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02-18-1942 Minutes VIRGINIA: At Bn adjourned meeting of t e Board or Supervisors of Ches er- field County. held at the Courthouse on February 18, 1942, at 8:00 o'clock p.m. ! I I I I I I I I I This meeting having been called to hear the report from a Special Committee j which had been appointed for the considerat ion of the distribution of monies ceceived from the City of Richmond as payment for indemnities from the annexatio \ecree, heard the following report made by Mr.J.G.Hening. Chairman of this . Committee, of monies received from the City of Richmond and available for di stribu tion: I I I I I February 5. 1942, received from the City of Riohmond: I For Bellmeade Schools and EqUiPment.....................................~48Il77.05 For Summer Hill Schools and .. ....................................42 430.00 9 607.05 Present: H. L.Chalkley, H. T. Goyne T.D.Watkins J. G. Hening W. A. Horner Chairman Absent: P. W. CoVington Chesterfield County School Literary Bonds and Funds: For It .. It " School. . . . . . . . . . . . . . . . . . . . . . . $3,110.40 ~ . . . . . . . . . . . . . . . . . . . . . .. 8,016.49 " . . . . . . . . . . . . . . . . . . . . . .. 2,725.61 II . . . . . .. . . . . .. . . . . . . . . . .. 6,012. 37 " . . . . . . . . . . . . . . . . . . . . . .. 2 . 725 . 61 Colonial Heights Matoaca Enon Broad Rock Hickory Hill For S~er Hill School "Bt:lllmeade " " Elkbard t It .......................28.172.96 ......................27,495.00 ...................... 3.239.14 . Less Amount paid from above amount 8S follows: Summer Hill Bonds "County Debt" ..............$28,050.00 Interest 'On Bonds.............................. 1.122.00 29,172.00 Bellmeade School Bonds Dist. Debt..................i27,375.00 In tere s t on Bond s. . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . 136.86 27.511.86 Amount in Mahche ste r District School Fund: County and District Bonds Payable in 1942 Funds in hands of County School Board Hickory Hill School...................... Broad Rook .............................. SUl!1IIle r Hi 11. . . . . . . . . . . . . . . . . . . . . ... . . . . . . . Bellme ade. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . Elkhardt ........... ~. . .. . . . . . .. . . . . . . . . . !:non. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Colonial Heights......................... !4a.toaca......... ................... ...... Principal Interest iS50.00 1578.00 1875.00 1275.00 1650.00 1122.00 2725.00 1095.00 1000.00 400.00 850.00 578.00 970.00 659.60 2500.00 1700.00 $12,420.00 $7,407.60 $12,420.00 7.407.60 Principal Interest County Loans 4% -----------$119,765.00 and interest District " 4% yy--------- 10.000.00" " $129,765.06 Unpaid Chesterfield County Literary Bonds: Hickory Hill Bo10red School...............$14,450.00 Broad Rock White School....................31,875.oo Enon ~lhite School......................... 14,450.00 Colonial Heights White School............ 16,490.00 Matoaca Vihite School..................... 42.500.00 $119.765.66 Manchester High ~chool District indebtedness unpaid...................... 10~000.00 $12 ,765.00 - I 22,590.48 I ! $ flfi,6@Z.86 $111,420.77 I ! I i I , i I I I I I j ffi.827.60 $Ur373.37 I I ! - ___J Since the attention of the Board was brought to the fact that in a former meeting of this Board a resolution had been passed instructing the ~rBasurer to ~ransfer certain monies to theSchool Board for payment of certain Literary bonds as per schedule in the resolution; the Chairman of the Special Distribution Committee felt that this D~tion would not be necessary since the CommIttee was reporting a general distribution of all funds. Upon consideration whereof, and on Motion, of J. G.Heninr. it is resolved that this motion. be, and it hereby is rescinded. rrhis day the ExecutiveSecretary read to the ~ard a letter from. J.H.Wyse, state Coordinator of Oivilian Defense Activities. in which he requested that a Director of Civilian Defense Activities for Chesterfield County be appointed in conformity with the Defense Law recently recommended by the Governor of Virginia and enacted by the Legislature. Upon consideration whereof. and on motion of T.D.Watkins, it is resolved thftt the Executive Secretary, W.H.Caldwell, be. and he hereby is appointed Director of Civilian Defense of Chesterfield County. And be it further resolved that he be empowered and directed by this Board to appoint a Coordinator of Civilian pefense Activities at his discretion. This day ~le Executive Secretary read a letter from the Fidelity and Deposit Company of Maryland, requesting information as to the cancellation of bond tf4279384 issued on iiilliam S. Coburn, EX8cuti ve Secretary to the Board of Supervisors. Upon consideration whereof and on motion of T.D.Hatkins, it is resolved that the~Executive Secretary, W. H. Caldwell, be, and he hereby is authorized to inform the Fidel! ty and Deposit Company of Maryland that Vim. S. Coburn left the service of Cresterfie1d County on V~rch 31.1941. and request them to cancel the bond on him as of that date ~ld return to us any credit that may be due us. iJhereas. it appears that the City of Richmond has paid to the County of Chester- field the sum of $115,420.67. in accordance with the decree of annexation entered in the Circuit Court of Chesterfield County. and Whereas. the said sum of money was peid to the County by reason of valuation of schools annexed to said City and of the assumption of parts of certain debts onother schools not in the annexed area. both within Manchester Magisterial District And elsewhere in the County, and \lhereas, it further appears that said debts are evidenced by Literary Bonds. the payment of4which may be anticipated, and Whereas. the Committee appointed by this Board, J.G.Hening. Vi.A.Horner, T. D. \latkins, and P. Vi .Covington. have !'lade their report to this Board that it is safe And good financing to'tretire said bonds to the aggregate of $129,765.00 by the expenditure of the above sum of $115,420.67. the sum of $6,125.10 of Manchester ~istrict ~chool Debt Fund. and the sum of $8,219.23 out of the current appropriation, and thereby relieve the County of the payment of 4 per cent interest on said sum. Now, Therefore, upon consideration whereof, and on motion of \l.A.Horner, it is resolved tlat the County School Board of Chesterfield County, Virginia, be and it hereby is requested to make arrangements with the Treasurer of Virginia and the State Board of Education for the payment of the Literary Bonds on the following schools and to make the payment and interest to the date of payment, viz: Broad Roc kSchool. .. . . . . . . . . . . . . . . . . . . . . . . . . . . $31, 875.00 Elkhardt School.............................. 10,000.00 Hickory Hill Colored School.................. 14,450.00 Enon White School............................ 14,450.00 Colonial Heights ~lhite School................ 16.490.00 Matoaca White School........................ 42.500.00 $129,765.00 And be it further resolvedthat the said County School Board. be, and it hereby is rbquested to make such payment not later than March 1, 1942. and be it further resolved that the sum of ill5,420.77. the money paid to the County by the City of Ricl~ond. be, and the same is hereby appropriated to the above purpose, and the Treasurer of the County is directed to make the transfer of said sum to the County School Fund. And the said School Board is requested to pay the ha1ance of said Literary Bond out of the Manchester District School Fund, to-wit: The ~ebt Fund of $6,125.10 and aut of the current appropriation for school debt $8,219.23. The interest of said Bonds to be paid out of the budgetary fund~ for that purpose. Whereas, pursuant to the decree of recent annexation proceedings. the City of Richmond has paid to the County of Chesterfield. inter-allia, certain monies in reimbursement for school purposes in Manchester Magisterial District. and vihereas, this Board has deemed it proper and necessary to expend part of the said sum inpayment of Literary loan debts of tre County. and ~'here asJ. it appears that it is nece ssary and proper that an auditorium be added to the ~anchester District Sigh School and that the above mentioned fund was available for such purpose but due to the emergencies of times it was impossible to obtain materials for th, t purpose, and Whereas, 1 t appears to be equitable that this Board should agree to finance the construction of subh an aduitorium, if und when materials are available and in consideration of the above expenditure of the above fund, Now, Therefore. upon co~sideration whereof and on motion of W.A.Horner. it is resolved that this Board doth agree to appropriate at the proper time. a sufficient fund to construct an adequate auditorium at the Manchester High School when the I materials are available and upon the determination of this Board of an adequate auditorium. Ordered that the meeting be noW adjourned until March 12. 1942. at 10:00 o'clock a.m. ~ Exec t ve 'ec:etary ;v:/~lj~ ha rman ~ '"