<br />Since the attention of the Board was brought to the fact that in a former meeting
<br />of this Board a resolution had been passed instructing the ~rBasurer to ~ransfer
<br />certain monies to theSchool Board for payment of certain Literary bonds as per
<br />schedule in the resolution; the Chairman of the Special Distribution Committee
<br />felt that this D~tion would not be necessary since the CommIttee was reporting
<br />a general distribution of all funds. Upon consideration whereof, and on Motion,
<br />of J. G.Heninr. it is resolved that this motion. be, and it hereby is rescinded.
<br />rrhis day the ExecutiveSecretary read to the ~ard a letter from. J.H.Wyse, state
<br />Coordinator of Oivilian Defense Activities. in which he requested that a Director
<br />of Civilian Defense Activities for Chesterfield County be appointed in conformity
<br />with the Defense Law recently recommended by the Governor of Virginia and enacted
<br />by the Legislature. Upon consideration whereof. and on motion of T.D.Watkins,
<br />it is resolved thftt the Executive Secretary, W.H.Caldwell, be. and he hereby is
<br />appointed Director of Civilian Defense of Chesterfield County. And be it
<br />further resolved that he be empowered and directed by this Board to appoint a
<br />Coordinator of Civilian pefense Activities at his discretion.
<br />This day ~le Executive Secretary read a letter from the Fidelity and Deposit
<br />Company of Maryland, requesting information as to the cancellation of bond
<br />tf4279384 issued on iiilliam S. Coburn, EX8cuti ve Secretary to the Board of
<br />Supervisors. Upon consideration whereof and on motion of T.D.Hatkins, it is
<br />resolved that the~Executive Secretary, W. H. Caldwell, be, and he hereby is
<br />authorized to inform the Fidel! ty and Deposit Company of Maryland that Vim. S.
<br />Coburn left the service of Cresterfie1d County on V~rch 31.1941. and request
<br />them to cancel the bond on him as of that date ~ld return to us any credit that
<br />may be due us.
<br />iJhereas. it appears that the City of Richmond has paid to the County of Chester-
<br />field the sum of $115,420.67. in accordance with the decree of annexation entered
<br />in the Circuit Court of Chesterfield County. and
<br />Whereas. the said sum of money was peid to the County by reason of valuation of
<br />schools annexed to said City and of the assumption of parts of certain debts
<br />onother schools not in the annexed area. both within Manchester Magisterial
<br />District And elsewhere in the County, and
<br />\lhereas, it further appears that said debts are evidenced by Literary Bonds. the
<br />payment of4which may be anticipated, and
<br />Whereas. the Committee appointed by this Board, J.G.Hening. Vi.A.Horner, T. D.
<br />\latkins, and P. Vi .Covington. have !'lade their report to this Board that it is safe
<br />And good financing to'tretire said bonds to the aggregate of $129,765.00 by the
<br />expenditure of the above sum of $115,420.67. the sum of $6,125.10 of Manchester
<br />~istrict ~chool Debt Fund. and the sum of $8,219.23 out of the current appropriation,
<br />and thereby relieve the County of the payment of 4 per cent interest on said sum.
<br />Now, Therefore, upon consideration whereof, and on motion of \l.A.Horner, it is
<br />resolved tlat the County School Board of Chesterfield County, Virginia, be and it
<br />hereby is requested to make arrangements with the Treasurer of Virginia and the
<br />State Board of Education for the payment of the Literary Bonds on the following
<br />schools and to make the payment and interest to the date of payment, viz:
<br />Broad Roc kSchool. .. . . . . . . . . . . . . . . . . . . . . . . . . . . $31, 875.00
<br />Elkhardt School.............................. 10,000.00
<br />Hickory Hill Colored School.................. 14,450.00
<br />Enon White School............................ 14,450.00
<br />Colonial Heights ~lhite School................ 16.490.00
<br />Matoaca White School........................ 42.500.00
<br />And be it further resolvedthat the said County School Board. be, and it hereby is
<br />rbquested to make such payment not later than March 1, 1942.
<br />and be it further resolved that the sum of ill5,420.77. the money paid to the
<br />County by the City of Ricl~ond. be, and the same is hereby appropriated to the
<br />above purpose, and the Treasurer of the County is directed to make the transfer
<br />of said sum to the County School Fund.
<br />And the said School Board is requested to pay the ha1ance of said Literary Bond
<br />out of the Manchester District School Fund, to-wit: The ~ebt Fund of $6,125.10
<br />and aut of the current appropriation for school debt $8,219.23. The interest
<br />of said Bonds to be paid out of the budgetary fund~ for that purpose.
<br />Whereas, pursuant to the decree of recent annexation proceedings. the City of
<br />Richmond has paid to the County of Chesterfield. inter-allia, certain monies
<br />in reimbursement for school purposes in Manchester Magisterial District. and
<br />vihereas, this Board has deemed it proper and necessary to expend part of the said
<br />sum inpayment of Literary loan debts of tre County. and
<br />~'here asJ. it appears that it is nece ssary and proper that an auditorium be added
<br />to the ~anchester District Sigh School and that the above mentioned fund was
<br />available for such purpose but due to the emergencies of times it was impossible
<br />to obtain materials for th, t purpose, and
<br />Whereas, 1 t appears to be equitable that this Board should agree to finance the
<br />construction of subh an aduitorium, if und when materials are available and in
<br />consideration of the above expenditure of the above fund,