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04-12-2006 Minutes BOARD OF SUPERVISORS MINUTES April 12, 2006 Supervisors in Attendance: .~ Mr. R. M. "Dickie" King, Jr., Chairman Mr. Kelly E. Miller, Vice Chrm. Mr. Edward B. Barber Mrs. Renny Bush Humphrey Mr. Arthur S. Warren Mr. Lane B. Ramsey, County Administrator ,- -. Staff in Attendance: Colonel Carl R. Baker, Police Department Mr. George Braunstein, Exec. Dir., Community Services Board Mr. Kevin Bruny, Dean, Chesterfield University Dr. Billy K. Cannaday, Jr., Supt., School Board Mr. Richard Cordle, Treasurer Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. Mike Dance, Asst. Dir., Accounting Mr. Charles Dane, Airport Manager Mr. Jonathan Davis, Real Estate Assessor Mr. Wilson Davis, Dir., Economic Development Ms. Rebecca Dickson, Dir., Budget and Management Mr. William Dupler, Building Official Ms. Lisa Elko, CMC Clerk Mr. Jeff Franklin, Asst. Dir., Utilities Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. Russell Harris, Mgr. of Community Development Services Mr. Donald Kappel, Dir., Public Affairs Mr. Rich Leonard, Chief of Admin. Services, Environmental Engineering Ms. Kathryn Kitchen, Asst. Supt. of Schools for Business and Finance Mr. Mike Mabe, Dir., Libraries Chief Paul Mauger, Fire and EMS Dept. Mr. R. John McCracken, Dir., Transportation Mr. Steven L. Micas, County Attorney 06-290 04/12/06 - Mr. Francis Pitaro, Dir., General Services Mr. Dean Sasek, Asst. Right of Way Manager Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Kirk Turner, Dir., Planning Mr. Scott Zaremba, Asst. Dir., Human Resource Management Mr. King called the regularly scheduled meeting to order at 3:32 p.m. 1 . APPROVAL OF MINUTl!:S FOR MARCH .2 2, 2006 On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board approved the minutes of March 22, 2006, as submitted. Ayes: King I Mille'r, Barber, Humphrey and Warren. Nays: None. 2 . COUNTY ADMINISTRA'I'OR' S COMMENTS o VISION 20/10 SURVE1~ORT Mr. Jim Dunn, CCE, President and CEO for the Greater Richmond Chamber of Commerce introduced Mr. LTohn Martin, President of Southeastern Institute of Research to provide results of the Vision 20/10 Mid-Decade Survey. -'" Mr. Martin provided details of responses from residents and businesses to survey questions regarding quality of life, priorities for the futur,e, and values/expectations of the communities. He statE!d the top four priori ties identified by both residents and businesses were crime and safety; education; workforCE! development; and transportation/ mobili ty, indicating that the Chamber's focus for the next five years will be to close the <;rap between expectation and performance in each of these areas. Mr. Dunn disCUSSE!d Chamber acti vi ties to address each of the four priorities a.nd provided details of the Greater Richmond Challenge, an event designed to identify ways of solving the region's greatest problems identified in the survey. 3 . BOARD MEMBER REPORTS Board members and Mr. Ramsey each tha.nked Dr. Cannaday for his exemplary service to the county and congratulated him on his appointment as the state's Superintendent of Education. -.......~' Dr. Cannaday thanked Mr. Ramsey and Board members for their leadership and for everything they are doing for the young people of the county. He stated he plans to make Chesterfield his home for a long time. 06-291 04/12/06 Mrs. Humphrey expressed concerns relative to lack of rain and requested that the Board be provided with an update on potential drought conditions in the county. - Mr. Miller stated he questioned staff during budget work sessions regarding the impact of illegal immigrants on the use of county resources. He further stated there is apparently no process for screening those who are receiving services funded by county taxpayers. He requested that Mr. Ramsey provide a quantitative report relative to the impact of utilization of taxpayers' resources for services to illegal immigrants, to include the school system as well as county services. He stated, once the information is received, steps should be taken to set up a screening process or corrective action to minimize or curtail this unwarranted use of taxpayers' dollars. Mr. King stated he will support Mr. include services provided to illegal county departments and schools. Miller's request immigrants from to all Mr. Barber stated it might be practical to also ask for information regarding services to assist illegal immigrants with becoming legal citizens of the county. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION - On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board moved Item 7., Deferred Item to Consider Transfer of Funds from the Bermuda, Dale and Matoaca District Improvement Funds to the Parks and Recreation Department for the Purpose of Installing Playground Equipment at Ironbridge Park, to be heard prior to Item 6., Work Session; moved Item 8. A. 3. , Consideration of Proposed 2006 Tax Rates to be heard prior to Item 8 .A.l., Consideration of Proposed Ordinance Amendment Relating to the Department of Building Inspection Fees; replaced Item 15 .A., Public Hearing to Consider Proposed Ordinance Amendments Relating to Utilities Fees; and adopted the Agenda, as amended. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 5. RESOLUTIONS There were no resolutions at this time. ,- 7 . DEFERRED ITEM o CONSIDERATION OF TRANSFER OF FUNDS FROM THE BERMUDA, DALE AND MATOACA DISTRICT IMPROVEMENT FUNDS TO THE PARKS AND RECREATION DEPARTMENT FOR THE PURPOSE OF INSTALLING PLAYGROUND EQUIPMENT AT IRONBRIDGE PARK Mr. Micas stated the Board approved the transfer of $7,200 in District Improvement Funds at the March 22, 2006 meeting for the purpose of providing dugout covers at Ironbridge Baseball 06-292 04/12/06 ~- Complex and deferred consideration of the transfer of the remaining $800 requested for installing playground equipment. Mrs. Humphrey stated she met with leadership of Central Chesterfield Little League and discussed the playground project, which will include handicapped accessible equipment. She further stated she would like to amend the request to reflect a $2,200 transfer from the Matoaca District Improvement Fund to assist with the additional cost of providing handicapped accessible equipment, noting that the bulk of the funding for the dugout covers was provided from the Bermuda and Dale District Improvement Funds. Mrs. Humphrey then made a motion, seconded by Mr. King, for the Board to transfer $2,200 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the purpose of instaLling playground equipment at Ironbridge Park. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Mrs. Humphrey stated they also discussed erecting a fence around the playground, indicating that she would be receptive to providing funding for this at a later date. She noted the organization will confer with Mr. Miller regarding naming the playground for a specific individual. 6. WORK SESSION o COUNTY ADMINISTRATOR'S PROPOSED FY2007-FY2008 BIENNIAL FINANCIAL PLAN, THE PROPOSED FY2007 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP ANNUAL PLAN, AND THE PROPOSED FY2007-FY2012 CAPITAL IMPROVEMENT PROGRAM -- Ms. Dickson provided details of the Personal Property Tax Relief Act and how it will impact citizens in 2006. She stated the state reimbursement for personal property tax relief is now capped and localities will be adopting an annual percentage for granting relief for citizens' personal property tax bills, indicating that staff is recommending 61 percent as the percentage of personal property tax relief for 2006. She noted the percentage is an estimate and if staff later determines that state funding is remaining to allocate to citizens, it will be rolled into future year calculations. She provided details of the percentage of relief being provided by various other locali ties. She then provided an overview of staff's proposed changes to the FY2006 Capi tal Improvement Program (CIP), including transfer of $30,000 from the Dale District Improvement Fund to the Meadowdale Library to assist in establishing Cl temporary facility as construction of the permanent faci Ii ty takes place; use of $180,680 of the Reserve for Future Capital Projects for the final payment to Schools for the generator at the Cosby Road High School; and set aside $150,000 to address maintenance issues at the County Museum and the Historic Jail buildings. She provided an overview of staff's proposed changes to the FY2007 CIP, including use of $500,000 from the Reserve for Future Capital Projects as matching funds necessary for the receipt of Virginia Department of Transportation revenue sharing funds; and reduction of Schools' Cafeteria -' 06-293 04/12/06 Improvements by $235,000. She noted staff lS not requesting any changes to the operating budget. There was brief discussion relative to providing a generator at Cosby Road High be used as an additional emergency shelter the importance of School, which will in the county. - Ms. Dickson provided details of actions needed by the Board for budget adoption, including setting the tax rates for 2006 and approving the rate for 2007; adopting the building permit fee ordinance; adopting the ordinance rela ti ve to the Tax Relief for the Elderly and Disabled Program, which includes the second year of the three-year plan to enhance the program; approving the 2006 CIP changes and the FY2007-FY2012 CIP with changes; adoption of the Community Development Block Grant and HOME Annual Plan; adopting the FY2007 Biennial Financial Plan and approving the FY2008 spending plan, including the extension of the repayment schedule for the Health Center Commission loan; and adopting the FY2007 appropriations resolution and approving the FY2008 appropriations resolution. 8. NEW BUSINESS 8.A. BUDGET I:TEMS 8.A.3. TO CONSIDER PROPOSED 2006 TAX RATES .- Ms. Dickson stated the Board is being asked to adopt a tax rate ordinance establishing the tax rates for calendar year 2006 and approving the rates for 2007. Mr. Miller expressed concerns relative to unparalleled increases in real estate assessments and stated it would take a reduction of the real estate tax rate to 98 cents to remain revenue neutral. He further stated he believes a five-cent reduction in the real estate tax rate would be equitable for the citizens, who are absorbing increased gas and heating costs and will be realizing increased personal property taxes. Mr. Miller then made a motion for the Board to adopt an ordinance establishing the tax rates for calendar year 2006, to include a decrease in the real estate tax rate by five cents to $1.02 per hundred. Mr. Miller's motion failed for lack of a second. - Mr. King stated, although he agrees there is a tremendous burden on the taxpayers, he will support a responsible real estate tax reduction of three cents in 2006 and consideration of an additional two cents in 2007, resulting in an ultimate five cent reduction. In response to Mr. King's question, Dr. Cannaday stated if the Board supports a three-cent real estate tax reduction, the fund balance can be reduced to allow projects for improvements at Enon and Harrowgate Elementary Schools and Monacan High School to proceed earlier than scheduled, with some of the work beginning in summer 2006 and the remainder being completed by the end of the 2006-2007 academic year. 06-294 04/12/06 Mr. Warren stated, although he supports the highest possible reduction in the real estate tax rate, the budget is a compromise based on needs and making sure that bond referendum projects remain on schedule as committed to the taxpayers. He inquired whether bond referendum projects would be delayed with a five-cent real estate tax reduction, but remain on schedule with a three-cent reduction. Dr. Cannaday noted the projects Mr. King referred to were CIP projects. He stated scheduling of the bond referendum projects is driven by what is budgeted in the operating budget to cover the cost of debt retirement capacity and .~ construction costs. He further stated he anticipates that bids will be received for the two elementary and two middle schools this spring, indicating that increased construction costs could result in deferring projects for a year, but not eliminating them. He stated the three-cent/two-cent real estate tax reduction 'would not place as great a burden on schools as a five-cent reduction in one year would. Mr. Ramsey stated staff had recommended delaying the county bond referendum projects for one year to accommodate a five- cent real estate tax reduction, but intended to remain on schedule with school projects. Dr. Cannaday stated, when the additional year was added to the CIP, the School Board chose not to add any new projects to ensure that there would be additional debt capacity to help the bond referendum projects to remain on schedule. There was brief discussion relative to accelerating the projects to improve Enon and Harrowgate Elementary Schools and Clover Hill High School. ~. Dr. Cannaday stated the proj ects were originally scheduled for partial completion in the 2006-2007 school year, with the remainder in the 2007-2008 school year. He further stated the projects will be accelerated into the first year of the biennial budget through use of the fund balance to deal with unanticipated emergencies. Mr. Barber inquired how proj ects that were scheduled with a one-cent tax decrease can be accelerated with a three-cent tax decrease. Dr. Cannaday stated use projects will result in flexibili ty in dealing" wi th the bond sale in January indicating that this will projects easier. of the fund balance for these the School Board having less emergencies. He further stated 2006 was lower than budgeted, also make acceleration of the Mr. Barber stated the three-cent tax rate reduction will impact the county's debt capacity and inquired how this will affect the scheduling of CIP projects. .~ Ms. Dickson stated staff assumes conservative debt capacity calculations, which are reevaluated each year. She further stated a three-cent reduction will not impact bond referendum projects, and a five-cent reduction would delay county projects, not because of debt capacity, but because of decreased revenue. 06-295 04/12/06 Mr. Ramsey noted that because of the Board's conservative philosophy in issuing debt, the county is nowhere near the debt ceiling that the Board has committed to. Discussion ensued relative to the impact of the three-cent real estate tax reduction on both the county and school budgets and recommended expenditure revisions for the county and schools. - In response to Mr. King's question, Colonel Baker stated a five-cent tax reduction would result in a new precinct not being placed in the 360 West Corridor, indicating that this precinct is necessary for better response times. He further stated staff is ready to move on the new precinct, even with a three-cent tax rate reduction. Mr. Warren stated loss of the police precinct influenced his support of a three-cent/two-cent tax rate reduction rather than the five-cent approach. Mr. King stated a three-cent tax rate reduction would still allow the Board to address pay issues for public safety personnel and teachers. In response to Mr. King's question, Chief Mauger stated the three-cent tax reduction would be easier for Fire and EMS to address, primarily through reduction of staff. Discussion ensued relative to the impact of increased fuel costs on the budget. - Mr. King stated a three-cent real estate tax reduction would be the largest reduction in 26 years in the county. He further stated last year, the Board adopted a responsible, methodical plan for reducing the tax rate one cent per year for a period of time. He stated a three-cent/two-cent reduction over two years provides accelerated, but sustained, tax relief, while continuing quality service levels and sound financial management principles. He stated the FY2007 general fund budget has increased 9.8 percent over the FY2006 budget, noting that this year's budget increase includes a tremendous utilities project from the Lake Chesdin area to Route 360 and also addresses salary issues in schools and public safety. He noted the FY2008 budget is actually less than the FY2007 budget because of these one-time costs. He stated growth in the general fund has been comparable with growth in population plus inflation over the past three years. He further stated he believes a three-cent real estate tax rate reduction this year represents responsible fiscal management, and the Board can look at a two-cent reduction next year to accomplish Mr. Miller's five-cent objective. - Mr. King then made a motion, seconded by Mr. Miller, for the Board to adopt an ordinance to establish the annual tax levy on various classes of real estate and personal property for 2006, including a three-cent real estate tax rate reduction. Mr. Barber made a substitute motion for the Board to reduce the tax rate by two cents and provide maximum exemptions allowed by the state under the Tax Relief for the Elderly and Disabled Program. 06-296 04/12/06 Mrs. Humphrey seconded Mr. Barber's motion for discussion purposes. Mr. Barber stated he believes reducing the real estate tax rate by two cents and maximizing tax relief for the elderly and disabled would provide more meaningful tax relief for the people who need it the most, indicating that this would help those who have the least ability to deal with rising assessments. He further stated, if the maximum exemptions were in already place, then the Board could reduce the real estate tax rate as much as possible next year. In response to Mrs. Humphrey's question, Ms. Dickson stated the FY2007 budget assumes the second year of the Board's three-year plan to increase the exemptions under the Tax Relief for the Elderly and Disabled Program. She further stated, if the Board were to accelerate the third year, the impact would be an additional $700,000 over what the budget has already assumed. She stated the state maximum income exemption is still $52,000; however, the state maximum net worth exemption has increased to $350,000. She further stated, if the Board were to approve Mr. Barber's motion, staff would recommend that the net worth exemption of $200,000, as outlined in the three-year plan be implemented, resulting in 10 percent more relief being granted to the lower income categories. Mr. Barber inquired why staff would not recommend the $350,000 state maximum exemption for net worth. Ms. Dickson stated it would be very difficult to estimate the fiscal impact of incrE~asing the net worth maximum exemption to $350,000. She further stated it is typically the maximum income exemption, rather than the maximum net worth exemption, that disqualifies residents for the tax relief program. She noted the maximum net worth excludes the house and ten acres. Mr. Ramsey expressed concerns relative to expensive homes that could be exempt from real estate taxes if the net worth maximum were increased to $350,000. He recommended that the Board seriously consider the impact of increasing the net worth exemption to the state maximum prior to making that decision. Mr. Miller stated hl::l will not support a two-cent tax reduction. He further stated he supports tax relief for the elderly, but expressed concerns about increasing the maximum net worth and excludin!J the home and ten acres. He stated he is also concerned about young couples struggling to raise families and maintain their homes while costs are rising. He further stated he is certainly amenable to some increase in tax relief for the elderly, but with today' s cost of living, he would opt for the three-cent real estate tax reduction to benefit the entire citizenry. Mr. King called for a vote on the motion of Mr. Barber, seconded by Mrs. Humphrey, for the Board to adopt an .--,' ordinance to establish the annual tax levy on various classes of real estate and personal property for 2006, including a two-cent real estate tax rate reduction and accelerating the plan to address tax relief for the elderly and disabled. Ayes: Barber. Nays: King, Miller, Humphrey and Warren. 06-297 04/12/06 Mr. King then called for a vote on his motion, seconded by Mr. Miller, for the Board to establish the annual tax levy on various classes of real estate and personal property for 2006, including a three-cent real estate tax rate reduction and adopted the following ordinance: AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD - BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 2006, and ending on the thirty-first day of December, 2006, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. I. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.04 on every $100 of assessed value thereof. Sec. 2. Personal Property. - (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft -3506 of the Code of shall be $.50 on every as defined by Section 58.1-3503 Virginia, 1950, as amended, the $100 of the assessed value thereof. and tax (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. ",........ (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. 06-298 04/12/06 Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.04 on every $100 of the assessed value thereof determined by the State Corporation Commission. ~)>' (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corpora.tions the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereo f . Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Mr. Warren inquired whether it was implied that the Board would work towards a two-cent real estate tax reduction in the FY2008 budget, although it was not a part of the motion. Mr. Ramsey stated, unless the Board disagrees, staff would be directed to prepare the FY2008 budget with an additional two- cent real estate tax n~duction. ~ Mr. Miller noted that the two-cent reduction would not be binding, and that figure could change. Mrs. Humphrey expressE=d concerns relative to the impact of the state's new maximum net worth exemption to qualify for tax relief. She requested that, at some point in time, data be prepared to provide to the General Assembly members relative to taxpayers who would qualify for tax relief for the elderly and disabled under the state's maximum exemption. 8.A.1. TO CONSIDER PROPOSED ORD::tNANCE..NIENDMENT RELATING TO THE DEPARTMENT OF BUILDING I:NSPECTION FEES Ms. Dickson stated staff recommends adoption of the proposed ordinance. On motion of Mrs. Humphrey, seconded by Mr. King, the Board adopted the following ordinance: AN ORDINANCE ~ro AMEND THE CODE OF THE COUNTY OF CHESTERFIELI~, 1997, AS AMENDED, BY AMENDING AND RE-EN1\CTING SECTION 5-5 RELATING TO BUILDING PERMIT FEES "--" BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 06-299 04/12/06 (1) That Section Chesterfield, 1997, read as follows: 5-5 of the Code of the County of as amended, is amended and re-enacted to Sec. 5-5. Permit fees. - (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit, as required by the virginia Uniform Statewide Building Code. If an applicant makes a change in the scope of work, a permit amendment is required and additional fees may be assessed in accordance with this section. (b) Fees shall be charged in accordance with the following schedule: (1) General fees: a. State levy: The Commonwealth of Virginia imposes a state levy on all permit fees to fund the state's continuing education and training program for building inspection. All applicants shall be charged the state levy at the same rate charged to the county by the state. b. Administrative fees: - 1. Change in construction plans and/or setbacks: Most closely related fee: (i) If the amendment results in a change in the scope of work, additional permit fees may be assessed in accordance with this section. (ii) Change in contractor or lien agent, extensions, take-overs, transfers, reinstatements, and permits for CO purposes 48.00 (iii) Footing and foundation permits: available for permit holders accepting risk to commence wi th footing/foundation construction prior to building permit approval . 48.00 (iv) Change of use or change of occupancy (no work being done) 50.00 - (v) Credit card fees. All applicants who pay fees by Discover@ credit card shall pay the credit card company's charge for use of the card, in addition to the permit fee. c. Code investigation fees: 06-300 04/12/06 d. 1. Residential: 25 percent of applicable permit fee, or $48.00, whichever is greater. Commercial: 25 percent of applicable permit fee, or $100.00, whichever is gn::!ater. 2. Reinspection fees . 48.00 . 48.00 e. Not ready for inspection fee . .-" f. Refund requests. Refunds shall be allowed only in cases where construction was not started and shall be as follows: 1. Residential: permi t fee, grl::!ater. of applicable whichever is 25 percent or $48.00, 2. Commercial: permit fee, greater. of applicable whichever is 25 percent or $100.00, 3. Environmental engineering fees and state levy are not refundable. certificates of and g. Temporary renewals: occupancy 1. Residential building permits and subsequent extensions (per unit) . 48.00 2. Commercial building permits building> and subsequent extensions 100.00 '-'" (per ( i ) "']~enant upfi t" is incomplete permit. . No permi ts , where work under the "shell" charge (2) Residential building permits: a. Single-family dwellings including townhouses and condominiums (per unit) . 576.00 b. Modular/manufactured/mobile homes: 1. Industrialized buildings, modular homes (without a permanent chassis) 240.00 2. Mobile and manufactured homes on private property. . 96.00 ~. 3. Mobile and manufactured homes in a mobile home park. . 48.00 c. Additions and other accessory structures . 336.00 06-301 04/12/06 1. Florida rooms, attached garages, detached garages with occupiable space 288.00 2. Detached garages (no second floor occupiable space), double-door car shed, and finished pool house 240.00 3 . Alterations, and converting deck/porch/garage to finished space . 144.00 "----. 4. Porch and chimney additions . . 144.00 5. Deck, carport, gazebo, greenhouse, handicapped ramp, pool house, retaining wall, and with roof . 96.00 dormers, unheated boat dock 6. Sheds: 150--256 square feet, including sheds on skids and pole sheds prefab . 96.00 Less than 150 square feet . required No permit d. Renovations and repairs: 1. Renovation, alteration or conversion: - ( i ) Resulting in a change in square footage. Unfinished finished space (with footings) . 144.00 use of space to no new (ii) Resul ting in no change in use of square footage, where a rough-in inspection is not required 96.00 2. Exterior renovation and storm damage repairs . 48.00 3. Chimney relining . . 48.00 4. Fire damage repair permits: shall be based upon the most similar permi t fee and shall be a minimum fee of . 96.00 5. Floor joist and foundation repair 48.00 ......... e. Other residential permits: 1. Residential foundation pour inspections . 335.00 (i) Additional fee if concrete testing is required because out-of- specification concrete is used . 100.00 06-302 04/12/06 (ii) Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour . 100.00 (iii) As an alternative to the county's foundation pour inspection, the building official may accept inspection reports from qualified, independent engineers who are approved and reliable. ...-I" 2. Swimming pools (above and in-ground) 48.00 3. Pool barrier fences separately from pool) (if permitted 48.00 4. Relocation (house moving) . 192.00 5. Demolition . 48.00 6. EIE:!vator and wheelchair lift . . 48.00 (3) Residential auxiliary permits: a. E1E~ctrical ,; 1. New single-family dwellings . 144.00 2. Industrialized building (modular home) . 96.00 ~ 3. Additions, renovations, and conversions: (i) Where required rough-in inspection . . 96.00 is (ii) Where rough-in inspection is pre- existing. 48.00 4. Temporary change, repairs . poles, relocation, service installation, replacements, . 48.00 5. Mobile or manufactured homes on private property. . . 48.00 6. Mobile or manufactured homes in a mobile home park (hook-ups only) . No fee b. Gas: 1. Natural gas--All new installation: 96.00 ...-" 2. Propane gas-all new installations: (i) Gas piping, product line propane tank and/or . 96.00 06-303 04/12/06 (ii) Gas piping to appliances only . 48.00 (iii) Propane only tank and/or product 48.00 line 3. Repairs or appliance replacement 48.00 with like - c. Mechanical: 1. Heating, venting and air conditioning (HVAC) : (i) New system installation . 96.00 (ii) System replacement with new ductwork . 96.00 (iii) System ductwork replacement . 48.00 without new 2. woodstove installation . 48.00 3. Fuel tank installation and/or removal or replacement . 48.00 d. Plumbing: 1. New and uni t ) residential single-family dwelling, condo, townhouse, and duplex (per . 192.00 .~ 2. Industrialized building (modular homes) . 96.00 3. Addition, renovation and conversion: Where rough-in inspection is required . 96.00 Where rough-in inspection is pre-existing . 48.00 4. Mobile or manufactured homes on private property. . 48.00 e. Boiler and fire (each single-family dwelling) 48.00 f. Small appliance installation/replacement. 48.00 .,.-... (4) Commercial building permits: a. Fixed fee for each $1,000.00 or fraction thereof of the estimated construction cost above $2,000, to build, alter, repair, or replace 6.20 b. Minimum fees: 1. New construction, including apartments (per unit) 250.00 06-304 04/12/06 2. Communication tower. . . 200.00 3. Additions and commercial decks 150.00 4. Commercial swimming pools 150.00 (i) Barrier separately permit . permit, from the 50.00 if permitted swimming pool ~, 5 . Tenant upfits . 100.00 6 . Pole buildings and pavilions . . 100.00 7. Retaini.ng wall 100.00 8. Tents (greater than 900 square feet) . '10.00 9. Renovations 100.00 10. Industrialized founda tions . . building, 100.00 including 11. Construction/classroom/office installation or relocation . . trailer 50.00 12. Flagpoles and square feet) . tents (greater 40.00 than 900 13. Satellite dish . 100.00 ,~ji" 14. Demolition of a commercial structure . 100.00 15., Change of use, when no work is being performed 50.00 16. Si9ns. . 50.00 (5) Commercial auxili.ary permits: a. Electrical, mechanical, plumbing, gas, active solar system, boiler, and well permits, when the cost of labor and materials for installation, alteration, replacement and/or repair is (rounded up to the nearest dollar) is $1,000.00 or less.. 50.00 1. For each additional $1,000.00 or fraction thE=reof, of the estimated cost over $1,000.00 . 5.50 i" - b. Fire/sprinkler and alarm system installations, alt:erations, replacement and/or repairs when the cost of labor and materials is $1,000 or less . 50.00 1. For each additional $1,000.00 or fraction thereof, of the estimated costs over $1,000.00 . . . 6.20 06-305 04/12/06 (6) Other commercial permits: a. Annual certificate of elevators, escalators (per and man lifts, payable on 31 for the following year . compliance for floor), dumbwaiters or before December . 40.00 b. Amusement devices: ,- 1. Administrative amusement permit, where no inspections are required . 10.00 2. Kiddie rides--Type A 10.00 3 . Kiddie rides--Type B 15.00 4. Major rides 25.00 5. Spectacular rides . 45.00 (7) Fee exemptions: a. A building permi t fee will not be required where the cost of construction is less than $500.00 and would not require securing any permit for electrical, gas, mechanical or plumbing work in accordance wi th Section 107 of the Virginia Uniform Statewide Building Code. - b. A building permit fee will not be required for the construction of building areas designed and used as a place of worship. c. A building permit fee will not be required for building permits for construction by county departments funded by the general fund. d. A building or auxiliary permit fee will not be charged for commercial construction located in an "enterprise zone" as designated by the Commonwealth of Virginia and administered by the Chesterfield County Block Grant Office. This exemption shall continue for the life of the enterprise zone. e. In the event of natural disaster, waive permit fees by the disaster. a presidentially-declared the Board of Supervisors may for repair of damage caused - (c) Disposi tion of fees. All permit fees required by this section shall be paid by the applicant to the county treasurer when the permit application is filed with the building official. The treasurer shall deposit all permit fees in the county's general fund. (2) That this ordinance shall become effective July 1, 2006. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-306 04/12/06 8. A. 2 . TO CONSIDER PROPOSED ORDINANCE AlGNDMENTS RELATING TO THE TAX RELIEF FOR THE ELDE'J.U.Y. AND DI:SABLED PROGRAM Ms. Dickson stated the proposed amendments would approve year two of the three-year plan she reviewed, increasing the maximum exemptions to $169,100 for net worth and $52,000 for income. She further stated staff recommends adoption of the proposed ordinance. On motion of Mr. Barber, seconded by Mr. King, the Board adopted the following ordinance: AN ORDINANCE '1'0 AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-24 AND 9-25 TO INCREASE THE AMOUNT OF REA:L ESTATE THAT CAN BE EXEMPTED, THE AMOUNT OF TAX RELIEF PROVIDED, AND THE MINIMUM NET WORTH FOR RELIEF ELIGIBILITY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-2,1, and 9-25 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Sec. 9-24. Restrictions and conditions. Notwi thstanding any other provision of thi s chapter, a dwelling or manufactured home, and up to one acre of land upon which either is situated may be temporarily exempted from taxation when any such property is owned by and occupied as the sole residence of a person at least 65 years old or a person who is determined to be permanently and totally disabled as defined by Code of Virginia, ~ 58.1-3217. The exemption shall be subject to the following restrictions and conditions: --" (a) During the preceding calendar year, the total combined income from all sources of the owners and owners' relatives living in the dwelling or manufactured home must not exceed $52,000.00; without including in the total the first $6,500.00 of each relative's income, other than the owner's spouse who is living in the dwelling or manufactured home. (b) Notwithstanding subsection (a) , if a person qualifies for an exemption under this section, and can prove by clear and convincing evidence that the person's physical or mental health has deteriorated such that the only alternative to permanently residing in a hospital, nursing home, convalescent .__~ home or other facility for physical or mental care is to have a relative move in and provide care for the person, and if a relative does move in for that purpose, then none of the income of that relative or that relative's spouse shall be included in calculating the income limit; however, if the residence I s owner has, wi thin a three-year period prior to or after the relative moves into the 06-307 04/12/06 residence, transferred to the caregiving assets in excess of $5,000.00 without consideration then the income of the relative or that relative I s spouse included in calculating the income limit. relative adequate caregiver shall be - (c) As of December 31 of the immediately preceding calendar year, the net combined financial worth, including interest of the owners and of the spouse of any owner, excluding the value of the property for which the exemption is sought, and the value of up to an additional nine acres of real estate if such additional nine acres of real estate are contiguous to and a part of the parcel for which the exemption is sought, must not exceed $169,100.00. Sec. 9-25. Schedule of exemptions per.mitted. (a) The amount of exemption from real estate taxation under this section shall be determined in accordance with the following schedule: $0.00 through $37,000.00 $37,001.00 through $48,500.00 $48,501.00 through $52,000.00 Percentage of Exemption 100 50 25 Income ""...... (b) The tax exemption provided by section 9-24 shall not exceed $2,000.00. (2) That this ordinance shall become effective on January 1, 2007. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8.A.4. TO CONSIDER THE FY2007-2012 PROPOSED CAPITAL IMPROVEMENT PROGRAM AND REVISIONS TO THE 2006 CAPITAL IMPROVEMENT PROGRAM Ms. Dickson stated staff is requesting that the Board adopt the FY2007-2012 Capital Improvement Program, with changes as presented during the work session, as well as approve revisions to the 2006 Capital Improvement Program. In response to Mrs. Humphrey's question, Ms. Dickson stated the Board can still make revisions to the CIP at a later time. - Mrs. Humphrey made a motion, seconded by Mr. Barber, for the Board to adopt the FY2007 Capital Improvement Program, with changes as presented during the work session, and to approve revisions to the 2006 Capital Improvement Program. Mr. Barber noted he had e-mailed Board members a suggested change in the CIP, which needs more thorough discussion with Mr. Ramsey and staff. 06-308 04/12/06 Mr. King called for a vote on the motion of Mrs. Humphrey, seconded by Mr. Barber, for the Board to adopt. the FY2 007- 2012 Capital Improvement Program, as amended, and to approve revisions to the 2006 Capital Improvement Program. Ayes: King, Miller, Barber, Humphn~y and Warren. Nays: None. 8.A.5. TO CONSIDER THE FY2007 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AJU) THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN -' Ms. Dickson stated staff recommends adopt.ion of t.he Plan. On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board adopted the county's FY2007 Community Development Block Grant and HOME Investment Pal:-tnership Annual Plan. Ayes: King, Miller, Barber, Humphn~y and Warren. Nays: None. 8.A.6. TO CONSIDER ADOPTION OF THE FY2007-FY2008 BI:ENNIAL FINANCIAL PLAN AND EXTENSION OF THE LUCY CORa NURSING HOME LOAN REPAYMENT SCHEDULE Ms. Dickson stated staff rE~commends adoption of the Plan with changes as presented to accommodate the three-cent tax rate reduction in FY2007 and the two-cent. tax rate reduction in FY2008. She further stated staff is also requesting that the Lucy Corr Nursing Home loan schedule be extended to June 30, 2011. ~.. On motion of Mr. Kin9, seconded by adopted the FY2007-FY2008 Biermial revisions as approved. Mr. Warren, Financial the Board Plan wi th And, further, the Board authorized the extension of the Lucy Corr Nursing Home loan repayment schedule to June 30, 2011. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8.A.7. ADOPTI:ON OF RESOLUTIONS APPROPRIATING FUNDS FOR FISCAL YEAR 2007 AND APPROVING FUNDS FOR FISCAL YEAR 2008 Ms. Dickson stated staff is request.ing that the Board adopt a resolution appropriating funds for FY2007 and a tentative resolution appropriating funds for FY2008 for fiscal planning purposes. On motion of Mrs. . Humphrey, seconded Mr. King, the Board adopted the following resolution: ............". A RESOLUTION TO APPROPRIlI"TE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2007 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA 06-309 04/12/06 BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of 2006 and ending on the thirtieth day of June 2007, following sections shall be adopted: Sec. 1 - General Fund Estimated Revenue: - Appropriations: - July the The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2006, and due December 5, 2006, be appropriated for FY2007. FY07 Adooted From Local Sources: General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines, Forfeitures and Uses of Money & Property Service Charges Miscellaneous and Recovered Costs $326,723,800 92,938,300 6,976,900 3,335,800 25,596,700 11,087,700 From Other Agencies: State and Federal $138,241,800 Other Financing Sources: Reserves Transfer from County Capital Projects Transfer from Water Operating Fund Transfer from Wastewater Operating Fund Transfer from Fleet Management & Communications Electronics Anticipated Fund Balance 7/1/06 Total Revenues $10,293,100 233,500 2,455,000 2,500 11,400 45.400,000 $663,296,500 General Government Administration of Justice Public Safety Public Works Health and Welfare Parks, Rec., Cultural Community Development Debt Service Operating Transfers Reserves Ending Fund Balance, 6/30/2007* Total General Fund: Telephone Upgrades $41,272,700 7,190,500 122,789,300 18,580,700 58,222,600 19,728,500 12,213,000 21,928,600 313,323,900 1,646,700 46.400.000 $663,296,500 *This includes encumbrances carried forward in all funds not to exceed $15 million. (See Section 5) Estimated Revenue: Comorehensive Services Fund Appropriations: Reimbursement, Colonial Heights State Aid, Comprehensive Services State, Miscellaneous Transfer from Social Services Transfer from Schools Transfer from General Fund Total Revenue $200,600 5,345,900 342,200 445,200 1,572,000 2,324,700 $10,230,600 Operating Expenses Total Appropriations $10,230.600 $10,230,600 06-310 04/12/06 School Operatine Fund Estimated Revenue: Appropriations: Local Sources State Federal Transfer from School elP Use of Reserve Transfer from School Operating Transfer from School Food Service Transfer from General Fund: State Sales Tax Local Taxes Grounds Maintenance Total General Fund $18,064,800 223,979,600 24,825,100 1,200,000 412,400 643,900 800,000 55,424,600 231,590,400 1.834,000 $288,849,000 ~.. Beginning Balance Total Revenues, Transfers & Reserves (4,750,000) $554,024,800 Instruction Administration I Attendance & Health Pupil Transportation Operations & Maintenance Debt Service Food Service Grounds Maintenance Total Appropriations $380,804,782 20,633,114 28,030,319 63,636,785 41.841,800 17,244,000 1,834,000 $554,024,800 School Capital Projects Fund Estimated Revenue: Appropriations: Bond Proceeds Transft:r from Cash Proffer Fund State Construction Allocation Local Sources School CIP Reserve Transfer from School Grants Transfer from Food Services Total Revenue!, School Capital Projects Fund $54,986, 100 3,129,100 821,500 1.200.000 8,512,400 1,851,500 565,000 $71,065,600 ,~' Transfer to School Operating Fund School Projects Total Appropriations School Capital Projects Fund $1,200,000 69.865,600 $71,065,600 Schools - Appomattox Reldonal Governor's School Fund Estimated Revenue: Appropriations County Grants Fund: Estimated Revenue: Appropriations: Local Sources State Transtt:r from Operating Total Revenues $3,199,488 909,212 5,200 $4,113,900 Beginning Fundi Balance 50,000 Total Revenue" Transfers and Reserves $4,163,900 Education Transfer to Grants Total Appropriations $4.158,700 $5,200 $4,163,900 From Other Governments From the General Fund Total Revenue $11,011 ,000 2,463,000 $13,474,000 Commonwealth's Attorney - Adult Drug Court Clerk of the Circuit Court Technology Trust Fund Community Corrections Services Domestic Violence Resource Center Options Pretrial Post Trial $796,400 525,000 84,700 68,800 424,000 1,670,100 06-311 04/12/06 - County CIP Fund Estimated Revenue: Appropriations: Community Development Block Grant Community Services Board Part C Grant Domestic Violence Prosecutor Domestic Violence Victim Advocate (V-STOP) Families First Fire and EMS Revenue Recovery Juvenile Drug Court Litter Grant Police - Domestic Violence Coordinator Police: COPS in Schools Police: COPS/Universal Hiring Practices Grant Project Exile Grant (Commonwealth's Attorney) USDA Juvenile Detention Grant VictimlWitness Assistance VJCCCA Total Appropriations 2,271,600 533,900 90,800 36,600 470,600 2,949,200 355,000 26,000 47,600 89,400 1,041,500 137,600 40,000 419,100 1.396,100 $13,474,000 Lease/Purchase Proceeds Interest Earnings General Obligation Bonds Transfer from General Fund Transfer from Cash Proffers State GrantsIReimbursements Total Revenue $29,592,000 233,500 8,633,900 10,455,700 1,177,100 1.275,000 $51,367,200 County Capital Projects Transfer to the General Fund Total County CIP Funds $51,133,700 233,500 $51,367,200 County Maintenance Proiects Fund Estimated Revenue: Appropriations: Cash Proffer Fund Estimated Revenue: Appropriations: Transfer from General fund General Obligation Bonds Total Revenue $3,900,000 11,000,000 $14,900,000 County Maintenance Projects Total County Maintenance Projects $14,900,000 $14,900,000 Cash Proffers Total Revenues $4.306,200 $4,306,200 Transfer to County Capital Projects Fund Transfer to School Capital Projects Fund Total Appropriations $1,177,100 3,129,100 $4,306,200 Estimated Revenue: Vehicle & Communications Maintenance Fund Appropriations: - Fleet Management Charges Communications Electronics Charges Total Revenue $13,506,100 1.983.500 $15,489,600 Fleet Management Charges Communications Electronics Charges Addition to Retained Earnings Total Appropriations $13,506,100 1.983,500 $15,489,600 Estimated Revenue: Capital Proiects Manaeement Fund Appropriations: Risk Manaeement Reimbursement for Services Total Revenue $618.500 $618,500 Capital Projects Management Operations Addition to Retained Earnings Total Appropriations $618,500 $618,500 06-312 04/12/06 Fund Estimated Revenue: Appropriations: Airport Fund Estimated Revenue: Appropriations: Operating Revenues Beginning Retained Earnings Total Revenue $6.967,400 1.608,400 $8,575,800 Risk Management Operations Ending Retained Earnings Total Appropriations $6.967,400 1.608,400 $8,575,800 Operating Revenue Total Revenue $706.600 $706,600 Airport Operations Addition to Retained Earnings Total Appropriations $706.600 $706.600 Airport Capital Improvement Fund Estimated Revenue: Appropriations: Utilities Fund Estimated Revenue: Appropriations: $3,200 Transfer from General Fund Lease Purchase Proceeds State Grants Federal Grants Total Revenue 4.700 150,000 $157,900 Capital Improvt:ments Total Appropriations $157.900 $157,900 Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Other Revenue Anticipated Future Revenue Total Revenue $50,594,000 13,849.000 2,452.600 7.830.700 56.341,700 $131,068,000 --.",' Operations Debt Service Transfer to County Capital Projects Transfer to Capital Projects Payment in Lieu of Taxes Transfer to Water Improvement Replacement Fund Total Appropriations $43.731,900 7 .908.500 50.000 76.925.000 2,452.600 $131,068,000 Estimated Revenue: Utilities Capital Proiect Funds $76,925,000 Appropriations: Sec. 2 Sec. 3 Transfer from Water/Wastewater ImprovementJReplacement Fund Total Revenue $76,925,000 Capital Projects Total Appropriations $76.925.000 $76,925,000 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. -' The County i\dministrator may, as provided herein, except as set forth in Sec ons 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 06-313 04/12/06 Sec. 4 - Sec. 5 - Sec. 6 - Sec. 7 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2006 shall be an amendment to the adopted budget and shall be reappropriated to the 2006-2007 fiscal year to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction reserve for capital projects; reserves for county and school future capital proj ects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal and state grants, other revenue and program income; Title IV-E funds; cash proffers; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off- site and oversized water and wastewater facilities. Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital proj ect, staff is authorized to close out the proj ect and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. The County Administrator may authorize the transfer of Utilities capital projects funds that are either 06-314 04/12/06 Sec. 8 Sec. 9 Sec. 10 Sec. 11 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities capital project to any other Utilities capital project. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project" Upon completion of a grant proj ect, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Communi ty Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the COTI@onwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. The Director of Accounting is authorized to make transfers to various funds for which there are transfers bu.dgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiE!ncy. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator 1S authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 Sec. 14 Sec. 15 The County A,dministrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $50,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, and other compensation costs. The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds receivl~d by the county from asset forfei tures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. The County Administrator may increase the general fund appropria.tion in the School Operating Fund 06-315 04/12/06 - Sec. 16 Sec. 17 ,- Sec. 18 Sec. 19 - contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $2,000,000. b) Increase general fund transfer/appropriation on February 15 by $2,000,000. c) Increase general fund transfer/appropriation on May 5 by $2,000,000. The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authori ty includes the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Increases will be effective on the first day of the pay period that includes July 1. The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. 06-316 04/12/06 Sec. 20 Sec. 21 Sec. 22 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expendi ture and revenue changes wi thin the school fund as follows: a) TransfeJ~s of $50,000 or less are subject to thE~ appJ~oval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. -~-" c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. The County Administrator is authorized to reclassify, without resulting in a net increase, budgeted revenues to accommodate implementation of the state's Personal Property Tax Relief Act reimbursement as well as the implementation of the state communications sales and use tax, and the 9- 1-1 fees and taxes. In accordance with the requirements set forth in Section 58.1-3524(C) (2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal prop€~rty tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; Personal use vehicles valued at $1,001 to $20,000 will be eligible for 61% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 61% tax relief on the first $20,000 of value; an All other vehicles which do not meet the defini tion of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes "vi th respect to a ---",'" b) d) 06-317 04/12/06 - Sec. 23 Sec. 24 e) qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. Staff is authorized to make changes to FY2007 appropriations, including consolidating, separating or re-classifying appropriations in connection with the county's new financial system and its functionali ty. This section will not apply after FY2007. And, further, the Board adopted the following resolution: A RESOLUTION TO APPROVE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2008 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2007 and ending on the thirtieth day of June 2008, the following sections shall be approved for fiscal planning purposes. Public hearings will be required prior to the actual appropriation of funds for FY2008. Sec. 1 General Fund Estimated Revenue: ,~, The following designated funds and accounts shall be approved from the designated estimated revenues to operate and to provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2007, and due December 5, 2007, be appropriated for FY2008. FY08 Approved From Local Sources: General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines, Forfeitures and Uses of Money & Property Service Charges Miscellaneous and Recovered Costs $349,920,700 95,559,600 7,109,300 3,565,300 25,725,200 11,449,800 From Other Agencies: State and Federal $142,647,800 Other Financing Sources: Reserves Transfer from County Capital Projects Transfer from Water Operating Fund $11,196,600 236,100 2,455,000 06-318 04/12/06 Appropriations: Transfer from Wastewater Operating Fund Transfer from Fleet Management & Communications Electronics Anticipated Fund Balance 7/1/07 Total RevenU4~s 2,500 11,600 46,400,000 $696,279,500 General Government $42,611,800 Administration of Justice 7,348,900 Public Safety 128,093,200 Public Works 19,260,400 Health and Welfare 60,180,000 Parks, Rec., Cultural 20,374,900 Community Development 12,569,800 Debt Service 25,098,000 Operating Transfers 328,188,700 Reserves 4,153,800 Ending Fund Balance, 6/30/2008* 48,400,000 Total General Fund: $696,279,500 *This includes encumbrances carried forward in all funds not to exceed $15 million. (See Section 5) Estimated Revenue: Comprehensive Services Fund Appropriations: School Operatine Fund Estimated Revenue: Appropriations: Reimbursement, Colonial Heights State Aid, Comprehensive Services State, Miscellaneous Transfer from Social Services Transfer from Schools Transfer from General Fund Total RevenUl~ $200,600 5,345,900 342.200 445,200 1,710,400 2,581.700 $10,626,000 Operating Expenses Total Appropdations $10.626,000 $10,626,000 Local Sources State Federal Use of Reserve Transter from School Operating Transfer from School Food Service Transfer from General Fund: State Sales Tax Local Taxes Grounds Maintenance Total General Fund $18,101,200 ~'" 229,234,700 24,825,100 433,000 643,900 800,000 58,489,400 244,294,800 1,977.800 $304,762,000 $6,750,000 $585,549,900 $403,474,145 21,490,055 28,970,496 65,723,703 46,669.701 17,244,000 1,977.800 $585,549,900 ...",.,-'" $57,727,000 3,598,500 821,500 9,368,500 1,851,500 $73,367,000 $73,367,000 $73,367,000 04/12/06 Beginning Balance Total RevenUl~s, Transfers & Reserves Instruction Administration / Attendance & Health Pupil Transportation Operations & Maintenance Debt Service Food Service Grounds Maintenance Total Approplriations Estimated Revenue: School Capital Proiects Fund Appropriations: Bond Proceeds Transfer from Cash Proffer Fund State Construction Allocation School CIP Reserve Transter from School Grants Total Revenm~ School Capital Projects Fund School Projects Total AppropJriations School Capital Projects Fund 06-319 Schools - Appomattox Reeional Governor's School Fund Estimated Revenue: Local Sources $3,199,488 State 909,212 Transfer from Operating 5.200 Total Revenues $4,113,900 Beginning Fund Balance $50.000 Total Revenues, Transfers and Reserves $4,163,900 ..... Appropriations Education $4,158,700 Transfer to Grants 5,200 Total Appropriations $4,163,900 County Grants Fund: Estimated Revenue: From Other Governments $10,229,400 From the General Fund 2,724.100 Total Revenue $12,953,500 Appropriations: Commonwealth's Attorney - Adult Drug Court $796,400 Clerk of the Circuit Court Technology Trust Fund 525,000 Community Corrections Services Domestic Violence Resource Center 87,400 Options 69,600 Pretrial 426,600 Post Trial 1,682,000 Community Development Block Grant 2,271,600 Community Services Board Part C Grant 540,400 Domestic Violence Prosecutor 91,600 Domestic Violence Victim Advocate (V-STOP) 32,800 Families First 480,500 Fire and EMS Revenue Recovery 2,599,200 Juvenile Drug Court 485,000 Litter Grant 26,000 Police - Domestic Violence Coordinator 47,600 Police - COPS in Schools 29,100 Police - COPS/Universal Hiring Practices Grant 747,600 Project Exile Grant (Commonwealth's Attorney) 140,600 USDA Juvenile Detention Grant 40,000 Victim/Witness Assistance 425,500 VJCCCA 1.409,000 Total Appropriations $12,953,500 County CIP Fund Estimated Revenue: Lease/Purchase Proceeds $14,147,500 Interest Earnings 236,100 General Obligation Bonds 16,649,100 Transfer from General Fund 11 ,683,200 Transfer from Cash Proffers 1,918,000 State GrantsIReimbursements 700,000 Other 300.000 Total Revenue $45,633,900 Appropriations: County Capital Projects $45,397,800 Transfer to the General Fund 236,100 Total County CIP Funds $45,633,900 - County Maintenance Proiects Fund Estimated Revenue: Transfer from General fund $1.200.000 Total Revenue $1,200,000 Appropriations: County Maintenance Projects $1.200,000 Total County Maintenance Projects $1,200,000 Cash Proffer Fund Estimated Revenue: Cash Proffers $5.516.500 06-320 04/12/06 Appropriations: Total Revenues Transfer to County Capital Projects Fund Transfer to School Capital Projects Fund Total Appropriations Estimated Revenue: Vehicle & Communications Maintenance Fund Appropriations: Fleet Management Charges Communications Electronics Charges Total Revenue Fleet Management Charges Communications Electronics Charges Total Appropriations Estimated Revenue: Capital Proiects Manaeement Fund Appropriations: Risk Manaeement Fund Estimated Revenue: Appropriations: Airport Fund Estimated Revenue: Appropriations: Reimbursement for Services Total Revenue Capital Projects Management Operations Total Appropriations Operating Revenues Beginning Retained Earnings Total RevenUl~ Risk Management Operations Ending Retained Earnings Total Appropriations: Operating Revenue Total RevenUl~ Airport Operations Total Approplriations Airport Capital Improvement Fund Estimated Revenue: Appropriations: Utilities Fund Estimated Revenue: Appropriation" : Transfer from General Fund State Grants Federal Grants Total RevenUl~ Capital Improvements Total Approplfiations Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Other Revenue Anticipated Future Revenue Total Revenm~ Operations Debt Service Transfer to Capital Projects Payment in Lieu of Taxes Transfer to Wastewater Improvement Replacement Fund Total Approplfiations Estimated Revenue: Utilities Capital Proiect Funds Transfer from Water/Wastewater Improvement/Replacement Fund 06-321 $5,516,500 $1,918,000 3.598.500 $5,516,500 $13,988,500 2,077 ,800 $16,066,300 $13,988,500 2,077 ,800 $16,066,300 $646.400 $646,400 $646.400 $646,400 $6,967.400 1,608.400 $8,575,800 $6,967,400 1,608.400 $8,575,800 $737,100 $737,100 ^-'"".' $737,100 $737,100 $3,200 4,700 150,000 $157,900 $157,900 $157,900 $50.594,000 13,849,000 2,452,600 7,830,700 1,699,700 $76,426,000 $44,739,800 7 ,918,800 17 ,365 ,000 2,452,600 3,949,800 $76,426,000 -- $17,365,000 04/12/06 Appropriations: Sec. 2 - Sec. 3 Sec. 4 Sec. 5 ~. Total Revenue $17,365,000 Capital Projects Total Appropriations $17.365.000 $17,365,000 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. The County Administrator may appropriations for non-budgeted revenue occur during the fiscal year as follows: increase tha t may a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2007 shall be an amendment to the adopted budget and shall be reappropriated to the 2007-2008 fiscal year to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capi tal proj ects; general fund transfers for capi tal proj ects and grants; construction reserve for capital projects; reserves for county and school future capital proj ects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal and state grants, other revenue and program income; Title IV-E funds; cash proffers; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expendi tures in connection with the Richmond Convention Center; and refunds for off- site and oversized water and wastewater facilities. 06-322 04/12/06 Sec. 6 Sec. 7 Sec. 8 Sec. 9 Sec. 10 Sec. II Sec. 12 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capi tal proj ect, staff is authorized to ClOSE! out the proj ect and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for :reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. ---- The County A.dministrator may authorize the transfer of Utilities capital projects funds that are either 20% or up to $100,000 of the original proj ect cost, whichever is less, from any Utili ties capital proj ect to any other Utili ties capital project. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Upon completion of a grant proj ect, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. -..' The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in 'which transfers are to be made. The Treasurer may advance monies to and from the various funds of the count,y t:o allow maximum cash flow efficiEmcy. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. -' The County Administrator expenditures from Trust specified reasons for is authorized to & Agency Funds for which the funds make the were 06-323 04/12/06 Sec. 13 - Sec. 14 Sec. 15 - Sec. 16 Sec. 17 Sec. 18 - Sec. 19 established. In no case shall the expenditure exceed the available balance in the fund. The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $50,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, and other compensation costs. The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $2,000,000. b) Increase general fund transfer/appropriation on February 15 by $2,000,000. c) Increase general fund transfer/appropriation on May 5 by $2,000,000. The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authority includes the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capi tal proj ects will not be increased beyond the level authorized by Sections 3 and 4. Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Increases will be effective on the first day of the pay period that includes July 1. The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. 06-324 04/12/06 Sec. 20 Sec. 21 Sec. 22 c) The annual contribution to the reserve will continU(~ until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance E~xceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility intE~rnal borrowing purposes. f) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Upon adoption of this resolution, the School Board and/or the School Superintendent may make expendi 'cure and revenue changes wi thin the school fund as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. --~,'" The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. The County Administrator is authorized to reclassi fy, without resulting in a net increase, budgeted revenues to accommodate implementation of the state's Personal Property Tax Relief Act reimbursement as well as the implementation of the state communications sales and use tax, and the 9- 1-1 fees and taxes. In accordance wi th the requirements set forth in SE~ction 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any quali fying vehicle si tua ted wi thin the County commencing January I, 2006, shall receive personal property tax relief in the following manner: '-' 06-:325 04/12/06 a) b) - Sec. 23 Sec. 23 c) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; Personal use vehicles valued at $1,001 to $20,000 will be eligible for 61% tax relief; Personal use vehicles valued at $20,001 or more shall receive 61% tax relief on the first $20,000 of value; all other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes wi th respect to a qualifying vehicle for tax year 2006 or any prior tax year remain unpaid on September 1, 2007, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. d) e) The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Mr. Ramsey thanked Board members and all of the staff involved in the budget process. - S.B. STREETLIGHT INSTALLATION COST APPROVALS On motion of Mrs. Humphrey, seconded by Mr. King, the Board approved the following streetlight installations: Bermuda District . In the Chester Subdivision, on Richmond Street, in the vicinity of 12240, on the existing pole Cost to install streetlight: $3.57 06-326 04/12/06 · In the Chester Subdivision, on Percival Street, near the intersection of Snead Street, in the vicinity of 12549, on the existing pole Cost to install streetlight: $3.57 · In the Rayon Park Subdivision, on Rycliff Avenue in the vicinity of 2915 Cost to install streetlight: $387.14 · In the Crescent Park Subdivision, at the following locations noted along Oak Lawn Street: Normandale Avenue and Oak Lawn Street Cost to install streetlight: $238.17 Oak La"m Street, vicinity of 8916/8917 Cost to install streetlight: $3.57 Oak La\NTI Stn:!et, vicini ty of 8915 Cost to install streetlight: $3.57 Oak Lawn Street, vicinity of 9017 Cost to install streetlight: $3.57 Oak Lawn Street, vicinity of 9230 Cost to install streetlight: $204.12 Oak Lawn Street, vicinity of 9117 Cost to install streetlight: $3.57 Oak Lawn Stn~et, vicinity of 9225 Cost to install streetlight: $3.57 ~~ . In the Rivers Bend Subdivision, Rivers Bend Circle, In the vicinity of 601 Cost to install streetlight: $825.24 Dale District . In the Jessup Farms Subdivision, on Bayview Drive, in the vicinity of 5125, on the existing pole Cost to install streetlight: $157.07 . In the Old Coach Hills Subdivision, on Tandem Drive, in the vicinity of 4911, on the existing pole Cost to install streetlight: $784.49 . In the Marlboro Subdivision, on Rudyard Road, in the vicinity of 6507, on the existing pole Cost to install streetlight: $495.76 . In the Hollymeade Subdivision, at the intersection of Croft Crossing Drive and Lockberry Ridge Loop Cost to install streetlight: $384.38 - . In the Hollymeade Subdivision, on Lockberry Ridge Loop, in the vicinity of 9519 Cost to install streetlight: $386.13 06-327 04/12/06 . In the HollYffieade Subdivision, on Lockberry Ridge Loop, in the vicinity of 9600 Cost to install streetlight: $384.38 . In the HollYffieade Subdivision, on Lockberry Ridge Loop, in the vicinity of 9672 Cost to install streetlight: $401.46 - Matoaca District . On Sappony Road, in the vicinity of 21301, on the existing pole Cost to install streetlight: $717.85 Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S . C . APPOINTMENTS On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board suspended it rules at this time to allow for simultaneous nomination/appointment of members to serve on the Chesterfield Community Services Board, Disability Services Board and Committee on the Future. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.1. CHESTERFIELD COMMUNITY SERVICES BOARD On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board simultaneously nominated/appointed Mr. Michael W. Giancaspro to serve as an at-large member on the Community Services Board, whose term is effective May 1, 2006 and expires December 31, 2008. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.2. DISABILITY SERVICES BOARD On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board simultaneously nominated/appointed Ms. Lorie Williams, representing the county at-large, Ms. Jo Ellen Hetherington, representing the Matoaca District, and Mr. Henry Shehi representing the Clover Hill District, to serve on the Disability Services Board, whose terms are effective immediately and expire December 31, 2008. - Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S . C . 3 . COMMITTEE ON THE FUTURE On motion of Mrs. Humphrey, seconded by Mr. Barber, simultaneously nominated/appointed Mr. Kevin representing the Matoaca District, Ms. Liu representing the Clover Hill District, and the Board Salminen, Jen Chu, Ms. Dianne 06-32S 04/12/06 Mallory, representing the Midlothian District, to serve on the Committee on the Future at the pleasure of the Board. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.D. CONSENT ITEMS On motion of Mr. Barber, secondE;d by Mr. King, the Board removed Item 8.D.6., ~lthorize the Transfer of $50,000 in the Midlothian District Improvement Funds to the Planning Department to Retain Planning Consultant Services to Update the Midlothian village Plan, Contingent Upon Receiving $50,000 in Matching Funds from the Midlothian Village volunteer Coalition, from the Consent Agenda for public comment. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Mr. Miller excused himself from the meeting. S.D.1. REQUEST FOR A MUSIC/ENTERTAINMENT FESTIVAL PERMIT FOR CHESTERFIELD BERRY FARM'S MUSIC FESTIVAL SERIES ON SATURDAYS AND ~mNDAYS THROUGHOUT MAY 2006 On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board granted a request for a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays throughout May 2006. ~' Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. S . D . 2 . ADOPTION OF RE~mLUTIONS S.D.2.a. SUPPORTING THE CAPTAIN JOHN SMITH CHESAPEAKE NATIONAL HISTORIC WATER TRAIL FEASIBILITY STUDY On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, the County of Chesterfield, Virginia desires to commemorate the 400th anniversary of the English settlement of America and Captain John Smi th' s monumental voyages of exploration in thE! Chesapeake Bay; and WHEREAS, Captain Smi th' s exploration Chesapeake Bay and tributaries comprised portion of his voyages in 1608. when Smith mapped the lower Chesapeake region, met and Virginia Indians along the way, and traveled to region's present day towns and communities; and of the lower a significant explored and traded with many of our -' WHEREAS, at the time of Captain Smith's arrival, the lower Chesapeake Bay was home to a substantial population of Virginia Indians whose knowledge and trade goods were 06-329 04/12/06 essential to the survival of the English settlement at Jamestown; and "...... WHEREAS, on account of the leadership of Representative J. Randy Forbes, Senator John Warner and Senator George Allen, the U.S. Congress passed legislation authorizing the National Park Service to study the feasibility of establishing the Captain John Smith Chesapeake National Historic Water Trail as a unit of the National Trail System; and WHEREAS, the National Park Service conducting the trail feasibility study; and is currently WHEREAS, our community's historic and recreational resources generate significant economic revenue from heritage tourism, and the Captain John Smith Chesapeake National Historic Water Trail would make an important new addition to these resources; and WHEREAS, the Captain John Smith Chesapeake National Historic Water Trail would provide an excellent opportunity for the public to learn about Virginia Indian history and early English settlement, as well as the tributary rivers to the Chesapeake Bay. - NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia pledges its support for the National Park Service's Captain John Smi th Chesapeake National Historic Water Trail feasibility study, is eager to participate in support of the study process and urges the National Park Service to complete it on an expedited basis. AND, BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Secretary of the Interior, the Director of the National Park Service, and members of the Virginia Congressional Delegation. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. S . D. 2. b. ADOPTING THE HAZARD MITIGATION PLAN AS REQUIRED BY THE DISASTER MITIGATION ACT OF 2000 On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: - WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments develop and adopt natural hazard mitigation plans in order to receive certain federal assistance, and WHEREAS, the safety and protection of the citizens and property are the foremost concern to the Board of Supervisors of Chesterfield County, and WHERAS, the addition of the Hazard Mitigation Plan to the Chesterfield Emergency Operations Plan will bring 06-330 04/12/06 Chesterfield County compliant with the Disaster Mitigation Act of 2000 standards, and WHEREAS, a Mitigation Advisory Committee ("MAC") comprised of representatives from the counties of Chesterfield, Dinwiddie, Greensville, Prince George, Surry, and Sussex; the cities of Colonial Heights, Emporia, Hopewell, and Petersburg; and the towns of Claremont, Dendron, Jarratt, McKenney, Stony Creek, Surry, Wakefield, and Waverly was convened in order to study the Crater Region's risks from and vulnerabilities to natural hazards, and to make recommendations on mitigating the effects of such hazards on the Crater Region; and WHEREAS, the Board of Supervisors desires and the Commonweal th of Virginia and Federal Government require the adoption of the appropriate planned protection measures. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Chesterfield this 12 day of April 2006 that it hereby adopts the Chesterfield County Hazard Mitigation Plan as written to be added to the basic plan of county emergency management. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. S.D.2.c. SUPPORTING THE NOMINATION OF THE BERMUDA HUNDRED ARCHEOLOGICAL AND HISTORIC DISTRICT TO THE NATIONAL REGISTER OF HISTORIC PLACES Mr. King stated that adding Bermuda Hundred to the National Register of Historic Places will do nothing to endanger the working relationship wi th indus try in Bermuda Hundred. He further stated Bermuda Hundred is known throughout the world, and he was surprised to find that it was not already on the national register. ~) On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, thE~ Chesterfield Historical Society has applied to the Virginia Department of Historic Resources for nomination of the Bermuda Hundred National Archaeological and Historic District to the Federal Register of Historic Places; and WHEREAS, the Hi:=:toric District generally includes the properties of the Bermuda Hundred Village and the county- owned Brown and Williamson Conservation area; and WHEREAS, Bermuda Hundred was the principal settlement of the Appomattox Indians for hundreds of years before their removal in 1611; and --""> WHEREAS, Bermuda Hundred has been continuously occupied since it was established by the Virginia Company in 1613 and was fortified by Sir Thomas Dale; and WHEREAS, John Rolfe and Hundred and cultivated some cultivated tobacco; and Pocahontas lived in Bermuda of the first commercially 06-331 04/12/06 WHEREAS, Bermuda private landownership; the first incorporated Hundred was the site of the first and in 1688, Bermuda Hundred became town in America; and WHEREAS, Bermuda Hundred was the site of significant colonial, Revolutionary War, and Civil War activity; and - WHEREAS, the community has significant African-American history including the oldest predominately black Baptist church in the county, First Baptist Church Bermuda Hundred, and some of the first homes owned by African Americans in America; and WHEREAS, the designation will not be detrimental in any way to the adjoining industrial properties and the designation will include only those properties that have been voluntarily included. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of April 2006, recognizes and supports the Chesterfield Historical Society's nomination of the Bermuda Hundred Archaeological and Historic District to the Federal Register of Historic Places. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. - S.D.2.d RECOGNIZING MS. PAT CLARK UPON RECEIPT OF THE CHESTERFIELD BUSINESS COUNCIL'S BERNARD L. SAVAGE AWARD FOR 2006 On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, each year, the Chesterfield Business Council selects a deserving person or business to receive the Bernard L. Savage Community Service Award; and WHEREAS, this award recognizes for selflessly giving time, talent, promote and enhance the quality County; and an individual or business and/or other resources to of life in Chesterfield WHEREAS, the recipient of the 2006 Bernard L. Savage Community Service Award is Ms. Pat Clark; and WHEREAS, Ms. Clark is Vice President and Managing Broker, Long and Foster Realtors, Midlothian office, and former President, prudential Savage and Company Realtors; and - WHEREAS, Ms. Clark manages the largest Long and Foster office in the Richmond region; and WHEREAS, Ms. Clark was Long and Foster's Richmond region Manager of the Year for both 2004 and 2005; and WHEREAS, Ms. Clark is listed in the 2002 edition of the Who's Who in Executives and Businesses Nationwide Register; and 06-332 04/12/06 WHEREAS, Ms. Clark was named "One of the Most Powerful Women in Real Estate" in 1999 by National Relocation and Real Estate Magazine; and WHEREAS, despite her many business commitments, Ms. Clark serves on the Board of Directors of the Bon Secours Richmond Heal th System; the Community Advisory Board of Bon Secours St. Francis Medical Center; the Board of Directors, Longwood University, College of Business and Economics; the Advisory Board, Needle's Eye Ministries; and sponsors meeting rooms for the Chesterfield Business Council; BNI Networking Groups, Career Prospectors and other groups; and WHEREAS, Ms. Clark has also served on the Board of Directors, Greater Richmond YMCA; as chair, Annual Giving Campaign, Midlothian YMCA; on the Board of Managers, Midlothian YMCA; as co-chair, Parade of Play Homes Fundraiser, Midlothian YMCA; the Board of Directors, Interfai th Housing Council; and as a volunteer with Noah's Children Pediatric Hospice and the Columbia Hospice Program; and as a lector and past member of the Parish Council, St. Edward the Confessor Catholic Church in Bon Air. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors congratulates Ms. Pat Clark on receiving this prestigious award, and recognizes Ms. Clark not only for her outstanding accomplishments in business, but for the many ways in which she has chosen to give back to her community in order to make life better for others. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. '.......,~. S . D. 2. e. RECOGNIZING 1m. CHRISTOPHER IAN DONAHER UPON ATTAINING RANK OF EAGLE SCOUT On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor Ii fe, serving in a leadership position in a troop, carrying out a servicE:! project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and ~.. WHEREAS, Mr . Chr is topher Ian Donaher, Troop 837 , sponsored by Chester Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and 06-333 04/12/06 WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Chris has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. - NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of April 2006, publicly recognizes Mr. Christopher Ian Donaher, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. S.D.2.f. AUTHORIZING ENTERING INTO A LEASE/PURCHASE AGREEMENT I A TRUST AGREEMENT I AND OTHER RELATED AGREEMENTS IN CONNECTION WITH CERTIFICATES OF PARTICIPATION FINANCING FOR THE COMMUNITY DEVELOPMENT BUILDING PROJECT AND THE FINANCE/HUMAN RESOURCES INFORMATION SYSTEM PROJECT On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: ""-..... RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING THE FORMS AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND DELIVERY OF A THIRD SUPPLEMENTAL LEASE/PURCHASE AGREEMENT, DATED AS OF APRIL 15, 2006, BY AND BETWEEN SUNTRUST LEASING CORPORATION, AS LESSOR, AND THE COUNTY, AS LESSEE, SUPPLEMENTING A LEASE / PURCHASE AGREEMENT, DATED AS OF JANUARY 1, 2001, BY AND BETWEEN SUCH PARTIES, AND A THIRD SUPPLEMENTAL TRUST AGREEMENT, DATED AS OF APRIL 15, 2006, BY AND AMONG THE COUNTY, SUNTRUST BANK I AS TRUSTEE, AND SUNTRUST LEASING CORPORATION, SUPPLEMENTING A TRUST AGREEMENT, DATED AS OF JANUARY 1, 2001, BY AND AMONG SUCH PARTIES, IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $3,565,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION, SERIES 2006A, TO FINANCE A PORTION OF THE COST OF ACQUISITION AND INSTALLATION OF A FINANCIAL/HUMAN RESOURCES INFORMATION SYSTEM FOR THE COUNTY; APPROVING THE FORMS AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND DELIVERY OF A SECOND SUPPLEMENTAL LEASE/PURCHASE AGREEMENT, DATED AS OF APRIL 15, 2006, BY AND BETWEEN SUNTRUST LEASING CORPORATION, AS LESSOR, AND THE COUNTY, AS LESSEE, SUPPLEMENTING A LEASE/PURCHASE AGREEMENT, DATED AS OF MARCH 1, 2004, BY AND BETWEEN SUCH PARTIES, AND A SECOND SUPPLEMENTAL TRUST AGREEMENT, DATED AS OF APRIL 15, 2006, BY AND AMONG THE COUNTY, SUNTRUST BANK, AS TRUSTEE, AND 8UNTRUST LEASING CORPORATION, SUPPLEMENTING A TRUST AGREEMENT, DATED AS OF MARCH 1, 2004, BY AND AMONG SUCH PARTIES, IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $8,395,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION, SERIES 200 6B, TO FINANCE A PORTION OF THE COST OF ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF A NEW COMMUNITY DEVELOPMENT BUILDING AUTHORIZING AND DIRECTING THE 06-334 04/12/06 PREPARATION AND DIS'I'RIBUTION OF A PRELIMINARY OFFERING STATEMENT AND THE PREPARATION, EXECUTION AND DELIVERY OF AN OFFERING STATEMENT AND DEEMING THE PRELIMINARY OFFERING STATEMENT FINAL FOR PURPOSES OF SECURITIES AND EXCHANGE COMMISSION RULE 15c2-12; DELEGATING TO THE COUNTY ADMINISTRATOR THE AUTHORITY, AMONG OTHER THINGS, TO APPROVE THE SALE OF THE CERTIFICATES AND THE DEFINITIVE DETAILS OF THE CERTIFICATES; AUTHORIZING THE MEMBERS OF SUCH BOARD AND THE OFFICIALS AND EMPLOYEES OF SUCH COUNTY TO TAKE FURTHER ACTION TO CARRY OUT, GIVE EFFEC'r TO AND CONSUMMATE THE TRANSACTIONS CONTEMPLl~~..TED BY THIS RESOLUTION; AND MAKING CERTAIN FINDINGS AND DETERMINATIONS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AS FOLLOWS: SECTION 1. Findings and Determinations. Supervisors (the "Board") of the County of virginia (the "County"), hereby finds and follows: The Board 0 f Chesterfield, determines as (a) The Board in a resolution adopted by the Board on January 10, 2001 (the "January 10, 2001 Resolution") determined that it was advisable for the County to enter into a Ground Lease, dated as of January 1, 2001 (the "2001 Ground Lease"), by and between the County, as lessor, and SunTrust Leasing Corporation (the "Leasing Corporation"), as lessee, providing for the leasing by the County to the Leasing Corporation of the sites for the County's existing Juvenile Detention Home, Juvenile Courts Building and Information Systems Technology Building and an Airport Hangar at the Chesterfield County Airport and such buildings now or hereafter existing thereon. -" (b) The Board in the January 10, 2001 Resolution determined that it was advisable for the County to enter into a Lease/Purchase Agreement, dated as of January 1, 2001 (the "2001 Lease/Purchase A.greement"), by and between the SunTrust Leasing Corporation (the "Leasing Corporation"), as lessor, and the County, as lessee, providing for the leasing by the County from the Leasing Corporation of the Project as defined in the 2001 Lease/Purchase Agreement (the "2001 Project"), including the Finance/Human Resources Information System. (c) The Board in the January 10, 2001 Resolution determined that it was advisable for the County to enter into a Trust Agreement, dated as of January 1, 2001 (the "2001 Trust Agreement"), by and among SunTrust Bank, as Trustee (the "Trustee"), the Leasing Corporation and the County. (d) On January 24, 2001, there were issued under the 2001 Trust Agreement, $13,725,000 principal amount of Certificates of Participation, Series 2001, dated January 1., 2001 (the "Series 2001 Certificates") t for the purpose of financing a portion of the costs of the acquisition, construction, installation, furnishing and equipping of the 2001 Project, including the Finance/Human Resources Information System. (e) The 2001 Trust Agreement authorizes the issuance of Additional Certificates payable from :rentals payable under 06-335 04/12/06 the 2001 Lease/Purchase Agreement and entitled to the lien and charge securing the Outstanding Certificates issued under the 2001 Trust Agreement to pay any Cost of the Project described in the 2001 Trust Agreement which is not provided from the proceeds of the Series 2001 Certificates. .~ (f) The Board has determined that it is advisable for the County to enter into (i) a Third Supplemental Lease/Purchase Agreement, dated as of April 15, 2006 (the "2001 Third Supplemental Lease/Purchase Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2001 Lease/Purchase Agreement and (ii) a Third Supplemental Trust Agreement, dated as of April 15, 2006 (the "2001 Third Supplemental Trust Agreement") , by and among the Trustee, the Leasing Corporation and the County, supplementing the 2001 Trust Agreement, in connection with the issuance of not to exceed $3,565,000 principal amount of Certificates of Participation, Series 2006A (the "Series 2006A Certificates"), as Additional Certificates under the 2001 Trust Agreement for the purpose of financing additional costs of the 2001 Project, including the Finance/Human Resources Information System. ~ (g) The Board in a resolution adopted by the Board on March 10, 2004, as amended by a resolution adopted on April 14, 2004 (the "March 10, 2004 Resolution"), determined that it was advisable for the County to enter into a Ground Lease, dated as of March 1, 2004 (the "2004 Ground Lease"), by and between the County, as lessor, and the Leasing Corporation, as lessee, providing for the leasing by the County to the Leasing Corporation of the sites for a new Community Development Building, the Chester House Rehabilitative Facility and an Airport Hangar Project (comprised of a new corporate hangar and a new T-hangar) at the Chesterfield County Airport and such buildings now or hereafter existing thereon. (h) The Board in the March 10, 2004 Resolution determined that it was advisable for the County to enter into a Lease/Purchase Agreement, dated as of March 1, 2004 (the "2004 Lease/Purchase Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee, providing for the leasing by the County from the Leasing Corporation of the Project as defined in the 2004 Lease/Purchase Agreement (the "2004 Project"), including a new Community Development Building. (i) The Board in the March 10, 2004 Resolution determined that it was advisable for the County to enter into a Trust Agreement, dated as of March 1, 2004 (the "2004 Trust Agreement") , by and among the Trustee, the Leasing Corporation and the County. - (j) On April 15, 2004, there were issued under the 2004 Trust Agreement, $6,990,000 principal amount of Certificates of Participation, Series 2004B, dated April 15, 2004 (the "Series 2004B Certificates"), for the purpose of financing a portion of the costs of the acquisition, construction, installation, furnishing and equipping of the 2004 Project, including a new Community Development Building and an Airport Hangar Project (comprised of a new corporate hangar and a new T-hangar) at the Chesterfield County Airport. 06-336 04/12/06 (k) The 2004 Trust Agreement authorizes the issuance of Additional CertificatE:!s payable from rentals payable under the 2004 Lease/Purchase Agreement and entitled to the lien and charge securing the Outstanding Certificates issued under the 2004 Trust Agreement to pay any Cost of the Proj ect described in the 2004 Trust Agreement which is not provided from the proceeds of the Series 20048 Certificates. (1) The Board has determined that it is advisable for the County to enter into (i) a Second Supplemental Lease/Purchase Agreement, dated as of April 15, 2006 (the "2004 Second Supplemental Lease/Purchase Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2004 Lease/Purchase Agreement and (ii) a Second Supplemental Trust Agreement, dated as of April 15, 2006 (thE~ "2004 Second Supplemental Trust Agreement") , by and among the Trustee, the Leasing Corporation and the County, supplementing the 2004 Trust Agreement, in connection with the issuance of not to exceed $8,395,000 principal amount of Certificates of Participation, Series 2006B (the "Series 2006B Certificates"), as Additional Certificates under the 2004 Trust Agreement for the purpose of financing additional costs of the 2004 Project, including a new Communi ty Development Bui lding and an Airport Hangar Proj ect (comprised of a new corporate hangar and a new T- hangar) at the Chesterfield County Airport. (m) The Board has determined that it is advisable to take certain other actions in connection with the authorization, issuance, sale and delivery of the Certificates, including delegating to the County Administrator the authority, among other things, to approve the interest rates for and other details of the Certificates. -"'~. SECTION 2. Definitions. "Certificates" shall mean collectively the Series 2006A Certificates and the Series 2006B Certificates. "Leasing Corporation" shall mean SunTrust Leasing Corporation, a corporation organized and existing under the laws of Commonwealth of Virginia. "Project" each of the Lease/Purchase the Proj ect Lease/Purchase defined in the shall have the meaning given to such term in 2001 Lease/Purchase Agreement and the 2004 AgreemE~nt. "Projects" shall mean collectively as such term is defined in the 2001 Agreement and the proj ect as such term is 2004 Lease/Purchase Agreement. "Series 2006A Certificates" shall mean the not to exceed $3,565,000 principal amount of Certificates of Participation, Series 2006A, to be issued as Additional Certificates under the 2001 Trust Agreement. "Series 2006B Certificates" shall mean the not to exceed $8,395,000 principal amount of Certificates of Participation, Series 2006B, to be issued as Additional Certificates under the 2004 Trust Agreement. --,' "Trustee" shall mean SunTrust Bank, a banking corporation organized and existing under the laws of the State of Georgia and having a corporate trust office in the City of Richmond, Virginia. 06-337 04/12/06 "2001 Lease/Purchase Agreement" shall mean the Lease/Purchase Agreement, dated as of January 1, 2001, by and between the Leasing Corporation, as lessor, and the County, as lessee. - "2001 Third Supplemental Lease/Purchase Agreement" shall mean the Third Supplemental Lease/Purchase Agreement, dated as of April 15, 2006, by and between the Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2001 Lease/Purchase Agreement. "2001 Third Supplemental Trust Agreement" shall mean the Third Supplemental Trust Agreement, dated as of April 15, 2006, by and among the Trustee, the Leasing Corporation and the County, supplementing the 2001 Trust Agreement. "2001 Trust Agreement" shall mean the Trust Agreement, dated as of January 1, 2001, by and among the Trustee, the Leasing Corporation and the County. "2004 Second Supplemental Lease/Purchase Agreement" shall mean the Second Supplemental Lease/Purchase Agreement, dated as of April 15, 2006, by and between the Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2004 Lease/Purchase Agreement. "2004 Second Supplemental Trust Agreement" shall mean the Second Supplemental Trust Agreement, dated as of April 15, 2006, by and among the Trustee, the Leasing Corporation and the County, supplementing the 2004 Trust Agreement. ,- "2004 Lease/Purchase Agreement" shall mean the Lease/Purchase Agreement, dated as of March 1, 2004, by and between the Leasing Corporation, as lessor, and the County, as lessee. "2004 Trust Agreement" shall mean the Trust Agreement, dated as of March 1, 2004, by and among the Trustee, the Leasing Corporation and the County. SECTION 3. Additional Findings and Determinations. The Board hereby further finds and determines as follows: (a) The leasing of each of the Projects is presently essential to the County and are anticipated to continue to be essential to the County. (b) (i) The representations set forth in Section 2.1 of the 2001 Lease/Purchase Agreement, as supplemented by the 2001 Third Supplemental Lease/Purchase Agreement, are true and correct on and as of the date of adoption of this resolution. - (ii) The statements set forth in Section 4.4 of the 2001 Lease/Purchase Agreement, as supplemented by the 2001 Third Supplemental Lease/Purchase Agreement, accurately reflect the intention of the Board with respect to the subject matter thereof, subject to the qualification recited therein that the Board is not empowered to make any commitment beyond the current fiscal year of the County. (c) (i) The representations set forth in Section 2.1 of the 2004 Lease/Purchase Agreement, as supplemented by the 2004 Second Supplemental Lease/Purchase Agreement, are true 06-33S 04/12/06 and correct on and as of the date of adoption of this resolution. (ii) The statements set forth in Section 4.4 of the 2004 Lease/Purchase Agreement, as supplemented by the 2004 Second Supplemental Lease/Purchase Agreement, accurately reflect the intention of the Board with respect to the subject matter thereof, subject to the qualification reci ted therein that the Board is not empowered to make any commitment beyond the current fiscal year of the County. SECTION 4. Approval of the Form of the 2001 Third Supplemental Lease/Purchase Agreement and the Terms, Conditions and provisions Thereof; Execution and Delivery of the 2001 Third SupplE!mental Lease/Purchase Agreement:. The form of the 2001 Third Supplemental Lease/Purchase Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof (including in particular the Base Payments and Addi tional Base Payments required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other rental paYments required to be paid thereunder) are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Leasing Corporation the 2001 Third Supplemental Lease/Purchase Agreement in such form, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. SECTION 5. Approval of the Form of the 2001 Third Supplemental Trust Agreement and the Terms, Conditions and provisions Thereof; Execution and Delivery of the 2001 Third Supplemental Trust Agreement. The form of the 2001 Third Supplemental Trust Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, condi tions and provisions thereof, are hereby approved/ ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver the 2001 Third Supplemental Trust Agreement: to the Trustee and the Leasing Corporation, together with such changes as shall be approved by the County Administrat.or or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. SECTION 6. Approval of the Form of the 2004 Second Supplemental Lease/Purchase Agreement and the Terms, Conditions and provisions Thereof; Execution and Delivery of the 2004 Second Supplemental Lease/Purchase Agreement. The form of the 2004 Second Supplemental Lease/Purchase Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof (including in particular the Base Payments and Additional Base Payments required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other rental payments required to be paid thereunder) are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to 06-339 04/12/06 -;.- "--*" -' execute and deliver to the Leasing Corporation the 2004 Second Supplemental Lease/Purchase Agreement in such form, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. ......... SECTION 7. Approval of the Form of the 2004 Second Supplemental Trust Agreement and the Terms, Conditions and provisions Thereof; Execution and Delivery of the 2004 Second Supplemental Trust Agreement. The form of the 2004 Second Supplemental Trust Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver the 2004 Second Supplemental Trust Agreement to the Trustee and the Leasing Corporation, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. (a) The Board hereby approves the appointment of SunTrust Bank as Trustee under the 2006 Trust Agreement. - SECTION 8. Preparation and Distribution of Preliminary Offering Statement and Preparation, Execution and Delivery of Offering Statement; Preliminary Offering Statement "Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared and distributed or disseminated, to prospective purchasers of the Certificates a Preliminary Offering Statement relating to the Certificates (the "Preliminary Offering Statement"), such Preliminary Offering Statement to be in substantially the form presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted. All actions taken by the officials, employees, agents and attorneys of the County wi th respect to the preparation and distribution or dissemination of such Preliminary Offering Statement prior to the date hereof are hereby approved, ratified and confirmed. - (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, an Offering Statement relating to the Certificates (the "Offering Statement"), such Offering Statement to be in substantially the form of the Preliminary Offering Statement with the completion therein of the information with respect to the interest rates to be borne by the Certificates as specified by the successful bidder for the Certificates and other definitive details of the Certificates determined upon the sale of the Certificates to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Certificates the Offering Statement relating to the 06-340 04/12/06 Certificates in accordance with the provisions of the Detailed Notice of Sale relating to the Certificates. (d) The Preliminary Offering Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2- 12") except for the omission of certain information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Certificates a certificate dated the date of the Preliminary Offering Statement stating that the Preliminary Offering Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12. SECTION 9. Sale of Certificates; Details of Certificates. (a) There is hereby delegated to the County Administrator authority, without further action by the Board, to approve the sale of the Certificates at competitive sale at not less than 100% of the principal amount thereof, and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the Certificates. The County Administrator is hereby authorized to cause to be published and distributed a Detailed Notice of Sale relating to the Certificates in such form and containing such terms and conditions as he may deem advisable, subj ect to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale relating to the Certificates in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice~ of Sale of the Certificates in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator and is hE~reby further authorized to cause to be prepared and distributed a Detailed Notice of Sale relating to the Certificates, such Detailed Notice of Sale to be in substantially the form set forth in Appendix F to the Preliminary Offering Statement relating to the Certificates presented to the meeting at which this resolution is being adopted. (b) The County is hereby authorized to receive bids for the purchase of the Certificates and, the County Administrator, without. further action by the Board, is authorized to approve the acceptance of the bid offering to purchase the Certificates at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided that (i) such bid is accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale relating to the Certificates and is otherwise in conformity with such Detai led Notice of Sale, (ii) no premium payable upon the redemption of the Certificates shall be in excess of two percent (2%) and (iii) the true interest cost to the County as specified in such bid is not in excess of six percent (6%) . The County Administrator is hereby authorized to determine the date of the Certificates, the dates on which interest shall be payable on the Certificates, the maturity dates of the Certificates, the aggregate principal amounts of the Certificates of each series and the principal amounts of the Certificates maturing in each year. 06-341 04/12/06 -' - --" (c) The County Administ the Director of Accounting and the County Attorn yare hereby authorized to execute and deliver to the purcha ers of the Certificates one or more certificates in the f rms provided for in the Offering Statement relating to th Certificates. - (d) The County Administrat r is hereby authorized to approve the definitive details f the Certificates as the same shall be set forth in the D tailed Notice of Sale, the Preliminary Offering Statement, he Offering Statement and the bid submitted by the s ccessful bidder for the Certificates. SECTION lO. Tax Covenant. agrees to comply with the provisi l50 of the Internal Revenue Code Treasury Regulations promulgated term of the Certificates. The County covenants and ns of Sections 103 and 141- of 1986 and the applicable thereunder throughout the Ayes: King, Barber, Humphrey Nays: None. Absent: Miller. I I SECTION 11. Further Action of the Board and of the Officials and Employees of the C unty. The members of the Board and the officials and em loyees of the County are hereby authorized and directed 0 take any and all such further action as upon advice of counsel to the County they shall deem necessary or desirable in order to carry out, give effect to and consummate the t ansactions contemplated by this resolution and by the erms of the 2001 Third Supplemental Lease/Purchase Ag eement, the 2001 Third Supplemental Trust Agreement, th 2004 Second Supplemental Lease/Purchase Agreement and th 2004 Second Supplemental Trust Agreement and by any of Ithe documents referred to herein or therein or approved herepy or thereby. ! SECTION 12. Repeal of con~licting Resolutions. All resolutions, or portions thereof~1 heretofore adopted by the Board which are in conflict ~r inconsistent with this resolution are hereby repealed, to the extent of such inconsistency. I I SECTION 13. Effectiveness I of Resolution. This resolution shall be effective froml and after its adoption. ! i andlwarren. I I I I I I , - S.D.3. APPROVAL OF A MEMORANDUM 0 DEFENSE SUPPLY CENTER RIC CHESTERFIELD FIRE AND EMER DEPARTMENT (CFEMS), TO UTI CHESTERFIELD FIRE AND EMER DEPARTMENT'S OPERATION MED DEFENSE SUPPLY CENTER RIC RESPONSE SYSTEM UNDERSTANDING BETWEEN OND (DSCR) AND ENCY MEDICAL SERVICES IZE THE SERVICES OF THE ENCY MEDICAL SERVICES CAL DIRECTOR (OND) FOR OND'S EMERGENCY MEDICAL - , i On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board authorized the County Administrat~r to sign a Memorandum of Understanding, on behalf of Ch~sterfield County, between Defense Supply Center Richmond tnd Chesterfield Fire and Emergency Medical Services Dep rtment, to utilize the services of the Chesterfield F're and Emergency Medical Services Department's Operation 1 Medical Director for 04/12/06 Defense Supply Center Richmond's Emergency Medical Response System. (It is noted a copy of the Memorandum of Understanding is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. S.D.4. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT FUNDS FROM THE WITiED STATES DEPARTMENT OF HOMELAND SECURITY TO FUND THE PURCHASE OF VALUABLE LIFE SAVING EQUIPMENT On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board authorized the Fire and Emergency Medical Services Department to receive and appropriate $84, 637 in federal grant funds from the U. S. Department of Homeland Security to fund the purchase of valuable life saving equipment. (It is noted a required local match of $21,159 will come from planned year- end savings in the Fire and Emergency Medical Services Department FY2006 operating budget.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. S . D. 5 . APPROVAL OF CHANGE ORDER TO THE CONSTRUCTION CONTRACT WITH BRANCH HIGHWA~S, INCORPORATED FOR THE CONSTRUCTION OF THE NORTH TERMINAL APRON AND T-HANGAR TAXIWAY CONNECTOR On motion of Mr. BarbE!r, seconded by Mrs. Humphrey, the Board authorized the County Administrator t.o execute change order number one with Branch Highways, Incorporated in the amount of $83,510.88 for the construction of the nort.h t.erminal apron and T-hanger taxiway connector. Ayes: King, Barber, Humphrey and Warnm. Nays: None. Absent.: Miller. S.D.7. REQUEST FOR PERMIT.FOR GEORGE HOOVER TO STAGE A FIREWORKS DISPLAY AT 70 BELLONA ARSENAL, MIDLOTHIAN, VIRGINIA ON JULY 3, 2006 On motion of Mr. BarbE~r, seconded by Mrs. Humphrey, the Board approved a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on July 3, 2006, with a rain date of July 7 or 8, 2006. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. - S.D.S. STATE ROAD ACCEPTANCE On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adopted the following resolution: 06-343 04/12/06 WHEREAS, the street recorded in the Clerk's Chesterfield County; and described below is shown on plats Office of the Circuit Court of WHEREAS, the Resident Engineer for Department of Transportation has advised street meets the requirements established by Street Requirements of the Virginia Transportation. the Virginia this Board the the subdivision Department of - NOW, THEREFORE I BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that a clear and unrestricted right-of-way, necessary easements for cuts, fills and this Board guarantees as described, and any drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. TVDe Chanae to the Secondarv Svstem of State Hlahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: ~33.1.229 - Project: Ironbrldge Boulevard Extension . Ironbrldge Boulevard, State Route Number: 632 From: Arbor Landing Dr., (Rt. 4815) To: 0.23 Mi. N of Arbor Landing Dr., (Rt. 4815), a distance of: 0.23 miles. Right-of-way record was filed on 1/27/1995 with the Office Of Clerk To Circuit Court in Db 2650; Pg 71 ,79,82, with a width of 85 Ft. And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the Virginia this Board the the Subdivision Department of - NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that a clear and unrestricted right-of-way, necessary easements for cuts, fills and this Board guarantees as described, and any drainage. 06-344 04/12/06 '-"""""'~"''''''''~'''-''''''''<'''''''':''"'^'''-''''''''~''''''''''~'.'_--..,.,. -. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Basis for Change: Addition, New subdivision street Statutory Reference: t33.1-229 Project: Oak Lake Boulevard and Wilfong Drive . Oak Lake Boulevard, State Route Number: 5903 From: 0.28 Mi. E of Oak Lake Ct., (Rt. 5~104) To: Wilfong Dr., (Rt. 5988), a distance of: 0.02 miles. Right-of-way record was filed on 4/17/2002 with the Office Of Clerk To Circuit Court in Db 4492 Pg. 207, with a width of 80 Ft. . Wilfong Drive, State Route Numl)er: 5988 From: Oak Lake BI., (Rt. 5903) To: Temp EOM, a distance of: 0.15 mHes. Right-of-way record was filed on 4/27/2004 with the Office Of Clerk To Circuit Court in Db. 5707 Pg. 365, with a width of 50 Ft. . Oak Lake Boulevard, State Routt! Number: 5903 From: Wilfong Dr., (Rt 5988) To: Temp EOM, a distance of: 0.16 miles. Right-of-way record was filed on 4/17/2002 with the Office Of Clerk To Circuit Court in Db. 4492 Pg. 207, with a width of 80 Ft. WHEREAS, the streets recorded in the Clerk's Chesterfield County; and described below are shown on plats Office of the Circuit Court of WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that a clear and unrestricted right-of-way, necessary easements for cuts, fills and this Board guarantees as described, and any drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. - Tvoe Change to the Secondary System of State Hlahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: t33.1-229 Project: Walnut Grove, Sect/on 1 06-345 04/12/06 . Rlmswell Drive, State Route Number: 6010 From: Genito Rd., (Rt. 604) To: 0.08 Mi. N of Genito Rd., (Rt. 604), a distance of: 0.08 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 50 Ft. .- Rimswell Drive, State Route Number: 6010 . ~. From: Chestnut Creek Dr., (Rt. 6011) To: Walnut Wood Dr., (Rt. 6016), a distance of: 0.04 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 50 Ft. . Walnut Wood Drive, State Route Number: 6016 From: Rimswell Dr., (Rt. 6010) To: Walnut Wood Ct., (Rt. 6017), a distance of: 0.06 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. . Walnut Wood Drive, State Route Number: 6016 From: Walnut Wood Ct., (Rt. 6017) To: Cul-de-sac, a distance of: 0.05 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. . Walnut Wood Court, State Route Number: 6017 From: Walnut Wood Dr., (Rt. 6016) To: Cul-de-sac, a distance of: 0.07 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. . Rlmswell Drive, State Route Number: 6010 From: Walnut Wood Dr., (Rt. 6016) To: Rimswell PI., (Rt. 6019), a distance of: 0.06 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 50 Ft. . Rlmswell Drive, State Route Number: 6010 From: 0.08 mi. N of Genito Rd., (Rt. 604) To: Chestnut Creek Dr., (Rt. 6011), a distance of: 0.13 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 50 Ft. . Rlmswell Place, State Route Number: 6019 From: Rimswell Dr., (Rt. 6010) To: Temp EOM, a distance of: 0.09 miles. - 06-346 04/12/06 .- .' .. '"-'-'~'~-"'---""'---",--~""-,-,~-""<....",-~-"-",.--,,,,,,, Right-at-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width at 40 Ft. . Rlmswell Drive, State Route Number: 6010 From: Rimswell PI., (At. 6019) To: Temp EOM, a distance ot: 0.03 miles. Right-at-way record was tiled on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width at 50 Ft. . Rimswell Mews, State Route Number: 6018 From: Aimswell Dr., (At. 6010) To: Cul-de-sac, a distance at: 0.05 miles. Aight-ot-way record was tiled on 12/16/2004 with the Office Ot Clerk To Circuit Court in Pb.150 Pg. 12, with a width at 40 Ft. . Chestnut Creek Drive, State Route Number: 6011 From: Aimswell Dr., (Rt. 6010) To: Hazelnut Branch Ad., (At. 6012), a distance at: 0.08 miles. Aight-ot-way record was tiled on 12/16/2004 with the Office Ot Clerk To Circuit Court in Pb.150 Pg. 12, with a width at 44 Ft. . Hazelnut Branch Road, State ROlute Number: 6012 From: Chestnut Creek Dr., (At. 6011) To: Hazelnut Branch Tr., (Rt. 6015), a distance at: 0.06 miles. Aight-ot-way record was tiled on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width at 40 Ft. . Hazelnut Branch Terrace, State Route Number: 6015 From: Hazelnut Branch Rd., (Rt. 6012) To: Cul-de-sac, a distance at: 0.02 miles. Aight-ot-way record was tiled on 12/16/2004 with the Office Ot Clerk To Circuit Court in Pb.150 Pg. 12. with a width of 40 Ft. . Hazelnut Branch Terrace, State Rtoute Number: 6015 From: Hazelnut Branch Dr., (Rt. 6012) To: Cul-de-sac, a distance at: 0.02 miles. Right-of-way record was tiled on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width at 40 Ft. . Hazelnut Branch Place, State Route Number: 6014 From: Hazelnut Branch Rd., (At. 6012) To: Cul-de-sac, a distance of: 0.03 miles. Right-at-way record was tiled on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. 06-347 04/12/06 . Hazelnut Branch Road, State Route Number: 6012 From: Chestnut Creek Dr., (Rt. 6011) To: Hazelnut Branch Ct., (Rt. 6013), a distance of: 0.05 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. . Hazelnut Branch Court, State Route Number: 6013 ~ From: Hazelnut Branch Rd., (Rt. 6012) To: Cul-de-sac, a distance of: 0.03 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. . Hazelnut Branch Road, State Route Number: 6012 From: Hazelnut Branch Ct., (Rt. 6013) To: Cul-de-sac, a distance of: 0.06 miles. Right-of-way record was filed on 12/16/2004 with the Office Of Clerk To Circuit Court in Pb.150 Pg. 12, with a width of 40 Ft. Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. _. 8.D.9. AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF A FOURTEEN-FOOT AND VARIABLE WIDTH PERMANENT DRAINAGE EASEMENT AND A TEN-FOOT TEMPORARY CONSTRUCTION EASEMENT FOR THE QUAIL OAKS/KI:NGSDALE ROAD DRAINAGE PROJECT On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board authorized the County Attorney to proceed with eminent domain for the acquisition of a l4-foot and variable width drainage easement and a 10-foot temporary construction easement across the property of Chesterfield Construction Company, Incorporated, PIN 792668008500000, and its successors in interest, for the Quail Oaks/Kingsland Road Drainage Project. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. - 8.D.10. APPROVAL OF WATER CONTRACT FOR WESTERLEIGH - OTTERDALE ROAD/WESTERLEIGH PARKWAY, PHASE I PROJECT On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved the following water contract for Westerleigh Otterdale Road/Westerleigh Parkway, Phase I, Contract Number 05-0197, which includes the extension of 400 L. F. + of 16- inch oversized water lines: Developer: Westerleigh, LLC Contractor: Shoosmith Brothers Construction Company, Inc. 06-348 04/12/06 Contract Amount: Estimated County Cost for Oversizing Estimated Developer Cost Estimated Total. . . . . . . $6,850.00 .$86,500.00 .$93,350.00 Code: (Refunds thru Connections - Oversizingl 5B-572VO-E4C District: Matoaca (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warn~n. Nays: None. Absent: Miller. 8.D.ll. DESIGNATION OF RI:GHT OF WAY AND VIRGINIA DEPARTMENT OF TRANSPORTATION SLOPE EASEMENTS AND DRAINAGE EASEMENTS FOR. CENTER POINTE PARKWAY On motion of Mr. Barbe'r, seconded by Mrs. Humphrey, the Board designated right of" way and Vir9inia Department of Transportation slope easements and drainage easements for Center Pointe Parkway and authorized the County Administrator to execute the Declaration. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. 8.D.12. REQUESTS FOR PERMISSION 8.D.12.a. FROM AMBERLEIGH, L.L.C. FOR PROPOSED CONCRETE DRI:VEWAYS AND PRIVATE SEWER AND WATER LINES TO ENCROACH WITHIN PROPOSED COUNTY EASEMENTS IN PROPOSED AMBERLEIGH, SECTION 3 AND A RESUBDIVISION COMMON AREA "A", SECTION 2, On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved a request from Amberleigh, L.L.C. for permission for proposed concrete driveways and private sewer and water lines to encroach within proposed county easements in proposed Amberleigh, Section 3 and a Resubdi vision Common Area "A", Section 2, subj ect to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of thi s Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. 8. D. 12 . b. FROM JAMES E. MCLAUGHLIN FOR A PROPOSED DECK TO ENCROACH WITHIN A ONE HUNDRED FOOT GREENWAY EASEMENT ACROSS LOT 51, QUALLA FARMS, SECTION G On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved a request from James E. McLaughlin for permission for a proposed deck to encroach wi thin a lOO-foot greenway 06-349 04/12/06 easement across Lot 51, Qualla Farms, Section G, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. - 8.D.12.c. FROM STEVEN C. AND DAWN M. OVERGARD TO INSTALL PRIVATE WATER AND SEWER SERVICES WI:THIN A FORTY- FOOT UNIMPROVED COUNTY RIGHT OF WAY TO SERVE PROPERTY ON RIVER ROAD On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved a request from Steven C. Overgard and Dawn M. Overgard for permission to install private water and sewer services within a 40-foot unimproved county right of way to serve property at 4340 River Road, subject to the execution of a license agreement, and authorized the County Administrator to execute the water and sewer connection agreements. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. - 8.D.12.d. FROM BRENT K. SAMUEL TO INSTALL A PRIVATE SEWER SERVI:CE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY ON CELESTIAL LANE On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved a request from Brent K. Samuel for permission to install a private sewer service within a private easement to serve property at 9004 Celestial Lane, and authorized the County Administrator to execute the sewer connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. 8.D.12.e. FROM DEBORAH F. MILES TO INSTALL A PRIVATE SEWER FORCE MAIN LINE WITHIN A SIXTEEN-FOOT ALLEY TO SERVE PROPERTY ON NORMANDALE AVENUE ~ On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved a request from Deborah F. Miles for permission to install a private sewer force main line within a 16-foot alley, subject to the execution of a license agreement, and authorized the County Administrator to execute the sewer connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. 06-350 04/12/06 - 8.D.13. APPROVAL OF LEASE OF PROPERTY FOR THE TEMPORARY HULL STREET POLICE STAT I: ON On motion of Mr. Barh=r, seconded by Mrs. Humphrey, the Board approved a lease with Wood1ake Commons Shopping Center, LLC, for 1,500 square feet of office space at 6812 Woodlake Commons Loop for the temporary Hull Street Police Station, and authorized the County Administrator to execute the lease agreement in a form approved by the County Attorney. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. 8. D .14. ACCEPTANCE OF' PARCELS OF LAND 8. D .14. a. ALONG THE WEST RIGHT OF WAY LINE OF PROVIDENCE ROAD AND THE SOUTH RIGHT OF WAY LINE OF REAMS ROAD FROM SAINT DAVID'S EPISCOPAL CHURCH On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board accepted the conveyance of two parcels of land containing 0.079 acres along the west right of way line of Providence Road (State Route 678) and the south right of way line of Reams Road (State Route 647) from Saint David's Episcopal Church, and authorized the County Administrator to execute the deed. (It is notE~d a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. 8.D.14.b. ALONG THE SOUTH RI:GHT OF WAY LINE OF HULL STREET ROAD FROM NEW HOPE LUTHERAN CHURCH On motion of Mr. Barber, seconded by ,Mrs. Humphrey, the Board accepted the conveyance of two parcels of land containing a total of 0.282 acres along the south right of way line of Hull Street Road (State Route 360) from New Hope Lutheran Church, and authorized the County Ac'L.'11inistrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Barber, Humphrey and Warren. Nays: None. Absent: Miller. Mr. Miller returned to the meeting -~< 06-351 04/12/06 The following item was removed from the Consent Agenda for public comment: 8.D.6. AUTHORIZE THE TRANSFER OF $50,000 IN THE MIDLOTHIAN DISTRICT IMPROVEMENT FUNDS TO THE PLANNI:NG DEPARTMENT TO RETAIN PLANNI:NG CONSULTANT SERVICES TO UPDATE THE MIDLOTHIAN VILLAGE PLAN, CONTINGENT UPON RECEIVING $50,000 IN MATCHING FUNDS FROM THE MIDLOTHIAN VILLAGE VOLUNTEER COALITION ,~ Ms. Andrea Epps stated there are other organizations and community associations that might have the means to fund half of their area plan update, if they chose. She further stated ordinance revisions accompany plan revisions, and inquired who would wri te the ordinances and whether they would be applicable countywide. She stated she believes it is important for the Planning Department to retain control over the process, both from a land use and timing perspective, and that they be able to make final decisions based on what is best for both the community and the county as a whole. - Mr. Barber stated the Village of Midlothian has unique characteristics and defined geographical boundaries. He referenced the opening of the Route 288 extension, the Watkins Centre zoning and the expansion of the WalMart just outside the village, and stated the pressure on the Village of Midlothian has been far too great for current Midlothian village plan to handle. He noted there is a huge interest in developing in and around the Village of Midlothian, and some of the zoning is very old and the Plan is not strong enough to ensure that a thriving, unique village is maintained. He stated, if the plan update is important to the community, they will find a way to match the District Improvement Funds. He further stated, although the manpower for the Plan update will be provided by a private firm, the Planning Department will have complete oversight of the project. No one else came forward to speak to the issue. On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board authorized the transfer of $50,000 from the Midlothian District Improvement Fund to the Planning Department to retain planning consultant services to update the Midlothian Village Plan, contingent upon receiving $50,000 in matching funds from the Midlothian Village Volunteer Coalition. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 9 . REPORTS - 9. A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES 9. B. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 9. C. REPORT ON ROADS ACCEPTED I:NTO THE STATE SECONDARY SYSTEM On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board approved a Report on the Status of General Fund Balance, 06-352 04/12/06 Reserve for Future Capital Funds and Lease Purchases; and Sewer Contracts. Projects, District Improvement and a Heport on Developer Water And, further, the following road was accepted into the State Secondary System: ADDITION LENGTH Oaklake Boulevard Oaklake Boulevard - From Oaklake Court (Route 5904) to 0.28 mile north Route 5904 0.28 Mi. Ayes: King, Miller, Ba.rber, Humphn~y and Warren. Nays: None. 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS No citizens requested to address the Board at this time. 11. DINNER On motion of Mr. recessed to the dinner. King, seconded by Mr. Barber, Administration Building, Room the Board 502, for Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. -' Reconvening: 12. INVOCATION Reverend Jerome Hancock, Senior Pastor of Southside Nazarene Church, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Eagle Scout Scott Upson led the Pledge of .Allegiance to the flag of the United States of America. 14. RESOLUTIONS 14.A. RECOGNI:ZING THE WEEK OF APRIL 23, 2006, AS "ADMINISTRATIVE PROFESSIONALS WEEK" AND APRIL 26, 2006, AS "ADMINISTRATIVE PROFESSIONALS DAY" THROUGHOUT CHESTERFIELD COUNTY Ms. Leslie Nutter, Human Resource Specialist, introduced representatives from the Old Dominion and Tri-Cities Chapters of the International Association of Administrative Professionals. On motion of the Board, the following resolution was adopted: 06-353 04/12/06 WHEREAS, administrative of fields and make up a personnel throughout our Commonwealth; and professionals work in a variety significant portion of office nation and across our great - WHEREAS, administrative professionals utilize first-rate managerial and organizational skills to master innovative techniques and advanced office technologies, which increase office efficiency and work performance to the benefit of their employers and the public; and WHEREAS, administrative professionals are essential to the modern workplace; and WHEREAS, "Administrative Professionals Week" presents employers wi th the opportuni ty to promote and reward professional excellence, provide employees with advanced training and continuing education, and offer additional networking and career-enhancing resources to administrative professionals; and WHEREAS, it is fitting to recognize administrative professionals for the vital role they play in the success of business and government operations throughout our great Commonwealth and nation. .~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of April 2006, publicly recognizes April 23-29, 2006, as "Administrative Professionals Week" and Wednesday, April 26, 2006, as "Administrative Professionals Day" in Chesterfield County, and calls this observance to the attention of all county residents. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Mrs. Humphrey presented executed resolutions to a representative from each of the chapters, and expressed appreciation for the dedication and contributions of administrative professionals. Ms. DaNika Robinson expressed appreciation to the Board for paying tribute to administrative professionals. 14.B. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT 14.B.l. MR. ROBERT MEDLIN, DALE DISTRICT ...... 14.B.2. MR. SCOTT UPSON, MIDLOTHIAN DISTRICT 14.B.3. MR. JARED ROWAN, MIDLOTHIAN DISTRICT Mr. Hammer introduced Mr. Robert Medlin, Mr. Scott Upson and Mr. Jared Rowan, who were present to receive resolutions. On motion of the Board, the following resolution was adopted: 06-354 04/12/06 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor li fe, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spiri t, and living up to the Scout Oath and Law Mr. Scott Lawrence Upson and Mr. Jared Michael Rowan, 'rroop 810, sponsored by the Church of the Epiphany; and Mr. Robert ~James Medlin, Troop 874, sponsored by Saint Luke's United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the SCO"lJ.ting movement; and WHEREAS, growing through their experiences in Scouting, learning thE~ lessons of responsible ci tizenship, and endeavoring to prepare themselves for roles as leaders in society, Scott, Jared and Robert have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of April 2006, hereby extends its congratulations to Mr. Scott Lawrence Upson, Mr. Jared Michael Rowan and Mr. Robert lJames Medlin, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Mr. Barber patches to by members outstanding endeavors. and Mr. Miller presented executed resolutions and Mr. Upson, Mr. Rowan and Mr. Medlin, accompanied of their families, congratulated them on their achievement, and wished them well in their future Mr. Medlin expressed appreciation to God, his parents, his Scoutmaster and members of his troop for their support. Mr. Rowan expressed a.ppreciation to God, his parents, his Scoutmaster and members of his troop for their support. Mr. Upson expressed appreciation to God, hi s parents, his Scoutmasters and others for their support. - 15. PUBLIC HEARINGS 15.A. TO CONSIDER PROPOSED ORDINANCE AMENDMENTS RELATING TO UTILITIES FEES Ms. Dickson stated this date and time has been advertised for a public hearing for the Board t.O consider an ordinance 06-355 04/12/06 amendment relating to Utilities fees. She further stated the fee increases were included in the budget adopted earlier today and reminded the Board that the public hearing had to be deferred due to advertising issues. She stated the proposed amendments will increase the bimonthly water bill by approximately $1.30 and the bimonthly wastewater bill by approximately $1.80. She further stated water connection fees are also proposed to increase to $2,050. ioiiIlIJIlIo.. Mr. King called for public comment. Mr. Tyler Craddock, representing the Homebuilders Association of Richmond, stated he has no objection to the proposed ordinance amendments and expressed confidence in the good job that is being done in the Utilities Department. There being no one else to speak to the ordinance amendment, the public hearing was closed. On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 and 18-27 RELATING TO FEES FOR WASTEWATER CONNECTION AND MONTHLY WATER AND WASTEWATER CAPACITY COST CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: '....... (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: .- Customer Class Meter Number Capital Cost Recovery Size of ERU's Charge (inches) per Unit Water Wastewater (i) For a dwelling, 5/8 1. 00 $ 3,592.00 $ 2,050.00 single-family, including townhouses, mobile homes that are not located in a mobile home park, and individually metered multi-family dwelling units. (ii) For a dwe 11 ing , two- 5/8 1. 00 3,592.00 2,050.00 family (per unit) (iii) For mobile homes that 0.85 3,053.00 1,743.00 are located in a mobile home park and for master metered 06-356 04/12/06 multiple family .'------.-- d'tvellings other than multiple- family dwellings used exclusively as housing for colleges and/or universities (per unit) (iv) For all other customer 5/8 1 00 classes 1 2.50 1 'I.z 5.00 2 8.00 3 16.00 -- 4 25.00 6 50.00 8 80.00 10 115.00 12 155.00 3,592.00 8,980.00 17,960.00 28,736.00 57,472.00 89,800.00 179,600.00 287,360.00 413,080.00 556,760.00 The capi tal cost larger than 12 director based on recovery charge for meters t inches shall be determined the number of ERUs per uni t. (v) The capital cost recovery charge served by a meter that. is larger than be the same capital cost recovery (b)(iv). for a dwelling five-ei9hths in charge in su (c) The meter and water service line inst charge shall be: (1) For installing wa te:c service lines: 5/8" $ 777.00 1" 9Bl.OO 1 1/2" 1, 641 .00 2" 1,836.00 For installin9 meters: 5/8" $ 35.00 1" 90.00 1 1/2" 205.00 2" 250.00 (2 ) (3) For installing residential outside use using existing service lines: $375 (4) The meter and water service line insta charge for meters that are larger t inches shall be the actual cost th county incurred to install the meter percent. 000 Sec. 18-27. Utility charges. Effective July 1, for utility service schedules: 2006, the consumer shall pay in accordance with the fo (a) Monthly service charges. The monthly service shall be: (1) Customer cost charge. A customer cost of $1.50 for each service account. H customers who have only a water accou 06-357 2,050.00 5,125.00 10,250.00 16,400.00 32,800.00 51,250.00 102,500.00 ---" 164,000.00 235,750.00 317,750.00 hat are by the that is ch shall bsection allation -..-." meters . 00 . llation han two at the plus 25 charges 1lowing - charge charge owever, nt or a 4/12/06 o wastewater account shall pay a customer cost charge of $3.00. (2) Commodity cost charge. (i) Water: $1.24 per 100 cubic feet (Ccf) (ii) Wastewater: (Ccf) . $1 . 31 per 100 cubic feet - (3) Capacity cost charge. - Customer Class Meter Number Monthly Capacity Size of ERU's Charge (inches) per Unit Water Wastewater (i) Dwelling, single-family, 5/8 1. 00 $ 2.80 $ 7.90 including townhouses and mobile homes that are not located in a mobile home park (ii) Dwelling, two-family 5/8 1. 00 7.90 (per unit) 2.80 (iii) Mobile homes that are 0.85 6.72 located in a mobile home 2.38 park and multiple-family dwellings other than mul tiple- family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer 5/8 and 3/4 1. 00 2.80 7.90 classes 1 2.50 7.00 19.75 1 'h 5.00 14.00 39.50 2 8.00 22.40 63.20 3 16.00 44.80 126.40 4 25.00 70.00 197.50 6 50.00 140.00 395.00 8 80.00 224.00 632.00 10 115.00 322.00 908.50 12 155.00 434.00 1,224.50 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a) (3) (iv) . (b) Ancillary charges. - Type Charge (1) Portable water meter deposit $750.00 (2 ) Bacteriological test for new construction 21.50 per test (3) Meter testing charges: (i) 5/8-inch 30.00 (ii) 1-inch 30.00 (iii) 1 1/2-inch 40.00 (iv) 2-inch 40.00 (v) Meters that are larger than two inches will be charged the actual cost of the test. (4) Temporary voluntary meter disconnection fee Customer cost charge plus capacity costs charge for each billing period of disconnection, plus service reconnection fee. (5 ) Strong waste surcharge (See section 18-107.) (6) Septage dumping charge $25.00 per 1,000 gallons 000 (2) That this ordinance shall become effective July 1, 2006. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-358 04/12/06 15.B. TO CONSIDER A PROPOSED ZONING ORDI:NANCE AMENDMENT RELATI:VE TO MH-2 SUBDIVISIONS (MANUFACTURED OR MOBILE HOME SUBDIVISIONS) Ms. Barbara Fassett, Community Planning Administrator, stated this date and time has been advertised for a public hearing for the Board to consider a proposed zoning ordinance amendment relative to MH-2 (Manufactured or Mobile Home) Subdivisions. Mr. King called for public comment:. No one came forward to speak to the ordinance amendment. In response to Mrs. Humphrey's question, Ms.. the ordinance would prohibit using various addi tional living space in a mobile bomE~. Fasset t stated containers as On motion of Mr. Mi11E!r, seconded by Mrs. Humphrey, the Board adopted the following ordinance: AN ORDINANCE 'ro AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-118 OF THE ZONING ORDINANCE RELATING TO PERMIT'rED USES IN THE TYTH-2 ZONING DISTRICT BE IT ORDAINED by thE~ Board of .supervisors of Chesterfield County: ll) That Section Chesterfield, 1997, read as follows: 19-118 of as amended, the Code of the County of 1S amended and re-enacted to Sec. 19-118. Permitted uses by right. 'I'he following uses shall be perml ttE~d by riqht in the MH-2 District: (a) Those uses permitted by right in the R-88 District, except single-family dwellings. (b) Manufactured or mobile home subdivisions. Provided, however, that no shipping containers, trailers, vehicle bodies or similar containers shall be used for or converted from their original use to be used for any permitted use. (2) That this ordinance shall become effective immediately upon adoption. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 15.C. TO CONSIDER THE APPROPRIATION OF ADDITIONAL FUNDS AND AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT AND ENTER INTO WETLANDS MITIGATION AGREEMENT AND STORM WATER PREVENTION PERMIT FOR ROBIOUS ROAD WIDENING PROJECT FROM TWIN TEAM LANE TO APPROXIMATELY 0.1 MILE EAST OF JAMES RIVER ROAD - Mr. McCracken stated this date and time has been advertised for the Board to consider the appropriation of additional funds, award of a construction contract, and authorization to 06-359 04/12/06 enter into a wetlands mitigation agreement and storm water prevention permit for the Robious Road widening Project. Mr. King called for public comment. No one came forward to speak to the issue. - On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board appropriated $570,000 in cash proffers from traffic shed 2; transferred $60,000 from the General Road Improvement account; and transferred $245,000 from the completed Robious Road (Salisbury to Twin Team Lane) project. And, further, the Board authorized the County Administrator to award a $1,455,060 construction contract to Blakemore Construction for the Robious Road Widening Project from Twin Team Lane to approximately 0.1 mile east of James River Road. And, further, the Board authorized the County Administrator to execute a Wetlands Mitigation Agreement and Storm Water Prevention Permit acceptable to the County Attorney. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 15.D. TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF THOMAS HOWELL PROPERTY SUBDIVISION ,- Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider an ordinance to vacate a portion of Thomas Howell Property Subdivision. Mr. King called for public comment. No one came forward to speak to the ordinance. On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ( "GRANTOR" ) vacates to TASCON-HARVEST GLEN, L.L.C., a Virginia limited liability company, ("GRANTEE") , a portion of the Thomas Howell Property Subdivision, CLOVER HILL Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk 's Office of the Circuit Court of Chesterfield County in Plat Book 17, at Page 60. ,...... WHEREAS, TASCON-HARVEST GLEN, L.L.C., petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of the Thomas Howell Property Subdivision, CLOVER HILL Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 17, Page 60, by GEO. M. STEPHENS, JR., dated JUNE 5, 1969 and recorded APRIL 3, 1970. The portion of subdivision petitioned to be vacated lS more fully described as follows: A portion of Lots 1 thru 3 of the Thomas Howell Property Subdivision, the location of which is more fully shown on a plat made by BALZER AND 06-360 04/12/06 ASSOCIATES, INC., dated FEBRUARY 3, 2006, a copy of which is attachE~d hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virgini~, 1950, as amended, by advertising; and WHEREAS, no public necessity exists for the continuance of the portion of subdivision sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE SUPERVISORS OF CHESTERFIELD COUNTY VIRGINIA: BOARD OF That pursuant to Section 15.2-2272 of Yirginia, 1950, as amended, the aforesaid subdivision be and is hereby vacated. the Code portion of of This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk I s Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the f.2i~_._gJ__ Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the portion of subdivision hereby vacated in the property owner free and cl,ear of any rights of public use subject to providing public right of way for access to a.l1 parcels created by this vacation or consolidation of parcels that will provide access to a public right of way. - Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and TASCON- HARVEST GLEN L.L.C., a Virginia limited liability company, or their successors in title, as GRANTEE. Ayes: King, Miller, Barber, Humphr!ey and Warren. Nays: None. 16. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. C. L. speak at meeting. Morrissette and Ms. this time; however, Brenda Stewart signed up to neither was present at the 17. ADJOURNMENT On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board adjourned at 7:31 p.m. until April 26, 2006 at 4:00 p.m. -' Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. ':'f/pt~ ,I /,:r.;,. !/ Lane B. Ramsey County Administrator . M. "Dickie" Chairman 06-361 04/12/06