2015-03-25 MinutesBOARD OF SUPERVISORS
MINUTES
March 25, 2015
Supervisors in Attendance:
Mr. Stephen A. Elswick, Chairman
Mr. Arthur S. Warren, Vice Chrm.
Ms. Dorothy A. Jaeckle
Mr. James M. Holland
Mr. Daniel A. Gecker
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Staff in Attendance:
Mr. Greg Akers, Dir.,
Internal Audit
Dr. Sheryl Bailey, Dep.
County Administrator,
Management Services
Ms. Janice Blakley,
Clerk to the Board
Ms. Patsy Brown, Dir.,
Accounting
Mr. Kevin Bruny, Dean,
Chesterfield University
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. William Davenport,
Commonwealth's Attorney
Mr. Jonathan Davis, Dir.,
Real Estate Assessor
Mr. Will Davis, Dir.,
Economic Development
Mr. William Dupler, Dep.
County Administrator,
Community Development
Mr. Robert Eanes, Asst. to
the County Administrator
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. George Hayes, Dir.,
Utilities Department
Ms. Wendy Hughes,
Circuit Court Clerk
Lieutenant Col. Dan Kelly,
Police Department
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Asst.
County Administrator
Mr. Mike Likins, Dir.,
Cooperative Extension
Mr. Mike Mabe, Dir.;
Library
Mr. Jeffrey L. Mincks,
County Attorney
Lieutenant Col. Ben Mize,
Police Department
Ms. Susan Pollard, Dir.,
Public Affairs
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Ms. Mary Martin Selby, Dir
Human Resource Services
Chief Loy Senter,
Fire and EMS
Ms. Marsha Sharpe, Dir.,
Social Services
Mr. Scott Smedley, Dir.,
Environmental Engineering
Mr. Jesse Smith, Dir.,
Transportation
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
Mr. Rick Witt,
Building Official
Mr. Scott Zaremba, Dir.,
Human Resources Programs
Mr. Elswick called the regularly scheduled meeting to order at
3:00 p.m.
1. APPROVAL OF MINUTES
1.A. MARCH 9, 2015 WORK SESSION
1.B. MARCH 11, 2015 REGULAR MEETING
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
approved the minutes of March 9, 2015 and March 11, 2015, as
submitted.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Dupler announced the county's Health and Social
Services departments were recently recognized by the
State Health Department and asked to share best -
practices regarding their successes in conducting pre-
admission nursing home screenings in a timely manner. He
stated this is a new area of focus for these departments
in the last few years as new state legislation required
that pre -admission screenings be completed within 30
days of request.
• Mr. Dupler reported the newly expanded Brandermill Woods
was issued a Certificate of Occupancy. He stated
Brandermill Woods will also be updating the remainder of
the skilled nursing care facility.
• Mr. Dupler reported the county's Building Inspection
Department became aware of some water leaks and well cap
safety issues at a disabled homeowner's residence. He
recognized American Leak Detection, Lyttle Service
Company and Colonial Plumbing and Heating Company, for
donating their services to handle needed repairs for the
resident.
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• Mr. Dupler was pleased to announce Virginia Business
just released news that Chesterfield County has been
named the top locality in the east for operating a new
distribution warehouse based on a corporate site
selection study. He stated the study revealed
Chesterfield is poised to benefit from growing port
traffic at the Port of Virginia in Norfolk as a result
of the expansion of the Panama Canal set to open next
year.
3. BOARD MEMBER REPORTS
Ms. Jaeckle announced the Bermuda District will hold a
community meeting on April 14th at 6:30 p.m. at Elizabeth
Davis Middle School regarding traffic issues in the Enon
area.
Mr. Holland announced the Dale District held two joint
community meetings with Schools on March 12 at the Central
Library and March 17 at Meadowdale Library regarding the
Chesterfield County proposed FY2016 budget. He expressed his
appreciation to county staff for the informative presentation
relative to the budget and to the citizens for their
continuous input.
Mr. Elswick noted there were 11 community meetings held to
discuss the county's proposed FY2016 budget. He expressed
appreciation to staff and citizens who attended the meetings.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and
additions, deletions or changes in the order of presentation.
5. RESOLUTIONS
5.A. RECOGNIZING MRS. JULIA S. COUNCIL, CHESTERFIELD COUNTY
PUBLIC LIBRARY, UPON HER RETIREMENT
Mr. Mabe introduced Mrs. Julia S. Council, who was present to
receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mrs. Julia S. Council began working for the
Chesterfield County Public Library on November 10, 1980, as
an experienced public library serials clerk; and
WHEREAS, Mrs. Council
Administration in October 1988
administrative support; and
was promoted to Library
to provide human resource and
WHEREAS, in her assignment in library administration,
Mrs. Council supervised the library delivery drivers who
transport over 1.5 million items annually between the branch
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libraries and coordinated the completion of all facility
maintenance and repairs requests for each branch library; and
WHEREAS, Mrs. Council was responsible for the initial
implementation and supervision of the libraries' first pool
of 40 skilled substitutes; and
WHEREAS, Mrs. Council has worked with three library
directors, two assistant directors, seven library service
administrators, and numerous branch managers, providing
training and administrative assistance while contributing to
increased efficiency in the areas of human resources,
administration, accounting, purchasing and providing
exceptional customer service through administrative telephone
support and minimum staffing during adverse weather events;
and
WHEREAS, Mrs. Council used her excellent supervisory and
teamwork skills to lead her team in supporting library
priorities, which helped to further the library's mission
with increased effectiveness in managing numerous projects
such as library employee recognition, National Association of
Counties award submissions, staff in-service training events,
key administrative reports and other management projects
throughout the years; and
WHEREAS, Mrs. Council has shown consistent outstanding
dedication to her work and has contributed positively in
serving the citizens of Chesterfield County for the past 34
years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of March 2015,
publicly recognizes the outstanding contributions of Mrs.
Julia S. Council, expresses the appreciation of all residents
for her loyal and dedicated service to Chesterfield County,
and extends appreciation for her many years of service to the
county and congratulations upon her retirement, as well as
best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mrs. Council and that this
resolution be permanently recorded among the papers of the
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
Mr. Holland presented the executed resolution to Ms. Council,
commended her on her dedication and excellent service to the
county, and wished her a long and enjoyable retirement.
Mr. Dupler presented Ms. Council with an acrylic statue and
county watch, congratulated her on her retirement and
expressed appreciation for her outstanding service to the
county.
Ms. Council expressed her appreciation to the Board for the
special recognition.
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6. WORK SESSIONS
6.A. PROPOSED FY2016 BUDGET
6.A.1. COMMONWEALTH'S ATTORNEY
Mr. William Davenport provided an overview of the proposed
FY2016 budget for the Commonwealth's Attorney's office. He
started off by describing the case of Mr. Timothy Spencer,
also known as the "Southside Strangler," a serial killer who
committed murders in Richmond, Virginia, in the fall of 1987.
He stated Mr. Spencer became the first murderer in the United
States to be convicted on the basis of DNA evidence. He
expressed concerns relative to the current number of court
dockets and the lack of attorneys needed to cover the work
relative to the preparation of those dockets. He stated he
feels it would be difficult to deliver the kind of service
the county needs without extra court personnel attention and
assistance. In closing, he stated FY2016 additional funding
requests include four additional commonwealth attorney
positions.
Mr. Larry Hogan, Deputy Commonwealth Attorney, and Mr. Duncan
Minton, Deputy Commonwealth Attorney, expressed their
concerns relative to court docket demands and lack of time
needed to prepare for case deliberation. They both urged the
Board to grant the funding request -for four additional
commonwealth attorney positions.
In response to Mr. Holland's questions, Mr. Davenport stated
four additional commonwealth attorney positions are being
requested. He noted crime rates are down in Chesterfield
County due to the exertions of highly -trained police officers
and seasoned prosecutors.
In response to Ms. Jaeckle's question, Mr. Davenport stated
crime is down per capita. He noted statistics are generated
based on the level of offenses committed.
6.A.2. MANAGEMENT SERVICES DIVISION
Dr. Sheryl Bailey provided an overview of the proposed FY2016
budget for the Management Services Division. She stated the
presentation will cover many facets of the Management
Services team, beginning with a fiscal overview that reflects
the productivity and efficiency that staff continually
pursues as they focus on the success of the county as a whole
and the direct impacts division services provide to citizens,
and how the division adds value with proficient and
innovative business services. In regards to the overall
budget, she stated net changes in the total general fund
departments' revenue and expenditures are relatively flat.
She noted decreases in revenue are primarily the result of a
decrease in charges for services from IST and Purchasing to
the school division. She stated the decrease is partially
offset by a $40,000 increase in revenue received from the
Accounts Payable e -payables program, an alternative payment
program for vendors who choose to participate. She noted
Management Services has zero dollars allocated to address
five-year plan items. She stated with zero dollars allocated
in FY2016, departments have to reduce budgets elsewhere to
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absorb five-year plan enhancements, thus employees will be
challenged to keep up with the increasing demands for
services, as well as new changing laws and regulations. She
then reviewed some Management Services division highlights
and stated augmenting direct services to citizens if the main
focus, as well as maintaining excellence in financial
operations; continuously enhancing innovations, productivity
and efficiency; and advancing transparency and connections
between citizens and government. She further stated looking
forward, Management Services will lead the way in
safeguarding the public safety and citizen data the county
holds, and implement new technologies and procedures that
will improve productivity and the customer experience; tackle
the escalating range of regulatory requirements from federal,
state and industry sources; expand innovations and continue
to vigilantly focus on providing excellent services that are
competitive in cost and value; and continue to enhance the
safety of county employees, citizens and community with
common-sense programs. In closing, she expressed appreciation
to the Board of Supervisors for setting the course and
decisively leading the way as the county moves forward.
In response to Mr. Decker's question, Dr. Bailey stated given
the county enhancements that are being anticipated and the
fact that Management Services is not requesting any
additional funds for the five-year plan, adjustments have
been made and departments essentially have reduced other
aspects of the budget to absorb activity in FY2016. She
further stated she is not in the position to recommend
additional reductions at this time because any additional
reductions at this point will lead to degradations in
constituent services. She noted cuts and reductions have
already been implemented in order to address the planned
enhancements within the existing budget.
In response to Mr. Gecker's questions, Mr. Carmody stated two
commonwealth attorney positions are already proposed in the
County Administrator's budget. He further stated additional
personnel funding requests for public safety divisions are
just shy of $2 million. He stated that amount will force
staff to look back to the enhancement list, effects above and
beyond the five-year plan objectives, and rethink those
options. He further stated there is some positive movement
that can be realized from state revenues that could be part
of the solution as well. He stated staff needs to gather the
specifics of things the Board is asking for and agree on the
number of additional police officer positions. Mr. Carmody
noted there is about $4 million in reductions on the general
government side that have been put forward.
Mr. Gecker stated it might be helpful for the County
Administrator to prepare a tradeoff list relative to budget
priorities to present at the next Budget and Audit Committee
meeting. He stressed the importance of a preliminary overview
of what specific trades would look like relative to the order
of magnitude. He stated the Board is faced with real choices
that will impact departments and service levels.
Mr. Carmody noted future conversations will reveal areas
within the budget that could ultimately be reduced.
Mr. Holland stated he concurs with looking at options and
alternatives as it relates to the budget. He noted he would
prefer to add in the funding for Library seasonal hours. He
stated the number of additional Police officers could be
reduced.
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Ms. Jaeckle noted the patrol officer positions proposed in
the County Administrator's budget are grant funded just for
community policing purposes. She stated Colonel Dupuis is
specifically requesting officers who can backfill the beats.
Mr. Holland expressed his appreciation for both Dr. Bailey's
and Mr. Davenport's informative and compelling presentations.
He recognized Ms. Wendy Hughes, Clerk of Circuit Court, who
was in attendance and thanked her team for their outstanding
work despite limited resources. He noted a reduction in cost
allows departments to free up resources for other areas such
as education and constituent services. He stated the county's
best and greatest asset is the creativity, innovation and
hard work of the people.
In response to Mr. Elswick's question, Mr. Gecker stated the
logical place to start looking at reductions would be with
the list of below -the -line enhancements relative to the base
budget of the five-year plan.
Mr. Elswick recognized members of the Management Services
Division who were in attendance and thanked them for their
service to the county.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Ms
suspended its
/appointment of
Board.
Jaeckle, seconded by Mr. Holland, the Board
rules to allow simultaneous nomination
a member to the Community Criminal Justice
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.A.1. COMMUNITY CRIMINAL JUSTICE BOARD
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
simultaneously nominated/appointed Mr. William S. Feasenmyer,
to serve on the Community Criminal Justice Board, whose term
is effective immediately and will expire on June 30, 2015.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
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8.B. CONSENT ITEMS
8.B.1. ADOPTION OF RESOLUTIONS
8.B.l.a. RECOGNIZING LIEUTENANT HARRY T. GLADDING, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT, UPON HIS
RETIREMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Lieutenant Harry T. Gladding retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on February 1, 2015; and
WHEREAS, Lieutenant Gladding attended Recruit School 413
in October 1982, and has faithfully served the county for 32
years in various assignments; as a firefighter at the Dutch
Gap and Bensley Fire and EMS Stations; and
WHEREAS, Lieutenant Gladding was promoted to Sergeant in
January 1990, and later reclassified as a Lieutenant and
served as a company officer at the Bensley, Midlothian,
Wagstaff, Buford, Courthouse Road, and Rivers Bend Fire and
EMS Stations, mentoring a number of probationary
firefighters, as well as experienced firefighters; and
WHEREAS, Lieutenant Gladding also served as an alternate
Tactical Safety Officer, watching over the safety of his
fellow firefighters on emergency incidents; and
WHEREAS, Lieutenant Gladding was recognized with an
Emergency Medical Services Award for his actions in August
1992, providing advanced life-saving actions for a patient in
cardiac arrest; and
WHEREAS, Lieutenant Gladding was recognized with a
Lifesave Award in August 2004, for assisting in the rescue of
two victims stranded in swift and rising water during
Tropical Storm Gaston; and
WHEREAS, Lieutenant Gladding was recognized with an EMS
Lifesave Award in August 2010 for administering advanced
life-saving measures for a patient in cardiac arrest; and
WHEREAS, Lieutenant Gladding was recognized with an EMS
Lifesave Award for his actions in December 2010, saving the
life of a citizen who suffered from cardiac arrest; and
WHEREAS, Lieutenant Gladding was recognized with an EMS
Lifesave Award in September 2013, for his teamwork efforts,
while alongside the patient's co-workers and fellow
firefighters, worked tirelessly in reviving a patient who
went into cardiac arrest from an electrocution, resulting in
saving the patient's life.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Lieutenant Harry T. Gladding, expresses the appreciation of
all residents for his service to the county, and extends
their appreciation for his dedicated service and
congratulations upon his retirement.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
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8.B.l.b. RECOGNIZING APRIL 12-18, 2015, AS "ANIMAL CONTROL
OFFICER APPRECIATION WEEK" IN CHESTERFIELD COUNTY
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the National Animal Care and Control
Association has designated the second week of April each year
as Animal Control Officer Appreciation Week; and
WHEREAS, the various federal, state and local government
officials throughout the country take this time to recognize,
thank and commend all animal care and control professionals
for the dedicated service they provide to the citizens, as
well as various public safety and public service agencies and
departments across the country; and
WHEREAS, the dedicated professionals of the Animal
Services Unit provide outstanding service on a daily basis,
often working long hours to fulfill the essential community
functions of enforcing animal control laws, and protecting
the public from disease such as rabies; and
WHEREAS, these professionals are to be commended for
their dedicated service, which is in keeping with the long
and distinguished tradition of the animal care and control
profession.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes April 12-18, 2015, as
"Animal Control Officer Appreciation Week" in Chesterfield
County and expresses appreciation to the animal control and
care professionals in the Animal Services Unit, who serve the
citizens of Chesterfield County, Virginia.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.l.c. RECOGNIZING APRIL 2015 AS "CHILD ABUSE PREVENTION
MONTH" IN CHESTERFIELD COUNTY
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, child abuse is a tragic problem, and finding
solutions depends on involvement among people throughout the
community; and
WHEREAS, child maltreatment occurs when people find
themselves in stressful situations, without community
resources and without the ability to cope; and
WHEREAS, 721 investigations or assessments of child
abuse and neglect were conducted in fiscal year 2014 in
Chesterfield County; and
WHEREAS, the severe problems of domestic violence and
substance abuse are particularly prevalent and lead to
children being at risk of child abuse and neglect throughout
our community; and
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WHEREAS, the effects of child abuse have significant
negative impacts on our entire community; and
WHEREAS, children raised
strengthen our county, and all
helping to prevent child abuse
negative effects; and
in safe and nurturing homes
citizens should be partners in
and become more aware of its
WHEREAS, effective child abuse prevention programs
succeed through partnerships that include social service
agencies, mental and physical healthcare providers, schools,
religious and civic organizations, law enforcement agencies
and the business community; and
WHEREAS, parents have the most critical influence on
their children's development and need community support and
education in celebrating the jobs and negotiating the
challenges of parenting.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the month of April
2015 as "Child Abuse Prevention Month" in Chesterfield
County, and encourages all citizens to participate in
appropriate programs and activities that help protect our
community's children.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.2. STATE ROAD ACCEPTANCES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project/Subdivision: Magnolia Green Section G
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Silver Maple Drive, State Route Number 7807
From: Championship Crossing, (Route 7540)
To: Silver Maple Court, (Route 7808), a distance of: 0.05
miles.
Recordation Reference: Plat Book 211, Page 37
Right of Way width (feet) = 45
• Silver Maple Drive, State Route Number 7807
From: Silver Maple Court, (Route 7808)
To: Silver Maple Terrace, (Route 7809), a distance of: 0.05
miles.
Recordation Reference: Plat Book 211, Page 37
Right of Way width (feet) = 45
• Silver Maple Court, State Route Number 7808
From: Silver Maple Drive, (Route 7807)
To: Cul -de -Sac, a distance of: 0.07 miles.
Recordation Reference: Plat Book 211, Page 37
Right of Way width (feet) = 40
0 Silver Maple Terrace, State Route Number 7809
From: Silver Maple Drive, (Route 7807)
To: Cul -de -Sac, a distance of: 0.08 miles.
Recordation Reference: Plat Book 211, Page 37
Right of Way width (feet) = 40
Silver Maple Terrace, State Route Number 7809
From: Silver Maple Drive, (Route 7807)
To: Cul -de -Sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 211, Page 37
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
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AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Rivers Bend South II
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Johnson Creek Drive, State Route Number 7592
From: Inge Road, (Route 799)
To: 0.05 miles east to existing Johnson Creek Drive, (Rt.
7592), a distance of: 0.05 miles.
Recordation Reference: Deed Book 9579, Page 105
Right of Way width (feet) = 50
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.3. REQUEST FOR PERMIT FOR WOODLAKE COMMUNITY ASSOCIATION
TO STAGE A FIREWORKS DISPLAY AT THE WOODLAKE
PAVILION AMPHITHEATER
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved a permit for Woodlake Community Association to stage
a fireworks display at the Woodlake Pavilion/Amphitheater on
September 5, 2015, with no rain date.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.4. AWARD OF CONTRACT TO CHERRY BEKAERT LLP FOR FINANCIAL
AUDITING SERVICES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the County Administrator to enter into a contract
with Cherry Behaert LLP for financial auditing services.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.5. ACCEPTANCE OF PARCELS OF LAND
8.B.5.a. FOR POWHITE PARKWAY EXTENDED AND ALONG THE WEST
RIGHT OF WAY LINE OF OTTERDALE ROAD FROM ROUNTREY
DEVELOPMENT CORPORATION
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted the conveyance of two parcels of land containing a
total of 28.012 ± acres for Powhite Parkway Extended and
along the west right of way line of Otterdale Road, from
Rountrey Dev. Corp., and authorized the County Administrator
to execute the deed. (It is noted copies of the plats are
filed with the papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
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8.B.5.b. ALONG OLD HUNDRED ROAD FROM G.B.S. HOLDING, LTD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted the conveyance of five parcels of land containing a
total of 4.591 ± acres along Old Hundred Road, from G.B.S.
Holding, LTD., and authorized the County Administrator to
execute the deed. (It is noted copies of the plats are filed
with the papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.6. AWARD OF CONSTRUCTION CONTRACT FOR CHESDIN WEST AND
RIVER ROAD WATER PUMP STATION IMPROVEMENTS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
awarded the construction contract for County Project #14-
0006, Chesdin West and River Road Water Pump Station
Improvements, to MEB General Contractors, Inc. in the amount
of $1,372,344 and authorized the County Administrator to
execute the necessary documents.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.7. REQUESTS FOR PERMISSION
8.B.7.a. FROM GENEVIEVE D. JENKINS AND R. D. JENKINS TO
INSTALL PRIVATE WATER SERVICES WITHIN PRIVATE
EASEMENTS TO SERVE PROPERTIES ON LAKE DALE ROAD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
granted Genevieve D. Jenkins and R. D. Jenkins permission to
install three private water services within private
easements, and authorized the County Administrator to execute
the water connection agreement. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.7.b. FROM THOMAS ERIC CAVEY FOR A GRAVEL DRIVEWAY TO
ENCROACH WITHIN A FIFTY -FOOT COUNTY RIGHT OF WAY
TO ACCESS PROPERTY ON HICKORY ROAD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
granted Thomas Eric Cavey permission for a gravel driveway to
encroach within a 50' county right of way to access property
at 9007 Hickory Road, subject to the execution of a license
agreement. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
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8.B.8. DESIGNATION OF RIGHT OF WAY, VIRGINIA DEPARTMENT OF
TRANSPORTATION DRAINAGE AND STORM WATER MANAGEMENT
BEST MANAGEMENT PRACTICE EASEMENTS AND CONVEYANCE OF
EASEMENTS TO VEPCO AND VERIZON FOR THE OLD BERMUDA
HUNDRED ROAD - I-95 TO OLD STAGE ROAD PROJECT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
designated right of way, VDOT drainage and SWM/BMP easements
and approved the conveyance of easements to VEPCo and Verizon
for the Old Bermuda Hundred Road - I-95 to Old Stage Road
Project and authorized the County Administrator to execute
the declaration and easement agreements. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.9. DESIGNATION OF RIGHT OF WAY AND VARIABLE WIDTH SLOPE
AND DRAINAGE EASEMENTS FOR VIRGINIA DEPARTMENT OF
TRANSPORTATION MAINTENANCE FOR THE EXTENSION OF NORTH
OTTERDALE ROAD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
designated right of way and three variable width slope and
drainage easements for VDOT maintenance for the extension of
North Otterdale Road and authorized the County Administrator
to execute the declaration. (It is noted a copy of the plat
is filed with the papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.10. APPROVAL OF AN AMENDMENT TO THE 1996 SCHOOLS GROUNDS
MAINTENANCE CONSOLIDATION AGREEMENT
Mr. Holland made a request to the Deputy County Administrator
for a synopsis of how the initial agreement was prepared, any
improvements that were completed and concerns with the
agreement.
In response to Mr. Holland's request, Mr. Dupler stated the
new agreement reflects improvements and needs the original
agreement was lacking. He noted the new agreement clarifies
existing and current practices currently performed by staff.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the County Administrator to execute the First
Amendment to the 1996 Grounds and Maintenance Consolidation
Agreement. (It is noted a copy of the amendment is filed with
the papers of this Board.)
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
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8.B.11. APPROVAL OF EXPANDING THE MEMBERSHIP OF THE
CHESTERFIELD CAPITAL CONSTRUCTION GOALS AND
ACCOUNTABILITY COMMITTEE TO INCLUDE AN ARCHITECT AND
A MEMBER OF THE CHESTERFIELD COUNTY CHAMBER OF
COMMERCE
In response to Mr. Gecker Is question, Mr. Mincks stated the
Chairman makes the appointments to the committee. He further
stated the item is to establish the categories.
Mr. Elswick noted Mr. Randy Holmes, architect, and Mr. Andy
Scherzer, member of the Chesterfield County Chamber of
Commerce have been appointed to the Chesterfield Capital
Construction Goals and Accountability Committee.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
expanded the membership of the Chesterfield Capital
Construction Goals and Accountability Committee to include an
architect and a member of the Chesterfield County Chamber of
Commerce.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.12. AUTHORIZATION FOR THE CHAIRMAN OF THE BOARD OF
SUPERVISORS TO SIGN THE REQUEST TO THE GOVERNOR FOR
LOCAL WORKFORCE DEVELOPMENT DESIGNATION
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the Chairman of the Chesterfield County Board of
Supervisors to sign the request to the Governor for local
workforce development designation.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
8.B.13. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE
BERMUDA, CLOVER HILL, DALE, MATOACA AND MIDLOTHIAN
DISTRICT IMPROVEMENT FUNDS TO THE SCHOOL BOARD FOR
POST -PROM CELEBRATIONS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
transferred $1,100 from the Bermuda District Improvement
Fund, $2,100 from the Clover Hill District Improvement Fund,
$1,600 from the Dale District Improvement Fund, $1,600 from
the Matoaca District Improvement Fund, and $1,100 from the
Midlothian District Improvement Fund to the Chesterfield
County School Board from drug- and alcohol -free post -prom
celebrations, subject the conditions.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
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9. REPORTS
9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the following report: a Report on Status of General
Fund Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
11. DINNER
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
recessed to Room 502 for dinner.
Ayes: Elswick, Jaeckle, Holland and Gecker.
Nays: None.
Absent: Warren.
Reconvening:
Mr. Warren arrived at the meeting.
12. INVOCATION/MOMENT OF SILENCE
Mr. Stephen A. Elswick, Chairman of the Board of Supervisors,
gave the invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Mr. David Pritchard, Special Projects Manager, led the Pledge
of Allegiance to the Flag of the United States of America.
14. RESOLUTIONS
There were no Resolutions at this time.
15. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Rodney Martin addressed the
Internal Audit FY2014 Report Card.
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16. PUBLIC HEARINGS
Mr. Elswisk stated this date and time has been scheduled for
the Board to hold public hearings on the following budget
related items: the proposed changes to Utility fees; proposed
change to the Planning Department fees charged for
subdivision review; proposed tax rates for 2015; Community
Development Block Grant and HOME Annual Plan; the proposed
FY2016-FY2020 Capital Improvement Program or "CIP"; and the
Proposed FY2016 Annual Financial Plan commonly referred to as
the "Budget."
He further stated the purpose of these public hearings is to
allow each county resident the opportunity to comment on
these items. He explained how the three-minute time limit
works. He noted the Board will not be making decisions on the
FY2016 budget items tonight.
Mr. Carmody presented the Proposed FY2016 Annual Financial
Plan commonly referred to as the "Budget"; including the
Proposed FY2016 Plan Amendments, items included in the
previously adopted 5 year plan, and a FY2016-2020 Capital
Plan Recap. These materials were also shared with citizens at
community meetings in the weeks before this public hearing.
Mr. Elswick noted Ms. Amy Harbert, president of the
Chesterfield County Council of PTAs, presented him with a
petition containing 1,166 signatures in support of the five-
year plan for education, planning and professional
development for teachers and a tangible pay increase for
teachers of Chesterfield County Public Schools. He stated he
is proud that the Board of Supervisors in 3.5 years has
brought the School Board's budget up to 97 percent to where
it was in 2009.
16.A. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATING TO UTILITIES CONNECTION FEES AND UTILITIES
USER CHARGES
Mr. Carmody stated this date and time has been advertised for
the Board to consider proposed amendments to the County Code
relating to the Department of Utilities connection fees and
Utilities user charges.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
(It is noted the ordinance amendments will be considered at
the regularly scheduled Board meeting on April 15, 2015.)
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16.B. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATING TO SUBDIVISION CONSTRUCTION PLAN "TABLE
REVIEW" AND FEES
Mr. Carmody stated this date and time has been advertised for
the Board to consider proposed amendments to the County Code
relating to Subdivision Construction Plan "Table Review" and
fees.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
(It is noted the ordinance amendments will be considered at
the regularly scheduled Board meeting on April 15, 2015.)
16.C. TO CONSIDER PROPOSED 2015 TAX RATES
Mr. Carmody stated this date and time has been advertised for
the Board to consider proposed 2015 tax rates.
Mr. Elswick called for public comment.
Mr. Rodney Martin, Midlothian District resident, expressed
concerns relative to a public notice of proposed real
property tax increase which indicated individual property
taxes may increase at a percentage greater than or less than
2.1 percent.
Mr. Bryan Fry, Matoaca District resident, urged the Board to
consider limiting the growth in taxes to the rate of real
estate assessment inflation.
Mr. Chris Perry, Midlothian District resident, expressed
concerns relative to a special tax rate increase he pays due
to a service district code enacted to construct an
interchange at Powhite Parkway and Charter Colony Parkway.
There being no one to address the issue, the public hearing
was closed.
(It is noted the ordinance amendment will be considered at
the regularly scheduled Board meeting on April 15, 2015.)
16.D. TO CONSIDER THE FY2016 PROPOSED COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AND THE HOME INVESTMENT
PARTNERSHIP ANNUAL PLAN
Mr. Carmody stated this date and time has been advertised for
the Board to consider the FY2016 proposed Community
Development Block Grant Program and the HOME Investment
Partnership Annual Plan.
Mr. Elswick called for public comment.
Ms. Suzanne Cormier, Executive Director of BizWorks
Enterprise Center, stated the funding request would assist
with the operation of a small business incubator that
provides affordable space, shared services, business support,
and advisory services that are necessary to launch, sustain,
and grow small and emerging businesses. She urged the Board
to fully fund the $198,000 request.
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Mr. Carter Scott, representing BizWorks Enterprise Center,
urged the Board to reinstate the $198,000 budget for FY2016.
He stated the remarkable transformation he has witnessed in
the organization is due in part to their outstanding
leadership.
Ms. Tywan Lee, CEO/Owner at Legacy Management by. Ty LLC,
shared details of how BizWorks helped launch her property
management business. She urged the Board to fully restore the
$198,000 funding request.
Ms. Shirley Crawford, Assistant Director of BizWorks
Enterprise Center, urged the Board to reinstate the $198,000
budget for FY2016. She stated BizWorks is a very vital
connection for the entrepreneur in Chesterfield County. She
expressed appreciation to Mr. Elswick and Ms. Jaeckle for
recently visiting and touring the center.
Ms. Lynwood Brooks, representing
shared details of how BizWorks
through location assistance,
connections to the community.
BizWorks Enterprise Center,
helped launch his business
emotional support and
Ms. Avis Allen, representing BizWorks Enterprise Center,
shared details of how BizWorks is currently helping her
business through connections to community resources and
location assistance. She urged the Board to fully restore the
$198,000 budget for FY2016.
Ms. Lakesha Broussard, Chief Creative Officer, at The Village
Children and Family Services, LLC, urged the Board to
reinstate the $198,000 budget for FY2016. She shared details
of how BizWorks has helped grow her small business through
future forecasting and community connections.
Mr. Eric Wolfe, representing
shared details of how BizWorks
business as a wounded veteran.
the $198,000 budget for FY2016.
BizWorks Enterprise Center,
has helped initiate his small
He urged the Board to restore
Mr. Dave Bickel, representing BizWorks Enterprise Center and
owner of Kasey Care Home Services LLC, shared details of how
Bizworks helped establish his business through mentoring and
affordable working space. He stressed the importance of
restoring the $198,000 budget for FY2016.
Mr. Doug Carleton, Chairman, Board of Directors for BizWorks
Enterprise Center, stated the funding request would assist
with the operation of a small business incubator that
provides affordable space, shared services, business support,
and advisory services that are necessary to launch, sustain,
and grow small and emerging businesses. He requested that the
original funding be restored for FY2016.
Mr. Carl Loser, candidate for state Senate, stressed the
importance of businesses competing equally on the same
playing field.
There being no one else to address the issue, the public
hearing was closed.
(It is noted the CDBG Program and the HOME Annual Plan will
be considered at the regularly scheduled Board meeting on
April 15, 2015.)
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16.E. TO CONSIDER THE PROPOSED FY2016-FY2020 PROPOSED
CAPITAL IMPROVEMENT PROGRAM
Mr. Carmody stated this date and time has been advertised for
the Board to consider the proposed FY2016-FY2020 proposed
Capital Improvement Program.
Mr. Elswick called for public comment.
Mr. Rodney Martin inquired if the Board is moving back by
stretching priorities out to make the math work back to a
seven-year plan.
There being no one else to address the issue, the public
hearing was closed.
(It is noted the FY2016-FY2020 Capital Improvement Program
will be considered at the regularly scheduled Board meeting
on April 15, 2015.)
16.F. TO CONSIDER THE FY2016 PROPOSED ANNUAL FINANCIAL PLAN
Mr. Carmody stated this date and time has been advertised for
the Board to consider the proposed FY2016 proposed annual
financial plan.
Mr. Elswick called for public comment.
Ms. Angie Waranis, coordinator for Resources for Independent
Living, stated the agency is a community-based member
organization whose purpose is to serve people with
disabilities. She further stated core services include
independent living skills training, information and referral,
peer support, and advocacy. She thanked the Board for its
ongoing support of the agency.
Ms. Liliana Kryzanowski, representing Resources for
Independent Living, provided details of the benefits she
attains from Resources for Independent Living. She urged the
Board to continue its support for the program.
Ms. Rachel Kelly, Executive Director of the Lifelong Learning
Institute, expressed her appreciation for the Board's
continued support. She stated the majority of requested funds
will go towards personnel and operating while a portion will
be allocated for scholarships.
Ms. Nena Woods, faculty member at Lifelong Learning
Institute, shared details of her rewarding experience as a
Spanish teacher for LLI. She expressed her appreciation for
the Board's continued support.
Mr. Dan Moit, representing the Lifelong Learning Institute,
provided fine points and benefits he gains from LLI as a
member. He expressed appreciation for the Board's continued
support for the Lifelong Learning Institute and senior
services.
Ms. Joy Ross, supporting the Chesterfield Senior Center,
shared details of the benefits her mother gains from the
center. She expressed concerns relative to inadequate space
at the current location and urged the Board to support
funding intended for a larger facility to accommodate senior
activities.
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Ms. Addie Black, supporting the Chesterfield Senior Center,
expressed concerns relative to inadequate space at the
current location. She encouraged the Board to support funding
of the organization to accommodate senior activities.
Mr. Ray Kiesel, supporting the Chesterfield Senior Center,
provided details of what he gets out of the Senior Center as
a member and encouraged the Board to support funding of the
organization to accommodate senior activities. He asked
members of the center to stand to be recognized.
Mr. Greg Beasley, president of the Chesterfield Professional
Firefighters Association, urged the Board to invest in
professional career development opportunities for the
county's firefighters to help bring salaries and benefits in
line with surrounding localities. He stressed the importance
of a 2 percent salary increase for all county employees.
Ms. Karen Stanley, CEO of Congregations Around Richmond
Involved to Assure Shelter (CARITAS), stated the organization
helps break the cycles of homelessness and addiction in the
Metro Richmond area so that people can lead stable lives. She
expressed appreciation for the Board's continued support for
CARITAS.
Ms. Teja Stokes, vice-president of the Chesterfield County
Council of PTAs, stated Ms. Amy Harbert presented Mr. Elswick
with a petition containing 1,166 signatures in support of the
five-year plan for education, planning and professional
development for teachers and a tangible pay increase for
teachers of Chesterfield County Public Schools. She shared
some thoughts of citizens who signed the petition.
Ms. Julie Ranson, Bermuda District resident, expressed
concerns relative to the lack of open discussions between
citizens and county staff in the fall months regarding the
budgetary process.
Ms. Lisa Everington, Clover Hill District resident, expressed
concerns relative to the process of allocating citizen
dollars for county functions and advocated the importance of
spending with discretion, prudence and frugality.
Ms. Jacque Whitmore, Bermuda District resident, expressed
concerns relative to unnecessary funding of the Comprehensive
Plan county bike trail projects with taxpayers' money and the
issue of outsourcing school custodial services.
Ms. Peggy Innes, principal of Swift Creek Elementary School
and the president of the Chesterfield Association of
Elementary School Principals, expressed her appreciation for
the Board's support of the five-year plan and investment in
county schools.
Mr. John Hotchkiss, Chesterfield County Public Schools bus
driver and chairman of the Chesterfield County School Bus
Driver Committee, expressed concerns relative to aging and
unsafe school buses, employee morale and retention. He
suggested leasing 200 buses over the next seven years for
cost-saving purposes.
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Ms. Ann Grumond, Chesterfield County Public School bus driver
and co-chairman of the Chesterfield County School Bus Driver
Committee, expressed concerns relative to the decrease in
salaries each year, employee morale and retention. She urged
the Board to honor the request of bus drivers and persuade
the School Board to grant a 5 percent salary increase.
Mr. Ken King, Chesterfield County Public Schools bus driver,
expressed concerns relative to aging and unsafe school- buses,
unsatisfactory employee salaries and higher insurance costs.
Ms. Dawn Taylor, Chesterfield County Public Schools bus
driver, stated the proposed 2 percent salary increase for
county employees is not sufficient. She expressed concerns
relative to increases in health care and cost of living.
Ms. Pam Crandol, volunteer representing the Shepherd's Center
of Chesterfield, shared details of the benefits the center
provides to one particular individual in tremendous need of
their services.
Ms. Susan McCammon, executive director of the Shepherd's
Center of Chesterfield, stated requested funds are for
operational support, accompanied transportation and minor
home repair services for the elderly, as well as low-cost
educational programs. She expressed appreciation for the
Board's continued support.
Mr. James Marconi, representing Americans for Prosperity for
the Central Virginia area, expressed concerns relative to the
lack of quality of life improvements for the middle-class
citizens of the county. He urged the Board to establish a
citizens' oversight committee to find inefficiencies within
the system.
Mr. Bill Hastings thanked the Board for working with the
School Board to find solutions for financial situations
involving the school system. He expressed concerns with cost -
savings associated with the outsourcing of school custodial
services and the aging school bus fleet.
Mr. Rodney Martin, Midlothian District resident, stated
decision making with bad data will always produce bad results
100 percent of the time. He expressed concerns relative to
projected revenues.
Mr. Kevin Carroll, president of the Fraternal Order of Police
of Virginia, urged the Board to fully allocate funds to the
Police Department and all public safety divisions. He
expressed his appreciation to Mr. Warren and Mr. Gecker for
their committed service to the community.
Ms. Brenda Stewart, Matoaca District resident, expressed
concerns relative to poor record-keeping after an internal
audit of the school system's construction department was
performed last year.
Mr. Freddy Boisseau, Bermuda District resident, urged the
Board to reduce regulations and taxes enforced upon small
businesses in order for business owners to grow and flourish.
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Ms. Bobbie Lewis, Dale District resident representing
Chesterfield County Public Schools bus drivers, asked the
Board to consider giving county bus drivers a five percent
salary increase.
Mr. Don Wilms, president of the Chesterfield Education
Association, urged the Board to not forsake school or county
employees. He stated county employees have made and continue
to make Chesterfield County a wonderful and desirable place
to live, work and play.
Mr. Carl Loser, candidate for state Senate, addressed the
Board relative to equal treatment of the law.
There being no one else to address the issue, the public
hearing was closed.
(It is noted the FY2016 Annual Financial Plan will be
considered at the regularly scheduled Board meeting on April
15, 2015.)
17.
FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
18. ADJOURNMENT
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
adjourned at 8:55 p.m. until April 15, 2015.
Ayes: Elswick, Warren, Jaeckle, Holland and Gecker.
Nays: None.
6
a s J.L S egmaier Steph n A. Elswick
0�nty A istrator Chairman
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