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2008-08-27 Packet~. gc~rNY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 1.C. Subject: Correction of the April 9, 2008 Minutes of the Board of Supervisors Relating to the Real Estate Tax Rate for Public Service Corporations County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to correct the April 9, 2008 minutes relating to the real estate tax rate for public service corporations. Summary of Information: On April 9, 2008 the Board approved a real estate tax rate of $0.95 for real estate in the County. Section 58.1-2606 of the Code of Virginia requires that the local real estate tax rate for public service corporations (Virginia Power, Columbia Gas, etc.) be the same as the rate for other real estate in that locality. The minutes for that meeting incorrectly show the real estate rate for public service corporations to be the advertised rate of $0.97. Staff recommends that the minutes be corrected to reflect the state mandated tax rate of $0.95 for public service corporation real estate. Preparers Steven L. Micas Attachments: ~ Yes Title: County Attorney 0823:79461.1 ^ No #flQ0~01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Jack Berry, President and CEO, Richmond Metropolitan Convention and Visitors Bureau, will update the Board on activities of the organization. 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V ~ x T i^ w 0 C ;~ ~ p ~ y: ~ ~ ~ O ~~~, ~ ~ i y = ~ ~ ~~ ~ Q W ~_ ~ m H C/J ~ ~ O C ~ y W O=I ~ x e Z f= W S Z V ~ v '~~ . ~~ i ~~ ~ ~: ~ x;:~' .~ ~.~ ~` 0 oc W ~' Z m C VJ .J ~ O e ~ ~ H ~ W Oa Z Z ~ o x ~~ x Z e~ e e v ^ 0 a~ Q W x m ~~ J ~ O ~_ O dD ~ ~J W O!1 Z O Z F~ O Z W Z ~ V Z O ~V tVl !~ O • ~..~ O • ~ 0 U 0 0 0 U . ~..~, a~ N L Ley N i c ~ ~ _ Y a~ i~ 3 ~ ~ z~ ~~ L ~ ~ U ~L ~ _ ~ c c ._ ~ ~ o _ mo , ~ Y i C > ~ O ~ ~ ~ i 2 0 c W Z m V~ O ~_ O C/~ ~ ~ W Ob ~ x vo a f- W S ~ y Z ~ V ~ ^ O Y c ca H L~J d N t V a.+ C 3 O U 0 a W ~_ m ~ ~ O _O ~..~ ~_ ~ _' O~ x z o z ~~ x z ae v r~~ ~,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 2.6. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000€103 County Administrator's Report to the Board August 27, 2008 Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Board's Appointments Process 4. Business Climate Survey 5. Capital Improvement Program 6. Capital Regional Collaborative Focus Group 7. Potential 2009 Cash Proffer Legislation 8. Chippenham Place 9. Citizen Satisfaction Survey 10. Countywide Comprehensive Plan 11. Countywide Property Maintenance and Neighborhood Preservation 12. Efficiency Studies - Countywide Efficiency Study - Fire Department Efficiency Study - Fleet Management Efficiency Study 13. Emergency Preparedness Steering Committee 14. FinanciallBudget Issues 15. Fort Lee Expansion 16. Employee Health Benefits -Contract Renewal 17. 2009 Impact Fee Legislation 18. 2007 Impact Fees for Roads 19. In-Focus Implementation 20. 2009 Legislative Program 21. Magnolia Green 22. Meadowville Interchange 23. Midlothian Turnpike/Courthouse Road Streetscape Improvements 24. Multi-Cultural Commission 25. Planning Fees 26. Postal Zip Codes 27. Public Facilities Plan 28. 2011 Redistricting 29. Regional Workforce Investment Initiative 30. Richmond Braves/Minor League Baseball 31. RRPDC Large Jurisdiction Committee 32. RRPDC Transportation Funding Strategies Work Group 33. Private Sewer Treatment Facility 34. Southwest Corridor Water Line 35. Sports Tourism Program with Metropolitan Richmond Sportsbackers 36. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 37. Upper Swift Creek Water Quality Ordinances 38. VDOT Subdivision Street Acceptance Requirements 39. Utilities Policies and Managed Growth 40. Watkins Centre 41. Website Redesign 42. Wireless Internet Access in County Facilities ~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA ~S. h!RcINU~ Meeting Date: August 27, 2008 Item Number: S.A. Subject: Resolution Recognizing Fire Chief Paul W. Mauger, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Reauested: Adoption and presentation of the attached resolution. Summary of Information: Fire Chief Paul W. Mauger will retire from Chesterfield County on September 1, 2008 after providing thirty-one years of service to the citizens. Preparers Mark D. Sacra Title: Deputy Chief Attachments: .Yes ~ No 00005 RECOGNIZING FIRE CHIEF PAUL W. MAUGER UPON HIS RETIREMENT WHEREAS, Fire Chief Paul W. Mauger will retire from the Chesterfield Fire and Emergency Medical Services Department on September 1, 2008 after thirty-one years of dedicated service to the citizens of Chesterfield County; and WHEREAS, Chief Mauger began his service to the citizens as a volunteer firefighter with the Enon Volunteer Fire Department in 1974 and participated in the rescue of a young lady who was trapped in an overturned car in a creek; and WHEREAS, Chief Mauger began his employment with the county when he became a dispatcher in Fire Alarm Headquarters in August 1977 and then became a career firefighter in 1978 when he graduated from Recruit School #9, and went on to serve as a firefighter in several stations and in the Technical Services Unit; and WHEREAS, Chief Mauger rose through the ranks serving as a sergeant, lieutenant and captain, in the positions of company officer, inspector/investigator in the Fire Prevention Bureau, and then as a shift administrative officer; and WHEREAS, Chief Mauger was promoted to battalion chief in 1990, where he served as an operational battalion chief and as the director of emergency medical services, was promoted to senior battalion chief in 1996, and in 1998 was promoted to deputy chief, and as a deputy chief, led the Operations Division, Management Services Division, and the Support Services Division; and WHEREAS, during his career, Chief Mauger was instrumental in the formation of the department's Hazardous Incident Team and the Critical Incident Stress Team, chaired the EMS Study Workgroup as well as both Volunteer Integration Workgroups; and has received two life-save awards; and WHEREAS, Chief Mauger promoted the organization through his memberships and activities throughout the Commonwealth and the nation, as a member of the Virginia Fire Chiefs Association, the Southeastern Fire Chiefs Association, the International Association of Fire Chiefs, and the Metropolitan Fire Chiefs Association; and as president of the Virginia Association of Hazardous Materials Response Specialists, he was awarded the Environmental Protection Agency's Region III Partnership Award for his efforts in making the communities throughout Virginia safer; and ~~~~~~ WHEREAS, Chief Mauger was appointed as chief of the department on March 12, 2005; and as chief, he has led the organization through improvements in compensation, service delivery, and budget challenges, and has always made effective communications a focus in the organization; and WHEREAS, Chief Mauger's passion, energy, and wisdom will be missed by everyone throughout the Fire and EMS Department, as well as by leaders throughout county government. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of August 2008, publicly recognizes the contributions of Fire Chief Paul W. Mauger, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Chief Mauger, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~'~~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA a,~C~N Meeting Date: August 27, 2008 Item Number: 5.8. Subject: Recognition of 2008 NACo Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo) We are proud to announce that Chesterfield County is the recipient of 10 Achievement Awards this year. Public Affairs also received 6 awards from the National Association of County Information Officers (NACIO). Representatives from the appropriate departments are present to receive awards (see attached). Preparers Marilyn E. Cole Title: Assistant County Administrator Attachments: ^ Yes ~ No # ~~~~~~ 2008 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia 10 Winners DEPARTMENT Economic Development Karen Aylward, Development Manager for Existing Business Fire Department Stuart Dalton, Battalion Chief Richard Edinger, Battalion Chief Human Resource Mana ement Scott Zaremba, Asst. Director Mental Health Support Services Pat Brown, Senior Clinician Shelia Pope, Senior Clinician Public Affairs and Parks and Rec. Chris Ruth Sheriff s Office James Pritchett, Jr., Lieutenant Utilities Department Fred Angel, Customer Operations Administrator George Hayes, Assistant Director PROJECT Business First -Greater Richmond The Public Protection Classification Program by the ISO Pre-Certification Recruit School Program Dependent Eligibility Verification Program Wellness Recovery Program Let's Chat America's 400th Anniversary Community Commemoration Child Support Work Release Program Delivering World Class Customer Service One Customer at a Time Wastewater Supply Agreement Between Chesterfield County and Virginia Power ®~®~{~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA S ~; ,~,~„a~ Meeting Date: August 27, 2008 Item Number: 6.A. Subject: Work Session on Neighborhood Preservation Efforts County Administrator's Comments: County Administrator: Conduct Work Session Summary of Information: Staff was requested to make a presentation regarding county efforts that aid in preserving county neighborhoods and communities. At the board meeting staff will review county efforts in 3 specific areas: Code enforcement efforts by Building Inspection and the Planning Department; Community Development Block Grant programs; and the Sustain Our Communities Committee's progress to date. From a code enforcement perspective, the county's authority to conduct programs that aid in the preservation of neighborhoods has been reviewed and summarized. A synopsis of this authority and the programs adopted by the county will be reviewed during the work session and is found in the attached report. A brief review of each of these programs as currently conducted by the staff is also found in the attached report and will be supplemented with pictures of typical conditions. Additionally, a brief overview of CDBG programs and how they assist in neighborhood preservation is contained in the report and will be supplemented by examples. A benchmarking review of the county's current programs and those of other Virginia jurisdictions will be presented. A summary of this information is provided in the attached report. Preparers William D. Dueler Tom Jacobson Attachments: ^ Yes ~ No Title: Building Official Director of Revitalization #00020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The Sustain Our Communities Committee (SOCC) is a Board of Supervisors appointed committee established in 2006 working to sustain and improve Chesterfield's older communities. The Committee will provide an overview of the challenge facing the county, outline of their accomplishments, and their adopted future work program. Highlights of the presentation include: • Nationally, there are more poor residents living in the suburbs than central cities. • The number of Chesterfield County residents living under the poverty line is growing; Richmond's is decreasing. • SOCC has produced a toolkit, citizen's guide and website to help neighborhood and business groups help themselves. • Produced a pilot neighborhood improvement program. • SOCC Future Work Program: o Document revitalization best practices o Develop community support teams o Actively participate in countywide comprehensive plan ~~~~~~ WILLIAM D. DUPLER Building Official To: FROM: DATE: Chesterfield County, Virginia Department of Building Inspection 9800 Government Centre Parkway 15~ Floor Wing B - P.O. Box 40 -Chesterfield, V~ 23832 Phone: (804) 748-1057 -Fax: (804) 751-4713 -Internet: chesterfield.gov MEMORANDUM James J.L. Stegmaier, County Administrator William D. Dupler, Building Official August 20, 2008 SUBJECT: Neighborhood Preservation Actions by the County The Community Development division and other county departments provide a multitude of services intended to preserve and improve the quality of life across the many communities within Chesterfield County. The benefits of these programs include improved or stabilized property values, reduction in crime, improvements in community appearance and positive citizen satisfaction. This report highlights many of these programs that are applicable to existing residential and commercial properties within the county. Authority Granted to the County Staff has summarized the state enabling legislation and county ordinances adopted in the chart below. County staff conducts significant efforts to aid in the preservation of neighborhoods through these programs as authorized by law. This report was prepared at your request to outline these county efforts and identify further opportunities for the county to consider. Enforcement Tyoe State Law Authority County Ordinance { # Building Inspection ~ _ ~ ~ _ ~" " ~ ~ "' ~ " " " ` " ` Property Maintenance 36-105 5-1 s Unsafe Structures 15.2-906 5-6 Spot Blight 36-49.1 :1 5-7.1 S Rental Inspection 36-105.1 .1 Not adopted Planning Department JunWDiscarded Materials 15.2-2280 1g_5 } 5 Refuse/Rubbish 15.2-901 1 1-31 Unlicensed Vehicles 15.2-973 13-54 Inoperable Vehicles 15.2-904 13-62 ! Tall Grass 8 Weeds 15.2-901 11_32 ~ Signs on Property 15.2-2280 19-631 thru 650 ~ Signs in Right of Way 33.1-375.1 I contract w/state I Health ....__~ .... ..........a Household Trash 15.2-901 11-31 ...... ..............~,n_...... Police .~......._ ................... ...,,._....... Abandoned Vehicles 46.2-1215 13-64 ~ tj'00~~~.r Department of Building Inspection The Department of Building Inspection utilizes multiple strategies to maintain the quality of neighborhoods, apartment communities and commercial properties. Inspections are conducted by a staff of two inspectors for the entire county; they conduct the inspections of structures and buildings built on individual parcels. These provisions apply to the construction and maintenance of structures and buildings but not to activities conducted within them or on the premises. Property Maintenance Code First, the department enforces the Virginia Property Maintenance Code. This code requires property owners to maintain the interior and exterior of their property in a safe and sound condition. Buildings are required to be maintained to preclude the damaging effects of weather to the structure. Missing siding, rotting fascia boards or missing roof shingles on a structure are common examples of violations of the property maintenance code. Maintenance of swimming pools, fences, sheds, detached garages and carports are also covered by this code. The code also requires the interior of a dwelling including the heating, electrical, and plumbing systems to be maintained in a safe and sanitary condition. Enforcement of the property maintenance code has been done since 1985 on a complaint basis, meaning that any complaint received by the department is investigated by a building inspector and enforcement action is taken if a violation is found. The department notifies the property owner and/or occupant of the property of the violation and seeks to have them make repairs. If action is not taken voluntarily to complete the necessary repairs, then the department has a summons issued against the responsible person and seeks a court order requiring that the property be brought into compliance with the code. While the maintenance code applies to commercial and residential properties alike, the majority of concerns investigated and resolved by the department are regarding the condition of a home's exterior as reported by neighbors or interior defects reported by tenants of residential properties. In 1991 the department began a series of proactive enforcement actions with inspectors who pursued one project per month for property maintenance issues in the Jefferson Davis Highway corridor and the Ettrick neighborhood. Those proactive enforcement actions include inspections of trailer parks initially and moved into neighborhoods based upon multiple complaints received about properties in the vicinity of the inspections. Last summer we conducted a house to house proactive survey of every street in Ettrick. These inspections were done in conjunction with similar planning and zoning inspection efforts. More recently all county inspectors were tasked with proactive actions to enforce building code requirements for work performed without a permit. This included identifying and bringing into compliance construction of additions, decks, or alterations visible from the exterior. Unsafe Structures The second avenue through which the department seeks to maintain the quality of properties in the county is through enforcement of County Code § 5.6 relating to unsafe buildings. To be considered unsafe, a building may either be vacant and unsecured from unauthorized public entry or it may have a physical defect that affects the safety of the community. These buildings are identified by citizen complaints, proactive inspections and reports from the Fire department and other county departments. A building that is secure from unauthorized entry and in disrepair but does not have any physical defect which affects the safety of the community is not an unsafe building. Buildings that may be considered unsafe include commercial and residential properties as well as out-buildings; however, the majority of unsafe buildings are vacant residential structures. The department provides notice to the property owner of an unsafe structure, but if the property owner does not take action to secure the building, the department is entitled to remove, repair or secure it and place a lien against the property for costs incurred to do so. The county Fire department refers fire damaged structures to the department after a fire and they are addressed as either unsafe buildings or needing repairs based on the Virginia Property Maintenance Code. Blighted Structures Finally, the department can have a structure declared blighted if it is deteriorating and has a deleterious effect on the property values and quality of life in the surrounding area. The county code Sec. 5.7 establishes a set of criteria that a property must meet to be declared blighted. The ordinance prescribes a lengthy process which provides property owners due process including a public hearing before the Planning Commission and the Board of Supervisors prior to a property being declared blighted. Many buildings initially reported as blighted are in fact unsafe buildings that are more readily addressed through the building maintenance code and county ordinance pertaining to unsafe structures. Rental Housing Inspection Program One avenue to address property deterioration that the county has not adopted is the rental housing inspection program. Pursuant to state law, the county is entitled to adopt a rental housing inspection program ordinance, the primary purpose of which is to allow building inspectors to gain access to residential rental housing units on a regular, recurring basis, to inspect for building code compliance. Today, tenants of rental housing units are entitled to file a complaint with the building inspection department if their units are not in compliance with the property maintenance code and inspectors then obtain permission to inspect the rental housing unit from the complaining tenants. The rental housing inspection program, though, is aimed at obtaining inspections in rental housing units where the tenant may not feel comfortable making a complaint to the government about their property. Tenants fail to complain for a variety of reasons: some fear retribution or eviction from a landlord, others may be unaware of the opportunity to complain, and some, especially in immigrant populations, fear attention from government employees or officials. In adopting a rental housing inspection program, the county would establish one or more rental housing inspection districts and cannot adopt such a program county-wide. The program would require landlords to notify the county of all rental housing units in the districts and pay a fee for the inspection. Fees are limited by State statute and likely would not recover the cost of providing these inspections. County inspectors would then be entitled to make periodic inspections of the rental housing units. The Department of Building Inspection proposed studying the institution of a rental housing inspection program at a 1997 board meeting. During that meeting, the Board of Supervisors tabled further consideration of this item. Chesterfield County does not have a substantial amount of rental property given that 88% of the county's single family homes are owner occupied. It has been county staffls experience that the vast majority of rental properties quickly correct deficiencies identified at their properties. State Study of Dilapidated Buildings The Virginia Housing Commission established a workgroup to study the issue of derelict structures as a result of the 2007 Legislative session. Rick Witt, Assistant Director of Building Inspection has been appointed to this subcommittee. The work of the subcommittee has begun and is taking a global look at state legislation applicable to derelict or abandoned structures. The goal is to identify needed changes to state legislative authority to assist localities in addressing the impact of derelict structures in their communities. Any issues or concerns identified by the Board of Supervisors can be carried to the committee and there will be opportunity for board members to comment on the work of the committee as it progresses. The work group will report its findings to the housing commission to develop legislation for consideration during the 2009 legislative session and beyond. Summary of Actions Taken by Building Inspection Programs A summary of the incidents investigated by the two county staff in the Department of Building Inspection assigned these duties is in the following table: - 3 - ~~®'~ CATEGORY FY2008 PROPERTY MAINTENANCE 225 UNSAFE BUILDINGS 41 BLIGHT 2 FIRE DAMAGE 20 CONSTRUCTION DEBRIS/SANITARY FACILITIES 7 TOTAL 295 Note: Since 2002, the department has identified 74 unsafe buildings/structures and directed they be demolished by the owners or the county has removed them. In addition, 26 unsafe structures have been repaired or renovated by the owners to preclude their demolition. Planning Department The Planning department employees a staff of 8 code compliance specialists who enforce zoning ordinance provisions, as well as a number of other premises related county ordinances. Premises related ordinances address activities occurring on a given parcel of land or within a building but do not generally apply to the construction or maintenance of buildings or structures themselves. Unlicensed and Inoperative Vehicles Vehicles parked at a residential property must have a current license with state inspection and must be operable. Vehicles without a current state registration and license are unlicensed. The county ordinance requires property owners to display a current license or pay a $100 fee. Normally owners respond to compliance notices by obtaining a current license or removing the vehicle. Any vehicle that will not run, is missing major parts, has an invalid license or an expired state inspection is an inoperative vehicle. The county code limits inoperative vehicles to 1 per residential property, located in the rear yard and screened from view by fencing, dense planting or a cover. Multiple inoperative vehicles or unscreened inoperative vehicles are violations of the ordinance. Owners are issued a notice to comply and given a reasonable time frame to do so. Failure to comply can result in a summons to court. Lastly, property owners with unlicensed or inoperative vehicles that have been abandoned on their property can contact the Police department to have these vehicles removed. This provides property owners an opportunity to comply with these ordinance requirements when the vehicle is not theirs and was left on the property by known or unknown individuals. Cars Parked on Yards The Planning Commission is considering an ordinance that prohibits parking vehicles on grass on residential properties. The Planning Commission Chairman requested an ordinance be prepared based on the increasing number of complaints he had received regarding vehicles parked on the front lawns of residential properties. A proposed ordinance was presented and discussed at a work session in April 2008, but it has now deferred by the Planning Commission until their November 18 meeting without any action being taken. Junk and Discarded Material Planning department code compliance specialists respond to complaints regarding junk and discarded materials on private property. Owners are required to maintain their properties free of all junk and discarded materials, typically items that are not intended for outside use such as washers, dryers, sofas, furniture, refrigerators, household goods, and similar items. Staff notifies property owners of violations in writing and requests that owners remove these items. If a property owner located in Virginia fails to clean up the property, staff then takes out a zoning violation summons. If an out of state property owner fails to take corrective action, then zoning staff uses the authority of county code section 11-31 to have the items removed, typically by the Department of General Services. Staff then sends a bill to the property owner which includes an administrative fee and can include a civil penalty for violations of the ordinance. If the bill is not paid, the debt is sent to the Treasurers Debt Collection Office. If the discarded materials are accumulations of household trash, Health department personnel use code section 11-31 to notify property owners to remove the household trash and, if necessary, can have the materials removed by county staff and bill the property owner. Weeds and Tall Grass Section 11-32 of the County Code establishes 12" as the maximum height for grass on a residential property and 18" as the maximum height for grass around an unoccupied residence on agricultural property. Property owners are notified of the violation in writing to cut the tall grass or other vegetation. In circumstances where the owner fails to comply, the county has a contractor cut the tall grass or vegetation. A bill is sent to the owner for the cost of cutting and an administrative fee is charged to defer the costs of the action. When owners fail to pay for the cutting of tall grass the bill is sent to the Treasurers Debt Collection Office. Signs Planning code compliance specialists verify compliance with the zoning ordinance for signage in a number of ways. Complaints about signs on private property are investigated for compliance. Major commercial corridors are subject to proactive inspections by inspectors who routinely drive these corridors. Where non-compliant signs are discovered owners are given a written notice to comply, followed by a summons if they fail to comply. For signs located within in the right-of--way, Planning inspectors remove them under a contractual arrangement with the State. Since 2000, the county has removed over 20,000 signs from the right-of--way. In addition, the county has enlisted 40 citizen volunteers who have been specifically trained and certified to remove signs within the right-of--way. A Planning inspector position was added to the staff recently to focus specifically on volunteers who remove signs from the right-of--way. All signs removed from the right-of--way are disposed of at county refuse collection centers. -5- Summary of Neighborhood Preservation Actions Taken by Planning Code Compliance A summary of neighborhood preservation actions taken by Planning Code Compliance staff for FY2008 is summarized below: Violation Types Unlicensed vehicles 1347 Weeds 1114 Junk/Discarded material 1096 Si ns 548 R.V. arkin and livin in an R.V 262 Businesses from the home 213 More than 2 adult do s 114 Overcrowdin 87 Dum in 39 Uses not ermitted b Ri ht 38 Tow trucks/truck arkin 30 PODs/shi in containers 23 Contractor Stora a 21 Line of Si ht 15 Mobile homes without ermits 7 Total 5007 Community Development Block Grant Department Community Development Block Grant Department provides a number of housing programs aimed at neighborhood preservation. These programs assist low and moderate income property owners who qualify for assistance in the following ways. HOUSING REHABILITATION Owner occupied housing is rehabilitated to meet federal housing quality standards (HQS) for safe, decent and sanitary housing. Homes rehabilitated are substantially renovated to remove all defects present in the home and provide a dwelling that is fully compliant with these standards. This also includes the eradication of lead conditions that pose a health hazard to children. This program has rehabilitated over 100 homes since its inception in 1993. There is currently a list of more than 52 interested eligible owners. NEW CONSTRUCTION New construction assistance program is administered through a Community Housing Development Organization (CHDO) that builds new homes in existing neighborhoods for sale to low/moderate income families. These new homes provide safe and affordable housing for the occupants and provide the impetus for improvement in the surrounding neighborhood. Over the last 2 years, 9 new homes have been built in the Jefferson Davis corridor and the Ettrick area. DOWN PAYMENT ASSISTANCE The down payment assistance program provides grants or low interest loans to first time homeowners for the purchase of affordable housing. Housing counseling is also provided to homebuyer in an attempt to limit potential foreclosure. Twenty-six first time home buyers have received this assistance over the last 2 years. The activity has less than a 2% foreclosure rate since its initial inception in 1993. There is currently a waiting list of more than 37 persons with interest in the program. EMERGENCY HOME REPAIR Lastly, the Emergency Home Repair program provides grants and low interest loans for immediate repairs necessary to assure the health, safety and sanitary conditions of a home. Typical emergency home repairs include heating system repair or replacement, as well as plumbing, well and septic system repairs, electrical, and structural repairs. In addition indoor plumbing has been provided where none previously existed. This program has assisted 13 home owners over the last 2 years. COMPARISON OF SIMILAR COMMUNITIES Issue Property Maintenance Code Unsafe Structures Blight Rental Housing Inspection Unlicensed/Inoperative Vehicles Junk and Discarded Materials Weeds and Tall Grass Signs Resources/Demogranhics Staff # of Structures Population Chesterfield Complaint Driven Proactive Adopted Not Adopted Complaint Driven Complaint Driven Complaint Driven Proactive 2-Building Inspectors 8-Zoning Inspectors 120,000 311,000 Henrico Complaint Driven Proactive Adopted Not Adopted Proactive Proactive Proactive Proactive 2-inspectors/adding 2 10-zoning inspectors 2-supervisors 115,000 285,000 Virginia Beach Proactive* Proactive Adopted Adopted Proactive* Proactive Proactive Proactive 21-Inspectors 4-Supervisors 7-Support Staff *Conduct a visual inspection of the exterior of each structure per year * * 1 full time staff dedicated to abandoned vehicle program Future Housing Committee Action +200,000 440,000 Given the Virginia Housing Commission actions, there will likely be future legislation that enhances our ability to provide additional efforts to preserve neighborhoods. 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O ~~ Q~ M -~-+ ~ • i L CCS ~ - ~ ~ ~ ~ _ . ~ ~ _ ~ Ca ~..+ ~ ~ • - ~ •- ~ ~ ~ C~ ~ - ._ ~--+ C~ ~ ~ • ~ • d' E L Q ^L LL (/1 Q U U O ~_ C~ U U C6 m .O CCS ,N .~ N t~3 Q ~ U ~ ~ O > ~ o ~ ~ O L ~, O + ~ ~ ~-- ~ > L O U ~ ~ ~ ~ ~, ~ ~ ~ ~ ~ ~ ~ ~, ~ , ~ o ~- o o = m U U 0 v> E c~ L ^L LL L Q L U U O N N H O ~~ V J .~ O U 0 .~--~ N U 0 U ~. _O _~ -f--+ • ~ W ~ > •- O O ~ U V ~ ~ ~ ~ O ~ ~ ~ ~ ~ , .~ ca ~ ~ - ~ O o ~ U ~ O U cn ~ U c~ ~ L •- . - ~ ~ ~= ~ ~ ~ ~ ~ O O ~ ~ ~ ~ - . 0 0 ~ ~ ~ ~ ~ ~ - ~ ~ ~ ~ ~ • • o ~ a~ a~ O o ~ Z Z U U • N ;~, U Q N O . ,~ r--~ N O 4~ U O v O . r..~ ~, U O ^~ O M C~• C O N C O U CHESTERFIELD COUNTY r BOARD OF SUPERVISORS Page 1 of 3 ~~'~ ~ ~ AGENDA Meeting Date: August 27, 2008 Item Number: 7.A. Subiect: Consideration of a Deferred Item to Adopt a Resolution Electing an Option for Chesterfield County to Satisfy its Share of a Statewide $50 Million Reduction in State Revenue for Local Governments in Both FY2009 and FY2010 County Administrator's Comments: County Administrator: Board Action ReQuested: Approve the attached resolution specifying the county's plan to address the impact of the statewide reduction in state aid for local programs by election of the option for the county to reimburse the state up to $1.5 million. Summary of Information: During the 2008 General Assembly session, the Commonwealth of Virginia elected to reduce state aid to local governments in response to lower-than- expected state general fund revenues due to a slowing economy. The Commonwealth's FY2008-FY2010 biennial budget was adopted with a $50 million reduction in each of the two years. Furthermore, the State Department of Planning and Budget has notified local governments that these reductions should be treated as permanent unless the General Assembly reverses this decision in subsequent sessions. This paper does not reflect any potential implications of the recently announced $1 billion shortfall in state revenues. Preparers Allan M. Carmody Title: Director Budget and Management Attachments: ^ Yes ~ No # ®~~~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) As detailed in the attached table, Chesterfield will lose an estimated $1.25 million in state aid in FY2009 and again in FY2010. County staff was mindful of a potential reduction in state aid as they prepared the current budget and as a result budgeted revenue for the affected programs in the county's FY2009 budget is just 0.3% below the revised state budgeted revenue levels. Nonetheless, the county now finds itself funding a larger share of these state aid programs with a much smaller tolerance for revenue fluctuations and a much higher probability of jeopardizing service levels to citizens. Language in the Commonwealth's budget bill provides the locality three options with respect to how local governments may address the local impact of the Commonwealth's reduction. Local governments may 1) make a reduction in one state aid program from the list of reduced state aid programs provided by the state, 2) reduce multiple state aid programs on a proportional basis or by a specified percentage amount or 3) reimburse the Commonwealth for the full amount thereby keeping state aid programs at an unreduced level. Each locality may also use number 3 above in combination with 1 or 2. Localities are required to advise the Commonwealth on how it plans to address the shortfall in state aid by August 30, 2008 by certifying its choice to the state's director of the Department of Planning and Budget. Without any action by the county, the state is authorized to determine how the local government reduction in state aid will be proportioned among local programs. Staff requests that the Board of Supervisors adopt the attached resolution approving the county to select option 3 and reimburse the Commonwealth for the full $1.25 million in FY2009. The county's FY2009 budget includes a reimbursement to the Commonwealth of an amount up to $1.5 million and payment must be made to the Commonwealth by January 9, 2009. The county was able to fund state aid programs at an unreduced level with minimal impacts to service levels with savings in general fund expenses which resulted from a lower-than-expected cost for employee VRS retirement expenses and minimal growth in new positions. However, if the Board were to pursue an option other than full reimbursement and not increase the local funding to make up for reductions in state aid, service levels in the corresponding programs would be adversely affected. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) It should also be noted that in addition the reductions discussed above, the Commonwealth has eliminated the distribution of ABC profits and wine tax revenues to localities in response to their current budget shortfalls. The county will lose an additional $300,000 in both FY2009 and FY2010 due to the elimination of ABC profits and wine tax revenues, bringing the total cost of the Commonwealth's actions to approximately $1.5 million in each fiscal year. ~~~~~~ RESOLUTION OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS TO PROVIDE LOCAL AID TO THE COMMONWEALTH WHEREAS, the General Assembly of the Commonwealth of Virginia chose to respond to declining state general fund revenue growth by shifting to local governments the responsibility for reducing a combined $100.0 million of state aid funding for core services over fiscal years 2009 and 2010; and WHEREAS, a bill was signed into law approving a combined $100.0 million appropriation reduction for local governments over fiscal years 2009 and 2010 without identifying the programs to be reduced; and WHEREAS, because the Commonwealth did not identify which specific program funds to be reduced, the Commonwealth permitted local governments to choose to make a payment in the amount specified as reductions; and WHEREAS, these reductions are in addition to those made by the General Assembly and signed into law affecting state funding for law enforcement, elementary and secondary education, profits from the Alcoholic Beverage Control Enterprise Fund and distributions of wine liter tax collections, constitutional offices, the upgrade of wastewater treatment facilities in conformance with the water quality standards and goals, and farmland preservation to name but a few; and WHEREAS, the $100.0 million reduction will likely be continued forward into future biennia constraining the county's ability to reduce taxes and maintain service levels. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors does hereby support the recording of this revenue reduction from the Commonwealth as "Local Aid to the Commonwealth" and furthermore elects to reimburse the Commonwealth in FY2009 for its proportionate share of the $100.0 million reduction in accordance with the code. ~~~~~2 Chestertield County FY 2009 Reduction Base FY 2010 Reduction Base FY 2009 Reduction FY 2010 Reduction State Board of Elections Financial Assistance to Local Govemment for Gen Registrar Compensation 582,040 S82,D40 53.4?3 $3.379 Financial Assistance to Local Govemment for Electoral Board Comp en sationlmileag e 516,633 516,633 5694 5685 Compensation Board Local Gourt Services $1.371,91D 51,371,910 557.,247 556,498 Local Jail Operations 53,862.968 S3,8b2,968 5161,194 5159,084 Local Jaii Per Diems 5920,391 5920,391 538.406 537,903 Local Gommiasioners of Revenue Operations Sd15,331 5415,331 517,331 517,144 State Tax Senncea by Commisaionera of Revenue 532,884 532,884 $1,372 51,354 Operations of Local Attorneys for the Commonwealth (Drug Prosecution) 511 tl,555 5114,555 $4.613 54,553 Operations of local Attorneys for the Commonwealth $1,843,918 51,843,918 575,274 574,288 Operations of Circuit Court Clerks 5508,259 5506,259 521,125 52D,849 Circuit Court Clerks' Land Records 5408,578 5408,578 517,449 $16,826 Operations of Local Treasurers 5430,333 5430,333 517,957 517,722 State Tax Services by Local Treasurers 520,602 520,602 5860 S8d8 Tfie Library of Virginia Financial Assistance for Educational, Cultural. Gommunity and Artistic Affairs 5231,465 5231,465 $9.659 $9.53? Department of Accounts Transfer Payments Distribution of RWling Stock Taxes Sb8,979 568,979 52,878 52,841 Distribution of Recordation Taxes $1,362,611 51,362,611 556,859 556,115 Cmm~rnnnnelvc ¢arvlcas for At-Risk Youthand Families Financial Assistance for Child and Youth Services $5,686,477 56,015;863 $237,286 5247,743 Department of SOCial Services General Relier 5123,586 5123,586 $5.157 55,089 Department of Criminal Justice Services CommunityCorrectlons $1,147,108 51,107,108 546,197 545,593 Financial Assistance to Localities Operating Police Departments $8,867,943 58,867,943 5370,442 5365.197 Department of Juvenile Justice Financial Assistance for Juvenile Confinement in Local Facilities 51,801,080 51,801,080 575,156 574,172 Financial Assistance for Community Based Alternative Treatment Services 5910,592 5910,592 537,997 $37,540 Chesterfield County Totals 530,142,244 530,471,630 51,257,776 51,254,875 ~~~~~~ Resolution of the Chesterfield County Board of Supervisors to Provide Local Aid to the Commonwealth WHEREAS, the General Assembly of the Commonwealth of Virginia chose to respond to declining state general fund revenue growth by shifting to local governments the responsibility for reducing a combined $100.0 million of state aid funding for core services over fiscal years 2009 and 2010; and WHEREAS, a bill was signed into law approving a combined $100.0 million appropriation reduction for local governments over fiscal years 2009 and 2010 without identifying the programs to be reduced; and WHEREAS, because the Commonwealth did not identify which specific program funds to be reduced, the Commonwealth permitted local governments to choose to make a payment in the amount specified as reductions; and WHEREAS, these reductions or payments to the Commonwealth, are in addition to those reductions made by the General Assembly and signed into law affecting state funding for law enforcement, profits from the Alcoholic Beverage Control Enterprise Fund and distributions of wine liter tax collections, constitutional offices, the upgrade of wastewater treatment facilities in conformance with the water quality standards and goals to name but a few; and WHEREAS, the $100.0 million reduction or payments to the Commonwealth will likely be continued forward into future biennia constraining the county's ability to maintain service levels; NOW, THEREFORE, BE IT RESOLVED THAT, the Chesterfield County Board of Supervisors does hereby elect to satisfy the County's proportionate share of the $100.0 million reduction in Commonwealth of Virginia aid to localities by choosing to fund the state reductions through revenue decreases in one or more of the programs identified by the Department of Planning and Budget. State Aid Reductions to Chesterfield County: A Breakdown by Department FY2009 County State Reductions to Effective County Department Budget for State Aid Revenue Programs County Reductions'` Circuit Cou1t C~c` `' . ¢$';3t~ ~ .. u~t ~,~T~4 - ~5~~ Commissioner of Revenue $452,320 $18,703 $26,499 f~~ ~tA ~ t ~,"?`?~~~tC! f Y.~`ld' } S .. .... ,ar `.. iLaJ~ti1~1R ? '~ ~''~ !R~~it~(.. .- ~~}?~3/' Community Corrections $1,089,500 $46,197 $65,454 F yr ~/C ~~~~Sf~1Y~ ~~~~~tl~- Z i, - f .. -.Yn+~4~}~YM ~! .. .~ ~74~i1V ~, ~ ~~~~ J uvenile Detention Home $1,749,600 $75,156 $106,484 u `library ~ . .$~~c~ '~.~,~~ ;iN .$'t3s Non-Dept. (Police - HB599) $8,500,000 $370,042 Sheriff $5,784,550 $256,847 $363,911 Scxaal S~niice~' 5137,~t30 , ,..$,5,157 $7,307 Treasurer $463,934 $18.817 $26,661 +y~ y~~ss''.~~n/ s V ~L!4~'1, ~ t .~L ~C } c 1 Sk. f ~ s ~ - 't ¢,~ ~y.Q. -. ..:7 ~ ?F~~4 {7fiit,7 '> Ar'Yr`Y*+w`T ~ ~ ~ ~, .yew '~ i3:7t3 - . r . . ,. a~ ~• ~Gcn .. i a f ~. d ,: vii 7 - s i1 ..x„~ wit }. µ1Y V g f ~ f + r ~~, ~!f Non-Dept. (Record. Taxes) $1,400,000 $56.859 $80,560 ~+ 011'~~~. {RF3ti#t~ ~~TAaC~~ ` _ °'' 1,} r '' ''' ~ ~~ ~ ~j ' ~~ 8` ~A~y b 7cI ~ "~ , . r i cr>; . rN a W Subtotal, State Aid $28,959,319 $1,257,776 $1,257,776 Wine and ABC Profits Tax $300,000 $300,000 $300,000 Overall Total $29,259,319 $1,557,778 $1,557,778 "`The 'Effective County Expense Reduction' amounts are calculated by proportionally distributing the reductions in House Bill 599 (Police operations) across the other affected departments. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~~, AGENDA ~; h~Na Meeting Date: August 27, 2008 Item Number: 8.A.1. Subject: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Dale District. Supervisor Holland recommends that the Board nominate and appoint Ha Le, a student at Meadowbrook High School, to the Youth Services Citizen Board for a term from July 1, 2008 through June 30, 2009. Mr. Le meets all eligibility requirements to fill the vacancy and has indicated his willingness to serve. Preparers Jana D. Carter Title: Director. Juvenile Services Attachments: ~ Yes ^ No #1~O~~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Bermuda District. Supervisor Jaeckle recommends that the Board nominate and appoint Erica Candido and Joey Foster, students at Chesterfield Community High School, to the Youth Services Citizen Board for a term from July 1, 2008 through June 30, 2009. Ms. Candido and Mr. Foster meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Midlothian District. Supervisor Gecker recommends that the Board nominate and appoint Sylvia Brooks, an adult, to the Youth Services Citizen Board for a term from July 1, 2008 through June 30, 2011. Ms. Brooks meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 1~~4~~5 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 e AGENDA -~qc~r~~ Meeting Date: August 27, 2008 Item Number: 8.A.2. Subject: Appointment of County Representative as Alternate Board Member for the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Request the board to appoint the following individual to serve as Alternate Board Member for the Central Virginia Waste Management Authority. Summary of Information: The existing Alternate Board Member, Barry Matthews, is no longer employed by the Department of General Services Waste and Resource Recovery Division. It has been recommended that Howard Heltman, Division Chief of the Waste and Resource Recovery Division, be appointed to this vacant position of alternate member of the Central Virginia Waste Management Authority. Alternate Member: Howard Heltman Term Expires: 12-31-2009 Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparers Robert C. Key Attachments: ~ Yes Title: Director of General Services ^ NO # (3Q~?~~~ CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 3 ~ AGENDA :~~ '~ ~~,R_GINU'~ Meeting Date: August 27, 2008 Item Number: 8.B. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations or fixture upgrades in the Clover Hill, Dale, Matoaca, and Midlothian Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes No # ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: • In the Penn Acres subdivision, on Trout Lane, in the vicinity of 8207 Upgrade the existing 7000 lumen open mercury vapor fixture to an 8000 lumen enclosed sodium vapor fixture Cost to upgrade streetlight: $54.91 (Design Cost: $245.52) Minimum criteria met, existing fixture • In the Southport Business Park, at the intersection of Southlake Boulevard and Trade Road, upgrade the existing 8000 Lumen sodium vapor lamp to a 23000 lumen sodium vapor lamp Cost to upgrade streetlight: $68.06 (Design Cost: $245.52) Minimum criteria met, existing fixture DALE DISTRICT: • In the North Lake Hills subdivision, at the intersection of Caribbean Land and Lifsey Lane, on the existing pole Cost to install streetlight: $39.47 (Design Cost: $245.52) Meets minimum criteria CONTINUED NEXT PAGE ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) MATOACA DISTRICT: • In the Hickory Hill Estates subdivision, on Hickory Court, in the vicinity of 20506 Cost to install streetlight: $692.58 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day • In the River Road Estates subdivision, at the intersection of Brickhouse Drive and River Road, upgrade the existing 5000 Lumen mercury vapor lamp to a 14000 lumen sodium vapor lamp Cost to upgrade streetlight: $129.33 (Design Cost: $245.52) Minimum criteria met, existing fixture • In the Stonewood Manor subdivision, on Hickory Branch Drive in the vicinity of 20307 Cost to install streetlight: $2,393.89 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day • On River Road, in the vicinity of 4312, on the existing pole Cost to install streetlight: $476.53 (Design Cost: $245.52) Does not meet minimum criterion for intersection • In the Eagle Cove subdivision, on West Oak River Drive, in the vicinity of 9235 Cost to install streetlight: $1,733.33 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day MIDLOTHIAN DISTRICT: • In the Crestwood Farms subdivision, on Belleau Drive, in the vicinity of 1920/1930, on the existing pole Cost to install streetlight: $201.02 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~~~~~ STREETLIGHT REQUEST Clover Hill District Request Received: December 15, 2005 Estimate Requested: December 15, 2005 Estimate Received: August 6, 2008 Days Estimate Outstanding: 965 NAME OF REQUESTOR: Mr. William Shifflett ADDRESS: Penn Acres Civic Association, Inc 8318 Trout Lane Richmond, VA 23236 REQUESTED LOCATION: Trout Lane, in the vicinity of 8207, upgrade the existing 7000 lumen open mercury vapor fixture to 8000 lumen enclosed sodium vapor fixture Cost to install streetlight: $54.91 POLICY CRITERIA: Intersection: Not required, existing streetlight Vehicles Per Day: Not required, existing streetlight Petition: Not required, existing streetlight Requestor Comments: None Staff Comments: Staff notes that this is the last of 9 upgrade requests from the civic association. Eight others were approved at the March 22, 2006, Board meeting. The association funded the upgrade of the 9 other lights in the community which it owns and for which they pay all associated costs. ~~~~~~ Streetlight Request Map August 27, 2008 EMERA LD LN w m 'SRDUT ~N This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light c~~ ~' This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 260 130 0 260 Feet O ®~~~+~~ STREETLIGHT REQUEST Clover Hill District Request Received: August 3, 2006 Estimate Received: August 6, 2008 Estimate Requested: August 4, 2006 Days Estimate Outstanding: 733 NAME OF REQUESTOR: Ms. Angela Hope ADDRESS: Southport Association PO Box 1053 Midlothian, VA 231131 REQUESTED LOCATION: At the intersection of Southlake Boulevard and Trade Road, upgrade the existing 8000 lumen sodium vapor fixture to a 23000 lumen sodium vapor fixture Cost to upgrade streetlight: $68.06 POLICY CRITERIA: Intersection: Not required, existing streetlight Vehicles Per Day: Not required, existing streetlight Petition: Not required, existing streetlight Requestor Comments: "The safety of our business owners and employees are a top priority for the Southport Association. We have identified areas within our office park that need more lighting." Staff notes that this is the last of five requests submitted by the association. The Board approved the other four requests at their January 10. 2007 meeting. ~~~~~~ Streetlight Request Ma p August 27, 2008 m m vA i 0 R~SEPRGN GT TRADE RD • ~ UTHIAKE BL VD This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light r" ~, 540 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 270 0 540 Feet ~~®i'a]~ STREETLIGHT REQUEST Dale District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 8, 2008 Days Estimate Outstanding: 38 NAME OF REQUESTOR: Ms. Wylean Gunn ADDRESS: 6610 Caribbean Lane Chesterfield, VA 23232 REQUESTED LOCATION: At the intersection of Caribbean Lane and Lifsey Lane, on the existing pole Cost to install streetlight: $39.47 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "I have lived here since 1963 and have not needed alight -but due to so much traffic, cars and people walking at all times of the night I do not feel safe anymore. I live by myself and I go to church on Sunday and Wednesday nights. It is dark when I get home - a streetlight would certainly make me feel safer. Please help me out here. Thank you so very much for considering my request." (~~®~~~ Streetlight Request Map This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light n L~J N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestefield County Environmental Engineering Department. 290 145 0 290 Feet 0 ~~®~35 August 27, 2008 STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 1, 2008 Days Estimate Outstanding: 31 NAME OF REQUESTOR: Mr. Joseph Salter ADDRESS: 20506 Hickory Court Ettrick, VA 23803 REQUESTED LOCATION: Hickory Court, vicinity of 20506 Cost to install streetlight: $692.58 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 vehicles per day Petition: Qualified Requestor Comments: None ~~~ ~~~ Streetlight Request Map August 27, 2008 HICKORY RD U O Y U_ 2 • This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light it ~~ N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 175 87.5 0 175 Feet 0 ~~®Y.!~ STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Received: August 1, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 31 NAME OF REQUESTOR: Dr. Robert W. Baker, President ADDRESS: River Road Estates Association 20813 Truth Drive Ettrick, VA 23803 REQUESTED LOCATION: At the intersection of Brickhouse Drive and River Road, upgrade the existing 5000 lumen mercury vapor fixture to 14000 lumen sodium vapor fixture Cost to upgrade streetlight: $129.33 POLICY CRITERIA: Intersection: Vehicles Per Day Petition: Not required, existing fixture Not required, existing fixture Not required, existing fixture Requester Comments: A survey has been made regarding the light situation on River Road adjacent to River Road Estates. Due to the vandalism, property violations, youth traffic, automobile traffic, thefts, suspicious non residential individuals, and activities in recent months; as well as the heavily populated area of the River Road Terrace apartments, we are requesting that our Association be given consideration for this request." ~4®~A3~ Streetlight Request Map August 27, 2008 ~~~ po y~-p c ~~~~ ~ ~ ~ \~ ,~ .~ G~ 5t~ \ OJ ~~ ~~G 0 ~y~ BRrcK E D ND~S R ~U i SA3Flq CT This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light f~ N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestefield County Environmental Engineering Department. 310 155 0 310 Feet O STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 1, 2008 Days Estimate Outstanding: 31 NAME OF REQUESTOR: Ms. Sylvia Anderson ADDRESS: 20307 Hickory Branch Drive Petersburg, VA 23803 REQUESTED LOCATION: Hickory Branch Drive, vicinity of 20307 Cost to install streetlight: $2,393.89 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 vehicles per day Petition: Qualified Requestor Comments: "We, the residents of Hickory Branch Drive, Petersburg, Virginia, are requesting a streetlight on our street because it is very dark, with no other lights in the area. The streetlight will help us feel more secure when arriving and leaving our homes at night time." ~~~~~'~Q Streetlight Request Map August 27, 2008 OLD OW o N CREEK DR U ~ O 2 to O } ~ O ~ _U S O O Z O • This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ,, ~. ., ~~ ~ ~ . ~~ 1 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestefield County Environmental Engineering Department. 310 155 0 310 Feet 0 V ~ ~~ STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 1, 2008 Days Estimate Outstanding: 31 NAME OF REQUESTOR: Ms. Florence Rochelle ADDRESS: 4313 River Road Petersburg, VA 23803 REQUESTED LOCATION: River Road, in the vicinity of 4312, on the existing pole Cost to install streetlight: $476.53 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "I feel lights are really needed in this particular area as the nearest streetlight is too far away to help. We have had some vandalism in this section and I feel this would help deter the situation. Even with having this one light put it still leaves a section that is in the dark such as 4301-43-4 and two other vacant houses." Staff notes that the nearest streetlights to the requested location along River Road are approximately 1200 feet to the west and 1000 feet to the east. eJ ®~G~FV Streetlight Request Map August 27, 2008 o Rio a • ~~~~ o,~ This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light ~ requested light ~' . N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 270 135 0 270 Feet 0 ~~~~ ~~ STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 1, 2008 Days Estimate Outstanding: 31 NAME OF REQUESTOR: Mr. James M. Janosik ADDRESS: 9325 W Oak River Drive Petersburg, VA 23803 REQUESTED LOCATION: West Oak River Drive, vicinity of 9325 Cost to install streetlight: $1,733.33 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 600 vehicles per day Petition: Qualified Requestor Comments: "This location is near the entrance to the Association's common area and where there has been trouble with trespassers at night and at least one arson along the entrance pathway. As the road widens here, children and youngsters tend to gather here on summer evenings and are hard to see, especially for drivers exceeding the speed limit. We have just started an neighborhood watch and this location has been identified as a priority." C~~~~~4 Streetlight Request Map August 27, 2008 R1VER RD O Z ~ j O Y O W OAK RIVER DR • ~ U i- ~ z U ~ ~ a _~ ~Nj D R w ~ GAR Q OPT ~ ~ ~~ ~ O kr ~ ~v ~P ti.. U 2 O' a z 0 This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light .i. , N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1,200 600 0 1,200 Feet 0 ~~~~~~ STREETLIGHT REQUEST Midlothian District Request Received: April 1, 2008 Estimate Requested: April 1, 2008 Estimate Received: August 6, 2008 Days Estimate Outstanding: 91 NAME OF REQUESTOR: Mr. Steven C. Burnett ADDRESS: 1925 Belleau Drive Richmond, VA 23235 REQUESTED LOCATION: Belleau Drive, in the vicinity of 1920/1930, on the existing pole Cost to install streetlight: $201.02 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 600 vehicles per day Petition: Qualified Requestor Comments: None Streetlight Request Ma p August 27, 2008 AVIGNON OR O~ O~ ~/ KSPUR RO ~~~0 ~R ~~ ~ !rte ~S yG A f0 O N~ Vd 0°NV\~~ OR This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light t .L N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 480 240 0 480 Feet 0 ~Rl~~~~ ~~~ y~~N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 27, 2008 Item Number: 8.C.1. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Commonwealth of Virginia Department of Health, Office of Emergency Medical Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department to receive and appropriate $60,000 in grant funds from the Commonwealth of Virginia Department of Health, Office of Emergency Medical Services. Summary of Information: The Board of Supervisors is requested appropriation of $60,000 in grant funds Department of Health, Office of Emergency purchase of six portable defibrillators equipment, which will further enhance t Services to the citizens of our county. to approve the acceptance and from the Commonwealth of Virginia Medical Services to help fund the which are valuable, life saving he delivery of Emergency Medical The grant has a local match requirement of $60,000, which will be funded from the FY09 Revenue Recovery operating budget. Preparers Paul W. Mauger Title: Fire Chief Attachments: ~ Yes ^ No 000048 CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 2 of 2 S = ~`' AGENDA hRC~rn~ Budget and Management Comments: This item requests that the Board receive and appropriate $60,000 in State Department of Health Emergency Medical Services grant funding to help fund the purchase of six defibrillators. A $60,000 local match is required and is available in the revenue recovery operating budget. Preparers Allan M. Carmody Title: Director, Budget and Management ®~Q'~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 . ~ AGENDA h1q~Nt~ Meeting Date: August 27, 2008 Item Number: 8.C.2.a. Subject: Resolution Recognizing September 22, 2008, as "Family Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the resolution. Summary of Information: Chesterfield County will join states and localities across the nation in recognizing September 22, 2008 as "Family Day - A Day to Eat Dinner With Your Children." Family Day was established by the Center for Addiction and Substance Abuse at Columbia University. It focuses attention on research findings that show children in families that frequently eat dinner together are much less likely to use tobacco, alcohol or other drugs. President Bush, governors and local officials across the country are encouraged to recognize Family Day. Youth Planning and Development and SAFE Inc. are promoting awareness of Family Day in Chesterfield County. Preparers Jana D. Carter Attachments: ^ Yes Title: Director. Juvenile Services ^ No ~oooso RECOGNIZING SEPTEMBER 22, 2008, AS "FAMILY DAY - A DAY TO EAT DINNER WITH YOUR CHILDREN" WHEREAS, the observance of "Family Day - A Day to Eat Dinner with Your Children" provides a unique opportunity for families in Chesterfield County to join one another at the dinner table as a means of strengthening family relationships; and WHEREAS, parental influence is known to be one of the most crucial factors in determining the likelihood of substance abuse by teenagers; and WHEREAS, surveys conducted by the National Center on Addiction and Substance Abuse have consistently found that children and teenagers who routinely eat dinner with their families are far less likely to use cigarettes, alcohol and illegal drugs; and WHEREAS, meal times offer opportunities for families to spend time together, providing a basic structure that strengthens and encourages lasting relationships; and WHEREAS, young people from families who almost never eat dinner together compared to those that do are 72 percent more likely to use cigarettes, alcohol and illegal drugs; and WHEREAS, the correlation between family dinners and reduced risk for teen substance abuse is well documented; and WHEREAS, Chesterfield County Youth Planning and Development .and SAFE Inc., Chesterfield's substance abuse prevention coalition, are promoting the importance of family dinners to parents in Chesterfield County, Virginia; and WHEREAS, the Chesterfield County Board of Supervisors recognizes that eating dinner as a family is an important step toward raising drug-free children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Monday, September 22, 2008, as "Family Day - A Day to Eat Dinner With Your Children," to recognize the positive impact of strong family interaction on the well being and future success of the young people in Chesterfield County. ~~~~~1 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA ~~~.~~ Meeting Date: August 27, 2008 Item Number: 8.C.2.b. Subject: Resolution Recognizing September 1-5, 2008, as "National Payroll Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes the professionals. Preparers Janice Blakley important contributions of payroll Attachments: ^ Yes ~ No Title: Clerk to the Board #000052 RECOGNIZING SEPTEMBER 1 - 5, 2008, AS "NATIONAL PAYROLL WEEK" WHEREAS, the American Payroll Association and its 23,000 members have launched a nationwide public awareness campaign that pays tribute to the more than 156 million people who work in the United States and the payroll professionals who support the American system by paying wages, reporting worker earnings and withholding federal employment taxes; and WHEREAS, payroll professionals in Chesterfield, Virginia play a key role in maintaining the economic health of Chest'~rfield County, carrying out such diverse tasks as paying into the unemployment insurance system, providing information for child support enforcement, and carrying out tax withholding, reporting and depositing; and WHEREAS, payroll departments collectively spend more than $15 billion annually complying with myriad federal and state wage and tax laws; and WHEREAS, payroll professionals play an increasingly important role ensuring the economic security of American families by helping to identify noncustodial parents and making sure they comply with their child support mandates; and WHEREAS, payroll professionals have become increasingly proactive in educating both the business community and the public at large about the payroll tax withholding systems; and WHEREAS, payroll professionals meet regularly with federal and state tax officials to discuss both improving compliance with government procedures and how compliance can be achieved at less cost to both government and businesses; and NOW, THEREFORE, BE IT RESOLVED that the week in which Labor Day falls has been proclaimed "National Payroll Week," the Chesterfield County Board of Supervisors hereby gives additional support to the efforts of the people who work in Chesterfield, Virginia and of the payroll profession by proclaiming September 1-5, 2008, as "National Payroll Week" in Chesterfield, Virginia. ~~~~~~~ CHESTERFIELD COUNTY . BOARD OF SUPERVISORS Page 1 of 1 AGENDA h/~~glP Meeting Date: August 27, 2008 Item Number: 8.C.2.c. Su_. biect: Resolution Recognizing Sergeant John J. Coffey, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: n rceauested: The adoption of the attached resolution. Summary of Information: Sergeant John J. Coffey, Jr. retired from the Police Department after having provided over 26 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # O(~~O ~ RECOGNIZING SERGEANT JOHN J. COFFEY, JR. UPON HIS RETIREMENT WHEREAS, Sergeant John J. Coffey, Jr. retired from the Chesterfield County Police Department on August 1, 2008, after providing over 26 years of quality service to the citizens of Chesterfield County; and WHEREAS, Sergeant Coffey has faithfully served the county in the capacities of patrol officer and sergeant; and WHEREAS, Sergeant Coffey, during his tenure as a police officer, served as a Canine Handler and continued to perform Canine duties as a sergeant; and WHEREAS, Sergeant Coffey and his canine, Wolfgang, were commended for their relentless pursuit of a suspect who had shot a seven-year-old child, and they were able to track the suspect in extreme heat through thick underbrush and vegetation for four miles, which caused the exhausted suspect to surrender to waiting officers; and WHEREAS, in addition to service as canine sergeant, Sergeant Coffey has served as assistant academy director, patrol sergeant, and administrative sergeant; and WHEREAS, while serving as assistant academy director, Sergeant Coffey developed a different training philosophy toward basic academy classes that structured an environment more conducive to learning, thereby improving the overall training experience of all future police department recruits; and WHEREAS, Sergeant Coffey has received various letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Sergeant Coffey has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Coffey's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant John J. Coffey, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~®~~~ CHESTERFIELD COUNTY _ v~ BOARD OF SUPERVISORS Page 1 of 1 S h~~u AGENDA Meeting Date: August 27, 2008 Item Number: 8.C.2.d. Subject: Resolution Requesting the Virginia Department of Transportation to Conduct a Traffic Signal Study at the Intersection of Route 60 and Village Mill Drive County Administrator's Comments: County Administrator: n The Board is requested to Department of Transportation of Route 60 and Village Mill Summary of Information: adopt a resolution requesting the Virginia to conduct a signal study for the intersection Drive. Mr. Gecker has received requests for the installation of a traffic signal at the intersection of Route 60 and Village Mill Drive. Recommendation: If the Board wishes to pursue this request, the attached resolution asking the Virginia Department of Transportation to conduct a signal study at the intersection of Route 60 and Village Mill Drive should be adopted. District: Midlothian Preparers R.J.McCracken Agen692 Attachments: ^ Yes Title:__ Director of Transportation ^ No # p00Q56 WHEREAS, the Chesterfield County Board of Supervisors has received requests from citizens to install a traffic signal on Route 60 at the intersection of Village Mill Drive. NOW, THEREFORE, BE IT RESOLVED the Chesterfield County Board of Supervisors requests the Virginia Department of Transportation to conduct a traffic signal study at this intersection. Route 60/Village Mill Drive Traffic Signal Request ;- - _ _ F~. : p ~.. _ - - - - - _ _. - p . _ _ - _ 9 C - - - - _ i - - - - - - µ5E,NC ~ yys ~ - .,. 0.~ _. ~ ~ ~~09 ' - - - - - ~ Route 60/Village Mill Dr . _ - d u ~E=o °` r~ °~~~~~ - .. .. .. ~4 .. _ e e .. - ~ s .. _. - - - -, ... -. - - - - - Fy~E CFEFrct ~iro a^MRe 6 - 8 ~ ~ e .. _ _, ~ " ~ _ ~ 9 ~ - _, L ~$ L - . _ . ~ .~ 1 Existing Signal Locations 0 650 1,300 2,600 Feet sm Rhbk/rjm/60-Vllage Mill f~B 5-08 V ~®~FV~ -~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 8.C.2.e. Subject: Resolution Confirming Proceedings of the Chesterfield Economic Development Authority (EDA) for Approval of the Application of the Colonial Ridge Apartments, LP for Issuance of $13,000,000 of Tax-exempt Revenue Bonds to Assist the Borrower in Acquiring, Renovating and Equipping a 192-unit Multifamily Housing Development Known as Colonial Ridge Apartments Located at 15101 Lorimer Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On August 21St 2008, the Chesterfield Economic Development Authority held a public hearing and agreed to approve the issuance of the bonds as requested. The meeting was open to the public. No one from the general public attended. A notice of the hearing was published once a week for two successive weeks in a newspaper. Preparers E. Will Davis, Jr. Title: Director, Economic Development Attachments: ^ Yes ~ No 000059 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Authority") proposes to issue its tax-exempt multi-family housing revenue bonds in an amount estimated at $13,000,000 (the "Bonds") to finance costs of acquiring, renovating and equipping a 192-unit multifamily housing development (the "Project") known as Colonial Ridge Apartments located at 15101 Lorimer Road in Chesterfield County, Virginia, and for the benefit of Colonial Ridge Apartments, LP, a Washington limited partnership (the "Borrower"), or an affiliate thereof or a related person thereto or other similarly named entity formed by Affordable Housing Associates; and WHEREAS, on August 21, 2008, the Authority held a public hearing on the issuance of the Bonds; and WHEREAS, the Authority has recommended that the Board of Supervisors of Chesterfield County, Virginia (the "Board"), approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the proposed Bonds, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bonds and the loan of the proceeds of the Bonds to the Borrower as proposed by the Authority, to the extent required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and Sections 15.2-4906 of the Virginia Code of 1950, as amended. 2. Approval of the issuance of the Bonds, as required by Section 15.2-4906 of the Act and Section 147(f) of the Internal Revenue Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower. Pursuant to the Act, the Bonds shall provide that neither Chesterfield County, Virginia, nor the Authority shall be obligated to pay the principal and the premium, if any, of the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth of Virginia, Chesterfield County, Virginia, or the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. ~®~~~~ CERTIFICATE The undersigned Clerk of the Board of Supervisors of Chesterfield County, Virginia (the "Board"), hereby certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority vote of the members of the Board present and voting at a meeting duly called and held on August 27, 2008, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on the date hereof. WITNESS the following signature this day of August, 2008. Clerk, Board of Supervisors of Chesterfield County, Virginia (SEAL) ~~~~.~~~ 99900.05629 EMF_US 26093446v1 _ 2 _ 15101 Lorimer Road, Colonial Heights, Vr_ginia 23834 ~~~ o ~ / 0 ~j ~, _y aQ O Q '~~ '~/ `'O ~aN~o ~; °0~ r,0 ~ ~ ~ _J, ~ O O ~ a¢ ~ 0 i` ~ ~ ~ _ 0 ~ v o~ ~ tR o~ \ U a o ,zo ~o ~,1 AI deu p d f The CimmoweaN f 0enp cN f 'm NS nk Fe'r mpea 0 band m~pbym pi tirWn Copyrphl ®]008 ClweurGld Comfy, Yrginin ('he erf IdC mry murmnev bgnlrtgvndtility for the ivf 0m m.d ~Mm~ i eep myr4 ~. ml.n (xtvr afar, 300]Aenl PoOmpnphY~Publu: Dumuv m d 16iemry. The inpu mtbe uod fm WMwnveYnom. s frmEVn MEU.framnfi ngmm ufmYf NVr~y Awie xu. pro~envc0n. .w ,•I VeWe 1}inbd by E50.I"'ArcOlg^' Nn' WMle ie bnrdmlhc VABUb R~~bwrdimin eyebm, NA08] Topagnphb id'omudon ie buad on 1989 gnmmtry, NAY19. V ®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~, AGENDA hi3s~n)~P Meeting Date: August 27, 2008 Item Number: 8.C.3. Subiect: Ratify Request to Department of Corrections to Hold Public Hearing on Proposed Lease of Property in the Dale District for a Probation and Parole Office County Administrator's Comments: County Administrator: Board Action Reauested: Ratify the request sent to the State Department of Corrections requesting they a hold public hearing on a proposed lease at Burnt Oak Drive, and 4720 Iron Bridge Road for a state probation and parole office. Summary of Information: The state requires local governments to request the state to conduct public hearings on proposed leases. The Department of Corrections is considering leasing property in the Dale District for a probation and parole office. This site can be seen on the attached map at the intersection of Chippenham Parkway and Iron Bridge Road (northwest quadrant). The Dale District Board member believes a public hearing on this proposed site would be beneficial to the community. A letter (attached) has been sent on the Board's behalf, requesting that a public hearing be scheduled. The Department of Corrections will be required to advertise this public hearing in accordance with state law. Preparers Rebecca T. Dickson Title: Deputy County Administrator Attachments: ^ Yes ~ No ~OOQS3 ~~~~~~ Chesterfield County, Virginia James J. L. Stegmaier, County Administrator 9901 Lori Road - P.O. Box 40 -Chesterfield, VA 23832-0040 Phone: (804) 748-1211 -Fax: (804) 717-6297 -Internet: chesterfield.gov BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN (:over Hill Uistnct DANIEL A. GECICER, VICE CHAIRMAN Mullothnn Divtnct DOROTHYJAECKLE &tmuda Uistnct JAMES M. "Jim" HOLLAND "~C Distract August 15, 2008 MARLEEN K. DURFEE Mamua Uumct Mr. James Thurston Manager, General Services Department of Corrections P.O. Box 26963 Richmond, VA 23261-6963 Re: Requested public hearing for proposed lease at 4700 Burnt Oak Drive, 4602 Burnt Oak Place and 4720 Iron Bridge Road Dear Mr. Thurston: In accordance with your Notices dated July 24, 2008, I, on behalf of the Board of Supervisors of Chesterfield County, request that the Department of Corrections hold a public hearing regarding a proposed lease in the Dale District at three contiguous addresses (4700 Burnt Oak Drive, 4602 Burnt Oak Place, and 4720 Iron Bridge Road) for a state probation and parole office. Given the timing of our regularly scheduled Board of Supervisors meetings, I request that this letter serve as the official request to schedule a public hearing. I intend to ask the Board to ratify this request at their Board meeting on August 27, 2008. I will ask our Clerk to the Board to forward to you the approved Board agenda item asking for this public hearing after the meeting on August 27`h. Until then, I understand this letter will suffice as a request for a hearing. I assume this hearing will be advertised in accordance with all public hearing notice requirements. I respectfully request that you advise me once a date and location has been determined. I know you have been working with our Economic Development representative to find a suitable location, and we appreciate your efforts thus far. Thank you for your consideration. Please contact me at 748-1190 or Becky Dickson at 748-1212 should you have any questions. Sincerely, -~ ames J. L. Stegmaier County Administrator cc: Rebecca Dickson, Deputy County Administrator ~~~ ~~~ Will Davis, Economic Development Director Janice Blakley, Clerk to the Board Providing a FIRST CHOICE community through excellence in public service -~, S `~ Dj~p, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 8.C.4. Subject: State Road Acceptance County Administrator's Comments: County Administrator: toard Action RE Summary of Information: Mat08Ca: Collington, Section 11 Foxcreek Crossing, Phase I Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes No # t3~+~C~6 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - COLLINGTON, SEC 11 DISTRICT: MATOACA MEETING DATE: August 27, 2008 ROADS FOR CONSIDERATION: PADDOCK WOOD TER Vicinity Map: COLLINGTON, SEC 11 A~~~O c ~ ~~ ~ °o ~ ~ ~ ~°~ .~o~ ~~ e- ~ s ~`~ 'A ~~ ~ OQ~ ~ ~O~ G Protlucstl By Cheeterflsltl County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Foxcreek Xing DISTRICT: MATOACA MEETING DATE: August 27, 2008 ROADS FOR CONSIDERATION: FOXCREEK CROSSING, PHASE I Vicinity Map: Foxcreek Crossing, Phase I ~O ~~ ~ ~~ 2 ``Ne X ~ 3 Produced By Cheeterflsld County GIS ~LO~~S CHESTERFIELD COUNTY ,~,~~~ BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 27, 2008 Item Number: 8.C.5. Subject: Appropriation of Funds and Authorization to Proceed with the Design of the Route 10 Widening (Frith Lane - Greenyard Road) Bond Project County Administrator's Comments: County Administrator: Board Action Regue ted: The Board is requested to appropriate $400,000 in bond proceeds and authorize staff to proceed with the design of the Route 10 Widening (Frith Lane - Greenyard Road) Bond Project. Summary of Information: In November 2004, voters overwhelmingly approved a $40 million bond referendum for road improvements. The widening of Route 10 (Frith Lane - Greenyard Road) was identified for $5 million of improvements. The widening is scheduled for construction in 2010. Design should begin now so that the 2010 schedule can be met. Staff recommends $400,000 be appropriated from bond proceeds for the design for the project. Recommendation: Staff recommends the Board appropriate $400,000 in bond proceeds for design of the Route 10 Widening (Frith Lane - Greenyard Road) Bond Project. DIStrICt: Dale Preparers R.J.McCracken agen691 Attachments: ^ Yes Title: Director of Transportation ^ No # 000069 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 2 of 2 ~~ AGENDA y±~~~n* Budget and Management Comments: This item requests that the Board appropriate $400,000 in general obligation bond proceeds to accelerate design engineering for the Route 10 referendum project. This project is slated to have the balance of funding appropriated and sold in the FY2010 budget cycle. However, in order to proceed and accelerate the construction process, initial engineering needs to begin. The County plans to be in the bond market some time early in 2009 and can sell bonds for this project. Staff will bring the FY2010 CIP forward with a recommendation to reduce the FY2010 project revenues by the $400,000. Preparers Allan M. Carmody Title: Director, Budget and Management ~E3®~'~~ ROUTE 10 (FRITH LANE -GREENYARD ROAD) WIDENING PROJECT POCAHONTAS STATE PARK FRITH LN PROJECT R~ GREENYARD RD ^ RT 288 ROUTE 10 7/2 $/~ $ ~~®'~~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~ ~~' ~~,r~ Meeting Date: August 27, 2008 Item Number: 8.C.6. Subject: Award Annual Requirements Contracts to Facility Dynamics Engineering and International Commissioning Engineers for Commissioning Services for New and Existing Facilities in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator with Facility Dynamics Engineering for commissioning services for new County. to execute annual requirements contracts and International Commissioning Engineers and existing facilities in Chesterfield Summary of Information: Facility Dynamics Engineering and International Commissioning Engineers were chosen by the RFP committee out of a field of nine firms that elected to propose. Two firms were selected based on the anticipated workload as Chesterfield County uses commissioning techniques for all new construction and renovation projects over the next five years, as required by the county's Sustainable Building Guidelines. It is estimated that the total fees over the five-year life of these contracts will be approximately $1,400,000 distributed between the two firms. The county's CIP budgeting process assures that funding is available with each project for commissioning. Preparers Rob Key Title: Director, Department of General Services Attachments: ^ Yes ^ No # Commissioning (Definition): Commissioning is the process of ensuring that building systems are designed, installed, functionally tested and fully capable of being operated and maintained to conform to the design intent. The process of commissioning has become vitally important since facilities today are much more complex than ever, especially with changing technologies being incorporated into systems such as HVAC, lighting, security, lightning protection, and specialized audio visual equipment. The processes embraced by Chesterfield County concerning sustainability and the use of the Leadership in Energy and Environmental Design (LEED) program require the use of an independent commissioning authority to assure the specific LEED requirements of the construction contract are met. This process is certified as part of the LEED audit upon completion of a new or renovated facility. Commissioning is accomplished by engaging an independent commissioning authority who reports directly to the owner and through a deliberate and focused process reviews the design to fully understand what the designer envisioned. The commissioning authority develops a detailed plan to ensure the intent is realized and that the building operates as a complete system. This plan is developed in the design phase, and includes specific steps throughout the design, installation, and start-up processes that test building components and systems. Once a project is completed, the commissioning authority will present a report that is the primary record document for commissioning for each specific system, as well as the building as a whole. The report will include a description of installed systems and the commissioning tasks, completed pre- functional test checklists and functional performance tests including findings and recommendations for correction if necessary. ®~~''®~~ . $.~ G/R6~p'Aw CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 27, 2008 Item Number: 8.C.7. Subject: Authorize the County Administrator to Renew a Health Care Contract with Anthem Blue Cross and Blue Shield and a Dental Care Contract with Delta Dental Plan of Virginia for 2009 County Administrator's Comments: County Administrator: rd The Board of Supervisors is requested to authorize the County Administrator to renew the county's contract with Anthem Blue Cross and Blue Shield (Anthem) and its contract with Delta Dental Plan of Virginia (Delta) for 2009 at the rates attached. Summary of Information: With the technical assistance of Wachovia Employer Solutions, a national benefits consulting firm, county and schools staff recently completed the rate renewal process for the 2009 Employee Health and Dental Programs. In order to continue to provide employees with quality health and dental care options, it is recommended that the county renew its current contracts with Anthem and Delta. Under the proposed 2009 program, employees will have the choice of three different Anthem health plans (two HMOs and a PPO) and two dental plans (basic and comprehensive). Health Care rates will increase 11.7%, and dental rates will increase 8.9% in 2009. Preparers Karla J. Gerner Title: Director. Human Resource Management Attachments: ^ Yes ~ No #OOQ~'74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA As of July 1, 2009, health coverage for dependents will end on December 31 of the year the dependent turns age 23. This is a change from the current contract which covers dependents through the end of the month containing their 25th birthday. Members of the joint Board of Supervisors and School Board Benefits Committee were briefed on these issues on July 28, 2008, and recommend approval to the full boards. The School Board approved a similar agenda item on August 26, 2008. (~~~Q~i hgc~NU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board authorize the County Administrator to renew the health care contract with Anthem Blue Cross and Blue Shield and renew the dental care contract with Delta Dental Plan of Virginia for calendar year 2009. The proposed rates in the attached schedule represent an 11.7% increase in health care costs and an 8.9% increase in dental care costs for the calendar year 2009. The proposed health care rates equate to a per employee cost of $4,875 which is only slightly less than the $4,900 figure used in developing the FY2009 budget. Preparers Allan M. Carmody Title: Director, Budget and Management ~~~~~~ h ~.. w ^~~~ `` 0 /T V . y c C C 0 d~ O 0 O 0 00 N 1~ O O N t` N ti O O N r Op I O QO O ~ O O N ~ O ! O O ~ O In ~ O In n M O O to M ~ p O ~ a M W N ~ Ct7 N M Cn N M W N O E N O O U . y C C d O O O N O N N O N C O O (10 O O Cp o ~ O O O M O M M O M O O CA ~ p Cp N ~ G M ~ ~~ M M ~ M ~ N O ~ (A + ' m E N l ~ ~ c0 ° ~ ao 0 U o y cv CO CO O O O N 00 O O N (C ) N O O O N OD N CO O O N O O ~ O CO N m N O N O r N ~ r 0 ~ M O O ~ M N M N M V N N CO N V ~ ap y cr CD ~'- O O O N (A O O N p N (A O O ~ q0 N O O 00 N O I~ O O O ~ N m (A I~ N CO f~ ~ (~ I~ ~ O ~ M M h CO d ~ ~ N ~ N ~ V A N ~ ~- M 0 a m o c0 0 0 o v o v v o v o o m Oa O ~ CO O CO 0 0 0 N O N N O N O O 00 O ~ CO r N O CO N ~ (~ N V p 0 O tV ~ M r 0 ~ M ~ ~ ~ b O ~. 0 0 i O ~ ~ ~ C O ~ Y O ~ a N O N O O ~ ~ O ~ O O H ~ p ~ N v ~ M S O N r 0 O O M O O M ~ r ~ M CO ~ C O Y ~ ~ ~ ~ V ~ V ~ O ~ ~ ~+ O ~ o ~ d'~ N O S N M O M ~ O ~ ~ O ~ M O M o N ~ CO ~ r.. O N a0 Oi N t~ CJi N I~ ~ ~ O ~ + „ ~ N '7 I~ M ~ CC) C an N N lf~ I~ N ~ ~ N O CO ' ~ [: O ~ N 00 [T M CA V M O ) t! ~ d N ~+ O an d ' ~ 0 0 O O O M p M M p M p 0 ~ p O N p ~ N N C M ~ ~ N ~ M M ~ ~ p d ~ ~ ~ ~ ~ ~ (O N ~ m O O a~ N S m M o O M 0 O 0 O o O v ~ o O v tt) v to o O v ~ °D O o O ao (C) N ~ D ~ O ~ ~ N ~ ~ O N ~ M O M ` ~ O D E t 0 ~ n O a M M O ~ ~ ~ V' N ~ N `- C O ~ ym y'~ ~ O O p O ~ O O O ~ N O O O N O N O O N r O ~ o y= ~ O O ~j 0 a 'y ~ N O N ~ 0 ~ ~ O COO ~ u'i O CO CO O aC) ~ ~ O w m ~ M ~ ~ `- ~ ~ N ~ ~ N CO M ER Z W ~ W ~ ~ N } O Z U U Ca ~ W + W + W + W W W } W } W } W Y } 0 ~ a o v a O r a O j a } te a ~ ~ ~ v w ~ v w ~ v w ~ v w ~ U W W W W W LL ~I`J®~~ / CHESTERFIELD COUNTY .~-__a,~ BOARD OF SUPERVISORS Page 1 of 2 ~~ AGENDA hkc~rn Meeting Date: August 27, 2008 Item Number: 8.C.8. Subiect: Consideration of an Agreement with the Chesterfield County School Board for the Use of School Buses for Programs Conducted by the Department of Parks and Recreation County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to execute the agreement in a form approved by the County Attorney. Summary of Information: Under state law, local school boards may agree to provide for the use of school buses by the County for public purposes. Historically, the Department of Parks and Recreation has utilized school buses to transport participants in various summer programs and camps. In addition, school buses are used by Parks and Recreation for various historical programs held periodically at Henricus and Dutch Gap. In 1998, this arrangement was formalized to include language required by state law. The agreement was due for renewal on July 1, 2008. The Department of Parks and Recreation reimburses the School Board for mileage and driver expense. The cost is approximately $20,000 annually. No additional funding for personnel or equipment is anticipated as a result of entering into this agreement. Representatives of the School Board and the Department of Parks and Recreation have been involved in the drafting process and support the agreement. Preparers Steven L. Micas Title: County Attorney 1305:79467.1(79465) Attachments: ^ Yes ~ No #~~~~,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA It is requested that the Board authorize the County Administrator to execute the agreement on behalf of the County. 1305:79467.1(79465) ~~~~~ ! J AGREEMENT This Agreement, effective July I, 2008, by and between the CHESTERFIELD COUNTY SCHOOL BOARD ("School Board"), and CHESTERFIELD COUNTY, VIRGINIA ("County"), as authorized by the Chesterfield County Board of Supervisors at their regular meeting of August 27, 2008, provides as follows: 1. Pursuant to Virginia Code § 22.1-182, the School Board agrees to provide for the use of school buses for public purposes by the County's Department of Parks and Recreation, including, but not necessarily limited to, the activities set forth on Attachment 1 to this Agreement. 2. The County agrees to reimburse the School Board in full for the proportionate share of any and all costs, both fixed and variable, incurred by the School Board attributable to the use of the buses pursuant to this Agreement. 3. To the extent permitted by the Constitution of the Commonwealth of Virginia, the County shall indemnify and hold harmless the School Board from any and all liability by virtue of the use of school buses under this Agreement by the provision of coverage under the County's Risk Management Plan. 4. The County acknowledges that under Virginia Code § 22.1-183, a school bus licensed in the Commonwealth of Virginia cannot be operated on the public highways of the Commonwealth for the purpose of transporting persons other than school personnel, school children, or elderly or mentally or physically handicapped persons, unless the letters of identification and the school bus traffic warning lights on the front and rear of the school bus are covered with some opaque detachable material. The County agrees that it shall comply with Virginia Code § 22.1-183 when utilizing school buses for public purposes as authorized by this Agreement. ~ ~ ®'' ~'~ 5. The initial term ofthis Agreement shall be from July 1, 2008, through-June 30, 2009. The Agreement shall automatically renew for successive one year terms through June 30, 2011, unless either party notifies the other, in writing, of its intent to terminate the Agreement no later than May 31St of each term. 6. The obligations under this Agreement shall be subject to the appropriation of sufficient funds therefor by the Board of Supervisors of the County of Chesterfield. Notwithstanding any contrary provisions herein this Agreement shall terminate immediately, without notice and without any liability therefor, in the event of non-appropriation of funds for the subsequent fiscal year. CHESTERFIELD COUNTY SCHOOL BOARD BY: TITLE: CHESTERFIELD COUNTY, VIRGINIA BY: James J. L. Stegmaier County Administrator APPROVED AS TO FORM: Assistant County Attorney ~~®~c'~~ Attachment 1 Summer Daps 1. Rockwood Park 2. Salem Church Middle School 3. Marguerite Christian Elementary School 4. Ettrick Elementary School 5. Salem Church Elementary School 6. Beulah Elementary School 7. Chalkley Elementary School 8. Hopkins Road Elementary School 9. Camp Chesterfield 10. Summer Adventures Community Based Teen Centers 1. Greenfield Teen Center 2. Meadowbrook Teen Center 3. Clover Hill Teen Center 4. Ettrick Teen Center Henricus/Dutch Gap A variety of historical programs throughout the year; approximately 4 -5 programs annually Special Events and Field Tr^ps As needed. ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 27, 2008 Item Number: 8.C.9. Subject: Appropriate State Funds of $70,000 in FY2009 for New Mental Health Child and Adolescent Services County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $70,000 in revenue and expenditures for the Chesterfield Community Services Board (CSB), county department of Mental Health Support Services and establish one new full time Senior Clinician position to provide mental health services to children and adolescents. Summary of Information: The 2008 Commonwealth of Virginia's Appropriations Act, Item 316.II, provides funds to Community Services Boards to provide outpatient clinician services to youth with mental health needs. Item 316.II requires each CSB to cooperate with local Court Services Units to provide services to mandated and non-mandated children who have been brought before Juvenile and Domestic Relations Court, and for whom treatment services are needed to reduce the risk these children pose to themselves and their communities. Preparers George Braunstein Title: Executive Director, Chesterfield Community Services Board Attachments: ~ Yes ^ No # ~Q€~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Chesterfield CSB, the Chesterfield Juvenile & Domestic Relations District Court, and the Chesterfield Juvenile Probation Office have developed a plan that proposes to use a master's level trained mental health clinician to provide mental health services to youth brought before the local court services unit and who have need for mental health services. The clinician will be hired and supervised by the CSB's Child/Adolescent Program and will primarily be based onsite at the Chesterfield Court Services Unit. The primary goal of this plan is to divert youth from continued court system involvement and to reduce recidivism. The clinician will receive referrals from the Court Services Unit, Probation Office, judges, and through the Chesterfield CSB intake service. Services will include mental health evaluations and assessments, short and long term. treatment, and linkages to other community services as needed. (~~®~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 3 of 3 AGEND A ~~Nu Budget and Management Comments• The Board of Supervisors is requested to appropriate $70,000 in revenue and expenditures for the Chesterfield Community Services Board (CSB), county department of Mental Health Support Services and create one new full time Senior Clinician position to provide mental health services to children and adolescents. The CSB has received notice from the Commonwealth of Virginia that it will receive $70,000 in FY2009 and $75,000 in FY2010 to provide outpatient clinician services to children with mental health needs. These funds will be disbursed by the Commonwealth to the Chesterfield CSB twice a month to pay for these services. The cost of the position with benefits prorated for FY2009 will be about $46,033 in addition to one time computer and furniture purchases ($4,000) and on going operating costs ($1,500). The total FY2009 anticipated expenditures of $51,533 will allow for the balance of $18,467 to be set aside to address future year's salary and benefit changes. The FY2010 cost of the position is estimated to be $65,000; therefore, the anticipated $75,000 in state funding will be sufficient to cover the total on-going cost of the position and increases in benefits. The provision of these services will be a joint effort among the CSB, the Chesterfield Juvenile & Domestic Relations District Court, and the Chesterfield Juvenile Probation Office. Preparers Allan M. Carmody Title: Director, Budget and Management 11~0()O~~ r h~N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 27, 2008 Item Number: 8.C.10. Subject: Appropriation of Funds for Baseball Facilities and Site Improvements at Harry G. Daniel Park at Iron Bridge for the World Series Pony Baseball Tournament County Administrator's Comments: County Administrator: Board Action Reauested: The Board of Supervisors is requested to approve the appropriation of $120,000 from funds dedicated for tourism/economic development (convention center account) to the Parks and Recreation Harry G. Daniel Park Capital Improvement Projects account for construction of additional site improvements related to the World Series Pony Tournament. Summary of Information: The Chesterfield Baseball Clubs, Inc. (CBC) Youth Baseball program has an agreement with their national organization to bring the Pony Baseball Bronco 11, (eleven year-old boys) World Series to Chesterfield for at least the next three years. Next July 2009, eight teams from across the United States and from Puerto Rico and Mexico would like to come to Harry G. Daniel Park at Iron Bridge for their championship event. It is estimated that the direct spending from attendees at this event would be approximately $130,000 per year, depending upon the number of family and friends who accompany the teams to Chesterfield - direct spending over three years of about $390,000. Tax revenues would be about 5-6% of this amount. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ~ Yes ^ No # ~~~~ ~ 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) The CBC requested that county staff meet with them to go over several program and facility requests for next summer's tournament. Funding is already in the Capital Improvement Program for fencing/backstop renovation/replacement and for improved water systems and the Board of Supervisors has awarded a contract for a new sewer line installation for restrooms. CBC has requested to have press boxes constructed; additional portable seating and toilets available; possibly additional electrical service and several smaller items. After the first two years of the series, CBC may be asking the Board to consider sports lighting improvements and some other items, if we want to keep the tournament in Chesterfield for the long-term. Extra maintenance operations expenses are estimated at $10,000 per year for services during each year's event. CBC has already begun fundraising efforts, as expenses for the tournament will be considerable. The CBC is looking to the County for help on the capital items. The estimated capital costs for the improvements is $120,000: press box estimated at $100,000 and general complex upgrades estimated between $10,000 and $20,000. Should the Board be willing to commit the funds, timing is important so that needed facilities can be designed and constructed by next summer. Funding of $10,000 per year to cover tournament maintenance operations for the next three years will be requested as a part of the FY10 budget process. This is a major event in the world of youth baseball, and CBC has one of the better boys' baseball programs in the country. The league volunteers are willing to put in the time and effort needed to organize and run the event. There is an opportunity for national recognition and media coverage for the County. Economic Development, Public Affairs, Public Safety agencies and Sportsbackers, would all be involved in the tournament planning and promotion efforts. ~oQ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 _ AGENDA ~ . INV'~ Budget and Management Comments• This item requests that the Board appropriate $120,000 from the convention center reimbursement reserve for improvements at Daniel Park. It is anticipated that the contract with the Chesterfield Baseball Clubs to sponsor the national world series in Chesterfield County beginning in 2009 will have direct economic impact of up to $130,000 per year. These improvements will also benefit local youth league events held at this facility. Sufficient funds are available in the convention center reimbursement reserve for this appropriation. Preparers Allan M. Carmody Title: Director, Budget and Management a~®'~~~ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~S - ~!RG~IN~P Meeting Date: August 27, 2008 Item Number: 8.C.11.a. Subject: Conveyance of Easements to Virginia Electric and Power Company and Verizon Virginia Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute easement agreements with Virginia Electric and Power Company and with Verizon Virginia Inc. for relocation of utilities for the Chalkley Road Curve Improvement Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute easement agreements with Virginia Electric and Power Company and Verizon Virginia Inc. for the relocation of utilities for the Chalkley Road Curve Improvement Project . Approval is recommended District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~~~~~~ VICINITY SKETCH Conveyence of a Dominion Virginia Power a Verizon Easement on Chalkley Road. Dominion &Verizon Easements to be acquired. N Chesterfield County Department of Utilities 1, w ; ~~~~' e s I Ircl eq~ak 311b7 f:et ~4J~~~7~ .~ ,` ~~ti 1 .~ `'~l ., 4 '' '~ ~~ `' d ~' f`7'i ~, ~ ~_' i ,~~ ~r~, ~ y -r. ~ ad ~,~ yrJ. r- ~ .. ~y. ~ ~o~ ~"~ ~,~, ~s ~~ i ~ `, ie f io ~ ~ ~'~~ A~~ io ~oJ ,~ ,~ '"~~ ~`~iC. ~~ <. D,~ / ~ ~/ e c~ C m ~ m b~ Q~ ]., 00 ~ x Q3 Q~ ~ Q ~+ w ~' '~ ~' ~fi Q ~ o~ s ao`c g~~ / ~~,~ v r rl i" 4~`~y ~~, ~ ,!~ [y` ~ ~~ ~p~a ' ~. T, °n 0 J C H x l[! O ~(} ~ I a n. ~ - _ o - - _ L .~ I ~ C r______ o~ ~~~ ~~. o~ v c ~, I _. __~ n ~{I g = r S~ Q o$ ~ 5m 1~ I i V i.9~ ~ ~, _ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 _ - ~ AGENDA ~!RG~NIP~ Meeting Date: August 27, 2008 Item Number: 8.C.11.b. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement across the Manchester Middle School property. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. to relocate a gas line for the Manchester Middle School Parking and Walkways Improvement Project. This request has been reviewed by county staff, School Administration and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 1/ICI~JITY SKETCH Conreyance of an Easement to Columbia Gas of Virginia, Inc. N Chesterfield County Department of Utilities i_ W ;" ' E ~, S I hcl egralc 118bi >pet ~~~~~~~ J~ J D' 100' X00' 300' I 1 n 13~ ,~ / ~ g r ~ ~ G C'~~ ~,' ~ ~ ~ ~~ // 1 ; ~/ ~ ~ ` +( ~ ~° COUNTY OE CNES7~'Rf7FLD G~rN 7848957 t ~ ~ : 53300000 D B 2 . ~ ~a ` . . 025, PG. 356 ! ' 6 °~~ ` ~' 7401 Ht1Lt. STREET ROAD + v~ 1! C,(~ 1 ~ _~ I U' W ~~ ` ~` ~ 9j' or DQVAtD ACA4S G1WN: 763694728800017 MANCHESTER r ~ ~{~//DOLE SCHOOL ' R~Y `~- . n~ e.,yf ~`- ~ ' < = ~* ; . . ~' . , ~I . ~''.~a ° ~s~~ ~ N~1 ~ ~:~,; -~ ~ ~ . . ' ~ COUNTY OF CHESTERFIELD ' GPIfY.• 784895753300000 I D.B. 2025 PG. 356 1 7401 Ht1Lt S7R+EFT' ROAD J, MANCHESTER MrQDt.E sctraa~. _i ;~" ~` ~ ~~~~`~ .ter :. \ ,,~ '~, ~~ i~ f ~: cENr~t~ of ~o~ w~ ows P~P~L~ FI13E~vr ~/t-6J4' 0' 100' 200' 300' CI~R1~£ RAWUS tEMGTFl CN L7-!OW'0 BEARING DfITA C! i5Q 0.5 t 7Qt 95 !6l.86 5 !9'46 59 ~' sstis 44 COLUMBIA GAS OF ~~~~ 'f ''n ~ f ~° ~ ~ ~a. o~ -f, \~ ~~~ Ur4E 6oEARING LENG7N L i S 3737 77 f d9.7d' tZ S 55'J! i F 70.49 LJ S 3735 !O W 74.04' 1NC 20' MODE GAS PIPEYINE EASEMENT ACROSS THE PROPERTY pF COUNTY CAF CHESTERFIELD rw srxs 06 11 7008 CCPC HRC 1" _ ~ .36037001 w~-Isl ~crsa+s 8-276-~48-1 ~o~ ser-iwt6a~s7>7o aye-o37~8oD-oo roc s CLOVER H1LL CHES7F'RFrELD VIRGINIA o~iwro wa v4r-113-08 t30~94 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 27, 2008 Item Number: 8.C.12. Subject: Change in Secondary System of State Highways; Abandonment of a Portion of DeLavial Street in Chester Village Green County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution to abandon a portion of DeLavial Street in Chester Village Green. Summary of Information: Staff has received the attached sketch from the Virginia Department of Transportation showing a portion of DeLavial Street to be abandoned. This request is consistent with the approved plan for Chester Village Green. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~(3CC~~ CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on August 27, 2008, at 3:00 p.m. RESOLUTION WHEREAS, the Virginia Department of Transportation has provided the Board of Supervisors with a sketch dated October 23, 2007, depicting an abandonment, required in the secondary system of state highways which sketch is hereby incorporated herein by reference; and, WHEREAS, a new road has been constructed that serves the same citizens as that portion of old road identified to be abandoned and that segment no longer serves a public need. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby abandon as a part of the secondary system of state highways that portion of road identified on the sketch as Segment A-B, .17 miles, Route 1513, DeLavial Street, pursuant to Section 33.1-155, Code of Virginia, 1950, as amended; and, AND, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation; and, AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of road hereby abandoned is no longer deemed necessary for uses of the secondary system of state highways pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended. Certified By: Janice Blakley Clerk to the Board of Supervisors ()®®®~~ VICINITY SKETCH Changes in Secondary System of State Highways; DeLavial Street, Chester Vi Ilage Green ~ j ~~~ G~ ~~ Portion of DeLavial Street VILLA ~ ~ to be Abandoned 1~ pA~~(, ~ l~~c~ ~. _,~`h~ _.,~~ , ~ G ~~.~:>. ~ ~., ~'~~ ~ ~ ~ ~i ~ ~ ~ ~~~~d Q p C! ~ ~ ~`~ C~ R ~ s ~ 4 ~ ~' a ~ ~~ ~~ ~ ~ ~ ~~ ~~ ~ ~~ o~ ~ ~ ST ~fi .~, ~ ~4 ~~ ~o ~ ~~ r ~L~ J~O ~ ,~o N Chesterfield County Department of Utilities 1.~ W ;~ ~~E S I Ilcl egrax 1:~b7 Ret ®~~~~/~ Abendo:u~eut A-B .l7mi. Abandonetxnt oflkla~via! Stre~., „ ~e~ia.- ~, ~~ ~ - . ~ i ---y .~ '~,_. U ~ ~ --~ ~ d (z3 ~z~o 7 ~~ ~e~ ~c`#ic~ ~?~~~r ~~~~~ t . !7 ~+ f `^~~ 3~ ~~~~~~ _ _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~~s. Meeting Date: August 27, 2008 Item Number: 8.C.13.a. Subject: Acceptance of a Parcel of Land Along Huguenot Springs Road from Foxdene Limited Partnership County Administrator's Comments: County Administrator: rd Action Accept the conveyance of a parcel of land containing 0.800 acres along Huguenot Springs Road from Foxdene Limited Partnership, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.800 acres along Huguenot Spring Road. This dedication is for the development of The Village at Westchester Roadway and Utility Improvements. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Right of Way Manager Attachments: ^ Yes ~ No # ~~ 039 VICINITY S14ETCH Acceptance of a Parcel of Land along Huguenot Springs Road from Foxdene Limited Partnership ~~~~®~ /~ 111 ~1 f9 OYN ~~_~ ~- i„' ~n ~~~ n'~ ~~~ ~o~ V \` a o~ E ~n~ qq ao }yy}ti T- ~ A~ ~; o~ ~a~•. ~~~ ~~F w~'," asp ~ Rl h 0 ~~7 / ~m= GS ~~~ / ~(, w i i / ~S9y Lr / . > % ~ ~ / ~ / °o = # ' ~ ~O~ "~1J ~1 y ~wd ~~ a ~ ~~~ n X09 ~~ h k ~ ~3 ~~m~ ~!, ~Yaq ~t ~t~ }~~ E 10 N f~ ^ ~~l ~ ~~~~ ~oa ~^ 1 n v ~ryh m• Q'+~ ~I ~, ~ ~, , 'I~t _ t, ~~~. Gi d~ ~~ ~ ~ a nv 3 `~ '- )+ / ,~ ., !~ V' Fl ~m a~~ o cz 4 o ~~~ O~ ~~~~ u ~2~ ~ ~~~ `~? S ~~~' ~~ 4 U a. R~ ~~~~ ~ ~~ ~ ~~ ~~~ ~ ~~ 'Q~~ y S ~ V r~ ~ o j~CYrv$ ^ ~ ~W ~~ [Np~p 1NZb~ h Ste, og 3~~aai~ ^ o , c~~ ~ U / ~ f ' a! 7 ~ / ~ ~ :1 C r'q `. . o ~~~ ,ate ~ ~p$ w "°' n Zx,Wb Y~~ ~ x~r KpG ~~~ 'S U a ~~6~J ~ ~~~~ ' _wp ` ~~S ~. O d h d c Ka$ < ~+ Q .~"'.~, n ~m~: q, ~^a Z 1~9~~, ~~ 1] '~ ~~ Y Ong \~Y~2 ~`°"'~i ~~~ , ~aN ~ffi n ~ r mz d ~ ~ $ _\ . ~... ` W ~~ 1 U ~ ~ ~~ a~ ~ _ CHESTERFIELD COUNTY ~, BOARD OF SUPERVISORS Page 1 of 1 AGENDA S-_ h~~~. Meeting Date: August 27, 2008 Item Number: 8.C.13.b. Subject: Acceptance of Parcels of Land for Westchester Hills Boulevard and Westchester Springs Drive and Along Huguenot Springs Road from Gray Land and Development Company, LLC County Administrator's Comments: County Administrator: on Accept the conveyance of three parcels of land containing a total of 7.564 acres for Westchester Hills Boulevard and Westchester Springs Drive and along Huguenot Springs Road from Gray Land and Development Company, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 7.564 acres for Westchester Hills Boulevard and Westchester Springs Drive and along Huguenot Springs Road. This dedication is for the development of The Village at Westchester Roadway and Utility Improvements. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Right of Way Manager ooo~o~ IJIGINITY SKETGH Acceptance of Parcels of Land for Westchester Hills Boulerard and Westchester Springs Drire and along Huguenot Springs Road from Gra~r Land and Derelopment Company, LLC ~ 0.765 Acre Dedication /~ _ ~ ~ ~ ~ 0.391 Acre Dedication ~ .~ ~. 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N m ~ a S9 OYN ~.^. v ~ e CO ~ a~ 6 ¢ ._ .ti ~ n ! 1 ~~ - 6 J 1C~~ p ~^ Rend ~'n~ ^~ ~~p_' ~er~k ~.. _ _ CHESTERFIELD COUNTY '~ BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA S ~_ _N P Meeting Date: August 27, 2008 Item Number: 8.C.13.c. Subject: Acceptance of a Parcel of Land for Westchester Hills Boulevard and Westchester Springs Drive from Midlothian Partnership, LLP County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 5.162 acres for Westchester Hills Boulevard and Westchester Springs Drive from Midlothian Partnership, LLP, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 5.162 acres for Westchester Hills Boulevard and Westchester Springs Drive. This dedication is for the development of The Village at Westchester Roadway and Utility Improvements. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Right of Way Manager 000107 VICINITY SKETCH Acceptance of a Parcel of Land for Westchester Hills Boulevard and Westchester Springs Drive from Midlothian Partnership, LLP / ~4 ~ ~ a z ~ ~ ~ ,~ ~ Cl V l~W fl J~ ~ °~ ~ w Y_ +~ ~p"Sh1lA TPK~ r M~ E 1 r 5.162 Acre Dedication ~> ~i N Chesterfield County Department of Utilities W ;~~%•E S t Ocl egrax 666b7 ket ~4,j®~®~ ~ ~ a o& „_ ~r~ ~Qj ~ ~`~y~y M ~r ~~ 4i ti ~ ~ ~ ~ t l ` ~ ~ ~ ~ t Z ~r ly ~rb~ a ~~~~ ~-y ~ . g 2 o~ ~ '~~~ ~ m~ ;~ ~~~~ ~ ~ ~ ~ tl ~~R~~ ~ ~ Z -a r`~ fr~ ~ ~ ' ~ -ay ,:,ra ~ ~ # 1 ~ ~ 4o k ~~ a~a E~ W QQ o t!' ~' !'. ~ ~'s~ ~j f I i~ ~~ 3Q .~i0~ a1 K Y. = ~ ~ '.'- '~ ~ ~~ uC ~ f ~L ;~,. r 1, ~,~~ ~ _ . _. ~, ~~ ' l i IIII , ,~4~N ~ S £y ~ v~~3~ Ci9 y~ kzb! ` ? q~ ~~, \` ^~ ^`s ~ ~ L 1 ~ R .~ 7 ~ s.SllN tj3lS~3~1c3v C'S '~~Or~ O 63507`-'.<S r o $ ~ ~ ~ ,,,' b z- ~ 'r ~~ ~ /p ~~ ~V = :L~ : Wy~K t~~~ ~ ~4) ~ vU'I'~ =:JNy~ ~ 5~~1 wopp~ 1 Wo ~~~ ~S ~ ~ iq; D VV u ~N~~n a ~r .r.--_ 1 ' m ~ o o ~ 1 174$.27' ^g } iv C6lSfOt[Lit Ntd~ 11 ~x~, ' i86 9d tZ6t 8'^ S a1F6N3Ml N+ld ?j1111l1 ?~'?^::'0.1 ~ V c ®~ ~` s .ao . ~s r n 4 !D L 133lis s~,, ,, ; ~., k... \ C \ ~ 1~ ~~ ~ , ~` ~. . rd' ~~~\ e` ~~ \ z e sJ\ +~+~~ ~ ~`'~ <- ~a~o iA n ~~ N .~ N F ~~Wd ~~ iS (~ > ~~ ~tl ~ 6 ~ , \ D \ ®~~ # ~ ~ ~~ ad~~ ~ ~ vb ~\ J z ~ a e~~~ ab y,~ 0 \ ~u nm ~ ~ 'i c ~ ~ '. ~ ~~ °~ ry ~ ~ .. v ~ W c R~WF ~ , ~~Tts' RW ~ '.\ ~ ~ 2 r~J ~ a _ ~ 9~V ~ ...` CJ i ~~~ ~ ~ ~- as~ ~~y~ ' ~ jam' '' ~7A.i yrW ~ OQW~ _ ..~.\ ' r u v ,~ ! g~ ~ 7^ 1 ~~ a.~~~ ~~ I $ ~ ~C .Ww~ ZW~ q' Y 4 O b4~a~ ~ ~~ r r} ~~ ~ ~~- ~~ ~~~ ~ a ,~~ag~ ~ g ~ ~~ ~ ~ ~~4~g ~ A m 0 I zw ~ 4~ ~y o ~e ~~zrs °~+a ~9°~ arC~y A ~ d ~n ~ ~ ~ ~~ -'a 4 C a~ '. AS7~ 1x9 ~s-~ ~ ~ 'F~z^ S']~fN ~ ~1f~ ^~ Q350d0~d ~ ~ p0 ~~ r~ N ~_ ~~~ ^o ~~?} ~ ~ W f C] G F= ~` t] N n /~ `~" ~ ~ W ~ u 4~ ~~ x J J a 'o ~~ ~.fi~~ ~) ~ a ~t ~ r p~p ~ :_~:W, ~ ~ _ cll. $ /~AA/ /y ~o ~bJ SQ f~1 S" w ` ~~ ~~ Qg. s ad ~ ~~ ~ N d ~ 9sA a ~< "~ r //~ / W .~~ ~_ `. ~~ ;a'~~: ~~ ~a ~ N _ ~ ' ~ Ni ~ rye- ~ ~~`` Kp JJ ya(~ s n ~v} EpT.. }}~~ wy OI ~~ W\a S~ 1.r0 ~YliV~xoaf YM•IYTSy/YfAI ~yL ,t /'B ~ q'_ ' ~ ~~ ~~ ~~ 1 aC~ ~i~~ ~fORJ WO/~aL l~/3 ~(l 4~ ,J __{.~r ~~ nr I a~N ~~'~ -°•-- J-__.__ -- ~ ___ `~ a - a~~ v rte' S9 OYN "'z _-----~ ~ ~~]Q~{ ~n ~ ~~~ s_ J ~ ~ ~^ r m^ yy u N 6 3Wm n~ R m ~~rh~ ~pa ~ Q ~~ ~ 0~ "~"- ~ ,~ `~ ° (~ 1.. «!( /, a m a ~Q ~~ ~~ _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA S-- R~N a Meeting Date: August 27, 2008 Item Number: 8.C.14. Subject: Request to Quitclaim a Variable Width Storm Water Management System/Best Management Practice Easement and a Twenty-Foot Storm Water Management System/Best Management Practice Access Easement Across the Property of Hullco Associates, L.L.C. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width SWM/BMP easement and a 20' SWM/BMP access easement across the property of Hullco Associates, L.L.C. Summary of Information: Hullco Associates, L.L.C. has requested the relocation of a variable width SWM/BMP easement and a 20' SWM/BMP easement across its property as shown on the attached plat. Environmental Engineering has reviewed this request. A new easement will be dedicated. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000111 VICINITY SKETCH Request to Quitclaim a Variable Width Storm Water Management System/Best Management Practice Easement and a Twenty Foot Storm Water Management System/Best Management Practice Access Easement Across the Property of Hullco Associates, L.L.C. pal ~ ~ f ~ ~R19~AF1~~- i ~`~~ ~ ~t l~~ ~ Y ~ ~! ~ N~ ~ L swiwgirrp Easemenrt to be quitclaimed A r` ~ Og- f,. f ~ ~l O ~{,L. K~ CY -,r ~ ~ ao ~ ~ ~ \ P ~ m R~- ~ ~ AKA ~ ~P~ ~~S P~ G ~}'Q RD N Chesterfield County Department of Utilities ~_ W ~~E S 1 hcY egrak 666bi tet CP~®~~~ x C1 o qAr ,.- ~~~u ads N C ~z~~ .~~~ ~°~~ ~~Jp~ o~ l' ~~~ `~ ! {n 4 1a4 N Q @0 y »~ II'r't~i S Q~A N A G n9~GGGG~~ cu o~ 8~ ON my0 ~ggyrrt • ~D~D p n A ~~~ ~,~ 1 y p Q'O N n x^~ ~i~ , z 1,1mN O ~ v =mom z~~ ~zSG ~vn ~~' ~ +w T = 09` v y b + 1 W yy~~ ^~ ~6 ~ $ + •s ' ~ r ~ ~ ~ ~ N o~ o is w .~-60r h~~~ I 1 ~~~~ ` i ~ ~~ M wl `" 1 gw il V; ~•. ~ I 1 NOI~ f ~I"• I S C~e~`"I 1 '-I . Z ~ ~ I ~\ A 1 EI +~y I I ~\ a i gl •~ 1 I \ I ,~T ~ I I > I ~ ~f I ^i I II i~ ~~I II ~ ~ !i II I In I ~I u n ~~~ ~~ ~s~ ~"! ~~y~~~ ~~A~~~ dy~ ~~y~c i~h' ~~ a i~Z `~ IV $ \ 1 \ ' a M R 1 ~ y~y r,,,m J ~~X I \`~1~! r C r011y~~~ ~~~ i ^~~ ~r~~ ~ `~ ap ~0 1 u$~ gl a o ~ ~~~~ ? \ ir.~~ ~ i~mg ~ 1 ~ ~ ~ 4 ~~~~ o ' z ~~~ ~N~N ~~ y , aO ` y Iw ' ' ~~ id fo ~ Moeiaop-r ~ ~ }~ _~ ~ b ~ f1~ q ( ~ ~~ „ 11 Noeao'~p'w ~ X11 ~r w_as______J ~~.fs' i.,. «osso'larw Noa•~s'w ... foJ.N' ----- I~upW G yi N NC9 ~ O ~~s V {7 ~ ` 7 }. ~ C~ Y K 7 N 0 ~il°~ ~~s~ ~~~ Y ~~+ -1 a tl~ N n o O m ~ s ~ P~ fp r ~ 2 \ ~z5 se \ ~ ~+~ 4 ~ P y P a~T ~• ~ 0 ' M~~ ~n gl] yy+yy+ AoP~ y ~ N ~ V ~ i N m V'~.pO Yb~ ~9 ~N f~ o$ N ~ z qAr ^ys+~j~ N 11 Y o~N:~gwg i„ ~. •$SS?. ~~o~ $~, •~ _y ~O a~ ~ C Y ~i ~~~ r a ~ N~ T ~ ~, N r~4o ~~ \ ? ~rork F `~~' 1 z ~~~~~ NL.~a, dx$~ ~~9 ~I I ~, I 1~ g ~i'~ ~S m ~ I~ ~ C~ ~~ i ~'! ~ ~ ~~~ ~~~ VI ~~ 1u1 ~~. ~ y~~• I I I 0 I I „01-~ 1 1 ,~i~A I I .~~~~ 1 i rn ti ~ ~5~~ a`~~ I I I 1, W '~~ 1'" ~X °~~~ I ~~ I I ~ I T I M M O N 5 GROUP .• ':~+~. --= ~'" ,~ _ CHESTERFIELD COUNTY ""'~ a BOARD OF SUPERVISORS Page 1 of 1 - __ ~ AGENDA ~~RG1N\P~ Meeting Date: August 27, 2008 Item Number: 8.C.15. Subject: Approval of an Addendum to a Sales Contract for the Purchase of Two Parcels of Land for Matoaca Elementary School County Administrator's Comments: County Administrator: Ord Action Regu Approve an addendum to a sales contract for the purchase of two parcels of land containing a total of 2.8 acres, more or less, for $125,000.00, from James Douglas Perdue, for Matoaca Elementary School, and authorize the County Administrator to execute the addendum. Summary of Information: A sales contract to purchase two parcels of land containing a total of 2.8 acres, more or less, with improvements, PINS: 778608548000000 and 778608526900000, 21514 and 21518 Lee Street, for $125,000.00, plus closing costs which are estimated to be $8,000.00, from James Douglas Perdue, for the Matoaca Elementary School parking lot project was approved by the Board of Supervisors on December 19, 2007. The sales contract stipulates a closing date of on or before June 27, 2008. A boundary dispute prevented meeting the closing date and an extension until August 28, 2008, was approved by the Board on June 25, 2008. The boundary dispute has not been resolved and an extension until October 30, 2008 is requested. Staff is continuing to work with the Seller to resolve the boundary dispute. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Approval of an Addendum to a Sales Contract for the Purchase of Two Parcels of Land for Matoaca Elementary School RIVER ROAD APPROVAL OF AN ADDENDUM TO A SALES CONTRACT FDR TH E PU RCHASE OF 2.8 ACRES OF LAND, MORE OR LESS, FDR MATOACA ELEMENTARY SCHOOL PARKING LOT MATOACA ELEMENTARY SCHOOL ~~ N Chesterfield County Department of lJtilities 1, ~ .~ ~~E S I Oci egrah 181J3let (~'~®~~. 1 155e 2141 6800 019 4170 6720 001 7uT '~ ~ R,r~ x704 ~ ~~,,. EXH IT "A" oo, ~ ~ --- 1830 6801 8019 6709 3115 6721 7 osss 21405 Dot o,3z 82ao 9x33 6624 6700 6628 ,~~ MATOACA j50 ELEM ENTARY SCHOOL 21 8 r399 21508 rase 6627 olei sow 21510 21514 JAME8 DOUGLAS PERDUE PINB: 778808548Q00000 AND 778Q08li2690p000 21814 AND 75 T WILL BOOK 29~, PAGE 6fl0 2.8 ACRES. MORE OR LESS sees 21504 5~q 9784 s4dZ 21518 6624 21520 D01 less 0Dg Oo5 004 8706 - 007 4ss1 5750 s~so 002 e44e . 37Aa 6718 8712 6708 ~ 6700 0147 6722 Ta<~ ~{ 6625 6704 x 68 S .1~1RC1L~l4Q-.iA.uE.'1a1,~.r~. ,:. ao9 D12 sass 013 cross 01o 573a 21600 ~ 21601 6725 ~ 6711 6 7 8 07 ~D 21802 5700 8721 937 ~ D319 1213 21614 8713 21604 21607 6628 CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA </RG,N~A Meeting Date: August 27, 2008 Item Number: 8.C.16. Subject: Request Permission for a Sign to Encroach Within a Variable Width Right of Way Adjacent to East Hundred Road County Administrator's Comments: County Administrator: Grant Rivermont Apartment Homes, LLC permission for a sign to encroach within a variable width right of way adjacent to East Hundred Road, subject to the execution of a license agreement. Summary of Information: Rivermont Apartment Homes, LLC has requested permission for a sign to encroach within a variable width right of way adjacent to East Hundred Road. The request has been reviewed and approved by VDOT, county staff and Comcast Cablevision. A VDOT permit has been issued for the encroachment within East Hundred Road. The Transportation Department has requested that surety be required to provide for relocation of the sign in the future to accommodate county or VDOT improvements in the right of way. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request Permission for a Sign to Encroach Within a Variable Width Right of Wad Adjacent to East Hundred Road ~~,Y ,~ ~~ REQUEST PERMISSION FOR A MONUMENT SIGN ~ ,f ~ r{ T ,~' ,~ +,, IVER ~ ~'~ K AVE ~ ~QI,V E1V ~~~4 G~ p L V~ ~, ~ ~ ~~ ~. ~ ~~ R ~ ~ ~~r .- ~ ~~ ~ ~ ~~ N Chesterfield County Department of Utildies r' W ~-E S 1 IICY 4giak 115b7 Rot V'Rl®~~~ b o s ee ta4 saa {]E1~!!) ~~>b=oa n ~~ ~. E7~ISTING E. ~~. .~ ~~ fw COMMONWEALTH dF VIRGINIA_ -- - a'~- RtVERAIONT b£VELOPMEh1T Cd., LLC GPI N: 8226 487 ~2~b0000 D.B. 1825 PG. 1440 D.B. 7552, PG, 960 ~16t}t EAST HUNQRi: p ROAD ~-. ,~ R f W (?EO~CATEp ~0 THE C4UfiJTY OF CNESTERFIELQ WITFt RIVERMONT ~ APART1ulENT PROJECT I ~~~~~ ~wa~ ~' ~ ~~~ 2~ RSVL97QN~3 ~~pPp~~~ ~~r~ ~~r~ ~IV~`R~pll~' MU~~'~- ~'AJ~ILY BER~[UDA D~37'RICT CHRSTRRF~~L~D CQUIV7'Y, YIRCENIA ~~ SITE ENGINEERING Ys80 LO~ti IDaad, 9ult,e 81?1 ...,~, .,.,.., Phao,e~( ~ 4-YOl~Ra~ (~Oi) yak-~dqo HUIVI~RED READ-STATE F YAR1A8[,.R lf]DTH R/lf or f ,a / roue s ~- . eo~ acr YM~ACffi4 aRrx c. ~rncrrau. ~.a. ~~ar.~ soo~aas r or r 1hh d~a~no ans +nr ~n at+own ~ ow vreo«~ e~ taMn.r° SII~ E7~NwNrp u~ir ~'tlrarwpa'°~~11ha* etlWrd~r wllhn d7M~R! Y proAdlw ~d any wrlr~whrti ~Y E~ ~~JK4 Eo ~qp T~e.ma SIU Enpiwwinq U~00~~9 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 hN e~ AGENDA Meeting Date: August 27, 2008 Item Number: 8.C.17. Subject: Approval of Utility Contract for Branch's Bluff, Section 1, Contract Number 07-0262 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 930 L.F.± of 6" sewer services to existing homes/lots and an offsite extension of 2,101 L.F.± of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Branch's Bluff Development Co., LLC Contractor: Excalibur Construction Corporation Contract Amount: Estimated County Cost for Additional Work .............$13,802.40 Estimated County Cost for Off-Site ....................$47,146.18 Estimated Developer Cost .............................$602,986.82 Estimated Total $650,133.00 Code: (Refunds thru Connections - Additional Work) 5N-572V0-E4D (Refunds thru Connections - Off-Site Work) 5N-572V0-E4D District: Dale Sufficient funds are available for this refund. Preparers __ William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No #000.20 VICINITY SKETCH Branch's Bluff Sec. 1 County Project # 0?-4262 ~, - z clr~ ~ ~ ~, 5~ i I ~ ~ ' f ~ ~ ~ ~ i 'C ;' ~ J ~ t~ i I ~ i~ ~ , (7 Z ~ ~ «~ ` -- -- - (r I - , ~ ~~ ~• Proposed 8" Wastewater Line ~- - Co. Proj. # 07-02fi2 I E ER -- StJN C~.~ Proposed Branch's Bluff Sec. 1 Co. Proj. # 07-0262 N Chesterfield County Department of Utilities W'~' E S I Ircl a qra C T 29? ke t _ CHESTERFIELD COUNTY "~ BOARD OF SUPERVISORS Page 1 of 3 _ - ~~ AGENDA ~III~NLA~" Meeting Date: August 27, 2008 Item Number: 8.C.18. Subject: Cancellation of Previously Requested Public Hearing and Acceptance of Water Quality Improvement Fund Grants for the Proctors Creek and Falling Creek Wastewater Treatment Plants County Administrator's Comments: County Administrator: Action Staff requests that the Board of Supervisors cancel the previously requested public hearing, accept the Virginia Water Quality Improvement Fund Point Source Grant Agreement No. 440-5-09-06 and No. 440-5-09-07 for reimbursement of 35% of the Eligible Project Costs for the Nutrient Removal Facilities at the Proctors Creek and Falling Creek Wastewater Treatment Plants, authorize the County Administrator to execute the grant agreements and name the Director of Utilities, or his designee, as the Authorized Representative to execute the monthly requests for reimbursement. Summary of Information: The General Assembly created the Virginia Water Quality Improvement Fund (WQIF) to encourage the construction of nutrient removal facilities at wastewater treatment plants and management practices to reduce nutrient levels in storm water. The Fund authorized the Director of the DEQ to make WQIF Grants related to point source pollution control. The Grant Agreement No. 440-S-09-06 and No. 440-S-09-07 are for the reimbursement of 35% of the Eligible Project Costs related to the removal of nitrogen from the wastewater at the Proctors Creek and Falling Creek Wastewater Treatment Plants. The total estimated Eligible Project Cost for nitrogen removal at both plants is $74,982,434. The grants will reimburse 35% of the Eligible Project Costs, or an estimated $26,243,852, and will be adjusted to reflect actual as-bid costs. In accepting the grants the County agrees to meet specific limits Preparers George B. Haves Title: Assistant Director of Utilities Attachments: ~ Yes ^ No #(~~®~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) for nitrogen and is subject to monetary assessments if the limit is exceeded and if construction schedules are not met. The amount of the assessments is based on the grant amount. The previously requested public hearing is requested to be canceled as a public hearing is not required since the project appropriation will not need modification. The projects are required to be completed to meet regulations, independent of the grant acceptance, and therefore were previously fully appropriated. The estimated grants were identified as a future funding source during previous budget preparation. (~~®~_~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 `'~ AGENDA ~!R,GINV' Budget and Management Comments: The FY2009 Adopted Capital Improvement Program included $67,837,700 in anticipated future revenues to sufficiently cover appropriations needed for projects that are included in the FY2009 Utilities CIP. Included in the $67.8 million was anticipated receipt of a Department of Environmental Quality grant that was applied for to offset part of the cost of wastewater treatment plant upgrades. The Virginia Water Quality Improvement Fund Point Source Grants (Numbers 440-5-09-06 and No. 440-S-09-07) are for reimbursement of 35% or an estimated $26,243,852 of the eligible project costs for the nutrient removal facilities at the Proctors Creek and Falling Creek Wastewater Treatment Plants. This request also requests authority for the County Administrator to execute the grant agreements and name the Director of Utilities, or his designee, as the Authorized Representative to execute the monthly requests for reimbursement. The total anticipated cost of the project is $151,200,000; the nutrient removal costs eligible for reimbursement are estimated to be $74,982,434. The 35% eligible for grant reimbursement is $26,243,852. All the costs for the nutrient removal projects are being funded through the Utilities CIP over several years. The grant allows request for reimbursement as expenditures occur and, therefore, the Utilities Department will be requesting cash reimbursements throughout the life of the project. This project will likely take until FY2013 to be completely finished. Preparers Allan M. Carmody Title: Director, Budget and Management ~~®~_~~ CHESTERFIELD COUNTY ,~ BOARD OF SUPERVISORS Page 1 of 4 ~,~,N -/ AGENDA Meeting Date: August 27, 2008 Item Number: 8.C.19. Subject: Request for a Music/Entertainment Festival Permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from September 20, 2008 through October 31, 2008 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a request for a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from September 20 through October 31, 2008. Summary of Information: Chesterfield Berry Farm proposes to conduct outdoor music during the September/October strawberry season on the lawns of the Chesterfield Berry Farm which is located at 26002 Pear Orchard Road, Moseley, Virginia. The music will be held on Saturdays and Sundays from September 20 through October 31, 2008. The Berry Farm opens at 10:00 a.m. Music will begin at 11:00 a.m. and end at 4:00 p.m., with all other activities ending at 6:00 p.m. The band for the series has not been contracted for at this time. It is anticipated that approximately 3000 people will attend the Festival events. Preparers Steven L. Micas Title: County Attorney 0500:79494.1 Attachments: ^ Yes ~ No # ~~®~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Chesterfield Berry Farm is both the applicant and event promoter. The Berry Farm is currently seeking sponsors to help defray the costs of the event. All net proceeds from the music series will go to the Berry Farm. The Berry Farm will assume full financial responsibility for the Festival and music series. The Berry Farm will make food, water, and soft drinks available for purchase during festival hours. Portolets remain on the location throughout the fall season and are serviced twice a week. The Berry Farm maintains appropriate clean-up and trash disposal. There is ample parking, and off-duty police officers will assist with parking, crowd control and other security needs. Emergency medical and fire department officials are aware of the event and will be available to render service. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Additionally, staff notes that the Berry Farm has safely conducted similar spring and fall festivals for each of the past four years. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. ~~~~_~~ Stylian P. Parthemos Chesterfield County Administration Building, Room 503 P.O. Box 40 Chesterfield, Va 23832-0040 Dear Mr. Parthemos, August 8, 2008 Thank you for your time in regarding our application for a music and festival permit. Chesterfield Berry Farm, located at 20501 Skinquarter Rd., Moseley, Virginia, is both the applicant and event promoter. We will receive all net proceeds from our music and festival events. We plan to have family oriented outdoor music during our pumpkin season on the lawns of Chesterfield Berry Farm which is located at 26002 Pear Orchard Rd. Moseley, Virginia. The music will be held on Saturdays and Sundays from September 20, 2008 thru October 31, 2008. We also plan to have a Pumpkin Festival on October 11 and 12, 2008. The Pumpkin Festival and music series is to help promote our pick your own pumpkins. Chesterfield Berry Farm opens at 10:00am with music beginning at 11:OOam. Music will end at 4:OOpm and all other activities will end at 6:OOpm. Chesterfield Berry Farm is assuming full financial responsibility for the Festival and music series. We are currently seeking corporate sponsors to help offset some of our major costs. We are currently in the process of acquiring a band for our Pumpkin Festival Weekend. Nick's Karaoke will be playing music all other weekends. We anticipate having 3000 people on the farm during the Festival hours. We have existing portolets at Chesterfield Berry Farm and they will remain there throughout our Pumpkin season. They are serviced twice a week by Nes services. Chesterfield Berry Farm currently has clean-up and trash disposal. We have dumpsters located on the farm and Tranium picks up the trash twice a week. Lodging will not be a necessity for our Festivals. Chesterfield Berry Farm has facilities where food, water, and soft drinks will be available for purchase during hours of operation. We are alerting the Manchester Rescue Squad and Clover Hill Fire department of our event's dates and times. We will work with our security officers in the event of an emergency to notify the proper emergency medical personnel. Adequate parking will be available in the Chesterfield Berry Farm parking lot with any overflow parking in our fields next to parking area. Outdoor lighting will not be used during our events as our events occur during day hours. Music both live and taped will be played in such a manner that the sound will not be a nuisance to adjacent property owners. Heavy evergreen buffers are already in place between Chesterfield Berry Farm property and adjacent property owners. All sound issues are under direct control of Shannon Mangnuson (General Retail Manager) with Chesterfield Berry Farm. We have an agreement in place with the Chesterfield County Police Department to employ off-duty police officers who will assist our staff with parking, crowd control and all other security components of our Festival and music series. Chesterfield Berry Farm carries a general $2 million liability insurance policy to insure against injury or damage. Statements authorizing Chesterfield County principals to enter the property during our music series or Festival are attached herewith. Our application fee is attached. I trust that the above information is adequate to meet the county's requirements for approval of our Entertainment Festival permit. Please call with any questions or concerns. Thank you for your assistance. Sincerely, Shannon Mangnuson General Retail Manager ~~®~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 r AGENDA _ IN\ Meeting Date: August 27, 2008 Item Number: 8.C.20. Subiect: Transfer a Total of $3,500 in Bermuda District Improvement Funds to the Parks and Recreation Department to Defray the Costs of ChesterFest County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested Bermuda District Improvement Funds to the rent space and equipment for ChesterFest. Summary of Information: to transfer a total of $3,500 in Parks and Recreation Department to Supervisor Jaeckle has requested the Board to transfer $3,500 in Bermuda District Improvement Funds to pay a portion of the costs incurred by the County to supply equipment for ChesterFest. ChesterFest is an event that is co-sponsored by the County pursuant to a written agreement with the Parks and Recreation Department and is open to the general public. The requested funds will help defray the costs that were incurred by the Parks and Recreation Department to rent equipment, such as tents, tables, chairs and stages for the ChesterFest celebration. This request originally came from the Chester Community Association. The County is legally prohibited from donating money to this organization. The Board is authorized; however, to defray the costs that will be incurred by County departments for civic events which the County sponsors pursuant to a co-sponsorship agreement and which are open to the general public and serve a community-wide audience. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan Carmody Title: Director Budget and Management 0425:'79520.1 Attachments: ^ Yes ~ No OOQ~~29 07/30/2006 02:29 8047969056 BRENDA WHITE PAGE 02/06 DIST~CT IMl'12.QVE~!I~NT FUNDS ,r~PP,LICATION This application must be cornpieted and signed before the County can consider a request far fundi~ with District Improvement Funds. Completing and signing this form does not mean that you will. receive fundirxg or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds to private persons yr organizations and. these restrictions may preclude the County's Board of Supervisors from even eonsiderirag your request. I. What is the name of the applicant (person ChesterFest Cspol'ISOI*ed or organization) nnakixrg tkds £undiu~g request? Ry the Chester Cammunit~- Association per- Brw.nda White Ent Goordlnator 2. If an organi~atiom is d~ applicant, what is the nature and purpose of the. organization? (Also attach organization's mast recent articles o£incorpoxation artd/or bylaws to appi~icatioz4} A one-day[ family ar~t~ual evetrt (Sept. 13, 2008)far the resideltts of Chester ~ surrounding areas, complete with food, vendors, entef'tainmerrt, prizes d~ children's activities. 3. What is the amount. of funding you are seeking? 4. Dasen`be in detail. the fiicidzng request and how the money, i~f approved, will be spent. 5. Is arty County Departntient inwlved in the project, event or program for which. you are seeking funds? 6. If this request for fimding will not fully fund your activity or progxatn, what other individuals or organizations will provide the remainder of the funding? $-5, X00 Cave will gladly accept whatever amount is a~opriated) Volunteer Foods. stage entertain- Metti' .(bands, karQoice, inf latablcs, Kids prizes, decorations). No Lacnl companieslindividunls weave solicited for donations, as well QS ~ucisting funds fi"o+n the Chester ~©®~ 3~ ~- JUL-30-2006 14 26 BJ4?969056 96i P.02 07/30/2008 02:29 6047969056 BREh1DA WHITE PAGE 03/08 COfnInW111'Y ASSOCIQtIOn. Ps~ge 2 7. Lf applicant xs am vrganiuatio~q, answer the following: is the organization a corporation? is the organizationnon-profit? Is the organization tax-exert? 8. What is tbue address of tbue applacatit Making thus request? 4. Whit is the telephone n~uim~ber, fax nwrttber, of-mail address of the applicant? Yes Nv X Yes X No Yes X No ChestgrFest ].4108 t~r~tite Pointe Court Chesterfiitld, VA 23838 (in T9b-905b (F) T9b--9U5b (coil home first) bwsoccer~comcast, net Signature of applicant. If you are ~ on behalf of an orga~atio~n you must be the president, vice-~esidenrt„ chairman or vice- chahxnan ofthe organisation. ~ s. ryva~~, Signature Chn~person (Evan# Coordinntcr) Title (if signing on behalf of an ozga~^a~taon). Brando S, White Printed NamE l~(30~31 JUL-30-2008 14 28 6047969056 96i P.03 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA h~N~w Meeting Date: August 27, 2008 Item Number: 8.C.21. Subiect: Declaration of Mandatory Water Use Restrictions County Administrator's Comments: County Administrator: Board Action Rectuested:~ Staff requests that the Board of Supervisors confirm and approve the declaration of mandatory water use restrictions to assure maximum beneficial use of available water resources for the public welfare during the prevailing drought conditions. Staff further recommends that the Board establish the effective date for mandatory water use restrictions to be September 2, 2008. Summary of Information: Based on the current drought and low flow conditions in the James River, it is now necessary to enact mandatory water use restrictions. Water flows in the James River have diminished below 750 cubic feet per second, the trigger point for mandatory restrictions. Provisions related to enacting water use restrictions are provided in the county code sections 18-151 through 18-158. The attached document, excerpted from the code, lists the specific items required upon the declaration of mandatory public water use restrictions. Other items related to implementation of these restrictions such as public notification, violations and penalties are also addressed in the code. It is anticipated that all jurisdictions who use the James River as a water source will declare similar mandatory restrictions. The mandatory restrictions will be nullified when water-supply conditions recover to normal status. District: Preparers Roy E. Covington Attachments: ^ Yes ~ No Title: Director of Utilities ~b00132 Sec. 18-I53. Mandatary nu6iic tivxter use restrictions. upon the declaration of mandatorv,_public «-ater use restrictions users of the t~ublic water system shalt limit their use of public water as folio«5: ~ Decorative or landscape fountains. Vv'ater use is prohibited. Patifed areas Washing is prohibited etcept for immediate health and safety requirements. Swimming; Wools Limit to filling and replenishing to maintain health and safety. All other uses are prohibited. Vehicle washing Non-commercial washing is limited to one day per week using only hoses with an automatic shut-off nozzle. Commercial vehicle washing businesses are permitted to operate under normal conditions. i e Established landscaping and gardens. Watering is limited to three days ner week by address Addresses ending with an odd number may water only on Tuesdays, Thursdays and Saturdays Addresses ending with an even number and locations with no street number may water only on Wednesdays, Fridays and Sundays. Watering_is_prohibited on Mondays. Watering, with buckets of up to five gallons per daX is permitted an ty ime• ~ Vegetable.gardens Limit waterin tg o any two days per week and from 8 p.m. - 10 a m on any day. Watering by bucket is unlimited. ~g,~, New landscaping. All watering is permitted for the first 10 days after ulanting. Thereafter the restriction for established landscapin_~. vegetable gardens shall apply. Golf courses Watering restricted to Tuesda ty hrough Sunday between 8:00 u.m. and 4.00 a m Greens are exempted from this restriction. Businesses. Limit to essential use only. Restaurants. No restrictions. All other consumption. Conservation by any means encouraged. (1~0®~~-Pi3 ,~~ . - ,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 27.2008 Subiect: Page 1 of 1 Item Number: 8.0.22. Set a Public Hearing to Consider Amendments to the Ordinance on Real Estate Tax Relief for the Elderly or Disabled County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing date of September 24, 2008 to consider amendments to the ordinance on real estate tax relief for the elderly or disabled. Summary of Information: Staff requests that the Board set a public hearing to consider amendments to the County's Tax Relief for the Elderly or Disabled program. 2008 marks the final year of the County's current, three-year initiative to expand program participation. Accordingly, staff is reviewing recent program performance and developing a set of recommendations for the 2009 program. Recommendations for 2009 include an increase in the net worth criteria, the relative's income exemption amount and the cap on total amount of relief granted per household. In addition, the current proposal suggests allowing for a slight adjustment in the income tier structure that determines the percentage of relief granted. A comparison of the current program, staff's proposal and state allowable maximums is attached. The advertisement would reflect the proposed program criteria with a relief cap of $2,000 thereby allowing flexibility to set criteria at or above those levels. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ~ No # ,. °-. Current Program Proposed Program State Maximums Annual Income Limit $52,000 $52,000 $74,944 Net Vflorth Limit $200,000 $275,000 $350,000 Acreage Exemption Up to 10 acres Up to 10 acres Up to 10 acres Relative's Income Up to $6,500 Up to $10,000 Up to $10,000 Exemption Relief Cap $2,000 $2,500 None $0-37k, 100% $0-39k, 100% Tiers $37-48.Sk 60% $39-48.9k, 60°!o Tiers not required; , $74,944 max $48.5-52k, 35% $48.9-52k, 35% - CHESTERFIELD COUNTY y~~~~ ~ BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: August 27, 2008 Item Number: 9.A. Subject: Developer water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Preparers William O. Wri~ 00-0060 Second Branch, Section 7 William B. Duval Duval Development, Incorporated Water Improvements - $49,287.00 Matoaca ~ht Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # C~~O~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: 06-0043 Project Name: Ye Olde Car Wash - Robious Road Developer: Ye Olde Car Wash, LLC Contractor: Metheny Contracting, Incorporated Contract Amount: Water Improvements - $10,645.50 District: Midlothian 3. Contract Number: 07-0344 Project Name: Warbro Fueling Station Developer: J. R. Warboro, LLC Contractor: Groundsman, Incorporated Contract Amount: Water Improvements - $7,357.00 District: Clover Hill 4. Contract Number: 07-0287 Project Name: Action Mobile Industries Developer: Touchstone Road, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $44,499.75 Wastewater Improvements - Private District: Bermuda 5. Contract Number: 08-0002 Project Name: Chalkley Place, Phase 1 Developer: Currin and Associates, LLC Contractor: Shoosmith Brothers Construction Company, Inc. Contract Amount: Water Improvements - $57,264.00 Wastewater Improvements - $46,647.00 District : Bermuda (~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 5. Contract Number: 08-0113 Project Name: Harbourside Centre Office Page3of3 Developer: Harbourside Centre LLC Contractor: Perkinson Construction Company Contract Amount: Water Improvements - $11,776.00 District: Matoaca l.D~il~..al~ _ CHESTERFIELD COUNTY r BOARD OF SUPERVISORS Page 1 of 1 _~ ~ ° AGENDA y~~~.*~ Meeting Date: August 27, 2008 Item Number: 9.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ~~~~~-~ CHESTERFIELD COUNTY GENERAL FUND BALANCE August 27, 2008 BOARD MEETING . DATE DESCRIPTION AMOUNT 07/01/08 FY2009 Beginning Budgeted Balance *Pending outcome of FY2008 Audit Results BALANCE $53,495,000 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 8/27/2008 Board Meeting Date Description Amount Balance 6/30/2007 FY07 Ending Balance $1,097,798 FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 15,521,300 16,619,098 4/11/2007 FY2008 Capital Projects (14,889,300) 1,729,798 10/10/2007 Fire Logistics Facility, Phase II (150,000) 1,579,798 2/13/2008 Web streaming hardware, software, services and support (72,240) 1,507,558 6/25/2008 Return funding from Circuit/General District Courthouse 117,430 1,624,988 Expansion. Funding replaced w/ bond premium proceeds FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 19,435,288 4/9/2008 FY2009 Capital Projects (16,792,400) 2,642,888 Q z ~I F W ~ O O W N O N ~ ~ U E-~ A "~ ~c o~ ~o ~ ,~ o t~ ~, ~ ~ ~ O O ~ M ~ n ~ ~ ~ ~ u ^O b 9 ~ i~ b 6i4 bR ~ ~ O ~ ~ o b Y~I r N 0~0 ~~ A 'CS ~' i7 ~+ ~ ~ W ~ O ~ ~Lr O i, ~ 0 i. ~ i. Q, U ~I v ... ~. .., A .-~ O O N_ M N O 69 M E/9 ~ ~ 6A 6R ~ O 604 b09 ~ N ~ N ~ ~ y~g ~ ~ O O O O O O ~ ~ ~ ~ ~ ~ 00 00 00 00 00 M .--i 69 69 6R 69 69 6A O O Q~ ~O M .-~ M N O .-~ ~ M ~ N ~O 69 •-~, 6R 69 69 64 b ~ ~ s, ~ :: ~ ~ c ~ ~ ~ W U A ~ ~ U ~'~®~_~~ Prepared by Accounting Department July 31, 2008 Date B 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 $117x742,200 Outstanding Date Balance Ends 7/31 /08 11/19 $9,660,000 11 /21 8,210,000 11/23 4,820,000 11 /24 18,550,000 10/08 9,225,000 12/17 1,286,826 12/ 10 222,979 11 /24 12,43 5, 000 11 /24 10,3 50,000 11/27 22,220,000 $96,979 805 Approved Amount ~Q~~~ CHESTERFIELD COUNTY r ~ BOARD OF SUPERVISORS ~`~ AGENDA h~~N~a Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # 000142 0 ~ 0 0 0 t o 0 0 0 ~ o 0 o N h , ~ o N '~, 0 N o N I o N 0 N 0 N 0 N 0 N ! 0 N M ~ [r A N N N N N N N N ! N ~ ,.p ~ ~ O O O O ~~, O O ' O I O O t iy y ' ~ ! rn r O ? W ' ~ 4 ~ ao o 0o S ao o ao io 00 S ' oo ~o ao o ao io ' w 0 O ~ , ~ ,O N N N i~ N N i N N N ~ N N O v: V ~ tD N t0 N t0 N f0 N _ (O N l0 ~ N f0 N (O N f0 N O ~ \~ CS ~ M O ~. •. M O M O M O M O i M O M O M I O '. M O ~ y ~ ~ ~ il ~ ' ~ O ~ ~ ~ ~ ` ~ ~ O , O O O O ~ .M-- O ' a} O O ~I O O O O O O ' O O j ~ ~ . I . 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Cs U ti ~ of a Q a~ ~ I' a Q m ~ U i a F- U a i F- !, U a i F- '' U F- U a i I- I ul a~ H ', to a i H vj ~ ~ V ~ ' tl ~ C ~ b4 r + rn w ~~ ~ '. r , ~ n ~ n n n n n n n n n co n v n M n ~ Ly O [r ~ O C ~ O N O N O N O N O N O N O N O N O N O r, V ~ V ~ .~ ~ ~ ~o ~ ~ ~~ ~ ~ o ~ ~° y ~ v ~ a~ ~ U ~ ~ ~~ ~, 0 a b4 a O N M n O L O O 0 N O r 0 '~ ,o 4 0 'ly, '~ o~ w ~ ~ ~ ~ CV U of O J` C O 0.', V O 0 Q O .~ v ~ ~ x ~ +.. 'ZS ~ O O h o ~~ ~~ o~ w ~ ~ ~ O ~ U O ~~ '~ '~ ~ ~ ~ ~ .~ ~ ~ ~ h z ', O ~ i U ~ O ~ s ~ ~ o ~, ~~ ~q ~~ ,~ U U ~ h ~ ~ aq ~~ '~ ~ ~~ d tri A ~ ~ ``N A W V yr V 'v ~ h v ~ o ~ N ao obi 5 ;~ 3 QC d w O V O O O O N N N N o ',o ~ '', ~ N N N N O O 0 0 0 0 ° ~ ~, v': ~' ~' c '' m ': L '. 3 r l 6 I N L ' ' ~ ~ , o ' ~ ~ ': - o^' c J ~ N ~ f0 L >+ ~ a a >. '', Q c ' ° o - F- ° '' U ch r N ', N ~ ~ l4 L ' ~ U', ' w o ', a c ' Z ' > ~ ~~ 3 ~ ~ m Q OD ', D L ~ ' V ~ V ' ~ c ~ ~ o ~ ~ ~ ~ c I c s ~ ~ .. ~ ~ .. ~ :_ ~ :~ ' ~ € > € ~ ' ~ ~ ~ ti 0 ~ ~ 'a f 0 f 0 'a C o 0 a V V o~ m .~ 0. 0 ao c 0 0 U C bD d CQ U Z r~+ O H N M O h C O~ b b 0 ~~.. e r 0 h A d a~ 0 t t .~ y '~ d ;b 01 h O O O ~ O O v o ti d n t O '~ o ~ a A ~~ y ~L ~ 0 A .o'' d y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA yy~~~,~ Meeting Date: August 27, 2008 Item Number: 9.D. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 07PD0248) to Permit Expansion of the Proposed Providence Road Park Site on Ten Acres of a Fifty-Two Acre Tract Plus Amendment to Substantial Accord (Case 92PD0197) Relative to Development Standards County Administrator's Comments: County Administrator: On July 15, 2008, the Planning Commission found Case 07PD0248 in substantial accord with the Comprehensive Plan, as per the attached. (AYES: Messrs: Gulley, Bass, Brown, Hassen and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning No #000145 • mot,„,,.,..<, ~n onn~ r~nr xa.,,, ~ c ~nn~ r~n~ ~~-•o ,~ ~ug~zi ~ ~nn~ ~v~ ~,~~N~t ~a.,., ~n ~nn4 r~pr -- July 15, 2008 CPC SUBSTANTIAL ACCORD REVIEW 07PD0248 Chesterfield County Parks and Recreation Clover Hill Magisterial District South line of Powhite Parkway REQUEST I: Substantial Accord Determination on ten (10) acres of a fifty-two (52) acre tract to permit expansion of the planned West Providence Road Park site. REQUEST II: Amendment to Substantial Accord (Case 92PD0197) relative to development standards. Specifically, the Condition of Case 92PD0197 relative to setback and buffer requirements would be deleted and replaced with additional development standards, as discussed herein. PROPOSED LAND USE: A public park is planned. RECOMMENDATION Request I: Recommend approval of the Substantial Accord Determination to permit an expansion of the planned West Providence Road Park site for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan. Specifically, the additional land will lessen the deficit in community parkland and increase the amount of land available for the planned West Providence Road Park. Request II: Recommend approval of the amendment to Substantial Accord (Case 92PD0197) to delete the Condition for the following reason: The conditions recommended with this case and offered by the applicant are typical to those that have been approved on similar cases; are superior to the setback and ~~®~..~6 Providing a FIRST CHOICE community through excellence in public service buffer requirements imposed with the previous case; and will better mitigate the impacts of the park on adjacent residential areas. CONDITIONS Development of the property shall be in general conformance with the conceptual development plan, entitled "Concept Plan, West Providence Road Park", and dated April 14, 2008. (P) 2. Other than security lighting, no outdoor lighting shall be permitted. (P) The park will only be open to the public from one-half (1/2) of an hour before sunrise to one-half (1/2) of an hour after sunset each day. Each entrance shall be gated to preclude trespassing when the park is closed. (P&R) 4. A minimum of sixty (60) parking spaces shall be provided for each sports/play field. (P) 5. There shall be no public road access to Academy Drive. As part of the initial development, an emergency access road shall be provided from West Providence Road to Academy Drive. This road shall be constructed to accommodate access in case of emergency and shall be gated to preclude its use other than during emergency situations. At a minimum, all surfaces shall be geotechnically certified to withhold 75,000 pounds and where the access crosses a drainage way, the access shall be designed to accommodate a minimum of a ten (10) year storm. The exact design, location and maintenance provisions of this access shall be reviewed and approved by the Fire Department at the time of plan review. (T&F) 6. Prior to or in conjunction with development of any active recreational use, a public restroom facility with a minimum of 240 gross square feet shall be constructed. (P) 7. Except for trails and walking paths, all uses shall be located a minimum of 150 feet from adjacent properties and from the ultimate rights of way of West Providence Road and Powhite Parkway. Within this setback, existing vegetation shall be supplemented where necessary, with landscaping or other devices designed to achieve the buffering standards contained in Section 19-522(a)(4) of the Zoning Ordinance. (P) 8. All sound sensitive uses, as determined by the Transportation Department, shall be located a minimum of 200 feet from the right of way for Powhite Parkway, unless a noise study demonstrates that a lesser distance is acceptable as approved by the Transportation Department. Natural vegetation shall be retained within this 200-foot setback unless otherwise approved by the Planning Commission. (T) ~~0~~~ 2 07PD0247 JUL15-CPC-RPT (Note: No modification to this setback and/or to the requirement for retaining vegetation shall reduce the setback and buffer requirements of Condition 7.) 9. With the exception of buffers and setbacks for play fields, courts, playgrounds and similar active recreational areas and for any sound sensitive uses, development shall conform to the requirements of the Zoning Ordinance for Corporate Office (O-2) Districts in Emerging Growth Areas. (P) (Note: The requirements of the underlying Agricultural (A) Zoning classification, where these requirements exceed the requirements of the Ordinance for O-2 Districts in Emerging Growth Areas, remain applicable for any active recreational use developed on the property.) 10. Except for timbering approved by the Virginia Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering on the Property until a land disturbance permit has been obtained from the Environmental Engineering Department and the approved devices installed. (EE) 11. With the approval of this request, the Condition of Case 92PD0197 shall be deleted. (P) GENERAL INFORMATION Project Name: Providence Park Acquisition Location: South line of Powhite Parkway, west of the northern terminus of Condrey Ridge Drive and north line of West Providence Road across from Providence Elementary School. Tax IDs 743-692-Part of 4869 and 743-693-5361. Existins Zoning: A Size: 52 acres Existing_Land Use: Vacant ~~®~~~ 3 07PD0247 JUL15-CPC-RPT Adjacent Zoning_and Land Use: North - R-12; Single family residential or vacant South - A and R-9; Public/semi-public, single family residential or vacant East - A and R-9; Single family residential or vacant West - R-9; Single family residential or vacant UTILITIES Public Water S stem: There is an existing sixteen (16) inch water line extending along the north side of West Providence Road, adjacent to the existing proposed park site. In addition, an existing eight (8) inch water line extends along Condrey Ridge Drive and terminates adjacent to Academy Drive, approximately 300 feet west of this site. Use of the public water system to serve the proposed park is required by County Code. Public Wastewater S sy tem: There is an existing eighteen (18) inch wastewater collector line extending across the eastern boundary of this site. Use of the public wastewater system is required by County Code for the proposed park. ENVIRONMENTAL Drainage and Erosion: There are no known on- or off-site drainage and erosion problems and none are anticipated with the development of this property. This site is wooded and should not be timbered without first obtaining a land disturbance permit from the Department of Environmental Engineering and the appropriate devices being installed. (Condition 10) Water Quality: The subject property is adjacent to a tributary of Falling Creek. This tributary is a perennial stream and as such is subject to a one hundred (100) foot conservation area inside of which uses are very limited. Fire Service: The Wagstaff Volunteer Fire Station, Company Number 10, and the Manchester Volunteer Rescue Squad currently provide fire protection and emergency medical service (EMS). This request will have a minimal impact on fire and EMS. ~Q®~.~9 4 07PD0247 JUL15-CPC-RPT The Fire Department does not normally support emergency accesses in lieu of public road accesses. However, in this case, an emergency access is proposed by the applicant since a public road access would not be permitted (Condition 5). Area residents have expressed concerns relative to limited access in the Solar II Subdivision especially in the event of an emergency. It is important to note that this emergency access will be controlled by the Fire Department and will only be used for emergency purposes, not to accommodate general access to the park or to the Solar II neighborhood. In addition, the exact design, location, and maintenance of this access will be reviewed and approved by the Fire Department. Transportation: Approval of the Substantial Accord will not limit development of the property (approximately 52 acres) to specific park uses; therefore, it is difficult to anticipate traffic generation. Condition 1 would require the property to be developed as generally shown on the concept plan, and the applicant intends to use most of the property for three (3) soccer fields. Based on vehicle counts at other soccer parks in the county, the proposed soccer fields could generate approximately 220 average daily trips. Traffic generated by development of the property will be distributed, via West Providence Road, along Courthouse Road, which had a 2006 traffic count of 37,190 vehicles per day. The capacity of this four-lane road is acceptable (Level of Service D) for the volume of traffic it currently carries. When the adjacent parcels to the east were developed, aright-of--way (Academy Drive) was recorded to the property. Because of the proximity of the Academy Drive intersection onto Courthouse Road from the Powhite Parkway/Courthouse Road interchange, vehicles generated from development of the property should not access Academy Drive (Condition 5). Based on citizen concerns, Condition 5 would require the developer to construct an emergency access from West Providence Road to Academy Drive. The property is located just south of Powhite Parkway. Traffic noise from Powhite Parkway could impact development on the property. In order to assist with addressing the noise impact, a 200-foot setback from the Powhite Parkwayright-of--way should be provided for all sound sensitive uses. (Condition 8) LAND USE Comprehensive Plan: Lies within the boundaries of the Powhite Route 288 Development Area Plan which suggests the majority of the property is appropriate for public/semi-public use anticipating the development of the planned West Providence Road Park which received a favorable substantial accord determination in 1992. A smaller portion of the property between the proposed park and Powhite Parkway is shown on the Plan to be appropriate for medium density residential use of 1.51 to 4.0 units per acre, however, it is more logical for the o~~~~~ 5 07PD0247 JUL15-CPC-RPT property to develop as an expansion of the park rather than for residential use given the development constraints on the property relative to access, conservation for water quality and increased setbacks from Powhite Parkway for sound sensitive uses such as residential dwellings. The Public Facilities Plan provides that community parks should be between twenty (20) and ninety (99) acres. In addition, the Plan suggests that, while community parkland is currently adequate, within the next twenty (20) years a deficit of over 250 acres will develop. The Plan further suggests that additional sports/playfields and trails systems should be developed by 2010. Area Development Trends: Area properties are zoned for and occupied by single family residential use and a public school, Providence Elementary School, or are vacant. It is anticipated that residential use will continue in the area, as suggested by the Plan. Zoning History: On July 21, 1992, the Planning Commission found the proposed public park proposed on forty-two (42) acres of the subject property to be insubstantial accord with the provisions of the adopted Comprehensive Plan subject to a condition requiring a one hundred (100) foot buffer from adjacent properties and a fifty (50) foot setback from West Providence Road. Site Design: The Parks and Recreation Department has submitted a general plan for the park development (Condition 1). This plan is entitled "Concept Plan, West Providence Road Park," dated April 14, 2008, which is attached. This plan generally outlines setback areas, walking trails, sports/playfield areas, parking, and picnic and playground areas. Currently, the request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the agricultural zoning, a condition is recommended which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas (Condition 9). Conditions are also offered by the applicant to address concerns of area citizens which would prohibit outdoor lighting (other than security lighting), limit the hours the park is open and require gates for security when the park is closed, require a minimum number of parking spaces for sports/play fields and require a restroom to be constructed in conjunction with the development of any active recreational use. (Conditions 2, 3, 4 and 6) 07PD0247 JUL15-CPC-RPT Setbacks and Buffers: With the approval of this case, the Condition of Case 92PD0197 requiring a one hundred (100) foot buffer from all property lines and a fifty (50) foot setback from West Providence Road would be deleted (Condition 11). As noted, proposed conditions will address the site development and are similar to those that have been imposed for other cases. Likewise, a condition is recommended that would require a 150 foot setback from adjacent properties and from the ultimate rights of way of West Providence Road and Powhite Parkway, except to accommodate trails and walking paths (Condition 7). This condition would also require existing vegetation to be supplemented with landscaping and other devices to achieve buffering standards for 100-foot buffers. CONCLUSION The proposed additional park land (Request I) satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the additional land proposed for expansion of the planned West Providence Road Park, determined to be in substantial accord with the Comprehensive Plan in 1992, will help lessen the deficit in community parkland as identified. In addition, the Powhite Route 288 Development Area Plan identifies the area of the West Providence Road Park for public/semi-public use. While the Plan suggests that the land just north of the park to be appropriate for medium density residential use of 1.51 to 4.0 units per acre, it is more logical for this property to develop as an expansion of the park given the development constraints on the property relative to access, conservation for water quality and increased setbacks from Powhite Parkway for sound sensitive uses such as residential dwellings. Therefore, staff recommends approval of the Substantial Accord Determination to a permit an expansion of the planned West Providence Road Park. Staff also recommends approval of the amendment to Substantial Accord (Case 92PD0197) to delete the Condition (Request II). Conditions recommended with this case and offered by the applicant are typical to those that have been approved on similar cases; are superior to the setback and buffer requirements imposed with the previous case; and will better mitigate the impacts of the park on adjacent residential areas. CASE HISTORY Planning Commission Meeting (2/20/07): At the request of the applicant, the Commission deferred this case to May 15, 2007. ~®®~..~~ 7 07PD0247 JUL15-CPC-RPT Staff (2/21/07): The applicant was advised in writing that any new or revised information should be submitted no later than March 12, 2007, for consideration at the May 15, 2007, meeting. Applicant, Staff, Area Citizens and the Clover Hill District Commissioner (4/18/07): A meeting was held to discuss the request. Citizens expressed concerns relative to security, drainage, increased traffic and pedestrian access. Applicant (4/19/07): A deferral was requested. Planning Commission Meeting (5/15/07): At the request of the applicant, the Commission deferred this case to August 21, 2007. Staff (5/16/07): The applicant was advised in writing that any new or revised information should be submitted no later than June 18, 2007, for consideration at the August 21, 2007, meeting. Staff (7/25/07): No new or revised information has been received. Planning Commission (8/21/07): At the request of the applicant, the Commission deferred this case to their November 20, 2007, public hearing. Staff (8/22/07): The applicant was advised in writing that any new or revised information should be submitted no later than September 17, 2007, for consideration at the November 20, 2007, meeting (~40~.53 $ 07PD0247 JUL15-CPC-RPT Staff (10/26/07): To date, no new information has been received. Planning Commission Meeting (11/20/07): At the request of the applicant, the Commission deferred this case in their regularly scheduled meeting in March 2008. Staff (11 /21 /07): The applicant was advised in writing that any new or revised information should be submitted no later than January 7, 2008 for consideration at the March 2008 meeting. Staff (2/25/08): To date, no new or revised information has been received. Planning Commission Meeting (3/18/08): At the request of the applicant, the Commission deferred this case to their May 20, 2008, public hearing. Staff (3/19/08): The applicant was advised in writing that any new or revised information must be received no later than March 26, 2008, for consideration at the Commission's May 20, 2008 public hearing. Applicant (4/14/08): A conceptual plan and conditions were submitted. Planning Commission Meeting (5/20/08): At the request of the applicant, the Commission deferred this case to their July 15, 2008, public hearing. (~~®~.~~ 9 07PD0247 JUL15-CPC-RPT Staff (5/21/08): The applicant was advised in writing that any new or revised information must be received no later than May 27, 2008, for consideration at the Commission's July 15, 2008 public hearing. Staff (6/20/08): To date, no new or revised information has been received. 04®~_5~ 10 07PD0247 JUL15-CPC-RPT ~ ~ ~~r ~I~ ~+~~~ ~, 07PD0247 JUL15-CPC-RPT CONCEPT PLAN WEST PROVIDENCE ROAD PARK 4.i4.2oo8 CHESTERFIELD COUNTY PARKS AND RECREATION - r-` ,~ I POP~~tI'E PK`N~ a - ~^ ~ ~~ ~ o ~ ~,, I ~uIcRGE YAC ESS `- - ~ CaNNEC ION O AD DR "~ ~O~FMY ii t ~~ ~ p ~ ' ` CNICAS E~LT~R III PLAYG l~N~! 90 V AR ^ i o ii gQ~~ ~ o ~ • a D `. ` o ~~ ~t \ d~ ~~ ~ { - ENTFiAP~E m~~,. , , ^ d '~, L _- _ 'r - ~ ~ o `C C ..,.. WALKING TRAILS 1 00 6 0 ~ O 0 ~. o o o _ w N p 4, ~~ , _ 0 Q ~`,~u&a«~eaca~an aaa~maa as ~n ~aa„igM®zm~G,a~aa-mcaomxv~y~au o ss ,ao zso 3eo sza "~•'"' ~"•""'° 07PD{)248-1 Nrul l~regnry-Caonq~~o2oo]COmmonwezi~nor vo-ginu FBB, Ha¢oMal Eala u manE On Mn VA ~m.a r ~u•^naois•^ raoagraon~ ~nro~manaa m mesa a ~~®~~ • $ 07PD0247 JUL15-CPC-RPT CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ' AGENDA ~~, Meeting Date:.. August 27, 2008_ Item Number: 14.A. Su. biect: Recognizing Mr. Jack K. Eggleston for His Service to the Phillips Volunteer Fire Company 13 County Administrator's Comments: County Administrator: Board Action Requested: Approve and present attached resolution. Summary of Information: District Chief Jack Eggleston, Phillips Volunteer Fire Company 13, retired from active duty on July 1, 2003. While he continues to serve on the Board of Directors, Mrs. Durfee would like to formally recognize him for his 29 years of active service to the citizens of the county. Preparers Paul W Mauper Title: Chief Attachments: ^ Yes ~ No # 040,_5 RECOGNIZING MR. JACK K. EGGLESTON FOR HIS SERVICE TO THE PHILLIPS VOLUNTEER FIRE COMPANY 13 WHEREAS, Volunteer District Chief Jack Eggleston retired from active operational status with Phillips Volunteer Fire Department, Company 13, in Chesterfield County, on July 1, 2003; and WHEREAS, Mr. Eggleston joined the fire service as a founding member of Phillips Volunteer Fire Department in November 1974 and became Volunteer District Chief in February 1979, where he served until his retirement; and WHEREAS, Mr. Eggleston was instrumental in leading Phillips Volunteer Fire Company to recognition as the Volunteer Fire Company of the Year for 1999, 2000, and again for 2002; and WHEREAS, Mr. Eggleston was given a Special Chiefs Award in 2003, recognizing him for his years of service to the Matoaca community and the Chesterfield County Fire and Emergency Medical Services Department; and WHEREAS, Mr. Eggleston was nominated for induction into the Chesterfield County Senior Volunteer Hall of Fame in 2005 for his commitment to Phillips Volunteer Fire Department and to the citizens of the Matoaca community; and WHEREAS, Mr. Eggleston continues to serve on the Board of Directors of the Phillips Volunteer Fire Department and has faithfully served the county for over 33 years, displaying a caring attitude, often going out of his way to help those in need, and demonstrating excellent teamwork skills by always being available to assist his volunteers, and the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of August 2008, publicly recognizes the contributions of Mr. Jack K. Eggleston, and expresses the appreciation of all residents for his service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Eggleston and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ()~~~59 s~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 12, 2008 Item Number: 14.6. Subject: Resolution Recognizing Mr. Adam Charles Horn, Troop 2837, Sponsored by Chester Baptist Church, and Mr. Chad Condrey Lythgoe and Mr. Scott Mitchell Mann, Both of Troop 874, sponsored by Saint Luke's United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Mr. Adam Charles Horn, Troop 2837, and Mr. Chad Condrey Lythgoe and Mr. Scott Mitchell Mann, both of Troop 874, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title ^ No ooo~.so Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. Adam Charles Horn, Troop 2837, sponsored by Chester Baptist Church, and Mr. Chad Condrey Lythgoe and Mr. Scott Mitchell Mann, both of Troop 874, sponsored by Saint Luke's United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Adam, Chad and Scott have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of August 2008, hereby extends its congratulations to Mr. Adam Charles Horn, Mr. Chad Condrey Lythgoe and Mr. Scott Mitchell Mann, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~®~~1 August 27, 2008 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ms. Deborah Willi 2. ~> tl, 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. ivU~ 2. 3. 4. 5. CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 4 =~~' AGENDA ~~~ru~ Meeting Date: August 27, 2008 Item Number: 17.A. Subject: Public Hearing to Consider the FY2009-FY2014 Secondary Road Six Year Improvement Plan, FY2009 Secondary Road Improvement Budget, Project Development Schedule for the Chesterfield Road Fund, Designation of FY2009 Chesterfield Road Fund Projects, and Transfer of Funds County Administrator's Comments: County Administrator: Hold a public hearing to consider: FY2009 through FY2014 Secondary Road Six Year Improvement Plan; FY2009 Secondary Road Improvement Budget; Project Development Schedule for the Chesterfield Road Fund; designation of FY2009 Chesterfield Road Fund Projects; and transfers from the FY2008 and FY2009 adopted Chesterfield Road Fund accounts of $65,300 to the Old Bon Air Road at Groundhog Drive project and $934,700 to the Beach Road at Brandy Oaks and the Timber Bluff Parkway projects. Summary of Information: FY2009 FY2014 Secondary Road Six Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the county. The FY2009-FY2014 Plan has been developed by VDOT and staff based on projected revenues. An average $5.9 million per year allocation is anticipated [$4.9 million secondary road funds and $1.0 million Chesterfield Road Fund (VDOT/county matching program)]. The FY2009-FY2014 Plan allocations total $29.7 million (the previous FY2007-FY2012 Six Year Plan allocations totaled $41.0 million). Preparers R.J. McCracken agen689 Attachments: ^ Yes Title: Director of Transportation No # 0001412 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary (Continued): Major reconstruction projects included in the Plan are as follows: • Nash Road (Applewhite Lane to Eastfair Parkway), • Bailey Bridge Road (Claypoint Road to Manchester High School), • Branders Bridge Road (Bradley Bridge Road to S. Happy Hill Road), and • Newbys Bridge Road (Walmsley Boulevard to Falling Creek). Only one new project has been added to the Plan: Walmsley Boulevard (west of Turner Road) Sidewalk. Details of the proposed Six Year Plan are shown on Attachments A through C. FY2009 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Two projects are shown to receive funding in FY2009: Bailey Bridge Road (Claypoint Road to Manchester High School) and Rhodes Lane Paving. Attachment C identifies the projects and allocations for FY2009. Chesterfield Road Fund Projects The county regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund) wherein the county provides funds in anticipation of an equal match by VDOT. The program allows VDOT to match county funds up to $1 million. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. In the past, the Board has chosen to distribute road funds on a rotational basis among the magisterial districts. Midlothian (Old Bon Air at Groundhog Drive - $65,300) and Matoaca (Beach Road at Brandy Oaks and Timber Bluff Parkway - $934,700) are scheduled to receive funding from VDOT in FY2009 with an equivalent county match. Anticipated allocations for the remaining years are shown in the Project Development Schedule for the Chesterfield Road Fund (Attachment B). (~~~~~a3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary (Continued): Congestion Mitigation and Air Quality (CMAQ) and Regional Surface Transportation Program (RSTP) Funds CMAQ and RSTP funds are allocated by the Metropolitan Planning Organizations (MPO) using a competitive process. RSTP funds have been allocated to two secondary projects in the Plan. The Reams Road at Rosegill Road Turn Lane Project is scheduled to receive $1.29 million in FY2009, and $1 million in FY2010. The Newby's Bridge Road (Walmsley Blvd. to Falling Creek) project is anticipated to receive $1 million in FY2010. Rural Addition VDOT's rural addition program allows qualifying non-state maintained roads to be upgraded to state standards using up to 5% of the secondary road funds subject to mileage limitations so that the roads can be added into the state system for maintenance. VDOT recently changed their interpretation of the rural addition program and has determined that Chesterfield is no longer eligible to use secondary funds for this program. Recommendation: Staff recommends the Board: 1. Adopt the attached resolutions approving the FY2009 through FY2014 Secondary Road Six Year Improvement Plan; the FY2009 Secondary Road Improvement Budget and designating Old Bon Air Road at Groundhog Drive, Beach Road at Brandy Oaks and Timber Bluff Parkway as the FY2009 Chesterfield Road Fund Projects; 2. Approve the FY2009-FY2014 Chesterfield Road Fund Project Development Schedule; 3. Transfer from the FY2008 and FY2009 adopted Chesterfield Road Fund account, $65,300 to the Old Bon Air Road at Groundhog Drive project and $934,700 to the Beach Road at Brandy Oaks and Timber Bluff Parkway projects; and 4. Authorize the County Administrator to enter into the customary VDOT/county/consultant/contractor, design, right-of-way acquisition, environmental permits, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. District: Countywide ~~®~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 ~ AGENDA ~,~.a~ Budget and Management Comments: Staff requests that the Board of Supervisors hold a public hearing to consider: FY2009 through FY2014 Secondary Road Six Year Improvement Plan; FY2009 Secondary Road Improvement Budget; Project Development Schedule for the Chesterfield Road Fund; designation of FY2009 Chesterfield Road Fund Projects; and transfers from the FY2008 and FY2009 adopted Chesterfield Road Fund accounts of $65,300 to the Old Bon Air Road at Groundhog Drive project and $934,700 to the Beach Road at Brandy Oaks project. $500,000 is available from the FY2008 CIP Road Fund and $500,000 from the FY2009 CIP Road Fund to provide matching county funds totaling $1 million for the Old Bon Air Road at Groundhog Drive and Beach Road at Brandy Oaks road projects. The $5,328,400 FY2009 Secondary Road Improvement Budget will be funded from VDOT's FY2009 Secondary Road fund Budget Allocations. Preparers Allan M. Carmody Title Director Budget and Management ~~3~~_~5 WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2009 through FY2014 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2009 through FY2014 Six Year Secondary Road Improvement Plan as presented by VDOT. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2009 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2009 through FY2014 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2009 Secondary Road Improvement Budget as presented by VDOT. ~~~~~~ WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body of up to $1 million of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors has appropriated $1 million for the Chesterfield Road Fund (VDOT Revenue Sharing Program) with the adoption of the FY2008 and FY2009 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the county that $1 million is the maximum amount of Chesterfield County funds that will be matched by the state during FY2009. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors appropriates $1 million for the FY2009 Chesterfield Road Fund (VDOT Revenue Sharing Program). BE IT FURTHER RESOLVED that the matched funds shall be allocated to the following projects: $130,600 Old Bon Air Road at Groundhog Drive: Preliminary Engineering, Right-of-way, and Construction ($65,300 VDOT and $65,300 County) $1,869,400 Beach Road at Brandy Oaks and Timber Bluff Parkway ($934,700 VDOT and $934,700 County) ~a0~6~ INDEX OF ATTACHMENTS Attachment A - Proposed Secondary Road Six Year Improvement Plan FY2009 through FY2014 by Magisterial Districts Attachment B - Proposed Chesterfield Road Fund Project Development Schedule FY2009 through FY2014 Attachment C - Proposed FY2009 Secondary Road Improvement Budget PROPOSED SECONDARY ROAD SIX YEAR PROJECTS FY 2009 THROUGH FY 2014 BY MAGISTERIAL DISTRICT PROJECT FROM BERMUDA RAMBLEWOOD RD RAMBLEWOOD RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD CLOVER HILL * WALMSLEY BLVD REAMS ROAD COURTHOUSE RD NEWBYS BRIDGE RD START TO DESCRIPTION CONSTRUCTION 0.39 MI. E OF GOLF COURSE RD 0.39 MI. E OF OLD BERMUDA HUNDRED RD BRADLEY BRIDGE RD N. OF WHITEHOUSE RD - BRADLEY BRIDGE RD S. HAPPY HILL RD 0.16 MI WEST OF TURNER RD ROSEGILL RD HULL STREEET ROAD WALMSLEY BLVD R!R CROSSING R1R CROSSING IMPROVE CURVE IMPROVE CURVE IMPROVE 2 LANE 0.22 MI WEST OF TURNER RD SIDEWALK INTERSECTION TURN LANES INTERSECTION RIGHT TURN LANE FALLING CREEK BR IMPROVE 2 LANE SUMMER 2008 SUMMER 2008 SUMMER 2009 SUMMER 2009 SUMMER 2014 SPRING 2009 SUMMER 2011 FALL 2011 SUMMER 2014 DALE * WALMSLEY BLVD 0.16 MI WEST OF TURNER RD 0.22 MI WEST OF TURNER RD SIDEWALK SPRING 2009 NASH RD APPLEWHITE LANE EASTFAIR DR IMPROVE 2 LANE SPRING 2010 COURTHOUSE RD N. OF YATESDALE DR - SHOULDERS SPRING 2011 NEWBYS BRIDGE RD FALLING CREEK HAGOOD RD IMPROVE 2 LANE BEYOND PLAN BEULAH RD CURVE AT MASON WOODS SHOULDERS ON HOLD MATOACA QUALLA RD BELCHERWOOD RD INTERSECTION IMPROVE CURVE SUMMER 2008 SPRING RUN RD MCENNALLY RD SPRING RUN CREEK REALIGN CURVES SUMMER 2010 BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE SPRING 2011 RHODES LANE 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDYFORD RD PAVE GRAVEL RD BEYOND PLAN WOOLRIDGE ROAD CURVE S. OF CROWN POINT IMPROVE CURVE ON HOLD MIDLOTHIAN WINTERFIELD RD NORFOLKSOUTHERN RAILROAD INTERSECTION IMPROVE CROSSING FALL 200$ ROCKAWAY RD NORFOLK-SOUTHERN RAILROAD INTERSECTION IMPROVE CROSSING FALL 2008 * WALMSLEY BLVD 0.16 MI WEST OF TURNER RD 0.22 MI WEST OF TURNER RD SIDEWALK SPRING 2009 * NEW PROJECT IN MORE THAN ONE DISTRICT ATTACHMENT A ~~~~~0 PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY 2008/09 THROUGH FY 2014 PREVIOUS ALLOCATION PROJECTED ALLOCATIONS OW FY 07 FY 06!09 FY 10 FY 11 FY 12 FY 13 FY 1d PROJECT I DESCRIPTI DISTRICT LOCATION comDinea NEWBYS BRIDGE RD WIDEN 2 LANES 5192.840 CLOVER HILL FR: WALMSLEY BLVD f96.420 TO: FALLING CREEK BRIDGE 596.420 OLD BON AIR RD IMPROVE CURVE 51.607.160 5'130,600 MIDLOTHAW AT GROUNDHOG DR 5903.580 565.300 5903.580 565.300 BEACH RD AT BRANDY OAKS ROAD IMPROVEMENTS 51.869.400 3130,600 b TIMBER BLUFF PKWY 5934.700 565.300 5934.700 365.300 MATOACA 51.869.400 3130.600 PROJECT TO BE DETERMINED 5934.700 565.300 DALE 5934,700 565.300 51.869.400 5130.600 PROJECT TO BE DETERMINED 5934.700 565.300 BERMUDA 5934,700 565,300 51.669.400 5130.600 PROJECT TO BE DETERMINED 5934.700 565.300 CLOVER HILL 5934,700 565.300 51.869.400 5130.600 PROJECT TO BE DETERMINED 5934.700 565,300 MIDLOTHIAN 5934.700 565.300 PROJECT TO BE DETERMINED 51.869.400 MATOACA 5934,700 5934.700 52.000.000 52.000.000 52,000.000 52,000,000 52.000.000 52.000,000 52.000.000 TOTAL FUNDS 51.000.000 31,000,000 31.000.000 51.000.000 57.000.000 57.000,000 51.000,000 COUNTY MATCH 000.000 57 S1.000,OOD 31.000.000 51.000.000 51.000.000 51.000.000 51.000.000 VDOT MATCH . vm~vca~~errmswroiu.s~wM~n«wn.,nuna~ ATTACHMENT B Q~Q~~~~. PROPOSED FY 2009 SECONDARY ROAD IMPROVEMENT BUDGET START PROJECT FROM TO DESCRIPTION CONSTR. 4LLOCATION TRAFFIC SERVICES VARIOUS LOCATIONS - MISC - $75,000 PRELIMINARY ENGINEERING VARIOUS LOCATIONS - MISC - $205,000 SUBDIVISION PLAN REVIEW VARIOUS LOCATIONS - MISC - $151,000 ENTRANCE PIPES VARIOUS LOCATIONS - MISC - E35,000 BRIDGE REPLACEMENT FUND COUNTY WIDE - - - $621,905 BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE SUMMER 2010 S4,224,406 RHODES LANE WOODPECKER RD SANDYFORD RD PAVE GRAVEL RD BEYOND 2013 S15,D89 TOTAL $5,328,400 ATTACHMENT C ~~~~_~~ ~: t ~ '~~ t~ '~ ~~~~ ~Y e Your Comrnunit News u er Since 1995 y nn P.O. Box 1616, Midlothian, Virginia 23l l3 • Phone: (8O4) 545-7500 • Fax: C804) 7d4-3269 • Email: news(~a chesterfieldobserveeeom • Internet www.chesterfieldobserver.com ~,32~ ~A~ m ;r , ,;~ ~ VERTISING AFFIDAVIT Board of g ~,~ LN: Six year plan 8-13, 20 1 col x 4.5 in. $223.50 The Observer, Inc. TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on August 27, 2008, of 6:30 p.m. in the County Public Meeting Room at the Chestetfteld Administration Building, Rt.10 and Lori Road, Chesterfield, Vtrgirtia, will. jointly hold a public hearing with the Virginia Department of Transportation where persons affected may appear and present their views to consider: Updating the FY2009-FY2014 Secondary. Road Six Yeaz Improvement Plan; the FY2009 Secondary Road Improvement Budget; the Project Development Schedule for the Chesterfield Road Fund; and Designation of the FY2009 Chesterfield Road Fund Projects. -Additional information is available at the Chesterfield County Transportation Department located in the Chesterfield County Community Development buildin~ at 9800 Government Center Parkway, 3~ Floor, or call 748-1037, between the hours of 8:30 a.m. to 5:00 p.m. VDOT ensures nondiscrimination in all programs .and activities in accordance with Title VI and Tile VII of the Civil Rights Act of 1964. The hearing is held at a public facility desiggnned to be accessible to persons with sabilities. Any persons with questions on the accessibility of the facility or-need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing roterrppre~er service, for the dea€ must notify the Clerk to the Board no later than Friday, August 22, 2008. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 08/13/2008 & 08/20/2008 Sworn to and subscribed before me this ~r/ S ~ day of ' J~- a ,Zoos. l~ i Legal Affiant ~s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) `,,~~I~N11~ ~ Hlf~q/ ,•~' GROp '~s ~. ~ . ~••.....•~ tij ~: pl~~1EA~ly.~tS' ~~~~xt111ES ~„~ +1 ! w QZ i~'SZ, ~ :•, ti 1609'' -••.;., ~A R'~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. 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W H a c~ a a c~ 0 a W Q 0 a 0 c c~ z a O Z O H Q z z 0 U H V W O a Z a J a a w W a H V W O a H J } F O a D Q O m J Q Z O H Q w v w oc J a 0 z H W W J Q Z V~ U W ~ V p~ Q H D Z Q W D V Q H 1 0 A W W ~ W ~ ~ ~ ~ O -~ ~ O > > ~ ~ i ~ O w ~ ~ a W = J I i ~ D Q O O Z O H D Z O V H Z W Z J Q W D J 0 2 LL H 0 W H Q OC z w 0 U U Q H V W O a 0 LL H a a U J m a 0 a 0 v .. J a F- z w ~ o a ~ O z J O W ~ > a w ~ o z H g V O W ~ ~ LL O W ~ ~ a ~ V Q W ~ OW ~g oa w0 ~ J Q > ~ W W ~D ~ C~ O ~- ? w z ZQ U ~ ~ 0 ~~ ~Z Z ~ W ~ W J Z W (~ ~ Z aw Z W W Z Z ~ W W ~ ~ ~O Q~ za -w ~~ J ~ ~ ~ ~ LL W U Z a J a m J Q U 2 a a c~ 0 w c~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~ AGENDA ~~ Meeting Date: August 27, 2008 Item Number: 17.6. Subject: Public Hearing to Consider Amendments to the Zoning Ordinance as it Relates to the Planting, Replacement and Preservation of Trees in the Swift Creek Reservoir Watershed County Administrator's Comments: County Administrator: The Board of Supervisors is requested to adopt the attached ordinance amendments pertaining to development standards concerning protection of vegetation in the Watershed. Summary of Information: The proposed amendments, developed as a result of the adopted Upper Swift Creek Plan Amendment, promote development standards that are consistent with the protection of natural resources and facilitate the county's water quality goals for area streams and the Swift Creek Reservoir. Specifically, the amendments address replacement and preservation of vegetation for the reduction of pollutants from future development. Conservation of trees and natural vegetation is often not fully recognized for its stormwater benefits. Trees intercept and slow the fall of rainwater, helping the soil to absorb more water for gradual release into water resources. Maintaining and increasing trees act to prevent flooding, filters the water, release water into the atmosphere, and reduce stress on natural and man-made stormwater conveyance systems. Based on these benefits, land development should preserve a percentage of each lot or development to remain in a natural state. Preparers Richard M. McElfish Title: Director of Environmental Engineering Attachments: ^ Yes ~ No # ~40~`73 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Planning Commission held a public hearing on July 15, 2008 to consider the attached proposed amendments along with the proposed mass grading ordinance amendments. The Planning Commission voted to adopt the proposed amendments to the tree save ordinance as written. The proposed mass grading ordinances were deferred by the Planning Commission to October 21, 2008 Planning Commission meeting. For land that is included in the watershed, the proposed amendments would address the following matters: Upper Swift Creek Watershed Ordinance • The purpose of this amendment is to require the planting and replacement of trees during the development as required by Virginia State Code. The ordinance would provide that trees be preserved, planted or replaced so that within 20 years of development there will be a minimum tree canopy of 15% for sites zoned single family with densities between 10 and 20 units per acre, and a canopy of 20% for sites zoned single family with densities of 10 units or less per acre. Staff Recommendations: Staff recommends that the Board adopt the proposed (Tree Save) ordinance amendments. DistrlCts: Clover Hill, Matoaca and Midlothian ~~~~..~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING AND ENACTING SECTIONS 19-240, 19-240.1, 19-240.2, 19-240.3 AND 19-240.4 OF THE ZONING ORDINANCE RELATING TO TREE PLANTING, REPLACEMENT AND PRESEVATION IN THE UPPER SWIFT CREEK WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-240, 19-240.1, 19-240.2, 19-240.3 and 19-240.4 of the Code of the County of Chester reld, 1997, as amended, are added and enacted to read as follows: Sec. 19-240. Tree Planting, Replacement and Preservation in the Upper Swift Creek Watershed. The purpose of Sections 19-240 through 19-240.4 is to promul ag to regulations for the planting and replacement of trees destroyed or damaged during the development or redevelopment process f r single-family residential nroiects. pursuant to Section 15.2-961 of the Code of Vir inia includin the reservation of trees durin develo ment in a ro riate instances. Sec. 19-240.1. General Standards. (a) All trees to be planted shall meet the specifications of the American Association of Nurser fib) The planting of trees shall be done in accordance with either the standardized landscape specifications jointly adopted by the Virginia Nurserymen's Association, the Virginia Society of Landscape Designers and the Virginia Chapter of the American Society of Landscape Architects, or the road and brid e specifications of the Vir inia Department of Transportation. The county shall maintain current copies of these specifications available to the public. ~c) The minimum caliper of all deciduous trees planted shall be one (1) inch, and the minimum height of all evergreen trees shall be six (6) feet. Sec. 19-240.2. Canopy Requirements. (a) Construction Plans. All construction plans for subdivision plats shall provide for the planting and replacement of trees on site to the extent that, at maturity of twent~20~years, the minimum tree canopy shall be as follows: ~~~~~~ 1905(23):78737.2 ~) Fifteen (15~percent tree canop for sites zoned single family residential ~ ° with densities between ten (10) and twenty (20) units per acre (42) Twent~20~percent tree canop for sites zoned single family residential °~ with densities often (10) units or less per acre. he nlan shall show in ~ranhic format all area et aide to ati fv tree canoov reauirements and the'means by which uch reauirements will be caticfied fib) Exclusions. For the purpose of calculating the area of a site for tree canopy coverage requirements, the following areas shall be excluded: (1) Properties reserved or dedicated for future street construction nublic facilitie or other public improvements. (2) Ponds and unwooded wetlands. (3) Properties reserved or dedicated for school sites pla~g fields and other non- wooded recreation areas, and other facilities and areas of a similar nature. (4) Portions of a site which contain existing structures that are not the subject of a pending application. c) Credits for Preservation of Existing Trees. Existing trees which are to be preserved may be included in the calculation of the canopy requirements and may include wooded preserves, if the ~ construction plans ~ identify such trees and the trees meet standards of desirability and life-year expectancy as established by the director of environmental en ing Bering. Sec. 19-240.3. Exceutions to Requirements. Upon written request of the developer, the director of environmental en ineering may approve reasonable exceptions to, or deviations from, the requirements of Sections 19-240 through 19-240.2 in order to allow for the reasonable development of farmland or other areas devoid of healthy or suitable woody materials, for the preservation of wetlands or when the strict application of requirements would result in unnecessary or unreasonable hardship to the developer. In such instances, the director of environmental en ing eerin~may approve satisfaction of a portion of a development's tree canop requirement through use of a tree canopy bank or off-site planting o_r replacement of trees provided that the canopy thereby substituted is located within the Upper Swift Creek Watershed. Sec. 19-240.4. Enforcement. Penalties for violations of the requirements of Sections 19-240 through 19-240.3 shall be the same as those applicable to other violations of this chapter as set forth in Section 19-5. 1905(23):78737.2 i 'n the foregoing thi c motion hall annly only to ree canonv areas that t>> n i 1 ded m oven pace ma'ntained by a home owner ' association lul are r tual concervat~nn P9CPman* Or (iii) are inclu~P on individual lot ~~~hic ave not received a certificate o occunan (2) That this ordinance shall become effective immediately upon adoption. 1905(23):78737.2 3 ~ ~ ~ ~-~~ If further information is desired,. please ~ _ rnntact Mr. Richard McElf~alt> Director of $ ~~~ ' A ~ Environmenta~r?Eagirteegng, at 748-1038, e server ~tween the hours of 8:30 a.m, to 5:00 p.m. Monday through Priday. ' your Community A _ P.(). Box 1616, Midlothian. Virginia 231.13 • Phone: (R04) 45-7i(N) • Fax: (804) 714-3269 • Email: news@chesterfieldobserver.co The hearing is held at ~a. public facility designed to be accessible to persons with disabilities: Arty persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley> Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk ~1222~~~ ERTISING AFFIDAVIT to the Boazd no later than Fri y> August 22, 2008. ~~~ ~ !~~ ~ Client ~ DeSC 1On /~[~ ~19P, ('nct (r~Pr ieenPl Chesterfield Co Board of Sunervl ~ LN: Z wti '0 L~®t i6 8 L9~ ve 8-13, 20 1 col x 7 in. $236.00 TAKE NOTI Take notice that the Board of Supervisors of Chesterfield County V'irgtnia, at an adjourned meeting on Wednesday, August' 27, 2008 at b:30 p.m. in .the County Public Meeting Room at the Chesterfield Administration Buildingg,, Rpute 10- and .Lori Road, Chesterfield,. Virginia, will hold a publichearing where persons miEy:appear .and present their views concerning: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by addir~ Sections 19-240, 19-240.1, 19- 240.2,19-240.3 and i 9-240.4 of the Zoning Ordinance.. The amendments :relate to development stancards aAd protection of natural resources in the.Upper Swift Creek Watershed {"Watershed") which, consists of all land in the County located upstream of the Swift Creek Reservoir Dam.- A summary of the groposed amendments is set forth below "1Yec Save° - In addition, for lzitd within the Watershed, the proposed amendments. would provide requirements fbr ;the . pplanting and replacement of trees during the development process per the requirements of Va. Code § 15.2-961. 'The ordinance would provide that trees be preserved, planted or replaced so that within 20 years. of development there will be a minimum tree canopy of 15% for a residential site zoned between 10 and 20 units per acre, and a canopy of 20% for a residential. site zoned 10 units or less per acre. 'Ihe ordinance would also include provisions (i) for reducing canopies or granting credit in wnsideration of preserving existing trees or trees of .outstanding characteristics, (ii) for reasonable exceptions to these requirements, (iii? applicable standards regarding qualifying trees, {iv) penalties for violations equal to the County's.penahy for violating the zoning ordinance, and (v) all other matters that may be required by Va. Code 415.2-%1. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 08/13/2008 & 08/20/2008 Sworn to d subscribed before me this ~ ~ ~~ day of ~S , 2008. Legal Affiant J s T, Grooms Jr., Notary blic My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL ,NNNItI llN~i~ .~~~' ~ R p ~'••, `1~~~ ~~~~~~~~~~~~0~ yiSr ~y.,a~v~E,~r :.~+ ., ~ t~ EXl31tES i ~- '"r •d Ica ~. :. • ~ t iT 413~l3 '._ L, _ _..P_~ rJ , CRY „ ~,- ~ _..N~~ / THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. Proposed Amendment to Ordinances Relating to Water Quality in the Upper Swift Creek Watershed Board of Supervisors Public Hearing August 27, 2008 Objectives The amendment is designed to: Implement the environmental quality recommendations of the adopted Upper Swift Creek Plan Amendment. 2 Summary of Proposed Amendment The proposed amendment: 1. Promotes development standards that minimize urban stormwater pollutants. 2. Provides protection to critical natural features within the watershed. ~- Swift Creek Reservoir Watershed ~ ~"'~ 't..~~,,.,,r'' ~~ ~ ~ _rmDl_orHIAN '~ f'` ~ ~;~~ Legend __ -- 1 ~ ^~ r r Magisterial Districts ' ~' ~ ~~ ~- '"~! Watershed Mater Plan , r f ~I+F~\ [~_. ~ ~ 1 1 Upper Swift Creek Plan ~ `-' ~ ~ Midlothian Area Communit Plan , ~ t ~ ~^ ~ ~ ~ .. __. Rc ute 288 Corridor Plan f ~-J. _ _ --- t ` ; ~ CLOVER HILL --~ `~~ ~ `~-~ t it ""•`'°N ~' ~i t DALE ~ ~ ~ ~ +.3 %. ` ~ '.. t LtATDACA ~ ~ ` w^, { y.,.~r A ; ,. ~ _ ~ ~ ~ ,,. 1,.,r.~ r J 4 ~... :: ^~' ~ N? -~-~ i t 2 Sec. 19-240 Tree Planting, Replacement and Preservation in the USC Watershed. Proposed Amendment: Requires the planting, replacement and preservation of trees during development as required by Virginia State Code. 5 Sec. 19-240 Tree Planting, Replacement and Preservation in the USC Watershed. Proposed Amendment: 1. Applies to only single family projects. 2. Requires Compliance at time of construction plan review. 3. Excludes include public facilities. 4. Enforcement would only apply at the time of development, unless the area is to be contained within open space maintained by a homeowners association or a conservation easement. 6 3 iT ' ~ `~` ~+y~ry.'S ax V'~{1 L~~#~~~~~~~~ ..'i'ce ~ ;`~~ n 3 ~J i 1'ci~N' n.1y"' t ~~H~ +~ Example 1 =•..,.,~ _ TMs;. c ~", EXn~a~t a - Example 2 4 s r ~ ~ ~ x _ ~ ~ cv- }.~ ~4. 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Subiect: Public Hearing to Consider Proposed Amendments Relative to Inclusion of Virginia Department of Transportation Review (VDOT) for Processing of Subdivision Plats and Site Plans County Administrator's Comments: County Administrator: Actio Public hearing to consider proposed amendments relative to inclusion of Virginia Department of Transportation review (VDOT) for processing of subdivision plats and site plans. Summary of Information: In 2007, the General Assembly adopted new legislation that requires localities to send subdivision plats and site plans (collectively referred to as "Plans") to state agencies such as VDOT for review. The law also establishes deadlines and deadline exceptions relating to the time by which the agencies must comment on the Plans and the time for action by the County. Although the County already submits Plans to state agencies, the zoning and subdivision ordinances need to be amended to reflect the new law. State law also provides that if VDOT has not acted within these time frames, then the County is entitled to assume that VDOT has no comments and the County may act to approve or disapprove the Plans. The attached amendments reflect the necessary changes to the subdivision and zoning ordinances. The Chesterfield County Planning Commission recommended approval of the attached ordinance amendments at its April 15, 2008 meeting. Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 1925:79258.1 (76530.1) No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-32, 17-33 AND 17-45 OF THE SUBDIVISION ORDINANCE AND SECTIONS 19-265, 19-268 AND 19-269 OF THE ZONING ORDINANCE RELATING TO SUBMISSION OF SUBDIVISION PLATS AND SITE PLANS TO STATE AGENCIES AND THE DEADLINES FOR THE COUNTY TO ACT ON SUCH PLATS AND PLANS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code o the County of Chesterfield, 1997, as amended, is amended by amending and reenacting Sections 17-32, 17-33, 17-45, 19-265, 19-268 and 19-269 as follows: Sec. 17-32. Procedure for lot subdivision approval. (a) Following is a summary of the approval procedure for subdivisions. 000 If approval of a feature of a plat or construction plans by a state agency or public authority authorized by state law is necessary, the director of planning shall forward the plat or plans to the appropriate state a eg_nc_y or agencies for review within ten business days of receipt. If the County has not received written comments from the Vir impartment of Transportation within 90 days after the Department of Transportation receives the plat or plans from the Director of Planning, the County assume that the Department of Transportation has no comments and the County may act on the plat or plans. (b) Procedure for approving tentative plats, adjusted tentative plats and tentative renewals. (1) Unless otherwise required, completed applications and plats submitted by subdividers to the director of planning, shall be reviewed and approved under the administrative review and approval procedure set forth in subsection (a) of this section unless the subdivider elects to submit the completed application and plat for review and approval under the planning commission review and approval procedure set forth in subsection (b) of this section. During the administrative review procedure, the subdivider or director of planning may amend the application and refer the plat to the planning commission for approval. The submission to the director of planning of a completed application shall grant the county and its agents the right to enter the property at all reasonable times for the purpose of inspecting the property in conjunction with the review of the proposed subdivision. a. The following procedure shall be followed for administrative review and approval of tentative plats and adjusted tentative plats: The subdivider shall prepare a tentative plat for all proposed subdivisions excluding minor subdivisions in accordance with the provisions of ~~~~~~ division 2 of this article, and submit such plat to the director of planning who shall determine that the plat is in conformity with the provisions of this chapter, and obtain recommendations from the applicable departments and other public entities. The subdivider shall have the right to defer receipt of the recommendations for a maximum of 90 calendar days from the date of submission. The deferral request shall be made in writing to the director of planning. After receipt of such recommendations, the director of planning shall: (i) Approve such graphically correct tentative plat submission with or without conditions. Approval shall be made not less than 22 calendar days nor more 30 calendar days after receipt of a complete tentative plat submission or if a response from a state a~enc~pursuant to section 17-32(a~9) is necessary the director of planning shall act on the plat within 35 days of receipt of the approvals from all state a eng cies unless the subdivider requests a deferral, or (ii) Disapprove the tentative plat providing written findings giving specific reasons for disapproval to the subdivider within 30 calendar days after receipt of a complete tentative plat submission unless the subdivider requests a deferral. Such reasons shall relate to issues which prevent the approval of the plat. If a response from a state agency pursuant to section 17-32(a)(9) is necessary, the director of planning shall act on the plat within 35 days of receipt of the approvals from all state agencies. (iii) Refer the plat to the planning commission for review, if the director receives written request from an adjacent property owner or property owner directly across the street from the property or an adjacent property owner within 15 calendar days of the date of the sign posting and such request relates to the proposed location of streets, water, wastewater, stormwater conveyance systems, and stormwater facilities or to the implementation of conditions of zoning required to be complied with at time of tentative plat approval. (iv) If the director of planning fails to approve or disapprove a tentative plat, adjusted plat or tentative renewal within b9 90 calendar days after submittal of the tentative, unless the subdivider requests a deferral, the subdivider may petition the Chesterfield Circuit Court in accordance with state law. 000 b. The following procedure shall be followed for planning commission review and approval of tentative plats: ~~~~~~ 2 1. The subdivider shall prepare a tentative plat which is in accordance with the provisions of division 2 of this article. The director of planning shall obtain the recommendations from the applicable departments and other public entities and submit a report to the planning commission outlining the recommendations. After receipt of such report, the planning commission shall make one of the following two decisions. (i) Approve such tentative plat with or without conditions within 60 calendar days after submission of the completed application including a referral of the final approval to staff to insure that any required graphical changes are made. Deferral of approval of the plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. (ii) Disapprove the tentative plat within 60 calendar days after submission of the completed application. Written findings giving specific reasons for disapproval shall be reported to the subdivider at the time of disapproval. Such reasons shall also state the modifications or corrections as will permit approval of the plat. Deferral of approval of the plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. If a re~onse from a state a~ency pursuant to section 17-32(a)(9) is necessary, the planning commission shall act on the plat within 45 days of receipt of the approvals from all state agenciesLprovided however the commission shall not be required to approve a tentative~lat in less than 60 days from the date of its original submission. If the planning commission fails to approve or disapprove a tentative plat, adjusted plat or tentative renewal within b9 90 calendar days after submission of the completed application the subdivider may petition the Chesterfield Circuit Court in accordance with state law. Any deferral at the subdivider's request shall be deemed to have extended the decision deadline date. 000 e. Procedure for review of final check plats. 1. Prior to submitting final check plats for subdivisions that require construction plans, subdividers shall submit those plans and obtain approval from the director of environmental engineering. 000 3. The director of planning shall review the final check plat and all necessary certificates to determine its conformity with the approved tentative plat if applicable and the requirements established in this chapter and obtain 3 (~~+~~.~1. comments from other departments and public entities within 30 calendar days of its submission unless the time is extended by written request of the subdivider. He shall act on an~plat that he has previously disapproved within 45 days after the plat has been modified, corrected and resubmitted for approval. If a response from a state a ency pursuant to section 17- 32(a)(9) is necessary, he shall act on the plat within 35 days of receipt of the approvals from all state a eg ncies. The director of planning shall notify the subdivider of required changes to incorporate in the preparation of the record plat; or send such plat to the planning commission for their recommendation as to final action thereon if the subdivider and director of planning differ as to the plats compliance with requirements of the Code or tentative conditions. 000 Sec. 17-33. Procedure for appeals. (a) If the director of planning or the planning commission does not act upon the proposed tentative plat within 69 90 calendar days from the date the completed application has been submitted, the subdivider, after ten calendar days written notice to the planning commission, may petition the circuit court of the county to decide whether the plat should or should not be approved in accordance with state law. Deferral of approval of the tentative plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. (b) If the director of planning or the planning commission takes action on a tentative plat and the subdivider contends that such action was not consistent with this chapter, or was arbitrary or capricious, an appeal may be filed with the circuit court of the county in accordance with state law. (c) If the director of planning or the planning commission does not act upon the proposed final check or record plat within 60 calendar days from the date the application was submitted, or within 45 days after it has been officially resubmitted after a previous disapproval or within 35 days of receipt of an~gency response pursuant to section 17- 32(a)(9),the subdivider, after ten calendar days written notice to the planning commission, may petition the circuit court of the county to decide whether the plat should or should not be approved in accordance with state law. Deferral of approval of the plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. (d) If the director of planning or the planning commission takes action on a final check or record plat and the subdivider contends that such action was not consistent with this chapter, or was arbitrary or capricious, an appeal may be filed with the circuit court of the county in accordance with state law. ®4.1Q~! ~ 4 000 Sec. 17-45. Procedure for residential parcel subdivision and parcel property line modification approval. All completed applications and plats shall be submitted by subdividers to the director of planning to be reviewed and approved administratively as set forth below. During the review, the subdivider or director of planning may amend the application and refer the plat to the planning commission for approval. The submission to the director of planning of a completed application shall grant the county and its agents the right to enter the property at all reasonable times for the purpose of inspecting the property in conjunction with the review of the proposed subdivision. If approval of a feature of theplat by a state agenc~or public authority authorized by state law is necessary the director of Manning shall forward the plat to the appropriate state a~ency or agencies for review within ten business days of receipt If the County has not received written comments from the Virginia Department of Transportation within 90 days after the Department of Transportation receives the plat or plans from the Director of Planning, the County may assume that the Department of Transportation has no comments and the County may act on the plat or plans. 000 Sec. 19-265. Site plan processing. (a) At the time a site plan is submitted, the applicant shall elect whether to seek approval under the minor site plan review process, set forth in section 19-267, the administrative site plan review process set forth in section 19-268 or the planning commission site plan review process set forth in section 19-269. If the applicant fails to make a selection, his application will be processed under the administrative site plan review process unless a condition of zoning approval requires the site plan to be submitted to the planning commission. (b) The director of planning shall send written notice of site plan submission to adjacent property owners by registered, certified or first class mail as soon after site plan submission as practicable, but in no event less than ten days prior to approval or disapproval of the site plan. The minimum period for site plan approval shall be extended to 21 days when an aggrieved person, as defined by section 19-268.1, files a written request with the planning department within ten days after written notice is sent. If such written notice is sent by first class mail, the director of planning shall make affidavit that such notice has been sent and shall file the affidavit with the application. This subsection shall not be applicable to those site plans which are approved pursuant to the minor site plan review process. (c) If approval of a feature of a site~lan by a state agency or public authority authorized by state law is necessary the director of planning shall forward the site plan to the appropriate state agency or agencies for review within ten business days of receipt. If the County has not received written comments from the Virginia Department of Transportation within 90 days after the Department of Transportation receives the plat or (~~®~_~~ 5 plans from the Director of Planning, the Count may assume that the Department of Transportation has no comments and the County may act on the plat or plans 000 Sec. 19-268. Administrative site plan review process. (a) All site plans which are properly submitted for administrative review in accordance with the county's site plan application and checklist shall be reviewed and recommended for approval or denial by: (1) The director of planning relative to: a. Compliance with the requirements of this chapter, including, but not limited to, setbacks, side and rear yards, building height, lot area and lot coverage, fencing, screening, landscaping, lighting, architectural design, pedestrian access and conditions of zoning approval. 000 (c) The director of planning shall approve or disapprove site plans in writing, giving specific reasons in accordance with the reviewing authorities' recommendations. He shall notify the applicant of his decision to approve or disapprove the site plan within 30 days of the date of submission of the plan, if practicable. He shall act on andproposed site plan that he has previousl~pproved within 45 days after the site plan has been modified corrected and resubmitted for approval or, if a response from a state agencypursuant to section 19-265(c) is necessary, he shall act on the site plan within 35 days of receipt of the approvals from all state a eg ncies• If the director of planning fails to approve or disapprove the site plan within 60 days after it has been officially submitted for approval, or within 45 days after it has been officially resubmitted after a previous disapproval or within 35 days of receipt of an~genc~ponse pursuant to section 19-265(c), the applicant, after ten days' written notice to the director of planning, may petition the circuit court to decide whether the site plan should or should not be approved. (d) If the applicant disagrees with the final decision of the director of planning, he may file a written appeal with the planning commission within 15 days of that decision. In addition, any aggrieved person may file a written appeal of the final decision of the director of planning with the planning commission within 15 days of that decision. The appeal must explain how the site plan will adversely affect the person and is limited to the following matters: (1) Designation of Chesapeake Bay Preservation areas; (2) Access and internal circulation; (3) Improvement sketch processing; (4) Location of water and sewer lines; (5) Buffers and screening; ~~~~~~ 6 (6) Land use transitions; (7) Drainage; (8) Conditions of zoning approval; (9) Architectural treatment; (10) Development features affecting public safety; or (11) Development features affecting nearby residential areas. The commission shall fix a reasonable time for hearing the appeal and decide the same within 60 days of the applicant's site plan submission as extended by any time periods applicable pursuant to section 19-268(c). The commission may affirm, modify or reverse the decision. Until the planning commission renders a decision, neither a building permit nor a land disturbance permit shall be issued for any construction that could be affected by the appeal. In addition, the director of planning shall issue a stop work order to the applicant instructing the applicant to cease any construction that could be affected by the appeal. 000 Sec. 19-269. Planning commission site plan review process. All site plans which are properly submitted for planning commission review in accordance with the county's site plan application and checklist shall be reviewed and approved or denied as follows: (a) The appropriate departments and/or agencies shall review and make recommendations as outlined in section 19-268(a). (b) The director of planning shall post a notice of the site plan public meeting in accordance with section 19-26(b). (c) The director of planning shall submit recommendations to the planning commission. The planning commission shall approve, with or without conditions, or disapprove the site plan in writing, giving specific reasons in accordance with the reviewing authorities' recommendations. The planning commission shall act on any proposed site plan that it has previously disapproved within 45 da sy after the site plan has been modified, corrected and resubmitted for approval. If a response from a state agency pursuant to section 19-265(c) is necessary the planning commission shall act on the site plan within 35 davs of receipt of the approvals from all state a encies. (d) If the planning commission fails to approve or disapprove the proposed site plan within 60 days after it has been officially submitted for approval, or within 45 days after it has been officially resubmitted after a previous disapproval or within 35 davs of receipt of any a enc~esponse pursuant to section 19-265(c) the applicant, after ten days' notice to the commission, may petition the circuit court to decide whether the site plan should or should not be approved. ~~~~~~~ 7 (e) If the applicant disagrees with the final decision of the planning commission, he may file a written appeal with the circuit court within 60 days of that decision. In addition, any aggrieved person may contest the planning commission's final decision if permitted by state law. (2) That this ordinance shall become effective immediately upon adoption. 1925:76530.3 ~~ '~ Your Camm~mity Newcpuper Since 1995 g _ ~ ...sera _ er •. P.O. Box 1616, Midlothian, Virginia 231. l? • Phone: (R04) i45-7500 • Fax: (8(l4) 744-3269 • Email: newer chestertieidobserveccom • Internet. www.chcst~.fiEldobstrver.com ~~~O~1~w~~?s2, ~ DVERTISING AFFIDAVIT r, ~ t~' ~ Ad Size Cost r Descri tion lien ~ Chester`~~ 9g'~4'~v LN: Subdivision plats 8-13, 1 col x 6 in. $195.00 ~~~ 20 Board of Sup TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County Virginia, at an adjourned meeting on Wednesday, August 27, 2008 at 6:30 p.m. in the County Pnblic Meeting Room at -the Chesterfield Administration. Building, Route 30 and Lori Road, Chesterfield, Virginia, will hold a public heazing where persons may appeaz and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 17-32, 17-33 and 17-45 of the Subdivision , Ordinance and Sections 19-265, 19-268 and 19-269 of the Zoning Ordinance relating to subtnission of subdivision plats and site plans to State -Agencies and the deadlines- for. thr County to act on such plats and plans. In accordance with State Law .the proposed amendments would (1) require the County to submit certain plats and plans to State Agencies for review when approval of a feature of.the plat or lans by the State Agencies is necessary: (p2) establish deadlines mandated by State Law for the County to act on such plats and plans once approvals have been received from State Agencies or the State-Agencies ham failed to act within specified time frames; and (3) clarify in the County Code the time periods provided by State Law for acting on certain plat and plan submittals: If further information is desired,' please contact Mr. Rob Robinson, Assistant County Attorney, at 748.i491> between the hours of 8:30 a.m. to 5:00 p.m. Monday through Friday. The hearing is held at a public facility deligned to be accessible to persons with disabilities.-.Any persons with questions on the accessibility of-the facility.or the need for reasonable accommodations should _ Ja„~ ~K Qerk to the Board, at 91Y=126G: PiaaOat interpreter servka far the doaf ~~~~R~athe C1ak. to the Board no later than y ~, 22, 2008. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, or. the following date(s): 08/13/2008 & 08/20/2008 r `S ~ day of Sworn to and subscribed before me this ~S , 2008. r -, Legal Affiant J e T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) i,,~~pNU~IUgy4 ~.•`',~, 6Rp~~. i <i/; ~b I•y ;• i cam' ~ C EJ~-t74ES O, ~' ~ .~~ ;'~ 02-29-}2 ~. ~T}f20'S ..ARY THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. _ CHESTERFIELD COUNTY `~`° BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA hRG_IN~a~ Meeting Date: August 27, 2008 Item Number: 17.D. Subject: PUBLIC HEARING: Ordinance to Vacate a Sixteen-Foot Alley within Block 8, Revised Plan of Rayon Park County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 16' alley within Block 8, Revised Plan of Rayon Park. Summary of Information: Donald W. Hambright has submitted an application requesting the vacation of a 16' alley within Block 8, Revised Plan of Rayon Park. All of the landowners adjacent to the alley support this request. There is no need for this alley. The title to the property within the alley will automatically transfer to the adjoining property owners upon adoption. This request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000.87 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Sixteen Foot Alley within Block 8, Revised Plan of Rayon Park N Chesterfield County Department of Utilities --.~\ w ~:~- E :~ s t Ocl egratc 115b7 xet ~~~~~~ ~• C~ UIY T y - ~ ' ' ~ h ~is~~ ~ -..._ ~,~. a0 M . + 16' ALLEY TO BE L ~ ' ~ 6 VACATED . 41 ~ ~ REVISED PLAN OF ' RAYON PARK, BLOCK 8 r ll ~ ~ ~ PLAT BOOK 4, PAGE 151 ,~ 1! f~ _ . , ~ ~ ~ s ~. ~ r _ .. ~ i 9 1 ~o I ~~ .i ~~ s ` i ~ r... 0 7 '~ GAR_Y~. Y Chestertield )ixn t:'wnurtr.un ,4'r-n'•thrJm:r .Sir,-, r t 41t5 P.U- et>z if.it.. ATadlydhkan, Vuunua Z.i l I?' ; ~- ~ ~ . , ~ .:..,.,. ..__-.... ~_.~ ~_ 1'hr,n~•: 18tH1.4' 7.'t r'aa:1t41JY ~i~t-7.tsi3.1?m:ul: niwr(ra~lKSkrlr~Wohta•.r i.an.•buc rr ~..u w,ilc Ic.,hcid.>burvcr.cu*„ ADVERTISING AFFIDAVIT Cllent Description Ad Size _~_ Cwost,(pcr issttc) Chesterfield County LN: Rayon Park 8-13, 20 1 col x 2.S in. ~lpp•pp Right of'14ray Z-hc Observ~cr, Inc. Publisher of CHESTERFIELD OBSERVER ._ This is to certify that the attacbe;d legal notice w'as published by '~xartcl: Chesterfield Observer in the countyr of Chesterfield, state of Virginia, on ~$a;,;;fit ~''2°"'~~"~3°p•m-°*~ the fallowing date(s): 08/13/2008 & 08f20i2©0$ maybe heart4 the 13oatd of ~perviaora W' i".t~stsrixid C:ounnty at iU 8 rmectang acemthcPoblte eeting Rotmt ar C:ttea J Caonty; 4'irgi»ia, wtR `aaaidct the hitknvtng ardinancr tar ~ y. f adaptkmc Sworn to at d subscribed before me this day' of An aRIHNA!•FCE m vacate a 16' alley within Renacd Plan af'ttayon Park, BI°ck & ax shownonaplaibyW'IY,S:rPrade&&os:. datr'd tiny 5, 1924. recorded $epternbsr 7. ~ . 2(~U~{. __... _ t928, in the Uerka at>;u Cita-oit (;Dort, - f.,hrster&cW [;aunty. Virginia, in Plat lloarc 9. Page 150. • / ~; ~ the eamplete text of the pt~o~aa~ a[dinartGe la On. file In ~t+h~e~~Righty ~o~~ W`ry C](j'K.t in C.ttCSttrfietd \NYA T r /// ! r ~ ~^ _s // ~ .~ ' 4- 9~7f i ~ r 'NW and may be rnmrned by ,~ r~~,d , -~y , . _ _ .. tJ-/.~.s--r,~-,~-- • ' parttea bctweert the laowa of 8`r30 a.m. and Lc al Affiani Jam ;' ~ Cirooms Jr No[ar i lie S:pp p.m.. Maoelap thr°ttgh PrWsy, rc , ., y t..~ My commission expires; Febniary 29, 2012 ~a~._ !!` ~' i 1, J;.=: ~ i Camrnission LD. 7182093 t . ~e _- _..__._~7_. C_.___ iSE.AL} Q~~ G U Cut,~$ `r.,rraiitiwrhrir s .~ :o FKPtd~s ~tt~1 iL:{. ~~~~:.~ Ol r-1<-,- z -' ' ~7tizo9'~ ' ,..,~orq RY ~ ov$,,.~~ . ir'Nlp+ptaaN~a, THIS IS NOT A BII.I.. PI.I~rASF. Pr1Y FROM INVOICE:. THANK YOU. .~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA hl[CltilP Meeting Date: August 27, 2008 Item Number: 17.E. Subject: PUBLIC HEARING: Ordinance to Vacate an Eight-Foot Easement Across Lot 6, Edgewater, Section 5 County Administrator's Comments: County Administrator: Adopt an ordinance to vacate an 8' easement across Lot 6, Edgewater, Section 5. Summary of Information: David J. Sweerus and Roxanne D. Cybart have submitted an application requesting the vacation of an 8' easement across Lot 6, Edgewater, Section 5. This request has been reviewed and approved by county staff and Comcast Cablevision. There are no improvements located in the easement. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000.90 VICINITY SKETCH PUBLIC HEARING: ordinance to 1~acate an Eight Foot Easement across Lot 6, Edgewater, Section 5 ~~ V ~~~ N Chesterfield County Department of Utilkies ' +k• w %~E ~ I hcl eq~ak L15fi7 ket Q¢\J~ J~~~ . ~ P~~ F~ 3S` 6UFFER OPEN SPAGE rte' ,, PROPOSED EXIsT. 8' EASEMENT fZETAINING WALL QUESTED TO BE AGATED PROP05ED POOL / ~ PROPOSED / ~ ~. -~' -~-~ ~ ~?ETAINING WALL PROPOSED ~ ~ '~ ~ PROP05ED f2ETAINING WALL ~ EXISr. ~ PATIO pEGK '~ ExIsT. ~ Dsvid J. Srvetrut RE5IDENGE ~ Rosawac D. C~bsrt ~, 24636 Wiadjammtr Dr DB. 8183 PG. 211 PIN: 7206877808000U0 LoT ~ LoT 5 14636 WINDJAMMER DRIVE LOT 6 5EG 5 EDGEWATER CHESTERFIELD COUNTY, VIRGINIA INDICATES DI~2EGTIDN OF DRAINAGE SCALE = I" = 30` DWG DATE: 6/4/08 ~~~~ ~_.___ t. Ch~s~~r~~~id Obeuer Ye.nr G!e~nrw;rfr 4 . ~rrcrn•: SLirr lt/'5 P.(1. R~~x li 1(r, Ltidtothctn. Vttgmm 2113 • I'hon.•. t8tlil J-a~•7_xC,Y) fax: fBi431'11-is69 • Emuit: rK•ws(dicNx~.tccticld,,~tr..crrrrcum • tnk~rnct. autt.N~.>tid.r6h>tncr sr~m:r ADVERTISING AFFIDAVIT Client Description____.___ _~____ Ad Size Cost {'per issue? Chesterfield County LN: Edgewater 3-I3, 20 Right of Way I aol x 2 in. S100.00 7"he Observer, Inc. Publisher of CIIEST'ERFIE.LD OBSF.RVF.R This is to certify that the attached legal notice was published by __ Chesterfield Observer in the county of Chesterfield, state of Virginia, on rAl~x(mcE That on Aug t xr, zoos, at+~3o p.nt. otas loan therglt~r as rosy tx besot, the Board the followin dates 08 $ { ): /I3/2008 & 08120/2008 of Sttperciwra of 4`hesttrireld C:aunty at its rcpuLar meeting place in the IMblir Meettrg koom of Chesterfield County, Vlrglnla s ~- ~ , wut consider rho falkrwing otdurance fat Swom to nd subscnbec} before me this t day of ___ ___ _ a optivm: AN ORI}INAKCE to vacate an 8' eaaernent ac rasa l.W 6, Edgewaut At The Reservoir, ' ~'~ ~a(~8, ~ Section S. as shown an a plat by I'[ntmau, _. -_.. ......__ dated Iuly 4. 2U02, recorded )antury i, '003, in the e~crlt's C}frtet, Circuit Cnttrt. C /~ hcxtcrtieEd County, ~ ~rginia in Flat Beak 131. Page ~U. The compleu text of rho pro ed ~ ~' ~,~'^ ~^ ordinan.e is on file in the Right. of Kay ~_ - `( i'a'~' O C)tfict in Chestertield Cato Vixgini;t• and »,ar ~ nxamincd hy, ~~ interc~e<I "` __~ ._..._ Legal Affiant a es ,Grooms Jr.,'.vixary Public parties fietwern the hours af8:30 a. m, anci S:DO p.m.. Monday through Friday. IV1y commission expires: February 29, 20] 2 ('ommission I.D. 7182.()93 ~ G~IVEi3 {~nl.) ~ , .••„•t•r.•,r.• ~~. Atl6 2 62008 .,,°~'~:•~ ~LO;~sy~~' t ~ ~ ; O`?~fXp12ES yin :7C c:irsrl.a-~i:t_~~ctx;.i~t i ~a•~ oz•z°"n IZ;Gii"Ct;l"'•~''+S Of} ICI: ~ ~ `. ><T112~g•~P 'U • . ~. +~'~~tTb~RY,rt~+,,,~~. "fH15 IS N07' A [311.1.. P1.FASF PAY FRONT fi\iVUICE. "I'IIAhK YOI. , CHESTERFIELD COUNTY `~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~~IN~P Meeting Date: August 27, 2008 Item Number: 17.F. Su._J_ect: PUBLIC HEARING: Request to Quitclaim an Unimproved Variable Width County Right of Way Adjacent to 6170 Cedar Springs Road County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate an unimproved variable width county right of way adjacent to 6170 Cedar Springs Road. Summary of Information: Rose Mary C. Main has requested the quitclaim of an unimproved variable width county right of way adjacent to 6170 Cedar Springs Road as shown on the attached plat. This right of way was dedicated in 1973, has not been used and is not needed. The applicant's house was constructed in the right of way in 1981. The adjacent owner at 6300 Cedar Springs Road has frontage on Cedar Springs Road and has been notified of this request. This request has been approved by county staff and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon ~ Title: Real Property Manager Attachments: ^ Yes ~ No ~~®~ ~~ VICINITY SKETCH RUBLIC HEARING: Request to Quitclaim an Unimproved Variable Width Countx Right of Way Adjacent to 6170 Cedar Springs Road Request to Quitclaim an Unimproved Variable Width County Right of Way ~~~~r Chesterfield County Department of Utilities N 1. W ~ •E $ I Iroi eyrak 500 feet l~'~.1~ ®JE-~~ 2o1a 6020 1109 6100 3903 6111 a 1298 p 2g0 - 6110 oc 121 7792 8690 C7 x122 s12o Z a _ o= 6130 W __ U 11 ROSE MARY C. MAIN 6170 CEDAR SPRINGS ROAD PIN: 7426722439 DEED BOOK 1$76, PAGE 1757 seas 6140 a933 6150 COUNTY RIGHT OF WAY DEED BOOK 1086, PAGE 765 6154 ~zss ass 6300 8160 170 9328 6162 s7zs 6156 5708 6158 '~~~~'~'~ ~,~7C ~ "~~ Y~ruf Cnr.r mean Rrrr ympe~ S~rar 19%f I'U.ftux lhlA.M11ullothrm.M1'veuiia ?31il.Pttvnc: BU3i5gS-7Silt}•Pax:lSli-fi?~-3_'t~i•F.rn.uE rtrw.(er-IrocecrliclJoh.rrv.r...u;-Inrrr:rc~rH ,.~r~h.-.fcrlicldnF+v,~:ecc;am ADVERTISING AFFIDAVIT Client Description Ad Sizc ___m _.__ __. Lost (pcr issues C'hcstcriicid County LN: Quit Claim 8-20 1 col x 2.25 in. $ E00.0O Right of Way The Observer, Inc. Publisher o f CHESTERFIELD OBSEKVEK This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on .~ the following date(s): 8/Z0/2008 That an 27, 2008. u 6:30 p.m. or as soon tlv, ter as may be heart, tAr Board of Superviwn of CheaterfieW County at its regular matting plane in thr Public Meetingg RawaofChesterlieldGwnly,Y ia,will consider the quitclaim of a varia Ir xidth right of way conveyed to the C,owtry hY dml recorded in the Ckrk's Olfier, tireuit Court, t~usterfiekt County, Virginia, in Iked Book 1086, at Page 765. Irrtortwtion regarding the cvttveyattct is on file in the Right Way fNFce in C},esterfield Cvunly Virginia. and may br txaanined try all interestrd parties bctwren the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. ~_~,~_ ~r` __ ~t~.~r.~ v ~d ~uc z s tea.. Sworn to and subscribed before me this ~~~ ~ day of ~ .S , 2008. ~~ ' ' ~n .. _. ., legal Affiant f T, Grooms Jr., Notary My commission expires: February 29, 2012 Commission LD. 7182093 (S1rAL) ~ "gnEXPtRESj ~s~, . o : 7~ Q ;v 0~ i9-~ ~' ' ati1/2093 r. .x!-.=_C~ . ARY `I'RIS IS NOT A BILL. PLEASE PAY FROM TNVOICE. THANK YOU. CHESTERFIELD COUNTY `°"~ BOARD OF SUPERVISORS Page 1 of 1 _~ AGENDA ~/~N~P Meeting Date: August 27, 2008 Item Number: 17.G. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Easement Across Lot 29, Block A, Providence Pines Subdivision County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a portion of a 16' easement across Lot 29, Block A, Providence Pines Subdivision. Summary of Information: Evelyn V. Keeney has submitted an application requesting the vacation of a portion of a 16' easement across Lot 29, Block A, Providence Pines Subdivision. The existing home encroaches 1.0' into the 16' easement. This request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ NO -~~~_~s VICINITY SKETCH PUBLIC HEARING: prdinance to Yacate a Portion of a Sixteen Foot Easement Across Lot 29, Block A, Providence Pines Subdivision ~~ ~~~ +~f~ ~r ORDINANCE TO VACATE ~+CJ~- A PORTION OF A 16' EASEMENT ,, „~~ ~~~ 5~ ,a ~~ 1 ~? i C7 C' ~ ~` '~cS' ~ ~~ ~ ~' ~, ~. .~,~ ~' ~'~ ~. ~,y,, '~~ R ~ ~ ~ ~ N Chesterfield County Department of Utilities w ~.~ ~-E . r. $ 1 Ircl a qua K S33J3 4e t 16 IN X'71r. +'O~~rrr} I R M ~ ~ ~a~ *Und~~'roGnd UfiYi~i~s 1 1 rs' E~sF~e~+T ~ ~ n~iyA~ors ~ ~~n~ o. 9' for ~~ ~ ~ E~~~~~ ~~- ~~, 3~- _ Il'k` Rod } LOT 2T / .~,fl ~ L~T'~9 R$ / D.~76 ACRE' HUUSE ENCROACHES ~ ~ i.~' tNTU A t6' F.ASEI~iENT I ~~ /f ~ ~~_ 1 .~ ~`~ `.7 Ro~d~I,~ ~' ~.',~' IV~1V f off' Corrrsr fi AREA TO BE 1 .~ f~y` ~`1 w ~rsr~ ~~-;~ . . O• ~ r STt~r 1MF ~ ~ ~:~~, VACATED I C4T .fie ~, ~odf~~ I O.J' lV~ I of Corner ~ ~~S.l1V' 7t? 7~i'E NFL EXT"p. ~~y,~E ~,~ ~~jF . ~ [Bra B. Heap Lta. I~a.1~13 8~~?4f2f1A~ ~ ~~ ~-~~ td' EAS'£M,E-NT cor .~n h ., I ~ ~:~, ~. ~ w-'~ ~ '~ :.; I f w-,q ~ i R: :rj I ~ ~. I ~ ''~ 'f r: ~ .~ ; ~' w ~ y ~ a ~• I hRy ~ ~ Y ~+ S1 T~d"Sd "iY ~0.0~ ?]4~,~YV~C7~ L,~411r~ d~' R~iY Rad~~~ Erelyn V. iCetney 118 Tre~wood Ln DB. Y400 PC. 669 Pi N : 756971$5 611001}0 `' ~ ~ s ~mprovemen~s orgy a~~: s~~~~ L t7 ~'.'9 BL CaCJ~CA sc~: t'wo' PRO ~D~NC,E IQlN~S aCe No: C~2112~9 G'h~s~erfiefd County, C~'rgin;o Pur.• .,teaa,+ca D. AYo~n p511~ DtD DJI~` 1A~ . p1.Al1pFRB ~ /yi~CN['i~~T$ • EAIL11M~1t'~J - !llav~lrvR9 501 9~nC1iv1E0f F1G~ filer t v0 i R~ilenond, VN~rMa -phR+e EIOfi 7~~671 -Foe {dJ4~ 79+~~5 ~rMw.br{~,~ ~~~~~~ - --- cr .,t„ti,:.,r~r,.,,s..r~rfv~. __--- Pf). &slGlh, 3liJln[hi;tt Var~.m a:aiti hhane:t81)Lli.iS-75tN)•F•ax:t`ttt•t1'J-i-i?(,4.bin,ul:traus(%cttcacriisWohcrrver ~urr,•Intrmrt--uu.t hc•.~teriic lduharnrrnww ADVERTISING AFFIDAVIT C:_licnt__ - - ~_ Description Ad Size ('ost (ner issue) Chesterfield C'ount}• Right of ~Vay LN; Providence Yincs 8-13 2a 1 coI x 3 in. X154.04 The Obserrr•cr, Inc. Publisher of CIiFSTF.RFIELD OBSERV-ER rwKE c~ '[hat an A~~gust 23, 20U8. At 6;30 p.m. Ix u s<*an thereal&r as stay be heard, the lSaard of Supervisors of Chesterfield Cotmty st fts rrgular metting place in the public Meeting Room of Chesterfield County, Virginia, will consider the fallowing ordtnance for adoption: ;i~ (1RDINANCE to vacate a ion of a Ib` aasentent across fat 34, Black A, Ptmitience Pines Subdivision, at shown on a plat by J, K. Timmons & Associat#, Ise.. dattd January t0.,1438, rrcorded rrbmary t, 1478„ in the Clerk's Otrtce, Circuit Court, Chestcrfiefd County, 4ir finis, is Plat Aaok :W, Pahc 58. the complete test of the pr ordinance is on filx in the Right oT Way Office in Chesterfield County vvginia, artd rttav be examined by all interested ppaonrties between the hays of 8:3U am. and S:~ p.m., .Monday ihroagli Friday, ~EC~~UC~ AUG 2 62008 THIS IS NOT A BILL. PLEASE PAY I+ROYI INVOICE:. THANK YOU. 'Phis is to certify that the attached legal notice .vas published by ChcstcrGeld Observer in the county o.f Chesterfield, state of Virginia. on the following <late(s): 08lt3l2008 & 08/20/2008 Sworn to and subscribed beioro me ibis i:~' r S ~ y r +~t, G~J~ , X008. ,~ Legal rlffiant Jas T. Graorns Jr., Notary Public My commission expires: February 24, 2012 Commission Ll)• 71$2093 (SL••ALj s4y,.`~~ R r ~.J' ..~ s. ~ : o fyPtRf + o . r ~ :~ Qt"t1'tt e71if0!" . t+.- -.~P_t c. rA.4Y aV~ r4pu su ra,,,,•. ~• N CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA S - ~~ ~~~IP!*~ Meeting Date: August 27, 2008 Item Number: 17.H. Subiect: PUBLIC HEARING: To Consider the Quitclaim of Right of Way Along and Adjacent to Abandoned State Avenue County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate right of way along and adjacent to abandoned State Avenue to Rivermont Development Co., LLC. Summary of Information: Rivermont Development Co., LLC requests the quitclaim of county right of way as shown on the attached plat. State Avenue was abandoned from the Secondary System of State Highways by resolution of the Board of Supervisors February 27, 1991. The quitclaim is subject to certification of the abandonment by the Commonwealth Transportation Commissioner. This request has been reviewed by county staff. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager ~boo~ss VICI~JITY SKETCH PUBLIC HEARING: To Consider the Quitclaim of Right of IA~ay Along and Adjacent to Abandoned State Arenue J ~ tl = ~ ~ ~~ , , 25' Parcels to be Quitclaimed K ~vE `~ A~ E~ \\\ ~ ti ~~ t' Y~ ~~a~ ~ ~ ~C~ ~o ~, f C o~~ N Chesterfield County Department of Utilities ~_, W i ~- E S IhcYeq~aBfi56b7 Ret ~~ O ~~~ ., ~~. P.~s? 6~ 3 5' '~ ~ s E~~i d~ ~~~p~~~a,,1~~4~' ,L~p.ts~ %~ .. ., .• ~ ~ . . .~ \ . ~ ` ~ . `` `~ . • ~ s0' R1YV To Drosc~T~o /' ~, /' .Q 1~[1 L ~*~4~i ~s~`` 0 ~~ ~~~7~ 9~t ,.o .a ~' f ~i ~ ~ ..~ .~ .~ a J `~ ~` ~ by i i' ~.~ ~ ~ ~ ~' ~_ ., ~,~ '~ ~ ~i. . ~ w ~~- '~ ~ ~ ~, ~ t '~uece~s pro au~TC~-~M~o .-` ~ . ~~ ~ ~~~ ~`r ~ ~rti ~ ~ ~ .~4'~ ~~"7~ ~ ~ . ~~ ~~ - .; •. - ~iNa N Ar nr1Yy #M M !~ 4h w +M+-'w"K AM I~MR-4 R~1RaM RR -AIY /YM ~ AM AM AgM1 AI1Rr R11/ ..~. R/ aw •RRAA~r M N FNMA M AMR /~ ~ qof /Yr RAM~ilNI~ ~ Ai1R I/lA ~N !11/ A1Rro Rh 11R wiorRr~wMMR M rAMr I~11~9~ MAW /J~M-{/C M/1L^A4f111D RRIAL>Mf~N ~i ~i S ~~ ~ ~~ .~ ~• i ~ ~~ ~. .~~~ aw ~~ Q+''` ~ i' PU-T Snow~.+y Pleo.eatti oc : BoDBY James CMet3CtY , A1.n+u- W1~.VtA~MS ~, 5d` RIW To Ej~ Deouarrr.p BEE.ENGt PAeT OF $.A, ~gyEs fl~.ov~n , Loc.+-rCD ~+ ST7-TE 4titE ~e~~nuDe D-~~-c~ GMI.`JfC~'r~'tEl9 Gay, VIQ.Gys-111, ! [nq~,..r. ana si.r.yoes i HN~~f ~ VIr,IRb 1` 50 FAw6.1 1+ - ~s~ 5t~ Pi.r oY ME.~tora 2 Q• 7~ 4 654 ~rJJJJ S~ '~ LwNn 5`y~ (j;fi~Q~~~. Cl~~e ~ '~~ ~~~~~~~ Ynrra f .rn+rraenin ~rn.rxt~+rr 1rn v i9±Yi Pr). Rux IbIh. l7idluth+an Virginia _'iI1~•iahnne: {;iUA1 SSS ;it%1•Fax: (&lHI?~ta-3a(i<! Email:rx•x.(wahe.k•rlidt4+Inen er ann•finenu•t. wuw.chr.p: +;~ddnhu+t'recam ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Bight of way LN; State flue ti-2U 1 col x 2 in. S 100.(lt) The Observer, Inc. ,1.._~~..._.. Zhu on [ 29, 2008, a 6:30 p.m. or as soon tlre~ as map be heard, the Board of Sttpetvwoa of Chesterfteid County at its regular mating place in the public Meeting Rvnm of Chestcrfidd County, V' min, wiU wnaider the eonveyancr of rig~t of way abng and adjacent to abandoned SWtc Avenue as shown on plots recorded In the Clerk'a t?f6re, GrcWt Court, Chesterfirld County, Vi mia, in heed Book 1216, page 9A9, Iked Book 12A4. Pages 421 and 429, and 17erd Book 1292, Page Si. Informadan regarding the ctmve}}•ance Ls on ftle in the Rlght of Way Offtce in Chesterfield County, usrginia, and may br rxamined by aU inrcrestsKj parties betwan the hours ~ A:i0 a.tti_ xnd 5:00 p.m., Monday ihmugh Friday Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following datc(s}; 8/20/2008 Sworn to and subscribed before me this ~~ 5 ~ day of G~S~ , 2U08. _ _ ~uJZ~ a/' i t_ogal Affiant J s T, Grooms Jr., Notary Public :Ny commission expires: hcbnlary 29, 2012 C.ommissian 1.D. 7182093 {SEAL) PicL~i1~1~D .• ~ROO,k AU6 2 62.008 '~~,'~'•';~euTy=~ s W 7~•~• £,~lRis ~..~ (-,'lei` T:rl'. i'iC'O~'V"IY S ~L''.V QZ"Z~~~ __.__ _ ti r'•?,~ ,'A 4V••~~, rr,r„•,aarra~` "PHIS I5 NUT A BILL. PLEASL; PAY FRO,ti4 I1\VOICF.. THA~1K YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 27, 2008 Item Number: 17.1. Subject: Public Hearing to Consider the Creation of a New Regional Workforce Investment Area and Consortium to be Known as the Capital Region Workforce Partnership for the Purpose of Delivering Workforce Services to the Region County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider the attached ordinance which creates a new Regional Workforce Investment Area and Workforce Investment Partnership for the purpose of overseeing and delivering workforce services in the region. This new entity consolidates the existing seven member Capital Area Consortium with the City of Richmond's stand alone entity. The seven member consortium includes Chesterfield, Henrico, Hanover, Charles City, Goochland, New Kent and Powhatan. Summary of Information: In 1983, Chesterfield became a member of a Capital Area Training Consortium (CATC) under the Federal Jobs Training Partnership Act-a federal jobs program. The consortium also included Henrico, Hanover, Charles City, Goochland, New Kent and Powhatan. The City of Richmond created its own workforce area to serve the City. In 1998, Congress through the Workforce Investment Act began providing federal funds for workforce investment activities. As a result, in 1999, a new multi-jurisdictional agreement for the purpose of delivering workforce services and receiving federal funds was executed by all the localities in Preparers Rebecca T. Dickson Attachments: ^ Yes Title: Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) the Chesterfield consortium. The seven-member locality consortium has been operating under this agreement ever since and receives approximately $l.l million annually in Federal funds for specific workforce activities for its members. Henrico County is the fiscal agent for this seven-member consortium. The City continued operating as a single jurisdiction consortium known as the Richmond Workforce Investment Board receiving about $1.7 million annually. It is the mission of the CATC to help assure the continued economic vitality of the Richmond region through the coordination of workforce services that prepares a skilled and qualified workforce. Activities of the CATC are guided and implemented by an oversight Policy Board and a Workforce Investment Board. Generally, the Policy Board sets strategic direction for the Workforce Board who deals more specifically with workforce skills and employer workforce needs in the region. Most recently, the goals of the consortium have been aligned with those of the Governors Workforce Development Strategic Plan. Federal funds are the primary source of the Capital Area's funding. Use of the workforce investment funds is fairly restricted. Funds generally support employers, youth, adults, and dislocated workers who meet the funding stream's eligibility requirements. Chesterfield is one of the two jurisdictions in the seven-member consortium with a full service Workforce Center accessible to its citizens. Henrico County also has a full service center. The Federal Act requires these "one- stop centers which provide training and resources for people seeking employment. Chesterfield's Center is located in the Industrial Airpark at 7333 Whitepine Road. The City also has a one-stop center located downtown but it does not provide services to non-Richmond residents. The CATC is required to regularly report performance outcomes to the State and Federal government. Employment rates, employment retention rates, earnings replacement rates and credential attainment rates are examples of some of the outcomes measured and reported from the one-stop center. There have been several attempts over the years to consolidate Chesterfield's consortium with the City's entity without success. The last attempt was several years ago. This region appears to be the only region in the country to have two stand alone workforce/consortiums . ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) Last year, at the urging of the Federal Department of Labor and the State, officials in the region agreed to consider consolidation once again. The State provided grant funds to retain a consultant to work on the effort since past attempts had failed. Since about January, representatives from the region's consortium members and the City have met to work out the proposed details of a consolidation. The benefits of a consolidated entity include a more comprehensive regional approach and perspective on the issues of workforce availability, training and needs, and on business closures in the region and the ability to combine forces to address these issues. In addition, there will be more flexibility to address funding needs of a particular area or circumstance from a regional perspective. Employers and the regions customers will receive more flexible customer service. The single entity will be eligible to receive grant funds not available currently as two separate entities. A consolidated entity could have a greater role in economic development for the entire region. An example is the recent announcement of Cannon, Inc. in Newport News where the Workforce Investment Board in that region played a role in assuring Cannon, Inc. that the region could provide the needed workforce training. In addition, consolidation of the two entities will also allow the one-stop centers to serve residents from all around the region regardless of where they live. Henrico County has agreed to be the designated grant recipient and fiscal agent for the new entity. If approved, new Boards would be created to oversee consolidated workforce activities similar to the Boards that exist now. One Board would be the oversight/policy making Board with members being elected officials or their designees and the other Board known as the Workforce Board, would be directly involved in overseeing specifics of the work and projects in the region. The Policy Board appoints members to this Workforce Board. The Federal Workforce Investment Act requires an agreement for the creation of a new regional consortium. Elected bodies of each of the seven members of the Chesterfield consortium as well as the City's entity must all hold public hearings to consider an agreement that would allow for the consolidation of the two entities. (~'~~~~~ AN ORDINANCE AUTHORIZING THE CHAIRMAN OF THE BOARD OF SUPERVISORS TO EXECUTE AN AGREEMENT AND APPLY TO THE GOVERNOR TO CREATE A CAPITAL AREA WORKFORCE PARTNERSHIP FOR REGIONAL WORKFORCE DEVELOPMENT AND TRAINING WHEREAS, the Workforce Investment Act (the "Act") provides federal funding for workforce development activities including employment and training activities for adults and dislocated workers and services to eligible youth, rapid response and services designed to meet the workforce needs of business and economic development, and WHEREAS, the Act authorizes the establishment of workforce investment areas incorporating multiple jurisdictions that must be approved by the Governor, and WHEREAS, under the Act, localities that choose to establish a regional workforce investment area are required to develop an agreement among the partnering jurisdictions as to how the activities of the regional workforce investment area will be administered and services provided, and WHEREAS, the City of Richmond, and the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent and Powhatan wish to form a regional workforce investment area to more effectively and efficiently deliver workforce services to job seekers and business and economic development, and WHEREAS, the localities wish to provide for the joint planning and delivery of workforce services in these localities through a workforce development consortium; and, WHEREAS, Virginia Code Section 15.2-1300 permits localities to enter into agreements with one another for joint action and requires the agreements to be approved by ordinance; and, WHEREAS, the parties have developed an agreement to establish procedures for the governance and operation of the consortium, including the creation of a consortium board; and, WHEREAS, the governing body of each participating locality must authorize the execution of the agreement by the chief elected official of the locality by ordinance to create the consortium. NOW, THEREFORE, BE IT ORDAINED that the Chesterfield County Board of Supervisors authorizes the Chairman of the Board of Supervisors to execute the Chief Elected Official Agreement in a form approved by the County Attorney for the creation of the Capital Area Workforce Partnership and to submit an application to the Governor for approval of the newly configured regional workforce investment area. 0425:79312.1 1 CHIEF LOCAL ELECTED OFFICIALS AGREEMENT 2 By and between the 3 CITY OF RICHMOND and the Counties of CHARLES CITY, CHESTERFIELD, 4 GOOCHLAND, HANOVER, HENRICO, NEW KENT, AND POWHATAN, VIRGINIA 5 for the 6 CAPITAL REGION WORKFORCE PARTNERSHIP 7 This Agreement is executed this day of July 2008, by and among the City of Richmond, 8 Virginia and the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent 9 and Powhatan, Virginia (hereinafter, the "Member Jurisdictions"). 10 WHEREAS, the Workforce Investment Act of 1998, codified at 29 U.S.C. S 2801 et seq. 11 (hereinafter the "Act"), provides federal funding to states for the delivery of workforce training 12 and other services; and 13 WHEREAS, 29 U.S.C. § 2831 requires that the governor of a state designate local workforce 14 investment areas to deliver such services within the state; and 15 WHEREAS, the Act requires that the governor consider and approve requests made by a 16 combination of local government units with a population of 200,000 or more; and 17 WHEREAS, Va. Code S 15.2-1300 provides that local governments may enter into agreements 18 for joint or cooperative exercise of any power, privilege or authority which each is capable of 19 exercising individually; and 20 WHEREAS, the Member Jurisdictions wish to jointly perform the responsibilities prescribed for 21 them individually under the Act; and 22 WHEREAS, the City Council of the City of Richmond and the boards of supervisors of the 23 counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan 24 desire designation of a new regional workforce investment area comprised of the Member 25 Jurisdictions; and 26 WHEREAS, creation of the new regional workforce investment area to be known as the Capital 27 Region Workforce Partnership (hereinafter, the Consortium) will permit the delivery and 28 oversight of workforce services in a manner that will ensure accountability to local elected 29 officials of the Member Jurisdictions. 30 NOW, THEREFORE, the parties do mutually covenant and agree as follows: 31 Article I 32 Section 1. Consortium Membership. The Consortium shall be composed of the Member 33 Jurisdictions. Subject to the approval of the Governor of Virginia, these jurisdictions shall 34 also comprise the boundaries of the workforce investment area required by the Act, 35 pursuant to 29 U.S.C. § 2831(a)(1). 36 Article II 37 Section 1. Consortium Board Membership. The Member Jurisdictions shall establish a 38 Consortium Board comprised of a representative from each Member Jurisdiction to 39 perform the duties of the chief elected official of the Member Jurisdictions. The 40 Member Jurisdiction's representative shall be the chief elected official or designee. Each 41 Member Jurisdiction shall determine the length of term for its representative and shall 42 fill any vacancy. 43 Section 2. Consortium Board Duties. The Consortium Board shall do the following: 44 45 46 1. Collectively perform the functions of the chief elected officials of the Member Jurisdictions as permitted in 29 U.S.C. § 2832(c)(1)(B). For purposes of the Act, the Member Jurisdictions shall act through the 47 Consortium Board. 48 2. Apply for Workforce Investment Area designation by the Governor of 49 Virginia. 50 51 3. Appoint the members of the Regional Workforce Investment Board as provided in Article III of this Agreement. 52 53 4. Execute an agreement with the Regional Workforce Investment Board for the operation and functions of the Regional Workforce Investment Board 54 set out in 29 U.S.C. § 2832. 55 56 5. Continually establish the vision and priorities of the Consortium in conjunction with the Regional Workforce Investment Board. 57 58 59 60 61 6. Develop the region's strategic plan as the Local Plan under the Act for Member Jurisdictions in partnership with the Regional Workforce Investment Board. The plan shall be submitted to the Virginia Workforce Council (hereinafter, the "Workforce Council") in the manner prescribed by the Workforce Council. 2 62 7. Review and approve the budget developed by the Regional Workforce 63 Investment Board. 64 8. Work with the Regional Workforce Investment Board and Governor of 65 Virginia to reach agreement on local performance measures. 66 9. Review and agree with the Regional Workforce Investment Board's 67 selection and designation of one-stop operator(s), its evaluation of the 68 performance of one-stop operator(s), and its termination of their 69 eligibility for cause as provided in 29 U.S.C. § 2841(d)(2). 7p Section 3. Consortium Board Meetings and Officers. The Consortium Board shall meet 71 as determined by its members. The Consortium Board shall elect from its membership a 72 chairperson, avice-chairperson and other officers provided in the by-laws to serve for a 73 term of one year or until a successor is elected and qualified. The Consortium Board 74 shall fill any vacancies in officer positions by election for the remainder of the unexpired 75 term. The chairperson shall appoint a board clerk. 76 Section 4. Consortium Board By-Laws. The Consortium Board may adopt operational 77 and procedural by-laws consistent with this Agreement, applicable federal and state 7g laws, and rules and regulations pursuant thereto. 79 Section 5. Roberts Rules of Order. Roberts Rules of Order (revised) shall govern the 80 proceedings of the Consortium Board insofar as they do not conflict with applicable law 81 or administrative rules or by-laws duly adopted by the Consortium Board. 82 Section 6. Weighted Voting. A simple majority of the representatives of Member g3 Jurisdictions (5 jurisdictions) shall constitute a quorum. The Consortium Board shall use a 84 weighted system of voting to conduct business. The weighted votes will be determined g5 annually at the start of the fiscal year using the variables and data sources indicated in 86 Table 1 below. The credits (to be rounded up to the nearest whole number) and weights g7 shall be assigned as follows: 88 89 90 91 92 3 ~~®~+®~ 93 TABLE 1: Weighted Voting Variable Source Credits Weighting factor (%) Weldon Cooper 1 credit per 100,000 4 (20%) Population annual estimate individuals 1 credit per 10,000 4 20% ( ) Disabled Population Census Bureau individuals 1 credit per 10,000 7 35% ( ) Poverty level Census Bureau individuals 1 credit per 1,000 5 (25% ) Unemployed Census Bureau individuals 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 The weighted vote for each variable is the product of the credits for that variable and weighting factor. The total weighted votes for each Member Jurisdiction is the sum of weighted votes for each variable divided by ten, rounded to the nearest whole number. The weighted votes for fiscal year 2008-2009 are as follows: Richmond City 8 Charles City County 2 Chesterfield County 6 Goochland County 2 Hanover County 3 Henrico County 7 New Kent County 2 Powhatan County 2 The weighted voting system shall be employed for all business of the Consortium Board. Section 7. Consortium Board Staff. The Consortium Board shall determine its staffing needs and shall be responsible for determining the duties and responsibilities of any staff appointed or hired. 4 (~~J®~®~ 111 Article III 112 Section 1. Regional Workforce Investment Board Membership. The Consortium Board 113 shall appoint the members of the Regional Workforce Investment Board in accordance 114 with the criteria in 29 U.S.C. § 2832(b). The Consortium Board shall make every effort to 115 appoint creative and visionary individuals to the Regional Workforce Investment Board. 116 Each Member Jurisdiction shall recommend nominees and coordinate with other 117 jurisdictions to ensure appropriate representation of the Member Jurisdictions, the 118 regional labor market, and the mandatory partner programs prescribed by the Act. 119 In making appointments, the Consortium Board shall insure that resources and 120 programs, although regional in nature, will address the critical needs of each Member 121 Jurisdiction. 122 The Regional Workforce Investment Board shall include: 123 1. Representatives of business in the region who are owners of businesses, chief 124 executives or operating officers of businesses, and other business executives 125 or employers with optimum policymaking or hiring authority. Business 126 representatives shall comprise a minimum of 51% of the Regional Workforce 127 Investment Board's membership Representatives of local educational entities, including representatives of 2 128 129 . local educational agencies, local school boards, entities providing adult 13o education and literacy activities, and post secondary educational institutions 131 (including representatives of community colleges), selected from among 132 individuals nominated by regional or local educational agencies, institutions, 133 or organizations representing such local educational agencies 134 3. Representatives of labor organizations, nominated by local labor federations, 135 or other representatives of employees in instances where no employees are 136 represented by labor organizations 137 4. Representatives of community based organizations, including organizations 138 representing individuals with disabilities and veterans 139 5. Representatives of economic development agencies, including private sector 140 economic development entities 141 6. Representatives of each of the one-stop partners 5 ~~®FiL~ 142 7. Other individuals or representatives of entities as the Consortium Board may 143 determine to be appropriate 144 Section 2. Regional Workforce Investment Board Duties. The Regional Workforce 145 Investment Board shall do the following: 146 1. Execute an agreement with the Consortium Board for the operation and 147 functions of the Regional Workforce Investment Board set out in 29 U.S.C. § 148 2832. 149 2. Continually establish the vision and priorities of the Consortium in 150 conjunction with the Consortium Board. 151 152 3. Develop the region's strategic plan as the Local Plan for Member Jurisdictions under the Act, in partnership with the Consortium Board for submission to 153 the Workforce Council. 154 4. Develop a budget to meet its functions and responsibilities, subject to 155 approval by the Consortium Board. 156 5. Work with the Consortium Board and Governor of Virginia to reach 157 agreement on local performance measures. 158 159 6. Select and designate one-stop operators as described in 29 U.S.C. § 2841(d)(2)(A) with the agreement of the Consortium Board. 160 161 162 7. Evaluate and oversee the performance and operations of the one-stop operators, including termination of the eligibility of such operators for cause, with the agreement of the Consortium Board. 163 8. Select eligible youth service providers based on the Regional Youth Council's 164 recommendations. 165 9. Direct disbursement of funds for workforce investment activities pursuant to 166 29 U.S.C. § 2832(d)(3)(B)(III). 167 10. Identify eligible providers of intensive services for adults and dislocated 168 workers. 169 11. Identify eligible training providers and maintain training provider lists with 170 performance and cost information. 171 12. Assist the Governor of Virginia in developing a statewide employment 172 statistics system. 173 13. Coordinate workforce investment activities with local economic development 174 strategies and develop employer linkages. 175 14. Promote participation of private sector employers in the statewide workforce 176 system. 177 15. Conduct business in an open manner and make its activities and information 178 known to the public on a regular and continuing basis. 179 Article IV 180 Section 1. Regional Youth Council Membership. The Regional Workforce Investment 181 Board, in cooperation with the Consortium Board, shall appoint the members of the 182 Regional Youth Council as described in 29 U.S.C. § 2832(h)(2). The Regional Youth 183 Council members shall include: 184 1. Members of the Regional Workforce Investment Board with special interest 185 or experience in youth policy 186 2. Representatives of youth service agencies, including juvenile justice and local 187 law enforcement agencies 188 3. Representatives of local public housing authorities 189 4. Parents of eligible youth seeking assistance under the Act 190 5. Individuals, including former participants, and representatives of 191 organizations, that have experience relating to youth activities 192 6. Representatives of Job Corps, as appropriate 193 7. Other individuals as the Regional Workforce Investment Board and the 194 Consortium Board determine to be appropriate. 195 Members of the Regional Youth Council who are not members of the Regional 196 Workforce Investment Board shall be voting members of the Regional Youth Council and 197 non-voting members of the Regional Workforce Investment Board. 19g Section 2. Duties of the Regional Youth Council. The Regional Youth Council shall 199 perform the duties and responsibilities described in 29 U.S.C. § 2832(h)(4) which shall be 200 included in the by-laws of the Regional Workforce Investment Board. 201 Article V 202 Section 1. Allocation of Funds. Funds allocated under the Act shall be expended for the 203 mutual benefit of residents of the Member Jurisdictions without regard to place of 204 residence, except as determined by an allocation formula adopted by the Consortium 205 Board or as required by applicable law, regulation or the approved Regional Strategic 206 Plan. 207 The chief administrative officers or their designees may execute an Operational tog Agreement to specify the use of general funds that each Member Jurisdiction may 209 provide for services and administration under the Act. 210 Section 2. Designation of Grant Recipient and Fiscal Agent. The Member Jurisdictions 211 designate the County of Henrico as the grant recipient and fiscal agent for all funds 212 awarded by the federal government or the Commonwealth of Virginia to the Member 213 Jurisdictions for workforce development activities, including Title I funds provided by the 214 Act. 215 Section 3. Responsibility for Funds. The Member Jurisdictions shall be responsible for 216 the services funded by state or federal funds awarded to them under the Act. Disallowed 217 costs shall be allocated among the Member Jurisdictions based upon their pro rata share 218 of funds provided under the Act. 21g Section 4. Return of Local Funds. If Member Jurisdictions contribute funds, assets or 220 resources to the programs of the Regional Workforce Investment Board other than funds 221 obtained under the Act, each shall be entitled to the return of the pro rata portion of any 222 remaining funds, assets and resources under the control of the Regional Workforce 223 Investment Board in the event of the termination or expiration of this Agreement, 224 Section 5. Effective Date of Agreement. This Agreement shall be effective upon 225 approval by the governing bodies of all of the Member Jurisdictions and execution by the 226 chief elected officials thereof. This Agreement shall repeal and supersede any and all 227 prior written or oral agreements. 22g Section 6. Amendments. The Member Jurisdictions may amend this Agreement upon 229 approval of a written amendment by all of their governing bodies and execution by the 230 chief elected officials thereof. 231 Section 7. Dissolution of Consortium. This Agreement may be terminated and the 232 Consortium dissolved upon the occurrence of any of the following events: s t~~+®c °~~3 233 234 235 1. The Governor's re-designation of the regional workforce investment area that excludes any of the Member Jurisdictions, or includes any localities that are not Member Jurisdictions 236 2. The cessation of funding under the Act 237 238 23g 240 3. Ratification of an agreement which supersedes this Agreement by all Member Jurisdictions. If the new agreement alters the boundaries of the regional workforce investment area, it shall not become effective prior to approval by the Governor of Virginia. 241 Section 8. Implementation of Agreement. This Agreement shall be implemented to 242 insure that the new Consortium Board, Regional Workforce Investment Board, and 243 Regional Youth Council are in place and the designation of one-stops and one-stop 244 operators is complete by July 1, 2009. 245 Section 9. Audits. There shall be a final audit of the financial and programmatic 246 operations of City of Richmond workforce area and the Capital Area Training Consortium 247 as necessary through June 30, 2009, and each shall be liable for the results of its 24g respective audit. 249 In Witness Whereof, the Chief Elected Officials of the Member Jurisdictions execute this 25o Agreement pursuant to an ordinance enacted by each of the Member Jurisdictions. 251 252 City of Richmond 253 254 Mayor 255 256 I, ,Attorney for the City of Richmond, certify that 257 whose signature appears above, has the legal authority under State and local law to enter into 258 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 259 , 2008. 260 261 262 263 264 City Attorney 9 265 Charles City County 266 267 Chairman, Board of Supervisors 268 269 I, ,Attorney for the County of Charles City, certify that 270 whose signature appears above, has the legal authority under State and local law to enter into 271 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 272 , 2008. 273 274 County Attorney 275 Chesterfield County 276 277 Chairman, Board of Supervisors 278 279 I, ,Attorney for the County of Chesterfield, certify that 280 whose signature appears above, has the legal authority under State and local law to enter into 281 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 282 , 2008. 283 284 County Attorney 285 286 Goochland County 287 288 Chairman, Board of Supervisors 289 290 I~ ,Attorney for the County of Goochland, certify that 291 whose signature appears above, has the legal authority under State and local law to enter into 292 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 293 _, 2008. 294 295 County Attorney 296 297 ~~~~~'~~ 10 298 Hanover County 299 300 301 Chairman, Board of Supervisors 302 I, ,Attorney for the County of Hanover, certify that 303 whose signature appears above, has the legal authority under State and local law to enter into 304 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 305 , 2008. 306 307 County Attorney 308 Henrico County 309 310 Chairman, Board of Supervisors 311 312 I, ,Attorney for the County of Henrico, certify that 313 whose signature appears above, has the legal authority under State and local law to enter into 314 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 315 , 2008. 316 317 County Attorney 318 319 New Kent County 320 321 Chairman, Board of Supervisors 322 323 I, ,Attorney for the County of New Kent, certify that 324 whose signature appears above, has the legal authority under State and local law to enter into 325 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 326 , 2008. 327 328 329 330 County Attorney ®'Ef R ~ED 11 331 Powhatan County 332 333 Chairman, Board of Supervisors 334 335 I, ,Attorney for the County of Powhatan, certify that 336 whose signature appears above, has the legal authority under State and local law to enter into 337 this multi-jurisdictional agreement, pursuant to Ordinance Number adopted 338 , 2008. 339 340 County Attorney 12 - ~~~~~ yom• Cnmrnunrty Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 231.1.3 • Phone: (804) i45-75(X) • Fax: (804) 744-3269 • Email: newsy chesterfieldob5erver.com • Internet-. www.chesterficldobservcr.com ~tiz 6?' DVERTISING AFFIDAVIT 'lient Chester County Board of ~`jrOs668~ r Take notice that the Board of Supervisors of ~ County, Virginia, at an adjourned meeting on Wednesday, August 27, 2008 at 6:30 p.m. in the, County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield,. Vn-ginia, will hold a public hearing where persons may appear and present their views concerning: The creation of a new Regional Workforce ImestmentAreaandWo rceImestment Partnership for the ppurpose of overseeing and delivering,world'orce services. in the region and approval of.aq agreement to curate a regional consortium. If further information is desired, please contact Ms. Rebecca Dickson, Deputy County Administrator for Human Services, at 748-1350, between the hours of 8:30 a.m. t~ 00 p.m. M~Onda through Friday. tom` deal to be accessible to persons with thties. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice BIakley, Clerk to the Board> at 746-1200. Persons needing interpreter service for the deaf must natt~t'fy the Clerk to the Board no later than Fn'day, August 22, 2008. LN: Regional Workforce 8- 1 col x 4 in. 13, 20 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER $198.50 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 08/13/2008 & 08/20/2008 ~~s~ Sworn to and subscribed before me this ~GO~ , 2008. day of V Legal Affiant J s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ..... , t :,~E7ttIREi o~ 70 's iR7l{lOf~ S ~, - V -•....- p- ~ ,~~ T~ RY'to~,~~~~. '~~~,~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. August 27, 2008 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ms. Deborah Williamson (VANNO) 2. ~, ~J. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. ~I y~ rv~a ~zc,~ ~ 2. 3. 4. 5. Good Evening, Mr. Chairman, Members of the Board, Mr. Stegmaier, Mr. Micas. My name is Norma Szakal. I come before you tonight to ask that you restore civil discourse to these proceeds and that you not tolerate rude and loud demonstrations during the scheduled public hearings. The First Amendment of the United States Constitution and Article 12 of Section I of the Constitution of Virginia both provide protections for all citizens of this nation and this state to engage in freedom of speech. I am a firm believer in the right to free speech, the right to petition government, and of the power of free speech in the "market place of ideas." Therefore, please know that I would never, in any way, ask or imply that you should limit freedom of speech. What I am asking for is the equal application of the right to free speech through the use of some rules of conduct. No one objects to polite applause and verbal expressions of accord for the people and organizations that you honor or recognize each month. No one should object to the occasional person who may express unfavorable impressions or opinions. However, many people in attendance at your July meeting viewed the organized demonstrations using unruly and loud applause, banging on the wall, and the audible expressions of approval or disapproval as confrontational and threatening. Therefore, I ask that you establish a rule for the public hearings, applicable to all present, that limits the use of audience demonstrations. Unruly behavior denigrates the dignity of this Board by not according you the respect you deserve for your unselfish public service. Further, frequent loud demonstrations during your public hearings use up your valuable time, without providing you with any additional information or ideas; and demonstrations can be and have been used to create an atmosphere of hostility and intimidation. Thank you. h~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 27, 2008 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments• County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on September 24, 2008 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: .Clerk to the Board ^ No #