2016-09-28 MinutesBOARD OF SUPERVISORS
MINUTES
September 28, 2016
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Supervisors in Attendance: Staff in Attendance:
Mr. Stephen A.
Elswick, Chairman Mr. Greg Akers, Dir.
Ms. Dorothy A. Jaeckle, Vice Chrm. Internal Audit
Mr. Christopher M. Winslow Mr. Mike Bacile, Dir.,
Mr. James M. Holland Purchasing
Ms. Leslie A. T. Haley Ms. Janice Blakley,
Clerk to the Board
Ms. Patsy Brown, Dir.,
Dr. Joseph P. Casey Accounting
County Administrator Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey,
Chief Information Officer
IST
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Jonathan Davis, Dir.,
Real Estate Assessment
Mr. William Dupler, Dep.
County Administrator
Colonel Thierry Dupuis,
Police Department
Mr. Robert Eanes, Asst. to
the County Administrator
Mr. John W. Harmon,
Real Property Manager
Mr. Garrett Hart, Dir.,
Economic Development
Mr. George Hayes, Dir.,
Utilities
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Dep.
County Administrator
Ms. Mary Martin Selby,
Dir., Human Resource
Services
Mr. Jeffrey L. Mincks,
County Attorney
Chief Dep. Donald Newton,
Sheriff's Department
Ms. Susan Pollard, Dir.,
Public Affairs
Ms. Kiva Rogers, Dir.,
Social Services
Chief Edward L. Senter,
Fire & EMS
Mr. Scott Smedley, Dir.,
Environmental Engineering
Ms. Cindy Smith, Dir.,
Risk Management
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Mr. Jesse Smith, Dir.,
Transportation
Ms. Sarah Snead, Dep.
County Administrator
Mr. Richard Troshak, Dir.
Emergency Communications
Mr. Kirk Turner, Dir.,
Planning
Dr. James Worsley, Dir.,
Parks and Recreation
Mr. Scott Zaremba, Dep.
County Administrator
Mr. Elswick called the regularly scheduled meeting to order
at 3:01 p.m.
1.
APPROVAL OF MINUTES FOR AUGUST 24, 2016
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved the minutes of August 24, 2016, as submitted.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
2. COUNTY ADMINISTRATION UPDATE
• Dr. Casey stated he has added an "Everyday Excellence"
update to the Board's agenda. He explained the purpose
of this update is to spotlight employees, teams of
employees and departments who are working on behalf of
the citizens to better serve them. He then recognized
staff who worked on a collaborative effort by the
Circuit Court Clerk's and Sheriff's offices related to
jury services. He stated the jury management process
has now been streamlined, resulting in time savings and
various process improvements.
2.A. SPORTS TOURISM UPDATE
Mr. Jon Lugbill, Executive Director with Sportsbackers,
updated the Board on sports tourism in the county. He stated
the county has become a major sports tourism destination. He
further stated sports tourism in the county has had a
regional impact of $76.7 million and an impact of $37.7
million within the county. He provided details of recent
sports events in the county. He stated SwimRVA has had a huge
impact totaling $6.3 million. He noted more social media,
videos and a new TV channel have increased coverage and
awareness of sports tourism and its impact in the community.
He discussed challenges, including future improvements of the
Clover Hill Athletic Complex and the need to make River City
Sportsplex more competitive with new sports complexes across
the east coast. He stated sports tourism is a regional
partnership. He acknowledged the hard work of Mr. Jim Perdue
and the Parks and Recreation maintenance team in maintaining
the county's facilities. He expressed his appreciation to the
Board of Supervisors for its support of sports tourism.
Board members thanked Mr. Lugbill for his outstanding
presentation and the partnership the county enjoys with
Sportsbackers.
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2.B. INSURANCE SERVICE OFFICE (ISO) RATING OF COUNTY FIRE
PROTECTION SYSTEM UPDATE
Chief Senter provided an update on the improvement of
Chesterfield's Public Protection Classification (PPC) rating
resulting from a recent re-evaluation by the Insurance
Services Office of the county's fire protection system. He
explained the review areas were Emergency Communications,
Fire Department, water supply, and community risk reduction.
He then provided a history of the county's PPC rating and
stated, effective December 1, 2016, the county will receive a
Class 2/2Y rating which could favorably impact the cost of
fire insurance for county residents and businesses and also
benefit economic development efforts in attracting new
businesses. He further stated the goal of Fire and EMS is to
achieve Class 1/1Y rating within five years. He then
recognized employees who assisted with the ISO classification
study.
Board members thanked Chief Senter for the informative
presentation and indicated their support for achieving the
Class 1/1Y rating. Board members expressed a desire to inform
citizens of the PPC rating and the potential for insurance
savings.
• Dr. Casey reported that Thursday library hours was a
priority in the FY17 budget, and all branches resumed
regular hours on Thursday, September 8th to coincide
with the opening of school. He stated attendance on the
first two Thursdays was almost 70 percent of the
September 2015 daily average.
• Dr. Casey recognized the Information Systems Technology
Department, which was the recipient of a Governor's
Technology Award for Innovative Use of Open Data for the
Geospace Open Data Portal. He presented a video to
highlight this new product developed in-house. He was
also pleased to report the department was first place
winner in the recent Datathon 2016: Governor's Workforce
Innovation Challenge.
• Dr. Casey reported on the success of the consolidated
school grounds maintenance service, noting the county's
Parks Division staff recently mowed, trimmed and mulched
at 65 school facilities to prepare them for opening day.
• Dr. Casey recognized volunteers and participants from
various groups in the Ettrick community and thanked them
for their efforts in the preservation and revitalization
of Summerseat, a historic building owned by Virginia
State University.
3. BOARD MEMBER REPORTS
Mr. Holland reported the new Resource Workforce Center opened
last week at 304 Turner Road, formerly located on Whitepine
Road. He stated over fifty citizens who were interested in
job opportunities and training attended this event. He
further stated there would be an official opening in October
to which all Board members would be invited.
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Mr. Winslow announced the 28th Annual Magnificent Midlothian
Food Festival will be held on October 5th at Westchester
Commons from 4:30 8:30 p.m., with proceeds benefiting
Families of the Wounded and other local charities.
Ms. Haley announced the Midlothian Village Day Festival and
Craft Fair will be held on October 15th. She stated the
county continues to collect community comments as we move
forward in crafting the plan for the village and surrounding
Midlothian community.
Mr. Elswick stated Money Magazine named Matoaca one of the
best fifty places to live in the United States.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items, additions,
deletions, or changes in the order of presentation.
5. RESOLUTIONS
5.A. RECOGNIZING LIEUTENANT DAVID HIGGINS, POLICE
DEPARTMENT, UPON HIS RETIREMENT
Colonel Dupuis introduced Lieutenant David Higgins, who was
present to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Lieutenant David J. Higgins will retire from
the Chesterfield County Police Department on October 1, 2016,
after providing 29 years of outstanding quality service to
the residents of Chesterfield County; and
WHEREAS, Lieutenant Higgins has faithfully served the
county in the capacity of Patrol Officer, Forensic Detective,
Detective First Class, Senior Detective, Master Detective,
Career Detective, Sergeant and Lieutenant; and
WHEREAS, during his tenure, Lieutenant Higgins also
served as Evidence Technician and General Instructor; and
WHEREAS, Lieutenant Higgins received the Meritorious
Service Award for his work on the Centennial Committee,
tasked with documenting the history of the Chesterfield
County Police Department and developing a plan for
celebrating the 100 -year anniversary, after the committee
provided new mission, vision and values statements, a new
uniform patch, updated the 124 -page history book and
performed a re-enactment of the 1914 Board of Supervisors'
formation of the police department; and
WHEREAS, Lieutenant Higgins received four Unit Citations
during his tenure, two reflecting his dedication and long
hours in detailed evidence collection while assigned to
Forensics, one for his unit's achievement of significant
crime reduction objectives while in Uniform Operations, and
one for the major improvement in workflow processes and
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customer service to the community while serving in the Office
of Professional Standards; and
WHEREAS, Lieutenant Higgins received the Chief's
Commendation for an exhaustive search at a crime scene, which
included a three-day examination of the contents of a
suspect's car, multiple days spent at the crime scene, and
the collection of over 100 pieces of evidence, and his
efforts resulted in a guilty murder plea from the suspect;
and
WHEREAS, Lieutenant Higgins earned an Achievement Award
for his participation on the team responsible for the
development of a formal Police Awards and Recognition
Ceremony to celebrate police officer, civilian and community
member honorees in a manner that appropriately distinguishes
them in the eyes of their peers, families and fellow
residents; and
WHEREAS, Lieutenant Higgins was presented with the
Achievement Award as a member of the Police Accreditation
Team following the successful re -accreditation by the
Virginia Law Enforcement Professional Standards Commission,
recognizing the Chesterfield County Police Department as an
innovative and progressive law-enforcement agency; and
WHEREAS, Lieutenant Higgins was consistently recognized
for his active role in teaching, coaching and mentoring his
subordinates and for always setting a positive example for
others to follow; and
WHEREAS, Lieutenant Higgins made valuable contributions
to the Police History Committee, Recognition and Discipline
Committee, Forensic Technician Career Development Committee
and the Police Quality Council; and
WHEREAS, Lieutenant Higgins is recognized for his
excellent communications and human relations skills, his
professionalism and teamwork, all of which he has utilized
within the Police Department and in assisting residents of
Chesterfield County during his exemplary career; and
WHEREAS, during his tenure, Lieutenant Higgins has
received numerous letters of commendation, thanks and
appreciation for services rendered; and
WHEREAS, Lieutenant Higgins has provided the
Chesterfield County Police Department with many years of
loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Lieutenant Higgins' diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of September 2016,
publicly recognizes Lieutenant David J. Higgins and extends
on behalf of its members and the residents of Chesterfield
County, appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Lieutenant Higgins, and that this
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resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
Mr. Elswick presented the executed resolution to Lieutenant
Higgins and thanked him for his many years of loyal and
dedicated service to Chesterfield County. He also thanked
Lieutenant Higgins' family for their support during his
tenure in the police department.
Board members expressed their appreciation to Lieutenant
Higgins for his integrity, diligent service and valuable
professionalism and highly praised his many contributions to
the community.
Dr. Casey presented Lieutenant Higgins with an acrylic statue
and county watch, expressed appreciation for his exceptional
and faithful service to the county and wished him well in his
retirement.
Lieutenant Higgins, accompanied by his family, expressed his
appreciation to the Board for the recognition and kind
sentiments.
6. WORK SESSIONS
6.A. SOCIAL SERVICES BOARD PRESENTATION
Reverend Shawn Franco expressed his appreciation to the Board
for its leadership. He introduced members of the Social
Services Board and department staff who were present in the
audience. He then welcomed Ms. Rogers to present an update to
the Board on the Social Services environment.
Ms. Rogers provided details of community engagement,
community collaboration, and the Community Employment Center.
She presented data related to the various programs of the
Social Services Department. She stated challenges of the
department include recruitment and retention and technology
enhancements. She stated the department's strategic
priorities include workforce, customer service, business
processes, and community engagement. She reaffirmed the
department's commitment to the Board and thanked the Board
for its support.
Board members commended the Social Services Board, Ms. Rogers
and the department for their work and the improvement in the
provision of services.
Mr. Elswick thanked Ms. Rogers for the informative
presentation.
6.B. CASH PROFFER POLICY REFORM
Dr. Casey presented a brief summary of proffers in the
county. He provided key elements of the proposal including
focusing 100 percent of the cash proffer dedicated to road
infrastructure at a maximum of $9,400; removal of the
inflation index; examination of transportation needs on a
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case-by-case basis; no cash proffer when using defined
locations/criteria; no annual updates or inflation; creation
of a customer -driven input process to assess and improve
service levels; the establishment of a legislative initiative
for equitable funding to better position transportation sheds
for even less reliance on road proffers; reporting back on
the proposed process by the October 26th Board meeting;
addressing the proposed policy through Comprehensive Plan
review; and continuing the five-year CIP planning process. He
provided details of implementation actions. He stated cases
not yet approved by the Board will be evaluated under the new
policy, but cases previously approved by the Board will not
be affected unless brought forward by the applicant. He
discussed the notification process which will include
utilizing media outlets; notifying customers through existing
processes including applicant queries, pre -application
conferences, and zoning case filings; and providing notice to
developer and professional associations.
Ms. Jaeckle expressed her appreciation to Dr. Casey for
addressing cash proffer policy reform. She stated while the
average cash proffer was a great answer in 1992, the new
policy will be more beneficial in the long run. She further
stated under the new policy the Board will be looking at what
is good development instead of judging whether the proffer
has been paid. She agreed the county needs to look at pockets
of residential areas where there are no jobs, noting the
Richmond Regional Planning District Commission's earlier
study of the Jefferson Davis Highway corridor which concluded
there were not enough people living in the area to support
more jobs and businesses.
Mr. Winslow discussed the need for revitalization in some
areas of the county. He stated he believes projects will be
reinvigorated now under the new policy. He further stated the
county needs to invest in our communities. He then stated the
county will be leveraging the dollars in the best way
possible, noting under the current policy there is no way to
double or triple the county's revenue. He stated the new
policy in conjunction with VDOT's new Smart Scale funding
formula will result in a higher score for the county which
means more projects will be done at a quicker rate for the
citizens. He further stated the completion of more road
projects is responsive to the Blueprint Survey recently
conducted by the county.
Ms. Jaeckle expressed her approval of removing the cost of
schools from the proffer, indicating the reduction of the
pupil -teacher ratio has created the need for additional
classroom space more than development.
Mr. Winslow stated his impression of the proposed cash
proffer policy is that it is much more legally defensible
under the new cash proffer law that went into effect on July
1.
Ms. Haley expressed her appreciation for the efforts of Dr.
Casey and staff in putting together the proposed policy
reform. She further stated the preparation of the new policy
has caused the examination of the entire zoning process. She
reiterated her appreciation to Dr. Casey for helping the
Board and the county get where we need to be.
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Mr. Holland thanked Dr. Casey for his hard work. He explained
he had not accepted a previous Board -appointed committee's
recommendation because the transportation piece was not
addressed. He stated he was also concerned about school
capital construction because roads and schools were a major
part of the policy. He further stated in the past he has
supported changing the policy irrespective of any changes in
the law. He discussed the need for a multitude of tools to
work through challenges in different communities, and having
a matching dollar makes a huge difference. He stated he is
supportive of where we are going and he is comfortable the
county can transition particularly with respect to schools,
which is a major focus for him. He agreed the county needs to
focus on the road network and get ahead in this area which
has been a struggle. He inquired about feedback received from
stakeholders in the county.
Dr. Casey stated stakeholders appreciated the time and
attention being brought to this topic; being a part of the
discussion, noting that builders and developers need to be
treated as customers; the ease of the engineer -to -engineer
process; and lastly, the business model with the incentive of
a zero proffer for revitalized areas.
Mr. Holland stated he is pleased with the changes and
expressed his appreciation for the efforts of Dr. Casey and
staff.
Mr. Elswick acknowledged Dr. Casey's hard work on the policy.
He reassured citizens the school capital improvement plan
will continue to be funded with no impact on the rest of the
county's critical infrastructure needed in the future. He
assured citizens regardless of whether the new policy was
adopted there would be no tax rate increase and the Board
would be doing everything it could to lower the tax rate. He
reiterated Ms. Jaeckle's point that bad zoning will not be
allowed to move forward. He noted the county has historically
tried to manage one and one-half percent growth rate to keep
up with infrastructure needs while bringing young people into
the county. He asked Dr. Casey for a quarterly update on
trends, projections, and what is being seen with regard to
development so the Board will always have its finger on the
pulse of growth in the county. He asked Dr. Casey to also
include economic development trends in keeping with Dr.
Casey's goal to have a job for every county resident.
On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board
adopted the reformed Cash Proffer Policy for FY2017. (It is
noted a copy of the policy is filed with the papers of this
Board. )
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
7. DEFERRED ITEMS
7.A. CONSIDERATION OF AMENDMENTS TO SECTION 18-60 OF THE
COUNTY CODE RELATING TO REQUIREMENTS TO UTILITY SYSTEM
CONNECTIONS FOR DWELLING UNITS AND MANUFACTURED HOMES
Mr. Hayes stated the proposed ordinance addresses concerns
expressed by Board members at the August meeting relative to
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a requirement to rebuild within two years, indicating that
the requirement has been removed because it would not have an
adverse impact.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 18-60
OF THE WATER AND SEWERS ORDINANCE RELATING TO REQUIREMENTS
TO UTILITY SYSTEM CONNECTIONS FOR DWELLING UNITS
AND MANUFACTURED HOMES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 18-60 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted, to
read as follows:
Chapter 18
WATER AND SEWERS
Sec. 18-60. - Required use of utility system.
The distance extensions described in this section shall be
measured from the nearest existing line as measured along the
most reasonable extension route, as determined by the
director of utilities.
A. Residential. This section shall not apply to the
replacement of a dwelling unit or manufactured home which
was served by a private well or onsite sewer system,
provided that the new dwelling unit or manufactured home
uses the private system(s) which were used by the replaced
unit or home; and continued use of the existing private
system(s) is approved by the health department.
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(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board
suspended its rules to allow simultaneous nomination/
appointment/reappointment to the Supplemental Retirement Plan
Board of Trustees; GRTC Transit System Board of Directors;
Youth Services Citizen Board; Parks and Recreation Advisory
Commission; and Richmond Metropolitan Transportation
Authority Board.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.A.1. SUPPLEMENTAL RETIREMENT PLAN TRUSTEE
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
simultaneously nominated/appointed Mr. Scott Zaremba as a
trustee to the Supplement Retirement Plan, whose term will be
effective October 1, 2016, and will be at the pleasure of the
Board.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.A.2. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
simultaneously nominated/reappointed Mr. Daniel K. Smith, Mr.
David Matthews, and Mr. Gary Armstrong to serve on the GRTC
Transit System Board of Directors, whose terms are effective
October 10, 2016 and expire October 9, 2017.
And, further, the Board authorized the County Administrator
or his designee to appear at the GRTC annual meeting to vote
for the directors appointed by the Board and by the Richmond
City Council.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.A.3. YOUTH SERVICES CITIZEN BOARD
On motion of Ms. Jaeckle, seconded
simultaneously nominated/appointed
representing the Bermuda District,
representing the Matoaca District,
Services Citizen Board, whose terms
2, 2016 and expire June 30, 2017.
by Ms. Haley, the Board
Ms. Deanndra Richards,
and Mr. George O'Brien,
to service on the Youth
are effective September
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.A.4. PARKS AND RECREATION ADVISORY COMMISSION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
simultaneously nominated/appointed Ms. Mary Ellin Arch,
representing the Clover Hill District, to serve on the Parks
and Recreation Advisory Commission, whose term is effective
immediately and expires December 31, 2019.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.A.5. RICHMOND METROPOLITAN TRANSPORTATION AUTHORITY BOARD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
simultaneously nominated/appointed Mr. Lane B. Ramsey,
representing the county at large, to serve on the Richmond
Metropolitan Transportation Authority Board, whose term is
effective October 1, 2016 and expires September 30, 2020.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.B. STREETLIGHT COST APPROVALS
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
approved the following street light costs in the Matoaca
District:
• In the Woods at Summerford subdivision, at the
intersection of Orchid Drive and Orchid Terrace.
Cost to install streetlight: $859.53.
• In the Bayhill Pointe subdivision, at the southeast
corner of the intersection of Bailey Bridge Road and
Battlecreek Drive.
Cost to install streetlight: $2,009.99.
(It is noted that the total cost of this installation is
$4,019.99. The Bayhill Pointe Homeowners Association has
agreed to fund $2,010.00 of this cost.)
8.C. CONSENT ITEMS
8.C.1. ADOPTION OF RESOLUTIONS
8.C.l.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
Mr. Elswick acknowledged the five retiring employees who had
a total of 115 years of service to the county. He expressed
his appreciation to those employees even though they were not
present to accept their resolutions.
8.C.i.a.1. FIREFIGHTER FRANK S. CHINN, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Firefighter Frank S. Chinn retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on January 1, 2016; and
WHEREAS, Firefighter Chinn attended Recruit School #19
in October 1988 and has faithfully served the county for more
than 27 years in various assignments as a firefighter at the
Ettrick, Chester, Dutch Gap, Buford Road, and Clover Hill
Fire and EMS Stations and as a Flight Paramedic at Med-
Flight; and
WHEREAS, Firefighter Chinn graduated from the region's
first paramedic class held at the Medical College of Virginia
in 1981; and
WHEREAS, Firefighter Chinn used his experience and
extraordinary skills to perform a surgical airway to a
trapped patient involved in a motor vehicle accident in July
1997; and
WHEREAS, Firefighter Chinn was recognized with an EMS
Unit Citation for a November 1997 incident for his exemplary
emergency actions when he assisted in the treatment of a
child with severe head trauma; and
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WHEREAS, Firefighter Chinn was recognized with a Unit
Citation for his actions in April 1998, as part of the Med-
Flight crew that assisted the Scuba Rescue Team with the
water rescue of three victims; and
WHEREAS, Firefighter Chinn received the Governor's EMS
Award for "Outstanding EMS Prehospital Provider" in 1999; and
WHEREAS, Firefighter Chinn was recognized with an EMS
Lifesave Award for the successful rescue of two patients
involved in a motor vehicle accident that occurred in
September 2000; and
WHEREAS, Firefighter Chinn was recognized with an
Emergency Medical Service Lifesave Award for providing
exemplary care to a patient who had been struck by a vehicle
while riding a bicycle in an October 2000 accident; and
WHEREAS, Firefighter Chinn was recognized with a Unit
Citation with the SCUBA Rescue Team for extraordinary
teamwork and efforts involving a downed plane in the Swift
Creek Reservoir in November 2011; and
WHEREAS, Firefighter Chinn was recognized with an EMS
Unit Citation for his contribution and exemplary efforts
during a vehicle accident in June 2015, while flying with
Med-Flight; and
WHEREAS, Firefighter Chinn will be remembered for his
passion and dedication as an EMS educator and an unparalleled
provider, always humble and eager to share lessons learned
and experiences few will ever be able to draw from, a true
patriarch in EMS who has helped to pioneer the EMS system in
Chesterfield Fire and Emergency Medical Services.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Firefighter Frank S. Chinn, expresses the appreciation of all
residents for his service to the county, and extends
appreciation for his dedicated service and congratulations
upon his retirement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.1.a.2. MR. LANCE E. MORTIMER, INFORMATION SYSTEMS
TECHNOLOGY DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. Lance E. Mortimer will retire from the
Chesterfield County Information Systems Technology Department
on October 1, 2016, after providing 30 years of quality
service to the citizens of Chesterfield County; and
WHEREAS, Mr. Mortimer has faithfully served the county
in the capacity of principal analyst programmer, application
development technician, lead analyst programmer and systems
analyst for the Information Systems Technology Department;
and
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WHEREAS, Mr. Mortimer has provided outstanding customer
service to all his customers through the years, including
Real Estate Assessor's Office, General Services, Treasurer,
Planning, Utilities, County Payroll, Human Resource
Management and Accounting; and
WHEREAS, Mr. Mortimer was instrumental in the
implementation of the first Computer Aided Mass Appraisal
System, the Chesterfield Quality System, the Waste and
Resource Recovery Point of Sale System and the Time and
Attendance System; and
WHEREAS, Mr. Mortimer worked diligently to prepare the
computer systems for the Year 2000 transition, as well as the
OS390 mainframe operating system upgrade and the transition
to MicroFocus, constantly sharing information and knowledge
with co-workers; and
WHEREAS, Mr. Mortimer led the effort to modernize the
point of sale systems at the General Service Convenience
Centers, often working nights and weekends on location in the
centers; and
WHEREAS, Mr. Mortimer graduated from the Total Quality
University and committed himself to education and advancing
his technical skills by taking classes in SQL Server Database
Development, Crystal Reports Levels 1 and 2, Visual Basic and
Project Management; and
WHEREAS, Mr. Mortimer was active in department
activities, serving as Santa Claus for many years during
department Christmas celebrations; and
WHEREAS, Mr. Mortimer is a talented and proficient
employee who has provided many years of valued service to his
customers and has helped his co-workers immensely with his
knowledge over the years; and
WHEREAS, Chesterfield
Supervisors will miss Mr.
dedication to the county.
County and the Board of
Mortimer's commitment and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Lance E. Mortimer,
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.i.a.3. MR. ROBERT C. KEY, JR., DIRECTOR, DEPARTMENT OF
GENERAL SERVICES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. Robert C. Key, Jr. will retire from
Chesterfield County, Department of General Services, as
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director, effective December 1, 2016, with more than 15 years
of service to Chesterfield County and its citizens; and
WHEREAS, Mr. Key began his career with the county in
March 2001 as assistant director of the Department of General
Services, and through diligent effort and dedication was
promoted in October 2007 to his present position of director;
and
WHEREAS, Mr. Key led a department of several diverse
operating divisions, including administration, airport
services, buildings and grounds maintenance, capital projects
management, document services, energy management,
environmental management, fleet services, radio
communications, and security management, each providing
exceptional services to Chesterfield County citizens and
departments; and
WHEREAS, Mr. Key has provided exceptional leadership to
numerous capital projects resulting in new and renovated
county facilities that contribute positively to the quality
of life for county residents including the completion of the
Harrowgate Road Fire Station, the Fire Logistics Warehouse
and the North Courthouse Library; and
WHEREAS, Mr. Key was instrumental in securing funding
for and completing numerous restoration projects for historic
properties including the restoration of the 1917 Courthouse,
Castlewood and the Historic Jail; and
WHEREAS, Mr. Key implemented numerous energy efficiency
measures including the county's first energy services
contract and Energy Efficiency Conservation Block Grant; and
WHEREAS, Mr. Key raised the bar of excellence through
his contributions to strategic planning and total quality
improvement by being a key player in the development of the
Department of General Services' action planning process that
focuses on employee input and takes planning efforts from
strategic to operational implementation; and
WHEREAS, Mr. Key was instrumental in the implementation
of career development programs for automotive technicians and
skilled maintenance workers, completion of the Department of
General Services' website, implementation of the MAINSTAR
facility management work order system, and providing
leadership to establish the county's first records management
policy; and
WHEREAS, Mr. Key fulfilled his obligations as director
in a stellar fashion while serving on numerous boards and
committees, such as representing Chesterfield County on the
Central Virginia Waste Management Authority (CVWMA) Board
beginning in July 2010, in which he served as Treasurer, July
2012 to June 2013, as Vice -Chairman, July 2013 to June 2014,
and as Chairman, July 2014 to June 2016, and he also served
on the Airport Advisory Board, Capital Improvement Plan
Committee, Veterans Recognition Committee, Energy Management
Team, Fleet Steering Committee, Information Security Steering
Committee (ISSC), Information Technology Advisory Group
(ITAG), Management Services Performance Council, and the
School of Policy and Practice Advisory Board; and
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WHEREAS, Mr. Key has embraced his role as director
throughout his years of service in a professional and
dedicated manner resulting in strong customer satisfaction
and tremendous contributions to the county's and the
Department of General Services' missions, all the while
building effective and ongoing relationships both internally
and externally.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mr. Robert C. Key, Jr., expresses the
appreciation of all residents for his service to Chesterfield
County, and extends appreciation for his dedicated service to
the County and congratulations upon his retirement, as well
as best wishes for a long and happy retirement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.1.a.4. MR. WILLIE B. WILSON, III, DEPARTMENT OF GENERAL
97PUTr7P
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. Willie B. Wilson, III, was hired by
Chesterfield County, in February 2001, in the Department of
Environmental Engineering as a sign installer; and
WHEREAS, Mr. Wilson joined the Department of General
Services in the Buildings and Grounds Division in July 2005
as a labor crew chief; and
WHEREAS, Mr. Wilson demonstrated his commitment to the
county and contributed to a positive work environment; and
WHEREAS, Mr. Wilson was always willing to assist the
members of the Buildings and Grounds' teams by sharing his
knowledge and skills; and
WHEREAS, Mr. Wilson strove to improve job efficiency by
working with other crafts in the Buildings and Grounds
Division, which helped to build a team approach throughout
the whole division; and
WHEREAS, Mr. Wilson was very safety conscious and did a
tremendous job leading Buildings and Grounds' meetings that
emphasized the importance of safety; and
WHEREAS, Mr. Wilson was a hands-on supervisor and
remained with the team until the work was completed; and
WHEREAS, Mr. Wilson always demonstrated enthusiasm for
his work, provided quality service, and adhered to high
ethical standards of behavior; and
WHEREAS, Mr. Wilson's pleasant personality enabled him
to achieve positive results when dealing with Buildings and
Grounds' customers; and
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WHEREAS, Mr. Wilson supported Chesterfield County's
goals, objectives and values through professionalism and
teamwork.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mr. Willie B. Wilson, III, expresses the
appreciation of all residents for his service to Chesterfield
County, and extends appreciation for his dedicated service to
the county and congratulations upon his retirement, as well
as best wishes for a long and happy retirement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.1.a.5. CORPORAL JOHN S. FARMER, JR., POLICE DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Corporal John S. Farmer, Jr., will retire from
the Chesterfield County Police Department on October 1, 2016,
after providing over 28 years of outstanding quality service
to the residents of Chesterfield County; and
WHEREAS, Corporal Farmer has faithfully served the
county in the capacity of Patrol Officer, Detective, Senior
Detective, Master Detective, Career Detective and Corporal;
and
WHEREAS, during his tenure, Corporal Farmer also served
as Field Training Officer and as a member of the Special
Response Unit; and
WHEREAS, Corporal Farmer had the distinction of being
selected as 2011 Detective of the Year; and
WHEREAS, Corporal Farmer has been a member of the
Fugitive Unit since its inception in 1999; and
WHEREAS, Corporal Farmer has served on two task forces
to include the Richmond Area Fugitive Task Force, where he
served with Virginia State Police authority and the Capital
Area Regional Task Force, where he served as a Special Deputy
U.S. Marshal; and
WHEREAS, Corporal Farmer was the recipient of a Chief's
Commendation for his role in reducing the 1700 outstanding
warrants by over half during a six-month period through the
capture of wanted fugitives and for the development of a
"Most Wanted Persons" segment that aired multiple times each
day on a Comcast Cable channel; and
WHEREAS, Corporal Farmer received two Unit Citations and
a Chief's Commendation for his tireless efforts and
dedication to duty in apprehending wanted fugitives and
reducing outstanding warrants, utilizing innovative
investigation approaches, and developing close working
relationships and fostering regional cooperation with other
federal, state and local agencies; and
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WHEREAS, Corporal Farmer received a Chief's Commendation
working jointly with another detective for his perseverance
and determination in arresting an individual who had evaded
capture for over a year by using 15 aliases and multiple
social security numbers, and the individual was served with
37 felony warrants from Chesterfield County along with 11
warrants from other jurisdictions; and
WHEREAS, Corporal Farmer was recognized by local, state
and federal agencies for his exemplary efforts in executing
warrants leading to the apprehension of a significant number
of violent fugitives; and
WHEREAS, Corporal Farmer's supervisors consistently
cited his persistence, dedication and strong work ethic
focused on his relentless pursuit of wanted fugitives while
maintaining an upbeat can -do attitude; and
WHEREAS, Corporal Farmer was instrumental in convincing
two local television stations to begin including segments
pertaining to "most wanted fugitives" weekly during their
nightly newscasts; and
WHEREAS, Corporal Farmer is recognized for his excellent
communications and human relations skills, his
professionalism and his teamwork, all of which he has
utilized within the Police Department and in assisting
residents of Chesterfield County; and
WHEREAS, during his tenure, Corporal Farmer has received
numerous letters of commendation, thanks and appreciation for
services rendered; and
WHEREAS, Corporal Farmer has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Farmer's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal John S.
Farmer, Jr., and extends on behalf of its members and the
residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.l.b. RECOGNIZING SENIOR BATTALION CHIEF DAVID B. CREASY,
SR. (RETIRED), CHESTERFIELD FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT, FOR HIS EFFORTS IN
CURATING THE CHESTERFIELD COUNTY FIRE MUSEUM
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. David C. Creasy, Sr. was employed by
Chesterfield County Fire and Emergency Medical Services from
1974 until 2001, retiring as a Senior Battalion Chief; and
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WHEREAS, Chief Creasy served as a volunteer firefighter
with the Manchester Volunteer Fire Department from 1968 until
his hiring in 1974; and
WHEREAS, Chief Creasy has taken a personal interest in
the history of the Chesterfield Fire Department, now known as
Chesterfield Fire and Emergency Medical Services; and
WHEREAS, Chief Creasy has collected a number of
artifacts, photographs and materials related to the history
of the fire department; and
WHEREAS, Chief Creasy used his vast knowledge of
department history and his collection of photographs to
publish a book on the history of the Chesterfield Fire
Department in 2012; and
WHEREAS, Chief Creasy assembled various artifacts and
materials to curate a display of fire department history at
the Chesterfield County Museum in October 2013; and
WHEREAS, Chief Creasy has assisted in obtaining and
restoring a 1935 Ford Oren pumper fire apparatus, originally
owned by the Ettrick Volunteer Fire Department; and
WHEREAS, Chief Creasy has donated numerous documents,
artifacts and equipment to develop a permanent display of
fire department history; and
WHEREAS, Chief Creasy has spent countless hours of his
personal time to lead an effort to assemble these historical
artifacts, equipment and the Ford Oren pumper to create a
fire museum at Chesterfield Fire Station #12 in Ettrick; and
WHEREAS, the Chesterfield Fire Museum will open and be
officially dedicated on October 2, 2016.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Chief David C. Creasy, Sr., expresses the appreciation of all
residents for his service to the county, and extends
appreciation for his dedicated service and contributions in
documenting and preserving the history of the fire
department.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.l.c. RECOGNIZING "PARALEGALS WEEK" IN CHESTERFIELD
COUNTY
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, legal assistants and paralegals provide skilled
and essential professional services to licensed attorneys
throughout Virginia; and
WHEREAS, legal -assistants and paralegals receive formal
education and training and gain valuable experience working
under the supervision of licensed attorneys; and
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WHEREAS, the Virginia Alliance of Paralegals
Associations (VAPA) issues educational standards and
professional guidelines to ensure that legal assistants are
competent and knowledgeable about their field; and
WHEREAS, the research and administrative work performed
by legal assistants and paralegals are essential to the
ability of attorneys to provide their clients with quality
legal services and representation; and
WHEREAS, VAPA member organizations sponsor educational
programs, seminars and forums designed to bring legal
assistants together to exchange ideas and methods used in
their occupation; and
WHEREAS, the VAPA encourages legal assistants and
paralegals to adhere to a high degree of ethical and
professional conduct and proficiency by issuing a code of
ethics for legal assistants and paralegals to practice.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes "Paralegals' Week" in
Chesterfield County and calls its significance to the
attention of all its citizens.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.l.d. RECOGNIZING OCTOBER AS artoberVA, A CELEBRATION OF
ARTS AND CULTURE ACROSS THE RICHMOND REGION
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Chesterfield County has a thriving arts and
culture community and contributes to the Richmond and Tri -
Cities Region becoming a destination the world is noticing;
and
WHEREAS, arts and culture in the region is bringing
prosperity to the area; and
WHEREAS, Chesterfield County has been making headlines,
most recently as "The 17th Best Place to Live in America" and
"One of the 100 Best Communities in America for Young People"
and recognizes that a vibrant arts and culture community adds
to these accolades; and
WHEREAS, Chesterfield County's cultural vibrancy
resonates in our theaters, galleries, museums, studios and
schools, from the recognition of important heritage at sites
such as Henricus Historical Park to the emerging of creative
talent represented by the forthcoming Chesterfield Center for
the Arts, and many other arts and culture organizations and
artists that support the county; and
WHEREAS, October is recognized as National Arts and
Humanities Month, CultureWorks has chosen October as
artoberVA, a month-long celebration of arts and culture
throughout the region, and we commit to ensuring every
Chesterfield County resident has the opportunity to
experience arts and culture where they live, work and play.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes October as artoberVA
for Chesterfield County, Virginia and invite citizens to
celebrate, engage and participate in arts and culture as it
brings prosperity and vitality to the region.
Ayes:Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.2. ACCEPTANCE OF FY2017 HIGHWAY SAFETY PROJECT GRANTS
AWARDED BY THE DEPARTMENT OF MOTOR VEHICLES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted and appropriated FY2017 Highway Safety Project
grants, in the amount of $255,789, from the Department of
Motor Vehicles for the purpose of speed and alcohol
enforcement activities.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.3. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY FOR
THE 2015 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the Fire and EMS Department to receive and
appropriate $405,840 in grant funds from the Department of
Homeland Security, 2015 Assistance to Firefighters (AFG)
Grant Program, to support the department's officer
development program.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.4. SET DATES FOR PUBLIC HEARINGS
8.C.4.a. TO CONSIDER AMENDING SECTION 9-14 OF THE COUNTY
CODE RELATED TO PROCEDURES FOR APPEALING REAL
ESTATE ASSESSMENTS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set a public hearing for October 26, 2016, to consider
amending Section 9-14 of the County Code relating to
procedures for appealing real estate assessments.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.4.b. TO CONSIDER AMENDING SECTION 14-23 OF THE COUNTY
CODE RELATED TO APPROVAL FOR SERVING ALCOHOLIC
BEVERAGES AT AFTER-HOURS EVENTS AT COUNTY LIBRARIES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set a public hearing for October 26, 2016, to consider an
ordinance that provides for approval for serving alcoholic
beverages at after-hours events at county libraries by the
County Administrator instead of the Board of Supervisors.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.C.4.c. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATED TO BICYCLE FACILITIES (BICYCLE, PEDESTRIAN
AND SHARED USE PATHS), BUFFERS IN COMMON AREAS AND
CORNER SIDE YARD SETBACKS AND PROPOSED EMINENT
DOMAIN POLICY
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set a public hearing for October 26, 2016, to consider
proposed Code Amendments relative to Bicycle Facilities
(Bicycle, Pedestrian and Shared Use Paths), Buffers in Common
Areas and Corner Side Yard Setbacks and proposed Eminent
Domain Policy (15PJ0115).
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.5. APPROVAL OF APPOINTMENT OF MR. LOUIS LASSITER AND MR.
SCOTT ZAREMBA AS DEPUTY COUNTY ADMINISTRATORS
Mr. Elswick acknowledged the appointments of Mr. Lassiter and
Mr. Zaremba as deputy county administrators and stated the
Board looks forward to working with them as part of Dr.
Casey's team.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved the appointment of Mr. Louis Lassiter and Mr. Scott
Zaremba as Deputy County Administrators.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.6. INITIATION OF APPLICATION FOR REZONING, PLUS
CONDITIONAL USE AND CONDITIONAL USE PLANNED
DEVELOPMENT TO PERMIT A PRIVATE SCHOOL WITH CUSTOMARY
AND INCIDENTAL USES AND EXCEPTIONS TO ORDINANCE
REQUIREMENTS ON PROPERTY LOCATED ON NEWBYS BRIDGE
ROAD AND BURNETT DRIVE
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
initiated an Application for Rezoning from Residential
Townhouse (R-TH) to Agricultural (A) of 94 acres, plus
Conditional Use to permit a private school with customary and
incidental uses and Conditional Use Planned Development to
permit exceptions to ordinance requirements on this property
and an adjacent 30 -acre parcel zoned Agricultural (A) located
at 6050 Newbys Bridge Road and 9721 Burnett Drive (Tax IDs
753-677-8598 and 755-677-2504); appoint Kirkland Turner,
Director of Planning, as the Board's agent; and waive
disclosure requirements.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.7. ACCEPTANCE OF STATE ROADS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
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WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Hallsley Section 6
Type Change to the Secondary System miles of State Highways:
AAAI ti nn
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: Section 33.2-705
Street Name and/or Route Number
• Old Castle Road, State Route Number 7897
From: Colwyn Bay Drive, (Route 7789)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 225, Page 55
Right of Way width (feet) = 44
• Colwyn Bay Drive, State Route Number 7789
From: Old Castle Road, (Route 7897)
To: End of Maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 225, Page 55
Right of Way width (feet) = 38
• Old Castle Road, State Route Number 7897
From: Colwyn Bay Drive, (Route 7789)
To: Old Castle Court, (Route 7898), a distance of: 0.09
miles.
Recordation Reference: Plat Book 225, Page 55
Right of Way width (feet) = 44
• Drumone Road, State Route Number 7800
From: 0.03 miles east of Drumone Court, (Route 7801)
To: End of Maintenance, a distance of: 0.15 miles.
Recordation Reference: Plat Book 225, Page 55
Right of Way width (feet) = 44
• Old Castle Court, State Route Number 7898
From: Old Castle Road, (Route 7897)
To: Cul -de -Sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book225, Page 55
Right of Way width (feet) = 40
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• Old Castle Road, State Route Number 7897
From: Old Castle Court, (Route 7898)
To: End of Maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 225, Page 55
Right of Way width (feet) = 44
• Colwyn Bay Drive, State Route Number 7789
From: 0.03 miles south Drumone Road, (Route 7800)
To: Old Castle Road, (Route 7897), a distance of: 0.06
miles.
Recordation Reference: Plat Book 225, Page 55
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Hallsley Section 11
Type Change to the Secondary System miles of State Highways:
MLAAitinn
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: Section 33.2-705
Street Name and/or Route Number
• Old Castle Road, State Route Number 7897
From: 0.03 miles east of Old Castle Court, (Route 7898)
To: End of Maintenance, a distance of: 0.37 miles.
Recordation Reference: Plat Book 227, Page 52
Right of Way width (feet) = 44
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.C.8. APPROVAL OF CHANGE ORDER NUMBER TWO FOR THE FALLING
CREEK GREENWAY IMPROVEMENTS PROJECT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the Director of Purchasing to execute Change Order
Number Two with Dickerson Construction LLC for the Falling
Creek Greenway Improvements in the amount of $64,223.05.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.9. APPROVAL OF CHANGE ORDER NUMBER TWO FOR ETTRICK-VSU
RIVERSIDE TRAIL AND PARKING LOT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the Director of Purchasing to execute Change Order
Number Two with Brock Construction, Inc. for Ettrick-VSU
riverside trail and parking lot in the amount of $47,139.79.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.10. REQUESTS FOR PERMISSION
8.C.10.a. FROM EAST WEST-HALLSLEY, L.L.C. FOR PROPOSED
ASPHALT TRAILS AND PEDESTRIAN FOOTBRIDGES TO
ENCROACH IN VARIOUS EASEMENTS WITHIN HALLSLEY,
PWAPR TT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
granted East West-Hallsley, L.L.C. permission for proposed 5 -
foot asphalt trails and pedestrian footbridges to encroach in
variable width SWM/BMP easements, 20 -foot sewer easements,
16 -foot sewer easements, 25 -foot sewer easements, a 50 -foot
sewer easement and 16 -foot drainage easements within
Hallsley, Phase II, subject to the execution of a license
agreement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.10.b. FROM JOHN T. HUTCHISON AND MARY BETH HUTCHISON FOR
A PROPOSED SCREEN PORCH AND LANDING TO ENCROACH
WITHIN AN EIGHT -FOOT EASEMENT ACROSS LOT 14,
RIVERTON, SECTION C
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
granted John T. Hutchison and Mary Beth Hutchison permission
for a proposed screen porch and landing to encroach within an
8 -foot easement across Lot 14, Riverton, Section C, subject
to the execution of a license agreement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.C.10.c. FROM SCOTT M. KEEVEN AND TARA MICHELLE KEEVEN FOR
A PROPOSED PRIVACY FENCE TO ENCROACH WITHIN A
SIXTEEN -FOOT EASEMENT AND A SIXTEEN -FOOT DRAINAGE
EASEMENT ACROSS LOT 32, WALNUT GROVE, SECTION 2
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
granted Scott M. Keeven and Tara Michelle Keeven permission
for a proposed privacy fence to encroach within a 16 -foot
easement and a 16 -foot drainage easement across Lot 32,
Walnut Grove, Section 2, subject to the execution of a
license agreement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.11. ACCEPTANCE OF PARCELS OF LAND
8.C.11.a. FROM VULCAN LANDS, INCORPORATED AND TARMAC
VIRGINIA, INCORPORATED FOR HENRICUS PARK AND THE
DUTCH GAP CONSERVATION AREA
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted the conveyance of three parcels of land containing a
total of 120 acres, more or less, for Henricus Park and the
Dutch Gap Conservation Area from Vulcan Lands, Inc. and
Tarmac Virginia, Inc. and authorized the County Administrator
to execute the deeds.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.11.b. ALONG BELMONT ROAD FROM PAR 5 DEVELOPMENT GROUP,
LLC
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted the conveyance of a parcel of land containing 0.132
acres along Belmont Road from Par 5 Development Group, LLC
and authorized the County Administrator to execute the deed.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.11.c. ALONG SUNCREST DRIVE FROM WEN VIRGINIA, LLC
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted the conveyance of a parcel of land containing 0.033
acres along Suncrest Drive from Wen Virginia, LLC, and
authorized the County Administrator to execute the deed.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.C.12. REQUEST FOR PERMISSION FROM TORSTEN E. PETERSON,
JR., TRUSTEE OF KINGSTON FOUR TRUST GROUP, TO
INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE
EASEMENT TO SERVE A PROPOSED BUSINESS ON EAST
HUNDRED ROAD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
granted Torsten E. Peterson, Jr., Trustee of Kingston Four
Trust Group permission install a private water service within
a private easement to serve a proposed business on East
Hundred Road, and authorized the County Administrator to
execute the water connection agreement.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.13. AWARD OF CONSTRUCTION CONTRACT FOR THE ASHTON CREEK,
JOHNSON CREEK AND BEECHWOOD SEWER REHABILITATION
PROJECT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the Director of Purchasing to award the
construction contract to Sak Construction, LLC, in the amount
of $1,165,452.50, and.execute all necessary change orders up
to the full amount budgeted for the Ashton Creek, Johnson
Creek and Beechwood Sewer Rehabilitation project.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.14. APPROVAL OF LEASE OF PROPERTY FOR FIRE AND EMERGENCY
MEDICAL SERVICES STATION 5
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved a lease with Forest View Rescue Squad for 0.238
acres of land, more or less, with improvements, at 13420
Midlothian Turnpike for Fire and EMS Station 5 and authorized
the County Administrator to execute the lease.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.15. REQUEST TO QUITCLAIM A SIXTEEN -FOOT WATER EASEMENT
AND A PORTION OF A VARIABLE WIDTH SIGHT DISTANCE
EASEMENT ACROSS PROPERTY OF BBHUNT, LLC
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
16 -foot water easement and a portion of a variable width
sight distance easement across property of BBHunt, LLC.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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8.C.16. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE
MATOACA DISTRICT IMPROVEMENT FUND
8.C.16.a. TO THE PARKS AND RECREATION DEPARTMENT TO PAY
REFEREE FEES FOR CO-SPONSORED, QUALIFIED ATHLETIC
PROGRAMS LOCATED WITHIN CDBG-ELIGIBLE AREAS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
transferred $5,000 from the Matoaca District Improvement Fund
to the Chesterfield County Department of Parks and Recreation
to pay referee fees for co-sponsored, qualified athletic
programs located within CDBG-eligible areas.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.16.b. TO THE SCHOOL BOARD TO PURCHASE SUPPLIES AND
EQUIPMENT FOR THE MATOACA MIDDLE SCHOOL MOID
PROGRAM
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
transferred $1,000 in Matoaca District Improvement Funds to
the Chesterfield County School Board to purchase supplies and
equipment to establish a school-based business as part of the
Matoaca Middle School MoID program.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.17. ACCEPTANCE AND APPROPRIATION OF FEDERAL AND STATE
REVENUE AND AUTHORIZATION TO CREATE THREE FULL-TIME
AND TWO PART-TIME POSITIONS IN THE VICTIM/WITNESS
ASSISTANCE PROGRAM
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted and appropriated $333,300 in federal and state
revenue and authorized the creation of three (3) full-time
positions and two (2) part-time positions in the
Victim/Witness Assistance Program.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.18. AUTHORIZE THE RECEIPT AND APPROPRIATION OF UNITED
STATES DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE FY2016 JUSTICE ASSISTANCE GRANT FUNDS AND
APPROPRIATION OF ASSET FORFEITURE FUNDS TO PURCHASE
A NEW CASE MANAGEMENT SOFTWARE SYSTEM
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the receipt and appropriation of $55,163 in US
Department of Justice, Bureau of Justice Assistance FY2016
Justice Assistance grant funds and appropriated up to
$105,000 in Asset Forfeiture Funds to purchase and install a
new case management software system.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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09/28/16
8.C.19. APPROPRIATION OF COMPREHENSIVE SERVICES ACT YEAR-END
FUNDING ADJUSTMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
appropriated an $890,000 (FY16) year-end adjustment from the
Comprehensive Services Act fund.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.C.20. APPROVAL TO EXTEND THE LEASE OF PROPERTY AT CENTRE
COURT FOR USE BY THE ECONOMIC DEVELOPMENT DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved an addendum to extend the lease with Family
Holdings, L.C. for office space at Centre Court for the
Economic Development Department.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
8.D. REPORT ON COUNTY -SCHOOL RELATED COMMITTEES
Dr. Casey explained that he and Dr. James Lane,
Superintendent of Schools, were tasked with taking a fresh
look at the four committees on which their respective board
members share committee roles. He stated they are positioning
the Budget and Audit Committee to be the focus committee for
all things fiscal, administrative, and audit based. He
discussed proposed changes which include the renaming of the
Budget and Audit Committee to the Audit and Finance
Committee; the internal auditor becoming a shared direct
report to the county administrator and superintendent of
schools with feedback being solicited from the Board of
Supervisors and the School Board for his annual review; and
both the Capital Construction Goals and Accountability
Committee and the County and Schools Joint Sub -Committee on
Employee Benefits no longer being stand-alone committees
because the newly -convened Audit and Finance Committee will
assume the responsibilities previously held by those
committees.
Board members indicated their support for the name change to
the Audit and Finance Committee and approved the effort to
move toward a more streamlined committee structure.
Dr. Casey acknowledged IST for creating a Capital Projects
Status portal on the website which will communicate where we
stand with county projects.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved the recommendations noted in the Report on County -
School Related Committees, including: 1) renaming the Budget
and Audit Committee to the Audit and Finance Committee; 2)
changing the reporting structure of the internal auditor to
become a shared direct report to the county administrator and
superintendent of schools; 3) eliminating both the Capital
Construction Goals and Accountability Committee and the
County and Schools Joint Sub -Committee on Employee Benefits;
and 4) changing the name of the Joint Board of
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Supervisors/School Board Liaison Committee to the County -
Schools Liaison Committee.
(It is noted a copy of the complete report is filed with the
papers of this Board.)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS
(CASE 17PDU115) TO PERMIT A PUBLIC ELEMENTARY SCHOOL IN
A RESIDENTIAL (R-7) DISTRICT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the following reports: a Report on Developer Water
and Sewer Contracts and a Report of Planning Commission
Substantial Accord Determination for Chesterfield County
Public Schools (Case 17PD0115) to Permit a Public Elementary
School in a Residential (R-7) District.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
In response to Ms. Jaeckle's inquiry about voting on
substantial accord, Mr. Mincks confirmed by accepting the
report, the report stands.
Ms. Jaeckle then expressed her desire to ensure Site 4 is
removed from the case since the landowners are still
concerned even though the county no longer intends to use the
property.
10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. George Beadles addressed the Board relative to the
possibility of the City of Petersburg becoming the Town of
Petersburg.
Mr. L. J. McCoy addressed the Board relative to Carver
Heights community's request for no additional new businesses
in their community.
The chairman requested the closed session scheduled at this
time be moved to the end of the evening session.
12. DINNER
On motion of Mr. Holland, seconded by Ms. Haley, the Board
recessed to Room 502 for dinner with members of the Social
Services Board.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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09/28/16
Reconvening:
13. INVOCATION
The Honorable James Holland, Dale District Supervisor, gave
the invocation.
14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Eagle Scout Attilio Pedroli led the Pledge of Allegiance to
the Flag of the United States of America.
15. RESOLUTIONS
15.A. RECOGNIZING OCTOBER 11, 2016, AS "CHRISTMAS MOTHER
DAY" IN CHESTERFIELD COUNTY
Ms. Snead stated October 11, 2016 is Christmas Mother Day.
Dr. Deborah Koller, Christmas Mother for 2016, was present to
receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, most families in Chesterfield County enjoy
peace and happiness during the Christmas holidays; and
WHEREAS, there are many children and elderly who are
less fortunate and do not have the means to enjoy this
special time of year; and
WHEREAS, the Chesterfield -Colonial Heights Christmas
Mother Program has successfully provided food, gifts, books
and clothing to many of our citizens in the past; and
WHEREAS, Dr. Deborah Koller has been elected Christmas
Mother for 2016 and requests the support of all the citizens
of Chesterfield County to ensure that those less fortunate
may enjoy this special season of the year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of September 2016,
publicly recognizes October 11, 2016, as "Christmas Mother
Day" and urges all residents of Chesterfield County to
support this worthy endeavor.
AND, BE IT FURTHER RESOLVED that the Board of
Supervisors publicly commends the Christmas Mother Program
for its successful efforts in past years and extends best
wishes for a successful 2016 season.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Dr. Koller and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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Mr. Holland presented the executed resolution to Dr. Koller
and thanked her for her work helping others in the community.
He also presented a contribution to Dr. Koller on behalf of
the county.
Dr. Koller thanked everyone for their support of the
Christmas Mother program. She noted the variety of ways to
support the Christmas Mother program including sponsoring a
family, making a monetary contribution, and volunteering at
the Christmas Center.
Mr. Elswick presented a personal contribution to Dr. Koller.
15.B. RECOGNIZING MR. ATTILIO PETER PEDROLI UPON ATTAINING
THE RANK OF EAGLE SCOUT
Ms. Pollard introduced Mr. Attilio Pedroli, who was present
to receive the resolution.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Attilio Peter
Pedroli, Venture Crew 2831, sponsored by Woodlake United
Methodist Church, has accomplished those high standards of
commitment and has reached the long -sought goal of Eagle
Scout, which is received by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Attilio has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of September 2016,
publicly recognizes Mr. Attilio Peter Pedroli, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
Mr. Winslow presented Mr. Pedroli with the resolution and a
county patch and congratulated him on his outstanding
achievement.
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09/28/16
Mr. Pedroli discussed his Eagle project which was the
creation of a handicap accessible path to Point of Rocks.
15.C. RECOGNIZING FIRST SERGEANT DAVID WAYNE HOLLAND,
VIRGINIA STATE POLICE, FOR HIS OUTSTANDING SERVICE TO
CHESTERFIELD COUNTY .
Mr. Eanes invited Chief Senter and Colonel Dupuis to join him
at the podium as he introduced First Sergeant David Wayne
Holland.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, on April 1, 1968, Mr. David Wayne Holland
joined the Virginia State Police as a Probationary Trooper
and was assigned to the Richmond Division, Area 4 Office in
Mineral, VA; and
WHEREAS, prior to joining the Virginia State Police, Mr.
Holland proudly served in the United States Army 101St
Airborne Division, Fort Campbell, Kentucky; and
WHEREAS, on November 10, 1968, Trooper Holland graduated
from the Virginia State Police Academy as a member of the
46th Basic Session, was elected President of his Class, and
reported for his first patrol assignment to the Chesapeake
Division, Area 32 Office in the City of Portsmouth, Virginia;
and
WHEREAS,
from 1968 to
1976, Trooper Holland
dutifully
patrolled the
highways of
Portsmouth, Norfolk and
Isle of
Wight County;.
and
WHEREAS,
on July 16, 1976,
Trooper Holland was
promoted
to the rank
of Sergeant
and transferred to the
Culpeper
Division, Area 12 Office in
the town of Warrenton,
Virginia;
and
WHEREAS, on September 1, 1978, Sergeant Holland accepted
a promotion to First Sergeant and transferred to the Richmond
Division, Area 6 Office in Powhatan County, Virginia; and
WHEREAS, since 1978, First Sergeant Holland has served
as the Commander of Area 6, which encompasses the City of
Colonial Heights and the Counties of Amelia, Chesterfield,
and Powhatan; and
WHEREAS, First Sergeant Holland assisted in creation and
training of the original Virginia State Police TACT Team; and
WHEREAS, First Sergeant Holland graduated from the FBI
National Academy in 1985; and
WHEREAS, First Sergeant Holland was instrumental in the
establishment of the Virginia State Police Funeral
Coordinator program in 1993 and the advancement of the
program through his exceptional leadership and mentoring; and
WHEREAS, in his role as a Virginia State Police Funeral
Coordinator, First Sergeant Holland has provided superior
service to the department and countless families through his
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attention to detail, persistence for perfection, and genuine
compassion during times of great loss and sorrow; and
WHEREAS, First Sergeant Holland and other
representatives of Virginia State Police attended the Federal
Emergency Management Agency's Emergency Management Institute
in 1994, joining more than 80 Chesterfield County public
safety personnel in the Community Integrated Emergency
Management Course; and
WHEREAS, First Sergeant Holland was an original member
of the Chesterfield County Emergency Planning Committee; and
WHEREAS, First Sergeant Holland has participated in many
fraternal organizations in his area of responsibility and has
assisted in the planning and carrying out of 12 Virginia
gubernatorial inaugurations, reflecting highly on the
Virginia Department of State Police; and
WHEREAS, as Commander of State Police Area 6, more than
100 troopers were promoted under First Sergeant Holland's
leadership; and
WHEREAS, First Sergeant Holland has been extremely
supportive of the Chesterfield County Fire and EMS
Department, the Chesterfield County Police Department, and
the Chesterfield County Sheriff's Office; and
WHEREAS, First Sergeant Holland has driven Virginia
State Police vehicles in all types of conditions for a total
of approximately 1.4 million miles over 48 years with no
motor vehicle accidents; and
WHEREAS, First Sergeant Holland is one of the longest -
serving Area Commanders in Virginia State Police history; and
WHEREAS, First Sergeant Holland will retire from the
Virginia State Police effective October 1, 2016, after
faithfully serving the Commonwealth for 48 years; and
WHEREAS, First Sergeant Holland is married to Elaine
Holland, has two sons, David Holland with the Chesterfield
County Fire and EMS Department and Lieutenant Robby Holland
with the Virginia State Police, and has four grandchildren,
Grace, Leah, Ella, and Jackson.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of September 2016,
publicly recognizes the achievements and cooperative working
relationship of First Sergeant David Wayne Holland and
expresses appreciation on behalf of all Chesterfield County
residents.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to First Sergeant Holland and that
this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
16-538
09/28/16
Mr. Elswick presented First Sergeant Holland with the
resolution and commended him on his outstanding service to
the Commonwealth of Virginia and the county.
The Board members expressed their gratitude for First
Sergeant Holland's many years of dedicated service to the
Virginia State Police and congratulated him on a
distinguished career.
First Sergeant Holland, accompanied by his family, expressed
his appreciation to the Board members for their kind remarks.
16. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: WITHDRAWALS/DEFERRALS - CASES WHERE THE
APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 19
1 A9Vn7n4
In Clover Hill Magisterial District, Sports Frog, LLC, HMG
Investments, LLC and Waterford Business Center, LC request
rezoning from Community Business (C-3) and Light Industrial
(I-1) to Regional Business (C-4) with conditional use to
permit multifamily, townhouse, exposition center, stadium,
arena, outside storage, public address system, electronic
message center signs and brewery uses, and conditional use
planned development to permit boat sales/service/repair,
model homes and exceptions to ordinance requirements and
amendment of zoning district map on 105.2 acres located in
the northeast and northwest quadrants of Genito Road and
Genito Place at Rt. 288. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Regional Mixed use.
Tax IDs 731-689-5633, Part of 731-691-3176, 732-688-0178 and
732-689-5376.
Mr. Turner stated staff is requesting a deferral to the
December 14, 2016 regularly scheduled meeting.
Mr. Jack Wilson, representing the applicant, accepted the
deferral.
Mr. Elswick called for public comment.
There being no one to address the deferral, the public
hearing was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
deferred Case 16SN0704 until December 14, 2016.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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169N072n
In Bermuda Magisterial District, Chesterfield County
Utilities Department requests conditional use to permit a
utility use that requires a structure (pump station) and
amendment of zoning district map in an Agricultural (A)
District on 7.4 acres fronting 40 feet on the eastern
terminus of Hubert Lane. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Industrial use. Tax
ID 829 -644 -Part of 2688.
Mr. Turner presented a summary of Case 16SNO720 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. George Hayes, Director of Utilities, accepted the
conditions. Mr. Hayes noted staff met with Mr. James Bishop
and VDOT, and VDOT has agreed to address Mr. Bishop's
concerns relative to a turn lane into the pump station.
Mr. Elswick called for public comment.
Mr. Bishop thanked the Board for its efforts.
Ms. Jaeckle thanked Mr. Bishop for his input on this zoning
case and taking the time to get involved.
There being no one else to address the issue, the public
hearing was closed.
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
approved Case 16SN0720, subject to the following conditions:
1. Development Standards.
equipment shall comply
O, C & I Districts" and
standards of the
architectural treatment
and accessory boxes,
equipment. (P)
Any building or mechanical
with "Architectural Treatment in
"Emerging Growth Design District"
zoning Ordinance relative to
of building exteriors, junction
and screening of mechanical
2. Architectural Treatment. The architectural treatment
and exterior building materials for the wastewater pump
station building shall be compatible and consistent with
the building highlighted in Exhibit A. (P)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
16SNO728
In Midlothian Magisterial District, Harold Geyer requests
conditional use to permit recreational equipment parking and
storage in the front yard and amendment of zoning district
map in a Residential (R-12) District on 0.3 acre known as
1106 Tillers Ridge Drive. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Residential use
(2.51 to 4.0 dwelling units per acre). Tax ID 759-701-7968.
Mr. Turner presented a summary of Case 16SN0728 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
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09/28/16
Mr. Harold Geyer accepted the conditions.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved Case 16SN0728, subject to the following conditions:
1. Non -Transferable Ownership. This Conditional Use approval
shall be granted exclusively to Harold Geyer, and shall
not be transferable nor run with the land. (P)
2. Use. This Conditional Use approval shall be for the
parking of one (1) recreational vehicle having no more
than two (2) axels and no greater than thirty-seven (37)
feet in length. (P)
3. Location of Recreational Vehicle. The recreational
vehicle shall be parked within the front yard, as shown
on Exhibit A.
a. The parked recreational vehicle shall be setback a
minimum of ten (10) feet from the side property
line.
b. The parked recreational vehicle shall be setback a
minimum of six (6) feet from the front property
line. (P)
4. Landscaping. A single row of evergreen plantings shall
be installed within each of the areas identified as
"Landscaping Areas" on Exhibit A to minimize the
visibility of the recreational vehicle from the street
and adjacent properties. Landscaping Area A (north of
the driveway) shall include a minimum of three (3)
privets being a minimum of a 3 -gallon plant at the time
of planting and a minimum of three (3) eastern cedars
with a minimum initial height of three (3) feet.
Landscaping Area B (south of the driveway) shall include
a minimum of three (3) privets being a minimum of a 3 -
gallon plant at the time of planting and a minimum of
two (2) eastern cedars with a minimum initial height of
three (3) feet. These plantings shall be permitted to be
staggered and shall be planted ten (10) feet on center.
A plan depicting the landscaping shall be submitted to
the Planning Department within thirty (30) days of the
approval of this request and vegetation shall be
installed within thirty (30) days of the approval of
such plan. Other types of evergreen plants may be
substituted for those identified in this condition as
approved by the Planning Department at the time of plan
review. (P)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
16SN0729
In Clover Hill Magisterial District, Frederick Key requests
conditional use to permit a business (automobile towing
service) incidental to a dwelling and amendment of zoning
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district map in a Residential (R-15) District on 0.9 acre
known as 12116 Brookview Drive. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Suburban
Residential II use (2.0 to 4.0 dwellings per acre). Tax ID
739-681-2603.
Mr. Turner presented a summary of Case 16SN0729 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Frederick Key accepted the conditions.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board
approved Case 16SN0729, subject to the following conditions:
1. Use: This Conditional Use approval shall be for the
operation of an automobile towing service (wrecker
business), incidental to a dwelling. (P)
2. Non -Transferable Ownership: This Conditional Use
approval shall be granted exclusively to Frederick G.
Key, and shall not be transferable with the land. (P)
3. Time Limitation: This Conditional Use shall be granted
for a period of five ( 5 ) years. ( P )
4. Equipment Storage & Maintenance: As part of the
business, three (3) wrecker trucks may be parked on the
property. All repair work for the wrecker trucks shall
be conducted entirely within the existing garage. With
the exception of the applicant's wrecker, which may be
parked behind the rear of the dwelling, all wreckers
shall be parked inside the existing garage. No other
equipment or materials may be parked or stored on the
property, unless it is concealed within the dwelling or
an accessory structure. (P)
5. Wrecked Vehicle Storage. No vehicles awaiting repair or
an insurance estimate may be parked or stored on the
property.
6. Location of Use: The Conditional Use shall be confined
to the dwelling, accessory buildings, and the storage
and parking areas noted on Exhibit A, dated July 21,
2016. There shall be no exterior additions or
alterations to the existing structures to accommodate
this use. (P)
7. Employees and Clients: No more than one (1) employee
shall be permitted to work on the premises, other than
family member employees that live on the premises. No
clients shall be permitted on the property. (P)
8. Group Assembly: Group assembly connected with this
operation shall be prohibited. (P)
9. Deliveries: Deliveries to or from this use by a tractor
trailer truck shall be prohibited. (P)
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09/28/16
10. Signage: There shall be no signs identifying this use.
(P)
11. Hours of Operation: Except for the applicant's wrecker,
the automobile towing service (wrecker business), shall
be limited to Monday through Saturday from 7:00 a.m. to
7:00 p.m. There shall be no operation of the use on
Sunday. (P)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
1Agwn71n
In Matoaca Magisterial District, Margaret D. Hicks requests
conditional use to permit a business (fish hatchery)
incidental to a dwelling and amendment of zoning district map
in an Agricultural (A) District on 2.3 acres known as 7600
Qualla Road. Density will be controlled by zoning conditions
or Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Residential Agricultural use
(maximum of 0.5 dwellings per acre). Tax ID 744-668-8930.
Mr. Turner presented a summary of Case 16SN0730 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Margaret Hicks accepted the conditions.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
approved Case 16SN0730, subject to the following conditions:
1. Non -Transferable Ownership: This Conditional Use approval
shall be granted exclusively to Margaret Hicks, and shall
not be transferable with the land. (P)
2. Use: This Conditional Use approval shall be for the
operation of a business (outdoor wholesale fish
hatchery), incidental to a dwelling. (P)
3. Location of Use: The use shall be confined to the
existing dwelling, accessory buildings and the outdoor
fish hatcheries that are noted on Exhibit A, dated July
1, 2016. (P)
4. Employees and Clients: No more than one (1) employee
shall be permitted to work on the premises, other than
family member employees that live on the premises. No
clients shall be permitted on the property. (P)
5. Equipment/Vehicles. No more than one (1) vehicle
associated with the business shall be parked on the
premises. The vehicle shall not exceed 10,000 pounds or
have more than 2 axles. (P)
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6. Signage: There shall be no signs identifying this use.
(P)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
16SN0731
In Clover Hill Magisterial District, Kenneth Tyrone Mitchell
requests amendment of conditional use (07SN0362) relative to
a computer -controlled, variable message, electronic sign and
amendment of zoning district map in an Agricultural (A)
District on 30.1 acres lying 980 feet off the north line of
Hicks Road, across from Lockhart Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Community Mixed Use uses. Tax ID 759-694-3145.
Mr. Turner presented a summary of Case 16SN0731 and stated
both the Planning Commission and staff recommended approval,
subject to the condition.
Mr. Kenneth Tyrone Mitchell accepted the condition.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved Case 16SN0731, subject to the following condition:
With the approval of this request, Proffered Condition 2.c.
and 2.f. of Case 07SN0362 shall be amended as outlined below.
All other conditions of Case 07SN0362 shall remain in force
and effect.
Electronic Sign. In addition to Ordinance requirements,
any computer -controlled, variable message, electronic
sign shall conform to the following standards:
a.
Copy shall be limited to a maximum of four
(4)
lines and shall not move but may fade;
b.
The message or display shall be programmed
to
change no more than once every ten (10) seconds.
C.
Deleted.
d.
Flashing and traveling messages shall
be
prohibited;
e.
Bijou lighting and animation effects shall
be
prohibited;
f.
Brightness shall be limited so as not to exceed
0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of 81 feet.
The
computer -controlled, variable message, electronic
sign shall have a photocell that automatically
adjusts the brightness according to ambient light
conditions. (P)
Ayes:
Elswick, Jaeckle, Winslow, Holland and Haley.
Nays:
None.
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17SN0533
In Bermuda Magisterial District, Chesterfield County Board of
Supervisors request a conditional use planned development to
permit exceptions to ordinance requirements relative to
setbacks and square footage of accessory buildings and
amendment of zoning district map in a Residential (R-7)
District on 0.7 acre located in the western corner of Bermuda
Avenue and Hanover Street. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Suburban
Residential II use (2.0 to 4.0 dwellings per acre) . Tax IDs
828-641-9514 and 9527.
Mr. Turner presented a summary of Case 17SN0533 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board
approved Case 17SN0533, subject to the following conditions:
1. Non -Transferable Ownership: This Conditional Use approval
shall be granted exclusively to Margaret Hicks, and shall
not be transferable with the land. (P)
2. Use: This Conditional Use approval shall be for the
operation of a business (outdoor wholesale fish
hatchery), incidental to a dwelling. (P)
3. Location of Use: The use shall be confined to the
existing dwelling, accessory buildings and the outdoor
fish hatcheries that are noted on Exhibit A, dated July
1, 2016. (P)
4. Employees and Clients: No more than one (1) employee
shall be permitted to work on the premises, other than
family member employees that live on the premises. No
clients shall be permitted on the property. (P)
5. Equipment/Vehicles. No more than one (1) vehicle
associated with the business shall be parked on the
premises. The vehicle shall not exceed 10,000 pounds or
have more than 2 axles. (P)
6. Signage: There shall be no signs identifying this use.
(P)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
1 g CATn'7 11
In Midlothian Magisterial District, Johnson Development
Association, Inc. requests an exception to Section 18-60 of
the Utility Ordinance for required sewer connection and
amendment of zoning district map in a General Business (C-5)
District on 11 acres located in the southeast corner of
Midlothian Turnpike and Otterdale Woods Road. Density will be
controlled by zoning conditions or Ordinance standards. The
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Comprehensive Plan suggests the property is appropriate for
Suburban Commercial District and Planned Transition Area
uses. Tax IDs 721-709-7721 and 722-709-0435.
Mr. Turner presented a summary of Case 16SN0732 and stated
the Planning Commission recommended approval subject to the
conditions. He further stated staff recommended denial
because the proposal adversely affects achieving the highest
and best land use suggested by the Comprehensive Plan and it
adversely impacts the extension of the public sewer system to
area properties.
Mr. Jack Wilson, representing the applicant, accepted the
conditions and requested that the Board approve the request
as recommended by the Planning Commission.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved Case 16SN0732, subject to the following conditions:
1. Utility Easements. Any site plan or building permit for
the subject parcels shall provide and dedicate public
easements in locations acceptable to the Utilities
Department to accommodate the future extension of the
public wastewater system. Such easements shall be
dedicated prior to site plan approval. (U)
2. Extension of Utilities. In the event that the public
sewer system is extended onto the south side of
Midlothian Turnpike (State Route 60) to a point within
200 feet of the subject property, the public wastewater
system shall be extended to a point acceptable to the
Utilities Department and all uses requiring wastewater
shall be connected to the public system. (U)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
16SN0712
(AMENDED) In Clover Hill Magisterial District, Allen Kidd
requests rezoning from Corporate Office (0-2) to Residential
(R-12) on 2.0 acres plus amendment of zoning (Case 01SN0245)
on 1 acre relative to buffers in a Corporate Office (0-2)
District and amendment of zoning district map on a 3.0 acre
tract fronting 450 feet on the west line of North Arch Road,
130 feet south of Knightsbridge Road. Residential use of up
to 3.36 units per acre is permitted in the Residential (R-12)
District. The Comprehensive Plan suggests the property is
appropriate for Neighborhood Office use. Tax IDs 752-705-
2726 and 3446.
Mr. Turner presented a summary of Case 16SN0712 and stated
the Planning Commission recommended approval of both the
Conditional Use (Request 1) and the Amendment to Buffer
(Request 2). He further stated staff recommended approval of
the Amendment to Buffer (Request 2) and denial of the
Conditional Use (Request 1) because the Comprehensive Plan
suggests office, not residential uses, as an appropriate land
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use transition along Arch Road (major arterial) and because
while proffered conditions limit dwelling improvements, lack
of any occupancy limitation would permit transfer of
residential use, potentially impacting future redevelopment
for office use.
Mr. Jack Wilson, representing the applicant, accepted the
conditions and requested that the Board approve the request
as recommended by the Planning Commission.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board
approved Requests 1 and 2 of Case 16SN0712, and acceptance of
the following proffered conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for
themselves and their successors and assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the
event this request is denied or approved with conditions not
agreed to by the owner and applicant, the proffers shall
immediately be null and void and of no further force or
effect.
The Applicant hereby amends Proffered Condition 10 of Case
O1SN0245 to read as follows:
1. Buffer. With any new office development, a fifty (50)
foot buffer shall be provided along the western property
line in accordance with the requirements of the Zoning
Ordinance. (P)
(Note: Except as amended herein, all previous conditions
of zoning approved in Case 01SN0245 shall remain in full
force and effect.)
2. Single -Family Dwelling. One (1) single-family dwelling
shall be permitted on the property known as GPIN 752-
705-2726 with the following provisions.
a. Additions or Alterations. No additions or
alterations to the existing structures shall be
permitted, as shown on Exhibit A. Further, any
additional accessory buildings shall be prohibited
on the property. This condition shall not preclude
normal maintenance for existing improvements or
repairs as required by building code.
b. Replacement of Dwelling & Accessory Buildings.
i. The dwelling shall not be replaced once it is
removed from the property. This condition
shall not preclude rebuilding or repairing of
the dwelling that is damaged by a natural
disaster or other act of God, or an accidental
fire.
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ii. If any accessory buildings are removed prior
to any new office development on the property
occurs, the accessory buildings may be
replaced. With the commencement of any new
office development, all of the existing
accessory structures shall be removed from the
property.
C. Fence. The existing six (6) and eight (8) foot tall
fence along the western property line, as shown on
Exhibit A, shall be maintained.
d. Landscaping. A row of existing evergreens trees
along the western property line, as shown on
Exhibit A, shall be maintained. (P)
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
18. PUBLIC HEARINGS
18.A. TO CONSIDER AN AMENDMENT TO THE COUNTY CODE RELATING
TO LIMITED EVENTS IN AGRICULTURAL (A) DISTRICTS
Mr. Ray Cash stated this date and time has been advertised
for a public hearing for the Board to consider an amendment
to the County Code relating to limited events in Agricultural
(A) Districts.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick asked Mr. Mincks about the feasibility of
amending the ordinance to authorize the director of planning
to approve any request where the property is under fifty
acres.
Mr. Mincks stated the ordinance could be amended to authorize
the director of planning to approve any request where the
property is less than fifty acres.
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following ordinance, as amended:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS
19.1-52, 19.1-53 AND 19.1-570 OF THE ZONING ORDINANCE
RELATING TO LIMITED EVENTS IN AGRICULTURAL DISTRICTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 19.1-52, 19.1-53 and 19.1-570 of the Code
of the County of Chesterfield, 1997, as amended, are amended
and re-enacted to read as follows:
Chapter 19.1
ZONING
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C•Z•ZA
Sec. 19.1-52. Uses Generally.
rz•=•1
Sec. 19.1-53. Restricted Uses Listed as "R" or "RS".
A Districts
a. Use is located on a minimum of 50 acres unless the
director of planning determines that the use could be
located on less than 50 acres and still meet the
standards of this section;
b. Use lasts for a single calendar day for a maximum of
18 hours;
c. Use occurs a maximum of 4 calendar days per calendar
year;
d. Use does not occur on consecutive calendar days;
e. Use does not allow overnight stays;
f. Permanent facilities, such as, but not limited to,
pavilions, stages, auditoriums, bathrooms or booths
are not constructed to accommodate the use;
g. Temporary improvements to accommodate the use shall
be permitted provided they are removed within 48
hours of the event's cessation; and
h. If a music or entertainment permit is not required by
Article II of Chapter 3 of the county code, a
planning permit is obtained from the planning
department for the event. Nothing herein shall
negate the requirement to obtain a music or
entertainment permit if required by the county code.
Event, limited: A gathering at which a fee is charged for the
purpose of viewing, listening to, or participating in an
entertainment or social activity. A limited event shall
not include one for which a voluntary donation is accepted
in lieu of a fee.
• • •
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(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
18.B. TO CONSIDER THE FY2018 TRANSPORTATION ALTERNATIVES
PROJECT
Mr. Smith stated this date and time has been advertised for a
public hearing to consider the FY2018 Transportation
Alternatives Project.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Holland expressed his approval of the project.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, it is necessary that the local governing body
request, by resolution, approval of a proposed transportation
alternatives project.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Chesterfield County requests the Commonwealth
Transportation Board provide funding for the Stratton Park
Pedestrian Improvements project.
AND, BE IT FURTHER RESOLVED that the Board hereby agrees
to pay 20 percent of the total estimated cost of $1,100,000
for construction of the Stratton Park Pedestrian Improvements
project.
And, further, the Board took the following actions: if
selected and approved, appropriated $880,000 in anticipated
VDOT reimbursements; transferred from the General Road
Improvements Account, $220,000 for the local match;
authorized the County Administrator to enter into the
customary VDOT/County agreements/contracts, permits/
mitigation agreements, and surety agreements, acceptable to
the County Attorney; authorized the County Administrator to
proceed with the design and right-of-way acquisition,
including advertisement of an eminent domain public hearing
if necessary and to accept the conveyance of right-of-way and
easements that are acquired; authorized the Chairman of the
Board of Supervisors and County Administrator to execute
easement agreements for relocation of utilities; and
authorized the Director of Purchasing to proceed with the
advertisement of a construction contract for the project.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
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18.C. TO CONSIDER AMENDMENTS TO SECTION 16-2 OF THE COUNTY
CODE RELATING TO APPROVAL OF LICENSE AGREEMENTS BY THE
COUNTY ADMINISTRATOR OR HIS DESIGNEE
Mr. Mincks stated this date and time has been advertised for
a public hearing for the Board to consider amendments to the
County Code relating to approval of license agreements by the
County Administrator or his designee.
In response to Mr. Winslow's inquiry about a reporting
requirement, Mr. Mincks stated there is no such reporting
requirement in this amendment.
Mr. Elswick called for public comment.
Mr. Freddy Boisseau asked the Board to reconsider the
ordinance amendment. He expressed his concern that delegating
legislative power to another body can sometimes lead to abuse
and the inability to have proper oversight. He stated he
would like to see a reporting requirement and an appeal
process.
Ms. Jaeckle discussed cutting the bureaucracy and reducing
staff time dealing with items that do not seem to affect the
public.
Ms. Haley stated staff and administration have more insight
into these isolated issues than the Board, and it makes more
sense that they are the ones to make these decisions. She
further stated citizens still have a voice with their Board
members.
There being no one else to address the issue, the public
hearing was closed.
Mr. Holland stated his support for delegating these tasks to
the county administrator or his designee.
Ms. Jaeckle noted the current process is not unlike the
proposed ordinance amendment.
Mr. Winslow stated it is unlikely a request would be
improperly denied.
Mr. Elswick requested the ordinance be amended to include an
appeal process. ,
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following ordinance, as amended:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 16-2
RELATING TO APPROVAL OF LICENSE AGREEMENTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 16-2 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
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Sec. 16-2. Approval required; requirements; inspections.
a. No person shall do work of any kind in any street,
highway, public right-of-way, easement or other
area dedicated to public use within the county,
without having first made application, accompanied
by a plan or sketch, to the county administrator or
his designee, and having received from the county
administrator or his designee approval to do the
work and use the area.
b. All construction or repair work of any nature
performed by any person shall be performed
according to the approved plans and specifications
and the written instructions of the county
administrator or his designee. The county
administrator or his designee, however, is hereby
vested with the authority to waive the requirements
of formal plans or specifications where the work to
be done is of a routine nature and is so limited in
scope as not to require detailed plans and
specifications for its proper execution.
c. The county administrator or his designee shall be
notified immediately upon completion of the work
for which the approval was granted in order to
enable prompt inspection of the work.
d. A person making an application under this section
who is aggrieved by a decision of the county
administrator or his designee may appeal that
decision to the Board of Supervisors by filing an
appeal with the Clerk of the Board no later than 30
days after the date of such decision. No other
person shall have standing to file an appeal.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
18.D. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF A PERMANENT DRAINAGE EASEMENT FOR THE
OLD BERMUDA HUNDRED ROAD AT OLD STAGE ROAD
IMPROVEMENTS PROJECT
Mr. Harmon stated this date and time has been advertised for
a public hearing for the Board to consider the exercise of
eminent domain for the acquisition of a permanent drainage
easement for the Old Bermuda Hundred Road at Old Stage Road
Improvements Project.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Holland inquired how long staff had tried to locate the
heirs of the property.
Mr. Harmon stated staff had tried to locate the heirs for
about two months.
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In response to Mr. Holland's inquiry about the value of the
property, Mr. Harmon confirmed the value was correct because
the land to be acquired is a very narrow strip of property
that cannot be developed and has minimal value on its own.
On motion of Ms. Haley, seconded by Ms. Jaeckle, the Board
authorized the County Attorney to proceed with eminent domain
for the acquisition of a 10 -foot permanent drainage easement
for the Old Bermuda Hundred Road at Old Stage Road
Improvements Project across the property of the Heirs of
Thomas Howlett and any other unknown owners as shown on the
plat filed with the papers of this Board and authorized staff
to enter and take such easement prior to eminent domain
proceedings.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits or zoning
requests.
20. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
P]
11. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE
OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE
PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
went into closed session pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as amended, relating to the
performance of a specific county employee.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
Reconvening:
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
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this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr.
Winslow:
Aye.
Ms.
Haley:
Aye.
Mr.
Holland:
Aye.
Ms.
Jaeckle:
Aye.
Mr.
Elswick:
Aye.
Mr. Elswick stated the Board members are pleased with Dr.
Casey's performance; they will continue to let him know about
his performance; and they look forward to a long and
productive relationship with him.
21. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adjourned at 8:44 p.m. until October 12, 2016 at 3 p.m.
Ayes: Elswick, Jaeckle, Winslow, Holland and Haley.
Nays: None.
Jesr6ph P. Casey
County Administrator
5-u�- ��-Mk
StepheA A. Elswick
Chairman
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