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01-14-2004 Packet CHESTERFIELD COUNTY ~ ,~ BOARD OF SUPERVISORS Page I of 1 ~~ AGENDA Meetin~l Date: January 14, 2004 Item Number: 1.A. Subiect: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2004. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: --] Yes I No # 00000~. CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~ Date: January 14, 2004 Item Number: I.B. Subiect: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: lxT~__ Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board must make a number of appointments to various Boards and Commissions. In addition, there are a number of appointments to committees appointed by the Chairman. See attached list. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: 1Yes --INo # 006002 Rev£sed as of 01/07/04 BOARD APPOINTME~S CURRENT MEMBERS PLANNING COMMISSION Appointments are for terms that expired 12/31/03 Mr. Jack Wilson - Bermuda District (Recommended) Mr. Sherman Litton - Dale District Mr. Russell J. Gulley - Clover Hill District Mr. Wayne Bass - Matoaca District (Recommended) Mr. Daniel A. Gecker - Midlothian District Terms will be four years beginning January 1, 2004 and expiring December 31, 2007. COMMITTEE ON THE FUTURE New Appointment Needed - Bermuda District Dr. Walter Beam - Bermuda District Mr. Victor W. Liu - Clover Hill District Ms. Tracy Wiliamson - Clover Hill District Ms. Nancy S. Hudson - Dale District Mr. Edward DeGennaro - Dale District Dr. Grace Norbrey - Matoaca District Mrs. Diane Horner Remington - Matoaca District Mr. Reuben J. Waller, Jr. - Midlothian District (Recommended) Ms. Bet Ludden - Midlothian District Terms are at the pleasure of the Board. RIC~OND REGIONAL PLANNING DISTRICT COMMISSION Appointments are for terms that expired 12/31/03 Mr. R. M. ~Dickie" King, Jr. (Recommended) Mr. Arthur S. Warren Mr. Edward B. Barber Mr. Kelly E. Miller Mrs. Renny Bush Humphrey Mr. George Roarty, Citizen Representative To Be Determined*, Planning Commission Representative Mr. M. D. Stith, Jr. - Alternate Terms will be four years beginning January 1, 2004 and expiring December 31, 2007. *Mr. Ramsey recommends that the Planning Commission make the nomination for the Planning Commission Representative. 000003 RICHMOND AREA METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION Mr. R. John McCracken Term is at the pleasure of the Board Mr. McCracken has expressed a desire to continue serving. Appointments are for terms that e~Dired 12/31/03 Mr. R. M. ~Dickie" King, Jr. (Recommended) Mr. Shermon W. Litton (Recommended) Mr. Edward B. Barber Terms would be four years beginning January 1, 2004 and expiring December 31, 2007. CRATER PLANNING DISTRICT COMMISSION Appointments are for terms that expired 12/31/03 Mr. R. M. ~Dickie" King, Jr. (Recommended) Mr. Arthur S. Warren Mrs. Renny Bush Humphrey Ms. Martha Casey Mr. M. D. Stith, Jr. - Alternate Terms would be a four-year term beginning January 1, expiring December 31, 2007. 2004 and TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Term would be one year beginning January 1, December 31, 2005. Mrs. Renny Bush Humphrey GREATER RICHMOND PARTNERSHIPt INCORPORATED Appointment is for terms that expired 12/31/03 Mr. Arthur S. Warren Term would be four years beginning January 1, December 31, 2007. 2004 and expiring 2004 and expiring 00OO04 RICHMOND METROPOLITAN CONVENTION & VISITORS BUREAU (RMCVB) Appointment is for term that expired 12/31/03 Mr. Edward B. Barber Term would be for one year beginning January 1, 2004 and expiring December 31, 2004. Mr. Kirby Brooks - (Recommended) Term would be for two years beginning January 1, 2004 and expiring June 30, 2005. (Rules Call for an Elected Official to Serve as Representative) (Change in policy no longer calls for the Chief Elected Official to serve.) SOCIAL SERVICES BOARD Appointment is for term that expired 12/31/03 Mr. Kelly E. Miller Term would be four years beginning January 1, December 31, 2007. 2004 and expiring CAPITAL REGION AIRPORT COMMISSION Appointments are for terms that expired 12/31/03 Mr. Kelly E. Miller Mr. Arthur S. Warren Mr. Daniel A. Gecker (Recommended) Mr. John V. Mazza, Jr. Terms would be four years beginning January 1, 2004 and expiring December 31, 2007. 000005 PARKS AND RECREATION ADVISORY COMMISSION Appointments are for terms that expired 12/31/03 Appointment to be determined - Bermuda District Appointment to be determined - Bermuda District Ms Terry Minor - Clover Hill District Mr Frank McDavid - Clover Hill District (Recommended) Mr Robert E. Terrell - Dale District Mr Dennis Harding - Dale District Mr Earl Gee - Matoaca District Mr Tim Russell - Matoaca District Mr Ron Maxey - Midlothian District New Appointment Needed - Midlothian District To Be Determined*, School Board Representative Terms would be four years beginning January 1, 2004 and expiring December 31, 2007. *Mr. Ramsey recommends that the School Board make the nomination for the School Board Representative. CAPITAL AREA TRAINING CONSORTIUM Unspecified Term Mr. Bradford Hammer CARPENTER CENTER BOARD OF DIRECTORS Ex-officio capacity Vacancy - Previously held by the Bermuda District Supervisor MAYMONT FOUNDATION Term would be one-year beginning January 1, 2004 and expiring December 31, 2004. Mr. Kelly Miller 00'0006 DISABILITY SERVICES BOARD Terms would be three-years beginning January 1, 2004 and expiring December 31, 2006. Appointment to be determined - Bermuda District Rev. Donna Mott - At-Large Member Mrs. Alice Magee - Dale District Term would be for one-year effective immediately and expiring December 31, 2004. Ms. Carol Ganger - Staff Representative COMMUNITY SERVICES BOARD Term would be three-year beginning January 1, 2004 and expiring December 31, 2006. New Appointment Needed - Bermuda District SOLID WASTE ADVISORY BOARD Appointment is for terms that exDired 12/31/03 Terms would be three-year beginning January 1, 2004 and expiring December 31, 2006. Mr. Paul Swenson - Midlothian District New Appointment Needed - Bermuda District CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY Appointments are for terms that ex~ired 12/31/03 Terms would be four-year beginning January 1, 2004 and expiring December 31, 2007. Mr. Robert Dunn - At-Large Member Mr. Howard Heltman - Alternate Member CENTRAL VIRGINIA WASTE MANAGEMENT PLAN Appointment is for terms that exDired 12/31/03 Terms would be four-year beginning January 1, 2004 and expiring December 31, 2007. Mr. Fran Pitaro (Staff) - Term expired 12/31/03 000007 CHAIRMAN'S APPOINTMENTS C UR R ENT NEMB ER $ BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. Arthur S. Warren Mr. Kelly E. Miller (Recommended) COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Edward B. Barber Mrs. Renny Bush Humphrey COUNTY OFFICE SPACE NEEDS, COURTS SPACE, AND FAMILY COURTS COMMITTEE Unspecified Term Recommend appointments to be made at a time when it is necessary. DRUG COURT COMMITTEE Unspecified Term Mr. Kelly E. Miller Mr. R. M. ~Dickie" King, Jr. (Recommended) SCHOOL BOARD LIAISON COMMITTEE Unspecified Term Mr. Arthur S. Warren Mr. Edward B. Barber 000008 SOLID WASTE ADVISORY COMMITTEE Appointment is for term that expired 12/31/03 Mrs. Renny Bush Humphrey Mr. Kelly E. Miller Term would be a one-year term beginning January 1, 2004 and expiring December 31, 2004. COALITION OF HIGH GROWTH COMMUNITIES Unspecified Term Mr. Arthur S. Warren VIRGINIA'S GATEWAY REGION BOARD Appointment expires 9/30/04 Mr. R. M. ~Dickie" King, Jr. (Recommended) RED CROSS LOCAL GOVERNMENT ADVISORY COMMITTEE Appointment is for term that expired 12/31/03 Mrs. Renny Bush Humphrey Term would be a one-year term beginning January 1, 2004 and expiring December 31, 2004. 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 1.C. Subiect: Adoption of Procedures of the Board of Supervisors Governing Meetings in 2004 County Administrator'sComments: /"~d_..~~c~ ,¢~.~o~.~ ~ ~ County Administrator: ~ Board Action Requested: Adoption of the Procedures of the Board of Supervisors for 2004 Summary of Information: Each year the Board of Supervisors adopts procedures governing the conduct of meetings at the organizational meeting in January. Staff recommends one change in Section 5 to clarify the Board's existing policy for scheduling invocations. Preparer: Steven L. Micas Title: County Attorney 0800:63891.1 (63888.1) Attachments: Yes ~ No qDO00~l 0 [INSERT COUNTY SEAL] 20O-34 PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County, Virginia 0800:63888.1 200-34__ PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 200-3~_ calendar year. Presiding Officer Section 1. The Board's parliamentary procedures shall be Robert's Rules of Order, a Manual of General Parliamentary Law, to the extent compatible with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The chairman, or the vice chairman, or in their absence the most senior member of the Board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions, and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public heatings; provided that by majority vote the board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention defeats a motion requiring a unanimous vote. The Board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows beginning at 4 p.m. or an alternate specified meeting time: 0800:63888.1 I (a) automatically dispensed with. (b) County administrator's comments. (c) Board committee reports. (d) Requests to postpone action, additions, deletions presentation with respect to any matter on the agenda. (e) Special resolutions of recognition. (f) Work sessions. (g) (h) appointments. (i) affairs of the county government or claims against the board. (j) Reports. (k) Dinner at 5 p.m. (1) Non-sectarian invocations in accordance with the followed by the pledge of allegiance at 7 p.m. Approval of minutes of the previous meeting. Reading of the minutes shall be or changes in the order of Deferred agenda items not requiring a public hearing. New county business not requiring a public hearing, including deferred and new Hearings of citizens on unscheduled matters involving the services, policies and Clerk's schedulin~ oolic¥ Special resolutions of recognition not heard at the afternoon session. Deferred public hearings. Zoning and mobile home public hearings placed on the consent agenda by the Heatings of citizens on unscheduled matters or claims not heard at the afternoon (m) (n) (o) Planning Department. (p) session. (q) meeting date. (r) Adjournment. Remaining public heatings or zoning public hearings based on appropriate The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the county or claims against the board shall be allotted appropriate time to present 0800:63888.1 2 0000~.3 his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the board shall by noon on the sixth calendar day prior to the meeting notify the clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the board and the remedy, if any, that the citizen will ask of the board. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. After the county administrator submits a budget, comments on the budget shall be confined to advertised public heatings until the budget is adopted. Persons appearing before the board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; (f) Address pending litigation; or (g) Speak to matters previously presented to the board by the speaker unless the county administrator has made a recommendation. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The board may accept written comments in lieu of oral statements. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The clerk of the board shall prepare and maintain adequate minutes of the proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. 0800:63888.1 3 0000 4 Section 10. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The county administrator shall prepare an agenda for each regular or special meeting of the board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the board only upon the unanimous vote of the board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 14. No matter on the scheduled agenda shall be considered after 11 p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next scheduled meeting of the board. Motions Section 15. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute, or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the board shall hear public comments on the issue of deferral if the scheduled item requires a public hearing. Reconsideration of Ordinances, Resolutions and Motions Section 16. Any vote by a member of the board is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board. 0800:63888.1 Debate Section 17. Each member of the board may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests relating to criticisms or concerns regarding the administration of the county, except when related to agenda items, shall not be presented or raised at a meeting of the board unless first submitted in writing to the county administrator and unless his response fails to resolve the issue. Regular Meetings Section 18. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with § 15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. Special Meetings Section 19. Special meetings of the board may be called by two members of the Board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. Appointments Section 20. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. 0800:63888.1 5 0000:1.6 Committees Section 21. The Board may create committees and shall appoint members to such committees. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. Zoning Section 22. With the exception of zoning cases that have been scheduled for a public hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the same month, no zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration after proper readvertising. Section 23. If a majority of the board is not reelected, no zoning case shall be considered by the Board of Supervisors after November 2003 until the organizational meeting in January 2004 unless such delay would exceed 12 months for that case. Amendment of Rules Section 24. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 26. A Deputy Sheriff shall serve as sergeant at arms. 00O01'7 0800:63888.1 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: January 14, 2004 Subject: Setting of Regular Meeting Dates for 2004 County Administrator's Comments: Item Number: I.D. County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2004. Staff recommends approval of the attached schedule. Staff may request earlier meeting times for work sessions or budget meetings. Preparer: Lisa H. Elko Title: Attachments: Yes Clerk to the Board BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2004 January 14, 2004 at 4:00 p.m. January 28, 2004 at 3:30 p.m. February 11, 2004 at 3:30 p.m. February 25, 2004 at 3:30 p.m. March 8, 2004 at 6:00 p.m. March 10, 2004 at 3:30 p.m. March 24, 2004 at 3:30 p.m. April 14, 2004 at 3:30 p.m. April 28, 2004 at 4:00 p.m. May 26, 2004 at 3:30 p.m. June 23, 2004 at 3:00 p.m. July 28, 2004 at 3:00 p.m. August 25, 2004 at 3:00 p.m. September 22, 2004 at 3:30 p.m. October 13, 2004 at 4:00 p.m. October 27, 2004 at 4:00 p.m. November 10, 2004 at 4:00 p.m. November 23, 2004 at 4:00 p.m.** December 15, 2004 at 3:30 p.m.* * Third Wednesday ** Tuesday, due to the Thanksgiving Holiday Special Meeting Dates for 2004 Special Budget Work Session - March 8, 2004 at 6:00 p.m. - Public Meeting Room Budget Public Hearing - March 24, 2004 at 7:00 p.m. in the Public Meeting Room 00O02,9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: January 14, 2004 Item Number: 6.A. Resolution Recognizing Irving O. Hall Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests the Board of Supervisors adopt the attached resolution recognizing Mr. Irving O. Hall for 31 ¼ years of service to Chesterfield County's Emergency Communications Center. Preparer: Barbara H. Mayfield Attachments: Yes ~ No Title: Director RECOGNIZING MR. IRVING O. HALL UPON HIS RETIREMENT WHEREAS, Mr. Irving O. Hall began his public service with Chesterfield County as a firefighter in October 1969; and after a brief break in service returned to the Emergency Communications Center on May 1, 1975, and faithfully served the county for 31~ years until January 1, 2004; and WHEREAS, Mr. Hall was able to adapt to the ever-changing environment and growth within Chesterfield County and the Emergency Communications Center, was instrumental in the implementation of the first fire Computer Aided Dispatch System for Chesterfield County, and participated in the implementation of enhanced 9-1-1 and the county radio system upgrades throughout his career; and WHEREAS, Mr. Hall displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Mr. Hall has provided a high level of commitment to his work performance by being a thorough and conscientious employee; and WHEREAS, Mr. Hall has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Hall's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of January 2003, publicly recognizes Mr. Irving O. Hall, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Hall, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 00OOZl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: January 14, 2004 Item Number: 6.B. Recognition of Lieutenant Roger Hicks, Jr. Upon His Retirement, After Serving the County for 29 Years with Dedicated Service County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution Summary of Information: Staff requests the Board of Supervisors adopt the attached resolution recognizing Lt. Roger Hicks, Jr. for 29 years of service to Chesterfield County's Fire and Emergency Medical Services Department. Preparer: Frank H. Edwards1 Jr. Attachments: Yes ~ No Title: 2® Deputy Fire Chief 0000 . RECOGNIZING LIEUTENANT ROGER HICKS, JR. UPON HIS RETIREMENT WHEREAS, Lieutenant Roger Hicks, Jr. attended Recruit School #4 and began his public service with the Chesterfield County as a firefighter on March 15, 1974 and has faithfully served the county for 29 years; and WHEREAS, Lieutenant Hicks was promoted to Sergeant in 1982 and upgraded to Lieutenant in 1992 after years of serving the citizens and completing the promotion process. WHEREAS, by providing quality public service, Lieutenant Hicks has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Lieutenant Hicks' desire to do a good job has been a primary factor that has permitted him to perform at a high level while always striving for excellence; and WHEREAS, Lieutenant Hicks displayed a caring attitude toward all of his customers, often going out of his way to help those in need, and demonstrated excellent teamwork skills by always being available to assist and work with his co-workers, volunteers and citizens of Chesterfield County; and WHEREAS, on April 12, 1997, Lieutenant Hicks rescued a two-year old child from under a bed at a structure fire in an apartment; the child was unconscious and not breathing; Lieutenant Hicks began mouth-to-mouth resuscitation and after treatment at MCV the child recovered, and Lieutenant Hicks was awarded the Department's Lifesave Award for his heroic efforts; and WHEREAS, Lieutenant Hicks was awarded an EMS Lifesave Award for his actions taken on August 26, 1993 when a vehicle collided with a cement truck trapping the patient underneath the truck; and the patient was extricated, treated and transported to the hospital and recovered; and WHEREAS, Lieutenant Hicks retired from the Chesterfield County Fire and Emergency Medical Services Department on October 1, 2003. NOW, THEREFORE IT BE RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of January 2004, publicly recognizes the contributions of Lieutenant Roger Hicks, Jr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Lieutenant Hicks and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield county, Virginia. 000023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Januar~f 14, 2004 Item Number: 6.C. Subiect: Resolution Recognizing Mr. J. Richard Worcester for Contributions to the Chesterfield County Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: The Parks and Recreation Department has requested that the Board of Supervisors commend and recognize Mr. J. Richard Worcester for outstanding service to Chesterfield County through representation on the Parks and Recreation Advisory Commission. Summary of Information: Mr. J. Richard Worcester served as Chairman of the Parks and Recreation Advisory Commission from January 1995 through December 1997 and again for 2000 through 2003. As of January 2004, he has retired from representation of the Clover Hill District on the Commission. During the years that Mr. Worcester was Chairman, the Commission achieved many outstanding accomplishments including establishment of the Mayes-Colbert Ettrick Community Building with programs for all ages, creation of a new youth baseball/softball field allocation process, development of a new co- sponsorship policy for the department, establishment of background checks for volunteers and many other accomplishments as noted in the attached resolution. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes '] No ooooa4 RECOGNIZING MR. J. RICHARD WORCESTER FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the county, advising the Board of Supervisors and county staff, and making specific recommendations on the most equitable use of facilities; and WHEREAS, Mr. J. Richard Worcester was appointed in 1993 as a charter member of the commission representing the Clover Hill Magisterial District, and since that time has served the citizens of Chesterfield County with distinction; and WHEREAS, Mr. Worcester has continually demonstrated wisdom and foresight serving as chairman of the commission from January 1995 through December 1997 and again from 2000 through 2003; and WHEREAS, the commission was instrumental in the development of the Mayes-Colbert Ettrick Community Building, the first public community building in Chesterfield County, with programs for county citizens of all ages; and WHEREAS, the commission strongly supported the passage of the 1996 bond referendum and the resulting acquisition and development of new parks and recreation facilities throughout the county; and WHEREAS, the commission heard from citizens and studied the needs for skatepark facilities in the county, leading to partnership with the YMCA for construction of a county skatepark; and WHEREAS, Mr. Worcester and the commission developed a recreational volunteers recognition program, with the first awards ceremonies scheduled for Spring 2004; and WHEREAS, Mr. Worcester has contributed greatly to the Chesterfield community through his own volunteerism, serving as president of Chesterfield Baseball Clubs, baseball representative of the Gordon Athletic Association and coach for both CBC and AAU/USSSA youth baseball teams. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of January 2004, publicly recognizes Mr. J. Richard Worcester and commends his dedicated and outstanding service to the Parks and Recreation Advisory Commission and to the citizens of Chesterfield County. ~ OOO025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: January 14, 2004 Item Number: 9. A. Subiect: Streetlight Installation Cost Approvals and Additional Funding Approval for a Previously Approved Project County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Clover Hill and Dale Districts and approval of additional funding for a previously approved streetlight in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No 000026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICTs In the Surreywood Subdivision At the intersection of Lake Surrey Drive and Capelwood Drive Cost to install streetlight: $5,156.75 (Design Costs $92.93) Meets minimumcriteri& At the intersection of Bloomsherry Drive and Yorkdale Drive Cost to install streetlight: $232.67 (Design Costs $92.93) Does not meet minimum criterion for vehicles per day DALE DISTRICTs At the intersection of Beach Road and Nash Road Cost to install streetlight: $99.79 (Design Costs $92.93) Meets minimum criteri& In the Huntingcreek Hills Subdivision Leafycreek Drive, vicinity of 8906 Cost to install streetlight: $1,263.65 (Design Costs $187.85) Does not meet minimum criteria for intersection or vehicles per day co~I~.~ ~x? ~,~,a,,- 000027 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) MATOACA DISTRICT: In the vicinity of 13033 Carters Valley Road: The Board of Supervisors, at their February 12, 2003, meeting, approved funding in the amount of $198.63 for the installation of a streetlight at the above noted location. At their March 26, 2003 meeting they approved an additional $125.00 to fund extending the electrical line for this installation approximately 100 feet to the east. The total, then, approved for the project was $323.63. The requestor was still dissatisfied with having the electrical line cross the front of his property and asked that the Southside Electrical Cooperative (SEC) delay installation until services were established for a new subdivision section to be constructed through the existing temporary cul-de-sac and to the east. These improvements are now being installed and the requestor has asked SEC and the County to revisit the project. Due to recent construction in the area it is now possible for SEC to install this requested light on the north side of Carters Valley Road opposite the site approved on March 26, 2003. The SEC has determined that the total cost of the installation at the new site is $340.63. As the County already has $323.63 approved for this project, there is now a shortfall of $17.00. In order for this project to be released to construction, the Board will have to appropriate an additional $17.00 for a total of $340.63. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. O000Z8 STREETLIGHT REQUEST Clover Hill District Request Received: August 28, 2003 Estimate Requested: August 28, 2003 Estimate Received: December 17, 2003 Days Estimate Outstanding: 111 NAME OF REQUESTOR: ADDRESS: Mr. Paul Grasewicz Representing the Surreywood Homeowners Association 2212 Lake Surry Drive Richmond, Virginia 23235 REQUESTED LOCATION: Intersection of Lake Surrey Drive and Capelwood Drive Cost to install streetlight: $5,156.75 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: Requestor notes that this location is a school bus stop. 000029 Street Light Request Map January 14, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 350 175 350 Feet ooOoao STREETLIGHT REQUEST Clover Hill District Request Received: August 28, 2003 Estimate Requested: August 28, 2003 Estimate Received: December 17, 2003 Days Estimate Outstanding: 111 NAME OF REQUESTOR: ADDRESS: Mr. Paul Grasewicz Representing the Surreywood Homeowners Association 2212 Lake Surry Drive Richmond, Virginia 23235 REQUESTED LOCATION: Intersection of Bloomsherry Drive and Yorkdale Drive Cost to install streetlight: $232.67 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified Requestor or Staff Comments: None 00003'1 Street Light Request Map January 14, 2004 YORKDALE DR sTONE~ This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend * existing light e requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 290 145 290 Feet 000032 STREETLIGHT REQUEST Dale District Request Received: October 30, 2003 Estimate Requested: October 31, 2002 Estimate Received: December 18, 2003 Days Estimate Outstanding: 413 NAME OF REQUESTOR: ADDRESS: Mr. David Teller 8413 Avimore Drive Chesterfield, VA 23238 REQUESTED LOCATION: Intersection of Beach Road and Nash Road Cost to install streetlight: $99.79 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: Requestor states: "I live in the Highlands and have benefited from the redesign of the Nash/Beach Rd intersection. It was a great safety project! One thing should be added to complete the project though. A couple of streetlights are really needed at the intersection. In the dark it is really difficult to see the turn and many people run off the far side of the road onto the shoulder trying to make this turn. There is already at least one power pole there to hang a light from so I think it would be pretty simple to do." ooooaa Street Light Request Map January 14, 2004 ./ This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend e existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 370 185 370 Feet 000034 STREETLIGHT REQUEST Dale District Request Received: July 18, 2003 Estimate Requested: July 21, 2003 Estimate Received: December 15, 2003 Days Estimate Outstanding: 150 NAME OF REQUESTOR: ADDRESS: Ms. Linda F. Davis 8906 Leafycreek Drive Richmond, VA 23237 REQUESTED LOCATION: Leafycreek Drive, in the vicinity of 8906 Cost to install streetlight: $1,263.65 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified Requestor or Staff Comments: Requestor states: "To the right front of my house is a historical grave yard with graves from the 1800's. It is the first one I've ever seen that is cemented in. People young and old walking and on bicycles, and cars stop to look at it. Need the light to stop kids from damaging the tombstones." 000035 Street Light Request Map January 14, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend e existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 230 115 230 Feet 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Januar}/14, 2004 Item Number: 9.B.1. Subiect: Appropriate Funds and Authorize the County Administrator to Execute a Contract for Construction of a New Roadway and Parking Lot at Robious Landing Park County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Colony Construction, Inc., in the amount of $122,320, for work at Robious Landing Park to construct a new access roadway and parking lot. The Board is requested to appropriate $125,000, in Land and Water Conservation Funds from the Virginia Department of Conservation and Recreation (DCR) for improvements at Robious Landing Park. Summary of Information: This project is a portion of a multi-phase development of the park property. It will provide roadway access into the site and expanded parking for park users. Subsequent phases will include picnic shelters, trail system, playgrounds and fishing access to the James River. This project is funded by a combination of grants from the Recreational Access Road Program administered by the Virginia Department of Transportation and by a Land and Water Conservation Fund Grant administered by DCR. Matching funds are not required because the value of donated parkland more than meets match requirements. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 14, 2004 Budget and Mana.qement Comments: This item requests appropriation of $125,000 in Virginia Department of Conservation and Recreation grant funds. These funds will be used to construct approximately 40 additional parking spaces, add interpretive signage for historical themes, expand the trail system (paths and bridges), and add children's playground areas. The local in-kind match is being met through the fair market value of a recently acquired 55-acre piece of property (Ashinoff property). Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement ooooas CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 14, 2004 Item Number: 9.~G.~Z,o-. Subiect: Recognition of Firefighter George M. Myers in His Retirement, after Serving the County for Twenty-five Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution Summary of Information: Staff requests the Board of Supervisors adopt the attached resolution recognizing Firefighter George M. Myers for 25 years of service to Chesterfield County's Fire and Emergency Medical Services Department. Preparer: Frank H. Edwards, Jr. Attachments: Yes ~-] No Title: 2® Deputy Fire Chief %oo'4o RECOGNIZING FIREFIGHTER GEORGE M. MYERS UPON HIS RETIREMENT WHEREAS, Firefighter George M. Myers retired from the Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2004; and WHEREAS, Firefighter Myers attended Recruit School #9 in 1978 and has faithfully served the county for over twenty-five years in various assignments as a firefighter at the Dale Fire and EMS Station, the Manchester Fire and EMS Station, the Dutch Gap Fire and EMS Station, the Airport Fire and EMS Station, the Bensley Fire & EMS Station, the Midlothian Fire & EMS Station, and finally as a firefighter at the Buford Road Fire and EMS Station; and WHEREAS, Firefighter Myers was involved in many successful fire and emergency medical incident scenes, including functioning as the Acting Lieutenant in charge of Truck Company 14 throughout the operations at the John Tyler Community College fire, preventing the fire from spreading to other parts of the building; and WHEREAS, Firefighter Myers was recognized in 1993 for his role in one of the earliest successful applications and use of an automated external defibrillator that resulted in saving the life of a citizen suffering from cardiac arrest; and WHEREAS, Firefighter Myers was recognized in 1993 with a unit citation for his role in the extrication and treatment of two Chesterfield County police officers that were trapped and pinned inside their patrol car beneath a trash truck after having been struck from behind in a serious motor vehicle accident. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of January 2004, recognizes the contributions of Firefighter George M. Myers, expresses the appreciation of all residents for his dedicated service to the county, and extends congratulations upon his retirement and best wishes for a long and happy retirement. 00004' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: January 14, 2004 Item Number: 9.B.2.b. Resolution Recognizing Mrs. Linda P. Beasley, Office of the Commissioner of the Revenue, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests the Board of Supervisors adopt the attached resolution recognizing Mrs. Linda P. Beasley for 19 years of service to the Office of the Commissioner of the Revenue. Preparer: Joseph A. Horbal Attachments: Yes ~ No Title: Commissioner of the Revenue 000042 RECOGNIZING MRS. LINDA P. BEASLEY UPON HER RETIREMENT WHEREAS, Mrs. Linda P. Beasley will retire from the Office of the Commissioner of the Revenue on February 1, 2004; and WHEREAS, Mrs. Beasley began her public service with the county as an auditor-assessor in the Office of the Commissioner of the Revenue on November 19, 1984, and has faithfully served Chesterfield County for 19 years; and WHEREAS, Mrs. Beasley, through hard work and dedication, progressed from the position of auditor-assessor to her current position of supervisor; and WHEREAS, Mrs. Beasley grew with the county and demonstrated versatility and the highest level of customer service when working with both internal and external customers; and WHEREAS, Mrs. Beasley displayed a profoundly caring attitude toward all of her customers, often going out of her way to help those in need, and remaining available to assist her co-workers or staff despite a heavy workload; and WHEREAS, Mrs. Beasley was often able to use a pleasant demeanor to calm the most irate or disgruntled taxpayers without compromising professional standards; and WHEREAS, Mrs. Beasley was always willing to share her knowledge in departmental processes, regularly and patiently explaining complicated steps to co-workers; and WHEREAS, Mrs. Beasley's vast knowledge, years of experience, and tireless dedication to supporting and achieving the goals and objectives of the Office of the Commissioner of the Revenue have enabled her to make a significant contribution to the success of this office; and WHEREAS, more than anything else, Mrs. Beasley has been a loyal friend to many, never short on compliments, or even a joke or two, with a friendly and caring attitude that will be sorely missed by the county. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Linda P. Beasley to the citizens and administration of Chesterfield County, and extends appreciation for her commitment to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. '0OO043 l CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 ~ AGENDA Meetin~l Date: January 14, 2004 Item Number: 9.B.2.c. Subject: Adoption of Resolution Supporting Enabling Legislation to Allow an Increase in the Local Occupancy Tax County Administrator's Comments: County Administrator: c~~ Board Action Requested: Summary of Information: The Board is asked to adopt the attached resolution. Preparer: Marilyn E. Cole Title: Assistant County Administrator Attachments: 1Yes [--]No # ,000044 Resolution Supporting Enabling Legislation to Allow an Increase in the Local Transient Occupancy Tax WHEREAS, the entire Capital region will benefit greatly from an improved quality of life; and WHEREAS, the potential economic benefits to Chesterfield County from the Greater Richmond Convention Center are significant; and WHEREAS, the Richmond Metropolitan Convention and Visitors Bureau must compete with other convention locations that have significantly higher marketing budgets; and WHEREAS, the revitalization of the south side of Broad Street across from the Convention Center is crucial to the long-term success of the Convention Center; and WHEREAS, successful conventions create high occupancy in hotel and motel rooms in Chesterfield County; and WHEREAS, citizens of Chesterfield County deserve to be able to attend performances at first class facilities; and WHEREAS, the Virginia Performing Arts Foundation's project to create a performing arts center on the existing Thalhimers block would both improve the neighborhood surrounding the Convention Center and provide outstanding performing arts facilities, both of which would greatly benefit Chesterfield County; and WHEREAS, on October 16, 2003, the Greater Richmond Hotel/Motel Association membership voted by over a two-thirds majority to support a one percent (1%) increase in the region's transient occupancy tax. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia hereby supports, and encourages the Virginia General Assembly to enact, enabling legislation to allow the counties of Chesterfield, Henrico, and Hanover to increase the local transient occupancy tax by an additional one percent (1%). oooo4S ~ospitality Group of Chesterfield County ~4 Component of Chamber of Commerce January & 2004 Resolution: As residents, owners, and operators of hotels and motels in Chesterfield County we collectively urge you not to proceed with the proposed 1% occupancy tax increase. Already our guests are paying an 8% occupancy tax to support the activities in the city of Richmond. We have contributed Millions of dollars to the Convention Center yet Chesterfield County hotels and motels do not benefit from it. There is no justification for the current 8% much less an additional 1%. We do not feel that the hotels and motels in Chesterfield County should bear the tax burden to support the activities in downtown Richmond, particularly when we will not derive any benefit from it. We are already distant from center of commerce in Richmond area and this tax will further distance us. We appreciate you taking this resolution in the spirit of supporting your hotels in Chesterfield County. ~ester t darling inn ull street exp ull street 13omewood suites chester interstateinn kay lis road inn ~ull street hull street wills road motel 8 linia motel ' davis =hester hull street midlodhian tnpk road ~ davis ' davis inst tax increase of rooms 80 45 60 165 122 135 172 120 115 11 65 68 96 95 118 100 27 70 99 25 15 51 27 15 45 41 72 50 18 50 Favor amerisuites inn town suites eraton hotel hotel 3 inn hull street ,s mad pk s road midlodhian tnpk midlodhian tnpk I street road 60 50 48 70 123 121 15 105 128 153 120 194 3676 2764 -.~ -'ct 0 HOTEL OCCUPANCY TAX TALLEY OF JURISDICTION VOTES Jurisdiction Rooms % Rooms % Total "Yes" "No" Chesterfield 431 60% 281 40% 712 C of R 1541 81% 344 19% 1885 Hanover 0% 311 100% 311 Henrico 2483 74% 842 26% 3325 Unknown 231 231 Total 4455 69% 2009 31% 6464 0 -I- -I- ~EE ~ X Comparison of Total Lodging and Sales of Virginia/National Cities City Tax Arlington 9.75% Charlottesville 9.50% Fredricksburg 9.50% Norfolk 12.50% Petersburg8.50% Prince George 6.50% Roanoke 11.50% Williamsburg 9.50% National Cities Virginia Cities City Tax Charleston 12.00% Charlotte 13.50% Dallas/Irving 13.00% Des Moines 12.00% Fort Lauderdale 11.00% Miami 13.00% Newark 13.00% 'Orlando 1 t .50%' Indianapolis 12.00% *Chesterfield could pote highest tax at 14.5 % ntially have the CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9. 6.5. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Providence Creek, Section F Midlothian: St. James Woods, Section K Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes -~No 0O0046 cnm~ nOl'rou I,L TOP WAY 000047 l~tN~ritY 13K 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Item Number: 9.~.~t.e... Subject: Approval of Utility Contract for Crestwood Presbyterian Church, Contract Number 02-0387 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 355 L.F.± of 16" oversized water lines. The Developer is required to have 8" water lines to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Crestwood Presbyterian Church Contractor: Bookman Construction Contract Amount: Estimated County Cost for Oversizing .................. $10,395.00 Estimated Developer Cost .............................. $98,234.00 Estimated Total ...................................... $108,629.00 Code: (Cash Refunds - Oversizing) 5B-572WO-E4C District: Matoaca Preparer: Craiq S. Bryant Title: Attachments: Yes ~ No Director of Utilities 000049 VICINITY SKETCH Crestwood Presbyterian Church County Project Number 02-0387 Rutherford Village at Charter Colony Presbyteri; CPN 02-0387 Presbyterian 1. SWIFT LN 2. FIALLFORD CT 'LN N 000050 Chesterfield County Department of Utilities 1 lacl eq~ar~ 83333 leet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Subiect: Approval of Utility Contract Contract Number 02-0321 County Administrator's Comments: County Administrator: Item Number: 9.~.9.{o. for Arbor Meadows - Section 1, Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 865 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: T & H L.L.C. Contractor: Bookman Construction Contract Amount: Estimated County Cost for Oversizing ................... $7,545.00 Estimated Developer Cost ............................. $227,026.00 Estimated Total ...................................... $234,571.00 Code: (Refunds thru Connection Fees - Oversizing) 5B-572VO-E4C District: Bermuda Preparer: Craiq S. Bryant Title: Attachments: Yes ['~ No Director of Utilities # OOO051 VICINITY SKETCH Arbor Meadows - Sec. 1 County Project # 02-0321 Proposed Arbor Meadows Sec. 1 Co. Proj. #02-0321 Proposed 12" Water Line Co. Proj. # 02-0321 Arbor Landing Subdivision Bel Arbor Subdivision Chesterfield C ou nty D · partment of Utilities Development Seetion CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9.~.5.0... Subiect: Request to Quitclaim Portions of a Twenty-Five Foot Sewer Easement Across the Property of Brown Boveri Power Equipment, Incorporated County Administrator's Comments: ~/'~~r.~ ~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 25' sewer easement across the property of Brown Boveri Power Equipment, Inc. Summary of Information: A portion of the Kingsland Creek Trunk Sewer has been relocated and the easement shown on the attached plat is no longer needed. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: -]No Title: Ri.qht of Way Mana.qer # oooo a VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF A TWENTY FIVE FOOT SEWER EASEMENT ACROSS THE PROPERTY OF BROWN BOVERI POWER EQUIPMENT, INC. t OLD 000054 Chesterfield County Department of Utilities 1 Iici eqia~ T62.~,3 iD.B. 20, 81' S EXIST. 25' SEWER EASEIdENT 114.6, PG. 796 E: 11,797,12~.47 ~ 68.92' ~ 65'55'00" E OF·CREEK = PL . ~ , \ \ , · ~ EXIST. 25' SEWER D.8, 1193, PG. 381 ~ ABANDONDED 36" SEWER 75.'4.4' 75'17'06" E 160.21' N 75'15'45' E 63.95' S 65~5'00" W 25.23' 31.53' t S 31'52'15'E- 78'51'46' EI 92.66' S 18'32'45' E 25' SEWER. EASEMENT c.s.x, m^.sP°"T^',o,, D.B. 1.4-0, PG. 193 ~r" D.B. 160, PG. 27 D.B, 198. PG. 253 ~.~' D,B. 198, PG. 255 '. D.B. 206, PG. 51 TAX ID ~ 796-6~ ,4.79' N 18'32'45" W- S 75'15'43" W 63.95' \ 25.26' ' S 73'17,06" W \ S 79'51'12" W 247.01' % S 81'4.6'57" W 11.14' ~ s. . ...... · 34119' 36" SEWER~----\ S 18'32'¢5 E S t N: 3,674., 12.50' ~ E: 11,797,442.85 .N 78'51'46" ~ 255.80' N 81'46'57' E- \ BROWN BO'Vl~]~J POTS]{ EQUIPMENT, INC T~ ~ ~ 7~672-~~ K/,///////~ EASB~NT TO 8E VACATED · TOTAL PROPOSED 25' PERMANENT SEWER EASEMENT: 7,149 SQ. FT. = 0.16 ACRES .PLAT SHOVING 25' SEVER EASEMENT TO BE ACQUIRED AND A PORTION TO' BE VACATED CROSSING THE LAND NOW BELONGING TO BROFN BOVERI POFER EQUIPMENT, INC. CHESTERFIELD COUNTY., VIRGINIA BERMUDA DISTRICT, SCALE 50~ 25','"0 50" 100' DATE: DECEMBER 4, 2003 R. STUART ROYER & ASSOCIATES, INC. CONSULTING ENGINEERS AND SURVEYOES . RICHMOND, VIRGINIA COUNTY PROJECT NO. 03-0188 R.S.R PROJECT NO. 0341 PLAT 2 00055 ~ ,: 3,674,359.90 I · ' ~- '~ ~ ' F'E: 11,798,327.10 I 103.44' ~\~' '- '-~:~.[ / ' 109.89' I /--N 71'35'12" W '~. / :s 7;'29,2 . wi ,/ ~ [ ~ / Z .--..'.~?~~;C' - - ~' ' /- ABANDOND.E.I) 36" SEWER · ~ ~ .4{. ~/'~/' - ' :NEW36 SEWER _L ...... T"-- '"":-"-"-- CtOF CREEK· N 7,9'2926 E ~:~ $ 86'3333 E ks 71'3512 E \ = [,, ~ ~ · \ ~~ c~"~' . ~-N: 3,674,322.51 ROD_oX -~ v. E: 11,798,528,37 -"=.~. \1,224-'+, . ' BEOV~ BO~1~l PO~ EQUIPMEIdT, INc' ~.'~ S 82'56 35 W' D 8. 2/)88 Pg 40~' ' %~k.k 1808 MI.US *ROAD · .oO~.-~ / ' · ' ¢.s.×. m~SPO~TA~O~, ~C. ~ D.B. 140, PO. 193 .~..~. ^~" D.B. 160 PG: 27 .~.~.x D.B. 198, PG. 255 ...~,,~'- D.B. 198, PG, 255 _~,', ' · D.B. 2~, PC. 51 ~' EASEUENT TO BE vAcATED TOTAL pROPosED 25' PERMANENT SEWER EASEMENT: 2,457 SQ. FT. '= 0.02 ACRES ' 50' ' pLAT SHOWING 25" SEWER EASEltlENT TO' BE AC@UIRED AND A PORTION TO BE VACATED CROSSIN~ THE LAND NOW .BELONGIN~ TO BROWN BOVERI POWER E@UIPJIENT, INC. BERI~UDA DISTRICT, CHESTERFIELD' COUNTY, VIROINIA SCALE 0 50~ 100' R. ~'UA~r ~OYCR ~, AssoC]Arm, n~c. CONSULTIN~"~iNg~S ~ S~V~OP.S RICTmOm), Vm~INL~ DATE: DECEMBER 4, 2003 COUNTY PROJECT NO. 03-0188 E.$.R PEOo-gCT NO. 0341 ' PLAT '00056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: January 14, 2004 Item Number: Request to Quitclaim a Portion of a Variable Width Storm Water Management Best Management Practice Easement Across the Property of Carr, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Carr, L.L.C. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a variable width SWM/BMP easement across the property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: -~No ~00057 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH STORM WATER MANAGEMENT BEST MANAGEMENT PRACTICE EASEMENT ACROSS THE PROPERTY OF CARR, L.L.C. 1. FARM BROOK C-I"'~'c~,~.,_ 2. FARM CREST CT 3. HERITAGE WOODS RIDGE 4. HERITAGE WOODS TRL 5. PEPPERCORN PL 6. PAINTED POST LN 7. S HERITAGE WOODS TER 8. E HERITAGE WOODS CT 9. W HERITAGE WOODS PL 10. N HERrrAGE WOODS RD Q~/LWOOD N Chesterfield Count~ Department of Utilities 1 IICi eqlal~ ?SO.et 000058 zr-m ~" I1~ I~l / o~r'-,..] ~m" co co ~ ~,""~1~ /PARCEL No.: ~r-mm c~ ' C] oo-~ ~ ~ ' '~'0 " "~m T:: .~.~l~...~ / ! CARR, LLC · ,n:~ o~{o ~ ~"~I~ / ,'DB 5484, PG 239 &: F-4 o- :~ -r- ~ ~ g'~ r.~ /. D.B. 5484, PG. 243 o o~'cu / No,: ~ ~ ~>o~m~~ I / ,-.,--,-~-,-.I,-.,.. · ,',? ~ !~ v/I~0 / , ~'w ',.a "4 'o "~ !~ '"', ,,,. ~ ,.n 0 u :3-' ~ ~I3 ,~ ~ I / I _-T. ~ ~.~ · h~, :"~ * · -'"~ t"'. '"'~ ~ -',1~'~' ~ f~301 .~.~ ~ .-~ /~ : ~,3! Z ~ I / o ~' ~... ~. ~_ . . ~- / / ~$ ~ ~ ~ '/~ > "% -~ / / / .... x ~ ~ ~>~ "'~'..,.~ - , ..... .~ ..... ~ ~ ~ ", ~' / // ,/ %, ~ / I / / ~ 4~_~~ : - l. ~~[ ~, ~,. ~R~4.7 AP PROPERqES, LP. ~~~ ~ ~0~ ~ ~ _~ D.B. 4606, PG. 629 .o.: 00059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9j5.~5,c. Subject: County Administrator's Comments: County Administrator: Request to Quitclaim a Portion of a Twenty-Five Foot Sewer Easement Across the Property of CSX Transportation, Incorporated Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 25' sewer easement across the property of CSX Transportation, Inc. Summary of Information: A portion of the Kingsland Creek Trunk Sewer has been relocated and the easement shown on the attached plat is no longer needed. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: ¥CS '~No 000060 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A TWENTY FIVE FOOT SEWER EASEMENT ACROSS THE PROPERTY OF CSX TRANSPORTATION, INC. t OLD Chesterfield County Department of Utilities 1 l~ol eqla~ ?$2.~3 0O0063. ABANDONDED 36' SEWER--, Ck OF CREEK= PL~. N: 3,674,193.19 20.81' · ~ r--E: 11,797,123.4.7 .,.~ ~.'~--' "" \ S 31"52'15" 'E ROD 46.09' . N 85'55'00' E-~ Xt ,~3 37' \ ~.~'~.--'~' ~-s ~1'52'15' E ~. ~ '~ . -----. :~:-~. ~//_/.~//~,-.~s 31'52'15' E · ~ ~, 34.19 ~.~1' ~ ' ' ~--_~k ~ > / E: 1~,7~7,m0.~ 79.57' / S 65~5'0C WJ ~ [~ BRO~ BO~RI PO~R EQUIPMENT, INC. N 78'51'46' W~ 199g' ~ ~ D.B. 2066, PG. 409 · s }~1'~' EJ '~ T~X ~ ~ 7~a-872-~93-~0 D.S. !~ P~ D.B. 198, I~. 255 D.B. 206, I~ 51 TAX I0 ~ 796--674-8706-00O00 ~/~///,x'~ EASEMENT TO BE VACATED TOTAL PROPOSED 25' PERMANENT SEWER EASEMENT:. 1,212 SQ~FT. = 0.03 ACRES 1608 WILDS ROAD PlAT SHOFINC £5' SE'FER EASEJIENT TO BE ACQUIRED AND A PORTION TO BE VACATED CR. OSSIN~ THE lAND NOV BE£ON~INC TO. C.S.X. TRANSPORTATION, INC. .., BERJIUDA ~DISTRICT, CHESTERFIELD COUNTY, VIRGINIA .... ' SCALE CO~- PRO3~:C'I' NO. 03-0188 OA'~.: oNCE. UsER 4~ 2003 R.S.R PROJECT NO. 0341 R. 8TU.~R? RoYgR. a:. AS$OCIAIT_.,8, ]NC. CONb~.,TINC, F.~C-INJ~-.S'.~D b'"UI~'~OES RI~OND, Y~RGL.~ PLATO~ 0062 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9.6.5'. =J. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Drainage Easement Across the Property of Hope Allen Family Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement across the property of Hope Allen Family Limited Partnership. Summary of Information: Balzer & Associates, Inc. has requested the quitclaim of a portion of a 16' drainage easement across the property of Hope Allen Family Limited Partnership as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: ¥CS ["~ No # 00006,3 VICINITY SKETCH REQUEST TO QUITCLAIM a PORTION OF A 16' DRAINAGE EASEMENT ACROSS THE PROPERTY OF HOPE ALLEN FAMILY LIMITED PARTN ERSH IP MIDLOTHIAN TPKE Chesterfield Coun~ Department of Utilities 1 bol eqlal~ 665.6'i' l~et 000064 ,5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9. t~.5, e. Request to Quitclaim a Portion of an Eight-Foot Easement Across the Property of Eugene Franklin Mitchell Subject: County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an 8' easement across the property of Eugene Franklin Mitchell. Summary of Information: Eugene Franklin Mitchell has requested the quitclaim of a portion of an 8' easement across property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs No # 000066 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF AN EIGHT FOOT EASEMENT ACROSS THE PROPERTY OF EUGENE FI~ANKLIN MITCHELL W,N.WORTH DR I NEEWY ~ E DR ALCO; N Chesterlfl~l County Department of Utilities Right Of Way Office 000067 TO BE vACATED I 2 Richmond, VA 23257 · ,,' OAi;E DtSTRI(:T ~CA&~' I#" 40~' .1..~. $4~ & 4~ 000068 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9.~.(.,.o.. Subiect: Request Permission for an Asphalt Driveway and a Wooden Retaining Wall to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 14, Bayhill Pointe, Section 13 County Administrator: BoardAction Requested: Grant Enterprise Builders & Developers, LLC, permission for an asphalt driveway and a wooden retaining wall to encroach within a sixteen foot drainage easement across Lot 14, Bayhill Pointe, Section 13, subject to the execution of a license agreement. Summary of Information: Enterprise Builders & Developers, LLC. has requested permission for an asphalt driveway and wooden retaining wall to encroach within a 16' drainage easement across Lot 14, Bayhill Pointe, Section 13. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: --]No 000069 VICINITY SKETCH REQUEST PERMISSION FOR AN ASPHALT DRIVEWAY AND A WOODEN RETAINING WALL TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 14, BAYHILL POINTE, SECTION' 13 N Che~rfleld County Depnmr~m of uai~ 000070 Lice~ed Area Enterprbe BUilders & Developer~ LLC. 9024 Hidden Ne~t Drive DB. 5087 PG. 319 PIN: 738668953200000 F'Ot/~VDA TI 04/ ben~ftL O! a ctt~rent title report. ~ property ~ppeare ~ ~all ~thin [ hereby certtfy that a~ of the field s~ey ~te zho~ hereon ~ c~rent fl&d su~y'~de und~ .~ zup~slon ~rr~tly sho~ the relaUon ~f a~ 'other itruoturel ~ the pro~rty of the ~ indicated hereon; that the ~a[~ of ~d b~di~s are pl~b and that ~ere ~e no encromchmen~ adJoinl~ bulidi~gm or structures onto ~ld land, no overlap of butldl~a or st~ct~ea from.said land; t~t there mo ~tble e~ence of m~emen~, except ~ sho~: f fl~,LD ~3URVEY DATE: JUzg/7, .~oo$ /600! TAYLOR & TAYLOR, P.C. ]..AND SURVEYORS 244~ HUGUENOT T~L ~ POWHAT~, VIRGINIA 2313g (804)794--7706 00007:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2003 Item Number: 9. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 24, Birkdale, Section 9 County Administrator's Comments: County Administrator: ~'~ Board Action Requested: Grant Ralph A. Huston and Winifred J. Lomas-Huston, permission for a proposed fence to encroach within a 16' drainage easement across Lot 24, Birkdale, Section 9, subject to the execution of a license agreement. Summary of Information: Ralph A. Huston and Winifred J. Lomas-Huston have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 24, Birkdale, Section 9. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Mana,qer Attachments: Ycs --]No O0007;Z VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 24, BIRKDALE, SECTION 9 uJ ,-RALTEN CT ~o Chesterfield County Department of Utililles Right Of Way Ofll~e 000073 7-. STOIF.. Y ill I Ralph A. Huston WinJfred d. Lomas-Huston 8573 Sunningdale Terrace DB. 5473 PG. Ill PIN: 725665547500000 3 O'~'~I I AI GD'A LE £CL7"'?.,,~ -,..3~CT'tO N '..~' I~.tq.~.O-~q C tq DISTRICT OCT. ~,/; 1999 ~OAfi~tl". ~o' Joseph, Cox & Associates, Inc. 000074" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: Subiect: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Easement Across Lot 5, Block A, Lake Genito, Section B County Administrator's Comments: County Administrator: BoardAction Requested: Grant Wilfred M. Rose, permission for an existing fence to encroach within a 16' easement across Lot 5, Block A, Lake Genito, Section B, subject to the execution of a license agreement. Summary of Information: Wilfred M. Rose has requested permission for an existing fence to encroach within a 16' easement across Lot 5, Block A, Lake Genito, Section B. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: ¥CS '~No # OOO075 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A SIXTEEN FOOT EASEMENT ACROSS LOT 5, LAKE GENITO, SECTION B z ~UN N Chesterfield County Department of UUIItfe~ Right Of Way Olfice 000076 ' X~' ,Licensed Are~, / ~ -~0~0 I 'O 000077 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of Newby's Bridge Road and the South Right of Way Line of Hagood Lane from Douglas J. Hackman and Deborah A. Hackman County Administrator's Comments: //~~~,¢~/. /~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.832 acres along the east right of way line of Newby's Bridge Road (State Route 649) and the south right of way line of Hagood Lane from Douglas J. Hackman and Deborah A. Hackman, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: ]No ooo?s VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF NEWBY'S BRIDGE ROAD AND THE SOUTH RIGHT OF WAY LINE OF HAGOOD LANE FROM DOUGLAS J. AND DEBORAH A. HACKMAN ~NET'T 0000~' ].' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9.6o-/.~, Subject: Acceptance of Parcels of Land Along the East Right of Way Line of North Spring Run Road from Trustees of Swift Creek Baptist Church County Administrator's Comments: County Administrator: BoardActionRequested: Accept the conveyance of two parcels of land containing a total of 0.246 acres along the east right of way line of North Spring Run Road (State Route 654) from Trustees of Swift Creek Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥CS '~No 00005 . VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WAY LINE OF NORTH SPRING RUN ROAD FROM TRUSTEES OF SWIFT CREEK BAPTIST CHURCH HUM- STREET RD DR TROPHy BUCK CT MG Che~adl®ld ~ ~ ~ U~lllt~# 00'0~~ TI:M'MONS G'ROUP TAX_-I~TAX_iO: 724~69_97~4600000.,~ ..~.'~::":'-'-- _- PARCEL II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9.6.8. Subiect: Approval of a Pipeline Crossing Agreement with Norfolk Southern Railroad Company County Administrator's Comments: //~..~~ ~/" /~~ County Administrator: BoardActionReques~d: Authorize the County Administrator to execute a pipeline crossing agreement with Norfolk Southern Railroad Company for the construction of a water line at Dry Bridge Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a pipeline crossing agreement with Norfolk Southern Railroad Company for the construction of a water line at Dry Bridge Road. Approval is recommended. District: Midlothian Preparer: Dean R. Sasek Title: Assistant Ri~lht of Way Manaqer Attachments: Yes ~-~ No )00054 VICINITY SKETCH Approval of a Pipeline Crossing Agreement with Norfolk Southern Railroad Chesterfield County Department of Utilities Right Of Way Office N OOO085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9,~ Subiect: Authorization for T-Mobile to Apply for Conditional Use for Construction of a Communication Tower at Meadowbrook High School County Administrator's Comments: /~~ ~ //.~~ County Administrator: Board Action Requested: Authorize T-Mobile to apply for conditional use for a communications tower to be constructed at Meadowbrook High School. Summary of Information: Staff has received a request from T-Mobile to construct a communications tower at Meadowbrook High School. An existing light pole at the football field will be replaced with a structure capable of supporting the lights and communications antenna. The equipment cabinet will be under the bleachers. If approved, the leasing of the property will require approval by the Board at a Public Hearing. District: Dale Preparer: Dean R. Sasek Title: Assistant Ri,qht of Way Manaqer Attachments: Yes ~ No 00056 VICINITY SKETCH Authorization for T- Mobile to Apply for Conditional Use for Construction of a Communications Tower at Meadowbrook High School ~N RD W ROCK' SPRIN DR z ~ 0 PL CHtS~L 0 LITTLE CREEK LN Chesterfield County Department of Utilities Right Of Way Office 000087. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Item Number: Subject: Award of Construction Contract for County Project #02-0434, Addison-Evans Water Treatment Plant Raw Water Line Improvements County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Waco, Inc., in the amount of $362,660.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of construction of a new Ferric Sulfate storage tank, replacement of a portion of the raw water intake line, and installation of a finished water magnetic flow meter at the Addison-Evans Water Treatment Plant. Staff received three (3) bids ranging from $362,660.00 to $423,170.00. The lowest bid, in the amount of $362,660.00, was submitted by Waco, Inc. The county's engineering consultant, R. Stuart Royer & Associates, has evaluated the bids and recommends award of the contract to the low bidder. Funds are available in the current CIP. District: Clover Hill Preparer: Roy E. Covinqton Title: Assistant Director Attachments: Ycs ~-~No 000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 14, 2004 Budget and ManaQement Comments: This item requests that the Board award a contract in the amount of $362,660 to Waco, Inc. to construct a new ferric sulfate storage tank, replace a portion of the raw water intake line and install a refinished water magnetic flow meter at the Addison-Evans Water Treatment Plant. Sufficient funds are available in the CIP to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement oOO089 R. STUART ROYER & ASSOCIATES, INC. CONSULTING ENGINEERS AND SURVEYORS December 12, 2003 Mr. Alan Harrison Senior Engineer - Chesterfield County-DPU P.O. Box 608 6710 Mimms Drive Chesterfield, VA 23832 Re: County of Chesterfield, VA Addison - Evans WPLF Raw Water Renovations Award Recommendation RSR&A Project No. 0277 Dear Mr. Harrison: On December 10, 2003, at 2:00 P.M., three (3) bids were received and opened for the above referenced project at the Purchasing Department of Chesterfield County. The original three bids received are retm'ned with this letter, along with a copy of the bid tabulation form (in ranked order) and a copy of the bid opening tbrm. The apparent lowest total contract bid price was from Waco, Inc. in the amount of $362,660.00. The apparent second lowest total contract bid price was from Anderson Construction, Inc. in the amount of $384,955. R. Stuart Royer & Associates, Inc. has been involved with Waco, Inc. on a variety of successful projects over the years, and they have performed excellent quality work at Addison-Evans. We contend that Waco, Inc. is fully capable of accomplishing the specified work for the County and therefore recommend award of this project to Waco, Inc. We look forward to working with Waco and the County on the construction of this project. Should you have any comments or need additional information, please do not hesitate to call. Sincerely, R. Stuart Royer a/rd Associates, ~itc. Todd R. Boykin, P.E. / Project Manager Enclosures (5) CC: Donna Clarke, George Dural TRB/trb P:Harrison 1212(}3 rrb rccommcndation.doc 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: Subject: Transfer $2,500 from the Matoaca District Improvement Fund to the School Board to Purchase Championship Banners for the Manchester High School Gymnasium County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,500 from the Matoaca District Improvement Fund to the School Board to purchase championship banners for the Manchester High School gymnasium. Summary of Information: Supervisor Humphrey has requested the Board transfer $2,500 from the Matoaca District Improvement Fund to the School Board to purchase championship banners that will be displayed in the Manchester High School gymnasium. The County can give money to the School Board to purchase capital equipment. The banner will be owned by the School Board and will become a part of the School Board's inventory of property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Ycs Title: Director, Budget and Management 0425:63903.1 No 000091 DISTRICT IMPROVEMENT FUNDS APPLICATI.O.N. This application must be completed and signed before the County can consider a toques1 for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may pTeclude the County's Board of Supervisors from even considerin[~ your request. What is the name of the applicant (person or organization) making this funding request? ~"lt' N; ~ S3'~_Lw% .. [he natgre and purpose of the organizatJon~ (Also aZtach organization's most recent articles of incorporation and/or bylaws to app:icadon.) What is the amount of 'funding you are seeking? 500. 4. Describe in detail the funding requcst and how the money, if approved, wilJ be spent. Is any County Department involved in the project, event or program for which yOU ~rc. ~,~b;,~ funN~;~ If This request for funding will not fully fund your activity or program, what other individuals or organizations wiJl provide the remainder o~ the funding? '000092 mran~'am MqTM N:II.C;~MONU~" 80:~T £00~-61;-D~t(I , £0 :~1 %66 0~£9B£AI~OB 67:2T £00~-6T-D3(I Page If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No No No What is the address of ~he applicant making this funding request? What is '[he Telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization, Title (if signing on behalf of an organization) Printe~2~~ ~' Date 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: January 14, 2004 Item Number: 9.B.12. Set a Public Hearing to Consider an Ordinance Establishing Connection and User Fees for College and University Dormitories County Administrator's Comments:~c~-~~'t3, i ~~_ ?/ County Administrator: Board Action Requested: Set a public hearing to consider the attached ordinance on February 11, 2004. Summary of Information: The County's utility ordinance charges residential users a connection fee based on number of dwelling units and non-residential users based on meter size. Pursuant to the recommendation of the County's rate consultant, the utility ordinance requires all multi-family housing facilities to pay as residential users, and to pay a connection fee for each dwelling unit in the facility, regardless of whether the unit is individually metered. The connection fee for each unit is $3,053 for water and $1,245 for sewer, which is 15% lower than the connection fee for a single-family residence. On the other hand, dormitories and hotels are treated as commercial users and pay connection fees based on meter size since they provide temporary housing and typically do not have kitchens. Preparer: Lane B. Ramse¥ Title: County Administrator 0505:6393.4.2 (6393.3.1) Attachments: 000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Virginia State University is constructing dormitories, which technically qualify as multiple family housing units since each unit will have both a kitchen and bathroom. The apartments will be used exclusively for temporary student housing, and the actual water usage should be lower than for typical multifamily residences due to reduced use of kitchen facilities. For these reasons, staff anticipates that water usage in the new Virginia State University facility will more closely mirror usage that is typical for other dormitories and hotels, which have a connection fee based on meter size rather than based on dwelling units. The attached ordinance would clarify that the connection fee for all student housing should be based on meter size rather than on dwelling units. This change would reduce the water and sewer connection fee for the new Virginia State University dormitories from $542,813 to $151,710. Additionally, since the capacity charge portion of the monthly user fee bill is also different for multi-family housing than for dormitory use, we are proposing to clarify that the user fee portion of the ordinance also be modified to treat all student housing as dormitories for purpose of user fees. This will reduce the monthly user fee for the new dormitories by $647.64. Staff is requesting that the Board schedule a public hearing for February 11 to consider adoption of an ordinance change. 0505 (25) :63914.2(63913.1) 000095 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO WATER AND SEWER FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 and 18-27 of the Code o£ the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Capital Cost Recovery Charge Meter Number of Size ERU' s per Customer Class (inches) Unit Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ 3,592.00 $ 1,465.00 including townhouses, mobile homes that are not located in a mobile home park, and individually metered multi- family dwelling units. (ii) For a dwelling, two-family 5/8 1.00 3,592.00 1,465.00 (per unit) (iii) For mobile homes that are located in 0.85 3,053.00 1,245.00 a mobile home park and for master metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) (iv) For all other customer classes 5/8 1.00 3,592.00 1,465.00 1 2.50 8,980.00 3,663.00 I V~ 5.00 17,960.00 7,325.00 2 8.00 28.736.00 11,720.00 3 16.00 57.472.00 23,440.00 4 25.00 89.800.00 36.625.00 0505:63913.1 1 000096 6 50.00 179.600.00 73,250.00 8 80.00 287,360.00 117,200.00 10 115.00 413.080.00 168,475.00 12 155.00 556.760.00 227,075.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. 000 Sec. 18-27. Utility charges. Effective January 1, 1999, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $0.99 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $1.98. (2) Commodity cost charge. (i) (ii) Water: $1.24 per 100 cubic feet (Ccf). Wastewater: $1.31 per 100 cubic feet (Ccf). (3) Capacity cost charge. (i) (ii) Customer Class Dwelling, single-family, including townhouses and mobile homes that are not located in a mobile home park Dwelling, two-family (per unit) Meter Size (inches) 5/8 5/8 Number of ERU' s per Unit 1.00 Monthly Capacity Charge Water Wastewater $ 1.88 $ 6.52 1.88 6.52 (iii) Mobile homes that are located in a mobile home park and multiple- family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) 0.85 1.60 5.54 0505:63913.1 2 00009'7 (iv) (v) All other customer classes 5/8 and 3/4 1.00 1 2.50 1 ½ 5.00 2 8.00 3 16.00 4 25.00 6 50.00 8 80.00 10 115.00 12 155.00 1.88 4.70 9.40 15.04 30.08 47.00 94.00 150.40 216.20 291.40 The capacity cost charge for a dwelling that is served by a meter that is larger than inch shall be the capacity cost charge in subsection (a)(3)(iv). 6.52 16.30 32.60 52.16 104.32 163.00 326.00 521.60 749.80 1,010.60 five-eighths OOO (2) That this ordinance shall become effective immediately upon adoption. 0505:63913.1 3 000098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 9.B.13. Subiect: Authorization and Transfer of $83,402 to the Industrial Development Authority for the Acquisition of 5-Acres for the Meadowville Technology Park County Administrator's Comments: ,,re<. ~?~ ~>/~ ~ /~/~/~c~-' Coun~ Administrator:~~~~ Board Action Requested: The Board is requested to authorize the transfer of $83,402 to the Industrial Development Authority for the acquisition of property at the Meadowville Technology Park from James Associates. Summary of Information: The Industrial Development Authority ("IDA") entered into an option agreement dated November 18, 1999 with James Associates ("James") for the acquisition of approximately 48 acres of land within the Meadowville Technology Park. The agreement is similar to the option agreement approved by the Board in which the IDA agreed to buy property from Meadowville LLC. The option was for an initial two-year period and renews annually provided that James receives minimum proceeds from the purchase of the property each year. Last year, the IDA purchased two acres from James at a cost of approximately $34,000, which renewed the option for another year. For 2003, the IDA has agreed to purchase approximately five acres of property for a purchase price of approximately $82,000, which will renew the option through December 2006. The property is located west of Enon Church Road and south of Meadowville Road. The balance of the requested transfer will pay for title insurance and recordation of the deed. Pursuant to the agreement, the IDA's purchase of the property is contingent upon receipt of sufficient funds from the County. Funding in the amount of $83,402 is available in the FY04 adopted budget, which specifically identified funds for economic development activities. Preparer: James G. Dunn Attachments: "] Yes Title: Director, Economic Development 0623:63991.1 No 000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subject: January 14, 2004 Item Number: 9.B.14. Additional Requests to 2004 General Assembly Program Relating to Erosion and Sediment Control County Administrator's Comments: County Administrator: Board Action Requested: Consider adding the attached proposed items to the 2004 General Assembly Program. Summary of Information: During the December 17 public hearing to consider amendments to the Erosion and Sediment Control program, Board members indicated that they would like to consider two additions to the County's 2004 legislative program which would strengthen state erosion and sediment control law. Staff has drafted the attached proposed items for the Board's consideration. The two items would strengthen state law in the following ways: Increase civil penalties for violations of the Erosion and Sediment Control Ordinance. Currently, state law permits a maximum civil penalty for engaging in land disturbing activity without obtaining a permit of $1,000 per day, with a total cap on the civil penalty for any one violation of $10,000. For all other violations the maximum civil penalty is $100 per day, with a $3,000 total cap on the civil penalty for any one violation. In order to increase the deterrent effect of the Preparer: Steven L. Micas Title: County Attorney 0505 (00):63992.1 (63989.1; 63988.1) Attachments: Yes # 000 1.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 o violation, the item proposes to increase the maximum penalty for engaging in land disturbing activity without obtaining a permit to $3,000 per day, with a total cap on the civil penalty for any one violation of $30,000. For all other violations, the item proposes to increase the maximum penalty to $250 per day, with a $7,500 total cap on the civil penalty for any one violation. More stringent State regulation of VDOT projects. Currently, all State agencies are permitted to comply with state erosion control programs by submitting a set of annual erosion and sediment control specifications for its road projects. This item proposes to require all VDOT projects to be approved on a project by project basis, in the same manner as all projects that are approved by the County. 000101 0 Authorize localities to increase civil penalties imposed for violation of Erosion and Sediment Control Regulations. § 10.1-562. Local erosion and sediment control programs. 000 J. The governing body of any county, city or town which (i) is in a district which has adopted a local control program, (ii) has adopted its own local control program, (iii) is subject to a local control program adopted by the Board, or (iv) administers a local control program, may adopt an ordinance providing that violation of any regulation or order of the Board, any provision of its program, any condition of a permit, or any provision of this article shall be subject to a civil penalty. The civil penalty for any one violation shall be $!00 $250, except that the civil penalty for commencement of land-disturbing activities without an approved plan as provided in § 10.1-563 shall be $I,000 $3,000. Each day during which the violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $2,000 $7,500, except that a series of violations arising from the commencement of land- disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of~.~..,......¢~n nnn $30,000. Adoption of such an ordinance providing that violations are subject to a civil penalty shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under subsection A of § 10.1-569. 000 Rationale: The existing state statute caps the fines that can be imposed for violations of erosion and sediment control law at $100 per day and $3,000 per offense for most violations and at $1,000 per day and $10,000 per offense for engaging in land disturbing activity without a permit. These maximum fines are not a sufficient deterrent to violations since the cost of complying may frequently exceed the amount of the fine. This proposal increases the cap on most violations to $250 per day and $7,500 per offense and to $3,000 per day and $30,000 per offense for engaging in land disturbing activity without a permit. It is believed that penalties in these amounts will more effectively deter violations. 0505:63989.1 000102 e Provide that the Virginia Department of Transportation must comply with the same Erosion and Sediment Control Regulation as Private Developers and the County. § 10.1-564. State agency projects. A. A state agency shall not undertake a project involving a land- disturbing activity unless (i) the state agency has submitted annual specifications for its conduct of land-disturbing activities which have been reviewed and approved by the Department as being consistent with the state program or (ii) the state agency has submitted a conservation plan for the project which has been reviewed and approved by the Department. Provided, however, that the Virginia Department of Transportation shall be required to obtain the approval required by this section from the Department for each project pursuant to part (ii) of this paragraph A and shall not be permitted to obtain approval based on annual specifications pursuant to part (i) of this paragraph A. Rationale: Currently, all state agencies that engage in land disturbing activity are permitted to comply with erosion control requirements by submitting annual specifications for review by the State Department of Conservation and Recreation for compliance with erosion and sediment control standards. This is a less stringent requirement than is placed on private developers and localities, which must draft erosion and sediment control plans for each project and have each set of plans reviewed for compliance. This change would require VDOT to obtain approval of plans for each individual project. Due to the number of VDOT projects and the significant amount of land disturbance which these projects require, it is appropriate for VDOT to comply with the same standards as private industry and localities. 0505:63988.1 oOoloa CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Item Number: 9.B.15. .Subject: Approval of $150.00 Per Meeting Fee For Members of the Industrial Development Authority County Administrator's Comments= County Administrator: Board Action Requested: The Board is requested to approve a $150.00 per meeting fee for the members of the Industrial Development Authority. Summary of Information: The Industrial Development and Revenue Bond Act permits members of the Industrial Development Authority ("IDA") to be compensated up to $200 per meeting or official representation. The fee must be approved by the Board of Supervisors, although the compensation is paid out of fees the IDA collects from its bond issues. The members of the IDA elected to raise their per meeting compensation from $50.00 to $150.00 in 1999, but did not realize that their decision required Board approval. The IDA seeks the Board's confirmation of their compensation. Preparer: James G. Dunn Attachments: ~-~ Yes Title: Director, Economic Development 0623(00):63751.1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Item Number: 11.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 03-0035 Commonwealth Centre Sewer Ext. Ph. II to the Southeast Corner Developer: A. P. Properties, LP, & Commonwealth Centre Office, LLC Contractor: J. R. Anderson, Inc. Contract Amount: Wastewater Improvements - $46,871.00 District: Matoaca Preparer: Craig S. Bryant Title: Director of Utilities Attachments: ['~ Yes No #0.00:104 Agenda Item January 14, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0060 Wendy's at Route 10 and Kingston Avenue Old Dominion Restaurants Incorporated Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $21,120.00 $74,656.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0110 Littlebury Section 2 at Longmeadow Centex Homes Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $70,600.00 $88,7OO.OO o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0114 Lord Jesus Korean Church Addition - 10201 Robious Presbytery of the James, Incorporated Duke Contracting of Virginia, Water Improvements - Midlothian Incorporated $9,580.00 03-0125 Burley Ridge at Lon~meadow Centex Homes Piedmont Construction Company, Water Improvements - Wastewater Improvements - Bermuda IIlc. $93,870.00 $53,100.00 000:1.05 CHESTERFIELD COUNTY //~.~ BOARD OF SUPERVISORS Page I of 1  AGENDA Meetin~l Date: January 14, 2004 Item Number: 11.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: 1Yes --1No # 000106 BOARD MEETING DATE 07~1~3 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE January 14, 2004 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (lOO,OOO) (lOO,OOO) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 000:1.07 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAP1TAL PROJECTS TRADITIONALLY FUNDED BY DEBT January 14, 2004 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/8/2003 Debris pick-up program due to Hurricane lsabelle Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (5O,OOO) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 000:1.08 oooloa Prepared by Accounting Department December 31, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,50_9,906 Date Ends 11/19 05/04 11/21 03/05 O3/06 09/05 07/05 11/23 Outstanding Balance 12/31/03 $12,880,000 4,333 11,885,000 232,795 10,311 8,206 113,886 6,100,000 $31,234,531 PENDING EXECUTION Description None Approved Amount oooxxO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 11.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: --]No # 000111 Z Z Z ° ~ 0~0115 D.~ o o 0~116 RECOGNIZING THE HONORABLE ARTHUR S. WARREN AS 2003 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Arthur S. Warren, Supervisor representing the Clover Hill District, served as Chairman of the Board of Supervisors from January 2003 to December 2003, and during this period, demonstrated outstanding leadership and insight in handling many diverse and challenging issues facing the county; was responsive to the needs of citizens; exhibited an unwavering dedication to maintaining a high quality of life for Chesterfield County citizens; and tirelessly promoted Chesterfield County as a FIRST CHOICE community throughout the region, state, and nation; and WHEREAS, Mr. Warren has consistently exhibited fairness, integrity, compassion, and commitment that have been recognized by the board, citizens, the business community, and local and state officials; and WHEREAS, under Mr. Warren's Chairmanship, the county achieved many successes including maintaining the county's AAA bond rating from each of the three major rating agencies; addressing the challenges resulting from Hurricane Isabel, with approximately 91% of expenditures being reimbursed to the county; addressing the impact of unprecedented cuts in funding from the state; implementing the Revenue Recovery Program, in which to date actual revenue collections have exceeded appropriations; approving a comprehensive agreement for the construction of one high school under the Public-Private Education Facilities and Infrastructure Act of 2002; and Chesterfield County being recognized in the Congressional Record for the exemplary way in which it has financially supported Chesterfield County employees who are military reservists, and their families, during periods of deployment; and WHEREAS, other successes under Mr. Warren's Chairmanship include the county receiving 12 NACo Achievement Awards and Public Affairs receiving 22 communication awards from NACIO; receiving a federal grant to implement the Juvenile Drug Court Program, which operates using a combination of treatment, community supervision, and judicial intervention; opening of the Clover Hill Police Support Facility, the skatepark at the Manchester YMCA in partnership with the YMCA, and Katie's Playground at Huguenot Park; completing major renovations such as the baseball/softball facilities at Rockwood Park and Bird Athletic Complex; amending the comprehensive plan to add a unique plan for the Village of Matoaca; amending the zoning ordinance to include unique standards to preserve the historic character of the Village of Matoaca; amending the zoning ordinance to include a Conservation Subdivision residential district to preserve environmental, cultural and historical resources; amending the Subdivision Ordinance to resolve problems with lots that violate county standards; expansions and new company investments of $88 million and creation of 605 new jobs; recruitment of Magellan Systems International, a producer of specialty fibers and Hospitals Corporation of America (HCA) which expanded its Patient Account Service Center in the county; approving the county's contract for emergency removal of disaster debris months before Hurricane Isabel struck, enabling the county to respond immediately to the needs of citizens after the storm; touring the county soon after Hurricane Isabel to witness firsthand the devastation and destruction to the Clover Hill District, as well as, the rest of the county; and various transportation improvements including the Genito Road widening from South Ridge Drive to Fox Chase Lane, as well as Genito Road/Woolridge Road intersection improvements; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of January 2004, publicly recognizes and applauds the untiring efforts displayed by its 2003 Chairman, the Honorable Arthur S. Warren. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby present Mr. Warren with a plaque recognizing his distinguished service from January 2003 to December 2003. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: January 14, 2004 Item Number: 15. Subiect, Recognizing Elliott Alexander Cameron, Troop 930, Sponsored by West Hopewell Presbyterian Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Elliott Alexander Cameron, Troop 930, upon attaining rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Bermuda District Elliott Alexander Cameron Parents: Tim and Sue Preparer: Lisa H. Elko Affachments: Yes Title: Clerk to the Board RECOGNIZING MR. ELLIOTT ALEXANDER CAMERON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Elliott Alexander Cameron, Troop 930, sponsored by West Hopewell Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Elliott has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of January 2004, recognizes Mr. Elliott Alexander Cameron, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: 15.B. Subiect: Resolution Recognizing Mr. John Hilliard for His Contributions to the Chesterfield County Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: The Parks and Recreation Department has requested that the Board of Supervisors commend and recognize Mr. John Hilliard for outstanding service to Chesterfield County through representation on the Parks and Recreation Advisory Commission. Summary of Information: Mr. John Hilliard has served on the Parks and Recreation Advisory Commission from January 1996 through December 2003. Mr. Hilliard served as Chairman of the Parks and Recreation Advisory Commission's Athletics Activity Committee from 2000 through 2003. As of January 2004, he has retired from representation of the Midlothian District on the Commission. During the years that Mr. Hilliard served, the Commission achieved many outstanding accomplishments including establishment of the Mayes-Colbert Ettrick Community Building with programs for all ages, creation of a new youth baseball/softball field allocation process, development of a new co- sponsorship policy for the department, establishment of background checks for volunteers and many other accomplishments as noted in the attached resolution. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes J----~ No RECOGNIZING MR. JOHN HILLIARD FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the county, advising the Board of Supervisors and county staff, and making specific recommendations on the most equitable use of facilities; and WHEREAS, Mr. John Hilliard was appointed as a member of the commission representing the Midlothian Magisterial District in 1996, and since that time has served the citizens of Chesterfield County with distinction; and WHEREAS, Mr. Hilliard served as Chairman of the Athletics Activity Committee from 2000 through 2003 and regularly resolved issues and brought forth policy recommendations later adopted by the commission; and WHEREAS, the commission provided guidance and direction on development of ball field maintenance standards and capital improvements for new facilities; and WHEREAS, the commission set schedules for sports season dates and recommended assignments of facilities to co-sponsored leagues; and WHEREAS, the commission strongly supported the passage of the 1996 bond referendum and the resulting acquisition and development of new parks and recreation facilities throughout the county; and WHEREAS, the commission developed a recreational volunteers recognition program, with the first awards ceremonies scheduled for Spring 2004; and WHEREAS, Mr. Hilliard has contributed greatly to the Chesterfield community through his own volunteerism, serving as treasurer, officer and active participant for Huguenot Little League. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of January 2004, publicly recognizes Mr. John Hilliard and commends his dedicated and outstanding service to the Parks and Recreation Advisory Commission and to the citizens of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Item Number: 17. Subiect: Citizen Request to Address the Board Under "Hearings of Citizens on Unscheduled Matters" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Patricia Radigan has requested the opportunity to speak regarding the Hazard Mitigation Program Grant that the Board may apply for in order to mitigate five chronic hazard properties in Chesterfield County. (See attached letter) Staff has been preparing a report on the Federal Hazard Mitigation Program that will be sent to Board members in January. Preparer: Steven L. Micas Title: County Attorney 0800:63993.1 Attachments: Yes ~ No O001~O Oan O? 04 O9:42a THOMRS DRLE HIGH SCHOOL December 30, 2003 Lisa Elko Clerk, Chesterfield County Board of Supervisors 804-7'17-6297 From: Palricia Radigan speaking to the Board of Supervisors on 11/1.4/2004 I would like to be placed on the agenda during the public comment period of the January 14, 2004 Board of Supervisors meeting at the 7 pm session. I would like to address the board regarding the Hazard Mitigation Program Grant that the Board is considering in order to mitigate 5 chronic hazard properties in Chesterfield county. own one of the properties in question - 7401 Beach Road and am also a current resident of the county - 3970 Creek Way Chester, VA 2383 l. .I can be reached at either of the addresses above or by phone at 804-931-1158. 8847686256 P. !31 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 14, 2004 Item Number: Subiect: Public Hearing to Consider an Amendment to the Plan for Chesterfield Relating to the Ettrick Villaqe Plan County Administrator's Comments: County Administrator: ~ Board Action Requested: The Planning Commission recommend the Board of Supervisors adopt the Ettrick Villaqe Plan and related Ordinances. Summary of Information: At a public hearing on November 18, 2003, the Planning Commission recommended approval of the Ettrick Villaqe Plan amendment and companion Zoning Ordinance amendments. This Plan amendment would replace the existing Ettrick Villaqe Plan adopted in 1991. The Ettrick Villaqe Plan amendment and companion Zoning Ordinance amendments, once adopted, will guide future development in and around the Village of Ettrick in a comprehensive manner that embodies the principles of the Introduction of the Plan by guiding future development in ways that: promote orderly development; reinforce the shape and character of the community; encourage the preservation of scenic, historic and natural resources; foster quality design; and encourage development and redevelopment in ways that protect nearby neighborhoods. Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATA/AG EN DA/2004/JAN 14/GOK Attachments: Yes ~ No 000122 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Ettrick Villaqe Plan amendment seeks to identify, protect and enhance the Ettrick Village Core as a distinct and special place. The nomenclature and geographic change from the Ettrick Business Core, or EBC, to the Ettrick Village Core, or EVC. The majority of the residentially designated recommended land use has been reduced to a maximum of 2.5 units/acre, from a maximum of 4.0 units/acre in the existing Plan for areas outside of the Village Core. The application of the Village Commercial land use category to the Chesterfield Avenue corridor to provide greater flexibility to, and keep the historic mix of, light commercial, residential and public/semi-public properties. A provision for no additional townhouse and multi-family zoning and developments in the Plan geography. Ettrick has a significant share of multi-family housing compared to countywide statistics, and combined with the low home-ownership rate present in the area, provides many opportunities for rental housing. Amendments to the Zoning Ordinance providing buffer and screening relief and setback reductions for office, commercial and industrial zoning within the Ettrick Village Core area. Amendments to the Thorouqhfare Plan including the reduction in designation of Chesterfield Avenue and East River Road from 90 foot major arterials to 70 foot collector roads. The inclusion of Granger Street as a 70 foot collector road is also proposed. All of these roadways are currently in existence. Also included is a map showing areas of the Ettrick Villaqe Plan geography whose existing zoning does not match the Plan's land use recommendations with their acreage. 000123 Existing Zoning within the Ettrick Village Plan Geography - Zoning that does not comply with the recommendations of the Draft Plan Typically, Plan amendments try to reflect existing area zoning and development patterns to the greatest extent possible. However, in some instances, existing zoning and development patterns run contrary to the spirit and intent of the Plan. This is especially true in areas of the county where a recommended Plan amendment attempts to mold the future of the community in ways differing from traditional zoning and development patterns that have evolved over time. With respect to the Ettrick Village Plan geography, the Ettrick Village Plan attempts to encourage the preservation of the village in a growing suburban setting accommodating reasonable growth. Past Plan amendments for the area have either largely ignored, or only alluded to, such effort. Attached is a brief overview of zoning within the Ettrick Village Plan geography that would not comply with the Plan, if the Plan were adopted as recommended. In some instances, properties have developed for uses, and at densities, allowed by the current underlying zoning. In other instances properties have not developed, or have developed for uses, and at densities, that comply with the recommended Plan. However, in these instances, the underlying zoning would allow development or redevelopment for uses, or at densities, that would not comply with the Plan. 000~.~4 Generalized Areas of R, O & C Zoning that would not comply with the Ettrick Village Plan Land Use recommendations /Major Roads Streets Railroads Streams ~ Plan Boundary ~--} Parcels ~ Appomattox River CHESTERFIELD AVE I Miles 000:1.~$ Existing R, O & C Zoning that would not comply with the Ettrick Village Plan Land Use recommendations :Major Roads Streets Rai Iroads Streams I--~ Parcels Zoning A C-2 ~ C-3 ~ c-5 I-1 R-12 R-15 R-7 R-9 ~ R-MF -193.2 ac. (R-7) ~2.0 ac. (C-3 ac. (C-2) ac. (C-2) ~3.5 ac. (C-2) ac. (C-3) -110.1 ac. (R-7) ac. (0-1) -7.5 ac. ac. · ,,4.0 ac. 7ac. ~.~.4~ CHESTERFIELD AVE ~l,~,~l,O"~ ~2.2 ac. (C-5) I Miles N 0001~6 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-144, 19-600, 19-606, 19-608 AND 19-609 RELATING TO THE ETTRICK VILLAGE PLAN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-144, 19-600, 19-606, 19-608 and 19-609 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: DIVISION 18. Sec. 19-144. Permitted uses by right. ARTICLE III. DISTRICTS OOO C-1 CONVENIENCE BUSINESS DISTRICT 000 Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: ooo (i) Commercial parking lots within the Ettrick ~ Village eCore. ooo (m) Dwellings, single family within the Ettrick gusiv, ess Village Core. ooo ARTICLE VII. DEVELOPMENT STANDARDS MANUAL OOO DIVISION 3. DEVELOPMENT REQUIREMENTS - OFFICE, COMMERCIAL AND INDUSTRIAL ooo Subdivision IV. Development Requirements - Post Development Areas 000 1923:63041.1 Revised 12/12/03 9:57 a.m. 000 ? Sec. 19-600. Areas of applicability and exemptions. The post-development areas shall include all lands as specified herein and which are located in office, commercial, business and industrial districts. Post-developed areas shall include: 000 (5) Ettrick Community, bounded by Dupuy Road on the north, the Colonial Heights corporate limits on the east, the Petersburg corporate limits on the south and the Seaboard Coastline Railroad on the west, except for that area designated on the Ettrick Village Plan as the Ettrick Village Core area. 000 Subdivision V. Development Requirements- Village District 000 Sec. 19-606. Areas of applicability and exemptions. The village district shall include all lands specified in this section. 000 (7) The Ettrick t~asmess Village Core, comprised of all that area shown on the Chesterfield County zoning maps as Ettrick B,asim~,s Village Core or EEC EVC. 000 Sec. 19-608. Exceptional development standards. (a) Parking: Parking requirements in the village district for indoor commercial recreational facilities; self-service gasoline stations; office buildings of up to 26,500 square feet; restaurants, including fast-food and drive-in restaurants; retail stores; personal services; repair shops; banks; greenhouses; nursery centers; and lawn and garden centers shall be based on the requirements for shopping centers or similar retail groups of buildings as set forth in section 19-513. Improved, designated parking spaces in a public right-of-way may be counted toward the required number of parking spaces so required when more than one-half of each such space adjoins the site. Further, the required number of parking spaces may be reduced by ten percent if the development contains a sidewalk or other pedestrian walkway system that connects to existing walkways or that may be connected to future walkways. In addition if approved by the director of planning, in the Bon Air Village, a business may reduce the required number of onsite parking spaces by pro-rata if it has an agreement with another entity permitting off-site parking on a lot located within the Bon Air Village boundaries or within 1000 feet of the Bon Air Village boundaries. All other 1923:63041.1 Revised 12/12/03 9:57 a.m. 000J.28 requirements of division 1, subdivision II of this manual shall apply as described. In the Ettrick ~ Village Core, the following uses shall be exempt from the requirements of Section 19-513 ~, n ~nn~,~. offices having a gross floor plan area which does not exceed five thousand (5,000) square feet, restaurants and retail uses, including personal services, repair shops, specialty shops and contractor offices without heavy vehicles or equipment. (b) Landscaping: 000 (2) Ettrick Business Village Core: All development, except commercial parking lots, shall be exempt from the requirements of Article VII Division 1~ e,...4.~o Subdivision m, .... ~....c,~.~ r~ .... 1 .....· e,~.~o ~s ..... ~ If off-street p~Mng ~eas ~e constructed in front of the building line or on a lot without a building, the following ~nimum landscaping shall be required: a low hedge or low, p~ially transp~ent fence along the front setback line. 000 (c) External lighting: Except for lamps attached to a building, the maximum height for lampposts shall be 20 feet. All requirements of section 19-573 shall apply in the Ettrick gaa~,ess Village Core; however, porch lights, gas lamps and period lighting that is in keeping with the small scale pedestrian oriented character of the village, and that do not use high intensity discharge lamps, shall be exempted from said requirements. Lamps attached to a building shall be no higher than the roofline or parapet wall. 000 (h) Buffers and screening in the Ettrick Village Core: Buffers required by section 19- pply Tc....v;~ :o ided on . ..., 523 shall not a -- v ..... e, pre; .......... ~" :~ ~ ~ C ~ ~ ~;~*~' ~; .... **~ ~ ~ ~ fo id ~n 1~ ............ "-~ w;*h ..... "~ fence er wa" ....feet :n ...................... ~ ......... feet ........ ~:~ 000 Sec. 19-609. Setback requirements for O and C Districts. 000 (f) Ettrick Busincss Village Core: If a uniform pattern of setbacks, lot widths and building widths exists, infill development should generally maintain existing spacing and rhythm. Nothing in this subsection is intended to discourage renovation or expansion of existing structures, except that additions shall not extend farther into these setbacks than the existing 1923:63041.1 Revised 12/12/03 9:57 a.m. 000 .; 9 building(s). The minimum setbacks for all buildings, drives and parking areas shall be as follows: 000 (2) Side setbacks: The minimum side setback for buildings, drives and parking areas shall be zero feet, except when adjacent to a lot zoned for residential use, in which case the minimum side setback for buildings, drives and parking areas shall be ten feet. The ten-foot setback for driveways and parking areas may be reduced to thr-~ zero feet with the provision of a ~ four-foot solid wood decorative fence along the adjacent residential lot and the ten-foot setback for buildings may be reduced to ................... ~ ...... v .... re-:iew zero feet provided that the walls facing an adjacent residential prope~y cont~n no openings. (2) That this ordinance shall become effective immediately upon adoption. 1923:63041.1 Revised 12/12/03 9:57 a.m. 000 .80 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan DRAFT (revised 10/29/03) Ettrick Village Plan Introduction Study Area Boundaries The boundaries of the Ettrick Village Plan include Oldtown Creek to the north, the Appomattox River to the south, the city of Colonial Heights to the east, and the boundary of the Matoaca Village Plan to the west. The study area includes approximately 3.3 square miles, or less than 1 percent of the land area of the county. Magisterial District The Plan study area lies within the Matoaca Magisterial District. How This Plan Works The Ettrick Village Plan amendment, once adopted by the Board of Supervisors, will become part of The Plan for Chesterfield, the county's comprehensive plan. The Plan for Chesterfield is used by county citizens, staff, the Planning Commission and Board of Supervisors as a guide for future decisions affecting the county including, but not limited to, decisions regarding future land use, transportation networks and zoning actions. Once the Ettrick Village Plan is adopted, it will replace the Ettrick Village Plan (adopted in 1991 and amended in 1993 and 1999). Staff Analysis The Planning Department, in conjunction with other county departments, assessed existing conditions within the Ettrick Village study area and performed a land use analysis to anticipate development trends in the area to the year 2023. The results were summarized and serve as the basis for the following key findings and recommendations. A summary of the existing conditions assessment and an analysis to anticipate development trends is available from the Chesterfield County Planning Department (Ettrick Village Plan--Summary of Existing Conditions and Trends). The complete texts of the assessment and analysis are also available in separate documents. These documents are entitled Ettrick Village Plan Study Area--Existing Conditions and Issues and Ettrick Village Plan Study Area--Land Use Analysis, 2003 to 2023. In addition, the various analyses for the previously adopted Ettrick Village Plan, as well as the Plan itself, were reviewed and relevant elements were incorporated into the Ettrick Village Plan amendment, and are available upon request. Citizen Participation 000131 10 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Planning Department staff, together with representatives from other County Departments, have maintained close contact with many of the community organizations that serve the Ettrick area. A Plan for Action The Ettrick Village Plan should guide future development in ways that provide maximum benefits to Chesterfield County's current and future citizens, landowners, businesses and development community. Specifically, the Code of Virginia defines the primary purpose of the Comprehensive Plan as follows: To guide and accomplish a "coordinated, adjusted and harmonious development" of county lands "which will, in accordance with present and probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare" of county citizens. The Land Use Plan makes no attempt to determine the current or short-term marketability of any one parcel for any one use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the study area for the next 20 years. In addition, the Plan does not rezone land, but serves as a guide for making decisions relative to future rezoning applications. The Plan may also suggest Ordinance amendments and other actions, such as corridor and village design studies and historic designations, which benefit the county. Finally, the Plan attempts to suggest the proper relationship of land uses to one another and to the wider community. Market forces (availability and price of land, location, character and age of competing businesses, site specific characteristics such as topography and visibility from roads, accessibility to roads, etc.) would decide the desirability of a specific use on one parcel over another, as well as the timing for developing such use, based on the principle of 'highest and best use'. The zoning process would determine the appropriateness of such use on a case-by-case basis by applying principals of desirable land use development patterns and adequacy of public facilities embodied in the Comprehensive Plan. To this end the Planning Commission and Board of Supervisors have incorporated into Plan amendments certain guidelines that promote development patterns which facilitate the orderly, harmonious, predictable and efficient use of the county's most limited resource--the 446.5 square miles of land and water within its boundaries. These guidelines, as they apply to specific Plan areas of the county, are embodied in the Goals and Recommendations of adopted Plan amendments. '000~2 11 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Goals and Recommendations Ettrick Village Plan Area The Introduction to the Comprehensive Plan For Chesterfield encourages the shaping of Chesterfield's communities by molding development into well-designed and attractive communities of special character. To this end, the Introduction suggests that functionally and visually distinct communities and historic villages (such as Ettrick Village) should be preserved. As people continue to move into the Ettrick Village study area, the future of the Village as a distinct, historic community could be jeopardized unless future growth is directed in a manner that respects, preserves and reinforces the Village's traditional appearance, scale, form and function. To these ends, the Land Use Plan, Thoroughfare Plan, and Goals and Recommendations outlined herein are designed to encourage examination of the character of existing and anticipated development in and around the Village and to suggest ways in which the relevant elements of the Introduction to the Plan For Chesterfield may be implemented for the study area. The Goals and Recommendations that most appropriately apply to the Ettrick Village Plan study area are: Goal 1 Protect and preserve historic and cultural resources: There are many sites and structures within the study area have historic or cultural significance. These include 19th and early 20th century churches, mill sites, homes, cemeteries and commercial buildings. These resources are in various stages of preservation. Recommendations Work with the property owner(s) of identified sites of significant historic, architectural, archaeological and/or cultural interest to have such properties designated as county, state, or Federal landmarks. Encourage the preservation of identified historic structures by allowing adaptive reuse that is compatible with existing and anticipated area development. Wherever possible, the existing structure should be kept intact, with the new use having a generally compatible nature with the existing structure as well as surrounding structures and uses. · Create and maintain a historic resources inventory for the Ettrick Village Plan geography. The Introduction to the Plan For Chesterfield encourages the identification and preservation of lands, sites and structures that have archaeological and/or historic significance. To this end, Comprehensive Plan amendments attempt to identify structures or sites within the study area boundaries that have historic or cultural significance. Protection of such structures and sites offer 000 88 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan the best opportunities for presenting and interpreting the county's historic and cultural heritage. Limitations and Opportunities: Ettrick Village began as the mid-18th century plantation home of Scottish merchant Neil Buchanan that he named Ettrick Banks, probably after the town or river of Ettrick in Selkirk County, Scotland. The burgeoning industries of Petersburg soon spilled over the Appomattox River into Chesterfield in the area of Ettrick, beginning with a flour inspection station established on Fleet's Hill (now part of VSU) in 1804. In 1810 James Campbell received a permit to construct a bridge across the Appomattox near the base of Fleet's Hill. The current bridge at this same spot is still referred to as Campbell's bridge, and still provides the only direct access between Petersburg and Ettrick. The mid-19th century saw a great rise of milling works in Ettrick along the Appomattox River. The first true urban residential settlement in Ettrick occurred along what is now Main, Light, Pannill, Totty, Court and Jackson Streets in the 1830s and 1840s. Ettrick prospered in the ante- bellum period and had about 830 residents in 1859. Ettrick's mills provided grain and flour to the Confederate armies and the local population during the Civil War, and many of the town's inhabitants were called upon to serve the Confederate army during the siege of Petersburg in 1864-65. A Confederate hospital was set up near the present Ettrick Cemetery. Both the Confederate and Union armies marched through Ettrick in April of 1865 on their way to Appomattox Courthouse. After the Civil War, Ettrick's mills, spared the destruction wrought upon neighboring Petersburg by the war, recovered quickly and soon prospered. However, by 1905 all of Ettrick's mills had burned, been destroyed by floodwaters, or had been bought and demolished for materials. Thanks to the close proximity of Petersburg, Ettrick's population remained relatively stable. An important force in the village's economy has been Virginia State University. Originally located in Fleet's Mansion in 1882, the campus has been steadily expanding in both size and curriculum and has had, and will continue to have, a major influence on the village. Although all of the milling establishments have been demolished, a relatively large number of mid-19th to early 20 century structures, consisting of churches, stores and houses, are still standing in Ettrick Village. Many of these historic dwellings are currently rented out. Goal 2 Ensure that new residential proposals are representative of, and compatible with, existing and anticipated area residential development: Actions that stabilize and improve the health of existing neighborhoods forestall decline and blight and contribute to the overall health of the larger community. 13 000 .84 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Recommendation Use the Plan and the zoning process to encourage new residential subdivisions with sole access through an existing or planned subdivision to meet or exceed the average lot size of, and have a density equal to or less than, the existing subdivision. Residential developments of varying densities and lot sizes encourage variety in residential areas and offer county citizens a choice of neighborhoods, living environments and lifestyles. Limitations and Opportunities: New subdivisions developing within the study area increase the availability of housing in this part of the county. However, such residential development should be designed to protect existing neighborhoods and enhance the larger community. Goal 3 Require the mandatory use of the public water and wastewater systems: Use of the public water and wastewater systems will allow a flexibility of development that would not otherwise be possible. Recommendation · Amend the Subdivision and Utilities Ordinances to require mandatory connection to the public water and wastewater systems. Limitations and Opportunities: This area of the county is served by an extensive system of public water and wastewater lines. The adjacent geography of the Southern and Western Area Plan currently requires the mandatory use of public water and wastewater systems. In order to ensure a more orderly development pattern, the Ettrick Village Plan geography should also have a requirement for new developments to have mandatory public water and wastewater connections. Goal 4 Provide a safe, efficient and cost effective transportation system: The county Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right-of-way classifications and general alignments of future roads. As development occurs inside the Ettrick Village Plan area, in other areas of the county and in the region, road improvements will be needed in this area to accommodate increasing traffic volumes and reduce congestion. 000135 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Recommendations Adopt the recommended Thoroughfare Plan as shown, including: (1) the reduction of Chesterfield Avenue from a 90-foot wide Major Arterial to a 70-foot wide Collector between Granger Street and the County Line; and (2) the addition of Granger Street as a 70-foot Collector, and the reduction of East River Road from 90-foot wide Major Arterial to 70-foot wide Collector between Granger Street and the County Line. Use the zoning and development review processes to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication of right-of-way. Use the zoning and development review process to encourage development proposals to include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. As improvements are provided on roads identified in the county's Bikeway Plan, consider incorporating bicycle facilities. An adequate transportation network helps reduce congestion by ensuring that roads accommodate the free flow of traffic and provide safe and efficient access to the regional transportation network. Limitations and Opportunities In the Ettrick Village Plan area, the existing development limits opportunities to plan for additional new roads. The limited potential for new roads in this area of the county will make it necessary for existing roads to carry the majority of the traffic generated by future development. Without improvements, these roadways will become congested. The current Six-Year Improvement Program does not include any road improvement projects within the Ettrick Village Plan area. The county's Thoroughfare Plan includes a short section of one new roadway facility in the Ettrick Village area. This East/West Arterial would provide a new connection between Woodpecker Road in the Ettrick Village area and areas to the west. It would extend westward from the vicinity of the existing Woodpecker/Dupuy intersection. Approximately 1,000 feet of this proposed roadway lies within the boundaries of the Ettrick Village Plan area. This road is anticipated to be constructed in conjunction with future development. It is recommended to have a right-of-way width of 90 feet. Due to the limited amount of new development in the southern area of the county, traffic volumes on roads in the Ettrick Village Plan area have remained relatively constant in past years: Regardless of the level of future development within the village area itself, increased 15 000:1.36 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan development in the southern part of the county and in the region as a whole is anticipated to result in a significant increase in traffic volumes in the future. If the village area were to "build- out" in accordance with the land use recommendations of this Plan, another 1,460 homes, 125,000 square feet of retail, and 100,000 square feet of Light Industrial development could result. This level of new development can be expected to add approximately 24,000 vehicle trips to area roads each day. Traffic volumes on area roads could increase significantly as the area builds-out. The following traffic projections are based solely on build-out of the Plan area, and do not include any increases in traffic due to future development outside the Plan area: Ettrick Village Plan Area - Projected Traffic Volumes Source: County Transportation Department Current Build-Out Road Count Located Between ADT ADT River Road West of Hickory Road 7,200 9,600 Chesterfield Ave North of the County Line 7,800 12,300 Hickory Road North of Woodpecker Rd 3~500 4,700 Woodpecker Rd Hickory and Dupuy Road 3,300 9,600 Dupuy and Lakeview Ave 2,820 10,200 West of Lakeview Ave 5~880 7,100 Dupuy Road East River and Woodpecker 1,600 4,400 Branders Bridge Lakeview & E. County Line 3,800 4,800 East River Road East of Chesterfield Ave 10,000 16,800 The Virginia Department of Rail and Public Transportation (VDRPT) has High Speed Rail environmental studies underway that may effect the Ettrick Village. The South East High Speed Rail would utilize a corridor connecting Washington, D.C. to Charlotte, North Carolina via Richmond. The South Hampton Roads High Speed Rail would utilize a High Speed Rail corridor connecting Richmond and South Hampton Roads. One possible route for these corridors is the existing CSX rail line through Ettrick ("Ettrick Connection"). The rail line would require a new Appomattox River bridge, and a new connector line to the Norfolk Southern main line in Petersburg. Chesterfield County continues to work with the VDRPT on the specifics of the rail corridor through Chesterfield. If selected as a station on the High Speed Rail system, significant improvements to the existing station would probably be necessary. These may include the acquisition of additional property for expansion of the station, parking, and supporting facilities. Adjacent to the train station, several stub road rights-of-way were recorded in conjunction with residential development. Any future improvement of the train station or redevelopment of this area for high intensity uses should be accomplished without utilizing those stub road connections 000137 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan for access. If the Ettrick Connection is not selected for High Speed Rail service, the Ettrick station could be closed. Improvements along the rail line would be necessary to enable its use by High Speed trains. These would include improvements to the Appomattox River bridge structure. The Ettrick Village Plan includes a recommendation for a Conservation/Recreation area along the Appomattox River. This Conservation/Recreation area should not preclude the construction of improvements to this bridge structure. The county's Bikeway Plan was adopted by the Board of Supervisors in 1989. The purpose of the Bikeway Plan is "to designate a coordinated system of bike facilities to connect county and state parks with other high bike traffic generators such as schools." In the Ettrick Village Plan area, River Road, East River Road, Hickory Road, Woodpecker Road, Temple Avenue, and Branders Bridge Road north of Temple Avenue are designated in the Bikeway Plan as part of the "bikeway network" In accordance with the Bikeway Plan, staff will consider including bike facilities along these roads in conjunction with future road improvements. Staff will continue to evaluate development proposals and recommend that mitigating road improvements are provided that will address their traffic impacts. The improvements may include the construction of new roads, right-of-way dedications, pavement widening, horizontal and vertical alignment improvements, and ditch relocation to provide adequate shoulders. 000:1.,38. 17 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Land L/se Categories Residential (1.0 dwellings per acre or less) Residential (2.5 dwellings per acre or less) Residential (4.0 dwellings per acre or less) Residential (7.0 dwellings per acre or less) Residential (7.0 dwellings per acre or more) Residences, and places of worship, schools, parks and other similar public and semi-public facilities. Note: Additional multi-family and/or townhouse zoning and/or developments, including condominiums, would not be appropriate in this geography due to the existing numbers of multi- family and rental units prevalent throughout this geography. Village Core A traditional center of the community, comprised of a cohesive mix of residential, civic, religious, and commercial uses which are arranged along a main street and intersecting streets. A Village Core possesses a unique character that has evolved over time, reflecting a community's economic, social and cultural changes, and is defined by the mix of activities that take place there. Villages are not frozen in time, but evolve over the years with changes in the community. Such changes should be guided in ways that allow the Village Core to retain its unique sense of place. Specifically, a successful Village Core retains a sense of place and community through the ways that various growth issues are handled, such as: the type and character of commercial and residential infill allowed within the Core; where new residential growth areas are located; and where new commercial development would best fit within the Village fabric. Strip commercial development, as well as typical suburban single-family residential subdivision patterns, are typically not consistent with the pattern of development within historic Villages and can detract from the unique attractiveness of the existing Village Core. Note: While the zoning pattern along some roadways within Ettrick appear to be of a strip- commercial nature, the historic and existing land use pattern reflects more of a mixed-use linear development pattern. The following characteristics help define the Village Core for the purposes of guiding future development and redevelopment in ways that preserve and enhance the Core as the heart and focus of a distinct community and place: · A traditional center of socio-economic activity, with a mix of uses (commercial, civic, religious, and residential). · Development densities are not interrupted (although there may be some public space, like a park or green, within the Village Core). ooq .a9 THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Development densities are consistently more compact than development outside the Village Core. Commercial activities are within, and part of, the traditional development pattern, and not on the outskirts. Such activities are smaller in scale than typical suburban commercial development, are pedestrian-oriented rather than auto-oriented, and incorporate design features that minimize views of parking areas and auto-oriented activities from public roads and area residences. The existing scale, site characteristics and architecture of commercial, institutional and residential buildings reflect patterns that occurred prior to the suburban patterns that evolved during the mid-to-late twentieth century. In general, new development and redevelopment should be modeled on the scale, site characteristics, architecture and pattern of development that predominate within the Village Core. Neiohborhood Convenience Small-scale uses, such as limited retail and personal services, when located within planned residential areas and designed to attract customers primarily from immediate neighborhoods only. Typically, such uses should: be planned in conjunction with residential projects in order to insure compatibility; be limited in size and acreage; be located at the intersections of collector streets, or between residential neighborhoods and higher intensity uses and/or arterials; and provide transitions through consideration of appropriate uses, building scale, architecture and site design. Such areas require detailed analysis to ensure compatibility; therefore, individual locations may not always be depicted on the Land Use Plan map. (C-l) Village Commercial The traditional social and commercial center of a village, comprised of a mix of residential, civic, religious, and commercial uses arranged along a main street and intersecting streets. New development should reinforce the unique character of the village by preserving and maintaining the village's existing scale, appearance, form and function. Commercial activities should be incorporated into the traditional development pattern, be smaller in scale than typical suburban commercial development, be pedestrian-oriented, and incorporate design features that minimize views of parking areas and auto-oriented activities from public roads and area residences. (C-1 & C-2) Community Mixed Use Community-scale commercial uses, including shopping centers, service and office uses that serve community-wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed-use project and the design is integrated with other uses. (C-3) Note: Additional multi-family and/or townhouse zoning and/or developments, including condominiums, would not be appropriate in this geography due to the existing numbers of multi- family and rental units prevalent throughout this geography. 19 oooz o THE PLAN FOR CHESTERFIELD The Ettrick Village Plan Light Industrial Offices, warehouses and light industrial uses, including research and development uses and light manufacturing dependent upon raw materials first processed elsewhere. Moderate industrial uses may be appropriate when designed, located and/or oriented to insure compatibility with less intense uses, and where appropriate access and transitions are provided. Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. (I-1 & I-2) Note: Moderate (I-2) industrial and retail services uses are not appropriate due to the limited size of these areas and to the proximity of adjacent residential developments and uses. Conservation/Recreation Under certain circumstances that insure compatibility with existing and/or anticipated area residential development, publicly-owned land held in public or private trust for the purpose of preserving and promoting its natural function, character and/or historic significance (such as floodplains, wildlife habitat, open space, conservation areas, historic sites, etc.). Public access for recreational purposes may also be appropriate. Generally such areas should follow the line of the resources protection area, or extend 300 feet landward from the edge of a stream or river, whichever is the greater distance. Should such land be transferred to private ownership or other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development, as reflected by existing land uses, zoning, and/or the recommended land uses on the adopted Plan. 000 .4' 20 THE PLAN FOR C~TE~,FIELD T~5e Ettrick Village Plan Thoroughfare Roads Major Arterial 90' existbg Major Arterial 90' proposed C~llector 70' existing Streets ~ V~liage Core ~ ......... Parcels ~ ~pomattox River Land Use Cat~ories~ resi~tial 1.0 or ms u/ac. ~ residential 2,5 or less u/ac, ~ resi~tial 4.0 or mess u/ac. ~ midential 7.0 or less u/ac, i midentlal 7,0 or more u/ac. n~ghborhood convenience ~ ~ni~ rnixad use __1__ light industrial~ villa~ com~al ~ conservation/recreation Ettrick Village Plan draft plan Southern & Western Area P~an Land me category boundaries am genem~d ard should be w~h ~e Ch~t~ Coun~ Pian~rg Depar~me~. The exac~ rlgh~*-of-w~y w~the and vertlled ~h t~ (~cl ~4 000142 An Affiliate of Media General Advertisi ng Affidavit (This is not a bill. Ple~ pay from invoice) ATTN [ [~A F.I ,K~ P, O. Box 85333 Richmond, Virginia 23293-0001 (804) ~9-C~00 01/0712004 D V ~ 23832d)041) Date Co de Ad Size ' TAKENCCFICETAKE NOTI'C'E THAT TFIF PiOARD O 2.00 x 35 00 ATTACH Media General Operations, Inc. Publisher of THE RICH~ON D TIMES-DiSPATCH This is to certify that the attached TAK F, NOTtCF, TAKF, N©TIC[ was published i3y Richmond Times-Dispatch inc. in the City of Richmond, State of Virginia, on the following dates: ' 12/31/2003 01/07/2004 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expkes 1611568 T iS iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK yOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subject: January 14, 2004 Item Number: Public Hearing to Consider Increasing the Appropriation of Anticipated Reimbursements from FEMA and the State Department of Emergency Management by an Additional $10,500,000 for Hurricane Isabel Debris Pick-up County Administrator's Comments: //'~c_~o/' //'~~~ County Administrator: Board Action Requested: Hold a public hearing to increase the appropriation of additional anticipated reimbursements of $10,500,000 from FEMA and State Department of Emergency Management for Hurricane Isabel debris pick-up. Summary of Information: In response to the worst hurricane the county has experienced, the Board of Supervisors on September 21, 2003 authorized, on an emergency basis, the efforts to get the county and its citizens back to pre-storm status. In order to do this in the quickest, most efficient manner, a contract with Grubb Emergency Services, L.L.C. was established. The initial cost estimate for debris clean up was approximately $4.5 million. Because the scope and extent of damages far exceeded the original estimates, this increase is necessary to complete the work that was begun. Because the funding for the debris removal program exceeds $500,000, a public hearing on the appropriation is required by state code. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: [---~ Yes No 000~.43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin,q Date: January 14~ 2004 Budget and Management Comments: This date has been set to hold a public hearing to consider a $10.5 million increase in FY2004 appropriations directly related to the hurricane debris pick-up. Initially when the cost estimate was determined, the scope of work was not fully known. Pick-up efforts are nearing completion, and consequently, the scope of work has been determined to exceed the early estimate, which was $4.5 million. An increase of $10.5 million will bring the total appropriation of anticipated FEMA and the Virginia State Department of Emergency Management reimbursements to $13.5 million. The additional $10.5 million will not require any additional local funding. Back in September, the Board of Supervisors identified local match funds of $1.5 million. These local funds are sufficient to match 91% reimbursement from federal and state sources. The local match plus the FEMA and state portions will bring the debris pick-up cost to an estimated $15.0 million. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000 44 An Affiliate of Media General Advertisi ng Affidavit (This is not a bill, Please pay from invoice) P.O. Box 85333 Richmond, Vi rg in ia 23293-000i ¢O4) Account Num. Ol '(]7/20O4 fDate Code ~scription Ad Size 0,1/(WI? (t(~4 12 ] TAKRNf)TICETAKENOTICF, THAT THE 'ROARD () ?f)O X 2008 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE N("}T[CF, TAKF, Nf-)TI~Ct was punished by Richmond Times-Dispatch, Inc. in the city of Richmond, State of Vircnia, on the following dates: 01/O7/2004 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Publie State of Virg inia Ciiy of R~chmond ~y Commission expires 1612319 01/07/2004 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: Subiect: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent and Temporary Construction Easements for the Ruffin Mill-Phase II Waterline Project County Administrator's Comments: County Administrator: Board Action Requested: Approve the exercise of eminent domain for the acquisition of permanent and temporary construction easements for the Ruffin Mill-Phase II waterline Project and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: Acquisition of variable width permanent waterline and 10' temporary construction easements from the Heirs of Joseph Stewart, PIN 801636512700000 and the Heirs of James Swan, PIN 801636001000000 are required for construction of the Ruffin Mill-Phase II Waterline Project. This portion of the waterline was designed to be installed in the Woods Edge Road right of way, however, not all of the right of way shown on the plans was acquired. Staff is in contact with three potential heirs who are assisting in identifying and locating the other heirs. Authorization at a public hearing will allow the county to take immediate title to the easements and once a certificate is filed, will obligate the county to purchase the easements sought. Staff will continue to negotiate with the heirs in an effort to acquire the easements or right of way. Approval is recommended. District: Bermuda Preparer: Dean R. Sasek Title: Assistant Ri.qht of Way Mana.qer Attachments: Yes ~ No # 0001.45 VICINITY SKETCH PUBLIC HEARING: CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF PERMANENT AND TEMPORARY CONSTRUCTION EASEMENTS FOR THE RUFFIN MILL-PHASE II WATERLINE PROJECT AND AUTHORIZE TO ENTER AND TAKE SUCH PROPERTY PRIOR TO EMINENT DOMAIN PROCEEDINGS RD N Righ~ Of Way Offlc~ UUU~ ~ o o POL£ '~r~ DROP 000~..47 [Date An Affi~bte of Media General Advertisi ng Affidavit (This is not a bill P~ease pay from invoice) R}GHT ()F WAV DEPT CHESTRRFIRLD VA 2~832 P.O. Box 85333 Richmond, Virginia 23293-000i (804) . ~bhi VhD R/W Code ~scqption Ad Size Account Total Cost ] I07/2004 121 TA K E NQT/CRTHAT ON .IANI'fAR Y 14 2004 AT 70 200 x 12 Of} ATTACH HERE Media General Operations, Inc, Publisher of THE RlCHMON O TIMES-DISPATCH This is to certi~ that the attached TAKF, N©TICF, TFIAT ON JAN was published by Richmond Times-Dispatch, inc. in the City of Richmond, State of Virginia, on the fdbwing dates: 01/07/2004 The first insertion being given .... 01/07/2804 Newspa~r reference: Sworn to and subscribed before NOtary Public 1624100 Supervisor State of Virginia City of RiChmOnd MY CommisSion expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of an Unimproved Right of Way Known as Severn Avenue Within Plan of Crescent Park County Administrator's Comments:/~/~y/F~A ~/ /~~/f County Administrator: ~ Board Action Requested: Adopt an ordinance to vacate a portion of an unimproved right of way known as Severn Avenue within Plan of Crescent Park. Summary of Information: Donald L. Crook and Phyllis Elder Crook have submitted an application requesting the vacation of a portion of an unimproved right of way known as Severn Avenue within Plan of Crescent Park. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs [-~No # 000~145 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF AN UNIMPROVED RIGHT OF WAY KNOWN AS SEVERN AVENUE WITH PLAN OF CRESCENT PARK N KINGSDALE RD Chesterfield County Department of Utilities Right Of Way Office 000:[49 Chester Invest~ments, LLC. Rd. DB. 4477 PG. 860 PIN: 790671543500000 PLAN OF RESCENT_ PARK Donald L. 8924 Clovis St. DB. 3912 PO. 883 !PIN: 7906716745, ~!T'UATED'B£TWEEN THE P£TE'RSB~R6' TURNPIKE"& C/t4'FRALIA ROAD 'SOUTH. or ',:';~"ESTE RFI ELD COO NTY t...~.": ,,v!,RG1NIA ~'~= ~. An Affiliate of Media General Advertising Affidavit (This is not a bill. P~ea~ pay from invoice) CH'F,~TRRFTT.D CO R IC~HT WAY RIGHT OF WAY D'~PT 8710 W ER Al J~F, ROAD VA 23~32 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) C~c~:(FERFtELP ~. Account Mum. 01 Date ~de Ad Size TOtal C~st J 01/07/2004 121 TAKR NOTTCRTHAT ON JANIIARY 14 2004 AT 7fl 2.00 x 16.00 ATTACH HERE Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify thai the attached TAKR NC)TTC/F, THAT fin .JAN was published by Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/31/2003 01/07/2004 The first insertion being given Newslm per reference: Sworn to and subscribed before me this Notary Public State of Virginia CRy of Richmond My Commission expires 1616397 1 2/3; 1/2003 Supervisor ch THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 14, 2004 Item Number: ~,.c=.. ~ Subiect: PUBLIC HEARING: Ordinance to Vacate an Eight-Foot Easement Across Lot 64, Edgewater at The Reservoir, Section 6 County Administrator's Comments: //~C~~,,F,o/, //~~ County Administrator: Board Action Requested: Adopt an ordinance to vacate an 8' easement across Lot 64, Edgewater at The Reservoir, Section 6. Summary of Information: W. V. McClure, Inc., a Virginia corporation, t/A Main Street Homes has submitted an application requesting the vacation of an 8' easement across Lot 64, Edgewater at The Reservoir, Section 6. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: Title: Ri.qht of Way Mana.qer 000151 VICINITY 'SKETCH PUBLIC HEARING: ORDINANCE TO VACATE AN EIGHT FOOT EASEMENT ACROSS LOT 64, EDGEWATER AT THE RESERVOIR, SECTION 6 Chesterfield County Deparlment of Utilities Right Of Way of lice 000'i52 'FO BE VACATED An Affiliate of Media General Advert/sing Affi davit (This is not a bill, Please pay from invoi~) R W~]::iT OF WAY DF, PT 6'71 0 W KR AT J'SR ROAD C?HRSTRR W/Ri ,D VA 23832 P, O. Box 85333 Richmond, Virginia 23293-0001 ¢o4) ~9.~ooo Account Num. ] 2206g(~ 01/()7/~ ©O4 Date Code ~scdption Ad Size Total Cost 1 01/07/2004 121 TAKE NQTICRTHAT QN JAN[IAR¥ t4 2004 AT 7fl 200 x t6 O0 325.56 ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTfCETHAT O¥,f .[AN was published by Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/31/2003 01/07/2004 The first insertion being gNen .... 12/31/2003 Newspaper reference: Sworn to and subscribed before Notary PubLic 1616399 super~sor L,J State of Virginia CRy of Richmond My Commission expires THIS IS NOT A BILL. pLEASE PAY FROM INVOICE. THANK yOu  CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 1 ~ AGENDA Meetin~l Date: January 14, 2004 Item Number: Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on January 28, 2004 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: --] Yes / No #