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11-10-2004 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Subiect: County Administrator' s Comments Item Number: 2. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Utilities Department received the Platinum Award for Sustained Competitiveness Achievement from the Association of Metropolitan Water Agencies. This award is the water industry equivalent of the ACE award. The award recognizes the department's continuous improvement efforts, triple AAA bond rating, low user charges, high level of customer satisfaction and the rate stabilization reserve to assure adequate funding for facilities replacement. The department was one of only 14 water utilities nationwide to receive this award and the only one in the state. The department received the Gold Award in 2001 which is the industry equivalent of the Senate Productivity Award. Preparer: Craig S. Bryant Attachments: ~-] Yes No Title: Director of Utilities O00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 5. Subiect: Resolution Recognizing Mr. Henry L. Moore for His Service to the Industrial Development Authority of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors pass the attached resolution recognizing Mr. Henry L. Moore for his service to the Industrial Development Authority of Chesterfield County. Summary of Information: Mr. Henry L. Moore, from the Matoaca District, served on the Industrial Development Authority from November 1993 to October 2004. It is requested that the Board pass the attached resolution recognizing Mr. Moore for his service to the Industrial Development Authority of Chesterfield County. Preparer: James G. Dunn Title: Director, Economic Development Attachments: Yes ~ No # O00002 RECOGNIZING MR. HENRY L. MOORE FOR HIS SERVICE TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF CHESTERFIELD COUNTY WHEREAS, Mr. Henry L. Moore has served with distinction as a member of the Industrial Development Authority of Chesterfield County from November 1993 until October 2004; and WHEREAS, in his role with the Industrial Development Authority, Mr. Moore assisted Chesterfield County in attracting new companies to locate here and facilitated with the expansions of existing industries within the county, including Pohlig Brothers, B and B Printing, Allied Signal, Commonwealth Biotechnologies, Incorporated and Super Radiator Coils; and WHEREAS, these industries have created millions of dollars in new investment and thousands of new jobs for the residents of Chesterfield County; and WHEREAS, Mr. Moore has assisted in the development of industrial parks that have been valuable tools for economic development, and both the Meadowville Technology Park and the Chesterfield Industrial Airpark have become great assets to the county; and WHEREAS, Mr. Moore has also assisted in a variety of affordable housing projects for the county, like Fore Courthouse Seniors and the student housing project for Virginia State University; and WHEREAS, Mr. Moore has faithfully and diligently performed the duties assigned to him as a member of the Authority and has consistently demonstrated leadership, sensitivity and commitment to the issues coming before the Industrial Development Authority during his nearly eleven year tenure. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 10tn day of November 2004, publicly recognizes Mr. Henry L. Moore and expresses appreciation for his valuable time and commitment to Chesterfield County while serving on the Industrial Development Authority of the County of Chesterfield, Virginia. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Moore and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 10, 2004 Item Number: 8.A. Subiect: Streetlight Installations Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En,qineerinq ---]No #000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: In the Amherst Subdivision: Amherst Oak Lane, vicinity of 16706 Cost to install streetlight: $791.18 (Design Cost: $93.93) Does not meet minimum criteria for intersection or vehicles Der day Amherst Ridge Way, vicinity of 2900 Cost to install streetlight: $760.29 (Design Cost: $93.93) Does not meet minimum criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000005 STREETLIGHT REQUEST Bermuda District Request Received: July 1,2004 Estimate Requested: July 2, 2004 Estimate Received: October 28, 2004 Days Estimate Outstanding: 118 NAME OF REQUESTOR: ADDRESS: Mr. Chris Mallory Amherst Homeowners Association - Streetlight Chairman 2707 Amherst Ridge Way Colonial Heights, VA 23834 REQUESTED LOCATION: Amherst Oak Lane, vicinity of 16706 Cost to install streetlight: $791.18 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: None 000006 Street Light Request Map November 10, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 2O0 100 200 Feet OOOO0? STREETLIGHT REQUEST Bermuda District Request Received: July 1,2004 Estimate Requested: July 2, 2004 Estimate Received: October 28, 2004 Days Estimate Outstanding: 118 NAME OF REQUESTOR: Mr. Chris Mallow ADDRESS: Amherst Homeowners Association - Streetlight Chairman 2707 Amherst Ridge Way Colonial Heights, VA 23834 REQUESTED LOCATIONS: Amherst Ridge Way, vicinity of 2900 Cost to install streetlight: $760.29 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Qualified Qualified Requestor or Staff Comments: None 000008 Street Light Request Map November 10, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 200 100 200 Feet 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: November 10, 2004 Item Number: 8.B.1. Subiect: FY2005 Carol White Physical Education Program (PEP) Grant County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to increase the FY2005 School Grants Fund instruction appropriation category by $434,202 for the Carol White Physical Education Program (PEP) Grant. Summary of Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The School Board's FY2005 Approved Annual Financial Plan included an appropriation of $20,529,000 and 371.7 full-time equivalent positions in the School Grants Fund. On October 12, 2004, the School Board approved grant revisions for an additional $64,818 in the FY2005 grants fund. On September 29, 2004 CCPS received notification from the United States Department of Education of the Carol White Physical Education Program (PEP) grant award of $434,202 for FY2005. Chesterfield County Public Schools (CCPS) received an award of $434,202 for the first of three years from the U.S. Department of Education, Carol White Physical Education Program (PEP). These funds are awarded through the Office of Safe and Drug Free Schools. The goal of this program is to teach and emphasize life-long fitness skills in physical education. Each of the remaining two years will be awarded separately, with the total amount anticipated to be in excess of SiM. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: Yes ~'~ No 000O5.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Chesterfield's program will consist of four key components: · Intensive, systematic training for cohorts of forty physical education teachers. The training will teach the philosophy, implementation, and assessment of what is termed the "new PE" which focuses less on competitive sports and more on life-long fitness activities. · Technology-based tools and training for principals and assistant principals to use in assessing the performance of PE teachers in implementing the new curriculum. · Emphasis on the components of life-long health and fitness for all students reinforced by the provisions of simple measurement tools such as pedometers and heart rate monitors. Funding is also provided to replicate the successful PE program with physically and mentally disabled children at Salem Church Middle and to provide each elementary school with 30 bicycles, helmets and a storage shed. · Continuing collaboration and coordination with a county organization, the Coalition for Active Children (COACH), to carry the message of life-long activity into the community on a larger scale. Local matching funds of $206,965 are required and are provided within the School Operating budget. O000 L:I. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: November 10, 2004 Budget and Management Comments: The School Board is requesting appropriation of a United States Department of Education grant in the amount of $434,202 into the instruction appropriation category in the grants fund. Award notification for the Carol White Physical Education Program (PEP) will allow Chesterfield County Schools to train forty physical education teachers in the philosophy and principles of life-long fitness, train principals and assistant principals on how to assess the performance of the PE teachers, and teach the students use of items such as pedometers and heart rate monitors. The grant will also provide each elementary school with 30 bicycles, helmets, and a storage shed, enable replication of the program with physically and mentally challenged children at Salem Church Middle School, and work closely with outside organizations to carry the message of life-long activity into the community on a larger scale. Local matching funds of $206,965 are required and provided within the School operating budget. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0000~1.2 Attachment A VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, October 26, 2004, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James A. Schroeder, Chairman Marshall W. Trammell, Jr., Vice-Chairman Elizabeth B. Davis Thomas J. Doland Dianne E. Pettitt RESOLUTION WHEREAS Chesterfield County Public Schools received notification from the United States Department of Education, Office of Safe and Drug Free Schools, of a grant award of $434,202 for the Carol White Physical Education Program Grant for FY2005; and, WHEREAS these federal funds need to be appropriated by the Board of Supervisors before the funds can be spent as described in the grant award; THEREFORE, on motion of Mrs. Pettitt seconded by Mr. Doland, the School Board requests the Board of Supervisors approve an increase of $434,202 to the Instruction appropriation category in the School Grants Fund for the FY2005 Carol White Physical Education Program Grant. Carol Timpano Clerk to the ~chool Board Do OOO013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Subiect: State Road Acceptance Item Number: 8.B.2. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Broadwater Townhomes, Phase 2 Mineola Heights, Section 1 and a portion of Mineola, Section B Mineola Heights, Section 2 Clover Hill: Matoaca: Old Hundred Mill, Section B Ashbrook, Section 13 Birkdale, Section 17 Birkdale, Section 18 Birkdale, Section 19 Preparer: Richard M. McEIfish Title: Director, Environmental En,qineerinq Attachments: Yes No 000014 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BROADWATER TOWNHOMES, PHASE 2 DISTRICT: BERMUDA MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: BROADWATER WAY TIMSBERRY CIR Vicinity Map: BROADWATER TOWNHOMES, PHASE 2 0000~5 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MINEOLA HEIGHTS, SEC 1 and a portion of MINEOLA, SEC B DISTRICT: BERMUDA MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: BETHESDA CT Vicinity Map: MINEOLA HEIGHTS, SEC 1 and a portion of MINEOLA, SEC B Produced By Chesterfield County GIS ooooa6 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MINEOLA HEIGHTS, SEC 2 DISTRICT: BERMUDA MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: DALHART CT TUSCOLA DR VANHORN CT YANTIS CT Vicinity Map: MINEOLA HEIGHTS, SEC 2 c-r YANHORN 0000~? TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - OLD HUNDRED MILL, SEC B DISTRICT: CLOVER HILL MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: FOREST MILL DR LIBERTY WALK DR MILL MEADOW CT MILL MEADOW DR MILL SHED DR MILL WALK DR Vicinity Map: OLD HUNDRED MILL, SEC B TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- ASHBROOK, SEC 13 DISTRICT: MATOACA MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: FEATHERCHASE DR TWISTED CEDAR CT TWISTED CEDAR DR TWISTED CEDAR TER WINDING ASH DR Vicinity Map: ASHBROOK, SEC 13 O0OO19 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- BIRKDALE, SEC 17 DISTRICT: MATOACA MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: MISSION HILLS CIR MISSION HILLS LN MISSION HILLS LOOP Vicinity Map: BIRKDALE, SEC 17 PARRACOMBE_Z_,_ 0000~0 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- BIRKDALE, SEC 18 DISTRICT: MATOACA MEETING DATE' 10 November 2004 ROADS FOR CONSIDERATION: PEBBLE BEACH CT Vicinity Map: BIRKDALE, SEC 18 O000Z~. TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- BIRKDALE, SEC 19 DISTRICT: MATOACA MEETING DATE: 10 November 2004 ROADS FOR CONSIDERATION: MISSION HILLS LN Vicinity Map: BIRKDALE, SEC 19 FA 00002;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.3. Subject: Extend the Time for Planning Commission Recommendations on Code Amendments Relating to Home Occupations County Administrator's Comments: /~~x'4~ <~ //~~~' County Administrator: ~ Board Action Requested: Grant the Planning Commission until May 25, 2005, to make its recommendation on the Zoning Ordinance relating to home occupations. Summary of Information: On August 25, 2004, the Board of Supervisors remanded possible Zoning Ordinance amendments relating to home occupations to the Planning Commission for consideration after concerns about the parking of tow trucks were raised. At the Planning Commission's October 19, 2004, meeting it was decided that options should be explored which restrict the parking of tow trucks in residential neighborhoods to include prohibition of on-street parking of such vehicles. Under the Code of Virginia, unless the Board grants additional time, the Planning Commission must make their recommendation on the Zoning Ordinance amendments within 100 days of the amendment being referred to the Commission. With review of regulations addressing on-street parking, it is anticipated that additional time will be needed. Staff recommends that the Board give the Commission until May 25, 2005 to forward their recommendation to the Board of Supervisors. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes No #000023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 10, 2004 Item Number: 8.B.4.a. Subiect: Set Public Hearing to Consider Amending the Zoning Ordinance to Clarify the Process for Obtaining a Certificate of Appropriateness for a Designated County Historic Landmark County Administrator's Comments: County Administrator: Board Action Requested: The Preservation Committee and the Planning Commission recommend that the Board of Supervisors set a public hearing date of December 15, 2004 to consider the attached Zoning Ordinance Amendment. Summary of Information: On September 14, 2004, the Preservation Committee recommended approval of this ordinance amendment. On October 19, 2004, the Planning Commission recommended approval of this ordinance amendment. This amendment would clarify existing language in the Zoning Ordinance relative to the process needed to obtain a Certificate of Appropriateness, necessary for altering county-designated historic landmarks, by stating that only zoning approval is necessary before considering the issuance of a Certificate of Appropriateness. This amendment would also clarify that a building permit will not be issued until a Certificate of Appropriateness is first granted for county-designated historic properties. Preparer: Kirkland A. Turner Attachments: Title: Director of Plannin,q Yes [-~ No # O000Z.4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-51 OF THE ZONING ORDINANCE RELATING TO APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS FOR HISTORICALLY DESIGNATED PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-51 of the Code of the County o£ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-51. Certificates of appropriateness. (a) Authority. The preservation committee, acting as a body, shall have authority to issue certificates of appropriateness, in accordance with the provisions of this section. (b) Certificate required. With regard to buildings, structures or other improvements to the premises which have been designated as landmarks or landmark sites or which are located within a designated historic district it shall be unlawful: (1) For any person to perform, cause or permit any construction, alteration or remodeling that would affect the exterior architectural appearance or property thereof; (2) For any person to remove, move, demolish or commit any other land disturbing activities with regard to them; or (3) For any person to secure or issue a building permit authorizing any such work, unless a certificate of appropriateness with respect to such works shall have first been issued pursuant to this section. (c) Applications for certificates of appropriateness. (1) Applications for certificates of appropriateness shall be submitted to the director of planning in such form as the preservation committee shall prescribe. (2) When the work to be performed in conformance with a certificate of appropriateness i -the4ssumaeq~a i g pp 1 ^" ~,t. ..... a ..........J no application requ res zon n a rova ........ v .......... vt. ..... , for a certificate of appropriateness shall be acted on until such ethe~ approval has been issued The: ......... 4, ........ t, ,.,u .......... ~ oU~U .^,,..~ ,4 A certificate f app priate ~.a .... ,4,.h, ,. ,ha; ......... 4, ', o ro ness ........... shall be issued or denied solely on the basis of the standards established by this chapter. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:66497.1 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 10, 2004 Item Number: 8.B.4.b. Subiect: Set a Public Hearing Date to Consider the Tax Exemption Request of Community Based Services, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 15, 2004 to consider the tax exemption request of Community Based Services, Inc. Summary of Information: Under Virginia law, real and personal property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. The authority for classifying properties as exempt was transferred from the General Assembly to localities by a 2002 Constitutional Amendment, which was implemented by the General Assembly in 2003. Community Based Services, Inc., a benevolent, non-profit organization, which assists handicapped people integrate into the community, is a qualifying organization which has recently made a tax exemption request this year. They are seeking the exemption for their personal property located in the County, which consists of two motor vehicles. The motor vehicles are assessed for tax year 2004 at $5,475.00 and would generate $197.10 in personal property tax. The Board is required to consider the following additional information as part of its determination as to whether to grant the exemption requested by Preparer: Steven L. Micas Title: County Attorney 0505(00) :67281.1 Attachments: --] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Community Based Services, Inc.: 1. Community Based Services, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Community Based Services, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Community Based Services, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Community Based Services, Inc. inures to the benefit of any individual; 5. Community Based Services, Inc. provide services for the common good of the public; and 6. Community Based Services, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. This information is consistent with Community Based Services, Inc.'s status as a benevolent organization that is eligible for the tax exemption, which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: 1. The Board will not consider a real estate tax exemption that exceeds $5,000 annually; 2. The Board will only consider tax exemptions for property actually used for beneficial purpose; 3. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and 4. Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed Community Based Services, Inc.'s application and it meets all of the criteria set forth in the Board's policy. 0505(00) :67281.1 000027 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.5. o.. Subject: Resolution Recognizing Firefighter Mark I. Vaeth, Chesterfield County Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board of Supervisors is asked to recognize Firefighter Mark I. Vaeth upon his retirement after serving the citizens of Chesterfield County for over twenty-six years. Preparer: Frank H. Edwards, Jr. Attachments: Yes ~ No Title: 2® Deputy Fire Chief 000028 RECOGNIZING FIREFIGHTER MARK I. VAETH UPON HIS RETIREMENT WHEREAS, Firefighter Mark I. Vaeth will retire from the Fire and Emergency Medical Services (EMS) Department, Chesterfield County, on December 1, 2004; and WHEREAS, Firefighter Vaeth attended Recruit School #9 in 1978, and has faithfully served the county for over twenty-six years in various assignments - as a firefighter at the Bon Air Fire and EMS station; as a Lieutenant at the Buford Road Fire and EMS station; as a Firefighter at the Swift Creek Fire and EMS station; and as a Firefighter at the Centralia Fire and EMS station; and WHEREAS, Firefighter Vaeth was involved in the implementation of several Fire and EMS Department programs and suggestions; and WHEREAS, Firefighter Vaeth was instrumental in initiating the Fill the Boot campaign for Muscular Dystrophy within Chesterfield Fire and EMS, serving as the coordinator from 1997 until 2003; and WHEREAS, Firefighter Vaeth was an initial member of the Critical Incident Stress Debriefing Team from its inception to the present; and WHEREAS, over his career, Firefighter Vaeth made numerous suggestions which were adopted by the department, including unit numbering for Chesterfield Fire and EMS units, establishing a remote air filling station for air utility, central station fire alarm monitoring of Fire and EMS stations, color coding for reserve units and computerizing the Officer Development Program; and WHEREAS, Firefighter Vaeth was also recognized by the Chief of the Department for conducting community fire safety classes through the Brandermill Community Association. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Mark I. Vaeth, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. 0000 .9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.5.b. Subject: Resolution Recognizing the 288 Freeway Committee and the Chesterfield Business Council for Their Commitment Towards the Completion of Route 288 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board of Supervisors is asked to recognize the 288 Freeway Committee and the Chesterfield Business Council for their tireless efforts and commitment towards insuring the Completion of Route 288 Preparer: John McCracken Attachments: Ycs Title: Director1 Transportation 000030 RECOGNIZING THE 288 FREEWAY COMMITTEE WHEREAS, in 1996, the 288 Freeway Committee, a public-private partnership, was initiated by Chesterfield County and the Chesterfield Business Council; and WHEREAS, the Committee was formed to build support for the construction of Route 288 as quickly as possible and without tolls; and WHEREAS, the Board of Supervisors for Chesterfield, Goochland, Henrico and Powhatan counties, the Transportation Task Force for the Greater Richmond Chamber of Commerce, Chesterfield Business Council, Metropolitan Planning Organization for the Richmond Region, Citizens for Responsible Government, the business community, neighborhood and civic organizations and numerous public officials, supported the construction of Route 288; and WHEREAS, the completion of Route 288 will reduce commuter time and heavy traffic on roads that were not built to handle current or future traffic volumes; and WHEREAS, the completion of Route 288 will promote economic development in the Richmond Region and according to the 1997 Greater Richmond Chamber of Commerce Economic Benefit Study will result in over 100,000 new jobs and $1.5 billion increase to the Gross Regional Product; and WHEREAS, the completion of Route 288 will help improve air quality in the Richmond Region and help preserve our high quality of life; and WHEREAS, the completion of Route 288 from the Powhite Parkway to 1-64 finishes the western beltway around Richmond; and WHEREAS, the construction of Route 288 has been discussed throughout the region for over thirty years and the final link is being opened to traffic, on November 19, 2004. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors wishes to express its deepest appreciation to the Chesterfield Business Council for their tireless efforts and commitment towards insuring the completion of Route 288. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.6.a. ,Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Market Square Elderly Housing, Phase III, LLC County Administrator's Comments: k~4~~,C~ ~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a! 16' sewer easement across the property of Market Square Elderly Housing, Phase III, LLC. Summary of Information: Market Square Elderly Housing, Phase III, LLC has requested the quitclaim of a portion of a 16' sewer easement across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: --]No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS THE PROPERTY OF MARKET SQUARE ELDERLY HOUSING, PHASE III. LLC 1. CHERRY HILL PARK AVE 2. CREEKVIEW DR 3. BENSLEY PARK BLYD ~E-RRIE-WOOD RO GWYNN AVE- 1. NEW 2. 3. KWAN TR O ITl N Chesterfield Count~ Department of Utilities 1 lick eqqat~ TBS33 l~et .elllJ i IltJJJ--JJ JJ'JlJ JjllJi~JjlJ~J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.6.b. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Greenfields, LLC County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of Greenfields, LLC. Summary of Information: Greenfields, LLC has requested the quitclaim of a portion of a 16' easement across its property as shown on the attached plat. reviewed the request and approval is recommended. District: Bermuda sewer Staff has Preparer: John W. Harmon Title: Right of Way Mana(~er Attachments: --]No VICINITY SKETCH REQUEST A QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS THE PROPERTY OF GREENFIELDS LLC 1. CHERRY HILL PARK AVE 2. CREEKVIEW DR 3. BENSLEY PARK BLVD ME. RR1E-W 0 0 D RD GWYNN AVE- 1. NEW 2. 3. KWAN TRI m AL.coT" N Chesterfield County Department of Utilities 1 llcl eq~aU ?DS.q3 l~et OOO0.36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.7.a. Subiect: Acceptance of Parcels of Land Along the East Right of Way Line of River Road from Trustees of Gill Grove Baptist Church County Administrator's Comments: ~_~~ c] ;/~/'~~ County Administrator: BoardAction Reque~ed: Accept the conveyance of three parcels of land containing a total of 0.20 acres along the east right of way line of River Road (State Route 602) from Trustees of Gill Grove Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information' It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: 0000,~$ VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WAY LINE OF RIVER ROAD FROM TRUSTEES OF GILL GROVE BAPTIST CHURCH el Chesterfield County Department of Utilities 1 I~,,ot, eq~al~ ?T?ng aet 000039 I5' WATER EASEMBVT I {.2 100.31 NIg'51'$1"W I '~0 4'/ / . . 1740~ PO. 1739 ! L3 127.42 N19'51'$1'W · ~';;% / / ~,~,~x///'/~'~,../, ROBERT& SUZANNE ERIEDEL .T~/~ . D.8.29oo. P,.8,2 15.;9 ZONED: A 613.26' NTO'45'21'E ~ I~ ?ON %~-I IRON :'O. ~00' 598.26' GI£L GROVE BAPTIST CHURCH FO. O~J ~ TOTAl, 10 ~ GPIN: 754627152000000 = = D~:~A~Og~W~YOF 10740 RIVER ROAD ,~ ~ D.B. 1455, PG. 222 ,~ ~f1~O0' ZONED: A I .~/r144.55' N70*4~'46'E N7177--~34"E NTI'I6--';52"E 199. 74' 267.84' 108.83' N70~)O'34"E NTO'54'OS'E ~"93.83'-/' 206.86' GILL GROVE BAPTIST CHURCH 'I~00' GPIN: 754626359900000 10734 RIVER ROAD ~ '. ~4~00' D.B. 1295, PG. 765 -- ZONED: A I ~ [~ GILL GROVE BAPTIST CHURCH ~..~. .~~ ZONED: A ~ ~o ~ ~95.82' £9Z00' E:! 754037.51 10714 RIVER ROAD I D.B. 2976, PG'. 359 ~r~ zoNED:A I ~[o°' ~HARLES F.. TQWNES~:[ PLA T ' of J ~ No. 1222 ~' A TOTAL OF 0.20 ACRES OF LAND TO z/x X3 oEDic r D ro CO Nr OF CHES R EW .~ MA TOACA D/STRICT I CHESTERFIELD COUNT~, VIRGINIA .... ,:.: · Townes 81TE EENGINEERIN(~ 9850 LORI ROAD, SUITE 201 ( ]~ r~:k-£ ) CHESTERFIELD, VIRGINIA 23832 PHONE.'(804) 748-9011 FAX.. (804) 748-2590 I [/~'h ,,, 100 feet Emclll: towne~cctowne&corn DRAWN BY: PCB C~_O~ PROJ. NO. 03-0090 APPRO~'ED BY.'C~~ SITE. NO. 03PR0284 000¢)40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 8.B.7.b. Subiect: Acceptance of Parcels of Land for Proposed Highlander Street, Hazell Drive and Hazell Court from R C & D, LLC County Administrator: Board Action Requested: Accept the conveyance of five parcels of land containing a total of 1.760 acres from R C & D, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of five parcels of land containing a total of 1.760 acres for proposed Highlander Street, Hazell Drive and Hazell Court. This dedication is for the development of Pocoshock Villas. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs '--]No 00004~ VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR PROPOSED HIGHLANDER STREET, HAZELL DRIVE AND HAZELL COURT FROM R C & D, LLC $~oNETRE D~-LL DR 8°w~/.'v o..,' poco Chesterfield County Department of Utilities 1 llcl eq~a~ e56~? ~et 000042 j I ! I )0( 4, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: November 10, 2004 Item Number: 8.B.8. Subiect: Approval of Water Contract for Charter Colony - Tract 1 Water Line Extension Along Woolridge Road, Contract Number 04-0081 County Administrator's Comments= County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,008 L.F.± of 16" oversized water lines. The Developer is required to have a 12" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: BB Hunt, LLC Contractor: Rhyne Contractors, Inc. Contract Amount: Estimated County Cost for Oversizing .................. $18,608.00 Estimated Developer Cost ............................. $131,120.00 Estimated Total ...................................... $149,728.00 Code: Refunds thru Connections - Oversizing 5B-572VO-E4C District: Midlothian Preparer: Craig S. Bryant Attachments: Ycs [No Title: Director of Utilities VICINITY SKETCH Charter Colony Tract 1 W/L Plan Along County Project #04-0081 Woolridge Rd Charter Colony Tract 1 Proposed 16" Waterline Co. Proj. #04-0081 Wool Rd. John Tyler Community College w 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subject: November 10, 2004 Item Number: 8.B.9. Appropriation and Transfer of Funds and Authorization to Award a Contract for the Woodmont Drive Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to: 1) appropriate $253,789 in anticipated FEMA reimbursement funds and $54,142 in state reimbursement funds; 2) transfer $30,455 from the Reserve for Future Capital Projects; 3) authorize the County Administrator to enter into the necessary county/consultant/contractor, design, right-of-way acquisition, environmental permits, and or construction agreements acceptable to the County Attorney; and 4) authorize the County Administrator to award a construction contract up to $300,000 to the lowest responsible bidder for the Woodmont Drive Project. Summaryoflnformation: On August 30, 2004, Tropical Storm Gaston washed out a section of Woodmont Drive and water line between Guilford Road and the entrance to Greenfield Community Center. This section of Woodmont Drive is not in the state secondary road system, but is within county-dedicated right- of-way. Woodmont Drive is the only means of access to the Greenfield Community Center. Mr. Barber has received a request from the Community Preparer: R.J.McCracken Title: Director of Transportation agen577 Attachments: Yes -~No 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information (Continued): Center to repair the road as soon as possible. The Director of Purchasing has declared that an emergency exists on Woodmont Drive in accordance with County Code. Staff will obtain three quotations from contractors for the repairs. Staff has met with the Federal Emergency Management Agency (FEMA) and they have approved disaster assistance to replace the road and water line. Under this program, FEMA will fund 75% of the cost, the state will fund 16% and the county or others must fund the remaining 9%. FEMA estimates the repairs will cost $185,948. Based on this estimate, FEMA has already advanced $139,461 to the county. The state will reimburse the county $29,752 when funds are available and the county must contribute $16,735.28. Staff estimates the repairs will cost $338,385. FEMA and the state will reimburse the county 91% of the actual cost of repairs. Based on the county's estimate, staff recommends the Board appropriate/transfer funds for the repairs as shown on Attachment A and authorize the county administrator to award a construction contract to the lowest responsible bidder up to $300,000 for the Woodmont Drive Project. Recommendation: Staff recommends that the Board take the following actions for the Woodmont Drive Project: · Appropriate $253,789 in anticipated FEMA reimbursement funds and $54,142 in state reimbursement funds. · Transfer $30,455 from the Reserve for Future Capital Projects. · Authorize the County Administrator to enter into the necessary county/consultant/contractor, design, right-of-way acquisition, environmental permits, and or construction agreements acceptable to the County Attorney. · Authorize the County Administrator to award a construction contract up to $300,000 to the lowest responsible bidder. District: Midlothian 000047 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 3 of 3 Meeting Date: November 10, 2004 Bud.qet and Management Comments: This item requests the Board of Supervisors to appropriate $253,789 in anticipated FEMA reimbursement funds, $54,142 in state reimbursement funds, as well as transfer $30,455 from the county's Reserve for Future Capital Projects to contract for repairs to Woodmont Drive. The Reserve for Future Capital Projects currently has a balance of $1,201,192; approval of this item will result in a new balance of $1,170,737. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000048 WOODMONT DRIVE PROJECT APPROPRIATION / TRANSFER Funding Source Staff Estimated Cost FEMA Anticipated $253,789 Reimbursement State Anticipated 54,142 Reimbursement County Reserve for Future 30,455 Capital Projects Total $338,385 PROJECT BUDGET Preliminary Engineering $7,500 Right-of-Way 3,000 Construction Bid 249,500 Waterline Replacement 16,000 Construction Contingency 37,500 Construction Engineering 24,885 Total $338,385 ATTACHMENT A 000049 Woodmont Drive Project P ROJ ECT LOCATI ON G teen field Corn munit~ Center 000O50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: November 10, 2004 Item Number: 8.B.10. Subject: Authorization to Enter into a Virginia Department of Transportation/County Reimbursement Agreement for Route 360 Eastbound Lane Widening Project (Swift Creek - Winterpock); Appropriation of Road Cash Proffers; and Authorization to Award a Construction Contract County Administrator's Comments: ~'~,z~~ 2 County Administrator: Board Action Requested: The Board is requested to: 1) authorize the County Administrator to execute a VDOT/County reimbursement agreement for the Route 360 Eastbound Lane Widening Project from Swift Creek to Winterpock Road; 2) appropriate $180,000 in road cash proffers to fill in existing gaps in the eastbound lanes (Interim Project); and 3) authorize the County Administrator to award an interim project construction contract up to $180,000. Summary of Information: In 1999, the Board authorized the County Administrator to enter into the customary VDOT/County project agreement for the Route 360 widening project from Swift Creek to Winterpock Road. Progress on the project has been delayed because of VDOT funding shortfalls. In October 2003, in an attempt to provide immediate congestion relief, the Board authorized the County Administrator to enter into an agreement with VDOT wherein the County agreed to provide $1 million to VDOT for a westbound lane-only widening phase of the original project. Under the Preparer: R.J.McCracken agen 579 Title: Director of Transportation Attachments: Yc$ [----~ No 00005~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): terms of the agreement, the county expects to be reimbursed January 1, 2008, when additional VDOT project funding is anticipated. VDOT's obligation to reimburse the $1 million is subject to appropriation of the funds and approval by the State Transportation Board. With the approval of the county road improvement bond referendum, $10 million will be available to complete the original widening project. The county should proceed with the completion of the original project now utilizing the bond proceeds. VDOT has $5 million in FY08 and $4.8 million in FY09 identified in their current Six Year Improvement Plan for the completion of the Route 360 project. If the county proceeds with the original project now, the county should request VDOT to enter into a similar reimbursement agreement wherein the county will be reimbursed for our expenditures. In the interim, traffic congestion could be quickly improved in the eastbound direction if existing gaps in the eastbound third through lane were paved. Road cash proffers from Sheds 6, 11, and 12 could be used to provide the $180,000 needed to fill in the gaps so long as VDOT agrees to make the third lane functional. Recommendation: Staff recommends the Board take the following actions: 1. Authorize the County Administrator to execute a VDOT/County Reimbursement Agreement, acceptable to the County Attorney, which provides for a reimbursement to the County for the bond proceeds used to complete the original project; 2. Appropriate $180,000 in road cash proffers (Sheds 6,11,12 - $60,000 each) for the interim eastbound lane project; and 3. Authorize the County Administrator to award an interim project contract, up to $180,000. District: Clover Hill and Matoaca 000052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: November 10, 2004 Budget and Management Comments: This item requests the Board of Supervisors to appropriate a total of $180,000 in road cash proffers ($60,000 each from Sheds 6, 11 and 12). There are sufficient funds available for appropriation in each of these sheds. Preparer: Rebecca T. Dickson Title: Director1 Budget and Manaqement 000053 SUPPLEMENTAL AGREEMENT 4 FOR CHESTERFIELD COUNTY ROUTE 360 PROJECTS 11/3/04 DRAFT This Supplemental Agreement made this __ day of ,2004, between the COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION hereinafter called the "Department" and CHESTERFIELD COUNTY, a political subdivision of the Commonwealth of Virginia, hereinafter called the "County", to amend the maximum reimbursable amounts as originally shown in an Agreement dated May 19,1999, an Amendment dated November 20, 2001 and an Amendment dated January 15, 2003 and an Amendment dated March 8, 2004 between the Department and the County, for the purpose of administering the design, right of way acquisition and construction of Project 0360-020-131, PE101, RW 201, C501 PPMS # ., to acknowledge the construction of the project by the County is again authorized for the eastbound portion of the overall project, and to modify the conditions regarding reimbursement to the County. The terms of this amendment are incorporated in the County / State agreement as if fully set forth here. Original and Supplement 1 Maximum Reimbursable Amount: PE CONSTR $ 700,000 $1,454,000 $2,763,000 Supplemental Agreement 2 Amount: PE R/W CONSTR $ 700,000 $2,838,200 $ 0 Supplemental Agreement 3 Amount Maximum Reimbursable Supplement 3 Amount: PE R/W CONSTR $4,070,000 $ 900,000 $ 67O,OO0 $2,500,000 Total Revised Supplemental Agreement 4 PE R/W CONSTR Total Revised Maximum Reimbursable Supplement 4 Amount $ 0 $ 700,000 $9,300,000 $10,000,000 Add the following WHEREAS paragraphs: WHEREAS, the citizens of Chesterfield County have approved a $40 million bond referendum for highway improvements, and WHEREAS, the County desires to expedite the completion of all of the improvements initially identified as Project 0360-020-131 to include the eastbound lane improvements, and WHEREAS, the County has identified $10 million of the referendum proceeds for improvements 000054 to the eastbound lanes of Route 360 that were part of the original 0360-020-131 project, and Amend section C. in its entirety to read as follows: Both parties acknowledge that $14,811,000 has been designated by the Commonwealth Transportation Board for this improvement. The Department previously agreesd to make $900,000 available for preliminary engineering, $670,000 available for the right of way acquisition for the entire improvement and $2,500,000 available for the construction of the westbound lane, such payments being made to the County on a reimbursement basis, subject to appropriation and allocation. The Department agrees to make $10,000,000 available for the preliminary engineering, right-of- way acquisition and construction of the eastbound lanes, such payments being made to the County on a reimbursement basis, subject to appropriation and allocation. The ~a~fl-,1.. kn~; .... .~-;,e;~n*;a. ag .~11 ...,;, t ....... , ~nae After July ~ 1, 20087, the County may bill the Dep~ment for up to ,s, 000,000 of the ~ balance due the County as of July ~ 1, 20~7, an~ *~ .... ~* .......... ~ ~*~ After July 1, 2008, the County may bill the Department for up to an additional $5,000,000 of the balance due the County as of July 1, 2008. 0000 5 Both parties acknowledge that no more than $14,811,000 is planned to be available for the design and right-of-way acquisition of the entire improvement and construction of Project 0360-020-131, RW203, C503 (UPC 68725). In the event the cost of the design and right-of-way acquisition of the entire improvement and construction of Project 0360-020-131, RW203, C503 (UPC 68725) is anticipated to exceed $14,811,000, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its costs exceed $14,811,000 provided, however, the Department shall not be obligated to provide additional funds beyond those allocated. IN WITNESS WHEREOF, the parties have hereto caused this Supplemental Agreement to be executed by their duly authorized officers. COUNTY OF CHESTERFIELD ATTEST: COUNTY ADMINISTRATOR APPROVED AS TO FORM: COUNTY ATTORNEY WITNESS: COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION COMMONWEALTH TRANSPROTATION COMMISSIONER 000056 ROUTE 360 EASTBOUND LANE WIDENING 11/3/04 0000.~? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: November 10, 2004 Item Number: 8.B.11. Subiect: Creation and Composition of the Board of Supervisor's Agriculture Committee County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board of Supervisors approve the creation and composition of the Agriculture Committee. Summary of Information: For the past three centuries, agriculture and forestry were vital to the economy and livelihood of area residents, and today these industries continue to provide food, fiber and aesthetics to our community. However, urban and suburban population increases over the last few decades have reduced the number and size of rural operations making a living "off the land". Therefore, the Board of Supervisors is requested to appoint an Agricultural and Forestry committee to advise the Board on issues related to the operation and preservation of agricultural, horticultural, and forestry businesses. Examples of issues of programming importance would include soil and water conservation, zoning and land use, storm water drainage, population, environment, out-reach and education, direct marketing, farmers' markets, and farm-subdivision conflicts. Business issues such as taxation, licensing, certification, and land use would be considered, along with retention and recruitment of current and future farmers. Preparer: Bradford S. Hammer Attachments: ~ Yes No Title: Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 It is recommended that the Board of Supervisors appoint a producer representative from each magisterial district, and two additional at-large members from the farming business community. One at-large member would represent the Farm Bureau and one would represent the forestry industry. If this meets your approval, staff will prepare board agenda items to appoint the committee as soon as possible. The chair of the committee should arrange for regular, quarterly meetings, and special meetings as deemed necessary. Arrangements for meetings and other assistance will be handled by the Chesterfield Extension Services staff. Mr. T. Michael Likins, Extension Agent, will serve as primary contact, with Mr. Bradford S. Hammer, Deputy County Administrator, secondary contact. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: November 10, 2004 Item Number: 8.B.12. Subiect: Transfer $7,500 from the Midlothian District Improvement Fund to the Parks and Recreation Department to Purchase and Install Landscaping in VDOT Right- of-Way Along Riverton Ridge Drive County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $7,500 from the Midlothian District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping in VDOT right-of-way along Riverton Ridge Drive. Summary of Information: Mr. Barber has requested the Board to transfer $7,500 from the Midlothian District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping in VDOT right-of-way along Riverton Ridge Drive. The Riverton Civic Association initially contacted Mr. Barber with a Community Enhancement Project request to install landscaping. Landscaping will be installed on VDOT property and all proposed materials meet V-DOT's Clear Zone Criteria. The landscaping will be at the entrance to the Riverton subdivision off of James River Road and is adjacent to the County's Robious Landing Park. The County may use public funds for landscaping, which improves public property and benefits the driving public generally. The County may not Preparer: Rebecca T. Dickson Title: Attachments: Director, Budget and Management 66978.1 Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 use public funds for landscaping property if the predominate purpose of the landscaping is to improve the entrance to a private subdivision or to improve the appearance of a subdivision. Since the County cannot make donations to homeowners' associations, the $7,500 must be transferred to the Parks and Recreation Department and the Department must hire a landscaping contractor pursuant to the Virginia Public Procurement Act and pay the contractor directly. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to What is the amount of funding you are seeking? ¢"7, oo. oo Describe in detail the funding request and how., the money, i_f ppproved, will be spent. Is any County Department i~o~ved ~~ project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~ No Yes v No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the pres?_~d .ent, vice-president, chairman/director or vice-chairman of the organization. Signature ' '-' 9 Title (if signing on behalf of an organization) f ie ,f Printed Name Date 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: November 10, 2004 Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Page I of 2 Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 02-0060 Rivers Bend Apartments, Phase 2 Developer: RB, II, LLC Contractor: Godsey and Son, Incorporated Contract Amount: Water Improvements - Wastewater Improvements - $72,215.00 $11,742.00 District: Bermuda Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: -~ Yes No #OvOO.h;8 Agenda Item November 11, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0258 Founders Bridge, Section 4 (Chesterfield) Gray Land and Development Company, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $32,305.00 $65,774.24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital District Improvement Fund, and Lease Purchases County Administrator's Comments: Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No BOARD MEETING DATE CHESTERFIELD COUNTY GENERAL FUND BALANCE November 10, 2004 DESCRIPTION 07/01/03 FY2004 Actual Beginning Fund Balance 11/25/03 Designate excess revenue (County) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (County) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2004 11/25/03 FY03 Results of Operations - Police for use in FY2004 11/25/03 FY03 Results of Operations - Fire for use in FY2004 11/25/03 FY2004 11/25/03 FY03 Results of Operations - MH/MR/SA for use in FY2004 11/25/03 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 07/01/04 FY05 Budgeted Beginning Fund Balance (Projected FY04 Results of Operations) *Pending outcome of FY2004 Audit Results AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (100,000) (100,000) (43,000) (156,000) 750,000 BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 38,472,600 O000F.,2. Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT November 10, 2004 Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/22/2003 Debris pick-up program due to Hurricane Isabel 4/14/2004 To General Services for building unexpected repairs and maintenance items incurred during FY04 4/14/2004 Trf to Sheriff for start-up expenses and capital for new replacement jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mall for 2004/2005 10/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,3OO) (44,000) (1,000,000) (125,000) (260,000) (5O0,0OO) 9,600,000 (8,496,900) (65,000) 250,000) (59,600) 500,000) 3O0,OOO) 250,000) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,192 1,451,192 1,201,192 000062 Prepared by Accounting Department October 31, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 03/01 04/01 11/00 09/01 03/03 03/04 11/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation- Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Archival/Retrieval System Lease Original Amount $16,100,000 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 21,639 Date Ends 11/19 11/21 03/05 03/06 09/05 07/05 11/23 11/24 01/08 Outstanding Balance 10/31/04 $12,075,000 10,965,000 84,797 7,115 4,468 58,647 5,780,000 21,970,000 21,639 TOTAL APPROVED AND EXECUTED $59,457,958 $50,996,666 PENDING EXECUTION Description None Approved Amount 000064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs 000065 000066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 10.D. Subject: Report of Planning Commission Substantial Accord Determination on Expansion of Eppington to Provide a Public Road from Eppes Falls Road to Serve this Park (Case 05PD0148) County Administrator's Comments: /~~ ~ //'~ ~¢,-a'~__ County Administrator: Board Action Requested: On October 19, 2004, the Planning Commission confirmed the Planning Director's decision that Case 05PD0148 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: The Commission confirmed the Planning Director's decision that this request to expand Eppington Park is substantially in accord with the Comprehensive Plan, subject to the attached condition. State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: Yes ~ No )O00$T CONDITION Until Eppes Falls Road, from River Road to its terminus, is paved and improved to standards acceptable to the Transportation Department, activities at Eppington Plantation shall be restricted so as to generally limit traffic generation to the following: Large special events (twice a year) - 400 vehicles per day Small events (once a month) - 25 vehicles per day Average daily traffic 000085 0000~9 05P DO 000070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 14.A. Subject: Resolution Recognizing Bensley-Bermuda Volunteer Rescue Squad for Fifty Years of Service County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Bensley- Bermuda Volunteer Rescue Squad for Fifty Years of Service to Chesterfield County. Preparer: Paul W. Mauqer Title: Interim Fire Chief Attachments: Yes ~'] No 000071 RECOGNIZING BENSLEY-BERMUDA VOLUNTEER RESCUE SQUAD FOR FIFTY YEARS OF SERVICE WHEREAS, in 1954, the Bensley Volunteer Rescue Squad was organized by a group of concerned citizens to serve the Bensley area of Chesterfield County; and WHEREAS, the group, led by Mr. John H. Brooks and Mr. Lynn Currey, met for the first time on May 19, 1954 at the Bensley Fire Station and elected their officers; and WHEREAS, the squad received its charter on June 7, 1954, becoming the second squad in Chesterfield County with thirty-eight charter members; and WHEREAS, in July 1954, the squad purchased its first ambulance, a 1941 Cadillac ambulance from Henrico Rescue Squad, and in September of that year, moved into a new addition which was built onto the Bensley Fire Station located on Wentworth Street; and WHEREAS, the squad's first day of operation was October 2, 1954 at 6:00 a.m., and 146 calls for service were responded to in its first year of operation and 266 calls in its second year; and WHEREAS, on February 6, 1966, the squad moved into a trailer loaned by Dodd's Trailer Sales, which served as the station headquarters and, at that time, there were no water hookups or place for the crews to sleep and members took the three ambulances home with them; and WHEREAS, the squad operated from the Willis Road location until January 17, 1968 when it moved to 11345 Jefferson Davis Highway on land donated by a former Bermuda District Supervisor, Mr. Harold T. Goyne, and at this time, the name of the squad was officially changed to Bensley-Bermuda Volunteer Rescue Squad describing its origins in the Bensley area while recognizing its expansion into the Bermuda area; and WHEREAS, the Women's Auxiliary was formed in November 1967, becoming a vital part of the squad in fund raising and support to the mission of the squad; and WHEREAS, the squad moved its base of operations on May 26, 1976 to its present location at 2500 Rio Vista Street, later expanding its operations to a second location near the Dupont Plant and a third location in the Walthall area on donated land from the Allied Chemical Corporation; and WHEREAS, after 50 years of service, the squad has grown to a membership of 90 members and a fleet of nine vehicles, providing quality emergency medical care to the citizens of Chesterfield County. NOW, THEREFORE, IT BE RESOLVED, that the Chesterfield County Board of Supervisors, this 10tn day of November 2004, publicly recognizes the 50tn anniversary of the Bensley-Bermuda Volunteer Rescue Squad and expresses the appreciation of all residents to its volunteers for their service to the county. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Bensley-Bermuda Volunteer Rescue Squad and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000072 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 14.B. Subject: Resolution Recognizing Miss Laura Carolyn Burns, Miss Chelsea Marie Jones, Miss Nicole Tate LaPierre, Miss Casey Lynn Mitchell, Miss Lauren Elizabeth Paullin, Miss Lindsay Margret Reynolds and Miss Kerby Ann Stuller, all of Troop 3004; and Miss Lauren Emery Milliron and Miss Carolyn Marie Moore, both of Troop 786, Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt the attached resolution for Miss Laura Carolyn Burns, Miss Chelsea Marie Jones, Miss Nicole Tare LaPierre, Miss Casey Lynn Mitchell, Miss Lauren Elizabeth Paullin, Miss Lindsay Margret Reynolds and Miss Kerby Ann Stuller, all of Troop 3004; and Miss Lauren Emery Milliron and Miss Carolyn Marie Moore, both of Troop 786, Upon Attaining the Gold Award. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~-~ No #000073 WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Laura Carolyn Burns, Miss Chelsea Marie Jones, Miss Nicole Tate LaPierre, Miss Casey Lynn Mitchell, Miss Lauren Elizabeth Paullin, Miss Lindsay Margret Reynolds and Miss Kerby Ann Stuller, all of Troop 3004; and Miss Lauren Emery Milliron and Miss Carolyn Marie Moore, both of Troop 786, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Laura, Chelsea, Nicole, Casey, Lauren, Lindsay, Kerby, Lauren and Carolyn are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this l0th day of November 2004, publicly recognizes Miss Laura Carolyn Burns, Miss Chelsea Marie Jones, Miss Nicole Tate LaPierre, Miss Casey Lynn Mitchell, Miss Lauren Elizabeth Paullin, Miss Lindsay Margret Reynolds, Miss Kerby Ann Stuller, Miss Lauren Emery Milliron and Miss Carolyn Marie Moore, extends congratulations on their attainment of the Gold Award and acknowledges the good fortune of the county to have such outstanding young women as its citizens. 000074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 10, 2004 Item Number: 14.C. Subiect: Resolution Recognizing Mr. Matthew Alexander Spain, Troop 178, Sponsored by Ivey Memorial United Methodist Church, Mr. Keith Hartman Redinbaugh, Troop 891, Sponsored by Bon Air United Methodist Church, and Mr. Andrew Franklin Moore, Troop 819, Sponsored by Saint John's Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Matthew Alexander Spain, Troop 178, Mr. Keith Hartman Redinbaugh, Troop 891, and Mr. Andrew Franklin Moore, Troop 819, upon attaining the rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Preparer: Lisa H. Elko Attachments: Ycs Title: Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. Matthew Alexander Spain, Troop 178, sponsored by Ivey Memorial United Methodist Church; Mr. Keith Hartman Redinbaugh, Troop 891, sponsored by Bon Air United Methodist Church; and Mr. Andrew Franklin Moore, Troop 819, sponsored by Saint John's Episcopal Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Matthew, Keith and Andrew have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this l0th day of November 2004, hereby extends its congratulations to Mr. Matthew Alexander Spain, Mr. Keith Hartman Redinbaugh and Mr. Andrew Franklin Moore, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. OOO076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meeting Date: November 10, 2004 Item Number: 15.A. Subject: Public Hearing to Consider Appropriation of $2.1 Million in Lease/Purchase Proceeds to Fund the Energy Services Agreement with NORESCO for Implementation of Energy Improvements at Specified County and School Facilities County Administrator's Comments: ,.. ~ ~_~;i~.~)-~--z~__.~,_~. County Administrator: Board Action Requested: Hold a public hearing to consider amending the FY 2005 budget by appropriating $2.1 million in lease/purchase proceeds; award of contract to Citicapital, Inc. in the amount of $2.1 million; and authorize the County Administrator to execute a contract with NORESCO in the Amount of $3.1 million for implementation' of energy improvements at county and school facilities. Summary of Information: This date and time has been advertised to hold a public hearing to consider the appropriation of $2.1 million in lease/purchase proceeds to fund the energy services agreement with NORESCO for implementation of energy improvements at county and school facilities. These improvements are projected to result in a net savings of $4.2 million over the 12-year term of the contract. In July 2003 NORESCO was selected from 12 proposals to provide energy services to the county and the school system. In the spring of 2004, the Board of Supervisors authorized the County Administrator to execute a contract with NORESCO for the completion of energy audits on county and school buildings. Those audits have been completed and staff is now recommending $1.7 million in energy improvements for the county and $1.4 million in energy improvements for schools. Preparer: Francis M. Pitaro Title: Director, General Services Attachments: -1 Yes No 000077 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Meeting Date: November 10, 2004 The first bundle of county improvements totaling $1.7 million will consist of lighting replacement, energy management system upgrades, and other modifications to 20 county buildings. These improvements will begin in December and are estimated to take about 9 months to complete. The first bundle of school improvements, such as efficient lighting, HVAC improvements, and energy management systems will be completed at Watkins Elementary, Falling Creek Middle and Monacan High School. The total dollar value of energy improvements at schools will be $1.4 million with $1.0 million being funded from the Schools Capital Projects Reserve. Therefore, the schools amount of the lease agreement will equal $400,000. The improvements will take approximately 9 months to complete. In September 2004, the county issued an RFP to finance the energy improvements through a lease/purchase financing program. After review of the six proposals received, the county is recommending Citicapital, Inc. as the lease/purchase lender for the energy improvement projects. As energy improvements are identified in future energy audits, the lease/ purchase financing will also provide funding (at a fixed indexed interest rate) for each bundle of projects. The first lease/purchase payment will not be due until 6 months after completion of the projects, which have already been identified. This will ensure that sufficient savings from efficiency improvements have been realized in order to cover the payment. For the county, the term of the financing agreement will be 12 years at 3.83%. For schools, the term of the financing agreement will be 5 years at 3.46%. 000078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Meeting Date: November 10, 2004 Supplemental Information: The Energy Performance Contracting process is unique in the benefits it brings to the county. First, it delivers capital infrastructure improvements with zero impact on CIP budgets. More efficient energy systems will generate a surplus in energy budgets. That savings is used to finance the efficiency improvements. Payments on the new systems come due only after the savings are realized. The net result is exemplary, and innovative, stewardship of public funds and the public trust (Strategic Goal #1). A second goal that is addressed through energy improvements is the responsible protection of the environment (Strategic Goal #8). Chesterfield County and Chesterfield County Public Schools use nearly 200 million kWh per year. It has been estimated that at least 15% of this total is wasted in inefficient systems (such as lighting). Every kilowatt hour (kWh) that is saved as a result of this initiative prevents 1~ pounds of carbon dioxide emissions resulting from the burning of coal to produce electricity. Carbon dioxide is the premier greenhouse gas associated with climate change due to global warming. Virginia Power's Chesterfield power plant at Dutch Gap is the state's largest coal-fired power plant. The third strategic goal addressed through performance contracting is leadership in local government (Strategic Goal #5). The benefits accruing to the county and schools will reflect exemplary, progressive leadership in a time of fiscal constraint. Chesterfield will demonstrate creative fiscal and environmental management that will impact not only other municipal governments but will also shape the legacy of responsible stewardship that we leave for our children. 000079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: November 10, 2004 Budget and Management Comments: This item requests the Board of Supervisors hold a public hearing to consider the appropriation of $2.1 million in lease/purchase proceeds to finance energy system improvements (i.e. lighting replacement, replacement HVAC unit, conversion of water heater to gas, etc.) for 20 county and 3 school buildings. No additional funding will be required for repayment of the lease/purchase as the cost of the improvements will be paid for out of reduced energy bills (or energy cost savings). Schools will be financing a portion of their improvements ($400,000) and using $1 million from the School capital project reserve that had already been identified for major maintenance improvements. The improvements will take approximately 9 months and no lease payments will be due until 6 months after completion of the energy improvements (which will be in FY2006). This will ensure that sufficient savings from efficiency improvements have been realized in order to cover the payment. The repayment schedule for this bundle will span a 12-year cycle for the county and a 5-year cycle for schools. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 00O080 Date An Affiliate of Med~a Genera~ Advertising Affidavit (This is not a bill. P~ease pay from P.O. Box 85333 Richmond, Virginia 23293-0001 Code Description Ad Size Account Num. 220~06 10312004 Teta~ Cost TAKRM©TICFT6, KRNC}TICRTHATTHRROARDO 2.00 x 2000 204.60 Media General Operations, Publisher of THE R~C HMON D T~MES-D~SPATCH This is to certify that the attached TAK~ N©T[CRTAKR 'NOTIC~ was published by Richmond T~mes~D~s~tch, ~nc. ~n the C~tg R~ch~ond, State of Virginia, on the fo~owing dates: 1/03/2004 The first insertion being given Newspaper reference: Sworn to and subscribed before me this _~L~ ___ State o~ Virginia C~ty of R~chmond My Commission expires 1905570 Super~ser 11 H~S iS NOT A B)LL. PL~SE PAY FROM INVO~CE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetinv Date: November 10, 2004 Item Number: 15.B. Subiect: Public Hearing to Consider Amending the County Policy Regarding Criminal Background Checks for Coaches of Co-sponsored Groups to Require National Checks County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider amending the county policy regarding criminal background checks for coaches of co-sponsored groups to require national checks. Summary of Information: On August 22, 2001 the Board adopted an administrative policy requiring criminal background checks on coaches of co-sponsored youth athletic leagues. The current policy requires a check only of the State's criminal database. Since the inception of the process, approximately 9,500 coaches have been checked, 460 individuals have had criminal convictions, and 64 individuals have been disqualified based on their criminal history. In September 2002, the Board directed the Parks & Recreation Advisory Commission (~PRAC") to hold public hearings to consider expanding the database of crimes checked from the State's database to the FBI's national database. PRAC reported to the Board in November 2002 that, after reviewing the issue with various athletic organizations, it found national checks would be too difficult and expensive to administer. Since that time, new technology has been developed that permits portable fingerprint machines to be used for national checks. These machines significantly reduce the cost and burden of administering national checks. The County currently uses such machines to fingerprint applicants for County employment pursuant to the ordinance the Board adopted in July 2003 expanding checks to a national database. Preparer: Attachments: Michael S. Golden ]Yes No Title: Director, Parks and Recreation 0623:66999.1 #00008 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin,q Date: November 10z 2004 With the emergence of new technology, PRAC has reexamined the issue of expanding the background searches from state to national. PRAC, along with the Parks and Recreation Department, has held numerous meetings to inform the public of its proposal to implement national criminal background checks. PRAC used these informational meetings to share with the various athletic groups the new procedures and the portable fingerprinting machine that is now available. With input from the public and the positive response received from the athletic organizations, PRAC believes that national criminal background checks for volunteer coaches are ready for implementation. PRAC and the Parks & Recreation Department are recommending initiating national checks beginning January 1, 2005. Staff is still working on the details of how the new policy will be implemented. Staff recommends holding the public hearing to consider the input of the public, but deferring action on the item until staff can advise the board on details of implementation. 000082 P, O, Box 85333 Richmond, Virginia 23293-000i (8O4) ~9-~000 Account Num. ] 22{}g06 1110~/2004 Date Code Description Ad Size Tala[ Cost TAKR N©TICRTAKR M©T1CR THAT THR gOARD O 2_00 x 18 O0 Media Ger)era~ OperatJor)s, ir)c. Publisher of THE RICHMOND TIt~E$-DISPATCH This is to certify that the attached TAK R NC~TtrCRTAKR NOTICI was published by Richmond ~mes-Dis~tch, Jnc~ ~n the Ci~ of RichmOnd, State of Virginia, on the fail'wing dates: 11/03/2004 The first insertion being given Newspaper reference: 1894588 Sworn to and subscribed before me this /03/2004 ~ate of Virginia C~y of Richmond My Commission expires Supervisor THIS ~S NOT A B~LL PLEASE PAY FPO)V) ~NVO~CE. TH~N-~'-~0~'---- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 27, 2004 Item Number: 16. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on November 23, 2004 at 4:00 p.m. Preparer: Lisa H. Elko Attachments: ~-~ ¥¢s Title: No Clerk to the Board # OOO083