT CHESTERFIEW CWW, VIRGWIA - PLANNERS - ARCHITECTS - ENGINEERS - SURVEYORS- I& ism city view orf" Sume "o - Nodlomm. Virginto 23113 - PhWW (304) 794-W71 - F= (" 794 -MU www.befaer.co V Q1 IFF/iNW-7 0 30 60 Scale 1" = 30' DATE: 01/1312014 COMPILED PLAT SHOVANG Two PARCELS OF LAND SCALE: 1=30' TO BE DEDICATED TO CHESTERFIELD COUNTY JOB NO.- 00200117.03 BERMUDA DISTRICT CHESTERFIEW CWW, VIRGWIA - PLANNERS - ARCHITECTS - ENGINEERS - SURVEYORS- I& ism city view orf" Sume "o - Nodlomm. Virginto 23113 - PhWW (304) 794-W71 - F= (" 794 -MU www.befaer.co V Q1 U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: February 12, 2014 Item Number: 8.C.9,,c. Subject: Acceptance of Parcels of Land Along Charter Colony Parkway, Brandermill Parkway and Old Hundred Road from Riverstone Properties, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 7.43 acres along Charter Colony Parkway, Brandermill Parkway and Old Hundred Road from Riverstone Properties, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 7.43 acres along Charter Colony Parkway, Brandermill Parkway and Old Hundred Road from Riverstone Properties, LLC. This dedication is for improvements in conjunction with the extension of Bon Secours Drive and Brandermill Parkway. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: E Yes a No VICINITY SKETCH Acceptance of Parcels i Along Charter Colony Parkway, Branderrviffl Parkway, and Old Hundred m Riverstone Proportles, LLC mm..._..._...........mm.a . ...�o.... �� w n�,a.a.......... .......� ...... 06i' (1) 0 0 0 �� G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: February 12, 2014 Item Number: 9.A. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Ste-qmaier — Title: County Administrator Attachments: ■ Yes No # 00 003e #-I CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances February 12, 2014 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent () () 03- a CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS February 12, 2014 Board Meeting Hate Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13 905 000 17 394 080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 C 01 00319 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS February 12, 2014 County Wide Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 2/12 Agenda Approval Bermuda $25,644 $33,500 $14,333 $0 $44,811 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 6,569 - 64,431 Matoaca 37,500 33,500 2,354 - 68,646 Midlothian 37,500 33,500 19,462 - 51,538 County Wide Date 11eM 04/99 03/03 03/04 10/04 12/04 05105 05/06 08/07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease — Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* — Building Construction, Expansion and Renovation Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 Prepared by 1,490,000 Accounting Department January 31, 2014 12/17 645,054 Outstanding Date Balance Ends 1/31/2014 01/20 S 5,785,000 11/23 630,000 11115 1,490,000 10/14 13,142,494 12/17 645,054 11/24 2,985,000 11/24 5,110,000 11/27 15,215,000 11/24 19,080,000 $4,082,548 Approved Amount CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: February 12, 2014 Item Number: 9.13. Subiect: Report of Planning Commission Substantial Accord Determination for a Government office (Public Safety) (Case 14PD0155) County Administrator's Comments: County Administrator: On January 23, 2014, the Planning Commission determined the request is substantially in accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes 17 No Title: Director of Planning 000-1102 CASE MANAGER: Ryan Ramsey BS Time Remaining: 365 days orm"r2mm 'ff E, WE e- ED 0 mm'rwff"� .......... SUBSTANTIAL ACCORD REVIEW 14PDO155 Col. Thierry Dupuis Dale Magisterial District 7800 Whitepine Road REQUEST: Substantial Accord Determination to permit a government office (public safety) in a Light Industrial (1-1) District. PROPOSED LAND USE: A government office for public safety purposes is proposed. PLANNING COMMISSION DETERMINATION THE PLANNING COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN. AYES: Messrs. WALLIN, PATTON, BROWN, AND WALLER. ABSENT: MR. GULLEY. RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan which suggests that government offices for police special services (special operations facility) be located within the vicinity of Iron Bridge Road and Route 288. GENERAL INFORMATION Project Name: Office Space for Police Personnel Location: The request property is located at the northeast comer of Whitepine Road and Taxi Way and is better known as 7800 Whitepine Road. Tax ID 765-672-4633. Providing a FIRST CHOICE community through excellence in public service 0 f ) G CX.-) a Existing Zoning: 1-1 with conditional use planned development Size: 2 acres Existing Land Use: Light Industrial (Office/Warehouse) Adiacent Zoning and Land Use: North, South, East and West - 1-1 with conditional use planned development; Light Industrial (Chesterfield Industrial Park) UTILITIES Public Water and Wastewater Systems: The existing commercial structure is connected to the public water and wastewater systems. The proposed use will not impact the public water and wastewater systems. ENVIRONMENTAL This request will have no impact on these facilities. PUBLIC FACILITIES Fire Service: The Airport Fire Station, Company Number 15, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transvortation: The proposed development on the property will have a minimal impact on the existing transportation network. Virginia Department of Transportation (VDOT): VDOT has no particular concerns with the establishment of the desired facility at the location desired by the Chesterfield County Police Department. A commercial entrance (or entrances) will be evaluated at time of site construction plan review (if required) per the 2 14PDO 155-2014FEB 12-BOS-RPT C'000��-� requirements of the Virginia Access Management requirements and the specific entrance configuration(s) needed to service the facility. LAND USE Comprehensive Plan: The Comprehensive Plan designates the request property for Industrial use where moderate to intense manufacturing uses that are generally dependent upon the processing of raw materials. These uses may have associated outside storage areas. The Public Facilities Plan, an element of the Comprehensive Plan, suggests that a special operations facility should continue to be located in the vicinity of Iron Bridge Road and Route 288 to house special operations units with a recommended timeframe of between 2013 and 2017. Area Development Trends: Properties to the north, south, cast and west are zoned Light Industrial (1-1) and are occupied by industrial, warehouse and office uses (Chesterfield Industrial Park). It is anticipated that industrial uses will continue in the area, as suggested by the Plan. Site Location and Selection: The applicant proposes to lease an existing 12,000 square foot office/warehouse building within the Chesterfield Industrial Park. The Chesterfield County Police Department would lease the building to house its Police personnel. Renovations to the existing Police Headquarters Building inside the Government Center resulted in insufficient space being left for the Police personnel to return to the building. Therefore, the Police Department examined several off-site locations that were in close proximity to the Police Headquarters near the intersection of Iron Bridge Road and Route 288. The Police Department selected four (4) sites to consider lease agreements. The request property presented the least expensive lease agreement while providing the necessary office and parking space requirements. The request property will permit the entire division to be located in a single building, which will promote efficient communication and supervision of work groups within the division. CONCLUSION The relocation of the Police office space satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the proposal complies with the recommendations of the 'Public Facilities Plan, an element of the Comprehensive Plan, which suggests that a special operations facility for police services should be located close to Police Headquarters, within the vicinity of Iron Bridge Road and Route 288. Therefore, staff recommends that the Commission determine that the government office (public safety) is in substantial accord with the Comprehensive Plan. 14PDO155-2014FEB12-BCS-RPT 01 0 G CASE HISTORY Staff (1/10/14): If the Planning Commission acts on this request on January 21, 2014, staff will advise the Board of the Commission's action after their meeting. Staff (1/21/14): The Planning Commission meeting scheduled for January 21, 2014 was rescheduled to January 23, 2014 due to inclement weather. Board of Supervisors (1/22/14): The Board removed this request from the agenda due to the Planning Commission's pending action on the substantial accord determination. Planning Commission Meeting (1/23/14): The applicant's representative accepted the recommendation. There was no opposition present. On motion of Dr. Brown, seconded by Mr. Patton, the Commission approved the request. AYES: Messrs. Wallin, Patton, Brown, and Waller. ABSENT: Mr. Gulley. The Board of Supervisors, on Wednesday, February 12, 2014 beginning at 3:00 p.m., will take under consideration this request. 4 14PDO155-2014FEB12-BOS-RPT 0 () CID February 12, 2014 Speakers List Afternoon Session 2. William Desmond 3. Nancy Wood 4. Lo an Dickerson 5. Makqa Zaki February 12, 2014 Speaker's List �i hem Evening g Session. - (Following Presentation of Resolutions) V '?a4 t -r) 1. Kristin Breslin 5 Q "^ 2. Tracey Zaval 5 f oft 3. Cathy Garrison 4. Rebecca Morris (240-7345) � 5. 6. Amy Harbert 7. ??Amanda Moody?? LI M Eveniag Session 41 n c° tEncf Qfthe-r��Agenda) 1. Sonia Smith ¢ t"-" 2. Ralph Carter -- 5 P. m 3. Jafi�sZSn ' CZA-`nce -,r-A - it, 4. Freddy Boisseau 5. Jackie Whitmore Speech to the Board of Supervisors Feb 12 2014 Chairman Holland, Members of the Board, Guests, and Students: My name is Nancy Wood. I teacher Senior English at Manchester High School. I urge you to a tax rate increase in order to fund our schools. cI P rDvE- People say "I know things have gotten tough," but they really don't. When I started teaching in Chesterfield 11 years ago, my average class size was about 22 students. Now, my classes average 29-30. That is 7 extra students per class, or 35 extra papers to grade every time I give an assignment. That's more than an extra class to teach everyday—and I have had my salary reduced to teach this extra class. If seven extra students does not sound like a huge burden, let me illustrate. For one assignment, a research paper, I spend about 10 minutes grading each draft, 20-30 minutes per revision, and at least 30 minutes for the final product. That is 41 extra hours of work to grade just one assignment, just for the extra 7 students per class, that must be carried out at night and on weekends on my own time, while I continue to instruct and plan lessons every school day. So much for a week "off' at Spring Break. Unfortunately, while our workload increases, our salary decreases. The past six years of salary cuts have had devastating effects on my family. The four of us share my daughters' cars to get to our jobs. My daughters have stopped classes at community college. One used her hard-earned tuition money to buy the car I now use to get to work every day. I have a Master's degree and 19 years of experience. I am the new face of poverty. Our schools used to be a priority in Chesterfield. Not anymore. Something has had to give, and it is the quality of instruction we are able to provide. Cutting funding may seem an easy solution to the current financial problems the county is experiencing. But easy is seldom good. Easy is seldom beneficial, or long term, or morally defendable. Easy condemns our students to a long term detriment they will never be able to make up. They have senior year only once. This year. Now. Now is when they need the solution. They cannot wait three more years for the economy to improve. If anyone needs to take in their belts and wait it out, it cannot be our kids. They can't afford one more year of not learning to read, of no personal interaction with teachers. To put up with bullying. One more year to fail. My Matoaca district is here. We are watching and hoping for support from our district supervisor, Steve Elswick. My seniors are here, learning in a real world environment. They will be able to exercise the right to vote this year. They know what the budget cuts are doing to our schools, and they don't like it. They don't want to use books that are missing pages. They don't want to sit on cracked plastic seats that pinch and rip their clothes. They don't want to have to miss out on field trips or tournaments because they have become too expensive or their teachers are too over -burdened to organize and chaperone them. They don't want another worksheet in lieu of a good class discussion. On the other hand, the return on investment for the average $75 increase per household is significant. $75 per household can improve our chances of holding on to the community awards we are so proud of. We get more businesses moving in due to an educated work force and good community resources for employees. We get a lower drop- out rate, and a lower crime rate. Our house values increase, saving the equity we have left. We educate the youth of the community. What a bargain, for $75. Cutting the school budget contributes to a downward spiral. Please stop the spiral and get us back on the right track: if not exactly moving forward, at least catching up. Hello, My names Makary Zaki, I attend Manchester high school and this is my senior year. I've attended Manchester high school since freshmen year. I've heard so many stories on the news of cutting the school budget down. I know many teachers have spooking about this situation of cutting the school budget down. But let me speak from a student prospective and how I feel about it. A couple of weeks ago I was in My English class, my teacher happens to be here watching me right now her name is Mrs. Wood. She is my Favorite teacher she goes over and beyond her job to try to get the material to us as easy as possible. But a couple of weeks ago I've experienced something that shocked me in one of my classes. I was in English class and Mrs. Wood my English teacher told us to get a text book so we can start our independent class work. As everyone went up to get a text book and sat down. There were 2 people without a text book because we had no more and as I was looking to turn to page 129 to start my work the page was missing. There were a total of 10 pages missing in the book. And I looked at her and said I'm missing the page Mrs. Wood and she had this sad look on her face. Then as everyone started to start their work me and the other 2 people couldn't start so we had to wait till she printed us copies out. This took 15 minutes to do so as everyone was finishing up me and my other 2 class mates sat waiting till we got a printed copy. This made me realize why aren't we getting new books that are up to date? Why is our class size over 28 people and over? The class size takes away from the student ability to pay attention. Also in my government class it's so many students that one of the students have to sit on the teacher's desk and work! This shows that it is way too many students and its overcrowding and one more question I asked myself was why isn't the county supplying more money to Manchester high school and other high schools? Also school is my job to attend every single day? Why can't the county supply us with funds for our school and raises for the teachers? In my eyes the teachers are doing everything they can for the students and aren't getting a reward for it. And the students are doing their job so why can't we have funds to get new text books and money to support class sizes and sports. Makary Zaki Manchester high school 2/12/2014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: February 12, 2014 Item Number: 14.A. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. David Vincent Van Scoik and Mr. Anthony Dean Brown, both of Troop 2806, sponsored by Woodlake United Methodist Church; Mr. Zachary Ryan Bach, Troop 1867, sponsored by the Church of Jesus Christ of Latter Day Saints; and Mr. Robert Andrew Simmons and Mr. Andrew Wayne Martin, both of Troop 876, sponsored by Mt. Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. David Vincent Van Scoik and Mr. Anthony Dean Brown, both of Troop 2806, sponsored by Woodlake United Methodist Church, Mr. Zachary Ryan Bach, Troop 1867, sponsored by the Church of Jesus Christ of Latter Day Saints, and Mr. Robert Andrew Simmons and Mr. Andrew Wayne Martin, both of Troop 876, sponsored by Mt. Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, David, Anthony, Zachary, Robert and Drew have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2014, publicly recognizes Mr. David Vincent Van Scoik, Mr. Anthony Dean Brown, Mr. Zachary Ryan Bach, Mr. Robert Andrew Simmons and Mr. Andrew Wayne Martin, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY rraa BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: February 12, 2014 Item Number: 14.13. Subject: Resolution Recognizing February 2014 as "Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Jaeckle requested that the Board of Supervisors recognize February 2014 as "Children's Dental Health Month." Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Michael Webb, and representatives from the Chesterfield Technical Center Dental Assisting Program, Pediatric Dentistry and Orthodontics of Virginia, Children's Dentistry of Virginia, and Southside Oral and Facial Surgery will be present to receive the resolution. Preparer: Janice Blakley Attachments: 0 Yes No Title:. Clerk to the Board — C)001010 RECOGNIZING FEBRUARY 2014 AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the eleventh annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 7, 2014; and WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County Schools throughout February 2014; and WHEREAS, through the joint efforts of the Southside Dental Society, the Virginia Dental Association, the Virginia Department of Health, Division of Dentistry, the Chesterfield County Technical Center Dental Assisting Program, local dentists and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, since inception of the "Give Kids a Smile! Access to Dental Care" program in 2003, the Southside Dental Society, along with many dental partners, have delivered more than $875,000 in free dental care to more than 7,200 patients utilizing more than 8000 volunteers, a tremendous example of community partners and stakeholders working together to decrease barriers to accessing dental care for at -risk children in the community; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations, daily brushing and flossing, proper nutrition, sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services on "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2014, publicly recognizes February 7, 2014, as "Give Kids a Smile! Access to Dental Care Day" and February 2014 as "National Children's Dental Health Month" in Chesterfield County, expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends the Southside Dental Society, the Virginia Dental Association Foundation, Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Michael Webb, Dr. Ronald Terry, Dr. Richard Bates, the Chesterfield Technical Center Dental Assisting Program, Pediatric Dentistry and Orthodontics of Virginia, Children's Dentistry of Virginia, and Southside oral and Facial Surgery, for helping to protect our children's dental health. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 12, 2014 Item Number: 14.C. Subiect: Resolution Recognizing Mr. Don J. Kappel, Director of Public Affairs, Upon His Retirement County Administrator's Comments: County Administrator: �K— Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Public Affairs Director Don Kappel for 20 years of service to Chesterfield County. Preparer: Chris Ruth Title: Assistant Director, Public Affairs Attachments: Yes F1 No # C, tD RECOGNIZING MR. DON J. KAPPEL UPON HIS RETIREMENT WHEREAS, Mr. Don J. Kappel is a native of New York City and has made Chesterfield County his home for the past 20 years; and WHEREAS, Mr. Kappel served honorably in the U.S. Marine Corps for 22 years, from 1972 to 1994, including service in Japan, Cuba, Iraq, the Philippines, on sea duty and elsewhere, and served as "Official U.S. Marine Corps Spokesman" in Washington, D.C., before retiring as a major, having earned the Meritorious Service Medal, several Navy Achievement, Marine Corps Achievement, Humanitarian Service and National Defense Service medals, a Southwest Asia Service Medal and other joint, personal and unit awards; and WHEREAS, upon retiring from the Marines, he joined Chesterfield County in 1994 as a media officer in the newly formed Public Affairs Department, and was promoted to director in 1996; and WHEREAS, under his leadership, the department produced and distributed nearly 9,000 press releases about county programs and services, along with hundreds of brochures, fliers, posters, videos and other informational materials, earned nearly 200 state and national awards for a variety of communications products, and a first -place award for County Comments, the employee e -newsletter, from Ragan's PR Daily in an international competition for nonprofits in 2013; and WHEREAS, he co-authored six consecutive successful America's Promise award submissions, resulting in the county being named "One of the 100 Best Communities in America for Young People;" and WHEREAS, Mr. Kappel served on Chesterfield County's Leadership Team for 18 years, and was the county's focal point for media queries and Freedom of Information Act requests; and WHEREAS, he suggested and served as project officer for the development of regional county and city public -information radio networks, including Chesterfield County's 1630 AM, which provides information to the public 24 hours a day, and WHEREAS, he hosted approximately 1,300 television programs for Chesterfield County on Comcast Cable, and authored the FIRST CHOICE column for the county in each edition of Chesterfield Living magazine for 11 years; and WHEREAS, Mr. Kappel was a charter member of the Board of Directors, Central Virginia Film Institute, served as Region 2 Director for the National Association of County Information Officers Board of Directors, and served as the county's representative on the Central Virginia Public Safety Media Council; and WHEREAS, Mr. Kappel taught Associated Press Style writing and Media Relations for the county's Center for Organizational Excellence; and WHEREAS, he served as the master of ceremonies for the annual Chesterfield County Veterans Day ceremony since 2010, coordinating with the Chesterfield Historical Society; and WHEREAS, he staffed the county's Emergency Operations Center during numerous activations for hurricanes, flooding and other events, once working a 29 -hour shift during Hurricane Isabel, and continuously provided "on call" service to support Police, Fire and EMS and other departments during weather incidents and other natural and man-made disaster situations; and WHEREAS, Mr. Kappel has announced his retirement from Chesterfield County effective March 1, 2014, after a distinguished 20 -year career with this organization. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2014, publicly recognizes the dedication, exemplary military achievements and noteworthy local government contributions of Mr. Don J. Kappel over a combined 42 years of public service, expresses appreciation on behalf of all Chesterfield County residents, and extends best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Kappel and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Page I of 2 Meeting Date: February 12, 2014 Item Number: 17.A. Sublect: Public Hearing to Consider Code Amendment Relative to Temporary Family Health Care Units County Administrator's Comments: County Administrator: Hold a public hearing and adopt the attached ordinance amendment relative to temporary family healthcare units. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION On December 17, 2013, following a public hearing, the Planning Commission by unanimous vote, recommended approval of the attached ordinance amendment. AMENDMENT OVERVIEW State law was amended in 2013 regarding mandatory zoning provisions relating to use of temporary family health care structures. In order to be in conformance with these changes, staff proposes the attached ordinance amendment. The use of Temporary Family Health Care Units is permitted with certain restrictions within single-family Residential Districts (R-7 through R-88 and R -C) . The proposed amendment to Section 19-65 would change the required restrictions within each of the listed zoning districts. Preparer: Kirkland A. Turner Attachments: E Yes F]No Title: Director of Planning a o 0 - -i o Z; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) Below is a summary of the changes: 1. Occupancy of the unit is no longer limited to one occupant who is mentally or physically impaired; instead, the law was amended to permit a married couple to reside within the unit when one spouse is mentally or physically impaired, and the other requires assistance with one or more activities of daily living. 2. The deadline by which a unit shall be removed has been extended from 30 days to 60 days from the date on which the unit was last occupied by a mentally or physically impaired person receiving services, or on which the requirements to occupy the unit were last met. 10, 9 0-10 G AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-65 RELATING TO TEMPORARY FAMILY HEALTH CARE UNITS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-65 of the Code of the County of Chester geld, 1997, as amended, is amended and re-enacted to read as follows: See. 19-65. Uses permitted with certain restrictions. (i) Temporary family health care unit, provided that: (1) Unit shall be accessory to a single family dwelling located on a lot; (2) A planning permit shall be obtained, and maintained, from the Planning Department for the unit. In conjunction with the request for a permit and annually thereafter, the following shall be submitted: (i) documentation, as deemed necessary by the Planning Department, to insure compliance with this sectionandstate law, (ii) documentation of the need for care for the mentally or physically impaired person and if applicable, the spouse residing in the unit who requires assistance with one or more daily activities under state law, (iii) documentation of the relationship of the mentally or physically impaired person and the caregiver, and (iv) permission for a Planning Department representative to inspect, at reasonably convenient times, the unit and the single family dwelling on the lot to determine compliance with this section. The Planning Department may revoke the permit for any violation of this section; (3) Only one unit shall be permitted per lot; (4) Unit shall not exceed 300 gross square feet in area; (5) Unit shall comply with setback requirements for primary structures in the district; (6) Unit shall comply with height limitations for accessory structures in the district; (7) Unit shall primarily be assembled at a location other than the lot on which it is to be located; (8) Unit shall not be placed on a permanent foundation; (9) Occupancy of the unit shall be limited to one mentally or physically impaired person he is eithef felated te the ear-egiver- by bleed, fn i _ , 2723:91211.1 1 -0 1 of adaptien7 er for whem the eafegiver- is the legally "pointed guar -dim and, in the case of a married couple, the impaired person's spouse who requires assistance with one or more activities of daily living, as defined by state law and certified in writing by a licensed physician; (10) The caregiver of the impair -ed peFsen shall reside in the single family dwelling located on the lot and shall be related by blood, marriage, o adoption to the mentally or physically impaired person residing, in the unit or serve as such person's legally appointed guardian-, (11) Unit shall be removed within -34-60 days of the date on which the unit was last occupied by a mentally. or 'physically impaired person receiving services or,*&4engeer—meeting the certification requirement er- ne longer- r-esiding within the unit; and (12) Unit shall not be used for, or converted to, another use. (2) That this ordinance shall become effective immediately upon adoption. " 2723:91211.1 2 010021L01 3 t r1le,- , Id. Observer Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Temp -Healthcare -Units 1-29, 2-5 1/10P -.52 in. $292.41 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors Publisher of of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, February 12, 6:30 m. in the CHESTERFIELD OBSERVER County Publicc Meeting ng R000m at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where This is to certify that the attached legal notice was published by persons may appear and present their views concerning: Chesterfield Observer in the county of Chesterfield, state of Virginia, on An ordinance to amend the Code of the the following date(s): 1/29/2014 & 2/05/2014 County of Chesterfield, 1997, as amended, by amending and reenacting Section r. 19-65 of the Zoning Ordinance relating % to temporary family health Gazeunits. Sworn to and subscribed before me this da of Among ,other things, this amendment }� would: (i) allow for occupancy of the unit i by a married couple when one spouse is a mentally or physically impaired person/ �/l (� , 2014. for whom the unit is provided and other spouse needs assistance with one or more ]� daily activities; and (ii) increase to 60 the U days by which a unit must be removed from the date on which the unit was last occupied by a qualified person. A copy of the full text of the ordinance L al Affiant Jams , Grooms Jr., Notary Public is on file in the Office of the Clerk to the Board of Supervisors and the County Administrators Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia M commission expires: February29, 2016 and may be examined by all interested �' I> persons between the hours of 8:30 a.m. Commission I.D. 7182093 to 5:00 p.m., Monday through Friday. If further information is desired, please (SEAL) contact the Planning Department at 748- e e e e e e e e e e e 000 1050, between the hours of 8:30 a.m. to OO 0,5: C 00 . y gay. � ........ , • • • •s •� The hearingis held at a 'NOTARY v '. public facility � g : PUBLIC •••. designed to be accessible to persons with = REG # 71g2p93 disabilities. Any persons with questions on IQN , the accessibility of the facility or the need : MY QQMMISS Q for reasonable accommodations should RAS 2 contact Janice Blakley, Clerk to the Board, p� •' at 748-1200. Persons needing interpreter y2gj2016 �� > •••'�� services for the deaf must notify the Clerk %1%/J • • •'' t� to the Board no later than February 7, 2014. o.M1'EALTN� °° THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: February 12, 2014 Item Number: 17.13. Subject: Public Hearing to Consider the Restriction of Through Truck Traffic on North Enon Church Road County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to consider the restriction of through truck traffic on North Enon Church Road from Leslie Lane to Meadowville Road. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi -trailer combination, except pickup or panel trucks, from using North Enon Church Road (Route 746) from Leslie Lane (Route 2496) to Meadowville Road (Route 618). The recommended alternate route is North Enon Church Road (Route 746), Meadowville Technology Parkway (Route 618), and Meadowville Road (Route 618). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. Preparer: Jesse Smith Title: Director of Transportation Attachments: Yes F-1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. Staff recommends approval of the restriction. Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic on North Enon Church Road from Leslie Lane to Meadowville Road should be adopted. District: Bermuda 00", I J" - 0 WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi -trailer combination except pickup or panel trucks from using North Enon Church Road from Leslie Lane to Meadowville Road; and WHEREAS, the recommended alternate route is North Enon Church Road (Route 746), Meadowville Technology Parkway (Route 618), and Meadowville Road (Route 618); and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on North Enon Church Road from Leslie Lane to Meadowville Road. I North Enon Church Road Through Truck Traffic Restriction Request 0 a n M 0 w a n I Recommended Restricted Route Recommended Alternate Route adowville d -OA < esli Lane ,Bermuda Hundred Road d, mrflie, Observer Your Community • News u er Since 1995 P P P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Truck-Trafic-Restriction 2-5 1/IOP-.71 in. $278.44 Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, February 12, 2014, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: The restriction of through truck or semi- trailer combination, except pickup or panel trucks, from using North Enon Church Road (Route 746) from Leslie Lane (Route 2496) to Meadowville Road (Route 618). The recommended alternate route is North Enon Church Road (Route 746), Meadowville Technology Parkway (Route 618), and Meadowville Road (Route 618). A map of the proposed alternate route is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hourse of 8:30 a.m. and 5:00 p.m. of each regular business day. If further information is desired, please contact Mr. Steve Simonson, Transportation Department, at 748-1037, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, February 7, 2014. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/05/2014 Sworn to and subscribed before me this VVAr , 2014. day of _a4al Affiant J s T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) ,eeeeeeeiee�e.,o .-*NOTARY' PUBLIC REG # 7182093 MY comwS510N Q EXPIRES : 2 ?� ?}29!2016 ; �(P11"D 1 �''�eeeeeeoeee THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2014 Item Number: 17.C. Subject: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the East River Road Widening Project County Administrator's Comments: County Administrator: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the East River Road Widening Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On October 24, 2012, the Board authorized staff to proceed with the East River Road Widening Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed. The county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from a majority of property owners who were impacted by the project; however, the county's consultant has been unable to reach agreement with two owners. Plan sheets showing the impacted areas and plats showing the proposed acquisitions are attached. The property located at 3508 East River Road, GPIN 7956134823, is owned by James Reese. The county needs to acquire 525 square feet (0.0121 acres) in temporary construction easement to tie in the driveway entrance for the property. The county's consultant appraised the acquisition at $550. The Preparer: Jesse Smith Title: Director, Transportation Department Attachments: 0 Yes F—] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA county's consultant attempted to contact the property owner by regular mail on 11/01/13, 12/02/13, and 12/19/13, by certified mail on 11/01/13, 12/02/13, and 12/19/13, and in person on 10/28/13, 10/31/13, 11/21/13, 1/8/14, and 1/9/14. The property owner did not respond to any of the consultant's requests to meet and the certified letters were returned undeliverable. Diligent efforts to obtain voluntary conveyance from the owner of 3508 East River Road have failed. Staff has sent notification to the owners of the eminent domain request before the Board. The property located at 3112 East River Road, GPIN 7966149013, is owned by Johnny Bell, Valeria Bell, and Sylvia Bell. The county needs to acquire 791 square feet (0.0182 acres) in fee right-of-way for construction of the road widening, 1401 square feet (0.0322 acres) in utility -(Dominion Virginia Power/Verizon/ Comcast) easement, and 624 square feet (0.0143 acres) in temporary construction easement to tie in the driveway entrance for the property. The county's consultant appraised the acquisition at $1,354. Johnny Bell agreed to this amount on January 9, 2014; however, Valeria Bell and Sylvia Bell cannot be located. County records list the contact information for 3112 East River Road as Johnny Bell's address, and Mr. Bell does not know the whereabouts of Valeria Bell or Sylvia Bell. Diligent efforts to obtain voluntary conveyance from the owners of 3112 East River Road have failed. Staff has notified the owners of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately enter and use the right-of-way and easements so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to negotiate with the owners in an attempt to reach a settlement after the certificate is filed, and, if requested, the owner will be paid the county's estimated value prior to the condemnation hearing. Recommendation: Staff recommends the Board authorize the exercise of eminent domain for the acquisition of right-of-way and easements from the following property owners for the East River Road Widening Project: 1. James Reese, 3508 East River Road, GPIN 7956134823 2. Johnny Bell, Valeria Bell and Sylvia Bell, 3112 East River Road, GPIN 7966149013 District: Matoaca fast River Roact wicien Frolect L4W i PI:I 001- City of Colonial Heights rl- ASH It hh p�l still IM 11L fill A I 11L r 09 IcIV : 57ow vcs i,r a3xs 4T W Fail i 'Ayr in kv -ft-,v la pzz� �wo tr d6 v oU 0114 0004 "oil .9 k& 114 9 4 IR;" All Nil, KI ZA ,4 ., 4.i o64* o 0, -kill 4T W Fail i 'Ayr in kv -ft-,v la pzz� �wo tr d6 v oU 0114 0004 "oil .9 k& 114 9 4 IR;" All Nil, KI ZA ,4 ., 4.i o64* o Ix 15 A vp Ox R" Wh xf P.5 Cy u NO or I Elf" WIFE. 0 1 -1 AM r vab' I !a ji. —54'00 6', 0- 1.,*., A.t " Ch ldl "I ° Your Communit • Newspaper i Observer y e pupei S nce 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:East-River-Road-ED 2-5 1/101? -.91 in. $272.37 Board of Supervisors Take Notice Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on February 12, 2014, at 6:30 p.m. in the County Public Meeting room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affected may appear and present their views to consider: The exercise of eminent domain for the acquisition of a temporary construction easement for the East River Road Widening Project (Virginia Department of Transportation Number 1107-020-1174, RW201, C501) across property at 3508 East River Road, GPIN: 7956134823. The exercise of eminent domain for the acquisition of a fee simple interest for right-of-way, a permanent utility easement, and a temporary construction easement for the East River Road Widening Project (Virginia Department of Transportation Number 1107-020-R74, RW201, C501) across property at 3112 East River Road, GPIN: 7966149013. If further information is desired, please contact Mr. Ian Millikan, Senior Engineer, at 748 1037, between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice B. Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than February 7, 2014. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/05/2014 Sworn to and subscribed before me this G 2014. d L gal f Iant day of 1 J T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) °°yi\\11111111/j ,ROOM a ��g . NpTAFiY `S✓,A i B � ' REG # 7162093 MY COMMISSION z ypIRES THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. n The Progress Index (Under act P.L. 877 No 160. July 9,1976) Commonwealth of Virginia, City of Petersburg CHESTERFIELD COUNTY CLERK PO BOX 40 TO THE BOARD OF SUPERVISORS CHESTERFIELD VA 23832 Account # 230323 Order # 81434816 Ad Price: 172.05 TAKE NOTICE TAKE NOTICE T Diane Ange Being duly sworn according to law deposes and says that (s)he is Billing clerk for The Progress Index, owner and publisher of The Progress Index, a newspaper of general circulation, established in 1865, published in the city of Petersburg , county and state aforesaid, and that the printed notice or publication hereto attached is exactly as printed in the regular editions of the said newspaper on the following dates: 02/05/2014 Affiant further deposes and says that neither the affiant nor The Progress Index is interested in the subject matter of the aforesaid noti o advertisement and that all allegations in the for g 'ngAtwnent as tme place nd character or publication are true Sworn and subscribed this 5th day of Febfu; (N me , 2014 2 Carmen C. Hardy Commonwealth of Mmin,a Notay Public Commission No. 7030357 My Commission Expires 5/31 r2014 Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on Febru- ary 12, 2014, at 6:30 p.m. in the County Public Meeting room at the Chesterfield Ad- ministration Building, Rt. 10 and Lori Road, Chesterfield, hearing where persons public may appear and present their views to consider: The exercise of eminent do- main for the acquisition of a temporary construction ease- ment for the East River Road Widening Project (Virginia Department of Transportation Number 1107-020-R74, RW201, C501) across proper- ty at 3508 East River Road, GPIN: 7956134823. The exercise of eminent do- main for the acquisition of a fee simple interest for right- of-way, a permanent utility easement, and a temporary construction easement for the East River Road Widening Project (Virginia Department of Transportation Number 1107-020-R74, RW201, C501) across property at 3112 East River Road, GPIN: 7966149013. r If further information is de- sired, please contact Mr. Ian Millikan, Senior Engineer, at 748-1037, between the hours of 8:30 a.m. and Monday through Friday. The' hearing is held at a public fa- cility designed to be accessi- ble to persons with disabili- ties. Any persons with ques- tions on the accessibility of the facility or need for rea- sonable accommodations should contact Janice B. Blak- ley, Clerk to the Board, at 748- 1200. Persons needing inter. preter services for the deaf, must notify the Clerk to the Board no later than February 7, 2014. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: February 12, 2014 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: A County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on February 26, 2014, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1-1 Yes Title: Clerk to the Board No