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11-10-1942 MinutesVIkCIL~Ik: At a meeting of the Board of ~upervisors of Chesterfield County, held at the Courthouse on November 10, 19.t2, at 10:00 o'clock A.M. Present: H. L. Chalkley, Chairman P. W. Covington H.T. Goyne J. G. Hening W. A. Homer T. D. ~atkins The ~inutes of the last regular and adjourned meetin&~s having been read, are appro~ "Salaries.., ~llowances, etc. paid by the Executive Secretary from the General Fund:' Horace L. Clu~lkley Supervisor - 2 meetings, Oct. 1942 Janes G. tiening " - i " " " W. ~. Horner " - 2 " " " Harold T.Goyne " - 2 " " " P. W. Covington " - 2 " " " T. D. Watkins " - 1 " " " J. Win. Dance S~l~ry ~nd ~mintenance of office Geo. ',!. Hoore, Jr. " " " " " M~rcus A. CogbilI " " " " " ,~alter N. Perdue Clerk of Circuit Court R. N. Winfree Land ~ssessor R. I~. Eike " " k. L. Davis " " 0. B. Gates Sheriff W. H. Caldwell ,Executive Secret~.~ry P. Rixey Jones Co. Agri. Agent Miss Nancy Tyree Hone Dem. A~ent A. L. Smith Fire suppression ~Lud prevention '~?ork and other duties 125.00 ~,iiss ~uline Barrett County stenographer 120,00 . ~.ome Dem. Agent's office 24.00 Mrs. Lucy B Croth ,ork in ~ ' Sara Foy Gay ,,ork in Corem. of Revenue's office 35.00 Myra G. Crump , ,, ,, " 15.00 Catherine Phillips Clerical assistant 58.53 Ira S. Hepbur~ hi~"ht -atchman 70.00 R. F. Jones Co...gri. ~-'ent ('Col.) 45.00 B. J. Banks Janitor 7b.00 ,Jillie ~mith Truck driver 65.00 George Baskerville " " helper ( 1/2 month) 30;00 Mary Ooode Janitor' s helper 24.00 C. j. Smith Salary, mileage and tel. allow. ~69.18 ,, " " 241.18 I. E. Bowman ,, ,, ,, " ~4 2.72 R. W. Koch ,, ,, " 226.8? E. P. Gill " Geo N. Johnson ,, , ,, ,, 226.45 · ,, ,, ,' 225.00 C. W. Cunningham ',', ,, ,, ,' £26.18 H. E. Terrell . ,, ,, ,, 250.~6 C. S. Romaine ,, ,, ,, - 215.12 D. ,J. Nurphey ,, ,, , ,, 216.18 R. E. Feeback 75.00 U. B. Puckett Police Officer ,, ,, 6~.$0 W.L'. Flynn 75.00 ~. R. Jackson DispatchBr ,, 70.00 S. B. Hirshberg . 100.00 J. O. Eggers ~30.78 28.58 29.58 28.98 30.48 29.58 643.53 426.67 234.16 83.33 200.00 200.00 200.00 125.00 250.00 125.00 75.00 "ROutine Standara Claims Paid by the Exec. Sec'y. from the General Count? Fund:" R. Finley Oayle, ~.:.D. · rub~ L~otor Co. Truby [:otor Co. Travis & Brother S. ',f. Ellison otaLe Forester of Virginia The C&P. Tel. Company ;L~s. Theo T. Oogbill, Broadaus & Lucas, Inc. Ri B. augustine Ins. ~f~ncy, Inc. The Treas. ~.C.L. RR. Co. Cor~ission of lunacy-i{uth Osborne i~uf~an $5.00 Gas, oil and repairs - Co. truck 24.86 " " " Co. car 19.90 ~;2 Fuel oil - Conservation office 13.05 ic~ for Courthouse - ~iept. 1942 7.25 ~ervices ~f Chief Fore~-~t barden- Jept. 5-9, 1942 8.00 oervice and toll chsrges -Oct. I thru 0cto. 31, 1942 ~!22.85 One coil (500) 3ct. stamps (Tr.J.) 15.03 Tub~s for ,:olice cars 4.35 ~n~rance on Ccunty car 88.70 FOrlease o~ mepot ::;~ at CentrallY,Va. 5.00 ed. ~6,108.74 "Routine Standard Claims Paid b~~ the Exe(~. Sec'y. from l. Le General County Fund -(~ont'd): Dr. Thos G. Pretlow To vie;-,'ing and exam. bodies of Dr. Thos O. Pretlow Broad,us & Lucas Va. ~:lectric & Power Co. Travis ~c Brother Va. Electric & Power 'Co. deceased per.~ons-June, July and August, 1942 For professional services rendered prisoners in County jail 6.00 installi~ radio-Police car 9.70 Currant used C.N., Camp Baker and .elfare Dept. 58.72 Installi~ radio-Police car ~.70 C~rrent used 'RJoodstock'~otunp 1.40 ~20.00 "Glainm ~uthorized by th~.,,Exec. ~,ec'y. fr, o.m ,,the General County Fund:" ~rt Display Service Cole, Harding & James, Inc. Burroughs Adding Machine Co. Central Printing Com0any The Colum~bfa Carbon Va. Stationery Co. S. B. ~dklns & Cole, Harding and Janes, Inc. ?lummer Printing Co. Remir~--ton Rand, Inc. HaJ oca Corp. Spencer Printing Co. 150 ~rm Bands for ~ir Raid Wardens $7.50 Files - (Land ~ssessors) 6.00 Typewri tm r ri bbons 3.6 0 Tax statements 19.75 Type~rite r carbon paper 11.00 One dozen sets guides (Land Asse~sors) 33,00 Binding t~o Property Books 7.50 One set #l -2-53 wheels (Com. of I,evenue ' s Office ) 1.90 Taxpayers Notice Cards 8.50 Carbon paper and type~':riter ribbons 42.05 Floor flanges, tees, pipe for fire tz~ck 14.01 Reports for Police Dept. and Exec. ~ec'y. 26.00 "Miscellaneous Claims Paid by the Exec. Seg'y. from the General C~mnty Fund:" The Ric~z~ond Times Dispatch ~ept. of Highways Che~ming & W'ilmer Mrs. E. LI. ~,very 0. B. Gates, sheriff N. B. Goodwyn & Son ~ir Reduction Sales Co. Chas. Leonard Hdwe. Co. Thad Lewis Ramsey ,,ppliance Co. Frank Grant 'Spencer Printing Co. ~ir Reduction Sales Co. Clyde L. Bo~an Richmond Office Supply Notice of hearing on adoption of ordinances iW~elve maps of Chesterfield County ~lterations and additions to wiring at C.H. ~,ssisting in 0.C.D.,Jork Books posted at 17 Precincts in Co. for election Janitor's supplies - Lbr. in making alterations in building at C.H. Oxygen & ~,cetylene (Fire truck) Paint for fire truck Helping on trash truck in collections for County Heater for office of County ~ent Haulin~ and spreadin~ 6 loads gravel- ~,oodstock Printing forms for Tr. Justice, Clerk's Office and Electoral Board Oxygen & ~cetylene and brazing flux Wiring for motor and li~hts-Woodstock Water Pump l~,iscellaneous Office Supplies 51~. 51 $180.8I ~25.50 1.20 77.15 7.74 4.80 24.79 3.39 5.31 ll.OO 147.45 15.00 137.00 8.80 137.22 51.95,~668.30 "~, Punty Road ~nd" Dept. of lli~gways Work on Crostic and Marks Rds.- Nidlothi an Dist. $272.84 "Claims Paid From the Do[~ Tax Fund:" E.J.Gorman Salary and milea~"e - Game ~arde~ $55.0£ "Claims Paid from the Ettrick San. Dist. 0pera%in.g Fund by the Exec. Se~'y.": Miss Grace B. Pond B. W.Walton Chas. H. Eanes II. A. Hawkins & Co. H. A. HerOins & Co. City Water ',orks City hater %:orks Delta 0il Company H. ~. Hav:kins & Co. Postmaster, ~:ttrick Va. Electric ~ Power ~o. Va. Electric & Po~er Co. Va.~lectric & Pov~er Go. Va. Electric ~ Power Co. District Clerk $~5.00 Janitor Municipal Bldg. 5.00 Reading meters 12.70 To repairing leaks on L~e and Totty Sts. 5.50 To repairing closet ta~nk in base- m~nt of Nunicipal Bldg. 2. l0 ',~ater used during Sept. 1942 183.87 hater used during .~ugust, 1942 169.55 309 gals. fuel oil 26.88 To rmking water connections and changing meters 23.25 Thr~e coils 1 ct. stamps 15.09 Gurrnnt used Tov~n Hall - ~ept. 1942 .76 " " ~ttrick Pumi~-~ug. 16- Sept. 15, 1942 37.44 " " Totem Hall - Oct. 1942 .28 " " Ettrick Pump-Sept.16 - 0ct. 16, 1942 36.16 "Claims ~]lo~;ed by the board and Paid ~'rom t~e General Count)i. Fund:" Robins Dr. J. F. Parkinson P. Rixey Jones, Co. Agt. W. G. LLpscomb For materials &nzd labor to l~ov. 1, for paintin~ and u'ork on bldgs. at Cc~urthouse For serviccs rendered l~enry Terrcll for injuries received in line of duty and to acting as coroner over body of Ernest Hewsome ll.00 For defraying a portion of expenses incurred in transportir~ cattle to Baltimore, I,Id. for 4-H Club £~embe]'s 50.00 R/W from Sne~d Rd. to Goode's Bridge Ro~d ~.647 300.00 $302.55 $6 "Claims ~llowea by tile Boar~ and Paid from the Dog Tax f~nd:" C. E. i~ildebrand Lirs. R. L. Patterson l~s. G. W. Moore J. E. Settle Three chickens killed by do~s $3.00 Nine " ,, - ~. 12 TWO " " " " 1.50 ~icht sheep, 1 ram and one ewe killed ~y dogs 15 5.. O0 GRAND TOTJ~L ...................... ~9,1~B, 95 J. 58 63.55 7.62 This day, Mr. J.,~m. Dance, Treasurer, submitted to the Board his report of expenses incurred in the operation and maintensnce of his office for the month of October, 194;~, shov.'ing a total of ~965.29, of which tile County pays two- thirds or $643.53, the balance to be paid by the Sta'tc, and the BoarG approving. the said report the same is filed. This day, Mr. Geco W. 1.[oor~, Jr., 0or=~is.~;ioncr of kevenue, sub~.~itte~ to the Board his report of expenses incurred in the operation and maintenance of his office for the month of October, 1942, showing a total of ~6~0.~0, of which the County has paid tvo-thir~s or ~426.67, the balance to t,e paid by the State, and the Board approving the report, the ~ue is filed. This day, Mr. ~i.A. Cogbill, Cor~onwealth's Attorney, submitted to the Board his report of expenses incurred in tile operation and L~intenance of his office for the month of October, 1942, showing a total of $468.32,of which the County has paid one-lmlf or $234.16, the remainuer to be pai~ by the State, anG the Bo~,rd approving the sane, the m~.port is filed. Reports from the following offices were submitted and filed: Trial Justice, Police Department, Home Der~. ~ent, ~rlcultura~l Agcnts, Health Department, Welfar, Department, Treasurer ~ld Executive Secretary. The report of monies and checks received and tu.~'ned over to the Treasurer by the Executive Secretary for the month of 0cto~er, 194£, was read as follows: 91;o/4s lO/l /4 10/1 /4 lO/S /42 l.[ount Vernon Council F20 Sons and Dau[~hters of Liberty ~ept. of Public Welfare The C&P Tel. Company albert T. Smith Chesterfield Health Dept. kent on hall for three ~25.00 Ett months Dis Telephone bill for Sept. 1942, 4.00 Oen. Com~.~ssion on public Tel. 8-5-42-to9-24-42 Fire suppression work Sept. 15-20, 1942 Rent on office bldg. for month of October, 1942 1.65 " 8.00 " 40.00 " Total .................... $78.65 and the report is filed. This day, ~,~r.E.S.H.Oreene, Supt. of Schools, of Chesterfield County, presented to the Board a re solution adopted by the County School Board in its meetings on October °~8, 1942, in the following ~';ords and figures: "On ;,zotion of Pr.Richardson, the Board directed that ~6,000.00 be appropriated for instruction of high s~:hool pupils at D. Webster Davis High School and elementary pupils at ~:atoaca Laboratory School for the current session, and that the Chesterfield County Board of Supervisors be requested to appropriate ~4,650.00 for this purpose, being: the amount necessary to sup;:lement the present appropriation of $1350.00 now included in the current budget, and it was further directed th;,t this a~,ount be incorporated in the current budget under Code No. l?bl-154 (Instruction). The Board further authorized and directed the Division ~uperintendent to make this request of the Board of Supervisors at its next regular Board meeting". Upon consiaer:_~tion u, hereof, and on r.~otion of J. O. Hening, this Boaz~i adopts the resolution az presented by I,M. E.S.H.Oreene, Supt. of Schools, and the Treasurer be ~na he hereby is directed to tr~msfer from the unappropriated surplus of the General Fund to the 6~..unty Ochool Fund the sum of $4,650.00, being incorporated in the current budget under 0cae No. l?bl-134 (Instruction). This day, ~..'r. L. O. Jones, of Jones & kobbins, Developez's of the Subdivision of "Laurel tIill" in Chesterfiela County, appeared before, the Board requestin~; that this Board take into the County l(oad System certain streets within the Subdivision of Laurel liill, namely: Temple Str~et, from U. S. ~l eastwr, rdly to Sne~.d Street, a distance of approximately 516.75 feet; Sne~d Street from Ten~;le Street north- wardly a distance cf approximr~tely 1063.63 feet, and Laurel Parkway, from Route ~l eastwardly a distance of approximately 516.75 feet to Snead Street; and Valley Road, eastwardly from Route Fl, a distance of approximately 200 feet, thence around a circle a distance of approximately 1380 feet; stetting thr~t Jones and Robbins would pay any expense for reshaping, and graveling above the r~ount of $200.00. gpon considerr~tion whereof, and on ~.~otion of P. W. Covin~,ton, it is resolved that streets be and they hereby are taken into the County Road ~iyste~. the above described And ~,,e iE further resolved that the Department of tli~h~,'ays be and they hero, by are requested to gravel and reshape whe~.e necessary and put s~me into condition, charging same to the 3ct. road levy, ~ral Fund This day came I,~r. I,?ormar~ L. Flippen, of the Virginia ~lectric & Po~?er Company, statir~ that in the construction of the Virginia Electric & Po~'~er Company!s new pod's'er station, near Dutch Gap, that it would be~necesssa'y to ,?lose a portion of the Cozendale Road in Ben~uda District, and stated that the Power Company at its own expense, ~:ould build a substitute ] cad _t.o accommo, date~al__l .~s~de~n~t~hiclh would use the road now proposed to be closed, upon consz~era~on on motion of H. T. Goyne, it is resolve~ that the Bo~rd of Supervisors go on record stating there would be no objection to the Virginia ~lectric fc Power Compan~ making such alterations, provided the State Highway Department gave their approval The Executive Secret;~ry presented a bill in the ar,~ount of ~2.Z0 from R.F. Jones, Colored ~arm ~,gent, ~hich ~;~s the amount of serum ~sed in the vaccinating of hogs for ~iillis Jones at l~loseley, Virginia, which amount he stated he had been unable to collect and requested that the same be paid out of the Revolving Fund, stating theft it ~ould be returned if the amount was ever collected. Upon consideration whereof, and on motion of ti.T.Coyne, the bill is oraered paid and char~ed to the Revolving ~und. This day Dr. ,':. C. Gates, Itealth Director, c~mie before the Boar~ ~ardi~ the monthly report of the ttealth Depar~ent, st~ ti~~ that it was im~ossib!e to [~et all d'rta necc~?ary for th~ :~onthly ~port befor~ the tine it wa~ supposed t0 be submitted to the Deform, and asking, instructions on tt~e matter. Upon consideratim~ whereof,and on ~aotion of T. D. -atkins, it is resolved that Dr. E. C. Gates~ be and he he, by is instructed to subz~t his report to the re[:'ul~' meeting of the Board of Supervisors for the ~:~onth prooeding the ~'~onth before that re[ular ~:~eeti~. The Executive Secretary presented to the Board a bill from ~. Robins for labor and rmterials used to date in r ;pairing and painting the bui!din~ls at the Courthouse in the ~m~ount of ~ '~ 55, and on notional J G. tIenin~, the bill is · ~,~0~ o - . ordered paid. This uay the ~xecutive ~ecretary prusentcd to t? e bo~rd a bill from Dr. J.F. Parkinson, Jr. in the m.iount of W6.00 for professional services rendered ~Ir. Henry Terrell, Police Officer, for injuries received while on duty. On ~otion of J. G. Hening, the bill is ordered paid. And be it further resolved t~:~s.t the sum of va.00 be and it hereby is appropriated from the ulmppropriated surplus of the General Fund to "Co~.~pensation of Doctors" - 6a - 111. Thi.~ day Iir. E. J. German, Gauche ;,arden, brought to the Board's attention the ~:mtter of a do~z o~.'ned by Wilson Scott, colored, nov; cmH'ined in the County jail, which had repeatealy killed chickens, statin~ t~t he had r~quested ~ilson Scott to keep the dog tied up and he had failed to do tt~is, and re quest infl the Board of Supervisors that they give him instructions to kill the dog. As further evidence 'Jilson Scott was brou~ht before tl~e Board, who stated th~..'t it has been impossible to keep the dog tied up ~u~.d ii' it was necessary to dispose of the animal he ~':ould ~,ave no objectior~s. Upon consiaer~tion Yd~ercof, and on motion of ~. T. Ooyne, it is resolved tlml~ the Game ..ar,~en, 1.ir. E. J.Oorr,~an, be a.,:d he hereby is instructed by this ]%ard to kill the dog above described belongir~i to ,~ilson Scott, The ~xecutive Secretary brotwfht to tl'~e attel..tion of the Boars the f~ct that ~,'.r.P. Rixey Jones, County~srr~ ~ez~t, h~d taken certain baby beeves belonging to the ~en~ber$ ~f the 4-ti Clubs, in Chesterfield County, al'id stated that Jones ~ta'.ed that his expenses wer~ approxi:m~tely ~lOO.O0 for the trip, an~ reouested that the ~$oara defer a certain portion of the sam,.e in lieu of the fact t~at there has been no appropriation mad~ for prizes at the County Fair this year. Upon consideration whereof and on ~otion of ',~. ~.iiorner, it is resolved that the sum of ~b0.00 be paid to l.~r.P.i~ixey Jones, to assist in a~efraying the expenses of this trip. ~n~ be it iklrther resolve~ that the sum of ~50.00 be and it hereby is appropri~,t~d from the unappropriated surplus of the General ~'und to "Traveling E::pen~es" - 11a-220. ,~z,, day the tlzecutive Jecret~ry read to the boards lett~ r from the ~,ttorney General retatiw~ to the feeding of Coui~ty prisoners. Upon consideration r;hereof, and on ~otion of H. T.G~,yne, the matter is referred to the Buildings ~nd Grounds 0o~ittee for report to the Sheriff at the next ref'ular n~eting. This day the Executive Secretary called the atte!~tion of the Board to the ?.atter of Decalcomania seals for tLe County equipment. On motionof H. T.Goyne, the matter is referred to the Buildings and Grounds 0onmittee. ~,gain t?~ i'~.atter of rirht of %,'ay of Cherry Lane was discussed and I.~r. j. G. tlenin~ r~porte~ theft a d~legation had called on h~ r~lative to this matter, ~hich he had referred to the tii~hv~ay Department and the ExeCutive Secretary. ~hereupon: the Executive Secretary reported that the examination of the records appeared to substantiate the claim of L[r. W.G.Lipscomb, that he owned a thirty foot right alway from his pro~rty to Goode's Bridge Road. Upon consideration whereof, and on motion of ~J.a. tlorner, it ia resolved that the Board accept the offer of l,[r. W. G. Lipscomb for this right of way for the s~ of $~0.00. ~md be it further resolved th~:.t tke Executive Secretary be and he hero,by is instructed tc pay the s~e to ~,~r. ~;.G.Lipscomb and receive a d~ed from him for the right of way across his property. This day the Executive Secretary called the atte~-tion of tL. eBoara to the f~ct that a brid~'e over that portion of the C.C.C.Road in y. idlothian ~istrict, which has already been taken into the County Ro~:d oystem, was in a wry bad state of repairs and should be repaired at once. Upon consideration whereof and on motion of T. D.,;atkins, it is resolved that the Department of ~ighways be and it hereby is requested to repair the flooring of this bridge, ch~rging same to the 3ct. road levy. A letter was read by the Executive Secretary fr~.m the Crippled Children's ttospital requesting a donstion from the Boa. rd to help carry on it~ work. Upon consideration whereof, and on notion of J. G. Honing, the Executive Secretory is instructed to re~er the same to the RicD~mond Co~unity Fund. The matter of requesting the Selective Service Board to defer Police Officers and the Oa~e Warden in the County was discussed. Upon consideration whereof and on motion of T.D. ~'atkins, the Executive Secretary is directed to appear before the ~elective Ser~ice Board requesting the deferment of Craig S. Romaine, CountyPolice Officer and E. J. German, Game .,arden, and requesting that deferment be given in each case. The Executive Secretary submitted to the Board prices on the installation of accousite~ on the ceiling of the Circuit Court and Trial Justice Court rooms. On motion of H.T. Goyne, the matter is referred to the Buildings and Grounds Con, itt ee. The Executive Secretary reported that the Zoning Co:mission had instructed him to request that the Board of Supervisors hold an adjourned m.~eting on Monday, November 16, 1942, at 10:00 a.m., for the purpose of receiving the completed report of the '%oning Commission. Upon consider~tion whereof, and on motion of P. ;;. Covin_~ton, it is resolved that this request be complied with. This day the Executive ~ecrct~ry suggested to the Board that hand bills relative to the prevention of foremt fires in Chesterfield County be prepared and dis- tributed throughout the C~unty in an effort to eleiminate as ~mny forest fires as possible. On motion of J. C. Hening, it is resolved ths, t the matter of hand bills for fire prevention be tabled until the Janu~ry ~eeting, 1943. On this ~.mtter t,,'r. H. T.Goyne voted "No" and asked th~:t his vote be so recorded;, This day a~min the ~atter of the establis?muent of a public road in Matoaca District connecting the ,;oodpecker and River Roads westerly of the Atlantic Coast Line Railway Company's railroad c:~me before the Board; and came also LI. ~. Cogbill, ~'~ho presented to the Board a deed, from H. A. Hav;kins & wife granting to the County of Che.~torfield a 30 foot right of ~'ay for said proposed roadway, and the said deed of conveyance being approved by the Com~2onwealth's ~tton~ey; and it appearin{~ desirable and necessary that said proposed road be established and constructea. Upon consideration %~,hereof and on motion of p. W.Oovington, it is resolved ths~t a road conm~cting the %~'oodpecker and River koads in Matoaca District ~;,esterly of the ~tlantic Coast Line Railway Company's railroad as shown on a pl~t attached to the deed from t~. A. Hau,kins and wife to the County of Chesterfield conveying a 30 foot strip of land, be and the s~ue is hereby established. ~.nd be it further resolved that the said deed from H. ~. tia~,kins ~ v;ife be and the same is hereby accepted and ordered to be recorded in tt~e Clerk's Office of this County ~hen the deed of trust on said property shall have been released. ~md be it further re~olved theft the said public roadway ju~;t herein above established be and the s~e is hereby taken into tl~ County Road ~ystem as one of the County's public roads. ~na be it further resolved that the Virginia St~,te Department of Iii~h~ays be and it hereby is requested to take said public road into the secondary system of highways · ~nd be it fnrther resolved that the Virginia State Department of Ili~hways be and it hereby is requested to proceed to construct said public road and char[~e the costs thereofto the 3ct road fund of ~,~.atoaca District. This day t~-ain the matter of the quadre:mial reassessment of real estate and the "annual a~sessment and equalization of assessm~nts of real estate" for local taxation, crn.~e before the Board. Upon consid era', ion ~,d~ereof, and on motion of T. D.~Jatkins, it is resolved that there be ~d there hereby is established a "real estate assessment office" in the County of Chesterfield, to be effective as of Deccr, fl~er l, 1942, all with the provisions of Chapter 345, of the Acts of the General ~ssembly of ~irginia for 1942. ~md be it further resolved that R.~.Winfree smd R. ~d.Eike, be and each of them is hereby appointed assessor, whose term of office shall expire on June 30, 194~. ~,nd be it further resolved that such assessor~ shall take the oath of office prescribed by law and shall proceed to function as of the date of qualification to complete its work in time for the making out of the Land Books for the year 1943. Ordered that the m~etin~, be now adjourned until i~ovember 16, 1942, 10:00 A.I,.~. Executive Secretary Chairman