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05-11-1943 MinutesVIRGI.I,~. ~t a meeting of the Board of Supervisors held at the Court- house on May ll, 1943, at 10:00 o'clock a.m. Pre sent H. L. Chalkley, Chairman j. G. Hening H. T. Goyne W. A. Horner T. D. Watkins ~. W. Covington The minutes of the lsst regular and adjourned meetings having been read, are approved. "S~laries,. AllowaDces, etc. Paid...bY. .the Exec. Sec'y.. from the General Co. Fund:" Horace L. C~lkley Jam~s G. Hening W. A. Homer Harold T. Goyne P. W. Covington T. D. Watkim~ Geo. W. Moore, Jr. Marcus A. Cogbill 0. B . Gates Walter N. Perdue W. H. Caldwell Nancy Tyree P. Rixey Jones J. Wm. Dance Auline Barrett Ira. S. Hepburn M~rs. Lucy B. Groth B. J. Banks Willie Smith George Baskerville R. F. Jones A. L. Davis Sara Fey Gay A. L. Smith C. W. Smith I. E. Bowman R. ~. Koch E. P. Gill G. M. Johnson C. W. Ounningham H. N. Terrell Salary and mileage - Supv. (2 meetings) - - " " 1 meeting Commissioner of ReVenue Conm~onwealth' s ~ttorney Sheriff (Mch. 1943) Clerk of Court $83.33 V. Tax. ~ Executive Secretary V. Tax _~ Home Dem. ~gt. V. Tax 1.65 Co. Agrt. Agent 15'0,00- V. Tax 4.90 Treasurer County Stenographer i32.00 V. Tax 4.00 Night ,at ehman ~ V.Tax 1.25 ~ork in office of Home Dem. Ag .--~'~"~- J~nit or 82.50 V. Tax Truck driver V. Tax Truck dri~r's helper V. Tax Co. ~gri. (Col.) V. Tax Land ~ssessor (2~ days) Work in Comm. of Revenue's Office Chief of Police ¥. Tax Chief of Police V. Tax Mileage and Tel. ~llow. Police Officer V. Tax Mileage & Tel. Allow. Police Officer V. Tax Mileage and Tel. Allow. Police Officer V. Tax Mileage and Tel. ~llow. Police Officer V. Tax Mileage and Tel. Allow. Police Officer V. Tax Mileage and Tel. Allow. Police Officer V. Tax Hileage and Tel. Allow. 1.53 .98 .70 .15 125.00 3.65 8.65 66 · 04 5.65 91.30 i'~'oO 5.65 92.10 ~.~" 4.83,.. 1431'67 92.02 I~s'.'5o ' 4.83 91.80 4.83 143.67 90.20 148.50 4.83 143.67 91.~0 27.~8 Z9.~8 28.98 29.~ 51.~8 480.~7 239.~6 184 o~4 81. ~6 240. 83. ~5 145.~o 679.~5 128.~0 75.~5 27.q0 ~o.~7 70.~2 65.~0 54.85 20.~0 35.~0 121. $5 282.~9 250.~,5 251.'~5 235.~9 235.' 233.~7 234. 97 ,'~Salariss, Allowance.s, Etc. Paid b.y.......the Exec.~ Sec'y.. from the Genera$ Co.....Fund:" D. W. Murphey Police Officer $148.50 V. Tax 4.83 143.6'7 Mileage and Tel. Allow. 9Q.?5 $234.42 R. E. Feeback C. S$ Romaine U. B. Puckett W. H. Flynn S. B. Hirshberg C. R. Jackson Police Officer V. Tax Mileage and Tel. Allow. Police Officer V. Tax Mileage and Tel. Allow. Police Officer (Part-time) Vo Tax Police Officer V. Tax Dispatcher (Retired) # E. T. ~m~ith " J. G.Eggers V. Tax V. Tax V. Tax 148.50 4.83 148.50 4.83 145.67 95.60 257.8 239.2? 75.00 1.15 73.85 ..53 61.97 50.00 82.50 1.63 80.87 1.25 75.75 .2.90 107.10 "Routine Standard. Claims. paid by the Executive Secretary .~rom..the. Ge$. Co. Virginia Electric & Power Co. Street lighting in Mch. 1943 $355.88 The C&P. Tel. Co. Local and toll service -~pril 1- 30, 194~ 213.76 R. B. Augustine Ins. Agency, Inc. Premium on bond of Robt. Edgar Feeback (County Police Officer) 5.00 S. W. Ellison Ice for C.H. for M~rch, 1943 4.50 Treasurer of A~C.L. RR. Co. For lease of depot space at Centralia,Va. 5.00 Town of Colonial Heights Fi~e protection controt, January,~eb. and ~arch, 1943 Truby Motor Co. Truby Motor Co. Truby Motor Co. Va. Electric & Power Co. Va. E~ectric & Power Co. Dr. C.T. Jones Dr. J. Bolling Jones Nathan B. White Dr. ~hos. G. Pretlow Dr. 'A'hOS. G. Pretlow Dr. E. J. Nixon Dr. Edith I. t~iller Dr. E. L. McGill 75,00 Gas, oil, repairs, etc. Co. car 31.61 Gas, oil, repairs, etc. ¢o. truck 30.61 Gas, e~inder kit, etc. fire truck 7.87 Current used Wo~ stock water pump~ 2.32 Current used C.H., Health Dept., ~ elfare Dept. and Conservation Office 59.20 Lumacy commision-L.B.Pond 5.00 - - - " 5.00 " " " ~ 2.50 ~erforming autopsy-on Jas. L. Williams 25.00 To viewing and examining bodies of de- ceased 30.00 Lunacy commission-Mrs. Stetl& Davis 5.00 " " " " # 5.00 Viewing am making medical exam. of Russell Warren Edwards 5.00 Virginia Electric & Power Co. J. B. Watkins F. W.Bruoe Fred. R. Shepherd Street lighting in County for April, 19AS 390.84 Jury Commissioner 5.00 " " 5.00 " " 5. OO ',Claims Authorized by t~e Exec. Sec,v. from the Gen. F~nd and Paid b~ the E~ec. Se Miller Mfg. Company Wingfield and Hundle¥ Ndwards-Oouncilor Spencer BrintingCo. Lumber and doors for jail bldg. Two V. belts T~o cases Sani-bowl 1,~00 kecord sheets ~4 Bond 27.3? 3.92 24.70 "Cla~m~-M~scellaneous,. Paid by the Exec. Se.c'y.. frc~ the G~.neral County Fund:" R. D~"~oore' 0me ton stove coal ' ' $'9.94 Western-Union Telegram from Birmingham, Ala. to Chief Smith 1.04 Air Reduction Sales Co. 244 c~.ft. Airoo 0~ygen 2.44 Air Reduction Sales Co. Demurrage on cylinders for March, 1945 1.3~ , $5,876.85 ~1,279.09 C~.,# $58.74 -Miscellaneous C~aims Paid by the Exec. Sec'yl from the General Count~. Fund:" Acc oustietile and nails 5u0 ft. Va. Equipment & Supply Co. s~. W. H. Caldwell Expenses incurred on trip to Roanoke attending meeting of State Chamber J. I. Horner Mitchell's Well & Pump Co. R. D. Moore Harry L. Snead, Atty. Nancy Tyree Richmond ~ewspapers, Inc. City Collector Va. State Farm W. H. Caldwell Postmaster, Chesterfield, Va. of Co~,~rce One Chevrolet truck (Fire truck for Chester) To servic~ng and repairing pumps at C H., Bellwood L~anor and Woodstock 48.1~ tons coal for Courthouse Exam. of title and preparation of papers tax suit against Randel Campbell Estate -Matoaca Dist. - Collection of 1919,'22,'25~'29 and 1933 thru 1941 taxes Expenses incurred in attending State Home Ec. meeting in Roanoke, Va. ~pril 9 and 10th, 1943 Notice ~f public hearing on proposed Zoning Ordinance Cost of responding to fire located at Tare Lumber Co. To care and keep of Tommy Kessup from 3-1-4~ to 3-31-43 ~xpenses incurred on tzip to ~ashin~ton, D. C on official business 6 coils'3~t, stamps (Treas. Office) $80.00 26.25 8oo. Qo 124.00 336.22 48.~3 18.79 15.60 125.00 18.60 9.45 90.~8~.$1,707.82 "Election C15 .i~s - November, 1942, election?: Elwood Morri ssett Albert Smith Clyde Cheat ham Louis Johnson Clinton Pease Albert ~ith Judge. election, Nov. 3, 1942 C 1 erk " " " " " "and ~eturn~ng ballots Rent on voting hall 5.co! 5.00 5.00~ 5.00~ 9.20 2.0~!$31.20 "C.ountg Rgad ~und. Dept. of Highways Bermuda Dist. :Sweet Briar Road Entrance to Red Cross Bldg. Manch ester Dist.:Chalkley Road Clover Hill Dist.: Ol~ Goode's Bridge Rd. $46.67 55.86; 334.161 445.98i $882.67 ,,Claims Paid from the Oo~ Tax Fund:" Robt. C. Salle Game Warden-Salary and mileage $55.00 "Claims Paid from, the Sttriq, k San. bis~. 0pe, retin~ Fund:" Miss Grace B. Pond B. W. Walton The C&P. Tel. Co. The C&P Tel. ¢o. City Water Works Va. Electric & Power Co. Chas. H. Eanes L. B. Pond Delta 0il Company Va. Electric & Power Co. ~.~itchell's ~ell and Pump Co. Va. Electric & Power Co. Wingfield & Hundley District Clerk Janitor Municipal Bldg. Local service Mch. 15-April 16,1943 Local service ~pril 16 thru May 15, 1943 ~ater used during Mch. 1943, meter and hydrant rent Currnent used Ettrick Town Hall Reading meters Putting in manhole, labor and material on L~ht Street 380 gals. fuel oil Current used Ettrick Pump aud Town Hall (Mch. 1943) Work on booster pump, Ettrick Current used pump, Ettrick, ~pril, 1943 R~pa~ring -SHP 1725 RPM e phase 60 cycle 220/440 volt 13/6.5 ampm. ~eming ~otor (Pump) ~35.00 5.00 5.00 5.00 146.92 .72 12.95 141.74 34.20 35.40 28.50 30.28 $5Po.82 "Clatm~ allo.wed by the B~ard f.r.om the, Q~neral County Fund:" A. Robins Labor and materials on Jail Bldg. "Cla~m~ Allowed by the..Bnerd from the Do~ Tax Fund:" J. T. Collier Mrs. R. C. Wooldridge Ers. L. P. Chitt¥ Frank Kafka Mrs. Chas. Kotasek L. A. Coleman C. P. Montgomery 13 Leghorn hens killed by dogs 12 chickens killed by dogs 7 hens and 17 baby chicks killed by dogs 5 chickens killed by dogs 4 ducks killed by dogs Asst. Game Warden-Dec. 23, 1~42 - Feb. 15, ~sst. Game Warden-Dec. 23, 1942 - Feb. 15, 1943 17.50 13.05 8.75 6.00 25.00 25.00 GP~qN D TOTAL ................... $10,774.67 This day, Mr. J.¥~. Dance, Treasurer, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of April, 1943, showing a total of $1019.93, of which the County has paid two- thirds or $679.95, the remainder to be paid by the State, and the Board approving the same, the report is filed. This day, Mr. Geo. W. Moore, ~r., Commissioner of Revenue, submitted to the Board his report of expenses incited in the operation and maintenance of his office for ~e month of April, 194~, showing a total of $721.00, of which the County had paid tw®-~hirds or $480.67, the remainder to be paid by the State, end the Board approving the same, the report is filed. This day, Mr. M. ~. Cogbill, Commonwealth's Attorney, submitted to the Board his report of expenses incurred in the operation sl~d maintenance of his office for the month of April, 1943, showing a total of $478.21, of which the County has paid one-half or ~239.16, the remainder to be paid by the State, and the Board approving the same, the report is filed. This day, Mr.0.B.Gates, Sheriff, submitted to the Board his report of expenses as Sheriff and of his Deputies, showing a total of $531.98, of which the County ha~ paid one-half or $177.3~, the remainder to be pai~ by tho State, and the Board approving the same, the report is filed. Heports from the following offices were subz~itted ~d filed: Trial Justice, Polic~ Department, Home Demonstration Agent, Agricultural ~gents, Health Dept., Welfare Department, Treasurer and Executive Sec~?tary. The report of monies and checks received and turned over to the Treasurer by the Executive Secretary for the month of April, ~94~, was reaA es follows: 4/30/4 4/ 0/43 5/1/4S 4/ ot4 4/21/43 4121143 4/17/45 4/20/4 Chesterfield Health Dept. Welfare Dept. W. A. Anderson Board of Public ~elfare Commo~alth of Virginia Division of Motor Vehicles Bellewood ~anor Corporation Dorothy S. Shackelford Tom J. Putt Commonwealth of Va.-Division of Motor ~ehi~les Office rent-April, 1943 $40.00 Ge~ Recovery from Estate of Mary B. Tucker, Old assistance recipient 110.42 Rent on cottage at Camp Baker for month of April, 1943 25.00 Telephone bill for month of April, 1943 4.70 Gas Tax refund -Mch. 194~5 10.85 ,ater rents collected to A~ril 20, 194~ 23.40 Wa~er rent 3.60 " " 1.80 Gas tax refund for Feb.1943 9.05 ~.80 .al 4117/43 4~17/43 4/16/43 Commonwealth of Va. W. H. Puryear Albert L.Smith and the report is filed. Telephone bill ~f Parole Board Office 9 Mch. 1943 $1.20 Personal'~telephone ball .93 Conservation Commission for March, 1943-Fire suppression 50.00 Total ............... $280.95 This day, Mrs. ~pivey,.of the Department of Public ~elfare appeared before the Board explaining that Gue to the method of determining the amount of money refunde for administrative purposes the budget of the Welfare Department had been incorrec presented to the Board of Supervisors and requested the privilege of correcting the Budget for the Welfare DePartment by transferring the sum of $1319,48, from the General Relief Fund to the ~lmlnistrative A~counts. Upon consideration whereof, and on motion of T. D. Watkins, it is resolved that the corrected budget for the Welfare Department be and it hereby is accepted and made a part of the Budget of Chesterfield County, transferril~g the amount of ~1319.~8, previously reported in the General Relief Account to the Administrative Account. This day, Mr. E. S. H. Greene, Supt. of Schools, submitted to the Board of Supervisors a resolution adopted by the School Board in its meeting on Aoril 28, 1943, accepting $8300.00 additional from State Funds to be applied to t~e salary account of the budget of ~hesterfield County Public Schools. Upon consideration whereof, and on motion of W. A. Horner,. it is resolved that th~s apprspriation be accepted and applied to the Instructional Fund of the Budget of P~blic Schools of Chesterfield County and made a part of the 1943-'44 Budget for Chesterfield County. This day, Mr. L. C. Holt, Asst. Engineer of the Seaboard ~irline Ryl appeared befc the Board and ei~plained that it was the desire of the Seaboard Airline Ry. to reduce the curvature in their main track near Mile Post #10, south of Richmond, and in order to do so it would be necessary that a crossing of a Secondary Road be sbandoned. On motion of J. G. Hening, the Chairman is requested to appoint a C~ittee to investigate the matter and report at the meeting of the Board on May 26, 1943. And be it further resolved that the citizens of this area be duly informed, and that the date of ~ay 26, 1943, be the date of a public hea~ ng on the closing of this crossing. Whereupon, the Chairman appointed as this Committee, Mr.J.G.Hening,&Mr. H.T. Goyne, who will confer with the ~esident Engineer. This day the Budget which was tentatively adopted on ?Pril 13, 1943, for the County of CheSterfield and which has b~en duly .advertised in accordance with law, was again considered and the~ollowing corrections suggested: That the sum of $200.00 be added to the expenses of Office ~ssistants in the Office of the Treasurer, budgetary code 3a-109; and that $240.00 be added to permit an increase of ~10.00 per month for truckdrivers and helpers. It is therefore resolved, on motion of P. W. Covington, that the Budget as received with the above corrections, including the Budget for the Public School System and the Department of Public Welfare, be and the same is hereby approved and adopted as the budget for Chesterfield County for the year 1943-'44. Whereas, in accordance with law the proposal to adopt and fix levies required by budget for the year 1943-'44 has been made public according to law, and Whereas, this day was fixed for the public hearing, of same, Now, Therefore, on motion of W. A. Horner, it is resolved that the following general levies for the County of Chesterfield in support of this budget heretofor~ today adopted, be, and the same are hereby fixed to-wit: Bermuda Magisterial Di strict Clover Hill " " Dale Nag~sterial District Mahche ster " " Matoac a " " Mid lot hian " " Ettrick Sanitary District ~chinery- All Districts Road Levy $1.41' 1.39 1.31'" 1.31 1.41J 1.34 1.81 .10~ .03~ d tly re This day, ~&r. L. A. Colem~_u, who served with Mr. C. P. ~ontgomery, as ~ssistant Game WarGens in Chesterfield County, during the period that the County was without a Game ~arden, appeared before the Board and presented a bill for the sum of $25.00 each for services rendered as assistant Game Wardens. Upon consideration whereof, and on motion of. T. D. Watkins, it is resolved that these bills be paid. ~nd be it further resolved that theE~ecutive Secretary is requested to request the DePartment of Game and Inland Fisherie~ to advise the County in the future the of any person acting in the capacity of Game ~garden and that they file with the Board report of their activities. The Emecutive Secretary read to the Board a letter from Mr. Evans of the Wertz Sales Company, claiming damages in the amount of $250.00 sustained by the fact that a roadway had been cut through h~s property. Upon consideration whereof and on motion of J. G. Honing, it is resolved that the Executive Secretary be and he hereby is directed to offer to ~r. Evans the sum of $50.00 for damages to his property occurring by the improvement to the Walker Road. The Executive Secretary read t~ She BoarA a letter from A. M.Toler and Company offering their services in auditing the records of Chesterfield County, including the records of the Department of~ Public Welfare for the year ending June 30, 1943, for the sum of $675.00. On motion of T. D. Watkins, the Executive Secretary is requested to advise a. M. Toler and Cc~pany that it being a matter of policy to have the State Auditors audit the records of the County once every four or five years, that the County is requesting the audit for the fiscal year ending June 30, 1943, be made by the State Auditors. The Executive Secretary read to the Board a report of the State Highway Commission showing an allocation of $5,000,000.00 to Secondary Highway System for 1943-'44 of which the County of Chesterfield will receive $88,482.35, and the report is received and filed. The Executive Secretary read a report from the Virginia Forest Service of the activities of the Chesterfield County Forest ~'arden for the calendar year 1942, and on motion of J.G. Heni~g, the report is received and filed. The Executive Secretary read a notice from the ~tate Corporation Commission stating that application had been made by E.P. Baker, Dan S. Harris, and H.W. Hubright, to o~erate a bus line between Camp Pickett and Arlington, Virginia, to be known as T/A Baker Bus Line, and the notice is hereby~ received and filed. The Executive Secretary read to the Bsard a letter fromthe War Production Board annouacing a meeting to be held at Omaha, Neb., on May 24, 25 and 26, 1943, of the National Association of County Officials on post-war planning, which letter is received and filed. This day the Executive Secretary presented a bill from A. Robins for materials and labor on the building at the Courthouse in the amount of $26?.68, and on motion of J. G. Honing, the bill is ordered paid. The Exemutive Secretary brought to the attention of the Board a bill from Chewning and Wilmer, in the amount of ~50.27 for the installation of buzzers in the Clerk's Office and being unable to ~etermtne the authorization of this bill, and on motion of J. G. Hening, the Executive Secretary is instructed to communicate with Chewning and Wilmer to ascertain who was responsible for the bill. There appearing that insufficient funds remain in certain accounts in the present Budget to take care of outstanding bills, it is resolved on motion of J. G. Honinglhat the following transfers be made from the unappropriated surplus of the C~neral Fund to the following budgetary eodiflcations: Treasurer's Office - Office Supplies Buildings & Grounds - Repairs & Re- placements Land ~ssessors - Advertising and Publicity - 3a-~19 $50.00 - 14 -215 1200.00 - 2 a-lO0 600.00 - la -200 50.00 Mr. Fred R. Ohepherd, Nayor of Colonial Heights, appeared before the Board stating that there were three Subdivisions recently developed in and near the Town of Colonial Heights which were without street lighting, and stated that he knew priorities could be obtained at the present time for materials to install street lights, and requested that such lights ~s necessary be placed in the Subdivisions. Upon consideration whereof and on motion of P. W. Covin6ton, the matter is referred to the Light Committee for consideration. ~r. Shepherd later informed the Executive Secretary that he had been misinformed and that it was not possible to obtainmaterials at the present time for installing street lights. The Executive Secretary submitted to the Board a sketch showing the relocation of State Secondary Highways 615 and 617, in connectio~ with the Chesterfield Power Station of the Virginia Electric & Power Company, requesting that certain sections of 615 and 617 be abandoned and the newly constructed road as shown on the plat be made a part of the Secondary Road System. Upon consideration whereof and on motion of H.T. Goyne, it is resolved that a part of Rt. 615 and 617 as shoWn on the plat be abandoned and that the relocation of these roads be made as prepared by the Stone and Webster Engineering Company as shown on the plat herewith submitted. %nd be it further resolved that a copy of this resolution be forwarded to the Virginia Department of Highways~ and theyhereby are requested to abandon the secti¢ of Route 615 from its intersection with Route 617 and its termination at the ~ames a distance of approximately 1.0 mi. and add to the Secondary ~y~tem the new locati¢ recently constructed by Stone and Webster, of koute 615 from its intersection with Route 617 to ~anes River, a distance of aDproximately 1.0 mi. R/W 30 foot guarantee Ri~er, n d by County. The Executive Secretary reported that he had made some investigation concerning the development of a land use map for Chesterfield County and that he with the Commissioner of Revenue and Mr. W, A. Romar, had recently investigated such a map in Elizabeth City County, and a general discussion of the advisability of the undertaking to develop such a map for Chesterfield County ensued, with the general belief that if properly maintained the map would render great service ~o citizens of Chesterfield County and that further consideration would be given the matter at a future date. This day the Executive Secretary reported that he hod met with the State Planning Board in a special session together with the Planning Engineers throughout the State to discuss post-war acts and that it was being requested that various municipalities and localities prepare suitable necessary projects to be constructed by Federal grants immediately at the close of the present War, and that it was requested that such projects be designed and engineered to a point where they would be ready to be submitted to contractors for bids. This day the matter of Federal "Victory Tax" came before this Board, and upon consideration whereof, and on motion of W. A. Horner, it is resolved that the Treasurer be and he hereby is authorized and directed to transfer out of the General Fund of Chesterfield County to the Victory Tax Fund, the sum of $91.50. Ordered that the meeting be now adjourned until 10:00 a.m. ~iay 26, 1943. Executive Se6retary