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2015-01-14 Board Summary Board of Supervisors Stephen A. Elswick Arthur S. Warren Dorothy A. Jaeckle James M. Holland Daniel A. Gecker County Administrator James J.L. Stegmaier Summary of Actions Taken by the Board on January 14, 2015 3:00 P.M. SESSION ORGANIZATIONAL MEETING Approved Election of Mr. Stephen Elswick as Chairman for 2015. Approved Election of Mr. Arthur Warren as Vice Chairman for 2015. Approved Regular meeting dates for 2015. Approved Procedures of the Board of Supervisors Governing Meetings in 2015. Approved Reappointment of Mr. James Holland and Mr. Louis Lassiter (alternate) to serve on the Richmond Region Tourism Board. Approved Reappointment of Ms. Dorothy Jaeckle and Ms. Barbara Smith (alternate) to serve on the Tri-Cities Area Metropolitan Planning Organization (Crater MPO). Approved Appointment of Ms. Dorothy Jaeckle and reappointment of Mr. Jim Daniels to serve on Virginia’s Gateway Region Board. Confirmed by Appointment of Mr. Daniel Gecker and Mr. James Holland to serve on Chairman the Budget and Audit Committee. Confirmed by Appointment of Mr. Daniel Gecker and Ms. Dorothy Jaeckle to serve on Chairman the County Employee Benefits Committee. Confirmed by Appointment of Mr. Stephen Elswick and Ms. Dorothy Jaeckle to serve Chairman on the Joint County/School Board Liaison Committee. COUNTY ADMINISTRATOR’S COMMENTS  Mr. Stegmaier stated staff looks forward to working with the Board this year. He further stated 2014 was certainly a banner year for the county with the announcement of 19 economic development projects with more than $2.1 billion in announced investment and 3,275 new jobs, including Shandong Tranlin Paper Co., Evonik Industries, Avail Vapor, Wegmans, Philip Morris USA and many others. He noted the county has received 15 NACo awards, 2 VACo awards, and, maintained AAA bond ratings and other financial benchmarks as the Board stayed the course of fiscal prudence against a challenging economic climate. 1  Mr. Stegmaier introduced the county’s new Director of Utilities, Mr. George Hayes. Mr. Hayes brings to the position 22 years of progressive experience in the water/wastewater industry. Mr. Hayes has served as the Assistant Director for the Operation and Maintenance Division in Utilities since 2006, leading a staff of 183 employees.  Mr. Stegmaier announced the Harrowgate Fire Station has been completed and will begin operations soon in February. The facility will provide much improved Fire/EMS coverage to the southeastern portions of the county including the area around the Walthall Industrial Park.  Mr. Stegmaier was pleased to report on ways the county is making progress towards one of its key strategic goals promoting environmental stewardship. He referred to the current Police 3-story building where demolition and construction waste recycling is used in the renovation process, as well as a recycling contract implemented with Virginia Waste Services (VWS) that provides solid waste and recycling services for all county buildings. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Mr. Roy E. Covington, Director of Utilities, upon his retirement. DEFERRED ITEMS 15SN0534 In Clover Hill Magisterial District, request of Kim M. Johnson and Mark A. Johnson for conditional use to permit a residential stock farm Approved with (keeping a pig) and amendment of zoning district map in a Residential conditions (R-7) District on .5 acre known as 3911 Timber Ridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax ID 729-682- 7226. NEW BUSINESS Approved Creation of the Chesterfield Capital Construction Goals and Accountability Committee. APPOINTMENTS Approved Nomination/appointment/reappointment of Mr. Dean A. Lynch, Ms. Elizabeth Hedgepeth, Ms. Frances “Mandy” Willis, Mr. Tyler Craddock, Ms. Nancy Ross, Ms. Michelle Jones and Ms. Paige Cecil to serve on the Community Services Board. Approved Nomination/reappointment of Mr. Alfred F. Mistr, Jr. to serve on the Airport Advisory Board. Approved Nomination/appointment of Ms. Catherine Cheely to serve on the Parks and Recreational Advisory Committee. 2 CONSENT ITEMS Adopted Resolution recognizing the Honorable James M. “Jim” Holland as 2014 Chairman of the Board of Supervisors. Adopted Resolution recognizing Firefighter I Robert W. Puryear, Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Deputy Mitchell L. Evans, Sheriff’s Office, upon his retirement. Adopted Resolution recognizing Community Services Board members for their service to Chesterfield County. Adopted Resolution recognizing Mrs. Ruth McDaniel Garst Showalter’s 100 th birthday. Approved Naming the Rockwood Park Pickleball Complex after Linda and Dave Scott. Approved Consideration of the request of Quantum Associates LLC for an exception to the Airport Industrial Park Restrictive Covenants relating to a modular building for uses other than construction. Approved Authorization of the receipt and appropriation of 2013 State Homeland Security grant funds from the Department of Homeland Security to manage a regional project for central Virginia All-Hazards Incident Management Team. Approved State road acceptance of roads in Meadowbrook Farm Section L, Brightwalton Road Extension, Mount Blanco on the James Section 2, North Otterdale Road Extension, Watermark Section B3 and Hallsley Section 2. Approved Award of construction contract for the Timsbury Gravity Sewer and Force Main Extension Project. Approved Transfer of district improvement funds from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping at Thomas Dale High School. Approved Transfer of district improvement funds from the Matoaca District Improvement Fund to the School Board to purchase Promethean ActivBoards for Clover Hill Elementary School. Approved Request to quitclaim a portion of a twenty-foot drainage easement across the property of Miles and Wells. Approved Request to quitclaim portions of a sixteen-foot water easement and sixteen-foot sewer easements across the property of DDR Bermuda Square LLC. Approved Acceptance of a parcel of land for the extension of Magnolia Green Parkway from 6801 Woolridge Road-Moseley, LP. 3 Approved Acceptance of a parcel of land for the extension of Bennington Road from James M. M. Buchanan, William J. Rowe, Jr. and Philip S. Gardner. Approved Request for permission from Daniel J. Anderson and Candice P. Anderson for a proposed fence to encroach within an eight-foot easement across Lot 7, The Pointe at Walton Lake. Approved Final change order for the Proctors Creek Wastewater Treatment Plant – Phase II modifications. Approved Conveyance of easement to Verizon Virginia Incorporated for a new service to the Health Department. Approved Conveyance of easement to Virginia Electric and Power Company for a streetlight project in Rayon Park Subdivision. Approved Public hearing date of February 11, 2015, to consider amending the County Code to establish a civil enforcement program for violations of law regarding passing of a stopped school bus. Approved Change order for the Intermediate Care Facility Construction Project. Adopted Revised Employment Agreement for the County Administrator. REPORTS Accepted Report on Developer Water and Sewer Contracts. Accepted Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Accepted Report on Roads Accepted into the State Secondary System. CITIZEN COMMENT PERIOD Mr. Bob Olsen addressed the Board relative to ethics and cash proffers. CLOSED SESSION A closed session was held 1) pursuant to Section 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the county of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the county; and 2) pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the assignment, appointment, resignation, or performance of specific county employees. 4 6:30 P.M. SESSION Chairman Steve Elswick gave the invocation. Chief Edward L. Senter, Jr., Chesterfield Fire and EMS, led the Pledge of Allegiance to the Flag of the United States of America. RESOLUTIONS Adopted Resolution recognizing the Thomas Family upon receiving the 2014 Clean Water Farm Award from the James River Soil and Water Conservation District. Adopted Resolution recognizing Lieutenant Stuart M. Smith, Sr., Fire and Emergency Medical Services Department, upon his retirement. CITIZEN COMMENT PERIOD Reverend Shawn Franco presented the Board with a petition of thanksgiving and prayer from the Chesterfield citizens of Chesterfield County churches. Mr. Freddy Boisseau expressed concerns relative to the current living situations and pending eviction of individuals at the Roadrunner Campground. Mr. Rodney Martin expressed concerns relative to Chesterfield County Public Schools’ funding for the old Clover Hill High School renovations. PUBLIC HEARINGS Approved One-year lease between the county and the Chesterfield County Fair Association. The meeting adjourned at 7:07 p.m. until January 28, 2015, at 3:00 p.m. in the Public Meeting Room. 5