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01-09-1940 Minutes Present: Horace L. Chalkley, J ame s G. J::Ie ning , Vi. A. Horner, '1'. D. Watkins, ti. 'i.'. Goyne, P. h. CoviD€ton, VIRGINIA: At a regular meeting of' the Board of' Supervisors of' Chesterf'ield County, held at the Court40use on January 9, 1940, and in the ~64th year of' the Commonwealth. . The EX$Qutive Seoretary of this Board called the meeting to order and called for nominations for the tUection of Chairman for the ensuing four years, and on motion of J. G. Hening, seconded by H. T. Goyne, the name of' Horace L. Chalkley was placed for nomination, and on motion of T. D. Watkins that the nomination be closed, which latter motion was carried. On a call for the vote on the election 0 Horace L. Chalkley, for Chairman the membership, other than Horace L. Chalkley, voted unanimously for the election of the said Horace L. Chalkley. Whereupon Horace L. Chalkley was declared to be elected Chairman and took the seat as such. The minutes of the last meetihg haveing been read, are 'approved. "Salaries. the Executive Secretar :" Hora~e L. Chalkley, James G. Hening Hilary L. Fergusson Harold T. Goyne Horace A.. Holt John B. Watkins, Jr. Wm. S. Coburn, Margaret Rawlinson Lilla Spivey Aullne Barrett F. B. Grant P. Rixey Jones Matt Redd, Jr. Matt Redd, Sr.', B. J. Banks Linden Robertson Ira S. Hepburn R. F. Jones Bertha Britton C. W. Smith I. E. Bowman Geo. M. Johnson R. vi. Koch H. N. Terrell vialter Danc.e Yarborough E. P. Gill Floyd F. Vincent C. W. Cunningham W. H. Flynn U. Bryan Puckett C. S. Romaine Samuel Hirshberg O. L. 'faylor O. B. Gates John A.Nichols E. M. Ruffin, J. \1m. Dance Marcus A. Cogbill Geo. W. Moore, Jr. John Vi. Snead, Bobt. A.Ivey _ .. Evelyn H. Johnson Salary & tlileage, Supv. Dec. 1939 $30.7e~~ " "" "" If 29.38 -' " "" "It " 29.58 ..- It "" "" tf 28 . 98 V' " t1" "" " 30 . 48 ...--., " It" "It tf 31. 38 ..- It "Expenses Exel!. Se~y " 250.00 .... " Home Dem. Agent It " 75.00'- " County Nurse, 225.00"'- " County Stenographer" " . 100.00..... " Dir. of Sanitation, It ,. 200.00 ..- " County Agri. Agent ~ ,. l25.00~ It Truck driver ,,~ 60.00 >"- " Asst. " "tf 50.00" " Janitor. . ~"75.00"'" " Asst. " "" 30.00 ~. " Nightwatchman C.li." " 62.00.... " County Agri.Agt,,(Colored} " 40.00"'" It County Nurse (Colored) " 140.00 ",.. " Chief of Police ,Sa!.,& Tel. Allow241.49....... " Mileage & tele. Allow. " 220.00 ~- " " "" It " 205.45 ",' . " It "n " n 221.45 ...- " " tt" " .. 205.00 .--- " '.' n" " '1 205.00 ....' " '! n n " " 206. 05 v~. " " "" tI " 208.05 ~. "" "" 202.00 V". " "" 62.50v " .." 75.00 ....... It Switohboard Opere &. Police Clerk 95.00" "" 7 0 . 00 ~.. " "" 75.00."" " Sheriff' 125.00 v " Substitute l~ightwatchm.an{laite) 2.00 - " " (Dee.l2thI1l24th)26.00....- " & maintenance of office.Dec,l93'634.85--, " " It " " " 226.87'/ , " " " " " " 377.10 .,/ " Trial Justice 300.00"" " Clerk of Trial Justice " 200.00..... " Asst. " 40.00"" $5,.-36.39 frV (J..,.. ~...v- Cf-(" "Routine. Standard Claims .t"aid by the Executive Seoretary: Dr. Franois N. Taylor athan B. vihi te irginia Aleotric & Power 00. Ynrginia Electric & Power Co. .;rruby Motor ComptUlY ! H. Cogbill, . r~ig S. Ro.maine ~~y Collector. . B.Gates Professional services Lunacy Commission Current used C.H.,Camp Baker, ";eltare Dept., and l!~air GrQunds Street lighting in County Gas &. Oil for ~o. truck Supplies for jail Lunacy ~omm1ssion Cost of responding to fire at labor- atory of American Tobacco Company 75.00 Board members summoned for Special meeting Rental on dumping ground Lunacy commission, telephone call 5.00 v 3.00 V" ;p 47.92........ . 473.09/. 50:-56 .......'. 4.45:;:: 3.00 2.75 ~ 12. 50 ~ 5.60 "Routine. Standard Cl~ims ~aid by the Exeoutive Secfetary"; . W. Ellison r. Louise Leland Clark Dr. Louise Leland Clark Dr. Louise Leland Ulark Louise Leland Clark Chesapeake & Potomac .lce for Courthouse, :;;11. 7b Sitting tn on lunacy oommission " "" It " " " " " It :11;11. 75t1"" IS.OO/ 5.00 ....', 5.00........ l3.00..... 210.85 t;?'- .85~940.32 ostmaster 'T. 'l'heo Cogbill, pencer Printing Co. pencer Printing Co. pencer Printing Co. - enitentiary lndustrial ~ep.. raybar ~lectric Co. verett \iaddey Co. roadway Press . S. Beckwit~ & Co. ichmond Gffide Supply Co.Inc irginia Stationery Co. irginia Stationery Co. i8ginia Stationery Co. ichmond Office bupply Co. lyde L. Bowman uildings Equipment & Supply . L. Mann;' , "Claims Authorized by Executive Secretary and Paid out cf the General Uounty Fund: ,/'. 35.12v' 7.53 l4.21/ 4.90 ,/ 23.50~' 149.51....... 1.89....... 20.41 ~/ 0.75/, 9.27 46.62/ 4.20~ 4.75....... 17.60,/' 58.56 67.l~ ~.7.l5""/ p. _1 . $482.83 Professional services Te. Co. Local and out-of-town service Dec. 1, Dec.31,1~39 ~dicine, prisoners in jail Stamps Stamps Office Supplies Office bupplies Drinking cups, Clothing for Policemen .l.ight bulbs uffice supplies .c;nvelopes Office Supplies l~ Record of Criminal cases One slide rule, one index Envelopes Two binders and one box parc~t Lnc une conditional Sales Book #21 Labor and material Corp. Special cleaner and sponge Repairs and materials -/ -- "Miscellanedlus Claims Not (,;lassified ~lsewhere and Paid by the ~xecutive Secretary"; , Rental on machines for Sewing Room 18.00V" 'flare house rent for months of May, June, July, August, ,Septelllber and Uctober 63.80~. One p~ttern, .35~ ~xpe~ses incurred in conducting clinic ~ for l~ovember, l~39 37.00 ~nstalling new police radio l5.00~ Supplie s for C 11nic .70 V' Vaccine 8.00./ One pump house 91.00 _ II. Bagby, Supt. Donation for Xmas Baskets for needy 100.00 V'. Plans and specifications on proposed electrical system for County Carpenter work at Camp Baker(on Beet) Floor and plumbing (on account) Loan of $50,000 at 3/4 of 1% interest Refund on amount paid Medioal College for injury received while on duty. Times-Dispatch Publishing Co.Lnc Advertising delinquent real estijte l ~inger Sewing ~chine Uo. Ci ty vOllector," Petersburg, uCker-Rosenstock, lnc r. Thomas IJhe'eldon roaddus & Lucas Powers and Anderson he Gilliland Laboratories,Lnc. P. H. Mann lrs. Elizabeth R. L. Mann H. Mann O. H Mann ~chAnics & lwrchants Bank Samuel B. Hirschberg - .\ -'", 75.00 .,/ 125.00 ::;.- 150.00 . 19 5 .6'0 .,/' -;.. 4.00 ./ H2.'i:l5 v $1017e.ze "MUcellaneous Claims Allowed by Board in Meetinp: of January 9. 1910:" Certifying 1939 capitatien tax-payment vi' list 91.00 . Treasurer's bond--Policy ~302473- 1 yr775.00~ ~o~rce Subscription to Va. btate Chamber of Commerce, Jan.l,1940 to Jan.l,194l 125.00/' Postage used July ~,1938 to Dec. 14,1939 mailing witness tickets and allowances to . durors in the Circuit Court of Chesterfield J. ~ County ~ :I1;lCOO.Q5 hillip V. Cogbill -J Davenport Insurance ~orp. Virginia otate Chamber of hilip V. Cogbill "Salaries Executive Secretar out Lewis L. Hanes F. W. Abbott, James Powell Bruce Graham klages, making water connections,etc. Salary as Clerk Labor .l..abor 18 . '0 ':; 30.00v 3.25"'" 3. EO ~54. 75 - "Salaries. Compensation. Allowances and 11ileage Paid by the Executive Secretary out , of Ettrict: bani tary District Operatinp; Fund: " Grace B. Pond B. wi. Walton Chas. E. Eanes, Salary District Clerk Janitor Reading meters, making connections,etc. 35.00 v 5.00 v/ 26.25"$66.2 "Salaries, Compensation, AllowaLces, and Mileage Paid by the .l:.!:xecutive Secretary out or the Do~ Tax Fund:" J. K. Halder oalary and mileage .-............._.......,.;..-~..........-- 45.00 y "Salaries o out E R. W. Blankenship Collector of Grabage $70.00 v-" "Routine Standard Claims Paid b~ the Executive Secretary out of the Bellmeade San. Dist. Opera.tl~ .lfund. S. Sydnor Water supplies - 1~ov.1, Deo.l, 193~ 200.00 ....--.. Allowed By the Board Against the Bellmeade San. Dist. Construction Fund:" irginla Printing Company One set - 50 ooupon bonds 58.50 v by the ~oard ~ainst the Bellmeade San. Bi~trict Operating Find:" Inc. 8 corporation stops for transi te pipe 10.56 v-"'. Board A~ainst the Ettrick uan. District Operatin~ Fund:" elta Oil ~ales Co. pomattox ..Lron llorks e11er Company drews Brothers . B. Pond . A. .l:iawkins it2 Fuel oil & Supply Co. 1 Manhole ring with 2 pes. cover Corporation stop, Aey stub stop 14 gallons gas 50 bricks ~'reight paid on on~ 2" L:orp,. stop 32.74 -" 11.00 v 25.~8 ,..... 2.80 v"" . 75-- 1.715 .....:;;74.60 by the Board A6ainst the Ettrick ~an. Dist. Construction Fund:" . Edgar '.food' IIp ". Gogbi 11 Refund on 8 blue prints Recordation cost on deed l.20 .-- 1.50""" 2.70 Claims raid b Ue Executive Seoretur -Ettrick San. Dist. 0 Premium - insurance-Ettriok V&l. .1!'ire Dept. r.' vlater used during ~Wembe.r, 1939 .l:'et'g. 108.00 V"'" 90.24"""" $198.24 "Claims Allovved by the Board Al;!:ainst the LrJijoohester Sa.n. Dist. (;onstruction ~'und:" irginia Printing vompany ~stern Union Telegraph Co. One set - 79 coupon bonds Telagram-Thmmson, ~iood, and Hoffman 91.50...... .95...... $92.45 "Claims Allowed by the Board AAainst the Do~ Tax Fund:" ~s. Anna. B. Jackson . J. Schmidt One goat killed by dog Sheep killed by dog 3.50 / 18.00;/ $21.50 GRAND TOTAL............il~~~l,~~ Be it hereby noted that expressions of welcome to the new members of this Board were made by M. A. Cogbill, Commonwealth's Attorney and H. T. Goyne, Supervisor and replies to same were made by J. G. Haning and \/. A. Horner. This day, J. ~i~. .Dance, Treasurer, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of Decemcer, 19S9, spowing a total of $952.28, of which two-thirds, or $634.85, has been paid by the County, the remainder to be paid by the State, and the Board appro - ing the said report the same is filed. This day, Geo. II. Moore, Jr., Commissioner of the Revenue, submitted to the Board his report of expenses inourred in the operation and maintenance of his of~ice for the month of December, 1959, showing a total of 1565.64 , of which two- thirds., or.37? .10, has been paid by the County, the remainder to be paid by the State. and the Board approving the said report the same is filed. This day ,M. A. Cogbill. Commonv.eal th' s Attorney, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the montb of December, 1939, showing a total of $453.74, of whiob, one-hall, or i226.87, has been paid by the County, the remain4er to be paid by the ~tate, and the Board ,approving the 5aid report the same is filed. \ Reports from the following offioes were submitted and filed: Trial Justi e, Chief of Police, County Nurse, County Agrioultural Agents (white and oolored) Sanitation Director, Statistical report of Welfare Dept. and Home Demonstration Age t. This day. the Executive Secretary, reported to the Board he had received, endorsed and turned over to the Treasurer, certain oheeks and monies for credie to tPe several fUnds, tQ.wit: C. :('\t ""-.....-.. '~.,~.- .__..........-...--..........,...._.......,,'~ ",......*""..~~..".",.."..:,.~,~..: ",:"';,;'~ G1:meral Fund: H. :&. Terrell E.P. Gill Board of Publica Mejorie .K.night Sam Gregory lie lfare ~d tne ss fee Arrest tee Telephone bill Telephone calls Four used tires tubes &.twQeused $0.50 1.00 3.50 3.70 8.00 ..~. (i-~ ,.1. Manchester San. Dist: Scott, Horner and Mason, Inc. ~urchase of bonds 1580.00 Bellneade San. ~ist: Miller and Patterson Purchase of bonds 1000.00 This being the nutt~r~ in which appointments to the varmous ~tanding Committees of this Board for the ensuing year are to be made, it is therefore re- solved on motion of H. T. uoyne, that the Chairman appoint the following Standing Committees: Buildings and. urQunds; Budget; Ordinance and Salary. Whereupon th8 Chairman appointed as'Building and Grounds Committee; H. T. Goyne, Chairman, W. A. Horner, and P. ~i. Vovington. Budget Committee: W. A. Horner, Chairman; J. G. henin and Pl vi. Covington. Ordinanoe Committee: H. 'J.'. ~oyne, Chairman, and W. ~. Horner. Salary Committee: T. D. lia tkins, Chairman and H. ~. uoyne. ' This day the Executive Secretary read before the Boaxd a resume of his activities since his employmant on July l6, 1~38, and recommending to the Board certain revisions and additions for its oonsideration. Whereupon the Board doth on motion of H.T. ~oyne, direot the Executive Seeretary to furnish each member of the Board a copy of the aforesaid resume and recommendattons, and the report is accepte and filed. I I There being no repDesentative of this Board on the Chesterfield County i.elfare Co~cil due to the retirement of J. B. Watkins, Jr. from this Board, and wh was this Board's representative on the said i~lfare Council, it is therefore resolv ed, On motion of Ii. A. Horner, that T. ~. Watkins, Supervisor, be and he hereby is appointed to represent this Board on the Chesterfield County Welfare Council, filli the vacancy created by the ret~rement of oJ. B. Uatkins, Jr. This day, the Executive Secretary requested this Board to authorize the County Nurse to proceed with the organization of a Venereal Disease Clinic or Clini in this County, which would oooperate with the ChestertieldCounty Welfare'Council be governed by advice and direction of the local Health Board. It appearing to the Board that the health work in this County may be accompli.hed more profitably by the installation in this County of a State Health Unit and to organize any addition service at this time would possibly conflict with the plans of the State Health Uni , it is therefore resolved on motion of II. a. Horner, that the Board members make a study of the County's Health work in view of oonsidering the State Health Unit at the next regular meeting of this Board. On motion of H. T. Goyne, the Executive Seoretary is directed to write Dr. L. J. Roper, Director of Rural Health, State Department of Health, Richmond, Virginia, asking said Dr. Roper to appear before this Board at i~s next regular meeting for the purpose of advising this Board in the matter of a State health Unit in Chesterfield County. ' The ~xecutive Secretary requested the Board to authorize the ohange of th County.s telephone number on the Chester Exohange in order that a serial number might be reserved for this County in the event of future expansion. Theretore, on motion of J. G. bening, the ~xeautive Seoretary is directed to authorize the Chesapeak an4 ~otomao ~elephone Company or its agents to ohange the County's tele- phone number on the Chester Exohange in order to reserve another number in series for any future expansion of telephone servioe. This day the Executive Secretary made report for th~ Buildings and GIOund Committee in the matter of revising the telephone service at this Courthousa.~ih&ba~ upon, the Board doth on motion of J. U. Hening, reject all proposals for revising t telephone servioe at this Courthouse. This day the Executive Secretary'made report for the buildings and Ground Committee in the matter of providing offioe space for offioe equipment for the County Sheriff. ~herefore, on motion of oJ. G. Hening, O. b. Gates, Sheriff, is authorized to use the Jury Hoom of the l.Iircuit Court ~s his office, exoept when sam is required for use of the Court. And be it further resolved that the Exeautive Secretary be and he is hereby directed to purohase for use afsaid Sheriff, one stee drawer file equipped with locking devices. This day the Executive Seoretary read before the Board a petition of citizens of Forest Hill Terrace requesting this Board to install a street light at the intersection of 48th Street and Dunstan Avenue in jj'orest ti111 Terrace. iihere- upon, it appearing to the Board that a method of appointing light ~ommittees should be formulated, the Board doth on motion of W. 4. Horner, establish as its p&anof membership of light oommittees the appoint~ent of the Supervisor from the ~istrict in which a light or lights have been requested, the appointment by the Hoard ot one other Board member, and the inclusion of the Executive Seoretary as ax-offieio member of all light oommittees. -, - : I : i - - - On motion of H. ~. ~oyne, the Board doth appoint d. G. Hening to serve on the .wight l.Iommittee with Ii. A. Horner, Supervisor and l~m. S. Coburn Executive Secre tary.to study the need for a street light at the intersection of 48th Street and Ilunstan Avenue in iI'orest Hill 'l'errace, and make i tSJ"recommendations to this Board at the next re~lar meeting. ~', , , ' ~t appearing to the Board that a method of appointment of a road committe should be formulated a~? the Board doth OA motion 0' Ii. A. horner, establish as its plan of membership of road committees, the appointment of the ~upervllor tram the District in which a road or roads has been re~uested, the appointment by the board I of one other Board m~mber and the inclusion of the Exec~tive Secretary as ex-~~~icl~ member of all road committees ! I This day came, Fred R. Shepherd, ~yor of the Town of Colonial tleights, re-i ~uesting the Board to reconsider the fourteen lights requested tor the Town of I Colonialtleights approximately a year ago. 'l'here1'ore, on motion of 'L D. viatkins. I the Board doth appoint H. T. Goyne to serve on the liommittee with J:'. vi. Qovington. I Supervisor. and lim. O. Coburn, .J!jxecutive Secretary. to study the needs for the I fourteen lights re~uested by the Town of Colonial heights and make its recommendatio~s at the next meeting of this J:joard. ; I attention of the board tpe bus stops in Chesterfiel~ I i iihereas, it appearing to the J:joard that such stops should be properly light~ ed for safety at the expense of the liompany or liompanies operating said trolley and I buses. I Therefore, be it resol~ed. on motion of Ii. A. horner, that the Virginia .J!jlectric and ~ower Company be, and it hereby is requested to install facilities for the illumination of all trolley and bus smps along the routes of its trolley and vus lines in Chesterfield liounty, the expense of said installation and the cost of I. operation to be fully borne by the said Virginia .J!jlectric and J:'ower liompany. This day, came, ti. ~. Fergusson. former ~upervisor, reporting to the Board pf his investigation as a former member of the Board's Hoad Committee af the b'ire .l..a.ne I Road in Midlothian Vistrict, stating that the road was narrow and slippery in wet I weather but to make improvments would be costly and that he did not feel that the number of residents on this road warranted such an expenditure. I I '!'his day, Ii. ho. tiorner. oup.,rvisor, outlined to the .!:Soard a plan for the I construct,io. n ofa rGad along the line of the Snead Road ,extended northwesterly fromt !angle's 'Qrner to intersect with the J:iey Road. south of Houts #360. said constructi n to be done by private individuals desiring to abide by any County and State surveys and specifications. And it appearing to the Board that the construction of said I road would be of great public benefit, it is therfore resolved on motion of n. A. I orner, that the Virginia Department of h~ghways, be and it is hereby re~uested to i ke a survey for the locatifin of the aforesaid proposed road, without cast to the i County. I I I This day the .J!jxecutive Secretary made known to the ~oard the verbal requesl of officials of the ueneral uutdoor Advertising ~ompany for the improvement of a . 'street elong the north property line ot the General Uutdoor Advertising "ompany, tori lone block west from the retersburg Turnpike and in Thur~an's addition. On motion of H. T. Goyne, the Board doth~poin~T. D. Watkins, to serve on a road Committee ,ith Ii. A. liorner, Supervisor and ii.S. Coburn, Executive Secretary, to study the I eeds of improving the aforesaid street in the ~nchester Magisterial District, said ommittee to make its report and recommendation to this Board at its neAt regular eeting. This day, ~i. A. tiorner, oupervisor. brought to the absence of street lights at the majority of the trolley and liounty, and This day, the Executive Seofetary requested the Board's a~thority to secur he necessary rights of way according to plans of the. Virginia Departnent of Highway or the improvements of sections of Seoondary Routes ~os. 649 and 651, the said irginia Department of Highways to prepare the nece~sary options and deeds for Aeoution. Thereupon the Board doth, on motion of Vi. A. Horner, au:bhorize and. direc he Executive Secretary to secure the aforesaid rights of way so tar as will be dona ed y the respective property owners and report to this Board any eases requiring com- ensation. This day the Executige Secretary reported to tt.e Board the illness of Robt · Ivey, Trial Justice Clerk, durin~ December, he being unable to take the vacation uehim on aocount of said illness, and whioh necessitated the employment of a usbtitute Trial dustice Clerk during the absence of the aforesaid Robt. A. Ivey; nd, vihereas, it appearing to the Board that no provision had been made in the budget for compensation of a substitute Trial Justice Clerk while employed s such in the absence of the Trial Justice Clerk due to illness; Therefore, on otion of T. D. ilatkins, the employment of a Substitute Trial Justice Clerk during he absence of the Trial Justice Clerk due to illness is hereby approved; and Be it further resolved th8:t this Countt's current budget be and it hereby s, revised by the transfer of '320.00 from the "Unappropriated Surplus", of the eneral Fund to the "Compensation of Substitute Trial Justice Clerk - Code 5b-l09". This day came, Verbon E. Kemp, Executive Secretary of the State Chamber of ommerce, and outlined to the Board the services rendered the members of the State ~ber of Commerce by the said State Chamber of ~ommerce. And at the conclusion 0 he said explanation the Exeoutive Secretary presented to the Board a bill in the i ount of $125.00, representing membership dU. es of the County in the State Chamber 01 ommerce tor the calendar year 1940; and it appearing to the Board that no provision ad been made in the current budget tor the payement of the membership dues for this ounty in the State Chamber of ~ommerce, it is therefore resolved, on motioa of J. G. ing, that ~he l!4xecutive Secretqry be and he is hereby authorized and directed to ay b-rthis liounty's warrant the sum of $125.00.tQ tae State Chamber of Commerce as ember'shlp dues of Chesterfield County for the'G"nl40; and Be it further resolved, that the curren~ budget be and it is hereby revise y the transfer of '125.00 from the ItUnappropriated Surplus" General Fund to "Dues nd SUbscriptions - Code 206. under the Board of Supervisors _ Cade la. 'f.i>l'i.~,,~~,\, Again in the matter of State Auditor's of Publio Aocounts report of his audit of records of the County Treasurer for the fisoal year ending June 30, 1939, was brought to the attention of the Board by J. G. hening, Supervisor. And it appearing to the Board that it would be a great benefit to the members of the Board to have the aforesaid report explained in detail by the State Auditor of ~blie Accounts or his designated representative, it is therefor~ resolved on motion of P. ~i. Covington, that the Bxecutive Secretary request the State Auditor of ~ublio Accounts, or have his representative, come before this Board in an adjourned meetin~ to be held January ll, lG40 at 2:00 p.m. to explain and disouss the aforesaid Auditor's report. On motion of J. .... J:J.Elnin~;:, the ..b.xeeutive oeoretary is ooreby directed to notify each member of the Board, five days in advance of each meeting of the Board by postcard. And be it further resolved, that ea9h member of a Committee be given written advice of same immediately after appointment to any Oommittee. And be it furth~r resolved that five days pr~or to any ~ommittee meeting, the members of that ~ornmittee will be notified by postcard of such meeting. This day, the Executive Seoretary reported to the Board on his investiga- tion in the matter of the preferred liabl11 ty insuranoe policy to be carried on the Volunteer Firemen of the Attrick ~i~e Department, and explained that in his investi gation he had ref&rred to the action of the Doard in their meeting two years ago in which the Board had appointed a Committee to make a similar study, and the findings of this eommittee was that the policy of the Provident Life and Accident InsuraLce Company, offered proportionately more for the amount paid than the policy offered b the Aetna ~nsurance Company, and the Exeoutive Secretary reported that in lieu of the aforesaid findings of the Hoard he had renewed the policy with the Provident Life an~ Acoident ~nsurance Company. On motion of H. T. Uoyne, the report and pay ment of premiums by the ~xecutive Secretary is hereby approved. Again in the matter of the proposed ,Jorks Projects Administration ~roject for Malarial Control in Chesterfie~d County, the Executive Sec~etary brought to the attent~n of the Hoard the alowness with wiich property owners in the affected areas had been signi~g the requested easements for olearing and opening ditches. \:hereupon, it is resolved on motion of H. A. Horner, that the Directof of Sanitatio be and he is hereby authorized and direQted to secu~e the ease~ents from the ,aforesaid property owners, and be it further resolved that the ~irector of Sanita- tion be and he is hereby authorized to employ a person or persons to assist in the seouring of the aforesaid easements, the cost of employing such a person or persons not to exceed the sum of w25.00 This day the Executive Seoretary presented the executed agreement petween this County and the A.e.L.RR. Cmmpany in the matter of installing a water main in the Ettrick oanitary District Ul, across the aforesaid Railroad Company's right of way and under its tracks where same oross the River Road, known as Route #36, and the same is filed. Again in the matter of the proposed relocation of Houte ~6l9, between Routes 10 and 617, near Enon oChool, it is resolved oh motion of H. T. Goyne, that the Virginia Department of highways be, anq it is hereby requested to have ~ survey made for the proposed relocation of Route H6l9, or a portion therof, between Routes lO and 6l7, such proposed relocation to be established along a route as in the wisdom of the Virginia Department of llighways the proper location of said road. This day, H. T. Goyne, Supervisor, recommended to the Board the improveme t of the Old Stage Coach Road, south from Route #10 to Curtis's Siding on the S.A.L. Ry. and the oonstruction of a new road from Curtis's Siding, southeasterly to Route #618. On motion of J. \.i. hening, P.\l. Covington , is hereby appointed to serve on thll Road Committee with ~. ~. Goyne, Supervisor, and i;m. S. Coburn, Executive Secretary to view the location for the proposed roads and obtain information from the Iworks Projects Adninistration as to the advisability of including this proposed road in a Works ~rojects Ad.ministration Road .l:'roject and said Committee to report back to thi~ Board at its regular meeting. This day, ;,1. A. J:iorner, who was recently elected and qualified as a membel- of this Board, tendered his resignation, not in writing, as Chairman of the Planni~~ Board of Chesterfield County. On motion of J. G. .l:iening, the resignation of wr. Vi. A. Horner is accepted. ! -, - I , - Un motion of T. lJ. Vlatkins, it is resolved that all the members of the Chesterfield County Planning Hoard be and they are hereby respectfully requested to submit their resmgnations as members of such Board, the object of this resolution being to have a reformation of said Planning Board, and the Executive Secretary is direoted to wri te a letter to the several members of the Planning Boa,rd regardine; the above action. - I I j The Executive Secretary called the Board's attention to the vacancy on the Oommittee oreated by the retirement of H. A. holt, former member of this Board, on the Committee appointed to serve in the matter of a contract between this County and the City of Petersburg for the supplying of water to the Ettridk Sanitary Distriot #1. lihereupon, the Che.irman appointed P.W.Covington, to serve with M. A. Cogbill, Commonwealth's Attorney, D. Edgar iiood and H. A. rlawkins of Ettrick, and W. S. Coburn, ~xeoutive Secretary as the Committee to stUdy and work with the representatives of the City of Petersburg to effect a satisfactory oontraot for the supply of water to the Ettrick Sanitary District ~l by the City of Petersburg. In the matter of the Committee appointed to design rules and regulations for the governing of sanitary districts, the vhairman appointed P.iJ.Covington,W.A. l:iorner and h.T.Goyne, Supervisors, to servioe.on a Co~ittee with ~.J.Lee, and F.w. Abbott of the Be~lmeade Sanitary District #1; Miss Crave Pond, L.B.Pond and h.A. ~awkins, of the Attriok Sanitary Distriot 61, and Wm. S. Coburn, Executive Secretarw to design proper rules and regulations for the operation of the various sanitary districts in Chesterfield County. - Again in the matter of a revised statiscal report of the activities of the looa.l .iJepartment of Public ',jelfare, the Chairman hereby appointed J .G..t1ening and H.T. Uoyne, as a Committee to consult with the said ilepartment of f'ublic 1jielfare and desi gn a revised form of report to this Board of the activities of said Department of PUblia iielfare. A!ain in the matter of protection to school children boarding and alight- ing from the school buses in this Oounty, the Ohairman hereby appointed H.~.uoyne as a ~ommittee to appear before the County School Hoard to request the said ~cho01 Hoard's attention to providing improved safety measures in the transporting of school children to and from the schools. ~his day, !,'red R. Shepherd, .lvJ.ayor of the 'l'own of liolonial .heights, asking this Board to reconsider the previous action taken by the Hoard in the matter of t.he proposed annexation of certain territory north of "'olonial Heights by the Town of "'olonial Heights. And it appearing to the Board that the public shculd again be given an opportunity to voice its attitudes in this matter before the Board, there- fore, it is resolved On motion of J.G.I~ning that ~anuary 15, 1940 at 10:00 a.m. be and it is hereby set as the date and time when this Board will meet at this ~ourt- house for the purpose of hearing all interested persons in the matter of the proposei annexation of certain parts of ~hesterfield liounty by the ~own of Colonial heights. On motion of 1..A.horner, the Executive Secretary is directed to make satisfactory advertisement in the Progress-~ndex~ a newspaper pUblished daily in the City of PeterSburg, of a meeting of this Board to be held January l5, 1940, at 10:00 a.m. for the purpose of hearing any person or persons desiring to be heard in the matter of the propose~ annexation of certain territory by the Town of "'olonial Heights. . TLis day, the Executive Secretary called the attention of the Board to a verbal claim of VI. A. Britton of the Village of Ettriek for a water connection charge paid by him to the County in the ~epara.tion of joint oonnection previOUSly made for two residenoes. And it appearing to the Board that the said joint conneo- tion shouIt not have been made, and that only one oonnection charge was paid, the Board doth on motion of W.A.Horner, reject the claim of said VJ.A.BDitton for refund of oonneotioncharge paid. . This day the Executive Secfletary read before tLe Board two letters from Caius W. Diggs, former member of this Board in whic~ he acquainted the Board with his consultation with officials of the E.I.Du,ont ~ Memours Company, regarding the low machinery tax levy in this (.;ounty, and the s,is filed. The Executive Seoretary read before this"Board form letters from the State Compensation Board in the fiXing of compensation and expenses of the Treasurer, Commissioner of the Reveune and the Conmonwealth's Attorney, for the calendar year beginning danuary 1, 1940, and the same is filed. ' A notice of the State Corporation Commission served on H.L.Clalkley,Chair- man of this Board, advising the date and place of a hearing for the proposed establishment of a bus line through Chesterfield County on U.S.~oute #l,to be owned and operated by the Seaboard Air Line Railroad Company, was read and filed. A letter to the ~xecutive Secretary trom ~.W.Snead, Resident Engineer of t e Virginia Department of Highways, regarding the cOI?-struction of sidewalks along Route ~l, from corporate limits of the City of Richmond to Stop 6, and the letter was read and filed. The Executive Secretary read before the Board a request of the Industrial Commission of Virginia for information regarding salaries of employees of this ~ount whereupon, it is resolved on motion of H.L. Chalkley, that the ~xeoutive Secretary be and he is hereby directed to make the requested report to the Industrial Commissi n. It appearing to the Board that the work of this Board could be facilitited by the Executive ~ecretary submitting to each member of the ~oard prior to eaoh regular meeting of the Hoard a written report of all claims paid by him during the previous clandar month. Whereupon, it is resolved on motion of H.L.Chalkley, that the reading in Board meeting of claims paid by the Executive Secretary be and it is hereby dispensed with. And be it further resolved that the Executive Secretary sub- ~it to each member of the Board, as soon after the end of each calendar month as practical, a written report of all payments made by him during that oalendar month. This day the matter of mileage allowance for sheriffs and con tables for t~e transportation of insane persons from the plaoe of holding a commission, or from the Courthouse of said County to the "nearest railroad station" or to the point of deliv ery to an agent of the various State institutions was brought to the attention of thb Boa.rd by the Commonwealth s Attorney. On motion of ti.L.Chalkley, it is resolved thap the said mileage be and it is hereby fixed at 5~ per mile to be calculated in the same manner as transportation mileage for transporting a person convicted of crime ip calculated This day,ti.L.Fergusson, former member of this Board reporting his findings as a Committee to view the ~ounty Poor Farm property and recommending that the Count sell the en.tir~ track of land as soon as practical. w'hereupon, it is resolved on motion of~i.A.uorner, that the ~ommoneatth's Attorney be and he is hereby requested to secure(the required oourt order allowing the sale of the aforesaid County Poor .Ifarm. · urdered that the Board be now adjourned until January 11, 1940 at 2:00 p.m /:Cf. ~ N11~ Cha rm