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05-26-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Subiect: County Administrator's Comments Item Number: 2. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Chief Robert Eanes will recognize Mr. Robert Pratt, Fleet Manager, Department of General Services, who will be presented with a coveted E2 Certification for Environmental Excellence by the Virginia Department of Environmental Quality. Preparer: Robert L. Eanes Title: Assistant to County Administrator Attachments: [---~ Yes No #000001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 5.A. Subiect: Resolutions Honoring Those who have Served in and Supported the United States Military County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolutions be adopted. Summary of Information: These resolutions recognizes Colonel Jesse J. Mayes, United States Army, (retired), The Honorable Judge Ernest P. Gates, Sr., and Mr. Baxter Perkinson, all veterans, who will be present to receive resolutions for their service as well as their support for those serving in the United States military, past and present. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs 000002 RECOGNIZING LIEUTENANT COLONEL JESSE J. MAYES, U. S. ARMY, (RETIRED) FOR HIS MILITARY SERVICE AND SUPPORT FOR THE MILITARY WHEREAS, Chesterfield County is co~fLitted to honoring and supporting the men and women who currently serve in the U. S. military; and WHEREAS, Chesterfield County is also dedicated to honoring those who have served our nation honorably in the past as members of the U. S. military; and WHEREAS, Lieutenant Colonel Jesse J. Mays retired from the United States Army on November 30, 1964 after serving his country honorably and with distinction for 22 years; and WHEREAS, Mr. Baxter Perkinson, Sr., is a Chesterfield County resident and World War II veteran of ~the Battle of the Bulge"; and WHEREAS, in 1983, Mr. Perkinson was also chairman of the Citizenship and Patriotism Committee of the South Chesterfield Ruritan Club, as well as past-president of that organization; and WHEREAS, Mr. Perkinson had planned a July 4th ceremony in 1983 at the county's Historic 1917 Courthouse; and WHEREAS, Mr. Perkinson sought the approval of the Matoaca District Supervisor, Jesse J. Mayes; and WHEREAS, Colonel Mayes was very supportive of Mr. Perkinson's plans to honor our nation's veterans with this 4th of July ceremony; and WHEREAS, Colonel Mayes obtained the support of the Chesterfield County Board of Supervisors for this patriotic event; and WHEREAS, this 1983 ceremony has grown into an annual event that draws visitors and veterans' organizations from throughout the region; and WHEREAS, it is right to give our nation's veterans this well-earned respect and remembrance. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Lieutenant Colonel Jesse J. Mayes, U. S. Army, (Retired) and extends appreciation for his military service, as well as for his support for our nation's veterans, including those from Chesterfield County; expresses gratitude for the innumerable other contributions he has made to the safety and quality of life of our county while serving on the Board of Supervisors; and wishes him continued health, happiness and success. 000003 RECOGNIZING THE HONORABLE JUDGE ERNEST P. GATES, SR., (RETIRED) FOR HIS MILITARY SERVICE AND SUPPORT FOR THE MILITARY WHEREAS, Chesterfield County is committed to honoring and supporting the men and women who currently serve in the U. S. military; and WHEREAS, Chesterfield County is also dedicated to honoring those who have served our nation honorably in the past as members of the U. S. military; and WHEREAS, The Honorable Judge Ernest P. Gates, Sr., Retired Judge, Twelfth Circuit Court, served honorably with the United States Navy during World War II; and WHEREAS, then Ensign Gates was wounded in a kamikaze attack on his ship during the battle for Okinawa; and WHEREAS, he was awarded the Purple Heart in recognition of the wounds he suffered while serving his country; and WHEREAS, Mr. Baxter Perkinson, Sr., is a Chesterfield County resident and World War II veteran of ~the Battle of the Bulge"; and WHEREAS, in 1983, Mr. Perkinson was also chairman of the Citizenship and Patriotism Committee of the South Chesterfield Ruritan Club, as well as past- president of that organization; and WHEREAS, Mr. Perkinson had planned a July 4th ceremony in 1983 at the county's Historic 1917 Courthouse; and WHEREAS, Mr. Perkinson sought the approval of the Honorable Judge Ernest P., Gates, Sr., Circuit Court Judge, to use the courthouse for the ceremony in the event of inclement weather; and WHEREAS, Judge Gates was very supportive of Mr. Perkinson's plans to honor our nation's veterans with this 4th of July ceremony; and WHEREAS, Judge Gates also suggested that a Veterans Memorial Wall be constructed at the site of the historic courthouse to honor all military veterans, especially those who were residents of Chesterfield County; and WHEREAS, this 1983 ceremony has grown into an annual event that draws visitors and veterans' organizations from throughout the region; and WHEREAS, it is right to give our nation's veterans this well-earned respect and remembrance. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes retired Judge Ernest P. Gates, Sr., and extends appreciation for his military service and personal sacrifice, as well as for his support for our nation's veterans, including those from Chesterfield County; expresses gratitude for the innumerable other contributions he has made to the safety and quality of life of our county while serving on the bench; and wishes him continued success and happiness in his retirement. 000004 RECOGNIZING MR. BAXTER PERKINSON, SR., U. S. VETERAN, FOR HIS MILITARY SERVICE AND SUPPORT FOR THE MILITARY WHEREAS, Chesterfield County is committed to honoring and supporting the men and women who currently serve in the U. S. military; and WHEREAS, Chesterfield County is also dedicated to honoring those who have served our nation honorably in the past as members of the U. S. military; and WHEREAS, Mr. Baxter Perkinson, Sr., is a Chesterfield County resident and World War II veteran of the famous "Battle of the Bulge"; and WHEREAS, in 1983, Mr. Perkinson was also chairman of the Citizenship and Patriotism Committee of the South Chesterfield Ruritan Club, as well as past-president of that organization; and WHEREAS, Mr. Perkinson had planned a July 4th ceremony in 1983 at the county's Historic 1917 Courthouse; and WHEREAS, Mr. Perkinson sought permission from Judge Ernest P. Gates, Sr., Twelfth Judicial Circuit, to use the site of the Historic 1917 Courthouse for the ceremony; and WHEREAS, Mr. Perkinson also sought the approval of the Matoaca District Supervisor, Lieutenant Colonel Jesse J. Mayes, U. S. Army (Retired); and WHEREAS, both Judge Gates and Colonel Mayes were very supportive of Mr. Perkinson's plans to honor our nation's veterans with this 4th of July ceremony; and WHEREAS, this 1983 ceremony has grown into an annual event that draws visitors and veterans' organizations from throughout the region; and WHEREAS, it is right to give our nation's veterans this well-earned respect and remembrance. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Mr. Baxter Perkinson, Sr. for his patriotism, extends appreciation for his military service, as well as for his support for our nation's veterans, especially those from Chesterfield County; expresses gratitude for the innumerable other contributions he has made to the county through his untiring efforts on behalf of our nation's veterans, and wishes him continued health, happiness and success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 26, 2004 Item Number: 5.B. Subiect: Resolution Recognizing Mr. David Witt, an Extraordinary Virginia Special Olympics Athlete County Administrator's Comments: County Administrator: Board Action Requested: The Sheriff's Office requests the Board adopt the attached resolution. Summary of Information: The Sheriff's Office requests the Board adopt the attached resolution recognizing David Witt, for his tireless participation in Virginia Special Olympics, the extraordinary example of dedication he sets for others and his global representation of Special Olympics Virginia and Chesterfield County. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: Yes ~--] No I #O0000G RECOGNIZING MR. DAVID WITT FOR HIS TIRELESS PARTICIPATION IN VIRGINIA SPECIAL OLYMPICS, THE EXTRAORDINARY EXAMPLE OF DEDICATION HE SETS FOR OTHERS AND HIS GLOBAL REPRESENTATION OF SPECIAL OLYMPICS VIRGINIA AND CHESTERFIELD COUNTY WHEREAS, Mr. David Witt has been a resident of Chesterfield County since 1985 and attends L.C. Bird High School; and WHEREAS, Mr. Witt has been an active and devoted participant of Special Olympics Virginia for 11 years; and WHEREAS, Mr. Witt has demonstrated his willingness to take on new challenges through his participation in various sports to include bowling, softball, soccer, basketball and speed skating; and WHEREAS, Mr. Witt has an unwavering commitment to Special Olympics Virginia, having never missed a bowling season since he joined the team in 1993; and WHEREAS, Mr. Witt was selected to travel to Ireland to represent Special Olympics Virginia and Chesterfield County; and WHEREAS, Mr. Witt won two gold medals at the Special Olympics games in Ireland for speed skating in the 30-meter straight and 30-meter slalom competitions; and WHEREAS, Mr. Witt's dedication to and representation of Special Olympics Virginia as well as Chesterfield County is an example to all who know him. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Mr. David Witt for his faithful participation in and dedication to Special Olympics and his representation of Special Olympics Virginia and Chesterfield County. OOOO07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma}/26, 2004 Item Number: 5.C. Subiect: Resolution Recognizing CJW Medical Center and Robious Sports and Fitness for a Donation of Physical Fitness Equipment to the Department of Fire and Emergency Medical Services County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to recognize CJW Medical Center and Robious Sports and Fitness for their donation of physical conditioning equipment. Summary of Information: CJW Medical Center and Robious Sports and Fitness graciously donated aerobic and strength conditioning equipment to support the Department's firefighter conditioning program to improve the physical capabilities of our members. This program has resulted in improved firefighter performance and a significant reduction in loss time injuries to our firefighters. CJW Medical Center and Robious Sports and Fitness' contribution is an excellent example of how businesses can participate in promoting improved public safety service for the citizens of Chesterfield County. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes ---']No # 000005 RECOGNIZING CJW MEDICAL CENTER AND ROBIOUS SPORTS AND FITNESS FOR THEIR GENEROUS DONATION TO IMPROVE FIREFIGHTER PHYSICAL CONDITIONING WHEREAS, CJW Medical Center and Robious Sports and Fitness provided a generous donation which was used by the Chesterfield County Department of Fire and Emergency Medical Services toward the improvement of firefighter physical conditioning; and WHEREAS, the donation will aid in the enhancement of our firefighters' ability to perform their mission through better strength and conditioning; and WHEREAS, CJW Medical Center and Robious Sports and Fitness have aided and improved fire and emergency medical services through enhanced conditioning of our firefighters; and WHEREAS, through the cooperative efforts of Mrs. Margaret Lewis and Mr. Ward Hamilton, the spirit of community/private partnerships has provided the department with increased capabilities to improve physical fitness of our firefighters; and WHEREAS, Chesterfield County greatly appreciates this donation and is looking forward to continuing a strong relationship with CJW Medical Center and Robious Sports and Fitness. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes CJW Medical Center and Robious Sports and Fitness and expresses appreciation for their generous contribution toward firefighter fitness. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to CJW Medical Center and Robious Sports and Fitness and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OOOO09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 26, 2004 Item Number: 5.D. Resolution Recognizing Master Officer Hugh H. "Dickie" Dickerson, III Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Master Police Officer Hugh H. "Dickie" Dickerson will retire from the Police Department after having provided over 31 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~ No 0000~.0 RECOGNIZING MASTER POLICE OFFICER HUGH H. ~DICKIE" DICKERSON UPON HIS RETIREMENT WHEREAS, Master Police Officer Hugh H. ~Dickie" Dickerson will retire from the Chesterfield County Police Department on June 1, 2004, after providing 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Officer Dickerson has faithfully served the county in the capacity of Deputy Sheriff, Patrol Officer, Investigator, Senior Police Officer and Master Police Officer; and WHEREAS, Officer Dickerson has served in specialized units during his tenure with the Police Department that include K-9 Officer for Patrol Division and VICE unit, SWAT team member, and Traffic Accident Reduction Team member; and WHEREAS, Officer Dickerson received a Certificate of Commendation for distinguished and exceptional performance of duty during the investigation of breaking and entering, larceny, auto larceny and vandalism cases; and because of his patience and devotion to duty, those responsible were apprehended and charged with twenty-one crimes, which resulted in forty-two cases being cleared; and WHEREAS, Officer Dickerson received the Meritorious Service award for his actions during an attempted suicide in October 1991 when his personal bravery and self sacrifice saved the life of an individual who was very despondent, suicidal and armed with a shotgun; and WHEREAS, Officer Dickerson received a Certificate of Commendation for his actions on December 18, 2003, when he responded to a residence where an intoxicated and depressed individual became irate and irrational; and during the course of the ordeal, Officer Dickerson had to wrestle two shotguns away from the individual on two separate occasions, being threatened with the shotgun during one of the incidents, while maintaining control of a potentially volatile situation, displaying bravery and bringing it to a safe conclusion; and WHEREAS, Officer Dickerson has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Officer Dickerson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer Dickerson's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Master Police Officer Hugh H. ~Dickie" Dickerson, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Officer Dickerson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 0000 . 1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 5.E. Subiect: Resolution Recognizing Defense Supply Center Richmond (DSCR) for its Contribution to Chesterfield County by Naming it the Chesterfield County Large Business of the Year for 2004 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. For the first time, there was a tie for this honor between two nominees in the large business category; however, it was felt both organizations were worthy of this recognition. The Award Selection Committee submits DSCR and DuPont Spruance Site for approval as the recipient of Chesterfield County's 2004 Large Business of the Year Award. DSCR has demonstrated its dedication and commitment as large business of the year to the community of Chesterfield County. Preparer: James G. Dunn Attachments: Yes ~-~ No Title: Director, Economic Development I#O000~_Z RECOGNIZING DEFENSE SUPPLY CENTER RICPIMOND (DSCR) AS THE 2004 LARGE BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Defense Supply Center Richmond (DSCR) occupies over 600 acres along the 1-95 corridor in southern Chesterfield County and employs approximately 3,000 employees; and WHEREAS, DSCR has been a consistent, dependable supplier of quality goods and services to those defending the nation around the world since it was activated in 1942; and WHEREAS, in 1996, DSCR was designated as the lead center for aviation consumable support within the Department of Defense, and the primary source of supply for nearly 850,000 repair parts with direct application to aviation; and WHEREAS, the center receives about 8,000 demands a day, or about a quarter of a million demands a month from all corners of the world; and WHEREAS, the installation is the recipient of numerous citations and certificates for its community service; and WHEREAS, DSCR supports Virginia Blood Services and participates in one of the largest school partnerships in the Richmond metropolitan area, and its employees volunteer in a variety of school programs and donated a record $262,000 to the Combined Federal Campaign in 2003. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Defense Supply Center Richmond and expresses appreciation, on behalf of the county, for its many contributions by recognizing it as the 2004 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to DSCR and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000 .3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 5.F. Subiect: Resolution Recognizing the DuPont Spruance Site for its Contribution to Chesterfield County by Naming it the Chesterfield County Large Business of the Year for 2004 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. For the first time, there was a tie for this honor between two nominees in the large business category; however, it was felt both organizations were worthy of this recognition. The Award Selection Committee submits the DuPont Spruance Site for approval as the recipient of Chesterfield County's 2004 Large Business of the Year Award. DuPont has demonstrated its dedication and commitment as large business of the year to the community of Chesterfield County. Preparer: James G. Dunn Attachments: Title: Director, Economic Development Yes [-~ No l# 0'000:1.4 RECOGNIZING DUPONT SPRUANCE AS THE 2004 LARGE BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, DuPont Spruance was built on a 500-acre parcel in 1929, and today employs 2,600 employees; and WHEREAS, DuPont recently celebrated its 200th birthday; and WHEREAS, the Spruance plant belongs to the worldwide family of plants that manufactures and produces products from chemicals for every possible use imaginable; and WHEREAS, during the past ten years, DuPont has spent over $550 million to expand and modernize the Spruance business assets; and WHEREAS, in May 2001, DuPont announced a $50 million capital investment to increase production of Kevlar® fiber at the Spruance site; and WHEREAS, DuPont sponsors many community causes and encourages its employees to volunteer in community activities; and WHEREAS, DuPont Spruance employees volunteer in a wide variety of civic groups, athletic teams, rescue squads and volunteer fire departments. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Dupont Spruance and expresses appreciation, on behalf of the county, for its many contributions by recognizing it as the 2004 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to DuPont Spruance and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 26, 2004 Item Number: 5.G. Resolution Recognizing City Ice for its Contribution to Chesterfield County by Naming it the Chesterfield County Small Business of the Year for 2004 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. The Award Selection Committee submits City Ice for approval as the recipient of Chesterfield County's 2004 Small Business of the Year Award. City Ice has demonstrated its dedication and commitment as small business of the year to the community of Chesterfield County. Preparer: James G. Dunn Title: Director, Economic Development Attachments: Yes ~ No l# 0000:1.~ [ RECOGNIZING CITY ICE AS THE 2004 SMALL BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, City Ice, which is located at 13600 Permilla Springs Drive in Chester, employs 19 full-time employees; and WHEREAS, the small, independent company produces tube ice, which is round with a hole in the center, and was the first to manufacture round ice in this area, establishing the "Ice Rounds" brand; and WHEREAS, in 1999, the company was the first in the industry to design an eight-color process print package with a handle, a pull strip to remove the handle, a zip-lock closure, and a heat-sealed bottom; and WHEREAS, City Ice has enjoyed double-digit growth in a very competitive industry; and WHEREAS, during Hurricane Isabel, City Ice staff worked 14 to 18-hour days to serve the community and the Federal Emergency Management Agency; and Mark Resnick and the employees of City Ice provided the Emergency Operations Center with over 40 tons of ice for distribution to the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes City Ice and expresses appreciation, on behalf of the county, for its many contributions by recognizing it as the 2004 Small Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to City Ice and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000 .7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: May 26, 2004 Item Number: 5.H. Subiect: Resolution Recognizing May 22-28, 2004, as ~Safe Boating Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution recognizes ~Safe Boating Week" in Chesterfield County, and urges all citizens to "Boat Smart, Boat Safe, Wear It" and practice safe boating habits. Mr. Kemp Davis, Communication Services Staff Officer for Division 3 and Vice Flotilla Commander and Communications Services Staff Officer for Flotilla 38 and Mr. Don Thomas, Flotilla Commander for Flotilla 38 will be in attendance to receive the resolution. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes [~ No #00001.8 RECOGNIZING MAY 22-28, 2004, AS ~SAFE BOATING WEEK" IN CHESTERFIELD COUNTY WHEREAS, recreational boating is fun and enjoyable, and we are fortunate to have resources to accommodate a wide variety of pleasure boating demands; and WHEREAS, our waterways can become crowded at times, and although boating is a marvelous source of recreation, to the unprepared, it can be a risky sport; and WHEREAS, on average, 700 people die each year in boating-related accidents in the United States and nearly 70 percent of these are fatalities caused by drowning; and WHEREAS, the vast majority of these accidents are caused by human error or poor judqment and not by the boat, equipment, or environmental factors; and WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets; and WHEREAS, modern life jackets are more comfortable, more attractive, and more wearable than styles of years past and deserve a fresh look by today's boating public. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes May 22-28, 2004, as "Safe Boating Week" in Chesterfield County, urges all citizens to "Boat Smart, Boat Safe, Wear It" and practice safe boating habits, and encourages boaters to have their vessels examined for safety by the United States Coast Guard Auxiliary, free of charge, during Vessel Safety Megaweeks - May 22 - July 4, 2004. 0000 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: May 26, 2004 Item Number: 8. Subiect: Set Public Hearing to Consider Amendments to County and School Budgets County AdmJnistrator'sComments: //~C~~ ~ ~7.~. County Administrator: ~ Board Action Requested: As a result of the adopted state budget which includes increased aid to localities, staff requests that the Board set a public hearing for June 23, 2004 to consider amendments to the FY2005 county and school budgets and appropriation of funds. Summary of Information: On April 14th, the Board of Supervisors adopted the County's biennial financial plan for FY2005 and FY2006. This action was without the benefit of an adopted State budget. On May 7th, the General Assembly adopted a new state budget for the biennium, which included increased state aid to localities. As a result, both the county and the schools will realize additional revenue beyond what was anticipated in the budget adopted by the Board of Supervisors on April 14th. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 The School Superintendent and County Administrator have developed recommendations for how to allocate the additional state funds (attached). Staff plans to review the recommended spending plans at the Board meeting. Since the changes exceed $500,000, under state law, the Board must hold a public hearing. 0 0 0 > 0 0 0 ~t0 0 ~0 0 04 v- ~'~ ~0 ~-- ~ 0 0 OI 0 0 l-,, > o o o o o ~ o ~ ..cz J.~ (-) o ~ o o o cc 0 ~ 0 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.l.a. Subject: Resolution Recognizing Mr. Richard R. Johnson, County Administrator for Hanover County, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Mr. Lane Ramsey requested that the following resolution be adopted. Summary of Information: This resolution recognizes Mr. Richard R. Johnson for his commitment, dedication and outstanding public service, which has contributed significantly to the outstanding quality of life offered in the region. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs [-'~ No # O000ZO RECOGNIZING MR. RICHARD R. JOHNSON UPON HIS RETIREMENT WHEREAS, Mr. Richard R. Johnson is a native of Suffolk, Virginia; and WHEREAS, Mr. Johnson earned a Bachelor's degree in History and Political Science from Frederick College; and WHEREAS Mr. Johnson was a teacher at Churchland High School in Portsmouth, Virginia; and WHEREAS Mr. Johnson then became Director of Finance for the City of Suffolk, Virginia and served in that capacity from 1973-1980; and WHEREAS Mr. Johnson relocated with his family and became Director of Finance for Hanover County, Virginia from 1981-1987; and WHEREAS from 1987-1998 Mr. Johnson was Deputy County Administrator for the County of Hanover; and WHEREAS Mr. Johnson served as Acting County Administrator for Hanover County from 1990-1991 and from February-June 1998; and WHEREAS Mr. Johnson has been County Administrator of Hanover County, Virginia from June 1998 until the present; and WHEREAS, Mr. Johnson has loaned his talents to many commissions and committees over the years, including the Middle Peninsula Juvenile Detention Commission; the Pamunkey Regional Jail Authority; the Hanover County Finance Committee; the Richmond Regional Planning District Commission; the Hanover/Ashland Liaison Committee; the Virginia Juvenile Justice and Delinquency Prevention Advisory Committee; the State Emergency Medical Services Advisory Board; the Greater Richmond Convention Center Authority and the Greater Richmond Partnership; and WHEREAS, in several of these organizations, Mr. Johnson assumed leadership roles, such as serving as Chairman of the Greater Richmond Convention Center Authority; Chairman of the Pamunkey Regional Jail Authority and serving on the Board of Directors of the Greater Richmond Partnership; and ~ WHEREAS, throughout a distinguished career of public service, Mr. Johnson has served the people of Hanover County and the people of the Greater Metropolitan Richmond Area honorably, ably and with wisdom. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its best wishes to Mr. Richard R. Johnson on the occasion of his retirement, and on behalf of all citizens of Chesterfield County, thanks him for his commitment, dedication and outstanding public service, which have contributed significantly to the outstanding quality of life offered in the region; and wishes him a long and happy retirement where he may enjoy more time with his wife, Debbie and children, Thomas and Elizabeth. O000Z . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.l.b. Subject: Recognizing Captain Michael C. Brigati Upon His Retirement, After Serving the County for Nearly 25 Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution Summary of Information: Staff would like the Board of Supervisors to recognize Captain Michael C. Brigati for serving nearly 25 years to the citizens of Chesterfield County. Preparer: Frank H. Edwards Title: 2® Deputy Chief Attachments: Yes -~No O0002Z RECOGNIZING CAPTAIN MICHAEL C. BRIGATI UPON HIS RETIREMENT WHEREAS, Captain Michael C. Brigati will retire from the Chesterfield County Fire and Emergency Medical Services Department on May 31, 2004; and WHEREAS, Captain Brigati attended Recruit School #12 in 1981 and has faithfully served the county for nearly twenty-five years in various assignments as a Firefighter at the Bon Air Fire and Dutch Gap Fire Stations; as a Sergeant at the Clover Hill and Ettrick Fire Stations; as a Lieutenant at the Ettrick and Dutch Gap Fire Stations; and as a Captain in numerous staff assignments in both the Training and Safety Division and the Emergency Operations Division; and WHEREAS, Captain Brigati helped prepare the organization to develop its future leaders through his work to revise the Officer Development Program Level I, for firefighters who aspire to be lieutenants; and WHEREAS, Captain Brigati was a driving force behind the development of the Officer Development Level II Program for officers who aspire to captain and chief officer positions in the organization, a program that further enhanced the organization's ability to develop future leaders; and WHEREAS, Captain Brigati was a key figure in the development of the first Joint Metro Officers School involving Chesterfield and Henrico counties and the City of Richmond Fire Departments, a venture that was the genesis for Chesterfield Fire an Emergency Medical Services' own annual First-line Supervisors School; and WHEREAS, Captain Brigati was a key figure in the creation of the Critical Incident Stress Management Team, a joint venture between Chesterfield Fire and Emergency Medical Services and the county's Mental Health Department dedicated to helping fire and EMS personnel manage the psychological stresses associated with the delivery of emergency services; and WHEREAS, Captain Brigati was a member of the SCUBA Rescue Team and served with that specialty team for twenty-two years; and WHEREAS, Captain Brigati was recognized in the course of his career with two EMS Life Save awards, and participated in fire ground operations at the former Park Lee Apartments on April 12, 1997 that saved the lives of several young people, resulting in a Unit Citation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Michael C. Brigati, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 000023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A. 1.c. Subiect: Recognizing Ms. Tammara Kendra Gore, Ms. Cristen Elizabeth Groseclose, Ms. Bethany Laura Trim, Ms. Rebecca Lyn Parker and Ms. Sindhu Jujjavarapu Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Ms. Tammara Kendra Gore, Ms. Cristen Elizabeth Groseclose, Ms. Bethany Laura Trim, Ms. Rebecca Lyn Parker and Ms. Sindhu Jujjavarapu, Troop 927, upon attaining the Gold Award. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~-] No ~000024 RECOGNIZING MISS TAMMARA KENDRA GORE UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Tammara Kendra Gore, Troop 927, sponsored by Grace Lutheran Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Tammara is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Miss Tammara Kendra Gore, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 000025 RECOGNIZING MISS CRISTEN ELIZABETH GROSECLOSE UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Cristen Elizabeth Groseclose, Troop 927, sponsored by Grace Lutheran Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Cristen is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Miss Cristen Elizabeth Groseclose, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 000026 RECOGNIZING MISS BETHANY LAURA TRIM UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Bethany Laura Trim, Troop 927, sponsored by Grace Lutheran Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Bethany is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Miss Bethany Laura Trim, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. OOO02? RECOGNIZING MISS REBECCA LYN PARKER UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl ,Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Rebecca Lyn Parker, Troop 927, sponsored by Grace Lutheran Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Rebecca is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Miss Rebecca Lyn Parker, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 000028 RECOGNIZING MISS SINDHU JUJJAVARAPU UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Sindhu Jujjavarapu, Troop 927, sponsored by Grace Lutheran Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Sindhu is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Miss Sindhu Jujjavarapu, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 000029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.l.d. Subiect: Resolution Recognizing The Tim Reid Scholarship Foundation County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution recognizes Tim and Daphne Reid for their exemplary achievements for creating a foundation to assist at-risk youths to obtain a valuable college education. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs -~No #OOOO30 RECOGNIZING THE TIM REID SCHOLARSHIP FOUNDATION WHEREAS, Chesterfield County is committed to providing the youths of our community with every opportunity to succeed; and WHEREAS, it is well recognized that there are some young people in our communities whose families are economically challenged; and WHEREAS, in 1997, Tim and Daphne Reid, actors and owners of New Millennium Studios, formed the Tim Reid Scholarship Foundation; and WHEREAS, this foundation was dedicated to creating ~Universal understanding through education;" and WHEREAS, in 2004, the foundation expanded to become the Virginia Scholarship and Youth Development Foundation; and WHEREAS, the mission Development Foundation is underprivileged youths; and of the Virginia Scholarship and Youth still to provide scholarships to WHEREAS, students at Chesterfield's own Virginia State University have benefited from scholarships provided through the foundation; and WHEREAS, the foundation also reaches out to our young people at an even earlier age to provide developmental assistance, including mentorship and other important guidance tools; and WHEREAS, these efforts are geared toward creating brighter futures for these young people; and WHEREAS, an important component of the foundation's efforts is the annual Celebrity Weekend event, held this year May 13-15, which attracts more than 8,000 people annually and features many well known performers and other celebrities at an exciting weekend of golf, tennis, VIP receptions, youth festivals, celebrity galas and auctions, all to raise scholarship funds for deserving youths. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations and best wishes to Tim and Daphne Reid on the exemplary achievements of this worthwhile program, thanks them for their dedication to the betterment of our young peoples' futures, and wishes them continued success in these worthwhile and generous ventures. 00003 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 26, 2004 Item Number: 8.A.l.e. Resolution Recognizing Ms. Joyce Boyd, Mental Health/Mental Retardation/ Substance Abuse Department Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a Resolution recognizing Ms. Joyce Boyd on the occasion of her retirement following 17 years of service as a dedicated public mental health administrative professional. Summary of Information: (See attached) Preparer: Georqe E. Braunstein Attachments: Yes ~ No Title: Executive Director MH/MR/SA Department O00O318 RECOGNIZING MS. JOYCE BOYD UPON HER RETIREMENT WHEREAS, MS. Joyce Boyd will retire on June 1, 2004 after seventeen years of dedicated and faithful service to Chesterfield; and WHEREAS, Ms. Boyd began her career with the Chesterfield County Department of Mental Health, Mental Retardation, and Substance Abuse in June 1987 as a part time Word Processing Specialist and began full time in 1989; and WHEREAS, Ms. Boyd served as Senior Office Assistant in the reception pods and other support positions and was the trainer for temporary administrative employees; and WHEREAS, Ms. Boyd served on in-house committees such as the Health and Safety Committee and represented her department for many years as representative to the Chesterfield Employee Association; and WHEREAS, Ms. Boyd used her administrative skills to the best of her ability to meet the needs of consumers and staff; and WHEREAS, Ms. Boyd always displayed an enthusiastic, positive, caring attitude, and a willingness to accept new projects and responsibilities; and WHEREAS, Ms. Boyd will be sorely missed for her ever-present smile and commitment to providing quality customer service to her co-workers and Chesterfield's citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Joyce Boyd, extends its appreciation for her seventeen years of dedicated service to the county, and offers congratulations and best wishes for a long and happy retirement. 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 26, 2004 Item Number: 8.A.l.f. Resolution Recognizing Captain D's Restaurant on its New Location in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes Captain D's Seafood Restaurant on the occasion of their newest opening. This business is locating at Turner Road/Midlothian Turnpike. Preparer: Donald J. Kappel Attachments: Ycs 'qNo Title: Director, Public Affairs # 000034 RECOGNIZING CAPTAIN D'S SEAFOOD RESTAURANT ON ITS NEW LOCATION IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County is committed to being the first choice business community; and WHEREAS, Chesterfield County recognizes that businesses provide Chesterfield County residents and visitors to the county with services they need and want; and WHEREAS, businesses also provide Chesterfield County residents with employment opportunities; and WHEREAS, Captain D's Seafood Restaurants have been operating successfully in several places throughout Chesterfield County for several years; and WHEREAS, a new Captain D's restaurant is opening on Turner Road and Midlothian Turnpike; and WHEREAS, this family-oriented restaurant will be opening at a site at which an adult video store had previously been attempting to open; and WHEREAS, Captain D's is a business that is much better suited to this location, and is a business that the county welcomes and that our residents will patronize and enjoy; and WHEREAS, the establishment of this business demonstrates that adhering to principles of proper planning can result in enhanced quality of life for our residents; and WHEREAS, Chesterfield County wishes Captain D's much success at this latest Chesterfield County location. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby congratulates Captain D's Seafood Restaurant on the opening of its newest Chesterfield County restaurant, welcomes the business to the Turner Road/Midlothian Turnpike location on behalf of Chesterfield County residents, and extends all best wishes to the restaurant's owners and operators for many years of success. 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I ,Meetin~l Date: May26, 2004 Item Number: 8.A.l.g. Subject: Recognizing Stephen Nicholas Richey, Troop 876, Sponsored by Mount Pisgah United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Stephen Nicholas Richey, Troop 876, upon attaining the rank of Eagle Scout. Mr. Richey is unable to attend the meeting. Preparer: Lisa H. Elko Attachments: Title: Clerk to the Board RECOGNIZING MR. STEPHEN NICHOLAS RICHEY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Stephen Nicholas Richey, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Nick has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, recognizes Mr. Stephen Nicholas Richey, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.l.h. ,Subject: Resolution Recognizing Mr. Robert E. Taylor, City Manager, City of Colonial Heights, Upon His Retirement County Administrator's Comments: County Administrator: ,Board Action Requested: Mr. Lane Ramsey requested that the following resolution be adopted. ,Summary of Information: This resolution was recommended to the Board of Supervisors by Mr. Ramsey in recognition of Colonial Heights City Manager Robert E. Taylor's long and distinguished public services. Mr. Taylor has announced that he will be retiring effective June 30, 2004. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: ¥C$ ~---] No RECOGNIZING MR. ROBERT E. TAYLOR UPON HIS RETIREMENT WHEREAS, Chesterfield County and the City of Colonial Heights share a common border and many common challenges; and WHEREAS, Mr. Robert E. Taylor has served as city manager of Colonial Heights since June 4, 1984; and WHEREAS, Mr. Taylor is the longest-tenured active city manager in the Commonwealth of Virginia; and WHEREAS, under his leadership, Colonial Heights has grown and prospered; and WHEREAS, during Mr. Taylor's tenure as city manager, the city's annual general fund budget increased from $10.5 million to $36 million; and WHEREAS, the city's annual capital projects budget increased during this time from one-half million dollars to $3.5 million; and WHEREAS, annual tax revenues increased from $6 million to more than $22 million; and WHEREAS, Mr. Taylor was founding chairman of the Riverside Regional Jail Authority, served as chairman and vice-chairman of both the Central Virginia Waste Management Authority and the South Central Wastewater Authority, served as vice-chairman and secretary/treasurer of the Appomattox River Water Authority, served on the Executive Committee of the Virginia Local Government Management Association and was an active member of both the Colonial Heights Planning Commission and the Crater Planning District Commission; and WHEREAS, Mr. Taylor has announced his retirement effective June 30, 2004; and WHEREAS, it is appropriate to extend this Board's appreciation to Mr. Taylor for his distinguished public service of 20 years. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations and best wishes to Mr. Robert E. Taylor on the occasion of his retirement, thanks him for his long and able service to the City of Colonial Heights and the entire region, and wishes him a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Subiect: Item Number: 8.A. 1.i. Resolution Recognizing the Bon Air-Manchester-Midlothian Lion's Club County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber requested that the following resolution be adopted. Summary of Information: Mr. Barber has requested that the Board of Supervisors adopt this resolution recognizing the community service provided by the Bon Air-Manchester- Midlothian Lions Club. Preparer: Donald J. Kappel Attachments: Yes -~No Title: Director, Public Affairs RECOGNIZING THE BON AIR-MANCHESTER-MIDLOTHIAN LION'S CLUB FOR OUTSTANDING COMMUNITY SERVICE WHEREAS, the Manchester Lions Club was chartered on March 2, 1934; and WHEREAS, the club's charter was to serve the needs of old Manchester, Oak Grove, Forest Hills and Westover Hills; and WHEREAS, on October 13, 1972, the Bon Air-Midlothian Lions Club was chartered; and WHEREAS, its charter was to serve the needs of Stratford Hills, Bon Air and Midlothian; and WHEREAS, these two Lions Clubs merged on January 1, 2001, becoming the Bon Air-Manchester-Midlothian Lions Club; and WHEREAS, the club serves all of the neighborhoods previously served by the separate clubs; and WHEREAS, community service has ranged from providing milk for school students; operating the Christmas for the Needy program; supporting Bainbridge Community Ministries; providing college scholarships; sponsoring Kids Bike Safety classes and providing free eye examinations and eyeglasses for the needy; and WHEREAS, service to the community is the hallmark of the Lion's Club organization. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude, on behalf of all Chesterfield County residents, for the outstanding and long-tenured community service of the Bon Air-Manchester-Midlothian Lions Club and its earlier components, thanks the members for their selfless and civic- minded activities on behalf of the community, and wishes the Bon Air- Manchester Midlothian Lions Club continued success in all its endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: May 26, 2004 Item Number: 8.A.2.a. Subject: Appropriation of State Reimbursement for Drainage Improvements at Greenfield Elementary School Soccer Complex County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $150,000 in state reimbursement that will be used to install a drainage system and associated sitework at Greenfield Elementary School Soccer Complex. Summary of Information: During the construction of Robious Road widening, the Virginia Department of Transportation (VDOT) installed the westbound lanes at an elevation that has blocked drainage from the soccer fields located at Greenfield Elementary School, resulting in ponded water at the edge of the soccer field. The Parks and Recreation Department has been asked by VDOT to direct the design and construction effort to correct this problem. Ail costs associated with this project will be reimbursed by VDOT. The engineering design process has begun for this work. Preparer: Mike Golden Title: Director of Parks and Recreation Attachments: -~ Yes No #000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Budget and Management Comments: This request is for appropriation of $150,000 in anticipated state reimbursement for the design and installation of drainage improvements at the Greenfield Elementary School Soccer Complex. The project is currently in the design process and it is anticipated that the site improvements will be completed in the fall of 2004. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OOO037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.2.b. Subject: Appropriate $468,300 in Building Inspection Revenue to Cover Additional Building Inspection Expenses County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board authorize the appropriation of $468,300 in Building Inspection revenue to cover additional expenses in the Building Inspection Department. Summary of Information: FY2004 has been a record year for the Building Inspection Department. The Department estimates that by June 30, 2004, it will have completed a total of 2,577 residential single-family dwellings, compared with last year's total of 2,339. Inspection volume is expected to exceed 110,000 inspections this fiscal year. The increase in the number of inspections conducted by staff has generated the additional revenue necessary for the Department to offset related personnel expense increases and workman's compensation claims. The Department requests that the Board authorize the appropriation of $468,300 to cover these expenses. Preparer: W.D. Dupler Title: Director of Buildinq Inspections Attachments: ----]Yes No # 000038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: May 26, 2004 Budget and Manaqement Comments: This item requests that the Board authorize the appropriation of $468,300 in Building Inspection revenue to cover additional expenses. Of the $468,300, $290,000 is needed to cover projected personnel costs and $178,000 is needed for expected workman's compensation claims. Preparer: RebeccaT. Dickson Title: Director, Budget & Management 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May26, 2004 Item Number: 8.A.2.c. Subiect: Appropriate $81,100 in Revenue for the Department of Health to Cover Additional Expenses County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board authorize the appropriation of $81,100 in revenue to cover additional expenses in the Health Department. Summary of Information: During FY2003, the Health Department realized significant savings in their state budget by holding spending to a minimum and keeping state vacancies open for longer periods. Consequently, the state reimbursed the County for its co-operative share of the savings. Additionally in FY2004, the Health Department received a refund for an overpayment in FY2003 for the School Health Nurse Program. The Health Department requests that the Board authorize the appropriation of $81,100 from the refunds to cover increases in personnel expenses in FY2004 associated with a change in grade structure for County school health nurses, the County's share of state salary increases, and increases in related benefit costs. Preparer: Bradford S. Hammer Title: Deputy County Administrator for Human Services Attachments: ]Yes No 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: May 26, 2004 Bud.qet and Mana.qement Comments: This item requests that the Board appropriate $81,100 in refund dollars received by the Health Department from the state in order to cover increased personnel expenses brought about by increases in County school health nurse salaries associated with automatic grade reclassifications. The increased appropriation will also cover the County's share of state salary increases and related increases in benefits. Preparer: RebeccaT. Dickson Title: Director, Budget & Manaqement 00004~1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Date: 2oo4 Item Number: 8.A.2.d. Subject: Appropriation of $144,428 in Information Systems Technology Revenue to Cover the Cost of Upgrading the County's Telephone System County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $144,428 in Information Systems Technology revenue to cover the cost of Upgrading the County's Telephone System. Summary of Information: The County recently installed an upgrade to the telephone system. This upgrade was not budgeted for FY2004 but became necessary when learning that the vendor was discontinuing maintenance on the old system. This purchase will position the County to eventually connect telephone systems in offices not located in the 5-story building campus area via LAN technology. This purchase will also reduce annual maintenance costs beginning in FY2005 estimated to be about $8,400 and will be covered by appropriating excess revenues that departments have paid the Information Systems Technology (IST) Department for IST services. Preparer: F.O. Parks Title: Director, Information Systems Technoloqv Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Budget and Management Comments: This request is to appropriate $144,428 in Information Systems Technology (IST) revenue to cover the cost of upgrading the County's telephone system, which will ultimately benefit all departments. The revenue generated above the adopted budget is a result of additional billings to County departments for IST services and is available to appropriate for this telephone system upgrade. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.2.e. Subject: Appropriation of $79,200 in State Wireless 911 Services Board Funds County Administrator's Comments: /~/~_d.~,-~x~x~.~(~ County Administrator: Board Action Requested: Appropriate $79,200 in state wireless 911 funds to address equipment needs related to the county's automated 911 system. Summary of Information: The Emergency Communications Center receives funding from the Virginia Wireless E911 Services Board annually for taking wireless 911 calls locally. The county receives these funds on a quarterly basis. At the end of the fiscal year, the county must demonstrate that the state funds were spent on wireless 911 related items. The Wireless Board reimburses localities if the locality spends more than the original allocation. This is the case for Chesterfield. The state Wireless Board in December 2003 reimbursed Chesterfield and as a result, the county currently has excess revenues over the amount originally budgeted which should be appropriated. Using the $79,200, the Emergency Communications Center has been able to address several equipment needs related to the Center's automated 911 systems. Preparer: Barbara Mayfield Title: Director Attachments: Yes ~-~ No 000044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Budget and Management Comments: The Emergency Communications Center is requesting the appropriation of $79,200 in Virginia Wireless Egll Services Board funds. These funds were received in December 2003 and have resulted in excess revenues over appropriations. These funds are available and should be appropriated; to be spent on equipment needs related to the county's automated 911 system. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.2.f. Subiect: Appropriation of $23,691 in State Compensation Board Funds County Administrator: Board Action Requested: Appropriate $23,691 in State Compensation Board Funds to address equipment needs in the Commonwealth Attorney's office. Summary of Information: The Commonwealth Attorney receives reimbursements from the State Compensation Board for a portion of their salaries, fringe benefits and office expenses on a monthly basis. Contingent on availability of state funds, on a yearly basis, the office can also request supplemental funds from the Compensation Board to address needs not originally included in their budget. This year the Commonwealth Attorney submitted a request to fund the purchase of new computers for its support staff. The Compensation Board granted and awarded $23,691 in April 2004. These funds, along with the balance from asset forfeiture funds, will enable the department to purchase 17 computers and a printer. This equipment will be used to enhance and improve services provided to the attorneys and Chesterfield citizens. As a result, the Board is requested to appropriate this excess revenue. Preparer: Billy Davenport Title: Commonwealth Attorney Attachments: Ycs 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Budget and Manaqement Comments: The Commonwealth Attorney is requesting the appropriation of $23,691 in Virginia Compensation Board funds. These funds were awarded in April 2004 and have resulted in excess revenues. These funds are available and should be appropriated; to be spent on equipment needs in the Commonwealth Attorney's office. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: May 26,2004 Item Number: 8.A.2.g. Subject: Appropriation of Funds, Authorization to Enter into Agreements and Authorization to Award Construction Contract for Nash Road at Beach Road Right Turn Lane Improvement County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $59,519 in cash proffers from Traffic Shed 17 for the construction of a right turn lane on Nash Road at Beach Road, and authorize the County Administrator to enter into the necessary VDOT/county/consultant/contractor, design, right-of-way acquisition and/or construction agreements, acceptable to the County Attorney, for the project. The Board is also requested to authorize the County Administrator to award a construction contract up to $57,000, to the lowest responsible bidder. Summary oflnformation: Traffic delays are occurring at Nash Road/Beach Road intersection. Construction of a right turn lane on Nash Road will help traffic turning onto Beach Road. The preliminary cost estimate for the project is $59,519. Preparer: R.J,McCracken Title: Director of Transportation agen567 Attachments: Yes [No 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board: 1. Appropriate $59,519 in cash proffers from Traffic Shed 17 for construction of a right turn lane on Nash Road at Beach Road. 2. Authorize the County Administrator to enter into the necessary VDOT/ county/consultant/contractor, design, right-of-way acquisition and/or construction agreements, acceptable to the County Attorney, for the project. 3. Authorize the County Administrator to award a construction contract, up to $57,000 to the lowest responsible bidder. District: Dale 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 26, 2004 Budget and Manaqement Comments: This request is to appropriate $59,519 in cash proffers from traffic shed 17 for the construction of a right turn lane on Nash Road at Beach Road and to award a contract for up to $57,000 to the lowest responsible bidder. Cash proffers in the amount of $59,519 are available in traffic shed 17 to appropriate for this project. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000050 Nash Road at Beach Road Right Turn Lane Improvement Project N Proposed Right Turn Lane Improvement Project 00005~ Nash Road at Beach Road Right Turn Lane Improvement Project Budget Preliminary Engineering and $2,519 Environmental Studies Right-of-way and $0 Utility Relocations Construction $51,000 Construction Contingency $6,000 Construction Administration $0 and Inspection TOTAL $59,519 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: May 26, 2004 Item Number: 8.A.2.h. Appropriation of up to $100,000 in Excess FY2004 Planning Department Fee Revenue CountyAdministrator'sComments: County Administrator: Board Action Requested: Appropriate up to $100,000 in excess Planning Department fee revenue to offset Planning Department expenses. Summary of Information: The Planning Department collects fees to help defray the costs associated with processing and reviewing rezoning and development applications. Due to a higher than predicted application volume in FY2004, Planning Department fee revenue is projected to surpass the department's FY2004 adopted revenue figure by approximately $100,000. The appropriation of up to $100,000 would cover FY2004 excess spending in the Planning Department. The excess spending can be attributed to various operating lines and less than projected personnel turnover. Preparer: Thomas E. Jacobson Title: Director, Planning Attachments: ~--~ Yes No #0O0O53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Budget and Management Comments: This request is to appropriate up to $100,000 in excess FY2004 Planning Department revenue to offset overspending in the department. The additional revenue is a result of a higher than anticipated volume of rezoning and development applications and will be available to appropriate. The overspending is a result of higher than projected spending in various operating lines and less than projected personnel turnover. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000054 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Ma}/26, 2004 Item Number: 8.A.3.a. Subject: Authorize the County Administrator to Execute a Construction Contract for Horner Park, Phase I, Mount Herman Road Extended County Administrator's Comments: ~)~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Shelton Corporation in the amount of $715,813 for the work at Homer Park, to construct Phase I Mount Herman Road Extended, a new access roadway from Clover Hill Athletic Complex across Otterdale Creek into the new Horner Park property. Summary of Information: This project is Phase I of a multi-phase development of the Park property, providing roadway access into the site. Subsequent phases will include picnic areas, ball fields, trail system, special events area, maintenance shop and compound and a 20-acre lake with boating and fishing access. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: r-~ Yes No 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Bud.qet and Management Comments: The Board is requested to award a construction contract in the amount of $715,813 to Shelton Corporation to construct Phase I of the Mount Herman Road Extended (a new access roadway from Clover Hill Athletic Complex crossing Otterdale Creek into the new Horner Park property). Sufficient funds are available in the project budget to cover the new road and are within the engineer's estimate for this phase of the project. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0000.~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.3.b. Subiect: Authorize the County Administrator to Execute a Construction Contract for Ecoff Elementary School Athletic Complex Phase II, New Entrance and Parking Lot County Administrator's Comments= ~~~,~ J County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Colony Construction, Inc. in the amount of $185,000 for the work at Ecoff Elementary School Athletic Complex, for Phase II new entrance and parking lot and to transfer available funds in the amount of $33,500 from Parks Improvements to the Goyne Park/Ecoff Elementary School. Summary of Information: This project is Phase II of a multi-phase development plan for the athletic complex property, providing for construction of the new entrance and parking lot. Subsequent projects scheduled for future CIP phases will include expanded parking, restrooms, concession, two (2) lighted baseball fields and an expanded trail system to include connections to Goyne Park. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: [Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Bud.qet and Management Comments: This request is for award of a contract in the amount of $185,000 to Colony Construction for a new entrance and parking lot at the Ecoff Elementary School Athletic Complex. Also requested is a transfer of $33,500 from the general Parks Improvement Account. Sufficient funds are available in Parks Improvement Account to transfer and will bring the total appropriation to date for the Goyne Park/Ecoff Elementary development to $383,500. These site improvements are anticipated to be finished in the fall of 2004. The FY2005 adopted Capital Improvement Program includes $50,000 to continue with engineering and site planning for further development of the park/school site. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0000~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.3.c~. Subiect: Award of Construction Contract for County Project No. 97-0120 Bermuda Orchard Waterline County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award a construction contract to Bryant Electric Company, Inc. in the amount of $1,943,987 and transfer $425,000 from project No. 97-0119E to project No. 97- 0120E. Summary of Information: The contract consists of the construction of approximately 11,870 linear feet of waterline, extending from Bermuda Orchard Lane, south of the CSX railroad track, proceeding along an existing Virginia Power easement and connecting to an existing water main along Bermuda Hundred Road. This project serves the Enon area and the Meadowville Technology Park, Staff received nine (9) bids ranging from $1,943,987 to $2,926,333. The lowest bid was in the amount of $1,943,987 by Bryant Electric Company, Inc. The County's engineering consultant, AES Consulting Engineers, has evaluated the bids and recommends award of the contract to Bryant Electric Company, Inc. Bids exceeded the original appropriated amount from a combination of the following factors. · A revised alignment to accommodate the Rivermont Industrial Development. · Rising steel and iron cost due to current demand. Funds are currently available from the current CIP. District: Bermuda Preparer: Craig S. Bryant Attachments: Yes ~ No Title: Director of Utilities oooOss CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Budget and Management Comments: This item requests that the Board authorize the transfer of $425,000 from the Ruffin Mill - Phase II project (970119E) to the Bermuda Orchard Waterline project (970120E) and authorize the award of a contract in the amount of $1,943,987 to Bryant Electric Company, Inc. for the construction of the Bermuda Orchard waterline. Once the transfer of funds is complete, funds will be available in the Bermuda Orchard Waterline project to award the contract. The Ruffin Mill project can be completed with the remaining funds available. Preparer: Rebecca T. Dickson Title: Director1 Budget and Manaqement 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.3.¢[ Subject: Award of a Construction Contract to 42 Contracting Company for the Improvements to the Bus Garage Fuel Point in the Amount of $153,760 and Appropriation of $173,760 from the Fleet Maintenance Retained Earnings Account for these Improvements County Administrator: Board Action Requested: Award a construction contract to the 42 Contracting Company in the amount of $153,760, appropriate $173,760 from Fleet retained earnings, and authorize the County Administrator to execute all contract documents. Summary of Information: The bus garage fuel point is a critical operation in the school bus transportation operation. For many years the area has been subject to severe flooding during heavy rain events further subjecting the drivers to ankle deep water when refueling the buses. In addition, there is not adequate lighting for night fueling. This contract will provide adequate drainage while providing proper environmental fuel-water separation and add critical lighting thus making the operation safe and more efficient. 42 Contracting will initiate this project on June 16 after school closes for the summer and complete the tasks by August 15 in time for school re-opening. Appropriation of $173,760 from Fleet retained earnings will cover the contract cost, a small contingency, and construction management oversight. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: -~ Yes No # 0000~;2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Bud.qet and Management Comments: This item requests appropriation of $173,760 from Fleet retained earnings to cover the cost of improvements at the Fleet school bus fueling site. Based on the most recent projection of fleet operations, FY2004 revenues will be sufficient to cover the division's operating costs for the year; however, projected FY2004 revenues would not be able to cover the cost of this site improvement. Sufficient funds are available in retained earnings to appropriate for this request. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O000R3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.3.e. Subiect: Award a Construction Contract to Manning Construction, Chester House in the Amount of $1,310,000 County Administrator's Comments: County Administrator: Incorporated for the BoardActionRequested: Authorize the County Administrator to execute a contract with Manning Construction, Inc. in the amount of $1,310,000 for the Chester House. Summaryoflnformation: Manning Construction, Inc. was the low bidder out of four (4) bids received on May 19,2004. Scope of this project is to build a new Chester House that serves those consumers of the Chesterfield Department of Mental Health, Mental Retardation and Substance Abuse who have a psychiatric disability and need specialized psychiatric rehabilitation services. The participants have serious and long-standing mental illnesses. Chester House provides daytime rehabilitation services that help them manage their illness, learn coping skills, obtain employment, and adjust successfully to community living while avoiding frequent hospitalizations. The new structure will provide for 25% expansion to serve 30 additional consumers, and also promote state-of-the-art programs via a building custom- designed for state-of-the-art training and rehabilitation services. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 26, 2004 Bud_~et and Management Comments: This item requests that the Board award a contract in the amount of $1,310,000 to Manning Construction, Inc. to construct Chester House, a specialized psychiatric rehabilitation facility. Sufficient funds are available in the project to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.4.a. Subject: Set Public Hearing to Consider Miscellaneous Amendments to Section 17-36 of the Subdivision Ordinance, and Sections 19-65, 19-66, 19-100, 19-102, 19-103, 19-107.1, 19-108, 19-144, 19-145, 19-159, 19-172, 19-173, 19-181, 19-227, 19-301, 19-513, 19-514, 19-555, 19-637, 19-638 and 19-650 of the Zoning Ordinance County Administrator's Comments: County Administrator: ~~~ ~~ ~ ~ Board Action Requested: Set the Board of Supervisors public hearing for June 23, 2004. Summary of Information: The Planning Commission held their public hearing on the attached zoning and subdivision ordinance amendments on May 19, 2004. No one spoke in favor of or opposition to any of the amendments. The Planning Commission and staff recommend approval of the enclosed zoning and subdivision ordinance amendments. Background The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. This is the second in an ongoing series of such amendments. Preparer: Thomas E. Jacobson Title: Director of Planninq Attachments: Yes ~ No 0000~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 A summary sheet and the detailed ordinance language for twenty (20) miscellaneous zoning and subdivision amendments are attached to this agenda item. The majority of the amendments reflect current practice, ordinance interpretations and clarification of existing language. Other amendments are designed to lessen the impact of certain home occupations on surrounding neighborhoods, regulate accessory building setbacks based on building height, improve code enforcement for certain signs and expand the use of administrative variances as permitted by the Code of Virginia. 0000~;5 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING THE FOLLOWING SECTIONS: 1. Changes reflecting clarification, correction and minor changes: 17-36 to delete the requirement for residential zoning prior to modifying existing subdivision lots with A zoning; 19-65, 19-102, 19-107.1 and 19-301 to improve ordinance formatting and clarity, yard sale restrictions are moved from definitions to restricted uses in R, R-TH and R-MF districts; 19-100 to clarify that the Board of Supervisors may grant permits for the location of manufactured homes in R-7 districts; 19- 102 to clarify that a model home cannot be used as a rental office in R-TH districts; 19-144 and 19- 145 to improve ordinance formatting, commercial parking lots are moved from permitted to restricted uses in C-1 districts; 19-145 to codify an interpretation permitting micro-breweries as accessory to restaurants; 19-159 to reformat standards for continuous outdoor display in C-3 districts; 19-172 and 19-173 to eliminate a duplicate listing of indoor recreation uses; to improve ordinance formatting, drive in theaters and truck terminals are moved from permitted to restricted uses in C-5 districts; 19-181 to reformat standards for utility uses and temporary mobile homes and to clarify that permitted and restricted uses in C-1 districts are restricted uses in I-1 districts; 19-227 to update the list of schools for which a nearby business needs a conditional use for the sale of alcoholic beverages due to school name changes and the demolition of a school; 19-301 to codify an interpretation that defines dry cleaning plants; 19-513 to reduce parking requirements for senior housing, assisted living, indoor sports field, warehousing, wholesale houses and distributors; 19-514 to permit flexibility for parking/vehicle stacking at day care centers; 19-638 to correct spelling in standards relative to banners. 2. Changes to development standards: 19-65, 19-66,19-102, 19-103, 19-107.1, 19-108 and 19- 301 to improve ordinance formatting, home occupations are moved from accessory to restricted uses; dance studios, private clubs, trash collection and automotive repair are prohibited as home occupations; standards are moved from definitions to restricted uses in R, R-TH and R-MF districts; and restrictions for customers, storage, vehicle parking and residency requirements are added; 19-173 to permit utility truck and trailer sales, service and repair in addition to rental in C-5 districts; 19-301 to expand the amount of a building setback variance that may be granted by the director of planning; 19-555 to regulate setbacks for accessory buildings in R, R-TH, R-MF, MH and A districts by building height rather than number of stories; 19-637 to require signs on the interior of a building that are legible from outside to comply with same standards for window mounted; and 19-650 to require a business that closes to remove the entire above ground sign structure within twelve (12) months of closing BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1923:65191.1 Revised 05/19/04 12:58 PM 3 000066 (1) That Sections 17-36, 19-65, 19-66, 19-100, 19-102, 19-103, 19-107.1, 19-108, 19-144, 19- 145, 19-159, 19-172, 19-173, 19-181, 19-227, 19-301, 19-513, 19-514, 19-555, 19-637, 19-638and 19-650 of the Code of the Count~ of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: [Amendment 1. (a) ] Sec. 17-36. Recordation of subdivision plat prior to compliance with zoning ordinance prohibited. (a) Except as noted in sub-section (b), N no plat for a lot subdivision shall be recorded unless the land is included within a residential, or townhouse residential zoning district, or is a residential use in a commercial zoning district as defined by chapter 19 of this Code. (b) Lots within a subdivision that was previously recorded in an agricultural zoning district, may be resubdivided or amended provided no additional building lots are created. [Amendment 1. (b)] Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 c Yard sales, ~, ......... / -* ~ e ...... ~- ...... provided that the sale: (1) Is accessory to a principal use on the same property, (2) ~ Does not exceed two days in duration, Is conducted by the owner or lessee of the property on which it occurs and includes only personal property owned by the seller and usual to a household, and Does not occur on the same property more than four times in any one calendar year and not more than twice within a 30-day period. 1923:65191.1 Revised 05/19/04 12:58 PM 4 O000197 Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional usc, subject to section 19-13: ooo (c) Yard sales, provided that the sale: (1) Is accessory to a principal use on the same property, (2) Does not exceed two days in duration, (3) Is conducted by the owner or lessee of the property on which it occurs and includes only personal property owned by the seller and usual to a household, and (4) Does not occur on the same property more than four times in any one calendar year and not more than twice within a 30-day period. Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (b) Yard sales, provided that the sale: .(_!_1 Is accessory to a principal use on the same property, (2) Does not exceed two days in duration, (3) Is conducted by the owner or lessee of the property on which it occurs and includes only personal property owned by the seller and usual to a household, and (4) Does not occur on the same property more than four times in any one calendar year and not more than twice within a 30-day period. Section 19-301. Definitions ooo 1923:65191.1 Revised 05/19/04 12:58 PM 5 00001:;8 Yard sale: A sale, ~^* .... *~'~- · .... '~ .... :~ '~ .... *:^~ f p by ...................... ., .............. o ersonal property owned the seller and usual toa household ~......e--" ~.,~: .... .'~"~+~a b;,' ,~.~ ^..,~ ~ ~ ~ ...... c ~. ......~ .... ~'~-~ ......... ~ "~+ .... +~- '"; ..... "~;- ~ ~ ~ ..... ~ The word "y~d sale" includes g~age sale, lawn sale, attic sale, rummage sale, or any simil~ casual sale of tangible prope~y which is advertised by any means whereby the public at l~ge is or can be made aw~e of the sale. 000 [Amendment 1. (c)] Section 19-100. Manufactured homes prohibited except under certain conditions. The board of supervisors may grant a permit, with or without conditions, for the ~ location of a temporary manufactured home in an R-7 District and the permit shall specify the location of such home on the premises and shall assure compliance with county health and sanitary requirements. The permit shall be valid for up to seven years. At the expiration of the time specified on the permit, an application may be made for renewal of the manufactured home permit. [Amendment 1. (d)] Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (a) Model homes, provided that: (1) In addition to its permanent use as a dwelling, such home may be used as a temporary real estate office (2) The temporary real estate office is only used to market the development in which the dwelling is located and.' i Is not used for the sale of lots or houses outside of the platted subdivision in which it is located :. Is not used for the rental of homes outside of the platted subdivision in which it is located and/or Co Is not used for a rental office for homes inside of the platted subdivision in which it is located except to market the homes when they are initially constructed 1923:65191.1 Revised 05/19/04 12:58 PM 6 000069 (3) (4) (5) The temporary real estate office is incidental to construction activity taking place in the development. The dwelling is not the primary real estate office for the company marketing the subdivision. The dwelling is not used as a construction office or for the storage of construction equipment and/or materials. [Amendment 1. (e)] Sec. 19-144. Permitted uses by right. 000 Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: (-1-)(k) (-r--)(q) 000 Convenience store. Dmgstore/ph~acy. Dry cleaning, pick-up and drop-off; coin-operated dry cleaning; pressing; laund~ and laundromat; not to include d~ cleaning plants. Florist shop. Grocery store. H~dw~e store. Nursery schools and child or adult e~e centers and ~nderg~ens. Offices. R~staurants, not including fast food or easy-out restaurants. Shoe repot shop. Shopping centers. 1923:65191.1 Revised 05/19/04 12:58 PM 7 000070 (-ex-)(w) Tailoring and dressmaking shops. Massage clinics. Underground utility uses when such uses are located in easements or in public road fights-of-way, except as provided in section 19-145(a). Video rental and sales store. Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: OOO (f) Commercial parking lots provided they are within the Ettrick Village Core. [Amendment 1. (f)] Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: (g) OOO Micro-breweries provided that: [Amendment 1. (g)] The use in accessory to a restaurant, and No odor or similar adverse impact from the use is evident on adjacent properties. Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 1923:65191.1 Revised 05/19/04 12:58 PM 000071 19-13: 000 (i) Continuous outside display of merchandise for sale, as accessory to a permitted use, provided that: (1) merchandise shall be located under a covered pedestrian way that does not exceed 16 feet in width; (2) no more than five percent of the gross floor area of the principal use shall be used for outside display purposes; and (3) merchandise is displayed so that it does not obstruct pedestrian access. OOO [Amendment 1. (h)] Sec. 19-172. Permitted uses by right. Within any C-5 District, no buildings, structures or premises shall be used, arranged or designed to be used, except for one or more of the following uses: 000 (-g-)(f) Wholesale trade of any products permitted to be sold at retail in this district. Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 1923:65191.1 Revised 05/19/04 12:58 PM 9 00007~ 000 (u) Drive-in theaters, provided they are located outside of the boundaries of the Eastern Midlothian Turnpike Corridor. (v) Truck terminals, provided they are located outside of the boundaries of the Eastern Midlothian Turnpike Corridor. [Amendment 1. (i)] Sec. 19-181. Uses permitted with certain restrictions. The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (b) Uses permitted by right and with restrictions in the C-1 District, artist material and supply stores, health clubs, messenger or telegraph services and office supply stores provided that: OOO (d) Public and private utility uses, so long as they require a structure, to include all water and waste water pumping stations; electric, gas, communications and natural gas, liquefied petroleum gas (LPG) and petroleum products transmission facilities; in addition, natural gas, liquefied gas and petroleum products transmission facilities above and below ground, provided that all such uses which are visible from adjacent R, R-TH, R-MF or O Districts or properties zoned Agricultural (A) and shown on the comprehensive plan as residential or office uses shall be: enclosed within a structure having a style and character compatible with surrounding residential or office structures or (2) shag-~ completely screened from view from such adjacent properties. OOO (g) One temporary mobile home, provided that: (1) a mobile home has been legally on the property within the past six months 1923:65191.1 Revised 05/19/04 12:58 PM and the board of supervisors grants a mobile home permit to allow the use to continue. [Amendment 1. (j)] Section 19-227. Sale of alcoholic beverages near schools. (a) Notwithstanding any provisions in this chapter to the contrary, a conditional use permit shall be required for all commercial establishments seeking to sell alcoholic beverages, as defined in Code of Virginia, § 4.1-100, for on-premises consumption, within 500 linear feet of a school that is owned or operated by the county and that is built after December 15, 1993.~ ~This section does not apply to the following schools: Bailey Bridge Middle, Bellwood Elementary, Bensley Elementary, Bermuda Elementary, Beulah Elementary, L.C. Bird High, Bon Air Elementary (IDC), Bon Air (Primary) Elementary, ~, Chalkley Elementary, Chester Middle, Chesterfield Community High, Chesterfield Technical, Clover Hill Elementary, Clover Hill High, Thelma Crenshaw Elementary, Crestwood Elementary, Curtis Elementary, A.M. Davis Elementary, Dupuy Elementary (Ettrick Annex), Ecoff Elementary, Enon Elementary, Ettrick Elementary, Evergreen Elementary, Falling Creek Elementary, Falling Creek Middle, Fulghum Center, O.B. Gates Elementary, W.W. Gordon Elementary, Grange Hall Elementary, Greenfield Elementary, Harrowgate Elementary, OJ_. G. Henning Elementary, Hopkins Elementary, Jacobs Elementary, v:~.~ r:~ .... ~n~, Manchester High, Manchester 04igh-) Middle, Matoaca Elementary, Old Matoaca High, Matoaca Middle, Meadowbrook High, Midlothian Elementary (Swift Creek Middle Annex), Midlothian Middle 04igh), Midlothian High, Monacan High, Perrymont Middle, Providence Elementary, Providence Middle, Reams Elementary, Robious Elementary, Robious Middle, Salem Elementary, Salem Middle, Alberta Smith Elementary, Swift Creek Elementary, Swift Creek Middle, Thomas Dale High, Union Branch Elementary, Union Grove Elementary, Vehicle Maintenance (Courthouse), Vehicle Maintenance (Walmsley), J.B. Watkins Elementary, C.C. Wells Elementary, Winterpock Elementary, Woolridge Elementary. [Amendment 1. (k)] Section 19-301. Definitions ooo Dry cleaning plant: A facility where clothes that have been dropped off at another location are taken for cleaning. After cleaning, the clothes are typically returned to the drop off point for customer pick-up. 1923:65191.1 Revised 05/19/04 12:58 PM 11 000074 000 [Amendment 1. (1)] Sec. 19-513. Parking spaces required. Except as provided for in section 19-608(a), the minimum number of parking spaces to be provided for each use shall be as follows: Use (a) Residential and Lodging: (1) Except as noted in subsections 2 and 3, D dwellings, to include single- family, two-family, multifamily, townhouses and manufactured homes outside of MH-1 zoning districts (2) Dwellings, multifamily restricted to "housing for older persons" as defined in the Virginia Fair Housing Law with no persons under 19 years of age domiciled therein. Number of Spaces 2 for each dwelling unit 1.2 spaces for each dwelling unit (3) Dwellings, multifamily assisted living 0.8 spaces for each dwelling unit (-2--)(4) Motels, hotels, boardinghouses With lounges/restaurant With meeting facilities (-3-)(5) Rest homes and nursing homes 1 per bedroom Add 1 per 150 square feet for such area Add 1 per 3 seats for such area 1 for each 4 beds (e) OOO Recreational: OOO ~) Indoor athletic fields without spectator seating Other indoor commercial (-7-)(8) OOO OOO 45 spaces for each field I for each 200 square feet of gross t923:65191.1 Revised 05/19/04 12:58 PM 12 oooovs recreational facilities rowmwj~:,t Go kart, bumper boats and similar facilities (9)(10) (h) Sports/play fields ooo Business and Industrial: ooo (7) Warehousing, wholesaling houses and distributors 000 floor area 1 for each 3 boats/karts that can be accommodated on the track/water at any one time 30 for each field 000 000 1 per employee, plus 1 per.,....v~ nnn 200 square feet of gross floor area for front counter sales and stock area, plus 1 per company vehicle (spaces to be computed on maximum numbers of employees on-site at any one time) 000 [Amendment 1. (m)] Sec. 19-514. Design standards for off-street parking. OOO (e) Stacking lane requirements. Stacking space shall be provided for any use having drive-through facilities or areas having drop-off and pick-up areas. Stacking spaces shall have a minimum length of 18 feet. Stacking spaces shall conform to the parking setback for the district in which the use is located. Stacking spaces shall be designed so as not to impede on- and off-site traffic movement or movement into and out of parking spaces. Stacking spaces shall be separated from other internal driveways with raised medians, as deemed necessary for traffic movement or safety, at the time of site plan review. Stacking spaces shall be provided as follows: 000 (2) Nursery schools and child and adult care centers: Parking areas and driveways for nursery schools and child and adult care center activities shall be designed to provide an area for drop-off and pick-up. This area shall be connected to the main building by a sidewalk so that children need not t-o cross any driveway. Driveways, entrances and exits should be designed to maximize pedestrian safety. Where drop off and pick up is provided directly from vehicles, stacking space shall be provided. 1923:65191.1 Revised 05/19/04 12:58 PM 13 :000076 bo [Amendment 1. (n)] Sec. 19-638. Banners. Where drop off and pick ap is not provided directly from vehicles, stacking space need not be provided if five (5) additional parking spaces are provided. ~mhe~ If school age children are cared for, a sidewalk shall be provided from the building to an approved school bus pick-up and drop-off area. OOO Banners do not require sign permits and are allowed so long as: ooo (b) A single banner not to exceed 50 square feet in area may be used to advertise a new business which has not installed it's it_~s permanent signs, provided the banner is used for one time period not to exceed 30 consecutive days OOO [Amendment 2. (a)... Amendment under review by the Chesterfield Planning Commission] [Amendment 2. (b)] Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (d) Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, 1923:65191.1 Revised 05/19/04 12:58 PM 14 000077 The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory_ structures for the operation of the home occupation is permitted, No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory_ structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-66. Accessory uses, buildings and structure. The following accessory uses, buildings and structures shall be permitted in the R-88 District: CO(b) CO(d) 000 Tennis courts and similar recreational facilities. Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. Signs. Other accessory uses, buildings and structures not otherwise prohibited, 1923:65191.1 Revised 05/19/04 12:58 PM 15 000078 customarily accessory and incidental to any permitted use. Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 .Cd_) Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (3) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and (6) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-103. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-TH District: 1923:65191.1 Revised 05/19/04 12:58 PM 16 00007~ ooo Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings and trailers shall be removed upon completion or abandonment of such work. (-D(e) Buildings and structures devoted to maintenance and groundskeeping purposes and equipment storage. (g-)(f) Signs. Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (c) Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (3) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory_ structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, 1923:65191.1 Revised 05/19/04 12:58 PM 17 000080 (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-108. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-MF District: (a) Private garages, gardens, tool and storage buildings. No shipping containers, trailers, vehicle bodies or similar containers shall be used for these purposes. (c--)(b) Recreational facilities as required for the project and that primarily serve the surrounding residential community. (d-)(c) Management office and maintenance buildings for the project. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of such work. O)(e) Signs. (-g)(f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Section 19-301. Definitions ooo Home occupation: Any occupation, profession, enterprise or activity conducted solely by one or more members of a family living on the premises which is incidental and secondary to the use of the premises as a dwelling, including but not limited to the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, certified massage therapist as defined in County Code § 15-91, musician, artist, real estate salesperson or broker, or 1923:65191.1 Revised 05/19/04 12:58 PM 18 O000SI engineer ~. Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, dance studios, motor vehicle repair, motor vehicle towing, motor vehicle painting or body work, motor vehicle detailing, nursing homes, convalescent homes, rest homes, private clubs, tourist homes, trash collection or similar establishments offering services to the general public. 000 [Amendment 2. (c)] Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (t) Utility trailer and truck sales, service, repair and rental, provided that such use is not located in the Eastern Midlothian Turnpike Corridor. [Amendment 2. (d)... Amendment under review by the Chesterfield Planning Commission] [Amendment 2. (e)] Sec. 19-301. Definitions. 1923:65191.1 Revised 05/19/04 12:58 PM 19 000082 000 Variance, administrative: A variance from any building setback requirement which may be granted by the director of planning with the following restrictions: (-:2--)(1) The director of planning must find in writing that: (a) The strict application of the ordinance requirement would produce undue hardship; (b) Such hardship is not shared generally by other properties in the same zoning district and the same vicinity; and (c) The authorization of such variance will not be of substantial detriment to adjacent property and the character of the zoning district will not be changed by granting the variance. 000 [Amendment 2. (f)] Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH, MH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R, MH-2 and A Districts and in R-TH Districts identified in section 19-106, oe, e-sto~detached accessory buildings less than 12 feet in height, accessory structures which have a roof or any structures specified in section 19-507(0 except amateur radio antennas in excess of 50 feet in height shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or structure which has a roof located on a coruer lot shall observe a coruer side yard setback not less than the required front yard setback for a permitted use. 000 (3) In R, MH-2 and A Districts and lots in R-TH Districts identified in section 19- 1923:65191.1 Revised 05/19/04 12:58 PM 20 000083 106, a detached accessory building having mc, re than one r, tc.~' a height of 12 feet or greater shall observe an interior side yard not less than the side yard required of the for a permitted use; a rear yard setback of not less than half the required rear yard for a permitted use, except that a building located on a through lot shall meet a rear yard setback of not less than 30 feet; a comer side yard setback of not less than the front yard requirement for a permitted use; and a front yard setback the lesser of half of the average lot depth ~ or 80 feet. 000 [Amendment 2. (g)] Sec. 19-637. Limitation on specific signs. 000 (q) Signs attached to, or visible through, doors or windows that are legible from outside the building shall not exceed 15 square feet or 25 percent of the total window and door area located on any one face of the building, whichever is less. Further, signs m which are mounted on doors or windows shall be located within the top half of the door or window. OOO [Amendment 2. (h)] Sec. 19-650. Nonconforming and illegal signs. 000 (h) A business that has closed shall be required to remove any onsite or offsite signs. including all structural elements down to the ground level, associated with the business within 12 months of the date the business closed. OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:65191.1 Revised 05/19/04 12:58 PM 21 000084 000085 000087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.4.b. Subiect: Set Date to Consider Amendment to the Tower Siting Policy and Set Date for Public Hearing on Related Code Amendments County Administrator's Comments: County Administrator: Board Action Requested: Set June 23, 2004 for consideration of an amendment to the Tower Siting Policy and set June 23, 2004, public hearing on related code amendments. Summary of Information: At the request of the Board of Supervisors, the Planning Commission, in conjunction with the cellular industry, evaluated the Tower Siting Policy and Code amendments relating to towers. As a result, the Planning Commission is recommending certain amendments, which are outlined in detail in the attachments. In summary, the Planning Commission recommends the following: PROPOSED POLICY AMENDMENTS Ao Allow physical features other than Resource Protection Areas (RPAs) to provide boundaries between the tower site and future development in areas designated for residential use of 0.5 units per acre or less or rural conservation; Preparer: Thomas E. Jacobson Attachments: Title: Director of Planning C:AGENDA/2004/MAY.qvlAY26/PHTOWERSITING/GOK Yes ~ No #000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Support co-location on stadium light poles at school and park athletic facilities and on electrical transmission structures; C o Support lighting of towers and a design other than monopole where the Ordinance would allow towers to exceed 199 feet; D. Eliminate setback requirements in the administrative policy. PROPOSED ORDINANCE AMENDMENTS mo Permit communication towers to co-locate on electrical transmission structures by right subject to certain restrictions in all districts. Increase permitted height of communication towers for those areas designated on the Comprehensive Plan for rural conservation from 150 feet to 300 feet and an increase in the permitted height of communications towers in all other areas from 150 feet to 199 feet. 0000S9 PROPOSED POLICY AMENDMENTS DETAILS The Policy has been amended to: mo Allow physical features other than Resouce Protection Areas (RPAs) to provide boundaries between the tower site and future development in areas designated on the Comprehensive Plan for residential use of 0.5 units per acre or less or rural conservation; Bo Support co-location on stadium light poles at school and park athletic facilities and on electrical transmission structures; Co Support lighting of towers and a design other than monopole where the Ordinance would allow towers to exceed 199 feet; Do Amend the recommended conditions, as appropriate, to address these new standards; mo Eliminate discussion relative to interference with the County's Communications System in the policy since the Ordinance addresses such interference; and Fo Eliminate setback requirements in the administrative policy since the Ordinance addresses setbacks. PROPOSED ORDINANCE AMENDMENTS - DETAILS There are two (2) ordinance amendments proposed: mo The proposed amendments to Sections 19-65, 19-102, 19-107.1, 19- 124, 19-131, 19-173 and 19-181 and the addition of Section 19-113.1 would permit communication towers to co-locate on electrical transmission structures by right subject to certain restrictions in all districts. The restrictions include: a requirement for flush-mount antennae, a limitation that the antennae not exceed a height of twenty (20) feet above the permitted structure provided such height does not exceed the limitations of Sections 19-507 and 19-507.2, antennae are gray or another neutral color acceptable to the planning department, any building or mechanical equipment complies with Emerging Growth Area Development Standards relative to architectural treatment and screening, and a requirement that the antennae shall be dismantled and it and all associated equipment be removed from the property at such time as the antennae ceases to used for communications purposes for a period exceeding twelve (12) consecutive months. (Staff Note: If the co-location conforms to the restrictions, administrative substantial accord determination would be possible. If the restrictions are not met, it would be necessary to obtain a Conditional Use to permit the communications tower.) O0 0 090 Bo The proposed amendments to Section 19-507 and the addition of Section 19-507.2 would permit an increase in the permitted height of communication towers for those areas designated on the Comprehensive Plan for rural conservation from 150 feet to 300 feet and an increase in the permitted height of communications towers in all other areas from 150 feet to 199 feet. These increases in height would still be subject to yard requirements of the specific zoning districts in which the towers are located. (Staff Note: These towers would still be required to obtain a Conditional Use at which time site specific evaluation would allow a determination as to whether an increased height is appropriate in a given area.) BACKGROUND On February 22, 2002, the Board of Supervisors, upon a favorable recommendation from the Planning Commission, approved revisions to the County's Tower Siting Policy as a result of the Commission's concerns relative to tower lighting and design. At the Board's meeting, a telecommunications industry representative expressed concerns with the Policy, and in response the Board directed the Commission to re- evaluate the Policy to determine if further revisions should be made. As a result, the Commission requested that staff obtain input from the telecommunication industry representatives as to changes that may be desired in the Policy. Staff had several meetings with the representatives. Once comments were finalized from the industry representatives, the Commission held a work session. Generally, the industry suggested the County should consider: permitting taller towers in rural areas of the County, encouraging co-location on non-conforming towers, permitting co-location on buildings and electrical transmission structures after an administrative review, and permitting towers on County properties and in proximity to residences on agriculturally zoned properties. Subsequently, the Commission directed staff to prepare certain draft revisions to the policy relative to permitting taller towers in rural and other areas of the County, encouraging co-location on buildings and electrical transmission structures subject to certain restrictions, and considering tower locations on county properties. Staff reviewed the draft Policy and Ordinance amendments with the Commission at their work session in May 2003. The Commission suggested changes to the draft amendments which were finalized for the Commission's consideration at their March 16, 2004 work session. At this meeting, the Commission authorized advertisement of the Policy and Ordinance amendments for a public heating at their April 20, 2004, meeting. On April 20, 2004, after public input and heating, the Commission recommended approval of the attached changes. 00009:1. Tower Siting Policy C-.--:.del:.nes .%r P. cv".cw...~v Planning Commission and Board of Supervisors Substantial Accord Determinations and/or Zoning Approval fer Cc. mm--'-n:.cc22ens T.~wcr (NOTE: In general, the following are the guidelines which will be used to deliberate a proposed tower location relative to Substantial Accord and/or Zoning approval. Meeting these guidelines will not automatically address site specific concerns. Additional conditions may be imposed and/or recommended to address such concerns to further insure compliance with the Plan for Chesterfield or the purposes of the Zoning Ordinance in the instance of a zoning action.) mo Typically, the tower should be located in an area designated on the Comprehensive Plan for general commercial, general industrial and/o~r agricultural/forestal use. Bo Typically, the tower should also satisfy the locational and design criteria for towers outlined in the Public Facilities Plan. The Public Facilities Plan suggests that: 1) The tower should, where appropriate, be located in the vicinity of other existing towers and the tower should generally be designed to allow for shared use. 2) The tower should generally be located away from existing or planned areas of residential, recreational and similar types of development. Specifically, towers should generally be located away from agriculturally zoned land identified on the Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development. 3) Views of the tower from such existing or planned areas of development should be minimized. C° If a tower is to be located in the vicinity of existing or planned areas of development or other high visibility areas, such as near the intersections of major roads or along rivers, the tower should be architecturally incorporated in the design of an existing structure, such as a church or office building, or possess design features that mask the utilitarian nature of the tower. Otherwise, the tower should be located as remotely as possible from existing or planned areas of development or other high visibility areas and on property that is densely wooded with mature trees. Measures should be taken to insure the preservation of a mature stand of trees around the tower. The stand of trees should be of sufficient width, height and density to minimize views of the tower. Further, any antennas of other tower-mounted equipment should be designed, spaced, placed, and/or masked so as to minimize the visual impact. O00O92 In areas designated on the Comprehensive Plan for residential use of 0.5 units per acre or less or rural conservation, towers may be appropriate where physical features such as topographical changes and streams (non-RPA and RPA) provide a boundary to future development. E. Under certain circumstances where the tower or antennae is designed to mask the improvement, co-location on stadium light poles at schools and parks athletic facilities; on electrical transmission structures; or on water towers and similar structures may be appropriate. The tower should be located and/or designed so as not to create a hazard for air navigation or affect the operations of the Chesterfield County Airport. The tower should be located to minimize the possibility of any adverse impact on existing or planned areas of development, the Chesterfield County Communications System and the County Airport. To address these concerns, the following is a list of conditions typically recommended for imposition on tower requests: 1. There shall be no signs permitted to identify this use. (P) The base of the tower shall be enclosed by a minimum six (6) foot high fence designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground mounted equipment or structures from adjacent properties. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Communications System caused by this use. Such correction shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) 000093 5. 4. The color and lighting system for the tower shall be as follows: o o a° The tower shall be gray or another neutral color, acceptable to the Planning Department. b. The tower shall not be lighted. (NOTE: This requirement shall not apply to areas where towers are allowed by the Zoning Ordinance to exceed 199 feet. At the time of application, if lighting is desired, detailed plans as to the proposed lighting shall be submitted. Those details will be reviewed by the staff, Planning Commission and Board of Supervisors to determine if lighting would have a negative impact on the surrounding area. Generally, if lighting is determined not to have an adverse impact, the following condition will typically be recommended: Lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night-time hours shall be limited to soft blinking lights with upward reflection.) c. The tower shall be a monopole structure. (P) (NOTE: This requirement shall not apply to areas where towers are allowed by the Zoning Ordinance to exceed 199 feet. At the time of application, if alternative treatment of the tower is desired, or determined to be appropriate given the location such as in a residential area, detailed plans as to the proposed alternative treatment shall be submitted. Those details will be reviewed by the saff, Planning Commission and Board of Supervisors to determine if the alternative design would have a negative impact on the surrounding area. Such treatments, which are designed to disguise the appearance of the tower, may include masking devices, design features or incorporation into the architectural design of a building.) Any building or mechanical equipment shall comply with Section (area in which located) of the Zoning Ordinance relative to architectural treatment of building exteriors and screening of mechanical equipment. (P) (NOTE: Section (area in which located) would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower-mounted equipment. Provided, however, that in 1-2 and I-3 Districts, such equipment need not be screened from view of any 1-2 or 1-3 District or any public right of way which does not accommodate or is not intended to accommodate through traffic movements.) At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) (NOTE: These conditions are subject to modifications that address site- specific concerns.) 000094 Tower Siting Policy Cuific!!nes fer Administrative Review of Substantial Accord Determinations f~r (NOTE: Meeting these guidelines should address most of the concerns that tower siting requests typically generate. However, meeting these guidelines will not automatically address site-specific concerns or grant Substantial Accord approval. Staff may, through the administrative process, recommend that the applicant seek Planning Commission approval or recommend appropriate conditions to insure that the tower site is in Substantial Accord with the Comprehensive Plan.) Administrative review of Substantial Accord Determinations for communications tower locations may be performed if: A. The tower site is zoned to permit the tower use. Bo The tower site location and/or surrounding land uses mitigate the impact of the tower on existing and future areas of development, to include be not limited to: agriculturally zoned land identified on the Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development. Specifically, administrative review will be performed only if: a) an intermediate commercial or industrial use exists between the tower site and such development; and b) the tower meets minimum setbacks from such development, cf foxy If the tower site is located a minimum distance of 1,000 feet from residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development, or a minimum distance of 500 feet from agriculturally zoned land identified on the Comprehensive Plan for residential use, an intermediate commercial or industrial use will not be required. If the tower is incorporated into the architectural treatment of a permitted use, an intermediate use or the 1,000 and 500 foot distance requirements will not be required. The tower must still comply with the minimum setbacks, o~,.:c:~,~ Co The tower site location and/or surrounding land uses mitigate the impact of the tower on high visibility areas, such as along major traffic corridors, near the intersections of major roads or along the James River. Administrative review will be performed only if: a) an intermediate commercial or industrial use exists between the tower site and such high visibility areas; and b) the tower meets minimum setbacks, n. ...... If the tower site is located a minimum distance of 1,000 feet from such areas, an intermediate commercial or industrial use will not be required. If a 100 foot buffer of mature trees at an elevation that will mitigate the view of the tower is preserved between the tower and high visibility areas, an intermediate use or the 1,000 foot distance requirement will not be required. The tower must still comply with the minimum setbacks specified above. To insure that the buffer of trees will mitigate the view of the 0900915 tower, the topography of the buffer area should be at no point lower than ten (10) feet below the elevation of the base of the tower. If the tower is incorporated into the architectural treatment of a permitted use such as, but not limited to, stadium light poles at school and parks athletic facilities, church steeples or electrical transmission structures, an intermediate use, or buffer of 1,000 feet will not be required. The tower must still comply with ~ minimum setbacks, op~4G~al~yv~ (NOTE: Buffers required by Ordinance or by conditions of zoning would remain applicable.) The tower should be located and/or designed so as not to create a hazard for air navigation or affect the operations of the Chesterfield County Airport, as determined by the Director of Aviation Services. If these criteria cannot be met, the Substantial Accord will be reviewed by the Planning Commission through the public heating process. (NOTE: Under the Substantial Accord Policy of Chesterfield County, the following procedures apply: mo An administrative finding that the tower is in Substantial Accord with the Plan must be reviewed by the Planning Commission. The Commission may affirm or vacate the finding. If the Commission affirms the administrative finding, the tower is deemed to be in Substantial Accord with the Plan. The Board of Supervisors does not review this decision unless the decision is appealed by the applicant. Bo If the Commission vacates the administrative finding, a public heating will be scheduled before the Planning Commission which will then determine if the tower is in Substantial Accord with the Plan. Co The Commission's finding is then reviewed by the Board of Supervisors. The Board may overrule or affirm the Commission's finding or refer the matter back to the Commission for further public hearing. Also, the applicant may appeal the Commission's finding to the Board.) OOO096 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-102, 19-107.1, 19-124, 19-131, 19-173, AND 19-181 AND ADDING SECTION 19-113.1 RELATING TO COMMUNICATIONS TOWERS ALLOWED IN RESIDENTIAL, MANUFACTURED HOME, AGRICULTURAL, OFFICE, COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS SUBJECT TO CERTAIN RESTRICTIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-102, 19-107.1, 19-124, 19-131, 19-173, and 19-181 of the Code of the County of Chesteoqeld, 1997, as amended, are amended and re-enacted and Section 19- 113.1 is added to read as follows: DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (d) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. antennae shall be gray or another neutral color acceptable to the planning department. any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. OOO 1923:64829.1 Revised 04/01/04 4:53 PM 000097 DIVISION 11. R-TH RESIDENTIAL-TOWNHOUSE DISTRICT OOO Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo c. Lq_) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. antennae shall be gray or another neutral color acceptable to the planning department. any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. OOO DIVISION 12. R-MF MULTIFAMILY RESIDENTIAL DISTRICT OOO See. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (b) Communications towers, provided that: _(_D antennae are co-located on electric transmission structures. 1923:64829.1 Revised 04/01/04 4:53 PM 000098 antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. antennae shall be gray or another neutral color acceptable to the planning department. any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 000 DIVISION 13. MH-1 MANUFACTURED OR MOBll.E HOME PARK DISTRICT OOO Sec. 19-113.1. Uses permitted with certain restrictions. The following uses shall be permitted in the MH-1 District subject to compliance with the following conditions and other applicable standards of this chapter, ff these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (a) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. (5) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 1923:64829.1 Revised 04/01/04 4:53 PM 000099 OOO DIVISION 15. A AGRICULTURAL DISTRICT OOO Sec. 19-124. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: qt--) (a) Access to any land located in an office, business or industrial district or used for an office, business or industrial purpose, provided that the property is designated for office, business or industrial use on the comprehensive plan. (--29 (b) Family day-care homes provided that no more than five children exclusive of the provider's own children and children who reside in the home receive care at any one time during a 24-hour day. (-3-) (c) Stock or dairy farms, including all buildings and structures necessary to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use, provided that the lot or parcel has at least three acres. (d) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. (5) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. OOO 1923:64829.1 Revised 04/01/04 4:53 PM O00 O0 DIVISION 16. O-1 NEIGHBORHOOD OFFICE DISTRICT OOO Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the O-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: OOO (i) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the transmission structure supporting the high tension electrical transmission lines and such height does not exceed the limitations of sections 15-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 000 DIVISION 22. C-5 GENERAL BUSINESS DISTRICT OOO Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19- 13: OOO (f) Communication towers, provided that such use is not located in the Eastern Midlothian Turnpike Corridor, except as specified in 19-13 l(i). 000 1923:64829.1 Revised 04/01/04 4:53 PM OOOIO1 DIVISION 23. I-1 LIGHT INDUSTRIAL DISTRICT OOO Sec. 19-181. Uses permitted with certain restrictions. The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19- 13: OOO (b) Uses permitted in the C-1 District, artist material and supply stores, health clubs, messenger or telegraph services and office supply stores provided that: (1) such uses shall only be permitted in projects of 25 acres or more; (2) at no time shall such uses exceed 30 percent of the gross floor area under construction or occupied by permitted uses in such projects; (3) such uses are located internally to the project, not along any road on the periphery of the project; and (4) shall be primarily for the convenience of the employees of the industrial uses; "~'~ (-5-) (c) eCommunication towers, provided that the structure is architecturally incorporated into the design of a building. (d) Communication towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the transmission structure supporting the high tension electrical transmission lines and such height does not exceed the limitations of sections 15-507 and 19-507.2. antennae shall be gray or another neutral color acceptable to the planning department. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. (c---) (e) Schools--commercial, trade, music, dance, business, vocational and training, provided they are located on the interior of the project and not along roads located on the periphery of the project. (d) .(__fl Public and private utility uses, so long as they require a structure, to include all water and waste water pumping stations; electric, gas, communications and natural gas, liquefied petroleum gas (LPG) and petroleum products transmission facilities; in addition, natural gas, liquefied gas and petroleum products transmission facilities above and below ground, provided that 1923:64829.1 Revised 04/01/04 4:53 PM 000 02 all such uses which are visible from adjacent R, R-TH, R-MF or O Districts or properties zoned Agricultural (A) and shown on the comprehensive plan as residential or office uses shall be enclosed within a structure having a style and character compatible with surrounding residential or office structures or shall be completely screened from view from such adjacent properties. (-e-) Lg) Satellite dishes, provided that: (1) The dishes are accessory to a principal use; and (2) The diameter of the dish does not exceed 12 feet. (4) (h) Wholesale greenhouses, hot houses and nurseries provided that nothing except plant materials is stored outside of a completely enclosed building. (-g-) (i) One temporary mobile home, provided that a mobile home has been legally on the property within the past six months and the board of supervisors grants a mobile home permit to allow the use to continue. OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:64829.1 Revised 04/01/04 4:53 PM 000 .03 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-507 AND ADDING SECTION 19-507.2 RELATING TO HEIGHT EXEMPTIONS AND LIMITATIONS FOR COMMUNICATION TOWERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-507 of the Code o£ the County of Chesterfield, 1997, as amended, is amended and re-enacted and Section 19-507.2 is added to read as follows: ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS Subdivision I. General Provisions - Countywide OOO Sec. 19-507. Height exemptions and limitations. OOO (f) Except for the height limits set forth in this section and the limitations of section 19- 507.1 and 19-507.2, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: TABLE INSET: District Height Comments A 150 Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. R orR-TH 50* Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. * Amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subject to the yard requirements specified in section 19-555(1). R-MF, O-1, or C-1 75 Subject to the required yards for principal structures of the respective zoning district. No structure shall penetrate the floor of any of the 000 O4 zones noted in this section. Any other district 150 Subject to the required yards for principal structures of the respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. OOO Section 19-507.2. Height exemptions and limitations - all districts. In areas designated on the Comprehensive Plan for rural conservation use, the height of communications towers may be increased to a height of 300 feet and in all other areas may be increased to a height of 199 feet. These increases in height are subject to yard requirements of the specific districts in which the communications towers are located. (2) That this ordinance shall become effective immediately upon adoption. 1923:64844.1 Revised 03/26/04 1:12 PM 000105 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 6 Meetin~l Date: May 26, 2004 Item Number: 8.A.4.c. Subiect: Set Public Hearing to Consider: FY05 through FY10 Secondary Road Six-Year Improvement Plan; FY05 Secondary Road Improvement Budget; Project Development Schedules for Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund; Designation of FY05 Chesterfield Road Fund Projects and FY04 Supplemental Chesterfield Road Fund Project; and Transfer of Funds County Administrator's (~omments: . County Administrator: BoardAction Requested: Set June 23, 2004, as the date to hold a public hearing to consider: FY05 through FY10 Secondary Road Six Year Improvement Plan; FY05 Secondary Road Improvement Budget; Project Development Schedules for Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund; Designation of FY05 Chesterfield Road Fund Projects and FY04 Supplemental Chesterfield Road Fund Project; and transfer $110,021 from the General Road Improvement Account to the Newbys Bridge Road east of Qualla Road Project. Summaryoflnformation: State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the county. The Plan has been developed based on an average $10.4 million per year allocation [$7.5 million secondary road funds, $1.4 million anticipated Richmond (Continued on page 2) Preparer: R.J. McCracken Title: Director of Transportation agen565 Attachments: Ycs '~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 6 Summary (Continued): Metropolitan Planning Organization (MP0) Regional Surface Transportation Program (RSTP) Funds, $0.5 million Congestion Mitigation Air Quality (CMAQ) Funds, and $1.0 million Chesterfield Road Funds (VDOT/county matching program)]. The $10.4 million per year allocation represents approximately the same annual allocation that was used to develop the previous Six Year Plan. Details of the Six Year Plan are shown on Attachments A through C. The proposed Six Year Plan includes twelve new projects. Eight of these projects are federally funded and require secondary funds for the match with the exception of the Reams Road project, which requires no matching funds. The 12 projects are: Regional Surface Transportation Project (no match required): · Reams Road Turn Lanes, Adkins Road to Wadsworth Drive Highway/Rail Grade Crossing Safety Improvement Projects (10% match): · Ramblewood Road, east of Bermuda Hundred Road · Ramblewood Road, east of Golf Course Road Hazard Elimination Safety Projects (10% match): · Woolridge Road, curve south of Crown Point Road · Beulah Road, curve near Mason Woods Drive Congestion Mitigation Air Quality Projects (20% match): · Courthouse Road/Route 360 Turn Lane · Halloway Avenue Sidewalk · Hickory Road/River Road Sidewalk, Woodpecker Road to James Street The remaining four new projects have been added to begin design in the later years of the Plan: · Otterdale Road, from Duval Road to Genito Road · Beach Road, from Route 10 to Nash Road · Newbys Bridge Road, from Falling Creek to Hagood Lane · Qualla Road, from Beach Road to Spring Run Road Rural Addition In previous plans, with the exception of last year, funds ($134,000) have been routinely included in the budget to upgrade qualifying non-state standard roads so that they can be accepted into the state road system as a rural addition. Under the rural addition program, VDOT will pay the road construction costs. The county, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Attachment E lists the qualifying 000~07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 6 Summary{Continued): rural addition requests. Last year's Plan did not include funding for a rural addition. This year, staff again recommends the Board not select a rural addition project; and, therefore, no rural addition projects are included in the Plan. Programs for Paving Unpaved Secondary Roads The Code of Virginia requires that approximately 5% of statewide secondary construction funds are set aside for the paving of unpaved roads. These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. Rhodes Lane is designated in the Plan to receive these funds (approximately $55,000 per year). In 1997, VDOT developed a Pave-In-Place policy for the paving of state maintained, gravel roads carrying between 50 and 750 vpd. Staff recommended against using this program. In 2003, VDOT implemented an even less restrictive Rural Rustic Road Program, for roads carrying between 50 and 500 vpd, with minimal traffic increases expected by the locality over the next 10 years. Traditionally, the county's unpaved road projects have provided a minimum 40-foot right-of-way with the road rebuilt to provide adequate shoulder and ditches. This approach is in contrast to the Pave-In-Place and Rural Rustic Road programs, which involve very little to no improvements to the road other than the hard surface. Since most of the county's unpaved roads are expected to carry more than 750 vpd, staff recommends that the Board not participate in the Pave-In-Place or the Rural Rustic Road programs. Chesterfield Road Fund Projects The county regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund), wherein the county provides $500,000 in anticipation of an equal match (dollar-for-dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined by VDOT after ail statewide requests for matching funds have been received. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. VDOT has determined $481,559 is the maximum funds Chesterfield will receive in FY05. VDOT has also advised $110,021 is available in FY04 Supplemental Funds. Matoaca Road/Woodpecker Road intersection and Newbys Bridge Road east of Qualla Road are designated to receive funding in FY05 ($102,370 and $397,630, respectively). The county's FY05 budget includes $500,000 for Chesterfield's local match. Newbys Bridge Road east of Qualla Road is O00:t08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 6 Summary (Continued): also designated to receive the FY04 Supplemental local match, $110,021. Staff recommends the $110,021 match be transferred from the General Road Improvement Account. Regional Surface Transportation Program (RSTP) Project Development Schedule The Metropolitan Planning Organization (MPO) is given the authority to select/approve projects to be funded from RSTP funds. The Richmond MPO receives approximately $11.0 million each year in RSTP funds. The Tri-Cities MPO became eligible for RSTP funds in 2003 and anticipates receiving $1.6 million annually. Chesterfield anticipates receiving approximately $1.4 million annually in RSTP funds. Attachment C identifies the recommended RSTP Fund Project Development Schedule. Congestion Mitigation Air Quality (CMAQ) Project Development Schedule The Metropolitan Planning Organization (MPO) is given the authority to select/approve projects to be funded from CMAQ funds. The Richmond MPO receives approximately $4.3 million each year in CMAQ funds. The Tri-Cities MPO receives approximately $0.32 million each year in CMAQ funds. Chesterfield anticipates receiving approximately $0.5 million annually in CMAQ funds. Attachment C identifies the recommended CMAQ Project Development Schedule. FY05 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachment D identifies the projects and allocations for FY05. Recommendation: Staff recommends the Board set June 23, 2004, as the date for a public hearing to consider: 1. Adopting the attached resolutions approving: the FY05 through FY10 Secondary Road Six Year Improvement Plan; the FY05 Secondary Road Improvement Budget; designating Matoaca Road/Woodpecker Road and Newbys Bridge Road east of Qualla Road as the FY05 Chesterfield Road Fund Projects; and Newbys Bridge Road east of Qualla Road as the FY04 Supplemental Chesterfield Road Fund Project. 2. Designating the FY05 Road Fund Projects Account as follows: $102,370 for the Matoaca Road/Woodpecker Road Project and $397,630 for the Newbys Bridge Road east of Qualla Road Project, and designating the FY04 Supplemental Road Fund ($110,021) to the Newbys Bridge Road east of Qualla Road Project after July 1, 2004. 000 _09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 Summary (Continued): 3. Transferring $110,021 from the General Road Improvement Account to the Newbys Bridge Road east of Qualla Road Project. 4. Approving the FY05 through FY10 Chesterfield Road Fund Project Development Schedule, the FY05 through FY10 Regional Surface Transportation Project Development Schedule, and the FY05 through FY10 Congestion Mitigation Air Quality Transportation Project Development Schedule. 5. Authorizing the County Administrator to enter into the customary VDOT/county/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. District: Countywide O~ ) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meeting Date: May 26, 2004 Budget and Management Comments: This request is to set a public hearing for June 23, 2004 on the Six Year Secondary Road Improvement Plan and designate $500,000 as follows: $102,370 for Matoaca/Woodpecker Road intersection and $397,630 for the Newbys Bridge Road, east of Qualla Road improvements. Funding for this match was appropriated in the FY2005 capital improvement budget. Also being requested is a transfer of $110,021 from the General Road Improvements Account for Newbys Bridge Road, east of Qualla Road as an FY2004 supplemental project. These funds are available to transfer from the General Road Improvements Account. Preparer: Rebecca T. Dickson Title: Director, Budget and Management WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY05 through FY10 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY05 through FY10 Six Year Secondary Road Improvement Plan as presented by VDOT. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY05 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY05 through FY10 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY05 Secondary Road Improvement Budget as presented by VDOT. 000 1_3 WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body up to $500,000 of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors has appropriated $500,000 for the Chesterfield Road Fund with the adoption of the FY05 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the county that $481,559 is the maximum amount of Chesterfield County funds that will be matched by the state during FY05. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors appropriates $500,000 for the FY05 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds shall be allocated to the following projects: $204,740 Matoaca Road/Woodpecker Road Preliminary Engineering, Right-of-way, and Construction ($102,370 VDOT and $102,370 county) $776,819 Newbys Bridge Road east of Qualla Road Preliminary Engineering, Right-of-way and Construction ($379,189 VDOT and $397,630 county) WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designations by the governing body of up to $500,000 of funds for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the county that $110,021 is the maximum amount of Chesterfield County funds that will be matched by the state as a supplemental FY04 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors has allocated $110,021 from the General Road Improvements Account for the FY04 Supplemental Allocation Program and requests VDOT to provide an equivalent match. AND, BE IT FURTHER RESOLVED, that the FY04 Supplemental Matched Funds be allocated for the following project: $220,042 Newbys Bridge Road east of Qualla Road Preliminary Engineering, Right-of-way and Construction ($110,021 VDOT and $110,021 county) 000 5 INDEX OF ATTACHMENTS Attachment A - Proposed Secondary Road Six Year Projects by Magisterial Districts Attachment B - Proposed Chesterfield Road Fund Project Development Schedule Attachment C - Regional Surface Transportation Program Fund Project Development Schedule (RSTP) Congestion Mitigation Air Quality Project Development Schedule (CMAQ) Attachment D - Proposed FY05 Secondary Road Improvement Budget Attachment E - Qualifying Rural Addition Road Request PROPOSED SECONDARY ROAD SIX YEAR PROJECTS FY05 THROUGH FY10 BY MAGISTERIAL DISTRICT PROJECT FROM TO DESCRIPTION START CONSTRUCTION BERMUDA COXENDALE RD DUNDAS RD * RAMBLEWOOD DR * RAMBLEWOOD DR CHALKLEY RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD CLOVER HILL ** GENITO RD NEWBYS BRIDGE RD NEWBYS BRIDGE RD * REAMS ROAD * COURTHOUSE RD DALE SALEM CHURCH RD HOPKINS RD NEWBYS BRIDGE RD COURTHOUSE RD NASH RD * BEACH ROAD * NEWBYS BRIDGE RD * BEULAH RD MATOACA ** GENITO RD HICKORY RD MATOACA RD * HALLOWAY AVE LAKE-VIEW RD BAILEY BRIDGE RD BAILEY BRIDGE RD BAILEY BRIDGE RD QUALLA RD SPRING RUN RD BAILEY BRIDGE RD RHODES LA * OTTERDALE RD * QUALLA RD * WOOLRIDGE RD * HICKORY RD/RIVER RD I - 95 OLD STAGE RD STRATHMORE RD INTERSECTION 0.39 MI. E OF GOLF COURSE RD 0.39 MI. E OF OLD BERMUDA HUNDRED RD N. OF GRAVEL NECK DR CARVER HEIGHTS DR BRADLEY BRIDGE RD BRADLEY BRIDGE RD S. HAPPY HILL RD N. OF WHITEHOUSE RD WOOLRIDGE RD DORTONWAY DR WALMSLEY BLVD ADKINS RD HULL STREEET ROAD KINGSLAND RD WEST OF OLD LANE QUALLA RD N. OF YATESDALE DR APPLEWHITE LANE RTE '~0 FALLING CREEK BRIDGE CURVE AT MASON WOODS WOOLRIDGE RD SOUTHLAWN AVE WOODPECKER RD MATOACA MIDDLE SCHOOL WOODPECKER RD DEER RUN DR W. OF HOLLY VIEW PKY BATTLECREEK DR BELCHERWOOD RD MCENNALLY RD CLAYPOINT RD 0.5 MI. S. WOODPECKER RD DUVAL R D BEACH RD CURVE S. OF CROWN POINT WOODPECKER RD INTERSECTION INTERSECTION FALLING CREEK BR WADSWORTH DR INTERSECTION BEULAH RD 0.35 MI.E. QUALLA RD FIRST BRANCH BLVD NASH RD HAGOODLA INTERSECTION OLDTOWN CREEK INTERSECTION MATOACA PARK INTERSECTION SPRING RUN RD TURNERVILLE RD INTERSECTION BAILEY BRIDGE RD MANCHESTER H.S. 0.7 MI.W. SANDY FORD RD GENITO RD SPRING RUN RD JAMES STREET R/R CROSSING GATES SUMMER 2004 TURN LANES SPRING 2005 R/R CROSSING SUMMER 2005 R/R CROSSING SUMMER 2005 IMPROVE CURVE SPRING 2006 SHOULDERS SPRING 2007 IMPROVE 2 LANE BEYOND PLAN IMPROVE CURVE TEMP DEFERRED TURN LANES COMPLETE IMPROVE CURVE SPRING 2006 IMPROVE 2 LANE SPRING 2010 TURN LANES TO BE DETERMINED TURN LANE TO BE DETERMINED IMPROVE 2 LANE UNDER CONST IMPROVE SIGHT DISTANCE SPRING 2005 WIDEN 2 LANE SUMMER 2005 IMPROVE CURVE SPRING 2006 IMPROVE 2 LANE SUMMER 2008 WIDEN 4 LANE BEYOND PLAN IMPROVE 2 LANE BEYOND PLAN SHOULDERS TO BE DETERMINED TURN LANES COMPLETE REALIGNMENT FALL 2004 TURN LANES SPRING 2005 CURB/SIDEWALKS SPRING 2005 TURN LANES SPRING 2005 SHOULDERS SPRING 2005 IMPROVE CURVE SPRING 2006 IMPROVE CURVE SPRING 2006 IMPROVE CURVE SPRING 2006 REALIGN CURVES FALL 2007 IMPROVE 2 LANE SPRING 2008 PAVE GRAVEL RD BEYOND PLAN IMPROVE 2 LANE BEYOND PLAN IMPROVE 2 LANE BEYOND PLAN IMPROVE CURVE TO BE DETERMINED VSU SIDEWALK TO BE DETERMINED MIDLOTHIAN OLD BON AIR ROAD IRON MILL RD GROUNDHOG DR IMPROVE 2 LANE UNDER CONST OLD BUCKINGHAM RD MILL FOREST DR OLDE COALMINE RD IMPROVE 2 LANE SUMMER 2004 OLD BUCKINGHAM RD UNISON DRIVE INTERSECTION TURN LANES SUMMER 2004 FOREST HILL AVE BUFORD RD INTERSECTION STREET LIGHTS SPRING 2005 FOREST HiLL AVE BUFORD RD INTERSECTION SIDEWALK SPRING 2005 NEW PROJECT ADDED TO PLAN PROJECT LOCATED IN MULTIPLE DISTRICTS Attachment A 000117 PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY05THROUGH FY10 PREVIOUS ALLOCATION PROJECTED ALLOCATIONS PROJECT / DESCRIPTION/ FY 04 FY03 FY 05 FY04 FY 06 FY 07 FY 08 FY 09 FY t0 DISTRICT LOCATION 8UPPL SUPPL OLD BUCKINGHAM RD WIDEN 2 LANES $399,830 MIDLOTHIAN FR: MILL FOREST DRIVE $199,915 TO: S. OF OLDE COALMINE RD $199,915 MATOACA RD / WOODPECKER RD $600,170 $t95,090 $204,740 MATOACA TURN LANES $300,085 $t00,000 $102,370 $300,085 $95,090 $102,370 NEWBYS BRIDGE RD WIDEN 2 LANE $776,819 $220,042 $3,139 DALE FR: QUALLA RD $39L630 $110,021 $1,570 TO: 0.35 MI. E. OF QUALLA $379,189 $110,021 $1,570 BRANDERS BRIDGE RD WIDEN 2 LANES $996,861 $3,139 BERMUDA FR: BRADLEY BRIDGE RD $498,431 $1,570 TO: SOUTH HAPPY HILL RD $498,431 $1,570 NEWBY$ BRIDGE RD WIDEN 2 LANES $996,861 $3,139 CLOVER HILL FR: WALMSLEY BLVD $498,431 $1,570 TO: FALLING CREEK BRIDGE $498,431 $1,570 PROJECT TO BE DETERMINED AT A LATER DATE $996,86t $3,139 MIDLOTHIAN $498,431 $1,570 $498,431 $1,570 PROJECT TO BE DETERMINED AT A LATER DATE $996,861 $3, t39 MATOACA $498,431 $t,570 $490,431 $t,570 PROJECT TO BE DETERMINED AT A LATER DATE $996,861 DALE $498,431 $498,431 TOTAL FUNDS $1,000,000 $195,090 $981,559 $220,042 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,900,000 COUNTY MATCH $500,000 $100,000 $500,000 $110,021 $500,000 $500,000 $500,000 $500,000 $500,000 VDOT MATCH $500,000 $95,090 $481,559 $110,021 $500,000 $500,000 $500,000 $500,000 $500,000 Attachment B RSTP REGIONAL SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULE FY 06 THROUGH FY 10 ( IN THOUSANDS ) PREVIOUS PROJECT I DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 04 FY 05 FY 06 FY07 FY 08 FY 09 FY 10 NASH RD WIDEN 2 LANE $308 $678 $1,561 $1,475 DALE FR: APPLEWHITE LN TO FIRST BRANCH BLVD REAMS RD CONSTRUCT TURN LANES CLOVER HILL AT: WADSWORTH, ROSEGILL, ARCH HILL, ADKINS $1,500 $1,500 $1,500 $308 $678 $1,561 $1,475 $1,500 $1,500 $1,500 CMAQ CONGESTION MITIGATION AIR QUALITY FUND PROJECT DEVELOPMENT SCHEDULE FY 05 THROUGH FY 10 ( IN THOUSANDS ) PREVIOUS PROJECT / DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 04 FY 05 FY 06 FY07 FY 08 FY 09 FY 10 COURTHOUSE RD SB RIGHT TURN RELIEF $182 $14 $254 $693 $500 $500 $600 CLOVER HILL AT: ROUTE 360 CHESTER RD TURN LANES AND SIGNAL $278 BERMUDA AT: KINGSDALE RD ROUTE 10 RIGHT TURN LANE $60 DALE AT: LEWIS RD * MATOACA RD I TURN LANES, REALIGN CURVE $160 WOODPECKER RD MATOACA * HALLOWAY AVE SIDEWALK $333 MATOACA FR: HICKORY RD TO: MATOACA MIDDLE SCHOOL * HICKORY RD I RIVER RD SIDEWALKS $140 MATOACA FR: WOODPECKER RD TO: JAMES ST $515 $314 $582 $693 $500 $500 $500 Competetive funds from the Richmond Regional and Tri-Cities MPOs. Tri-Cities funds noted with an asterisk (*). Attachment C PROPOSED FY 05 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTYWIDE UNFORESEEN ITEMS COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTY WIDE ENTRANCE PIPES GENITO RD OLD BUCKINGHAM RD HICKORY RD FOREST HILL AVE FOREST HILL AVE HALLOWAY AVE LAKEVlEW RD * RAMBLEWOOD DR * RAMBLEWOOD DR NEWBYS BRIDGE RD SPRING RUN RD BAILEY BRIDGE RD NASH RD RHODES LANE * COURTHOUSE RD VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS WOOLRIDGE RD MILL FOREST DR SOUTHLAWN AVE BUFORD RD BUFORD RD MATOACA MIDDLE SCHOOL WOODPECKER RD 0.39 MI. E OF GOLF COURSE RD 0.39 MI. E OF OLD BERMUDA HUNDRED RD QUALLA RD 0.5 MI. E. QUALLA RD MCENNALLY RD BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. APPLEWHITE LANE FIRST BRANCH BLVD 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDY FORD RD HULL STREEET ROAD INTERSECTION INTERSECTION OLDE COALMINE RD OLDTOWN CREEK INTERSECTION INTERSECTION MATOACA PARK INTERSECTION * NEW PROJECT ADDED TO PLAN MISC $165,000 MISC $112,000 MISC $58,00O MISC $0 TURN LANES $332,684 IMPROVE 2 LANE $358,400 REALIGNMENT $782,700 STREET LIGHTS $219,229 SIDEWALK $2,084,569 SIDEWALK $83,250 TURN LANES $472,540 R/R CROSSING $4,000 R/R CROSSING $3,400 IMPROVE 2 LANE $221,900 REALIGN CURVES $1,000,000 IMPROVE 2 LANE $604,291 IMPROVE 2 LANE $274,000 PAVE GRAVEL RD $55,793 TURN LANE $608,018 TOTAL $7,439,774 FY05 BUDGET 4/29/2004 Attachment D I QUALIFYING RURAL ADDITION ROAD REQUESTS DISTRICT ROADWAY NUMBER EXISTING LENGTH OF HOMES RIGHT OF WAY IN FEET VDOT COUNTY COST COST MATOACA WILD TURKEY ROAD 7 50' R/W 1,000 $150,000 $35,000 MATOACA TURNERVILLE ROAD 5 60' R/W 1,000 $150,000 $35,000 BERMUDA OMAHA STREET 6 40' R/W 850 $200,000 $35,000 CLOVER HILL UNNAMED ROAD, 600 COURTHOUSE RD S 50' PJW 1,800 $400,000 $35,000 MIDLOTHIAN TOWER LIGHT ROAD 7 30' & 50' R/W 1,400 $300,000 $35,000 MIDLOTHIAN FRAMEWAY ROAD 5 30' R/W 1,200 $300,000 $35,000 MATOACA PRIVATE ROAD, 17101 MIDLOTHIAN TPK 4 PRIVATE 800 $300,000 $35,000 MATOACA BELCHERSLANE 6 PRIVATE 700 $130,000 $35,000 MATOACA PRIVATE ROAD, 19600 CHURCH ROAD 6 PRIVATE 2,500 $300,000 $35,000 MATOACA PRIVATE ROAD, 19003 CHURCH RD 4 PRIVATE 1,000 $150,000 $35,000 BERMUDA CURTIS CIRCLE 3 40' PJW 600 $50,000 $35,000 Attachment E CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.5. Subiect: Request of Substance Abuse Free Environment, Incorporated (SAFE) for a Music/Entertainment Festival Permit for Bandfest: School's Out on June 18, 2004 County Administrator's Comments: County Administrator: (~~ Board Action Requested: The Board of Supervisors is requested to grant a music/entertainment festival permit for SAFE for June 18, 2004. Summary of Information: SAFE proposes to conduct an outdoor Bandfest: School's Out on Friday, June 18, 2004 to provide proceeds to promote SAFEs' mission of providing safe, alcohol and drug free events for teens. The event will include a number of local teen bands, games and other forms of entertainment are planned to occur outside at the Southside Church of the Nazarene, 6851 Courthouse Rd. in Chesterfield. In case of rain the event will be moved indoors. The proceeds will go to SAFE. Admission tickets will be sold for $5.00 at the door. There will not be any advance ticket sales. The event will begin at 6:00 p.m. and end at 10:00 p.m. Event attendance will be capped at 1500 persons. Preparer: Steve L. Micas Title: County Attorney 0505:65194.1 Attachments: ---]Yes No # 000_1_Z2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 SAFE is contracting caterers to provide food. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, parking, insurance coverage and security. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:65194.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 26, 2004 Item Number: 8.A.6. Request for a Permit to Stage a Fireworks Display for Comcast's Fourth of July Celebration at the Chesterfield County Fairgrounds on July 4, 2004 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2004. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2004, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last fourteen years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000, which has been approved by Risk Management. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. The cost of the fireworks event for this year's program will be paid by donations from sponsors in the private sector. A list of sponsors who have committed to supporting this year's celebration is attached. Preparer: Steven L. Micas Title: County Attorney 0505:65180.1 Attachments: Ycs No #000~24 Application for Fireworks Display (Print or Type All Information) Date of Application: Event Name:. ~ (b~Cti~ Time of Fireworks: q D Event Location: Shooting site/Display area: Rain Date: /1J lA Sponsoring Organization: Person In Charge of Event: - Mailing Address: (3~ /~ (9 [ i4 (~ Work Phone: ' (?0q~) ~8'-tt gL (include map) State: ~/,~, Zip: Home Phone: Person Coordinating Fireworks: (for the sponsor) Mailing Address: Home Phone: Company Responsible for Shooting: cOo/i( 3 State: VA- Mailing Address: city: Pe,4-e Work Phone: ~ Shooters Nme: After Hours: Zip: 000~25 Note: o Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. ¥'l~'tq c~c_ct e~ea, t4 '~5 re~ ewed Include a site drawing noting disch .arge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 Date: - Applicant's Signature: Print Name:. Remarks: (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Fire Official: Y~/~~/~ Date: Event Representative: Date: , 000126 o © ~D C D c ? >. % © > . 00½ r ominio ! IJ' F reworksl CHESTERFIELD COUNTY JULY 4, 2004 INVENTORY OF FIREWORK PROGRAM 300 3 INCH ASSORTED COLOR SHELLS 135 4 INCH ASSORTED COLOR & EFFECT SHELLS 70 5 INCH ASSORTED COLOR & EFFECT SHELLS 69 6 INCH ASSORTED COLOR & EFFECT SHELLS GRAND FINALE THE GRAND FINALE WILL CONSIST OF 350 3 INCH ASSORTED COLOR AND LOUD SALUTE TYPE SHELLS. "' DURATION INSURANCE L1MITS PRICE : 15 MINUTES : FIVE MILLION DOLLARS : $11,236.00 DOMINION FIREWORKS, INC. ESTABLISHED 1984 O0(}~28 CHESTERFIELD COUNTY PURCHASING DEPARTMENT CONTRACT PRICING/INFORMATION SHEET Dominion Fireworks, Inc. P. O. Box 3015 Petersburg, VA 23805-3015 CONTRACT SUBJECT: CONTRACT PERIOD: CONTRACT NUMBER: Phone: Fax: Contact: Terms: F.O.B.: Delivery: Fireworks Contractor July 1, 2004 through June 30, 2005 (Fourth of Five Terms) 00-5209-8424 (804) 733-6792 (804) 732-3866 W. G. Bulifant III Net Chesterfield, VA As Required Contractor to provide fireworks and related services per RFP #00-5209-8424 and contractor's proposal dated 9/13/00. Fee: Negotiable, to be determined Pricing is firm during contract period. If there are any questions regarding this contract, please contact Marty Franciscus, Senior Contract Administrator, at 748-1703. FIREWORK-CON.doc 000-a][29 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.7. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Adkins Ridge, Section 1 Dale: Hollymeade, Section D and a portion of Section C Matoaca: Birkdale, Section 16 Edgewater at the Reservoir, Section 1 John Winston Jones Parkway and Matoaca High School Bus Loop Springford Parkway and Spring Run Elementary School Bus Loop Midlothian: Coalbrook at the Grove, Section 4 Kingham at the Grove, Section 4 Krim Point at the Grove, Section 2 Preparer: Richard M. McEIfish Title: Director, Environmental Enqineerinq Attachments: Yes [--~No O00~L80 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- ADKINS RIDGE, SEC. 1 DISTRICT: CLOVER HILL MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: ADKINS RIDGE PL Vicinity Map: ADKINS RIDGE, SEC. 1 Produced By Chesterfield County GIS 000~-3~- TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HOLLYMEADE, SEC D and a portion of SEC C DISTRICT: DALE MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: CROFT CROSSING CT CROFT CROSSING DR Vicinity Map: HOLLYMEADE, SEC D and a portion of SEC C 0 O Produced By Chesterfield County GIS 000~32 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- BIRKDALE, SEC 16 DISTRICT: MATOACA MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: SAWGRASS PL SPYGLASS HILL CIR SPYGLASS HILL TER SPYGLASS HILL TURN Vicinity Map: BIRKDALE, SEC 16 ? ? ? MEW S Produced By Chesterfield County GIS 000~-38 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - EDGEWATER AT THE RESERVOIR, SEC. 1 DISTRICT: MATOACA MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: SHOREWOOD CT SHOREWOOD LN SHOREWOOD PL Vicinity Map: EDGEWATER AT THE RESERVOIR, SEC. 1 Produced By Chesterfield County GIS CT 000~34 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - John Winston Jones Pkwy and Matoaca High School Bus Loop DISTRICT: MATOACA MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: JOHN WINSTON JONES PKWY Vicinity Map: John Winston Jones Pkwy and Matoaca High School Bus Loop ~04/~, Produced By Chesterfield County GIS 000 35 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Springford Pkwy and Spring Run Elementary School Bus Loop DISTRICT: MATOACA MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: SPRINGFORD PKWY Vicinity Map: Springford Pkwy and Spring Run Elementary School Bus Loop 0 0 m Produced By Chesterfield County GIS 000 _ 6 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - COALBROOK AT THE GROVE, SEC 4 DISTRICT: MIDLOTHIAN MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: COALBROOK DR Vicinity Map: COALBROOK AT THE GROVE, SEC 4 RIDG MOOR DR 000~37 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - KINGHAM AT THE GROVE, SEC4 DISTRICT: MIDLOTHIAN MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: RAILEY HILL CT RAILEY HILL DR Vicinity Map: KINGHAM AT THE GROVE, SEC4 Produced By Chesterfield County GIS 000~38 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - KRIM POINT, SEC 2 DISTRICT: MIDLOTHIAN MEETING DATE: 26 May 2004 ROADS FOR CONSIDERATION: KRIM POINT CT KRIM POINT LOOP KRIM POINT TRL Vicinity Map: KRIM POINT, SEC 2 000~39 Produced By Chesterfield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: May 26, 2004 Item Number: 8.A.8. Subject: Approval of Water Contract for 1017 Starlight Lane, Contract Number 03-0158 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 110 L.F.± of 4" water lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: G. S. Parsons Construction Company Contractor: C. D. French Excavating Contractors, Inc. Contract Amount: Estimated County Cost for Offsite ...................... $1,975.60 Estimated Developer Cost ............................... $5,824.40 Estimated Total ........................................ $7,800.00 Code: (Refunds thru Connections - Offsite) , 5B-572VO-E4D District: Clover Hill Preparer: Craiq S. Bryant Attachments: Ycs ---]No Title: Director of Utilities 000~.40 VICINITY SKETCH 1017 Starlight Lane County Project #03-0158 921 1001 Prop. 4" W/L Ext. 1017 Chesterfield County Department of Utilities Development Section 000~-4~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 8.A.9. Subiect: Transfer $100 Each from the Bermuda and Clover Hill District Improvement Funds (Total of $200) to the Fire Department for the Junior Safety Camp County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $100 each from the Bermuda and Clover Hill District Improvement Funds for a total of $200, to the Fire Department to help defray the costs associated with the Junior Safety Camp, which will be offered by the Department's Fire and Life Safety Division. Summary of Information: Supervisors King and Warren are requesting the Board to transfer $100 from their respective District Improvement Funds for a total of $200 to the Fire Department to help defray the costs associated with a Junior Safety Camp, which will be offered by the Department's Fire and Life Safety Division. This camp is offered to teach life safety issues to young people ages 8 to 13. The two-day camp will teach young people about fire safety, medical issues, and personal safety. Individuals from various County departments will lead the activities acting as role models and teaching the value of teamwork. Two camps will be offered in the summer of 2004. The Board is Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 65264.1 Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 legally authorized to transfer public funds to a County department to conduct public safety programs for County citizens. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000~t43 Chesterqield Fire Preu. DISTRICT IMPROVEMENT FUNDS APPLIOA. TIO~ · This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Fire Jr. Safety camp If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Public Safety What is the amount of funding you are seeking? $200.00 __ 100.00 BermuQa District 100.00 ClOVer Hill District Describe in detail the funding request and how the money, if approved, will be spent. ?he £undincj will be used to ~_~/J~0SO --29 b~k.e h~q~ents for kids attending Jr. Safety Camp. This will suppl~nent a $500.00 grant from the VA Dept. of Health. The cc~nbinud funding will purc~se the l~t.s,~n~e~e~ed~ Middle 6/29,30 Camp ~zddle 6/22_,23 carver I; any County Department involved in the project, event or program for which you are seeking funds? Chesterfield Fire & E~MS If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? VA Dept. of Health i~i_~ina a~ $500.00 qrant. ,. 0d07'23380 ] 000 _44 MAY-~G-2084 09:48 1 884 768 8766 98% P. 02 MRY-06-2004 09:25 Chesterfield Fire Preu. 1 804 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No × Yes × No Yes × No What is the address of the applicant making this funding request? P.O. Box 40 Chesterfield, VA 23832 80'4-717-6020 What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 5- -oq Date 0407:23380.1 000 45 TOTRL P.05 MAY-06-2004 09:40 1 804 ?68 8766 99Z P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 26, 2004 Item Number: 8.A.10.a. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 18, Ashbrook, Section 11 County Administrator's Comments: ~/~~J //~~ County Administrator: Board Action Requested: Grant Steven W. Anderson and Michelle L. Anderson, permission for a proposed fence to encroach within an 8' easement across Lot 18, Ashbrook, Section 11, subject to the execution of a license agreement. Summary of Information: Steven W. Anderson and Michelle L. Anderson have requested permission for a proposed fence to encroach within an 8' easement across Lot 18, Ashbrook, Section 11. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs -]No 000~46 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN AN 8' EASEMENT ACROSS LOT 18, ASHBROOK, SECTION 11 Chesterfield County Department of Utilities Right Of Way Office l t-t9-ol MADE AN ACCURATE FIELD ~URyEY THIS IS TO CEE'rIP( IHAT 014 .......... _1 OF THE: PROPERTY AS SHOWN I.E:REON; TH^T ALL IMPROVEUENTS AN0 VISIBLE EVIDENCE OF EASEMEHI~ ARE SHOWN HEREON; THAT THERE ARE 140 ENCROACHIdENT$ BY IIdPROVEMEIdT~ EITHER FROM AOJOINING PROPERTY OR FROM SUBd£CI' PROPERTY UPON ADJOIblIHG PROPERTY, OIHER THAH AS SHOWN HERF-ON; ACC:O[~DIN~; 'i'D THE CURRENT F'EMA Fl..laDD RATE MAPS THIS PROPERTY IS LOCATED WITHIH 7. ONE THIS SURVEY WAS PREPARED WITHOUT THE BEI4EFff OF A TI1LI;' REPORT. OWNER: KfDqNEDY ~, INC. 08 40.$1 I~ 727 TM NO. 717-668-6953-00000 PUR: $1'EV£ AHO aK:HELLE AqDF,.R$ori i 8o EASEJ,&ENT I ROO/r XX- Fence AREA TO BE LICENSED LOT 19 t I I I lOT t8 I 8992,8 S~. FT. I I I I I I I LOT 17 Steven W. Anderson Michelle L. Anderson 7834 Winding Ash Terrace DB. 4308 PG. 433 PIN: 717668693300000., 8' F, ASUaENT~-,.., "'" '{ .L.: I I I 25..2' ~ ] ~ S46'46'05"C 5:2.29' TO WII':IDIHO., ASH OR. EXT'(). R=702.og' L=35.72' CURB t I I / / / L-69.05' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 8.A. 10.b. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 41, Edgewater At The Reservoir, Section 6 County Administrator: BoardActionRequested: Grant Lewis W. Wright, III and Anne M. Wright, permission for a proposed fence to encroach within a 16' drainage easement across Lot 41, Edgewater At The Reservoir, Section 6, subject to the execution of a license agreement. Summary of Information: Lewis W. Wright, III and Anne M. Wright have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 41, Edgewater At The Reservoir, Section 6. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs '-] No #000~49 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 41, EDGEWATER AT THE RESERVOIR, SECTION 6 h Chesterfield County Department of Utilities Right Of Way Office 000~_50 XX - Fence· Area to be Licensed 50.71' 63:9 16' 33.33' 9.04' L=98.82' R=$4 TIDAL DRIVE COMPILED PL 0 T PLAN' 'TOMAC CORPORATION. : LOT 41 SEC 6 EDG~rATER @ the RESERVOIR CHESTERFIELD COUNTY, VIRGINIA "SCALE 1"=£0' 3-17-03 DSS REV 2,- 18-03 JN: 17203 O00~tSi CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 8.A.10.c. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 86, Montclair at Southbend, Section 1 County Administrator: BoardAction Requested: Grant William M. Andrews, Jr. and Christine D. Andrews, permission for a proposed fence to encroach within an 8' easement across Lot 86, Montclair at Southbend, Section 1, subject to the execution of a license agreement. Summary of Information: William M. Andrews, Jr. and Christine D. Andrews have requested permission for a proposed fence to encroach within an 8' easement across Lot 86, Montclair at Southbend, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ']No # 000~52 I VICINITY SKETCH' REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN AN 8' EASEMENT ACROSS LOT 86, MONTCLAIR AT SOUTHBEND, SECTION 1 DR ;AV ENON CHURCH RO N Che~mrl~d County Deperlment of LrdilU~ RiGht Of Way Ofll~ XX - Fence Area to be %, . cO~,.~,~:.'-;~. TH ~' :q~.~, .q~'..'A Licensed '1 I"" - ~--~ .......... ~ ....... --- /.' ~L_ __~.~,~. ~____ ~! / ,, ~' ~ ,: C.D. Andrews ' 812 Moun~hire Ter~e DB. 5480 PG. 295 PIN: 819646186~ P~ T ~WI~ ,' ~T ~ ~ S~ION Y ~ MO~~IR " AT NO~I/N ~I~TOM ttOME~, LLt7 1826/ 13 2~ BASELINE. INC. ~ SUI~V~?THG DA ~..M~L ~ 1' 000~.':;4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.10.d. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 9817 Patromdale Drive County Administrator's Comments: County Administrator: Board Action Requested: Approve a request to install a private sewer service within a private easement to serve property at 9817 Patromdale Drive and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Roadrunner Enterprises, Inc., t/a New Millenium Builders has requested approval to install a private sewer service within a private easement to serve property at 9817 Patromdale Drive. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs -]No VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 9817 PATROMDALE DRIVE VESTRy z 0 Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: May 26, 2004 County Administrator's Comments: Item Number: 8.A.11.a. Acceptance of a Parcel of Land Adjacent to the West Right of Way Line of Ironbridge Road from C. W. Wright Construction Company, Incorporat ed County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.067 acres from C. W. Wright Construction Company, Inc., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.067 acres adjacent to the west right of way line of Ironbridge Road (State Route 10). This dedication is a condition of zoning. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: 000~57 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO THE WEST RIGHT OF WAY LINE OF IRONBRIDGE ROAD FROM C. W. WRIGHT CONSTRUCTION COMPANY, INC. COURTYARD RD 7. ARBOR HIGHLANDS TER 8. CEDAR LANDING TER LANDFILL DR UMMEt~ A ~BOP, LN DGE PKW¥ WOo 000~t55 Chesterfield Coun~ Department of Utilities 1 bol eq~al~ 62S~eet 6.1H. HRI~HT CT, ONSTRUC, TION ~ C.,Ot..4PANT,INC,. ~ ~ ~ 6PIN l'TS-~-4'I~1~90°°c) _~,,,~,eeeee,=. ~ ~ ~TR.EET AOORI~SS~ .,.~,~, ~' I,/, .///, ! / / I,I i I,I I OF STRIP AI.ON~ THE INEST LINE OF IRONE~RIO6,E ROAP IN THE ~ DISTRIC, T C,I..IE~TERFIEI-I~ C, CXJNI"Y', VA CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meetin~ Date: May 26, 2004 Item Number: 8.A.11.b. Subiect: Acceptance of Parcels of Land for the Extension of Center Pointe Parkway from Bon Secours - Saint Francis Medical Center, Incorporated County Administrator's Comments= ~/~.C_c~LP/~ o/'' ,/~~~ County Administrator: BoardActionReque~ed: Accept the conveyance of three parcels of land containing a total of 0.066 acres from Bon Secours-St. Francis Medical Center, Inc., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.066 acres for the extension of Center Pointe Parkway. This dedication is for the development of St. Francis Medical Center, Center Pointe Parkway Extension Phase 2. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No ~00160 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF CENTER POINTE PARKWAY FROM BON SECOURS-ST. FRANCIS MEDICAL CENTER, INC. ~ OLD HUNDRED RD .--',bo -- PO~ Chesterfield Counb/Department of Utilities 1 bcl eq~aU ?B533 ,~0':9 4~ ,00,00.00 $ TIMMON$ GROUP.' ""'-. --, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 8.A.11.c. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Bailey Bridge Road from the Trustees of Clover Hill Assembly of God Church County Administrator's Comments: //~c_~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.330 acres along the north right of way line of Bailey Bridge Road (State Route 654) from the Trustees of Clover Hill Assembly of God Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs --] No ~)00~63 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF BAILEY BRIDGE ROAD FROM THE TRUSTEES OF CLOVER HILL ASSEMBLY OF GOD CHURCH ~7'~E PKVI/}- CT N Chesterfield County Department of Utilities 1 Imci eqmal~ ~5657 aet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 8.A.11.d. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of Huguenot Road from Land 11600, LLC County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.018 acres along the west right of way line of Huguenot Road (State Route 147) from Land 11600, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs --] No #000166 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF HUGUENOT ROAD FROM LAND 11600, LLC C7 toLOT~t~'N -rPK~ BUSY ST coNCRETE P' ¢..) BU SiNE:S"3 SOUTHI Chesterfield County Department of Utilities 1 I1¢I eq~a~ 625/eet 000~67 Tax I0: 740- 709-0919-00000 .~ Owner Nome: HENRY 8~ ~O~ IN~ .'1 Address: I020 /-/UGUENOr RD ~ed Book: I9~0 Poge: 81 ~ ~~ ~ Tax ID: 740-708-8704-$~ ~~ ~ Owner Nome: ~OO Add. ss: l l~O0 30 · 0 30 60 90 MIDL OTHIAN TURNPIKE as ~~o · ~o' ~,,'~ Scale 1"= Z0' ; PLAT SHOW/NC "':" . O.O~SAOREpARCEI- OFI. ANDLYIN~ON ~..~._ D^m:05~ ~/2. O04.. A THE WESTLINE OF HU_P.U6. N. OTROAo SCALE: t =,fO: , ' l~idlothion D/strict JOB NO: C04t0557 Chostorfiold County, Yirginio ,. · PLANNERS · ARCHITECT8 · ENGINEERS * ~URVEYOR8 60'1 8rand'm~ Road · Sdm 100 · Rid'a'na~, Virginia 28286 ,Phone (804) 794-0671 -FaX (804) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A. 11.e. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Bellwood Road from Bellwood Investments, LLC County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 0.07 acres along the north right of way line of Bellwood Road (State Route 656) from Bellwood Investments, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ']No 000~69 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF BELLWOOD ROAD FROM BELLWOOD INVESTMENTS, LLC ~Or~ R~ N Chesterfield County Department of Utilities 1 Iici eqlag 626~eet 000170 J:~SDsY~P~oJ~2003265~dwg~2003265-DI~DICATION dwg, 3/15/200~, 1:23:44 PM, 1:'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A. 12.a. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable along Government Center Parkway to serve the Commonwealth Natural Gas cathodic protection system. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable along Government Center Parkway to serve the Commonwealth Natural Gas cathodic protection system. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: #00017;~ VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY 1. EVERGREEN ~R PL Chesterfield County Department of Utilities Right Of Way Office N 000~.73 952O t5° Courthouse Road ;~40' ~ County of Chesterfield ' - 9401 Io I~-- T M # 773665252300000 Ext OH Line Health Center Camm 680O Lucy Corr Blvd ~ 9601 Legend ~ Location of Boundary Unea of Rlght-of-W~ 15' ~m ~lndlcates Property Une is Right-of-Way ~' ~oundary Page of I P!at to Accompany Right-of-Way Agreement V[t~G]:NIA ELECTE]C AND POWEP. COMPANY Dominion V~ginia P0w~ u~ Ois~ct '. MIBLDTHIAN District-Township-Borough BALE Office CENTRAL Estimate Number Date By County-City, . State CHESTERFIELD VA Plat Number 0004-0085 .Grid Number L2342 000 _ 74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Subiect: County Administrator's Comments: Item Number: 8.A.12.b. Conveyance of an Easement to Virginia Electric and Power Company County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the Commonwealth Natural Gas cathodic protection system at Chesterfield County Airport. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the Commonwealth Natural Gas cathodic protection system at Chesterfield County Airport. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No # 000~.75 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY · rONINGTON ~ 8HE/TON CT ~ PINE Ol~CHAmp rrAH~O~CT 8T~L,E GATE Chesterfield County Department of Utilities Right Of Way Office 000176 44~)0' To Iron BHdge Road Airfield Drive CHESTERFIELD COUNTY Airport Property TM ~ 768671389500000 Commonwealth Gas Esmt..~.....~. Abandoned Air Ext Va ~ Whitepine Road Legend Location of Boundary Une.~ of Right-of-Wa) 15' ----ii-----Indicates Property Une is Right-of-Way Boundary Page of 7431 50' ~ Meter L.: :._._._.. +/- 50' Rt. 701 Plat to Accompany Right-of-Way Agreement VIR(3/NIA ELECTRIC A]~D I~IN-ER COIVI~A_NY doing business as DQminion Virginia Power uB District MIDLDTHIAN District-Township-Borough County-City · · State, DALE CHESTERFIELI] VA Office Plat Number CENTRAL 0004-0051 Grid Number Estimate Number L;3343 Date By 0 0 01'77 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.12.c. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: )- -----~ ,-~,,~-~,~..~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to upgrade its service in the Evergreen area. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: ¥CS [----~ No #000~78 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY pOWHrTE P¥ pt.. PL N Chesterfield County Department of Utilities Right Of Way Office +/- teen 1701 EVERGREEN gL£M~NTARY SCHOOL COUNTY OF CHEST£RFI£LD ¥ox Map ~ 7;~4693874500000 Powhite Parkway Rt. 76 Legend --Loc.~Jon of Boundary Un# of Right-of-Way 15' Indiooflm Properl~ Uno le Right-of-Way B~unda~ Page 5 of 5 i Plat'"to Accompany Right-of-Way Agreement VlllOINIA ~LIiCTI~IC ~ Powr~ COMPANY . ~ ~in~ ~ Do.mn V~aini~ Power U~ , MIDLOTHIAN oiitrlct-Townahip'SOrough "' County-City ,." Stat~ ..... MATOACA CHESTERFIELD VA Offioe ' Plat Num6~r ' ' ' CENTRAL 0004-00S5 EStimate Nurhber Grld N~mber 58~1485 LP046 Date " I~ ...... ,. 000180 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 26, 2004 Item Number: 8.A. 13.a. Request to Quitclaim Twenty-Foot, Sixteen-Foot and Variable Width Sewer Easements Across the Property of Gray Land and Development Company, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate 20', 16' and variable width sewer easements across the property of Gray Land and Development Company, LLC. Summary of Information: Gray Land and Development Company, LLC has requested the quitclaim of 20', 16' and variable width sewer easements across its property within Founders Bridge in Powhatan County as shown on the attached plats. Staff has reviewed the request and recommends approval. Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No O00~L8~. I ! I NOTE,' THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TitLE REPORT AND IS SUBJECT TO INFORId4TION WHICH MAY BE DISCLOSED BY SUCH, NOT ALL EASEMENTS AND NO IMPROVEMENTS SHOWN. / G~_x~.vEiY LAND AND OPMENT COMPANY L,L.C. MAP ~$2-$7  ,~ DB: $$~, PG. 7~ I FOUNDERS BRIDGE SECTION '6' P.O. G, SLIDE: 10 LOT ~ I 86' 10 ~RTION OF 1~' SElCER EA$~W~NT 7O BE VACATED- C. RAY I. AND AND DEVELOPMENT COMPANY TAX ~ ~-$7 DB: $5X, ~. 7~1 721.266.59 II, 718, G99.07 I G' SEWER F_A~EMENT DB: 464, PG. 125-..--"'""~' , I LINE TABLE LINE BEARING LENGTH LI N47',31'oe*E 16.00 L2 N42'28'52"14/ 96.28 LJ S42'$5'I5"E 9J.$8 CURVE TABLE CURVE LENGTH RADIUS TANGENT DELTA CHORD BEARING CHORD O/ST CI 16. 12' [5o. 00' . 8. 13' 18'28'38" 55~'I I'59H 16.05' 50 0 50 100 150 f_~,"~'a ~.'l't Scole 1"= 50' P/AT SHOI/YlNG A 16' SLGI/ER EAS£M£Nr TO ,~e I BE VACATED CROSSING I'HE LANDS OF GRAY AND O V ZOP 'NT co P W, t.t.c. DATE: r£a. t8,2004 HUGUENOT D/STRICT L~ SCALE: ,--50' POI, VHATAN COUNT~, VIRGINIA ,.IDB NO: ¢0~0010~ PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS 1208 Corporate Circle. Roanoke, VIrginie 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Bran~hway Roa~l · 9uite 100 *Rlehmond, Virginia 23236 · Phone (804) 794-0671 * Fax (804) 794-2635 580 TeohnolOgy Park Drive, 9uite 200 · Glen Allen, Virginia 23059 · Phone (804) 553-0132 · Fax (804) 553-0133 S6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.13.b. Subiect: Request to Quitclaim a Twenty-Foot Temporary Construction Easement Across the Property of 7501 Whitepine Road, L.L.C. County Administrator's Comments: ~/~-~..c_ ~~.~.~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 20' temporary construction easement across the property of 7501 Whitepine Road, L.L.C. Summary of Information: 7501 Whitepine Road, L.L.C. has requested the quitclaim of a 20' temporary construction easement across its property previously owned by Super Radiator Coil Ltd. Partnership and shown on the attached plat. Staff has reviewed the request and recommends approval. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ]No O00:tS? VICINITY SKETCH REQUEST TO QUITCLAIM A TWENTY FOOT TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF 7~01 WHITEPINE ROAD, L.L.C. Chesterfield County Depar[ment of Utilities 1 Imcl eq~al~ ~B333 ~et 000585 20" ¢o~l:~q~¢T = E&8£MENT SUPER RADIATOR COIL LTD. PARTNERSHIP. D.B. 1732 PG. 1289 79-10-~-6 RTF- PLAT SHOWING EASEMENT T'O BE ACQUIRED CROSSING THE LAND NOW BELONGING TO SUPER RADIATOR COIL LTD. PARTNERSHIP DALE DISTRICT CHESTERFIELD COUNTY, VIRGINIA LANDMARK CO. OF VA. INC. D.B. 1824 _PG. 686 EXISTING I0' UTI MENT :MENT t/ CHESTERFIELD COUNTY OF D.B 98J.~PG. 4 79-6- f,~-I m NOTE: MERIOIAN IS VIRGINIA STATE GRID, R. STUART ROYER & ASSOCIATES, INC. CONSUL?lNG ENGINEERS & SURVEYORS RICHI4OND, VIRGINIA ..,_ _ 000 89 O^T£: ,U'R~. ~o. ,eeo " ~ ~ '~ PROJECT NO. 6927 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 8.A.13.c. Subiect: Request to Quitclaim a Portion of a Variable Width Virginia Department of Transportation Sight Distance Easement Across the Property of Sommerville Development Corporation County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width VDOT sight distance easement across the property of Sommerville Development Corporation. Summary of Information: Sommerville Development Corporation has requested the quitclaim of a portion of a variable width VDOT sight distance easement across the property as shown on the attached plat. Wylderose Drive is being cul-de-saced and the speed limit reduced so a smaller sight distance easement is needed. Staff and VDOT have reviewed the request and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs No # 000~_90 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH VDOT SIGHT DISTANCE EASEMENT ACROSS THE PROPERTY OF SOMMERVILLE DEVELOPMENT CORPORATION NCASTER GATE LN NCASTER GATE DR .RRI COVE CT iRRJ COVE WAY N OTTERO~L~ iCHAUX Jusr/c~a~ ~ 1///. L E C,¢ O00:t Chesterfield County Department of Utilities 1 IlOi eq~al~ ~3331act .! / / CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 8.A.14. Subiect: Consent for Right of Entry on County Property at Camp Baker County Administrator's Comments: ~'~~J /4~~._~ County Administrator: Board ActionRequested: Authorize the County Administrator to execute a consent for right of entry with the Virginia Department of Transportation. Summary of Information: The Virginia Department of Transportation (VDOT) requests permission to enter the county property at Camp Baker, 7600 Beach Road, to repair the roadside slope along Beach Road, which was damaged by Hurricane Isabel. This request has been reviewed by necessary staff and approval is requested. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: No VICINITY SKETCH Consent for Right of Entry on County Property Camp Baker t0 TREE LINE TR 11 JN Chesterfield County Department of Utilities Right Of Way Office 0005.94 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 5 Meetin~l Date: May26, 2004 Item Number: 8.A. 15. Subiect: County Administrator's Comments: County Administrator: Amendment to the Board Minutes of April 14, 2004 Board Action Requested: Amend the minutes of April 14, 2004 as indicated below to reflect the correct property. Summary of Information: On April 14, 2004, the Board of Supervisors adopted an ordinance to vacate A twenty-foot temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive, within River's Trace, Sections B and C. Staff recommends that the ordinance be amended FROM: On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to FOXFIELD CONSTRUCTION, INC., a Virginia corporation, JASON SEAMSTER and SHAWN T. SEAMSTER, CHRISTOPHER P. SPORTELLO and CANDACE L. SPORTELLO, (husband and wife), CHRISTOFFE L. MOREAU and DEANNA M. MOREAU, (husband and wife), District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: ~-~ Yes No f000~.95 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 and KENNETH A. HAYES and LEEANNE S. HAYES, (husband and wife), ("GRANTEE"), a 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive within River's Trace, Sections B and C, MATOACA Magisterial District, Chesterfield County, Virginia, as shown on plats thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 119, at Pages 35 and 39. WHEREAS, FOXFIELD CONSTRUCTION, INC., petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive within River's Trace, Sections B and C, MATOACA Magisterial District, Chesterfield County, Virginia more particularly shown on plats of record in the Clerk's Office of the Circuit Court of said County in Plat Book 119, Pages 35 and 39, by BALZER AND ASSOCIATES, dated JUNE 5, 2001 and JUNE 21, 2001, and recorded JULY 18,, 2001 and JULY 19, 2001. The easements and portions of right of way petitioned to be vacated are more fully described as follows: A 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive within River's Trace, Sections B and C, the location of which is more fully shown on a plat made by BALZER AND ASSOCIATES, dated FEBURARY 5, 2004, and revised MARCH 29, 2004, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2-2204 of the Code of Virqinia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the easements and portions of right of way sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virqinia, 1950, as amended, the aforesaid easements and portions of right of way be and are hereby vacated. 000596 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virqinia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virqinia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vacate the easements to the underlying lot owners and vest fee simple title of the portion of right of way within River's Trace, Section B in the owners of Lot 10, and the portion of right of way within River's Trace, Section C in the owners of Lot 14, free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and FOXFIELD CONSTRUCTION, INC., a Virginia corporation, JASON SEAMSTER and SHAWN T. SEAMSTER, CHRISTOPHER P. SPORTELLO and CANDACE L. SPORTELLO, (husband and wife), CHRISTOFFE L. MOREAU and DEANNA M. MOREAU, (husband and wife), and KENNETH A. HAYES and LEEANNE S. HAYES, (husband and wife), or their successors in title, as GRANTEE. TO: On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to FOXFIELD CONSTRUCTION, INC., a Virginia corporation, JASON SEAMSTER and SHAWN T. SEAMSTER, CHRISTOPHER P. SPORTELLO and CANDACE L. SPORTELLO, (husband and wife), CHRISTOFFE L. MOREAU and DEANNA M. MOREAU, (husband and wife), and KENNETH A. HAYES and LEEANNE S. HAYES, (husband and wife), ("GRANTEE"), a 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive within River's Trace, Sections B and C, MATOACA Magisterial District, Chesterfield County, Virginia, as shown on plats thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 119, at Pages 35 and 39. 000 97 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 WHEREAS, FOXFIELD CONSTRUCTION, INC., petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive within River's Trace, Sections B and C, MATOACA Magisterial District, Chesterfield County, Virginia more particularly shown on plats of record in the Clerk's Office of the Circuit Court of said County in Plat Book 119, Pages 35 and 39, by BALZER AND ASSOCIATES, dated JUNE 5, 2001 and JUNE 21, 2001, and recorded JULY 18,, 2001 and JULY 19, 2001. The easements and portions of right of way petitioned to be vacated are more fully described as follows: A 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive within River's Trace, Sections B and C, the location of which is more fully shown on a plat made by BALZER AND ASSOCIATES, dated FEBURARY 5, 2004, and revised MARCH 29, 2004, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2-2204 of the Code of Virqinia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the easements and portions of right of way sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virqinia, 1950, as amended, the aforesaid easements and portions of right of way be and are hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virqinia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virqinia, 1950, as amended. 000m98 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plats vacated. This Ordinance shall vacate the easements to the underlying lot owners and vest fee simple title of the portion of right of way within River's Trace, Section B in the owners of the adjacent open space, and the portion of right of way within River's Trace, Section C in the owners of Lot 14, free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and FOXFIELD CONSTRUCTION, INC., a Virginia corporation, JASON SEAMSTER and SHAWN T. SEAMSTER, CHRISTOPHER P. SPORTELLO and CANDACE L. SPORTELLO, (husband and wife), CHRISTOFFE L. MOREAU and DEANNA M. MOREAU, (husband and wife), and KENNETH A. HAYES and LEEANNE S. HAYES, (husband and wife), or their successors in title, as GRANTEE. Ayes: Miller, Barber, Humphrey, King and Warren. Nays: None. 000199 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: May 26, 2004 Item Number: 8.A.16. Subiect: Approval of FY 2004 School Board Capital Improvement Plan Year-end Revisions County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to increase the appropriation in the School Capital Improvements fund by $253,300 by (1) appropriating $537,700 of State Technology Initiative funds, and (2) reducing the funding from the Reserve for School Capital Improvements by $284,400. Summary of Information: On January 28, 2003 the School Board approved the FY2004 School Capital Improvement Program totaling $24,632,900, including the use of Virginia Public School Authority bonds ($16,369,200), state construction funds ($793,000) and CIP reserve ($7,470,700). On December 11, 2003 the Board of Supervisors approved a revision to the CIP to increase appropriations to $71,317,400 to accelerate the construction of the new Cosby Road High by entering into a comprehensive agreement under the PPEA. Several other funding issues need to be addressed at this time. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: Yc$ # 000200 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 1. Several renovation projects funded with 2002 General Obligation bonds need to be closed out as of June 30, 2004. These include C. E. Curtis Elementary ($36,000), Grange Hall Elementary ($175,000), Clover Hill High (-$795), and Thomas Dale High ($0). The balances in these projects will be moved to the new Cosby Road High project. 2. The following renovation projects, funded with the Reserve for School CIP may be partially closed out at this time: J. A. Ch&lkley Elementary ($1,488,000), Meadowbrook High ($199,500), Bailey Bridge Middle ($103,752), as well as the new Matoaca High ($368,985). Limited funds remain in these projects to allow for final payments. The majority of these funds ($1,875,042) will be placed in the new Cosby Road High School project for the acquisition of the right of ways required for road construction. A portion ($795) will be appropriated to Clover Hill High renovation project in order to complete that project. 3. The balance of $284,400 will be returned to the Reserve for School Capital Improvements to be used for the School's share of the cost of renovating the old Chester Library to house the ERP implementation team. Surplus VPSA bonds ($689,248) in the Bailey Bridge Middle project will be used to purchase a mega trailer ($300,000) and $389,248 will be moved to the new Cosby Road High project. 4. Finally, Governor's Technology Initiative funds totaling $537,700 need to be appropriated to the following projects: Carver Middle ($78,500), Matoaca Middle ($200,000), Robious Middle ($131,100), and Salem Middle ($128,100). 00020 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 26, 2004 Budget and Mana.qement Comments: The School Board is requesting approval of a $253,300 appropriation increase in the school capital improvements fund. This is the result of receiving an additional $537,700 in state technology initiative funds and also because funds will be returned to the schools' capital improvement reserve because projects are finished. The changes are summarized below. Sources/Reductions: Curtis Elementary-GO Bonds Clover Hill High School-GO Bonds Grange Hall Elementary-GO Bonds Chalkley Elementary-School CIP Reserve Meadowbrook High School-School CIP Reserve Bailey Bridge Middle School-School CIP Reserve Bailey Bridge Middle School-VPSA Bonds Matoaca High School-School CIP Reserve Subtotal Reductions 36,000 795) 175,000 1,488 000 199 500 103 752 689 248 368 985 3,059 690 Increase in Governor's Technology Funds 537,700 Total Sources/Reductions: $ 3,597,390 Uses: Cosby Road High School - road Clover Hill High School Purchase of a Mega Trailer Carver Middle School Matoaca Middle School Robious Middle School Salem Middle School $2,474,495 795 300,000 78,500 200,000 131,100 128,100 Subtotal Uses: 3,312,990 Return to the School's CIP Reserve 284,400 Total Uses: $3,597,390 Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000202 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS Attachment A New Facilities New Matoaca High School New Genito Road High School New Cosby Road High School Total New Facilities Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Fopd Service Proiects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations L C Bird HS FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Thomas Dale HS FS Renovations Total Food Service Projects Supervisipn/Debt/Other Supervision & Contingency School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road Carver Middle Technology Matoaca Middle Technology Robious Middle Technology Salem Middle Technology JRHS Gov Technology Midlothian HS Gov Technology Monacan HS Gov Technology Chesterfield Community HS Technology Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS 1996 GO VPSA ClP Bonds/Interest Bonds Reserve (368,985) 211,000 389,248 1,875,042 211,000 389,248 1,506,057 (36,000) (175,000) (689,248) (1,488,000) (103,752) 795 (199,500) (211,000) (689,248) (1,790,457) State Gov Tech & ClP 0 0 0 0 300,000 ~ 300,000 ! $0 $0 ($284,400) County Proffers 78,500 200,000 131,100 128,100 Food Service Transfer 0 0 0 537,700 ~ ~ $537,700 $0 $0 Total Revisions (368,985) 0 2,475,290 2,106,305 (1,488,000) (36,000) (175,000) 0 0 (793,000) 0 795 0 (199,50O) 0 0 0 0 (2,690,705) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 300,000 0 78,5O0 200,000 131,100 128,100 0 0 0 0 0 837,700 $253,300 000208 Attachment B VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 11, 2004, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Marshall W. Trammell, Jr., Vice-Chairman Elizabeth B. Davis Thomas J. Doland Dianne E. Pettitt RESOLUTION WHEREAS two school projects are complete and the surplus GO bond funds of $211,000 in these projects is requested to be used to fund the New Cosby Road High School project; and, WHEREAS Bailey Bridge Middle renovation project has $689,248 of surplus VPSA funding and $369,248 needs to be transferred to the new Cosby Road High project and $300,000 used for the purchase of a mega trailer; and, WHEREAS several renovation projects with $2,159,442 of surplus Reserve for School Capital Improvement funding need to be partially closed transferring $1,875,042 to the new Cosby Road High School project and $284,400 being returned to the Reserve for School Capital Improvements in order to be used for renovations at the old Chester Library to house the ERP implementation team; and, WHEREAS four technology infrastructure projects need to be funded with $537,700 from the State Governor's Technology Initiative funds; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Trammell, seconded by Mr. Doland, the School Board requests the Board of Supervisors to appropriate an additional $253,300 to the School Capital Improvements Fund for revisions as described in this agenda item. Carol Timpano, Clerk Billy K. Cannaday, Jr., Ed.D., Superintendent 000204 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Subiect: Citizen Request to Address Unscheduled Matters" Item Number: 9. the Board Under "Hearings of Citizens on County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Joe Cacciotti has requested the opportunity to speak under § 6 of the Board's procedures to ask the Board to join with Henrico and the City of Richmond to file a lawsuit to recover any additional costs for renovating the Diamond. (See attached.) Preparer: Steven L. Micas Title: County Attorney 0800:65376.1 Attachments: Yes ~ No Message Page 1 of] Minetree, Beverly ¢ "' From: Elko, Lisa Sent: Tuesday, May 11, 2004 1:18 PM To: Minetree, Beverly Subject: FW: Request to address Board of Supervisors Bev, He wants to speak on May 26th at 3:30 p.m. Lisa ..... Original Message ..... From .' FilmVa@aol.com [mailto: FilmVa@aol.com] ~ent; Wednesday, April 28, 2004 9:53 AM To-' Elko, Lisa; Ramsey, Lane Cc.' Miller, Kelly; Barber, Edward B.; King, Dickie; Humphrey, Renny; Warren, Art Subject: RE: Request to address Board of Supervisors April 28, 2004 To: Lane Ramsey, County Manager Lisa Elko, Clerk to the Board of Supervisors Subject: Addressing the Board on the matter of renovation of The Diamond funds, Richmond Baseball Initiative (RBI) and initiating a lawsuit, in cooperation with Henrico and the City of Richmond, for any added cost if renovation of The Diamond should occur since Chesterfield is a voting Board Member of the Richmond Metropolitan Authority (RMA). On April 27, I made a presentation to Henrico's Board requesting all jurisdictions involved with the RMA related to The Diamond initiate a lawsuit against RBI for the possibility of recouping funds. One Henrioc Board Member had asked if I was also making a presentation to Chesterfield and the City of Richmond, which I stated I would. Just to let you know, I am asking to request to address the City of Richmond's Council on May 4th to make the same proposal. I will shortly send by email a hard copy of my proposed presentation along with information relating to this issue to all Board Members, County Manager and County Attorney. If there are any questions, you may call me anytime. Thank you for your consideration. Sincerely, Joe Cacciotti Signed by email 804-272-8787 home 804-301-6111 cell 800-490-1988 pager 804-272-7115 fax Email: FilmVA(-~,aol.com 000206 5/11/2004 Message Page 1 of ( Minetree, Beverly From: Elko, Lisa Sent: Tuesday, May 11, 2004 1:18 PM To: Minetree, Beverly Subject: FW: RMA (The Diamond) vs RBI Statement ..... Original Message ..... From .' FilmVa@aol.com [mailto: FilmVa@aol.com] Sent: Wednesday, April 28, 2004 11:05 AM To: Miller, Kelly; Barber, Edward B.; King, Dickie; Humphrey, Renny; Warren, Art; Elko, Lisa; Ramsey, Lane; Micas, Steve Subject: RE: RNA (The Diamond) vs RB[ Statement Below is my statement I would like to publicly address the Board of Supervisors. I have also attached the same to this email. Opening Statement. Mr. Chairman, Board Members, County Manager and County Attorney. I am Joe Cacciotti, a resident of Chesterfield County. I come before this Board only because Chesterfield is one of the voting Board Members of the Richmond Metropolitan Authority (RMA). As you know, a joint agreement between Chesterfield, Henrico and the City of Richmond to operate and maintain The Diamond was formed many years ago. You are well aware of the request Mr. Mike Berry, General Manager of the RMA, presented before this Board last fall requesting Chesterfield and the other two jurisdictions to commit a total of $18.5 million dollars to renovate The Diamond. He also stated it was imperative, the three jurisdictions implement this commitment immediately so the renovations to The Diamond can begin, as early as last fall. Since the three jurisdictions had made the commitment, Richmond Baseball Initiative (RBI) has thrown a curve ball into the works by suggesting a new Diamond should be built in downtown Richmond. To date, RBI has been secretive about this by keeping the public less informed. By suggesting a new ballpark be built, RBI has delayed and forced any planned renovations to The Diamond to begin at a later date. More than likely this delay has now caused a higher renovation cost, which in turn will cost the taxpayers more money being committed. I also believe RBI's dream of building a new ballpark downtown, has caused the Richmond Braves into not signing a longer-term lease. The Richmond Braves have recently signed only to a 3-year contract with a clause allowing them the options either to withdraw from the contract or to renew on a year-to-year basis. This 3-year contract has now thrown uncertainty into the situation. A situation the three jurisdictions have not asked for nor want. This is not fair to the jurisdictions and the taxpayers who were willing to make a commitment of public finds to renovate the existing Diamond. I cannot blame the Braves for signing a shorter contract. If you did not know who your landlord was going to be after 3 years, would you sign a 10 or 15-year lease? Therefore, I am asking all three jurisdictions to protect the taxpayer's investments and commitments, related to the current ballpark, by seeking legal action against RBI to recover any rising cost and expenses the three jurisdictions may incur when The Diamond is renovated at a later date. 5/11/2004 OO {'} 20~'t~ Message Page 2 of~ The longer the jurisdictions wait to initiate a lawsuit against RBI; the likely hood of higher costs will be incurred when The Diamond is renovated. Immediate action must take place now by the three jurisdictions against RBI while RBI is: formed group with money in the bank and 17 investors on board. If the three jurisdictions fail to take any action against RBI and RBI is disbanded, the jurisdictions will have no recourse to recoup any rising cost incurred and the taxpayers will be left to absorb the increased cost in renovations. This is a business ladies and gentleman, and the current business at hand should be to protect the taxpayer's interest. RBI should be sued for any increased cost of renovation. The three jurisdictions must force the renovation of the Diamond to begin this year and request a 15-year minimum contract with the Richmond Braves. End of opening statement. The following is information and comments relating to RMA and RBI. If allowed to speak before the Board, I will not be addressing the Board with this information, unless time allows or I am requested to make a full presentation. However, I do hope you all will consider the information or lack of below. Richmond Baseball Initiative (RBI) has done everything they can for the last seven months to be secretive on their proposal by refusing to disclose who is part of RBI and their investors. Why? Whom are they afraid of is the first question and getting an answer of, we were not prepared because we do not have all the answers, is not good enough. The question was not about what is your proposal, but who are the parties involved with RBI. By not answering this months ago, has one assuming they have something to hide. We now have this answer somewhat, but there are many parties involved that are not mentioned. If RBI has the funds for studies, etc., then shouldn't there be a corporation or some paperwork documentation showing who the officers are, etc.? Maybe Gary Armstrong with First Market Bank can tell us if any RBI funds are in his bank. RBI claims they have raised $500 thousand in donations and in-kind for services and have 17 investors. So where is this money and where is the paperwork? Tim Davey and Dave Anderson are with the Timmons group and are listed as RBI members. Just to let you know, the Timmons Group is also the group pushing for the private ownership of the Powhite toll road extension into Chesterfield. I have been told this group is quietly buying property in the proposed area of the Powhite extension in Chesterfield even though the proposal has not been approved by VDOT. The Timmons Group I am sure is preparing on having property that is refusing to sell, seized by declaring eminent domain and I wouldn't doubt they have told some homeowners they would do this. How community friendly is the Timmons Group? Not very community friendly. They are only friendly to the almighty dollar. If you do not believe me of what I think is occurring relating to the Powhite extension, ask the Timmons Group and effected properties if this is not true. Survey the neighborhoods or homes that will be eliminated. I am sure they will tell you this is true, unless they have signed an agreement not to disclose information, which I also hope you will ask them. Several people at a public meeting a few months ago told me this was occurring with the Timmons Group. Here are some more facts, questions and comments about the Diamond that are not being addressed: 1) RBI states the total cost to build a new stadium will be around $58 million and is asking $18.5 million from Chesterfield, Henrico and City of Richmond that was slated for the Diamond renovation. Why is RBI asking for money from the taxpayer to build a new stadium? Isn't this a form of corporate welfare using taxpayer money? Already RBI is setting up the City to ask for special favors in real-estate tax breaks, donation of land and I am sure it will not be long before a request for increased in funding. RBI's website already suggests this possibility will happen. 000208 5/11/2004 Message Page 3 of I am willing to also bet RBI will soon ask the State for funds or tax breaks and an agreement on State Parking Facilitie: when this proposal is firm. How does this group plan to make money on this proposal? They have not showed this to anyone nor has anyone asked this question. If they are requesting a partnership with the taxpayers, then the taxpayers have the right to know. I know they are not doing this out of the kindness of their hearts. Currently the Richmond Braves receives their income from ticket sales and concessions. The RMA receives income only from skybox rentals, sales and admission tax and parking, which is put towards the upkeep of the current Diamon, and to offset the localities investment. So ifRBI builds a new stadium, who receives what funds? If it remains the same, then RBI will not receive any income from building a new stadium. So what is the point and profit for RBI? Where is this hidden income for the investors to invest? 2) Chesterfield County has pulled their proposed funding of renovating the Diamond until the issue of relocating has been resolved. If the Diamond is relocated downtown, I am hoping that Chesterfield's taxpayer funds will not be included. Why hasn't RBI publicly addressed this problem of Chesterfield pulling their funding back? Mr. Berry with the RMA spoke before the Chesterfield Board begging for funds for the Diamond renovation last fall. I also spoke before the Chesterfield Board and told them the RMA was not informing them of the likelihood of a new stadium being built downtown. Why didn't Mr. Berry tell the board of the proposal of a new stadium? I also stated the RMA and Mr. Berry should not be trusted on anything they may say. After I notified the Board, Mr., Berry was asked if this was true about relocating the stadium downtown, which he reluctantly confirmed. I am very happy to see Chesterfield's Board now knows I was telling them the truth and have recently rescinded giving any money for the Diamond renovation. I will continue to make sure Chesterfield does not add any money for a new stadium in downtown Richmond. 3) When asked who will own the new Diamond, RBI skirts the question by stating on their website "We would like to see the continuation of the RMA as manager of the facility. This issue ultimately will be decided by the localities involved in the financing and the developer". So who will own the new Diamond? RBI is very good on not answering simple questions but is creative in avoiding the answer. Is RBI suggesting the localities will do a 50/50 partnership with the developer? Have you ever known a business not to have a plan of action? What is RBI's plan of action? Where is their business plan? This proposal of building a new stadium is so sneaky, the localities will not know what is going on until they are in too deep financially and cannot pull out. This leaves one too assume, at a later date, RBI will request to be the deed holder of the new stadium and the taxpayers will still have to pay off any bonds and the RMA will remain as the manager of the new stadium. So why hasn't this been spelled out in RBI's proposal? I think RBI is setting up the localities for the possibility of becoming the sole owner at a later date. Why do I think this will happen? Because it makes great business sense to keep parties involved in the dark until you have them where you want them. Have you ever played poker? Think about it. This scenario will happen regardless of the lies that will be told by RBI, the developer and investors before they are able to make their move. 4) If a new stadium is built, VCU wants the old Diamond. Why should Chesterfield, Henrico and the City of Richmond give up their taxpayer funds to VCU? What will the benefit be to the localities if this request is made? All jurisdictions are in need of money, so ifVCU wants the old Diamond, then they should buy it at a fair market price. 5) From the Richmond Times Dispatch, April 21, 2004; "Meanwhile, city officials say they aren't ready to consider declaring eminent domain and taking private property for a stadium." "If you don't have site control, then what are you going to do?" asked Mayor Rudolph C. McCollum Jr. "We are much too far away from 5/11/2004 0 (.} 0 209 Message anything to make me even consider eminent domain." Page 4 of, Eminent domain? Hmm, seems the Timmons Group is knowledgeable on this subject so count on this happening to many properties in the area that refuse to sell. 6) The RMA who owns the Diamond is made up of 11 Board members authorized by the VA. General Assembly. Six members are from Richmond and two each from Chesterfield and Henrico and one from the Commonwealth Transportation Board. When the RMA Board was formed, it was for building the Downtown Expressway, nothing more, nothing less. The City was given more voting power only because they put some of their money up to have the expressway built. This was fair at the time, because when the expressway was paid; the City will be the sole owner. The expressway unfortunately will not ever be paid up in our lifetime even though it is expected to be paid off in 2022 and when that happens, the City of Richmond will be the sole owner. The current RMA debt on the Downtown Expressway is over $120 million and is scheduled to increase when the toll plazas are expanded. Since the creation of the RMA, the RMA has expanded into parking decks and the Diamond. What has not changed is the equal voting power among the jurisdictions. Any decisions made by the RMA Board have Chesterfield and Henrico out voted before any votes are submitted. Is this fair to Chesterfield and Henrico who are asked to share equally in upkeep cost of the Diamond? The City of Richmond and the neighboring counties of Chesterfield and Henrico agreed to absorb equally any risks and shortfalls in operating revenue and debt repayment related to the current Diamond. Yet voting power remains unequal. Below is proof of unequal voting power on the RMA Board. I wonder how many other times Chesterfield and Henrico have been out voted on RMA issues? In order to change the voting power to an equal balance must be brought before the VA. General Assembly. BY MEREDITH FISCHER AND TIM PEARRELL TIMES-DISPATCH STAFF WRITERS Feb 18, 2004 In part; Berry said he will send a letter to representatives of the three jurisdictions, telling them that the deal has been put on hold. Richard White, Chesterfield's representative on the RMA, tried yesterday to release the localities from their $18.5 million moral obligation, but his motion failed on a 5-3 vote. "The deal has changed. They should be... released," White said. "I think our credibility is in question. I think we are allowing the tail to wag the dog. This is nothing about what we went to three jurisdictions to ask for." 7) The Richmond Braves 10 year lease ends after their current season and has signed a 3- year extension lease agreement yesterday with the RMA. However, the contract allows either party an "out clause" after each year. Now why would the RMA want and out clause in a contract with someone who uses a baseball stadium? If the Richmond Braves do not use the Diamond, who will? This out clause allows the Richmond Braves an "out" just in case one of three things could occurred; 1) a better offer is made from another city or 2) using it as leverage ifa new stadium is built to secure more income or 3) the Richmond Braves fold or merge with another Atlanta Braves minor league team and leave Richmond. I am sure, with the new leadership of the Atlanta Braves, cost-cutting measures are being looked into and the Richmond Braves are on the watch list. I just listed three possibilities, which sums up to three strikes and we're out of the ballpark business. The Richmond Braves are committed in staying in Richmond, according to Mr. Baldwin, General Manager of the Richmond Braves. If the localities are being asked for $18.5 million in renovations and will require a 20-year bond, then the Richmond Braves should be required to do the same and sign a 15 to 20-year lease agreement. However, the 5/11/2004 000 2~1.0 Message Page 5 of~ current agreement will not pay for the bond. Something is not right and someone is not telling the whole story. 8) Isn't it amazing, RBI conveniently designed their website not to accept emails? I wonder why? I am sure all of you are wondering why I even bothered to write this letter. My answer is I live in Chesterfield County and do not want to see taxpayer monies wasted on projects regardless of what localities are involved. Recent taxpayer expense projects such as the Chesterfield Bus Link, which failed due to the poor promotion, low fares and ridership and scheduling, and soon to be on the failed list on June 3rd is the Chesterfield Express Bus Service due to lack of funding and low ridership. Other well known expensive failures of the past are; the 6th Street Market Place, the renovation of 600B-700B E. Grace Street which forced many business out of business due to the lack of parking, etc., Main Street Station funds to support only approximately 30 riders per day, the soon to be performing arts center which only a few in the area will attend, the $10 million dollars in a lawsuit award to Hilton Hotels in the 70's because the City chose Marriott Hotels near the Convention Center and now a proposed Hilton Hotel at the old Miller and Rhodes building is in the works. The list of failures and common denominator is the City of Richmond and they will add to this list of failures if a new baseball stadium is built downtown. A new baseball stadium might not increase attendance according to an interesting article I have read, which is below along with the website address. Seven Fans per Night: The $60 Million Pyramid Invades the Old Dominion by Basil Tsimpris In part; One hundred miles to the east (of Richmond) stands a minor league stadium built in the 1990s, Norfolk's Harbor Park. It's on the waterfront; it's pretty; it's fan-friendly. And it really bums out the old turnstiles, right? Well, not exactly. The following is a portion of the 2000 per-game attendance rankings for all 30 Triple-A teams, not counting Mexican League teams (courtesy, minorleaguebaseball.com): Rank Team Avg. Attendance 10 Norfolk Tides 6,953 11 Richmond Braves 6,946 Seven fans per game. That was the benefit that Harbor Park, just seven years after it opened, derived for the good city of Norfolk--a larger market than Richmond and, in fact, the largest market in America without a single major- league sports franchise. Seven fans per game. Source from website below. http://www.basebatlprimer, com/articles/basil tsimpris 2001-05-14 O.shtml. As you can see, Harbor Park only benefited by seven people from having a new stadium built. I believe the Diamond will lose fans if it is located downtown. If there are answers to my questions and concerns that I do not know about, then ! have proven RBI is keeping the public in the dark on their proposal. 0002 '1 5/11/2004 Message If anyone has any questions, you may call me anytime. Thank you for your time and consideration into this touchy matter. Joe Cacciotti 2153 Old Indian Road Richmond, VA. 23235-3647 804-272-8787 Home 804-301-6111 Cell 800-490-1988 Pager 804-272-7115 Fax Email: FilmVA~aol.com Page 6 of 5/11/2004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 5 Meetin~l Date: May 26, 2004 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0363 Ray's Restaurant - Chester Village Drive James S. Ray Perkinson Construction Company Water Improvements - Bermuda $6,785.60 Preparer: Crai,q S. Bryant Title: Director of Utilities Attachments: -~ Yes No #0002~[8 Agenda Item May 26, 2004 Page 2 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0264 Bon Air Crest Subdivision Bon Air Crest, LLC Lyttle Utilities, Inc. Water Improvements - Wastewater Improvements - Midlothian 02-0369 Genito Estates, Section F Providence Investments, LLC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill 02-0372 Salisbury West Office Park Phase I 201 Wyderose Drive Salisbury West I, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian 02-0450 Cameron Bay, Section B Cameron Bay LC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Matoaca $35,156.00 $56,759.00 $19,620.00 $47,226.00 $15,275.00 $4,445.00 $94,550.00 $157,772.00 0002 4 Agenda Item May 26, 2004 Page 3 o o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0480 Family Worship Center and Alpha Y Omega Church of God Alpha Y Omega Church of God Gleghorn Excavating, Incorporated Water Improvements - Wastewater Improvements - Dale $44,500.00 $36,000.00 03-0001 Woodlake Commons Shopping Center Woodlake Commons Shopping Center, LLC Richard L. Crowder Construction Company Water Improvements - $123,500.00 Wastewater Improvements - $108,797.56 Matoaca 03-0024 Smoketree, Section 0 Cross Creek Development Corporation Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill $10,400.00 $24,642.00 03-0053 Millcrest @ Brandermill (formerly Brandermill North) Building Resource Development Company, LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Clover Hill $54,115.00 $127,312.00 000:2 5 Agenda Item May 26, 2004 Page 4 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0123 Riverdowns - Lenox Forest, Section 3 Riverdowns, LLC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian $76,300.00 $59,280.00 03-0151 Centralia Animal Hospital - Chester Village Drive Centralia Leasing, LLC Perkinson Construction Company Water Improvements - Wastewater Improvements - Bermuda $3,739.20 $1,700.00 03-0355 The Grove - Kingham, Section 5 The Grove, LP Piedmont Construction Company, Water Improvements - Wastewater Improvements - Midlothian Incorporated $29,500.00 $42,200.00 04-0033 Carmax @ Midlothian & Murray Olds Court Carmax Auto Superstores, Incorporated Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian $91,030.00 $37,960.00 00025 6 Agenda Item May 26, 2004 Page 5 14. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0072 International Drive (11301) Fire Line Tonda Philia Designs LLC Bookman Construction Company Water Improvements - Clover Hill $3,880.00 0002 7 CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: May 26, 2004 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: ~~ Board Action Requested: Summary of Information: Preparer: Lane B. Ramsay Title: County Administrator Attachments: IYes [--INo #0002~3-8 BOARD MEETING DATE 07/01/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE May 26, 2004 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MI-I/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (lOO,OOO) (100,000) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 0002 9 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT May 26, 2004 Board Meeting Date Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 4/10/2002 8/28/2002 FY03 Budgeted Addition FY03 Capital Projects Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/22/2003 4/14/2004 4/14/2004 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane Isabelle To General Services for building unexpected repairs and maintenance items incurred during FY04 Trf to Sheriff for start-up expenses and capital for new replacement jail project Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) (125,ooo) (26O,OOO) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 (500,000) 1,559,212 000220 00022& Prepared by Accounting Department April 30, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 O3/03 O3/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Original Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 Date Ends 11/19 05/04 11/21 03/05 03/O6 09/05 07/05 11/23 11/24 Outstanding Balance 04/30/04 $12,880,000 1,750 11,885,000 167,744 8,919 6,746 113,886 6,100,000 21,970,000 TOTAL APPROVED AND EXECUTED $59,479,906 $53,134,045 PENDING EXECUTION Description None Approved Amount 000222 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: No 000223 ~oo 24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 14.A. Subject: Resolution Recognizing Mr. Bob Brick for His Extraordinary Litter Collection Efforts in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. King requested that the following resolution be adopted. Summary of Information' This resolution recognizes Bob Brick for his dedication, civic service and untiring efforts to maintain and improve the appearance of Chesterfield County. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs '~No #000226 RECOGNIZING MR. BOB BRICK FOR HIS EXTRAORDINARY LITTER COLLECTION EFFORTS IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County is well known regionally and nationally as a FIRST CHOICE community that offers an extraordinary quality of life; and WHEREAS, Chesterfield County also has, as one of its eight strategic goals, that of being "responsible protectors of the environment"; and WHEREAS, as part of its commitment to caring for the environment, Chesterfield County has active recycling and litter abatement programs in effect; and WHEREAS, the Chesterfield County Board of Supervisors recently approved the expenditure of $100,000 to assist in the cleanup of litter in the county; and WHEREAS, the Virginia Department of Transportation (VDOT), which is responsible for litter pick up along the county's roadways, has various litter control programs in place"; and WHEREAS, along with all these efforts, the efforts by individual Chesterfield County residents to prevent and pick up litter are critical to the success of any litter abatement program; and WHEREAS, Mr. Bob Brick, a Chesterfield County resident of the Bermuda District, has been regularly picking up aluminum cans and other litter along the county's roadways for nearly 17 years on a voluntary basis; and WHEREAS, Mr. Brick's litter collection efforts have been the subject of local media attention; and WHEREAS, Mr. Brick estimates that he has collected about 15 tons of aluminum over the years, removing cans from county roadways and other areas; and WHEREAS, Mr. Brick is an active member of VDOT's "Adopt a Highway" litter abatement program; and WHEREAS, it is appropriate to recognize Mr. Brick's outstanding and continuous efforts on behalf of Chesterfield County residents. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors, this 26th day of May 2004, publicly recognizes Mr. Bob Brick for his dedication, civic service and untiring efforts to maintain and improve the appearance of Chesterfield County, thanks him for his outstanding example of service to others, and expresses its appreciation for his work on behalf of the environment. 000227 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 14.B. Subiect: Resolution Recognizing the 20th Anniversary of Crime Solvers County Administrator's Comments: County Administrator: Board Action Requested: Mr. King requested that the following resolution be adopted. Summary of Information: This resolution recognizes The 20th Anniversary of Crime Solvers. This program has demonstrated tremendous success in the fight against crime and its efforts to improve quality of life and safety for everyone in Chesterfield County and the City of Colonial Heights. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: ¥CS r-~INo 000228 RECOGNIZING THE 20TM ANNIVERSARY OF CRIME SOLVERS WHEREAS, Chesterfield County is committed to being the safest and most secure community compared to similar jurisdictions; and WHEREAS, the strong partnership that includes our Police Department, business owners and operators, the media and citizens collectively contributes to the safety of our neighborhoods and the quality of life in Chesterfield County; and WHEREAS, since 1984, the Chesterfield County-Colonial Heights Crime Solvers program has been a vital component of the united fight against crime; and WHEREAS, since its inception in March of 1984, Crime Solvers has received more than 18,000 tips to its anonymous hotline; and WHEREAS, this information has helped police to solve more than 4,300 crimes; and WHEREAS, further, more than $1,250,000 worth of illegal drugs and $610,000 in stolen property have been recovered; and WHEREAS, more than $286,000 in reward money has been distributed; and WHEREAS, Chesterfield County-Colonial Heights Crime Solvers is a valued and important part of the fight against crime in the region; and WHEREAS, this Board of Supervisors, on behalf of the citizens of Chesterfield County, wishes to thank all those corporate sponsors and individuals who have supported Crime Solvers monetarily with their donations and provided support in other ways. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, hereby extends its appreciation, congratulations and best wishes to Chesterfield County- Colonial Heights Crime Solvers on the occasion of its 20th anniversary; thanks all those who have made this program such a tremendous success in the fight against crime; and wishes Crime Solvers continued success in its efforts to improve quality of life and safety for everyone in Chesterfield County and the City of Colonial Heights. 000229 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 26, 2004 Item Number: 14.C..o Subject: Resolution Recognizing Miss Jennifer Lynn Daoulas, Troop 794, Sponsored by Bethia United Methodist Church, Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt the attached resolution for Miss Jennifer Lynn Daoulas, Troop 794, Sponsored by Bethia United Methodist Church, upon attaining the Gold Award. She will be present at the meeting, accompanied by members of her family, to accept the resolution. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~-] No 000~.30 RECOGNIZING MISS JENNIFER LYNN DAOULAS UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four intereSt project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Jennifer Lynn Daoulas, Troop 794, sponsored by Bethia United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Jennifer is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, publicly recognizes Miss Jennifer Lynn Daoulas, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 00023 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May26, 2004 Item Number: 14. D, Subject: Resolution Recognizing Touch of Swing Show Choir County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Humphrey requested that the following resolution be adopted. Summary of Information: This resolution recognizes Touch of Swing for its outstanding record of achievement and salutes the excellent performance of all members of the choir. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yc$ %00232 RECOGNIZING ~TOUCH OF SWING" SHOW CHOIR FOR ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, "Touch of Swing" is the all-girl show choir at Manchester High School; and WHEREAS, this group of 41 sophomore, junior and senior girls was the first girls' group of its kind in the Richmond, Virginia area; and WHEREAS, ~Touch of Swing" has earned the title of Grand Champion at the Showstoppers National Show Choir Invitational in Orlando, Florida; and WHEREAS, this year, the group took first place in the Unisex Division of the Northcoast Show Choir Invitational in Twinsburg, Ohio; and WHEREAS, ~Touch of Swing" also has been named Grand Champion of the Unisex Division at Fame's Show Choir America in New York; and WHEREAS, while in New York the group also received honors for Best Vocals, Best Choreography, Best Repertoire and Best Rhythm Section; and WHEREAS, "Touch of Swing" is in its 16th season, with band direction by Louis Millhouse, choreography by Andy Haines and under the direction of Robyn A. Kim. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, hereby extends its congratulations to "Touch of Swing" for its outstanding record of achievement, which reflects well on Chesterfield County and all its citizens; recognizes the talent, enthusiasm and excellence of all the members of "Touch of Swing," as well as of its adult leaders; and wishes the group continued success in all its performances. 000288 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 14.E- Subiect: Resolution Recognizing The Capital Swing Show Choir County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Humphrey requested that the following resolution be adopted. Summary of Information: This resolution recognizes Capital Swing for its outstanding record of achievement and salutes the excellent performance of all members of the choir. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs 000234 RECOGNIZING "CAPITAL SWING" SHOW CHOIR FOR ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS School; and "Capital Swing" is the mixed show choir at Manchester High WHEREAS this group was the first group of its kind in the Richmond, Virginia area; and WHEREAS "Capital Swing" has earned the title of Grand Champion and has taken first-place honors at the Hampton Roads Show Choir Invitational; and WHEREAS the group has had the same distinction at the Capital VIP's festival in Charleston, West Virginia; and WHEREAS "Capital Swing" also earned first-place honors at the Voices in the Groves Invitational in Ohio; and WHEREAS while in Twinsburg, Ohio at the Northcoast Show Choir Invitational, the group was named Grand Champion and was presented with awards for Best Vocals and Best Choreography; and WHEREAS, "Capital Swing" also was recognized at Grand Champion in the Martinsburg Show Choir Festival in West Virginia; and WHEREAS, the group was First Runner-up at Fame's Show Choir America; and WHEREAS, while in New York, ~Capital Swing" was recognized for Best Male Sound, Best Choreography, Best Repertoire and Best Diction; and WHEREAS, ~Capital Swing" is in its 23rd season, with band direction by Louis Millhouse, choreography by Andy Haines and under the direction of Susan Wood Kish. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, hereby extends its congratulations to "Capital Swing" for its outstanding record of achievement, which reflects well on Chesterfield County and all its citizens; recognizes the talent, enthusiasm and excellence of all the members of ~Capital Swing," as well as of its adult leaders; and wishes the group continued success in all its performances. 000235 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: May 26, 2004 Item Number: 14.1:. Subiect: Recognizing Michael Dewey Vance, Troop 869, Sponsored by Salisbury Presbyterian Church, and Dennis Gregory Gibson, Jr., Troop 890, Sponsored by The Brandermill Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Michael Dewey Vance, Troop 869, and Dennis Gregory Gibson, Jr., Troop 890, upon attaining the rank of Eagle Scout. All will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District Michael Dewey Vance Parents: Christopher and Elizabeth Dennis Gregory Gibson, Jr. Parents: Dennis and Lora Preparer: Lisa H. Elko Attachments: Title: Clerk to the Board RECOGNIZING MR. MICHAEL DEWEY VANCE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Dewey Vance, Troop 869, sponsored by Salisbury Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, recognizes Mr. Michael Dewey Vance, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000:Z35 RECOGNIZING MR. DENNIS GREGORY GIBSON, JR. UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Dennis Gregory Gibson, Jr., Troop 890, sponsored by The Brandermill Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Greg has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2004, recognizes Mr. Dennis Gregory Gibson, Jr., extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000239 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 16.A. Subiect: Public Hearing to Consider Adoption of Amendments to the Chesapeake Bay Preservation Ordinance CountyC°Unt¥ Administrat°r's C°mments: 't~ ~,C~0~4:~Administrator:(~r ~~)~ y~ ~c~ c~ ~~~+~ Board Action Requested: Adoption of an ordinance amending the Chesapeake Bay Preservation ordinance relating to site-specific delineations of perennial streams. Summary of Information: Since 1989 Chesterfield County has been obligated by state mandate to require that all land development must comply with location restrictions and building standards when constructing structures near watercourses. Those building restrictions are intended to reduce non-point source surface water pollution that eventually enters the Chesapeake Bay. In 2002, the State further mandated that by December 31, 2003, all localities must verify on a site- specific basis whether watercourses or streams are either intermittent or perennial in flow. Those portions of a stream that are then found to have perennial flow must be protected by development setbacks and use restrictions within Resource Protection Areas (RPAs) which surround those perennial streams. The newly mandated requirement to delineate perennial streams can, (continued) Preparer: Steven L. Micas Title: County Attorney 0800(23) :65290.1(63078.2) Attachments: Yes ~-] No #000240 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 on occasion, reduce "lot yield", increase development costs, or require modification in development plans. (See attached map.) In January and February, 2004, the Board of Supervisors expressed public concern about various aspects of the proposed ordinance drafted to comply with this State mandate and deferred further consideration of any amendments until May 26, 2004. Since those Board meetings the following changes shown in red ink have been made to the ordinance: Rather than being required to use the County's determination of perenniality, developers can choose to hire qualified professionals to make the site-specific perenniality determinations, which will be approved by staff. o Extends the process to allow exceptions to perenniality standards if there exists a possibility of losing buildable lots. o Provides that any damaged or destroyed structures can be rebuilt in RPA's. Eliminates all provisions from the ordinance not mandated by the state such as (1) additional water quality standards for golf courses and (2) exclusion of all-terrain vehicles from RPA's. Questions were raised about the specific impact of the new Chesapeake Bay requirements on certain areas of the County and staff believes that the new perenniality standards will have little impact on the Meadowville Tract and the Cosby Road High School tract. The regulations will likely impact anticipated development within the Tomahawk Creek/Route 288 area, depending upon how proposed development is designed. Subdivisions that have already been approved will be exempt (grandfathered) from complying with the new RPA requirements only when (i) the subdivision was recorded prior to March 1, 2002, or (ii) when the subdivision was recorded after March 1, 2002, but before the effective date of this ordinance, and the developer can show that he (a) diligently pursued the development of that subdivision from the time of recordation and (b) already invested substantial expenses in developing the property. In response to a question raised at a Board meeting, RPA restrictions are applicable to agriculturally-zoned property that is used for residential and not agricultural purposes. Any structures constructed on the property must comply with the RPA requirement unless the property qualifies for an exception as discussed above. By letter the State Chesapeake Bay Local Assistance Board has informed the County that we are the only locality in Virginia that has not complied with the new regulations and that if the Board does not adopt the ordinance in May the matter will be forwarded to the Attorney General for enforcement action against the County. 00024:1. RPA's Under Existing and Proposed Chesapeake Bay Ordinance 000242 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-228, 19-229, 19-230, 19-231, 19-232, 19-233, 19-234, 19-235, 19-236, 19-241, 19-242 AND 19-301 RELATING TO CHESAPEAKE BAY PRESERVATION AREAS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-228, 19-229, 19-230, 19-231, 19-232, 19-233, 19-234, 19-235, 19-236, 19-241, 19-242 and 19-301 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: DIVISION 4. CHESAPEAKE BAY PRESERVATION AREAS Sec. 19-228. Resource protection area boundaries. _(3) At a minimum, resource protection areas shall consist of lands adjacent to water bodies with perennial flow that have an intrinsic water quality value due to the ecological and biological processes they perform or are sensitive to impacts which may cause significant degradation to the quality of state waters. In their natural condition, these lands provide for the removal, reduction or assimilation of sediments, nutrients and potentially harmful or toxic substances in runoff entering the bay and its tributaries, and minimize the adverse effects of human activities on state waters and aquatic resources. (b) Resource protection areas shall consist of: (-a-) (1) Tidal wetlands. (2) Nontidal wetlands connected by surface flow ~-a that are contiguous to (i) tidal wetlands or (ii) water bodies with perennial flow ,~4~,,,, Tidal shores. (4) A vegetated conservation area a minimum of 100 feet in width, located adjacent to and landward of the environmental features listed in subsections (1) Ct) through (3) (c) above, and along both sides of any water body with perennial flow a4~al-a~y-st~m. The full conservation area shall be designated as the landward component of the resource protection area. (5) Such other lands determined by the department of environmental engineering to meet the provisions of subsection (a) of this section and to be necessary to protect the quality of state waters. (c) Designation of the components listed in subdivision (5) of subsection (b) shall not be subject to modification unless based on a reliable, site specific information as provided for in 9 VAC 10-20-105. 1923:63078.2 1 000243 Sec. 19-229. Resource management area boundaries. _(_a_) Resource management areas shall include land types that, if improperly used or developed, have a potential for causing significant water quality degradation or for diminishing the functional value of the resource protection area. (b) A resource management area shall be provided contiguous to the entire inland boundary of the resource protection area. Resource management areas consist of one or more of the following: (-a-) (1) One-hundred-year floodplains. (2) Highly erodible soils, including steep slopes. (-c-) (3) Highly permeable soils. (-d-) (4) Nontidal wetlands not included in resource protection areas. (-e-) (5) Land areas a minimum of 100 feet in width that are located adjacent to and landward of every resource protection area. Sec. 19-230. Chesapeake Bay preservation areas maps. Chesapeake Bay preservation areas include resource protection areas and resource management areas. Subject to any adjustments by the director of environmental engineering pursuant to section 19-231, the boundaries of these areas are ~ included as a map layer in the County's Geographic Information System (GIS) which is available for viewing in the department of environmental engineering. This GIS map layer shall serve as the general determination of the extent of the resource protection area boundary as defined in 9 VAC 10-20- CSesap ak Act Virgl ia Sec. 19-231. boundaries and boundary adjustments. Site-specific refinements of Chesapeake Bay Area (a) As part of, or prior to, the zoning application or plan review processes, or during the review of a water quality impact assessment pursuant to subsection 19-232(e), a reliable, site- specific evaluation shall be conducted or approved by the county office of water quality to determine whether water bodies on or adjacent to the proposed development site have perennial flow. The Resource Protection Area boundaries for the site shall then be adjusted, as necessary, based on this evaluation. Upon the completion of a county wide map depicting streams with 1923:63078.2 2 000244 perennial flow, as identified utilizing a scientifically valid method approved by the Chesapeake Bay Local Assistance Board, the site-specific evaluations shall no longer be required. (a) (b) The director of environmental engineering may adjust the delineation of any resource protection area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for change based on the environmental features listed in section r,4x (4). The environmental site assessment shall be drawn to ..'n ,~,~.~,'~'~°~ 19-228(b)(1) through ~,,, scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. (b-) (c) The director of environmental engineering may adjust the delineation of any resource management area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for such change based on the environmental features listed in section,~'° '-~-'~"/'~'mtn~ 19-229(b)(1) through (-e-) (5). The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. (-e--) (d) Any person aggrieved by the director of environmental engineering's decision concerning the boundaries of a resource protection area or a resource management area may appeal such decision in accordance with section 19-268(d). ~,~/~,4~(e) Boundary adjustments shall not be available to property that is undergoing redevelopment if, due to previous development of the property, the Chesapeake Bay preservation ,~,~n~,~ 19- area features listed in section,~ln --,--,~-J"~Qt"x 19-228(b)(1) through ~,~jt'~ (5) or section 19 ,~,,~ 229(b)(1) through (-e-) (5) cannot be determined. Sec. 19-232. Resource protection area regulations. In addition to the general performance criteria set forth in section 19-233, the criteria in this section are applicable in resource protection areas. ,-.-~,, ~- .... ;**~,4 :f. :t .o; ..... ....~.*~ ,4 .... ,4~* ...... *;*,,* .... ,4 .... ' ..... * Land development may be allowed in a resource protection area, subiect to the approval of the department of environmental engineering, only if it (i) is water dependent; (ii) constitutes redevelopment; (iii) is a permitted encroachment established pursuant to subdivision (d) of this section; (iv) is a road or driveway crossing satisfying the conditions set forth in subdivision (a)(4) of this section; or (v) is a flood control or stormwater management facility satisfying the conditions set forth in subdivision (a)(5) of this section. (1) water quality impact assessment in accordance with section 19-232(e)(1) shall be required for an',/proposed land disturbance. (2) 1923:63078.2 3 000 245 (3) (5) ~t-ohaptv,~-~. A new or expanded water-dependent facility may be permitted, provided that: a. It does not conflict with the comprehensive plan; bo It complies with the performance criteria set forth in sections 19-232(b) and 19-233; Co Any nonwater-dependent component is located outside any resource protection area; and d. Access shall be provided with minimum disturbance necessary. If possible, a single point of access shall be provided. Redevelopment shall be permitted in the Resource Protection Area only if there is no increase in the amount of impervious cover and no further encroachment within the Resource Protection Area, and it shall conform to applicable erosion and sediment control and stormwater management criteria set forth in section 10- 233, as well as all applicable stormwater management requirements of other start and federal agencies. Roads and driveways not exempt under section 19-235 (a) (1) may be constructed in or across Resource Protection Areas only if each of the following conditions are met: The department of environmental engineering makes a finding that there are no reasonable alternatives to aligning the road or driveway in or across the Resource Protection Area. b0 The alignment and design of the road or driveway are optimized, consistent with other applicable requirements, to minimize the encroachment in the Resource Protection Area and adverse impacts on water quality. The design and construction of the road or driveway satisfies all applicable criteria of this chapter, including submission of a water quality impact assessment. do The department of environmental engineering reviews the plan for the road or driveway proposed in or across the Resource Protection Area. Flood control and stormwater management facilities that drain or treat water from multiple development projects or from a significant portion of a watershed may be allowed in Resource Protection Areas, provided that (i) the department of environmental engineering has conclusively established that the location of the facility within the Resource Protection Area is the optimum location; (ii) the size of the facility is the minimum necessary to provide necessary flood control, 1923:63078.2 4 O0024 6 stormwater treatment, or both; (iii) the facility must be consistent with the Watershed Management Plan for the Swift Creek Reservoir or any other stormwater management program that has been approved by the Chesapeake Bay Local Assistance Board as a Phase I modification to the county's Chesapeake Bay Preservation Act program; (iv) all applicable permits for construction in state or federal waters must be obtained from the appropriate state and federal agencies, such as the U. S. Army Corps of Engineers, the Virginia Department of Environmental Quality, and the Virginia Marine Resources Commission; (v) approval must be received from the department of environmental engineering prior to construction; and (vi) routine maintenance is allowed to be performed on such facilities to assure that they continue to function as designed. It is not the intent to allow a best management practice that collects and treats runoff from only an individual lot or some portion of the lot to be located with in a Resource Protection Area. (b) Conservation area requirements. The 100-foot conservation area shall be the landward component of the Resource Protection Area as set forth in subsection 19-228 (b) (4). Notwithstanding permitted uses and encroachments, as set forth in 19-232 (c) and (d), the 100- foot conservation area shall not be reduced in width. To minimize the adverse effects of human activities on the other components of the Resource Protection Area, state waters, and aquatic life, a 100-foot wide conservation area of vegetation that is effective in retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff shall be retained if present and established where it does not exist. The following criteria shall apply to the 100-foot conservation area. (1) .... ;,,~_, ~ ,h~ ~..n ......... ,; ...... The 100-foot wide conse~ation area shall be deemed to achieve a 75% reduction of sediments and a 40% reduction of (2) nutrients. ~.q,q;*;,--,-~ -~.~ ....... *--~--'~o' Where land uses such as agriculture or silviculture within the area of the conservation area cease and the lands are proposed to be converted to other uses, the full 100-foot wide conservation area shall be reestablished. In reestablishing the conservation area, management 1923:63078.2 5 000 247 measures shall be undertaken to provide woody vegetation that assures the conservation area functions set forth in this chapter. Existing vegetation in the conservation area shall not be cleared or disturbed except (i) as provided in section 19-232(c) and (d) and (ii) with the prior approval of the water quality administrator, r:..~h ..... ~ ...... ~ ~c ..... ~..; ..... :th" ~ .... n oh~ll ~t ~o~-;t,,t~ ~1;,,~ ,,,;th th~ ~r~,,~to ~f ICl ~'IQ /h\ Permitted modifications Of the conservation area. In order to maintain the conservation area's functional value, ~ existing vegetation may om~-y be removed, subject to the approval of the water quality administrator, only to provide for reasonable sight lines, access paths, p64esh4~ ~ general woodlot management and best management practices, including those that prevent upland erosion and concentrated flows of stormwater, as follows: Trees may be pruned or removed if necessary to provide for sight lines and vistas. If trees are removed, they shall be replaced with other vegetation that, in the judgment of the water quality administrator, is equally effective in retarding runoff, preventing erosion and filtering nonpoint source pollution from runoff. Any ~ path shall be constructed and surfaced to effectively control erosion. Dead, diseased or dying trees or shrubbery and noxious weeds (such as Johnson grass, kudzu, and multifora rose) may be removed and thinning of trees may be allowed, pursuant to sound horticultural practices ~ For shoreline erosion control projects, trees and woody vegetation may be removed, necessary control techniques employed and appropriate vegetation established to protect or stabilize the shoreline in accordance with the best available technical advice and applicable permit conditions or requirements. 1923:63078.2 6 000211,8 o o On agricultural lands, the conservation area shall be managed to prevent concentrated flows of surface water from breaching the conservation area and appropriate measures may be taken to prevent noxious weeds (such as Johnson grass, kudzu, and multiflora rose) from invading the conservation area. ~ Agricultural activities may encroach into the conservation area m~,da~a~q~l only as follows: ~.~ *h~,,~ ~.,11.~.. , .........~,,o~. , ..".~_ _,~. Agricultural activities may encroach within the landw~d 50 feet of the 100-foot wide conservation gea when at least one agricultural best management practice which, in the opinion of the local soil and water conservation district board, ad&esses the more predo~nant water quality issue on the adjacent land is being implemented on the adjacent land provided that the combination of the undisturbed conservation ~ea and the best management practice achieves water quality protection, pollutant removal, and water resource conse~ation at least the equivalent of the 100-foot conservation ~ea. If nutrient management is identified as the predominant water quality issue, a nutrient management plan, including soil tests, must be developed consistent with the Virginia Nutrient Tr~ning and Cegification Regulations ( 4 VAC 5-15) ad~nistered by the Virginia Depa~ment of Conse~ation and Recreation. .... :~,~....,ah .h:~ ~:.,~:-- Aghcu]tura] activities may encroach within the landward 75 feet of the 100-foot wide conse~ation ~ea when aghcultura] best management practices which ad.ess erosion control, nuthent management, and pest chemical control, approved by the James 1923:63078.2 7 000249 River soil and water conservation district, are being implemented on the adjacent land. The erosion control practices must prevent erosion from exceeding the soil loss tolerance levels, referred to as "T," as defined in the "National Soil Survey Handbook" of November 1996 in the "Field Office Technical Guide" of the U.S. Department of Agriculture Natural Resource Conservation Service. A nutrient management plan, including soil tests, must be developed, consistent with the Virginia Nutrient Management Training and Certification Regulations (4 VAC 5-15) administered by the Virginia Department of Conservation and Recreation. In conjunction with the remaining conservation area, this collection of best management practices shall be presumed to achieve water quality protection at least the equivalent of that provided by the 100-foot conservation area. The conservation area is not required for drainage ditches associated with agricultural land if the adjacent agricultural land has in place at least one best management practices i,, ,~.~ ....... ~ ......... ,~ ~ apprc/,'e~ ~"' ~u~ T .... o; .... e~ .~a u;.~ r- ........ .~... .... r~;o,.4~, which in the opinion of the James River soil and water conservation district, addresses the predominant water quality issues on the adjacent land. Permitted encroachments into the conservation area. When the application of the conservation area would result in the loss of a buildable area on a lot or parcel recorded prior to October 1, 1989, encroachments into the conservation area may be allowed through an administrative process, in accordance with the following criteria: a. Encroachments into the conservation area shall be the minimum necessary bo to achieve a buildable area for a principal structure and neceSsary utilities. Where practicable, a vegetated area that will maximize water quality protection, mitigate the effects of the conservation area encroachment, and is equal to the area of encroachment into the conservation are shall be do When established elsewhere on the lot or parcel. The encroachment may not extend into the seaward 50 feet of the conservation area. A written request for an exception to this division's requirements shall be made to the director of environmental engineering. It shall identify the impact of the proposed exception on water quality, on public safety and on lands within the resource protection area through the completion of a water quality impact assessment that complies with section 19-232 (e). the application of the buffer area would result in the loss of a buildable area on a lot or parcel recorded between October 1, 1989 and March 1, 2002, 1923:63078.2 8 O002S0 encroachments into the buffer area may be allowed through an administrative process in accordance with the following criteria: ac The lot or parcel was created as a result of a legal process conducted in conformity with the county's subdivision ordinance; Conditions or mitigation measures imposed through a previously approved exception shall be met; If the use of a best management practive (BMP) was previously required, the BMP shall be evaluated to determine if it continues to function (-c-) ~ (1) effectively and, if necessary, the BMP shall be reestablished or repaired and maintained as required; The requirements of section 19-232(d)(1) shall be met. Water quality impact assessments and resource protection area restoration plans. A water quality impact assessment shall be submitted to, and approved by, the ,~a-~,^~ ~v .... : ......,~ ~:~.4,~ water quality administrator for any proposed development within a resource protection area, including any conservation area modification or ~ encroachment authorized as provided by section..~ ~.~w,'~'m~ 19-232(d), and may be required by the director of environmental engineering for any other development in Chesapeake Bay preservation areas based on the site's unique characteristics or the intensity of the proposed use or development. The purpose of the water quality impact assessment is to identify and, where applicable, quantify the impacts of proposed development on water quality and lands in the Resource Protection Areas consistent with the goals and objectives of the Chesapeake Bay Preservation Act, this chapter, and to identify specific measures for the mitigation of those impacts. There shall be two types of water quality impact assessments: a minor assessment and a major assessment. Minor water quality impact assessment. A minor water quality impact assessment shall be required for a development or redevelopment which involves 2,500 square feet or less of land disturbance. The minor water quality assessment must demonstrate that the combination of undisturbed conservation area, restoration plantings and identified best management practices or measures will be effective in retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff. The minor water quality impact assessment shall include a site drawing, to scale if practicable, which shows the following: (i) The location of the resource protection area; (ii) The location~ an~ nature and quantification of proposed encroachments into the resource protection area, including type of material proposed to be used for access paths, areas of clearing or 1923:63078.2 9 0002..%'! bo (iii) (iv) (v) (vi) grading, location of any structures, drives or other impervious surfaces; Justification for a~y the proposed encroachment; Type and proposed location of any best management practice facilities or measures; and Existing and proposed runoff outfalls from the property:; Location and density of existing vegetation on site, including the number find type of trees and other vegetation to be removed in the conservation area as a result of the encroachment or modification; and (vii) A restoration plan that includes the replacement of vegetation that has been removed from the conservation area. The type, quantity and density of vegetation shall be capable of retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff. Major water quality impact assessment. A major water quality impact assessment shall be required for a development which exceeds 2,500 square feet of land disturbance. The major water quality impact assessment shall be prepared by a qualified expert and shall include: (i) All information required for a minor water quality impact assessment; (ii) The. °;*~'o p~,~,;.~ ~.a ~,,~ ..... A description of the proposed encroachment including: A description of the proposed improvements, including structures (including the type and size), roads, access paths, irrigations systems, lighting systems, and utilities; If an access path is proposed, an identification of the location of the path and the materials that will be used for the path. (iii) A d~'~'';-*;~" ,.c; .... · .......,, ~-~-~o. _ ~-"~,, -* ...... A description of the encroachment site's physical characteristics including: The site's existing topography, soil characteristics, erosion potential and hydrology; 1923:63078.2 ~ 10 0 0 0 2.~:~ ~ (iv) A description of wetland areas including their functions and values; A description of streams and other water bodies; Location and density of existing vegetation on site, including the number and type of trees and other vegetation categorized by type (e.g. shrubs, trees, groundcover) within 50 feet of the proposed land disturbance. discussion of the potential water quality impacts of the proposed encroachment, including: A quantification of any identified impacts on streams or other water bodies, including potential erosion and sedimentation that could enter those waters as a result of ° ° o o ° o o 10. the encroachment; An identification and quantification of any impacts on wetlands, including impacts on wetland hydrology; An identification of temporary or permanent impacts to streams or other water bodies; An identification of any areas to be disturbed outside the resource protection area that have the potential to adversely affect the resource protection area; The limits of clearing, grading and the percent of the site to be clearedl Where applicable, an estimation of the pre-construction and post-construction pollutant loads; Estimation of the percent increase in impervious cover; A discussion of the number and type of trees and other vegetation to be removed in the conservation area as a result of the encroachment or modification; A discussion of proposed changes to the site topoeraphv and hydrology and the impacts of those changes on water quality; A construction schedule, including the anticipated duration of construction. 1923:63078.2 (v) land.~.....~;°f"~'o~..~, ..... A discussion of measures to mitigate the identified impacts, including: A Restoration Plan that includes the replacement of vegetation that has been removed from the conservation area. The Plan shall include the schedule for replanting, which shall take into account the appropriate season for replanting. The type, quantity and density of vegetation specified shall be capable of retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff. The vegetation specified plantings shall, to the maximum extent practicable, consist of native species. A listing of proposed erosion and sediment control measures, including additional measures that are beyond those required chapter 8 of the Code of Chesterfield County; o A listing of best management practices and measures to reduce impacts on water quality; ° A discussion that demonstrates, in a quantifiable manner, that the combination of revegetation and best management practices will achieve pollutant removal that is equivalent to that which is achieved without the encroachment. o A listing of other mitigation measures that may be required by the director of environmental engineering or the water quality administrator. (f) When a person has violated the requirements of this subsection, the violator shall submit a resource protection area restoration plan to the water quality administrator for review and approval. The intent of the restoration plan is to ensure that the resource protection area function are restored in a manner that will achieve the pollutant removal requirements as defined in 19-232(b)(1). The restoration plan shall specify the types and number of vegetation to be planted and a schedule for the installation of the plantings. When determined to be necessary by the water quality administrator, the violator shall provide surety in an amount sufficient, as 1923263078.2 12 0002 4 determined by the water quality administrator, to purchase and reinstall any vegetation required by the restoration plan that has not survived for one year from date of installation. The surety must be in a form approved by the county attorney's office and may consist of a certified check, cash escrow, a surety bond, or a letter of credit from a financial institution. The establishment ef Sec. 19-233. o ................. , ........ :-+:----o General performance criteria. Any use, development or redevelopment of land within a Chesapeake Bay Preservation Area shall meet the following performance criteria: (a) No more land shall be disturbed than is necessary to provide for the desh~ proposed use or development. (b) Indigenous vegetation shall be preserved to the maximum extent possib~ practicable consistent with the use or development allowed. (c) Land development shall minimize impervious cover consistent with the use or development allowed. (d) (1) e, ...... · ...... vv ok.u ~. .... ,~..u~a ,^ .,~,.:_.~ .... ,k~...~ r^u .... :--' All development exceeding 2,500 square feet of land disturbance shall be subject to the site plan or subdivision review processes. ao (e) Any land disturbing activity that exceeds an area of 2,500 square feet (including construction of all single family houses, septic tanks and drainfields, but other wise as defined in § 10.1-560 of the Code of Virginia) shall comply with the requirements of the local erosion and sediment control ordinance. (f) Stormwater management criteria consistent with the water quality protection provisions (4 VAC 3-20-71 et. seq.) of the Virginia Stormwater Management Regulations (4 VAC 3-20) shall be satisfied. (-2-) (1)The following stormwater management options shall be considered to comply with the requirements of this subsection (d)(1): 1923:63078.2 Incorporation on the site of best management practiCes that achieve ,._ ...... :~.4 ......~1...... meet the water quality protection requirements set forth in this subsection. For the purposes of this subsection, the "site" may include multiple projects or properties that are adjacent to one another or lie within the same drainage area where a single best management practice will be utilized by those projects to satisfy water quality protection requirements; bo Compliance with - 1......,.. .,^~,~a .~:~1 ~, ...... ,~ ..~ ~u.~ ..u: ......... :.,~,~-, ,.,~,~ ....,;, ..... ,~-.~- the Watershed Management Plan for the Swik Creek Reservoir which has been found by the Chesape~e Bay Local Assistance Board to achieve water quality protection equivalent to that required by this subsection;, C pli ith ~^.n,.. ~.~..1 ....,~ ....... .- v ~nd a~,~ ~ .......~g~ ~, ,-~,~°~ .~., ...... ~ ,~a~a site-specific VPDES pe~t issued by the Dep~ment of Environmental Quality, provided the dep~ment of environmental engineering specifically dete~nes that the pe~t requires measures that collectively achieve water quality protection equivalent to that required by this subsection. do (2) Any maintenance, alteration, use or improvement to an existing structure ';;high that does not degrade the quality of surface water discharge, as determined by the director of environmental engineering, may be exempted from the requirements of this subsection. Any person aggrieved by a decision of the director of environmental engineering under this subsection may appeal such decision in accordance with the procedures provided in section 19-268(d). ~, .....,.~ ~ n ~ ~o ~ ~ ..... ~ ................ ~ Sto~water management c~t~ ~o~ redevelopment shall apply to any redevelopment. (-e-) Lg.l tf Where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such 1923:63078.2 14 0 0 0 2.q6 O) (h) maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering, t4 Where the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100.00 for each dwelling unit in a residential development. The requirement excludes apartment developments outside the Swift Creek Reservoir Watershed. The form of any bond or letter of credit provided pursuant to this section shall be subject to approval by the county attorney. Land on which agricultural activities are being conducted, including but not limited to crop production, pasture, and dairy and feedlot operations, shall have a soil and water quality conservation plan approved by ~l~ h .... ';+ ..... +~+; ...... ;~+~+ _,;+u ,u; .... +;~ assessment conducted that evaluates the effectiveness of existing practices penaining to soil erosion and sediment control, nutrient management, and management of pesticides and, where necess~y, results in a plan that outlines additional practices needed to ensure that water quality protection is being accomplished consistent with the Chesape~e Bay Preservation Act and this division. The director of environmental engineering may authorize the developer to use a retention or detention basin or alternative best management practice facility to achieve the performance criteria set forth in ~ this chapter. The department of environmental engineering shall require evidence of all wetlands permits required by law prior to authorizing grading or other on-site activities. 1923:63078.2 15 000 2~7 (3) Sec. 19-234. Exemptions in resource protection areas. 571 pp d ~ gl e~a ..a Wa*er , or an .......................... Jill I ~ .... ............. ~ ............................. ~ ............. e ow n land disturbances in resource protection ~eas ma~ be exempt from the cfiteda of section 19-232 provided that, in the judgment of the director of environmental engineering, they comply with subdivisions 1 through 4 below: (i) water wells; (ii) passive recreation facilities such as bo~dwalks, trails and pathways; and (iii) historic preservation and ~chaeological activities. (1) Any required permits, except those to which this exemption specifically applies, shall have been issued; (2) Sufficient and reasonable proof is submitted that the intended use shall not result in an adverse impact on water quality; (3) The intended use does not conflict with nearby planned or approved uses; and Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 and the Code of Chesterfield County. (3) 1923:63078.2 16 000258 (c) (b) Silvicultural activities in Chesapeake Bay Preservation Areas shall be exempt from this division's requirements, provided that such activities adhere to water quality protection procedures prescribed by the department of forestry in its "Best Management Practices Handbook for Forestry Operations," as amended. The Virginia Department of Forestry will oversee and document installation of best management practices and will monitor in-stream impacts of forestry operations in Chesapeake Bay Preservation Areas. This exemption shall not apply to land disturbing activities on land in an agriculturally zoned district which is not used directly for the management of agricultural crops, forest crops and livestock, or land which has been rezoned or converted, or proposed to be rezoned or converted, at the request of the owner or previous owner, from an agricultural to a residentially, commercially or industrially zoned district or use. (1) Water ':,'el!s; (2) ao vo ,4 (-e-) (c) Nonresidential uses which are located over 100 feet from and are not adjacent to R, R-MF or R-TH Districts or any property used for residential purposes, schools, child care centers, playgrounds, shopping centers, libraries, hospitals, public institutions or similar facilities shall be exempt from the provisions of sections 19...~,~,/~/.°'~'~r~'~°'~ .... ,- -,,,,-,'~ w/~'~'~ 19-241. Sec. 19-235. Exemptions and ~,exceptions. 1923:63078.2 17 00025~ utilities, railroads, public roads, and facilities exemptions. Construction, installation, operation and maintenance of electric, natural gas, fiber-optic and telephone transmission lines, railroads and public roads and their appurtenant structures in accordance with (i) the Erosion and Sediment Control Law (Va. Code §10.1-560 et seq.), and the Stormwater Management Act (Va. Code § 10.1-603.1 et seq.), or (ii) an erosion and sediment control plan and stormwater management plan approved by the Virginia Department of Conservation and Recreation. The exemption of public roads is further conditioned as follows: optimization of the road alignment and design, consistent with other applicable requirements, to prevent or otherwise minimize encroachment in the Resource Protection Area and adverse impacts on water quality. Construction, installation and maintenance of water, sewer natural gas, and underground telecommunications and cable television lines owned, permitted, or both, by the county or a regional service authority shall be exempt from this division's requirements, provided that: ao To the degree possible, the location of such utilities and facilities should be outside resource protection areas. No more land than necessary shall be disturbed to provide for the proposed utility installation. Co All construction, installation and maintenance of such utilities and facilities shall be in compliance with any applicable federal, state and local requirements and permits and designed and conducted in a manner that protects water quality. Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 and this division. (1) ..........................~ .~..,~o,~.,.~ * ..... Exceptions to the requirements of sections 000260 1923:63078.2 18 (2) 19-232 and 19-233 may be granted, subject to the procedures set forth in 19- 235(b)(2), provided that a finding is made that: ao The requested exception is the minimum necessary to afford relief. bo Granting the exception shall not confer any special privileges upon the applicant that are denied by this division to other property owners who are subject to its provisions and who are similarly situated. The exception is in harmony with the purpose and intent of this division and will not result in a substantial detriment to water quality. do The exception request is not based on conditions or circumstances that are self-created or self-imposed. Reasonable and appropriate conditions are imposed, as warranted, that will ensure that the permitted activity will not cause a degradation of water quality. fo The request is being made because of the particular physical surroundings, use, shape or topographical conditions of the specific property involved or property adjacent to or within 100 feet of the subject property, or a particular hardship to the owner will occur, as distinguished from a mere inconvenience, if the strict letter of this division is carried out. Exception process. Exceptions to requirements of section 19-232. A request for an exception to the requirements of section 19-232, except for an encroachment permitted under 19-232(d), shall be made in writing to the planning commission. It shall identify the impact of the proposed exception on water quality, on public safety and on lands within the resources protection area through development of a water quality impact assessment which complies with section 19-232 (e). Exception requests seeking relief from the best management practice facility safety measures and design criteria required in sections 19-241 and 19-242 shall not require the completion of a water quality impact assessment if the request is supported by documentation which demonstrates that the request will not be detrimental to public safety and welfare. ° The planning department shall notify the affected public of any such exception requests and the planning commission shall consider these requests during a public hearing in accordance with Va. Code § 15.2-2204, except that only one hearing shall be required. 1923:63078.2 19 00026 - o The planning commission shall review the request for an exception and the water quality impact assessment and may grant the exception with such conditions and safeguards as deemed necessary to further the purpose and intent of this division only if the commission makes the findings set forth in section 19- 235(b)(1). If the planning commission cannot make the required findings or refuses to grant the exception, it shall return the request for an exception together with the water quality impact assessment and the written findings and rationale for the decision to the applicant. Exceptions to the requirements of section 19-233. Upon written request, the director of environmental engineering may approve exceptions to the requirements of section 19-233 when the director finds that the criteria of section 19-235(b)(1) have been satisfied. Sec. 19-236. Other exceptions. (1) In addition to the requirements of this chapter, no use which is nonconforming to the requirements of this division, in a Chesapeake Bay preservation area, shall be enlarged, extended, reconstructed, substituted or structurally altered unless the director of environmental engineering grants an exception pursuant to section 19-235, and also finds that: a. There will be no net increase in the nonpoint source pollution load; and bo Any development or land disturbance exceeding an area of 2,500 square feet complies with all erosion and sediment control requirements of chapter 8 and division 4 of article IV of this chapter. 1923:63078.2 20 O0 0 2~:~ This division shall not be construed to prevent the reconstruction of pre-existing structures within Chesapeake Bay Preservation Areas from occurring as a result of casualty loss unless otherwise restricted by applicable ordinance. OOO Sec. 19-241. Design criteria for all basins. All basins required by the director of environmental engineering as either a stormwater management facility or a Best Management Practice for water quality improvement or designed as a retention or detention facility for any new development or redevelopment of property shall conform to the following criteria: (1) Safety criteria. a. Outflow device safety measures. If a vertical sided weir box is located within the basin's embankment, a six-foot fence or dense vegetative barrier, or a combination thereof, shall be installed as prescribed by the director of environmental engineering. If a dense vegetative barrier is used, it shall be designed and installed in accordance with professionally accepted landscaping practices and procedures. ~ The director of environmental engineehng shall approve plans for the vegetative b~er, including the size and description of proposed plant matedals. The dense vegetative b~er s~all be a minimum of si~ feet in width. If a fence or vegetative b~er is to be established ~ound the entire basin facility in accordance with subsection (1)(b), then no b~er or fence is required around the weir box. If a developer uses a concrete weir for either the p~ncipal or emergency spillway and the concrete weir is greater than three feet in depth, a pedestdan crossing or access structure shall be established across the weir. A fence or vegetative ba~er, or combination thereof, may be substituted if the pedesthan crossing is not practicable. b. Basin safety measures and dimensions. The following safety measures shall be required for that portion of each basin which that has a side slope above the normal water surface ',;'hich that is steeper than 6:1 over a horizontal distance of 20 feet or more. 000 1923:63078.2 21 000 2G,~ If a fence is used, the minimum height of the fence shall be six feet. The fence may be made of a dense vegetative barrier. If the fence is made of a vegetative barrier, it shall be designed and installed in accordance with professionally accepted landscaping practices and procedures. Plans fo,~ *~' ...... ~;~,~ u,,..~ ;~1,,~1;~ +ha ~ ~A A~o~.~+~^~ ~~ ~1~+ ~1o ok~ll director of environmental engineering shall approve plans for the vegetative ba~er, including the size and description of proposed plant materials. If a vegetative b~er is used, the prope~y owner or developer shall provide to the county a fo~ of surety for the cost of matehals and installation for the proposed plant materials. Provisions for m~ntenance of and access to the fence or vegetative b~er shall be included in the best management practice easement dedication. 000 Side slopes. The side slopes above the normal water surface elevation in basins shall be no steeper than 3:1 (horizontal to vertical). If the excavation of the slope to 3:1 will result in the removal of dense vegetation or woodland which that is acting to stabilize the slope, the developer may seek an exception from the director of environmental engineering pursuant to the provisions of section 19-235 to leave the slope in its existing condition. 000 Sec. 19-242. Minimum criteria for basins serving as a best management practice for water quality improvement. (a) Depth. Basins sized solely as best management practice facilities in conformance with the Chesapeake Bay Preservation Act shall have a range in depth of three to eight feet to prevent stratification. For those basins which have been designed with sections which exceed eight feet in depth, only those portions which are less than eight feet in depth shall be included as part of the best management practice facility volume. Basins wh!c~ that are less than one acre in surface area shall not exceed eight feet in depth. 000 Sec. 19-301. Definitions. 000 Nontidal wetlands: Those wetlands other than tidal wetlands "that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions.2, as defined by the U.S. Environmental Protection Agency pursuant 1923:63078.2 22 0 0 0 2 fi 4 to section 404 of the federal Clean Water Act in 33 CFR 328.3b, A.t~ *,T ..... ~.~ ,a ,nO~ .~ 000 Resource protection area: That component of the Chesapeake Bay preservation area comprised of lands at er nen~ the shoreline adjacent to water bodies with perennial flow that have an intrinsic water quality value due to the ecological and biological processes they perform or are sensitive to impacts that may result in significant degradation to the quality of state waters. OOO Silvicultural activities: Forest management activities, including but not limited to the harvesting of timber, the construction of roads and trails for forest management purposes, and the preparation of property for reforestation that are conducted in accordance with the silvicultural best management practices developed and enforced by the State Forester pursuant to Va. Code § 10.1-1105 and are located on property defined as real estate devoted to forest use under Va. Code § 58.1-3230. 000 Tidal wetlands: Vegetated and nonvegetated wetlands as defined in Va. Code § 28.2- 1300. 000 000 Water Body with Perennial Flow: A body of water that flows in a natural or man-made channel year-round during a year of normal precipitation. This includes, but is not limited to streams, estuaries, and tidal embayments and may include drainage ditches or channels constructed in wetlands or from former natural drainage ways, which convey perennial flow. Lakes and ponds, through which a perennial stream flows, are a part of the perennial stream. Generally, the water table is located above the streambed for most of the year and groundwater is the primary sources for stream flow. 000 Water-dependent facility: A development of land that cannot exist outside of a resource protection area and must be located on the shoreline because of the intrinsic nature of its operation. These facilities include, but are not limited to: (1) Pons. 1923:63078.2 23 000 2t~5 (2) (2) The intake and outfall structures of power plants, water treatment plants, sewage treatment plants and storm sewers. (3) Marinas and other boat docking structures. (4) Natural btgeaches and other water-oriented recreation areas. (5) Fisheries or other marine resources facilities. ooo That this ordinance shall become effective immediately upon adoption. 0002 6 1923:63078.2 24 An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293.~01 A TTJq r J~ A VA 2%Rg2~QQ40 l~te Ges~r!ption Ad Size~ -'--- Tot--al Cost TAKRN©T[CF, TAKENf}TICF~THATTHRPlOARDO 2~00 x 712-00 Med~a Genera~ Operations, inc. Publisher of THE RJCHMON D T~MES-DISPATCH This is to certify that the attached TAKR NC)TICF, T^KF. NC)TlC[ was pUbliShed by Richmond ~mes-Dis~tch, Inc. ~n the Ci~ of R~cbmod, State of V~rg~n~a, °n the fol~owin~ dateS: 05/12/2004 05/19/2004 The first insertion bein9 given .... Newspaper reference: 1736429 Sworn to and subscribed before me this _ --~-~k- ('~5/1 State of Virginia c~ o~ R~c~mon~ ~ ~ 0 ~y ~mmiss~on expires TH~S ~S NOT A B NK U CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 16.B. Subject: Public Hearing to Consider Amendments to Sections 19-159, 19-161 and 19- 637 of the Zoning Ordinance Relating to Motor Vehicle Sales and Repair in C-3 and C-4 Zoning Districts County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission recommends approval of amendment to section 19- 159 of the zoning ordinance (Amendment B-i). Staff recommends a change in format of section 19-159(f) (8) as shown in bold type on the last page of the amendment. This change does not modify the standard. The Planning Commission and staff recommend denial of amendment to sections 19-159, 19-161 and 19-637 of the zoning ordinance (Amendment A). Summary of Information: On March 16, 2004, the Planning Commission held their public hearing on the attached zoning ordinance amendments. Six (6) people, representing the Chesterfield County Chamber of Commerce and the automotive sales community, spoke in opposition to Amendment A and in support of Amendment B-1. Following the public hearing, the Planning Commission unanimously recommended approval of Amendment B-1 and denial of Amendment A. Preparer: Thomas E. Jacobson Title Director of Planninq C:DATA/AGENDA/20041APR28/MOTOR SALES/GOK Attachments: Yes ~ No 0002117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Subsequent to the Planning Commission public hearing, staff discovered a grammatical error in section 19-159(f) (8). To resolve this, staff recommends the Board of Supervisors approve Amendment B-1 with the alternate language shown in bold tyDe on the last page of Amendment B- 1. This modification does not change the new ordinance standard recommended by the Planning Commission and is acceptable to the automotive sales community. The Board directed the Planning Commission to review and make a recommendation on a zoning ordinance amendment (Amendment A) that would require a conditional use for motor vehicle sales (MVS) on any property zoned C-3 and, the way the zoning ordinance is constructed, any property zoned C-4. Approximately sixteen (16) existing dealers would become legally non-conforming with the approval of this amendment. Those dealers could continue to operate but would need a conditional use to expand or to rebuild after major damage to their existing facility. In an attempt to address the Board's concerns about the potential negative impact new MVS facilities could have on some existing neighborhoods and prevent existing MVS facilities from becoming legally non-conforming, the Planning Commission considered and recommended approval of an alternative zoning ordinance amendment (Amendment B-l) that would leave MVS as a restricted use in C-3 and C- 4 zoning districts. An eighth restriction, prohibiting new shopping center locations from being used for MVS facilities unless a conditional use is granted, is added to the existing list of restrictions. Existing MVS facilities located within shopping centers are "grand-fathered" and may continue to operate per today's standards. This amendment also adds restrictions for motor vehicle repair (MVR) facilities. These restrictions are similar to those for MVS facilities and will provide the same protection for adjacent property owners. Existing MVR are "grand-fathered" and may continue to operate per today's standards. No dealers or repair facilities would become legally non-conforming with the adoption of Amendment B-1. 0002G$ AMENDMENT B- 1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE REPAIR, AND MOTOR VEHICLE SALES IN C-3 AND C-4 DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-159 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (c) Motor vehicle repair, excluding body, major engine and transmission repair, provided that: (1) sSuch use is not located in the Chester Village Area (2) Except as noted in subsection (3), the following conditions shall be met: All such uses shall be set back a minimum of 100 feet from adjacent R, RTH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use; Co Except for minimal repairs necessary to allow a vehicle to be moved into the service area, all allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). do Such use is not located within a shopping center. 1923:64286.2a Revised 05/12/04 3:45 PM AMENDMENT B- 1 (f) (3) The requirements of subsection (2) shall not apply to any motor vehicle repair facility in operation prior to (date of adoption). 000 Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots, and as accessory to sales and rental, service and repair, to exclude body repair, provided that: (1) Motor vehicle service and repair is not located in the Chester Village Area as identified in Section 19-606. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, RTH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles (6) Except for minimal repairs necessary to allow a vehicle to be moved into the service area, A_all allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (7) Motor vehicle sales is not located in Village Districts as identified in Section 19-606. 1923:64286.2a Revised 05/12/04 3:45 PM 0OO2?0 AMENDMENT B- 1 (2) [RESTRICTION 8 AS RECOMMENDED BY THE PLANNING COMMISSION] (8) Shopping centers _a. Except as noted in subsection (b), such use is not located within a shopping center. b.~. The requirement of subsection (a) shall not apply to any such use existing prior to (date of adoption). [ALTERNATE RESTRICTION 8 AS RECOMMENDED BY STAFF] (8) Such use is not located within a shipping center unless the use was in existence prior to (date of adoption). That this ordinance shall become effective immediately upon adoption. 1923:64286.2a Revised 05/12/04 3:45 PM AMENDMENT A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-159, 19-161 AND 19-637 RELATING TO MOTOR VEHICLE SALES IN C-3 AND C-4 DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-159, 19-161 and 19-637 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: OOO 1923:64286.1 Revised 02/25/04 4:40 PM 000272 6-) (h) 1923:64286.1 AMENDMENT A There ~u.,, ~. ...., .... ,.a A;o~l .... C ~.,^~ vehicles (7) Warehouses for permitted uses, provided that such buildings shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF or O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use when loading/warehouse areas are oriented toward such properties. The 100-foot setback shall be landscaped according to section 19-513(a)(4) of the Development Standards Manual. When loading/warehouse areas are oriented away from adjacent R, R-TH, R-MF or O Districts, setbacks shall be governed by the setbacks of this district. Outside storage, as accessory to a permitted use, including, but not limited to: retail building materials; construction equipment/materials; outside runs for commercial kennels or veterinary hospitals; feed/seed items; garden centers, greenhouses, hot houses; miscellaneous materials for retail/wholesale sales; provided that: (1) Such uses are screened from view of any adjacent properties on which such uses are not permitted or do not exist, and from areas currently zoned A and designated on the comprehensive plan for R, A, O, or I-1 uses and external public road rights-of-way. (2) No more than ten percent of the gross floor area of the principal use may be used for outdoor storage. Continuous outside display of merchandise for sale, as accessory to a permitted use, provided that: (1) merchandise shall be located under a covered pedestrian way that does not exceed 16feet in width; (2) no more than five percent of the gross floor area of the principal use shall be used for outside display purposes; and (3) merchandise is displayed so that it does not obstruct pedestrian access. Residential multifamily and townhouses, provided that: (1) No more than 30 percent of the gross acreage of any project may be used for R-MF or R-TH uses. Such uses shall be incorporated into an integrated schematic plan. (2) No such residential uses shall be permitted until the following requirements are satisfied: 000273 AMENDMENT A ao Construction has begun on a minimum of 50 percent of the gross site area devoted to nonresidential uses; bo The minimum size for a project incorporating R-TH uses is 34 gross acres, while the minimum size for a project incorporating RMF uses is 67 gross acres; and Co Such uses comply with the requirements of the R-TH District or the R-MF Zoning District, except that densities for multifamily uses may be increased to 14 units per acre. Prepared food and fruit and vegetable vendors, provided that: (1) Only prepared food fruits and vegetables shall be sold; (2) They shall be permitted only on a lot or parcel occupied by a permanent use; (3) They shall be located where improved permanent parking facilities are available for their use, provided that the required minimum and most convenient parking spaces for the existing permanent use shall be used; (4) Any temporary structure, vehicle, sign or other material associated with or resulting from the use shall be removed from the lot or parcel no later than 24 hours following the end of the temporary sale cessation of the use; and (5) All vendor areas shall be located a minimum of 1,000 feet from any property in an R, R-TH or R-MF District or any property currently zoned Agricultural and designated for residential use on the comprehensive plan unless the sales area is separate from the property by a permanent building, provided that all such areas shall be located in accordance with the district's minimum yard setbacks. ooo Sec. 19-161. Conditional uses. The following uses may be allowed by conditional use in the C-3 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-2 District, unless previously permitted in this district. (c-) (b) Computer controlled variable message electronic signs. 1923:64286.1 Revised 02/25/04 4:40 PM 000274 AMENDMENT A Motor vehicle sales and rental and, accessory to those uses, motor vehicle service and repair. The following uses shall be excluded: The sales and rental of commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles (2) Construction equipment and (3) Motor vehicle consignment lots. Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. OOO Sec. 19-637. Limitation on specific signs. (a) Changeable copy signs. (1) Changeable copy is not permitted, unless the changeable component of the sign face occupies one-half or less of the total area of the sign face. This restriction does not apply to changeable copy used in movie theater and fuel price signs. (2) If changeable copy is used, it shall abut the sign face or be integrated into the sign face, provided, however, if the sign is incorporated into a monument structure, the changeable copy need not abut or be integrated into the sign face. Changeable copy added to signs existing prior to April 25, 2001 shall abut the sign face as close as physically possible. (3) Computer controlled variable message electronic signs may be allowed subject to section 19-161 (c)(b). OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:64286.1 Revised 02/25/04 4:4 000275 An Affi))ate of ~edia Genera~ Advertisi ng Affidavit (This ~s not a b)IL P~ease pay from invoice) P, O. Box 85333 Richmond, Vkgini~ 2~93~0001 (8O4) 649-6O00 05/19/2004 Descr~tion Ad S)ze Tote) Cost 05/t 9/2004 121 TAKF, NOTICRTAKR NOTICE THAT TH[4 ROARD O 2 00 x 41 Hedia General Operations, Inc. Publisher of THE RICHMOND T)MES-DISPATCH This is to certify that the attached TAKE NOTI'CF~TAKE NOTTC~[ was published by R)ChmOnd ~mes~Dis~tch, ~nc. ~n the Ci~ of Richmond, State of Vkg)nia, on the fo)iJwing dates: 05/12/2004 05/19/2004 Newsier reference: Sworn to and subscribed before CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: May 26, 2004 Item Number: 16.C. Subiect: Public Hearing to Appropriate Funds for Robious Road Widening Projects from Salisbury Road to Twin Team Lane and from Twin Team Lane Towards James River Road; and Authorization to Award Contract and Enter into Agreements for the Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $1,178,889 in cash proffers from traffic shed 2 and authorize the County Administrator to award a $1,272,800 construction contract to Richard L. Crowder Construction Company for the Robious Road widening project from Salisbury Road to Twin Team Lane. The Board is also requested to appropriate $913,120 in cash proffers from traffic shed 1 and authorize the County Administrator to enter into the customary agreements, for the Robious Road widening project from Twin Team Lane towards James River Road. Summary of Information: Robious Road Widening (Salisbury Road to Twin Team Lane) - In January 2003, the Board appropriated $317,700 in cash proffers from traffic shed 2 and authorized staff to prepare the design, acquire right-of- way and relocate utilities for the widening of Robious Road from Salisbury Road to Twin Team Lane. (Continued on Next Page) Preparer: R.J. McCracken Attachments: Yes Title: Director of Transportation 000276 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary (Continued): A condition of zoning for Tarrington Subdivision requires cash proffer payments of $468,000 with recordation of the first 60 lots and $450,000 by March 2005 for improvements to Robious Road west of Salisbury Road. The developer has paid the $468,000 with the recordation of the first 60 lots and has advanced the $450,000 payment by a year to help accelerate the widening of Robious Road. Staff advertised the Robious Road widening project (Salisbury to Twin Team) for construction bids. Richard L. Crowder Construction Company submitted the low bid of $1,272,800. The bid is approximately 9% above the engineer's estimate. An additional $1,178,889 in cash proffers from traffic shed 2 should be appropriated for this project. See attachment A. The Board is requested to authorize the County Administrator to award a $1,272,800 construction contract to Richard L. Crowder Construction Company for this project. Robious Road Widening (Twin Team Lane towards James River Road) Citizens have requested the widening of Robious be continued further west of Twin Team Lane. The cash proffer policy states that money collected within a particular shed will be spent on road improvements in the shed or on roads that provide relief to that shed. Cash proffers are available in traffic shed 1. Improvements to Robious Road west of Twin Team, which is located in traffic shed 2, will provide relief to shed 1 traffic. If the Board wishes to continue the widening of Robious Road west of Twin Team Lane, staff recommends $913,120 from traffic shed 1 be appropriated to the project and authorization given to the County Administrator to enter into the customary VDOT/county/consultant/contractor, design, right-of-way acquisition, and/or construction agreements acceptable to the County Attorney. The detailed engineering plans and available funding will determine the actual length of Robious Road that will be improved west of Twin Team Lane. (Continued on Next Page) 000277 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Recommendation: Staff recommends the Board: 1) Appropriate $1,178,889 in cash proffers from traffic shed 2 and authorize the County Administrator to award a $1,272,800 construction contract to Richard L. Crowder Construction Company for the Robious Road Widening Project from Salisbury Road to Twin Team Lane. 2) Appropriate $913,120 in cash proffers from traffic shed 1 for widening Robious Road from Twin Team Lane towards James River Road and authorize the County Administrator to enter into the customary VDOT/county/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney. District: Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: May 26, 2004 Budget and Management Comments: This date has been set to hold a public hearing to consider appropriation of $2,092,009 in cash proffers. Also requested is award of a construction contract to Richard L. Crowder Construction Company in the amount of $1,272,800 for the widening of Robious Road from Salisbury Road to Twin Team Lane and from Twin Team Lane towards James River Road. Cash proffers in the amount of $913,120 are available in Shed 1 and $1,178,889 in cash proffers is available to appropriate from Shed 2 for these two projects. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0002~9 ROBIOUS ROAD - SALISBURY ROAD TO TWIN TEAM LANE MAY 4, 2004 BID RESULTS Richard L. Crowder Construction $1,272,800 Blakemore Contracting Company Central Contracting Company $1,295,000 $1,355,151 BUDGET Preliminary Engineering Right of Way Utility Relocation $68,000 $0 $0 Construction Bid $1,272,800 $95,789 Construction Contingency Construction Administration/Inspection $60,000 Total $1,496,589 ALLOCATION $317,700 Traffic Shed 2 $1,178,889 Traffic Shed 2 fJan. 2003 May 26, 2004 * Total $1,496,589 ROBIOUS ROAD - TWIN TEAM LANE TOWARDS JAMES RIVER ROAD BUDGET IPreliminary Engineering Right of Way Utility Relocation Construction Total ALLOCATION May 26, 2004 * Total *Proposed Date $60,000 $3O,OOO $30,000 $793,120 $913,120 Traffic Shed 1 $913,120 $913,120 ATTACHMENT A OO0280 S Tmfington Subdivision Robious Widening Twin Team La Towards James River Rd Robious Widening Salisbury Rd to Twin Team La ROBIOUS ROAD 4 LANE WIDENING PROJECTS Aa Affiliate of Media G~neral Advertisi n9 Affi davit (This is not a bill Pte~ pay from P.O. ]Box 85333 Richmond, Virginia 23293.000t (8O4) ~94000 CH'RSTERFIRI ,D lDate-- ~scNption -- Ad Size Total Cost 05/I 9D_004 12t ffaKVN©TICETAKEN©TI'CF. THATTH'R~OARD O 2.00 X 21.00 ATTACH HErE ~edia General Operations, Publisher of THE R~C HI, ON D TI~ES-D~SPATCH This is to certi~ that the attached TAK'F NOTICF, TAKF N'OTICl~ R~ch~ond, State of Virginia, on the fo~l~win9 dates: 05/I9; 2004 The first insertion being 9ivan .... Newspaper reference: 1742575 Sworn to and subscribed before eth,s ~_~ 05/19/21304 ~ate of Vit§inia COmmisSion expires Supervisor ~tlS IS NOT A B)LL PLEASE PAY FRO~ )NVOlCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 26, 2004 Item Number: 16.D. Subiect: Public Hearing to Amend the Zoning Ordinance Relating to Development Standards for Retaining Walls in Office, Commercial and Industrial Districts County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission recommends the Board of Supervisors adopt the Zoning Ordinance amendment relating to development standards for retaining walls in Office, Commercial and Industrial Districts. Summary of Information: The Planning Commission has recommended approval of the attached zoning ordinance amendment. The primary proposed changes are: 1. Regulate the architectural appearance of retaining walls. 2. Require landscaping to mitigate the visual impacts of retaining walls. 3. Permit Director of Planning authority to waive requirements regarding appearance and visibility based on site conditions. 4. Require vehicular and pedestrian safety devices for retaining walls greater than four (4) feet in height. Preparer: Thomas E. Jacobson Title: Director of Planninq Attachments: Yc$ -~No ~O02NZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Planning Commission directed staff to investigate and come up with proposed language regulating the appearance of retaining walls. This request came as the result of the recent construction of several highly visible retaining walls in the county, and the high likelihood of additional walls being constructed. In addition to the issue of aesthetics, vehicular and pedestrian safety devices for walls were discussed and ordinance language addressing safety was included. These changes were discussed with the development community at the March 2004 Quarterly Development Meeting. The Planning Commission, at their March 2004 public hearing, recommended approval to the attached amendment to the site plan section of the Zoning Ordinance. 000283 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 19-570.1 OF THE ZONING ORDINANCE RELATING TO DEVELOPMENT STANDARDS FOR RETAINING WALLS IN OFFICE, COMMERCIAL AND INDUSTRIAL DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-570.1 of the Code of the County of Chesterfield, 1997, as amended, is added to read as follows: DIVISION 3. DEVELOPMENT REQUIREMENTS - OFFICE, COMMERCIAL AND INDUSTRIAL Subdivision I. General Provisions, Development Requirements - Countywide 000 Sec. 19-570.1. Retaining Walls. (a) Retaining walls shall be constructed so that they are compatible in appearance with the principal structures in the development and/or the view shed in which they are located. Compatibility shall be accomplished through the use of integrated color block or other material that is similar in appearance to the primary structures or is an earth tone acceptable to the Director of Planning. (b) Walls over ten (10) feet in height and within fifty (50) feet of, and facing, an exterior property line or public right of way shall employ landscaping along the wall base to soften the visual impact of the wall. IJandscaping shall consist of any required setback planting as well as additional evergreen trees to break up large expanses of wall. LC_) Walls shall use the same setback as required for drives and parking from rights of way or property lines. When landscaping is required along the base of a wall, setbacks shall be increased, if necessary, so that a minimum ten (10) foot planting area is provided that is free from any easements, overhead or underground utilities, or other encumbrances that might prevent the installation of required landscaping. (d) The director of planning may waive any requirements of 19-570.1(a) through 19- 570.1(c) at the time of site plan review if it is determined that the visibility or impact of a wall is minimized due to its location, orientation or other conditions in the vicinity of the wall. (e) Retaining walls four (4) feet tall and higher shall incorporate permanent fencing on the upper side of the wall, and if visible to the public, decorative fencing. Fencing shall be a minimum height of forty-eight (48) inches. If vehicle parking or drives occur on the upper side of the wall without sufficient physical impediment to a vehicle reaching the wall, at least one of the following measures shall be incorporated between the fence and the vehicle area: vehicle guardrails, earth berms at least three (3) feet high above grade on the approach side, or concrete filled steel bollards space four (4) feet on center. (2) That this ordinance shall become effective immediately upon adoption. 1923:64427.1 Revised 03/17/042:04 PM 000284 An Aftil)ate of Media Genera) AdveAising Aff~da'v~t (This is not a b)~L PI%se pay from P.O. Box 85333 Richmond, Virginia 23293.0001 (8~) ATTN J ~)NA Al' ,KO VA 21gg?~0040 [Date ~s~ptien Ad Size Total C~st IY;I19/2004 t21 TAKF~ Nf}TICETAKE NC}TICR THAT THE ROARF) O 2_00 x ATTACH Publisher of THE RICHI~OND TIMES-DISPATCH This is to ce~ify that the attached 'TAKE NOTICETAKF, N©TICt was published by Richmond limes*Dispatch, inc, ~n the Ci~ of Richard, State of V)r%~)a, o~ the f°)~w?g dates: 05/12/2004 05/19/2004 The first lnserUon be)n9 given .... Newspaper reference: 1736371 Sworn lo and subscribed before 0~It 2I 20O:4 State of Virginia C~ of RiChmond ~y ~mmiSsi°n expires ~ TH~S IS NOT A BILL. PL~ K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 16.E. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Alley Within Block 18, Plan of Crescent Park County Administrator: (D/~ Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 16' alley between Lots 25 and 26, Block 18, Plan of Crescent Park, as shown on the attached plat. Summary of Information: Home Investments, L.L.C. has submitted an application requesting the vacation of a portion of a 16' alley between Lots 25 and 26, Block 18, Plan of Crescent Park. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE · PORTION OF A 16' ALLEY WITHIN BLOCK 18, PLAN OF CRESENT PARK ~N~ALE RD Chesterfield County Department of Utilities Right Of Way Office 0002~6 NOTE: THIS PROPERTY IS LOCATED IN ZONE ¢ AS SHOWN ON FEI~4 COI~IMUNITY PANEL NO,~100$s oo;3 B (Err~*~,-~n/E 14AY 2, 1994) NORMANDALE AVENUE 5¢ I~V RTE. ~f Ie24 N 3671568.4738 E 11791443.4672 ',51'13'E 25.00° S61'5! '13'E CRESCENT ~ARK BLOCK P.B. 4, PG. 110-1II! 23 24~ 25 26 27 N 3671436.2120 E 11791372.7081 25.00' 25.00' ALLEY CRESCENT 19 18 BLOCK 32 PLAT SHOWING A 16' ALLEY TO BE VACATED IN THE BERMUOA DISTRICT OF CHESTERFIELD COUNTY', VIRGINIA. POTTS, ]tiNTER and ASSOCIATES, P.C. Scale: 0403-13 An Affiliate of Media General Advertisi n§ Affidavit (This is not a bill P]ea~ pay from invoi~) I~IGHT OF WAY F)EPT gT10 W KRAI l,~l~l 'ROAD CH F,~TRRFfE~ ,D VA 2SRO2 P~ O. Box 85333 Richmond, Virginia 23293-0001 (804) ~9,6000 Account Num, J OS/19/2004 Code Ad Size Total 05/1912004 TAKE NOTIC}:THAT ON MAY 26 2004 AT 700 PM 2.00 x 15.00 ATTACH HERE Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is ie ceai~ ihat the attached TAKE, NOTICETHAT (')N MA Inc, ihthe City of Richmond;State of Virilimia; on the followin9 dates: 05/12/2004 05/19/2004 The first insertion being given 05/12/2004 Newsier reference: SwOrn to and subscribed before 1739121 me this _5 _ Notary Public State of Virginia C~ of Richmond THiS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 26, 2004 Item Number: 16.F. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Forty-Foot Right of Way Known as Mid City Road Within Mid City Farms Subdivi s i on County Administrator: Board ActionRequested: Adopt an ordinance to vacate a portion of a 40' right of way known as Mid City Road within Mid City Farms Subdivision. Summary of Information: Forest Lake Associates, L.L.C. is requesting the vacation of a portion of a 40' right of way known as Mid City Road within Mid City Farms Subdivision, Section A. Staff has reviewed this request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: --]No # 000288 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A FORTY FOOT RIGHT OF WAY KNOWN AS MID CITY ROAD WITHIN MID CITY FARMS SUBDIVISION Chesterfield Count~ Department of Utilities I Iicl e(llal~ ~.16~? ~et 000289 DETAIL 1%100' ,,/ //~'~' ........ ',,, 19,,,~' ,,," ",,, 26 ;~ // ...... , 36 / ~ ,, 20 'x¥~,,/, ',. / / "-.. ..... .~" ."~ ." ", 25 > ". "-. ~ z~ ' '~" " ~ ' ~7 ,,' ',, 23 ' 79964.71734~000 F~EST LAKE ASSOCIATES L L C , 42 1~9~1 LAKETR[[ DR ~ ~ ~IN: 799647812500000 '%/ D.B. 2955 PG, 796 ~ ~ PA~L BHNLAIBHAI R v ~ ~ 1,3916 J[F~RS~ DA~S HY ,, _, / X, %%. x~X ~ ,o ~ ~ '-- , ~ ,. ~_ .,~ ~ /~ ' VACATED ,,/ * /' ' X . ,/~ / >~- '% // / LINE TABLE LINE DIRECTION DISTANCE L1 S82'38'52"W 48.25' L2 S41'09'19"W 3.87' L3 N41'05'16"E 16.91' L4 N59'I6'37'E 24.30' L5 N38'28'05"W t29.01' L6 $,~[3'02'59"W 78.61' L7 S52'01'58"W 50.00' CVRV~ TA~II.I[ CURV/ RADIUS LENGTH J TANGENT J DELTA I CHOROBEAR,NG J CHOR0 C, 25.00' 40.59' 26.35' 93'01'01"' IS08'32'28"W 56.27'  PLAT SHOWING A PORT]:ON OF MID C]:TY ROAD TO BE VACATED, ACROSS THE PROPERTY OF FOREST LAKE ASSOCIATES, L.L.C. HANSON .~ ~ SCALE IN FEET BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA This survey was prepared without the benefit of a title 0 200 400 binder and may therefore not show ell existing easements or other pertinent facts which may affect the property. VIRGIH~ I NORTH CAROLINA I WESTVIKGIN]A J COUNTY SITE PLAN NO. THIS DRAWING PREPARED AT THE I PRZNCEGEORGEOFFJCE YOURVISIONACHIEVEDTHROUGHOURS. DATE:HAY 12, 2004 SCALE: 1"-200' 4260 Crossings Bird I Prince George, VA 23875 REV: TELS04.541.6600 FAX 804.751.0798 www.tlmmons.com , .~ '. ' . 3.N~ ~.1050-903 ~';' CHI~'KBY: WMN Slte Development J Residential J Znfrestructure J Technology DRAWN BY: AWH J TIMMONS a RoU'P 00250 An Affiliate of f~edia General Advertising Affidavit (This is not a bill plea~ pay from [nvde) R~Gf4'T OF WAY D'FPT 6710 W KRA'[ 75;F, ROAD CHI~YqTE~ Fl'Fi ,f) VA 23832 P, O, Box 85&33 Richmond, Vi ~ in ia 23293 4001 (804) ~9m00 Account Num. t 220696 05/19/2004 gte ~de ~tien Ad Size 05/19/2004 TAKR NOT[CRTHAT ON MAY 24 2004 AT 700 PM 2.00 32156 ATTACH HERE Media General Operations, Publisher of THE RICHMOND T]~ES.D]SPATCH This is to certify that the attached TAKE Nf)TfCETHAT lnc, 05/12/2004 05/i9/2004 The first insertion being given .... os/12/20o4 Supervisor Newspaper reference: Sworn to arid subscribed before me this Notary Public 1739111 State of Virginia City' of Richmond IViy Commission expires THIS IS NOT A BILL PL~SE PAY FROIVI INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 16.G. Subiect: PUBLIC HEARING: Consider the Leasing of County Property at the Midlothian Water Tank and Enon Tower County Administrator: ~~. Board Action Requested: Approve the leasing of County property at the Midlothian Water Tank and Enon Tower to Nextel Communications. Summary of Information: Nextel Communications has submitted a request to lease space on the Midlothian Water Tank, 501 Coalfield Road and Enon Tower, 2801 Bermuda Hundred Road. The lease term will be for five years with three five-year renewal terms. A public hearing is required to lease County property. Approval is recommended. Districts: Bermuda, Midlothian Preparer: John W. Harmon Attachments: ~-~ Yes No Title: Ri.qht of Wag Mana,qer 00029~. An Affiliate of Media General Advertising Afl davit (This isnot abi]L Please pay from CHRRTRR NH ,D CO RIGHT WAY ~R]G:HT OF WAY DRPT 67~f} W KR AT I,~E R©AD CHR,qTRR FfRI~ ,D VA 23832 P. 0. Box 85~3 Richmond, Virginia 23293-0001 (804) IAccount Num. ] 220686 05/1912004 ~de ~scriEti°n Ad Size 05/19/2004 t 21 TAKE NOTICRTHAT ©N MAY 26 2004 AT 700 PM 2.00 x 1lb0 ATTACH HERE Media General Operations, inc; PubliSher of THE RICHMOND TiMES. DiSPATCH This is the attaChed TAKR 'NOTfCRT~A~ lac, ? the Ci~/of RiChmOnd, Stme of virginia, on the follOWing dates: 05/19/20O4 The first insertion being given Newsier refe%nce: SwOrn to and subscribed before me this ~a-'t ' ___ 1746451 05/19/2004 Notary Pubhc SuperVisor State of Virginia City of Richmond My Commission expires THiS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May26, 2004 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on June 23, 2004 at 3:00 p.m. Preparer: Lisa H. Elko Attachments: ~ Yes Title: NO Clerk to the Board