2008-07-30 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
DANIEL A. GECKER
VICE CHAIRMAN
AGENDA
MIDLOTHIAN DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
MARLEEN K. DURFEE
MATOACA DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: July 30, 2008 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for June 25, 2008
2.County Administrator's Comments
A. Government Finance Officers Association
Recognition of the Accounting Department. . . . 1
B.Preserve America Community Designation. . . . . 2
C.County Administrator’s Report . . . . . . . . . 4
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5. Resolutions
A. Recognizing Mr. Thomas Berry, Utilities
Department, Upon His Retirement . . . . . . . . 5
6. Work Sessions
7. Deferred Items
8. New Business
A. Appointments
1. Youth Services Citizen Board. . . . . . . . 7
Board of Supervisors
Agenda
July 30, 2008
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8. New Business (Continued)
B. Consent Items
1. Requests for Music/Entertainment Festival
Permits
a. From the Chesterfield County Fair
Association . . . . . . . . . . . . . . . . . 10
b. For the Chesterfield County Chamber
of Commerce “Celebration of the Vine”
Wine Festival . . . . . . . . . . . . . . . . 17
2. Award of Paving Contracts for the Matoaca
and Dutch Gap Fire and Emergency Medical
Services Stations . . . . . . . . . . . . . . . . 20
3. Approval of Use of Property at 19300 Church
Road for the Chesterfield County Schools
Technical Center Build-A-House Project. . . . . . 22
4. Adoption of Resolutions
a. Recognizing Mr. James M. Fultz, Jr.
Upon His Installation as President of
the Auxiliary to the American Medical
Association, Incorporated . . . . . . . . . . 27
b.Recognizing Mr. Reginald R. Williams,
Sheriff’s Office, Upon His Retirement . . . . 29
c. Recognizing August 5, 2008, as “National
Night Out” in Chesterfield County . . . . . . 31
d. Electing an Option for Chesterfield
County to Satisfy its Share of a Statewide
$50 Million Reduction in State Revenue
for Local Governments in FY2009 . . . . . . . 33
5. Set Dates for Public Hearings
a. To Consider the Creation of a New
Regional Workforce Investment Area and
Consortium to be Known as the Capital
Region Workforce Partnership for the
Purpose of Delivering Workforce Services
to the Region . . . . . . . . . . . . . . . . 36
b.To Consider Amending the Public
Facilities Plan . . . . . . . . . . . . . . . 52
c. To Consider Proposed Amendment to County
Code Section 19-6 Relating to Civil
Penalties for Zoning Violations . . . . . . . 54
Board of Supervisors
Agenda
July 30, 2008
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8.B. Consent Items(Continued)
5. Set Dates for Public Hearings (Continued)
d. To Consider Adopting a Resolution
Authorizing the County Administrator
to Execute the Documents Required to
Implement Changes to the Articles of
Incorporation of the Central Virginia
Waste Management Authority. . . . . . . . . . 58
e. To Consider a Proposed Amendment to
the Introduction to the Plan for
Chesterfield Relative to Levels of
Service for Schools Countywide. . . . . . . . 68
f. To Consider Acceptance of Grants for
Reimbursement of Thirty-Five Percent
of the Eligible Project Costs for the
Design and Installation of Nutrient
Removal Technologies at the Proctors
Creek and Falling Creek Wastewater
Treatment Plants. . . . . . . . . . . . . . . 69
6.Approval of the Chesterfield County Police
Department Towing Contract Fee Addendum. . . . . . 118
7. Transfer of District Improvement Funds
a. From the Bermuda District Improvement
Fund to the Parks and Recreation
Department for the Department to
Purchase Materials to Erect a Press
Box and Scoreboard at Elizabeth Scott
Elementary School. . . . . . . . . . . . . . . 121
b. From the Midlothian District Improvement
Fund to the Police and Parks and
Recreation Departments and to the
School Board to Defray the Costs of
the Midlothian Village Day Festival. . . . . . 124
c. From the Matoaca District Improvement
Fund to the School Board to Fund the
Foster Grandparents Program at Ettrick
Elementary School. . . . . . . . . . . . . . . 130
8. Acceptance of Parcels of Land
a. Along Watkins Centre Parkway from
Watkins Land, L.L.C. . . . . . . . . . . . . . 133
b. Along Ecoff Avenue from Michael T. Cole. . . . 136
c. Along Iron Bridge Road from Courts of
Praise Pentecostal Holiness Church . . . . . . 139
Board of Supervisors
Agenda
July 30, 2008
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8.B. Consent Items(Continued)
8. Acceptance of Parcels of Land (Continued)
d. For the Extension of North Otterdale
Road from Gray Land and Development
Company, LLC . . . . . . . . . . . . . . . . . 142
e. Along East Hundred Road and Inge Road
from Haynes Investments, LLC . . . . . . . . . 146
f. Along Hicks Road from Kidd and Company,
Incorporated . . . . . . . . . . . . . . . . . 149
g. Along Ridgedale Parkway from Phoenix
Union, L.L.C.. . . . . . . . . . . . . . . . . 152
h. Along West Hundred Road from Rivers
Bend Medical Office III, LLC . . . . . . . . . 155
i. Along Iron Bridge Road from The Bermuda
Triangle Property, L.P.. . . . . . . . . . . . 158
j. Along the Northeast Right of Way Line
of Wylderose Avenue from Tomac
Corporation. . . . . . . . . . . . . . . . . . 161
9. Approval of Utility Contract for Rachels
Way Subdivision. . . . . . . . . . . . . . . . . . 164
10. Acceptance of State Grant and Appropriation
of Both State and Local Reserve Funds and
Award of Construction Contract to Carr
Contracting Company for the North Terminal
Parking Lot Project at the Chesterfield
County Airport. . . . . . . . . . . . . . . . . . 167
11. Requests for Permission
a. From Juliana A. Adesida to Install a
Private Sewer Service Within a Private
Easement to Serve Property on Hamlin
Drive. . . . . . . . . . . . . . . . . . . . . 169
b. From Ronald A. King for a Privacy
Fence to Encroach Within an Eight-Foot
Easement Across Lot 17, Briarcliff,
Section 5. . . . . . . . . . . . . . . . . . . 172
c. From Faron S. and Julia B. Miller
for a Proposed Fence to Encroach Within
a Sixteen-Foot Easement and a Thirty-Foot
Drainage and Sewer Easement Across Lot 43,
Stewart Village, Section A at Charter
Colony . . . . . . . . . . . . . . . . . . . . 175
Board of Supervisors
Agenda
July 30, 2008
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8.B. Consent Items(Continued)
11. Requests for Permission (Continued)
d. From Jennifer R. Robison for a Chain Link
Fence to Encroach Within a Sixteen-Foot
Easement Across Lot 20, Block F, Pocono,
Section D. . . . . . . . . . . . . . . . . . . 178
e. From Jamie S. and Kimberly S. Stroud for
a Proposed Picket Fence to Encroach Within
an Eight-Foot Easement and a Sixteen-Foot
Easement Across Lot 1, Hartley Village at
Charter Colony . . . . . . . . . . . . . . . . 181
f. From Hilbert F. and Linda G. Hoppe for an
Existing Wooden Wheelchair Ramp and Asphalt
Driveway to Encroach Within a Twenty-Foot
Easement Across Lot 11, Block B, Buckingham,
Section 1. . . . . . . . . . . . . . . . . . . 184
g. From Rose Mary C. Main for a Fence, Gravel
Driveway and Bus Stop Shelter to Encroach
Within an Unimproved County Right of Way
Known as Cedar Springs Road. . . . . . . . . . 187
12. Approval of Change Orders
a. For the Route 1 and 301-Phase IV Waterline
Replacement Project. . . . . . . . . . . . . . 190
b. To the Contract with ACA Architects for
the Design of Harrowgate Road Fire
Station Number 21. . . . . . . . . . . . . . . 192
13. Award of Construction Contract for the
Addison-Evans Water Treatment Chemical Feed
Improvements and Modifications Project . . . . . . 194
14. Requests to Quitclaim
a. Variable Width Virginia Department of
Transportation Sight Distance Easements
and Variable Width Water Easements
Across the Property of Commonwealth
Centre Storage, LLC. . . . . . . . . . . . . . 196
b. A Sixteen-Foot Virginia Department of
Transportation Drainage Easement Across
the Property of Elmcrest Development, L.C. . . 200
15. Designation of a Virginia Department of
Transportation Sight Distance Easement Along
Genito Road. . . . . . . . . . . . . . . . . . . . 203
Board of Supervisors
Agenda
July 30, 2008
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8.B. Consent Items(Continued)
16. Approval of the Purchase of Land for the
Timsbury Pump Station Expansion Project from
Louis L. and Betty C. Pearson. . . . . . . . . . . 206
17. Request for a Permit for Woodlake Community
Association to Stage a Fireworks Display
at the Woodlake Pavilion/Amphitheater. . . . . . . 210
18. Approval of a Change in the Terms of the
Note Between the Economic Development
Authority and Wachovia Bank Which Will
Allow for the Purchase of the Ground Lease
at Cloverleaf Mall . . . . . . . . . . . . . . . . 218
19. Authorize the County Administrator to Execute
a Construction Contract for Daniel Park Sewer
Line and Wet Pump Station. . . . . . . . . . . . . 219
9. Reports
A.Report on Developer Water and Sewer Contracts. . . . . 222
B.Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 224
C. Report on Roads Accepted into the State Secondary
System . . . . . . . . . . . . . . . . . . . . . . . . 229
10.Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Closed Session to Pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as Amended, Relating to
the Performance and Compensation of the County
Administrator
. . . . . . . . . . . . . . . . . . . . . . . 233
12. Dinner at 5:00 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
13. Invocation
Mr. Don Kappel, Director of Public Affairs
14. Pledge of Allegiance to the Flag of the United States of America
Assistant County Attorney Mike Kozak
Board of Supervisors
Agenda
July 30, 2008
Page 7
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15. Resolutions
A. Recognizing GRTC Transit System on its Selection
as the Number One Transit System of its Size in
North America. . . . . . . . . . . . . . . . . . . . . 234
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 19
A. 07SN0223 GBS Holding, Ltd., Matoaca and Midlothian
Districts
B. 08SN0194 R. Shane Parr, Midlothian District
C. 08SN0222 George E. Stigall, Bermuda District
D. 08SN0159 Douglas and Susan Sowers, Dale District
E. 08SN0212 Swift Creek Holdings, LLC, Matoaca District
F. 08SN0213 Swift Creek Holdings, LLC, Matoaca District
G. 08SN0227 KHJ 1700 Willis, LLC, Bermuda District
H. 08SN0231 Cellco Partnership d/b/a Verizon Wireless,
Dale District
I. 08SN0232 Columbia Gas of Virginia, Inc., Matoaca
District
J. 08SN0234 Martha 1985 Chester, LLC, Bermuda District
K. 08SN0236 Cellco Partnership d/b/a Verizon Wireless,
Matoaca District
L. 08SN0237 Adriane M. Brown, Bermuda District
M. 08SN0238 NVR, Inc. d/b/a Ryan Homes, Dale District
18. Public Hearings
A. To Consider Proposed Adjustments to Planning
Department Fees . . . . . . . . . . . . . . . . . . . 236
B. To Consider Amending Section 19-238 of the
Zoning Ordinance as it Relates to Post-
Development Stormwater Runoff in the Swift
Creek Reservoir Watershed . . . . . . . . . . . . . . 254
Board of Supervisors
Agenda
July 30, 2008
Page 8
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18. Public Hearings (Continued)
C. To Consider the FY2009-FY2014 Secondary
Six Year Improvement Plan, FY2009 Secondary
Road Improvement Budget, Project Development
Schedule for the Chesterfield Road Fund, and
Designation of FY2009 Chesterfield Road Fund
Projects. . . . . . . . . . . . . . . . . . . . . . . 261
D. To Consider Amendments to the Zoning Ordinance
as it Relates to the Planting, Replacement and
Preservation of Trees in the Swift Creek
Reservoir Watershed . . . . . . . . . . . . . . . . . 272
E. To Consider Proposed Amendments Relative
to Inclusion of Virginia Department of
Transportation Review for Processing of
Subdivision Plats and Site Plans. . . . . . . . . . . 277
F.To Consider an Ordinance to Vacate a Sixteen-
Foot Alley Within Block 8, Revised Plan of
Rayon Park. . . . . . . . . . . . . . . . . . . . . . 286
G.To Consider an Ordinance to Vacate an Eight-
Foot Easement Across Lot 6, Edgewater,
Section 5 . . . . . . . . . . . . . . . . . . . . . . 289
H. To Consider a Request to Quitclaim an Unimproved
Variable Width County Right of Way Adjacent
to 6170 Cedar Springs Road. . . . . . . . . . . . . . 292
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 295