2008-06-25 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
DANIEL A. GECKER
VICE CHAIRMAN
AGENDA
MIDLOTHIAN DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
MARLEEN K. DURFEE
MATOACA DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: June 25, 2008 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for May 28, 2008
2.County Administrator's Comments
A. Virginia’s Gateway Region Presentation. . . . . 1
B. Introduction of Diversity Internship
Participants. . . . . . . . . . . . . . . . . . 2
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5. Resolutions
A. Recognizing Mr. Ray Poindexter, Department
of General Services, Fleet Management
Division, Upon His Retirement . . . . . . . . . 3
B. Recognizing Boulevard Flower Gardens at
Ruffin Mill as the 2008 First Choice
Business of the Year. . . . . . . . . . . . . . 5
C. Recognizing Comcast Metro Richmond for
Its Generous Donation Towards the 2008
“Chesterfield Celebrates” Campaign by
the Parks and Recreation Department . . . . . . 7
6. Work Sessions
A. Review of 2008 General Assembly Session . . . . 9
7. Deferred Items
A. Consideration of Road Impact Fees . . . . . . . 18
Board of Supervisors
Agenda
June 25, 2008
Page 2
PAGE
8. New Business
A. Approval of Amended and Restated Purchase and
Sale Agreement with Crosland Investments LLC
for Cloverleaf Mall. . . . . . . . . . . . . . . . . . 32
B. Appointments
1. Economic Development Authority . . . . . . . . . . 48
2. Community Criminal Justice Board . . . . . . . . . 52
3. Social Services Board. . . . . . . . . . . . . . . 56
4. Citizens Transportation Advisory Committee . . . . 57
5. Chippenham Place Community Development
Authority (Cloverleaf Mall Redevelopment). . . . . 58
C. Streetlight Installation Cost Approvals. . . . . . . . 60
D. Consent Items
1. Authorize the County Administrator or His
Designee to Execute a Police Memorandum of
Understanding Between Chesterfield County
and the Virginia State Police. . . . . . . . . . . 64
2.Adoption of Resolutions
a. Recognizing Mrs. Phyllis S. Morelli,
Department of Real Estate Assessments,
Upon Her Retirement. . . . . . . . . . . . . . 69
b.Re-authorizing the Continued Implementation
of the Comprehensive Community Corrections
Act, the Re-Establishment of the
Chesterfield-Colonial Heights Community
Criminal Justice Board and Continued
Provision for Joint Exercise of Powers . . . . 71
c.Re-adopting the Updated Emergency
Operations Plan. . . . . . . . . . . . . . . . 75
d.Recognizing Mr. Louis C. Partin, Jr.,
Utilities Department, Upon His
Retirement . . . . . . . . . . . . . . . . . . 78
e.Supporting Application for Preserve
America Grant for Archaeological
Investigation for the Falling Creek
Ironworks Park Site. . . . . . . . . . . . . . 80
3.Request for Music/Entertainment Festival
Permit from the Chesterfield County Chamber
of Commerce Celebration of the Vine Wine
Festival for 2008. . . . . . . . . . . . . . . . . 84
Board of Supervisors
Agenda
June 25, 2008
Page 3
PAGE
8.D. Consent Items(Continued)
4.Award of Construction Contracts
a.For Dundas Road Drainage Improvements . . . . . 93
b.For the New Sunnybrook Wastewater
Pumping Station Relief Sewer Project. . . . . . 96
5. Set Dates for Public Hearings
a. To Consider Amending Section 19-238
of the Zoning Ordinance as it Relates
to Post-Development Stormwater Runoff
in the Swift Creek Reservoir Watershed . . . . 99
b. To Consider the FY2009-FY2014 Secondary
Six Year Improvement Plan, FY2009
Secondary Road Improvement Budget,
Project Development Schedule for the
Chesterfield Road Fund, and Designation
of FY2009 Chesterfield Road Fund Projects. . . 102
c. To Consider Proposed Amendments Relative
to Inclusion of Virginia Department of
Transportation Review for Processing of
Subdivision Plats and Site Plans . . . . . . . 112
6. Appropriate State Funds for Implementation
of Requirements Resulting From Changes to
the State’s Mental Health Law. . . . . . . . . . . 121
7. Authorize the County Administrator to Execute
a Construction Contract for Midlothian High
School Athletic Complex New Parking Lot. . . . . . 126
8.Approval of Change Order to the Architectural
Contract with Moseley Architects for the
Design of the Smith-Wagner Building Renovation
and Addition Project . . . . . . . . . . . . . . . 129
9. Transfer of District Improvement Funds from
the Bermuda District Improvement Fund to the
Chesterfield/Colonial Heights Department of
Social Services to Purchase a Shed to Use as
Storage for Supplies to Serve Indigent
Residents at the Shady Hill Trailer Park . . . . . 132
10. Acceptance of Parcels of Land
a. Along Ecoff Avenue from Wilton Development
Corporation. . . . . . . . . . . . . . . . . . 136
b. Along North Woolridge Road from First
Citizens Bank. . . . . . . . . . . . . . . . . 139
c. For the Extension of Ironbridge
Boulevard from Harold M. Taylor, Jr. . . . . . 142
d. Along Hopkins Road from the Trustees
of Beulah United Methodist Church. . . . . . . 145
Board of Supervisors
Agenda
June 25, 2008
Page 4
PAGE
8.D. Consent Items(Continued)
11. Requests to Quitclaim
a. A Sixteen-Foot Water Easement Across the
Property of Branchway Associates, L.L.C. . . . 148
b. A Portion of a Variable Width Temporary
Reduced Imperviousness Best Management
Practice Easement Across the Property
of The Reeds Landing Corporation. . . . . . . . 151
c. A Portion of a Sixteen-Foot Sewer
Easement Across the Property of Frontier
Midlothian, LLC . . . . . . . . . . . . . . . . 155
d. A Sixteen-Foot Sewer Easement Across
the Property of C.V. Shanbhag . . . . . . . . . 158
12. Conveyance of Easements
a. To Laverne C. and Mary W. Cole to Install
Drainage Facilities on County Property at
Goyne Park. . . . . . . . . . . . . . . . . . . 161
b. To Columbia Gas of Virginia, Incorporated
1. For Conveyance of an Easement Across
the Bailey Bridge Middle School
Property to Provide Service to the
Clover Hill Assembly of God Church. . . . . 164
2. To Provide Service to the New Fire
Maintenance and Logistics Warehouse . . . . 167
c. To Virginia Electric and Power Company
for Underground Cable to Provide
Permanent and Temporary Service to the
New Clover Hill High School . . . . . . . . . . 170
13. Requests for Permission
a. From James A. Costello and Michelle A.
Costello for a Picket Fence to Encroach
Within a Sixteen-Foot Easement Across
Lot 10, Block A, Roxshire, Section 12 . . . . . 173
b. From William E. Turner and Nancy W.
Turner for a Proposed Picket Fence to
Encroach Within an Eight-Foot Easement
Across Lot 46, Hawthorne Village,
Section A at Charter Colony . . . . . . . . . . 176
c. From Berkeley E. Walton for an Existing
Gravel Driveway and Board Fence to
Encroach Within a County Right of Way
Known as Cedar Springs Road . . . . . . . . . . 179
Board of Supervisors
Agenda
June 25, 2008
Page 5
PAGE
8.D. Consent Items(Continued)
13. Requests for Permission (Continued)
d. From Cynthia C. Edwards and Richard G.
Edwards for Proposed Landscaping to
Encroach Within Two Eight-Foot
Easements and a Sixteen-Foot Drainage
Easement Across Lot 69, Hartley
Village at Charter Colony . . . . . . . . . . . 182
e. From Main Street Homes for a Concrete
Driveway Apron to Encroach Within a
Sixteen-Foot Drainage Easement Across
Lot 33, Westerleigh, Section 1. . . . . . . . . 185
f. From Parker and Orleans Homebuilders,
Incorporated for a Concrete Driveway
to Encroach Within a Sixteen-Foot
Drainage Easement Across Lot 7,
Summer Lake, Section 5. . . . . . . . . . . . . 188
g. From BB Hunt LLC for a Proposed Fence
to Encroach Within a Sixteen-Foot
Easement and a Thirty-Foot Drainage
and Sewer Easement Across Lot 43,
Stewart Village, Section A at Charter
Colony. . . . . . . . . . . . . . . . . . . . . 191
h. From Robert P. Clabough and Amy S. Clabough
for a Fence to Encroach Within an Eight-
Foot Easement, a Thirty-Foot Drainage and
Sewer Easement, and an Eight-Foot Drainage
Easement Across Lot 6, Tanner Village,
Section B at Charter Colony . . . . . . . . . . 194
14. Approval of an Addendum to a Sales Contract
for the Purchase of Two Parcels of Land for
Matoaca Elementary School . . . . . . . . . . . . . 197
15. Approval of a Lease Addendum for Office
Space at Court Square for the Department
of Social Services. . . . . . . . . . . . . . . . . 200
16. Approval of FY2008 Year-End Adjustments . . . . . . 203
Board of Supervisors
Agenda
June 25, 2008
Page 6
PAGE
9. Reports
A.Report on Developer Water and Sewer Contracts. . . . . 211
B.Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 215
C. Report on Roads Accepted into the State Secondary
System . . . . . . . . . . . . . . . . . . . . . . . . 220
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Closed Session Pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as Amended, Relating to
the Performance and Compensation of the County
Administrator and Pursuant to Section 2.2-3711(A)(7),
Code of Virginia, 1950, as Amended, for Consultation
with Legal Counsel Regarding Specific Legal Matters
Requiring the Provision of Legal Advice by the County
Attorney and Pertaining to Actual and Probable
Litigation
. . . . . . . . . . . . . . . . . . . . . . . . 224
12. Dinner at 5:00 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
13. Invocation
Deputy County Administrator M. D. “Pete” Stith, Jr.
14. Pledge of Allegiance to the Flag of the United States of America
Auxiliary Police Lieutenant Aldo F. Funai, Jr.
15. Resolutions
A. Recognizing Auxiliary Police Lieutenant Aldo F.
Funai, Jr. Upon His Retirement . . . . . . . . . . . . 225
B.Recognizing the 2008 James River High School
Varsity Baseball Team for Its Outstanding
Accomplishments During the 2008 Season and
Its Excellent Representation of Chesterfield
County . . . . . . . . . . . . . . . . . . . . . . . . 227
Board of Supervisors
Agenda
June 25, 2008
Page 7
PAGE
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 18
A. 07SN0341 Acquisitions Plus LLC, Bermuda District
B. 08SN0131 Chesterfield County Board of Supervisors,
Matoaca District
C. 07SN0206 GBS Holding LTD, Matoaca District
D. 07SN0385 First Commonwealth Services, Matoaca
District
E. 08SN0182 Dogwood Partnership LLC, Matoaca District
F. 08SN0204 Jefferson T. Blackburn, D.D.S. PC (CCM
Development LLC), Midlothian District
G. 08SN0214 Rebkee Company, Bermuda District
H. 08RW0365 Kahn Properties South, L.L.C., Dale
District
I. 08RW0379 Clifton M. Coger, Midlothian District
18. Public Hearings
A.To Consider Amendments to the Upper Swift Creek
Plan Relating to: 1) Water Quality, 2) Levels of
Service for Roads, Schools and Public Safety,
3) Land Use, and 4) Economic Development. . . . . . . 229
B. To Consider Amendments to the Erosion and
Sediment Control, Subdivision and Zoning
Ordinances Relating to Low Impact Development
in the Upper Swift Creek Watershed. . . . . . . . . . 292
C. To Consider Amending County Code Section 2-45
Related to the Dollar Threshold for Competitive
Sealed Bidding and Competitive Negotiation. . . . . . 309
D. To Consider Amending Section 14-23 of the
County Code Relating to Use of Alcohol on
Certain Public Property . . . . . . . . . . . . . . . 311
Board of Supervisors
Agenda
June 25, 2008
Page 8
PAGE
18. Public Hearings (Continued)
E.To Consider Adoption of an Ordinance Creating
the Chippenham Place Community Development
Authority to Support the Redevelopment of
Cloverleaf Mall . . . . . . . . . . . . . . . . . . . 315
F. To Consider Proposed Adjustments to Planning
Department Fees . . . . . . . . . . . . . . . . . . . 338
G.To Consider an Ordinance to Vacate a Portion
of a Fifty-Foot Unimproved County Right of Way
Known as Elfinwood Road Within Lakewood Farms
Subdivision . . . . . . . . . . . . . . . . . . . . . 356
H.To Consider an Ordinance to Vacate a Sixteen-
Foot Easement and a Variable Width Drainage
Easement Within Newbys Mill Subdivision . . . . . . . 359
I.To Consider the Exercise of Eminent Domain
for the Acquisition of Sewer and Temporary
Construction Easements for the Construction
of the Sunnybrook Pump Station Relief Sewer
Project . . . . . . . . . . . . . . . . . . . . . . . 362
J.To Consider the Conveyance of Rights of Way
and Variable Width Slope and Drainage
Easements to the Commonwealth of Virginia
for the Branders Bridge Road and Jefferson
Davis Highway Improvement Projects. . . . . . . . . . 365
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 371