10-14-1941 Minutes
Present:
H. L. Chalkley, Chsirman
H. T. Goyne
J.G. Hening
T. D. l'atEins
\i. .l1.. liorner
P. \I. Covington
VIRGINL.: ",t E1 r0vu15r mE::eting of the Board
of Supervisors of Chesterfield
County, held at the Courthouse on.
October 14, 1941, at 10:00 o'clock
A. M.
The minutes of the last rncular and of the ad journed meeting hoving been read,
are approved.
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"Salaries. Allommcest lUleare, etc. Paid by U:e Exec. :::lec'y. from the General Fund":
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Horace L.Chalkley
James O. Hening
\I. A. Horner
Harold 'r. Goyne
p. H. Covington
T. D. \iatkins
J. Vb. Dance
Oeo. H. Moore, Jr.
Marcus .<i..Cogbill
Halter N.Perdue
John W. Snead
Robt. A. Ivey
Evelyn H. Johnson
O. B. Gates
',I. H. Caldwell
Auline Barrett
Nancy Tyree
P.Rixey Jones
R. F. Jones
Matt Redd, Jr.
Matt Redd, Sr.
B. J. Banks
Linden Robertson
Ira. S.Hepburn
Catherine Phillips
C.Ii. Smith
I.E. Bowman
R. W. Koch
E. p. Gill
Geo. H. Johnson
C. Vi. Cunningham
H. N. Terrell
VI. D. Yaruorough
F.F. Vincent
C. S. Romaine
U. B. Puckett
W. H. Flynn
O. L. Taylor
S. B. Hirshberg
J. G. Eggers
A. K. Hissimer
D. P.Bass
J.B.\iatkins, Jr.
W. H. Heintzman
Robt. Hancock
"Routine Standard Claims Paid by
Virginia Electric & Power Co.
S.W. Ellison
Dr. Turner S. Shelton
Malone's Service
Virginia Electric & Power Co.
Petersburg Auto Parts Co. Inc.
City Collector
Salary and mileage -Supv. Sep t. 1941
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" and maintenance of office -Treas.
II " " Comml of Revenue
" If " Comm.. Atty.
II Clerk of Court
" Trial Justice
" Cler~, Trial Justice Court
" Clerical assistant
" Sheri ff
" Executive Secretary
.. County otenographer
" Home Demonstration Agent
" Co. Atir1. Agent
"" " (Col.)
" truck driver
11 II "helper
" J ani tor
" " helper
.. Nigh t "at ohman
" Cll:lrical worker
" mileage and tel. allow.
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" Police Officer
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" Dispatcher
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tI and Police Clerk
Mileage traveled in attending
Zoning Com. meetings April-
June, 1941
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Substitute truck driver
t.he Exec. Sec'y. from theGeneral Fund:"
Current used C .H., Camp Baker,
Conservation Office
Ice for C.H. during August, 1941
Lunacy commission-Lerenzo Adolphus
Sadler
Repairing tire on County truck
Street lighting in County
Repairing tire on County truck
Repponding to fire on Se. Belt. Blvd.
and on Midlothian Pike
$30.78
28 .58
29.58
28.98
30.48
29.58
750 . 28
392.97
229..16
83.33
325.00
200.0C
100.00
125.00
250.00
'110.00
75.00
125.00
40.00
70.00
50 .00
75.00
40.00
65.00
33.33
259.80
241.00
242 .45
227.05
226.45
225.00
226.00
226.00
230.60
214.75
75.00
62.50
75.00
70.00
100.00
5.25
6.86
17.15
5.60
7.20 $6:,060.71
$65.98
9.25
5.00
1.10
473.09
.50
250.00
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The 'Chesapeake & Potomac Tel. Co.
Routine ~tandard Claims Paid by the Axec. Sec'y from the General Fynd -continued:r
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Mrs~ Theo Cogbill, P.M.
Truby Mota r Company
Dr. Robert Styus
Broaddus & Lucas
O. B. Gates
City Collector
Dr. G. C. Eggleston
J.A.DeKraft, J.P.
M. M. DeKrafft
RiChmond Motor Company
Broaddus & Lucas
Broaddus & Lucas
Business Equipment Co.lnc.
City of Hi chmond
Local and long-distance service
Sept. 1 - Sept. 30, 1941
Stamps and postcards
Gas, oil and repairs to Co. truck
Commission of lunaoy -Ollie Porter
One vibrator - Police car
Board and committal fees of prisoners
Responding to fire at stop 29,
Petg. Pike
Commission of lunacy-Ollie Porter
Services rendered in lunacy
commission-Ollie Porter
Lunacy commission -Ollie Porter
Repairs to Police radio
Vibrator for Police Car
Re~airs to Police car radio
Se~t. inspection of machines
Responding to fire at Stop 26,
Petg. Pi~
$225.32 !
17.03
28.27
5.00
5.50
32.75
125.00
5.00
2.00
2.50
6.92
5.50
3.85
7.00
75.00 1$1,351.56
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"Claims authorized b.v the Axecuti ve Secretary and Paid from _the General Fund :"
Buildings EqUipment & Supply Corp.
ilill1ams and Reed
Virginia Stationery Co.
Richmond Office Supply Co.
Paper towels and drinking cups,
Towels tlor jail
Kreft envelopes
50-F.R.A. forms
"Miscellaneous Claims Paid bv Exec. Sec'y. from the General Fund:"
P.R~xey Jones, Co. ABt.
Miller Mfg. Company
Nolde Bros. Inc.
Friend & Company
One tattoo outfit and one Herd
Book
One bulletin board for C.H.
Bread and cakes for Camp Baker
150 bags of Flamingo for storage
building
24 tons sand for storage bldg.
Materials for storage bldg.
Lumber for storage bldg.
Bal. due on concrete work on
storage bldg.
Court cost in suit of Bd. of Supv.
Vs. R.A.Parrish (Fire suppression
cost)
\iork on storage building
Asbestos shingles for storage bldg.
Roofing nails for storage bldg.
Bricks for storage bldg.
Padlocks and door holder for storage
building
Window glass and sash putty
Tax tickets
Galv. iron pipe (Entrance to fair
grounds)
Bal. due on laundry for Camp Baker
Lease on space at Centralia,Va.
July 22 to Sept.30, 1941 at ~5.00
per mo.
v/ork on storage building
S. L1. Cole
N. B.Goodwyn & Son
N. B.Goodwyn & Son
Chas. C. Lewis
Robt. A.lvey, Clerk
.I!:.6. Pastorfield
Ruffin and Payne
Chas. Leonard Hdwe. Co.lnc.
Southside Brick Works, Inc.
Chas. Leonard Hdwe. Co.
Binswanger & Company
Virginia StatiOnery Co.
Wheeling Corrugating Co.
Richmond uteam Laundry
J.A.Spiers, Agt. A.C.L.
E.C.Pastorfield
"Election Claims Paid from the General Fund:!'
Percy T. Curtis
L.S.Grant
W.T. McCook, Jr.
C. B. Graves
Returning ballots and Judge of
election (Aug. 1941)
Judge ot election
Clerk of election
Rental of voting booth
$30 .14
5.87
1.58
7.61 i $45.20
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$4.75
21.26
28.81
65.64
32.40 i
.13.5:3\';!,k 3/.,""
200.7~P1f'
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175.00 I
1.75
50.00
59.50
2.40
107.&5
6.37
23.28
529.20
33.41
31.73
11.61
89.40 ~1,488.08
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$8.50
5.00
5.00
2.50
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~21. 00
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n C, aims Paid from theCounty Road F,lnd:"
Dept. of Highways Work on Lafon st. and Buckingham
St. $126. 48
Dept. of Hi€,hways Ext. of Boy Scout Road 20.15
Dept. of Highways ~xt. of Holloway Street 261.45
Dept. of Highways Piney Grove Road (~xt. fit. 665) ;67 . 86 $7 5.94
i.J. Gorman
Game Harden
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$5ro
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"Claims Paid from the Dn~ Tax Fund bv the Executive secretary":
"Claim Paid from the viestlbver Hills Garb~e Collection and Disposal .ri.r~a':':'"
B.Y/.Blankenship
Collector of Garbage
$70 00
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"Claims Paid bv the Executive Secret rv from the Bellmeade San.Dist. Oper.Fund:'.
F.W.Abbott
F.vv.,iLbbott
Virginia Electric & Power
The Todd Company
District Clerk
Reading meters and service work
Current used Bellmeade well
Printed water bills
$30.00
24.50
.60
38.47
etc. Paid from the ~ttrick S
~strict Clerk
Janitor Municipal Bldg.
.n
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$4.00
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"Miscellaneous Claims Paiti by Exec. sec'v. from the Ettrick San.Diat. Onere Fund:!'
Geo. L. Williams Motor Corp. One fan belt-fire truck $0.54 II
Perkinson Typewriter IxchaAge Cleaning and repairing typewriter 12.50
Andrews Brothers Gasoline for Eire Dept. 3.49
Virginia Electric & Power Co. Current used ~own Hall .84
City Water Works, Petg. \'ater, meter rent and fire hydrant rent
for month of August, 1941 179.19
One adding machine ribbon 1.00
Reading meters 11.70
Paint for Municipal Bldg. 3.98
Printed water bills 38.47 $2 1.71
T.S.Beckwi th & Co.
Chas. H. Eanes
Chas. Leonard Hdwe.
The Todd Company
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Co.
"Claims Paid from the Ettrick San.Dist. Debt. Fund: 1!
The Chase NationalBank Interest on bonds for Ettrick
Sanitary District
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$1l~0.00
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aims Paid b
. Fund II :
work
$63.37
"Miscellaneous Claims Paid b
. from the Manchester San' Dist. Constr.Fund:"
Installing water mains - hauling
pipe, etc.
$14~2.59
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Bickelhaupt, Inc.
T.R.Scott
"Olaim allowed from the Do~ Tax Claim bv the Board and Paid by Exec. Sec'y.n:
Chickens killed by dogs
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$19.5?
"Claim Allowed by the Board from the Bellmeade San. Dist. Opere lfund: n
Garland S. Sydnor Water supplied Bellmeade
Aug. 1 - Sept. 1, 1941 $533.81
"Claim Allowed by the Board from the Manc hester San. Dist. Oper Fund: "
F.H.abbott
Dist. Clerk -July, Aug. and Sept.
1941
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GRAlID TOTAL.....................fl~~512.04
$50.0P
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This day, J.~vm.Dance,Treasurer, submitted to the Board his report of expenses !
incurred in the operation add maintenance of his office for the month of l
September, 1941, showing a tota~ of $1125.43, of which the County has paid two- i
thirds, or $750.28, the remainder to be paid by the State, and the Board approvi~
the said report, the same is filed. '
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This day, Geo. W. Moore, Commissioner of Revenue, submitted to the Board his I
report of expenses incurred in the operation and maintenance of his office for th~
month of September, 1941, showing a total of $589.45, of which the County has
paid two-thirds or $392.97~ the ~mainder to be paid by the State, and the Board
approving the said r,port the same is filed.
This day, Marcus A.Cogbill, Commonwealth's Attorney, submitted to the Board his i
report for the month of September, showing eli:penses incurred in the operation and I
maintenance of his office, showing a total of $458.32, of which the County has I
paid one-half, or ~229j16, the remainder to be paid by the otate, and the Board i
approving the said report hhe same is filed. I
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Reports from the following offices were submitted and fi led: Trial Justice,
Chief of Police, County Agricultural:3~ents, Home Demonstration Agent, Executive
Secretary, Treasurer, Health Dept. ,and ~ie1fare Department.
This day the Executive Secretary reported to the Board that he had received,
endorsed and turned over to the Treasurer, certain checks and monies for credit
to the various funds, to-wit:
8/31./41
9/30/41
9/15/41
9/19/41
E. Gaston
Dept. of 'Public Vlelfare
Southside Brick Works, Inc.
The Chesapeake & Potomac
Tel. Company
O.W.Cunningham
I.E. Bowman
M. A. Cogbill
Chesterfield Health Dept.
Dept. of Public \/elfare
9/13/41
9/19/41
sa/23/41
9/29/41
9/30/41
9/':>0/41
Geo. W. Hoore, Comm. of
Revenue
9/30/41
Telegrams to Blacksburg S.C.
and Baltimore, Md. $1.85
Telephone bills for July
and Aug. 1941
Discount Allowed on bricks
Commission on public tel.
receipts from 7-18-41 to
9-9-41
.n.rre st fee
Felony witness fee
Roanoke Hospital call
Office rent-Sept.1941
Telephone bill for Sept.
1941
Refund on overdraft on
postage drawn on County
Sons and Dau~ters of Liberty
Mount Vernon Council #20 Three months rent on hall
and the report is filed.
8.70
6.50
3.47
2.~0
2.40
.80
40.00
4.00
.59
General
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25.00 Et-trick Opere
$95.31 I
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The Executive Secretary read before the Board a letter from the Commission of
Game and Inland Fisheries relative to the restocking of rabbits in Chesterfield
County. Upon consideration whereof and on motion of T. D. "utkins, it is
resolved that the offer of participation by the County of Chesterfield in the
restocking of rabbits in the County, be and it hereby is rejected. And be it
further resolved thflt Ue Executive becretary be instructed,:.to so inform the
Commission.
This day Mr. Geo. Vi. Moore, Conmissioner of Revenue, came before the Board,
calling attention to the matter of assessing lots in subdivisions as prescribed
by law, and since the laws of Virginia ma~ these regulations no action was taken
by the Board.
~his day CaDle Mrs. Elizabeth Vi. Bagby, Supt. of the Department of Local Public
ivelfare, requesting that the Boa rd permi t the Department of Public Welfare to
amend its budget by transferring the amount of $478.18 from the Sewing Room Fund
to the General Relief Fund. Uppn cons ideration whereof, and on motion of
T. D.I/atkins, it is resolved that the sum of iP478.18 be and it hereby is
transferred from the Sewing Room Fund to the General Relief Fund.
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This day came Mr. A. M.Toler, of the A. U. Toler Company, Auditors, who had been I
employed to audit the records of the County of Chesterfield, explaining in detail I
the audit of said records of the County and presenting each member of the Board I
and other officials of the County with a copy of such audit. Upon consideratior
whereof, and on motion of J.G.Hening, it is resolved that the audit be received andl
approved; And be it further resolved that the Executive Secretary be and he hereby
is direcDed to pay to tl~ said ~.M.Toler and Company the amount heretofore authoriz~d
'-for such pw'pose. I
On motion of E. T. Goyne, it is resolved that a vote of thanks be extended the
A. U. Toler Company, through 11r.A.I:I. Toler J for the prompt completion of the
1940-'41 audit and for the splendid explanation thereof.
This day the Executive Secretary read before the Board a letter from the State
Highway Commission relative to the allocation of addi tiona:}. anticipated state
revenue for the year 1941-'42. Upon motion of J.G.Hening, it is resolved that
the report be received and filed.
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This day the matter of the road between Rt .653 and Rt.654 was again brought to the i
attention of the Board. On motion of Tl D. \Jatkins, it is resolved that the I
Executive Secretary be and he hereby is instructed to view the road with the ,
Resident Engineer, p.H.snead, and to estimate the cost of the necessary improvement~
in order to nake the road passable for this coming winter. !
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.This day the Executive Secretary read before the Board a ~etter from Mr. Lloyd
Ellenburg, requesting that a section of Cherokee Road, from the entrance of the
Chesterfield Country Club, north, a distance of a little over .3 of a mile to
Customer's Road, be worked and hard-surfaced. . Upon consideration whereof,
and on motion of 'ii. A. Horner, the Virginia Department of Highways is hereby
requested to put the above mentioned section of Cherokee Road in condition for
travel, the same being charged to the 3ct. road levy.
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This day there was brought to the attention of the Board that a second-primary road!
from Rtchmond to Petersburg, Particularly to accommodate local travel would be verYI
be~f1C1al to the citizens of Chesterfield County. Upon considerat ion whereof ant
on motion of W.a.Horner, theChairman is requested to appoint a Committee to take up
this matter with the State Department of Hirhways and arrange to have a survey of su h
road made. iihereupon the Chairman appointed: W. A. Horner, J. G. Hening, and P.W.!
Covington, as this Committee. I
In a recent meeting of the Board of Supervisors, C. W. Smith, Chief of Police,
was authorized and directed by resolution to make a survey of travel through the
Village of Midlothian, and report his findings to this Board. Chief Smith
this day made report that he felt this method of investigation was inappropriate
and inefricient, And suggested that a ~eneral survey of traffic conditions in the
County be made by a Committee including Mr. Giles Robertson, Safety Engineer of
the Virginia Department of High\~ys. Upon consideration whereof, and on motion!
of T.D.iiatkins, the resolution of September 9, 1941, be, and it hereby is rescindedl'
~nd oe it further resolved that the Chairman is requested to appoint a Committee tO'1
make such a study of traffic donditions in Chesterfield County. iihereupon the
Chairman appointed a Committee consisting of C.VI.Smith, T.D. Watkins,- and the I
Executive"Secretary to communicate with l1r. Giles Robertson, Safety Engineer, for tt:e
Virginia Uepartment of Highways and arrange such a survey,and report to this Board I
as soon as practical. ,
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This day a letter from the City attorney of the City of Richmond from the
Commonwealth's Attorney of ChesteFfield County, relative to the transfer of
materials from the Bellroeade and ~anchester Sani tary Districts was read by the
Executive Secretary, and an answering letter from the hsst. City Attorney, 1~. I
John P McQuire, Jr., expressing the opinion that there was no objection to I
transferring the materials,and stating that he was authorized to permit ChesterfielA
County to transfer materials as they saw fit. On motion of J.G.Hening, the letterl
is received and filed. I
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This day a request from the Fair ABsociat.ion for the $600.00 carried in the curre1t
budget, donated to the Fair Association, was broufht before this Board. Upon 1../
consideration of which and oh motion of ,1.A. Horner, the appropriation of $606:-00
to the \lhi te Fair Association and $160.00 to the Colored Fair Association was I
ordere d to be paid. I
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This day, Mr.H.T. Goyne, called to the attention of theBoard the fact that I
various departments of the County 0 f Chesterfield had in thai r custody certain I
equipment belonging to the County. Upon consideration whereof and on notion I
of H.T.Goyne, the Executive Secretary is requested to ha~e an inventory of such ;
equipment compiled for the various dElpartments and to keep the inventory current. i
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This day the Executive secretary read a communication and invoices from the Llnk-
Belt Company of Philadelphia, concerning equipment ordered by this County from
the Link-~elt Company in connection with the sewerage ,disposal plant of the
Bellmeade"Snd Manchester Sanitary Districta. Upon consideration whereof and
on motion of J. G. Hening, it is resolved to refer the matter to the Commonwealth'
Attorney for settlement.
This day the Executive Secretary presented to the Board of Supervisors a bill
for water used in the Bellmeade-Manchester Sanitary District, from Garland S.
Sydnor, which appeared to be an excess bill. Upon consideration whereof and
on motion of W.A.Horner, thel!:xecutive Secretary is directed to confer with Mr.
Garland S. Sydnor and work out a satisfactory arrangement for the payment of such
bill.
This day the Executive Secretary brought to the attention of the Board the request
for additional lights in the Clerk's Office. Upon consideration whereof and on
motion of T.D.\iatkins, the matter is referred to the Buildings and Grounds
Committee.
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This day, Mr.H. T. Goyne, brought to the attention of the Board the matter of an
increase in salary for Mr. 1ra hepburn, night watchman at the Courthouse. Upon
consideration whereof and on motion of H.T.Goyne, the monthly salary of Mr.
Ira. Hepburn, night wmtchman, is hereby increased by $5.00, effective October 1,
1941.
This day the Executive Secretary brought e request before the Board from the Board
of Education for an appropriation of $12,000.00 which had heretofore been
authorized for the inclusion in the construction of the high school buildings
such alternates as had heretofore been deter.mined upon, and to cost the sum of
$12,000.00. Upon consideration whereof and on motion of W.A.Horner, the
1941-'42 budget be and it hereby is amended by the transfer of i12,000 from the
General Fund's Unappropriated Surplus to the Building Fund of the County School
Board.
This day the Executive Secretary brought to the attention of the Board that the i
next regular meeting of this Board fe4l on the 11th day of November, which has ,
been eeclared by this Board a holiday. Upon consideration w.ooreof, it is resolv~d
that the next regular meeting of this Board be held at 10:00 a.m. on November 12, I
1941. !
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This day the Executive Secretary read a letter from the Hon. J.Edgar Hoover,
Director, Fede~l Bureau of Investigation, relative to the awarding of a
certificate to ~hAs. W. Smith, Chief of Police, of Chesterfield County. On
~otion of J.G. Haning, it is resolved that the letter be received and filed.
A letter from R.Stuart Royer was read by the Executive Secretary to the Board,
upon consideration whereof and on motion of J.G.Hening, the letter is ordered
to be held over until the next meeting of this Board for consideration.
This day a request from the officials of the Riclwond General Depot for an
easement along 4th Avenue from U.S.Rt. #1, east to the Seaboara Air Line HR.,
otherwise known as the Shell Road, on villich to install and maintain a sanitary
sewer, was submitted to the Board.
Upon consideration whereof, and on motion of H.T.Goyne, the ExecutiveSecretary
is authorized to prepare ,and execute the necessary easement.
This day the Executive Secretary read a letter from Mr.F.W.Abbott, concerning
renumeration for his services in connection with the collection of water bills
in the Manchester Sanitary District. Upon consideration whereof ,and on motion
of W.A.Horner, it is resolved to pay I~.F.W.Abbott for this service the sum of
$20.00 per month, commencing July 16, 1941.
This day Dr. E. C. Gates, County Health vfficer, mde a report in v:riting of his
inspection of the County jail. Upon consideration whereof, and on motion of
Vi.A.Horner, it is resolved that this Board of ;jupervisors be and the same is
appointed a Committee to inspect the jail on behalf of the Board.
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Whereas, heretofore today this Board by resolution appointed itself a Committee
~oinspect the County jail, and
Whereas. in pursuance of such order an inspec tion was made by the members of the
Board, and speaking through Mr. W. A. Horner, a member,reported that an inspection
was made and that the Committee found the jail to be in 'a reasonably sanitary
condition, but suggested that the keeper of the jail requests the inmates thereof
to refrain from the unnecessary plcing of trash o~ other accumulations inthe
window sills and in the corners of rooms." I
Upon consideration of which report, and on motion of W. A. HOy'ner, it is resolved I
that this BOard doth declare that the jail is found to be in a reasonably sanitary
condition,and further that the keeper of the hail be and he hereby is directed
to instruot the inmates of said jail to refrain from piling rubbish or other i
accumulations on the window sills and corners of rooms and make more frequent I
routine cleaning of said jail. I
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Cha rma
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Ordered that the meeting be now adjourned until October 28, 1941,at 8:00 p.m.
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