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9-10-1997 Packet . . Daniel Statement Jack and I were honored to. have the chance to represent Chesterfield County in the city of Ekaterinberg, Russia, over the past ,eveca' daY'\Ek"ednbe,g I, the th;,d 'a'g"'t city In Ruos;a. \ Du,;ng ou, visit, it became immediately apparent that our County Administration is recognized in Ekaterinberg as a model of local government efficiency and fleXibility\ Because of that reputation, Ekaterinberg officials were eager and open to suggestions for programs to develop business and educational exchanges that will benefit each locality,l The story of our effort really began last November when ten city and regional officials interned in Chesterfield, Richmond and Petersburg, \ During that visit, Chesterfield obviously impressed them with our TOI successes and other customer service and quality activities. \ They took many Idea, back with them hom the;, v;,1t he,e and r beg'nnlng to implement some of the County's government philosophy. They were also impressed with the openness that our Board of Supervisors practices with citizens. \ This is a new concept in Russia and we believe that the openness of this Board of Supervisors is helping to further the permanency of democracy in that country,l 0800: 19860.1 1 . . Because Chesterfield had so greatly impressed the Ekaterinberg city officiaIS,\ we were welcomed as visiting dignitaries and everyone exchanged information with us quite openly.l We attended collectively and in small groups numerous exchanges and presentations involving businesses and governmental representatives.\ ~ur trip received extensive media coverage in Ekaterinberg, f Governor Allen recognized the importance of our visit by his proclamation which we presented to the mayor's representative encouraging cooperation between governments and business growth. I We sensed a determination in Ekaterinberg to make democracy work as quickly as Possible., Russians are an industrious people and will succeed in transforming their community into an industrial and business success. \ Like other developing countries before them,)they will be an economic success with the resources that they possess and,)beCaUSe Chesterfield County has given freely in explaining our governmental processes,\ we believe that we can be an effective catalyst to link our businesses and schools with growth opportunities theref Even more than in this country, business will only succeed in Russia with active local govemment encoumgement. \ 0800: 19860.1 2 . . You can see the immediate effects that the availability of U,S. business products and modern government structure have made in Russia with many new jobs created in the last several years,l Ekaterinberg is the heart of Russia's military industrial complex with many industries transitioning to private sector activities. } We think that economic opportunities are waiting to erupt in Ekaterinberg, a city of 1,500,000 people with this historically strong industrial base, \ For example, many German companies have developed joint ventures in Ekaterinberg similar to the German businesses who have located in our County and we intend to further strengthen those German/Russian relationships in the future. \ I would like to review some of the highlights and Mr. McHale will elaborate on certain specifics: U,S, . The Consul-General office encouraged Chesterfield County and made it clear that local government participation in Ekaterinberg is essential for business success, \ . We opened lines of communication to the government and the City designed to encourage economic development which would be , beneficial to both parties. - ....-:-- 0800: 19860.1 3 . . CONSUL GENERAL 1 , U,S. Consul-General. The idea of systematic and regular exchanges between local governments in the U.S. and Russia was unique and new in his experience in the State Department. . He agreed to support special federal grant funding to establish the exchange of local public administration interns to study effective government practices. . He agreed to explore the exchange of government students between local universities in Ekaterinberg and Richmond. . He agreed to provide us with the name of the German trade representative in Ekaterinberg for the purposes of facilitating business expansion and cooperative relationships with German companies already located in Chesterfield County, . He encouraged the County/Ekaterinberg business incubator idea that would match Russian entrepreneurs with appropriate support structures in metropolitan Richmond, 2, American Business Center, The American Business Center for Russia (ABC) in Ekaterinberg agreed to put the County in touch with Russian businesses looking for American business partners, . . 3, U,S, Information Agency. The U,S,I.A. representative in Ekaterinberg agreed to support a joint business/County grant application for job re-training, 0807: \9868.1 . . EDUCATION 1 . Urals State University a large engineering and technical university, is seeking broader contacts with U,S, institutions. It already has a relationship with San Jose State University, We agreed to facilitate opening discussions with VCU, VSU, Virginia Union and other area schools, There is a major need of this institution for professors to teach English as a second language at the university level. 2, School #9 is Ekaterinberg's elite high school where 100% of their students attend institutions of higher education, Russian school officials are anxious to open discussions with their counterparts in Chesterfield. They desire to explore student exchanges and sharing information over the Internet, Brad Hammer will explore possibly helping them acquire and use computer equipment. In addition, we will facilitate contacts with the Russian language department at the Governor's School. Localities at the request of foreign businesses have been improving the quality of foreign language opportunities in area schools. 3, Ekaterinberg has a world-renowned eye micro-surgery center which 0807:19867.1 -1- . . has developed innovative procedures for treating detached retinas and glaucoma. We agreed to assist in opening Russian officials contacts with MCV and its opthamology department, 4, Training. The County's front-line employee conducted quality and customer service training of Russian officials. Officials expressed amazement at the extent to which local government employees must be flexible and exercise initiative to meet the needs of its citizen and government customers. That change in government attitude will further the business climate in the region, Such training conducted by Chesterfield is a necessary part of the county's efforts to become the first local government winner of the Malcolm Baldrige Award, 0807: 19867.1 -2- . . ECONOMIC DEVELOPMENT 1. Environmental business opportunities. Waste management is a major issue in Ekaterinberg, the city is looking for fresh ideas for coping with everything from household to industrial waste, Many of the industries in Chesterfield County such as ICI, DuPont, Allied, A88 and Shoosmith have substantial experience in recycling programs and environmental remediation, Ekaterinberg leaders expressed an interest in developing business and information relationships with those companies to help them in these environmental areas. The County's Economic Development Director will explore further those opportunities with our local businesses, 2. Job Retraining Program. Job retraining and placement for displaced workers and military is another major issue in the Russian economy, The European Union and USA are working very closely with the Russian government on these issues, The director of this program for the Urals region visited us last year and is very interested in work being done locally in related programs, There appears to be strong interest in adapting 080719869.1 -1- . . existing Department of Defense sponsored private sector initiatives that are currently providing services at Ft, Lee and around the County, Related programs involving retraining and workforce development at the community college level are also of interest to the Russian officials. 3. Center for Community Initiatives ("CCI") the group that sponsored our visit agreed to assist with the formation of new business contacts between our area and Ekaterinberg, This joint activity between Chesterfield and CCI has increased the credibility of the Richmond area in the eyes of local Russian officials. 0807: 19869.] -2- . .. Summary Unless you have seen the country, you cannot appreciate the economic vitality within Russia. f As the Wall Street Journal Europe reported in an article on the day we returned, September 9, 1997, entitled "Russia's Rebirth," ~ "Russia's privatization of virtually all businesses and housing has been one of the most remarkable achievements of the late 20th century anywhere in the world. \Local American businessmen report that younger Russians are quick learners and eager workers.{Russian industry will no doubt develop quickly as growing internal markets create new opportunities for profitable production." , In facilitating business growth in Russia, no one can understate the importance of human relationshiPs.~ That means that success is measured in longer terms than Americans are used to and success is also measured in human and personal gains.' We made substantial progress in that first step toward developing business growth,~ Now it will be up to business to pursue economic opportunities and we look forward to helping them achieve new growth in Russia and Chesterfield County. } 0800: 19860.1 5 l . . . We opened lines of communication with leaders of educational institutions at the University land local seconary school level, I designeq to exchange student and teachers from both localities. 0800: 19860.1 4 ~. <<i;tD~ CHESTERFIELD COUNTY Ii] BOARD OF SUPERVISORS u ~""j Page 1 of 1 ~N\~ AGENDA ..=.="-"" Meetin Date: Se tember 10, 1997 Item Number: 2. Subiect: County Administrator Comments - Gubernatorial Appointment of County Staff Countv Administrator's Comments: I~~ County Administrator: IJkIft f h- /#- ..ard Action Requested: Summary of rnformation: Allan M, Carmody, Capital Finance Administrator in the Office of Budget and Management, has been appointed by Governor Allen to serve on the Commonwealth's Design-Build/ Construction Management Review Board for the period August 26, 1997 through June 30, 1999. He will be one of four public body appointees of a nine member Review Board. The Review Board's primary responsibility is to review and make determinations on public bodies' (other than the Commonwealth) requests to procure construction through the non-traditional procurement methods consisting of design-build and construction management contracts, Other responsibilities of the Review Board include performing post- project evaluations of construction projects delivered by such methods. In addition, the Review Board shall report to the General Assembly and the Governor concerning the Review Board's evaluation and findings regarding all design-build/ construction management construction undertaken by public bodies and any recommendations relating to the future use of design-build or construction management contracts by such public bodies. preparer:~, ,- J:.,c x::k~1 . n -- ~ Title: Deputy County Administrator, Mgml. Services James J. L. Ste maier Attachments: ~es .NO 1#.' eO!.1 .~ , 5.6- :, ,"- 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 10,1997 Item Number: 5.B. Subject: " Adoption of Resolution Recognizing Mr. John T. Martin, Jr. Upon His Retirement from the Department of General Services County Administrator's com~ ~ County Administrator: ~,~ Mll- I Board Action Requested..:. Staff requests the Board adopt the attached resolution, Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. John T. Martin, Jr, upon his retirement from the Department of General Services. Mr. Martin will be present at the Board meeting to accept the resolution. See attached resolution, -/ t- ... Preparer: - Title: Director. General Services . Francis M, Pitaro Attachments: III Yes DNO # 005 I -.I - , e , ., . ..... . ,- RECOGNIZING MR. JOHN T. MARTIN, JR. UPON HIS RETIREMENT FROM THE DEPARTMENT OF GENERAL SERVICES WHEREAS, Mr. John T. Martin, Jr. retired on August 29, 1997 after thirty years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Martin began his service in August 1967 as Heavy Equipment Operator within the Department of General Services; and WHEREAS, Mr. Martin has seen the County's Refuse Collection Program grow from several hundred homes to approximately 5,500 homes; and WHEREAS, Mr. Martin had total responsibility for all County solid waste collection operations; and WHEREAS, Mr. Martinperfonned his duties and responsibilities in a most dependable and proficient manner often working long hours on holidays and weekends while responding to various emergencies; and WHEREAS, Mr. Martin always placed the welfare and safety of citizens and County employees above his own personal comfort and feelings and is known for his friendly, easy going manner and his ability to work with others in an effective way-- caring for his fellow co-workers; and WHEREAS, Mr. Martin's diligent service will be missed by his fellow co- workers, NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. John T. Martin, Jr. and extends their appreciation for his thirty years of dedicated seIVice to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Martin and that this resolution be pennanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia, 006 .. . . " S.t:'. '_ CHESTERFIELD COUNTY ~. BOARD OF SUPERVISORS ,:!'_~' AGENDA Page -.L of-L Meeting Date: September 10, 1997 Item Number: s.c. Subject: Resolution Recognizing Marvin L, Starnes Upon His Retirement County Administrator's Comments: ~~ ~ ,fr... 411- , County Administrator: Board Action Requested: Summary of Information: WHEREAS, Marvin L. Starnes retired from the Chesterfield County Police Department on September I, 1997; and WHEREAS, Marvin L. Starnes has provided 30 years of quality service to the citizens of Chesterfield County; and Preparer: f1.J~ ~ Title: Chief of Police , Colonel Carl R. Baker DYes _NO' I' OO? I Attachments: , . 'e ,. .;! CHESTERFIELD COUNTY BOARD OF SUPERVISORS IIocr"'. Page -Z of-Z... AGENDA Summary of Information: (Continued) WHEREAS, Marvin L. Starnes has faithfully served the County in the capacity of Dispatcher, Patrol Officer, Investigator, Sergeant, and Lieutenant; and WHEREAS, Marvin L. Starnes designed the first Field Training Officer program, based on the San Jose California model, which with modifications, is still being used today; and WHEREAS, Marvin L. Starnes assisted in the design and administration of the first driver training program for the Police Department, which won a NACO award; and WHEREAS, Marvin L. Starnes assisted in creating the Special Operations Squad, known today as the Anti Crime Task force; and WHEREAS, Marvin L. Starnes was a charter member of the first SWAT team started in Chesterfield County, and as such, set the standards for today's PERT Team. WHEREAS, Marvin L. Starnes worked with the State Police and County School Administration to implement the first D.A,R,E. program in Chesterfield County; and WHEREAS, Marvin L. Starnes researched and wrote the guidelines for the first Community Policing Program in Chesterfield, called CAP (Community Action Patrol), in Reporting Area 74; and WHEREAS, Marvin L. Starnes has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Marvin L. Starnes' diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Marvin L. Starnes, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Marvin L. Starnes, and thatthis Resolution be pennanentlyrecorded among the papers of this Board of Supervisors of Chesterfield County, 1# 008 1 , , e 5:P. , & CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page -L oLL ~ " !"/!(:J!!~ AGENDA Meeting Date: September 10, 1997 Item Number: S.D. Subject: Recognizing September 15-19, 1997 as "Payroll Week 11 [ and Declaring the Week, Beginning the Third Monday in September, as Payroll Week for Each Year County Administrator's Comments: ~~ County Administrator: ~,~~ 1/ BoardAction Relluested: Adoption of attached resolution, Summary ofInformation: Payroll associations throughout the United States participate in Payroll Week as recognition for the Payroll profession and its value to the economy through the payment of wages and taxes which support a wide variety of services to United States citizens, One way Chesterfield County's Payroll staff will be celebrating Payroll Week is by sponsoring a Payroll Open House for County employees, It is requested that the Chesterfield County Board of Supervisors participate in supporting this recognition for Payroll professionals and all workers in Chesterfield County whose tax withholdings generate tax revenue used to maintain and continue to build the United States, Mr. Tim Vaughn, with the County's Payroll Department, will be present to accept the resolution, Preparer: . Ie: MARY rou L DIRECTOR, ACCOUNTIN1 # 009 I Attachments: . Yes D No ~ e e . ., RECOGNIZING SEPTEMBER 15 -19,1997 AS PAYROLL WEEK WHEREAS the American Payroll Association and its 14,000 members have launched a nationwide public awareness campaign that pays tribute to the over 125 million people who work in the United States to support the American Dream and the payroll professionals who support the American system by paying wages, reporting worker earnings and withholding federal employment taxes; and WHEREAS payroll professionals in Chesterfield County playa key role in maintaining this state's and county's economic health, carrying out such diverse tasks as reporting into the unemployment insurance system, providing information for child support enforcement, monitoring COBRA insurance coverage, ensuring all payroll related expenses are accurately calculated and reported on financial statements, and carrying out tax withholding, reporting and depositing; and WHEREAS payroll departments collectively spend m'ore than $15 billion annually complying with many complex federal and state wage and tax laws; and WHEREAS today's payroll professionals must not only be knowledgeable in all aspects of payroll, but also stay abreast of current technolob'Y, keep up with constantly changing legislation & regulations and be proficient in all aspects of taxation and tax reporting, management information systems, human resources(including benefits), and accounting as each relates to the payroll environment; and. WHEREAS payroll professiorials play an increasingly important role ensuring the economic security of American families by helping to identifY noncustodial parents and making sure they comply with their child support mandates and by ensuring, through accurate wage reporting, that retiree's social security benefits accurately reflect their career earnings; and WHEREAS payroll professionals help enforce fair labor practices by ensuring that workers are correctly paid for all hours worked and that overtime is calculated in accordance with the Fair Labor Standards Act; and WHEREAS payroll professionals have become increasingly proactive in educating both the business community and the public at large about the payroll tax withholding system; and WHEREAS taxes that are withheld from pay support important civic projects, including roads, schools and parks; and WHEREAS September IS - 19 has been proclaimed National Payroll Week and Virginia Payroll Professionals Week for 1997. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby proclaims the week beginning with the third Monday of September each year "Payroll Week" and calls to the attention of all citizens the importance the contributions of payroll professionals in Chesterfield County. , OiO / . '\ .' f t111 CHESTERFIELD COUNTY ~ ,~ BOARD OF SUPERVISORS Page ] of 1 Ij~Cl~\M AGENDA Meeting Date: September 10, 1997 Item Number: r./. Subject: Consideration of powhite Toll Advisory Committee Recommendations County Administrator's Comments: ~~ County Administrator: Mtv~ , Board Action Requested: The Board is requested to adopt the recommendations of the Powhite Toll Advisory Committee, Summary of information: In April 1997, the Board established the Powhite Toll Advisory Committee to develop alternatives which will reduce congestion at the Powhite Parkway RMA toll plaza and which can be implemented without a toll increase, On September 3, 1997, the committee adopted the attached recommendations, Recommendation: Staff recommends: 1) the Board adopt the recommendations of the Powhite Toll Advisory Committee and forward them to the RMA board and Commissioner of Transportation for consideration, 2) the Board include an item in the legislative program to provide video surveillance for Powhite Parkway and powhite Extension, and 3) the County Administrator be authorized to consult with affected local governments to establish a study . . committee to consider the long term administration and role of VDOT and RMA with regard to the powhite Parkway, Powhite Parkway Extension and other facilities, District: Countywide Preparer: Il/mcL4L- Title: Director of Transportation f<,J, McCracken Agen322 Attachments: III Yes DNO I' I ~ . . '\ . '( POWHITE TOll ADVISORY COMMITTEE RECOMMENDATIONS 1. The "Do Nothing" alternative is unacceptable. Even with Route 288 and 1-895 traffic diversion, delays would continue and are expected to reach unsatisfactory levels within five to seven years, 2, Current delay observations should be provided by VDOT and RMA, and f maximum/average/minimum delay criteria should be established, 3. VDOT and RMA should proceed to secure funding toward the implementation of electronic toll collection installation as originally proposed, with no toll increase. 4. The construction of express lanes is not warranted and should be removed from further consideration, unless it can be done without a toll increase, 5. RMA should reconsider the use of Federal funds, in fact consider all sources of potential funding. 6. VDOT should be requested to provide funding for ETC installation at the Powhite Plaza as part of the overall traffic management plan for the 1-95 Bridge Rehabilitation program. 7, RMA and VDOT should be requested to study potential incentive programs for accelerating tag penetration. This will allow quicker conversion from manually staffed lanes to dedicated ETC lanes. 8. Video surveillance should be pursued to allow greater "gates up" operation, thereby improving throughput and further minimizing congestion. State, Chesterfield and Richmond police could be utilized to assess potential violation rates during a demonstration period. 9. The long term maintenance of RMA facilities and debt obligations need to be addressed in the near future, but should not be tied to the installation of ETC, 10. A local government study sh.ulli ex.mine the I.n!! term .lIministrati.n .nll r.le of VDOT and RMA with re!!.rll t. the JI'.white Jl'lilrkw.y, JI'.white Extensi.n anll other facilities. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ~ ofL AGENDA Meeting Date: September 10,1997 Item Number: 8.A.1. Subject: Nomination and appointment to the Youth Services Citizen Board, County Administrator's Comments: ~~ pvAf~ County Administrator: ~l i/fh- Mt--- Board Action Requested: Staff requests that the Board of Supervisors make an appointment to the Youth Services Citizen Board, Summary of Information: The Board of Supervisors is requested to nominate and appoint a'representative of the Midlothian District to serve on the Youth Services Citizen Board, The length of appointment is three years. Ms, Phyllis A, Hussey has expressed interest in serving on the Youth Services Citizen Board as a representative of the Midlothian District. The staff has forwarded Ms, Hussey's application and resume to Mr, Barber. Existing rules of procedure say that appointments to boards and commissions are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board, Nominees are voted on in the order in which they are nominated, Preparer: Title: Director, Youth Services Attachments: gves II No 1# Cn..Tl -, -,', I ~ .. y;A.2. 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page L of---1- AGENDA Meeting Date: September 10, 1997 Item Number: 8 .A. 2. Subject: Nomination/Appointment to the Community Criminal Justice Board (CCJB) County Administrator's Comments: ~ IIlPM County Administrator: 1t1f? t-~ BoardAction Requested: It is requested that the Chesterfield County Board of Supervisors appoint the following nominee to the Community Criminal Justice Board (CCJB) for a two (2) year term, Summary ofInformation: It is requested that Bradford S. Hammer, Deputy County Administrator for Human Services,be appointed to the Community Criminal Justice Board for a two (2) year team which commenced July 1,1997 and will end June 30,1999, This appointment will be the county government representative on this twenty (20) member Board and will bring the Board to full compliment. . Preparer: ~<Z.~~ Title: Director. Communi tv Corrections Glen R. Peterson I # I DYes . 0:12 Attachments: No @ _._- 1 , , e "\ l.., ~. 'f 131 ..:' , ~ B CHESTERFIELD COUNTY i ' Page ~of-L S1 . J BOARD OF SUPERVISORS ~t/~.!,:!\"" AGENDA Meeting Date: September 10, 1997 Item Number: 8 .B.lo Subject: Recognizing September 17-23, 1997 as "Constitution Week" County Administrator's Comments: ~~ County Administrator: /JI1If 'f' Jht- BoardAction Requested: Adoption of attached resolution, Summary oflnformation: Mr, McHale and Mr. Barber have requested that the Board adopt the attached resolution, Preparer: ~~ Title: Clerk to the Board of Supervisors Fai th 1. Davis 1# OJ.3 I Attachments: {'. Yes D No , , , e '"" \\' e ' - RECOGNIZING SEPTEMBER 17-23, 1997 AS "CONSTITUTION WEEK" WHEREAS, our Founding Fathers, in order to secure the blessings of liberty for themselves and their posterity, did ordain and establish a Constitution for the United states of America; and WHEREAS, it is of the greatest importance that all citizens fully understand the provisions and principles contained in the Constitution in order to support, preserve, and defend it against all encroachment; and WHEREAS, the Two Hundred Tenth Anniversary of the Signing of the Constitution provides a historic opportunity for all Americans to realize the achievements of the Framers of the Constitution and the rights, privileges, and responsibilities it affords; and WHEREAS, the independence guaranteed to American citizens, whether by birth or naturalization, should be celebrated by appropriate ceremonies and activities during IlConstitution Week,1l September 17-23, 1997, as designated by proclamation of the President of the united States of America in accordance with Public Law 915. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby recognize september 17-23, 1997 as IlConstitution Week II and urges all citizens to reflect during that week on the many benefits of our federal Constitution and American citizenship. 0:14 '"', - .. '6) 'l;l CHESTERFIELD COUNTY 'd ~,,/ BOARD OF SUPERVISORS Page -1-of-1- AGENDA Meeting .ate: September 10, 1997 Item Number: i.B. . . Subject: Resolution Recognizing the Week of september 14-20, 1997 as "National Housekeepers Week" County Administrator's Comments: County Administrator: ~ BoardAction Re~uested: Adoption of Attached Resolution. Summary ofInformation: Staff has received a request for the Board to adopt the attached resolution. Preparer: ~~JmCl Title: Clerk to the Board of Supervisors Attachments: . Yes 0 No 1# I - . . . \ .~ , RECOGNIZING THE WEEK OF SEPTEMBER 14-20, 1997 AS "NATIONAL HOUSEKEEPERS WEEK" WHEREAS, orderliness, cleanliness, and a harmonious environment are prerequisites to the accomplishment of all economic, social, and recreational objectives in both the public and private sectors of our society; and WHEREAS, the attainment of these prerequisites are contingent on the availability of qualified and motivated personnel in a career field charged with the responsibility to provide these elements; and WHEREAS, housekeepers constitute the source of manpower and expertise for the housekeeping career field and over the years, have significantly improved the effectiveness and efficiency of housekeeping activities by consistent and continuous implementation of professional management and training principles; and WHEREAS, we are proud of the leadership and outstanding contributions of these dedicated men and women in their important activities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors proclaims the week of September 14-20, 1997 as "National Housekeepers Week" in recognition of the dedicated commitment of the thousands of housekeepers to the ideals which foster improved effectiveness, efficiency, and harmony in all of our organized industrial, business, social, recreational, and institutional settings, . f,g.;). !l CHESTERFIELD COUNTY C\ BOARD OF SUPERVISORS Page 1 of 2 _ AGENDA Meeting Date: September 10, 1997 Item Number: 8. B. 2 . Subiect: Entrance vestibule and heater Additions, circuit Courts Building County Administrator's Comments: ~ ~ County Administrator: ~~ h-- ,1I/l- I Board Action Reauested: Approve the transfer of $51,000 from the reserve for Capital Projects to the Department of General services, Buildings and Grounds. SUmmary of Information: since completion of the circuit Courts Building in July, 1990, numerous complaints have been received from the Sheriff's department regarding seasonal infiltration of cold air into the entrance Lobby. This addition to the vestibule, along with small supplementary heaters at the security station, will restore a reasonable level of comfort to the security station and Lobby during the heating season. Preparer: /~ ~ ~ Title: Director. General Services trancis Pitaro / .. ;, Attachments: D Yes II No # , 015 \ ~ CHESTERFIELD COUNTY Ii] '"' ~ r.;: BOARD OF SUPERVISORS Page ,"oU. ~' AGENDA ~~ .~~ ~ItGI~~ -.---- Meeting Date: September 10, 1997 Item Number: BudQet and ManaQement Comments: Total project costs for the circuit Court Building Vestibule project are estimated at $51,000. The recommended funding source for this project is the Reserve for capital Projects. It is requested that the Board approve the transfer of $51,000 from the Reserve for Capital Projects to the Department of General Services - Buildings and Grounds. The balance of the Reserve for Capital Projects, inclusive of the $51,000 transfer, is as follows: Beginning Balance $754,507 Less: Circuit Court Vestibule (51,000) Ending Balance $703,507 preparer:]b.:r, /)ICb,..--0 Title: Actinq Director, Budoet & Manaqement Rebecca T. Dickson 0"'6 .J. I, J 't,l .~. ~: "", /e~;St () , e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of2 AGENDA Meeting Date: September 10,1997 Item Number: 8. B. 3. Subiect: Execution of Supplemental Agreement for design of new Juvenile & Domestic Relations Courts Facility. County Administrator's Comments: fb-.-f ~ County Administrator: ~. 1)'JA- L/fL v f/ Board Action Reauested: Authorize County Administrator to execute Supplemental Agreement in the amount of $809,023 for design of the new Juvenile & Domestic Relations Courts Facility. SUmmary of Information: On October 9, 1996 the Board ,of Supervisors approved award of this Contract and authorized the County Administrator to execute phase I of the design contract in the amount of $217,120. In that item, staff advised that they would bring the costs of subsequent phases back Defore the Board. This request is for phase two of design services and will complete services through the Construction DOCUMents Phase for the new Juvenile Courts Facility and related off-site improvements. This phase will include Design Development and Construction Documents efforts. Bidding and Construction Administration costs will be brought before the Board when financing proceeds are available. Funds are available in the project. Preparer: J./ . 1-" Title: Director. General Services anClS P taro Attachments: DYes _NO #H 0::1.7 r '.'. \ I . .-. ",\ ' . itl..'~_~9i1. CHESTERFIELD COUNTY rr~l~'~ BOARD OF SUPERVISORS Page2,of1 ~~;~~ AGENDA ~/1tGI~~ ~..".. ~ Meeting Date: September 10,1997 Item Number: Budqet and Manaqement Comments: On August 27, 1997 the Board approved the transfer of $1 million in general funds to the Juvenile Courts Building project. These funds will cover Courts project expenses until the financing proceeds are available. Project funds are available to execute this supplemental agreement and approval is recommended, Estimated expenses for this phase are as follows: Beginning Balance at 8/29/97: $ 39,057 8/27/97 Board Approved Transfer $1,000,000 Less: Moseley, Harris, McClintock Supplemental Agreement: (809,023) Soils Testing: ( 35,000) Construction Management: ( 45,000) Ending Balance: $ 150,034 Preparer: ~a7 })'cfY'Y' Title: Actinq Director, Budqet & Manaqement Rebecca T. Dickson 0:l8 . & 'It.. e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page -LoLL AGENDA Meeting Date: September 10, 1997 Item Number: 8.B.4.c. Subject: Request for MusiclEntertainment Festival Permit for Annual Magnificent Midlothian Food Festival County Administrator's Comments: ~~ County Administrator: ~, ~~ BoardAction Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Midlothian Rotary Club Summary ofInformation: The Midlothian Rotary Club proposes to conduct its 9th Annual Magnificent Midlothian Food Festival ("Festival ") for the purpose of raising funds for charities in the Richmond Metropolitan area. Because the festival will feature musical renditions conducted in open spaces not within a permanent ,f enclosed structure, the Club must obtain a MusicallEntertainment Festival Permit, pursuant to g 3-13 of , ' the County Code. ( i \ The Festival is planned for the pedestrian paths surrounding the lhke at the Moorefield Office Park complex, located at Route 60 and Robious Roads. The Festival will be held on Wedne,sday, October 1, 1997 from 4:00 p.m. until 7:30 p.m. Approximately 4,300 people are expected to attend and the event is expected to raise $75,000 for charity. The entertainment arrangements for the Festival have been reviewed by the County Attorney's Office and, within the conditions imposed by staff, meet the substantive requirements of the ordinance. These arrangements pro ' e adequate measures to insure public safety, fire prevention, medical protection, sanitation, a c ntr msur ce coverage, relevant permits and security. Preparer: b Title: County Attorney 1205:19714,1 1# Ii / I 021. Attachments: DYes . No / I i ; i ,&--\ . 3 ;2.':53 . J '-'" Midlothian, Virginia August 28, ] 997 Wendell Roberts, County Attorney Chesterfield County, VA 23832 Dear Mr. Roberts, On behalf of the Mid]othian Rotary Club, I am requesting that the Chesterfield Board ofd Supervisors grant a musical/entertainment permit for the annual Magnificient Midlothian Food Festival on Wednesday, October ], ]997, from 4 p.m. until 7:30 p.m. This festival will be conducted in the open air along the pedestrian paths surrounding the lake at Moorefie]d Office Park, near the junction of Route 60 and Robious Road. Approximately 4,300 people are expected to attend, and the event is expected to raise $75,000 for charities. Sincerely yours, &ad/~ Bradford S. Hammer Atr/cq \. <;j.g5. <e ,". CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ....Lof-L AGENDA Meeting Date: September 10, 1997 Item Number: 8. B.S. Subject: Authorize the County Administrator to Renew Health Care Contracts for the County's 1998 Health Care Program with Trigon Healthkeepers, CIGNA, Delta Dental and Prudential. County Administrator's Comments: ~~ County Administrator: /'1PA)h MoY . V BoardAction Requested: Summary ofInformation: Last year the County and Schools received proposals from health care providers to provide health care services to employees over a five-year period. The County and School staff recently completed the negotiation process for the 1998 Employee Health Care Program. In order to provide employees with quality health care options within budgetary targets, we recommend that the County renew its contracts with our current health care providers: Trigon Healthkeepers, CIGNA, Prudential and Delta Dental. Under the proposed 1998 program, employees will be able to choose from three different health plans and two dental plans. CIGNA has reduced its rates by 3%, while Prudential has increased its rates 4% and Healthkeepers has increased 3%. Delta Dental's rates will also increase by 3%. Information on the proposed 1998 Health Care Program was presented to the joint Board of 'Supervisors and School Board Benefits Committee for review on August 20, 1997, and a decision was made to recommend approval to the full boards. The School Board will approve the contracts on September 9, 1997. Preparer: ~~~ kaJ ~ Title: Director, Human Resource Management Kar a. enter 1# .. 0;;;2 I Attachments: . Yes D No t 111998 HEALTH CARE RA T~ > :a ,~. I'-,~-" ~<... ea t ee ers Ii II II :, COVERAGElMONTHL Y COST CY9S CY97 CY9S CY97 CY9S CY97 11 " EMPLOYEE ONLY 137,22 131,94 159.66 164.60 149.82 145.46 !i COUNTY 137.22 131.94 140,00 140.00 140,00 140.00 I' I EMPLOYEE 0,00 0,00 19,66 24.60 9,82 5.46 ,. II EMPLOYEE + 1 MINOR 219,54 211,10 255.48 263,38 239.74 232,76 !I COUNTY 165,00 165,00 165,00 165,00 165,00 165.00 II EMPLOYEE 54,54 46,10 90.48 98.38 74.74 67,76 II EMPLOYEE + SPOUSE 267,60 257,30 311.38 321,00 292.18 283,68 I COUNTY 165,00 165,00 165,00 165,00 165,00 165,00 I 118,68 , EMPLOYEE 102,60 92,30 146,38 156,00 127,18 FAMILY 404,82 389.24 471.04 485.60 442.00 429,14 COUNTY 202.41 194,62 235,52 242,80 221,00 214,57 , EMPLOYEE 202,41 194,62 235,52 242,80 221,00 214.57 ! VENDOR e Dental CY9S CY97 CY9S CY97 COVERAGElMONTHL Y COST BASIC BASIC HI-OPTION HI-OPTlON EMPLOYEE ONLY 16,52 16,04 30,18 29,30 COUNTY 16.52 16,04 16.52 16.04 EMPLOYEE 0,00 0,00 13.66 13.26 EMPLOYEE + 1 MINOR 23.68 22,98 42.60 41,36 COUNTY 16,52 .16.04 16,52 16,04 EMPLOYEE 7,16 6,94 26,08 25.32 -..,. EMPLOYEE + SPOUSE 34,36 33.36 63.50 61,64 COUNTY 16.52 16,04 16,52 16,04 EMPLOYEE 17,84 17,32 46,98 45.60 FAMILY 47.82 46,42 82.62 80.20 COUNTY 16,52 16.04 16,52 16,04 EMPLOYEE 31,30 30,38 66,10 64.16 Total cost to the County ~ CY97 excluding retirees: $5,055,000 $5,007,500 O;.~3 08/28/97 . , . l? ,8.Ip,ti!, , - 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i of ..L AGENDA Meeting Date: Seotember 10. 1997 Item Number: 8.B.6.a. Subject: Request for permission to Install a Sewer Service for a new Residence on Genito Road County Administrator's C~ ~ County Administrator: _ 17_ jNl (/ /I Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney, Summary of Information: . Stephen W. Caudill and Lori T. Caudill have requested to extend a private sewer service within a 10' private easement across property at 15800 Genito Road to serve their residence on Genito Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Matoaca Prepare~ R...L? ~. ~~.."'" Title: Ri~ht of Wav Manaaer J6hn W, Harmon . Yes DNO 1# O:'~4 I Attachments: PEPl'IS_N VICINITY.SKETCH SEP.\_ . 'l.E()lJEST FOR "'0 INSTl\LL A SEHER FOR p.~ tlEl^7 RESIDENCE OIl GF:NITO ROAD STI:PHEN T^! & LORI TCl\UDILL -=- 1: Q ~ OTTERBURN , / .,-, ,L: i ~..t'/ 1 .., ~~ (I~-:' ". I .---./ '-, .,/// i" I I ',-11 i I ~! , W r , I , I i , , ,.. -, 025 e e . , . ll'--- ____ ....... {i/ ~ Die , , ''i1r e{ , (" ~&' eP!/' L.," e .' 70 "refit to 6~ ~& C ,~ 'n 1 ,,(?' , yJ I r ~~ l ~ , ~t\ -if 'I,'f~ '\ -\ b . ~ ~ ~v ~ ~' ~ ~ ~~ ~'f t~\ ~ ~ ~. ct I ~, , I , I , , \ , , , , , ~ I\~ ~t"~ Ii ':I:~r#1\ ~ * l\\fJ: "v ~!'\' ~ rf,J N ~ ~'( ':I:~'iJ\ ") ~. ~~~~ ) 06-, ~ ~ ,.yd'-?S'"~~~~~ ) .. O~~6 /, /; ~ .' ~ If.~'',\;>. 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page -L of L AGENDA Meeting Date: September 10. 1997 Item Number: 8.B.6.b. Subject: Request for permission for a Garage to Encroach wi thin a 16' Drainage Easement County Administrator's Comments: (J ~ ~'h County Administrator: ~_ ~ /.A/2- Board Action Requested: Staff recommends that the Board of Supervisors grant Albert C, and Clarice A, Romisher permission to have a detached garage encroach within a 16' drainage easement; subject to the execution of a license agreement, Summary of Information: Albert C, and Clarice A, Romisher have requested permission to have a detached garage encroach within a 16' drainage easement, This request has been reviewed by staff and approval is recommended. District: Matoaca preparer~';LJ -d. r)>\2.......... Title: Right of Wav ManaQer J hn W, Harmon 1# .' O~~ I . Yes DNO Attachments: VICINITY SKETCH ," RE(~EST' FOR J:>F:R'nSS_ FOR 7'0, C:.~.'.L"'GE TO "'lll_'HC,j\Ch_lIIH; 1\ 16 ., DFl'.:':Uc';F., Ej\f,E!~FJ~'1T f\.LBER.T C & C:GA.RICE f\. R.Ol\ISHER .:::- 1:: Cl ~ I " - , I . ~, ; /!..'i'i.. f!G~\ t;-;:, "5Ht1~ ~,:, \', I 1:~, _ ~ I I I i i , I i , ~. '1' , ~::::;~:F I i ..------ ---- - "' O~~8 e NOTE: THIS a IS LOCATED IN . . ZONE SHOWN ON FnCA ~. COllMUN EJ. NO 510035 0085 B ';:',.....:..., ,SPIIitNt; RUN . Sf:CnQN"" LOT S, 5 04.'0"25" C - .J20,2;1. ~ ----- -- lar " ~~ LOT 8 oil 1.5Z ACRfS ce-.;..'" LOr '0 LOri . PRtwCRT'r ADDRCSS: CHRlsnNA IU8r1O 0UIrSTlNA Wolf' WAY PLA T SHOWING PROPOSED GARAGE LOCA TION ON LOT 8, BLOCK 'B', PLAN OF 'HUNT\JOOD', IN THE MA TOACA , DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA, , . O~~9 POTtS, . JIINTER and ASSOCIATES, P.C. D...: AUG. J1. J'i1'i17 ~ ,..11 ~ I.&Dd "...... SlID 8. Co~ Road BUlc. B Scale: J "=80' i --~- J,N. 8508-42 /BlWJ .... I ,i '. , I~ '-~ ~ ,f!, (p,t ' e CHESTERFIELD COUNTY BOARD OF SUPERVISORS PageiofL AGENDA Meeting Date: Seotember 10. 1997 Item Number: 8.B.6.c. Subject: Request for permission for a Driveway to Encroach within a Portion of a 16' Drainage Easement County Administrator's Comments: ~~ County Administrator: ~. IJz., ~ ; Board Action Requested: Staff recommends that the Board of Supervisors grant Douglas R. Sowers permission to have a driveway encroach within a portion of a 16' drainage easement; subject to the execution of a license agreement, Summary of Information: Douglas R. Sowers has requested permission to have a driveway encroach within a portion of a 16' drainage easement, This request has been reviewed by staff and approval is recommended, District: Matoaca Prepare~ y{".,I) -J ~ ."..... Title: Riaht of Way Manager ohn W. Harmon . Yes DNO 1# 030 I Attachments: VICINITY SKETCH ?EQUEST FOR PER".ISSION A DRIVEI'JlW TO ENCROACH UN 1\ PORTION OF A 16 '. DP.AINAGE EASE/1ENT DOUGLAS R SOl^iERS . -=- 1: Cl ~ 0 I :,'O;".!':;C;'i-'~ I HILLS 'f,.~1~~ V "'00 ,_." - -, OAK LA E .. !) 0 iL~ ' ~' . Southside "' Speedway ...nMGWh r;; S " C>. GENITQ . ~ ou____ t; 1 031 - ,I. -_....~,._._... --- --.--.---... . '" - . W I ~ 0 ("\ ~o..,.,., ';..V" ""A ~ ... '-... O:l2 , \ '-, ',loo ff .f3/.p.d. . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page --1.. of L AGENDA Meeting Date: September 10. 1997 Item Number: 8.B.6.d. Subject: Request for Permission to Install a Water Service for a New Residence at 3860 Lake Hill Road County Administrator's Comments: ~~~ County Administrator: /ItIIljlrMlt Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary of Information: Charles W. Henry, Jr. and Jeanette S. Henry have requested to extend a private water service within a 10' private easement to serve a new residence at 3860 Lake Hills Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Dale preparer~,I-2 -zJ ~~~ Title: Right of Wav Manaoer J hh W. Harmon . Yes DNe 1# 0:13 I Attachments: VICINITY SKETCH .. P.EQUF'ST FOR PEmUSSION TO INSTALL A. WATER SERVICE FOR A NEr'l <\ESIDENCE AT 3860 LAKE BIIJlJ R01\D CHARLES ~l JR & JEANETTE S HENRY -=- 1: = ~ ~ 0:)4 .,) - --. . . .. - ~ o 10 <.? 0.. 10 00 ..,. al o ACCORDING TO PLAT BY JOHN FOSTER RECORDED IN DB 485 PG 503 CHESTERFIELD COUNTY MAY HAVE EASEMENTS RIGHTS N/F NUNNALLY ALONG RESERVOIR rAlUNG CREEK RESERVOIR ONG elL CREEK 218'*. ~ -'" 4 ... 40' TELEPHONE ZONE A -II b> -II UNE R/W . .... O E - . ... WN R: CHARlES W. JR., '" ..; ~-" JEANETTE S. HENRY ~ b" 0- '" WATER ELEV 95.6% 5-31-96 APPROX. LOCATION OF 100 YEAR FLOOO PLAIN APPROX. LOC. OF 100 FT. ELEV. LAVELETTE G, HENRY DB 485 PG 503 , " , , , , . , I GRAVEL' , DRIVE I , , I \ ' \\ / , ' N/F O'BANNON "~"~I N/F RICHARD N. '" DB 422 PG 523 Y" UARY P. PEARUAN , '. \ DB 3019 PG 966 / I PIPE/r 920.96- To THE W/L Or - - R=90.9S' HOPKINS RD. 00'0. L=19.84' LAKE HILLS ROAD p~ 20 I Pr iVA-k (50' R/W) Bit .l\sen\~lI+ ....... ., .~ ..~~~LTllJ.:... _ \O')<.~I Public I.$' ~~\ Wa.hilR l;=Q~ + :~n... . , r'\ J ~ O.....-...--"............v . '9 LI GENE R WATSON s:: COMPILED PLAT SHOWING PARCEL 2 SITUATED : No.'1655 : NORTH OF LAKE HILlS DRIVE WITH '\ ,t IMPROVEMENTS LOCATED IN THE DALE DISTRICT, O"lS ". (,. ~ "''''. CHESTERFIELD COUNTY, VIRGINIA · "',,\,,,--,,,,,0 . ....DSURV'l'~ .. .... ... , e e :'j 6'6. 7 d\ . ' fi CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page --1.. of L AGENDA , Meeting Date: Seotember 10. 1997 Item Number: 8.B.l.a. Subject: Acceptance of a Parcel of Land on the North Right of Way Line of Genito Road (State Route 604) from Stephen W. and Lori T. Caudill County Administrator's Comments: ~1J,J County Administrator: ~~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.035 acres on the north right of way line of Genito Road (State Route 604) from Stephen W. and Lori T. Caudill, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca prepare~~a ~ Q(~_ Title: Rioht of Wav Manager ohn W. Harmon 1# ."' ." 0:16 I . Yes DNa Attachments: V...................l"............L LJ J..~.L..t .... .......J... . A~2EPTANCEOF A PAAIIl OF LAND ON THE NORTH RI4ItOF WAY OF LINE GENITO ROAD FP.OH STEPHEN r'i & LORI CAUDILL -=- 1: = ~ " (fee ~ / . pee"/ J--;1 (' ~ I .,; -,,-- '--'-' I /",// I I 'd I L; I ---~- ..-1 .' 0:)7 ~ .~- , ,::,.,,,-,,:.. ,,"'UWN HEREON I~ WITHIN A SPECIAL FLOOD HAZ'!REA AS DESIGNATED ' BY THE FlOOO INSURANCE E MAP COMMUNITY-PANEL NUMBER l(/tJ:3'5 Ck:J50 8 ....~~~~c~~~~E.~;.E ~,....A I~ ./~IJ~. ~-I~';" 'k,c:: C'~ PAqt ~"( ~ k:c..-::5E:. eVO/,e: ~ E~ ~~, y,f' .~,~~ ... ~"~~ ~;-'!,' (). ..>:' ~'<'~v . ~ &' /"'1 ~~ ~ .:::--...:~ "'~ ~~ r/" c.' ~ ::---....;~ :'<", /.~ o33s;"', ,- ~-" 1/ ,\0 ' ~. ~ '" 't. -( + , 1!' '& ~ ".0 . , ~ y - /iJi~' .< ,~ '" \ It I. 0 ~ ~; , Il)~~//..~ ,;; --- f/ D~II;~ . 1/ \. ~ )/'/" y~ fie) . tX ~ \1' ,'. ,\ " I :J rj 111/ '" \ ~><- 't '~~\lt ,/ fJ Get' . {O/ ,~\~(O\(,,~ ~.> "''':>-. " '\ ~ ,",?: rl~ ffl . o'!J. _ ~ ~ ~~. ~ -Z- , l.t tP '/J . y !/ " ~""" '7-~~?,. ~~.:... // ~ ,rltJ. \' D (/" ,....J.. c"b \.., '\0. ,- "', '~~ " jP ~, "'" ";; '_ -'" ~ <;;'\\~ ./ I>~~ \!j "x "'- -c. ~\ tt ,)"'~_ V ":- ~''''z..- , -<:>"" "" ~ \ ~-.. Id - ,I, _ " ..s ~ \' 'f; , ,\ '. "'0- V '4-';' ;..-', Ii' "2::> . 'I rJZ-O' 4!J?;'j' J \I' "<0.:;; ""-3' ~ z..' 'I . >y. .Iv /7 " 1\ i/ '6' , V ~' i<?l-'/":J;' ;~" ~ -7 "". \ I) 1'/', _ , ! -,;} .:$". (\, ,,' '-5' ;:" 'J I(; '~;p~ ,J '~,"" rr f 'z..Z- / , ..... { ~ ," "'c'" .. ~ , ') ,~ <( -"'c \ '/ ...),,~ 'I ~" VI ' 'V 1'" ...,) '::" I.<J :3l.4'''~I.(~d F:,:",cd .")'- I', ! ...s ~'\3'> ~ U/~'1 p_r 07 PIN .,p rf I : I .3><_ -L ~ ?I":;". Gl~?-i55~ ~.v' I: eo~' ') c -.5'/_ """ p.;,..-I..-( ?rQIXrT'1 ~fIj'lt :: '%..Iv' C~"t::./,c:J to ", S > J...",;;:> F. rJ.,-;.d:,G.- " " "0- a.z " ~ O. ;#-1 08 I~:') AS$J"J. ''(;', ~ 0-3., r( I'. 0 '? 01\;. \ ''. \ '.:s~."'v -I ')".\ o Eod :5",~ i rP \:f'-\ /)' 'J f/ ~ JJ e . O. , , 1/, 8t1rr& :\9 ~~ ' / >:JSLf) /tX! f'JCaf'- ~ . ~ ~~0 -,~ ,))/?IGHrtJ:;J!iaFf/;k9 0.3 pepp""e 'NTLJt'- e 89$ ';:J?1Y'l Cc ellS] (tiS')?: zatllNG T",.",.ulylha'on ~5-~"J-!!,)7 pe. IrIVIOllAnK:ClJ(tUeIleldIln8yOlIhtPl'8ft\ilell IhOwn hetton. hi flII ~1I and euemenca known or YiIIlbllt....1hoM'l ~ that,...... no ~"byIl1IpOo6.'_.tiUwfrom~ Ing prwn.... Ct' from tubject PJWnIIa ypon ~ ..._-----"""" 0.035 AC. -1-0 be Ded iCa.ted 4t> Ccu~+l .,'- I I "'I' '~ e ff0-/i ~" ~ 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page --1.. of L AGENDA Meeting Date: Seotember 10. 1997 Item Number: 8.B.l.b. Subject: Acceptance of a Parcel of Land from Lowe's Home Centers, Inc. County Administrator's Comments: ~~ County Administrator: ~ 11. #hi. p Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 57 acres, more or less and authorize the County Administrator to execute a contract acceptable to the County Attorney and deed. Summary of Information: Staff requests the Board of Supervisors to accept the conveyance of a parcel of land containing 57 acres, more or less, for a future sports complex and authorize the County Administrator to execute a contract acceptable to the County Attorney and deed. This property is located west of Jefferson Davis Highway and adjacent to the proposed Lowe's Home Center. ,At buildout,~he sports complex will contain four socce~ ~ields, one ,soccer/football field and related~menities. Staff antlclpates that construction of the athletic fields and associated parking/amenities for two of the fields will be accomplished through donations. Funding to provide sufficient parking for the, _remaining three fields will be req~ested in future years eIP's. DISTRICT: Bermuda District prepare~~~""l'..Ic//i .0.-.-171 Title: Right of Wav ManaGer ohn W. Harmon . Yes DNa 1# 0:19 I Attachments: ~ , . , . - :N BERM ~ EAOOWS <'j . ~ , ~ IllS ~ P ,.... 16<X1 ~ BRYAN g ~ RIDGE " ~ 0 . 0 .. ~ I <a ~ 1'... 'Uf~AL___ ,- - 040 .. , e '< . '3. q, ~ I e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of2 AGENDA Meeting Date: September 10,1997 Item Number: 8. B. 8. ~ Award of a construction contract to Shoosmith Brothers Inc. for the expansion and renovation of the Southern Area Transfer station and appropriate and transfer of funds. County Administrator's Comments: ~~ County Administrator: ~r~ Board Action Reauested: Approve the award of a construction contract in the amount of $672,500 to Shoosmith Brothers, Inc. for site improvements at the Southern Area Transfer Station; and appropriate and transfer the following: $249,000 from the capital account for soils assessment; $47,000 from a solid waste reserve; and $85,000 from the Solid Waste operating budget for use in the capital account for the Southern Area Transfer station. Summa!)' oUnformati.Qn:. Shoosmith Brothers, Inc. was low bid out for a total of ten of seven for the site improvements at the Southern Area Transfer station. These improvements will allow for six additional drop off points and a much improved throughput with a significant increase in queuing space for vehicles. This will eliminate the backup onto Route 10 on busy weekends. There will be some additional lighting and improvements made to the white goods area and the brush drop off area. The total project budget is' estimated as follows: Construction $672,500, eM $30,000, Testing $12,000, Telephone/Utility $4,000, continqenCY~ooo ..ta~ "",000 Title: Director. General Services Preparer: ~ ~ F~ ncis Pitaro Attachments: DYes II No # O~11. ~ '<, , K'~ CHESTERFIELD COUNTY ' tf, ~ ~ ~ Ii BOARD OF SUPERVISORS Page ~of a. AGENDA V1RG.ni~ ""---..=""'" Meeting Date: September 10,1997 Item Number: BudQet and ManaQement Comments: Total project costs for the Southern Area Transfer station site Improvements are estimated at $787,000. The recommended funding sources for this project are as follows: Capital Account for Southern Area Transfer station: $406,000 Capital Account for Soils Assessment: 249,000 Solid Waste Reserve: 47,000 Solid Waste Operating Budget: 85.000 Total $787,000 It is requested that the Board appropriate and transfer the following amounts: $249,000 from the capital account for soils assessmentj $47,000 from a Solid Waste reservej and $85,000 from the Solid Waste operating budget for use in the capital account for the Southern Area Transfer station. The FY98 Solid Waste Operating Budget can absorb this transfer without impacting their operations, The soils assessment project may be reconsidered in later Capital Improvement Programs. preparer:&~( T- Oldc'i-ry'J Title: Actinq Director. Budqet & Manaqement Rebecca T. Dickson 042 '" 8, ,gq. ..~ ~ ( , ):.. 6) CHESTERFIELD COUNTY Page...L of ...L BOARD OF SUPERVISORS AGENDA Meeting Date: September 10. 1997 Item Number: 8. B. 9. Subject: State Road Acceptance County Administrator's Comments: County Administrator: kf?(l/fvMi2-- 1/ 1/ Board Action Requested: Summary of Information: CLOVER HILL: Loch Braemar, Section D MATOACA: Bayhill Pointe, Section 3 Preparer: Title: Director. Environmental Engineering III Yes DNO 1# 043 I Attachments: J -J:,. e e TO: Board of Supervisors FROM: Department of EnvironmentaI Engineering SUBJECT: State Road Acceptance - Loch Braemar, Section D DISTRICT: Clover Hill MEETING DATE: September 10, 1997 Kinguss1e Lane LOCH BRAEMAR, SECTION D --.--~--- . Zone, on Per: I~CS. e . - - IlL PIIDPD5ED PIE - SITE Vicinity Map 044 . J '_:- e e TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BayhiIl Pointe, Section 3 DISTRICT: Matoaca MEETING DATE: September 10, 1997 Brandon Hill Drive Buffalo Nickel Drive Buffalo Nickel Court Bayhill Pointe Section 3 p '. \ - ~ + .~ - Vicinity Map 045 , --":~ g,(;,f9./l. . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ---.:.of_ AGENDA Meeting Date: September ]0, ]997 Item Number: 8.B.10.a. Subject: Donation to Virginia State University Scholarship Program County Administrator's Comments: ~ct~..t County Administrator: fYJ)j;. y. i2L BoardAction Re~uested: Appropriate $],500 from the Matoaca Three Cent Road Fund for the Virginia State University Scholarship Fund Summary ofInformation: In recent years the Board of Supervisors has annually approved donations to the Virginia State University Scholarship Fund, Virginia State is the only public four-year institution of higher learning in the County, For fiscal year ]997, the Board has approved a donation of$25,000 to the Virginia State University Scholarship Program. Supervisor Humphrey has requested that the Board appropriate $] ,500 from the Matoaca Three Cent Road Fund to support the scholarship program, The Virginia State has pledged to raise additional monies from corporate sponsorships, g15, ]-22 Code of Virginia, ]950, as amended permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning, The Matoaca Three Cent Road Fund currently has a balance of$]8,631. Use of$],500 will leave an available balance of$17,131. Preparer: Acting Director, Budget and Management son 040719763,) 1# I 046 Attachments: DYes D No 'i6,/O.b, ,,, 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page -L of.J.... , AGENDA Meeting Date: September 10, 1997 Item Number: 8.B.1O.b. Subject: Transfer of$I,500 from the Bermuda District Three Cent Road Fund and $1,500 from the Matoaca District Three Cent Road Fund (total of$3,000) to the Parks and Recreation Department to Purchase Equipment for Use by the Tinsberry Trace Youth Athletics Association County Administrator's Comments: ~~ County Administrator: ~t--dIl BoardAction Requested: Transfer $1,500 from the Bermuda District Three Cent Road Fund and $1,500 from the Matoaca District Three Cent Road Fund (total of $3,000) to Parks and Recreation Department to purchase equipment for use by the Tinsberry Trace Youth Athletics Association, Summary ofInformation: In the past, the Tinsberry Trace Youth Athletics Association has received CDBG funding from the County to defray a portion of the cost of operating their programs, The Association did not receive CDBG funding for FY98, The Association has contacted Supervisors Humphrey and McHale indicating that it does not have sufficient funds to make certain equipment purchases for the 1997-98 athletics program, Supervisors Humphrey and McHale have requested that $1,500 be transferred from the Bermuda and Matoaca District Three Cent Road Funds to the Parks and Recreation Department to purchase equipment which can be used by the Association as part of the County-sponsored recreation program, The equipment will remain the property of the County as part of the Parks and Recreation inventory, The balance in the Bermuda District Three Cent Road Fund account is $25,042; use of $1,500 will leave an available balance of $23,542, The balance in the Matoaca Three Cent Road Fund is $18,631; use of$I,500 as well as $1,000 for the Virginia State University Scholarship Fund will leave an available balance of$16, 131. prepare~~/,,-7. ?)ICfJ/'(\ Title: Acting Director, Budget and Management Rebecca T. Dickson 0407: 19773,1 1# .~ ." 047 I Attachments: DYes . No 1f,/31/t, 8 CHESTERFIELD, COUNTY BOARD OF SUPERVISORS Page --L of-L AGENDA Meeting Date: September 10, 1997 Item Number: 8.B.4.a. Subject: Entertainment Festival Permit Application for the "Karman Greene Foundation" September 27, 1997 County Administrator's Comments: ~I#~ County Administrator: ~?vJ#- II BoardAction Requested: Staff recommends that the Board grant an entertainment festival permit to the "Karman Greene Foundation" subject to appropriate conditions imposed by staff Summary ofInformation: The "Kamron Green Foundation" is a non-profit organization formed to raise money for Karman Greene, a I 0 year old boy who underwent a multiple-organ transplant in June 1997, The group has undertaken several fund raisers which will help defray the cost of entering Mr. Greene into a special rehabilitation center. The group wants to hold an outdoor music festival fund raiser at 5624 Gilling Road (the site of the fanner Chesterfield Zoo) in Chesterfield County on September 27, 1997 from 12:00 noon until 6:00 p,m. During the fund raiser the group will offer games for children, feature live bands, and sell T-shirts, The group will charge a ticket price of $1 0 per person in advance and $12,50 at the gate and will also raise money through financial pledges from individuals, The group anticipates attendance of750 people, The entertainment arrangements for the fund raiser have been reviewed by the County Attorney's Office and, within the conditions imposed by staff, meet the substantive requirements of the ordinance, T es ange ents vide adequate measures to insure public safety, fire prevention, d' al n tion, raffic control, insurance coverage, relevant permits and security, Preparer: Title: County Attorney 1205:19710,] 1# I 0"9 j. Attachments: DYes . No . . Wendell C. Roberts William C. Orsi Assistant Commonwealth Attorney President Chesterfield County 1st Annual Pigz4Kidz P,O,Box 40 8413 Chelmford Rd, Chesterfield, V A 23832-0040 Bon Air, VA 23235 August 15, 1997 ~ /0.00 pe.r t-ic tel. Re: Entertainment Festival Permit 1) 12.'i'O~rc-' --;: Sh,rl-i ,4JJcifcJ Dear Mr, Roberts, As per the information you sent regarding application for a fundraiser and the accompanying applicable Code(s) of Chesterfield County regarding same, please find attached information for said application as per your guidance. I respectfully regret the tardiness of this information; as time played a factor in gaining certain pieces of information; thus preventing me from getting it to you before the 15th of this month in order to meet the next county board meeting on September 10th; however, I pray you can see fit to help squeeze this application in somewhere on the meeting's agenda as thus far a great deal of effort has been exerted by a number of anxious individuals, For clarity sake I will account for necessary information in the order in which the items are covered in the copy of the code you sent me or in an echelon order ofpriorty, Please see attached information, Respectfully, uJ ,;LttlLln r!- . &'v/-{.' (William C. Orsi ~ ( .' JJ-- ~', -~ ~/C '. I ... lip' ( 6tcv-l , . . The Kamron Greene Foundation fla PiJ:7-4Kidz The Kamron Greene Foundation tla Pigz4Kidz is a non-profit organization conceived and effected as an outdoor music festival in honor of organ and tissue donors who, even after their death, gave ofthemselves that others may live, A young man, age 10 years, is our first annual recipient of the Kamron Greene Foundation Award which goes to a child known to be unique in their needs due to life- threatening conditions brought on by disease or illness, In brief, Kamron Greene is a ten year-old boy who underwent a multiple-organ transplant this past June, 1997, After having his large and small intestines, liver, and pancreas replaced and having been near death at one point in time, young Kamron has just recently, for the first time in his life, discovered what real food tastes like; something many of us take for granted, Although there has been adequate insurance coverage to take care ofKamron's immediate medical needs, he is still in need of financial assistance to enter a special rehabilitation center in Miami, Florida, Those of us representing the Kamron Greene Foundation t/a Pigz4Kidz are holding a one(l) day outdoor music festival via ticket sales, in the form of corporate donations as well as extemperaneous donations and from sales at the gate leading into the event. Also, funds are to be nused by the way of games, t-shirt sales and other proceeds to help raise money so that Kamron can get the special rehabilitation care required, -2- . . To Mr, Wendell C. Roberts, Assistant County Attorney of Chesterfield County, the members of the Chesterfield County Board of Supervisors, we at Pidz4Kidz do most humbly urge your support in granting our permit to hold this event as specified in the following agenda, As the event date has been geared for September 27th, 1997, Pigz4Kidz also requests an urgent reply as to any changes needed in time to hold the event on the 27th, Best regards, !J~ t,~' William C. Orsi President, 1 st Annual Pigz4Kidz Event Name: The 1 st Annual Pigz4Kidz TYlJe of Event: Outdoor Music-Festival Fundraiser Location qf Event: Private Property and Residence ofMr, and Mrs, Silas Taggart 5624 Gilling Rd,(the former Chesterfield County Zoo) Richmond(Chesterfield County), VA 23234 Proposed Date qf Event: September 27, 1997---Saturday Proposed Time qf Event: 12 o'clock noon until 6 o'clock p,m, OrganizatiofJ Name: KAMRON GREENE FOUNDATION t/a PIGZ4KIDZ Organi7.ation Address: c/o Larry D. Lewis Director of Financial Services Firstat Nursing Services 10800 Midlothian Turnpike, Suite 152 Richmond, VA 23235 -3- . . Organization Contact Persons (Officers): William C, Orsi---President 8413 Chelmford Rd" Bon Air, V A 23235 Ph: (804)272-5022 E-mail To: WdCutr@aol.com Larry D, Lewis---Treasurer Director of Financial Services 10800 Midlothian Turnpike, Suite 152 Richmond, VA 23235 Ph: (804)378-9600 Fax: (804)378-9696 Terrie Blanchard---Secretary Ph: (804)876-5368 Susan Borrow---Public Relations Ph: (804)231-4275 ----------- -~........- --- Outline Qf activitie.~ 12 o'clock noon---Gate opens to public Bands begin playing at 12 o'clock noon (see band list attached) Games to be held throughout the event time (see games schedule attached) Guest speakers ----------------------- --- Code requirement~: Sec 3-1 thru 3-3 -- As there will be beer and possible dancing about the festival, all persons under the age oftwenty(20), must be accompanied by a parent or legal guardian, There will be adequate security measures taken at both the gate and at the entrance to the beer truck(s) which will be surrounded by blaze-orange crowd control mesh fencing, -4- . . Sec3-15(f) Adequate sanitation will be provided by Waste Management, Inc, in the way of porta-johns and dumpsters for post-festival cleanup, Sec.3-15(g,l Food and softdrink beverages will be provided by local establishments and a sufficient water supply in the form a ofPotable water tank will also be provided, Lodging is not an issue here as the festival will only last from noon until six p,m, Sec.3-15(h,l Emergency medical needs will be attended to by volunteers from the Bensley-Bermuda Volunteer Rescue Squad, For serious injuries, Chippenham Hospital is approximately five( 5) miles from the festival, Sec.3-l5(i) Chesterfield County Fire Department Station No, 11 is approximately 3/8 to 1/2 mile distant from the festival, There will be no outdoor bonfires etc" during the run of the festival. Sec.3-15 (j) Adequate parking facilities have been established and approved by Chesterfield County for use of the New Courthouse complex parking facility which holds up to 600 automobiles for an estimated 750 persons attending the festival, Adequate shuttle service has been provided by a local contributor to transport attendees to and from the festival on a timely schedule, Chesterfield County Police have been notified of the festival and will provide necessary assistance as needed, upon approval by the Chief of Police, although Pigz4Kidz has its own armed and unarmed private security, Sec..1-l5(J) Although there will be bands playing, the stage area is situated such that it is farthest from neighboring homes as possible, roughly 150 yards, and in no way will be , set at such a level to become a nuisance to neighbors, -5- , . . Sec3-15(m) Both private armed and unarmed security will be provided by off duty professional security personnel as well as unarmed security by Pigz4Kidz staff. Emergency medical area(s) will be readily available by the Bensley-Bermuda Volunteer Rescue Squad, in case of personal injury and the Chesterfield County Police Department will be made aware of the festival as well. ' As this festival is on private property, an insurance policy naming Me and Mrs, Silas Taggart (property owners), William C. Orsi(president, 1st Annual Pigz4Kidz), Bensley Bermuda Vol. Resque Squad and Chesterfield County as named insureds for limits of one-million dollars ($1,000,000,00) will be in effect for the run of the festival. Sec.1-15(n) Chesterfield County Police are hereby authorized to enter said private property of said festival, herein, in order to determine compliances and safety of patrons and Pigz4Kidz or for any emergency need that may arise in accordance with this section of the county code, Sec.3-15(Q,1 A check in the amount of one hundred dollars ($100,00) for the application fee (sec,3-16,) is enclosed herein, I trust the information enclosed herein is sufficient to warrant appr6VaI by the Chesterfield County Board of Supervisors in granting the application requested for a music-festival permit. Please do not hesitate to call as soon as your approval is given or if you should have any other questions, Sincerely, IV Jlt~ (, &~4 William C.Orsi, President, 1st Annual Pigz4Kidz -6- ,.. . . Wendell C. Roberts William C. Orsi Assistant County Attorney President Chesterfield County, VA Pigz4Kidz P,O,Box 40 8413 Chelmford Rd, Chesterfield, VA Bon Air, VA 23832-0040 23235 Ph: (804)272-5022 September 5, 1997 Re: The I st Annual Pigz4Kidz Dear Mr, Roberts, Per our conversation this week, please find herein, the additional information you requested regarding the festival permit cited in the above reference, Item 1: Security: For the parking lot to be used at Chesterfield County courthouse: a hila man armed patrol on random walking duty in the lot, working one hour shifts, Rotate these folks out every hour for a change of scenery and to keep them from getting bored, Transportation of security personnel to and from the lot will be by personal vehicle of the security team members, For the festival sitellocation: one armed guard at the money point, working one hour shifts, A team of two armed guards for escorting money; these two people will do nothing but remain on stand-by until they are needed for an escort, Rotate out every hour among the other posts, There will be an armed guard, maybe two, at the secured location within the property owners' residence, to watch money drops brought there from the gate and other areas that take in money. The security coordinator will be on duty and armedthe.whole time and will serve as coordinator for the teams, The unarmed security people and the two remaining armed personnel will perform roaming duty in the main area; the unarmed people will not work anywhere except the main festival location, Armed and unarmed security personnel will not be on same team( s) together. Security communications: hopefully the hand-held, two-way radios will come through for us; if not, we're reduced to hand and arm signals and whistles in the event area, Chesterfield County Police personnel responsible for approval in this matter are currently aware as to this information herein, Item 2: Foodlbeverages, etc, Food services consisting of barbecue, tea, and lemonade will be provided by Extra Billy's Barbecue located at 5205 W, Broad S1., Richmond, V A. Whether or not their will be alcohol on premises is still a question our organization is dealing with. However, if ,. . . / there is alcohol on premises, all county codes regarding such will be followed to the letter with all applicable V A ABC permits in order. Item 3: Parking Parking will be on a shuttle-bus basis. People coming to the event are to go and park at the Chesterfield County courthouse parking lot as approved by Sgt, O'Brien of the Chesterfield County Sheriffs Department. Item 4: Sanitation/grounds cleanup services to be provided by B.F.I, waste management sefVIces, Mr. Roberts, I believe this will fit the final information needs for approval, of the festival permit, by the Chesterfield County Board of Supervisors, If there are any further questions please do not hesitate to call me, I will now look forward to hearing of the supervisors' approval for our festival permit. Regards, William C, Orsi 'il.i3.'-I.(,. e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page --LoLL AGENDA Meeting Date: September 10, 1997 Item Number: 8.B.4.b. Subject: Entertainment Festival Permit Application for the "Friends of Mathew Maiden" - October 5, 1997 County Administrator's Comments: ~~ County Administrator: ~r/#l- BoardAction Requested: Staff recommends that the Board grant an entertainment festival permit to "Friends of Mathew Maiden" subject to appropriate conditions imposed by staff, Summary ofInformation: "Friends of Mathew Maiden" is an organization formed to raise money for Mathew Maiden, a 17 year old County resident currently hospitalized awaiting a heart transplant. The group has undertaken several fund raisers which will help defray the cost ofMr. Maiden's medical bills, The group wants to hold an outdoor carnival fund raiser at the Southside Speedway, 12800 Genito Road in Midlothian on October 5,1997 from 1:00 p,m, to 5:00 p,m, During the fund raiser the group will offer games for children, clowns, feature Country Style line dancing, and hold an auction of donated items, Recorded music will be played through the Southside Speedway sound system. The group will ask for a $5,00 per family donation and will also raise money through financial pledges from individuals, The group anticipates attendance of 100 to 200 people, Preparer: ~.~~ Title: County Attorney Steven L. Micas 1205: 19681.1 1# I DYes . 020 Attachments: No , ..,',.. . . ./- ,;, .';=~'== ~~~~ if[. 12-~~ _______m . .. . . . .. .... ...::=.. _____JfliJ!<l-_ . ~-<FrYSa.pJj;f1n!lL-- ,,', ""___m._____~f2W~ ~ f. 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'..,------- _._--~--_. ,-:." ... ......._-.. .__...__._..,,___________.______________ ___ w__.___._n.___._._,_________ - -- -- ._,. __.._ ____._._.______~_.,,_._.____ n________ -----_._._._--~-~------------.__._._. , ' - ------ ----- --- - - --~------ - -~- ~---- ---- -- ------------- . ---...-.-.. ,_.. --.-----.----.- .~-~-~---_._...__. ..-..-...._-- ------.---------- -~-- ".-. . - - ---.-- .- -..---.--,----.---..-.--.----- ,-, ..-.,,----. ~-...-------------- ------------------.-- - --- . -------------~----------- --------- .----------_._-_.__._--._-----------------------------~---- '.'- " " " -'-'-' . '.,' ,... '.. ~ . --.--.- .._--, ; "c. -----.---- '--~._._---_.._-- " ' ,.-----. .._-~-.,....,-._~----~_.._-_..,-_.__. --.....-------- ...--~--- _._-----~-_. ---_._-_._._--_._----------~--_.__._-------_.- ,-. " . ::....<~~ c,.,..._-1'~~';:"". ~~..::,,,,,,~,~,,,~,,,,:,:- ~::: -:...., ~ ~~.~,:~ ,:~-:i:. '. ;~;;;:~..~ ;:... ,;_~..,~~~__:;'.:...~.._:;.,_;:_,~~: ,,;~i~_:, :''''-.-,.....,;,-:.:.: ~~_:':"<':"'O: ';i..;;~.;,:;., .. >-::~~~ ., , . CHESTERFIELD, COUNTY BOARD OF SUPERVISORS Page -Lof-L AGENDA Meeting Date: September 10, 1997 Item Number: Su"ject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary ofInformation: Executive session pursuant to S 2,l-344A. 7" Code of Virginia, 1950, as amended, for legal advice by counsel involving James Gregory Sf. et al. v, Board of Supervisors, Preparer: ~ ' (~ Co..L) Title: County Attorney Steven L. Micas 0800: 19859,1 1# I Attachments: DYes D No \ j, I' 16.11. .. ' ..... > 6) CHESTERFIELD COUNTY !t~ BOARD OF SUPERVISORS Page 1. of I '!!CI~ AGENDA t -----.....~ Meeting Date: Seotember 10. 1997 Item Number: lO.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary ofInformation: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 90-0392 Project Name: Rite Aid at Winterpock Village 6921 Lake Harbor Road Developer: JNB Company L.L.C. Contractor: Commonwealth Constructors, Inc. Contract Amount: Water Improvements - $3,515.00 Wastewater Improvements - $6,743.00 District: Clover Hill Prepared By: Ro ton County Administrator: ~ Iw /#l- f I' I . Yes DNo 048 Attachments: ) e e ~., r . '4. J'e c,~genda Item September 10, 1997 Page 2 2 . Contract Number: 95-0137 Project Name: Riverside Fitness Center Building Addition Developer: Riverside Health Care Associates, Inc. Contractor: Couch Construction Company, Inc. Contract Amount: Water Improvements - $7,362.99 District: Midlothian 3. Contract Number: 96-0093 Project Name: Walgreens at Hopkins Road Developer: W-HOP, L.P. Contractor: Richmond Grading and Utilities Contract Amount: Water Improvements - $14,706.06 Wastewater Improvements - $1,312.00 District: Dale 4. Contract Number: 96-0145 Project Name: Rivers Bend Fairway Woods Formerly Fairway Woods Developer: Rivers Bend Development Company, L.P. Contractor: R.M.C. Contractors Contract Amount: Water Improvements - $73,126.00 Wastewater Improvements - $49,462.00 District: Bermuda 5. Contract Number: 97-0040 Project Name: Blueprint Automation - Touchstone Drive Developer: Blueprint Holding, Inc. Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $33,421.50 Wastewater Improvements - (Private) District: Bermuda 049 .' ,\, e e ' ' (, /O,{9. 4 ~ CHESTERFIELD COUNTY . ~ \ Page ~of~ ~ "'I BOARD OF SUPERVISORS Jif~p AGENDA Meeting Date: September 10. 1997 Item Number: lO.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases, and School Board Agenda County Administrator's Comments: j~~ ~.h_~ I County Administrator: f BoardAction Requested: Summary of Information: . Preparer: !~~y Title: County Admini~trator 1# I 050 Attachments: . Yes 0 No , e e . . CHESTERFIELD COUNTY GENERAL FUND BALANCE September 4, 1997 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01197 FY98 Budgeted Beginning Fund Balance * $26,212,100 * Estimate pending completion of andit resnlts. OS1. '. e e CHESTERFIELD COUNTY RESER VE FOR FUTURE CAPn AL PROJECTS TRADITIONALL Y FUNDED BY DEBT September 4, 1997 Board Meeting Date Description Amount Balance 12/18/96 Transfer funds for purchase of property surrounding Henricus Historical Park (500,000) $238,085 12/18/96 Transfer for Phase I drainage (9,890) $228,195 for Triple Crown Subdivision 2/26/97 Transfer funds for replacement (120,000) $108,195 lights at Rockwood Park and Midlothian Middle School 3/28/97 Return unused funds; closure of 862 $109,057 exhibition building CIP 4/23/97 Release potential designation for 2]0,000 $319,057 Phase I design for new Juvenile Detention Home 4/23/97 Transfer funds for consultant (65,000) $254,057 services for Rt 288 N, Corrid, Plan 4/23/97 Transfer funds for completion of (150,000) $104,057 Centre Pointe Fire Station # 16 5/1 4/97 Transfer funds for construction of (13,000) $91,057 Reams Elementary Football Field 6/1 1/97 Transfer additional funding to (66,000) $25,057 the Centralia Fire Station FOR FISCAL YEAR '98 BEGINNING JULY 1,1997 04/09/97 FY98 Budgeted Addition 7,419,000 7,444,057 04/09/97 FY98 Capital Projects (5,979,000) 1,465,057 8/27/97 Transfer funds for Fernbrook, Old Williamsburg See, Ph, V drainage project (14,000) 1,451,057 052 '. I CHESTERF]ELD COUNTY ~ RE VE FOR FUTURE CAPlT AL PRO S TRADITIONALL Y FUNDED BY DEBT September 4, 1997 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem, (7,000) ],444,057 8/27/97 Designation of funding for the upper Swift Creek Reservoir Water Shed (450,000) 994,057 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 954,507 8/27/97 Designation for Lucy Carr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98, (200,000) 754,507 053 " e e <> <> .. on " ..r c: ... .. -;; Q:l . (F:J f-< <> <> <> on = <> "t ::c ~ '0 S '0 ... I.:) c: .. - ~ (F:J " ., "" Q - :z; ..J ~ c: <> 0 0 0 <> 0 0 ~ f-< ',= 0 0 0 0 0 = on on on on on on 00 .. ..r ..r ..r ..r ..r ..r f-< ~ '" '': ... ... ... - ... ... ::c ~ ,.. 0' "" I.:) ~ ? - <: ..J f-< f-< ~ I- '" '" I- - 0 t- (F:J ... "t 0 '" '" N ~ 0\ .. 0 . 00 0 N "t ~ .. r' M ,: ~ M '" ~ 0\ ,.. .: ... '" '" "t "t - .. ~ ... 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'" '" :: ... :;. .. ... :;. .~ ... ... '0 :: .~ ... ... '0 ~ 0 -; " ... '" -; " Q ... 0 .,. ~ 0 Q ... 0 ~ ~ ~ Q ~ U IX! Q .. 054 , . . e e Prepared by Accounting Department Angnst31,1997 SCHEDULE OF CAPITALIZED LEASE PURCHASES Outstanding Date Original Date Balance Began Oescnption A mount Ends ORI11197 APPROVED AND EXECUTED 12/88 Airport State Police Hangar Additions $128,800 $ 49,809 County Warehouse :n1700 12/00 128.ll1l1 Total 460,000 177,887 03/89 Geographic Information System ("GlS")- Automated Mapping System 3,095,000 3/98 440,000 10/92 School Copier 23,322 10/97 2,034 10/92 School Copier 18,750 10/97 1,769 09/93 School Copier 36,605 8/98 9,847 *12/93 Real Property Lease! Purchase 17,510,000 12/01 10,350,000 09/96 School Tcchnical Center Printing Press 80M2 11/99 56.l\ll2 TOTAL APPROVED $71774176 $11 03R 346 AND EXECUTED PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26,8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 055 - e e . CHJ:!STHRFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA SeflTemher 9, 1 QQ7 School Administration Building 4:00 p.m. The Public Meeting Room 7:30 p.m. 990 1 Lori RUlIU Chesterfield, Virginia 23832 " SCHOOL BOARD MEMRERS James R. Schroeder, D.D.S. - Chainnan, Midlothian ThollUls L. Wootton, Jr. - Vice-chairman, Matoaca Elinbeth B. Davis, Dale Dianne E. Penttt, Clover Hill Marshall W. Trammell, Ir., Bermuda William C. Bosher, Ir., Superintenc1ent AGRNDA 4100 P oM. SCHOOL BOARD MEETS WITH ROBIN HEGNER, VSBA BOARD ROOMS A, B, AND C 5;00 P.M. EXECUTIVE SESSION SLTPERlNTENDENT'S CONFERENCE ROOM (Dinner for Rnarrt from !'i,OO to 5::10 ILm,) 7:JOPJ\:I. REGULAR SCHOOL BOARD MEETING . THE PUBLIC J\oIEETlNG ROOM A, Call 10 Order. Dr. Schroeder, presiding Invocation. Reverend Cecil Chambers, Branch's Baptist Church Flag Salute - Students from Swift Creek Middle School B. Acceptance of Minutes August 1.8, 1997 (Regulor School Bo:lr<l Meetins) C. Agenda Approval D. Awards and Recognitions 056 . e e mGHLlGHT ON INSTRUCTION. Strategies in the ElementBry Scbools tor ImprOling Stodent Writing Scores on the Literacy Passport Test #115 Reco~tion of Violence Prevention Team Grant 'F" ~lIperint"ml"nt'. Rp.pnn Superintendent'. Updalll on School Opening #111 TrdlllifllIS #116 1996-91 Results on the Virginia Stale Assessment Program (VSA~) F. Action ltelllli 1. Consent Agenda Human Resources #112 Recommended Personnel A,tion for 1997-98 Instruction #106 Approval of Part. Time Student Enrollm.ent #110 Approvol of Accountability Standards <>gerations ana FInance #107 Approval of Payroll Deductions Policy #113 1998 Health, Dental, Prescription Drug Contract Renewals #114 Academic Team Supplement G. Non-Agenda Items H. DiscuSlJion Agenda I. AnnouncementS, Communications, School Board Comments and Committee Repocts ,1. Puhlic Comment (Plea.~ .ee procedure helow) R: Executive Se..ion (personnel, lego!, ["lid/property ""<iuiaition, discipline) L. Al.ljuurullleul 2 OS7 . e e . Ceneral Tnmnnation The Chesterfield County SChool Board will meet as follows for 1be 1997 Calendar Year: January 14 and 28, 1997; February 11 and 15, 1997; March 11 and 25, 1997; April 8 and 22, 1997; May 13 and 27, 1997: and June 10 and 24, 1997; July 8, 1997; August 18, 1997; September 9 and 23, 1997; October 28, 1997; November 11. 1997; and December 9. 1997. The executive sessions/work sessions will begin at 5 :00 p. m. and will be held at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia, The regular meeting" will begin at 7:30 p.m. and will be held at the Public Meeting Roam, 9901, Lori Road, Ch~Ifield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by whicll dle public may speak before the School Board at an)' ,,1' the above meetings: 1. Persons wishinl: to be heard on action items must notify the Superintendeut's office by 2:00 p.m. on the day of the meeting. 2, Persons who have requested to offer public testimony will be heard when each item ;" considered. 3. Persons to be heard on non-agenda items will be hearl1 during tile specified section of the meeting. 4, It is requeSted that an individual conduct hislher presentation in three minutes; representatives of a group may speak for five minutes. S. Public delegations. Public delegations or their representatives are required to submit in writing thcit request for hcnring nnd dleir proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. 'I 058 -.n e . It/I? " '. CHESTERFIELD COUNTY ,!~:,' BOARD OF SUPERVISORS Page -LoCL AGENDA Meeting Date: September 10, 1997 Item Number: 14.A. Subject: Recognizing Providence United Methodist Church Upon Their 190th Anniversary County Administrator's Comments: ~~ ~ f~ M/l- I County Administrator: BoardAction Re~uested: Adoption of attached resolution. Summary ofInformation: Staff has received a request for the Board ,..,to adopt the attached resolution. Paster Ralph Goodman will be present to accept the resolution. Preparer: J~:J~ '-a Title: Clerk to the Board of Supervisors Faith 1. Davis 1# I 059 Attachments: . Yes D No 'IJ\ e e -, RECOGNIZING PROVIDENCE UNITED METHODIST CHURCH UPON THEIR 190TH ANNIVERSARY WHEREAS, Providence united Methodist Church will observe its 190th Anniversary in Chesterfield County on October 12, 1997 and has increased in membership from a small number in 1807 to 1,200 me~bers at present; and WHEREAS, Providence United Methodist Church has remained in its present location through war, famine, and times of prqsperity __ a beach of hope for persons for faith and good will; and WHEREAS, Providence United Methodist Church is one of the oldest Methodist Churches in the state; and WHEREAS, Providence United Methodist Church was used by transient solders during the civil War and because of damage, caused by the men and horses, the Church was repaired and remodeled in the late 1860's and some of the civil War soldiers are buried in the Church's cemetery; and WHEREAS, in the 1800's, providence United Methodist Church was used as a school, supported by the citizens of the area, and in 1968, the County rented part of the education building to' house overflow kindergarten children from A.M. Davis Elementary School and, today, the Church sponsors a pre-school program open to the community; and WHEREAS, Providence united Methodist Church has sponsored numerous Boy Scout and Girl Scout Troops; Bethlehem City -- a drive-thru nativity; annual Brunswick stew events and have also participated in mission projects such as CARITAS (a shelter for the homeless), Mountain T.O.P. (projects in Appalachia), and Habitat for Humanity; and NOW, THEREFORE BE IT RESOLVED, that the chesterfield County Board of Supervisors publicly recognizes Providence united Methodist Church upon their 190th Anniversary and expresses their appreciation, on behalf of the citizens of Chesterfield County, for their contributions to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Providence United Methodist Church and that this resolution be permanently recorded among the papers of this Board bf Supervisors of Chesterfield County, Virginia. 060 ~" \ e e .' ... --..~* ;'(.,0, .. -' C CHESTERFIELD COUNTY Ii ~ .' J BOARD OF SUPERVISORS Page -Lof.J..., ~ ' '" ~<~I~m-!l; AGENDA Meeting Date: September 10, 1997 Item Number: 14.B. Subject: Resolution Recognizing ICI Polyester Upon Their 25th Anniversary County Administrator's Comments: ~-~ County Administrator: 4CJ~, p~ ~/yIl/ BoardAction Requested: Adoption of attached resolution. Summary ofInformation: Mr. McHale has requested that the Board adopt the attached resolution. Mr. Peter Neuschul will be present to accept the resolution. Preparer: --.d~~ Title: Clerk to the Board of Supervisors Faith L. Davis 1# 061 I Attachments: . Yes 0 No ,-,.~~ - - RECOGNIZING~ POLYESTER UPON THEIR 25~NIVERSARY AND FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, ICI pOlyester will observe its 25th Anniversary in Chesterfield County on September 11, 1997 and has increased in employment from 230 employees in 1972 to 630 in 1997, with an annual payroll exceeding $34 million; and WHEREAS, ICI Polyester is a the leading manufacturer of many types and thicknesses of polyester film - MELINEX and production has increased from 15.6 million pounds to 125.8 millions pounds in the twenty-five years this facility has operated in Chesterfield County; and WHEREAS, over the years, ICI polyester has supported Chesterfield County through its involvement and participation in the American Heart Association's Heart Walk; the Salvation Army's Angel Tree Program; the united Way Christmas in April Program; and with local schools on Career Day each year; and WHEREAS, ICI polyester, in partnership with the Chesterfield Technical Center, established the International Teacher Development Program and received a certificate of Recognition by the State Education Board in 1997; and WHEREAS, ICI polyester continues to demonstrate its commitment to Chesterfield county by sponsoring youth athletic teams at the Chester Family Branch YMCA; by donating the use of ICI's on-site ballfield to the Enon Athletic Association; and by promoting a calendar contest at Enon Elementary School; and WHEREAS, ICI Polyester supports and demonstrates its involvement with charitable organizations including the Enon Volunteer Fire Department; the Bensley-Bermuda Rescue squad; the virginia Jaycees; the Virginia Special Olympics; Chester YMCA; Friends of the Chesterfield Riverfront; and the Richmond Area Program for Minority Engineers; and WHEREAS, ICI polyester initiated a Bi-annual Open House for citizens, customers, government officials, and others to visit and tour the ICI facility, thereby improving understanding and goodwill to the benefit of all; and WHEREAS, ICI Polyester supports and participates in the Chesterfield County Riverfront Project Committee whose efforts are focused on important development projects and other beneficial riverfront activities and, in addition, ICI established a wildlife Habitat Committee charged with maintaining a wildlife friendly site; and WHEREAS, ICI Polyester continues to be one of Chesterfield County's top ten taxpayers and a leading corporate citizen; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of supervisors publicly recognizes ICI polyester upon their 25th Anniversary and expresses its appreciation, on behalf of the County, for their many contributions. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to ICI polyester and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 062 ,\ ", e e "', ~ 'l.. 1~,fI, , . " 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page -Lof...L AGENDA Meeting Date: September 10, 1997 Item Number: is.A. Subject: Hold a Public Hearing on Budget Change Request for Chesterfield Community Services Board County Administrator's Comments: ~~ County Administrator: ~.?' h, ud- /I . Board Action Requested: Hold a Public Hearing to: 1. Appropriate $617,700 in additional revenue; increase MH/MR/SA Department expenditure appropriations by $617,700. 2. Approve establishment of four full-time positions. Summary of Information: The Virginia Department of MHMRSA Services Letter of Notification, dated May 2, 1997, includes State funds not included in the MH/MR/SA Department budget approved in April 1997 , Additionally, the Chesterfield Community Services Board (CSB) and the Board of Supervisors previously approved new programs which were not anticipated in the FY98 budget. The Department is requesting this action to adjust the budget for the new programs, additional department needs which could not be funded in the budget as initially presented, and the State's share of projected personnel cost increases, The sources of the additional $617,700 revenue are: 1. State residential funds (new) $ 66,400 2. State family support funds (new) 9,400 3. State cost-of-living funds less Medicaid match adjustment 113,600 4. Medicaid Waiver 330,000 5. Medicaid State Plan Option 24,000 6, Consumer and third-party fees 74,300 Preparer: .JjOrt. =r J..nii/J:iij'; j Title:Acting Director. Dept. of MH/MR/SA Gary . Southard I' 063 1 Attachments: DYes . No " e " , . G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ~of....a AGENDA Summary of Information: (Continued) The funds will be used for: 1. The new community home approved as a part of the April 23, 1997 agenda item ($168,400). 2, A new group home for individuals with serious mental illness ($139,600), including a new fulltime residential counselor for this service. 3. A center-based day support program and services for additional individuals in the mobile day support program. This requires 2 new full-time Inclusion Coaches. 4. A new full-time employment specialist to serve individuals with serious mental illness. 5. State share of merit increases and associated increases in fringe benefit costs. 6. Additional match for Medicaid Waiver and State Plan Option revenue increases. # 064 " rft~FlJ}ilf(;"El CHESTERFIELD COUNTY I ~~~\ BOARD OF SUPERVISORS, Page 3 of3 ~~ AGENDA ",f{-B0~}~"NV: Meeting Date: September 1 0, 1997 Item Number: Budqet and Manaqement Comments: I f approved, this item will appropriate $617,700 in additional revenue. This revenue will enable the department to address three additional funding requests identified during the FY98 budget process. Specifically, the department had two priority one funding requests -- a residential services request for two, 24-hour MR facilities and a serious mental illness program request for a 24-hour, 6-bed facility. Both will be addressed, at least in part, with this appropriation. Rather than two, 24-hour MR facilities this revenue will allow for one facility, (begun spring, 1997) and rather than a 6-bed SMI facility this revenue will allow for a 3 to 4-bed facility. The department's FY98 addi tional funding request #11 will also be addressed, by providing for an employment specialist to serve individuals with serious mental illness. This specialist was retained beginning in the spring of 1997. The balance of this appropriation will be used for day support programs and the State share of merit increases and benefit costs. Preparer: f2u00. T'\)idvY'l Title: Actinq Director, Budqet & Manaqement Rebecca 1. Dickson 065 1&irbnnmJ) ~imtll.lli~V.b p, 0, Box 85333 . 1{\99?991.....NYtti.1 An Affiliate of Media General Richmond, Vir~nia 23293-0001 (804) 64 -6000 220806 Advertising Affidavit Iii patet "I (This is not a bill. please pay from invoice) 09/03/97 CHESTERFIELD CO,BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 09/03/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 I x 29 126.73 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH r TAKE NOTICE ..- -- , , Tak~ notice that the Board of Su- I pervlsors 01 Chesterfield County This is to certify that the attached MEETINGS - COMING EVENTS . Virgif.lia, at a r_egujarly sctJeduled meeting on September 101997 was published by Richmond Newspapers, Inc" in the City ,at 7:~O p.m. in the County'public , meetmg fOom at the Courthouse, : Ch6!!terflel? Virginia, will hold a of Richmond, State of Virginia, on the following dates: pubhc heanng to consider: 'An amendment to the FY97-98 I budget to appropriate $617700 in 09/03/97 !State, medicaid waiver, third party ,fees,_ and Department of Social !SerVlCfls revenues lor the.Mental Health/ Mental Retardation! Sub- stance Abuse Department. A copy of the ordinance is on file I in the County Administrator's Of- fice, Room 505, 9901 Lori Road Chest,erfield, Virginia. and may be examined by all interested per- sons between the hours of 8:30 a.m. to 5:00p.m. ,If further Information is desired, 1 contact Mr. Bradford Hammer, , Deputy County Administrator for The first insertion being given , , , , 09/03/97 ! Human Services, at 748-1350, be- tween the hours of 8:30 a.m. to .5:00,p.m., Monday thro~h Friday" Sworn to and subscribed before e this q -'is -11 1 tr St t f V " Notary Public a e 0 I glma City of Richmond 03/31/01 My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU I , . J...~- . 1<;: B, e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page --1.. of L ,,.. AGENDA , Meeting Date: Item Number: is.B. September 10. 1997 Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 20' Alley Easement within 60 West Commercial Plaza, Section A County Administrator's Comments: ~h~ County Administrator: ~/rv~ Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 20' alley easement within 60 West Commercial Plaza, Section A. Summary of Information: Old Dominion Holographics Inc. has submitted an application requesting the vacation of a 20' alley easement within 60 West Commercial Plaza, Section A. This request has been reviewed by staff and approval is recommended. District: Midlothian prepar~t..-C' .J. (5?/"__....",,.., , Title: RiGht of Way Manager ohn W. Harmon . Yes DNO 1# 066 I Attachments: ".-' VICINITY SKETCH '~ EASAT O<\DIN.1\.NCE TO VACATE A ORTION OF A 20' ALLFY WITHIN 60 \QEST COHl"EECIAL PLAZA SECTION A OLD DO'UNION HOLOGRAPHICS INC -=- 1: = ~ I , ;!JCU~NaT V!LLhGi: \ - , 0(:;7 , .:;;.~;..~w \: 'r e ~ ~~ A .!!.~_~_.- - ~_,.:~ ;.~_,..,-, ~- -NI~;n:SO"" "- _ "r!_ -i -..,-.'.025 . . .. ,\0- ~\-?'f'SOE_- .,.~,oe' 0;0 - <l ___ .~ 1. , I . . S',""," , ~ . . , t..ts~ n !.,r w ,~)o.,; 10'- 'IC' .~~,., J(?,'~'~j;, I J;f~' -ct ~, €-''''''" , , ~,' . , . ~ ... .~; \. - '. , .., "'.. \ . @'Ill'''' ;,..".,.tU \C~ .. ',' " 0 I. ..., ~tt ~ ~ ",_:J~ '~Ii ':' ! ~ '_ ~ ~ ~ -. .~ l"\ -. ~, 't l": '';,~..""" ~ -.. -~~ t" .., f"" ..;. ,.._r "'''@-'''''''''''.''''"'' A~ ,,":'.l Cl '" of_. ?S _ ....I".~ Z.~ ACRE~ ,.! I r~ ' ~t::L 3. ~ \. ~ "c~ES ~, , , ~?so' *~ ~.. \ _,,-, 4~ - , - .....II\........T I" ,- - . - - - - N l~lo'-55W .. lo' AL\.e-( E , ( ~ - _---- . '/ ' '~",,- '~ !- ~--zY#lZ'-:zt;.~.~ . . .0;6-\1\0'101 \" \ , .:. c: ,_/e",1 Gr;:~ .~ ---\!->~, .....-!.~ ~,'" e';'iIP.JhS4':J ~/ltT~ ~ff~.r I;.:i;.:; . ~, ,,_.. -, cl~ ..",,~. , :s <II ~...~cl1u:'l:'.....,j~ .' u>sl N.-- .""'p<!',./.-' M"'ul..c~<: IE "........ 40 ..;;.,..... ':1 r T E ~,.U:U't c- o G~.,,~I) vnd~"", C":;;r h;-:?C1.';:i'S , : l2Zl $€Jl1lllE OF Tlr4E MEI" ,0 ll:.E: V ACA TE.D ,$,....11' e""j,: ;,~~ ;"~'4),~4 . /,)>)>",'1.. c-/ ,this .s<;,t- S ':-IJ'syt!'t? '" E~""'" K C..ve.~ .-..' U......,"'Y. H. '-O"c;l ~,~ LdltOl> F. ~rk w..:".'...~ d,Ar.::' ./vp.v;<1 oli~ :::"'~8 .'" Sepk'".Hr n:, I"~ i" ,fh~ C/-:rhJ: O.J,r,i"e APPROVED tly 'l"rffi''i1f.1Ji,t'' ~ ~rt:NNi' ("-~ ("~C''''h''''r::,r u.,.,"''Y... Vd'. N'f i). a, mt;:;;l'"F-..fn:LD PLAliNLNG co..~, ~_. UII02'l1957/Z,M'Ih],d..,. ;;..?Y " ~, IN\,n "', .L:r..k~:'t.~!.i/.!';'."') :-.(~~.;;r ~ ......."";;;;<'""""'" .. r:G.~ };,I,/,;,./ L.".,.,~ Sv~"'~~or $"~/f'/$llJAL~ ~c/.f.'1'IFIt:~~ STATE. 0;: Y/RC;/N/A } .....c'/..~~ Dr ~ ,,.,~I cl' h~ ~ ~C~,?;"" I-,C-;-d'otl'-? e...s , . ~ f", t", ./;O W.trr- C",,,...rnc-e;4/. P/08I><', J;:.."'/-c", 71" '1 /IC."':'<'> Ih..; L~.:;_D::.,~L~~~.Jl" 1 ~"cI ". 8o:carq'_.;<~ ...,/-' I~ .,-.,~~ ,../ ,fhi!' ~....- u. II 0 I t .,.,.,e;' kVJ~ ,Ih._I/' 7k; "'M~d>,t,,,,,, ..I',1~ hi,",,"'~ r.~' · l, .P~!J.l- ."-_ ~.se~#.-.>4 "";#-,,, 1I1~ h;"'~',y ~ 4:, S</!td,;";sio,? ,.,..41 .1 #'rg/""6 -~*l_~_, &1'" ., e".,d eT~ .s.*"'....... h..~9..._ EdJii'.'c--d .ti Ct~;;.. c">.',," //, 'j"' E""$U'.-"I<','F'o?I.. sA",.,."/] ~"'.n et...o!!' .t;;,- 5"...k~.$ ,,,,,,f I"",~.~ 1fT./' Nft",c:! <,,?-,;:I E. /.. ;~.-~~I':~-~..,-4t:.,! ~-;.:/ U.';'~~'~!"~~' 6:~'jd ~'/4~~1ri?r~}~'t.< I/l/I/Ii~ ~~.c:' I,..a;,-,t. .;,...:":,.. 6,>-r M/hc..?J;....:- /7.:5.',::~:;~,.':~i: C; ." I~e "'p.~1 e./ ,.,~C t4':"'pf~~~-.-~.::?k pd':I.i~:C ~~,'/.~v-"h'a";: 1;';_;..lr~~~-/~~/;-/~ ,I),;.7j'~~~ O~? "r~'.~'.; t::{:: , , -- -- -~-- - __..____. ~,:::~;~lf::;.;;~:;~~~f~{~~".i. O{~8 :~r-, --~.~:_:~._~~C-~ ~-~=_...~' ~_~_' -J:' _ _-= ~. ~ ~ ~_l_ 1Airhmon~ a:rimcfj - Ji~p{.b p, 0, Box 85333 . I~SS98bti~8w:1 An Affiliate of Media General Richmond, Vir~inia 23293-0001 (804) 64 -6000 220806 Advertising Affidavit [<pate. '<I (This is not a bill, please pay from invoice) 09/03/97 CHESTERFIELD CO,BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS POBOX 40 CHESTERFIELD VA 23832 09/03/97 121 TAKE NOTICE THAT ON SEPTEMBER 10, 1997, I x 27 235.98 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH ~ TAKE NOTICE - ! That on Septe~,ber 10, 1997, at This is to certify that the attached MEETINGS - COMING EVENTS j 7:00 p.m. or as soon thereatter as may be heard; the Board of Super- was published by Richmond Newspapers, Inc" in the City I visors of Chesterfield County at its regular meeting place In the Board of Richmond, State of Virginia, on the following dates: I Room of Chesterfield County, Vir- iginia, will consider the following 10"'","""'dO'''OO 08/27/97 09/03/97 ,6..\>1 ORDINANCE to ~aca\e a POl- lion of a 20' Alley In 60 West Com- mercia! Plaza, Section A, as ; shown on a pial by KENNETH L. I BARTON, dated DECEMBER 14, 11966, recorded MARCH 31, 1967, , in the Clerk's Office, CircurtCourt, CIleslerfield County, Virginia, in i Deed Book 15, al Page 85. ' The complete text of the proposed ! I ordinance and conveyance is on IliIe in the office of the Right of ,Way Manager In Chesterfield 1 County, Virginia, and may be ~"m'",dbY'"'""'"''dpart''' between the hours of 6:30 a.m. The first insertion being given ' , , , 08/27/97 and 5:00 p.m., Monday through Friday. Sworn to before State of ir Notary Public la City of Richmond 03131101 My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU , /5,C, 6) CHESTERFIELD COUNTY 1 -._ BOARD OF SUPERVISORS Page -L of-L September 10, 1997 AGENDA is.C. Meeting Date: Item Number: Subject: Public hearing to consider an ordinance authorizing the removal or repair of defaced structures, County Administrator's Comments: ~ ~ County Administrator: ~.:k- IfI,{l, (/ BoardAction Re~uested: Adopt the attached ordinance, Summary ofInformation: This year, the General Assembly gave localities the authority to adopt an ordinance providing for the removal or repair of structures that have been defaced, if the defacement is visible from a public right of way, At the Board's General Assembly work session in June, the Board set this public hearing to consider such an ordinance, The attached ordinance authorizes the building official to remove or repair defaced structures using the same procedures that he uses for removing or repairing unsafe structures, Under that procedure, the building official provides the owner of the structure with a notice that gives the owner 30 days to remove or repair the structure voluntarily, If the owner does not remove or repair the defacement within the 30 days, the building official may remove or repair it and collect the cost of removal or repair from the property owner. ~~ ~ ( County Attorney Preparer: ,C~ Title: "WO" L. Mi~" - ""'''''''''''', I' O~;9 I Attachments: . Yes D No .- . ... . e e I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-6 RELA TING TO DEFACED STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-6 of the Code of the County of Chesterfield. 1997, as amended. is amended and re-enacted to read as follows: Sec, 5-6, Authority to remove, repair or secure unsafe or defaced structures, (a) The building official may require property owners to remove, repair or secure any building, wall or other structure which is located on their property and which the building official has determined (i) poses a danger to public health or safety or (ii) has a defacement that is visible from a public right of way, (b) If the building official deteI111ines that a building, wall or structure poses a danger to public health or safety or has a defacement that is visible from a public right of way, he shall cause a notice to be served on the owner of the building, wall or other structure, requiring the owner to remove, repair or secure the building, wall or other structure. The property owner shall be served in person unless he cannot be found after a diligent search, in which case the notice shall be sent by registered or certified mail to the owner at his last known address, A copy ofthe notice shall also be posted in a conspicuous place on the property on which the building, wall or other structure is located, 000 (d) Every charge assessed against the property owner pursuant to subsection (c) shall constitute a lien against the property, (2) That this ordinance shall become effective upon adoption. 0505: 19666,1 0'70 1AicqmonJ) ~imtfj -1BbPWb p, 0, Box 85333 . 1<$$.$9BhiiNBT'1 An Affiliate of Media General Richmond, Vir~nia 23293-0001 (804) 64 -6000 220806 Advertising Affidavit Iii [jafi{iii:l (This is not a bill, please pay from invoice) 09/03/97 CHESTERFIELD CO.BO,SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 09/03/97 131 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 I x 28 244,72 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH I TAKE NOTICE This is to certify that the attached SEALED PROPOSAL Take notice thai the Board of Su- e:;rv,is.ors of Chester/ield County, was published by Richmond Newspapers, Inc" in the City Irglnla, at a regular scheduled meeting on September 10, 1997 of Richmond, State of Virginia, on the following dates: a17:1?O p.m. In the County Public Meetmg Room at the Chesterfield I Courthouse, CheslerJ.ield, Virginia. 08/27/97 09/03/97 , :~~I hold a public hearmg to consid- I An ordiance to amend Chapter 5 ! oftheQQW!2fb~21QW.- I ~, 1997 as amended, by add Ingasectionrelalingtoremovi~ or repairing defacemenls of buil - , mgs. A copy of the ordinance is on liIe in the County Administrator's 01- lice, Room 505. 9901 lori Road, Chesterfield, Virrrinia and may be examined by a interested ~r. sons between the hours of :30 I a.m.to5:00p.m.lffurtherinforma- lion is desired, h1ease contact Mr. 08/27/97 'StyUan P. Part amos, Sr. Assis- The first insertion being given ' , , , Itant County AItOrn:r' 748-1491, I between the hours 0 8:30 a.m. to 5:00 p.m.. MOnday thouQh Fridav. Sworn to before t1 1il~~ -' State of Virg , Notary Public la City of Richmond 03/31/01 My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU ! I~,O, J, ,-'.. . e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page .....L oCL AGENDA Meeting Date: September 10, 1997 Item Number: is.D. Subject: Public hearing to consider an ordinance authorizing the removal, repair or securing of structures harboring~ places, , County Administrator's Comments: ~ 1f1r-P County Administrator: 4f11,irv/Nt I BoardAction Re~uested: Adopt the attached ordinance, Summary ofInformation: This year, the General Assembly gave localities the authority to adopt an ordinance providing for the removal, repair or securing of structures that harbor bawdy places, The authorizing statute defines bawdy places to include not only houses of prostitution but also other structures where lewd behavior or other illicit sexual encounters are conducted, At the Board's General Assembly work session in June, the Board set this public hearing to consider such an ordinance, The attached ordinance authorizes the building official to remove, repair or secure bawdy places in accordance with a state mandated procedure, Under that procedure, the chief of police must first certify that a bawdy place exists, The building official must send a notice to the property owner giving the owner 30 days to abate the bawdy place, If the owner does not abate the bawdy place, the building official may remove, repair or secure the structure, at the owner's expense, after giving the owner an additional 15 days notice, The owner may appeal this notice to the Circuit Court, This is the same procedure used for removing structures harboring drug blight pursuant to an ordinance that the Board adopted in 1994, '---.., Preparer: ~ . ~c.:"'~ Title: County Attorney Steven L. Micas 0505:] 9675,1/19670,1 1# I 071. Attachments: . Yes D No ) - . 1 'l -. J . AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-7 RELATING TO STRUCTURES HARBORING BAWDY PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-7 of the Code of the County of Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Sec, 5-7, Authority to take corrective action against structures harboring illegal drug use or bawdy places, (a) As used in this section, the following terms shall have the following meaning: Affidavit: The affidavit prepared by the chiefofpolice in accordance with subsection (b)(I) of this section, Bawdv Place: The same meaning as it is given in Va, Code 9 18,2-347, Controlled substance: Controlled substances or marijuana, as defined in Code of Virginia, S 54,1-3401, which are illegally obtained, Corrective action: Action which is reasonably expected to abate either drug blight or a bawdy place on real property, such as removing, repairing or securing a building, wall or other structure, Drug blight: The regular presence on property of persons who are under the influence of controlled substances; or the regular use of property for the purpose of illegally possessing, manufacturing or distributing controlled substances, Owner: The record owner of real property, Property: Real property, (b)'The building official may take corrective action if: (1) The chief of police has executed an affidavit, which expressly cites this section and which (i) states that either a drug blight or a bawdy place exists on the property; (ii) describes the any drug blight that exists; (iii) states that the police department has diligently but unsuccessfully attempted to abate the drug blight or bawdy place; and (iv) states that the drug blight or bawdy place constitutes a present threat to public health, safety or welfare; 0505: 19670,] 1 072 1 \ ~ .1 \ -, - (2) The building official has sent a notice to the owner of the property, by regular mail to the last address listed for the owner on the county's real estate assessment records for the property, together with a copy of the chief of police's affidavit, notifying the owner that (i) the owner must take corrective action to abate the drug blight or bawdy place within 30 days after the date of the notice and (ii) if the owner requests the county to do so, the county will assist the owner in determining and coordinating the appropriate corrective action to abate the drug blight or bawdy place described in the affidavit; and (3) The building official has sent a second notice by regular mail to the owner of the property who has not taken corrective action pursuant to subsection (2), at the same address to which the first notice was sent, notifYing the property owner that the building official may commence corrective action to abate the drug blight or bawdy place on the property on a specific date that is no less than 15 days after the date that the second notice is mailed, The second notice shall reasonably describe the corrective action that the building official is contemplating, After the owner has received the second notice, the owner shall have a right, after reasonable notice to the building official, to petition a court of competent jurisdiction for equitable relief from the provisions of this section, The building official shall not take corrective action while such a petition for relief is pending before a court of competent jurisdiction, 000 (e) If the owner takes timely corrective action the building official shall (i) deem the drug blight or bawdy place abated; (ii) cease any corrective action without any charge or cost to the owner; and (iii) promptly send written notice to the owner by regular mail that the proceeding has been tenninated satisfactorily, However, if the drug blight or bawdy place recurs the building official shall not be barred from taking further corrective action because the previous corrective action was terminated, 000 (2) That this ordinance shall become effective upon adoption. 0505: 19670,1 2 073 ~) . Iii , l, ~i!~f, CHESTERFIELD COUNTY ,~' ~;~I BOARD OF SUPERVISORS Page -LoLL ~ri/i(ft~*, 1997 AGENDA September 10, Item Number: 16. Meeting Date: Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: ~~ County Administrator: ~r4f1- BoardAction Relluested: SummaryofInformation: Motion of adj ournment and notice of next scheduled meeting on September 2~, 1997 at 4:00 p.m. (~/ Preparer: ~~'<O Title: Clerk to the Board of Supervisors Faith L. Davis" 'I # I 0,14 Attachments: DYes . No