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2014-08-27 PacketCHESTERFIELD COUNTY ti5F""~°~~~; BOARD OF SUPERVISORS Page 1 of 1 `~k ;, AGENDA .~: ,;, LrRCItiL~ Meeting Date: August 27, 2014 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ®Yes Title: Assistant County Administrator County Administrator's Top 40's List I. II. III. Critical Projects/Activities 1. ARWA Reservoir Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. Sports Quest/River City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Pian Implementation 10. Crystal Lakes Townhomes 11. Enterprise Risk Management 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project 16. Joint Meetings of Board of Supervisors/School Board 17. RRPDC -Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 ~~~®~~2 1 Updated 8/21/2014 County Administrator's Top 40's List 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey - 2008/2010/2012 12. Community Risk Analysis/Emergency Service Coverage -1/2014 13. Comprehensive Plan Adoption -10/2012 14. Coliseum Project - 2/2014 15. COPS Grants 16. Crystal Lakes Townhomes - 6/2014 17. DCR Erosion & Sediment Control Program - 3/11/11 18. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 19. Efficiency Studies -Fire Department and Fleet Management - 6/2008 20. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 21. Electronic Message Centers - 9/2011 22. Electronic Signs -1/2010 23. Board's Emergency Notification Process 24. Employee Health Benefits -Contract Rebid - 8/2011 25. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 26. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 27. 457 Deferred Comp Plan (Approved) 28. GRTC Service -Funded for FY14 29. Hydrilla Issue 30. Hosting of Hopewell Website 31. Impact Fees for Roads - 9/2008 32. In Focus Implementation - Phase I - 8/2008 33. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 34. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 35. Jefferson Davis Streetscape Project - 5/2010 36. Leadership Exchange Visits with City of Richmond 37. 2011 Legislative Program -adopted 11/30/2011 38. Low Impact Development Standards 39. Mass Grading Ordinance (canceled) 40. Meadowdale Library -11/2008 41. Meadowville Interchange -Ribbon Cutting 12/15/2011 42. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 43. Minor League Baseball (new team) - 2/2010 2 Updated 8/21/2014 a~~+O~ County Administrator's Top 40's List 44. Multi-Cultural Commission (Quarterly Reports due to Boat°d) -11/2008 45. Planning Fee Structure (General Increases) - 6/2009 46. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 47. Planning Fees (Holiday for Commercial Projects) - 8/2009 48. Police Chase Policy (Regional) - 5/2010 49. Postal Zip Codes -Changes approved 4/2011, USPS date of implementation 6/2011 50. Potential Legislation -Impact Fees/Cash Proffers -1/2009 51. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 52. Property Maintenance -Rental Inspection Program 53. Public Safety Pay Plans Implemented (Phase I) - 9/2008 54. Recycling Committee Recommendations 55. Redistricting 2011 Calendar/Process Report 56. Regional Workforce Investment Initiative 57. Results of Operations -11/19/2010 and 11/2011 58. RMA -Legislation - 2014 - 3/2014 59. Sign Ordinance 60. Southwest Corridor Water Line - Phase I - 7/2008 61. Sports Tourism Plan -1/2010 62. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 63. Streetlight Policy -12/1/10 64. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 65. Ukrops Kicker Complex -soccer fields -Opened 8/2009 66. Upper Swift Creek Plan (Adopted) - 6/2008 67. Upper Swift Creek Water Quality Ordinances 68. VDOT Subdivision Street Acceptance Requirements - 7/2009 69. VRS Benefits for New Employees - 7/2010 70. Walk Through Building Permit Process -10/2009 71. Water Issues/Restrictions 72. Website Redesign - 6/2009 73. Wind Energy Systems - 3/10/2010 74. Wireless Internet Access in County Facilities - 9/2008 75. Watkins Centre 76. Wooiridge Road Reservoir Crossing Project - x/2010 77. Ukrops Kicker Compies/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 3 Updated 8/21 0 ~~~~ ~;~ Mit. CGC at~~ i~ U~ ~ <. ~~~ ,;:,, <<R CI`i~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 2.8. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Jon Lugbill, Executive Director with Sportsbackers will update the Board on Sports Tourism in Chesterfield County and the surrounding region. Preparers Sarah C. 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Subiect: Recognition of 2014 National Association of Counties (NACo) and Virginia Association of Counties (NACo) Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually, the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce Chesterfield County is the recipient of 15 NACo Achievement Awards this year. Public Affairs also received one award from the National Association of County Information Officers (NACIO). Representatives from the appropriate departments are present to receive awards (see attached). The county also received two Achievement Awards from the Virginia Association of Counties (NACo). Mr. Dean Lynch, Deputy Executive Director for NACo, will present the NACo Awards. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: Yes ~ No -' ~~~ 2014 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia 15 winners DEPARTMENT PROJECT Center for Organizational Excellence Kevin Bruny Director and CLO (~1c~c;c~~tzr~~ c~~~arcl.• C"zracly 7"aylc~r) Taking the Leadership Challenge County Attorney Jeff Mineks Streamlining Collections County Attorney (~r~c~E~tn~- czwa~°cl:.crv~r°ly fi~r~r^tcaa~ arr.~~~ar~z ~.:'r.c~~:c~) Economic Development Latisha Jenkins Revitalization Manager (~&c~c;~c~ptz~2~ a~vcrrcl.~ ~ill.7.~ca~~~.s) Annual Empowering Neighborhoods Forum General Services Michele Ervin Managing Fleet Environmental Wastes to Mitigate Environmental Health & Safety Officer Our Impacts (~c~~:~:~~~tlrr~ c~~~vczr~~': ~I~~~J~tEr a~acl i~h~;~lcr ~r°~yz~) Jeffrey Jeter Fleet Manager (~c:~~~7t~r,~~ cr~n~ar^c~l.~ ~~ff~~~T~tc~r• ar~cl ~shl~y C'c~~~~~) Sustainable Fleet Vehicle Replacement Program Human Resource Management Heather Schofield Conflict Competence & Coaching: Building a Problem Senior HR Analyst Solving Workforce (~~~~~~~i~2~ a~ararcl: 1~1zd~~ ~'~ratt~~ cza~~H~xath~~~". k5'c~hc~~~l~) ~_:~~. . ~ ~~~. Information Systems Technology Nancy Parker GIS Manager (~cc°e~~tiazg cr~war^d: 1'Vancy F`aa^ke~~^~ Nancy Tickle Enterprise Architecture Manager (~cc°ex~tzng a~-bear°ci: halancy I`ickZe~ Libraries CountyGIS SWIFT (Storm Water InFormation Tracker) Carolyn Sears CCPL Job Skills Technology Program Library Services Administrator (.2ccelrting a~var^~1.~ I;rar^i I'urc•~?ll ay~x<~ Nytia 'I"ou~ne.~) Mental Health Sunnort Services Sherry Cattear Senior^ ClinicianlPrevention Services (Accel~tir~g c~wart,~`.~ Melissa Ackley) Planning Department Kuzhalmozhi "Curet" Sunday Information Manager (.~cce~atin~p a~-vcrr^rl.~ Dar°la Carr) Real Estate Assessor's Office Jonathan Davis Director (~4ccehting a~varcl, Social Services .Ieff~f)verl e~,, an~l~Ta~aaes° gels°h) Teen Ambassador Program Community Development Information System (CDIS) Zoning Application County-Wide Inspection Project Marsha Sharpe Ettrick Community Medication Assistance Director (~cce~ting a~eti~czrd:l3cannie Inge-dell, ~'eth Moore, nla~ S~we~lera~or^g, IVcrnc~y Doss) Utilities Det~artment Scott Morris Methane Optimization Program Plant Manager (A~~e~txn~r a~~ar°d: ~S"~r~~t r~r~r~.~~, ~a~c,°~att ~~all cxnd Azcst~n Iii^~r~~h~ Elizabeth Brooks Building Trust with Customers Customer Operations Administratar (Ac~~ptzng a~a~ard: El~~,czhet I~r~~~,~ks) 2014 VACo Awaids General Services Julia Reynolds Whack-A-Watt Energy Analyst (Acsc°~~tan~- awvarcl: ~~~~th Aa~s~in, ~~~elia 1~~~~na~la'S~ and t~lcrr^acz C~'L~cynncll~ Real Estate Assessor's Office Jonathan Davis County-Wide Inspection Project Director (Ac~~~~tin~~ award: ~~e~f (1~~~a°l~Gy and <Tarnc.s ti~el,.~l~) ~~ ~ ,~~ ~ ~µF~LD ~~~ j.~ ~;_ ~ , ,~;.~~% ,,:,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 5.B.1. Subject: Resolution Recognizing Mr. Dean A. Lynch for His Contributions to the Chesterfield-Colonial Heights Board of Social Services County Administrator's Comments: County Administrator: Board Action Requested: The Department of Social Services has requested the Board of Supervisors commend and recognize Mr. Dean A. Lynch for outstanding service to the citizens of Chesterfield County and Colonial Heights through representation on the Chesterfield-Colonial Heights Board of Social Services. Summary of Information: Mr. Lynch was appointed to the Chesterfield-Colonial Heights Board of Social Services in July 2006 and served through June 30, 2014, at which time he is no longer eligible for reappointment. His dedication and commitment to the employees of the department, genuine interest and advocacy of the protection of all children, the elderly and disabled and his extraordinary interest in the citizens of Chesterfield and Colonial Heights are commendable. Preparers Marsha L. Sharpe Attachments: Yes ~ No Title: Director of Social Services RECOGNIZING MR. DEAN A. LYNCH FOR HIS CONTRIBUTIONS TO THE CHESTERFIELD- COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES WHEREAS, the Chesterfield-Colonial Heights Social Services Board is a citizen board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families and the community; and WHEREAS, Mr. Dean A. Lynch was appointed by the Chesterfield County Board of Supervisors to serve on the Chesterfield-Colonial Heights Board of Social Services in July 2006 and continued in this role until June 2014, having served a total of eight years; and WHEREAS, Mr. Lynch served capably as Chair of the Chesterfield-Colonial Heights Department of Social Services Board from July 2011 through June 2014, 1st Vice-Chair from July 2009 through June 2011, and 2nd Vice-Chair from July 2007 through June 2009; and WHEREAS, Mr. Lynch is a tireless and strong advocate for departmental needs and continuously demonstrates support of and a commitment to all employees of the Chesterfield-Colonial Heights Department of Social Services, consistently taking time to recognize and express interest in employees; and WHEREAS, during the tenure of Mr. Lynch, the department has continued to strive for excellence and engage in a process of continuous improvement, such as the department's leadership in the statewide Children's Service System Transformation, success in recruiting foster and adoptive families, ensuring permanency for children through foster care prevention, reunification or adoption; and WHEREAS, while Mr. Lynch served on the Board the department experienced unprecedented growth in the number of residents requesting services and at the same time the department has continued to provide excellent services to residents and has adopted the goal of developing community partnerships as a priority; and WHEREAS, Mr. Lynch is genuinely interested in the protection and well- being of all citizens in Chesterfield and Colonial Heights with a particular commitment to children, the elderly and disabled; and WHEREAS, Mr. Lynch has brought considerable knowledge of the delivery of human services in the Commonwealth of Virginia and at the local government level to his service on the Board; and WHEREAS, Mr. Lynch is a pleasure to know and to work with, and as a Board member has been dedicated throughout his tenure and will be missed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of August 2014, publicly recognizes and commends Mr. Dean A. Lynch for his commitment and outstanding service to the Social Services Board and to the citizens of Chesterfield and Colonial Heights. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Lynch, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virgin. a. ~~~~~ c~tµt~LL C~ v~ !lr ~ ~. ti,~- \ ~ -~`/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 5.B.2. Subject: Resolution Recognizing Mrs. Susie W. Brown for Her Contributions to the Chesterfield-Colonial Heights Board of Social Services County Administrator's Comments: County Administrator: Board Action Requested: The Department of Social Services has requested the Board of Supervisors commend and recognize Mrs. Susie G1. Brown for outstanding service to the citizens of Chesterfield County and Colonial Heights through representation on the Chesterfield-Colonial Heights Board of Social Services. Summary of Information: Mrs. Brown was appointed to the Chesterfield-Colonial Heights Board of Social Services in July 2006 and served through June 30, 2014, at which time she is no longer eligible for reappointment. Her dedication and commitment to the employees of the department, genuine interest and advocacy of the protection of all children, the elderly and disabled and her extraordinary interest in the citizens of Chesterfield and Colonial Heights are commendable. Preparers Marsha L. Sharpe Title: Director of Social Services Attachments: Yes ~ No # ~ ~~~~b~° RECOGNIZING MRS. SUSIE W. BROWN FOR HER CONTRIBUTIONS TO THE CHESTERFIELD- COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES WHEREAS, the Chesterfield-Colonial Heights Social Services Board is a citizen Board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families and the community; and WHEREAS, Mrs. Susie W. Brown was appointed by the Chesterfield County Board of Supervisors to serve on the Chesterfield-Colonial Heights Board of Social Services in July 2006 and continued in this role until June 2014, having served a total of eight years; and WHEREAS, Mrs. Brown served capably as 2nd Vice-Chair of the Chesterfield- Colonial Heights Department of Social Services Board from July 2011 through June 2014; and WHEREAS, Mrs. Brown is a steadfast advocate for employees of the department, welcoming new employees and assisting in hosting employee recognition events, as well as advocating for departmental needs; and WHEREAS, during the tenure of Mrs. Brown, the department has continued to strive for excellence in service to the residents during a period of unprecedented growth in the number of residents requesting services and during a period of changing social work practices in the child welfare field; and WHEREAS, Mrs. Brown supported foster parents, children in foster care, and department volunteers by her presence at several recognition events; and WHEREAS, Mrs. Brown is committed to serving her community in a variety of ways and tirelessly advocates for the protection and well-being of vulnerable individuals; and WHEREAS, Mrs. Brown brought considerable knowledge of the community to her service on the Board; and WHEREAS, Mrs . Brown is a pleasure to know and to work with, and as a Board member has been dedicated throughout her tenure and will be missed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of August 2014, publicly recognizes and commends Mrs. Susie W. Brown for her commitment and outstanding service to the Social Services Board and to the citizens of Chesterfield and Colonial Heights. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Brown, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~ ~ yY~ ~tµ,~f.°~.~ CHESTERFIELD COUNTY ; 'T k BOARD OF SUPERVISORS Page 1 of 1 ~~~_~~ \ „k~,~,, AGENDA Meeting Date: August 27, 2014 Item Number: 7.A. Subject: DEFERRED ITEM: Exchange of Parcels of Land and Relocation of Ingress and Egress Easements in Magnolia Green County Administrator's Comments: County Administrator: Staff recommends that the Board defer this item to the November 19, 2014 meeting or until the Magnolia Green Community Development Authority memorandum of understanding is completed. Summary of Information: On October 9, 2013 the Board held a public hearing to consider the relocation of the park and school sites within Magnolia Green as shown on the attached plats. There was no public comment. We will be exchanging an existing park parcel containing 15.801 acres, and school parcel containing 21.951 acres (a total of 37.752 acres) for a park parcel containing 26.781 acres, and a school parcel containing 25.526 acres (a total of 52.307 acres). These larger sites are centrally located within the development, adjacent to community amenities and will be connected by pedestrian trails. The revised Lower Magnolia Green Conceptual Plan, Case 80TS4133, with the proposed relocated parcels has been approved by the Planning Department. On May 28, 2014, the Board deferred this item until the August 27, 2014 meeting. Staff recommends that the Board defer this item to the November 19, 2014 meeting or until the Magnolia Green Community Development Authority memorandum of understanding is completed. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: Yes ~ No Title: Real Property Manager -:. ,~ar~ 'I I H ITS' C~EFEF~RECi ITEM: Excl7anc~e of Parcels of Land and F~elocation of Ingress and E~reaa Easements in Magnolia Green =' ~ 5 ~y 'y `k.. -~'--'`--'r ', `~ -`~ ~`` ~`-~_--fr---rte r r 5 ~ r _1y I fjffl ,'l 1ti fx~~r~~ C1 a •~ a ~ R r~ ~)~ ~~ '~ ~' ~ ~ ~f ~f ~ '~ ~"'_~ ` / r' ! / ~~~ r~ , .~-"i~.'1 ,I~Creh F~IrC'~i tcF b~ F='` ~ ~ ~ ```~~ ~,,~~ ~~ '~,~ Q1.lItCl~llll~'1~ fl"C?Cll C+~~unty ~t `',''" / f __....__ ~ ~, ~ ~~~ ~~.~ `t- "1)'~'~ AC4' F"~CCi~~ ~t7~ ale ,''~.`~.,~ ~~~'' r` ~~ - .. 1 I 't~lJ1~CI~IICII+~C~ fCt11111 tlMllnl~/ `'~.y> ~' ~._ -- ~`--'.,~ ~~~ J I~ ILAYN ~~ ~~ ~'"~.~"~~.~ ',. if' t'.t, //• `f ."' a X11 {~ ~ ~ "~ J L., ~ .y .v / l~f i .f r ~ 45 } ~. ~ ~ 11 ~ 1 `'`" t ~" ~5, a A i ~ r ~' ....._.._-_.~~.._~f~._~.~~_---__.... `--.. - -25.52 Acre Parcel to ~~',, •7$1 acre Parcel to ,~-r-.~:_~~M tie Conve}~ed to County 5t' f~e.Conveyed to County ~~- -:;~,,~~~'";~ ~~~ -- _ t ~,,- ~i I yw -~~ ';fit ~ ~~ k~ E f /~ i5 1~^_Y~~ I F y ti~ yi ~ 'L't'. 1 5 '~ti, r ~, `~ Huff Street F2.d k, f4 _ = I ~ ~ C'he>t?rfi?Id County C}epartment of I~tiliti?s `ti, L> b'v - t~A. %~ E T a I hci - I,@,Iurnteet ..~~~~ W~ 04 ~°c ~ ~~-'~" "moo' C T S F a n ~ F a 1~ ~ a~ ° r n ~ y ~ ~ ?. 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Subject: Nomination/Appointment to the Towing Advisory Board County Administrator's Comments: County Administrator: B Nominate/appoint member to serve on the Towing Advisory Board. Summary of Information: The members of the Towing Advisory Board serve at the pleasure of the Board and have no set term limits. In accordance with the Code of Virginia X46.2- 1217 adopted as County Ordinance, 1997, the Towing Advisory Board shall include representatives of local law enforcement, towing and recovery operators, and the general public. Colonel Dupuis has recommended that the Board nominate and appoint Sergeant Jennifer Layne Hellerstedt to replace Sergeant Timothy K. Kehoe on the Towing Advisory Board. Sgt. Hellerstedt meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes ® No #~~~~~ ~~ ,~_ yh~st?E~n co . ~~~ °y. ~IRGIii~-.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 27, 2014 Item Number: 8.A.2. Subject: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Regues#ed: Nominate/appoint/reappoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Clover Hill District. Supervisor Warren recommends the Board reappoint Bryce Badura from Clover Hill High School and Blake Mogel from Monacan High School for a term of September 1, 2014 through June 30, 2015. Supervisor Warren also recommends the Board nominate and appoint Cameron Lee Lewis from Clover Hill High School and Blair Nichol from Monacan High School for a term of September 1, 2014 through June 30, 2015. Mr. Badura, Ms. Mogel, Ms. Lewis and Ms. Nichol meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Preparers Jana D. Carter Title: Director Juvenile Services Attachments: ~ Yes No # ~~~~~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Dale District. Supervisor Holland recommends the Board nominate and appoint Rikki Walters and reappoint Lyndsey "Morgyn" Hill from L.C. Bird High School and nominate and appoint Neonna Ferebbe and Khudai Tanveer from Meadowbrook High School for a term of September 1, 2014 through June 30, 2015. Mr. Holland also recommends the board nominate and appoint Portia Allman and Virginia Melton, adults, for a term of September 1, 2014 through June 30, 2017. Ms. Walters, Ms. Hill, Ms. Ferebbe, Mr. Tanveer, Ms. Allman and Ms. Melton meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Matoaca District. Supervisor Elswick recommends the Board reappoint Anna Catherine Hilton and nominate and appoint Drew Birchmeier from Cosby High School, reappoint Aaren Davis and nominate and appoint Aaliyah McLean from Matoaca High School, and nominate and appoint Tallyn Clark and reappoint Kasi Farmer from Manchester High School for a term of September 1, 2014 through June 30, 2015. Mr. Elswick also recommends the Board nominate and appoint James Albertson, an adult, for a term of September 1, 2014 through June 30, 2017. Ms. Hilton, Mr. Birchmeier, Ms. Davis, Ms. McLean, Ms. Clark, Ms. Farmer and Mr. Albertson meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Midlothian District. Supervisor Gecker recommends the Board reappoint Haley Randall from James River High School for a term of September 1, 2014 through June 30, 2015. Mr. Gecker also recommends the board nominate and appoint Joel McCormick, an adult, for a term of September 1, 2014 through June 30, 2017. Ms. Randall and Mr. McCormick meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA i Summary of Information: (continued) At-Large. Board members recommend the appointment of Josh Lee from Maggie t~Talker Governor's School for a term of September 1, 2014 through June 30, 2015. Mr. Lee meets all the eligibility requirements and has indicated his willingness to serve as an at-large member. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. L..>t .,., i~ CY.~ E~iF1ELp ~, at ~~t ~~1~ ~i. ~.:: °incr~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.A.3. Subject: Nomination/Appointment/Reappointments to the Citizen's Budget Advisory County Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors to nominate and appoint one at-large member to the Citizen's Budget Advisory Committee and to nominate and reappoint five existing members. Summary of Information: On October 8, 2008, the Board of Supervisors created the Citizen's Budget Advisory Committee to assist in the evaluation and allocation of resources in accordance with the strategic plan to ensure a high quality of life. Currently, the committee consists of seven at-large positions. Of the seven at-large appointed committee positions, one position is currently vacant and six appointments expire on September 30, 2014. This agenda item requests the Board nominate and appoint one at-large committee member, effective immediately. Staff recommends the following individual to serve on the Citizen's Budget Advisory Committee: Mr. Steven C. Mulroy. He will serve a two-year term ending on September 30, 2016. In addition, this agenda item requests the Board nominate and reappoint three existing members to fill a one-year term ending on September 30, 2015. Staff recommends the reappointment of Mr. John V. Hilliard Jr., Mr. Richard M. Jacobs and Mr. Brian S. Harding. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes No # ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) This agenda item also requests the Board nominate and reappoint two existing members to fill a two-year term ending on September 30, 2016. Staff recommends the reappointment of Mr. William J. Coronado and Mr. Jack R. Bettin. If the members of the Board of Supervisors desire to nominate and appoint individuals to this committee at this meeting, they will need to unanimously vote to suspend the Rules of Procedure. Nominees are voted on in the order in which they are nominated. ~{4¢f[ECG CiJC :~^ ~ i~ ~~ ~. 'Y_~ ~~ -,~' ~; ~ ~HCI"~h CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 27, 2014 Item Number: 8.8. Subject: Streetlight Cost Approval County Administrator's Comments: County Administrator: This item requests Board approval of a streetlight installation in the Bermuda District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights from individual citizens or civic groups are received by the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. t~Then the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Scott B Smedley Title: Director, Environmental Enginee Attachments: Yes ~ No # - ~ ~;~:'~.:~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project would result in its cancellation and the District Improvement Fund would be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: e In the Duxton at Longmeadow subdivision In the vicinity of 13712 Duxton Drive Cost to install streetlight: $611.60 (Design Cost: $350.00) Location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Bermuda District Request Received: February 28, 2014 Estimate Received: July 31, 2014 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Ms. Tonia Stevens 13712 Duxton Drive Chester, VA 23831 Estimate Requested: February 28, 2014 Days Estimate Outstanding: 153 In the Duxton at Longmeadow subdivision In the vicinity of 13712 Duxton Drive Cost to install streetlight: $611.60 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: "I respectively request that a street light be installed on Duxton Drive in front of the transformer between 13712 Duxton Drive and 13718 Duxton Drive. The statistics show having a street light reduces the crime rate. Our subdivision is greatly lacking light at night. A streetlight in my neighborhood would deter crime which seems to be on the rise. Thank you." ~;'~~: v' K.. .i Streetlight egest a August 27, 2014 ----- -- ~RP _. _ .'. W -. C7 i -- 9~ ~G ~~ ~ ti 0R ~ eUR(~YR IDG`c~~F_. __. ~90 ~ . Z O~ . _ TNApBUR ~LVp O~ qA~ ~-~- r = ~ ~ y mA ' z O~ , N '. o o ~ ~2 CApgLRY OXIEY ~ f ~ _ ~ OR f m rj X ` ~' g - O ~ 2 '... anG .:,,. ,., @q~pw/N ~4E~V~V i ..ACT Rb . ` U ~~ __ ~~ ~ ~X~oN orl °~ ~ ~ ~~ 2T ~~i ° o ~ '`o 6 ~ ~-BEST DR 0~. ` fL ,____ ..... _ RgMSSVp ~~ApIEFOR~' C4~ O ~9 ~ -... ~~ G ~ QQ ' ..', tl v MEP r L(>NG 0 T '. P~ 6q ,~' KNpp BLY C ~ .~ ~' ~ 2Q. ~ r 0 O~ Q ~¢5 y~ ~C U~ ~O S ~ ~c~o ~PS.~ o,~~ y `, ~ _.. H gSP ~Z6' ,FQ CT gp pr QP ~ ~ o' oa ~~ ~/~ '~~p' ~ ;I BARK~O ~Q ~~ ~ C,O ' ~~ ~ ~ ~ w 6~ ~~ CT ~ q'VO 6 - 1"O ~'Q D < wO ~ OD D R 20x4: ., ~ ~2, 00' Si,~, O. MC;G Age 0~ ¢ _.._. .. sT ~ ~JS~,S' ~'lFR c~ySF'( S OO ~ SCtiN ~N , ~5 FNBURG O ~ R CT ;0 7 OP pti ~, ~ ~ NT RUT( C - ___.__.. Zmr~ 9i, O OR _-_ ...._F,q.,,.___.._- i ....... _______. ' " ~ i hrs map is a copyrighted product of This inal7 ~ho~~~s citizen requested Che Chesterfield County GTS Otfiice. streetli<~~ it installations n~ relation to existing streetlights. Streetlight Legend Fx,sting streetlight information ~i~as obtained ftonl the Chesterfield E:ounty eXlstltlg Ilg ht Environmental Engineering DepartmenC. ~ requested light '~~~~~ ~ 0 8QO 1,600 3,200 ~~ ~ ~: I ~, Feet CHESTERFIELD COUNTY ~fA~`°=`°~ BOARD OF SUPERVISORS Pa e 1 of 1 /~~ ,~ g ~~ ~ AGENDA ~z,a Meeting Date: August 27, 2014 Item Number: 8.C.1.a. Subiect: Resolution Recognizing Bryant & Stratton College on Its 160th Anniversary County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Bryant & Stratton College on the occasion of its 160th anniversary and for its contributions to Chesterfield County. Preparers Susan Pollard Attachments: Yes ~ No Title: Director of Public Affairs ~~~ RECOGNIZING BRYANT & STRATTON COLLEGE ON ITS 160TH ANNIVERSARY WHEREAS, in 1854, Bryant & Stratton College was founded by H.D. Stratton and J.C. Bryant with the purpose of providing practical workplace education; and WHEREAS, for more than a century and a half, Bryant & Stratton College's fundamental mission has been to develop employable graduate professionals by providing them with essential skills that are immediately transferable to the workplace and to help them advance in their careers; and WHEREAS, Bryant & Stratton has evolved into a regionally-accredited educational institution poised for the 21st century, offering associate's, bachelor's and online degree programs; and WHEREAS, Bryant & Stratton is a private career college that offers a wide range of in-demand degree programs and fully supports its students every step of the way from their enrollment to graduation. WHEREAS, Bryant & Stratton College is dedicated to career education that enables today's students to be prepared, not only for a career upon graduation, but also for a continuum of career-focused learning; and WHEREAS, among its 19 campuses located across the nation, Bryant & Stratton College has a successful location in Chesterfield County on Hull Street Road; and WHEREAS, for years, the college has had a significant, positive impact on its students, the Richmond region and in Chesterfield County; and WHEREAS, the college also has been involved in helping people and the community, in Chesterfield County and in other states. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, congratulates Bryant & Stratton College on the occasion of its 160th anniversary, and wishes the college and its students continued success in all their endeavors. ...~ ~' `~'':s~ tt gF~4D,.1 . ~,. ~~ ~~t; ;. ~..~: ~' ~ ~H Clti~t` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.1.b.1. Subject: Resolution Recognizing Mrs. Joyce V. Ayscue, Department Services, Administration Division, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Regueste Adoption of the attached resolution. Summary of Information: of General Mrs. Joyce Ayscue retired April 1, 2014, after providing more than 20 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: Yes ^ No # a~:.~ ~,~.:~~ RECOGNIZING MRS. JOYCE V. AYSCUE UPON HER RETIREMENT WHEREAS, Mrs. Joyce V. Ayscue was hired by Chesterfield County, Department of General Services in June 1981, as a landfill attendant in the Solid Waste Division; and WHEREAS, in November 1997, Mrs landfill attendant; and Ayscue was promoted to a senior WHEREAS, in November 1999, Mrs representative; and Ayscue became a customer service WHEREAS, Mrs. Ayscue demonstrated her commitment to the county and contributed to a positive work environment; and WHEREAS, Mrs. Ayscue was always willing to assist the members of the team by sharing her knowledge and skills; and WHEREAS, Mrs. Ayscue always displayed a positive attitude when responding to the concerns of customers; and WHEREAS, Mrs. Ayscue was polite and courteous to customers and presented herself in a professional manner; and WHEREAS, Mrs. Ayscue organized and prioritized tasks to ensure assignments were completed in a timely manner; and WHEREAS, Mrs. Ayscue contributed towards the goals of Total Quality Improvement by always looking for ways to improve services and work efficiently for the citizens of Chesterfield County; and WHEREAS, Mrs. Ayscue received several awards for her team spirit and cooperation from her co-workers; and WHEREAS, Mrs. Ayscue provided quality service while adhering to ethical standards of behavior; and WHEREAS, Mrs. Ayscue supported the county goals, values and objectives through teamwork and professionalism. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Joyce V. Ayscue, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. ~~. __ M~tµet~ "r, co `t.~ 'I~ ~ f ~;. ~~== ~~ ~~k~~,r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.1.b.2. Subject: Resolution Recognizing Ms. Rosa A. Johnson, Department of General Services, Buildings and Grounds Division, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Ms. Rosa Johnson retired August 1, 2014, after providing more than 17 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: Yes ^ No # - .. v ~~ ~~ saa,4 RECOGNIZING MS. ROSA A. JOHNSON UPON HER RETIREMENT WHEREAS, Ms. Rosa A. Johnson was hired by Chesterfield County, Department of General Services on February 10, 1997, as a custodian in the Buildings and Grounds Division; and WHEREAS, Ms. Johnson's commitment to a high standard of personal and professional behavior contributed to the strategic goals of the division; and WHEREAS, Ms. Johnson was a team player, role model and an example for others and an asset to the department and the county; and WHEREAS, Ms. Johnson was committed to her work and produced high quality service while maintaining a "can-do" attitude; and WHEREAS, Ms. Johnson applied her skills, knowledge and experience to perform tasks effectively and improve customer satisfaction; and WHEREAS, Ms. Johnson was able to analyze situations to determine the best course of action for the good of the organization; and WHEREAS, Ms. Johnson received many compliments from internal customers for outstanding job performance, which reflected a positive image of the department; and WHEREAS, Ms. Johnson continuously looked for ways to improve job tasks and initiated changes to improve efficiency; and WHEREAS, Ms. Johnson contributed to a safe and healthy working environment and practiced green-clean housekeeping procedures; and WHEREAS, Ms. Johnson responded to concerns and emergencies in a timely manner to ensure areas were safe for customers; and WHEREAS, Ms. Johnson loved working with people and maintained effective working relationships with co-workers; and WHEREAS, Ms. Johnson's calm demeanor was a positive influence on others. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Rosa A. Johnson, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. ~~ cSl~µt~~~ (~ . 1~~ _L >k~~,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.1.b.3. Subject: Resolution Recognizing Mr. Gary F. Southard, Chesterfield Department of Mental Health Support Services, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Gary Southard retired from the Chesterfield Department of Mental Health Support Services on August 1, 2014, after providing 26 years of service to the citizens of Chesterfield County. Preparers Debbie Burcham Attachments: Yes Title: Executive Director of Chesterfield CSB/MHSS No # _ ~, ~~,~, ~ ~~ RECOGNIZING MR. GARY F. SOUTHARD UPON HIS RETIREMENT WHEREAS, Mr. Gary F. Southard provided 26 years of dedicated and faithful service to Chesterfield County and devoted himself to supporting the mission of the Chesterfield Community Services Board and the Department of Mental Health Support Services; and WHEREAS, Mr. Southard began his career with the Chesterfield County Community Services Board and the Department of Mental Health Support Services on August 1, 1988; and WHEREAS, Mr. Southard assisted with the design, planning and construction oversight of the Carrie B. Rogers Building; and WHEREAS, Mr. Southard participated in the Chesterfield Community Services Board's strategic decision to embrace the Virginia Medicaid Intellectual Disability Waiver resulting in individuals with intellectual disabilities being served in Chesterfield communities; and WHEREAS, Mr. Southard served as Acting Executive Director for seven months in 1997; and WHEREAS, as Acting Executive Director, Mr. Southard project managed and led the Chesterfield Community Services Board's preparation for and award of national accreditation; and WHEREAS, Mr. Southard began the agency partnership with Chesterfield Alternatives, Inc., resulting in a psychosocial clubhouse; and WHEREAS, Mr. Southard was assigned Senior Manager in the successful design, planning and contract management of Winchester Greens Day Support; and WHEREAS, Mr. Southard was appointed Project Manager in 2007 to plan and design the acquisition and implementation of a new information and billing system that went live in 2010; and WHEREAS, Mr. Southard was the Senior Management representative on the Chesterfield County Feasibility Study team to review the need for intermediate care services for individuals with intellectual disabilities; and WHEREAS, Mr. Southard began a series of planning meetings with Chesterfield County Technical High School and Chesterfield Alternatives, Inc. culminating in the Build-A-House Project partnership; and WHEREAS, Mr. Southard assumed operation of the Patient Assistance P free or heavily discounted medication WHEREAS, Mr. Southard devised Intermediate Care Facility, providing start-up funds; and management responsibility for the rogram, the agency's program to obtain for individuals; and the financing plan for the 12-bed for the recapture of construction and ~' 4. WHEREAS, Mr. Southard developed annual budgets, managed the areas of General Accounting, Accounts Receivable and Accounts Payable, and provided the overall financial management for the Chesterfield County Community Services Board and Department of Mental Health Support Services. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Gary F. Southard, and extends appreciation for his 26 years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~i ~ ~ ".,~ ~~ ~r~.~ tyLF~LL, ~~ ~~ r '~ "~ ' +`% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.1.b.4. Subject: Resolution Recognizing Mr. Ulysses M. McDaniel, Jr., Juvenile Detention Home, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ulysses McDaniel is retiring from the Juvenile Detention Home after providing 28 years of service to the citizens of Chesterfield County. Preparers Marilyn G. Brown Title: Director Juvenile Detention Home Attachments: Yes ~ No # ~ ~,,~,,, RECOGNIZING MR. ULYSSES M. MCDANIEL, JR. UPON HIS RETIREMENT WHEREAS, Mr. Ulysses M. "Rick" McDaniel, Jr. will retire from the Chesterfield County Juvenile Detention Home on September 1, 2014, after providing more than 28 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. McDaniel has faithfully served the county's Juvenile Detention Home in progressively increasing roles of responsibility as a youth supervisor, shift coordinator and home incarceration officer; and WHEREAS, Mr. McDaniel has provided the residents of the Chesterfield Juvenile Detention Home with quality care and supervision; and WHEREAS, Mr. McDaniel was certified and served as a statewide instructor in Handle With Care, the Department of Juvenile Justice's mandated physical restraint program; and WHEREAS, Mr. McDaniel has dedicated years of service to working with troubled youth; and WHEREAS, Mr. McDaniel was a TQI graduate and Quality Council member; and WHEREAS, Mr. McDaniel served on the Chesterfield Juvenile Detention Home Behavior Management Program Committee; and and WHEREAS, Mr. McDaniel served as vice president on his church's board; WHEREAS, Mr. McDaniel served the community as a basketball coach for two years, teaching the youth to never give up. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Ulysses M. McDaniel, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his many years of loyal service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~4:~ ~~`°~~ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 2 .aP4~„~ ~ AGENDA Meeting Date: August 27, 2014 Item Number: 8.C.2. Subiect: Adoption of Policy for Participation by Board Members in Board Meetings by Electronic Communication from a Remote Location County Administrator's Comments: County Administrator: The Board is requested to adopt the attached policy providing for participation by Board members in Board meetings by electronic communication from a remote location. Summary of Information: During its 2014 session, the General Assembly broadened state law permitting members of local governing bodies to participate in Board meetings from remote locations by use of electronic means of communication, provided that the governing body adopts a policy governing such participation. Electronic participation is only permitted if a Board member is unable to attend the meeting in person because of (a) an emergency, (b) a personal matter or (c) a temporary or permanent disability or other medical condition. Staff reported this state law change to the Board during a June 25 work session, at which time the Board instructed staff to bring forward a proposed policy allowing for electronic participation by Board members. The attached policy satisfies all state statutory requirements. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92927.1(9292?.1) Attachments: ®Yes ~ No # , ~ , CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the proposed policy, Board members could participate in Board meetings by electronic means under the following circumstances: 1. Members must notify the Chairman on or before the day of the meeting of his or her desire to participate by electronic means. The notice to the Chairman must identify the emergency, personal matter, or medical condition that prevents personal attendance. 2. The request to participate electronically will be placed on the Board's agenda as the first item of business, to be voted on by the members of the Board who are physically present at the meeting. A quorum of the Board must be physically assembled at the Board meeting in order to vote. The member requesting to participate by electronic means cannot be counted toward the quorum. 3. If a majority of the members physically present vote to allow the electronic participation, then the member may participate electronically. 4. Irrespective of whether electronic participation is approved by the Board, the meeting minutes will reflect the request, the specific reason why the request was made, and the remote location from which the member participated or requested to participate. 5. No member shall participate in any more than two (2) meetings in any calendar year by electronic means from a remote location. 6. The County must make arrangements for the voice of the member participating by electronic means to be heard by all persons in attendance at the meeting location, and by all persons viewing the meeting via television or other means. Staff recommends that the Board adopt the attached policy. ,,, PARTICIPATION BY A BOARD MEMBER IN BOARD MEETINGS BY ELECTRONIC COMMUNICATION FROM A REMOTE LOCATION The Virginia Freedom of Information Act, Va. Code §2.2-3708.1, provides that in order for members of a board of supervisors to participate in meetings through electronic communication means from remote locations, the board must adopt a written policy which allows for and governs such participation. It is the purpose of this policy to allow for such remote participation by members of the Chesterfield County Board of Supervisors under the following procedures and circumstances. 1. On or before the day of a Board meeting, any Board member who wishes to participate in the meeting from a remote location through electronic communication means shall request permission to do so by notifying the Chairman of the Board that the member is unable to physically attend the meeting. If the Chairman is the member who is unable to attend the meeting, then the Chairman shall give the notice to the Vice Chairman. Additionally, if the Chairman is not attending the meeting in question, the notice shall be given to the Chairman who shall immediately forward it the Vice Chairman. a. The notice must state that the member is unable to attend due to (i) an emergency, (ii) a personal matter or (iii) a temporary or permanent disability or other medical condition that prevents the member from physically attending the meeting. b. The member must identify with specificity the nature of the emergency, personal matter, or temporary or permanent disability or other medical condition. 0505:92924.1 1 ~ ~ :.~ ~ ~ ~~ 2. The Board shall consider a member's request to participate by electronic means as the first item of business at the Board's meeting; provided, however, that a quorum of the Board must be physically assembled at the physical location of the meeting of the Board. If a quorum is not physically assembled, then the Board members so assembled are not authorized to vote on the request, the request shall be deemed denied, and no meeting shall be held even if the "presence" of the member by electronic means would result in there being a quorum. 3. If a quorum of the Board is physically present, the quorum may approve the request by a maj ority vote of the members physically assembled. The member requesting participation by electronic means shall not vote on his or her request. The Board's decision shall be based solely on the criteria in this policy, without regard to the identity of the requesting member or the matters that will be considered or voted on during the meeting. 4. Irrespective of whether the physically-assembled members of the Board approve the request, the Clerk shall record in the Board's minutes the specific nature of the member's emergency, personal matter or disability and the remote location from which the absent member participated or was denied the request to participate. 5. No member shall participate in any more than two (2) meetings in any calendar year by electronic means from a remote location. 6. The Board shall make arrangements for the voice of the member participating electronically to be heard by all persons in attendance at the meeting location, and by all persons viewing the meeting via television or other means. 0505:92924.1 2 ~' ~~-.;~,- tRF~cn~o, CHESTERFIELD COUNTY 1~ ~~f' ~`~~ $"~ BOARD OF SUPERVISORS Page 1 of 2 ~~~~-_ ~,a9 AGENDA ~jR ~ GI^1_~ Meeting Date: August 27, 2014 Item Number: 8.C.3.a. Subject: Request of Laurin C. Willis and SLAP Productions, LLC for an Entertainment Festival Permit to Conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, September 14, 2014 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the request of Laurin C. Willis and SLAP Productions, LLC for an entertainment festival permit to conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, September 14, 2014. If the Board grants the request, staff recommends it be granted subject to the attached conditions. Summary of Information: Laurin C. Willis and SLAP Productions, LLC plan to promote and sponsor the Central Virginia Food Truck Rodeo, an outdoor event to be held on Sunday, September 14, 2014, from 12:00 p.m. until 7:30 p.m. at Chesterfield Towne Center located at 11500 Midlothian Turnpike. Rouse Properties, Inc., owners of the property have provided written permission to use the property. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92872.1 Attachments: Yes ~ No # ,~ ,_,,~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The event is proposed to be staged in the Town Center's rear parking lot located at Koger Center Boulevard and Mall Drive. The event will include 30- 35 central Virginia food trucks. Live music will be performed by Gedeon Luke & the People, Everwilde, Cosby, and two local acts to be announced at a later time. The event will be free to the public. It is estimated that approximately 4,000 to 6,000 people will attend the event. The property is properly zoned for this use. The entertainment arrangements have k Office and are adequate to meet the provided that the sponsor complies address proper crowd control, medical yen reviewed by the County Attorney's requirements for obtaining a permit with the attached conditions, which care, sanitation, and other needs. 0505:92872.1 ~"', l ~ ,", t-, ~~J'v`.y'_ .,..,... CONDITIONS FOR ISSUING PERMIT TO LAURIN C. WILLIS AND SLAP PRODUCTIONS, LLC 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of the Central Virginia Food Truck Rodeo operation, as follows: September 14, 2014 (Sunday) - Hours: 12:00 pm - 7:30 pm (4 officers) 2. Permit holder shall maintain a-First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Event operation. 3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Event is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. c. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 7. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:92872.1 ~~' ~~~RF CHESTERFIELD COUNTY ~~ ~ °'=.~ BOARD OF SUPERVISORS Page 1 of 2 U.,~_ , AGENDA ~..,~'~ 5 l~. `yfBGItNl~' Meeting Date: August 27, 2014 Item Number: 8.C.3.b. Subject: Request for Music and Entertainment Festival Permit for St. Augustine Catholic Church's Festival to be Held September 11, 12, 13 and 14, 2014 County Administrator's Comments: County Administrator: Staff recommends the Board grant a music and entertainment festival permit for St. Augustine Catholic Church's Festival to be held September 11, 12, 13 and 14, 2014, subject to the church obtaining, at least 24 hours before the beginning of the festival, all necessary permits from the Building Official for amusement rides and from the Health Department for food sold. Summary of Information: St. Augustine Catholic Church, located at 4400 Beulah Road in Dale Magisterial District, plans to hold a music and entertainment festival on September 11, 12, 13 and 14, 2014, from 9:00 a.m. until 10:00 p.m. on the church lawn. The festival's main purpose is to raise funds for and increase community awareness of the proposed construction of new church facilities. The event will feature live musical performances from several bands, food and beverages (non-alcoholic) for sale, and children's games. Approximately 1,000 people are expected to attend the festival each day. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92828.1 Attachments: ~ Yes No 7 t.Y Y3' ~w. ~:.~.3' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The applicant's plan meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. The church has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, 1) the church will contract to provide eight port-a-johns and one sanitizer station to supplement the church's bathroom facilities; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Police Department does not believe off-duty police officers are necessary for this event; (4) the church has agreed that music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and(5) the church is self-insured through Catholic Mutual Group. If the Board grants the permit, staff recommends that it be subject to the applicant applying for and at least 24 hours before the beginning of the festival-obtaining permits from the Building Official for all amusement rides and from the Health Department for all food sold. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends tlt the Board not require the church to post a bond. 0505:92828.1 f :1 ~„r3 r g 4~~~~ CHESTERFIELD COUNTY '~ BOARD OF SUPERVISORS Page 1 of 2 ~ y ~~ ~ ~ -r-?~~~ '~ - ~;. ~~ AGENDA ~BGILi~y Meeting Date: August 27, 2014 Item Number: 8.C.3.c. Subiect: Request for Entertainment Festival Permit for ChesterFest to be Held Saturday, September 27, 2014 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board consider an entertainment festival permit for ChesterFest to be held Saturday, September 27, 2014. Summary of Information: The Chester Community Association is sponsoring an arts and crafts and entertainment festival, located on the Chester Village Green just off 11801 Centre Street in Chester, on Saturday, September 27, 2014, from 10:00 a.m. until 5:00 p.m. Chesterfield County and the Village News are secondary sponsors for the festival. The festival will feature live musical performances from the Chesterfield Community Band and other live bands and performers. Approximately 5,000 to 7,500 people are expected to attend the festival. The festival will have five food vendors. The applicant's plan, which is consistent with the plan they used for last year's successful festival, meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92908.1 Attachments: ~ Yes No # ,~:~, ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ChesterFest has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, 1) ChesterFest will provide six port-o-potties with hand washing stations supplied by Virginia Waste Services; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Sheriff's Department will provide two off-duty deputies; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the event is adequately insured. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require ChesterFest to post a bond. 0505:92908.1 .,;' t..fr yy~i ~d ~v ~~~~~`°~~~ CHESTERFIELD COUNTY s.c~f '. L =- BOARD OF SUPERVISORS Page 1 of 2 \~ ; ,,,, AGENDA IVieeting Date: August 27, 2014 Item Number: 8.C.3.d. Subject: Request for an Entertainment Festival Permit for Taylor and Sons Amusements, Incorporated to Conduct a Carnival at the Jefferson Davis Flea Market on September 18 through September 28, 2014 County Administrator's Comments: County Administrator: Board Action Request d: The Board of Supervisors is requested to consider the request of Taylor and Sons Amusement, Inc., for an entertainment festival permit to conduct a carnival at the Jefferson Davis Flea Market on September 18 through September 28, 2014. If the Board grants the request, it will be granted subject to the attached conditions. Summary of Information: Taylor and Sons Amusement, Inc. proposes to conduct an outdoor carnival on Thursday, September 18 through Sunday, September 28, 2014, at the Jefferson Davis Flea Market at 5700 Jefferson Davis Highway. This would be the second time Taylor & Sons Amusements has conducted a carnival in Chesterfield. Preparers Jeffrey ~. Mincks Attachments: Yes Title: County Attorney 0505:92966.1 No # ,,~ „ ..,,.~, ~... -- , ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Additionally, individuals associated with Taylor and Sons Amusements have sponsored a number of successful carnivals in Chesterfield County in past years. The event, which will include rides, food, and outdoor games, is proposed to be staged in the Jefferson Davis Flea Market parking lot, 5700 Jefferson Davis Highway. Hours of operation will be from 5:00 p.m. to 10:00 p.m. Mondays through Thursdays; 5:00 p.m. to 11:00 p.m. Fridays; and 12:00 p.m. to 11:00 p.m. Saturdays and Sundays. There will be no "gate fee" to the carnival, but entrants will be required to purchase wristbands at the cost of $20 to ride the amusement rides. Ticket books will be sold at 21 tickets for $10 or 30 tickets for $22. It is estimated that over the 11 days of operation approximately 8,500 people will attend the carnival. Food and beverages will be provided by Taylor and Sons Amusement, Inc. and House of Prayer Helping Hands and Healing Hearts Food Pantry. The arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. These are the same conditions which have been imposed on other carnivals in the County. 0505:92966.1 4 "~'~ wl CONDITIONS FOR ISSUING PERMIT TO TAYLOR AND SONS AMUSEMENT, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: September 1 S, 2014 (Thursday) - September 19, 2014 (Friday) - September 20, 2014 (Saturday) - September 21, 2014 (Sunday) - September 22, 2014 (Monday) - September 23, 2014 (Tuesday) - September 24, 2014 (Wednesday)- September 25, 2014 (Thursday) - September 26, 2014 (Friday) - September 27, 2014 (Saturday) - September 28, 2014 (Sunday) - Hours: 5:00 pm - Hours: 5:00 pm - Hours: 12:00 pm Hours: 12:00 pm Hours: 5:00 pm - Hours: 5:00 pm - Hours: 5:00 pm - Hours: 5:00 pm - Hours: 5:00 pm - Hours: 12:00 pm Hours: 12:00 pm 10:00 pm (3 officers) 11; 00 pm (3 officers) - 11:00 am (3 officers) - 11:00 am (3 officers) 10:00 pm (3 officers) 10:00 pm (3 officers) 10:00 pm (3 officers) 10:00 pm (3 officers) 11:00 pm (3 officers) - 11:00 am (3 officers) - 10:00 am (3 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnval, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications will be completed 14 days prior to the event. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. c. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. ;~~ 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications will be completed 14 days prior to the event. 7. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 8. There shall be no one working at the carnival, whether for the permit holder, for a vendor, or for any other entity providing goods or services, who is a convicted sex offender. Permit holder shall provide the Police Department with a list of all individuals who will work at the Carnival at leaser seven days in advance of the Carnival, which list will include all identifying information requested by the Department, in order that the Department can ensure compliance with this provision. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertaimnent Festival Permit. 0505:92966.1 -, .~ ...~ V ~ a ~~~r~~.o~o CHESTERFIELD COUNTY ~~ ~ ~y ~, ~~``~ BOARD OF SUPERVISORS Page 1 of 2 ;,m ~-_~ AGENDA ~RGIt~~' IVleeting Date: August 27, 2014 Item Number: 8.C.4.a. Subject: Request for a Permit to Stage a Fireworks Display for the Chesdin Landing End of Summer Celebration on Saturday, September 6, 2014, with a Rain Date of September 13, 2014 County Administrator's Comments: County Administrator: Board Action Request The Board of Supervisors is requested to approve a permit to stage a fireworks display for the Chesdin Landing End of Summer Celebration on Saturday, September 6, 2014, with a rain date of September 13, 2014. Summary of Information: The Community of Chesdin Landing has requested permission from the Board to stage a fireworks display at the driving range at Lake Chesdin Golf Club on Saturday, September 6, 2014 at 8:30 p.m., with a rain date of September 13, 2014. The Community of Chesdin Landing has retained Jake Walther of Southern Exposure Pyrotechnics, LLC to discharge the fireworks. Mr. Walther is an experienced, capable fireworks discharger and has conducted fireworks displays at Chesdin Landing since 2011 without incident. The Community of Chesdin Landing has submitted evidence of a $2,000,000 fireworks liability insurance policy. The Fire Marshal's Office has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92923.1 Attachments: ~ Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Fire Marshal and the Director of Utilities have also determined that fireworks displays such as the one proposed by The Community of Chesdin Landing will not have an adverse environmental effect on Lake Chesdin. 0505:92923.1 .. ~ `" E+ ~~ n~~~ CHESTERFIELD COUNTY _~ `~~ ~,~ ; ~° BOARD OF SUPERVISORS Page 1 of 2 ;~~~ ~ AGENDA ~~H CIh IVleeting Date: August 27, 2014 Item Number: 8.C.4.b. Subject: Request for a Permit for Woodlake Community Association to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on August 30, 2014, with a Rain Date of August 31, 2014 County Administrator's Comments: County Administrator: Board Action F2egues The Board is requested to approve a permit for Woodlake Community Association to stage a fireworks display at the Woodlake Pavilion/Amphitheater on August 30, 2014, with a rain date of August 31, 2014. Summary of Information: The Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater adjacent to the Swift Creek Reservoir on Saturday of Labor Day weekend, August 30, 2014, with a rain date of Sunday, August 31, 2014. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. Woodlake Community Association has conducted fireworks displays since 1995 without incident. Woodlake has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000, which names the County as an additional insured. The Fire Marshal's Office has reviewed this fireworks request and indicates that it meets the criteria of the Fire Prevention Code. Preparers Jeffrey L. Mincks Attachments: ~ Yes y: . :;.~: No Title: County Attorney 0505:92978.1 tt jfi ',~ ;~s ts,~~_rx CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Fire Marshal and the Director of Utilities have also determined that fireworks displays, such as the one proposed by the Woodlake Community Association, do not have an adverse environmental effect on Swift Creek Reservoir. 0505:92978.1 a+ µF~LD Mkt Cii ter `~~ f. _'-. -'- f ~ ~Hflti~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.5. Subject: Authorize the County Administrator to Execute Benefit Consulting Contracts with Mercer, Incorporated, Hay Group and Wells Fargo Insurance Services USA, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into contracts with Mercer, Inc., Hay Group and t~Tells Fargo Insurance Services USA, Inc. Summary of Information: County and Schools staff recently completed an extensive RFP process for benefits consulting services. Benefits consultants are used by the County and Schools to assist with health and dental care negotiations, actuarial valuations and for technical guidance on retirement and other benefit plans. Each of the firms brings a different expertise to the table. Multiple vendors will allow the County and Schools to ensure projects are completed by the most qualified firm at the lowest price. The School Board will consider a similar agenda item on August 26, 2014. Preparers Scott Zaremba Title: Director of Human Resource Programs Attachments: ~ Yes No CHESTERFIELD COUNTY ~~_ ~. ~~ ~~~ c°~ BOARD OF SUPERVISORS Page 1 of 2 1; .'~', ~~ `,,,~~ AGENDA 1~4b , Meeting Date: August 27, 2014 Item Number: 8.C.6. Subject: Approval of FY2015/FY2016 Chesterfield Community Services Board Performance Contract County Administrator's Comments: County Administrator: Approve the FY2015/FY2016 Performance Contract Between the Chesterfield Community Services Board and the Virginia Department of Behavioral Health and Developmental Services. Summary of Information: The Code of Virginia requires the governing body of each Community Services Board (CSB) locality to annually approve a performance contract between the CSB and the Virginia Department of Behavioral Health and Developmental Services ("Department"). This contract, mandated by the state since 1998, establishes the primary accountability standards and funding mechanisms between the Department and the local CSB and outlines reporting responsibilities. The Department uses the reported data to track compliance with the laws and regulations governing the delivery of services by the CSB. The reported data is also used in the Chesterfield CSB's annual performance report. The performance contract reflects the budget approved by the Board of Supervisors for each fiscal year. It describes the service and financial requirements for both the CSB and the Department and includes exhibits that detail all revenues, expenditures, number of persons projected to be served, Preparers Debbie Burcham Title: Executive Director Attachments: ~ Yes No # ~ ~~~`r'' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) and the types of services to be provided. The performance contract provides resources for infants, children, adolescents and adults in the areas of mental health services ($11,120,704), developmental services (formerly mental retardation services) ($21,374,200) and substance abuse services ($4,176,600). These funds were shown as income in the FY2015 county budget. The CSB Board approved the FY2015/FY2016 performance contract at its regular meeting held on July 17, 2014. Staff recommends the Board of Supervisors also approve the performance contract. -> .-, ~--~ r- ~ "~ : ~ ~,- 2723 :84097.1. ~~RFiF;t'° co v ~ ~~~~ ~:~.- i ;~Y b _ I`~RCtti~`' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.7. Subject: Authorize the County Administrator to Renew a Health Care Contract with Anthem Blue Cross and Blue Shield and Renew a Dental Care Contract with Delta Dental Plan of Virginia for 2015 County Administrator's Comments: County Administrator: Board Action Request The Board of Supervisors is requested to authorize the County Administrator to renew contracts with Anthem Blue Cross and Blue Shield (Anthem) and Delta Dental Plan of Virginia (Delta) for 2015. Summary of Information: With the technical assistance of Wells Fargo Insurance Services, a national benefits consulting firm, County and Schools staff recently completed renewal negotiations for the 2015 Employee Health and Dental Programs. In order to continue to provide employees with quality health and dental care options, it is recommended the county renew both contracts. Under the proposed 2015 program, employees will have the choice of three different Anthem health plans (a Point-of Service plan, a high deductible plan with a Health Savings Account and a PPO for out-of - area participants) and three dental plans (basic, comprehensive and a Dental HMO). Health care rates will increase 5.6% (see attachment), but there will be no increase in dental rates in 2015. Members of the joint Board of Supervisors and School Board Benefits Committee were briefed on these issues on August 12, 2014, and recommend approval to the full boards. The School Board has scheduled a similar agenda item for its August 26, 2014 board meeting. Preparers Scott W. Zaremba Title: Director, Human Resource Programs Attachments: Yes ~ No # ... .. .. ~ a~ O ~ N N L~ t~ O M N N tr") N ~O Ln Lf) Sy ~ N d' d" ~O ~ N M M to N Ln O ~ N ~ w .~-+ N t~ r-1 r-1 d" ~--~ M h [~ d" N \O r-1 c-I d' ~„~ ~ ~ CO 6~ 6~ O l~ l~ h t~ O CO CO O~ 6~ O ' ' " " ~.1 i~l ~ In t.f) in ~ c} ~ tf ) Ln L!7 6~ d Ln iri V7 6~ {¢} fi4 fR b4 {f} ER ER fA b4 b4 fR b4 fA {t} ~ 0 ~ I~ ( ~ O~ W d' O~ N ~O ~O ~O N ~O O~ 6~ ~O O~ " O " ' , ~ O d CO if) O O N d d to ~ O O tf) ~ ~ ~ ~ d' ~ ~-+ d' d' ~-+ E., 64 b4 ~ ~ ri fA fR b4 b4 ~-± ~, e-i r-i r-1 N N ~ ~ ~ N M M d" O N N N ~O i.n ~O N N E p„ to M M d" O ~O ~O ~ N M h l~ ~ ~ N d" d" ~O ~ N M M tr') N In t~ l~ ~ ~ {f} {~} ~ f!} {A {~} y} ~ b4 b4 b4 fA ~ G~ w RS ~ ~-'' l~ O~ 6~ O O O ~ O l~ O ~ ~ r Ln Ln 6 ~ ~ N ~ ~ ~ 6 ' ' ' ' ~ ~ Ln Ln 1.f) Ln i.f) ~ ~ ~ ~ t.f) In tf) t.f) L.f) L.f) ' " " " ' i~l O L.f) In 1.() CO d 1.() Lf) LA CO el Lf ) in i.t ) N d fi<} b4 {f} fA fA b4 b4 fA {t} {!} FR {~ fR bR {~ O U ~"~ ~ ~ M N N p l0 d" CO CO [~ N O~ M M i-1 1~ M O M M O ~ ~' ~. c-1' r-i c-i N +A {,4 fA ER ~ fA b4 {fT {!-} r-1' . b4 b4 b4 b4 {f} ~ C C G dJ ~ N ~ ~ Q~ .O "O ~ "~ "~ ~ 'c3 "O ~ O~ v v cn ~ v v cn ~ v v cn 0.. O + + + o + + + O + + + Q ~ ~ e~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O ~ ~ ~ a~ ~ a~ ~ ~ ~ ~ ~ ~ 0 0 0 0 o 0 0 0 o 0 0 0 0 ?~ ? ~ _ N f,. t'], f,, S~, ~~~" Q S~, O. O. Gl. ~~~,,, O CL Cl. O. ~1., s w w w w ~ w w w w ° w w w w w w o . . w N.~F pF[ELL C~ L~ v ~~~~. ~~' _` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.8. Subiect: Accept and Appropriate Grant Funds Received From the Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation for Improvements to Midlothian Mines Park Board Action Requested: The Board of Supervisors is requested to accept and appropriate grant funds in the amount of $805,450 received from Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation (DMME). County Administrator's Comments: County Administrator: In 2010, the Board approved execution of a Grant Agreement with DDME (and on February 27, 2013, an amendment to that agreement) by which the County would receive DMME funding to assist in the development of Midlothian Mines Park, including new pathways, period bridges and interpretive areas supporting public education surrounding the history of mining operations in the County. The total project cost is estimated at $1,100,500 with $805,450 provided via the state grant and the remaining $295,050 from local funds. That local match is approximately $95,000 higher than was discussed in the 2013 amendment; however, there is sufficient funding available from a prior phase of the project to satisfy the local contribution. Staff requests that funds be accepted from DMME and appropriated for the authorized purpose. Staff recommends approval. Preparer: Michael S. Golden Title: Director Parks and Recreation Preparer: Allan Carmody Title: Director, Budget and Management Attachments: ~ Yes No # -,, ~-~.,. ~ ~, tiFIEl,p Get ~/l =~ Cja ,- i _ -~. ;,~ _ t~kGi'.4\, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.9. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptances. Summary of Information: Bermuda District: Meadowville Technology Parkway and Digital Drive Clover Hill District: Harvest Glen - remainder Matoaca District: Bayhill Pointe Section 19 The Villas at Dogwood Section A Walkers Chase at Foxcreek Section 3 Preparers Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes ~ No #.. ~, TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MEADOWVILLE TECHNOLOGY PKWY, DIGITAL DR DISTRICT: BERMUDA MEETING DATE: August 27 2014 ROADS FOR CONSIDERATION: MEADOWVILLE TECHNOLOGY PKWY DIGITAL DR Vicinity Map: Walkers Meadowville Technology Pkwy, Digital Dr cf ' F cn r. i. enrncrn. cr s ,. ~:~' 25TMJF~BPoDAEW LN .., ,N, l ~~ G~ r v O 1 u i. `i O ~, vp .'np UECInfzArlpw AV~~ G ti Ot' N ~ iG ~~ N ~~oi o~~~ y , 1 ~ ~f~~r~. 0 0.tit` r i~a. oyr~ :~"r ~ae~ ~ r- :~y ~~ ~4 ~~~~ t^t'Jy G 0 c TNF 1LL nvC. ~ N(Jp ~~ i 2 ~. oi~ync u 'I y.....fm~ecco r~ __._ '-_. s~% /Gy ~; u o` Q 0 0 ~~ ~ ~e i ,c yyo . H Produced By Chesterfield County GIS s ~ r=~~ B Tt~: Bua~r~ ~f' up~r~visars FROM: Department of Enwiror7mental Engineering UB~JECT: Mate Read Acceptance - HARVEST GLE(~ - the remainder of DITRI~T: Lt~VER HILL MEETING GATE: ~rag~~~ ~, 214 RQAD FCYR CG NIDERATIC~N: KEf~11AL ~T LAM TE F~ FI'iMAY Vicinity Map: H,4FtVE8T GLEN - the Remainder of ~ ~ ~~ 4 ~ "5 ryC~'yry ~f W l~il 5 W 4~ ti `- .~ `r, `k ~ h ~ ~~ ~ ~+{ f ~ ~ 11 E~ x ~ ~ ~~ ~ ~~, ~ ~, - ~ '~ ~ ~ ~ ~ ~ ~. HAR'VET A~ ~ NEJY~Ai1V~1 ~ --~ ~ ~~ ~ ~, ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~~ ~~ ~' 4 ~ ~~ ~ ~ ,~ ~~~ ~ lv ~ ~) ~ I 5~S ~~~ t ~ li Pon~lu cyh Esc Ghe mt+ille lrl C;nGmh~ X315 ,.a TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Bayhill Poin#e, Sec#ion 19 DISTRICT: MATOACA MEETING DATE: August 27 2Q14 ROADS FOR CONSIDERATION: POINT LANDING CT ERIKA MARIE CT Vicinity Map: Bayhill Pointe, Section 19 tY. MERNOUSE O ~~ LN z a CT ,~, ~, __~ ¢~ ~O P P r ~~~pe~ ,, _F'L ~ ~~\OGF. ~l _ v~ ~~~ C~ _ CqM ~ fit,. ,.~~~~G ERON 6q ~~R P p~ ~\~Gp R O T /~ Q~6 ~~~ w~ AR~~LF ~A~ ~ GR ~Q cT ~j\\~-_----~ ._.._.._ ~~~` DR < ~ ~ cT TLSC ~ ~ 6'U ~ '~N FF~Q v~ IG~ -CT G o/ ~ QG `AKA MARIE CT ~ ~ ~' S Q~' p~ ~ ~ V~ F,p ~ ~ SUNSET m ~ _._. A POINT RA pG ~ ~ O/~T CT ' V~ ILL NQ LLS TRL ~~'~` o ~~ ~, ~~C pR P~ ~ ~GP~E 1lLC~`~ Cc Q~ GG~O P~ M_ EWS a ~~~ Q` G~ Produced By Chesterfield County GIS ~. 4.. '"~ ..`y' dam TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -The Villas at Dogwood, Section A DISTRICT: MATOACA MEETING DATE: August 27 2014 ROADS FOR CONSIDERATION: DOGWOOD VILLAS DR CORNUS AVE DOGWOOD PARK DR Vicinity Map: The Villas at Dogwood, Section A SOS CO PL ~OODL ~, __ ,~\L LA GE ~ ~~y Z ~s~UgRF ~ CT .off PL ~ w ~~" ~ O 1. DOGWOOD VILLAS DR 2. DOGWOOD PARK DR Q ~ ~ ~- '~ TE D R ~ U ~ O~ O Q p wAY D Z O O ~~ N p 5v ~O~ v~ ~ ~~ 1 O U N HL1 LL STREET RD W /,j, Q 4 _~. ~ ~~~ P~ P Produced By Chesterfield County GI5 ~.W o,,,b J ~ (.'_~h'4.9~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Walkers Chase at Faxcreek, Section 3 DISTRICT: MATOACA MEETING DATE: August 27 2Q14 ROADS FOR CONSIDERATION: FOX CANTOR CT LISMAR MEWS RED SETTER LN SHOTWELLTER SPANIEL RUN WALKERS CHASE Vicinity Map: Walkers Ghase at Faxcreek, Section 3 ,- ~ / p _~-~ ', ~ ~ ~ " ~ XOP~ERL rGrc 'yD R ~~ -' vT ~C.~/ ~F ~ ~P~ i~ ~\O.~ >< ~ z m 2 ~OP ~ ~ CT m X. -= ~ O v ~~ z \qy O~~'' ~~ - 1 ~.... _t /~ y ~~ ~ F.~, ~ 4 ~' ~ / ~. y ~ c ~ ~ '~ u ~~ -9,pQ ~•, yqs w HANCOC~KS ~ ,.-~' ~. r UARTER_LN U pANIEL ~~~~ ~~qY w __..__ ,< O~ RUN iFNS ~~~ ~ J ~~._~ /~ tI_t1SMAR R `~F~ig ~ ~ U 5 ~ ~~ ~ 6 ~ MS C ~, ~R@TH g'/ ~, T O~FC/R FO..._.. J.,, CT ~ ..,~ SO I O CR .. ~ 1 ~ %'" 8 ~ ~~ G ~~~ ~ c TRH ~~ ~ ~ oSF r ~ ~` o Fox c~ \~'o~ ~ ~ ~ ~~ ~ ._~~~ ~ ~~ Rp ~- r-/ Y j~~ ~ ~ y JQ~ CT v 2 ~/ -~ ~R RD ~ Q~~ ~/ ~ 5~ _ G~` LA`h%,` ~ ''~ O k0 ST~~~,~ ,_~AY ~ ~~ _.,,, ~ ,p~sT I O.AG ~ OX HAVEN~~ I~JU/ ~k~ t~ ; --- O \ ~ C7 ? U D X O X Oh' U2` Q'Q'~' m y ~y ~__~„ ~ P-P~ FOX6; Z /- ~ ~G ~ FO X~ ~ Z ~ ~ X ~Q-pJ NFgRTQ ,^\ ~~" ~~ o / ~c ~'4''s'Y m 4 12 ~y'~~ 9~~ ...,~'A~,,, ~-0~0~` ~_ ~~ ~ VILLAGE 4' ~ QUgRS A 13 ~h ~~~~~5 ~/"~ BURNTMILLS~-~ ,~ f~~~ -- ~W ~~/j ~ ~ \\ 9 2 ~ ~y,. 1. RED SETTER LN `~ s~ ~~'~'G '~., /aG ~ 2. MANOR HOUSE TRL yFgT r '~'\ 3. FELL PONY CT W ~~ Q~' 4. HEATHCLIFF CT T OOO Gem _ ~ 10 5. LILTING BRANCH WAY O-+~ ~Q' ` ---- 8. WALKERS CHASE / ~, d 7. ROBYNSMERE WAY w 11 8. THISTLEDEW MEWS u'. --~, 9. PRESCOTTS LEVEL ~ °rT~`RO~ 10. HIDDEN SEDGE CT ~/ } ~<FRD ""~ 12.ARNOATER a 13. FIREFLY CIR -+. ~ 1. DOGWOOD VILLAS DRI 2. DOGWOOD PARK DR Produced By Chesterfield County GIS l' ~ p...~a r i~~l ry y ~;om; - Y ~,~ ~H,:~U, CHESTERFIELD COUNTY ~ ~-'~~i`~~~' BOARD OF SUPERVISORS Page 1 of 1 ~. ~~~'~'~` ~ AGENDA Meeting Date: August 27, 2014 Item Number: 8.C.10. Subiect: Approval of Lease of Huguenot Road Baptist Church for Senior Citizen Programs County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a lease agreement with Huguenot Road Baptist Church to provide senior citizen programs. Summary of Information: In 2009 and 2010, the Chesterfield County Parks and Recreation Department sponsored older adult activities at Huguenot Road Baptist Church in order to serve the recreation needs of senior citizens. Activities included classes in aerobics and arts and crafts as well as special events like brown bag education series and potluck luncheons. This lease will reinstate programs at this location Monday and Tuesday from 9:00 am to 4:00 pm and for special events as mutually agreed for a period of one year beginning September 1, 2014, and includes an optional one year renewal term. The rent is $400 per month with additional custodial charges for special events. Funds are available in the Parks and Recreation Department budget. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ~ Yes Title: Real Property Manager No # ,- _ :QY~yp ~ , Y O/~.~. ~4 !I $ r4 ~~ - 437d !!.: ~• CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 27, 2014 Item Number: 8.C.11. Subject: Approval of a Performance Agreement with USE RELP Chesterfield, LLC and to Appropriate and Transfer $1,000,000 to the Economic Development Authority to Fund a Performance Agreement Associated with its Construction of a One Million Square Foot Tobacco Leaf Storage Facility for Altria in Chesterfield County County Administrator's Comments: County Administrator: n The Board is requested to approve a Performance Agreement with USE RELP Chesterfield, LLC and to appropriate and transfer $1,000,000 to the Economic Development Authority to fund the agreement associated with the company's construction of a one million square foot tobacco leaf storage facility for Altria. Summary of Information: Altria has chosen to operate a new tobacco leaf storage facility in Chesterfield County. The project is located on approximately 130 acres in the Bermuda District on the south side of Old Bermuda Hundred Road near its intersection with Allied Road. USE RELP Chesterfield, LLC ("the company"), an affiliate entity of the United Services Automobile Association's ("USAA") real estate development arm, will construct and own the facility and lease it to Altria on a long-term basis. There will be four warehouse buildings totaling approximately one million square feet. The project is expected to have a capital investment of at least $45 million and create approximately 20 new j obs . Preparer: E. Wilson Davis Jr. Title: Director of Economic Development Preparer: Allan Carmody Title: Director, Budget and Management Attachments: Yes ~ No # fY, „~ _, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The county's Economic Development staff have negotiated the terms of a Performance Agreement with the company that will award the company a $1 Million grant through the EDA in exchange for the company's commitment to build a warehouse facility by February 1, 2017, which has an assessed value for real estate tax purposes of at least $45,000,000. If the company fails to perform, the agreement requires the company to refund the grant in an amount proportionate to the extent of its failure to perform. Staff recommends approval. -, ~., _ +~ ~ttuF~~ c;~ / ~~' Cj.~ ; ~ ~ ,. '~--~=i ;. ~~RC~N~` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.12. Subject: Award of Requirements Contract for Building Commissioning and Retro- Commissioning to McDonough Bolyard Peck, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a requirements contract with McDonough Bolyard Peck, Inc., for building commissioning and retro- commissioning activities as required for renovations, new construction, and as needed to improve building system performance. Summary of Information: Following a request for proposals and interviews with three of 17 firms submitting proposals, McDonough Bolyard Peck, Inc., was chosen to provide building commissioning and retro-commissioning services. Commissioning processes and the associated testing protocols by field engineers assure that building systems meet technical specifications for renovation and new construction projects. Retro-commissioning of existing buildings may occur where the current operation of the building differs significantly from the original design intent, where operational efficiency can be improved and therefore energy savings are possible, or when other operational issues occur that require architectural and engineering expertise beyond what is available in-house. Building systems that may be included in these efforts include the building envelope and roof structure, heating and air-conditioning, electrical, plumbing, lighting, fire suppression and other systems. The actual value of this contract will depend on current and future needs for renovations and construction and other retro-commissioning services. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes No # ~ j .~, ~., ~... ';~ s' ss ~SfK~~~~°~ CHESTERFIELD COUNTY J~' ~ `F-~ BOARD OF SUPERVISORS Page 1 of 1 ~'~;;;;, ../ AGENDA Meeting Date: August 27, 2014 Item Number: 8.C.13. Subject: Award Construction Contract to Virtexco Corporation for Renovations to the Police Headquarters Complex and Adjoining Lobby County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a contract with the Virtexco Corporation in the amount of $5,724,200 to renovate the Police Headquarters and adjoining lobby and transfer and appropriate additional funds for the renovation. Summary of Information: The renovations to the Chesterfield County Police Headquarters Complex are necessary to meet the functional and logistical needs of the police department. The Police Headquarters renovations include replacement of major systems in this 1960's vintage building. Improvements include: replacement of heating and air conditioning systems and first floor windows, new elevator construction, installation of a fire sprinkler system, upgraded electrical and plumbing, along with new file and carpet. The adjoining lobby will be expanded and a second floor added to provide additional space for the Treasurer's Office to serve the public while also providing space to house the Risk Management Department. The County received bids on May 29, 201 architect's estimate. In order to m recommends awarding a contract in the Corporation, the lowest responsive and staff recommends transferring $1 million the project as described. 4, and all five bids exceeded the sve the project forward, staff amount of $5,724,200 to Virtexco responsible bidder. In addition, from capital reserves to complete Preparer: Robert C. Key Preparer: Allan Carmody Attachments: ~ Yes No Title: Director of General Services Title: Budget Director . ,, ,,, /EiFfFLD ~O / ~, G2~ ~~r, ~~: ~„_~ ~ ~_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.14. Subject: Transfer Funds for the Central Library Heating and Cooling System Replacement Project County Administrator's Comments: County Administrator: Board Action Regueste . Authorize the transfer of $200,000 for the Central Library heating and cooling system replacement project. Summary of Information: The current heating and cooling system of the 1991 section of Central Library consists of multiple units of different ages and manufacturers. Maintaining the outdated/inefficient equipment is difficult due to obsolete parts and replacement of the system has become critical. The project, which is included in the approved CIP, includes the replacement of six roof-top heating and air conditioning units, conversion to a boiler/chiller system, installation of digital controls, as well as completion of roofing and code required electrical work related to the replacement. All bids received by the county for this project exceeded the engineer's estimates. An additional $200,000 is required to complete the project. Upon approval, the adjusted total budget would be $761,000. The Board is requested to approve the requested transfer of additional funds from balances remaining in other completed capital projects in order to complete the necessary work. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ~ yes ~ No # - ~i> ~~ CHESTERFIELD COUNTY ~~"~ BOARD OF SUPERVISORS ~ ~~~~~ , `~ ~~~~'~ AGENDA 1'39 v~~XCR?~* Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 8.C.15. Subject: Transfer $3,300 in Bermuda District Improvement Funds to the Chesterfield County Parks and Recreation Department for Soccer Goals at Bensley Park County Administrator's Comments: County Administrator: The Board is requested to transfer $3,300 in Bermuda District Improvement Funds to the Chesterfield County Parks and Recreation Department for soccer goals at Bensley Park. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $3,300 to the Chesterfield County Parks and Recreation Department to purchase soccer goals for Bensley Park. This request was originally made by Chesterfield United Soccer Club. The Board is not authorized to give public funds to organizations like the Soccer Club. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase soccer goals to be used at Bensley Park since this is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: Yes Title: Director, Budget and Management 0425:93032.1 ^ No # :,~~.° "~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Chesterfield United Soccer Club 2. If an organization is the applicant, what is the nature and purpose of the organization? 501c3 youth sports organization (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? .$3300.00 4. Describe in detail the funding request and how 2 sets of soccer goals 7*21 to be used at Bensley the money, if approved, will be spent. park for the Los Ninos Rec Soccer Program Please see quote that is attached. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department Chesterfield County Parks and rec supplies us the field time at Bensley Park 6. If this request for funding will not fully fund your activity or program, what other individual No one-we will buy less sets of goals if it is not fully or organization will provide the remainder of funded. the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation Is the organization non-profit? Yes -non-profit °~~K` Is the organization tax-exempt? g. Appgcant information: Yes -tax-exempt 6144 Brad McNeer Porkway - address Mailing Address Telephone Number Fax Number E-Mall Address Signature of the applicant - If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. 8042712714 -phone 8042717747 -fax pmcstay@chesterfieldunited.cam -email Patrick c toy f Patrick Mcstay -printed Home Name licant C Exe utive birectar- !f signing on behalf of orgonizatia 7/30/14 -date For Internal Use ~ ~" ~1 ~ Date ~ecelve ~~~ District: ~ ~ ®~'`~~.,,.G, W ~~ ~~~d ~~ ~~lINll LbLLILZbI~B SZ~ZI~ tiI~C~ZIZd1ZI / ~~ ~ ~ ~f f' V~ v 17N ~ ,~VI ~~ bp" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 27, 2014 Item Number: 8.C.16. Subject: Authorize the Receipt and Appropriation of 2011 State Homeland Security Grant Funds from the Department of Homeland Security to Manage a Regional Project for Central Virginia All-Hazards Incident Management Team County Administrator's Comments: County Administrator: Board Action Regueste Authorize the Fire and EMS Department, to receive and appropriate up to $300,000 in grant funds from the Department of Homeland Security for equipment expenses associated with the management of the Central Virginia All-Hazards Incident Management Team (IMT). Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of up to $300,000 in grant funds awarded from the Department of Homeland Security for equipment associated with the management of the Central Virginia All-Hazards Incident Management Team (IMT) Chesterfield County, serving as a member of the Central Virginia Emergency Management Alliance, will function as a regional project manager for the purchase of radio interoperability equipment and portable command posts and associated equipment. The Central Virginia IMT is comprised of members from the Central Virginia Urban Area Workgroup, which Chesterfield is a member as well. Chesterfield County serves as the program manager for the All-Hazards Incident Management Team. No local match of funds is required. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Allan Carmody Title: Director, Budget & Management Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Central Virginia Emergency Management Alliance are: • Amelia County • Cumberland County • City of Hopewell • Charles City County • City of Colonial Heights • Powhatan County • Goochland County • Dinwiddie County • City of Richmond • New Kent County • Louisa County • Caroline County • Hanover County • King and Queen County • King William County • City of Petersburg • Prince George County • Sussex County • Henrico County ti ~t Cp~J `~F`E`° CHESTERFIELD COUNTY Page 1 of 4 ~' ~ ~ BOARD OF SUPERVISORS ~';` ~~ ,~ ;,--; ~ AGENDA ~~HCiF~~ Meeting Date: August 27, 2014 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Request The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 11-0095 Project Name: Old Bon Air Hospice Location: 1133 Old Bon Air Road Developer: Bon Secours Richmond Contractor: C.D. Hall Utilities, Incorporated Contract Amount: Water Improvements - wastewater Improvements - $ 47,100.00 $ 8,200.00 District: Midlothian Preparers William O. Wright Title: Assistant Director of Utilities Attachments: C__~ Yes No -- •.~ ` < CHESTERFIELD COUNTY Page 2 of 4 BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 2. Contract Number: 12-0114 Project Name: Waffle House - Chippenham Square Location: 7497 Midlothian Turnpike Developer: East Coast Waffles, Incorporated Contractor: Coastal Utilities Incorporated Contract Amount: Water Improvements - $ 22,593.10 Wastewater Improvements - $ 31,810.90 District: Midlothian 3. Contract Number: 13-0189 Project Name: Centerpoint Crossing Section 2 and Brandermill Parkway Extension Location: 1700 Brandermill Parkway Developer: Centerpoint Crossing LLC Contractor: C.T. Purcell Excavating, Inc. Contract Amount: water Improvements - $ 270,000.00 Wastewater Improvements - $ 69,000.00 District: Clover Hill 4. Contract Number: 13-0065 Project Name: Midlothian Turnpike (13312) Location: 13312 Midlothian Turnpike Developer: Leopoldo Lugo Contractor: Coastal Utilities, Inc. Contract Amount: Water Improvements - $ 6,894.00 wastewater Improvements - (Private) District: Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 ~~ Summary of Information: (Continued) 5. Contract Number: 12-0105 Project Name: Wexley Section 2B at Foxcreek Location: 7001 Otterdale Road Developer: TOLL VA VII LP Contractor: RDS Utilities, LC Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 6. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 12-0106 Wexley Section 38 at Foxcreek 7001 Otterdale Road TOLL VA VII LP RDS Utilities, LC Water Improvements - Wastewater Improvement - Matoaca $ 44,973.00 $ 45,502.00 $ 42,611.00 $ 68,761.00 7. Contract Number: 14-0112 Project Name: Westham Golf Shelter Restroom at Magnolia Green Location: 6900 Championship Crossing Developer: 6801 Woolridge Road - Moseley LP Contractor: Johnson and Glazier Construction Co., Inc. Contract Amount: Water Improvements - $ 5,100.00 Wastewater Improvements - $ 2,800.00 District: Matoaca ~,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 ~~ Summary of Information: (Continued) 8. Contract Number: 08-0141 Project Name: Magnolia Green Section L Location: 17308 Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 9. Contract Number: 13-0199 Project Name: Summer Lake Section 9 Location: 17050 Summer Lake Drive Developer: Base Camp Holding LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvement - $ 61,582.00 $ 105,942.64 $ 205,192.00 $ 288,151.00 District: Matoaca 10. Contract Number: 10-0219 Project Name: First Baptist Church of South Richmond Location: 6201 Iron Bridge Road Developer: First Baptist Church of South Richmond Trustees Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $ 89,382.47 Wastewater Improvements - $ 12,163.80 District: Dale _: L~` CHESTERFIELD COUNTY ~;~~"~'~°~~.,~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA ~;_~:- ,,,, -f t>R Gl~~~ Meeting Date: August 27, 2014 Item Number: 9.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ®Yes ~ No # ~.~~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances August 27, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1 2011 $53,495,000 $ 3% 2012 $53,495,000 g.2% 2013 $53,495,000 g.0% 2014*~` $55,000,000 g.l% xEffective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent RYPending outcome of audit results. . ~ ~ ~~.~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS August 27, 2014 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3128/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 201.4 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 * Pending audit results. - ... ~+.... 1J E^z9 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS August 27, 2014 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Yearsx Appropriation Year to Date 8/27 Agenda Approval Bermuda $30,222 $33,500 $0 $3,912 $59,810 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 0 - 71,000 Matoaca 37,500 33,500 6,128 - 64,872 Midlothian 37,500 33,500 0 - 71,000 County Wide - - - - - Pending audit results. Prepared by Accounting Department July 31, 2014 Date Beean 04/99 03/03 03 /04 10/04 12104 05/05 05/06 08!07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* -Building Construction, Expansion and Renovation Certificates of Participation= -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates ofParticipationx -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding - Building Acquisition, Construction, Expansion Renovation, Installation, Furnishing and Equipping; Acquisitionllnstallation of Systems; Equipment Acquisition 'Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 $ 130.715.766 Outstanding Date Balance Ends 7/31/2014 01/20 $ 4,985,000 11/23 630,000 11 /15 1,490,000 10/ 14 13,142,494 12/17 573,493 11/24 2,985,000 11/24 5,110,000 11 /27 15,215,000 11 /24 19,080,000 63.210.988 Approved Amount __. _, ~s,~a,~ CHESTERFIELD COUNTY ,~°~~~~~.~,~, BOARD OF SUPERVISORS Page 1 of 1 ~~49 AGENDA ~~''- Meeting Date: August 27, 2014 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Reguesttod: Summary of Information: Closed session pursuant to ~ 2.2-3711(A)(1}, Code of Virginia, 1950, as amended, relating to the performance of a specific County employee. Preparers Jeffrey L. Mincks Title: County Attorney 0423:92816.1 Attachments: ~ Yes No #v~9.ai5 M~t~E'~:1.D ~,l ,. .,~- ,.ltT ~'~ ~ ' -/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 15.A. Subiect: Resolution Recognizing the Outstanding Accomplishments of Miss Olivia Carson Kirk, Miss Virginia High School 2014 County Administrator's Comments: County Administrator: Board Action Request Mr. Holland and Mr. Elswick request the Board of Supervisors adopt the attached resolution recognizing Miss Olivia Carson Kirk, Miss Virginia High School 2014. Summary of Information: The resolution recognizes Miss Olivia Carson Kirk, Miss Virginia High School 2014. Miss Kirk represented Chesterfield County at the Miss High School America Scholarship Pageant where she was chosen a top-five community-service award winner and a top-fifteen national finalist. She also spent more than 100 hours of community service talking to students and others about anti- bullying. RECOGNIZING THE OUTSTANDING ACCOMPLISHMENTS OF MISS OLIVIA CARSON KIRK, MISS VIRGINIA HIGH SCHOOL 2014 WHEREAS, Miss Olivia Carson Kirk served as Miss Virginia High School 2014 where she traveled across the state for 11 months, and provided more than 100 hours of volunteer service to help spread the message of the Crown CARES - Creating a Respectful Environment in Schools, and her own anti-bullying platform, the PINKY SWEAR; and WHEREAS, Miss Kirk represented the Commonwealth of Virginia at the Miss High School America Scholarship Pageant where she was chosen a top- five community-service award winner and a top-fifteen national finalist; and WHEREAS, as a rising senior at Cosby High School, Miss Kirk is enrolled in all Honors and AP classes, and she is a member of the National Honor Society and Beta Club. WHEREAS, Miss Kirk has received recognition as a Distinguished Honor Roll Recipient at Chesterfield County Public Schools 34 times; and WHEREAS, in 2013, Miss Kirk served as a Medical Center Junior Volunteer in VCU's Surgical Center; and WHEREAS, in May 2014, Miss Kirk led a multi-state charitable donation campaign for the VCU Pediatric Oncology Prom, which received formal wear donations valued at $17,000; and WHEREAS, Miss Kirk developed a partnership with the Richmond Raiders that enabled her to give anti-bullying presentations to children during the 2014 Professional Indoor Football League season; and WHEREAS, she also served as one of the on-field hosts and an announcer for the Richmond Raiders home games; and WHEREAS, Miss Kirk collaborated with Virginia Delegate and Chesterfield Representative Delores McQuinn to promote anti-bullying legislation, and also worked with the Virginia Department of Health's bullying prevention coordinator on anti-bullying prevention practices; and WHEREAS, Miss Kirk conducted anti-bullying presentations in Chesterfield County Public Schools classrooms and donated books about the subject to the schools' libraries; and WHEREAS, Miss Kirk was able to solicit $3,000 in corporate sponsorship funds that enabled 20 of her fellow titleholders to attend an anti-bullying youth violence program in Washington, D.C.; and °~ ~~~ WHEREAS, Miss Kirk created an original piece of artwork of Arlington National Cemetery to present to World War II veterans visiting Washington, D.C. and the World War II memorial; and WHEREAS, Miss Kirk served as a volunteer for Virginia Special Olympics, Virginia Salvation Army, Wreaths Across America, Virginia State Fair and Operation Home Front. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of August 2014, congratulates Miss Olivia Carson Kirk on her outstanding accomplishments, expresses appreciation for her outstanding representation of Chesterfield County, and wishes her continued success in all of her future endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Kirk and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~ `tliF1ELL'~f ~~ •. v ~ _ 1~ ~~~ \. <<Rf.I'.~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2014 Item Number: 18.A. Subiect: Public Hearing on Amendments to the County's Grass and t~Teed Ordinance, County Code Section 11-32 County Administrator's Comments: County Administrator: Staff requests that, after holding a public hearing, the Board adopt the attached amendments to the County's grass and weed ordinance. Summary of Information: The General Assembly amended the state law that enables the county to regulate the height of grass and weeds. The state law amendments 1) provide additional authority to regulate grass and weeds on occupied property and 2) remove authority to regulate grass and weeds on property which is either in active farming operation or which is zoned agricultural. The proposed amendment complies with these changes in state law. Staff has also taken the opportunity to improve the clarity of the weed ordinance by re-ordering and re-structuring it and making some grammatical changes. Staff also proposes one additional substantive change, removing "brush" from the types of vegetation regulated by height in the ordinance, because citizens mistake this word as authority to regulate hedge and shrub height. Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 2723:92932.2(92864.4) ^ No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 11-32 RELATING TO UNLAWFUL CONDITIONS OF WEEDS, GRASS, SHRUBBERY, TREES AND OTHER VEGETATION GENERALLY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 11-32 of the Code of the County of Chester geld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 11-32. Unlawful conditions of weeds, grass, shrubbery, trees and other vegetation generally. (a) Occupied proper .This parag~,raph shall not apply to land zoned for or in an active farming operation. (1) ~e-FJF~~e~9~-ai~~czaEz`~~2~a'~e~°c~ei =air~a~czclap°~p~rv~pcrr~n=Ei~?g~vPel~~ b ~ > > > > f f > > ,a°,. +„+° ro,a°,.~> >~.,,~ ^ . No owner of occupied residential real uilu~.l v Lucy yr n propert s~permit to remain on such propert~r any part thereof a rag ss or lawn area of less than one-half acre when growth on such grass or lawn area exceeds 12 inches in height. (2) , ~ ~ b LLll~T LLL VK L11l.LL 1J YY1L11111 1/V LVYL V L,, , ~ ~ ~ b b ''°r~' '°~_~° ^r rr^,.,..,,.~,~ No owner of any occupied developed or undeveloped La.ua.L ul 1 property, including_propert~upon which buildings or other improvements are located, within the boundaries of platted subdivisions or any other areas zoned for residential, office, commercial, or industrial use shall permit to remain thereon any Grass, weeds, or other uncontrolled vegetation in excess of 18 inches in height unless located in areas within the property that are used for pastures under cultivation, forested, subiect to utility transmission easements, or where the vegetative growth is regulated under state or federal laws or pro rams. (b) Vacant property. This paragraph does not apply to land zoned for or in an active farming operation. No owner of any vacant developed or undeveloped property inciudin~ property upon which buildings or other improvements are located, within the boundaries of platted subdivisions or any other areas zoned for residential, office, commercial or industrial use 2723:92864.4 1 ~~~ ~'` ` '~' shall permit to remain thereon, any grass, weeds, or other uncontrolled vegetation in excess of 18 inches in heiffht unless located in areas within the property that are used for pastures, under cultivation, forested, subject to utility transmission easements, or where the vegetative growth is regulated under state or federal laws or programs. (~c) Occupied and Vacant Property. No owner of any lot or parcel of land shall permit to grow or remain thereon any hedge, shrub, tree or other vegetation, the limbs, branches or other parts of which overhang, extend or protrude into any street, sidewalk or public alley in a manner which obstructs or impedes the safe and orderly movement of persons or vehicles thereon, or, in the case of trees, when the dead limbs or branches thereof are likely to fail into or across such street or sidewalk, thereby endangering such persons and vehicles. (~d) Upon remedying any ~runlawful condition hereunder, the owner shall dispose of such vegetation in a manner that eliminates any potential fire hazard. (he) County's Authority to Act. Whenever the county administrator, or an official designated by him, has determined by reports, inspections or otherwise, that any unlawful condition exists hereunder, he shall notify the owner of the land upon which the violation exists to cut or cause to be cut the grass, weeds, l or other uncontrolled vegetation within such reasonable time as is specified in the notice. Such notice shall be in writing, shall be delivered by hand or mailed to the last known address of the owner and shall be complied with by the owner. If such grass, weeds, ~ or other uncontrolled vegetation are not cut within the required time, tl}e a county official designated by the county administrator shall cause them to be cuts and the costs and expenses thereof, including an administrative handling charge of $35.00, shall be billed to the property owner and, if not paid= shall be added to and collected in the same manner as the real estate tax on such property. The county administrator or his designee shall certify the costs and expenses to the treasurer of the county, who shall collect such amount; if such amount shall remain unpaid for a period of 60 days, then the treasurer shall certify such charges as being unpaid to the clerk of the circuit court of the county, who shall maintain a record book of such delinquent costs and expenses in the records of the clerk's office. (ef) Lien on Property. In addition to any authority the treasurer has to place a lien through the tax collection process, ~<~°r<, „~,,,,.n° .,,,+~.,,,.;~°a ,,<, +,,;~ ~°,.+;,,r ., <>>~~R costs and expenses incurred by the county to correct violations of paragraphs r'~er (a)(2) or b shall be assessed against the owner and any lien holder of the propertyand i, f they e-h remains unpaid, shall constitute a lien against such property ranking on a parity with liens for unpaid local taxes= and shall be enforceable in the same manner as provided in Code of Virginia, tit. 58.1, ch. 39, arts. 3 and 4 (§§ 58.1-3940--58.1-3974), as amended. A locality may waive such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is ~~. ~ ~ -~ 2723:92864.4 2 ~` unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the person who was owner of the property at the time the liens were imposed. (dg) Penalties. (1) Violations of (a~(2) or (b). ^„ ~~'~^ ~'~+° n~r°^~~°r'~~ ~~~~~~ ~~~~~~ Violations of L)(2) or b) *rui~ix shall be subject to a civil penalty of $50.00 for the first violation, or violations arising from the same set of operative facts. The civil penalty for subsequent violations not arising from the same set of operative facts within 12 months of the first violation shall be $200.00. Each business day during which the same violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same set of operative facts result in civil penalties that exceed a total of $3,000.00 in a 12-month period. In addition, these ~e~--violations e€ r„r~,~ r.,v, l ,.,. ~.,~~~~ shall be a Class 3 misdemeanor in the event three civil ~b penalties have previously been imposed on the same defendant for the same or similar violation, not arising from the same set of operative facts, within a 24- month period. Classifying such subsequent violations as criminal offenses shall preclude the imposition of civil penalties for the same violation. (€L) Violations o~(aZ(1), (c) and (d). Any violation of pa~~Egra~ (a)(41), (c), and (d) of this section shall be punishable by a civil penalty not to exceed $100.00. State law reference -Authorized by Code of Virginia ~~ 15.2-901, 15.2-121 S, and 15.2-2009. (2) That this ordinance shall become effective immediately upon adoption. 2723 :92864.4 3 ~ y `"° "' ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Grass-And_Weed ORD 8-13, 20 1/lOP - .81 in $302.93 Board of Supervisors The Observer, Inc. Publisher of Take notice that the Board of Supervisors ~' of Chesterfield County, Virginia, at an '.f adjourned meeting on Wednesday, August 27, 2014, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold ~' a public heazing where persons may appeaz 'u and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, , by amending and re-enacting Section 11- 32 to conform the county ordinance with ' recent revisions to the state law enabling legislation which exempted agricultural land from the tall grass portion of the ordinance. In addition, the word "brush° is struck from the ordinance and a number of grammatical and administrative changes are proposed. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested ' persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday If x further information is desired, please t contact Ted Barclay at 748-1802 between ; the hours of 8:30 a.m. to 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than August 22, 2014. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/13/2014 & 8/20/2014 Sworn to and subscribed before me this ~C!P ~ `~ day of r 2014. Legal Affiant Ja s T„ rooms Jr., Notary ublic My commission expires: February 29, 2016 Commission I.D. 7182093 °°°°°°" G R p ~~'°e~ e° GJ~•...... ~A_ ~~i ~ ''NOTARY S `= ~~:'~• PUBLIC ~'•.`~~ ; REG # 7182093 ; MY COMMISSION ~ ~' ~~0~ ~ EXPIRES ' ,Z~~ ~; •~,~212912016 ° ' ~~ '~?'~. ~`'FA LTH OFD°~°o ~~~~~~~loee~~°° SEAL) °,°° ~Ille~~~~' ~`° ~~ ~*~ ~ _ I'UE ~~ ~#~; . ~ j ei,LY J >>ti1~ti' y °. ~ <PIF LTF• ''~~~~i ....__..... THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~EpFIELp cGG ~..~ `~~~_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 27, 2014 Item Number: 18.B. Subject: Hold Public Hearing on Proposed Planning Department Fee Adjustments County Administrator's Comments: County Administrator: Hold a public hearing at the Board's August 27, 2014 meeting to consider Planning Department fee adjustments. Summary of Information: The Planning Department's adopted FY15 budget includes $701,000 in revenue from zoning, site plan and subdivision fees, an increase of $300,000 over the Department's original submitted budget. It is not anticipated that this revenue goal can be met under the Department's existing fee structure. The Planning Commission, at their July 22, 2014 meeting, recommended the Board not make any adjustments to Planning Department fees. The adjustments were projected to generate $300,000 in FY15 Planning Department revenue. The following attachments provide more information for the Board to consider: Attachment A: This summary table shows two (2) options presented by staff. • Scenario A: Fee rates as developed by staff projected to realize the Planning Department's $701,000 FY15 revenue goal for zoning, site plan and subdivision fees starting July 1, 2014. Preparers Kirkland A. Turner Title: Director of Planning Attachments: Yes ~ No # ~`~'~ `~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA ® Scenario B: Fee rates as advertised for the Board's August 27 public hearing. These rates are generally fifty (50) percent higher than the rates in Scenario A to allow the Board flexibility in making any individual adjustments to fees. Attachment B: A chart showing the percent of Planning Department development review costs recovered by related development review fees. Attachment C: A comparison of Chesterfield County development review fees with other jurisdictions. Attachment D: A table illustrating how planning fees have changed since 2000 for various examples. Attachment E: The code amendment incorporating the ordinance changes upon adoption of any fee adjustments. The fees shown are those advertised for the Board's August 27 public hearing. Following the Board's action, any adjustments will be updated. ~~y~-~ Attachment A Planning eartent Fee Scenarios i [1] Por ~„y office,, cormnercial or industrial use within an enterprise zone,, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required provided the director of planning determines that the request is in compliance with the comprehensive plan. ~ ~ ~i 7 .ahk~ I. 1'l:umiu;~+ C'nntaaiis~i,~n :anti Board rPSupen'isors '~ ~Z~ One application may be made for any combination of the requests foofioted as [2]. The fee ~ ~laP~i~';ar,u,, t <<'` for any combination of these requests shall not be etiunulative; rather the fee shall be based upon the category having the highest fee. [3] hee to be paid by applicant requesting or consenting to deferral. Small Scenario A Scenario B Business Application Type or Existing Ee~e Property Staff Proposal Advertised Fee Owner I2ezonin g 900 plus 60 per acre ' 1400 plus 70 per r ~ 2100 plus 105 per acre in excess of 1 acrel lhl acre~ l~ l in excess of 1 acre Irlhl Communication Tower 5300 plus GO per acre ~~~ 7500 plus 100 per acre 11250 plus 150 per acre in excess of l acre in excess of 1 acrehl in excess of 1 acre~~~ lilectronic Message Center Sign 1500 plus 100 per acre 2100 plus 100 per acre ' 3000 plus 150 per acre in excess of I acre in excess of 1 acre in excess of 1 acre Landfill, Quv~ry, Mine or Borrow Pit 5300 plus 60 per acre hl 7500 plus 100 per acre hl 11250 plus 150 per acre Conditional Use __ .............._...-- ..._...---- _... --- in excess of 1 acre in excess of 1 acre in excess of 1 acrehl or Conditional Use Adult Business - ...._..._..........._.._...-- 5300 plus (i0 per acre ---........___.._.. -- 7500 plus 100 per acre ------ 11250 plus 150 per Planned in excess of 1 acre~~~ in excess of 1 acrehl s ~~~ r Develo ment in exces f 1 aere o p Use Incidental to Principal Dwelling to YES 300 Izl 300 hI 450 include Tamil Da Care I-Tome Recreational Facility and Grounds Primarily Serving Surrounding YFS 300 3001Z~ 450 ~~1 Residential Communit All Others 900 plus 60 per acre 1400 plus 70 per acre 2100 plus I05 per acre in excess of 1 acrehl hI in excess of 1 acre~rl ~z~ in excess oI, 1 acrehl hI Communication '1"ower 5300 plus 60 per acre ' ~~~ 7500 plus 100 per acre hl 11250 plus 150 per acre Substantial A d in excess o~l' 1 acre in excess of 1 acre in excess of 1 acrehl ccor A'll Others 900 plus 60 per acre 1400 plus 70 per acre 2100 plus 105 per acre in excess of 1 acrehl in excess of 1 acre~~l in excess of 1 acre~~~ Manufactured home Permit YL;S 200 200 300 Single family Dwelling or Resource Protection Area Accessory Use to Single YIS 300 300 450 Exce tion Famil Dwellin p All Others 1500 2300 3450 Use Incidental to Principal Dwelling to include Family Day Care 1~Iome or IZesourcc YES 300 300 450 ~~~ Amend Conditions of Protection Area Single Family Previously Approved Dwellin Application Recreational Facility and Grounds Primarily Serving YES 300 300 450 fz~ Surrounding Residential Communit Manufactured Home Permit YE;S 200 200 300 2000 for first 2 3000 for first 2 conditions plus 1000 conditions plus 1500 All Others 1500 with no Limit on the for each condition for each condition slumber of conditions ~'~hl thereafter (includes thereafter (includes condition of textual condition of textual statement) lrl~~~ statement trl[~I Deferral of Case from Planning Commission or Board of ~rl 1000 for frst deferral 1500 for first deferral Su ervisors' Public Hearin /Nleetin p g g 1000 phrs 2000 for each deferral thereafterlU~3l plus 3000 for each deferral thereafter~rl~3l Prepared by the Chesterfield County Planning Dept. 1 As ~fJuJy ~1„2Q14 ~< ~~ `~ ~..% ~~ Attachment Planning Department Pee Scenarios [1] One application may be made on a single lot for an}~ combination of the requests footnoted as ['1]. The fee for any combination of these requests shall not he ~ cumulative; rather the fee shall be based upon the category having the highest i Table. 2 Board of Goniu Appeals and fee. I Adtttl[]iSlrallVC ~'CeS [2J One application may be made on a single ]ot for any combination of the requests footnoted as [2]. The fee for aJiy combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. Small Business Scenario A Scenario $ Application Type or Existing Fee Staff Proposal Property May 22, 2014 Advertised Pee Owner Administrative YES 300 f1 300111 40011 i V ------..._...._....- --........... - ar ance Board of Zoning Appeals YI.:S z 3001 1 -- ..............-- 3001~1 ----...-- 40011 Manufactured Home YES 300111 200111 300111 S i l E i pec a xcept on AllOthcrs YES 300111~1 3001'1~1 400111~1 Amend Conditions of Previously Approved Application YES 300 300 400 Appeal Planning Director's Decision on Toning Matters 500 700 1050 Deferral Request by Applicant of Board of Zoning Appeals 200 200 300 Public Hearin Temporary Family Health Care yES 100 100 '150 Planning Permit or Unit Written Determinations Written Determinations 100 150 22J [ 1 ] For any office, commercial or industrial use within an enterprise zone, ~ ~ ~I~a~le 3. ~ulldtil; ~ l ernllt Sl a tl I ei7ri1{' enterprise suhzone or technology lone as designated by the county code,, , , r ., , an application fee shall not be required. ~C~1('ri1RliC 1'Itlri tln(~ 511E ~'lAll ~^ CCti I ---. [2] Fee to be paid by applicant requesting or consenting to deferral. Small Scenario A Scenario B Business Application Type or l+~xisting Pee Staff Proposal Property May 22, 2014 Advertised Fee Owner Building Permit for New Sin le Famil ,Two Fami( or Townhouse Dwelling 25 per unit 40 per unit 60 per unit Sign Permit Temporary 100 150 225 E l di ( xc ng u Banners) All Others 130 200 300 900 plus 60 per acre 1400 plus 70 per acre 2100 plus 105 per Schematic or Overall Development Plan in excess vf'1 acre in excess of l acre acre in excess of 1 acre Adjustment/Amendment to Approved Schematic, Overall 500 per submittal 700 per submittal 1050 per submittal Develo ment Plan or Site Plan Initial Submittal plus 2 Revision 900 plus 60 per acre 1400 plus 70 per acre 2100 plus 105 per Submittals in excess of 1 acre;1~1 in excess of 1 acrelil acre ll in excess of 1 acre Submittals Subsequent to First 3 250 per submittalll 3~0 per submittalll 52~ per stibmittallll Site Plan Submittals Appeal Planning Director's 500 700 500 Decision on Site Plan Plan 'T'ransfer to Electronic Format 130 130 130 er Sec. 19-264(f 1000 for first deferral 1000 for each of Deferral of Case from Planning Commission Hearing/ plus 2000 for each 1000 first 3 deferrals plus 2000 for each Meeting deferral thereafterhlhl subsequent deferral ItlI2I Prepared by the Chesterfield County Planning Dept. 2 As of July 31, 2014 Attachment A Planning epartment Fee Scenarios SU~d1~'IS10tIF+~@9 Ta~l~ ~. [I] This fee is in addition to fees applicable to a subdivision plat review. ~ [2~ Fee to be paid by applicant requesting or consenting to deferral. Small Scenario A Scenario B Business Application Type or Existing Fee Stuff Proposal Property Muy 22, 2014 Advertised Fee Owner Preliminary Initial Submittal plus 2 Revision Submittals 800 plus 30 per lot 1000 plus 50 per lot ]500 plus 75 per lot Subdivision Plat Fourth and Subsequent Submittals 700 x)00 1350 Overall Conceptual Plan (submitted For hiitial Submittal plus 2 Revision Submittals 800 ] 100 1650 review separate from Preliminary Fourth and Subsequent Submittals 700 900 1350 Subdivision Plut Initial Submittal plus 2 Revision 0 1400 plus 70 per lot 2100 phis ]OS per lot Construction on Submittals Plan Review Fourth and Subsequent Submittals ~> 1000 1500 Construction Plun Adjustment 0 500 per submittal 750 per submittal Lot Subdivision Final Plut ' 1600 plus 30 per lot 2400 plus 45 per lot 1, 100 plus 20 per Ic~t Minor Subdivision Final Plat 1,100 plus 20 per lot 1600 plus 30 per lot 2400 plus 45 per lot Amended or Line Modification Final Plat Y13S 85 per lot 85 per lot 128 per loY Residential Parcel and Family Subdivision Final Plut yj;s 85 per lot 100 per loY 150 per lot Onsite Sewage Disposal System Soils Analysis Review ygS 155 per lot 155 per lot 233 per lot Major Change to Approved Plat 700 1000 per submittal 500 per submittal Technical Correction Letter per 100 100 150 Requested Cbunge 1000 per ordinance 1500 per ordinance Exceptions to Subdivision Requirements Sec. 17-8 try 700 per ordi~ anoe section~~1 section~il section) ~ Deferral of Case from Planning Commission Public 250 for 40 or fewer 1000 for first deferral plus 2000 for each deferral 1500 for first deferral plus 3000 for each defen~al hearing/Meeting days/150 for more than 40 thereafter ~~1 thereafter hl days Written Verification of Subdivision or Subdivision 75 ] SO 225 Interpretation Zoning Ordinance Fees (a) Fees shall be waived for any County department oI• agency other than the Chesterfield County Airport, Utilities Department and Public Schools. (b) Except where otherwise stated, each application shall be limited to either a single lot; a combination of lots provided the lots are contiguous to each other; or any combination of lots which were the subject of the same condition of a zoning apps°oval. (c) The fees shown in Table 19-25 shall be submitted in conjunction with the specified application or request; provided, however, fees for a single application shall not exceed $75,000. ((~t~°: . p>!°~r~p~~sed ~~I~,a-ea4~e ~~i~ ~~~/y~ (d) Acreage fees shall be prorated on any portion in excess of each whole acre. Prepared by the Chesterfield County Planning Dept. 3 As off T~~t~~.~.'1„g2Q14 -, " ~- ~. ray L }' d-+ v O N ~ ~/1 ~ ~ V ~ N GC O v d t~ m ~ } L N ® LL V ~ I z +~ N li i G v v ~ o I 1/f ,~ t/1 m ~ `^ II . O o ~ v ~ ~ ~ ~ ~ > tU ~ V- CG = ~ ~ . N ~ ~ N I ~ O M ~ ~ .F.1 U ~ ~ fL5 ~ ~ ® ~ Q .f.+ ~ ~ t0 ® o ~ ~ ~ M ~ C . ~ f6 d V L d o I o ~ ~ } LL 0 0 0 0 ~ 0 0 O 0 O 0 I` O ~ l O 0 V O t C O O O O Y M N ~-1 ~r 0 N ~~ O '~ > ~ 4~ .~~ V C d V f~ a = O O ~ I~ t!7 O ~ _ N ~ ' a a ~ a ~ ~ ~ ~ ~ ~ O. ~ ° ~ ~ ° ° ° a~ o * o o o ~ . N ~ M * *M N M ~ ~ a~ M o ~ a~ ~ ~ `~ a °° ~ ~ ~ ~ ~ O tf) N O O O ~ N t4 00 00 O ~ M tf') f O. v Q ~C G K m ~- f6 W n. ~ E{} to ER EA EPr to y ~ O O CO O O to L ~ ~ LL O ~ M V• O oNO E N N .-- O U ~ ~ m ~ ~ ~ ~ ~ ~ o o ~.r~ o m m u~ r. o Q. E a v Q r n ~ x a _ ~ W C ~ ~ ~ ~ ~ ~ ~ O. _ L O ' O O O O ~~ ~ ~ N LN O 67 O 00 O ~h O to O O Q ~ v ~ r r 0 U ~ m ~ ~ ~ ~ ~ ~ tSf O to ' tf> Ln O a:~ ~ O O ~ ~ r ~ c- ~ ~_ . U Q N ~ d N d ~ Q„ ~ ~ s~ car c~ c~ X N O CO ~ ~ O N ~ W N O ~ O O ~ M '= N N ER O N ~ m fH ~} EH EH ffl ~' O N 0 Q •1~+ ~ c ~ O *_ U .~ ~ ~ '~" c ~ ~ -a ~ j ~ m 0 U 0 U ~ ~ ~ ~ O L N O ~ N ~ ~ • ~ G O C U ~ U ii > = 2 O U t6 ~ O ~ N L (A ~ ~ _ E `' E .~ 0 U L O ~ rp A p O ~ N C N ~ ~ o ° .~ U ~ ~ ~ ~ L O f6 Q 0 O - "O ,~ O ~ ~ ~ i ~ ~ ~ ~ ~ , ~ ~ O Q O O N• Q- U ~ '~- Q ~ N .~ O O `- -p tq ~ ~ ~ -Q O ~ U ~ ~:~ '~'~ U ~ ~ W ~ V .~ ~ ~ U a~'i ~ a c ~ ~ ~ /~^~ iii. i.. O O ~ 1 ~ ~ ~ ~ ~ U ~ L 4~ O ~ O a~Um O m L ~ x N O • • ~ (Q T ~ ~ > Z O ~ ~ ~ ~ X Z ~ « ~ + ~ ` ~ O ~n O o O ~n ~ o N O ~' M N ~ U U ~ ~ ~ ~ ~ ~ ~ O 61 O O~ CO M 00 In ~ ~ ~ N N ~ CD Efl EPr EPr fPr O O O ~ 00 00 ~ j, ~ ~ ~ r M ui O ao ~ ~ O M ~ M ~ U ~ ~ ~ a >, ~~ c rn rn ~ ~ = U ~ ~ ~ ~ L O O O ~ O O O O ~ ~ O N ~ - M O ~ M N r N O ~U 2 ~ ~ ~r ~ "O ~ O O O O O O ~ ~ N ~ N d• ~- d: ~ M N L N O ~ U U <» ~» ~ c~ ~ V O N U ~ U O U O •Q- s ~ O Q Q Q ~ ~ O N O O ~ ~ H ~ O ~ O . _ ~ N ~ ~ ~ ~_~ ~ , ~ O . ~ ~ ~ O U L ~ ~ •? ~ ~ Q ~ ~ o U cn . O .~ ~ ~ , _ N ~ ^ ~ • ~ O N ~ U ~ n 0 N M O Q N Q ~ O O (6 ~ C ~ y ~ .~ N ~ L y. ~+ ~ ~ ~ N O N -O O ~ ~ ~_ Q ~ ~ ~ ~ ~ ~ t U N C ~, •o a~ i y O Cn ~U Q ~_ `~~ ~ 0 C CN G t V f6 ++ ++ a a' ~ 0 0 0 0 0 0 p M M CO ' I~ 00 ' O N ~ i--I ~-1 CI N Ct N ' O C N ++ t0 O -_ o ~ N L? il} i/} t/} if} t/} Q d. O O O O O O m m m M m o O ~ p I~ r O M O ~ L N N N N N (~ C ~ G1 ~ U \ to CO iJ? [/} '(/} iJ} i/} t/} N 0 0 0 0 0 0 c}' ~t V' O d' O ~ ~ 0 0 d' M rY ' M i ~ N N rl r-i N L O N V ~ ~ th t/~ t/~ t/} t!? t/? ~ O O O O O O ~ O O O O O O ,~ p ~-+ ~.n o m ~ m O N i~ N N r-I N H ~ Q ~ ~ L!~ t/} t/~ th V? t/~ X 0 0 0 0 0 0 p 0 0 0 0 0 0 c-1 I~ Q1 M O M O \ f~ ~!1 ct N N H Q O M t1} t/} t/} t/} t/~ t/} O O O ~ M d' M O t 0 O t~ ~t ~t m d' m O N ~ N ~-I r-I ci Q ~ n i!} i/} i/} i/~ i/} t/~ O O ~ N O N i O O O ,, o o ~n cr ~ ~n m ,. O N ~}' N' c-i' ~-i ~-i N Q ~ n t/t i/} i/? t/} i!} i/} 0 0 0 0 0 0 0 0 0 ~ O Ln O y O l0 l~ t.f) lD ~ M _ O N N N ~ .-i e-I' N a ~ ~ ~ ~ ~ ~ ~ ~ ~. X ~ ~ O O . .N ' W C p ~ ca ~ O N ' C ;F+ ~ Q tL ~ Q U ~ .. C - [6 f6 N C ~ U U N i ~ ~ ~ ~ ~ c ~ ~ ~ ~ a . ~ a o o ~ ° ' ' m . +~ Q ~ U U ~ . cn ~ a~ a~ L f° v d ~ +, Q Q Q Q Q ~ O O O N O O N N ~-I CO c-1 i.f) ~~~~`~ 0 N m _T O N Q AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-9 OF THE SUBDIVISION ORDINANCE AND 19-25 OF THE ZONING ORDINANCE RELATING TO FEES BE IT ORDAINED by the Eoard of Supervisors of Chesterfield County: (1) That Sections 17-9 and 19-25 of the Code ~f. the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 17 SUBDIVISION OF LAND 000 . rc~r- ~c €'~ . ~Tm'c'-r'crcrrri-` Zn ~l~'c~ ., c-~ -irrrP o ~. c ?~-=Tm-cc --~L=~tt~S-~-?FED-1-E~ ir-,1 ;cr-R,-~ mT,i"z~iC ` ~~i~rc'n~i'~ -~I , , ,, ,, ; ,, , I , ,, ,, ,•,,,, ~, ,,1 ; ,, ~.,,,,;, .,,.r;,,., .. ;rh the, ,''lt`£-1-~-F8E~-Etr3~-}~j$i~Ft)H--r}i~t'E]tf~`4~- , ei--~$t ~F ~. F D~~;a ~„t;.,l D.,,-. .~1 D.,,...~1 T ~ A~T,,,1;f;,...r;,,,, ,,,,rl 1~.,,Y,;1., v. , " ~ b F~4"' 1928.92627.1 1 "'~°~ ' ~ -°- ~+ .,~ ~.~ .~,. Sec. 17- ~). Fees. In addition to anv other required ices. includin~~ those lees imposed by state agencies. the fees provided in this section shall be submitted to the plannin<~ department in conjunction ~~~ith the st~ccif ied ai~T~lication or rcauest. Application-Type Fee (in dollars) Initial Submittal plus 2 Revision Submittals 1500 plus 75 per lot Preliminary Subdivision Plat Fourth and Subsequent Submittals 1.350 Overall Conceptual Plan Initial Submittal plus 2 Revision Submittals 1650 (submitted for review separate from Preliminary Subdivision Plat) Fourth and Subsequent Submittals 1350 Initial Submittal plus 2 Revision Submittals 2100 plus 105 per lot or parcel Construction Plan Review Fourth and Subsequent Submittals 1500 Construction Plan Adjustment 750 per submittal Lot Subdivision Final Plat 2400 plus 45 per lot Minor Subdivision Final Plat 2400 plus 45 per lot Amended o~° Line Modification Final Plat 128 per lot or parcel Residential Parcel, Parcel Line Modification and Family Subdivision Final Plat 150 per lot or parcel Onsite Sewage Disposal System Soils Analysis Review 233 per lot or parcel Major Change to Approved Plat 500 per submittal Technical Correction Letter per Requested Change 150 Exceptions to Subdivision ;Requirements Sec. 17-8 1500 per ordinance section~i~ Deferral Repuest from Planning Commission Public Rearing/Meeting 1500 for first defen~al lus 3000 for each defen~al p thereafter !~~ [1] This fee is in addition to fees applicable to a subdivision plat review. 1.92&.92627.1 2 ~,,~-~ , 000 Chapter 19 ZONING 000 Sec. 19-25. Fees. {-b-}~, Fees shall be waived for any County department or agency excluding the Chesterfield County Airport, Utilities Department and Public Schools. ,~b~ Except where otherwise stated, each application shall be limited to either a single lot; a combination of lots provided the lots are contiguous to each other; or any combination of lots which were the subject of the same condition of a zoning approval. {~-}~ The fees shown in Table 19-25 A.. B. and C. shall be submitted in conjunction with the specified application or request, provided, however, fees for a single application shall not exceed $8 150,000. {-~}(~ Acreage fees shall be prorated on any portion in excess of each whole acre. I,~r.,,,,,~ ,.+,,..°,a u,...,,~ D°,.y..,;+ X88 A „„11: ., t~R„~~„NNCYY',.~.,..,,a u,,...,. ~~ Tl°<,°1..,x,4,°„+ C+.,,,,1.,,-,1 „ ~a b (''..,,`1;x;,,.,. 7 ,1 TTo., ~/l Qtr-r in° n6~ e ~-cc-o ~ r ' lc '~ ' Avg.°~~ .. f' 1 !".,,+.1;ti.,,,~1 TTY ' ., U1.,,,,.,<.1 ~ ~.~ ~~~~ r r r rc c 1928.92627.1 3 - ~~ra ~~~ T., t, 1., t(1 '7G ~,,,,n !`..,,..,-.,l A .,.,1:.,.,+;.,., T...,., C,,,.,,:{;,, D....,..,~+ T...,,, R..,, lT., 11.,11.,,-mil s ('',..~,~:+:.,,~.,1 T Two f ..., ~rv, , ('',.,-.,7:+:,,,,.,1 T Two ~ r 1~ lo,.+,.,,.-.;,. 1 cnn .,1,,.. 7 nn .. i.~vv .,f' t c„1.~+,,., +;.,1 n,.,.,,,.a ~ ,. s~nn „1„~ tin n 11 ,.+1, 0,- Ao -,,,,,;,,.T (`,...,1:+;,.,,.,1 '' ..,.,.1: a9~ ! ~~ +;,,„.,1 TT~~ Dl.,„„oa Onn ,.1„~ tin ,. ~O~E~f-t-t8i~cci~T~o ('.,,,.7;+;,..,.,1 TT~o ~~~ Tlof «,..,1 ~.~+ L,., ., ,.1;...,,,+ ..f v~,~, b r. .-~ b ~ .. 7~ b '~ /1 /1 t ~~ .~ Ti's..,,,..+:.,,,~ .,,- AT ....:........~ ~~~,-.~1 .,~ 71,,..;,.,n A,..,..o.,l~ D„L.1;.. ~~ ~a c,.T,,.,,,.,+;,. ,,,. n.,,.,.~n C,.t,o,,.,,,+;,. ,,,. n.,~,.,,ll ~ 1928.92627.1 4 ; ~ ~u ~ ~ ~i T.,4,1„ 10 7C G'.,.,~ f`.,,,..,..,1 A ,,,,1.~..,+;~.,, T.,,,,, C,,.,.,;{':.. D...,,,.,~+ T.-,~„ 7: ~~, /T„ Tl.,ll~,.-mil nazt. T;;«~+ C„1.,«,;++.,1 ,.1„~ '> A ,7,7:+;.,,,.,1 ann ,,1„~ tin ,,. ,. f' t ~a l 1lAJ LlJ Lll /1i11L LV ; " r.' -^^ b C /~ /~ b X98 A ,T .,, . ~+,-., ~,<,.. b X88 ~~ ~ b ~~ -~-8~ b b T''~^ b b b ' b b b b ' ~ e ~ b 1928.92627.1 5 - .-., _, F o ~L..,11 ,~„+ L,o ,. ,.or •b > 1 F .. +L,o .,,.+:,.,~~ ~ ,.+.~,.+o,a .,~ f~l > b • Table 19-25. A. Planning Commission and Board of Supervisors Application Fees Application ~I~~~pc Pcc Rezoning 2100 plus 105 per acre in excess of 1 acre ~'1t21 Communication Tower 11250 plus 150 per acre in excess of 1 acre~~l Electronic Message Center Sign 3000 plus 150 per acre in excess of 1 acre Landfill, Quarry, Mine or Borrow ~~~ 11250 plus 150 per acre in excess of 1 acre Conditional Use Pit or Adult Business 11250 plus 150 per acre in excess of 1 acrehl pal Use Use Incidental to Principal Dwelling t2g lapped to include Famil Da Care Home 450 Development Recreational Facility and Grounds Primarily Serving Surrounding; 450 t21 Residential Communi All Others 2100 plus 105 per acre in excess of 1 acre~lll~l Communication Tower 1.1250 plus 150 per acre in excess of 1 acre~Z~ Substantial Accord All Others 2100 plus 105 per acre in excess of 1 acre~2~ Manufactured Home Permit 300 Resource Protection Single Family Dwelling or Accessory Use to Single Family 450 Area Exception Dwellin All Others 3450 Use Incidental to Principal Dwelling to include FamilyDay Care Home ~~~ or Resource Protection Area Single 450 Famil Dwellin¢ Amend Conditions Recreational Facility and Grounds °O-f Primarily Serving Surrounding 450gZ1 Previously A d Residential Communi pprove Application Manufactured Home Permit 300 All Others 3000 for first 2 conditions plus 1500 for each condition thereafter (includes condition of textual statement) tilt~l Deferral of Case from Planning Commission or Board of 1500 for first deferral Supervisors' Public Hearing/Meeting plus 3000 for each deferral thereafter~'~~3~ 1925.92627.1 6 w ~ ;;;; ~ ~~ ate, Table 19-25. A. Planning Commission and Board of Supervisors Application Fees Application 1~~~pc Fee Notes for Table 19-25.A. f 11 For any office, commercial or industrial use within an enterprise zone. enterprise subzone or technolo~y zone as designated by the county code, an application fee shall not be required provided the director of planning determines that the request is in compliance with the comprehensive plan. (2] One application may be made for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. [3] Fee to be paid by applicant requestine or consenting to deferral. Table 19-25. B. Board of Zoning Appeals and Administrative Fees Application Type Fee (in dollars) V i Administrative 400 ~'~ ar ance Board of Zoning Appeals 400~z~ i l E i S Manufactured Home 300iz~ pec a xcept on All Others 400 z Amend Conditions of Previously Approved Application 400fi~Iz~ Appeal Planning Director's Decision on Zoning Matters 1050 Deferral request by applicant of Board of Zoning Appeals Public Hearing 300 Temporary Family Health Care Unit I50 Planning Permit or Written Determinations Written Determinations 225 Notes for Table 19-25.B. jl] One application may be made on a single lot for any combination of the requests footnoted as [11. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category Navin t~ he highest fee. [2] One application may be made on a single lot for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the Cate ory Navin t~ he highest fee. 1928.92627.1 7 Table 19-25. C. Building Permit. Sign Permit, Schematic Plan and Site Plan Fees Application Type Fee (in dollars) 13uildin~ Permit for New Single, Two Family or Townhouse Dwellin 60 per unit Si P i E l di B Temporary 225 gn erm t ( xc u ng anners) All others 300 Schematic or Overall Development Plan 2100 plus 105 per acre in excess of 1 acre Adjustment/Amendment to Approved Schematic, Overall Develo ment Plan or Site Plan 1050 per submittal Initial Submittal plus 2 Revision Submittals 2100 plus 105 per acre in excess of 1 acre ail Site Plan Submittals Subsequent to First 3 Submittals S25 per submittal~'~ Appeal Planning Director's Decision on Site Plan 1050 Plan Transfer to Electronic Format per Sec. 19-264(fl 195 Deferral Repuest from Plannin6 Commission Hearing/ Meeting 1500 for first deferral plus 3000 for each deferral thereafter ~z Notes for Table 19-25.C. (1~ For any office, commercial or industrial use within an enterprise zone. enterprise subzone or technology as designated by the county code, an application fee shall not be required. [2] Fee to be paid by applicant requesting or consenting to deferral. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928.92627.1 8 .~ ~_ __ r e ~ ~ / ~~~r Your Community NeH:rpuper Since 1995 P.U. Box 1616, Midlothian, Virginia 23113 • Phone: (8O4) 545-75W • Fax: (8O4) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issuel Chesterfield County LN:Planning-Fees 8-13, 20 .92 Page Board of Supervisors $1497.29 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/13/2014 & 8/20/2014 Sworn to and subscribed before me this .21.P~ day of ATTACH ~ , 2014. AD HER.E,~p C' fl ~~ 1"` 'j'„'`o'~~1' ~~ r.. Legal Affiant J es ,Grooms Jr., Notary My commission expires: February 29, 2016 Commission I.D. 7182093 ~' .` ~5 ,...ROC '- ~.•'•NOTARY• i;' z n MYCOMPf!SSI~a: ~ _,_ o •, EXi'IR,~S ' ~~~•,~2/29/2G16 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. TAKE NOTICE Take notice that the Board oC Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August 27, 2014, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views conseming: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 19- 25 of the Zoning Ordinance and Section 17-9 of the Subdivision Ordinance relating to Planning Department fees. The proposed changes are explained in the tables below. Further, the proposed changes provide that the Cee for a single application submitted (or fees shown in Tables 1, 2 and 3 will not exceed $150.000, which is a 200% increase from the current provision that such fees not exceed $ SO,WO. After the public hearing, the Board of Supervisors may recommend changes in the proposed amendments, which could range from recommending no change in the Ta0b 1. llaslal fsulrYn W Raar0 tlEa9v91ran Alptlrawa }m Pa (Y Yllva) Mean lxnar APNmYIr tyP. Ltlvhg lr hePevd PV wrlAC m CeNYra neLry 900 PM 60 pw awe «n of 1 acre 11nn 2100 plus 105 per acrt b eDmv of I awe 1'en I r]ff5 Commuiurien Towm 5300 Nu 60 per rrt ar eflr o 11250 plea 150 PQ vrt •oflrMp 11]1130 Eke0onb Menge Curet Si ISm Mr 100 pa vae ev N l acre 3000 plus 150 PQ acn • o(3 rcrc 1m/50 LWfill,Qumy, Mix w Bwrvw le S7m Nw 60 per rrc exccr of 1 wrA1 Ilzs0 plus lSO pa vrc vw,v of 1 acrdp IIVIS0 Gsdlroaal C'v Adult nwillra 5100 Nr 60 per acrt r of 1 ae,em 11230 plu 150 per sre aesaa of 1 vnlp I I v150 r ' t:r Irmidutal m 0 nl Chuge ro albw 0 GadlWal C r PlaaaN 14mcryal Dwrlin6m p00 ; obc combined wph 511 Develgstl bcbde Family DnY Cre HOme amipg appacalim n Reerrwul Farilay nlCWge b allow e5 rld poude PrilmiH 300 0 be eombiad wish 50 Saving gvmundlrq Rvideorial Cmlmui rtvonbg applicarim A11016en 900 pbe m per eve 2100 phu 105 ptt ewe b IJJ/r3 v oflurcnlnl cura oft Tabr I. 14s9xg Carvwre W gaaN MEa9er9vve Appacrbn Pro Appandu Ty9e Pn Ndeaara3 Pvewrl:rrae Cammuimim Tower s3m Nrmper awe me of 1 acrtm Ilzso pbe 150 pw e<rt eer of 1 awelp 112/150 ~~0~ Amwrd 900 pba 60 per awe zlm phv 105 pc r aae io IJJ/ts All Dlben ma of 1 rrA' p w of I 1 MwfaeM1red Nave Pervir 200 100 50 Single Family Dwelavg NwPm PMMba Aru w Awevwy l:r b sin bFamil Dwcltin 100 <50 SO 6arpW A1100mn 1500 J950 130 l;r Imidepvl ro Ihueigl I>rellvy ro 0la Cbang<m rbw ds include Family Day Cre Home or Resource 300 wn6 m limit m the mmbw ofomdabu ro M combined wiN fling applietlion rcya 50 Premcaon Area giryk Fulfil DvnRb Reereadonr FaciliH 01r1Cba11ge m albw d ArrN CudYlaea N cold Cr°u^da Prb1'LriH 300 with m limit ap tlm ~ bP ppmbimd with 50 p.rpalppalS. ApprPVM A ge.w. E9rvieg fvrouediq Rerae.nr e9mmm; comber of o9pdirbr eoDiot applicriop pp Mnu0muN HOme Puna 200 3110 50 3000 fw rn 2 coMaima pbe 1500 for 100 6xbre; All 0lhnn 1500 with m limit m rbe "1n1 uc6 DONirioe lhmaaller ISm fw each eumM of eoplilionr (imludr earraim of cmdeionaM2 ml MemeM It0 1500 fa rur defanl ~ for the fins deferral; 200 % QatwgCd[Caaa fr9v llualeg GrvYrlaP w lrrd Nwpv9lrn' hbRr flMPg/Mawg 1000111 pbr 3000 far each defeml 18dnaBxn n1 iamear fm each defmal Menafur [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required provided the director of planning determines that the request is in compliance ith the comprehensive plan. [2] One application may be made for any combination of the requests foomoted as ]2]. The fee for any combination oC these requesLS shall no[ be cumulative; rather [he fee shall be based upon the category having the highest fee. [3] Fee to be paid by applicant requesting or consenting to deferal. Tanta 2 brd tlTAaYEdgpvta,ayAdrrtnrawe Prr Ps (la debit) AppYCatlaa TJ9t lnwnwlDarrere ErmYg Pr leePered In AdmHrvlvr ]m'e 900 JS aNaw NZ®gAppeela lPY" 9m 13 0lammaed Home SveW LrnPdr M 011va Sm AveN CrdMe tl 9reelerH Apprred 50tl' is egp 55 Applnxr APPrr f9aWyObrvPr Deealrau2.rPg set wsO afalure Dtlw9l frrNVr br Algbartl brdtlL9bg 2m 30r'1 MObx pya~y~gr rwpDaryPUiH emra,e.e 1m ISO m acorn. u"tl OrvrNaalW welnm rle®lnewbr Im i2f 1E5 [1] One application may be made on a single lot for any combination of the requests foomoted as [ I]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest Cee. [2] One application may be made on a single lot for any combination of [he requests foomoted as [2]. The fee Car any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. current fee schedules to recommending that all fees be changed in accordance with [he proposed amendments, or any combination of fees in between these two positions. The legal authority (or enactment of these fees, levies, increases and/or reductions includes the County Charter and Va. Code § 15.2- 2286(A)(b) & § 15.2-2241(A)(9). Except as described herein, no other new, increased ar reduced fees are proposed with this amendment Please note that these fees aze being advertised at higher amounts than those recommended by staff [o allow the Board of Supervisors flexibility in adjusting individual fee amounts as it determines appropriate. The staff recommendation may be found at www.chesterfield.gov/ plan. Table J. EPR0h1g lrvLL6lp laWL firPavalk lW W flv nr Pm Pr(y darnel" Ap9tleMee T)Pe EnYNgPee lnpstd Fr haver iaervae WVAe. wOdw[PwvR fnr Ww P.r 1Fw Pail « 21 Pm uae fi0 peure Iw 6lp fraF Tmpaary 190 225 1E5 (ErMlag Wne+e) All ahea 130 300 IJo ~O~ PC OemR M 900 p1w a~aw~e rmwea x100 pNa laS pm awn Omty Nlaae 133f15 AdiarvrVAVnNerr µ,ApyRxdSib[erm, oeran rw rErw n.. Sm Pw eupmeW IOm pa wAmid 110 Input SUbnlvl pgvj f4vYim SU0eemh 900 ppvm Pant umeNl rv"' 21m pL 105 pm Cn seer Nlaae 1]3/15 0lvmlvh wWequrfmFirrtJ SWrI'aY 230 pm Pdml®l"' SES pmarmwl 110 Ebe9bn APPU nvNlg Dpamfr D¢"mat op See Plo 500 1050 110 PW Troram OVamr Famv ga. 19~2Nfn Im 195 Dtlvrtl of Crefim namvE C<uvpwe xr.rW Mrug 00° 1300 faf dtlaN Nv )000 nP Um err lrr swum nl sp 1ae1e findeaanl EmX mm.e mr 9rE ma+w areetr [IJ Por any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required. [2] Fee to be paid by applicant requesting or consenting to deferral. TYr l MbdkWr Per Apptlnwa tYM 111 EaYwE Me lrMard Pr wrenee WNw hel9mbw) ' 3 Rwaba p MO Nr mpwla 15m DIV rs pm la lu'Im 81MIeYra 1 Ir arvrue0l ]nOrllmab rm 1150 % Qvall c r w 0~m level sabrew vw 2RevYba submwu 9m 1dm 1m RDV PnE~vlamvy gVgleyrp pyr) P9vm eD0 Sabrpmnl gubnlmh im 1150 9) GerrPCdaa N l Perelm D 2100 que 105 Pe Ia New I 0 1500 New Nlerf~9 0 rm Pmwp0mal N<w MGw&I-idlvLb. pl..I~- _.._- 1,1 u Dw I.Ii70pIw~TU v . oa a 2~6TNw.5 omla. II 1 _ 1~-... AveNr r pw wsrsw. Paw rear es pw ml Is0 Dw w rd Va An.yrY R..ww ISS rcrM EII DwM 30 PMIrCWpre Ap9rrN f7•r m0 Sm PV mbnlbal 11e Rr w99WN OIa10L 100 110 C~ cn~ lgvrld trEc dot lJ#°'m ~ 90.tim'I~ 1 ~ ~p In Dtlerr.INe.r Ave. n..rrr CarvWOa llrPb 3WrV1g/Nlarrmg ar o~so m~ranmfln m.l ep MYa Ism mr Mal arelnl Dme ]OOO to web hfa1N MUUOw nI SOD%mE000%~ ~pawrd mvswi0 cSbv Cavmsrrm Bwddehmlf® °r )1 325 [ 1 ] This fee is in addition ro fees applicable to a subdivision plat review. [2] Fee to be paid by applicant requesting or consenting m deferal. A copy of the full text of the ordinance is nn file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 Lori Roati, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. If further information is desired, please contact [he Planning Department at 748-1050, between the hours of 8:30 a.m. to 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions nn the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services Cor the deaf must notify the Clerk to the Board no later than August 22, 2014. CHESTERFIELD COUNTY ~a~°~~~ BOARD OF SUPERVISORS Page 1 of 1 `~`~ AGENDA ~~` ,;,, ~~R~~,, Meeting Date: August 27, 2014 Item Number: 21. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and held on September 17, 2014 Preparers Janice Blakley Attachments: ^ Yes notice of the Board of Supervisors meeting to be at 3:00 p.m. in the Public Meeting Room. Title: Clerk to the Board ^ No # ~{^~~ A, ~ r.~