02-18-1942 Minutes
VIRGINIA: At Bn adjourned meeting of t e
Board or Supervisors of Ches er-
field County. held at the
Courthouse on February 18,
1942, at 8:00 o'clock p.m.
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This meeting having been called to hear the report from a Special Committee j
which had been appointed for the considerat ion of the distribution of monies
ceceived from the City of Richmond as payment for indemnities from the annexatio
\ecree, heard the following report made by Mr.J.G.Hening. Chairman of this .
Committee, of monies received from the City of Richmond and available for
di stribu tion:
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February 5. 1942, received from the City of Riohmond: I
For Bellmeade Schools and EqUiPment.....................................~48Il77.05
For Summer Hill Schools and .. ....................................42 430.00
9 607.05
Present:
H. L.Chalkley,
H. T. Goyne
T.D.Watkins
J. G. Hening
W. A. Horner
Chairman
Absent: P. W. CoVington
Chesterfield County School Literary Bonds and Funds:
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School. . . . . . . . . . . . . . . . . . . . . . . $3,110.40
~ . . . . . . . . . . . . . . . . . . . . . .. 8,016.49
" . . . . . . . . . . . . . . . . . . . . . .. 2,725.61
II . . . . . .. . . . . .. . . . . . . . . . .. 6,012. 37
" . . . . . . . . . . . . . . . . . . . . . .. 2 . 725 . 61
Colonial Heights
Matoaca
Enon
Broad Rock
Hickory Hill
For S~er Hill School
"Bt:lllmeade "
" Elkbard t It
.......................28.172.96
......................27,495.00
...................... 3.239.14 .
Less Amount paid from above amount 8S follows:
Summer Hill Bonds "County Debt" ..............$28,050.00
Interest 'On Bonds.............................. 1.122.00
29,172.00
Bellmeade School Bonds Dist. Debt..................i27,375.00
In tere s t on Bond s. . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . 136.86
27.511.86
Amount in Mahche ste r District School Fund:
County and District Bonds Payable in 1942 Funds in hands of
County School Board
Hickory Hill School......................
Broad Rook ..............................
SUl!1IIle r Hi 11. . . . . . . . . . . . . . . . . . . . . ... . . . . . . .
Bellme ade. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . .
Elkhardt ........... ~. . .. . . . . . .. . . . . . . . . .
!:non. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Colonial Heights.........................
!4a.toaca......... ................... ......
Principal Interest
iS50.00 1578.00
1875.00 1275.00
1650.00 1122.00
2725.00 1095.00
1000.00 400.00
850.00 578.00
970.00 659.60
2500.00 1700.00
$12,420.00 $7,407.60
$12,420.00
7.407.60
Principal
Interest
County Loans 4% -----------$119,765.00 and interest
District " 4% yy--------- 10.000.00" "
$129,765.06
Unpaid Chesterfield County Literary Bonds:
Hickory Hill Bo10red School...............$14,450.00
Broad Rock White School....................31,875.oo
Enon ~lhite School......................... 14,450.00
Colonial Heights White School............ 16,490.00
Matoaca Vihite School..................... 42.500.00
$119.765.66
Manchester High ~chool District
indebtedness unpaid...................... 10~000.00
$12 ,765.00
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22,590.48
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flfi,6@Z.86
$111,420.77
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ffi.827.60
$Ur373.37
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Since the attention of the Board was brought to the fact that in a former meeting
of this Board a resolution had been passed instructing the ~rBasurer to ~ransfer
certain monies to theSchool Board for payment of certain Literary bonds as per
schedule in the resolution; the Chairman of the Special Distribution Committee
felt that this D~tion would not be necessary since the CommIttee was reporting
a general distribution of all funds. Upon consideration whereof, and on Motion,
of J. G.Heninr. it is resolved that this motion. be, and it hereby is rescinded.
rrhis day the ExecutiveSecretary read to the ~ard a letter from. J.H.Wyse, state
Coordinator of Oivilian Defense Activities. in which he requested that a Director
of Civilian Defense Activities for Chesterfield County be appointed in conformity
with the Defense Law recently recommended by the Governor of Virginia and enacted
by the Legislature. Upon consideration whereof. and on motion of T.D.Watkins,
it is resolved thftt the Executive Secretary, W.H.Caldwell, be. and he hereby is
appointed Director of Civilian Defense of Chesterfield County. And be it
further resolved that he be empowered and directed by this Board to appoint a
Coordinator of Civilian pefense Activities at his discretion.
This day ~le Executive Secretary read a letter from the Fidelity and Deposit
Company of Maryland, requesting information as to the cancellation of bond
tf4279384 issued on iiilliam S. Coburn, EX8cuti ve Secretary to the Board of
Supervisors. Upon consideration whereof and on motion of T.D.Hatkins, it is
resolved that the~Executive Secretary, W. H. Caldwell, be, and he hereby is
authorized to inform the Fidel! ty and Deposit Company of Maryland that Vim. S.
Coburn left the service of Cresterfie1d County on V~rch 31.1941. and request
them to cancel the bond on him as of that date ~ld return to us any credit that
may be due us.
iJhereas. it appears that the City of Richmond has paid to the County of Chester-
field the sum of $115,420.67. in accordance with the decree of annexation entered
in the Circuit Court of Chesterfield County. and
Whereas. the said sum of money was peid to the County by reason of valuation of
schools annexed to said City and of the assumption of parts of certain debts
onother schools not in the annexed area. both within Manchester Magisterial
District And elsewhere in the County, and
\lhereas, it further appears that said debts are evidenced by Literary Bonds. the
payment of4which may be anticipated, and
Whereas. the Committee appointed by this Board, J.G.Hening. Vi.A.Horner, T. D.
\latkins, and P. Vi .Covington. have !'lade their report to this Board that it is safe
And good financing to'tretire said bonds to the aggregate of $129,765.00 by the
expenditure of the above sum of $115,420.67. the sum of $6,125.10 of Manchester
~istrict ~chool Debt Fund. and the sum of $8,219.23 out of the current appropriation,
and thereby relieve the County of the payment of 4 per cent interest on said sum.
Now, Therefore, upon consideration whereof, and on motion of \l.A.Horner, it is
resolved tlat the County School Board of Chesterfield County, Virginia, be and it
hereby is requested to make arrangements with the Treasurer of Virginia and the
State Board of Education for the payment of the Literary Bonds on the following
schools and to make the payment and interest to the date of payment, viz:
Broad Roc kSchool. .. . . . . . . . . . . . . . . . . . . . . . . . . . . $31, 875.00
Elkhardt School.............................. 10,000.00
Hickory Hill Colored School.................. 14,450.00
Enon White School............................ 14,450.00
Colonial Heights ~lhite School................ 16.490.00
Matoaca White School........................ 42.500.00
$129,765.00
And be it further resolvedthat the said County School Board. be, and it hereby is
rbquested to make such payment not later than March 1, 1942.
and be it further resolved that the sum of ill5,420.77. the money paid to the
County by the City of Ricl~ond. be, and the same is hereby appropriated to the
above purpose, and the Treasurer of the County is directed to make the transfer
of said sum to the County School Fund.
And the said School Board is requested to pay the ha1ance of said Literary Bond
out of the Manchester District School Fund, to-wit: The ~ebt Fund of $6,125.10
and aut of the current appropriation for school debt $8,219.23. The interest
of said Bonds to be paid out of the budgetary fund~ for that purpose.
Whereas, pursuant to the decree of recent annexation proceedings. the City of
Richmond has paid to the County of Chesterfield. inter-allia, certain monies
in reimbursement for school purposes in Manchester Magisterial District. and
vihereas, this Board has deemed it proper and necessary to expend part of the said
sum inpayment of Literary loan debts of tre County. and
~'here asJ. it appears that it is nece ssary and proper that an auditorium be added
to the ~anchester District Sigh School and that the above mentioned fund was
available for such purpose but due to the emergencies of times it was impossible
to obtain materials for th, t purpose, and
Whereas, 1 t appears to be equitable that this Board should agree to finance the
construction of subh an aduitorium, if und when materials are available and in
consideration of the above expenditure of the above fund,
Now, Therefore. upon co~sideration whereof and on motion of W.A.Horner. it is
resolved that this Board doth agree to appropriate at the proper time. a sufficient
fund to construct an adequate auditorium at the Manchester High School when the I
materials are available and upon the determination of this Board of an adequate
auditorium.
Ordered that the meeting be noW adjourned until March 12. 1942. at 10:00
o'clock a.m.
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Exec t ve 'ec:etary
;v:/~lj~
ha rman ~
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