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2015-03-25 PacketCHESTERFIELD COUNTY 2 BOARD OF SUPERVISORS Page 1 of 1 �g AGENDA Meeting Date: March 25, 2015 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: 4W fV Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator ❑ No #000, I. III County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. River City Sportsplex 5. Utilities Policies and Managed Growth Onaoin2 Projects/Activities 1. Airport Master Plan 2. Animal Shelter Needs Assessment 3. Bikeway and Trails Plan 4. Capital Improvement Program - Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group(s) 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 2014 11. Countywide Comprehensive Plan Implementation 12. Enterprise Risk Management 13. Ettrick/VSU Area Plan 14. Five Story/Three Story Building Renovations 15. High Speed Rail Ettrick Train Station 16. Jefferson Davis Streetscape Project - Phase II 17. Joint Meetings of Board of Supervisors/School Board 18. Magnolia Green CDA 19. Revitalization Work/Schools 2013 Referendum Projects 20. RRPDC - Large Jurisdiction Committee 21. Secondary Road Maintenance Funding 22. Smith/Wagner Building 23. Sports Tourism Plan Implementation 24. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 1 G"002 Updated 3-18-2015 County Administrator's Top 40's hist 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. CBLAB Discussions -12/2009 9. Census 2010/Redistricting - 6/2011 10. Checkbook On -Line -11/2014 11. Chesterfield Avenue Enhancements Phase 1 - 5/2011 12. Citizen GIS - 5/2010 13. Citizen Satisfaction Survey - 2008/2010/2012 14. Community Risk Analysis/Emergency Service Coverage -1/2014 15. Comprehensive Plan Adoption -10/2012 16. Coliseum Project - 2/2014 17. COPS Grants 18. Crystal Lakes Townhomes - 6/2014 19. DCR Erosion & Sediment Control Program - 3/11/11 20. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 21. Efficiency Studies - Fire Department and Fleet Management - 6/2008 22. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 23. Electronic Message Centers - 9/2011 24. Electronic Signs -1/2010 25. Board's Emergency Notification Process 26. Employee Health Benefits - Contract Rebid - 8/2011 27. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 28. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 29. 457 Deferred Comp Plan (Approved) 30. GRTC Service - Funded for FY14 31. Hydrilla Issue 32. Hosting of Hopewell Website 33. Impact Fees for Roads - 9/2008 34. In Focus Implementation - Phase I - 8/2008 35. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 36. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 37. Jefferson Davis Streetscape Project - Phase I - 5/2010 38. Leadership Exchange Visits with City of Richmond 39. 2015 Legislative Program 40. Low Impact Development Standards 2 Updated 3-18-2015 County Administrator's Top 40's List 41. Mass Grading Ordinance (canceled) 42. Meadowdale Library -11/2008 43. Meadowville Interchange - Ribbon Cutting 12/15/2011 44. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 45. Minor League Baseball (new team) - 2/2010 46. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 47. Planning Fee Structure (General Increases) - 6/2009 48. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 49. Planning Fees (Holiday for Commercial Projects) - 8/2009 50. Police Chase Policy (Regional) - 5/2010 51. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 52. Potential Legislation - Impact Fees/Cash Proffers -1/2009 53. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 54. Property Maintenance - Rental Inspection Program 55. Public Safety Pay Plans Implemented (Phase 1) - 9/2008 56. Recycling Committee Recommendations 57. Redistricting 2011 Calendar/Process Report 58. Regional Workforce Investment Initiative 59. Results of Operations -11/19/2010 and 11/2011 60. RMA - Legislation - 2014 - 3/2014 61. Sign Ordinance 62. Southwest Corridor Water Line - Phase I - 7/2008 63. Sports Tourism Plan -1/2010 64. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 65. Streetlight Policy -12/1/10 66. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 67. Ukrops Kicker Complex - soccer fields - Opened 8/2009 68. Upper Swift Creek Plan (Adopted) - 6/2008 69. Upper Swift Creek Water Quality Ordinances 70. VDOT Subdivision Street Acceptance Requirements - 7/2009 71. VRS Benefits for New Employees - 7/2010 72. Walk Through Building Permit Process -10/2009 73. Water Issues/Restrictions 74. Website Redesign - 6/2009 75. Wind Energy Systems - 3/10/2010 76. Wireless Internet Access in County Facilities - 9/2008 77. Watkins Centre 78. Woolridge Road Reservoir Crossing Project - 5/2010 79. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 Updated 3-18-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 5.A. Subiect: Resolution Recognizing Mrs. Julia S. Council Upon Her Retirement County Administrator's Comments: County Administrator: i& a , , Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Julia S. Council will retire from the Chesterfield County Public Library on March 31, 2015, after 34 years of dedicated service. Preparer: Michael Mabe Title: Director, Chesterfield County Public Library Attachments: 0 Yes F-1No RECOGNIZING MRS. JULIA S. COUNCIL UPON HER RETIREMENT WHEREAS, Mrs. Julia S. Council began working for the Chesterfield County Public Library on November 10, 1980, as an experienced public library serials clerk; and WHEREAS, Mrs. Council was promoted to Library Administration in October 1988 to provide human resource and administrative support; and WHEREAS, in her assignment in library administration, Mrs. Council supervised the library delivery drivers who transport over 1.5 million items annually between the branch libraries and coordinated the completion of all facility maintenance and repairs requests for each branch library; and WHEREAS, Mrs. Council was responsible for the initial implementation and supervision of the libraries' first pool of 40 skilled substitutes; and WHEREAS, Mrs. Council has worked with three library directors, two assistant directors, seven library service administrators, and numerous branch managers, providing training and administrative assistance while contributing to increased efficiency in the areas of human resources, administration, accounting, purchasing and providing exceptional customer service through administrative telephone support and minimum staffing during adverse weather events; and WHEREAS, Mrs. Council used her excellent supervisory and teamwork skills to lead her team in supporting library priorities, which helped to further the library's mission with increased effectiveness in managing numerous projects such as library employee recognition, National Association of Counties award submissions, staff in-service training events, key administrative reports and other management projects throughout the years; and WHEREAS, Mrs. Council has shown consistent outstanding dedication to her work and has contributed positively in serving the citizens of Chesterfield County for the past 34 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of March 2015, publicly recognizes the outstanding contributions of Mrs. Julia S. Council, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Council and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. 0G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 6.A. Subiect: Work Session on the County Administrator's Proposed FY2016 Budget County Administrator's Comments: County Administrator: d/W yl jV- Board Action Requested: Hold a work session on the County Administrator's Proposed FY2016 Budget. Summary of Information: This time has been set to continue work sessions on the County Administrator's Proposed FY2016 Budget. This work session will include presentations on the Constitutional Officers' budgets and the Management Services Division budgets. A final work session is scheduled for April 15th' At the April 15th work session all proposed changes will be presented for the proposed budget, CIP, and any other areas prior to adoption. Staff plans to provide the Board with information prior to the April 15th work session. Preparer: Allan M. Carmody Attachments: 0 YesNo Title: Director, Budget and Management 17MAR15 Management 40 0 a Services Divisio C) 00G0& DRAFT - Your Success is our Focus 17MAR15 11 C-100,309 DRAFT - Your Success is our Focus Keeping Our Community Safe Police, Fire and Sheriff 921 vehicles Public Safety radios, 2,404 towers, secure wireless Airport: Army National Guard, Civil Air Patrol, State Police, Disaster Response Serving Our Schools School bus maintenance and repair (614) . - Bus and campus radios Facility safety inspections - Key business services 20MAR15 I J DRAFT - Your Success is our Focus 1 17MAR15 C-01&fllill DRAFT - Your Success is our Focus 17MAR15 11 WHERE VMMMA lMr-:.iETs -rHr. WORLD Excellence in Financial Operations Unmodified audit opinion ➢ No Single Audit findings ➢ GFOA Certificate of Achievement (33 yrs) ➢ GASB 65 & 67 implementation $40M in purchasing cost savings since 2012 Purchasing reaccreditation - top 2% ➢ Internal Audit Peer Review (18 yrs) 11 0 DRAFT - Your Success is our Focus 5 Innovations. Productivitv and Efficiencv ➢ Increased public access to circuit court records and expanded public service hours ➢ Whack -a -Watt / energy savings ➢ Right -sized fleet for reduced costs ➢ Fuel efficiency / LP vehicles ➢ Modernizing technology ➢ Increased office recycling and reduced cost ➢ E -payables revenue and surplus sales - ➢ Checkbook Online ➢ Open Government webpage ➢ Nationally recognized website ➢ Improved access to public meetings for citizens DRAFT - Your Success is our Focus 17MAR15 0 1001 6 0 yj MA V-11 a 0 (4) 0 i3 -,� DRAFT - Your Success is our Focus 71 ➢ Special Olympics ➢ Meals on Wheels ➢ Christmas Mother ➢ Tools for Schools ➢ CCHASM - Thanksgiving ➢ James River Cleanup ➢ Habitat for Humanity' Brush With Kindness 11 Increasing Regulatory Requirements and Oversight - Federal, State, Industry nw NIPP S C FBI PsJ F PA N I S -F 41111ci�c I- -II f, PA ONO' a %C3 S H /k VP P/m/ or /JJ/ VC)SI-i P/P ME (DMB E A E Pzk N I G P:�F; E ACA VEC V I -FA Lj-- Vwc FAA, E) H S Cl DRAFT - Your Success is our Focus 8 700 600 500 400 300 200 100 0 Net decrease of 60 FTEs FY2008 -FY2016 FY2008 FY2016 2.5 2 1.5 1 0.5 0 RWjkTjrAjMI6I Equates to decrease of 117 positions per 1,000 residents FY2008 FY2016 Full Time Employees Staff Per 1,000 Residents DRAFT - Your Success is our Focus 9 �&GShrtTU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 25, 2015 Item Number: 8.A.1. Subiect: Appointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the following nominee for appointment to the Community Criminal Justice Board (CCJB) to complete a two-year term which expires on June 30, 2015, according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (COCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten or eleven members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparer: Sarah C. Snead Title: Deputy County Administrator Attachments: ❑ Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued): It is requested the following individual be appointed to serve the remainder of a two-year term that expires on June 30, 2015. This position became vacant after the City of Colonial Heights Citizen Representative moved from the area. This appointment was approved by City Council of Colonial Heights on February 10, 2015. William S. Feasenmyer (City of Colonial Heights, Citizen Representative) The nominee has agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. � CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 8.13.1.a. Subiect: Resolution Recognizing Lieutenant Harry T. Gladding, Fire and Emergency Medical Services Department, Upon His Retirement nts: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Lieutenant Harry T. Gladding retired from the Fire and Emergency Medical Services Department on February 1, 2015, after providing 32 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F-1 No # - o 0.4D'()0' RECOGNIZING LIEUTENANT HARRY T. GLADDING UPON HIS RETIREMENT WHEREAS, Lieutenant Harry T. Gladding retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on February 1, 2015; and WHEREAS, Lieutenant Gladding attended Recruit School #13 in October 1982, and has faithfully served the county for 32 years in various assignments; as a firefighter at the Dutch Gap and Bensley Fire and EMS Stations; and WHEREAS, Lieutenant Gladding was promoted to Sergeant in January 1990, and later reclassified as a Lieutenant and served as a company officer at the Bensley, Midlothian, Wagstaff, Buford, Courthouse Road, and Rivers Bend Fire and EMS Stations, mentoring a number of probationary firefighters, as well as experienced firefighters; and WHEREAS, Lieutenant Gladding also served as an alternate Tactical Safety Officer, watching over the safety of his fellow firefighters on emergency incidents; and WHEREAS, Lieutenant Gladding was recognized with an Emergency Medical Services Award for his actions in August 1992, providing advanced life-saving actions for a patient in cardiac arrest; and WHEREAS, Lieutenant Gladding was recognized with a Lifesave Award in August 2004, for assisting in the rescue of two victims stranded in swift and rising water during Tropical Storm Gaston; and WHEREAS, Lieutenant Gladding was recognized with an EMS Lifesave Award in August 2010 for administering advanced life-saving measures for a patient in cardiac arrest; and WHEREAS, Lieutenant Gladding was recognized with an EMS Lifesave Award for his actions in December 2010, saving the life of a citizen who suffered from cardiac arrest; and WHEREAS, Lieutenant Gladding was recognized with an EMS Lifesave Award in September 2013, for his teamwork efforts, while alongside the patient's co-workers and fellow firefighters, worked tirelessly in reviving a patient who went into cardiac arrest from an electrocution, resulting in saving the patient's life. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Harry T. Gladding, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS 1zd9p� AGENDA �RGiK Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 8.13.1.1b. Subiect: Resolution Recognizing April 12-18, 2015, Appreciation Week" in Chesterfield County County Administrator's Comments: County Administrator: as "Animal Control Officer Mr. Elswick and Mr. Warren have requested the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes April 12-18, 2015, as "Animal Control Officer Appreciation Week" in Chesterfield County and commends the dedicated service of animal care and control professionals. Preparer: Thierry G. Dupuis Title: Chief of Police Attachments: Yes F-1 No RECOGNIZING APRIL 12-18, 2015, AS "ANIMAL CONTROL OFFICER APPRECIATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, the National Animal Care and Control Association has designated the second week of April each year as Animal Control Officer Appreciation Week; and WHEREAS, the various federal, state and local government officials throughout the country take this time to recognize, thank and commend all animal care and control professionals for the dedicated service they provide to the citizens, as well as various public safety and public service agencies and departments across the country; and WHEREAS, the dedicated professionals of the Animal Services Unit provide outstanding service on a daily basis, often working long hours to fulfill the essential community functions of enforcing animal control laws, and protecting the public from disease such as rabies; and WHEREAS, these professionals are to be commended for their dedicated service, which is in keeping with the long and distinguished tradition of the animal care and control profession. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes April 12-18, 2015, as "Animal Control Officer Appreciation Week" in Chesterfield County and expresses appreciation to the animal control and care professionals in the Animal Services Unit, who serve the citizens of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 8.B.1.c. Subiect: Resolution Recognizing April 2015 as "Child Abuse Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize the month of April 2015 as "Child Abuse Prevention Month" in Chesterfield County, in recognition of the county's commitment to supporting safe and healthy families. This resolution will be presented by Mr. Elswick at the Positive Parenting Coalition's Annual Positive Parenting Institute on March 2 6th Preparer: Debbie Burcham Attachments: Title: Executive Director, Chesterfield Community Services Board 0 Yes F-1 No RECOGNIZING APRIL 2015 AS "CHILD ABUSE PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, child abuse is a tragic problem, and finding solutions depends on involvement among people throughout the community; and WHEREAS, child maltreatment occurs when people find themselves in stressful situations, without community resources and without the ability to cope; and WHEREAS, 721 investigations or assessments of child abuse and neglect were conducted in fiscal year 2014 in Chesterfield County; and WHEREAS, the severe problems of domestic violence and substance abuse are particularly prevalent and lead to children being at risk of child abuse and neglect throughout our community; and WHEREAS, the effects of child abuse have significant negative impacts on our entire community; and WHEREAS, children raised in safe and nurturing homes strengthen our county, and all citizens should be partners in helping to prevent child abuse and become more aware of its negative effects; and WHEREAS, effective child abuse prevention programs succeed through partnerships that include social service agencies, mental and physical healthcare providers, schools, religious and civic organizations, law enforcement agencies and the business community; and WHEREAS, parents have the most critical influence on their children's development and need community support and education in celebrating the jobs and negotiating the challenges of parenting. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of April 2015 as "Child Abuse Prevention Month" in Chesterfield County, and encourages all citizens to participate in appropriate programs and activities that help protect our community's children. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 8.B.2. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: ,i& Vf Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: Rivers Bend South II Matoaca District: Magnolia Green Section G Preparer: Scott B. Smedley Attachments: Yes No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT. State Road Acceptance - RIVERS BEND SOUTH 11 DISTRICT. BERMUDA MEETING DATE: March 25, 2015 ROADS FOR CONSIDERATION: JOHNSON CREEK DR Vicinity Map: RIVERS BEND SOUTH 11 �j *IRIMS\A E ��d RDT-- SUNs,E�r 8L VO Q j JO/-INSON C 4r LU �`kDR 4' 0 co 4r (Go Produced By Chesterfield County GIS TO: Board ofSupervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Magnolia Green, Section G D|GTR|CT:K8ATOACA MEETING DATE: March 25.2O1S ROADS FOR CONSIDERATION: SILVER MAPLE TER SILVER MAPLE CT SILVER MAPLE on Vicinity Map: MAGNOLIA GREEN, SECTION G Produced By Chesterfield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 X69: AGENDA �RCIN' Meeting Date: March 25, 2015 Item Number: 8.B.3. Subiect: Request for a Permit for Woodlake Community Association to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 5, 2015, With No Rain Date County Administrator's Comments: County Administrator: The Board is requested to approve a permit for Woodlake Community Association to stage a fireworks display at the Woodlake Pavilion/Amphitheater on September 5, 2015, with no rain date. Summary of Information: The Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater adjacent to the Swift Creek Reservoir on Saturday of Labor Day weekend, September 5, 2015, with no rain date. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. Woodlake Community Association has conducted fireworks displays since 1995 without incident. Woodlake has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000, which names the county as an additional insured. The Fire Marshal's Office has reviewed this fireworks request and indicates that it meets the criteria of the Fire Prevention Code. Preparer: Jeffrey L. Mincks Attachments: El Yes 0 No Title: County Attorney 0505:93957.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Fire Marshal and the Director of Utilities have also determined that fireworks displays, such as the one proposed by the Woodlake Community Association, do not have an adverse environmental effect on Swift Creek Reservoir. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 83.4. Subject: Award of Contract to Cherry Bekaert LLP for Financial Auditing Services County Administrator's Comments: County Administrator: AW VV V Board Action Requested: Authorize the County Administrator to enter into a contract with Cherry Bekaert LLP for financial auditing services. Summary of Information: The County's current contract for external financial auditing services expired with the fiscal year 2014 audit completion. Staff prepared a Request for Proposal (RFP) to solicit responses from qualified independent certified public accountants to perform financial audits covering the County, School Board, and Student Activity Funds. Staff received three responses to the RFP and the RFP evaluation committee selected Cherry Bekaert LLP as the firm most qualified to perform auditing services. This decision was based on Cherry Bekaert LLP demonstrating the qualifications and capacity to perform the services required, with significant experience administering contracts for similar public sector clients, and limited exceptions to County terms and conditions. In addition, the contract provides a reduction in the cost for financial auditing services compared to previous years. The initial term of the contract will provide audits for three fiscal years: FY2015, FY2016, and FY2017. The contract may be renewed for up to two additional fiscal years. The base fee for fiscal years 2015 and 2016 is $190,010 per year, which includes six federal program audits. The audit fee is funded by County and Schools and there are sufficient funds available within the existing budgets. Preparer: Greg L. Akers Title: Director of Internal Audit Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 1:1 Yes 0 No 00 BRAIN:110 1 Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 8.13.5.a. Subiect: Acceptance of Parcels of Land for Powhite Parkway Extended and Along the West Right of Way Line of Otterdale Road from Rountrey Development Corporation County Administrator's Comments: County Administrator: - lor Board Action Requested: Accept the conveyance of two parcels of land containing a total of 28.012 ± acres for Powhite Parkway Extended and along the west right of way line of Otterdale Road, from Rountrey Dev. Corp., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is a condition of zoning case 01SN0189 for the development of New Market Subdivision. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments:-1Yes F No # O 021: V"ICINITY SKETCH Acceptance of Parcels of Land for Powhite Parkway Extended and Along the West Right of Way Line of Otterdale Road from Rountrey Dev. Corp. 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Subiect: Acceptance of Parcels of Land Along Old Hundred Road from G.B.S. Holding, LTD. County Administrator's Comments: County Administrator: 0 Board Action Requested: Accept the conveyance of five parcels of land containing a total of 4.591 ± acres along Old Hundred Road, from G.B.S. Holding, LTD., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is a condition of zoning case 07SNO223 for the development of Roseland. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # Acceptance of Parcels of Land Along Old Hundred Road from G.B.S. Holding, LTD. -377 Acre D,edicatioi 79 Acre Dedication 0" 2.9 Acre Heic:a�ion] 0.235 Acre Dedication 57iZe Dedication N Chesterfield County DepartmEnt of Utilities I 110M - 666V %at M= ■�®» �- §§k§§ & %-5 � � )))\ dnomJ SNOWWI1 °a 0�0 �� m � m 0 a k W Q$z w I lu y Z hh z z yyq>�w ofN Wo �5yz��v ry dig ¢¢O W w x 0 CWxo^O W ti n v T f� C� ^ A n n �'. a �04U'N f W �Q 00.. CJO q � a o n ��uj ' � � iz J W WWF NW o s�sU� 6a� 2 M .- \ U U U U U \ � Q YW � W � pvV CpEEtI / ... N e y�v m U E K , , p x�o ERy,fN r v N y k W z J O y 0 aE �� 0 2� gy��S 0 Ma _ N y I UUU U 4R4 N ¢UU U U a n�`a d3 0 (L'ONoej gyopx d e� o WWF o s�sU� 6a� 2 M �2W ZO y g dtih W t� {� � QTU' � o W ym H 2 y U y y 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 8.13.6. Subiect: Award of Construction Contract for County Project #14-0006, Chesdin West and River Road Water Pump Station Improvements County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors MEB General Contractors, County Administrator to Summary of Information: is requested to award Inc. in the amount of execute the necessary the construction contract to $1,372,344 and authorize the documents. This project consists of adding a new pump at each pump station and replacement of 3 variable frequency drives, one at Chesdin West and two at River Road. Staff received a total of five (5) bids. The bids ranged from $1,372,344 to $1,793,400. The lowest bid was from MEB General Contractors, Inc. in the amount of $1,372,344. The County's Engineering Consultant, Whitman Requardt & Associates, LLP, has evaluated the bids and recommends award of the contract to MEB General Contractors, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Matoaca Preparer: George B. Hayes Preparer: Allan M. Carmody Title: Director of Utilities Title: Director of Budget and Management Attachments: 1:1 Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _T49 AGENDA Meeting Date: March 25, 2014 Item Number: 8.B.7.a. Subiect: Request Permission to Install Private Water Services Within Private Easements to Serve Properties at 6910, 6920 and 6940 Lake Dale Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Genevieve D. Jenkins and R. D. Jenkins permission to install three private water services within private easements, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Genevieve D. Jenkins and R. D. Jenkins have requested permission to install three private water services within private easements to serve Properties at 6910, 6920 and 6940 Lake Dale Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No OWS KFA r4—@ Request Permission to Install Private Water Services Within Private Easements to serve Properties at 69 .0, 69,20 and 6940 Lake Dale Road OVV II ____ _ U4 Proposed Water Exception .......... Wa.ter Exception [-i�Opose Water Exception n. _-- Wm _ ww. __ E DA H; RD yt ��y4b'7;yy�� Chesterfield County Department of Utilities 1 h.11 -fay 6.67 1W no=, I 632 �r READ STA p�,zeaR�g'_"__�� y0. PRRSCRtPTIVS R� 1 �\• � z° O � YLaO Eli < JI o .—c - T2 , L� I n $ 3 vi C 0 0 N 632 ,STATE P'OI'ITE o D DH.:2581. ft7.944) o �,'WIS 9p9_4 �'� R� 0.591 0.10 Rom f q zq 3 s a �gm 4 O O z Q s w N�d� O yy N N a $j{ C W � Z � •mom � � i i�yoi�n r� _� „ter- tity ^�hhi `150 cn 3F�5oN 4 �82C �<N •N FraN � mss+ �{ wiz o �• a� !� N N< o ^t J c 4V m N •: �o c3 •: � �je0 � W O w¢v >•2b CC O h ~Wio A ^ N N N N W O h. INIA O 4 2 Y v v v ry H U co W NNN N:� N� .;.1� ` 'X. ti^ t�(�Q �� .flj A�, �.0000m �� r� a=Wad z w v: SBtINN a d O X 'COO o aU a y � g t71U? ZtJ o00 o N � Nr >Qe ih ^J- W 2 jN JJOONOV pU �� f�U !J• �1U�-m WC V NC� a 0 m 0 0 0 H UTE 632 STAB R� 4} �,ES 3ROA�D$ R� (na.:zser. S R zi S o F� � ; z N 3 la�z m ny N O F & G Z C•J C o GiForn o i o � �gogcs Fir ^ $ _ C-1 rQ,in �� Q co� U g�$ Iz Fig bF q a�aN h O N 4 a z FF Sp W N z�z m � -I 3 3 3 '{ AA ¢ z c� fee o <� UQ K m N Q w N N ^4 vl ^I z F CBQYN iv 2 3U�z 3 ,i z�p5� "moi J� JJNON�U<�Y' CoQ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 8.13.7.1b. Subject: Request Permission for a Gravel Driveway to Encroach Within a Fifty -Foot County Right of Way to Access Property at 9007 Hickory Road County Administrator's Comments: County Administrator: ietQ rf Board Action Requested: Grant Thomas Eric Cavey permission for a gravel driveway to encroach within a 501 county right of way to access property at 9007 Hickory Road, subject to the execution of a license agreement. Summary of Information: Thomas Eric Cavey has requested permission to construct a gravel driveway to encroach within a 501 county right of way to access property at 9007 Hickory Road. This is a requirement for Variance 07AN0274 and has been reviewed by county staff. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No 4.4 'VICINITY SKETCH Request Permission for a Gravel Driveway to Encroach within a Fifty -Foot County Right of Way to Access Property at 9007 Hickory Road Chesterfield County Department of Utilities Imm - 416.67 fept 00 OP',45 V)LL nu 2 PH 4JO3131H IZ06 ° ; h .ap( u0rayq awl sapou e ££ 9d rsss 'g(I r FII tiOxa1H 6106 ap `0OwW nj caiaeyZ) h J K W ! CL .Lo•zoC 1. v p vz.caiv •,� v w J iv r _ V d Zn Q q � 0 K W >=w CL w® c } w J v a JMOJ os V imoa NMI. ti CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 8.6.8. Subject: Designation of Right of Way, Virginia Department of Transportation Drainage and Storm Water Management Best Management Practice Easements and Conveyance of Easements to VEPCo and Verizon for the Old Bermuda Hundred Road - I-95 to Old Stage Road Project County Administrator's Comments: County Administrator: 1#)/ ri Board Action Requested: Designate right of way, VDOT drainage and SWM/BMP easements and approve the conveyance of easements to VEPCo and Verizon for the Old Bermuda Hundred Road - I-95 to Old Stage Road Project and authorize the County Administrator to execute the declaration and easement agreements. Summary of Information: In order to construct the Old Bermuda Hundred Road - I-95 to Old Stage Road Project, it is necessary that a parcel of existing county property containing 0.030 acres be designated as public right of way, together with a 10' drainage easement for VDOT maintenance, and a 10' and variable width SWM/BMP easement for VDOT maintenance and easements be conveyed to VEPCo and Verizon. This request has been reviewed by the Transportation Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes No Title: Real Property Manager MA IN 10 11 CA 3 9w A Wm Designation of Pight of Way, Virginia Department of Transportation Drainage and Storm Water Management Best Management Practice Easements and Conveyance of Easements to VEPCo and Verizon for the Old Bermuda Hundred Road - 1-95 to Old Stage Road Project pAR RS 0 0.00 Acre Dieclaratic SWMBMP easement for VD,OT maintenance 10' Drainage easement for VDOT maintenance conv-eyance of a 30" and con vey ance of a 1 W Dominion Power easement Verizon Easement . .... ..... . 1- LFJdffW04T—H4BL-V-D 2. LARRYIVA �E LM )�ST iiit 3- MALCOL . % I 4. GALSWOR 'DR 5. CHAMPION 6. HILLER DR 7- STD/ENHURS 1Z 8. DONNAFORD ID/ R R 19. JANEBURN J D(�F RD 10. 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W� aw1H�� e d s S�Y W MIA MGN 01 11 Ygy� Y 8 ®�r3a.as8 vxw y v sls ip � ®YB U..— PT 14 5tq? .{ 4l 9bg N -we g KgY I d.�o��ckaW S> WATC4 UNE STA 13+50 SNEE7 3 •�-��`a d'g �c Ea S ��o mt- c�°"'s�€',�$� fin�'gg$$ga°to�tgi °.�op�¢oo S°4c .Nam $oH2~•g.�g�5 $i� k3m�� HATCH LNE STA 26+00 SHE 6 t F� t N_ xx�"_s� 33x4. A II�I�ga��c gZ \. US$$ x. a• b �pp � U , o3 Ji �F, 1 d d 6 u 0i $Y I CHESTERFIELD COUNTY c BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 8.B.9. Subiect: Designation of Right of Way and Variable Width Slope and Drainage Easements for Virginia Department of Transportation Maintenance for the Extension of North Otterdale Road County Administrator's Comments: County Administrator: Board Action Requested: Designate right of way and three variable width slope and drainage easements for VDOT maintenance for the extension of North Otterdale Road and authorize the County Administrator to execute the declaration. Summary of Information: In order to construct the extension of North Otterdale Road, it is necessary that two parcels of county property containing 1.011 acres be designated as public right of way along with three variable width slope and drainage easements for VDOT maintenance. This request has been reviewed by Planning, Transportation and Environmental Engineering. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: Yes FINo Title: Real Property Manager 'VICINITYSKETCH Designation of Right of Way and Variable Width Slope and Drainage Easements for Virginia Department of Transportation Maintenance for the Extension of North Otterdale Road DRA VARIABLE WIDTH SLOPE AND INAGE EASEMENT FOR VDOT MAINTENANCE 0 �?} lr` vx" 0 "40\ II VARIABLE WIDTH SLOPE AND DRAINAGE EASEMENT FOR ''DOT MAINTENANCE r E" RIABLE WIDTH SLOPE AND DRAINAGE EASEMENT FOR VDOT MAINTENANCE "TL -0—F-1.011 AC—RE—DECLARA111ON 0 N Chesterfield County Department of Utilitie-. w 2�1 I : x tll Nf'JtlIA A1NN0'J Ol31jk331S3H� 3 8 8 c a, nIy1514 NtlIHLOIaIW Ol3lda31S3HO d0 A1Nf10092 t� Nn06:2 :sg s 3H1 WOHA a38vio30 38 01 S130at/d Z 4NV w Q o a A pp §� �' w $o O LOC. o a-l31da31S3HOd0A1N(1003H1O1031tl01030 U r 5"o P / 39 01 ONV I d0 Sl30Htld C DNIMOHS Mild O Q WO 4v�ict' 0 IA � U °oo awhL�N�A N^ o d�° a c' $Wxj�n hP�nbW A h.v°�e�g.^b •"'o��l �`da fro\ q z0 o�yW 3J�� tiA��N �t '� A? az C WkIL pppQ�`'� �h � `1 O NSR ° v � i � 1 1 U 0 ,00. / �.eN W ^N oa In c p � W / UI \ \ n 2 Q. 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Subiect: Approval of an Amendment Consolidation Agreement nts: County Administrator: Board Action Requested: to the 1996 Schools Grounds Maintenance Authorize the County Administrator to execute the attached First Amendment to the 1996 Grounds Maintenance Consolidation Agreement. Summary of Information: The Parks and Recreation Department has for the last 18 years maintained School Grounds and Outdoor Facilities per the Schools Grounds Maintenance Consolidation Agreement of 1996. Parks and Recreation and Schools maintenance staff both recommend the continuation of this relationship through the attached First Amendment to the Schools Grounds Maintenance Consolidation Agreement. Parks and Schools staff have thoroughly documented the agreed current level of service being provided within Attachment A which would replace the original more general description of maintenance requirements in the 1996 Agreement. Per the Attachment A, some capital grounds improvements projects will be managed by Parks and Recreation and separately funded by Schools. In all other respects, the original Agreement dated July 9, 1996, will remain in full force and effect and is attached for your reference. Staff requests approval of this request. Preparer: Michael S. Golden Title: Director Parks and Recreation Attachments: 0 Yes F-1No;, FIRST AMENDMENT TO THE GROUNDS MAINTENANCE CONSOLIDATION AGREEMENT This First Amendment dated 2015, to the Grounds Maintenance Consolidation Agreement dated July 9, 1996 ("Agreement") between the School Board of the County of Chesterfield, Virginia ("School Board") and the County of Chesterfield, Virginia ("County'). In consideration of the premises and mutual covenants of the parties as provided in the Agreement, the parties agree as follows: 1. Attachment A to the Agreement referenced in Section 1.2 of the Agreement which outlines the grounds maintenance duties of the County is hereby amended as provided in Attachment A, School Grounds Maintenance Standards (Operations and Tasks) dated March 2, 2015 attached hereto. 2. In all other respects, the Agreement shall remain in full force and effect. Approved as to Form: Kimberly Friend -Smith School Board Attorney Approved as to Form: Michael S. J. Chernau Senior Assistant County Attorney 0623:93983.1 SCHOOL BOARD OF THE COUNTY OF CHESTERFIELD, VIRGINIA C Marcus J. Newsome Superintendent COUNTY OF CHESTERFIELD, VIRGINIA James J. L. Stegmaier County Administrator COqu S CHESTERFIELD COUNTY PARKS ANo RECREATION •f lk 0 1 (Operations and Tasks) ATTACHMENT March 2, 2015 1 -TENNIS COURTS MAINTENANCE ITEM OPERATIONS/TASKS 1.1 LITTER CONTROL N/A (School Designee) 1.2 SURFACE Courts blown or vacuumed one time per month, Sept. -June (ten months). 1.3 FENCE MAINTENANCE Inspect annually. Replace all broken/missing fence hardware to include wire ties, gate latches and hinges, break bands and rods, rail couplings and post caps. Adjust all gates for proper operation. 1.4 PRACTICE BOARD Inspect annually and replace as needed, per work order. 1.5 NETS/STRAPS/ ANCHORS Inspect monthly, (Sept.—June). Replace as needed, 1.6 INSPECTION Inspect annually and file report of condition on surfaces, 2.7 WEED CONTROL fencing. 1.7 WEED CONTROL Apply herbicide to fence line and cracks two (2) times per year during growing season April — May and August. 2 - BASKETBALL COURTS AND BLACKTOPS MAINTENANCE ITEM OPERATIONS/TASKS 2.1 LITTER CONTROL N/A (School Designee) 2.2 SURFACE Courts blown or vacuumed one time per month, (Sept. -June, ten months). 2.3 FENCE MAINTENANCE Inspect annually. Replace all broken/missing fence hardware to include wire ties, gate latches and hinges, break bands and rods, rail couplings and post caps. Adjust all gates for proper operation. 2.4 POSTS, BACKBOARDS AND RIMS Inspect annually. Replace backboard and rims, per work order. 2.5 NETS Replace as needed. 2.6 INSPECTIONS Inspect annually and file report of condition on surfaces, fencing. 2.7 WEED CONTROL Apply herbicide to fence line and cracks two (2) times per year during growing season, April — May and August. 00 3 - TURF AREAS THIRTY DAY and LOW MOW TURF MAINTENANCE ITEM THIRTY DAY TURF LOW MOW TURF 3.1 MAINTENANCE LEVEL Annexes and other closed school Designated low mow areas. 4.3 LEAF REMOVAL facilities. Coordinate approval of areas with Non-selective herbicide along fence lines, sidewalks, trailer sides two (2) times per year. 4.5 RENOVATION schools. 3.2 MOWING Every thirty (30) days. Two (2) times per year. 3.3 LITTER CONTROL Remove from turf areas before Remove after mowing. mowing. 4 - TURF AREAS MAINTENANCE ITEM NON -GAME TURF Operations/Tasks 4.1 MOWING Every 14 calendar days during growth season, April - Oct. (total of 16 cuts per year). 4.2 LITTER CONTROL Litter removed from turf before mowing. 4.3 LEAF REMOVAL Remove from all turf areas November, December, and March. 4.4 WEED CONTROL Non-selective herbicide along fence lines, sidewalks, trailer sides two (2) times per year. 4.5 RENOVATION Perform only to address major bare areas. 4.6 TRIMMING AND EDGING After each mowing operation. 4.7 SIDEWALKS Blow after each mowing operation. 5 - MULCHED LANDSCAPE AREAS MAINTENANCE ITEM OPERATIONS/TASKS 5.1 TRIMMING/PRUNING Prune trees annually for shape in mulched/landscape areas and low hanging 6.2 GRAVEL branches of tree in or adjacent to turf areas. Shrubs trim two (2) times per 6.3 INSPECTION year to maintain shape. Growth control chemical applied at each trimming 6.4 WEED CONTROL as needed. 5.2 MULCH Mulch between June 15 — August 31, (1) application at 1 '/2 inches loose depth. 5.3 TREE/REMOVAL Removal of trees and stumps as needed per work order. Tree work to be performed to professional standards. No stubbing off limbs. 5.4 PESTICIDES Complete pre -emergent herbicide application on plant beds two (2) per year, during growing season (March & June). Three (3) spot applications for post - emergent weeds during growing season (March — Oct.). Disease and insect control as recommended by vendor to maintain health of plant material, as needed, per work order. 5.5 FEEDING Shrubs are fertilized every two (2) years. Trees are fertilized as recommended by the vendor or per work order. 5.6 LEAF REMOVAL Remove from all landscape areas November, December and March. 5.7 ESTABLISH NEW Work with various volunteer groups, school board, or the school's PTA to LANDSCAPE AREAS establish new landscape material. Design, installation, and care instructions will be provided. Bed preparation, debris removal, mulch ordering and delivery, bed edging, volunteer coordination, tool delivery and assistance provided. (PTA/Volunteers are responsible for new landscape, garden areas. When maintenance and care ceases, landscape areas will be removed). MAINTENANCE ITEM OPERATIONS/TASKS 6.1 ASPHALT Patch potholes as needed or per work order. 6.2 GRAVEL Top dressing with same stone material and grading as needed, per work order. 6.3 INSPECTION Inspect annually and file report of condition of surfaces and erosion. 6.4 WEED CONTROL Apply herbicide to control weeds in cracks two (2) times per year. DOtt 7 -PLAYGROUNDS PURPOSE: TO PROVIDE SAFE PLAY AREAS FOR YOUNG CHILDREN MAINTENANCE ITEM OPERATIONS/TASKS 7.1 TYPE OF EQUIPMENT Playground equipment shall meet Consumer Products Safety Commission, DRAINAGE (CPSC), guidelines and American Society for Testing and Materials, STRUCTURES (ASTM), standards. Installation shall comply with manufacturer guidelines, 9.2 INSPECTION specifications and instructions. 7.2 SURFACE Inspect and replenish two (2) times per year (December and August) to 9.3 BMP FACILITIES maintain required surfacing depth for critical fall heights per CPSC 9.4 DRAINAGE DITCHES Guidelines. Additional surfacing needs provided per work order. Surface material must be certified to ASTM F1292-09 standards. 7.3 LITTER N/A (School Designee). 7.4 INSPECTIONS Daily visual and monthly checklist performed by School personnel. 7.5 REPAIRS/MAINTENANCE Tighten or replace nuts, bolts, S hooks. Secure or replace playground border timbers for safety. Per work order. 7.6 REPLACEMENT Replacement playground components provided by Schools and or PTA. Decks, panels, rails installed by Parks and Recreation. Components involving footers installed by certified playground installer pending available funds by Schools Playground budget. 8 - SIGNAGE MAINTENANCE ITEM OPERATIONS/TASKS 8.1 SIGN Inspect annually. Provide and install all damaged or illegible sign faces and all DRAINAGE damaged or leaning posts for regulatory signage. Installation of special request STRUCTURES signage provided by schools, per work order. (Refer to page 8 - CCPS Facility 9.2 INSPECTION Services Department Signage Criteria). MAINTENANCE ITEM OPERATIONS/TASKS 9.1 DRAINAGE AND Remove debris after major storm events and maintain soil fill around inlets. DRAINAGE STRUCTURES 9.2 INSPECTION Inspect drainage structure and ditch lines annually. Make necessary repairs to insure proper drainage, as needed per work order. 9.3 BMP FACILITIES BMP facilities maintained by County Environmental Engineering. 9.4 DRAINAGE DITCHES Clean ditches within site boundaries annually and after major storm events to remove debris. O.P00 00 10 -WEATHER EVENTS SNOW CLEARING MAINTENANCE ITEM OPERATIONS/TASKS 10.1 SNOW REMOVAL Complete clearing of snow from parking lots, bus loops and driveways to be UNIT PRICE PER EVENT completed at same time as VDOT completes secondary roadway systems 10.4 HURRICANES, ICE, for 2" plus events. Provide updated snow clearing management plan SNOW, STORMS, etc. annually. 10.2 SAND DELIVERY TO Delivery of up to one (1) ton sand to each school site by November 1. CUSTODIAL STAFF Replenished during the winter season as needed. SEVERE STORM EVENTS MAINTENANCE ITEM OPERATIONS/TASKS 10.3 STORM DEBRIS Remove all debris from site on turf and paved areas. REMOVAL Inspect annually and file report of conditions to surfacing and lines. 10.4 HURRICANES, ICE, Inspect grounds for damage and file report within 72 hours of event end. SNOW, STORMS, etc. Cut and remove all damaged trees and limbs. 11 -TRACKS MAINTENANCE ITEM OPERATIONS/TASKS 11.1 STONE DUST WALKING Grade to fill depressions and remove high spots (2) two times per year in August and December and as needed per work order. 11.2 ASPHALT RUBBER Inspect annually and file report of conditions to surfacing and lines. 11.3 WEED CONTROL Apply herbicide to surface area (2) two times per year in growing season in April — May and August. 12 -BLEACHERS MAINTENANCE ITEM OPERATIONS/TASKS 12.1 BLEACHERS Perform annual inspection of all non -stadium bleachers. Tighten fasteners, clamps and end caps. Stadium Bleachers — Tighten fasteners clamps, end caps, per work order. Stadium Bleachers inspected by Facilities/Risk Management. 12.2 WEED CONTROL Apply herbicide under stadium bleachers two times per year April — May and in August. `? 064 13 - CHAINLINK FENCING, BACKSTOPS, ETC. MAINTENANCE ITEM OPERATIONS/TASKS 13.1 GENERAL Inspect annually. Replace all broken/missing fence hardware to include wire MAINTENANCE ties, gate latches and hinges, break bands and rods, rail couplings and post 14.1 CONTRACT MANAGEMENT caps. Adjust all gates for proper operation. 13.2 VEGETATION/LEAF Maintain fence lines free of leaves and remove all vegetation growing on REMOVAL fencing. 13.3 HERBICIDE Apply herbicide along fence lines two (2) times per year (April — May and in PROJECTS Aug.) and during growing season. 14 - GENERAL ASSISTANCE AND SUPPORT MAINTENANCE ITEM OPERATIONS/TASKS Coordinate through annual county contracts tree removal, minor concrete and asphalt repairs, installation of asphalt walkway to trailers, 14.1 CONTRACT MANAGEMENT ADA ramps, curb cuts and minor fence installation and repairs, and miscellaneous ground maintenance repairs. Annual allowance $75,000. Provide monthly report of expenditures. 14.2 MAJOR MAINTENANCE Provide construction management services for major capital PROJECTS replacements of sidewalks, parking lots, blacktops, tracks, courts, and repair of athletic field's storm drain systems. Projects funded by Schools. 14.3 SAND/STONE As needed, per work order. Provide assistance with replenishing sand in jump pits, delivery of sand and rock dust (less than or equal to 5 tons), moving infield mix (provided by varsity program). 14.4 RESTORATION Assist with reinstallation of school fixtures removed during projects. Limited to basketball goals, benches and minor fencing. New replacement fixtures provided by schools. 14.5 OUTDOOR CLASSROOM Finish grading and turf establishment per work order. School Facilities SITE CLEAN UP responsible for the removal of concrete footings, anchors, and wires. Prior to submitted work order for restoration. Repair minor settling of trench lines to maintain safety per work order. 14.6 VARIOUS Per work order - provide assistance with PTA and Scout projects. Help coordinate church and community volunteer days. Removal of animal carcasses and other general requests. CDP SCHOOL AND SCHOOL FACILITIES WILL RETAIN THE FOLLOWING RESPONSIBILITIES 1. Interior courtyard maintenance. 2. Litter control (cans, barrels, ground trash) of parking lots and immediate school areas. Varsity athletic facilities are the responsibility of School designated personnel. 3. Removal of snow from sidewalks. 4. Security light maintenance. 5. Electrical and plumbing maintenance. 6. Flashing signs (with exception of facing). 7. Windscreens — Varsity sports, boosters and leagues are responsible for the installation, maintenance and replacement of windscreens and banners. 8. Maintenance and repairs of irrigation systems on High School Athletic Facilities unless installed by Parks and Recreation Department. CCPS Facility Services Department Signage Criteria Schools have four options to acquire signage: 1. Parks and Recreation (via Facilities on-line work order) 2. CCPS sign shop (Facility on-line work order system) 3. Chesterfield Tech. Center (Facility on-line work order system) 4. Any local sign shop (Example: Fast Signs, Sign -A -Rama) Categories of Signs: • Regulatory Signs : (made and funded by Parks and Rec) *Roadside signage coordinated by parks and Rec • Informational Signs/Identification Signs: (supplied by Facility Services, funded by Facility Services or school) Buses Only No Dumping trash by public) Buses Only between the hours of... No Parking Fire Lane Cross Walk No Trespassing Do Not Enter One Way Drug Free Zone Seed Limit Visitor — spaces DOT Signage* *Roadside signage coordinated by parks and Rec • Informational Signs/Identification Signs: (supplied by Facility Services, funded by Facility Services or school) Buses Only Reserved for Principal no other reserved signs) Door # Sin Room # Hallway named signs Restroom Signs Loading Zone Student Drop Off No Parking Loading Zone Student Parking Lot Office Hours Service Vehicles Only Office Sin Staff Parking Lot No Smoking Visitor Parking Lot Security and Visitor related signage • Directional Signs: (supplied by Facility Services, funded by Facility Services or school) guide people to a facility or location. Using combinations of words, arrows and sometimes symbols, they guide people to their destinations. • Banners — (made by CTC print shop or other, funded by school) -Install available by Facility Services if needed. • Reader Board Sign — none — we coordinate permitting and installation and keep operational i.e. Replace lighting. All approved signs made by Facility Services will be designed using detailed information supplied on the Facility Services on-line work order. The school is responsible for correct spelling and dimensions. Special requests will be submitted to Facility Services for approval and the school may be responsible for funding. Proofs will be made available upon request. 8 and MTRM: OF AGREENMNT -AINDSCOPE OF: OPERAW�Q1�iS Ij TWAcoomette On N ove0ber 1; 19%, and shall ;"Olik a±4 Offett for each &cd. year thereafter unless rither po#y SW:tM tie Othel PAY ' uW#en t6*e of termination. such termination notice must be sent no 14ef 6 & OP, 00 S P40 I to be effective on. July Of the 'Itit Calendar year r to st&.prop%ed term��atioii bate: 1-2 UO 00"tY Shall perform all grounds 00uite a ee as A A to this Agretlim.ut- 13 "n executitO Of this, int, the School BOW sib trn.sfer owner%Wp to the Coul jjI* of the grounds . maintenance equipment listed itf A000ta B TO tWs AgrO If � Agreement, is to*inaled,. the County, a f`Ourix alf the tient to .. t 1.4 Tj- -greetnent gfil me by,thatual a continue to. be; :processed through the o�isftg school znaatxteuai ce WIDtk 00der systems, to parks and Recreation personnel daily O*Pt tbose TO}nests J bat acre ,consider&d emergency in mature;. which xvill be immediately referred �ACd to P d, - I ReO64400. 'If 1.5 it is: Ah"e p i* inte.tWon tbat capital iMPr6V6M.e4 0 Odi roq ests f repairing of 00s and parking areas n I ot be covered by this,ageelneA4 but Sha-Ube roscilve# in. the next l�adget"process,. the fonds necessary for: tbis: Agreement 0601-141,67.1, -2- 00001,-) .Ih ARTICLE jV.�.ASSAG-,N.NffiNT PUOn an iouet r, o: *e : benefit tif e -ffi 4A lbisAgreerhent shah be: binding, d'shalli successors.partes atici their parties. This A#reemew shall. not be iho pmdes &TIC LE V. NO n -C E S d' b XIM' "Ibi 5A All -notices ot other co)�=- umApauons gr. dvrP� 't to �,!e- gxvell� Pq: ven, when bond gr eat' shall bo,, in writing, and shall be deemed to: have been: gi regIster or� ce --m 0 mail, such all be Y deli9oto& or if -d -d ivered noa shall sent, b� retttr r t requeste d.by. first 4assipostage prepaid-, Ii .serif by first Mass mail; sada notice, OWI be deemed to Iave- been. xlehvered.brreceived on lb.,- (5),da the deposit I of w pod"te in the mted,, States mail. 5�2 A11japtices, re4ored hereunder shall be addre"s"sed f as Wo -Am.. If to the SCII661 86 ,06071416ZI William C. to,4h-er, Jr. superintendent of Stbools P. 0. BOX 10 Chesterfield, Virginia 23832 Ifto the County.. Lane R Ramsey, County Administrator R 0. Box 4b Chesterfieldi Virginia 23932 M 0 0 0 70 ARTICLE Vi- 1NA3TE'R ,6.3 The waiver by either party of a breach of any provision, of this Agreement by tier pa's shall at�t operate ax be>.cant .ie€� as a waiver cif ay' subsecTueut. bFeacl 71 Tbis . Ag eement: is the: entire understandin b`tw.een the parties acid: 06W:34167:1 -4- CHESTERFIELD COUNTY BOARD OF SUPERVISORS 1749,, AGENDA �r� Meeting Date: March 25, 2015 Item Number: 8.13.11. Subject: Expanding the Membership of the Chesterfield Capital Construction Goals and Accountability Committee to Include an Architect and Member of the Chesterfield County Chamber of Commerce Countv Administrator's Com County Administrator: Board Action Requested: Expand the membership of the Chesterfield Accountability Committee to include an Chesterfield County Chamber of Commerce. Summary of Information: Capital Construction Goals and architect and a member of the On January 14, 2015, the Board voted unanimously to create the Chesterfield Capital Construction Goals and Accountability Committee, and further discussed the role of the Committee at the Board's January 28 meeting. The membership of the Committee was established by the Board as follows: Two Board of Supervisors members, Two School Board members, The Director of the County's Budget and Management Department, The Assistant Superintendent for Budget and Finance for Schools, A member of the County's Citizens Budget Advisory Committee, A member of Schools' Citizens Budget Advisory Committee, One Planning Commission member Preparer: Jeffrey L. Mincks Attachments: C_1 Yes Title: County Attorney 0425:94032.1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Chairman has proposed that the Chesterfield Capital Construction Goals and Accountability Committee be expanded by two members to include 1) an architect and 2) a member of the Chesterfield County Chamber of Commerce. Since the current membership of the Committee was established by the Board, Board approval is required to expand the membership. If the Board approves this item, the Chairman will select the architect and Chamber of Commerce member who will serve on the Committee. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 25, 2015 Item Number: 8.B.12. Subiect: Authorization for the Chairman of the Chesterfield County Board of Supervisors to Sign the Request to the Governor for Local Workforce Development Designation County Administrator: Board Action Requested: The Board is requested to authorize the Chairman to sign the attached request to the Governor for Local Workforce Development Designation. Summary of Information: A request has been received from the Capital Region Workforce Partnership Executive Director to have a representative from each of the eight local participating jurisdictions sign the attached document. Chesterfield County is currently a member of the Capital Region Workforce Partnership (CRWP), a joint collaborative with the jurisdictions of the Counties of Henrico, Hanover, Charles City, Goochland, New Kent, Powhatan and the City of Richmond. The CRWP administers and oversees the federal Workforce Investment Act (WIA) and the funds received locally for workforce services to job seekers and employers. As a result of Congressional action, the WIA will be replaced on July 1, 2015, with the Workforce Innovation and Opportunity Act (WIOA). In order for this region to continue to receive funding, a local workforce area designation must be approved by the Governor prior to this implementation date. Under provisions of the law, any local area that existed under the WIA with sound performance and fiscal integrity may continue with an initial two- year designation as a local area for WIOA purposes upon request to the Governor. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Local area designation is the first step of implementation, which would be followed by execution of a written agreement among the participating jurisdictions, the designation of a grant recipient and fiscal agent, and the appointment of a workforce development board. Commonwealth of Virginia Request to the Governor for Local Workforce Development Area Designation We, the undersigned, as duly authorized signatory officials from our respective jurisdictions listed below; do hereby join our regional partners in requesting designation as a local workforce development area to be known as the Capital Region Workforce Partnership, under the provisions of Section 106 (b)(2) of the Workforce Innovation and Opportunity Act of 2014. Jurisdiction Date Charles City County Name Signature Title Chesterfield County Name Signature Title Goochland County Name Signature Title Hanover County Name Signature Title Henrico County Name Signature Title New Kent County Name Signature Title Powhatan County Name Signature Title Richmond City Name Signature Title tiro CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 :y AGENDA Meeting Date: March 25, 2015 Item Number: 8.B.13. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board for Post -Prom Celebrations inistrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,100 from the Bermuda District Improvement Fund, $2,100 from the Clover Hill District Improvement Fund, $1,600 from the Dale District Improvement Fund, $1,600 from the Matoaca District Improvement Fund, and $1,100 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations subject to the conditions described below. Summary of Information: All Supervisors have requested the Board to transfer funds from their respective District Improvement Funds to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations at various area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, and $100 for the Appomattox Regional Governor's School Total: $1,100 Preparer: Allan M. Carmody Title: Director, Budget and Management 0425:94042.1 Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, and $100 for Appomattox Regional Governor's School Total: $2,100 Dale: $1,000 for Meadowbrook High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Matoaca: $1,000 for Cosby High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Midlothian: $1,000 for Midlothian High School, and $100 for Appomattox Regional Governor's School Total: $1,100 A portion of this request is from the Appomattox Regional Governor's School, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. If the School Board does not approve the transfer, the $500 must be returned to the County. The remaining requests for funds originally came from each school's PISA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school -funded post -prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post -prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. CHESTERFIELD COUNTY "1, 4 141 t Eel ► This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Appomattox Regional Governor's School PTSA organization) making this funding request? Jan Butterworth, President 2. If an organization is the applicant, what is the The purpose of the organization is to support nature and purpose of the organization? parents, teachers, and students at ARGS. We set as (Attach organization's most recent articles of one of our major goals every year, the hosting incorporation and/or bylaws to application.) (funding) of the After -Prom Party for our students. 3. What is the amount of funding you are seeking? $500.00 We respectfully request monetary assistance to help pay the expenses incurred at the ARGS After Prom Celebration. It is necessary to request outside funding so that the students are able to participate in the After Prom activities. Many are unable to afford both the prom event costs and the After - Prom. We strive to pay as much of the cost as possible, thus keeping the ticket cost for each student as low as possible. The funds that we spend cover the expenses to host the event at Swaders Sports Park in Prince George. THe students are 4. Describe in detail the funding request and how given game coverage and a late night meal. For the the money, if approved, will be spent. past three years, we have had 96% participation. All of the prizes given are donated; however, the cost to rent the faciclites, secure game activites and purchse food has to be paid by the PTSA. Fundraising is done all year to cover SAT tutoring, a senior scholarship, student essay and poetry contests, student and parent open houses, and a clothing needs closet. We work hard as well to be able to cover the expenses for the After -Prom event and will use any contribution from you to help cover the expenses of the facility. Every dollar we fundaraise or receive as a donation helps to reduce the cost passed on to the student.. S. Is any Chesterfield County Department involved Em in the project, event or program for which you are seeking funds? No Provide name of other department Our own PTSA members have and will continue to 6. If this request for funding will not fully fund do fundraising. In May, it will be determined how your activity or program, what other individual much we must charge for the after -prom or organization will provide the remainder of tickets ... once we have determined the amount of the funding? funding earned and/or received for the After Prom event. 7. If the applicant is an organization, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? Yes - tax-exempt 8. Applicant information: Jan Butterworth Mailing Address ARGS PTSA President 108 Peter Francisco Drive Hopewell, Virginia 23860 - address Telephone Number Fax Number 804 458 5936 - phone E -Mail Address - fax 4butterworths@gmail.com - email MEMEMEMIM Non= NEE= Signature of the applicant — If you are signing on behalf of an organization you must be the Janice D. Butterworth president, vice-president, chairman/director or Name of Applicant vice-chairman. 000032 President — Title if signing on behalf of organization Janice D. Butterworth - printed name February 6, 2025 - date For Internal Use Date Received: District: tM Lvhze,65 Form: Updated 2/7/2013 OGIDS4.s CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Clover Hill High School PTSO organization) making this funding request? ON 11 WE 2. If an organization is the applicant, what is the IN I nature and purpose of the organization? This is our 27th annual Post Prom celebration, providing a safe, drug-free environment for students (Attach organization's most recent articles of and their dates following the Junior/Senior Prom. incorporation and/or bylaws to application.) _ _ �� , T 210010-20119110 3. What is the amount of funding you are seeking? $2000.00 4. Describe in detail the funding request and how We will be purchasing food, decorations, the money, if approved, will be spent. entertainment and prizes. x S. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department ter. 101 N 6. If this request for funding will not fully fund Holding a Phone -A -Thou to reach parents while your activity or program, what other individual approaching businesses for donations of food, or organization will provide the remainder of money and prizes. Parents will volunteer much of the funding? the labor. f _mom di OWN 7. If the applicant is an organization, answer the following No - corporation Is the organization a corporation Yes - non-profit Is the organization non-profit? o0 4t Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. 12 '0 WAy 3/6- 6�.3 For Internal Use Date Received: District: _ P1 w::A' 11 Form: Updated 2/7/2013 Yes - tax-exempt 13301 Kelly Green Lane, Midlothian, VA 23112 - address 804-425-6283 - phone -fax deannafriedel@gmaiLcom - email Name of Applicant r Treasurer, PTSO — Title If signing on behalf of organization Deanna Friedel -printed name 1/30/15 - date CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual Cosby High School PTSO - (Post Prom Committee) Working together to support & improve the educational experience for our students & educators. Such as our Post Prom Party, that provides a safe chaperoned environment for students to enjoy fun filled activities with their friends after Prom. $1000.00 To provide financial assistance toward the rental agreement of $4026 with XL Sports World, Midlothian, VA. This facility is used to accommodate various games and the 700+ students that attend our Post Prom Event. No N/A Parent donations and other PTSO fundraising efforts. or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: District: rz ) Form: Updated 2/7/2013 Wyne Yes Yes Cosby High School PTSO Attn: Tonya Johnson, Post Prom Coordinator 14300 Fox Club Parkway Midlothian, VA 23112 (804) 639-8340 - Cosby Office (804) 937-3700 - Coordinators Mobile tonya@my4johnsons.com Kimberly S. Donlon President, Cosby PTSD Kimberly S. Donlon 2/2/15 18047805013 g ED REDD CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION 10:33:28 p.m. 02-01-2015 214 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 18047805013 - ED REDD 7. If the applicant is an organization, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? I Yes - tax-exempt 10:33:54 p.m. 02-01-2015 3/4 8. Applicant information: Meadowbrook PTSA Mailing Address 4901 Cogbill Road Richmond, VA. 23224 - address Telephone Number 804-743-3675 - phone Fax Number 804-780-5013 -fox E -Mail Address mbkpresident@pmail.com - email Signature of the applicant — If you are signing on _ t behalf of an organization you must be the Zelma Lee'�htt--� president, vice-president, chairman/director or Name of Applicant vice-chairman. President — Title If signing on behalf of organization Zelma Lee -printed name 2/2/2015 - date For Internal Use Date Received: y OC 18047805013 ED REDD District: Form: Updated 2/7/2013 10:34:07 p.m. 02-01-2015 4/4 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Matoaca High School PTO organization) making this funding reauest? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. The mission of the MHS PTO is to: (a) Enhance the educational and social opportunities of the MHS students by involving parents/guardians and school personnel in a cooperative and sustained system of effective communications and activities, and by assisting in services to the school through support of the principal, academic staff and appropriate committees. (b) Sustain parental interest in school activities and serve as a liaison and communications forum for school personnel to function effectively in a working relationship with parents and other community members. (c) Provide teachers and administrators with opinions and viewpoints that will lead to a better analysis of the needs of the students and more relevant program planning. (d) Support the vision, mission, and core values of the Chesterfield County Public Schools $1,000.00 The funds will be used to help cover the expenses of activities (games, henna tattoos, photobooth and inflatables), prizes, food, rental equipment, janitorial fees and any costs for security required for the evening. We project based on previous events to spend $800.00 on Prizes, $500.00 on Food & Beverages, $500.00 for a Photobooth Rental; $300.00 for a Gaming Trailer, $400.00 for two Chesterfield County Police Officers to provide Security; $500.00 in Custodial Overtime Fees; $1,500.00 for Inflatables; and $500.00 for Henna Tattoos & Face Painting for a total of $5,000.00. S. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address We are seeking public donations to help us with the remaining amount needed. Yes - corporation Yes - non-profit Yes - tax-exempt 17700 Longhouse Lane Chesterfield, VA 23838 - address (804) 399-8123 - phone - fax mhsptotreasurer@gmail.com - email Signature of the applicant — If you are signing on behalf of an organization you must be the Stephanie Roberts president, vice-president, chairman/director or Name of Applicant vice-chairman. Treasurer — Title If signing on behalf of organization Stephanie Roberts - printed name 2105115 - date For Internal Use Date Received: (P I I --�O District: Form: Updated 2/7/2013 APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person orI SHERYL SAUNDERS, MIDLOTHIAN HS POST PROM organization) making this funding request? PTSD 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. TO PROVIDE A SAFE & ALCOHOL FREE POST PROM EVENT FOOD, DRINKS, DECORATIONS & ENTERTAINMENT 5. is any Chesterfield County Department Involved in the project, event or program for which you No are seeking funds? Provide name of other department 6. If this request for funding will not fully fund PTSD -YEAR LONG FUNDRAISING, PARENT your activity or program, what other individual MAILINGS, DONATIONS AND LOCAL BUSINESS or organization will provide the remainder of SUPPORT the funding? :. , f largafn. following Is the organization a corporation No - corporation Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? AddressMailing Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: District: J]] i l�.(�`� ✓ Yes -tax-exempt MIDLOTHIAN HIGH SCHOOL 401 CHARTER COLONY PARKWAY MIDLOTHIAN, VA 23114 - address 804-614-6561 SHERYL SAUNDER - phone -fax COM - email SHERYL SAUNDERS Name of Applicant MIDLOTHIAN HIGH SCHOOL POST PROM CHAIR PERSON — Title If signing on behalf of organization SHERYL SAUNDERS -printed name 02/03/2015 - date 02-/05/2015 16:04 8043782489, MONACAN PAGE 02/04 IN Film APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. I. What is the name of the applicant (person or organization) making this fundin>z reauest? Z. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bvlaws to aonlication.1 3. What is the amount of fundine you are 4. Describe In detail the funding request and how the money, if approved, will be spent. 1'honLiCeif 1 Vhg6SChool PT5A -• Po-st Prorn C'ornrn% b pro✓ae a saf;?, o Icoho l fnee, nvironvUv1+ dor Yi1DrIGr.can I-hgh c. h oo l St►� (,U n t -s or) prorn r1 Jh { . •! 0 J'rf- or) G( -x-z c i 14f- re i7 , S. Is any Chesterfield County Department involved 'n lor)CtC.on 1+1,0) Sc h oo In the project, event or program for which you Ad rY?in ! 5tr�iton ort(( YC'S 0L. r(E are seeking funds? Of =5Le r Provide name of other department 6. If this request for funding will not fully fund !-c►rLd r n I's i ncl N-) - }tom + �ft� your activity or program, what other individual or organization will provide the remainder of the fundine? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? G`151 G 02/05/2015 16:04 8043782489. MONACAN PAGE 03/04 Is the organization tax-exempt? S. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Ynonaconl�aJy� School j�t�s+ pry rYl C11'1n J rp, r3 0 n address I -errs C? ru n`/-, 0 r Smoy_&I7rf� 10r. K(o r- -i Ches 4, r-� �'-P_ l o . UI+ A 3a 3 -phone 3�9.0)V90 -fax - email (PChcir anj bl��r�:crXJ�r•' z/eri30r7,r Signature of the applicant - If you are signing on )6-m_ behalf of an organization you must be the president, vice-president, chairman/director or Nome of Applicant - i< i nn C ra Tj.,e r - vice -chairman. 'Y-n-onaC a r-) E -h9 h Sc.h oo I - Title FFb.5t P'mrn Chn r p.c aon If signing on behalf of organization -printed name k r Yy) G r4. no j p -dote For Internal Use Date Received: 4 - "�_ `,5 District: Form: Updated 2/7/2013 � ..• lL l 1�' This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Thomas Dale High School PTSA organization) making this funding reauest? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? i. If the applicant is an organization, answer the following The TDHS Parent, Teacher Student Association (PTSA) engages and empowers families and communities to advocate for all children $1000.00 The TD PTSA After -Prom Celebration provides a fun, safe and substance free environment for students. Funds are used to provide entertainment and refreshements for the event. Ie The PTSA regularly hosts fundraising activities to support the After -Prom celebration as well as other PTSA sponsored events. Fundraisers this year include yard sales, talent show, Haley Ford Drive 4 UR School, and phone-a-thon. Is the organization a corporation ( Yes -corporation 0007>55 8. Applicant informatio Mailing Address I CO- r7mrNm-mmm Fax Number Z IN M I FTM rt G Wi Yes - non-profit Yes - tax-exempt 3626 West Hundred Road, Chester VA 23836 - address -fax teja.stokes@comcast.net - email Signature of the applicant - If you are signing on behalf of an organization you must be the Tejo S. Stokes (electronic signature) president, vice-president, chairman/director or Name of Applicant vice-chairman. President - Title If signing on behalf of organization Tejo S. Stokes - printed name 01131115 - date 11-7AMEM 'V Date Received: District: VY) UA -O, - Form: Updated 2/7/2013 CC, C" 3 5D CHESTERFIELD COUNTY sGy BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 9.A. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: Yes ❑ No CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances March 25, 2015 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% "Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS March 25, 2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 (43,000) 5,937,897 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS March 25, 2015 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years* Appropriation Year to Date 3/25 Agenda Approval Bermuda $30,222 $33,500 $15,535 $1,100 $47,087 Clover Hill 37,500 33,500 26,116 2,100 42,784 Dale 37,500 33,500 2,590 1,600 66,810 Matoaca 37,500 33,500 30,051 1,600 39,349 Midlothian 37,500 33,500 0 1,100 69,900 County Wide 0 0 0 0 0 *Pending audit results. SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department February 28, 2015 Outstanding Date Original Date Balance Began Description Amount Ends 2/28/2015 04/99 Public Facility Lease—Juvenile Courts Project $ 16,100,000 01/20 $ 4,110,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 350,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 12/15 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 500,563 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 1,960,000 05/06 Certificates of Participation* —Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 4,315,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 14,050,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,535,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130,715,766 57,273,057 PENDING EXECUTION Approved Description Amount None March 25, 2015 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. K(_)d)jeV MatA,� I 2. 3. II 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 0 5. oAn e, �-/ Mo, w In 3/25/2015 Ptte Sed. 4L+,b Chesterfield County Board of Supervisors Meeting c � �r �t'•', i;T;s may., ' P°"k ,rem _ n.,t•,, �� ` /� 3/25/15 1 Chesterfield County Board of Supervisors Meeting • Why folks live or move to Chesterfield? • Grew up here • Job brings them here • Centrally located in VA • An hour away from DC, mountains, beach • Don't want to live in City of Richmond • Many, many, many reasons!! I • BUT... 3/25/15 2 1 Chesterfield County Board of Supervisors Meeting • It is not because of government!!! • The people are the county. We are not vassals. You are not my feudal lords. • A vassal is a person who has entered into a mutual obligation to a lord or monarch in the context of the feudal system in medieval Europe. 3/25/15 ZjeLM0_llVCI:- 3 Chesterfield County Board of Supervisors Meeting Emphasis on High Quality,-Lpw Cost CON71NUED FOCUS ON MANAGING d6in, XMPROV646� SERVICE 1) Proposed plan mindful of County's tradition of fiscal stewardship ChesteMeld $2,652 Hanover $2.607 2) CountyremalnslowestcostfUl Spotsylvania 52.733 mvice prouder in the state (chart) Stafford . _ _ 52.873 3) Average single-family tax bill for Albemarle - - $2,895 2015 is $200 below its 2008 level Hendeo _ $2,912 (at $0.96) Virginia Beach 53,129 Chesapeake i 53,240 4) Non-public safety staffing down prince William $3,264 full position per 1,000 residents Newport. 53,491 since FY2W9 Roanoke 53,573 5) At ft same time, crime and Hampton S3.615 � Fairfax I'S4 E4,067 ' I unemploymentare down, while Alexandria $4,143. graduation rates and new Arlington .. }4.739 Investment are up _ 3/25/15 4 3/25/2015 6 Chesterfield County Board of Supervisors Meeting Pu,r c.% r- s L oF• S e—h - 4 �co�+oN$;-LS o Sia is � � IO'i'a p�[rt.odG 6Gonownic5-Gi�.45 i Dani oceJ oir j VCU GGOA OM�GS Glta�fGG ___. - I I ! l o0 V6i r-1- 1S More GF�i G:�tn-� 3/25/15 Chesterfield County Board of Supervisors Meeting 3/25/15 5 6 3/25/2015 3 1) Proposed plan mindful of County's 32o P-11 85AVra F KR G tradition of fiscal stewardship Cl-tdrtiald log 11anovcr A p $2,852 . 6 _ _r7--- --I S2.883 SI Countyremainslowestcostfull l�r�tsyl-nia _—_ _I I S2,733 , 8` service provider in the state (chart 1?IStdadrd ___(----_--) $2.9:31.01 3)Average singlefamilytaxbillfor 1DIAIbemad. 30$ Henrico _-_- I _ I $2,895 �So -- I $2.912 87 2015 is $200 below' 2008 level 44bvlrginia Raaah _ , __ VLL�.I S3.129 q3 (at $0.96) Chosapcaka . $3,240 4)Non-public safety staffing down prIMOWilliamI$3,284 full position per 1,000 residents Hawl�n-• $3.491 since IY2009 Roanok0 —. _ _ ..-_ , I $3,573 5) At the same time, crime and Hampton ._ I $3,815 -_I unemployment are down, while Fairfax -- — $4,007 _. graduation rates and new Al....drid _I 54.143 investmentareup Adington 3/25/15 5 6 3/25/2015 3 Chesterfield County Board of Supervisors Meeting INTERNAL AUDIT FISCAL YEAR 2014 REPORT CARD CHESTERFIELD, VIRGINIA Internal Audit Mission Statement Pmside objective analysis and information to mamtgement and those charged pith govemance to support County and Scbool goals benefiting the community. 3/25/15 7 Chesterfield County Board of Supervisors Meeting Cl--fidd ConnN. 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Poli¢P aElvb�roo5micp D"rvbbR "' • PoRtt • Sc1uN Fmd• oehtla l6 ktoohmtlin(t • 5ehml RouE • SNvl Cbleaal® • School TeatbW. • TmelaM -fain noel W Thama-SCLoeh • NWNei Forme. AAmimuvuin4 mfE • Niheia lvmUimlcn Chinn • S'bvm R2veii OtM • Eamn1Am11 • TM�tYoa FYahh(kWC Cbmm"•Jov SbM • School PllTwachl Scamem Rn' f54M O•'n+fi<Idf®•Ylnn••IMmfmlYsmNAmJv�f� • 3/25/15 9 Chesterfield County Board of Supervisors Meeting III. ACDITS .'PROGRESS TFISCAL YEAR-GYD• • .comm ♦oR&Pac6p-Ccm • e�seiA Atmxem ' • RaOm RSWe COBUPtoamC • fhty tl CIertl OHic • fmmeinvmeOtr Rsrmm • Fat%omrcmlFa• • Fic • OmvY Senior Cbmetlex• crinin • uTT>o • PAY 1Raambu Rn®nwClleehwtbn• Fhm. m air ctivaa sm>-s-c .. Plam,.w R..sm ®a L�naaamn • PoRmA®Icem.a _. • Pmaatba • >�AI,4, mn�e,A,nc • SeBooIAaM1 Fe�rnbn • stmw co4.mn:mhrw • Schwl-AOS TRSnmb Smcw • SchoWON®Fdvibv Yhool_5�esehml • SSmiQ'•OMu • TeamhORiceE ' UtRvin C4maaYlvbm'.L+nS tin P•w®n agC•f Pm•roba�u.du6•o1F. W. 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'� wm � � wZi. �T�uevan.�.,riY. vm,alb.iaE,m - T�vIV,�a N4a„ Gmkau in lm. • w®'� mSeml Esl �mYa °"vr�0•�xfA)•.im 4bm •��r•pun�a N"W N'vPmvmmJ I Iwo R �--md.fMep•,y.�umd Cmom+imW0.am06m msb•.q� ��m�r � � !J 6+N9d P,b en Imn m �I yJm)ie9ema n�mn4,m)mrtta�v, mrt '. .oe..m '"'��°° � Tma,ve.l.avmm. ),W meb �M.�, •mav®I)m • mnlve wm �6..vm4.vm. wyrmev v m m • mma��6mv T.um.v�mm wO wm b m�sev �i.e m� a °)'•16m au.• e'M b.�m ��4dhe ®•e}mav bfms �pmry)mm.m4 vw,v+ •,p.•n�L._m 9v�Ysf). ,�'m^"� �°�mmmv ML hmW mrvnNb.t . wewroe �mno.mma..wm 4 �; .�.amw'..e..r.'�.'a a�r.'ma w.,m..w•o,m wr ma.wmbo,a ra.ime•,m a.,"ww w.�,•�m.m�ba�....u. r,a m.. �. �� Smm•.eRmilmOmJv)L m�). u•.�i+••aw.v� °mgr eb uLL�•ae •mmC 6m mmi,ma m .0 cul• , 3/25/15 11 3/25/2015 1.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 2 AGENDA { Meeting Date: March 25, 2015 Item Number: 16.A. Subiect: Public Hearing on Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Cor County Administrator: Board Action Requested: Hold a public hearing on proposed ordinance amendments relating to Department of Utilities fee changes. Summary of Information: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. The Utilities Department's analysis of the FY2016 budget, capital replacement and maintenance projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in older neighborhoods to replace water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses to help ease the funding burden on future generations and is prudent financial management as revalidated by the recent affirmation of the AAA bond rating. The changes in utility rates are discussed below. Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes F No # o. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Utility User Fees. The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $5.38 ($2.69 monthly). The increase is comprised of changes in the commodity and capacity charges for both water and wastewater. The water commodity charge is proposed to increase by $0.09 per one hundred cubic feet (CCF) and total CCF sales are projected to increase 1 percent. The water bi-monthly capacity charge is proposed to increase by $0.64 per equivalent residential unit (ERU). The wastewater commodity charge is proposed to increase by $0.08 per CCF, and the total CCF sales are projected to increase less than 1 percent. The wastewater bi-monthly capacity charge is proposed to increase by $1.68 per equivalent residential unit (ERU). A net total increase of $4.1 million in revenues is anticipated from the change in the unit rate of the commodity and capacity charges ($2.4M in commodity charges and $1.7M in capacity charges). These increases are needed to cover the projected cost of providing water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $108.98 to $114.36. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. Utility Water and Wastewater Connection Fees - In addition the department's analysis of costs for expansion projects and projections over the next 15 years reflect the need to adjust the water and wastewater capital cost recovery charge portion of connection fees to cover capital costs. The water capital cost recovery charge fee for a 5/8" residential size meter is proposed to increase the water connection fee from $5,100 to $5,200 (generating an additional $165,000) and the wastewater capital cost recovery charges is proposed to increase from $4,700 to $5,100 (generating an additional $540,000). The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. Utility Service Line and Meter Installation Charges - The department's analysis of the materials, equipment, and operational costs associated with the installation of new service lines and meters indicates an increase is necessary to recover the costs. The charge for a 3/4" service line installation will increase from $1,725 to $1,900 and the meter charge for a 5/8" meter will increase from $75 to $80. Charges for larger service lines and meters have also been increased accordingly based on associated material and equipment operational costs. In addition the residential companion meter charge for irrigation will increase from $460 to $500. The proposed ordinance is attached. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the County of Chested eld, 1997, as amended, are amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: 0505:93838.1 1 Number Of Meter ER U's Capital Cost Customer Class Size per Unit p Recover Char � e g (inches) Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ 5,100.00 $ 4,700.00 including townhouses, mobile homes 5,200.00 5,100.00 that are not located in a mobile home park, and individually metered multifamily dwelling units (ii) For a dwelling, two-family (per unit) 5/8 1.00 5,100.88 4,700.09 5,200.00 5,100.00 0505:93838.1 1 (iii) For mobile homes that are located in a 0.85 4,335.00 3,995.00 mobile home park and for master 4,420.00 4,335.00 metered multiple -family dwellings other than multiple -family dwellings used exclusively as housing for colleges and/or universities (per unit) (iv) For all other customer classes 5/8 1.00 5,100.00 4,700.00 5,200.00 5,100.00 1 2.50 1''�0 1 ' ''.99 13,000.00 12,750.00 1'/2 5.00 25,E X80 90 23� 500.00 26,000.00 25,500.00 2 8.00 40,800.00 37,600.00 41,600.00 40,800.00 3 16.00 81,600.00 75,200.00 83,200.00 81,600.00 4 25.00 127,50 nn 117,500.00 130,000.00 127,500.00 6 50.00 255,000.00 235,000. 260,000.00 255,000.00 8 80.00 488,080.00 376,000. 416,000.00 408,000.00 10 115.00 586,500.00 548 500. 598,000.00 586,500.00 0505:93838.1 2 5" (c) The meter and water service line installation charge shall be: (1) For installing water service lines: Inches Charge 12 155.00 790,500 00 729,500.00 1 -2;000.00 2,150.00 806,000.00 790,500.00 4,150.00 The capital cost recovery charge for meters that are larger than 12 inches shall be 4,175.00 determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). (c) The meter and water service line installation charge shall be: (1) For installing water service lines: Inches Charge 5/8 $1,''�—, ''�0 1,900.00 1 -2;000.00 2,150.00 11/2 3,650.00 4,150.00 2 4,175.00 4,700.00 0505:93838.1 0,0 09 (2) For installing meters: Inches Charge 5/8 $ 75.00 80.00 1 120.00 130.00 11/2 295.00 320.00 2 3900 420.00 (3) For installing residential outside use meters using existing service lines: $460.00 $500.00. Sec. 18-27. Utility charges. Effective with bills issued on and after July 1, 2414 2015, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.88. (2) Commodity cost charge. (i) Water: $ 449 1.68 per 100 cubic feet (Ccf). (ii) Wastewater: $ 4-.94 2.02 per 100 cubic feet (Ccf). 0505:93838.1 4 g+1 �; .� 'e3' ti.Y 41.E �.. (3) Capacity cost charge. (2) That this ordinance shall become effective July 1, 2015. 0505:93838.1 Customer Class Meter Number Monthly Capacity Charge Size of ERU's (inches) per Unit Water Wastewater (i) Dwelling, single-family, including 5/8 1.00 $ 6-.32 $ 11.52 townhouses and mobile homes that 6.64 12.36 are not located in a mobile home park (ii) Dwelling, two-family (per unit) 5/8 1.00 6-3-2 i i.52 6.64 12.36 (iii) Mobile homes that are located in a 0.85 5-3-7 9-.7-9 mobile home park and multiple -family 5.64 10.50 dwellings other than multiple -family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1.00 673_2 11-52 3/4 6.64 12.36 1 2.50 i 5.80 28.80 16.60 30.90 11/2 5.00 360 57.60 33.20 61.80 2 8.00 50.56 92.16 53.12 98.88 3 16.00 ioi.12 184.32 106.24 197.76 4 25.00 i58.00 288.00 166.00 309.00 6 50.00 316.00 576.00 332.00 618.00 8 80.00 505.60 921.60 531.20 988.80 10 115.00 726.80 1,324.80 763.60 1,421.40 12 155.00 979.60 1,785.60 1,029.20 1,915.80 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). (2) That this ordinance shall become effective July 1, 2015. 0505:93838.1 �Rz��irran� �zYrre�r�x>��cl� Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date March 18, 2015 Date -03/18/15 Category -Legal Description -Take notice that the Board of Supervisors Ad Size- 6X21.00 IN Total Cost 8,830.00 Publisher of the Richmond Times -Dispatch This is to, certify that the attached TAKE NOTICE THAT THE BOARD was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/11, 03/18/2015 The First insertion being given ... 03/11/2016 Newspaper reference: 0000140038 Sworn to and subscribed before me this ' .,nom✓ Notary Public L � Supervisor State of Virginia City of Richmond My Commission expires KIMF OILY M f W!1118 NOTARY PUB�.IC Cpramonwealth of Virginia 350753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU To place a Classified ad, call 804643-4414 or visit Richmond.com Wednesday, March 18, 2015 D9 TAKE NOTICE 4 -ake notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, March 25, 2015 at 6:30 p.m. In the County Public Meeting loom at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing to consider. 0 ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 18-22 and 18-27 relating to utility connection fees and �llty user charges. his ordinance Is being proposed pursuant to authority granted to the County by Va. Code §§ 15.2-2109,15.2-2118,15.2-2119 and 15.2-2143. The full text of the ordinance is produced below. A copy of the ordinance is also on file in the County Administrator's office, Room 304, 9901 Lori Road, Chesterfield County, Virginia and may be examined by ill interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. be hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for easonabie accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Ioard no later than Friday, March 20, 2015. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES EIT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 18-22 and 18-27 of the Code of the County of ChesterM, 1997, as amended, are amended and re=enacted to read as follows.- 18-22. ollows. 18-22 Connection fees. The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, If the property does not receive water service, the'size of the water meter that would serve the property If it received water service. The capital cost recovery charge shall be: - Meter Number Capital cast Size of ERU's Recovery Charge Customer Class Qnches) per Unit Water Wastewater For a dwelling, single-family, including townhouses, mobile $ 5,100.00 $ 4,700.00 homes that are not located in a mobile home park, and 5/8 1.00 5.200.00 5.100.00 individual metered multifamilydwellingunits For a dwelling, two-family (per unit) 5/8 1:00 5,10f .90 4,780,99 5.200.00 5.100.00 For mobile homes that are located In a moble home park 31J and for master metered multiple -family dwellings other than 4.420.00 4.335.00 multiple -family dwellings used exclusively as housing for colleges and/or universities r unh For all other customer classes 5/8 1.00 5,190.00 4 00 5.200.00 5.100.00 1 2.50 12,750.00 12.750.00 114 5.00 25;500:00 23;500:80 2 18.00 1 40,800.00 3 116.00 1 ' 81,6N.99 1 75,200.90 4 125.00 1 12F,590.001 117,580.08 6 150.00 1 255,000.001 235,900.09 i 8 80.00 408,000.00 376,000.0 416.000.00 408.000.00 10 11115.00 1 586,590.091 540.500.00 12 1155.00 I 806.000.00 I 790.500.00 i I I 1 The capital cost recovery charge for meters that are larger than 12 Inches shall be determined by the director based on the number of ERUs per unit. The capital cost recovery charge for a dwelling that Is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)liv). The meter and water service line installation charge shall be: (1) For installing water service lines: I I I .I 1 I i Customer Class Motor Number Monthly Capacity Gharge Size anches) of ERA's paul-Init ,Water, 7TQ_ .,Dwelling, -single-fa Ily, including townhouses and,mobile. 5.8 homes that a4hot, located in a mobile home park (IQ Dwelling, two-family (per unit) 5 8 11.00- 44762 -0 -64' Um 'Jill) -Mobile homes that are located in a mobile home pa and 0.85 tmuftipI64arnily owellings,dther than mu-111ple-famlly dwellings 5.64 10,50. used exclusively asbousing for colleges qi universities (per,un (Ti All other customer classes Ban 3 100 6.32, 4952 6.64 12.36 2"0 .2.50 16,60 .5.00 369 568., 33.20 6180 8. Or . 50 56W , .- _ 5312 98.,88- 3 ,.16.00, 483 42 18432 10 6:24 :. . 197 76 A. 2.5.00 158,00, 166.00,- 6, .50:00 -'00 316. 576.00-, 618.00, .80.00,1 92 A '10, 11500 _ X668 ,824.80 1421.40 12 - 155.00- 979.150,; 1,85.60• 1.029A, —thecapc&co 1MILO (y), The capacity, cost charge for aldwelling that Is served by A meter that Is larger than five-egnths15cfi`—sFa1T.Te WR(i).- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 174 a b,RCP.i� Meeting Date: March 25, 2015 Item Number: 16.13. Subiect: Public Hearing on Planning Department Subdivision Review Fees County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing on the Planning Department subdivision review fees. Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed changes to the Planning Department Subdivision Review Fees. The subdivision ordinance requires submission of an initial fee of $1,400 plus $70 per lot to cover the review cost of construction plans. This fee allows the initial plan submittal plus two revision submittals. Subsequent submittals are subject to a fee of $1,000 for a revised plan review. Periodically, required revisions to construction plans do not involve major issues and can be handled without the necessity for staff to devote substantial time to the review. In practice, where all co -reviewing departments agree that the revisions are minor and the impacts are minimal, such reviews are handled at a joint meeting between county staff and the subdivider so as to allow the project to move forward in a timely manner. Staff and the development community have agreed that the fee for such reviews should be less than that required for other revision submittals. Currently, an applicant pays $1,000 for this type of review, when it occurs with a fourth or subsequent review. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: 0 Yes 7 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff is proposing a fee of $350 for review of minor changes in construction plans that fit the description of a table review as defined in the subdivision ordinance (when such review occurs as the fourth or subsequent submittal of a construction plan). It is estimated that this change will result in a net loss of revenue of approximately $5,200 annually. Following a public hearing on February 19, 2015, the Planning Commission voted unanimously to recommend approval of the proposed ordinance change. The ordinance is attached for your review. 'J AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-9 AND 17-85 RELATING TO SUBDIVISION CONSTRUCTION PLAN "TABLE REVIEW" AND FEES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-9 and 17-85 of the Code of the County of *Chesterfield 1997, as amended, are amended and re-enacted, to read asfollows: Chapter 17 111 Sec. 17-9. Fees. In addition to,any other required fees, including those fees imposed by state agencies, the fees provided in this section shall be subinittedlo the planning department in conjunction with the specified Applicationor request. Application Type Fee (in dollars) Initial Submittal plus 2 Revision Submittals 1000 plus 50 per lot Preliminary Subdivision Plat Fourth and Subsequent Submittals 900 Overall Conceptual Plan Initial Submittal plus 2 Revision Submittals 1100 (submitted for review Fourth and Subsequent Submittals 900 separate from Preliminary Subdivision Plat) Initial Submittal plus 2 Revision Submittals 1400 plus 70 per lot or parcel . . ... ...... ...... Construction Plan Review Fourth and Subsequent Submittals . .. . ................. . ....... 1000 Table Review 350 Construction Plan Adjustment 500 per submittal Lot Subdivision Final Plat 1600 plus 30 per lot Minor Subdivision Final Plat 1600 plus 30 per lot Amended or Line Modification Final Plat 85 per lot or parcel Residential Parcel and Family Subdivision Final Plat 100 per lot or parcel Onsite Sewage Disposal System Soils Analysis Review 155 per lot or parcel Major Change to Approved Plat 1.000 per submittal Technical Correction Letter per Requested Change 100 Exceptions to Subdivision Requirements See. 17-8 1000 per ordinance se 1928:93698.1 1000 for first deferral Deferral Request from Planning Commission Public Hearing/Meeting plus 2000 for each deferral thereafter 121 Written Verification of Subdivision or Subdivision Interpretation 1 150 [1] This fee is in addition to fees applicable to a subdivision plat review. [2] Fee to be paid by applicant requesting or consenting to deferral. Sec. 17-85. Definitions. 111 111 Construction Plan Table Review: Review of a revised construction plan that in the opinion of all members of the plans review team involve minor changes and the impacts of such revisions are minimal. The review of such plans shall occur at a joint meeting; between the team and the subdivider. Construction plan table review shall not include an initial application for a construction plan adjustment, but shall include review of a revised adiusted construction plan for subsequent submissions conforming to the criteria herein. Mf (2) That this ordinance shall become effective .July 1, 2015. 1928:93698.1 Alchmanb gimes-Dispatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date March 18, 2015 Date Category Description Ad Size Total Cost 03/18/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of CI 2 x 40 L 383.60 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia,atanadjourned meetingonWednesday, Mardi 25,2015at6:35 Publisher of the p,m, in the County Public Meeting Room at the Chesterfield Administra• lion Building, Route 10 and Lor Road, Chesterfield, Virginia, will hold a Richmond Times—Dispatch public hearing to consider, CountviofChenstmdio197,Plans.amended, ance d the f the cling Courtly of Chesterfield, 1991, asamended, by amending and reenacting This is to certify that the attached TAKE NOTICE Take notice was � Sections 17.9 and 17.85 relating to subdivision construction plan "table review" and fees, This ordinance will permit review and approval of published by the Richmond Times -Dispatch, Inc. in the City of revised subdivision construction plans that in the opinion of all mem- Richmond, State of Virginia, on the following dates: bers of the plans review team involve minor changes and the impacts of such revisions are minimal at a meeting between team and subdivider, Further, the ordinance establishes a fee of $350 for such reviews. 03/11, 03/18/2015 All persons favoring, opposing or interested in the above are invited to appear at the time and place herein stated and may speak. Copies of the above proposals and information concerning the documentation for The First insertion being given ... 03/11 /2015 g 9 the proposed fee, levy, increase and/or reduction are available for ex• amination by the public at the County Administrator's Office at the Lane B. Ramsey Administration Build'ing,`I901Lori Road, Chesterfield, Virgin• is for public examination during regular business hours, 8:30 am, to Newspaper reference: 0000140709 5:00 p.m. Monday through Friday, After the public hearing on ordinance amendments that involve fees, the Board of Supervisors may make changes in the proposed amendments, which could range from making Sworn to and subscribed before me this no change in the current fee to changing the fee in accordance with the Proposed ordinance amendments, or any combination in between. The egal authority for enactment of fees, levies, increases andreduc• tions includes the County Charter and Va. Code Section 151•224241(A)(9). Except as described herein, no other new, increased or reduced fees are proposed with amendments involving fees. The hearing is held at a public facility designed to be accessible to per. sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748.1200, Persons needing inter. Nota Public Supervisor preter services for the deaf must notify the Clerk to the Board no later than friday, March 20, 2015, KIMSCSV�Y S HARRI .• NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 2015 Item Number: 16.C. Subiect: Public Hearing on Proposed 2015 Tax Rates County Administrator's Comments: County Administrator: VVIV Board Action Requested: Hold a public hearing on the proposed 2015 tax rates ordinance. Summary of Information: This date and time has been scheduled to hold a public hearing on tax rates for the tax year 2015. The County Administrator's Proposed FY2016 Financial Plan holds all rates constant with those in tax year 2014. The real estate tax rate advertised for this public hearing is $0.96. All other tax rates were advertised unchanged from 2014. Based on the advertisement, the Board of Supervisors cannot adopt tax rates higher than those advertised. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes ❑ No # AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2015, and ending on the thirty-first day of December, 2015, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: See. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.96 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.11 on every $100 of assessed value thereof. See. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0001110 0425:93971.1 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.96 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. .L:i 0425:93971.1 2 ..RiC : oitb lime 1i SO C Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD f� n i =; n4 BOARD OF SUPERVISORS r.:.... �......_t P.O. BOX 40 P�,1 CHESTERFIELD, VA 23832 FEB 27 2015 R CIfE:�IERFIELD, Vh_�__ Date -02/24/15 Category- Main -RTD Description -NOTICE OF -PROPOSED REAL PROPERTY. Ad Size- 1/8 —Total Cost $483.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached NOTICE OF PROPOSED REAL PRO was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 02/23/2015 The First insertion being given ... 02/23/2015 Newspaper reference: 0000134033 Sworn to and subscribed before me this 3anet Johnson 'Williams NOTARY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond 7566416 My Commission expires My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PROPOSED REALPROPERTYTAX INCREASE The Coln ty of Chestaf ddproposes to inawseproperty taxlevim 1. Assessment braeasa Total assessedyalue ofrealpmpertg emduding additlnnalasmsmnents dueto new conshuctlonorimprovementstopmpeaty exeedr,kstyezA totsdamessedvalueafrealpmpertybyl74S 2. loweiedReteNecessaryto Offset lumused.Assessment: The taxrate%tkch twuldlevythe same ammmt of real estate tat as last year wben multiplied by the newtot2l assessed vabm of real estateuM the ezlnsh ms meotioned2bov4wouldhe$D94per$ICDofas9essedv2bae. ThlsratewtIIbeLmownastbe'Uwendtatrate: 3. EfEed ve Rate Increase: The County of C hesterMd proposes to adopt a tax rate of $096 per $100 of assessed vabm The dlii mce between the lowered tax rate and the proposed rate would be $0.42 per $100,art.MThis d[fferencewMbelmownasthe taxrateincrease': Iadliddual property tams may; huwaverr Increase at a percentage greater than or lass than the above percentage, 4. Proposed Total Budget Increase:-Based as the proposed real property tax rate and charges in otber- revenues, the total proposed FY2016 general fund budget of C:hestedield Connty will weed last yeses mdoptedomeral fomdbudgetby2.496. S. Total tmmble and exemptpropertyas of 111115 is $34,463,007494; of this amount total tootle property Is $32,479,616594 or 93.1% of total taxable and enempt property: The total tax-mmpt property is $2;383,391,100 or6.9%oftotal taxableandexempt property. ApublIcheafton the hiaeasewMbeheldon7Aednesday,M2rr$2i,2015at"pminthePnblkMeethag Roon%fhpsterfiddCountyAdndnlstrntionluBd[ng,Route 10andLorll Rm4 C hesterfidd,Vlrg[nln 23832. The hearing will be open to the pubUL The Board of 5upervisorswill pemdt persons desirinto bebeard an opponnnityto preserteral testlmmW.Those dedringto be heaardaveencouraged to callft Office ofthe CYetd tothe Boardof Supervisors at (804) 745-1200 tube placed an the spealmm Iisy or to appear and algia up at 645 p.m.before themeeting. The hearing Is held at a pubUc facility designed to be accessible to persons with disabllltlea- Any persons wM questions an the aaesslbMty ofth a facMtyor the need for masomablenownEmodatlont shouldcantact anleeblaldey,(3edctotheBoard, at(804)74&1?A0. Per5omneedioglnterpxeterservicesforthedeafmnst notify the Clerktothe Boardno later thanFrldafi Martt.20,2015. A10tt 0 ;51wes-Diovatxb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date March 18, 2015 Date Category Description Ad Size Total Cost 03/18/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl 2 x 27 L 263.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir. ginia, at an adjourned meeting on Wednesday, March 25, 2015 at 6:40 p m. in the County Public Meeting Room at the Chesterfield Administra- tion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing to consider. An ordinance to establish the annual tax levy on various classes of property for the County of Chesterfield, Virginia A copy of the ordinance Is on file in the County Administrator's office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and maybe ex• amined by all interested persons between the hours of &30 am. and 5:00 px, Monday through Friday, All persons wishiny to present their views on this subject are encour- aged to call the 0ffice of the Clerk to the Board of Supervisors at (804) 748.1200 to be placed on the speakers list, or may appear and sign up beginning at &15 p.m. before the meeting. The hearing is held at a public facility designed to be accessible to per. sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con- tact Janice Blakley, Clerk to the Board, at 748.1200, Persons needing in- terpreter services for the deaf must notify the Clerk to the Board no lat. er than Friday, March 20, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice was published by the Richmond Times -Dispatch, Inc. in the City of Richmond,.State of Virginia, on the following dates: 03/11, 03/18/2015 The First insertion being given ... 03/11/2015 Newspaper reference: 0000140027 Sworn to and subscribed before me this Nota Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia... . 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Public Hearing #3 - 6:40 p.m. To Consider Proposed 2015 Tax Rates THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO CONSIDER PROPOSED 2014 TAX RATES FOR THE COUNTY OF CHESTERFIELD SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. TAX RATES Number Name Organization 1 Rodney Martin 2 V 1 r 3 �. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA RGIN�� Meeting Date: March 25, 2015 Item Number: 16.13. Subiect: Public Hearing on the FY2016 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan County Administrator's Comments: County Administrator: yl Board Action Requested: Hold a public hearing on the FY2016 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2016 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. The FY2016 recommendation for this program totals $1,552,700 which is comprised of $1,188,752 in new CDBG allotments and $363,948 in new HOME Investment Partnership allotments. These allocations are based on the tentative notification received but are contingent upon final award notification from HUD of an approved grant amount for FY2016. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. The County's Community Development Block Grant and HOME Consolidated Report for FY2016-FY2020 (federal program years 2015-2019), the Citizen Participation Plan, the Analysis of Impediments to Housing Study, and the Annual Plan for FY2016 (which is included in the five year plan) is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2015. The submission must follow a required public hearing by the Board of Supervisors. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes ❑ No # Activity Name Bensley Elementary Extended Day Program Better Housing Coalition -Winchester Greens Family and Senior Services BizWorks Enterprise Center CDBG Program Administration Chesterfield Default and Foreclosure Communities In Schools -At Risk Youth Program Davis Elementary/Providence Middle School Site Improvements Pro -Active Code Compliance CDBG Housing Rehabilitation Richmond Metro Habitat for Humanity Subtotal CDBG project:HOMES-Housing Rehabilitation HOME Program Administration H.O.M.E. Down Payment Assistance Southside CDHC -CHDO Subtotal HOME TOTAL FY2016 Proposed FY2016 Proposed $ 30,000 31,000 125,000 208,752 25,000 25,000 315,000 134,000 200,000 95,000 1,188,752 184,758 24,600 100,000 54,590 363,948 $ 1,552,700 000-21. - Affidavit RECEIVED MAR 13 2015 Budget Dep rtment Chestc 310 ounty CHESTERFIELD CO COMM DEV BLOCK GRANT OFFICE IRONBRIDGE RD P 0 BOX 40 CHESTERFIELD, VA 23832-0040 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-8208 Account Number 3013878 Data March 09, 2015 Date Category Description Ad Size Total Cost 03/15/2015 Meetings and Events Public Hearing Notice and Notice of 30 Day Comment Period f 2 x 0 L 347.60 Pa Neubg Nokke ad Notice d30 Day (bmaient Period forthe F120164Y1IN CaaaNdgted I fan and CMe0 hrWiNition Ptah far Chestettidd Cosanly Notice a hereby ghe n that the Board of Supervaars of Chesterfie a Courtly w01 bold apublt hearing on Wednesday, March 25, 2015, at NS PrWsed Cou vest WPartn fisplyear2016 inthe The hearing will be open to ft public The Board of Supervisors will pamit persorsdeynng to be heard an oppabmityto presstoral or written testimony. Those deslnrg b be heard are enmumoed teal bOIrKeofthe0erktoftBouddSupervisorsat(89) 01200to blared onthespeakers IBt,ormay appear and sign up beginning at 6., pm before IMmee6n9. Thehear®g9 is lu id at apublic fadlitq designed to besibletoper• sons wbi d saber. Any persons with questions an the aaessibidy of tht facilitryy a the need for reasonable acammoddrinsshauld contact lan1ce81akley gerktoBreBoar4at(804)1181200 Persassrreedm9hn terpretafor the deafmistnotifythe Clerk to the Board no at. er than Friday, March 20, 201& FHEO Publisher of the Richmond Times -Dispatch This is to certify that the attached Public Hearing Notice and was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/09/2015 The First Insertion being given ... 03/09/2015 Newspaper reference: 0000137176 Sworn to and subscribed before me this N#ary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 My Commission Expires June 30, 2017 THIS 1S'NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Public Hearing #4 - 6:45 p.m. Community Development Block Grant and Home Annual Financial Plan THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE COUNTY'S PROPOSE[ FY2016 COMMUNITY DEVELOPMENT BOCK GRANT AND HOME ANNUAL FINANCIAL PLAN SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. CDBG Number Name Organization 1 Suzanne Cormier BizWorks 2 Carter Scott BizWorks 3 Tywan Lee BizWorks 4 Shirley Crawford BizWorks 5 Lynwood Brooks BizWorks 6 Avis Allen BizWorks 7 Lakesha Broussard BizWorks 8 Eric Wolfe BizWorks 9 Dave Bickel BizWorks 10 Rin 11 Doug Carleton BizWorks 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 BIZAW`Of�KS' .I- OHkWarehouse laUaGes and mentafing that ensure business growth. BizWorks is a nonprofit small business mixed-use incubator. We work with small business owners helping them grow and sustain their business. We offer office and warehouse space for them to house their business. BizWorks was developed as and remains a revitalization vehicle for the Jefferson Davis Corridor. Our goal is to help revitalize this area by assisting small business owners to grow their business and hire employees. WHAT IS AN INCUBATOR? Business Incubators house, cultivate, and help develop small young firms, which, according to statistics, are most susceptible to failure during the first several years. Incubators are a valuable economic development tool which encourage and assist new, small and minority businesses to build a foundation for the future and strengthen the economy by increasing jobs and income - all under one roof. Business incubation is a business support process that accelerates the successful development of start-up and fledgling companies . by providing entrepreneurs with an array of targeted resources and services. Business incubators are generally physical structures that nurture start-up businesses. Some incubators focus on one specific kind of business (such as technology or manufacturing), while others, such as BizWorks, promote mixed use. The Greater Richmond Partnership lists almost 20 incubator/office facilities in the Metropolitan Richmond area. BizWorks is the only one that is registered with the gatekeeper of incubators, the National Business Incubator Association. The reason for this disparity is because many call themselves incubators but there are currently only three operational incubators in our area. The other two are specific to technical services only and not mixed use. A true incubator provides not just space but a regimented roadmap for the member to obtain over a time period generally no greater than 3-5 years. As one of the only true incubators and the only true mixed use incubator in the area we have provided multiple consultations for others desiring to convert their program to becoming a true incubator and not just an accelerator, office rental or co -working space. WANT TO LEARN MORE? We invite you to learn more about us by viewing our newly designed website at www.bizworkscenter.org. You can follow us on Facebook, Twitter at @bizworkscenter, Linkedln, Google+@bizworks, j YouTube@bizworkscenter and Pinterest@bizworkscenter. I A LOOK AT THE NUMBERS BizWorks was created by the Jefferson Davis Association in 2001. Since that time we have=' received funding from the Community' Development Block Grant office. ' BizWorks has been awarded 'a total of $3,188,037 to operate the facility. We have spent $2,577,288 of those grant awards. Most of the dollars not spent were returned to the CDBG to go back to our parent company the JDA for the Streetscape project. With that money we have served approximately 68 businesses. These businesses, while in BizWorks were expected to create/retain 91 jobs for the grant dollars awarded. Our businesses while in BizWorks more than doubled the jobs expected and created/retained 217.50 jobs. Since the inception of BizWorks 72% of all jobs produced to be LMI (low -to -moderate income). In•fhe past three years our LMI rate was over 90%. Of the 68 businesses that have been served by BizWorks over the last 14 years, 43 of them are still in business which is 59%. And of those busi- nesses, 69% remained in Chesterfield County. ONE STOP SHOP RESOURCES We have developed a "one stop shop" resource center for small businesses in the Jefferson Davis corridor and in turn helping more of them to j flourish and be sustainable we have formed a j strategic partnership with SCORE and The Depart- ment of Small Business and Supplier Diversity. BizWorks has one office space devoted to these two entities to share as a counseling center for entrepreneurs. The Center for Women Entrepre- neurs, established by BizWorks also shares this office space. These entities also have access to meeting and training space for seminars that they I host on-site. 3/2015 OUR STRATEGIC, PARTNERS The greater our resoarce\network.thenym turn yw the greater the resources that we -can provide for' our members. Therefore we aue worked hard over the last couple of years to in re` a ou`r Stra tegic Partners to include organizations, such as the Crater Small Business Development Cente "of' Longwood University, the Community College, Workforce Alliance, the SBDC/Richmond Cham- ber, the Chesterfield Chamber of Commerce, The Greater Richmond Chamber of Commerce, the Chesterfield Business Council and the SBA Pro- curement Technical Assistance Center, The Great- er Richmond GATE, RVA Works Small Business Incubator in Richmond and Richmond Habitat For Humanity. In addition we have worked with sev- eral universities including Virginia State and Vir- ginia Commonwealth University. We have also been working with the Latino busi- ness owners group Comerciantes Merchants Club Virginia who continue to hold meetings at BizWorks once a month. OUR MEMBERS BizWorks currently has 12 residential members and 4 virtual members. Residential members have office or warehouse space with BizWorks. Virtual members pay a flat fee for assistance and staff advisory services. Our building is almost at total capacity and we are currently renegotiating our space needs with our landlord. OUR ADVISORS BizWorks has over twenty professionals from the community who volunteer their time to be on the advisory teams of our members. Each residential member receives a team of three advisors along with BizWorks' Executive Director who meet on a quarterly basis to help them attain their goals and graduation benchmarks. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 25, 2015 Item Number: 16.E. Subiect: Public Hearing to Consider the FY2016-2020 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to Consider the FY2016-2020 Proposed Capital Improvement Program. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed five-year Capital Improvement Program for FY2016- 2020 which totals $874,931,100 for County, Schools and Utility projects as follows: General County Projects School Projects Utility Projects Total Preparer: Allan M. Carmody $282,459,800 235,133,600 357,337,700 $874,931,100 Title: Director, Budqet and Management Attachments: FYes No # ,: Public Hearing #5 - 6:50 p.m. To Consider FY2016-2020 Capital Improvement Program THOSE PEOPLE WISHING TO SPEAK AT THE PUBLICI HEARING TO CONSIDER THE FY2016-2020 CAPITAL IMPROVEMENT PROGRAM SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. CIP Number Name Organization 1 Rodney Martin 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 cit Chesterfield County Board of Supervisors Meeting 3/25/15 1 Chesterfield County Board of Supervisors Meeting 3/25/15 AID AM 9 Chesterfield County Board of Supervisors Meeting 3/25/15 4 Chesterfield County Board of Supervisors Meeting 3/25/15 Chesterfield County Board of Supervisors Meeting Take Notice NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE The County of ChesterFeld proposes to Increase property tax levies. 1_ Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 2.710/o. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.94 per 5100 of assessed value. This rate will be known as the "lowered tax rate^_ 3. Effective Rate Increase: The County of Chesterfield proposes to adopt a tax rate o: su.96 per $1 O or assessed value. The. difference between the lowered tax rate and the proposed rate would be !0.02 per S100, or 2.2%. This difference will be known as the "effective tax rate increase". Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget increase: Based on the proposed real property tax rate and changes in other revenues, the total proposed FY2016 general fund budget of Chesterfield County will exceed last year's adopted general fund budget by 2.4a/o. S. Total taxable and exempt property as of.1/1/15 is $34,463,007,694; of this amount total taxable property is $32,079,616,594 or 93.1% of total taxable and exempt property. The total tax-exempt property is 52,383,391,100 or 6.946 of total taxable and exempt property_ A public hearing on the increase will be held on Wednesday, March 28, 2015 at 6:40 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Lori Roadr Chesterfield, Virginia 23832. The hearing will beopen to the public. The Board of Supervisors will permit persons desiring to be heard an opportunity to present oral testimony. Those desiring to be heard are encouraged to call the Office of the Cleric to the Board of Supervisors at (804) 748-1200 to be placed on the speakers list, or to appear and sign up at 6:15 p.m, before the meeting. The hearing is held a: a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Ianice Blakley, Cleric to the Board, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 20, 2015. 3/25/15 0 Chesterfield County Board of Supervisors Meeting .,e% 11" "I 3/25/15 ,(� fi 1 j yJ✓ .'f.�.R. L.A7e1 `-jj FM ProPosecl Plait totals 2) Accommodates year enhancements (County and schools) _ nnl ctwkinn tams �J, I R �j j�) f� Qe%rfeVL i Y,16t �1! torn r F fat MJ i�� 1;,.I :1l � Z .{psi) "1 i, C � � 1 f _r 3 0--,# J6, (rj�u tua.. S;V a y.J 5t,a � ,yr�cia r �- %v�iis�� vat jvb5, 7 Chesterfield County Board of Supervisors Meeting bAft� County aced Schook ;711,e -Ye a r Plan -;�Sz;�a d�"o'n Ad pied F ;-2 OIS addgdat rz-AO.4 U. =CPA"., 5 k0]4�D-•e. CWT M- 130 -Two t 3.-= I 1f T7TA I.LseAw. 5,yy W t 1-4.11 z ..a- -7 T. ;U Z -c S 5 Z, COO Uzz"33) —Ma =4 m-OLZ- MON PL*Lk�j S 3.2".4*0 10: .�,>� 56wq.;cO -0m)C60 2!Ay j 0'*1JDCS 5 Fvikf. --""c ...... 13C. ryIa.SXi.f may' mxw okI $ IRS" S --)!L� 5 asztxp jo,%— rev"e-Itf==-= . — -- cro �eu 11 .L `l Dil P; � V, 4111 414 -W I WI !-`o- tL'A 6-'4L?II Re-.( P-�tIZt V) C -j ?. (- P L41 V "P 3/25/15 8 Chesterfield County Board of Supervisors Meeting f`,.� 1' a..R�? 1 Count "�•- %i'ltf�t2r,w ;{.v: 1�frr �I�54,� y,:Eo' y and Schools Flve•Year Plan - Based on A r ted F d et r p 2415 B g r,Stuuef.v<{.Ssu) /mels rtltlr�IJ� ��1, t{ f rnvu 1r1<•11 y• 1. A flcti C11vr Raps, Tnq i+f,t:4(Cq S :: :1 •+++(ry-� �,..t !, t -L. G.1tlRplftJln.t%t)_rt:f S fl.a3;}i: f ). tf.:PJ S )Sf,I}),:(q S ?:-1:7i„43 $ ,ISf.f llb:v l-- •r4 t},174,lt0 ; t),t b,t:4 S ES.a},ifJ bS,C T1t (tij r,c>nt uarr+f 5 t:;. }:+,7O: f i:f.us,trr7 ' ..�.�nl se: -C i;}€.fir rrrf;<+�} •'�. G -.f, �) f�cm rhf S+x al.11:qf :,3fA,[:o R S • L'l,lAf,t6: v Ia,QS+,4i} S fT1.7:F;i:p �y. 5:43G) e,:}7.f(p r 47i1,SOJ C ;ls 7uv.:r O.tqu 7rIS.o}:f 1.1 [:,i:0 S i.11S.t'!•'• f t:S7 C)) . ttltr +u+m� ' Yin:.,p) J1 rtf.P}J t,t,f.rp f ).eo;,a0 ' !a•dlrp.ir f u,ef.),ao S tge:y,:�,) s f du:,ro lHcl fl•ltnni(a:rp� . .:;}a;7A SJ,SO.:1h51 f 11<4T,M7 t • f :;71f LC0 S :a,{:r.c{, S :I,.ITt a}: utt•tr,h:.n yl:cu;131 .!K Ir I:L•� �,�.. r._.-J� f).osia); : ta)f:}): f :a)�,as) S �:sf �.o f ef.el Ltw f0'hI ICIT(1Uf S S1T1.7:P i ? iC`ho:pa•nYrlt lUr ri�s �wsbti,+.^nlytaiisttly7dl;+U<nlrrntHl:u,f; Rf,7tmoa,x4 S1U}Si iPA)3 SS 9YS,11A.:Ll1I3 :7td5:) },0 ,SIrl}7t° (©� yl1 , Y/1 rr :t /YJW:: 7Sf 84L 7i'7 :S lny 5 :)4tss1•}) S :f:.a).t.} f ))t.o a=,+:3 tiulitq�t l�re:d.t 7S hRrur, trlt-0L) I,f(tt;•t0 S 1,l:o,aJ ;. f 1 f-5}7,. r: f t71t:9A:^ •—^��, � J VAI 3,Sli,p)7 ; 3•)CQr'{� f 1,)S�,:N c 3/25/15 9 Chesterfield County Board of Supervisors Meeting Proposed County and Schools Five -Year Plan, FY2016-2020 Real Estate Taxes (a@ $0.96) $ 314,809,900 $ 329,483,000 5 344,652,300 5 361,325,600 $ 379,759,300 .,her Property Taxes $ 84,432,900 $ 86,077,400 $ 87,762,200 $ 89,488,300 $ 91,256,900 other Taxes (sales. BPOL, etc.) 5 116,356,800 5 119,422,900 5 122,672,800 5 126,014,300 $ 129,449,900 Permits and Fees $ 6,017,000 $ 6,063,400 $ 61110,600 $ 6,158.700 $ 6,207,700 Fines and Use of Money $ 3,058,300 $ 3,133,300 $ 3,233,300 $ 3,433,300 $ 3.433.300 Service Charges 5 32,222,300 S 32,617,800 $ 32,948,600 $ 33,171,100 S 33.197,100 State Revenue $ 134,773,200 5 136,340,900 $ 137,945,000 $ 139,567,300 $ 141.259,900 Federal Revenue $ 8,237,600 $ 8,359,900 $ 8,480,700 $ 8,633,500 $ 8,746,800 Other Revenue S 14,802,300 $ 14,845,300 $ 14,876,300 S 14,893,400 $ 14,921,600 Fund Balance S 57,248,000 $ 58,668,400 5 59,818,400 S 61,618,400 S 63,218,400 Use of Reserves (County) $ 8,376,900 $ 7,376,900 S 3,876,900 $ 2,376,900 $ 1,376,900 Use of Reserves (Schools) S 51000,000 $ 3,500,000 $ 2,000,000 S 2,000,000 $ 21000,000 01 W11 9 ii WJ 4 0 LN II / 11 11:11111:31[-_*Ijt-IIIRZLJ :r 11 County Expenditures (presented In incremental totals) FY2016 FY20171 1 1 1 Baseline Increases Prior Year Baseline $ 766,762,100 $ 780,674,900 5 804,067,800 $ 822,216,800 $ 842,718,900 1% Merit (includes FICA, VRS) $ 1,964,700 S 2,034,300 5 2,054,600 $ 2,125,100 S 2,146,400 VRS (from rate changes only) $ . $ 385,800 $ $ 1,124,300 $ - Healthcare (includes retirees; 7% Increase, FY17-20) $ 1,218,400 $ 1,584,200 $ 1,666,800 $ 1,782,200 $ 1,908,000 Debt Service S (913,900) S 1,488,600 $ 1,177,700 $ 923,900 $ (845,800) Pay-as-you-go Capital Funding S 1,148,100 $ 522,700 5 (3,111.600) $ 3,004,500 5 1,771,200 Revenue Sharing $ (635.000) S 1,371,000 S 138,800 S (1,358,600) S 216,500 Chesapeake Bay TMDL Implementation $ - S 3,901,900 $ (499,700) S (940,700) $ 7,538,500 School Transfer $ 10,789,700 $ 10,130,700 $ 13,677,600 $ 11,124,700 , $ 13,591,000 Riverside Regional (3% Increase, FY17-20) 5 960,000 S 346,000 $ 356,400 S 367,100 $ 378,100 Tax Relief for the Elderly S 347.100 $ 166,400 $ 171,400 $ 176,500 $ 181,800 Pass-through Expenditures (CDAs, Convention Center) $ 924,000 $ 112,200 S 138.000 $ 142,200 $ 146,400 Non. Departmental (Community Contracts, Streetlights, etc.) $ (1,128,400) $ (150,900) $ 129,000 $ (19.100) $ 113,300 Fund Balance (no change In policy level) $ 1,420,400 $ 1,150,000 $ 1,800,000 $ 1,600,000 $ 2,800,000 Departmental Adustments (contracts, CIP impacts, etc.) $ 294,000 $ 350,000 $ 450.000 $ 450,000 $ 550,000 Departmental Reductions $ (2,476,300) $ - $ - $ - 5 - Baseline Expenditure Increase S 13,912,800 S 23,392,900 S 18,149,000 S 20,502,100 S 30.495,400 BASEUNESUBTOTAL $ 780,674,900 $ 804,067,800 $ 822,216,800 $ 842,718,900 $ 873,Z14,300 Program/Service Enhancements Communications Officers (2 in FY16 and FY18) $ 101,300 S - $ 101,300 S $ - Police Officers (4 in each year, FY17-FY20) GRANT FUNDED $ 498,000 5 498,000 $ 498,000 S 498,000 Fire Medium Duty Vehicle Funding $ 100,000 $ 100,000 $ . $ - $ - Public Safety Equipment 5 200,000 5 200,000 5 200,000 $ 200,000 $ 200,000 Courthouse/288 Fire Station $ - S - S - S . S 3,347,700 Medic 2 24-hour Staffing (3 in FY17, net cost) 5 - S 200,100 $ - $ - $ - TMDLOperating $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 North Courthouse Road (Reams Gordon) Library operating $ 600,000 S . $ . $ - $ - Library Materials S 50,000 S 501000 S 50,000 S 50,000 S 50,000 _ Additional 1% Merit (Includes FICA, VRS) $ 1,964,700 $ 2,034,300 $ 2,054,600 $ 2,125,100 $ 2,146,400 Targeted Staffing Adjustments (courtrooms, revitalization, etc.) $ 547,000 $ - $ - $ - $ - Targeted Compensation (public safety, libraries, etc.) _ _ _ S _ _ 1,072,300 Enhanced Expenditure Subtotal 5 4,660,300 S 3,107,400 S 2.928,900 S 2,898,100 S 6,267,100 • 1 11 1 1 3/25/15 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 �y AGENDA Meeting Date: March 25, 2015 Item Number: 16.F. Subiect: Public Hearing on the FY2016 Proposed Annual Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing on the FY2016 Proposed Annual Financial Plan. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2016 Proposed Annual Financial Plan which totals $1,304,271,900. Preparer: Allan M. Carmody Attachments: 1:1 Yes Title: Director, Budget and Management No # Public Hearing #6 - 6:55 p.m. To Consider the Proposed FY2016 Budget THOSE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE FY2015 BUDGET SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. FY2016 Budget Number Name Organization 1 Angie Waranis Resources for Independent Living 2 Liliana Kryzanowski Resources for Independent Living 3 Joy Ross Senior Center 4 Ray Kiesel Senior Center 5 Addie Black Senior Center 6 Rachel Kelly Lifelong Learning Center 7 Nena Woods Lifelong Learning Center 8 Dan Moit Lifelong Learning Center 9 Dr. Ed Garrett CCHASM 10 Greg Beasley Professional Firefighters Association 11 Karen Stanley CARITAS 12 Teja Stokes County Council of PTAs 13 Julie Ranson 14 Lisa Everington 15 eh is RuTily. 16 Jacque Whitmore 17 Peggy Innes 18 John Hotchkiss School Bus Drivers 19 Ann Grumond School Bus Drivers 20 Ken King School Bus Drivers 21 School Bus Drivers 22 y1 —or School Bus Drivers 23 James Marconi 24 Susan McCammon Shepherds Center 25 Pam Crandol Shepherds Center 26 Bill Hastings 27 Gloria Easterling Senior Center 28 Anne Candler 29 Rodney Martin 30 31 32 _ 33 Lewy L 34 h 35 r l ba u 7-19r o 36 pt46 11-( 14 e gv1ell Lifelong Learning Institute in Chesterfield * Ito F .J LU13801 Westfield Rd I P.O. Box 10901 Midlothian, VA 23113 gao�f-( 804-378-2527 1 info@llichesterfield.org I www.ilichesterfield.org SPeel 1Cw 800 700 600 Growth In 5W Active Members 400 By Fiscal Year 300 200 � 11 0 State of the Institute Report 2015 June 30, 2013 ), 2012 752 14 AD Art, Music Drama and Dance 32 749 591 158 13 278 CO Computers 8 202 172 30 11 119 EF Economics and Finance it 425 235 190 123 EL English Literature, Poetry and Great Books 12 502 416 86 213 FI Fitness 16 431 381 50 1 208 HS History, Science and International Studies 25 1612 1203 409 360 HW Health and Wellness 18 755 426 329 229 IA Inside LLI Activities 7 295 266 29 139 LA Languages 5 113 113 0 95 LE Leisure Activities 22 410 288 122 1 157 LS Life Services 12 545 268 277 179 PR Philosophy and Religious Studies 6 290 250 40 1 171 SE Special Events 13 596 453 143 295 WG Weekly Group Activities 9 270 198 72 112 Totals 196 7195 5260 1935 27 737 Course and Trip Registration Information For Most Recent Semester LLI is important to me because, besides learning many new skills, I can spend time with the funniest, smartest, most concerned, considerate people I have ever had the privilege of meeting.....all in one old building. Chesterfield Lifelong Learning Institute is a remarkable treasure. Toni Kumery, LLI Member and Volunteer Retirement is the time to stop working, not the time to stop living or learning. Steve Kunnmann, LLI Member and Volunteer LLI is a relaxed educational & recreational organization that helps promote a sound body and a sound mind. The variety of classes and instructors is first class! The membership is very diverse and that is an easy way to learn something new! Coach Jim Alberston, LLI Member LLI is a life -LINE for many of us seniors ---how lucky we are to have great classes with AMAZING instructors and the opportunity to socialize with bright, engaging members. I cannot imagine how dull and boring my days would be without LLI. Carolyn Bradley, LLI Member I don't know what I would do with myself if it wasn't for LLI. I'm doing and learning about things I never had a chance to before. Bill Good, LLI Member and Volunteer LLI is my go to place for exercise, entertainment, creative opportunities, instruction led by talented individuals, community news, social activities, health information and the opportunity to become part of the technical age. The LLI program is a GOLD STAR in Chesterfield County for our active senior citizens. Alice Holt, LLI Member Both my husband and myself joined LLI last year (my husband the year prior). We are impressed with the unbelievable variety of class choices. You can attend as many as you like and learn as much as you like. There are no exams which really helps with self confidence in just "knowing". My husband is retired and takes 5 classes this year. I am working but I take a vacation day to attend one class. We also chose to participate in 2 road trips to DC last year (to the Spy Museum and Christmas at the White House). The atmosphere is welcoming. We feel fortunate to have found this precious jewel in Chesterfield County. Lorayne Fritz Olson and Ray Olson, Sr., LLI Members This is just a quick note to let you all know that LLI has enhanced my life in so many different ways. It has given me the opportunity to explore and learn about so many diverse subjects I never realized I would or could have an interest. in. It has been a real treat to meet and relate to all the other students and teachers. Everyone seems to have something of value to give and it has been my pleasure to be able to receive these precious gifts. In addition, I sincerely thank the entire staff for all of their unwavering help and good nature. Judith Torres, LLI Member LLI (Midlothian) is so unique with year-round operations, a large selection of quality courses taught by well educated instructors and a facility geared to the convenience of seniors. Planned social functions steer students towards developing long standing friendships inside and outside of school. The staff, in direct contact with members, appears well versed in operation standards and, more importantly, sympathetic to the unique needs of seniors! Many of the school's well-educated students have high -standard, life-long backgrounds. Bob Gauker, LLI Member and Volunteer Chesterfield County Board of Supervisors Meeting V) 3 7 3/25/15 1 Chesterfield County Board of Supervisors Meeting GL PS 540 12.0 - 70 , I2IP/. taws► rf z. qro 32.0 —130 310 -- $L`lo of %0'15 3/25/15 2 Chesterfield County Board of Supervisors Meeting 3/25/15 Chesterfield County Board of Supervisors Meeting 3/25/15 go" IND r w qLa quip s 1 �. MLA-.A 4w I CHESTERFIELD COUNTY set � BOARD OF SUPERVISORS Page 1 of 1 s AGENDA Meeting Date: March 25, 2015 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: I#e Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 15, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Title: Clerk to the Board Attachments: ❑ Yes No #