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08-22-2007 Board Summary Board of Supervisors Kelly E. Miller Renny Bush Humphrey R. M. “Dickie” King, Jr. Donald D. Sowder Arthur S. Warren County Administrator James J.L. Stegmaier Summary of Actions Taken by the Board on August 22, 2007 3:00 P.M. SESSION COUNTY ADMINISTRATOR’S COMMENTS nd ?? County employees and citizens who volunteered at the 72 Annual Conference and Exposition of the National Association of Counties (NACo) held July 13-17, 2007 at the Richmond Convention Center were recognized. ?? Mr. Roy Covington, Director of Utilities, updated the Board regarding drought conditions in the county, which have improved with the recent rains. RESOLUTIONS AND RECOGNITIONS Adopted Resolution recognizing Mr. Lane B. Ramsey, County Administrator, upon his retirement. Adopted Resolution recognizing Firefighter Douglas K. Hanky, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Mrs. Sandra W. Coleman, Office of the Commissioner of the Revenue, upon her retirement. Recognition of 2007 NACo Achievement Award Winners. APPOINTMENTS Approved Appointment of Mr. James J.L. Stegmaier to serve on the Greater Richmond Partnership and the South Central Wastewater Authority Board. Approved Appointment of Ms. Janet Hall, Mr. Christian Garland and Mr. Mark Waitkus to serve on the Youth Services Citizen Board. 1 Approved Appointment of Mr. Art Heinz, Ms. Deborah Girvin, Mr. Robert (Mac) Bullock, Mr. Worth (Buddy) Whitfield and Mr. Manuel Flores to serve on the Lower Magnolia Green Community Development Authority Board. Approved Appointment of Colonel Thierry Dupuis to serve on the Community Criminal Justice Board. Approved Appointment of Colonel Thierry Dupuis to serve as a Trustee to the Supplemental Retirement Plan. STREETLIGHT INSTALLATIONS Approved Streetlights as follows: not in a recorded subdivision, in the vicinity of 10705 Nash Road; and in the Highland Hills Subdivision, south intersection of Ben Nevis Drive and Robert Bruce Drive. CONSENT ITEMS Approved Authorization of the receipt and appropriation of grant funds from the Commonwealth of Virginia Department of Health, Office of Emergency Medical Services to purchase life saving equipment. Adopted Resolution recognizing Firefighter J. Kirk Seither, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Mr. William F. Moss, Utilities Department, upon his retirement. Adopted Resolution recognizing Firefighter Marvin James, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing September 24, 2007, as “Family Day” in Chesterfield County. Adopted Resolution recognizing Mr. Joshua Phillip Logan Williamson and Mr. Max William Hrank upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Major Warner W. Williams, Police Department, upon his retirement. Adopted Resolution recognizing Firefighter Kevin Goins, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. 2 Approved Authorization for the County Administrator to renew a health care contract with Anthem Blue Cross and Blue Shield and a dental care contract with Delta Dental Plan of Virginia for 2008. Approved Request for an entertainment festival permit for the Chesterfield County Airport Festival and Airshow for October 20 and 21, 2007. Approved Request for a music/entertainment festival permit for Chesterfield Berry Farm on Saturdays and Sundays between September 22 and October 31, 2007. Approved Change order 14 to increase the Motorola, Incorporated contract purchase order and transfer of appropriations from various departments. Approved Proceeding with advertising a Request for Proposal for an independent evaluation of county management practices and procedures and contracting procedures and processes, as well as a review of contributions to non-core government activities. Approved State road acceptance of roads in Walthall Ridge Subdivision, Fox Club Parkway and Village Square Parkway. Approved Award of construction contract for the Belleau Drive Route 789 Water Line Replacement Project. Approved Award of construction contract for Ironwood Road Special Tax and/or Assessment Water and Sewer District. Approved Acceptance of a parcel of land along the north right of way line of Midlothian Turnpike from Westchester Office Partners, LLC. Approved Acceptance of three parcels of land for Watkins Centre Parkway and along Midlothian Turnpike from BEP Limited Partnership. Approved Acceptance of a parcel of land along the north right of way line of Midlothian Turnpike from Branch Banking and Trust Company of Virginia. Approved Acceptance of a parcel of land along the south right of way line of Craig Rath Boulevard from Centex Homes. Approved Acceptance of a parcel of land for Wilfong Court from William B. and Gene H. DuVal. Approved Acceptance of a parcel of land for Roundabout Way from the Health Center Commission for the County of Chesterfield. 3 Approved Acceptance of a parcel of land adjacent to Pine Grove Avenue from Riley E. Ingram, Sr. Approved Acceptance of a parcel of land along the south right of way line of Craig Rath Boulevard from Swift Creek Associates, Limited Partnership. Approved Acceptance of a parcel of land along the west right of way line of Watkins Centre Parkway from Village Bank and Trust Financial Corporation. Approved Acceptance of six parcels of land along Conifer Road and Old Hopkins Road from Terraforge, Incorporated. Approved Acceptance of a parcel of land for the extension of North Bailey Bridge Road from Shamrock Associates, LLC. Approved Lease assignment to Crown Communication, Incorporated. Approved Sales contract addendum for Harrowgate Road Fire/Emergency Medical Services Station. Approved Designation of right of way for roads within Lucy Corr Village. Approved Contract for the donation of a parcel of land to the county adjacent to Magnolia Grange. Approved Public hearing date of September 26, 2007 for the Board to consider adoption of a resolution approving a Regional Water Supply Plan. Approved Public hearing date of September 26, 2007 for the Board to consider an “Ordinance Adopting Restrictions on the Use of Public Water During Drought and/or Emergency Conditions.” Approved Public hearing date of September 26, 2007 for the Board to consider adoption of an ordinance establishing a Special Assessment for the Lower Magnolia Green Community Development Authority and approval of a Special Assessment Agreement with the Lower Magnolia Green Community Development Authority regarding the financing of certain infrastructure. Approved Request from Franklin M. and Beverly L. Sheffield for permission to install private water services within a private easement to serve properties on Happy Hill Road. 4 Approved Request from Kevin P. Houghton for permission to install private sewer and water services within a private easement to serve property on Curtis Street. Approved Request from Patricia A. Hamilton for permission to install a private water service within a private easement to serve property on Hensley Road. Approved Request from Gloria B. Easterling for permission to install a private water service within a private easement to serve property on Hensley Road. Approved Request from R. L. Dunn for permission for an exception to the use of public water for a proposed residential structure located on River Road. Approved Request from Joseph and Terrica Stover for permission for a proposed fence to encroach within a variable width storm water management system/best management practice easement and a 16-foot sewer easement and a 50-foot buffer across Lot 2, Mineola, A Resub of Lots 6 and 7, Section E. Approved Request to quitclaim a portion of a 20-foot sewer easement and a 10-foot temporary construction easement across the property of Leroy B. Vaughan. Approved Request to quitclaim two 16-foot water easements across the property of Commonwealth Golf Properties L.L.C. Approved Award of construction contract for Phase II Modifications of the Proctors Creek Wastewater Treatment Plant project. Approved Authorization of change order for construction of the Route 360 (Swift Creek to Winterpock Road) combined widening project noise wall. Approved Initiation of Conditional Use for Matoaca High School for a computer controlled variable message electronic sign. Approved Initiation of Conditional Use Planned Development application for Cosby High School for a computer controlled variable message electronic sign. Approved Acceptance of a Department of Criminal Justice Services Grant and appropriation of $100,000 for the operation expenses of the Community Corrections Services Dual Treatment Track. Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and to the School Board to defray the costs of the Midlothian Village Day Festival. 5 ADDED BY UNANIMOUS CONSENT Approved Extension of time by 30 days for the Planning Commission to consider and make a recommendation on a proposed impact fee ordinance and a road improvement plan amendment to the comprehensive plan. Approved Request from the Planning Commission to extend their time to consider the proposed Northern Courthouse Road Community Plan. REPORTS Accepted Report on Developer Water and Sewer Contracts; and a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases. CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Robert Bruce addressed the Board relative to storm debris removal. CLOSED SESSION A closed session was held pursuant to Section 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition of real estate for an economic development purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 6:30 P.M. SESSION Reverend Hank Parker, Senior Pastor, Grace Alive Outreach Church, gave the invocation. Eagle Scout Michael James McCabe led the Pledge of Allegiance to the flag of the United States of America. RESOLUTIONS Adopted Resolution recognizing Mr. John Grohusky for his service as a member of the John Tyler Community College Board. Adopted Resolution recognizing the Richmond Kickers Youth U12 Girls Elite Soccer Team and staff for their outstanding representation of Chesterfield County. 6 Adopted Resolution recognizing Mr. Christopher Pherson, Mr. Michael McCabe, Mr. Matthew Lennon and Mr. John Dodgen upon attaining the rank of Eagle Scout. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONINGS 04SN0224 In Matoaca Magisterial District, request of Douglas R. Sowers and Susan U Deferred until S. Sowers for rezoning from Agricultural (A) to Residential (R-12) of 146 October 24, 2007 acres located on the east line of Lacy Farm Road, north of Ahern Road. Tax IDs 695-695-3122, 695-697-8107 and 696-695-7571. 05SN0235 In Midlothian Magisterial District, request of Douglas R. Sowers for Deferred until rezoning from Agricultural (A) to Residential (R-12) of 89.2 acres located October 24, 2007 on the west line of County Line Road, north of Mt. Hermon Road. Tax ID 702-700-5944. 06SN0256 In Dale Magisterial District, request of Henry E. Myers, Jr. (General Deferred until Partner of Myers Family Partnership) for rezoning and amendment of October 24, 2007 zoning district map from Agricultural (A) to Corporate Office (O-2) of 6.9 acres located in the southeast quadrant of the intersection of Lori Road and Frith Lane. Tax ID 769-663-Part of 9114. 07SN0331 In Dale Magisterial District, request of New Bethel Christian Fellowship Approved with for rezoning from Light Industrial (I-1) to Agricultural (A) of 29.9 acres proffered located on the north line of Belmont Road across from Corcoran Drive. conditions Tax ID 759-676-4298. 07SN0251 In Dale Magisterial District, request of Salvatore Cangiano for rezoning (Amended) from Agricultural (A) to Residential Townhouse (R-TH) to permit Approved with exceptions to Ordinance requirements on 9.3 acres located on the proffered northeast line of Genito Road, west of Price Club Boulevard. Tax ID conditions 745-683-9215. 07SN0262 In Matoaca Magisterial District, request of Skinquarter LLC for rezoning (Amended) from Agricultural (A) with Conditional Use to Agricultural (A) of 55.0 Approved with acres plus Conditional Use to permit a construction/demolition/debris proffered landfill and a material recycling operation on this property and an adjacent conditions 56.4 acres currently zoned Agricultural (A), the request lying on a total of 111.4 acres located on the south line of Hull Street Road, west of Skinquarter Road. Tax IDs 689-666-8726; 690-664-Part of 5058; and 690-666-8719. 07SN0300 In Bermuda Magisterial District, request of Andrew Walker for rezoning Approved with from Residential (R-7) to Corporate Office (O-2) of 0.6 acre located in the proffered southeast quadrant of West Hundred Road and Curtis Street and better conditions known as 3453 West Hundred Road. Tax ID 793-655-4597. 7 07SN0314 In Matoaca Magisterial District, request of Carrie E. Coyner, Trustee for Deferred until rezoning from Agricultural (A) to Residential (R-12) plus Conditional October 24, 2007 Use Planned Development to permit exceptions to Ordinance requirements on 27.6 acres located on the west line of Winterpock Road, south of Bethia Road. Tax ID 721-662-1358. 07SN0332 In Bermuda Magisterial District, request of Bermuda Triangle Property Approved LP for rezoning from Agricultural (A) to General Industrial (I-2) of one (1) acre located on the north line of Battery Dantzler Road, east of Old Stage Road. Tax ID 804-656-1922. 07SN0336 In Matoaca Magisterial District, request of 360 Capital Partnership, LLC Approved with for Conditional Use to permit multifamily and townhouse uses plus proffered Conditional Use Planned Development to permit exceptions to Ordinance conditions requirements on 71.9 acres located on the east and west lines of Lonas Parkway, south of Hull Street Road. Tax IDs 737-678-8211; 737-679- 1634; 738-679-Part of 1556; and 738-680-Parts of 2767 and 8161. 07SN0344 In Midlothian Magisterial District, request of New Deliverance Approved with Evangelistic Church for Conditional Use to permit a child-care facility conditions and private school in an Agricultural (A) District on 17.1 acres located on the east line of Turner Road, north of Hull Street Road and better known as 1701 Turner Road. Tax ID 765-699-3061. 07SN0346 In Bermuda Magisterial District, request of New Cingular Wireless PCS, Approved with LLC for Conditional Use to permit a communications tower in General conditions Business (C-5) and General Industrial (I-2) Districts on 12.5 acres located on the north line of Ruffin Mill Road, east of Route I-95. Tax IDs 805- 638-Part of 7523; 806-638-Part of 0723; and 806-640-Part of 0310. 07SN0348 In Matoaca Magisterial District, request of James and Hazel Miles for Approved with Conditional Use to permit a business (boat motor repair) incidental to a proffered dwelling unit in an Agricultural (A) District on 2.4 acres located on the conditions east line of Branders Bridge Road, north of Birdbrook Drive. Tax IDs 795-621-0072 and 1887. 07SN0352 In Bermuda Magisterial District, request of Rus Beck/N. B. Goodwyn and Approved with Sons for Conditional Use to permit General Business (C-5) uses in a one condition and General Industrial (I-2) District on 29.8 acres located on the north and proffered south lines of Bellwood Road, east of Jefferson Davis Highway. Tax IDs conditions 793-674-6970 and 793-675-3644. 07SN0382 In Midlothian Magisterial District, request of Chesterfield County Board Approved with of Supervisors for Conditional Use Planned Development to permit a one condition computer-controlled variable message, electronic sign on 68.4 acres and is known as 401 Charter Colony Parkway. Tax ID 726-704-6792. 8 08SN0101 In Bermuda Magisterial District, request of Edward Strickland for renewal Approved with of temporary manufactured home permit 00SN0246 to park a conditions manufactured home in a Heavy Industrial (I-3) District on 0.9 acre known as 8407-A Haven Avenue. Tax ID 796-675-4921. PUBLIC HEARINGS Adopted Ordinance to create the Lower Magnolia Green Community Development Authority. Deferred until Upper Swift Creek Plan amendment and companion ordinance October 10, 2007 amendments. Adopted Ordinance to establish the “Knollwood Drive Water Assessment District.” Adopted Ordinance amendment relating to the collection of fees for Courthouse security. Adopted Ordinance amendment relating to carrying loaded firearms on public highways and providing for a penalty. Adopted Ordinance to vacate a 16-foot drainage easement across Lot 1, Block H, Mayfair Estates Subdivision, Section B. Approved Exercise of eminent domain for the acquisition of a parcel of land along Meadowville Road and Bermuda Hundred Road from Mercer P. Faw. Approved Leasing of space on the county’s Bon Air Tower. CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Andrea Epps requested additional time for the Impact Fee Ordinance Advisory Committee to complete its task of making a recommendation to the Board regarding an Impact Fee Ordinance for Chesterfield County. The meeting adjourned at 9:52 p.m. until September 26, 2007 at 3:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room. 9