2015-03-09 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
hR AGENDA
Meetina Date: March 9, 2015 Item Number: 3.A.
Subject:
Work Session on the County Administrator's Proposed FY2016 Budget
County Administrator's Comments:
ro
County Administrator:
Board Action Requested:
Hold a work session on the County Administrator's Proposed FY2016 Budget.
Summary of Information:
This time has been set to present the County Administrator's Proposed
FY2016 Budget.
This work session will include a presentation on the County
Administrator's overall Proposed FY2016 Budget. Presentations from the
Schools and Public Safety Division departments are also scheduled for
this date.
Budget work sessions will continue on March 11th and March 25th. A final
work session is scheduled for April 15th. At the April 15th work session,
changes to the proposed budget, CIP, and any other areas will be reviewed
prior to adoption.
Preparer: Allan M. Carmody Title: Director, Budget and Mana- eg ment
Attachments: 0 Yes 1-1
No
01 (1�.� _
1) Plan crafted from blueprint
embedded in approved five-year
plan
2) Proposed budget Within 0.06% of
projected FY16 total (controlling
for pass through items)
3) Accomplishes full slate of goals in
five year plan
4) Includes a handful of other
priorities — items accommodated
by further expenditure reductions
5) Still some unknowns...
3/5/2015
A
Proposed plan mindful cff Countylschememme
'
tradition offiscal stewardship
Hanover
2) County remains lowest cost full
spmsylvania
service provider inthe state (chaMj
Stafford
3) Average sing|e~fanni|vtaxbill for
Albemarle
2OI5is$2UObelow its 2M8 level
xwon,n
2912
(at $0.96)
Virginia Reach
chesnprnkc
zQNon-public cafetvsbaffingdown
Prince William
full position per 1,OOOresidents
Newpvrt.'
sinceFY2009
xnw"vke
5)Atthe same time, crime and
Hampton
unemployment are down, while
Fa/m"
Alexandriagraduatimnnabemandnevx
inve�nentaneup
mmngm"
`
$2,600
$2,00
$2,000
$1,800
$1,600
$1,400
$I'2OO
$1,000
15,6% reduction 6unngrightsizing (Fvnu FYz2)
No change
in cost
structure
Pu
1993 1995 1997 1999 2001 2003 2005 2007 2009 2011 2013 2015
3/5/2015
2
1) Last year's well debated process
paying dividends...
2) Five-year plan built to guide
reinvestment in the community,
provide a level of certainty about
Count)(s direction and rate
environment
3) Employed incremental approach
to control growth, preserve
flexibility
4) FY16 installment (table) focused
around education, public safety,
and quality of life
1) FY16 proposed plan totals
$785.3M, an increase of
2.4 percent
2) Accommodates all five-
year enhancements
(County and schools)
3) School division largest
recipient +$10.8M, or
3.4%, over FY15
4) Includes base 1% merit
(County and schools)
5) Built at five-year plan rate
Additional PTR Reductions
$1,545,800
Remediation and Enrichment Support
$500,000
Bus Fleet Replacement
$250,000
Pay-as-you-go Capital Funding
$1,705,000
Communications Officers (2 in FY16)
$101,300
Police Officers (4 in FY16)
GRANTFUNDED
Fire Medium Duty Vehicle Funding
$100,000
Public Safety Equipment
$200,000
TMDL Operating
$25,000
Reams -Gordon Library (operating)
$600,000
Library Materials
$50,000
01 C 01 0 CJ 21
3/5/2015
3
Additional 1% Merit (total of 2%) $1,964,700
Public Safety Pay Adjustments $918,200
Other Targeted Adjustments $154,100
Support for Additional Judgeships $373,100
Revitalization Manager (transfer) $80,900
P/T Position Conversions (County $93,000
Attorney, Medical Center)
PRIORITY SUBTOTAL $3,584,000
1) Proposed plan employs same real,
per capita cost structure as the FY93
plan; cost slightly below FY15 level
2) Consequently, reductions becoming
more difficult to identify..
3) Even so, FY16 proposed includes
$3.91M in general fund savings
4) Diverse mix including: contract savings,
debt refinancings, elimination of one-
time commitments, department
reorganizations/position reductions,
lever -aging outside resources, process
improvements, claim management
and fuel savings
3/5/2015
C) 74
11
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3/5/2015
C) 74
11
1) As with operating, proposed plan
stays true to approved priorities
2) Includes full $20M slate of Revenue
Sharing projects for FY16
3) Complementary revitalization
efforts (Providence/Davis work)
4) Enhanced emphasis on major
maintenance aided by full 5% pay-
as-you-go contribution
5) TM DL funded for FY16 (only)
6) Challenges persist $161M of
projects cut from five-year plan
1) Plan maintains five-year
framework, adds FY20
2) General operating
assumptions little changed;
fire station added in FY20
3) Employs $0.96 over full
window
4) As shown in chart sizable
shortfalls are projected in
outyears, up to $18.2M
5) TMDL projects primary
driver
6) Schools' outlook brighter
FY2016 FY2017 FY2019 FY2019 FY2020
3/5/2015
61
1) Proposed budget in line with five-year plan,
accomplishes full list of approved goals...
2) Uses rate in approved plan and does so at
the same real, per capita cost as FY93
budget
3) Plan does not include any of the resources
being discussed at the state
4) Working through those details...
5) Regardless, staff recommends a very careful
approach given outyear challenges, recent
state revenue variances
6) Public hearing: March 25th
3/5/2015
3/4/2015
000008 1
3/4/2015
FY 2015 Approved Budget $567..3041500
State $2,331,700
State Sales Tax 935,800
County 101531,700
Prior Year Savings (883,700)
Local 880,000
Total Additional Revenues
FY 2016 Approved Budget
SEMI
0
3/4/2015
Pay -As -You -Go Capital Reserve $1,705,000
Annualizing Healthcare Costs & Rate
Increase
Student Enrollment Growth for 2015-16
1 Percent Salary Increase for All Employees
PTR Reduction (0.25)
Remediation and Enrichment Support
Bus Replacements
Total 5 -Year Plan Commitments
VRS Rate Change
Custodial Outsourcing (28+ schools)
Chromebook Expenses & Lease Payment
Building Rental (Elimination of old IDC building)
Matching Funds for Grants
Trades/Crafts Overtime
Turnover and Lag in Hiring
Additional Bandwidth (for high schools)
GPS system payments
Technical Adjustments
Subtotal — Revisions/Technical Adjustments
R-011MIMI
249,400
3,750,000
1,545,800
500,000
250,000
$(1,019,700)
(3,655,400)
880,000
(266,300)
(244,800)
(207,500)
(1,036,500)
180,000
202,400
145,700
$(5,022,100)
C'(41"00 i 0
3
3/4/2015
'` i +�~HInsurance ^ ' �|rPOS
`~""--
Sharing n._ �8��K�te ��r����f�_ O5p|8D
PTR reduction ( additional .35)
Additional lPercent Salary Increase for All Staff
Recruitment Incentive for Hard-ho-St8ffPositions
K4eadOvvbnookSpecialty Center opening
Activity Travel Funding
Staffing for Autism OaS3eS (currently in place - Spring Run & Gates)
Targeted Tuition Reimbursement
Digital Curriculum
Elementary Stipends
Total Other DYels|mnVvideNeeds
1,54500
200,000
250,000
120,000
217,600
700,000
229,000
3/4/2015
FY 2015 Approved Operating Budget $567,304,500
Expenditure Revisions, Other Cost Savings
and Technical Adjustments
5 -Year Plan Commitments
Changes in Service Costs
Other Divisionwide Needs
Total Expenditure Changes
FY 2016 School Board's Approved Budget
(5,022,100)
at. 1=1 t
W,
2�1
13,795,500
$581,100,000
C C
5
3/4/2015
3/4/2015
c-', "c o �3 4
3/4/2015
Sources.,
FS
CIP Reserve Transfer ("pay as you go" funding)
$ 3:
Prior Year Balance
FY16-FY22
Additional Transfer - County Contribution
$6,500,000 $9,800,000 $13;100,000 $13,100,000 $13,100,000 $13,100,000
Operating Transfer
$3,033,600
Debt Financing - G.O. Bonds
39,
Debt Financing - G.O. Bonds (County Contribution)
4,850,000
State Technology Grant
1
School Nutrition Services
37,850,000
Cash Proffers
: 3,
Tota 49,
Uses:
Major Maintenance ;.$
Major Maintenance - Pay as you go
Major Maintenance funded (w/ addtl cty contrib)
Security Enhancements
Technology Plan/replacements ` 2,
Blended Learning Technology Program -elementary
Blended Learning Technology Program - middle 2
Blended Learning Technology Program - high
School Nutrition Service
Replacement schedule - school furniture
Future Acquisitions
10, 423, 600 10, 640, 000
$11,950,000
24,138,600
4,850,000
2,461,200
14,980,000
9,316,600
15,235,000
20,682,200
0
5,200,000
6,000,000
114,813,600
Total Plan
FY16
FY17 FY18 FY19 FY20 FY21 FY22
FY16-FY22
$3,200,000
$6,500,000 $9,800,000 $13;100,000 $13,100,000 $13,100,000 $13,100,000
$71,900,000
$3,033,600
$3,033,600
�p
4,850,000
640,000
640,000 640,000 640,000 640,000 ', 640,000: 640,000
4,480,000
37,850,000
20,337,300 21,197,300 30,200,000 33,000,000 38,660,000 16,600,000
197,844,600
6,362,700 5,402,700 4,440,000
16,205,400
000 1 800 000 1 800 000 1 800 D00. 1 800 000
12,600,000
zb&kAk2h2&02M21,000,000
0Q/�i�3,000,000,�/�3A00.000;�%;,�r8,A00;004r, �;��;04�OAOtS
21,000,000
49,523,600
38,640,000 45,490,000 49,940,000 51,540,000 61,640,000 35,140,000
331,913,600
10, 423, 600 10, 640, 000
$11,950,000
24,138,600
4,850,000
2,461,200
14,980,000
9,316,600
15,235,000
20,682,200
0
5,200,000
6,000,000
114,813,600
3/4/2015
Uses:
Providence Middle Renovation
FY15
Total Plan
FY16 FY17 FYIS FY19 FY20 FY21 FY22 FY16-FY22
0
23,900,000
Monacan High (Gym, Media Center, Admin.)
1,000,000
0
Monacan High
11,500,000
0
Manchester Middle Renovation
1,000,000
34,100,000 34,100,000
Beulah ES Replacement
1,000,000
25,000,000 25,000,000
Enon Elementary Replacement
1,000,000'g/1, 24,900,000 26,900,000
Enon Elementary Replacement
gov//w gml
'g 2,000,000
Matoaca Elementary Replacement
2,000,000
27,500,000 28,500,000
Administrative Space
1,000,000
1,000,000 1,000,000
Harrowgate Elementary Renovation
1,000,000 13,800,000 14,800,000
Harrowgate Elementary Renovation
t/0 0 o,'o 2,000,000
Reams Elementary Renovation
W"
f 17,500,000 19,500,000
Crestwood Elementary Renovation
13,800,000 15,800,000
New Elementary (Midlothian Area)
0110 >//„ //! g"g'U"
'N gg, 27,600,000 30,600,000
Ettrick Elementary Renovation
14 900,002 16,900,000
,
s28'000,000 $11,901,10 $11,.00. $34,300,000 $41,400,000 $14,900,000 $217,100,000
Subtotal!
$ 4400,000
Grand Tota4 $ 49531,000a $4.9,523,600 $38,640,000 $45,490,000 $49,940,000 51540000 $61,640,000 $35,140,000 $331,913,60
9
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3/4/2015
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3
I %W W 0
1-1�01
0 Fires
EMS, 77% 0■Other
IIJI EMS
Firefight
,4%
36,881 Calls for Service in FY -2014
7
Awards &Recognition
1110110
Z
NU
VA RDS
2014 ward
Firefighter/Pa Trimmer
0-00035
C-)
10
il-� r,
C,,00038
11
uperating rsuaget
FY -2016 (Proposed)
Change FY -2015 to FY -2016:
FY -2015 Adopted Budget:
$53,692,600
Adjustment for Salary/Benefits Expenses
($298,700)
1% Merit Increase
$362,900
Medium Duty Apparatus Replacement (5 -Year Plan)
$100,000
Public Safety Equipment Replacement (5 -Year Plan)
$100,000
FY -2016 Proposed Budget:
$53,956,800
Authorized Positions
FY2015
FY2016
463
463
EMS Revenue Recovery Budget
,w FY -2016 (Proposed)
Change FY -2015 to FY -2016:
FY -2015 Adopted Budget: $6,409,300
Anticipated Revenue Increase/Decrease $0
FY -2016 Proposed Budget: $6,409,300
Authorized Positions
FY2015 FY2016
16 16
4
13
Cke ar th-2000 Int*
NQ
IN , 'w IPPI
FY -2014
Workload of
Adjacent Units
Medic 9143:
2,401
Medic 11:
2,177
Medic 24/31:
1,814
Medic 4:
1,$09
Medic 3:
2,205 '
Medic 15:
1,746
27
Capital Improvement Program
FY -2016 thrru FY -2020 (Proposed)
,a *u;11,110,11wJ
t rrc%i
a
Oil
6'
/l0/9AiP(ONVf2 V3...
8OOmhz Radio Replacement CADS/Records/Mobile Data Fire and EMS Alerting System
$23.3 Million $25 Million $2.6 Million
Airfield Drive Extension
$3,636„400
i l �1 YI'.r cilli r
Enon'PSTC internal Road
Replacement
$300,000
Major Fire Station Repairs Land Acquisition New Fire Stations
$2.8 Million $2 5 Million
15
0, compensation
CFEMS Career Development Program (CDP)
Implemented FY -2013
Level Authorized Positions
Firefighter 1 136
Firefighter 11 112 (7) FF's on Waiting List
Firefighter 111 22
Firefighter IV Currently Unapproved & Unfunded
Firefighter V I
Additional Funding Request to Complete CDP: $500,000
31
Emergency Service Demands
• Increasing Population and Changing
Demographics
• Socio -Economic Conditions
• Aging of Structures
• New Residential Environment
• Rapid Pace of Technology Change
WZPublic Facilities Plan
Fire & EMS Facility Recommendations 2013 2017:
New Fire & EMS Station: North Woodlake
Replacement Fire & EMS Stations: Midlothian & Matoaca
ili �n uiuu ui1o9Bl'"8 8'Al
5�9�1 I�m �� uuu° illll�
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IW y
Ilk's IN
Midlothian- 21 Years,"",,", 1111111
Projected Total Capital Cost: $ 24,941;200
Projected Increased Annual Operating Costs: $ 4,030,900
Additional Uniformed Staff Needed: 44
Projections based on FY -2015 dollars
�toomprenensive risn
Public Facilities Plan
Fire & EMS Facility Recommendations 2018 — 2022:
New Fire & EMS Stations: Highlands & Salem Church
Replacement Fire & EMS Stations: Ettrick & Chester
J
ry/
Projected Total Capital Cost: $ 31,532,800
Projected Increased Annual Operating; Costs: $ 4,180,100
Additional Uniformed Staff Needed: 42
Projections based on FY -2015 dollars
� * �,
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0000483
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i5
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(U); c 0 q- S 3
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9
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40;000
38,OOp
36,000
31,000
32,000
30,000
28,000
26,000
24,000
22,000
20,000
FY 2011 FY 2012 FY 2013 FY 2014, FY 201
Pro} -,,d
13
14
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
as
- �RGSh
Meeting Date: March 9, 2015 Item Number: 4.
Subiect:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
of the Board of
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on March 11, 2015, at 3:00 p.m. in the Public Meeting Room.
Preparer: Janice Blakley
Attachments: 7 Yes
Title: Clerk to the Board