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2014-10-22 PacketCHESTERFIELD COUNTY ~`~, BOARD OF SUPERVISORS Page 1 of 1 ~,.9 ~Z AGENDA Meeting Date: October 22, 2014 Item Number: 1. Subiect: Closed Session County Administrator's Comments: County Administrator: Summary of Information: Closed session (1) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee; and (2) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparers Jeffrey L. Mincks Title: County Attorney 0423:93231.1 Attachments: ~ Yes ^ No CHESTERFIELD COUNTY ~f0.~~~, BOARD OF SUPERVISORS Page 1 of 1 ~~ (\\~,,~ <<-/1 I AGENDA `~+ 1id9 -U-'~ 1)RCI`14~. Meeting Date: October 22, 2014 Item Number: 3.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: Yes ~ No ;~~ County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. River City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Countywide Comprehensive Pian Implementation 11. Enterprise Risk Management 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project 16. Joint Meetings of Board of Supervisors/School Board 17. Revitalization Work/Schools 2013 Referendum Projects 18. RRPDC -Large Jurisdiction Committee 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation 22. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 1 ~~ Updated 10/16/2014 9 County Administrator's Top 40's List 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey - 2008/2010/2012 12. Community Risk Analysis/Emergency Service Coverage -1/2014 13. Comprehensive Plan Adoption -10/2012 14. Coliseum Project - 2/2014 15. COPS Grants 16. Crystal Lakes Townhomes - 6/2014 17. DCR Erosion & Sediment Control Program - 3/11/11 18. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 19. Efficiency Studies -Fire Department and Fleet Management - 6/2008 20. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 21. Electronic Message Centers - 9/2011 22. Electronic Signs -1/2010 23. Board's Emergency Notification Process 24. Employee Health Benefits -Contract Rebid - 8/2011 25. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 26. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 27. 457 Deferred Comp Plan (Approved) 28. GRTC Service -Funded for FY14 29. Hydrilla Issue 30. Hosting of Hopewell Website 31. Impact Fees for Roads - 9/2008 32. In Focus Implementation - Phase I - 8/2008 33. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 34. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 35. Jefferson Davis Streetscape Project - 5/2010 36. Leadership Exchange Visits with City of Richmond 37. 2011 Legislative Program -adopted 11/30/2011 38. Low Impact Development Standards 39. Mass Grading Ordinance (canceled) 40. Meadowdale Library -11/2008 41. Meadowville Interchange -Ribbon Cutting 12/15/2011 .~ 2 Updated 10/16/2014 County Administrator's Top 40's List 42. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 43. Minor League Baseball (new team) - 2/2010 44. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 45. Planning Fee Structure (General Increases) - 6/2009 46. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 47. Planning Fees (Holiday for Commercial Projects) - 8/2009 48. Police Chase Policy (Regional) - S/2010 49. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 50. Potential Legislation -Impact Fees/Cash Proffers -1/2009 51. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 52. Property Maintenance -Rental Inspection Program 53. Public Safety Pay Plans Implemented (Phase I) - 9/2008 54. Recycling Committee Recommendations 55. Redistricting 2011 Calendar/Process Report 56. Regional Workforce Investment Initiative 57. Results of Operations -11/19/2010 and 11/2011 58. RMA -Legislation - 2014 - 3/2014 59. Sign Ordinance 60. Southwest Corridor Water Line - Phase I - 7/2008 61. Sports Tourism Plan -1/2010 62. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 63. Streetlight Policy -12/1/10 64. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 65. Ukrops Kicker Complex -soccer fields -Opened 8/2009 66. Upper Swift Creek Plan (Adopted) - 6/2008 67. Upper Swift Creek Water Quality Ordinances 68. VDOT Subdivision Street Acceptance Requirements - 7/2009 69. VRS Benefits for New Employees - 7/2010 70. Walk Through Building Permit Process -10/2009 71. Water Issues/Restrictions 72. Website Redesign - 6/2009 73. Wind Energy Systems - 3/10/2010 74. Wireless Internet Access in County Facilities - 9/2008 75. Watkins Centre 76. Woolridge Road Reservoir Crossing Project - 5/2010 77. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 3 Updated 10/16/2014 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 ~"`` AGENDA ~~~ °~ ~,~t ~.',~_ ~f'(/jet ~~' ]919 .!dV u~ Meeting Date: October 22, 2014 Item Number: 6.A. Subject: Resolution Recognizing October 27-November 3, 2014, as "Chesterfield: College and Career Ready Week" County Administrator's Comments: County Administrator: Ms. Jaeckle requests the attached resolution be adopted. Summary of Information: The attached resolution helps raise awareness of the need and importance of post-secondary education and the College Night programs, which are scheduled for November 2 at Clover Hill High School and November 3 at John Tyler Community College, Chester Campus. Mr. Bryan Carr, Instructional Specialist for School Counseling for Chesterfield County Public Schools and Ms. Evelyn Boyd White, School Counseling Coordinator for Thomas Dale High School, will be present to receive the resolution. Preparers Janice Blakley Attachments: ®Yes ~ No Title: Clerk to the Board # ~ ~~~ RECOGNIZING OCTOBER 27-NOVEMBER 3, 2014, AS "CHESTERFIELD: COLLEGE AND CAREER READY WEEK" WHEREAS, only 44 percent of ninth graders nationwide will go on to enter college immediately after graduating from high school; and WHEREAS, Virginia ranked eighth in the United States in educational attainment in 2011; and WHEREAS, college is becoming an increasingly important step on the path to economic success, with 90 percent of the fastest growing jobs in America requiring a post-secondary credential or training; and WHEREAS, 65 percent of jobs created by 2018 will require workers to have at least some college education; and WHEREAS, many students lack crucial information regarding the admissions process and their options for post-secondary education; and WHEREAS, every student should be able to make an informed decision about college; and WHEREAS, access to quality counseling is a crucial component of students' post-secondary educational planning and enrollment; and WHEREAS, College Night programs have been scheduled for November 2 at Clover Hill High School and November 3 at John Tyler Community College, Chester Campus, with representatives from a wide variety of post-secondary institutions and Career Readiness Night is scheduled for October 30 at the Chesterfield Career and Technical Center. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes the week of October 27-November 3, 2014, as "Chesterfield: College and Career Ready!" and encourages high school students and their parents to attend the College Night Programs and Career Readiness Program to discover more about post- secondary education opportunities. ~~~t~~ ~~µF1F.GD,.I (/rJ >K~n,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 6.8. Subject: Resolution Recognizing Ms. Janet M. Records, Chesterfield County Public Library, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Janet Records will retire from the Chesterfield County Public Library on October 31, 2014, after providing 38 years of service to the citizens of Chesterfield County. Preparers Mike Mabe Attachments: Yes Title: Chesterfield County Public Library No ~~~~~~ RECOGNIZING MS. JANET M. RECORDS UPON HER RETIREMENT WHEREAS, Ms. Janet M. Records has faithfully served Chesterfield County for 38 years; and WHEREAS, Ms. Records was hired on July 1, 1976, as a librarian at the LaPrade Branch Library; and WHEREAS, Ms. Records transferred to the Midlothian Branch Library in 1980 as a librarian; and WHEREAS, Ms. Records was promoted to library branch supervisor in 1984; and WHEREAS, Ms. Records became the first program coordinator for the library in 2000, where she coordinated library programs at all of the branches; and WHEREAS, Ms. Records became the assistant branch manager at the Central Library in June 2012, providing excellent customer service to citizens; and WHEREAS, Ms. Records received numerous letters of appreciation and commendation for her dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Ms. Records has been awarded by the National Association of Counties 11 times for promoting excellence in public service to produce a healthy, vibrant and safe resilient county; and WHEREAS, Ms. Records received recognition from County Administration for her efforts in preparing and coordinating Black History Month events; and WHEREAS, Ms. Records was instrumental in building a partnership with Chesterfield County Public Schools and the Chesterfield County Library, with successful programs and services for children and parents; and WHEREAS, Ms. Records participated on several committees, introducing new successful county programs that have enhanced and enriched so many lives. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes the outstanding contributions of Ms. Janet M. Records, expresses the appreciation of all residents for her service to the county, and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Ms. Records, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. <~F~`°~~ CHESTERFIELD COUNTY v~ otjr ,tits.. BOARD OF SUPERVISORS Page 1 of 1 ~: ~ ~~ ~ AGENDA ~~xcn~' Meeting Date: October 22, 2014 Item Number: 6.C. Subject: Resolution Recognizing the Chesterfield County Police Department for 100 Years of Service County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Chesterfield County Police Department will celebrate 100 years of service at a special Centennial Celebration on November 6, 2014. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: Yes ~ No # .:'~~~~' RECOGNIZING THE CHESTERFIELD COUNTY POLICE DEPARTMENT FOR 100 YEARS OF SERVICE WHEREAS, the Chesterfield County Board of Supervisors adopted a resolution on November 9, 1914, formally organizing the Chesterfield County Police Department; and WHEREAS, Mr. A.T. Traylor was made "Chief of these police" and given the "authority to supervise and direct the operations of the policemen," and five police officers were assigned patrol territories; and WHEREAS, in March 1924, at the request of Chesterfield County representatives, the Virginia General Assembly adopted legislation further recognizing the Chesterfield County Police Department, and the county reorganized the department on April 7, 1924; and WHEREAS, in the 1930s, in an effort to combat moonshine, the "green" uniform was adopted by the department to help officers "covertly and stealthily" approach illegal moonshine stills, and the department also established 24-hour police coverage and began to send officers to a formal police academy; and WHEREAS, in the 1940s and 1950s, the department established a headquarters in the 1892 county jail, with the first floor as office space and dispatch and the upper floor as a lockup for prisoners, and the department started its own fleet management program by purchasing its first police vehicles and obtaining its first two-way radio system; and WHEREAS, in the 1960s, the department moved to the first floor of the three-story county government building, a K-9 Unit was formed, the department's first teletype machine was obtained, and a school crossing guard program and an auxiliary police program were formed; and WHEREAS, in the 1970s, the department experienced a significant growth period, during which many new units and programs were established, including the Vice and Narcotics Unit, Forensic Section, Tactical Investigations Unit, SWAT team, Neighborhood Watch Program, Law Enforcement Explorer Post 609, and Field Training Officer Program; and WHEREAS, in the 1980s, the department continued its rapid growth with the formation of the Marine Patrol, Hostage Negotiation Team, Crime Solvers Program, Metro Aviation Unit, and Police Chaplain Program, and the department also began formal recognition of officers' service with a Recognition and Awards Program; and WHEREAS, in the 1990s, with a continued focus on providing outstanding service to the community, the department established the Civilian Forensic Technician Program, Community Policing Unit, Success Through Education and Proactive Policing (STEPP) Program, Career Development Program, Critical Incident Stress Debriefing and Peer Counseling Program, TRIAD, and the Citizens Academy Program; and ~~~ ., ~~ WHEREAS, in the first 14 years of the 21st century, the department has continued its innovation and community outreach through collaboration with the Chesterfield County Police Foundation, a partnership with the LifeNet Health Foundation, and the Project Lifesaver and Crisis Intervention Team programs; the volunteer program was expanded, reaching all areas of the department; and in 2012, Chesterfield County was designated by the Virginia Department of Criminal Justice Services as a Certified Crime Prevention Community; and WHEREAS, by 2014, the department has grown from 5 sworn officers to a current authorized strength of 523 sworn officers, supported by 104 civilian personnel, 41 part-time positions, and more than 150 volunteers, serving four bureaus across 41 beats and averaging over 180,000 calls for service and over 470,000 police activities annually. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes the Centennial of the Chesterfield County Police Department, and extends on behalf of its members and the citizens of Chesterfield County, appreciation and congratulations upon 100 years of excellence in public service. ~. ~~~ ~y~~~ a 1749 Y~_R_`GIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 9.A.1. Subject: Nomination/Appointment to the Youth Services Citizen Board County Administrator: Board Action Requested Nominate/appoint a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Midlothian District. Supervisor Gecker recommends that the Board nominate and appoint Francesca Urcia from Midlothian High School fora term of November 1, 2014, through June 30, 2015. Ms. Urcia meets all eligibility requirements to fill the vacancies and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Jana D. Carter Title: Director Juvenile Services Attachments: ~ Yes '. No ~~~;s CHESTERFIELD COUNTY f~`~ BOARD OF SUPERVISORS Page 1 of 1 {~~ ~J ~~~ ~ AGENDA 8~G1[~~~ ^.:.-- Meeting Date: October 22, 2014 Item Number: 9.B.1.a. Subject: Resolution Recognizing Mr. Michael Bugg for His Exemplary Achievements and His Service to the Youths of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests the Board adopt the attached resolution. Summary of Information: Mr. Michael Bugg has served as Master of the Martial Arts World of Chester for 20 years. Mr. Bugg has had a profound impact on the lives of thousands of young people, from Pre-K through College. Preparers Janice Blakley Attachments: ®Yes Title: Clerk to the Board of Supervisors No # ~,,~ ~~ ~~~ ~~~ RECOGNIZING MR. MICHAEL BUGG FOR HIS EXEMPLARY ACHIEVEMENTS AND HIS SERVICE TO THE YOUTHS OF CHESTERFIELD COUNTY WHEREAS, Mr. Michael Bugg began his life, as a child, in a very small home on a farm, where he was expected to help out at an early age; and WHEREAS, long days of hard work both before and after school provided Mr. Bugg with a strong work ethic, which he still practices today; and WHEREAS, Mr. Bugg's desire to help others led him to successfully graduate from a law-enforcement academy and work as a prison guard; and WHEREAS, while working as a prison guard, Mr. Bugg developed the physical and mental toughness for which he is known today, while improving his self-defense skills; and WHEREAS, in 1988, Mr. Bugg became a student of the Martial Arts World after meeting Master Keith Winkle; and WHEREAS, realizing Mr. Bugg's potential for success, Master Winkle asked if he would consider taking over the Martial Arts World school in Chester, and Mr. Bugg left his job as a prison guard to pursue a martial arts career; and WHEREAS, Mr. Bugg was determined to build a successful martial arts school, and in doing so, won the hearts of thousands of students who have had the privilege of training with him, by dedicating his life to discovering the hidden potential in others; and WHEREAS, Mr. Bugg's students know that education is important to him, and all students from pre-K through college are required to record their educational successes and challenges daily; and WHEREAS, Mr. Bugg is generous with his time and money, and is committed to his family; and WHEREAS, Mr. Bugg's heart is never more evident than when he is working with children with special needs, and many spectators have been filled with emotion by the beauty in which he works with these children, helping them to overcome their self-doubts with compassion, patience and skill; and WHEREAS, Mr. Bugg has the rare ability to see the potential in others, and encourage them, help them, and push them beyond their own limitations, until they realize what they can become; and WHEREAS, Mr. Bugg's accomplishments have led him to win a number of awards in the field of martial arts, and his own success story is only surpassed by his ability to recognize and maximize the potential in others. ~~'~ ~~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the exemplary achievements of Mr. Michael Bugg and expresses appreciation for his service to the youths of Chesterfield County. ~~~~~:.~ µF Ito SE' ~o~ _., ~,ti ~ ~~ ~{Rf.I. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 9.B.1.b.1. Subject: Resolution Recognizing Corporal James M. "Marty" Newsom, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal James M. "Marty" Newsom will retire from the Police Department on November 1, 2014, after providing more than 27 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: Yes ~ No # ~~~~~ .~. RECOGNIZING CORPORAL JAMES M. "MARTY" NEWSOM UPON HIS RETIREMENT WHEREAS, Corporal James "Marty" Newsom will retire from the Chesterfield County Police Department on November 1, 2014, after providing more than 27 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Newsom has faithfully served the county in the capacity of Patrol Officer, Senior, Master, Career Officer, Corporal and Detective; and WHEREAS, during his tenure, Corporal Newsom has served in various assignments, including Identification Technician, Field Training Officer, Desk. Officer, and Surveillance Technology Technician; and WHERAS, Corporal Newsom was the recipient of a Life Saving Award and Retail Merchants Association Medal of Valor for his exceptional action which resulted in saving the life of an individual involved in an automobile accident where the subject had been trapped beneath the vehicle in a creek bed; and WHERAS, Corporal Newsom received a Chief's Commendation Award for his excellent law enforcement skills that resulted in the clearance of a car- jacking case that occurred in the City of Petersburg, when his keen observation and interrogation techniques resulted in the arrest of several dangerous suspects; and WHEREAS, due to his strong observation, interview and interrogation skills, Corporal Newsome has been instrumental in the arrest of numerous suspects and the clearance of many cases; and WHEREAS, Corporal Newsom is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Newsom has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Newsom has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Newsom's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal James M. "Marty" Newsom, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~,. -~ ,., _. CHESTERFIELD COUNTY `°'':~;, BOARD OF SUPERVISORS Page 1 of 2 ~ ~~ i AGENDA ~- . - _J~~ 1119,,,r YI'RGR.'~' Meeting Date: October 22, 2014 Item Number: 9.B.1.b.2. Subject: Resolution Recognizing Mr. Robert L. Thomas, Jr., Department of General Services, Environmental Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Thomas will retire from the Department of General Services' Environmental Division on November 1, 2014, after 28 years of dedicated service to Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: yes ~ No # TJ N~+~1'~•4u !!JJ `v./~ ~.6 RECOGNIZING MR. ROBERT L. THOMAS, JR. UPON HIS RETIREMENT WHEREAS, Mr. Robert L. Thomas, Jr. joined Chesterfield County on July 10, 1986, as a full-time employee in the Department of General Services' Waste and Resource Recovery Division; and WHEREAS, Mr. Thomas helped the county's Waste and Resource Recovery Division merge with Environmental Management, resulting in reduced costs and improved protection of the environment; and WHEREAS, Mr. Thomas is known for his friendly demeanor, a caring attitude for his fellow co-workers, and his ability to helpfully assist citizens in an effective way; and WHEREAS, Mr. Thomas always performed his duties and responsibilities in a professional manner, placing the welfare and safety of co-workers, other county employees, and the public above his own; and WHEREAS, Mr. Thomas contributed many hours supporting the county's health fairs and wellness programs; and WHEREAS, Mr. Thomas is known for his ability to provide effective on- the-job training and mentoring to new employees; and WHEREAS, Mr. Thomas will retire on November 1, 2014, after providing 28 years of dedicated and faithful service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Robert L. Thomas, Jr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~uftew coo > M. ~i. ~ ;,~~ , ~~Hf.Pti~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 9.B.1.b.3. Subject: Resolution Recognizing Ms. Valerie Stolcis, Chesterfield Department of Mental Health Support Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Valerie Stolcis retired from the Chesterfield Department of Mental Health Support Services on October 2, 2014, after providing 27 years of service to the citizens of Chesterfield County. Preparers Debbie Burcham Attachments: ®Yes Title: Executive Director of Chesterfield CSB/MHSS ,_,, ,.~, No # ,-,, N ~ r+ RECOGNIZING MS. VALERIE STOLCIS UPON HER RETIREMENT WHEREAS, Ms. Valerie Stolcis has provided 27 years of dedicated and faithful service to Chesterfield County and has devoted herself to supporting the mission of the Chesterfield County Community Services Board and the Department of Mental Health Support Services; and WHEREAS, Ms. Stolcis began her service on August 17, 1987, in the School Based Substance Abuse Program through Mental Health Support Services Substance Abuse Services; and WHEREAS, Ms. Stolcis continued her service within the Substance Abuse Program as a Senior Clinician where she remained throughout her career; and WHEREAS, Ms. Stolcis helped plan and implement the first psycho- educational group, C-SAGE (Community Substance Abuse Group Education); and WHEREAS, Ms. Stolcis helped develop and implement the Living in Balance Group; and WHEREAS, Ms. Stolcis developed the Therapeutic Yoga program and taught sessions beginning with the Men's Group and eventually expanding into co-ed classes; and WHEREAS, Ms. Stolcis provided Grand Rounds Yoga presentations; and and WHEREAS, Ms. Stolcis planned and implemented the Co-ed Aftercare Group; WHEREAS, Ms. Stolcis was one of the first staff members to be trained in auricular acupuncture; and WHEREAS, Ms. Stolcis provided clinical supervision toward licensure of two clinicians; and WHEREAS, Ms. Stolcis served as field instructor to area students and mentored a James River High School student intern; and WHEREAS, Ms. Stolcis served on the department's Customer Service Committee; and WHEREAS, Ms. Stolcis brought a great deal of wisdom, perseverance and compassion to her work. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Valerie Stolcis, and extends appreciation for her 27 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. f,, °~ `~'~' E CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 a~~- AGENDA ~~ ~~ nas ~~ ~~~ Meeting Date: October 22, 2014 Item Number: 9.6.1.c. Subiect: Resolution Recognizing Shiloh Baptist Church on Its 125th Anniversary County Administrator's Comments: County Administrator: ~ Board Action Regueste . Mr. Elswick requested the attached resolution be adopted. Summary of Information: The attached resolution recognizes Shiloh Baptist Church on its 125th anniversary. Mr. Elswick will present the resolution at the church's celebration on November 9. Preparers Janice Blakley Attachments: ®Yes ~ No Title: Clerk to the Board # ~-~~, tom, -- ~, tom; -;. t ~g c RECOGNIZING SHILOH BAPTIST CHURCH ON ITS 125TH ANNIVERSARY WHEREAS, the Shiloh Baptist Church of Matoaca began in November 1889 with 24 members in the home of Mr. Andrew Thomas; and WHEREAS, the congregation met for a number of years outdoors under a "bush arbor"; and WHEREAS, its well-loved pastor, the Reverend M. R. Newson, served twenty years and oversaw the construction in 1908 of the first substantial church building; and WHEREAS, the church has served its community in three different buildings to include additions and renovations, with 14 pastors, and has grown to 20 ministries; and WHEREAS, the church has drawn leadership over the years from Virginia State University, actively supported the Children's Home of Virginia Baptists in Matoaca, and been an active participant with other churches and organizations in the community in outreach efforts; and WHEREAS, the congregation, which consists of more than 200 members, will celebrate 125 years of ministry to the Matoaca community on November 9, 2014, under the leadership of the current Pastor, Rev. Marcus N. Leggett. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County recognizes the contributions of Shiloh Baptist Church to its community, congratulates the congregation on its quasquicentennial, and wishes it well as it continues its second century of service to Chesterfield County. f ~~~µ41ELp ~ l ~IRC:i:1~!` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 9.B.2.a. Subject: Transfer $4,500 from the Clover Hill District Improvement Fund from the Matoaca District Improvement Fund (Total $9,000) to the Recreation Department to Make Field Improvements to the Football/Soccer Field at Tomahawk Creek Middle School County Administrator's Comments: County Administrator: Board Action Regues d: and $4,500 Parks and Existing The Board is requested to transfer $4,500 from the Clover Hill District Improvement Fund and $4,500 from the Matoaca District Improvement Fund (total $9,000) to the Parks and Recreation Department to make field improvements to the existing football/soccer field at Tomahawk Creek Middle School. Summary of Information: Supervisors Warren and Elswick have requested the Board to transfer $4,500 each from the Clover Hill and Matoaca District Improvement Funds (total $9,000) to the Parks and Recreation Department to make field improvements to the existing football/soccer field at Tomahawk Creek Middle School. The improvements include the installation of (1) a multisport scoreboard, (2) a new concrete concession pad, (3) a potable water yard hydrant, and (4) electricity for the scoreboard, controller, and concession stand. The Woolridge Athletic Association originally requested funds from the county for these improvements. The county is not legally authorized to give money to private organizations like the association, but the county can give money to the Parks and Recreation Department to make capital improvements on county property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: Yes ~ No # ~,,~->~ ~r~ CHESTERFIELD COUNTY ;~ ,t~ DISTRICT IMPROVEMENT FUNDS ~,~ APPLICATION 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or David Donaho, Director of Football, Woo/ridge organization) making this funding request? Athletic Association 2. If an organization is the applicant, what is the To provide opportunities for the youth in our nature and purpose of the organization? community to participate in youth organized sports (Attach organization's most recent articles of that will help develop life skills and promote heathy incorporation and/or bylaws to application.) activity. 3. What is the amount of funding you are seeking? $9000.00 The project is to improve the track athletic field at Tomahawk Creek Middle School to accomadate youth sports in our community estimated to cost $16,000. The participating children live in the Matoaca and Clover Hill Magisterial Districts. The project will (1 j install a multi sport scoreboard, for football and school use for soccer, purchased by 4. Describe in detail the funding request and how Woo/ridge Athletic Association, (2j installation of the money, if approved, will be spent. concession serving concrete pad, potable water yard hydrant and electrical for scoreboard, controller and electrical for set up of concessions during events. Woolridge Athletic Association has already purchased the scoreboard and has donated to Tomahawk Creek Middle School for their use during sporting events at a cost of $8,600 dollars. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide Warne of other department Chesterfield County Parks and Recreation ~ :1 Wooiridge Athletic association has an additonal $3000.00 to help cover scoreboard installation cast 6. If this request for funding wi#I not fuFEy fund and the Parks and Recreation Department will cover your activity or program, what other individua# the concession pad and associated electrical and or organi=anon wilt provide the remainder of potable water in the amount of $4(100, front its Park the funding? Facilities at Schools fmprovement CIP account. A .focal construction company will donate the labor to ~ install the concession concrete pad. ,,;~~., .,~,` `? fir. ',a;t"' , ~"~ 's~"T '_ __.~,,,.t_ _.._„_.~,._ -~.._ . ~: 7. if the applicant is an organization, answer the fallowing #s the organization a corporal€on No -corporation Is the organization non-profit? Yes -non-prafif Is the organization tax-exempt? Yes -tax-exempt ,y.. -:~ _ S. App#icant information; 5427 Pleasant Grave Ln, Midlothian, VA 23112 - Ma€i#ngAddress address Te#ephane #Vurnber 804-400-0499-phone Fax Number -fax E-Mail Address d.donaha@verizvn.net - emaN .~ ~~.~ ~fi Signature of the app#icant- If you are si Win on g g (~:..~ `' ~,~v ~ ~ behalf of an organization you must be the David Donaho president, vice-president, chairman/director or Marne of Applicant vice-chairman. Administrator-Title if signing on behalf of orgartizcrtiort David Danaho -printed name ~^~ ''a ~ ~, ~ ~ r . '..1 ~~ ..~ ts~ September 26, 2014 -date For Internal Use Date Received: ~ ~ ~ d ~,,, District: ~~~-~ ~t~ ~~~~ ~ ~~ 1~ GS Z~"~5 Form: Updated 2/7/2013 ,~.~, ~~~., ~ t~ fry CHESTERFIELD COUNTY ~y~ BOARD OF SUPERVISORS Page 1 of 1 h~ h AGENDA ,~ ~'~,~ Meeting Date: October 22, 2014 Item Number: 9.B.2.b. Subject: Transfer $623 in Bermuda District Improvement Funds to the Parks and Recreation Department to Pay the Cost of Renting a Tent and Chairs and Providing Labor for the Annual Veteran's Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Transfer $623 in Bermuda District Improvement Funds to the Parks and Recreation Department to pay the cost of renting a tent and chairs and providing labor for staffing and cleaning the Community Building as part of the annual Veteran's Day Ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $623 from the Bermuda District Improvement Fund to pay costs associated with the annual Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department, in conjunction with the Bensley Civic Association, will sponsor the 2014 Veteran's Day ceremony on November 15, 2014, at Bensley Park to honor all military veterans. The $623 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2014 Veteran's Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code ~ 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ® Yes Title: Director, Budget and Management 0425:93233. i ^ No # _ `.,, .~-,. ~~~'~ ~«~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Imprpvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or __or anrzation} making this funding request? William Stubbs, Beasley Veterans Association 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.} see attached ,, _ , ;u 3 VVhat is the amount~of funding you are seeking? ~St, ~!'. ~; ~ F~' ~ ; ~ ~~ r '-~ _ 3 r + _ - ~, ~ ~ ~, _ _ 4. Describe in detail the funding request and how Annual Veteran`s Day Celebration: tent and chair the money, if approved, will be spent. I rental, custodian and staff'inq at event 5. Is any Chesterfield County Department involved in the project, event or program for which you Yes are seeking funds? Provide name of other department Parks and Recreation Friends of W.T. Stubbs, veterans, and businesses on Jefferson Davis Highway 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation [s the organization non-profit? No -non-profit Na -tax-exempt ... i >:;-~ 2707 Sherbourne Road, North Chesterfield, VA 23237 - address President, Bensley Veterans Association - 7"itle !f signing on behalf of organization William T. Stubbs -printed name -date ~ I ~- L`3 ~ "Z C.~ t For internal Use Date Received: __ ~ ~ ~ (~` District: ~~,~ V}~(.~~------'"' ~~~, r`,,.;,,~ `~ ~ `~ ro `~~~ CHESTERFIELD COUNTY a ~ ~';;;, "~j~ BOARD OF SUPERVISORS Page 1 of 1 ~R~ AGENDA Meeting Date: October 22, 2014 Item Number: 9.B.2.c. Subject: Transfer of $5,200 from the Bermuda District Improvement Fund to the Police Department for Traffic Control During the Chester Kiwanis Club's Annual Christmas Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,200 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $5,200 from the Bermuda District Improvement Fund to the Police Department to cover costs associated with providing traffic control during the Chester Kiwanis Club's Annual Christmas Parade on December 14, 2014. The Police Department has traditionally provided traffic control services for this parade and the event is conducted pursuant to a co-sponsorship agreement between the Parks and Recreation Department and the Chester Kiwanis Club. Since this is a transfer of funds to a County department for the provision of a public service for an event which is co-sponsored by the County pursuant to a co-sponsorship agreement, this is a permissible use of District Improvement Funds. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director of Budget & Management 0425:93213.1. Attachments: Yes ~ No # ~~~~,.. ~-, {.~; CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Pamela Dvorak for the Kiwanis Club of Chester 2. If an organization is the applicant, what is the nature and purpose of the organization? Kiwanis Club of Chester -Non-profit organization supporting youth and community causes in (Attach organization's most recent articles of Chesterfield County incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? $6792.45 Funds are needed to support the 2014 Chester Kiwanis Christmas Parade. Road closure estimate is $2,492.45. Funds to cover support of Chesterfield County Police Officers is $4,300.00 (based on last 4. Describe in detail the funding request and how year's figure of $3,800.00 and an additional $500.00 the money, if approved, will be spent. to cover any possible cost increase). Estimate for road closure is attached and County permit application has been submitted. Both functions are required by Chesterfield County in order for the Kiwanis to carry out parade activates. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Chesterfield County Police Departments Chester field County Fire Department/EMS Provide name of other department Cheseterfield County Parks and Recreation Chesterfield County School groups Chesterfield County/Virginia State Government Reps 6. If this request for funding will not fully fund The Chester Kiwanis Christmas Parade allow a your activity or program, what other individual minima/ amount of funding in its budget ($1000 or organization will provide the remainder of annually) to assist with parade cost. The parad is the funding? not a fund raiser. Any funds in excess of parad expenses are used in the community and for local scholarships. ~, 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation Is the organization non-profit? Yes -non-profit Is the organization tax-exempt? Yes -tax-exempt 8. Applicant information: 12233 Robertson Street, Chester VA 23831 - Mailing Address address Telephone Number 804-318-1564 -phone Fax Number -fax E-Mail Address chesterchristmasparade@verizon.net -email Signature of the applicant - If you are signing on behalf of an organization you must be the Pamela Dvorak president, vice-president, chairman/director or Name of Applicant vice-chairman. 2014 Chester Kiwanis Christmas Parade Chairman - Title If signing on behalf of organization Pamela Dvorak -printed name 09/19/2014 -date For Internal Use ~ ~~f r '~ Date Received: ~ District: ~ ~ Form: Updated 2/7/2013 ,, CHESTERFIELD COUNTY `"~ BOARD OF SUPERVISORS Pa e 1 of 1 ~~~ g C -;;a,- ~ AGENDA ~~~~ Meeting Date: October 22, 2014 Item Number: 9.B.3.a. Subject: Request Permission for a Proposed Fence to Encroach Within a Twenty-Foot Drainage Easement and an Eight-Foot Easement Across Lot 47, The Park, Section 3 County Administrator's Comments: County Administrator: Board Action Requested: Grant Philip V. Daffron, Jr. and Natasha Kay Weaver permission for a proposed fence to encroach within a 20' drainage easement and an 8' easement across Lot 47, The Park, Section 3, subject to the execution of a license agreement. Summary of Information: Philip V. Daffron, Jr, and Natasha Kay Weaver have requested permission for a proposed fence to encroach within a 20' drainage easement and an 8' easement across Lot 47, The Park, Section 3. This request has been reviewed by Environmental Engineering, Utilities Department, Comcast Cablevision and Verizon. The existing storm sewer will not be affected. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~ ~.a r; ~ _ ~.:~ ~ ~, _ iiiT ETH Request Permission far a Pro~ose~. Fence to Encroach within a Twenty-Foot Drainage Easement and an Eight-Poet Easement Across Lot 47, The Park, Section 3 ~ Ch?sterfield County Departm?nt of Utiliti?s 1 ~~ W'~'';~` ~ ~ '`w E ti tl; `"/ ~;~; 1 1141 - d15,r57 P8t w,~ t~,W. :~ . ;'~ _ , F RAt1y .~" ,~ ~ j `Kr• t h~ •~`` ' 3 ~~ . ~ ~ ,..,, ,, - _ ~ ~I ~~~ Philip V, Daffron, Jr. ~' ,.~, 1 ,~ ~ Natasha Kay Weaver °'*~.,~, JJJ r ._: .i ~ 8807 leisure Ln O8. 9627 PG. 811 ~ Er f ~ ~ ` ~ PIN: 773668399900000 ~ ~"f ~:~~ .f _ ," ~. X -FENCE '4 `~'' "' LICENSE AREA '~ ~ - {.. t ~~ ~~ + !.• F "~ r _ - . s ~, ~,~ ~-, .. . ~~;~~ , ~~~ak~ECO,~o~~- CHESTERFIELD COUNTY ~~ -~ J BOARD OF SUPERVISORS Page 1 of 1 \~'~ '~ AGENDA -~~,>.. Meeting Date: October 22, 2014 Item Number: 9.B.3.b. Subject: Request Permission for a Portable Shed to Encroach Within a Variable Width Drainage Easement Across Lot 38, Summerlake, Section 7 County Administrator's Comments: County Administrator: Board Action Requested: Grant David G. Karp and Gina M. Karp permission for a portable shed to encroach within a variable width drainage easement across Lot 38, Summerlake, Section 7, subject to the execution of a license agreement. Summary of Information: David G. Karp and Gina M. Karp have requested permission for a portable shed to encroach within a variable width drainage easement across Lot 38, Summerlake, Section 7. This request has been reviewed by Environmental Engineering and the existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ®Yes ~ No # _ ~~' "I;IHIT" IETH Request ~ermi~~ic~n fc~r a P~r~cable Shed f~ Encr~acka ~rif~ia~ a Variable G+~idfh I~rair~ac~e Ease~ner~~t Acr+~~~ Lef ~, Surnmerlae, Sectie~ 7 ~ Chesterfield County Department of Utilities 1 ., `~~A ~.. T _, I IroY - lU"a.is'i pet ~~°~ .. N1F :C ' SHED -LICENSE AREA ~~© 8 ©rainQge Easement 235 P ~a~ PI o ~ t ,~~,.,) ,.~--- ~ ~ do _. - ,,~~~~ ~. ~~~ ~$ Limits of NEW 0.30? Acre Clearing SHED ~,~ ._-~ -- ~ """".'... ..- - _ ~. ~..~., ai Silt ~ ~ irari hie t~Yidth Fence ~+ rainage ~ 50 11" "', 12 1 ' ~ . J 7r Easement ~/ Z o ~ ~; . 3"I,50 ~5 / David G. Karp ~ ~ ~` Gina M. Karp ~ ~)7~24 ~ ~ ~ ni j PropASed ~~ 17524 Tree View Ct ~ ~ { ~ Uu~43llrng ,N Lot 39 DB. 10,566 PG. 806 25~v ~~ ~ 07685289300000 rive = ~ ~ r PIN: 7 w ry2 ,} ( ~ ` Stone 4 ~'' 9fl' Easement G'OnstruCtlOn L EntrtfJ7C8 _............. _..._..._ ~ _... ........... ..._ ._..._.. - - L=11.9 ' 1UBC1',2& 0_3 ~ ?f.86 R=~397.5a' Topograp foken from ~urlty c~s and ~ for TTC'~E 4'1~:~+f~ CDURT general mformntionrrl 40' R~~Y ~~ purposes ony S?It Fence, Uinits of l~fearin~g and S-fD' SYane Constrr~ction R -25' . £ntrunce as shown are 'treats and should be Note,' 7nls plaf fs compl/ed from pfats ~d per geld Proposed of record, No ~Yrtprovements and not con~dans or as directed Improuetnen~S on all easements muy be shown, by the Gbunty Inspecfot; ' ~T1411f T L L~ T 38, S~ DATE;l~9/11/24f3 sj~~f~f~f.~ j~q~' SCALE; t =,~ CheS~Gt'fl~'fd G'OUt?~/, ~rgit~ia ,+~,+~ Lea. J013 NO; 51~10v44 a RE Lr`feStyle Builders and 1?evelopers, Inc. CXff JAB ~ DH'G.' 6CN • pLANNEPtS • ARGHi'FEL"f'S • EAtGINEEFiS• Si1RVEY0A8• ~ ~ x371 c;~~v V1aw onus Sutie 2aa. rlRdfoihLn, virgtrsla 23118• Phone 1804} 794-t)EIt• Fax (804) 794-2836 ww balzer,ce ~~~~~~- ~,.~ CHESTERFIELD COUNTY ~~1., ~~ BOARD OF SUPERVISORS Page 1 of 1 R~ AGENDA Meeting Date: October 22, 2014 Item Number: 9.B.4.a. Subiect: Request to Quitclaim a Variable Width Management Practice Easement Across th Becky H. Kirwan and Donna V. Tilley County Administrator's Comments: Temporary Reduced Imperviousness Best e Properties of John P. Kirwan, Jr. and County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a Variable Width Temporary Reduced Imperviousness (BMP) Easement across the properties of John P. Kirwan, Jr. and Becky H. Kirwan and Donna V. Tilley. Summary of Information: John P. Kirwan, Jr. and Becky H. Kirwan have requested the vacation of a Variable Width Temporary Reduced Imperviousness (BMP) Easement as shown on the attached plat. This request has been reviewed by Environmental Engineering. Anew easement will be dedicated. Approval is recommended. District: Preparer Matoaca John W. Harmon Attachments: ®Yes ~ No Title: Real Propert~anager ~~, 'IIIT~' T Request tt~ Quitclaim a Variable Width Temporary Reduced Imperviousness Best T'~anagement Practice Basement across the Properties of ~Tohn P. Kirwan, fir. and Becky H. Kirwan and Bcnna V. Tilley ~ Chest~t~Id bounty d~psrtm~t ~f Utilikue~ .'1; - VIA -~,0 r--r E Y 5 _ ~ __ ~ '° ~ 0 ~~Zw ti tt~~sa W~~oO ti~G' _ o ~~~ti YK iI.~~QU~ ~~ o ~~ ..• .. .. ffi ~ ~~~ o zoo w ~ ~ Ci C !. _ ~ ^. ~ Al .s '~'^ ,n '~roa ~~=~0? O~ a w'L'1wwL9W4`W~'g~~~•.y~o1 hr.,,,,^o` `~~ ~ ~~~Zp ~ ~~ wwwwwwww~7L7~CiCiL7t~7LyLy~l~ ~ ~ k Q~ ~p WP1 5~~~ ~ OHO c ~~ O ~ V ~ o ov ~j~ U ~§§ ~~y ~ ~ ^~$ ' OO ~ qq}gqqqg} I ~~Q t t,g ~~ i O I .. ~d~ ~ ~~ ~ ~~~ ~ o ~ Q ~~yy ~. z~~ R~~ V E ~ ~ ~~~ 7 ~I ~ ~~~g3 ~ V~ ~~ary ~ yjp~~ 3~` ~y}sh(Q; O ~~ ~ a~ ~~ ~ u 1~ ~~~ ~ ' ~ -• g b ~ ~ yyt ~ '. \ ' A g A' `\ ^ O O~ { 6, i xinn'n f ss~ ia' ~ ~ ,~~'q Y "!~ ~ ~y J / L3Z'1' ' d+^ ,p t79' ~ ~ ~ g`~` ~~~~ l' ,~~4, is J~~',=y~ ,~ ^~,~~~ ~ ~~Q~~ 6 ~~ ~' cT~ ~~' / ,y~q~ ~' $$ ,~~/~~ : ~i _ $ 4~$`9 ~i @ - '~'. ' ~~~ 4 ~~~ a ~~ ~ <~g~ ~~ ~~ ~ ~ ~ ~ ^ ~ ~ ~ ~~ w ~ ~ u_ ~ ~~ ~ ~ ~ I ~o~' ,__. CHESTERFIELD COUNTY ~ ~;~~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~..~ ~'~~ AGENDA Meeting Date: October 22, 2014 Item Number: 9.B.4.b. Subiect: Request to Quitclaim Portions of a Sixteen-Foot Sewer Easement and Variable Width Sewer and Water Easements Across the Property of Cole Mt Chesterfield (Hancock) Va, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' sewer easement and variable width sewer and water easements across the property of Cole Mt Chesterfield (Hancock) Va, LLC. Summary of Information: Cole Mt Chesterfield (Hancock) Va, LLC has requested the vacation of portions of a 16' sewer easement and variable width sewer and water easements across its property as shown on the attached plats for the development of Hancock Village. New easements will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ®Yes ~ No # iiiT T~ Request to Quitclaim Partians of a Sixteen-Fact Sewer Easement and `variable Width Sewer and Water Easements crass the Property of Cale ~It Chesterfield (Hancock) Va, LLC ~ Chwstr~fi~ki Cmunfi~r Ctepsrtm~t at I~tiliti~3 ~-~~,;' <,r° 5 ~ 8t -5~5.BT fm~+±t ~:,yv i woau nancocrc »uage eas©mentstvwlit5neotlwaPtSM 12 REVISED 7-16.14.dvrg ~ Plotted on 10!2/2014 3:59 PM ~ j ~ I ~ ~~ 2 I I I I \\\ ~ I 9 \ w I i i i \\ \ ~ I i ~ _ 1 I I m ~` _ l ! ~ ~ _~~ I t I ~ 3 ~ ~ O ~ y ,` tzt-(6l~,1~~;, { l I I o-im~ I I f 1 °Xm= ~ A I g1'ti~~t y" ! l a~ i i ~~ I I O V p 77 °oaA~ 1 ,°., >zr~SC? __ { l mg i I I zi k I l ~ I 7~C N ~ "' l a8b~"~y ~ m~a { - _ t~~{ __ ~`m'~~ ~~ ~ l S~~ czi! ~ ~ o ° j g j ~ .~i~~~ t Il ~~ ~ I I m W~ n i m ? ~ I 1 ~ { l I Vm~ l l ~ l i 72 i oar I ©mm ly i ~a~k I t i ~°m0 I p°°wn I m° ~~ i~.. l ~- I l I~ i -~-/ yam i I i ~~~~ V I r I .i < I > l I I 1 i` l i °`' I I I ~ m' 1 1 I I rr- I cs I I `' I { ma l N ~ - I I 1 ~ - 'r' ~ ~ ^J t-G ri .'-^-~-^ --.- -,PO'Lbz - ht •6ZZQ•4D N I + I z -LJ- ~amk _ l ~m~ i ~ m ~' I V~ -'~ I I ~ ~aA~' ~ ! l -~ 1 oa.. i I I I ¢ wi I c~ ~ i 1 m-ra I I ~' f ~ gm 1 g 8 m ~_ i ~mm~ 1 1 I o~ y ~ I ~ ~t I y ~~ Dm n ~' l 1_:= ` i _ .J1 t - rt.L EZ'EOE ' Z~.9GN F-~~' r g° ~~ Y ~N m (J/ ms x ~ o} a~ r mm °v wv $qam "b mmgxi ~ I o~A~i A~mmm ti~ 5~m~ ti ` ; ~ ~~ zz -~ y ~/_ I < l as Ac ~h l ~ ~y A gAZ~mZ I , ~ t ' mS m yy ~ ' ~ A SGS!1~ r S pA - I 5 `y ~ ~' ~ l ~ C^ i aO~ a ac~ OA m~m j l f l y 1 l n ' ~ ~ .~.; 1{... ~. f a ~ ~ ka D Ar o~oam om~aay ~anAs ~~m~A ~~ o ii m \ i"-r~ __ a { I w \ Vl~ \ V) l ~ \ \ N I { ~ N ~ ~ \ t l l m` > ' {wi .~ ~ .EE~SP ~ ,EZ'EOE ( M.LLd0.901<' I a 1 $ I 1 lm l l l i l NaI -l 1 ~~ l ! l I~ 1 1 I i l / / INi•r \, ~ ~ D D ~~rnD .-.O~~vzrnD rOrnrn zoo Dmcnrn3~~rnv Z 3~ Z D y 0~ n-{-I-1zzW~--+ O~=~z rnpN n rn rn ~ ~rn"oO~Xp=p D rn m C D~~ D~ ~rn -IZn-~Z r--n~l'rn~Drn~ n m~ D~ C m~ pOpmDZrn m rrn p m ~ rn D ~ ti a '~ ~ a il;l` m g~~~17>m Ij{ `° ~ ~ ~ _ ^~ IF 1~1i o - - tf 1 l m _ q I{' l ~m ~ l{i O 111 $l y n ~~m 11~` I ~ o pnm ~~o l jdll ~ m~'ao~ < F l{! ~ ~~~~z aa~ ~ I{I ~i~Om t ~ c l_ i $ l~ ~S -4--~-} '~ ` n ~e~ y n6^ y p m r i~jyi ' o ~ ~~X I l 1 x m v, ~ r ~ l ~ m ~g'^ < ~l ~'', j{t~~~Z~ `~' p ~~ i ill i ~ S o G u~ ~'% { 4 t} l I"~ ~ m a N dll 8 Aga ..,~s >...... 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I ~rs~~,~o, ~~ :~~"=o;s~.~.,g.=„~, ~ ~..~r~~~ m S _ ,J /(' p `q' ffi ~ O y~ _ ,Lfi B6i ~ RLOS•D6.6N ,a~ I ` o~~y~~,~~ ~ ~~ _'o v m ~ ~ MATCN LINE_ ! i __.__. _._ O 2y ~ m t ____~ . _.___ ~, a ~ '~ mp + ~ngs~wm k~~o ~~ a8~~ I m~~n ~~ y Nf m~ N~ V yy~{ O~ orb- "-~~~a~~i IG ~ r ~~``30~ ~ ~`3 ~'. vtcn ti-~~~ I I aa~a~.Tp e OS AS,FR~ ~7D?`r E R~'yrOf: ST ~R,op ag vz1~~~ r v„,qy~ ~T~R p~~ pq p g n A am my O m a ~' xna~g3~ mx'c"na,cnmv~ Vygrtt~ Zr z~"'~a~-~i~~ d --i a o g~~o€ ~~mp~rnrn2Z o~b Qd~~~ti0 O a~~o~ ^r Z~ rn a ( tip d a ^^~ SOT ` nzzy~a~~'~' yl n 'f y Ro o~zU~ OOT~~~tn '"tr~~~ .'~„d,T,~am V q 4 aN~~ n rn~dA OO n r ~~ ~ ~, ~ ~. \\ ,~>~ SAO ~ iviot 5L, ~ ~ ~ l f A / ~ 1 ~ ~~ / a s m \~ o~/ /' ~o~4F ~~~ ~ 16.651 ~/1 .CS.! o8a~aa m zmv~~ ~ J MATC 'ter ___ i ~o _ _ m . wou ~', ~?~. ~ . sy~ t" I T I M M a N S G RD U P.-•..... ~~~.~~n~ ~~,~~,~~. _ _s:...__ .• i P°~naz m c+s n~my~\ ~~ ,a" © mz ~ .~ ti7 m ~'+ ~ o e _ _ ~v .. a _.. G w G~ .". m H ~ & ^ H N ~ `~" u ~ r ~ ~; ~ ~ g ~ m „ s ff ;, ~ ~ ~ ~ n m M a o a A ti ti ~ ~ ~ ~ i r m $ $ ~ $ ° m ~ y x ~~~ ~twF~~o CHESTERFIELD COUNTY ~~b_T~ BOARD OF SUPERVISORS Page 1 of 1 ~~,- ~ AGENDA P/RCI ~~~ Meeting Date: October 22, 2014 Item Number: 9.B.4.c. Subiect: Request to Quitclaim Portions of a Variable Width Water Easement and a Variable Width Sewer and Water Easement Across the Property of EDCO, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a variable width water easement and a variable width sewer and water easement across the property of EDCO, LLC. Summary of Information: EDCO, LLC has requested the vacation of portions of a variable width water easement and a variable width sewer and water easement across its property as shown on the attached plats for the development of Hancock Village. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # :~ :, _~ ,: .~L~~~_- iiifi ~~ Request to Quitclaim Portions of a Variable Width Water Easement and a Variable t~~idth Sewer and Water Easement .cross the Property of EL7CC}, LLB ~ Chest~fi~ki Caunty C9epartment ~f U'tilities ^~~' W E ~T'! 9 6^vch -656.67 met A"13~ '~ ; .I.' p.V y„ I~:-~ ~~~-~~ •~-..~ dnoa~ sNOwwil ~O o a ~y~ rg l j~~_~ eo 3 a! ~ ~ ~ ~ d ~ $ 8 8 8 W $ ~ .°v' ~ ~ N ~ .a c m 111 J J Q C7 ~ '? w N w w rr W m i 2 z y ~ ~ i ~, ? z z - v ^~ ~ ro ° ~ti~ _.___._.._ - ti J c 'J1V{'V ~`~'^nw~ 24a4UgW 4' ~ J W Q ~ ~ Q ~ ~ o $ o ~ N t ''~"'50"~~~ ~-- WW~go~~ ~ 0; ~ Q O U O ~ ~ ~ ~ ae i ~;;~` e3 / / ~ W ~ W x , ~ ~ Q } ~WUZW QCZU ~E" ~a J ~ ,° " ` O ~ . ,~. ~ i ~ ~Z~e"'y \ ~o R ` ~ _ orai c~tiQ i O~Q~ ~ W O ~. ca~~0 U `l W F` z a~ v g g " a ~ n ~ rzs r ~'~ 1 ~ ~-6t~. 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U uo "' ~ .___, n - .---_ ~ _.._ ~ --_.' .- y _------_ O .; w w ~ o ~ ~ , v °o Y OnoU ~ ~ ~a"J 1 r t I s ~ -o_NO JJ ~ ~ w°nQ ~ ~ ! / g° a u°zx ' ~ nna Q t ~9 pK ~;O ~ C ~ .aON~jS m ~ ~ o o m'~ ~~~~,c~nv' {~' J a o ~"' N _ja tn5 d~V Va Z'li :'.:: 1 ~ ~ pax w r~:~.Y `~j<a.U Y ~mZ2 WFpmm W c~ E~~~ i ~ Z V 0 ~ °`' 7771(( f _ -' ~ w 4 4 ~ `= p .- .n ~" F w^ S V ~,,,.r- ~ ~ i l~ 'tiNEI a l5 ~ N ~ ~ w a aWn ~~ \ >~ >~ ,r' :/ ~.^" _~ ~ n.. ~ / w V W C W j \ ~ \ w ~\ i~~ ~ ~ f~ ~~~ ~ 3 ~ ~ ~" ~-~ / 1 x a a O bSi ~~ 1 ,,, f ~ ~ mo ! ~ \ ~ ~zm m - _ -- -,i_ ~ -~_ ~<o <w !I ' ~ysb 4 .'_ _ f1 ~i ~~~ E8 QYN ~~ ~ U h Q O M h W V ~aa ~N~~ ~m wwgd Z C Q W C m p1 twnm ¢Zv~ QQO >~ m C ¢ ° Q O "> eN ~o a' wo ~m in a ~o U U U H 0 ~~~ti£IEI,D CO ~~ _~~~ ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 9.B.5. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptance. Summary of Information: Clover Hill District: Lees Forest and Temie Lee Parkway Preparers Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes ^ No # TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Lees Forest -Temie Lee Parkway DISTRICT: CLOVER HILL MEETING DATE: October 22 2014 ROADS FOR CONSIDERATION: TEMIE LEE PKWY ST ELIZABETH DR Vicinity Map: Lees Forest -Temie Lee Parkway IN°R~' T S~ C E C~~i 9 ~G~~P ~~ _~c G~ QJ ~~ ~P O~ soy ~~ ~ HARBOURSN~RFO D o`~~ ~F P 2ic~ ~~F A SOUTHSN~R~ ~~ POINTE DR ~~O ~- SQ ~-~~. ,~ ~O ~~~~ 5 ~~~~ n ~ ~f fl ~~% Produced By Chesterfield County GIS ~~~µF'(FI I~ CO G ~` 7~ ~ M ~. ~- ~:'1=~= "~ - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2014 Item Number: 9.B.6.a. Subject: Authorize the Receipt and Appropriation of 2014 State Homeland Security Grant Funds from the Department of Homeland Security to Manage a Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Communications and Interoperability Project County Administrator's Comments: County Administrator: Board Action Rec Authorize the Fire and EMS Department, to receive and appropriate $98,000 in grant funds from the Department of Homeland Security for equipment expenses associated with the management of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Communications and Interoperability Project . Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $98,000 in grant funds awarded from the Department of Homeland Security for equipment associated with the management of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Communications and Interoperability Project. Chesterfield County, serving as a member of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue team, will function as a regional project manager for the purchase of radio Interoperability equipment. No local match of funds is required. Preparer: Edward L. Senter Jr. Title: Fire Chief Preparer: Allan Carmody Title: Director of Budget and Mana_ eq ment Attachments: ~ Yes ®No . ~'~:~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Division 1 Virginia Search and Technical Rescue Central Team are: • City of Richmond • Hanover County • Henrico County aeiei o ~t ~o `~~ t~~ .. `.: r_~~= ~rkCi".+\P CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2014 Item Number: 9.B.6.b. Subject: Authorize the Receipt and Appropriation of 2014 State Homeland Security Grant Funds from the Department of Homeland Security to Manage a Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Training and Equipment Project County Administrator's Comments: County Administrator: B Authorize the Fire and EMS Department, to receive and appropriate $147,000 in grant funds from the Department of Homeland Security for equipment and training expenses associated with the management of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Program. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $147,000 in grant funds awarded from the Department of Homeland Security for training and equipment associated with the management of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Project. Chesterfield County, serving as a member of the Division l Virginia Search and Technical Rescue/Urban Search and Rescue team, will function as a regional project manager for the purchase of personal protective equipment and technical rescue team training. No local match of funds is required. Preparer: Edward L. Senter Jr. Title: Fire Chief Preparer: Allan Carmody Title: Director of Budget and Management Attachments: ~ Yes No # _ ~~~'~ ~~ ~-_ , ~:.,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Division 1 Virginia Search and Technical Rescue Central Team are: • City of Richmond e Hanover County • Henrico County ~°1 ~ .,.- ~- ~~ °f ~ ~s FiFtEGD wt4 CpG ~` j. ~ ~ i. .~~ _=/ ~rXCf'.1~A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2014 Item Number: 9.B.6.c. Subject: Authorize the Receipt and Appropriation of 2014 State Homeland Security Grant Funds from the Department of Homeland Security to Manage a Regional Project for Central Virginia Fire Chief's Association County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department, to receive and appropriate $100,000 in grant funds from the Department of Homeland Security for rail hazard and flammable liquid response equipment expenses. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $100,000 in grant funds awarded from the Department of Homeland Security for rail hazard and flammable liquid response equipment. Chesterfield County, serving as a member of the Central Virginia Fire Chief's Association, will function as a regional project manager for the purchase of flammable liquid foam suppression concentrate and associated equipment. No local match of funds is required. Preparer: Edward L. Senter Jr. Title: Fire Chief Preparer: Allan Carmody Title: Director of Budget and Management Attachments: ~ Yes ®No # { „r ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Central • Amelia County • Cumberland County • City of Hopewell • Charles City County • City of Colonial Heights • Powhatan County • Goochland County • Dinwiddie County • City of Richmond • New Kent County • Louisa County • Caroline County • Hanover County • King and Queen County • King William County • City of Petersburg • Prince George County • Sussex County • Henrico County Virginia Fire Chief's Association are: ~~ M~fµtl£LD co J CJ:~ 1. _ .: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 9.B.7. Subject: Adoption of the 2015 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the 2015 Legislative Program. Summary of Information: Attached is the proposed Legislative Program for the 2015 General Assembly. The items listed are from the work session on October 8, 2014. Preparers Mary Ann Curtin Attachments: Yes Title: Director, Intergovernmental Relations No # ~~ 2015 Legislative Initiatives Guiding Principles: ^ Continually Strengthen taAA bond rating, financial independence and fiscal integrity of Chesterfield County. ^ Keep land-use decisions local. ^ Continually strengthen local economic development competitiveness. Strategic Goals: ^ Model for Excellence in Government ^ Safety and Security ^ Economic Prosperity and Educational Excellence ^ Healthy Living and Well-Being ^ Thriving Communities and Environmental Stewardship Issues and Concerns: ^ Ethics Reform ^ State Budget ^ Potential for further reductions ^ K-12 funding ^ Revenue Authorities ^ BPOL, M&T ^ Transportation Funding ^ Economic Development ^ Line of Duty Study ^ Chesapeake Bay/Storm-water ,~ , ,~, ~ z ~;~ 2015 Legislative Initiatives -Page 2 Legislative Requests: Support Items: ^ Additional Secondary Road Maintenance Funding ^ Additional Intellectual Disabilities Waivers ^ State Salary Increase for JDR and GDC Staff ^ Efforts to Contain Costs for Worker's Compensation Cases Legislative Requests: Oppose Items: ^ Oppose Elimination or Reduction of Local Revenue Sources, Including BPOL and M&T ^ Oppose Additional Mandates/Cost Shifts ^ Oppose Shifts of State Share of Unfunded Teacher Pension Liabilities to Localities ^ Oppose Limitations/Caps on Existing Cash Proffer, Land Use, or Zoning Authorities ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~s °`~~, AGENDA ;. ~~ t~RGi'~L~ Meeting Date: October 22, 2014 Item Number: 9.B.8. Subject: Acceptance of Grant Award for the 2014 COPS Hiring Grant Program County Administrator's Comments: County Administrator: Board Action Reauested: Accept and appropriate the award of the 2014 COPS Hiring Grant Program, in the amount of $625,000, for the purpose of hiring 5 additional police officers, and authorize the creation of 5 full-time officer positions in the grants fund. Summary of Information: The Chesterfield County Police Department has been awarded funding from the 2014 COPS Hiring Grant Program to support the hiring of an additional five sworn officers beyond current authorized staffing levels. These officers will be supported with Federal money for thirty six months beginning July 1, 2015. The department has been awarded $625,000 from the funder and will be required to provide $277,287 in matching funds during the first 36 months. The department would then be required to continue the officers' employment for an additional 12 months. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Preparer: Allan Carmody Title: Director, Budget and Management Attachments: ~ Yes ®No # -,~ _:y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA During that final twelve month period all costs associated with the 5 officers' salaries and benefits would be the sole responsibility of the county, bringing the full four year county commitment to an estimated $1,055,100. The entire required (four year match) funding for that is available from previously appropriated dollars specifically set aside for this purpose. This grant will allow the county to improve upon its goal of having more officers in the community, as laid out in the five-year enhancement plan in the FY2015 budget. More specifically, the five year plan calls for a minimum of four additional officers in each of the remaining four years of the plan, FY16-19 and this grant would satisfy that baseline addition for the upcoming budget. Moreover, these grant funds will help lower the county's cost to implement the plan while complementing the county's efforts to further promote a safe, secure community. i.4 ::~ P~~ .S~µFIElp~c~ ~~~- ~%RCiti~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2014 Item Number: 10.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0340 Project Name: Harper's Mill Subdivision - Otterdale Road Trunk Sewer Phase I Location: 8301 Otterdale Road Developer: HMG Investments LLC Contractor: Piedmont Construction Company Inc. Contract Amount: Wastewater Improvements - $ 435,000.00 District: Matoaca Preparers John W. Harmon Title: Real Property Manager/Acting Assistant Director for Engineering and Development Attachments: ~ Yes No # _.M~ ,~; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0028 Project Name: Harper's Mill Subdivision Section 3 Location: 15900 Harper's Mill Parkway Developer: HMG Investments, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 320,000.00 Wastewater Improvements - $ 478,800.00 District: Matoaca .~~ ~. ~'~, 6 CHESTERFIELD COUNTY ~t~"`~°~~ BOARD OF SUPERVISORS Page 1 of 1 `t~ .. ~;r~,~J, AGENDA ~'1:f9 (' Meeting Date: October 22, 2014 Item Number: 10.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: Yes ^ No # swy~ J L CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances October 22, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014* * $55,000,000 g.l xEffective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent '~'~Pending outcome of audit results. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 22, 2014 Board Meeting Date Description Amount Balance FOR FISCA L YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY i, 2013 4/10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for Bon Air Library renovation project FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 4/23/2015 FY2015 Capital Projects Additional funding for renovations to the Police building and 8/27!2014 adjoining lobby area * Pending audit results. 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 23,885,400 29,823,297 (21,529,100) 8,294,197 (1,000,000) 7,294,197 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS October 22, 2014 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior YearsR Appropriation Year to Date 10/22 Agenda Approval Bermuda $30,222 $33,500 $3,912 $5,823 $53,987 Clover Hill 37,500 33,500 0 4,500 66,500 Dale 37,500 33,500 0 0 71,000 Matoaca 37,500 33,500 6,128 4,500 60,372 Midlothian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending audit results. .~.... Date Began 04/99 03/03 03/04 10/04 12/04 OS/OS 05/06 08/07 06/ 12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* -Building Construction, Expansion and Renovation Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding - Building Acquisition, Construction, Expansion Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 1.6,596,199 1.,519,567 14,495,000 11,960,000 22,220,000 19,755,000 130,715,766 Prepared by Accounting Department September 30, 2014 Outstanding Date Balance Ends 9/30/2014 01/20 $ 4,985,000 11/23 630,000 11/15 1,490,000 10/ 14 13,142,494 12/17 573,493 11/24 2,985,000 11/24 5,110,000 11./27 15,215,000 11/24 19,080,000 63,210,987 Approved Amount ,~~ ,a 10/27/14 ~~ Joint Legislatlve Delegation Meetlng October 22, 2014 rr.ew.~~rw .. BFSfpt ~w•w ~..,,,,w~ COMMUNfE3 .~,.. ~. ~ WOw1er11eW Ceumr rW4 Ynwi,iw nv .... -. ednVViaCO Wr•n meeM.~a.rw Me..ona. 10/27/14 'Il~~nl ~-ia wn«.~~. re >> ~~ -.s_e~nLW.B.--___ a S3,_ to/z7/la w,.m`... ` ~®® ..~,. ~.re_~m~.~~ Chesserfieltl County Public Schoob ogre of one most c~~nng edge Career and tee~nlcal ,~/ on',~~1~' _~ ~~ ~' a~$~ ~~ 10/27/14 io/z~/ia io/zz/ia <o~n~~. ~o m,w. ~a~~,m~ mp p~o~n m ~mv.a.e o~ m.~mm~: a< ~aoo~a ,.mma s~ao~n moi n.Nar~q swv~ ~o yew ~~m~ded m,~am~. / A quick update on the state of Chesterfield County / Focus on recent economic development success / Roadmap for FY2016... ~Jr'~!~`iVJ~'llr7 J~J~1~t~ .1i~1J r,f1~~~J J~7!JJ 1) FY2015 marks the first year of a new five-year budget framework 2) More than 95~a of growth invested in public safety, education and core infrastructure 3) Capital planning also with a sharp focus on education via revitalQafion of older schools 4) Balanced approach used to build FY2015 budget with new revenue and further expenditure cuts... • Raised dedicated revenue for schools ($0.01 real estate increase) _. _- - ~,~,~ • And, dedicated funds for revenue ;, ~y ~, ~~~. ~~ ~~ " - -- sharing via vehicle registration fee ~~ ~~= w~ -~~ ~ _ • More than $2.5 M in expense cuts "IMF :~+~ ~~ ,~ ` ~ `~- spending on parwith FY92/93 on a per ~ '~ ~. ~ ~, ,~,''~° ' capita, inflation basis :1YEAR s ~~~~ ~ 1) Concentrated efforts in economic development have yielded tremendous results.. . 2) Over $3 billion of new investment since onset of the recession, highlighted by 2014 announcement of Tranlin facility 3) Also major commitments from Philip Moms, Capital One, Amazon and Sabra Dipping Co. 4) Efforts also boosting local employment levels 5) Employment in the county reached an all-time high in 2013; local payrolls up 11,314, or 102 percent since beginning of recovery in early 2010 ;-1' p 1 2 0 4 5 6 7 8 D 10 it 11 17 14 15 I6 I7 18 ID 10 `~ ~ J J 1`_ - -',,~ .. -~ - I ', - r31r~'tY.37'•S'1R'PFT'~~ . s ~.:~a'.ti:e'S." Y ~ • o w .. ~' 1 1) Investing in and protecting K-12 funding 2) Continuation of revenue sharing funds for transportation 3) Funding commitment with VRS restoration plan 4) Protecting local revenue sources (BPOL and M&T) 1..4..1 ~ Ji / Overall picture brighter than last year, but challenges continue.. . / Real estate condifions improving, but remain quite uneven across the county / Onerous mandates such as Chesapeake Bay/TMDL stll looming / County'sfive-year plan establ'~shed, but work needed to resolve projected funding gaps / Economic development activity booming, but associated revenue streams on a marked delay / Continuing partnership (education, transportation, economic development) with state is critical to further success at both levels / Continue to be mindful of downstream impacts of state actions Sf'pflELO Co ~ ~~~ `l% -` ~;,~ -f CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 16.A. Subject: Resolution Recognizing Mr. Daniel Osterbind as a Parks and Recreation Advisory Commission Volunteer Hall of Fame Nominee for His Contribution to Chesterfield County Parks and Recreation County Administrator's Comments: County Administrator: Board Action Requested: The Parks and Recreation Advisory Commission and the Parks and Recreation Department staff request that the Board of Supervisors commend and recognize Mr. Daniel Osterbind for his outstanding service to Chesterfield County through volunteer contributions. Summary of Information: The nominee has served the youths and citizens of Chesterfield County with selfless enthusiasm. He has been instrumental in the development and expansion of Chesterfield County sports programs and has been a particularly positive influence in the lives of hundreds of children involved with youth athletics. The attached resolution details his individual accomplishments that merit the receipt of the Lifetime Volunteer Award. The Parks and Recreation Advisory Commission recommend endorsement of this resolution. Preparers Michael S. Golden Title: Director Parks and Recreation Attachments: ® Yes ~ No # _ RECOGNIZING MR. DANIEL OSTERBIND FOR EXCEPTIONAL VOLUNTEERISM IN PARKS AND RECREATION WHEREAS, participation in youth athletics has long been an integral .part in the physical and emotional development of youths of Chesterfield County; and WHEREAS, Mr. Daniel Osterbind has served the citizens of Chesterfield County as a volunteer for over 20 years and has been recommended by the Parks and Recreation Advisory Commission for the Volunteer Hall of Fame Lifetime Volunteer Award; and WHEREAS, Mr. Osterbind has served the community holding numerous coaching positions, directorships and president positions with Smith and Spring Run Athletic Associations, and he has also been an active board member and commissioner for the Chesterfield Boys Basketball League; and WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission recommended that exemplary volunteerism in Parks and Recreation be recognized through display of volunteer names and accomplishments on five volunteer Hall of Fame Monuments located throughout the parks systems; and WHEREAS, the Lifetime Volunteer Award is a special award that recognizes an individual's significant contribution to the community; and WHEREAS, Mr. Osterbind has the respect of his peers due to exemplary leadership and character, and his achievements will be a source of historic pride for future leaders in the community; and WHEREAS, Mr. Osterbind has an exceptional degree of accomplishment, which includes mentoring, philanthropy and the ability to empower and instill passion in the citizens of this community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, on behalf of the citizens of Chesterfield County, publicly recognizes Mr. Daniel Osterbind for his dedicated and unselfish commitment to the youths and adults of Chesterfield County by displaying his name on the Chesterfield County Parks and Recreation Volunteer Hall of Fame Monument at Matoaca Park. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Osterbind for his untiring efforts; thanks his family for their support of his public service; and urges all Chesterfield County residents to keep Mr. Osterbind's many contributions fondly in mind when they visit Matoaca Park. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Osterbind, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. r .~ ~u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 15.B. Subject: Resolution Recognizing Virginia Cardinals Baseball, Team for Its Outstanding Accomplishments County Administrator's Comments: County Administrator: Board Action Requested: Mr. Gecker, Mr. Elswick and Mr. Warren requested that the attached resolution be adopted. Summary of Information: The attached resolution is to recognize the outstanding teamwork, commitment and sportsmanship of the Virginia Cardinals baseball team in becoming the Perfect Game USA's 2014 WWBA (World Wood Bat Association) Underclass World Champions during a tournament in Fort Myers, Florida, October 9-.13. Preparers Susan Pollard Title: Director, Public Affairs Attachments: ^ Yes ~ No # RECOGNIZING VIRGINIA CARDINALS BASEBALL TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS WHEREAS, members of the Virginia Cardinals baseball team competed in the 2014 WWBA Underclass World Championship, hosted by Perfect Game USA, in Fort Myers, Florida, at Major League Baseball spring-training facilities October 9-13, 2014; and WHEREAS, the team, which is based in Midlothian, includes players from throughout the region, seven of which attend Chesterfield County high schools, including Cosby, James River, Matoaca and Monacan high schools; and WHEREAS, the team is led by Head Coach Rich Graham; and WHEREAS, Virginia Cardinals tournament-rostered players and their high schools include: Jake Bartlett, Matoaca; Mitchell Carmody, James River; Steven Carpenter, New Kent; Robert Fultineer, Matoaca; John Gregory, Hanover; Christian Hague, Cosby; Khalil Lee, Flint Hill; Jacob Long, Cosby; Grey Lyttle, Hanover; Henry Moore, Atlee; Liam Moreno, Beaver Country Day; Noah Murdock, Colonial Heights; Vinnie Pasquantino, James River; Cayman Richardson, Hanover; Jackson Rivera, Prince George; Aaron Robinson, Monacan; and Justin Sorokowski, Lee Davis; and WHEREAS, Perfect Game USA established the World Wood Bat Association to govern the highest level of tournament baseball play; and WHEREAS, the WWBA Underclass World Championship, which included 216 teams, is considered the premier fall scouting event for underclassmen in all of baseball, and is Perfect Game USA's most prestigious fall national championship tournament for players in the high school junior class or younger; and WHEREAS, the Virginia Cardinals ended pool play as the No. 6 seed, then won four initial playoff games to advance to the championship game; and WHEREAS, the championship game opponent had pitched five shutouts and allowed only two runs total in seven games prior to facing the Virginia Cardinals; and WHEREAS, the Virginia Cardinals bested several powerhouse teams from Florida, Wisconsin, Ohio, New Jersey, North Carolina and Texas to reach the championship game; and WHEREAS, the Virginia Cardinals scored in the game's first at bat to take the first lead its opponent had yielded, broke the game open with a six-run fifth inning, and completed a mercy rule victory in the sixth inning; and WHEREAS, the Virginia Cardinals allowed no stolen bases and committed only one error throughout the tournament and outscored opponents 59-10; and WHEREAS, the win secured the Virginia Cardinals their first Perfect Game USA national championship, and the only such championship ever for a Chesterfield-based team. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October, 2014, publicly recognizes the outstanding teamwork, commitment and sportsmanship that led the Virginia Cardinals to be crowned the 2014 WWBA World Underclass Champions. t ,,,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2014 Item Number: 15.C. Subject: Resolution Recognizing Mr. Robert "Bobby" Green for His Accomplishments and Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests the Board of recognizing Mr. Robert "Bobby" Green, the Providence Golf Club. Summary of Information: Supervisors adopt this resolution general manager and director of golf at Mr. Green's accomplishments and contributions to the quality of life in Chesterfield County are being recognized. For the past ten years Mr. Green has served as the PGA professional at Providence Golf club and has contributed his time to work with the area's Special Olympics conducting a golf training program for Special Athletes. Preparers Susan Pollard Title: Director, Public Affairs Attachments: ^ Yes ~ No # RESOLUTION RECOGNIZING ROBERT "BOBBY" GREEN FOR HIS ACCOMPLISHMENTS AND CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Chesterfield County operates more than 40 parks and athletic facilities, including 260 athletic fields; and WHEREAS, private recreational facilities also offer many outstanding recreational opportunities in the county; and WHEREAS, one of the notable recreational facilities in the county is the Providence Golf Club; and WHEREAS, the highly regarded publication, Golf Digest, has rated golf courses for value for the money, standard of service, condition of the course, normal pace of play for 18 holes, and overall golf experience, including courses located in Virginia; and WHEREAS, the Providence Golf Club course has been awarded 4~ stars, ranking it along with premiere Virginia golf courses, which has helped bring a positive awareness to golfers about Chesterfield County; and WHEREAS, such noteworthy achievements can only be attained through outstanding leadership and excellent staff, including Golf Pro Robert "Bobby" Green; and WHEREAS, Mr. Green became head PGA professional at Providence Golf Club based on the recommendation of the course's architect, Lester George, for his dynamic personality, positive attitude and superb organizational skills, and he served in this role for the last 10 years; and WHEREAS, Mr. Green has continued to share his talents by working with the Special Olympics Virginia Area 6 conducting an 11-week golf training program consisting of two-hour sessions for Special Athletes, thought to be the largest continuing training programs in the Commonwealth; and WHEREAS, he has given one-on-one lessons to the athletes who practice at Providence, and this personal approach significantly and unquestionably contributes to the program's popularity and success; and WHEREAS, his training has had significant effects on each athlete, who learn the rules of golf and of life, contributing to their self-esteem; and WHEREAS, Providence Golf Club hosted four Special Olympics Virginia state tournaments and provided a training and practice site for two Gold Medal recipients at the 2014 Special Olympics USA Games; and WHEREAS, through Mr. Green's leadership, Providence Golf Club has hosted two Special Olympics Virginia invitational tournaments as part of the Special Olympics Virginia golf series, and it has been the location for the Special Olympics Virginia Area 6 Fundraising Golf Outing for multiple years; and WHEREAS, Mr. Green recruits and trains many Providence Golf Club golfers as volunteers to help with the local Special Olympics golf-training program; and WHEREAS, the Special Olympics Virginia compliments Mr. Green on his big heart and his overwhelming passion for Special Olympics athletes; and WHEREAS, Chesterfield County strives to be a FIRST CHOICE community for all its residents and Mr. Green's activities contribute toward that end. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes Mr. Bobby Green for his contributions to Chesterfield County and offers best wishes on his retirement from Providence Golf Club. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Green and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. October 22, 2014 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Denisha Potts 2. Julie Ranson 3. Brenda Stewart 4. Rodney Martin 5. L. J. McCoy Evening Session #2 (End of the Evening Agenda) 1. ~~e, 0^~~ ~~~'SSea~ 2. 3. 4. 5. ~Iz¢~i~ ~o l3 a~i' BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-590-2309 E-mail: bl-stewart~a~comcast.ne_t October 22, 2014 COMMENTS DURING BOARD OF SUPERVISORS PUBLIC COMMENT PERIOD Mr. Chairman, I met with you in July of this year and asked that community meetings on the proposed FY 16 budget begin this fall. I followed up by a-mail on October 13t". As of today, I am unaware of any responses to my requests or any plans to hold the requested meetings. Time is growing short. I believe it is imperative to improve the process of communicating with the taxpayers who are funding the budget. We need more timely presentation of budget information. We taxpayers need data on plans, priorities, and potential implications for the real estate tax rate to be provided far ahead of next year's public hearings. Citizens need to be aware now of what is being planned and discussed by both the county and school division in terms of programs and the money to fund them. Citizens must receive this information more than a week prior to the Thanksgiving holidays for it to be helpful. We need time to consider the presentations, think about the implications, do the research and organize both data and thoughts to be ready for the public hearings on the budget. When we are provided budget information shortly before the public hearings, we are handicapped by the limited time to perform due diligence on which to base public testimony. We are already handicapped by the school division's refusal in recent years to release line item budget information and associated data prior to the public hearings. Henrico and Hanover counties publish budget line item detail on their websites at the time the proposed budget is initially presented. Some of us believe that the change from prior practice by the school divisio `h~~ ~ restrict p blic debate regarding expenditures. After all, if we cannot find out the details of the spending, we cannot object until it is too late to make a difference. Neither can those of us who follow the budget more closely have the time needed to educate and mobilize other citizens to increase public input. Effective citizen participation in the process of developing the budget is the result of informed exchanges of information. Those exchanges must take place long before the County and the School Board present completed budget proposals to the public if true transparency is to exist. Please schedule these needed community meetings prior to Thanksgiving week or publicly report on the reason for denying our requests. L.J. McCoy, Jr. - , President Ih. Leon Andrews ~~ a AR 2"a Vice President A4r 3 !} \ ra.~ro~ ~ _~, ~9~1~ Y` Olive Bonaparte - - - Secretazy "` James Clazk ~ ~ Treasurer Rev. Lawrence. Pollazd Chaplin Wednesday, Odober 22, 2014 To the honorable Chairman of the Board Mr. James Holland, Vice Chair Mr. Steve Elswick, board members, and County Administrator Mr. James J. L. Stegmaier, my name is L. J. McCoy, Jr., president of the Chesterfield NAACP. On Friday October 10th along with Mr. Will Jenkins who is Co-chair of the branch's legal redress committee, we met with Police Chief Colonel Thierry Dupuis, Lt. Colonel Daniel Kelly, and Captain A. J. Stakes to discuss issues that were sensitive to the African American community. During this meeting, we discussed dash cams, body cams, tasers, branch complaints, and county police policies. Colonel Dupuis was instrumental in outlining the value of both recording systems and added that a policy should be in place before the department implements either system. Since advance technology can prove to be a valuable tool in defining an allegation, the branch supports the use of video documentation of traffic stops. Our only concern is that enabling or disabling the devices may prove to be problematic to our officers or citizens. Overall, I believe that open conversations as this, with our law enforcement departments and other county agencies demonstrate that this county can be proactive in resolving sensitive issues, before they erupt in civil liberty misunderstandings. Thank you. Resp tfull L. J. o Jr. NAACP r nch President 2417 a Rd. Chester, VA 23831 804 241-7866 mccoy~itlo~a verizon.net „~~RFZet.a co ~t~ v ~~ .. ~'. ~ ~'- ~%RCI9~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2014 Item Number: 18.A. Subject: Public Hearing to Consider the FY2016 Transportation Alternatives Program Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider the FY2016 Transportation Alternatives Program (formerly Enhancement) Projects, adopt a resolution of support for the projects, upon approval by VDOT, appropriate up to $1,100,000 in anticipated VDOT reimbursement, and appropriate and/or transfer up to $220,000 in local match funds. Summary of Information: With the adoption of MAP-21 (the federal surface transportation program) in 2012, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives Program (TAP). Projects eligible for TAP funding include: • On-road and off-road pedestrian and bicycle facilities • Safe routes for non-drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities Preparer: Jesse Smith Preparer: Allan Carmody • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff • Wildlife mortality mitigation Title: Director of Transportation Title: Director of Budget & Management Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) In FY2015, VDOT allocated $20.2 million for TAP projects statewide. The county requested and received $375,000 in TAP funds for the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project, in the Midlothian District. The county is awaiting authorization from VDOT to begin design of the project . Based on recent award amounts to projects in the VDOT Richmond District, staff recommends increasing this year's funding request. TAP projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the Commonwealth Transportation Board and Metropolitan Planning Organization will select projects for funding. The deadline for applications is November 1, 2014. Staff recommends continuation of the magisterial district rotation as in the past for project selection (Bermuda, Matoaca, Dale, Clover Hill, Midlothian). Staff recommends the following two projects, located in the Bermuda district, be submitted for consideration: • Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project; estimated at $500,000 • Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements; estimated at $600,000 If selected and approved, these projects require a local match of $100,000 and $120,000, respectively. Staff will provide the Board with a subsequent item recommending a source of funding for the local match if the projects are approved. Recommendation: Staff recommends the Board take the following actions: Adopt the attached resolution requesting VDOT approval and guaranteeing the local match for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project, and the Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements project. DiStx'iCt : Bermuda ~~; ~~ WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternatives project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project and the Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $500,000 for construction of the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project, and 20 percent of the total estimated cost of $600,000 for construction of the Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements project. ~t~V ~RiC~nronb ~znre~-~i~c~~~c~j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 15, 2014 Date Category Description Ad Size Total Cost 10/21/2014 Meetings and Events CHESTERFIELD COUNTY PROPOSED FY2016 TRANSPOR 2 x 50 L 319.20 CNESIEAFEIO I~UNTV PROPOSED FP2016 TRANSPORTATION AtTERfUTIVES PROTECTS Take notkethat the CountyAdminatrgatorhassubmitted recommended sFY~01~rBoa~d of Supervl~sasbvn'I~I hold a pp~ublic~hearinggdatfia regular meeting onOctober22,2014,at6:30pm.1ntlreCountyPublicMeeting Publisher Of the Room at theChesterfiddGovanmentComplex,at100311ranBndge Richmond Times-Dispatch Road, Chesterfield, Yrginia, to carsiderthe projects.Thecounty in• tendsto appy fa funds albated by tf~e,CommonwealthTransporta- tion Board and Richmond Area Metrgroldan Planning Orgarwzahan for the Program. This is to certify that the attached CHESTERFIELD COUNTY PROPO Projects eligible for funding through the Transportation Alternatives Programinclude: was published by the Richmond Times-Dispatch, Inc. in the City of •On•roadandoff•roadpedestrianandbiryclefacilities Richmond, State of Virginia, on the following dates: • Safe rartesfor non•dnvers (cfiibren, older adults and individuals with d'csabil'dies) to aaess daily needs • Conversion of abandoned ra0way corridorstobikeand/or pedestrian 10/15/2014 trails • Construction of turnouts, overlooks and vievring areas • Historic preservation and rehabilitation d bstonctranspatation facilities •Inventory/controVremovalofautdoaadvertising The First insertion being given ... 10/15/2014 • Vegetatbn managementto improve safety, preventagair~t invasive speaes and,Drovide erosion control • Archaeobgical adivr6es relating to impacts from implementation of •E~nvronmentalmitigaGontoeddressstormwatermaregement,water Newspaper reference: 0000087664 pollution preventbn due to road construction or runoff • Wikflrfe mortality m'digadon Citizenswtawouldliketocommentanthecounty'sproposedTrans- Sworn to and subscribed before me this portation Alternatives Projats are encaaagetl to sendtheir comments m writingg to the Transportation Department, Chesterfield Co~nrty, P.O. Bax 40. fDrester8eld, VA23832, Attenoon:lesse5mdh. InformationregardirgtheproposedTransportatbnNtemativesPrq• "~,/'1n I ~ ST•'1~'l 1 acts B available in the Transportation De artmeM, 3rd F1oa of the , x~ L o~ 1 l ~1 Community Development Bwldirg, 9800 Government Center Parkway, Chesterfield VA 23832 and may be examined by all interested persons between the hours of 8:30 a.m. and i0D pm„Monday through Friday. Fa furtlra information, please call (804)148.1037. rf Thehear~gisheMatapublbfadlitydesignedtobeaccessibletoper• It~ ~ - sonswith d'isabilities.Any persars wdhquestions anthe aaessibildy of thefacilityareedforreasorebleaccommodahonsshouldcontactlan• NOta Public Supervisor ice Blakley,.Clerk to the Board, at (804) 748.1200, Persons needing inter tt~xnFrid y~Odober 17, 2014.ust notify the Clerk to the Board no later KIMBERLY 8 HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 358753 City of Richmond My Commission kxplres Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU M~4 ~yF1EI,p CAL ,~ _~ CHESTERFIELD COUNTY ~. -~.-~_",~''~._~ t'`-~ BOARD OF SUPERVISORS Page 1 of 2 '"' ~ ~ AGENDA ~>HCI~~~ Meeting Date: October 22, 2014 Item Number: 18.B. Subject: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right of Way and Easements for the Newbys Bridge Road (Celestial Lane to Hagood Lane) Reconstruction Project County Administrator's Comments: County Administrator: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right of way and easements for the Newbys Bridge Road (Celestial Lane to Hagood Lane) Reconstruction Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On February 22, 2012, the Board authorized staff to proceed with the Newbys Bridge Road Reconstruction Project, including acquisition of right- of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed. The county's right of way acquisition consultant has been successful in negotiating agreement with all property owners that were impacted by the project. However, the county's consultant has been unable to obtain clear title from one of the owners. A plan sheet showing the impacted areas and a plat showing the proposed acquisitions are attached. Preparers Jesse W. Smith Title: Director of Transportation Attachments: ®Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The property located at 5800 Newbys Bridge Road, GPIN 7566789657, is owned by Wayne Griffith. The county needs to acquire 0.2643 acre in fee right of way for construction of the road widening, 0.0061 acre in permanent drainage easement, and 0.0246 acre in temporary construction easement. The county's consultant appraised the acquisition at $10,480. Although Mr. Griffith agreed to this amount and executed the deed and agreements on September 4, 2013, the county's consultant has been unable to obtain clear title to the property. Staff has notified the owner of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately enter and use the right of way and easements so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue efforts to obtain clear title to the property and easements after the certificate is filed. Recommendation: Staff recommends the Board authorize the exercise of eminent domain for the acquisition of right of way and easements from Wayne Griffith, 5800 Newbys Bridge Road, GPIN 7566789657 for the Newbys Bridge Road (Celestial Lane to Hagood Lane) Reconstruction Project. 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O ~ ~ z w z ~ ~. ~d.~ m ~Jp .3~ cS~ t'r~g~ ~°~ ~ -r ~ N J d~ ~~d, 7`h- d~9, 6th ~'7p ~N.y ° c m ~ci d v t4 r~ S ,~ ~ ~-~` S' "~~ ~ ~ ~''~ itr N s p ~ .9~ o' "'f ~ Ste,, ~p ~- N o ;~? , w ~¢ pd 9 ~ ~+ ~ NN=.-mo Q~ ow ~/~ B`i'z ~,~,~ ~/~~ o'sr~ ~` ~~~~i' vv o ~. ~ ~ ~ ~~., o ~ 2 ~ a r6, .; y ~ ~ u} ~ ~ rN'rM,' ~ a~© pd.+~i tA~ ~ v m o `~ ~+j•~nid, J 5.3 v' ~ ~ ~ Z O~dJS.~ w ~'" yr -i SsdO, .~! , ~~ ~Q uos ~ Sys ` ~3y ~n ~~ ~~ w }i ~F ~~'i ~819y. w i ~p ~F ~ °t~ u i-- w .-s y ,cycn w w Q 3 C5 W `~°~ m ~ © ~ ~ ~ ~ F)~~`1j~~Q ~~ ~~`~~ ~ `fit? 9~0 NM z"~,'"W ~ ~ ° rb~s u' ~ ~ ~F o% ~ ~ w ~ ~ ~ va F~ ~ ~e ~`4~i o ~~i S ~ ~aoNO ~`S/~~~ w V- t~is 6 ~ ~' O Q ~ ~ N 0 cti N N d ~ '~ W W W ~ w !L C7 Z N M M1 ~ M ~1') ? ~ cLy t N J ¢ M p 7 ~ ~'+ M ~ ~ h I^ N ° N ~ z z ~ z J J J J J .. ,~ - ~Ric~monb ~inre~-~i~~~~cl~ Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 15, 2014 Date Category Description Ad Size Total Cost 10/21/2014 Meetings and Events Take Notice The Board of Supervisors of Chesterfield County, ` 1 x 41 L 138.00 TAKE NOTICE The Board of Supervisors of Ches- t¢rfl¢Id County Virginia, at a reg- ular scheduled meeting on Octo- ber 22, 2014, at 6:30 p.m. in the County Public Meeting room at th¢ Chesterfield Administration Building Rt. 10 and Lori Road, Chester/riel d, Vlrgi nia, wiH hold a public hearing where persons af- fected may appear and present their views to consider: The exercise of eminent domain for the acquisition of a fee simple Interest for right-of-way. a perma- nent drainage easement, and a temporary construction easement for the Newbys Bridge Road Re- construction ro'ect across prop- erty at SHOO New~ys Bridge Road, G PI N: 7566789657 _ If further information is desired, please contact Mr_ Steven Adams, Senior Engineer, at. 748 1037, be- tween the hours of 8:30 a. m. and 5:00 p.m. Monday through Friday. The hearinggg is h¢td at a public fa- personsswith disgblities AnYlper sons with questions on the acces- sibility of the facility or need for reasonable accommodations should contact Janice B. Blalcley. Cleric to the Bo a9rd, at 748-1200. legs for the deaf must not fyr the Cleric to the Board no later than October 17. 2014. Publisher of the Richmond Times-Dispatch This is to certify that the attached Take Notice The Board of was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/15/2014 The First insertion being given ... 10/15/2014 Newspaper reference: 0000086687 Sworn to and subscribed before me this Notary Public Superviso State of Virginia City of Richmond My Commission expires KIMSERI.y ~ i~A1li~iiS NOTARY PUBLtC Commonwealth of Virginia 356753 My Commission Expires ,!an 31.2017 THIS IS NOT A BILL. PLEASE PAY FROM INVViCa. I rtHrvr\ T VU CHESTERFIELD COUNTY <~"~`°~~~ BOARD OF SUPERVISORS Page 1 of 1 ` ~k1J:. AGENDA '~ .LLB ..° ~~~~,,,, Meeting Date: October 22, 2014 Item Number: 21. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: /~ ~1 Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on November 19, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board No # _ 4 ,, '~- ...' .~