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2010-11-17 Packet_r ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 1.6. Subject: Amendment to Board Minutes of July 28, 2010 County Administrator's Comments: County Administrator: Board Action Requested: Amend the Board Minutes of July 28, 2010 (page 10-473) to correct a route number as underlined in the noted road section. Summary of Information: The route number provided by the Virginia Department of Transportation was incorrect. The route number initially provided was 4709, the correct route number is 4703. The Virginia Department of Transportation requests that the Board minutes be revised to reflect the correct number. Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No ~o~~~~ On motion of Mr. Holland, seconded by Ms. Durfee, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Townhomes at Harbour Pointe Type Change to the Secondary System of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Bayside Lane, State Route Number 4~&g 4703 From: 0.13 miles north of Hull Street Rd., (Rt. 360) To: Baycraft Tr., (Rt. 7508), a distance of: 0.03 miles. Recordation Reference: Pb. 165, Pg. 92 Right of Way width (feet) = var 000 ®~~~s~Gr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Attachments: ^ Yes Title: Assistant County Administrator ^ No # 000003 County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Business Climate Survey 6. Census 2010/Redistricting 2011 7. Citizen Satisfaction Survey 8. Community Risk AnalysisBmergency Service Coverage 9. Countywide Comprehensive Plan/Public Facilities Plan 10. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 11. GRTC Service 12. Hydrilla Issue 13. Imgation Policies/Demand Management for Water Use 14. 2011 Legislative Program 15. Low Impact Development Standards 16. Magnolia Green CDA 17. Mass Grading Ordinance 18. Meadowville Interchange 19. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 20. Postal Zip Codes 21. Recycling Committee Recommendations 22. Results of Operations 23. Private Sewer Treatment Facility 24. Sign Ordinance 25. Sports Quest 26. Streetlight Policy 27. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 28. Utilities Policies and Managed Growth II. Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Cash Proffers 4. Citizen Budget Advisory Committee 5. Efficiency Studies -Countywide 6. Federal Stimulus Package - Energy Block Grant - Economic Development ~ ®~ ~ ~' 4 1 Updated 10/7/2010 County Administrator's Top 40's List - Police Department - Recovery Zone Bonds 7. Financial/Budget Issues 8. Fort Lee Expansion 9. Joint Meetings of Board of Supervisors/School Board 10. North American Project (at Rt. 288 and Rt. 10) 11. RMA Work Group 12. RRPDC -Large Jurisdiction Committee 13. RRPDC -Transportation Strategies Work Group (work on hold) 14. Sports Tourism Plan Implementation 15. UASI (Regional) 16. Upper Swift Creek Water Quality Ordinances III. Comaleted Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Fee Holiday (Extension) - 9/2010 5. CBLAB Discussions -12/2009 6. Citizen GIS - S/2010 7. Citizen Satisfaction Survey -12/2008 8. COPS Grants 9. Efficiency Studies -Fire Department and Fleet Management - 6/2008 10. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 11. Electronic Signs -1/2010 12. Board's Emergency Notification Process 13. Employee Health Benefits -Contract Renewal - 8/2009 14. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 15. 457 Deferred Comp Plan (Approved) 16. Hosting of Hopewell Website 17. Impact Fees for Roads - 9/2008 18. In Focus Implementation - Phase I - 8/2008 19. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 20. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 21. Jefferson Davis Streetscape Project - S/2010 22. Leadership Exchange Visits with City of Richmond 23. 2010 Legislative Program - 3/2010 24. Meadowdale Library - I 1 /2008 25. Minor League Baseball (new team) - 2/2010 26. Multi-Cultural Commission (Quarterly Reports due to Board) - 27. Planning Fee Structure (General Increases) - 6/2009 (~®®~'~~ 11/2008 2 Updated 10/7/2010 County Administrator's Top 40's List 28. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 29. Planning Fees (Holiday for Commercial Projects) - 8/2009 30. Police Chase Policy (Regional) - 5/2010 31. Potential Legislation -Impact Fees/Cash Proffers -1/2009 32. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 33. Property Maintenance -Rental Inspection Program 34. Public Safety Pay Plans Implemented (Phase I) - 9/2008 35. Redistricting 2011 Calendar/Process Report 36. Regional Workforce Investment Initiative 37. Southwest Corridor Water Line - Phase I - 7/2008 38. Sports Tourism Plan -1/2010 39. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 40. Ukrops Kicker Complex -soccer fields -Opened 8/2009 41. Upper Swift Creek Plan (Adopted) - 6/2008 42. VDOT Subdivision Street Acceptance Requirements - 7/2009 43. VRS Benefits for New Employees - 7/2010 44. Walk Through Building Permit Process -10/2009 45. Water Issues/Restrictions 46. Website Redesign - 6/2009 47. Wind Energy Systems - 3/10/2010 48. Wireless Internet Access in County Facilities - 9/2008 49. Watkins Centre 50. Woolridge Road Reservoir Crossing Project - S/2010 ~®~~~~ Updated 10/7/2010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA », Meeting Date: November 17, 2010 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Accounting Department has completed preparation of the County's FY2010 Comprehensive Annual Financial Report, which includes financial statements audited by KPMG, LLP, independent auditors. Rob Churchman, engagement partner from KPMG, LLP, will be at the meeting to formally present the report to the Board as required by the Code of Virginia. Preparers Patsy J. Brown Attachments: ^ Yes Title: Director of Accounting ^ No (fl~0~1~7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 5.A. Subject: Resolution Recognizing the 2010 Senior Volunteer Hall of Fame Inductees County Administrator's Comments: County Administrator: The Chesterfield Senior Volunteer Hall the Board recognize the 2010 inductio Paige Pierce and Mr. Malcolm E. Spicer. Summary of Information: of Fame Committee has requested that n of Ms. Elizabeth S. Gayle, Mr. D. Ms. Gayle was nominated by June Bookman and family. Ms. Gayle is a dedicated and loyal worker, and her magnetic personality and humor attract anyone who enters the gift shop at Johnston-Willis Hospital. In addition to volunteering at the hospital, Ms. Gayle volunteers at the Moose Lodge, the Manchester-Richmond Over 50 Club, the American Heart Fund and American Cancer Drive, and with the Jerry Lewis MDA Telethon. Ms. Gayle has been a resident of Chesterfield County for 63 years and is a former bookkeeper. Her volunteer work at Johnston-Willis Hospital is her most outstanding achievement, and she is to be commended for the hours she has spent in that capacity. She has volunteered 18,760 hours since attaining the age of 65. Mr. Pierce was nominated by Kelly Pierce. Mr. Pierce volunteers for Habitat for Humanity twice a week, builds and installs ramps for E1derHomes, is a member of the Grounds Committee at his church, and volunteers with Brandermill Church in helping to rebuild in Gulfport, Mississippi three times a year. Preparers Debbie Leidheiser Title: Chesterfield County Senior Advocate Attachments: ^ Yes ~ No # 00~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Mr. Pierce has been a resident of Chesterfield County for 45 years and worked as a Chemical Engineer with DuPont. He began volunteering with Habitat for Humanity before he turned 63, and he has continued his charitable work and sees no end to his volunteer efforts any time in the future. Mr. Spicer was nominated by Barbara Spicer. He has received Meals on Wheels "Outstanding Volunteer Award" several times. while delivering Meals on Wheels, he knows each of his clients and is always willing to help them out with a handyman's job, trip to the grocery store or a ride. Last year, for those clients who did not have cable TV, he hooked up boxes to their TV's. Mr. Spicer has been a resident of Chesterfield for 35 years and is retired from the U.S. Air Force. Some of his most outstanding volunteer achievements are delivering meals twice a week through Meals on Wheels and providing transportation for Veterans to various doctor appointments. Mr. Spicer has volunteered 3,342 hours since attaining the age of 65. This year, the Chesterfield Senior Volunteer Hall of Fame received 22 applications. These 22 individuals volunteered 89,480 hours of community service since attaining the age of 65. ~~®~~~ RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own well being; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved, and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, youth, and our elderly; and WHEREAS, many agencies that benefit from volunteers should show their appreciation and recognition to the numerous volunteers who possess skills and talents which they generously and enthusiastically apply to a variety of community tasks and encourage others to participate in programs as volunteers; and WHEREAS, twenty-two adults in Chesterfield age 65-plus have donated 89,480 hours of volunteer service since they have attained the age of 65. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of November 2010, publicly recognizes Ms. Elizabeth S. Gayle, Mr. D. Paige Pierce and Mr. Malcolm E. Spicer who were inducted into the Chesterfield Senior Volunteer Hall of Fame on October 28, 2010, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. ®~~~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: November 17, 2010 Item Number: 7.A. Subiect: Report on Projected FY2010 Results of Operations County Administrator's Comments: County Administrator: Board Action Reaue d: Review of Projected FY2010 Results of Operations and appropriation of up to $8.25 million for use in the FY2011 budget. Summary of Information: Staff previously presented this item at the October 27, 2010 meeting. At that time, the Board requested a deferral until this date. Annually, staff presents a report on the county's year end financial position and makes recommendations to the Board on the use of the results of operations. Those recommendations typically address designating funds to meet policy established fund balance levels, designating or appropriating funds for specific purposes, or designating funds for use in future year budgets, the details of which can be decided as that next budget is prepared. The county began FY2010 with an adopted budget of $715.2 million, 4.6 percent, or $34.2 million, below the adopted total for FY2009. The fiscal year began amid continued uncertainty regarding how the ongoing economic malaise would impact actual state and local revenue performance. At the end of the first quarter and mid-way through FY2010, staff was projecting Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: ~ Yes ^ No fl®~-~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA revenues to fall short of budgeted amounts by as much as 1.3 percent, or $9.3 million. Accordingly, expenditure controls remained in place, with a particular emphasis on constrained hiring practices and deferred equipment and capital purchases. With an eye on the FY2011 budget, conscious decisions were made to not fill vacant positions in FY2010 given the prospects for further reductions in the FY2011 budget. As a result of those controls, the guidance of the Board, and the associated dedication of county staff, the county ended FY2010 with favorable results of operations. Revenues are slightly below the adopted amounts - overall FY2010 general fund revenues are 0.19 percent, or $1.36 million, below adopted levels. On the other side of the ledger, expenditures are 4.1 percent, or $29.4 million, less than budgeted with county savings representing $18.5 million of the total (after covering the $1.36 million revenue shortfall), while schools are expected to post savings of $9.5 million (after accounting for the $10.2 million state revenue shortfall and encumbrances). Savings in general government operations were realized primarily due to lower personnel costs achieved by holding nearly 200 vacancies open; lower than anticipated employee and retiree health care costs; and lower debt service costs due to a favorable interest rate environment. Considerable savings were also generated from the deferral of various capital and equipment purchases. However, it should be noted that these types of actions cannot be sustained on an ongoing basis without negative impact to county operations. Schools' savings were primarily the result of the VRS holiday, health care costs and vacancy savings. More generally though, it has been the diligent work and steadfast commitment of employees that has allowed the county to continue to post positive financial results, while maintaining the high quality programs and services that have become the county's hallmark. Over the past two fiscal years, staff has implemented changes that have greatly improved operational efficiencies and reduced administrative costs, generating more than $7.0 million in savings via various contract negotiations, department consolidations and program modifications such as the conversion of the Youth Group Home to a day reporting center. Staff has continued to perform at high levels as evidenced in several recent designations such as recognition by America's Promise and Training Magazine for community focus and innovative solutions, and the recent affirmation of the county's triple-AAA bond ratings. 000012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Accordingly, staff recommends the Board approve the use of FY2010 results of operations for a variety of purposes. As a first priority, due to the possibility of further declines in taxes and other revenues, staff recommends that $19.8 million ($10.3 million for county use and $9.5 million for schools' use) be set aside for revenue stabilization to provide protection against further service level reductions. Staff anticipates further reductions in the real estate values and state revenues going forward into FY2012. The county experienced declines in residential property values in 2008 and 2009, with further declines anticipated in 2010 and 2011. Accordingly, these funds will provide some flexibility to deal with projected revenue losses. Specific uses of these funds can be determined at a later time. With respect to the remaining $8.25 million, staff recommends that the Board appropriate 1) $150,000 to eliminate the $5 youth sports fee in FY2012; 2) $3.25 million for one-time equipment/capital purchases and certain capital improvement projects; 3) $100,000 for community organization and other contracts that improve the overall quality of life and well-being for county citizens; and 4) $4.75 million to fund a one- time, performance based recognition payment for eligible county employees. Finally, the county's Board-adopted financial policies establish a minimum ending undesignated fund balance level of 7.5 percent of general fund expenditures. While there have been declines in the budget since FY2009, the adopted undesignated fund balance level was not been reduced and is currently in excess of 8 percent. Staff recommends that undesignated fund balance not be reduced from current levels, and furthermore that a recommendation for a financial policy change be brought forward with the FY2012 budget. The Governmental Accounting Standards Board has recently updated their requirements for fund balance reporting and staff would like to bring forth a comprehensive recommendation in accordance with these new requirements. 00003 r ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 8.A.1.a. Subject: Resolution Recognizing Ms. Marchia Clarke, Information Systems Technology Department, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Ms. Marchia Clarke will retire from the Information Systems Technology Department on December 1, 2010, after providing more than 27 years of service to the citizens of Chesterfield County. Preparers Barry Condrey Attachments: ^ Yes Title: Chief Information Officer ^ NO ~~04)9.4 RECOGNIZING MS. MARCHIA CLARKE UPON HER RETIREMENT WHEREAS, Ms. Marchia Clarke will retire from the Chesterfield County Information Systems Technology Department on December 1, 2010 after providing 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Ms. Clarke has faithfully served the county in the capacity of production services operator for the Information Systems Technology Department; and WHEREAS, Ms. Clarke is the first African-American woman hired for full-time employment by the Information Systems Technology Department and henceforth is the first African-American to retire from Chesterfield County IST; and WHEREAS, Ms. Clarke has performed her job expectations, communicated effectively, connected with mentors, and built positive relationships with managers and her colleagues; and WHEREAS, Ms. Clarke served on the first Quality Council Team, which was formed in June 1994; and WHEREAS, Ms. Clarke encouraged fire-safety awareness through her support rendered during fire training exercises for the department; and WHEREAS, Ms. Clarke has received many accolades over the years for her teamwork, cooperation and customer service skills; and WHEREAS, Ms. Clarke was a member of the Multiple Virtual Storage Team, and played a vital role during computer room equipment and software upgrades; and WHEREAS, Ms. Clarke has provided backup support for help desk staff, showing her willingness to assist whenever requested; and WHEREAS, Ms. Clarke has shared her knowledge and skills to provide computer room support for a 24-7 operation and worked multiple shifts and weekends as necessary; and WHEREAS, Ms. Clarke graduated from Chesterfield County's Quality System program, which enabled her to provide invaluable support to internal and external staff, vendors and visitors; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Clarke's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Marchia Clarke and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Clarke, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. ~~©~~rj CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 8.A.1.b. Subiect: Recognition of Lieutenant Calvin H. Hypes, Jr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Lieutenant Calvin H. Hypes, Jr. retired from the Fire and Emergency Medical Services Department on November 1, 2010, after providing 25 years of dedicated service to Chesterfield County. Preparers Edward L. Senter, Jr. Title Attachments: ^ Yes ~ No Fire Chief ooo~is RECOGNIZING LIEUTENANT CALVIN H. HYPES, JR. UPON HIS RETIREMENT WHEREAS, Lieutenant Calvin H. Hypes, Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on November 1, 2010; and WHEREAS, Lieutenant Hypes served as a volunteer firefighter with the Chester Volunteer Fire Company, and was selected as the Volunteer Firefighter of the Year for 1977; and WHEREAS, Lieutenant Hypes attended Recruit School #16 in 1985 and has faithfully served the county for 25 years; approximately 11 years as a firefighter at the Buford, Matoaca, Chester, Dutch Gap and Airport Fire and EMS Stations; and WHEREAS, after being promoted to the rank of lieutenant in March of 1996, he served as an officer at the Manchester, Chester, Dutch Gap and Ettrick Fire and EMS Stations, as well as in the Fire and Life Safety Division; and WHEREAS, Lieutenant Hypes served in other various organizational roles such as the Public Information Officer, an alternate Administrative Officer, an alternate Tactical Safety Officer, a member of the Hazardous Incident Team, a member of the Technical Rescue Team, and as one of the Fire and EMS Chaplains; and WHEREAS, Lieutenant Hypes was a graduating member of the department's first cardiac technician course in 1987; and WHEREAS, Lieutenant Hypes was recognized in 1991 with an academic excellence award for his completion of the National Registry Paramedic curriculum; and WHEREAS, Lieutenant Hypes was recognized with Emergency Medical Services Awards for his role in saving the lives of three citizens in April of 1987, 1992 and February of 2002, which were all cardiac-related problems; and WHEREAS, Lieutenant Hypes was recognized with an EMS Unit Citation and EMS Lifesave Award for his action in February of 2002, when a citizen's life was saved after a severe allergic reaction; and WHEREAS, Lieutenant Hypes was selected and awarded the Outstanding Career Firefighter of the Year for 1995; and WHEREAS, Lieutenant Hypes was recognized in October 2004 with a Special Chief's award for contributing weekly articles related to fire and life safety to the Chester Village News; and WHERAS, Lieutenant Hypes served as a dedicated fire and EMS instructor and trained disciplines such as Emergency Medical Technician, CPR, Basic Trauma Life Support, Pre-Hospital Trauma Life Support, Advanced Life Support preceptor, Motor Pump Operator, and Emergency Vehicle Operator Course; and ~~Oa1"7 WHERAS, Lieutenant Hypes public by producing a video ent EMS," led the transition of the coloring books to computer representative for the "Teach Recreation Department; and played an important role in educating the itled "Bridging the Gap between Lifeguards and fourth grade fire and EMS safety program from delivery, and served as a department a Kid to Fish" program with the Parks and WHEREAS, Lieutenant Hypes served on various committees and workgroups, such as the Juvenile Firesetter Team, and the Nitrous Oxide and Personal Protective Equipment workgroups. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Calvin H. Hypes, Jr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. Q~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 8.A.1.c. Subiect: Resolution Recognizing the Outstanding Accomplishments of Ms. Margaret James Copeland County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Ms. Durfee requested that the Board adopt a resolution recognizing Ms. Margot James Copeland on her outstanding accomplishments. Ms. Copeland, a graduate of Matoaca High School, is the 15th National President of The Links, Incorporated. Founded in 1946, The Links, Incorporated is one of the oldest and largest volunteer service organizations of women who are committed to enriching and ensuring the culture and economic survival of African Americans and other persons of African ancestry. Ms. Copeland will be honored by the Petersburg Chapter of The Links, Incorporated, on November 20, 2010, at an event at the Richmond Marriott Downtown. Ms. Durfee will attend the event and present the resolution to Ms. Copeland. Preparers Don Kappel Attachments: ^ Yes Title: Director, Public Affairs ^ No #00019 RESOLUTION RECOGNIZING THE OUTSTANDING ACCOMPLISHMENTS OF MS. MARGOT JAMES COPELAND WHEREAS, The Links, Incorporated, was founded in 1946 and is one of the oldest and largest volunteer service organizations of women who are committed to enriching and ensuring the culture and economic survival of African Americans and other individuals of African ancestry; and WHEREAS, more than 12,000 women serve in 273 chapters in 42 states, the District of Columbia and the Commonwealth of the Bahamas; and WHEREAS, the organization's philanthropic arm, The Links Foundation, Incorporated, has contributed more than $24 million to charitable causes since its founding; and WHEREAS, Links members have contributed 1.2 million hours of volunteer services between 2006 and 2008, assisting communities across the country and in developing countries in Africa; and WHEREAS, the greater Richmond and Petersburg areas boast four chapters of The Links, including the Richmond Chapter, the Virginia Commonwealth Chapter, the James River Chapter, and the Petersburg Chapter; and WHEREAS, in July 2010, Margot James Copeland, a former resident of Chesterfield County and a distinguished graduate of Matoaca High School, went on to become a graduate of Hampton University with a degree in Physics, as well as a graduate of Ohio State University with a master of arts degree; and WHEREAS, Ms. Copeland has had a distinguished professional career and currently serves as executive vice president of KeyBank, and chair, KeyBank Foundation in Cleveland, Ohio; and WHEREAS, following in the footsteps of her mother who was a member of the Petersburg, Virginia chapter, Ms. Copeland joined Linkdom, and in recognition of her unique talents and skills, in 2010 she was elected as national president of The Links, Incorporated; and WHEREAS, Ms. Copeland will be on November 20, 2010 at 12:30 p.m. Virginia; and honored by The Links, Incorporated at the Marriott Hotel in Richmond, WHEREAS, Ms. Copeland's election as national president of The Links, Incorporated, reflects highly on her and on Chesterfield County, where she resided and was educated; and ~~~~~0 WHEREAS, Chesterfield County is proud to call Ms. Copeland its own; and WHEREAS, it is appropriate to recognize Ms. Copeland's many achievements and her election to this most recent prestigious position. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Margot James Copeland, congratulates her on her election as national president of The Links, Incorporated, and extends best wishes for continued success. ~~®~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~ Meeting Date: November 17, 2010 Item Number: 8.A.1.d. Subiect: Resolution Recognizing Mr. Benjamin Thomas Larson Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: /l~ Board Action ReQUested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Benjamin Thomas Larson, Troop 1891, sponsored by Bon Air United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Larson is a resident of the Midlothian District. He is unable to attend a Board meeting to publicly accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 0~O~-~~ RECOGNIZING MR. BENJAMIN THOMAS CARSON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Benjamin Thomas Larson, Troop 1891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ben has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Benjamin Thomas Larson and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ~~0~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.2.a.1. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of the Eppington Foundation County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for December 15, 2010, to consider the real estate tax exemption request of the Eppington Foundation. Summary of Information: Under Virginia law, real and personal property used for historical purposes may be exempted from taxation by the Board of Supervisors. The Eppington Foundation, a historical, non-profit organization located in Chesterfield County, has requested a tax exemption on a 63.48 acre parcel (Parcel No. 708637953800000) adjacent to Eppington Foundation in Matoaca Magisterial District. In 2005, the Foundation began the process of acquiring additional land adjacent to and near the plantation site. The Foundation plans to incorporate these property acquisitions into the entrance to the Plantation, which will insure a scenic entrance way and a substantial buffer between the plantation site and future development. For budgetary reasons, these acquisitions have been limited to approximately 60 acres per year and will Preparers Jeffrey L. Mincks Title: County Attorney 0505:84696.1 Attachments: ^ Yes ~ No # O~~n~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 continue over a total of six years. In 2005-2009, the Board approved requests from Eppington for tax exemption for the first five of the six parcels, (see the property identified on the attached map). This year's tax exemption request is for a parcel to the east of the sites for which the exemptions have already been granted (see the property identified as 13851 Eppes Falls Road). The 63.48 acre parcel for which the exemption is requested has an assessed value of $34,900, leading to an annual tax of $331.56. This assessment is well below the $5,000 cap for the granting of a real estate tax exemption pursuant to the Board's policy. Staff has reviewed the Eppington Foundation's application and finds that it is consistent with the policy established by the Board for granting tax exemptions. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. ~~ d ~~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Eppington Foundation is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code. 2. The Eppington Foundation does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property, although individuals who rent the Plantation for wedding receptions may obtain an ABC license and serve alcoholic beverages during the reception. 3. No director of the Foundation is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees. 4. No part of the net earnings of the Foundation inures to the benefit of any individual. 5. The Foundation provides services for the common good of the public. 6. The Foundation does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84696.1 V ~ ~~~ VICINITY SKETCH The Eppington Foundation 13851 Eppes Falls Road Tax Exemption Obtained 2010 Tax Exemption Obtained 2008 ington Fo dation 13851 Eppe ails Road Tax Exemptions Obtained 2005 -2006 ~~ Tax Exemption / Obtained 2007 /~ a~' 'rte Eppington ~° .~ N ~'~~Q Chesterfield C ou r~A' Fktorneys Office W ~~,`j~~' E 0 Ci O B ER 29, 2010 ~` `, $ Ihch- Ip32.75 te1 O~©!/~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ,,,, AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.2.a.2. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of the Salvation Army County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 15, 2010, to consider the real estate tax exemption request of the Salvation Army. Summary of Information: Under Virginia law, real and personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year the Salvation Army, a charitable and benevolent, non-profit organization, has requested a tax exemption for a 1.261 acre parcel (Parcel No. 743709913800000), located at 11000 Midlothian Turnpike. A Salvation Army family store is located on the parcel. Revenue from the store is used to fund the Salvation Army's Adult Rehabilitation Center. A map of the parcel is attached. The parcel is assessed at $2,293,900, leading to an annual real estate tax of $22,250.84. The assessment exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Preparers _ Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0505:84707.1 ^ No # 0000~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with The Salvation Army's status as a benevolent, charitable, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5, 000. D~Q~a~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Salvation Army is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. The Salvation Army does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of The Salvation Army is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of The Salvation Army inures to the benefit of any individual; 5. The Salvation Army provide services for the common good of the public; and 6. The Salvation Army does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84707.1 ~~®~c~~' VICINITY SKETCH The Salvation Army 11000 Midlothian Turnpike `9~~ ~~ o~~ ~~L 4' The S vati n Army 11000 idlothia Turnpike Midlothian Turnpike N Chesterfield CountyAt6orneys Office w ' ~ E November 1, 2010 s 1 hcl ~ 197.531et 000~3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 8.A.2.a.3. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Goodwill Industries of Central Virginia, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 15, 2010, to consider the real estate tax exemption request of Goodwill Industries of Central Virginia, Inc. Summary of Information: Under Virginia law, real and personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year Goodwill Industries of Central Virginia, Inc. ("Goodwill"), has requested a tax exemption for a 2.333 acre parcel (Parcel No. 779652666900000), located at 12160 Ironbridge Road. A map of the parcel is attached. Goodwill is a benevolent and charitable non-profit Virginia corporation. It uses the parcel for which it seeks the exemption to operate a 16,085 sq. ft. retail office and production space which supports its Donated Goods Program. The parcel is assessed at $1,810,400, leading to an annual real estate tax of Preparers Jeffrey L. Mincks Title: County Attorney 0505:84697.1 Attachments: ^ Yes ~ No # OflO~I-~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA $17,198.80. The assessment exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Goodwill's status as a benevolent, charitable, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. ~~~~c~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Goodwill Industries of Central Virginia, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Goodwill Industries of Central Virginia, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Goodwill Industries of Central Virginia, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Goodwill Industries of Central Virginia, Inc. inures to the benefit of any individual; 5. Goodwill Industries of Central Virginia, Inc. provide services for the common good of the public; and 6. Goodwill Industries of Central Virginia, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84697.1 ®~~.34 VICINITY SKETCH Goodwill Industries of Central Virginia, Inc. 12160 Iron Bridge Road fro ~ ~, r• gage R °aa Goodwill I ustries of Central Vi ginia, Inc. 12160 Iron ridge Roa O a +~ U ~ Chesterfield County County Attorneys Office w - -E November 1, 2010 S I hci - 168.86 t!e t ~~®`./~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 "" AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.2.a.4. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of VSGA Foundation, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 15, 2010 to consider the real estate tax exemption request of VSGA Foundation, Inc. Summary of Information: Under Virginia law, real and personal property used for charitable, benevolent and playground purposes may be classified as exempt from taxation by the Board of Supervisors. This year VSGA Foundation, Inc., a benevolent, non-profit organization has requested a tax exemption for a 22.777 acre parcel (Parcel No. 718719298200000). A map of the parcel is attached. VSGA Foundation, Inc. is the benevolent, non-profit arm of the Virginia State Golf Association. The parcel is part of a 27-hole golf course which supports the Foundation's youth golf program. Two and a half of the holes are in Chesterfield and the remainder of the course is in Powhatan County. Preparers Jeffrey L. Mincks Attachments: ^ Yes No Title: County Attorney 0505:84711.1 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA VSGA conducts this program in conjunction with First Tee, area schools, civic clubs, churches and after school youth programs to assist in the development of golfing skills, traditions and etiquette, and to help youths transfer the positive behavior practiced on the golf course to their daily lives. VSGA Foundation, Inc. also provides youth scholarships for the Boys and Girls Club, Boys Homes, the City of Richmond and Chesterfield County Department of Parks & Recreation programs and the Richmond, Chesterfield and Henrico police athletic leagues, as well as offering its own youth camping sessions. The parcel is assessed at $590,300, leading to an annual real estate tax of $5,607.86. The assessment exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with the VSGA Foundation's status as a benevolent, charitable, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. The Foundation had previously filed an application for tax exemption with Powhatan for the remainder of the golf course land. However, the Powhatan Board of Supervisors passed an ordinance in September providing that the Board would no longer consider or grant tax exemption requests. Accordingly, the Foundation's application was denied. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. ~00~~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. VSGA Foundation, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. VSGA Foundation, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of VSGA Foundation, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of VSGA Foundation, Inc. inures to the benefit of any individual; 5. VSGA Foundation, Inc. provide services for the common good of the public; and 6. VSGA Foundation, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84711.1 000033 VICINITY SKETCH VSGA Foundation, Inc. 1951 Huguenot Springs Road `~~. ~~~ . o~' S¢ a~~~ ~`~~' ~ ~ ~~ ~~ ~c° '` P Quo ~° ~~' ~~ ~r~ hA g~°~~ ~ ~ G ~f L A .1 M "s~~'o ,~ M Chesterfield CounigPdtorne~s Office ~r - E November 1,2010 S ~ t Yc1 ~ SlZ Al R! 2 O®O~ii~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ~,9 AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.2.a.5. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Requests of Richmond Kickers Youth Soccer Club, Incorporated County Administrator's Comments: County Administrator: The Board of 15, 2010, to Soccer Club, Supervisors is requested to set a public hearing for December consider the tax exemption requests of Richmond Kickers Youth Inc. Summary of Information: Under Virginia law, real and personal property used for playground purposes may be classified as exempt from taxation by the Board of Supervisors. This year Richmond Kickers Youth Soccer Club, Inc. ("RKYSC"), a non-profit organization, has requested a tax exemption for four parcels used for playground purposes as youth soccer fields: a 1.106 acre parcel located at 05200 Ridgedale Parkway (Parcel No. 775689184000000); a 5.499 acre parcel located at 05300 Chippenham Crossing (Parcel No. 775689644800000); A 6.394 acre parcel located at 05240 Ridgedale Parkway (Parcel No. 775689297200000); and a 21.942 acre parcel located at 05241 Ridgedale Parkway (Parcel No. 774690750000000). A map of the parcels is attached. Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0505:84710.1 NO 0040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcels, which are adjacent to each other and used as a single youth soccer complex site, known as Ukrop Park, are collectively assessed at $4,088,700, leading to an annual real estate tax of $38,842.65. The assessment exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with RKYSC's status as a non-profit organization operating playgrounds which are eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Richmond Kickers Youth Soccer Club, Inc. is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code; 2. Richmond Kickers Youth Soccer Club, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Richmond Kickers Youth Soccer Club, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Richmond Kickers Youth Soccer Club, Inc. inures to the benefit of any individual; 5. Richmond Kickers Youth Soccer Club, Inc. provide services for the common good of the public; and 6. Richmond Kickers Youth Soccer Club, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84710.1 VICINITY SKETCH Richmond Kickers Youth Soccer Club, Inc. 5200, 5240 and 5241 Ridgedale Parkway, 53Q0 Chippenham Crossing Center 5241 Ridgedale Parkway \~ ~~~ cha sAs '~~ ~- h~~ ASS, '°~~~ ~~ A~ ~~t19 ~'~ 52 ay - G6 ~ 4 Q~ { 5200 Rid a ale Parkway o~~~~ ~~~ N Chesterfield County Attorney's Office W ! -E November 1 , 201 D 'S I IICI ~ 266.6! R!t 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 8.A.2.a.s. Subject: Set a Public Hearing to Consider the Personal Property Tax Exemption Request of the Cultural Center of India County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors 15, 2010, to consider th India. Summary of Information: Under Virginia law, classified as exempt the Cultural Center office in Chesterfie property located at Chester, VA 23836. is requested to set a public hearing for December e tax exemption request of the Cultural Center of personal property used for cultural purposes may be from taxation by the Board of Supervisors. This year of India ("CCI"), a non-profit organization with an ld County, has requested a tax exemption for personal the CCI's cultural center, 6641 Ironbridge Parkway, CCI is a cultural, non-profit Virginia corporation, dedicated to the advancement and prosecution of Indian culture. In 2009, it maintained personal property assessed at $19,622, leading to a tax of $777.04. The Preparers Jeffrey L. Mincks Attachments: ^ Yes ^ No OOOU44 Title: County Attorney 0505:84712.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA assessment is below the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with CCI's status as a cultural, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. ~~®~~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Cultural Center of India is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. The Cultural Center of India does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of the Cultural Center of India is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of the Cultural Center of India inures to the benefit of any individual; 5. The Cultural Center of India provide services for the common good of the public; and 6. The Cultural Center of India does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84712.1 ®QRJ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 8.A.2.b. Subiect: Set a Public Hearing to Consider Amendments to the County Code Relating to Accessory Building Sizes and Setbacks in Residential and Certain Manufactured or Mobile Home Park (MH) Districts County Administrator's Comments: County Administrator: Set a public hearing for December 15, 2010, to consider amending the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 19-555 and adding Section 19-555.1 of the Zoning Ordinance relating to accessory building sizes and setbacks in residential and certain MH districts. Summary of Information: The Planning Commission initiated this zoning ordinance amendment to reduce the impact of very large accessory structures being constructed in residential zoning districts. At their public hearing on October 19, 2010, the Planning Commission recommended approval of the attached Ordinance Amendment. This proposed Zoning Ordinance amendment would place additional restrictions on permitted accessory structures in residential and certain mobile home zoning districts. More specifically, a maximum gross square footage would be regulated for all accessory structures located on a lot or parcel. In addition, accessory structures larger than 1,000 gross square feet would have greater setback requirements imposed upon them. Preparers Kirkland A. Turner Attachments: ^ Yes ~ No # 00004`7 Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 To reduce the impact of large accessory structures adjacent to adjoining properties, staff has included Sec. 19-555(6) that increases setbacks for accessory structures with a gross square footage of 1,000 square feet or greater. Setbacks for the side and rear yard would match the required setback requirements for the primary dwelling unit on the lot or parcel. Accessory structure setbacks for the front and corner side yards, outlined in current Secs.19-555(1) and 19-555(3), would still apply to structures 1,000 square feet or greater in gross square footage. The proposed amendment, Sec. 19-555.1, would limit the gross square footage of all accessory buildings to not exceed the size of the gross square footage, excluding basements, of the primary dwelling on the lot or parcel. Accessory structures located in residential townhouse or agriculturally zoned lots or parcels will not be impacted by the regulation of this proposed amendment. SYNOPSIS OF PROPOSED AMENDMENT • Address the setback requirements for a large accessory building that has a similar impact as the primary dwelling to the adjoining property. • Tie the gross square footage of accessory structures to the primary dwelling to establish a reasonable scale between the buildings in their residential setting. ~~o~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-555 AND ADDING SECTION 19-555.1 OF THE ZONING ORDINANCE RELATING TO ACCESSORY BUILDING SIZES AND SETBACKS IN RESIDENTIAL AND CERTAIN MH DISTRICTS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-SSS of the Code of the Count~o Chesterfield 1997, is amended and re- enacted and Section 19-555.1 is added to read as follows: Chapter 19 ZONING 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL 000 DIVISION 2. DEVELOPMENT REQUIREMENTS-RESIDENTIAL, TOWNHOUSE RESIDENTIAL, MULTIFAMILY RESIDENTIAL AND AGRICULURAL 000 Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH, MH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. 000 In R and MH Districts accessory buildings 1 000 square feet or lamer in ,;toss square footage shall be reauired to meet the reauired side and rear yard setback for the primary dwelling unit on the lot or parcel. Accessory buildings 1 000 square feet or lar er in oss square footage shall meet the required front yard and corner side yard setback for accessory buildings, as outlined in sections 19-555(1) and 19-5553) 000 Sec. 19-555.1 Maximum Eross square footage for accessory buildings and structures in R and MH-2 Districts. In R and MH-2 Districts, the gross square footage of all accessory buildings shall not exceed the dross square footage excluding basements of the primary dwelling on the lot or parcel (2) That this ordinance shall become effective immediately upon adoption. 1928:84471.1 ~ 0 ®~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 8.A.2.c. Subject: Set a Public Hearing to Consider an Amendment to Section 17-44 of the County Code Relating to Subdivisions "Not For Residential Use" County Administrator's Comments: County Administrator: Set a public hearing for December 15, amendment. Summary of Information: 2010 to consider attached code At their October 19, 2010 public hearing, the Planning Commission recommended approval of the attached subdivision ordinance amendment. Divisions of property for non-residential uses (e.g., commercial, industrial and office uses) are exempt from the requirements of the subdivision ordinance. Currently, the ordinance provides that owners of such property may use a "Not for Residential use" certification that is intended to allow such owners to record parcel divisions with the Clerk of the Circuit Court without obtaining subdivision approval from the County. This certification is also available to owners of Residential and Agriculturally zoned property when the property division is not for residential use (e.g., a church use). However, a small percentage of land owners with Agricultural and Residential zoned property are improperly using the "Not for Residential Use" certification to divide property without County review and approval and thereby create lots that are not legal for residential uses. Innocent purchasers of such parcels are then faced with time-consuming and costly processes in order to fix the problem and to obtain a residential building permit on their property. Preparers Kirkland A. Turner Attachments: ^ Yes ~ No 00005 Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The purpose of the proposed amendment is to help prevent the creation of these types of illegal subdivisions on residential and agricultural zoned property. For Residential and Agricultural zoned property, the amendment would add the requirement of a county verification and signature block on proposed parcel plats that use the "Not for Residential Use" certification, thereby more clearly distinguishing qualifying plats at time of recordation by the Clerk of the Court. Owners of property zoned Office, Commercial or Industrial with nonresidential uses may continue recording parcel splits at the Clerk of the Circuit Court without county review and approval. SYNOPSIS OF PROPOSED AMENDMENT • Identifies the zoning of the parcel to be recorded. • For Agricultural and Residentially zoned parcels, certifies through signature of the parcel owner and County staff that the creation of the parcel is "Not for Residential Use". • Clarifies that no parcel modified by this plat process may be used for residential purposes until the parcel is approved through a subsequent subdivision process in accordance with the requirements of the Subdivision Ordinance. 000051 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-44 OF THE SUBDIVISION ORDINANCE RELATING TO PARCEL SUBDIVISIONS THAT ARE NOT INTENDED FOR RESIDENTIAL USE. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-44 of the Code of the Count~of Chester field, 1997, as amended, is amended and re-enacted to read as follows: Chapter 17 000 Sec. 17-44. General. (a) Any plat for nonresidential usage shall be prominently labeled by the subdivider "Not for residential use" and shall include the following statement: "I, (INSERT NAME) affirm that I am the owner of the property depicted on this plat and do hereby affirm that the sale/transfer of this property is not for purposes of creating a parcel for residential use. This property is zoned (INSERT ZONING DISTRICT) With respect to As?ricultural (A) and Residential (R zoning districts, the Chesterfield County Planning Department has verified with the property owner that this parcel creation is for non residential uses." (PROVIDE DATE AND SIGNATURE LINES FOR OWNER AND PLANNING DEPARTMENT REPRESENTATIVE). With this notes, the plat will not be subject to a review in accordance with this division. No residential building permit will be approved on plats so labeled. No parcel or lot modified by this plat process including a residual parcel or lot may be used for residential purposes until it is approved through a subsequent subdivision process in accordance with this chapter No parcel plat shall be recorded that does not have these statements or does not comply with (b). 000 (2) That this ordinance shall become effective immediately upon adoption. ~fl~~~~ 1928.84190.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 8.A.3.a. Subject: Award a Construction Contract to United General Contractors for the Renovations to the Two- and Three-Story Administration Buildings Adm County Administrator: Authorize the County Administrator to execute a construction contract with United General Contractors, in the amount of $1,467,000, for the renovations of the two- and three-story administration buildings including replacement of the exterior curtain wall and upgrades to the HVAC system. Summary of Information: United General Contractors was the lowest responsive and responsible bidder out of eight (8) bids received. The award of this contract includes replacement of the exterior wall panels and windows on both the two- and three-story administration buildings, replacement of all of the old and severely deteriorated HVAC piping in those buildings, replacement of the through-the-wall HVAC units, and the replacement of the chiller for the two- story building. These buildings, which primarily house elements of Chesterfield County's Police Department, were built in the late 1950's and early 1960's and have received only basic maintenance since being built. Asbestos caulking and glazing, and lead paint are present in the exterior panel and window system. Preparer: Robert C. Key Preparer: Allan M. Carmody Attachments: ~ Yes Title: Director of General Services Title: Director of Budget and Management ^ No # 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA All of these materials will be removed and handled appropriately under a separate abatement contract. The exterior windows are single-pane glass with minimal insulation in the exterior wall panels. The planned modifications will greatly improve the energy efficiency of these buildings and extend their useful life many years into the future. The Board has approved and appropriated funds for the project in previous Capital Improvement Programs and from an American Recovery and Reinvestment Act grant from the U.S. Department of National Energy and Technology Laboratory, EECBG Program. Budget staff confirms there are sufficient funds available for the contract within the available appropriation. ~~~QS~ --a,, CHESTERFIELD COUNTY _ `' BOARD OF SUPERVISORS Page 1 of 1 ~» AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.3.b. Subject: Award of Construction Contract for County Project #07-0208, Cosby Water Storage Tank nts: County Administrator: Staff recommends that the Board approve the construction contract with Landmark Structures in the amount of $3,297,000.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of the construction of a two million gallon composite water storage tank and approximately 926 linear feet of 24-inch diameter ductile iron waterline and associated work on Cosby Road 1,000 feet west of Fox Club Parkway. Staff received two bids: $3,289,330.00 and $3,297,000.00. The County's Engineering Consultant Austin Brockenbrough Engineering & Consulting has evaluated the bids and determined the apparent low bidder was not responsive because the required bid sketches submitted did not meet the project specifications outlined in the procurement. The engineer recommends award of the contract to Landmark Structures as the lowest responsive bidder. Budget staff confirms that funds are available in the current CIP. Preparer: William O. Wright Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # O~OfISa VICINITY SKETCH County Project # Ol-02U8 Cosby Water Storage Tank ~ ~ ~\ \~' ~~ COSBY HIGH SCHOUL i ~. 3 Y PROJECTAREA ~~ .~ +z ~~ ~___--~--~'°"r P ~~ ,.. ,~ Pd -` `~~~ ~f .."'` ' Chesterfie~i County Department of Utilities M i ra -moo kas ~ilo~.?6 ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 8.A.4. Subject: Initiate an Application for a Conditional Use Planned Development for an Exception to Freestanding Sign Limitations and a Conditional Use to Permit a Private School and Child Care Center in a Residential (R-15) District at Huguenot Road Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for a conditional use planned development to allow a second freestanding sign and a conditional use to permit a private school and child care center at Huguenot Road Baptist Church (Tax IDs 745-718-8153, 8959 and 9765; and 746-718-0671, 1356, 1675, 2360, 2579, 3364, 3583, 4367, 4486, 5470, 5588, 6571, 6590, 7591 and 7672) and appoint Kirkland A. Turner, Director of Planning as the Board's Agent and waive disclosure requirements. Summary of Information: Mr. Gecker is requesting that the Board initiate an application for a conditional use planned development to permit an additional freestanding sign and a conditional use to permit a private school and child care center. The second freestanding sign is for the private school and child care center, which has been operating at the Huguenot Road Baptist Church for approximately thirty-seven (37) years. The subject property is located along the south line of West Huguenot Road and the north line of Ashburn Road, between Dolfield Drive and Dillon Road, south of Old Gun Road East. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ yes ^ No # UUOOS~ r .I - _, ixs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 8.A.5. Subiect: State Roads Acceptance County Administrator's Comments: County Administrator: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Clover Hill and Matoaca Districts: Midlothian District: Preparers Richard M McElfish Attachments: ^ Yes ~ No 00005 Woolridge Road Tarrington Section 11 Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Woolridge Road DISTRICT: CLOVER HILL AND MATOACA MEETING DATE: November 17, 2010 ROADS FOR CONSIDERATION: WOOLRIDGE ROAD Vicinity Map: Woolridge Road J a. Op G~~ COV SHOREWO GENITO ROAD ~P~~V 1 E /,~, own 2~ .D O~NT RD Produced By Chestsrflsld County GIS 0~0~?5~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - TARRINGTON SECTION 11 DISTRICT: MIDLOTHIAN MEETING DATE: November 17, 2010 ROADS FOR CONSIDERATION: BIRCHAM CT BIRCHAM LOOP BIRCHAM TER Vicinity Map: TARRINGTON SECTION 11 R-VERTaN Ay MFiy a,~ ~ 9~~ ~ m TER R~°c s s' ~ ~' ~"~ F 6q ~ ~ 0 0~ ~ ~ gsti ~ c,~ ~ Cw7 C T i ~~~ w ~ StiF ,~ O ~'GTO2 O R,c~ Q~ ~ r cT ~ Rp FAO ~ ~ ~~S ~ ~ ~~~~\J~ ~~~ ~~, o FOMDNT ~ O~ gT~S6 o~.~Q ~ ~~F P Ri~cc ~ G~ ~ O,Q gSh,~Y ('~ Y p 'AN \~~a~~5 ~ ~<u O~ F<~ OR ~r~Q' ~~Q' ~, 'P t J V o Q Q~ T ~F-~~ ~r~~ti ~' ~ ~G O 97i ~Q' 9,p 6 m O ~~ ~9y~ LL l0 A ~~! N O'P S~ RD ~ O O ~ P~N/yVQ' c 'Qp 9NGFD'40 l N ~ SDDB U RY O~ 6i0~ O,p 20 ~ SRO ~ o~OR <,~, o a n POWDERY ~'r~ CPv cW7 ~ q'L1 P w <ti x O DRq~ ~R F[y D ~~°Ro BRA, ~ 1 Produced By Chestsn9eld County GIS O ~ O ~~~ ~` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 8.A.6. Subject: Transfer $120,000 from the Reserve for Capital Projects to the Renovations and Additions to the Manchester Volunteer Rescue Squad (MVRS) Project County Administrator's C~(o/m~ments: County Administrator: ~,1' I Authorize the County Administrator to transfer $120,000 from the reserve for capital projects to the Renovations and Additions to the Manchester Volunteer Rescue Squad (MVRS) Project. Summary of Information: Approximately six years ago, MVRS and the Chesterfield County Department of Fire & EMS entered into an agreement to enable Chesterfield Fire to co-locate with the MVRS, the first co-location of career fire and volunteer rescue functions in the county. That mutually-beneficial working relationship continued and has yielded a positive impact on response time and the provision of fire protection and EMS services in the Hull Street and Courthouse Road area. This relationship fostered continuing cooperation resulting in negotiations leading to an agreement that Chesterfield County would fund an addition to the existing building and a renovation of certain areas to provide sufficient space for both the rescue squad and the Fire Department, in exchange for a long-term lease. The facility has remained fully operational throughout the renovations to assure uninterrupted Fire and EMS services. The renovations and additions to the MVRS facility were authorized at a total budget of $1,200,000. After the bids were received, the project budget left only $58,585 (4.9 percent of project budget) for the contingency to cover unknown costs, which is a small contingency for a renovation project of this size and complexity. During the course of construction, which overall is approximately 80 percent complete (addition and renovation), additional costs have been encountered. Preparer: Robert C. Kev Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ~ Yes ^ No # O~OQ~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Additional costs resulted from unforeseen conditions associated with adding on to an existing building, including the abatement of radon gas, the replacement of unsuitable soils, the removal of an underground storage tank, the relocation of a sewer line and sewer access point, additional pavement replacement, and increased project administrative costs associated with resolving land title issues and assisting with developing the lease agreement between MVRS and Chesterfield County. Remaining work consists of renovations in the former vehicle bays to convert that area to living space for Chesterfield County Department of Fire & EMS staff, and the conversion of one existing bathroom to meet handicap accessibility standards. The requested increase in funding will cover the project's remaining expenditures and provide some contingency in the event that there are additional change orders due to unforeseen conditions found during the remaining renovation work. Sufficient funding is available to transfer from the reserve for capital projects to the Renovations and Additions to the Manchester Volunteer Rescue Squad Project. Any funds unspent when the project is complete will be returned to the reserve. D~o~~a~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 n,. ~ AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.7.a. Subject: Request Permission for Brick Columns and Wall and an Existing Sign to Encroach Within a Ten-Foot Water Easement Across Property at 14608 Hull Street Road County Administrator's Comments: County Administrator: Grant Woodlake Community Association Inc. permission for brick columns and wall and an existing sign to encroach within a 10' water easement across property at 14608 Hull Street Road, subject to the execution of a license agreement. Summary of Information: Woodlake Community Association Inc. has requested permission for brick columns and wall and an existing sign to encroach within a 10' water easement across property at 14608 Hull Street Road. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #OOOf?E;3 VICINITY SKETCH Request Permission for Brick Columns and Wall and an Existing Sign to Encroach within a Ten Foot Water Easement across Properly at 14608 Hull Street Road 0 .~ G P~~ CT ~ C~J ~~ ~ G C'o ~l~ti~'P ~ R Q~[~ ~ / ~ ~~ // ~~ ~~ / ~J Q ` / ~/ Q ~ REQUEST PERMiSSfb.N FaR BRICK ~~ _ SIGN MNS &.W~U.ANDAN E}CISTING O w ~ Q~ / ~ ~ / a ~~ Q~ G~ VILLAGES'[ HAN Ga Q- ~ ~~ ~- N Chesterfield County Department of Utilities W '- E S 1 Iwi -x16.6! tBt V~~~~~ - ~ ~~ • ~ .,r~t,~.~. a 1 ti y-- ~ ~, 1 ~ ~` ~• '' 1 b~ i ~, / ~ ~///i _ i ~ ~,' 151 1 ` . a + ~ ,- +~ . ~ - r -~-j~_-~ ter- ~. ~~ /1 ; Z + + + r +~t t 1 , ~ . ~~ ~; ~' .1 1 -~.• ~~ .. ~ .~ \ ~ . , .~ . ~t II t t 1 ~ 1 t ~ ~ ,.~/ i/ / 1 •• ~•~ Q s J ~~. _ .. •~ . ~• • '~ ~• 1 T l is i' . 1^ ~1 - ~ ~' ! h h ~ ,~ r • li Ir n -1~ 1 'I 1 ~{i ~ 1 i 1 ./ ~~,~a ~ ~ o o~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,,,, AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.7.b. Su,~ect: Request Permission for a Twenty-Foot Emergency Access Road and Gate to Encroach Within a County Right of Way Known as Dover Street Within Home Acres County Administrator's Comments: County Administrator: Grant Enon, LLC, permission for a 20' emergency access road and gate to encroach within a county right of way known as Dover Street within Home Acres, subject to the execution of a license agreement. Summary of Information: Enon, LLC, has requested permission for a 20' emergency access road and gate to encroach within a county right of way known as Dover Street within Home Acres for the development of Enon Station, Section 1. This request has been reviewed by county staff, and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # oooos~ VICINITY SKETCH Request Permission for a Twenty Foot Emergency Access Road and Gate to Encroach Within a County Right of Way Known as Dover Street Within Home Acres REQ4IEST RERMISSION FOR A 2C1` EMERGENGYAGCESS ROAD AND GATE V P~/ `~~ N Chesterfield County Department of Utilities w ;- e s , ~r~~ - ~,6.~,~et o~~~s'7 ~~ L+, ~ I ~` \ `\` ``,` ~` 1 % ,I I ~ ~ ~ ,. ~~• 2so1 sera^da Ha^dred Rd ~ ~ (' + ` . ;~ ~ ` \ ``~ ~ `\ DB. 6$34 PG. S80 i ~: , '9 \ `.` ~ $ ~`. ~(PINe $26648368106000 .`' :' : ~ '` `~'~ ~ ? ~ ~ `. \ - i M: 8297 / / ~, ~`' ~1 ~ ~, ` .., 1 ~ ; ~ / , 113 p6 35 LF 15' ~P O O.S07i , i 1 ~/' I~ iTEMPORARY ULVERT ~ ~ i 1 ; p ~ 1 IINV. IN-7b. ~ ~ ~ 1 i1NV. OUT~75.4 ~ ~' __ / \ i~..TEMPORARY i ~ ~ -' li __ - ~-~- `1 ~ 1 BACKWATER~78.71}Or , ~1 ~i ' \~~-~ ~ ~ ~ '.T i ~ ~ S ES F do M DUNA/ i ~ ~ ' i ' \ ~ \ r ' 1 PIN• 8278481857 / ~ \ , / ~ ~~' ~ / / / H~16S JAMES F dt M.~IFWA / GPIN• 627848254 .\~'~ .r '~ ~ / /<~ ZONING: R7 ~' ~, ~/ / / i / ~ / „ h' ~~ O / / ~ ~ `~ ~~YES JAMES F dt M DWJA ~ ~ ~ / ~ GPIN: 8278482059 ~ i1' ZONMG: R7 ~'`, ~ ~ \ ~ 1.~ /~.~ \~ - `S ~9 Ca 9 . ref ~~: / \ \~ / . ,. ~ IA JAM'S ~i ec M' DI{+T~A / •' ~ a. " 0' EMERGENCY GPIN: 8278482941 ~ ©/ ,4 ~\ --' ,~~ Rpgp ZONING: R7 1 , \~/ \ - \ i DETAIL do PROFILE ~ ~~-~ '- \ / ~ \ ~. SHEET 12A' `.~ ~ , ' ~ \ d i .-. ~a . 't n .. \ i / ~ \ '~ ~ i . ~~ ~ i p ~ // \~\ /, ~~ ~ ^ ' i ` \ `. i ~ __\~ ~ . ,/ / ,fie. ~ / ~H4YES JAMES F do M `l / ~ GPIN: 6278483731 \ __ ~, -`6p~0_ , C. i j / / ~ ~ ,~ \ S EMERGENCY AC~E$S ~ C, 91 Q ~ '~ \ / /1~ \ \\ \ \ \ CATE SEE DETAIry 5 fD PSON NHARLES ~INEUFySfp O \ \ \ EET 12B _ O,`.~~ '~I ~ = N: $278481 , 7 a~ 11 R ' o . ~LCFJ1 R / / ~ .r ~, 3_~ \ ~ ~ AYE: ~ i _ ` `~ ``~ TH9MPSp1f ,,8f1(1RLE$ 1 EUESE \\ \ ~ ;66„~ / ~~~ ~~. CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~- AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.7.c. Subiect: Request Permission for a Proposed Gravel Driveway to Encroach Within a Forty- Foot Unimproved County Right of Way Known as Hubert Lane County Administrator's Comments: County Administrator: Ord Action Rec Grant Stanley Clifford Kennedy permission for a proposed gravel driveway to encroach within a 40' unimproved county right of way known as Hubert Lane, subject to the execution of a license agreement. Summary of Information: Stanley Clifford Kennedy has requested permission for a proposed gravel driveway to encroach within 40' unimproved county right of way from Point A to Point B as shown on the attached sketch to access property at 2340 Hubert Lane. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~®G6~ VICINITY SKETCH Request Permission for a Proposed Gravel Driveway to Encroach Within a Forty Foot Unimproved County Right of Way Known as Hubert Lane P~/ REQUEST PF.~lMISSION FOR APROPOSED GRAVEL DRIVEWAY N Chesterfield County Department of Utilities W ; - ~E S t uc1 - 5A0 t!e t ~~~~~~ ~~,; '~ ' 1 ~f .~3 Stanley Clii~d Kennedy 2340 Hebert Ln DB.1320 PG. 758 PIN; 828645135400000 m y~ ~ r ~J Q H Z O a Pout A - Point B 731' +- LICEN~.D AREA ~. 0 004Q'~1 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA Meeting Date: November 17, 2010 Item Number: 8.A.7.d. Subject: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 9, Block I, Stonehenge, Section B County Administrator's Comments: County Administrator: Board Action Reaueste Grant Milton F. Tyler, III and Kimberly Tyler permission for an existing fence to encroach within a 16' drainage easement across Lot 9, Block I, Stonehenge, Section B, subject to the execution of a license agreement. Summary of Information: Milton F. Tyler, III and Kimberly Tyler have requested permission for an existing fence to encroach within a 16' drainage easement across Lot 9, Block I, Stonehenge, Section B. This request has been reviewed by Environmental Engineering and the existing Swale will not be affected. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~~00 %~ VICINITY SKETCH Request Permission for an Existing Fence to Encroach within a Sixteen Foot Drainage Easement Across Lot 9, Block I, Stonehenge, Section B G~ G~ ~~ O ~ ~~ C~~ G ~~ ~k. REQUEST pERM1SSI0N FOR AN IXiSTING FENCE TF .'A -n ~ ~Z ~ O ~ ~ ~ ~Ll 6 v ~° ° ~ o~ N Chesterfield County Department of Utilities W ;- E $ 1 hcl - t16.6T 1Pet O~O~ F ._-r. TiYS M a o«wrypat 1nwM «~ s~ew~N eNw rwrw a mr pM~N~s Ms.n hu~a~; ma ~n In~NO~MS a~w a wgwn a vWe~~ ~n Mar+n Notions tt~M 0 wIM M.d,^~~1( ~ fwd a NIID dNY~iM t w h~tMtl ~ ar wan wN~p v~M ~n ~Ma o~'MM~M oeh~r mnn uww~n N~na+. TMs XX -Fence _ ~' Licensed Area • asp ~e Milton F. Tyler, III Kimberly Tyler 11781 Rexmoor Dr. DB. 6794 PG. 755 PIN: 738703573400000 ~,E'X~oo~' '.~.C~/I/.E ~o',~/w irlPXo r/,~.N,E~,NT.s o.V for 9 , acoe,~ 'r; s„~r.~ov a " ~r'o~v,~H~-~v~,~- Hov,E,y,~,E,e 7i9a6. Job No.: x.~34Q •P1.ANNERS •ARCHlTECTS • ENGINEERS -SURVEYORS 501 8ranchway Road • Richmond, Virginia 23238.794-0571 0~~~,a+++~ O,~p`' Q~ ~ ~ ~~ v Rf lt. iB~xE CERTIFfCgTE f+f0. s r 970 ~ L~hb ~~~ t~/~c~ d~f:~ d r~K~ ~~ ~aSFr/~~'ri~ ~~ Qo ~~ ii 0000 ~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,., Meeting Date: November 17, 2010 Item Number: 8.A.s. Subject: Transfer $526.13 in Bermuda District Improvement Funds to the Parks and Recreation Department to Pay the Cost of Renting a Tent and Chairs and Labor Charges for the Annual Veteran's Day Ceremony at Bensley Park County Administrator: Transfer $526.13 in Bermuda District Improvement Funds to the Parks and Recreation Department to pay the cost of renting a tent and chairs and labor charges for staffing and cleaning the Community Building as part of the annual Veteran's Day Ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $526.13 from the Bermuda District Improvement Fund to pay the cost of renting a tent and chairs used at the annual Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department, in conjunction with the Bensley Civic Association, sponsored the 2010 Veteran's Day ceremony on November 11, 2010, at Bensley Park to honor all military veterans. The $526.13 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2010 Veteran's Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management 0425:84782.1 No # 0000 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? William Stubbs, Bensley Veterans Association. 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) see attached 3. What is the amount of funding you are seeking? $526.13 4. Describe in detail the funding request and how the money, if approved, will be spent. Annual Veteran's Day Celebration (tent and chair rental, custodian and supervisor at event) IVoV. / 3, zo r o 5. Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other Friends of W.T. Stubbs, individuals or organizations will provide veterans, and businesses on the remainder of the funding? Jefferson Davis Highway 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No X 040?:23380.1 OOa~ i~~ Page 2 Is the organization non-profit? Is the organization tax-exempt? 8. What is the address of the applicant making this funding request? Yes N o X Yes N o X William T. Stubbs 2707 Sherbourne Rd Richmond. VA 23237 9. What is the telephone number, fax number, e-mail address of the applicant? (804)275-6626 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. ~~~,~- ~ ~ Signature Title (if signing on behalf of an organizatior>~ Wi l l-am rt" s-f~-~.b bs Printed Name l ~ 1 ~1,~ Date ~®Q~~`7 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 8.A.9. Subject: Adoption of the 2011 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the 2011 Legislative Program Summary of Information: Attached is the proposed Legislative Program for the 2011 General Assembly. The items listed are those presented at the work session on October 27, 2010. Preparers Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: ^ Yes ~ No ~®Ut~-7~ Guiding Principles • Maintain AAA rating, financial independence and fiscal integrity of Chesterfield County • Maintain local authority over land use decisions LEGISLATIVE REQUESTS • Request JLARC to study the costs and benefits to the Commonwealth of Virginia of providing financial and other incentives to localities that collaborate on capital facility construction projects and other operating services This request is for JLARC to identify potential areas for inter-local cooperation that could result in future financial benefits for both the Commonwealth and localities. • Create an exemption for criminal search warrant affidavits received by the Clerk of Circuit Court until the search warrant is served Instant technology has made it possible to obtain information on criminal search warrants prior to the warrant being served. This request closes this loophole. • Amend the Code of Virginia to allow retiring firefighters to purchase their boots or helmets at a nominal cost This request clarifies the ability of local governments to sell these items to retiring firefighters at a nominal cost in recognition of their service. 0€~4~ <~ LEGISLATIVE POSITIONS • Support Richmond Regional PDC and Crater PDC with their regional legislative agendas • Support for resolution commending the 400th anniversary of the founding of the Citie of Henricus • Support for a commending resolution for Judge Thomas Murphey on his retirement • Support elimination of budget language mandating appropriation of local communications sales and use tax revenues as state general fund dollars • Oppose legislation reducing or eliminating the local Machinery and Tools Tax or the Business Professional, Occupational License Tax • Oppose additional cost shifting from the state to local governments • Oppose any limitations/caps on existing cash proffer, land use, and zoning authorities • Oppose additional state and federal unfunded mandates ISSUES OF CONCERN FOR THE BOARD OF SUPER VISORS • Maintaining local authority over local revenues. • Additional state budget reductions • State funding for education • Transportation funding and economic development • Local economy and job creation • State and local tax structure • New Storm-water and Chesapeake Bay requirements O~O~c~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 17, 2010 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0227 Project Name: Thibault Development Developer: William K. and Lori S. Thibault Contractor: Over The Edge, Ltd. Contract Amount: Water Improvements - $62,445.00 Wastewater Improvements - $70,825.00 District: Bermuda Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No ~000~ 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 10-0050 Project Name: Priority Nissan Developer: Contractor: Contract Amount: District: 3. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: ~00~~ Ellmer Properties Chesterfield, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - $56,525.84 $53,172.83 Bermuda 10-0117 New Life United Methodist Church Addition Trustees, New Life United Methodist Church G. N. Tunnel), Incorporated Water Improvements - $83,430.00 Wastewater Improvements - $8,140.00 Matoaca 10-0144 Ortho Virginia ~ The Boulders Ortho Virginia MOB, LLC RMM Enterprises Incoporated Water Improvements - $54,125.00 Wastewater Improvements - $37,875.00 Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 9.B. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 00003 CHESTERFIELD COUNTY GENERAL FUND BALANCE November 17, 2010 Board Meeting Date Description Amount Balance 07/01/10 FY2010 Beginning Budgeted Balance - $53,495,000 *Pending FY2010 audit results ~D~Q~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS November 17, 2010 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088 4/15/2009 FY2010 Capital Projects (14,021,400) 5,610,688 4/14/2010 Substitute funding for Circuit/General District (832,500) 4,778,188 Courthouse expansion. FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 4/15/2010 FY2011 Capital Projects 5/26/2010 FY2011 Part of Sports Quest funding 8/25/2010 Replacement generator for the IST building Replacement funding to complete projects at Clover 8/25/2010 Hill Sports Complex 13,169,200 17,947,388 (12,962,600) 4,984,788 (206,600) 4,778,188 (290,400) 4,487,788 (340,000) 4,147,788 00005 A ~+ r~ H ~ ~z~ O W o V ~ N A ; wO; a ~" ~ W ~ ~ W U Z x~ ~a H 0 ~ R C L a ~ ~ Q v .fl ~ L .R. ~ O C~ ~ C ~ O "C ~ C ~ ~ ~+ Q ~ ~ ~..i ~ y ~A '~ +'' C s. w~ -~ o o ~, w a L C. Q ~L L y O L y~ O y, ~y. R a U ++ .. L y A ~O ~O O ~O ~O ~ ~ ~ ~ ~ l~ M M M M ~ M M M M ~ i ~ i i N v-~ 69 ... ~ ~ ~ ~ ~ i i i ~? N ~ ~ 69 ~"~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ M M M M M Mff3 M M M M R ~ x U A ~ ~ ~ o ~ ;fl 3 ~ U 0~0(l86 Prepared by Accounting Department October 31, 2010 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Outstanding Bye an Description Original Amount Date Ends Balance 10/31/2010 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 $7,185,000 (Refinanced 10/10) O1/01 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 13,725,000 11/21 6,735,000 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 6,100,000 11/23 3,860,000 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/24 16,270,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/10 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,078,748 12/04 Energy Improvements at School Facilities 427,633 12/10 46,139 OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 10,375,000 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 8,745,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22.220.000 11/27 19.880.000 TOTAL APPROVED 125.113.39 90.771.086 AND EXECUTED PENDING EXECUTION Approved Description Amount None 000~~ November 17, 2010 List Afternoon Session 1. Ms. Be Matthews 2. Mr. B Wood 3. 4. 5. koe the Arts Foundation t o- +- c d V '~ d i d s v u Chesterfield County Board of Supervisors Meeting November I7, 2010 Chairman Gecker, Board Members, Mr. Stegmaier My name is Betty Matthews. Chairman of the Chesterfield Center for the Arts Foundation. Thank you for this opportunity to speak to you on behalf of the Foundation. The Foundation is a certified 501 (c) (3) non-profit organization formed in 2003. Our vision: Enhancing the quality of life in Chesterfield County through the expressions of various forms of art. Our mission with the passage of the 2004 Bond Referendum to build the Arts Center building bcame: To raise enough community funds in cooperation with the County and funds designated to build the arts center building. It will be adjacent to the new Chester Branch Library on the land that was purchased for it from a much earlier Bond Referendum. In the beginning with community financial support, particularly the Woman's Club of Chester we were able to hire Webb Management Services, Inc., NY to do the essential studies we knew we'd need to answer the questions raised by the community and the County, i.e. the Needs Assessment, "If we build it will they come?"; the Feasibility Study, "Is there enough land for the building, enough parking space etc.?"; also a Business Plan. The answers were positive from the professional theatre and arts center management services corporation. They gave us the results we needed. We are co~dent that bringing cultural arts and having an arts center in Chesterfield County would enhance the quality of our lives in every aspect. The educational benefit for our children is imperative, the economic benefits for our businesses could be immense. Because of the Foundation office location we can support the present events that take place on the Chester Village Green lawn. We are hoping to sponsor events beginning in March 2011 in addition to planning fund-raising events. As the community representative of the Arts Center project, and all volunteers, we need and would sincerely appreciate your consideration in providing financial support for our annual operational costs. We have sincerely appreciated your support and help in the past and look forward, even in these very difficult times, to the future with you. Thank you. I will be happy to respond to any questions. chesterfield Cev~.ter far the marts ~ouwdAt~ow P.D. gox 3296 •118D1 CevttYC StYCet • Chester, V~Ygiv~%A 23831 • 804.j 48.555 <F 5"D2 (c) (3) corporAtiov~, dedicated to e~.hah.civ~g the cluAlity of life i-n, chestevf%el.d Couw.t~. CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA Meeting Date: November 17, 2010 Item Number: 11. Subject: Closed Session County Administrator's Comments• County Administrator: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(1), Code of Vir inia, 1950, as amended, relating to the performance of a specific county employee; and 2) pursuant to § 2.2-3711(A)(1) Code of Virginia, 1950, as amended, relating to the appointment of a specific county employee. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0423:83989.1 oooa~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~. Meeting Date: November 17, 2010 Item Number: 15.A. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Zachary Michael Moore, Troop 2883, sponsored by Southside Baptist Church, and Mr. Liam Joseph Lawless, Troop 1891, sponsored by Bon Air United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No oooo~~ WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Zachary Michael Moore, Troop 2883, sponsored by Southside Baptist Church, and Mr. Liam Joseph Lawless, Troop 1891, sponsored by Bon Air United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Zachary and Liam have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of November 2010, hereby extends its congratulations to Mr. Zachary Michael Moore and Mr. Liam Joseph Lawless and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~0~4~~ November 17, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ms. Andrea Epps 2. Mr. George Beadles 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Subject: Item Number: 18.A. Public Hearing to Consider Amending Chapter 10 Fire Protection of the County Code Relative to Open Burning During Periods of Extreme Fire Hazard ounty Administrator's C,pmments: County Administrator: on Hold a public hearing date to consider amending Chapter 10, Fire Protection, of the County Code relating to open burning in Chesterfield County during periods of extreme fire hazard. Summary of Information: Existing county ordinances do not allow the fire marshal to prohibit all open burning in Chesterfield County during periods of extreme fire hazard caused by the effects of dry vegetation, low humidity and/or high wind conditions. Because atmospheric conditions that affect fire spread can change rapidly, preventive measures need to be put in place quickly as conditions change. If approved, this change will allow the fire marshal to immediately impose restrictions, when necessary, to prevent brush and forest fires from starting and spreading to homes and businesses in the county. Similar code provisions are in place in both Henrico and Hanover Counties; localities that have wildland/urban interface challenges similar to those in Chesterfield County. The change is being recommended at this time due to the prolonged drought conditions in the county and the National Weather Service forecasts for a dryer than normal winter, which may result in an increased fire risk during the upcoming winter and spring months. This date has been scheduled for a public hearing to consider amending the code as attached, which will establish this authority. Preparers Edward L. Senter Title: Fire Chief Attachments: ^ Yes ~ No #000091 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-3 RELATING TO AMENDMENTS TO THE FIRE PREVENTION CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-3 of the Code of the County o Chester geld 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-3. Fire prevention code--Amendments, additions and deletions. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to Code of Virginia, § 27-97, in the following respects: 000 Chapter 3. General Precautions Against Fire 307.2 Open Burning Regulations. Delete and substitute Section 307.2 as follows: A. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. B. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of household refuse or garbage. C. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil, impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. D. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of hazardous waste or containers for such materials. E. No owner or other person shall cause or permit open burning or the use of a special incineration device for the purpose of a salvage operation or for the disposal of commercial/industrial waste. F. Open burning or the use of special incineration devices permitted under the provisions of this ordinance does not exempt or excuse any owner or other person from the consequences, liability, damages or injuries which may result from such conduct; nor does it excuse or exempt any owner or other person from complying with other applicable laws, ordinances, regulations and orders of the governmental entities having jurisdiction, even though the open burning is conducted in compliance with this ordinance. In this regard special attention should be directed to Code of Virginia, § 10.1- 1142, of the Forest Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. G. Upon declaration of an alert, warning or emergency stage of an air pollution episode as described in part VII of the Regulations for the Control and Abatement of Air Pollution 2723: 84497.1 1 0 ~ ~ ~ ~; ; or when deemed advisable by the state air pollution control board to prevent a hazard to, or an unreasonable burden upon, public health or welfare, no owner or other person shall cause or permit open burning or use of a special incineration device, and any in process burning or use of special incineration devices shall be immediately terminated in the designated air quality control region. H. The fire marshal or his designee may prohibit all open burning with the exce tion of those exemptions listed m 307.2.1 when he determines that atmos heric conditions or local circumstances make such fires hazardous. Previousl issued ermits ma be extended for the amount of time such prohibition remains in effect. 000 (2) That this ordinance shall become effective immediately upon adoption. 2723: 84497.1 2 ~ ®~ 0 ~ 3 w ~~ Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 231 l3 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieidobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issuel Chesterfield County Board of Supervisors LN:FireBurning 11-3, 10 1/20P + 1.2 in. $205.39 The Observer, Inc. Take notlcee it t>tt Seam of ~~ of Qd CSR . at an adjourned ou Ntnembet 17, 2010, at 6:30 pat. in, tht t.,oontl• p~]ic Mtehng Room 'at the i~esttrfield Adffiinia~tioa. Building, Rt-10 and Dori ~ p~ °~Y An or~aalce b alrl~d t;)le ~~ A of the ordinance is on 51e in the`°~ ~5 oe~t and the G[eAt to the ' Board's'` OiBa (Room 504) at the Lane B. Ramsey Administration ~, 9402 i.ori Road, Cl>e~es6dd, mania;, ftx 1 - .Anmroablon bal~eeq liakhQ~urs i>~$:30 eRm.~:and 5;00 ptsf';xi~' each. a daj. For additioaal iiai~matlon, please c6ntac~ Itilr. J. Robert°I~awsca(, Jr„ >:ire Iwlarshal, at 717- 6a~s - . ~ held>~ ,~ I? -accessible to persons i~_~ ~ ~ of the f~lity or the naiad : far reaeeoable sib la»~ ~ ~. to the > ~ 7~t-11Bl0. llisetrean ~-8 +MSeio~ir the deaf ttnrt aawy is ~ Dord m liYwr ~ Z~R NovembEr 22.2Q2Q Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 11/3/2010 & 11/10/2010 Sworn to and subscribed before me this f ~D/~-~~ , 2010. day of Legal Affiant J T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ,,,, ''~ GR00 ~~, ~tIEA • ' 2 ; ~ E1611RE5 4~ gyp. i ~ t3T112C93 •......• v ~,~ y~''~ ~TA RY P ...•~`~' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 17, 2010 Item Number: 18.6. Subject: Public Hearing to Consider Amending the County Code Relating to Exceptions to Required Use of County Water and Wastewater ministrator's Comments: County Administrator: Amend the County Code relating to the Water and Wastewater Ordinance for "Exceptions to use of utility systems." Summary of Information: Section 18-61 of the ordinance allows for exceptions to the use of public utilities for residential structures provided the Board approves such exceptions. One of the exceptions provided in the ordinance relates to the length of on-site service lines. Section 18-61(c) permits the Board to approve an exception for use of public utilities if the length of the service line exceeds 1,000 feet for water and 500 feet for wastewater. The proposed amendment would reduce this length to 400 feet for both water and wastewater. Staff has received several requests from residents seeking approval to use private wells instead of connecting to the public water system. These requests did not meet the service line length requirements currently stated in the ordinance. After benchmarking with other localities within the state, staff believes that a more reasonable length should be 400 feet. The proposed ordinance amendment reflects this change. Staff recommends that the Board of Supervisors amend the ordinance. Preparers William O. Wright Attachments: ^ Yes Title: Assistant Director of Utilities 0 ~~~ ~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-61 RELATING TO EXCEPTIONS TO USE OF UTILITY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-61 of the Code of the Countg_of Chesterfield 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-61. Exceptions to use of utility systems. The board of supervisors may grant an exception to the requirements of section 18-60 when: (a) A residential structure that is being served by a well or septic tank is converted to a commercial or industrial use without being expanded; (b) A residential structure that is being served by a well or septic tank is expanded or renovated and the health department has approved the continued use of the well or septic tank; (c) Anew residential structure requires an on-site service line of more than ~;9A9 400 feet ~ ... , + a +,- cnn ~ ~ ~ ~ ; or (d) The director, the county attorney and the county administrator have determined that: (1) Connecting to the utility system is physically impractical because of topography, conflicts with other underground utilities, capacity limitations or other factors which would prevent an extension of the utility system in accordance with the Chesterfield County Water and Sewer Specifications and Procedures Manual and other county policies and administrative procedures; (2) The health department has verified in writing that the owner has met the requirements of this Code for using a septic system or a well; and (3) The owner or developer has entered into a written contract with the county that requires him and all subsequent owners of the property to connect to the utility system all structures on the property that are designed for human occupancy within 45 days after the director notifies the owner or developer in writing that one or more of conditions (a) and (b) no longer exist. The director may grant an extension of the 45-day period of time for connection if the owner submits proof that it is not possible for him to connect to the utility system within 45 days. (2) That this ordinance shall become effective immediately upon adoption. 0000 0505:83233.1 t .a '~ F t -. a ._ _ ~ Your Communit News a er Since 1995 Y PP P.O. Box t616, Midlothian, Virginia 231. l3 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:UtilitySystemsl l-3, 10 Board of Supervisors Take natfee it tide lid ~ rs _ of ~ X;.. ~Mdaat an .adjo~meid ttanl~ asp Y. November 17, at ~ pm. is the ~ amt thge, Reake .16 and Ft~w4d. ~e1d, Vu:ginia, Neill a pubes hesrieg where i? and pnsern "~hetr views concernit~ _ , M'Ordinance to ascend ~ Gode of'the cont~ of ~ 1997,..,a amesided, ana-~-~aa$:secaoa_is- .61, to aliaw the l3oard of fA graett an ~tbG ~ of t~e~pnblica~s~ €ane+ine~tlai atrttc an ~t-ti~aervice lip of nmee thaw 40p-feet. A copy of thesis: an Sk in the trounty moor's (wee anct •the L'k~c to floe Board"t: 4)MhCe (itoost St14) at the C)iea:terfidd Admton Building, Chestetfseld~~~~r~teitr,for Public ezaminationbetwemthe~'$!io a.m, and 5:bo p.m. of each regular business say. If further won is desired, please coact Mr. Rol' Covington, Director of Utilities, at:748-1402, between the. hours of 8:8o a.m.: tD 5.00 p.m. Moaday through IYiday. llie heating is held at a public facilityty d&a~'n' to be accessible to persons with es. Persons wilt gnesGions on the au of the f>rciliRy or the need for reasonable act•.onalmodatons sdxtuld t+pWCt ~ BHtkle~. G1erk to the Baa-d. at T1g-#~Oft. l!(erye~ needing p~,~rseeeiaritrtllaiaafatsastec-' Y the C~atk to dte Iim.at aDl~ t}r. Peklay, hTaveiioiber l2, 2Alti 1/lOP - .93 in. $226.75 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 11/3/2010 & 11/10/2010 Sworn to and subscribed before me this ~'~ day of ~~ /-P~'1'I ~ , 2010. ~_/~ Legal Affiant J s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) •. ~o EXPIRES o~:4- ;" 02-25-12 " ~ 70 ;i1i208s l ...... .•• "%..~RY ~~,... THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: November 17, 2010 Item Number: 18.C. Subject: Public Hearing to Consider FY2011-12 Enhancement Project County Administrator's Comments: County Administrator: Boa Hold a public hearing to consider the county's adopt a resolution of support for the project to $160,000 in VDOT Enhancement revenue. Summary of Information: FY2011-12 Enhancement Project, and, if awarded, appropriate up The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include: • pedestrian and bicycle facilities • pedestrian and bicycle educational/safety activities • scenic easement/historic site acquisition • scenic/historic highway programs • landscaping • historic preservation • rehabilitation of historic transportation buildings Preparers Attachments: Michael Golden ^ Yes • preservation of abandoned railroad corridors • inventory control/removal of outdoor advertising • archaeological planning and research • mitigation of highway run-off and wildlife protection • establishment of transportation museums Title: Director of Parks and Recreation ^ No # 0000~?~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) In FY2011, $21.97 million was available statewide for VDOT to carry out the program. The Appomattox Riverfront Trail-VSU Segment, Phase I in the amount of $175,000 was awarded to Chesterfield County. Transportation Enhancement Projects are financed with 80°s VDOT funds and a minimum 20~ local match. The local match is usually provided from county funds, from other sources, and/or in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY2012-FY2017 Virginia Transportation Six-Year Improvement Program. The Falling Creek Greenway, Phase IIIA ($200,000) is recommended to be submitted for the FY2011-12 Enhancement Program. Previously, $385,000 in Enhancement funds was awarded to this project. An additional $200,000 is needed to complete Phase IIIA. Phase IIIA will add an additional 1,500 lineal feet of trail, boardwalk and observation area above the fall of the creek. The Falling Creek Greenway is part of the ultimate 3-mile long Lower Falling Creek Trail from Cogbill Road to the James River. The Board is requested to confirm support for the Falling Creek Greenway; Phase IIIA Project by adopting a resolution of support, which guarantees the county will provide the local match. Enhancement projects are required to have endorsement from area Metropolitan Planning Organizations (MPOs). The Richmond MPO has endorsed the project. Recommendation: Staff recommends the Board take the following actions: 1. Approve the Falling Creek Greenway Project, Phase IIIA for the FY2011-12 Enhancement Project submission; 2. Adopt the attached resolution requesting VDOT approval and guaranteeing the local match for the project. 3. If the grant is awarded, appropriate up to $160,000 in VDOT Enhancement Program revenue. DIStrICt: Countywide OOQO~'~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 3 of 3 ~• AGENDA Budget and Management Comments: This item requests the Board to hold a public hearing on November 17, 2010 to consider FY2011-2012 VDOT Enhancement Projects. Staff recommends that the Falling Creek Greenway be submitted for funding as part of the FY2011-2012 Enhancement program. The project would add a trail and an observational overlook on the north side of Falling Creek. Staff estimates that the project would cost approximately $200, 000 - $160, 000 of which would come from VDOT funds (via the Enhancement program). The remaining $40,000 local match would be provided through existing, already appropriated, funds in the Parks' CIP. Preparers Allan M. Carmody Title: Director, Budget and Management Q®QO~'~ - - - ~'- ,~' :; ~ - ~-~ _ ;• >:. _ ~ a -- i, ,.Y _ ~ . ; : . trlpia~ OaMlpt 9erswA~ x ,rte ~ Ri ,~."/S - F~rto cr..k~yda-. +;. ......-. a - w _ ._ ~ ._~.. AaN: B9s ~ ,~ •~ k `~' ~ ~ _ G7 pe8B8 ~6B8~b71i~1b87 ~~ '- .Y, a - Aaer. A.6 Park and Program Information: 748-1623 Fsat vutcsq sp.o..:'D Shelter Reservation: 751-4696: Website: www.chesterfield.gov/parks ° 200 X00 ~'Z°° ~•s°° Z,°°° ~ '~N: ~y. Field Reservation: 751199 Address: 6200/6407 Jefferson Davis Hwy (Linear/Ironwoks) ~~2• ~~ Emergency: 911 Non-emergenq: 748-1251 Richmond, VA 23234 ~e+e°'~20es oO~~~J WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB continue funding for the Falling Creek Greenway, Phase IIIA Project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $200,000 for construction of the Falling Creek Greenway, Phase IIIA Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. ~°~d ~9 - ~~~ IIIII Q ~I,awwi,wg D%str%ct Cowc.wt.%ss~ow M6trop0l.%tttw pl.awwiwg Orgawizat~ow Town of Ashland MEMORANDUM Counties of Charles City Chesterfield ~oochland Hanover To: MPO Technical Advisory COrrvnittee (TAC) New Kent Manouchehr Nosrati, City of Richmond Powhatan Fes; Dan Lysy RRPDC city of , Richmond Date: October 28, 2010 Execxitlve Director Subj: MPO Endorsement Resolution for Transportation Enhancement Applications Robert A. Crum, Jr. Attached for your jurisdiction's/agency's records and files is a copy of the MPO's October 14, 2010 resolution endorsing transportation enhancement applications. Should you need an original signed resolution, please call Sharon Robeson at 323-2033. DNUser Attachment pc: Robert Crum, RRPDC Jackie Stewart, RRPDC Barb Nelson, RPRDC Sharon Robeson, RRPDC ~®~~.~. 9211 Forest Hill Avenue, Suite 200 • Richmond, Virginia 23235 • Telephone: (804) 323-2033 • Fax: (804) 323-2025 www.richmondregional.org ~°`~d ~~ - ~~~ IIIII ~ pl,aww~wg D~str~ct CDIM.Wt,1.SS~Ow Metropol.~taw plaww~wg orgaw%zat~ovt, Town of Ashland Counties of Charles City Chesterfield Gooch/and MPO AGENDA 10/14/10; ITEM III.A.2 Hanover He""`~° New Kent TRANSPORTATION ENHANCEMENT FUNDS Powhatan APPLICATIONS ENDORSEMENT City of Richmond Richmond Area Metropolitan~Planning Organization F~cecxrtive Director Robert A. Crum, Jr. On motion of Malvern R. Butler, seconded by Patricia S. O'Bannon, the Richmond Area Metropolitan Planning Organization unanimously approved the following resolution: RESOLVED, that the Richmond Area Metropolitan Planning Organization endorses those applications for Transportation Enhancement funds that are endorsed by area local governments or by quasi- jurisdictional entities in the region. This is to certify that the Richmond Area Metropolitan Planning Organization (MPO) approved the above resolution at its meeting held October 14, 2010. WITNESS: on E. Robeson Administrative Secretary Richmond Regional Planning District Commission BY: ~~ Daniel N. Lysy MPO Secretary ~®Q;~ 9211 Forest Hill Avenue, Suite 200 • Richmond, Virginia 23235 • Telephone: (804) 323-2033 • Fax: (804) 323-2025 www. richmondregional.org ~~,~ ~,~~ I-~~u,~,~~ 1 ~C RE: VDOT Enhancement Grant for Lower Falling Creek Greenway EN95-020-123, P101, R201, C501 (U PC16086) Dear Mr. Golden, It is a pleasure for the Falling Creek Ironworks Foundation to offer support for the next phase of this grant which is a joint effort between the Jefferson Davis Assoc. and Parks & Rec. Hopefully, this will give us better access to the James River by using the trails and opening up the Ironworks site for the general public. The beautification of the Wayside Park and restoration of the Stone Bridge will offer safer paths for pedestrians on the highway. Also, the preservation of the Ironworks and the stone mill sites will encourage historic tourism in the county. We appreciate the cooperation we have had with your staff and hope to continue this partnership. Norma Corbin, Vice President, Falling Creek Ironworks Foundation ADVERTISING AFFIDAVIT Client Descri tion Ad Size Cost er issue Chesterfield County Board of Supervisors LN:Enhancement_Projects 1/SP -3.5 in. 11-10 $361.30 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER _ ~, Take noticethat the G3ugty Administrator has' submitEie~'s` reca~mend~d 1;1- Pt ~ ,te~ ~. '~. headttg at it: reg~rmeetlng os rio~ant>ber 17. 201Q ai 6:311 p.m. in ~~~~ Pabkc 17inasta ai tlse f~ver~enr : at lfl6~i hog > 1~, mod, Vfrginia, to cam the~g~am ~toumY ittt~ ~+ aPPtY tMirlm~rd 1y the them of'tkatiapt-r~ton (~ ~ O'1 nation • pedeahim d~ iota • Pedastrir~ Jrd' bidr3e mfttp and This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 11/10/2010 Sworn to and subscribed before me this ~ ~~'` day of ~~1 /~'1 `Xil~ , 2010. Legal Affiant s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL w l `~ 5 •~~tN1Ea~ ' 's f ~~ yam- z ~ • ~~ EX~Ii~E t; ' rs ~ •~ ~ ~,ap a i .,,~ ~ 02-2l- sT1l20l3 _ _ L. _ _.~P: c~ lgtiY•P' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ----• --~~ •~ • ~. •___~_~====w~, •~=K,~~~a ~, ~ ~~ • rnone: ~aiwJ i4~-~IUU • t•ax: (2SU4) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com o '~Ce~°ta~ • Sic or ~~aloric:: ~ .: ~ a8~scenlc besut~ b~~°,ln'of')Us~wic faallities lures. or ~tido~Bon °f ~andoned ~1-way use of the ~c°nversion and ~n Nails ~m g~~fot pede~aa _ or wntrol aad remora(. of ~~~~~ aoa ~y ~. ~hon, ce ~~ m ~lish~n °f ~~ Cinzenso~$ N^ould Ii1ce to ~mment on me Enhancement areOp Apo ~~tlnge~ coanty~ P.o. B°z ~~ Ch~dd 23832, Attentjon; ~ T. ~_ VA Acopyofthe the TTtansp°r~opl•°~p p1O8~ is on file in at the comet eParhnent, Room 201 y~ ~ ~ Development ~rnment center B'~d~8. Floor, Chesterfrdd, ~rA 23832 ; maw ems' ~ d l-y an Interested p pm, Monday~ua~ of 8:30 a.m. and- S- information, ~~ Fridap. For furth~ . Please ca11748-IQ37. deli~!e~d to8be hdd at a .public wsaDiltties. M~ycessible to persot~~ ~~ on the accessibi~ii ~o~ ~~ 9~stions ~ reasonable acc~~e faciLty °f need .contact Janice. Blake odationc shoes at 748-1200. p~~ ~~ to•the Boatel, services. for ~ ~. nhteter Qerlc to the Boat ~ ~ the Novoember Fstdtlq -~_.- ---------.,:.:a_~_ ._...~_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA ~. Meeting Date: November 17, 2010 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments• County Administrator: Summary of Information: Motion of adjournment and notice of meeting of the Board of Supervisors with the Chesterfield Business Council at Ruth's Chris Steak House, 11500 West Huguenot Road, on November 18, 2010, at 6:30 p.m. Preparers _ Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # ~Q~~.3