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2008-09-24 Packetr RC~Nu CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 24, 2008 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No ~~~~~~~~ County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Board's Appointments Process * 4. Business Climate Survey 5. Capital Improvement Program 6. Capital Regional Collaborative Focus Group 7. Potentia12009 Cash Proffer Legislation 8. Chippenham Place (formerly Cloverleaf Mall) 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 11. Countywide Comprehensive Plan 12. Efficiency Studies - Countywide Efficiency Study - Fire Department Efficiency Study - Fleet Management Efficiency Study 13. Emergency Preparedness Steering Committee 14. Financial/Budget Issues 15. Fort Lee Expansion 16. Employee Health Benefits -Contract Renewal 17. 2009 Impact Fee Legislation 18. 2007 Impact Fees for Roads 19. In-Focus Implementation 20. Irrigation Policies/Demand Management for Water Use 21. 2009 Legislative Program 22. Magnolia Green 23. Meadowville Interchange 24. Midlothian Turnpike/Courthouse Road Streetscape Improvements 25. Multi-Cultural Commission 26. Planning Fees 27. Postal Zip Codes 28. Property Maintenance and Neighborhood Preservation (countywide) 29. Public Facilities Plan 30. 2011 Redistricting 31. Regional Workforce Investment Initiative 32. Richmond Braves/Minor League Baseball 33. RRPDC Large Jurisdiction Committee 34. RRPDC Transportation Funding Strategies Work Group 35. Private Sewer Treatment Facility 36. Southwest Corridor Water Line 37. Sports Tourism Program with Metropolitan Richmond Sportsbackers 38. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 39. Upper Swift Creek Water Quality Ordinances 40. VDOT Subdivision Street Acceptance Requirements ~!~~~~z Updated 9/18/2008 41. Utilities Policies and Managed Growth 42. Watkins Centre 43. Website Redesign 44. Wireless Internet Access in County Facilities * COMPLETED (~~Q~~ Updated 9/18/2008 D w O a O a Y W W U Z O Q D 0 w w ~~ ~ ~, r =~ %~~ ~.v-- ~~~ V .,.~ ~~ ~ r iG`~ ,~,~ f~-....: ~ - . ~~ _ - -l %; i_.; ^ ~,~ `~ ~ f, ;' ~ ~. ~ ~ .- ,_-______---'~ N ~ H ~~~~ °,~ -1'~ ~ ,.3~ ~0 ~~ %;~ \ / '' T r ~~ ~\ i ~ ~~ ,, „~ i m ~~ ~' , .~ ~ ~ 'r aC `r ,.< ; ~ _ ~ ~ ~_ _ i `~-- _ w %!f ~ ~' = ~ C ~ ~ ~ ~ ~' o ~ a ~ / 1 .. ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA N Meeting Date: September 24, 2008 Item Number: 5.A. Subject: Resolution Recognizing Mr. Charles H. Foster, Jr. for His Service as a Member of the Board of the Richmond Metropolitan Authority Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Charles H. Foster, Jr.'s contributions to the Richmond Metropolitan Authority. Preparers R.J.McCracken Agen690 Attachments: ^ Yes Title: Director of Transportation N~ ~OOOJ4 RECOGNIZING MR. CHARLES H. FOSTER, JR. FOR HIS SERVICE AS A MEMBER OF THE RICHMOND METROPOLITAN AUTHORITY BOARD OF DIRECTORS WHEREAS, Mr. Charles H. Foster, Jr. has served as a Chesterfield County representative to the Richmond Metropolitan Authority Board of Directors since September of 1993; and WHEREAS, Mr. Foster was a dedicated member of the Richmond Metropolitan Authority Board who kept Chesterfield County foremost in his thoughts and actions; and WHEREAS, Mr. Foster's business and finance skills enabled him to provide wise counsel in matters pertaining to the board; and WHEREAS, Mr. Foster, as chairman of the Finance Committee, provided invaluable knowledge in the area of economics to the Richmond Metropolitan Authority Board; and WHEREAS, Mr. Foster supported the Richmond Metropolitan Authority capital improvement program and served as chairman of the Richmond Metropolitan Authority Board and its Nominating Committee; and WHEREAS, Mr. Foster brought diverse positions together to a common ground, keeping the region's best interest at heart. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of September 2008, publicly recognizes Mr. Charles H. Foster, Jr. and extends appreciation for his fifteen years of dedicated service to the county and the Richmond Metropolitan Authority. ~~Q~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 4lRC~NIa Meeting Date: September 24, 2008 Item Number: 5.B. Subject: Resolution Recognizing Captain Paige W Upon His Retirement "Chip" Foster, Police Department, County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Captain Paige W. "Chip" Foster retired from the Police Department after having provided over 27 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No oaooos RECOGNIZING CAPTAIN PAIGE W. "CHIP" FOSTER UPON HIS RETIREMENT WHEREAS, Captain Paige W. "Chip" Foster retired from the Chesterfield County Police Department on September 1, 2008, after providing 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Captain Foster has faithfully served the county in the capacity of patrol officer, investigator, sergeant, lieutenant, and captain; and WHEREAS, Captain Foster has served in numerous assignments throughout his career at the Police Department to include field training officer, Traffic Accident Reduction Team (TART) member, SWAT team member, shift administrative sergeant, search coordinator, Special Response Unit (SRU) commander, inspector - Office of Professional Standards and watch commander; and WHEREAS, Captain Foster served with dedication in the Criminal Investigations Division as a sergeant, lieutenant, and captain; and WHEREAS, Captain Foster was one of the first members of the newly created TART team; and WHEREAS, Captain Foster was committed to the total quality initiative and as such always promoted exceptional customer service and continuous improvement and learning, and Captain Foster served two terms on the Police Quality Council and is a graduate of the Chesterfield County TQI University; and WHEREAS, Captain Foster has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Captain Foster has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Foster's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of September 2008, publicly recognizes Captain Paige W. "Chip" Foster, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Captain Foster, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 h~~a AGENDA Meeting Date: September 24, 2008 Item Number: 7.A. Subject: Deferred Item - Consideration of Road Impact Fees County Administrator's Comments: County Administrator: Board Action Requested: (1) Consider adoption of the following add attached "Road Improvement Plan" Amendment to Comprehensive Plan to (2) Impact Fee Ordinance B. Summary of Information: On January 9 and February 13, 2008, this Board held two public hearings to consider a proposed impact fee program, including a draft impact fee ordinance. Staff proposed that the ordinance 1) create impact fees for residential development only, 2) establish a $5,820 impact fee per residential lot paya~le at the time of the issuance of a building permit, 3) apply the impact fee solely to property already zoned residential but not yet subdivided, 4) exempt cash proffer and CDA lots from the impact fee program, and 5) exempt "work-force housing"(less than $200,000 assessed value) and family subdivisions from impact fees. Based on comments from Board members at the January 9 public hearing, staff subsequently listed the County's top priority road projects to be built with impact fees (attached "Priority County Road Projects") and specified in the attached Comprehensive Plan amendment that impact fees should be used to fund these priority road projects. There was also a concern raised that the impact fee program should Preparers Steven L. Micas Title: County Attorney 0425:79692.1 (76653.1; 77193.1; 77192.1; 77177.1; 77176.1) Attachments: ^ Yes ~ No # 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA not apply to "small owners" or owners of a small number of lots. The draft ordinance has also been revised to exempt lots that would otherwise qualify for impact fees if they are owned by an owner who owns no more than 5 qualifying lots on the effective date of the ordinance. The Board closed the public hearing on February 13 and discussed the impact fee program at its March 12 meeting. The Board then deferred the matter to its June 25 meeting for further consideration. After discussion, the Board deferred this matter to this meeting. The original impact fee ordinance has been amended to reflect all of the changes discussed above and is attached as Ordinance B. Staff recommends that the Board amend the Comprehensive Plan to add the attached "Road Improvement Plan" and then adopt Ordinance B. ~~~~~~~ Chesterfield County Impact Fee Program Road Improvement Plan First Adopted by the Board of Supervisors [date] ~~~~~~~ 0425:76653.1 Chesterfield County Impact Fee Program Road Improvement Plan Pursuant to Article 8, Chapter 22 of Title 15.2 of the Code of Vir inia, (Va. Code §§15.2-2317 - 2327), the Chesterfield County Board of Supervisors has adopted an impact fee program to pay, in part, the cost of transportation improvements necessitated by certain residential development. As part of the impact fee program, the Comprehensive Plan of the County must be amended to add a "Road Improvement Plan". The Road Improvement Plan consists of a listing of transportation improvements necessitated by 20 years of development, based on the County's current growth projections. The listing is created by utilizing the County's Thoroughfare Plan and a computer-based transportation model (TP+). The listing of projected transportation improvements and a map showing such projected improvements are included below and constitute the Impact Fee Road Improvement Program. The schedule for the construction of road improvements using impact fees is the same schedule currently used for the construction of road improvements using cash proffer funds. The Transportation Department will review, on a quarterly basis, the impact fees that are collected by the County. When sufficient funds have been collected and/or future collections are anticipated in a timely manner to fund improvements, the Transportation Department will request the Board of Supervisors to make appropriations of the fees and give approval to proceed with the improvements. The Transportation Department currently prefers approximately $500,000 to be collected before it will proceed with road design and right of way acquisition. The Transportation Department will usually need $1 million or more in order to construct a viable transportation project. The Transportation Department will also consider supplementing VDOT funding on a project with impact fees if the fees will allow the project to be constructed. ~~~~.~. 0425:76653.1 DRAFT IMPACT FEE ROAD IMPROVEMENT PLAN "NON-SMOOTHED" ROAD 288 ALVERSER DRIVE ARCH ROAD ASHBROOK PARKWAY BAILEY BRIDGE ROAD BALDWIN CREEK ROAD 8/20/2007 FROM POWHITE PARKWAY MIDLOTHIAN TURNPIKE MIDLOTHIAN TURNPIKE ASHLAKE PKWY DEER RUN HULL STREET ROAD TO ROUTE 10 HUGUENOT ROAD REAMS ROAD OTTERDALE ROAD CLAYPOINTE ROAD ASHLAKE PARKWAY ROUTE 10 WOODLAND POND SECOND BRANCH JESSUP ROAD ALLIED ROAD HOPKINS ROAD SALEM CHURCH ROAD MEADOWDALE BLVD JAHNKE ROAD MIDLOTHIAN TURNPIKE 288 CHALKLEY ROAD CHESTER ROAD ROUTE 10 POWHITE PARKWAY NORMANDALE CENTRALIA ROAD RR RM/ ROUTE 10 HULL STREET ROAD GENITO ROAD 288 ROUTE 10 SALEM CHURCH ROAD KOGER CENTER BLVD WOODPECKER ROAD HULL STREET ROAD POINT ROCKS ROAD ROUTE 10 OTTERDALE ROAD DRY BRIDGE ROAD OLD HUNDRED ROAD COUNTY LINE BRANDERMILL PARKWAY BEACH ROAD NASH ROAD BEACH ROAD NASH ROAD BEACH ROAD BUNDLE ROAD BELMONT ROAD WHITEPINE ROAD BERMUDA HUNDRED ROA[ ENON CHURCH ROAD BEULAH ROAD SALEM CHURCH ROAD BEULAH ROAD KINGSLAND ROAD BEULAH ROAD HOPKINS ROAD BOULDERS BLVD MIDLOTHIAN TURNPIKE BUFORD ROAD FOREST HILL AVENUE CENTERPOINTE PARKWAY OLD HUNDRED ROAD CENTRALIA ROAD ROUTE 10 CENTRALIA ROAD CHALKLEY ROAD CHALKLEY ROAD CENTRALIA ROAD CHARTER COLONY PKWY GENITO ROAD CHESTER ROAD JEFFERSON DAVIS CHESTER ROAD NORMANDALE CHESTER ROAD CENTRALIA ROAD CHESTER ROAD RR R/W COURTHOUSE ROAD COURTHOUSE ROAD COURTHOUSE ROAD COURTHOUSE ROAD COURTHOUSE ROAD EXT CRANBECK ROAD EASTFAIR DRIVE ELKHARDT ROAD ENON CHURCH ROAD ENON CHURCH ROAD EW ARTERIAL EW ARTERIAL EW ARTERIAL FOREST HILL AVENUE GENITO ROAD GENITO ROAD GENITO ROAD GENITO ROAD HAPPY HILL ROAD HARROWGATE ROAD HARROWGATE ROAD HICKORY ROAD HOPKINS ROAD REAMS ROAD HULL STREET ROAD GENITO ROAD 288 ROUTE 10 ROBIOUS ROAD NASH ROAD PROVIDENCE ROAD RUFFIN MILL ROAD POINT ROCKS ROAD MIDLOTHIAN TURNPIKE OTTERDALE ROAD DRY BRIDGE ROAD HUGUENOT ROAD WOOLRIDGE ROAD BRANDERMILL PARKWAI CHARTER COLONY PKWY CHARTER COLONY PKW HULL STREET ROAD HULL STREET ROAD COURTHOUSE ROAD HARROWGATE ROAD JEFFERSON DAVIS ROUTE 10 HAPPY HILL ROAD JEFFERSON DAVIS EAST WEST FREEWAY NORTH SOUTH FREEWA MATOACA ROAD CHIPPENHAM PKWY BEULAH ROAD WIDEN TO # LANES 6 4 4 2 2 4 6 2 2 4 2&4 6 2 4 6 4&6 4&8 2 4 4 8 6 4 8 6 8 6 2 4 4 4 4 6 2 4 4 2 4 6 6 4 4 2 4 6 ~~~~~~ HOPKINS ROAD BEULAH ROAD OLD LANE 4 HOPKINS ROAD CHIPPENHAM PKWY COUNTY LINE (NORTH) 2 HUGUENOT ROAD ROBIOUS ROAD COUNTY LINE 8 HUGUENOT ROAD ROBIOUS ROAD KOGER CENTER BLVD 6 HULL STREET ROAD COUNTY LINE (WEST) POWHITE PARKWAY 6 HULL STREET ROAD OTTERDALE ROAD WOODLAKE PKWY 6 HULL STREET ROAD WOODLAKE PKWY SPRING RUN ROAD 8 HULL STREET ROAD 288 COUNTY LINE 8 JAHNKE ROAD BUFORD ROAD CHIPPENHAM PKWY 4 & 6 JEFFERSON DAVIS COUNTY LINE (NORTH) COUNTY LINE (SOUTH) 8 JESSUP ROAD BELMONT ROAD ROUTE 10 2 & 4 KINGSLAND ROAD HOPKINS ROAD CHESTER ROAD 4 KINGSLAND ROAD ROUTE 10 HOPKINS ROAD 2 KINGSLAND ROAD EXT ROUTE 10 BELMONT ROAD 4 LEWIS ROAD CARVER HEIGHTS RR R/W 2 LEWIS ROAD ROUTE 10 CARVER HEIGHTS 4 LUCKS LANE 288 COURTHOUSE ROAD 4 & 6 MATOACA ROAD RIVER ROAD HICKORY ROAD 2 MEADOWDALE BLVD HOPKINS ROAD JEFFERSON DAVIS 4 MEADOWVILLE ROAD ROUTE 10 I-295 6 MIDLOTHIAN TURNPIKE COUNTY LINE WOOLRIDGE ROAD 6 MIDLOTHIAN TURNPIKE WOOLRIDGE ROAD BOULDERS BLVD 8 MT. HERMON ROAD EXT NORTH SOUTH ARTERIA DUVAL ROAD 2 NASH ROAD BEACH ROAD EASTFAIR DRIVE 4 NASH ROAD WINTERPOCK ROAD EASTFAIR DRIVE 2 NEW ROAD WOOLRIDGE ROAD OLD HUNDRED ROAD 2 NEWBY'S BRIDGE ROAD HULL STREET ROAD COGBILL ROAD 4 NEWBY'S BRIDGE ROAD COGBILL ROAD BELMONT ROAD 2 NEWBY'S BRIDGE ROAD QUALLA ROAD 288 2 NORTH SOUTH ARTERIAL DUVAL ROAD SKINQUARTER ROAD 2 NORTH SOUTH ARTERIAL SKINQUARTER ROAD HULL STREET ROAD 2 OLD BERMUDA HUNDRED JEFFERSON DAVIS ROUTE 10 4 OLD BON AIR ROAD ROBIOUS ROAD BUFORD ROAD 4 OLD BUCKINGHAM ROAD MIDLOTHIAN TURNPIKE ALVERSER DRIVE 2 OLD CENTRALIA ROAD CHESTER ROAD ROUTE 10 4 OLD HUNDRED ROAD NEW ROAD DRY BRIDGE ROAD 2 OLD LANE HOPKINS ROAD CHESTER ROAD 4 OLD STAGE ROAD ROUTE 10 WARE BOTTOM SPRING 2 OSBORNE ROAD ROUTE 10 JEFFERSON DAVIS 4 OTTERDALE ROAD 288 MIDLOTHIAN TURNPIKE 2 PICKETT AVENUE RIVER ROAD COUNTY LINE (SOUTH) 4 PINETTA DRIVE MIDLOTHIAN TURNPIKE BUFORD ROAD 2 POCOSHOCK BLVD MIDLOTHIAN TURNPIKE HULL STREET ROAD 4 POWHITE PARKWAY COURTHOUSE ROAD CHIPPENHAM PKWY 6 PROVIDENCE ROAD MIDLOTHIAN TURNPIKE COURTHOUSE ROAD 4 QUALLA ROAD 288 COURTHOUSE ROAD 2 QUALLA ROAD 288 SPRING RUN ROAD 4 REAMS ROAD COURTHOUSE ROAD HULL STREET ROAD 2 & 4 RIVER ROAD HICKORY ROAD COUNTY LINE (EAST) 2 & 4 RIVER ROAD MATOACA ROAD NORTH -SOUTH FREEWAY 2 ROBIOUS ROAD HUGUENOT ROAD COUNTY LINE 6 ROBIOUS ROAD HUGUENOT ROAD MIDLOTHIAN TURNPIKE 6 ®Q~~~~.~ ROUTE 10 CHIPPENHAM PKWY WHITEPINE ROAD 6 ROUTE 10 WHITEPINE ROAD CHALKLEY ROAD 8 ROUTE 10 CHALKLEY ROAD ECOFF ROAD 6 ROUTE 10 ECOFF ROAD COUNTY LINE (EAST) 8 RR RNV EAST WEST FREEWAY LEWIS ROAD 6 RUFFIN MILL ROAD JEFFERSON DAVIS CONTINENTAL BLVD 6 RUFFIN MILL ROAD CONTINENTAL BLVD ENON CHURCH ROAD 2 SALEM CHURCH ROAD BEULAH ROAD CENTRALIA ROAD 4 SALISBURY ROAD WINTERPOCK ROAD ROBIOUS ROAD 2 SPRING RUN ROAD QUALLA ROAD HENSLEY ROAD 2 TURNER ROAD HULL STREET ROAD MIDLOTHIAN TURNPIKE 6 TURNER ROAD HULL STREET ROAD WALMSLEY BOULEVARD 8 TURNER ROAD WALMSLEY BOULEVARD BELMONT ROAD 6 WALMSLEY BOULEVARD HULL STREET ROAD COUNTY LINE 4 WHITE PINE ROAD ROUTE 10 BELMONT ROAD 6 WINTERFIELD ROAD MIDLOTHIAN TURNPIKE SALISBURY ROAD 4 WINTERFIELD ROAD SALISBURY ROAD COUNTY LINE 2 WINTERPOCK ROAD HULL STREET ROAD SPRINGFORD 2 WOODPECKER ROAD EASTFAIR DRIVE EAST WEST FREEWAY 4 WOODPECKER ROAD NORTH SOUTH FREEWA LAKEVIEW 2 WOODSEDGE ROAD JEFFERSON DAVIS ASHTON CREEK 4 WOOLRIDGE ROAD MIDLOTHIAN TURNPIKE 288 6 & 8 WOOLRIDGE ROAD 288 POWHITE PARKWAY 6 & 8 ~~~~~~~ ~~~ (6 ~M a w N r ~ ~ m v a ~ ~ }' a '~ '~ '~ '~ ~ E m n a ~ ~ .> .> ; E ~ m r=i 'J' a a a a~i t' o ~ ~ ~ }- ~d^~rx~s~Z C.7 -~ t~ ,:~ I I I I I I~ _ .J ~~ ,~, ~,.~~ ~. _ _ _ ,~, - ~ is _- . j ~ ~~ r. ~..~ Yr_ ~ ,._~ ~ ~r 1•~ ~ iii / l ~! I ~. .fy t.~I~ i ~ r;~ I~ V N 11 - i' 'L7 i r .._ ':=' _ ti ~? I '~ `~--~_-~ o ~t ~ ~ ~ ~ ~~ • ~`, I `_~ '' ~'r _-- ~ ',, ~ ~ ,r `t ') r ? ~Yr~ ~ ~ r _ l `~` ! i 'I ~_ mJ ~ ~ t ~t ~ 4~~~i +~ ~ ~: --k ' I 7 O ~ ~ ~r'~~ r ~ r'j 1 ~~ Ir '~ ~ ,l 1 r • 1 ~ ~ J~ _ ~~ ~ N~ r~~ ,~~ ~: it '' S+, `'s ',, .. ' ,,~'~, '~ ~r~ ~° `,~ ~ ~ "'~', ~~ i r ~„~, ~ f ~ ..~ ~._..~~... 'r ~ I ~ `fix` -s`y 1 _~ rf ~-- - * ~ ~ Q #~ `~~ -~ ,, ,~,r~..~. Q '~t ~- . J O I_~` f~ ORDINANCE B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING A NEW ARTICLE XVII TO CHAPTER 9 OF THE CODE RELATING TO TRANSPORTATION IMPACT FEES TO FUND AND RECAPTURE THE COST OF PROVIDING REASONABLE ROAD IMPROVEMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code o~the Count~of Chester geld, 1997, as amended, is amended by adding the following.• Chapter 9 FINANCE AND TAXATION 000 ARTICLE XVII. TRANSPORTATION IMPACT FEES Section 9-250. Establishing a system of impact fees. Pursuant to Code of Virginia § 15.2-2322, the county hereby establishes a system of impact fees to fund reasonable road improvements benefiting new residential development. In accordance with Code of Virginia § 15.2-2320, one or more impact fee service areas shall be designated by amendment to the county's comprehensive land use plan. Such plan amendment may designate the entire county as one impact fee service area. Section 9-251. When impact fees determined and collected. (a) Pursuant to Code of Virginia § 15.2-2323, the amount of impact fees to be imposed on a specific development shall be determined no later than final subdivision or site plan approval. No impact fee shall be imposed on a lot that has been created as part of a family subdivision in accordance with § 17-2 of this Code. (b) Pursuant to Code of Virginia § 15.2-2323, the impact fee shall be collected for each residential lot or housing unit at the time a building permit is issued for such lot or housing unit. (c) No building permit shall be issued for a lot or housing unit on which an impact fee has been imposed unless the owner of the lot or housing unit, or his agent, has (i) paid the applicable impact fee or (ii) has executed an agreement provided by the county and secured by a bond or a letter of credit approved by the county, to pay the impact fee, in equal installments, over a period of no more than 3 years. If payments are made in installments pursuant to subsection (c) (ii), interest on the unpaid portion shall accrue interest at the rate specified in § 9-6 of this Code. (d) The calculation of an impact fee may be appealed by the owner or his agent to the Chesterfield County Board of Zoning Appeals. A notice of appeal shall be filed with the ~~~~~~ ~; 0425:77177.1 director of planning within 60 days of the calculation of the impact fee amount by the county. The owner or agent shall submit the substantive basis for his appeal to the director of planning within 60 days of filing a notice of appeal. The decision of the Board of Zoning Appeals may be appealed in accordance with state law. Section 9-252. Determination of the amount of the impact fee. a) The impact fee for a development shall be determined by dividing (i) the projected road improvement costs within the impact fee service area in which the development is located by (ii) the number of projected housing units within the impact fee service area when such area is fully developed. This calculation shall be based on the number of trips generated by each such housing unit. The projected road improvement costs for each impact fee service area shall be calculated in accordance with the county's road improvement plan as specified in Code of Virginia § 15.2-2321. b) The value of any dedication, contribution or construction from the developer for off-site road or other transportation improvements benefiting the impact fee service area shall be treated as a credit against the impact fees imposed on the developer's project whether by condition of zoning of other written commitment to the county. The county shall also calculate and credit against the impact fees the extent to which (i) other developments have already contributed to the cost of existing roads which will benefit the development, (ii) new development will contribute to the cost of existing roads, and (iii) new development will contribute to the cost of road improvements in the future other than through impacts fees, including any special taxing districts, special assessments, or community development authorities. c) The schedule of impact fees is: Use Impact Fee Residential $5,820 Commercial $0 Industrial $0 d) Any lot or housing unit which is subject to a transportation cash proffer or to increased taxes, assessments or fees for road improvements pursuant to a community development authority or a transportation service district, shall not be subject to the payment of impact fees. e) If the total assessed value of a lot and a dwelling constructed on that lot by anon-profit organization is less than $200,000, the lot shall not be subject to the payment of an impact fee. f) Lots which would otherwise be subject to impact fees but which are owned by an owner who, on the effective date of this ordinance, owns five or less such lots shall not be subject to the payment of impact fees. Section 9-254. Updating road improvement plan and amending impact fees. 0425:77177.1 In accordance with Code of Virginia § 15.2- 2325, the Board of Supervisors shall update the impact fee road improvement plan at least every two years. The impact fee schedule shall be amended to reflect substantial changes in the road improvement plan. Any impact fees not yet paid at the time of the amendment to the impact fee schedule shall be assessed at the applicable amended amount. Section 9-255. Use of impact fees. A separate road improvement account shall be established for each impact fee service area and all funds collected through impact fees shall be deposited in the appropriate account. Each account shall bear interest which shall become funds of the account. The expenditure of funds from the account shall be only for road improvements benefiting the impact fee service area as set out in the road improvement plan for such impact fee service area. Section 9-256. Refunds. The county shall refund any impact fee in accordance with the requirements of the Code of Virginia § 15.2-2327. (2) That this ordinance shall become effective immediately upon adoption. ~~~~.~~~ 0425:77177.1 ORDINANCE A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING A NEW ARTICLE XVII TO CHAPTER 9 OF THE CODE RELATING TO TRANSPORTATION IMPACT FEES TO FUND AND RECAPTURE THE COST OF PROVIDING REASONABLE ROAD IMPROVEMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code o the County o Chesterfield, 1997, as amended, is amended by adding the following: Chapter 9 FINANCE AND TAXATION ooo. ARTICLE XVII. TRANSPORTATION IMPACT FEES Section 9-250. Establishing a system of impact fees. Pursuant to Code of Virginia § 15.2-2322, the county hereby establishes a system of impact fees to fund reasonable road improvements benefiting new residential development. In accordance with Code of Virginia § 15.2-2320, one or more impact fee service areas shall be designated by amendment to the county's comprehensive land use plan. Such plan amendment may designate the entire county as one impact fee service area. Section 9-251. When impact fees determined and collected. (a) Pursuant to Code of Virginia § 15.2-2323, the amount of impact fees to be imposed on a specific development shall be determined no later than final subdivision or site plan approval. (b) Pursuant to Code of Virginia § 15.2-2323, the impact fee shall be collected for each residential lot or housing unit at the time a building permit is issued for such lot or housing unit. (c) No building permit shall be issued for a lot or housing unit on which an impact fee has been imposed unless the owner of the lot or housing unit, or his agent, has (i) paid the applicable impact fee or (ii) has executed an agreement provided by the county and secured by a bond or a letter of credit approved by the county, to pay the impact fee, in equal installments, over a period of no more than 3 years. If payments are made in installments pursuant to subsection (c) (ii), interest on the unpaid portion shall accrue interest at the rate specified in § 9-6 of this Code. (d) The calculation of an impact fee may be appealed by the owner or his agent to the Chesterfield County Board of Zoning Appeals. A notice of appeal shall be filed with the director of planning within 60 days of the calculation of the impact fee amount by the county. The owner or agent shall submit the substantive basis for his appeal to the director of 0425:77176.1 (~ ~ ~ ~„~ ~, planning within 60 days of filing a notice of appeal. The decision of the Board of Zoning Appeals may be appealed in accordance with state law. Section 9-252. Determination of the amount of the impact fee. a) The impact fee for a development shall be determined by dividing (i) the projected road improvement costs within the impact fee service area in which the development is located by (ii) the number of projected housing units within the impact fee service area when such area is fully developed. This calculation shall be based on the number of trips generated by each such housing unit. The projected road improvement costs for each impact fee service area shall be calculated in accordance with the county's road improvement plan as specified in Code of Virginia § 15.2-2321. b) The value of any dedication, contribution or construction from the developer for off-site road or other transportation improvements benefiting the impact fee service area shall be treated as a credit against the impact fees imposed on the developer's project whether by condition of zoning of other written commitment to the county. The county shall also calculate and credit against the impact fees the extent to which (i) other developments have already contributed to the cost of existing roads which will benefit the development, (ii) new development will contribute to the cost of existing roads, and (iii) new development will contribute to the cost of road improvements in the future other than through impacts fees, including any special taxing districts, special assessments, or community development authorities. c) The schedule of impact fees is: Use Impact Fee Residential $5,820 Commercial $ 0 Industrial $ 0 d) Any lot or housing unit which is subject to a transportation cash proffer or to increased taxes, assessments or fees for road improvements pursuant to a community development authority or a transportation service district, shall not be subject to the payment of impact fees. Section 9-254. Updating road improvement plan and amending impact fees. In accordance with Code of Virginia § 15.2- 2325, the Board of Supervisors shall update the impact fee road improvement plan at least every two years. The impact fee schedule shall be amended to reflect substantial changes in the road improvement plan. Any impact fees not yet paid at the time of the amendment to the impact fee schedule shall be assessed at the applicable amended amount. ~~~~~w~ 0425:77176.1 Section 9-255. Use of impact fees. A separate road improvement account shall be established for each impact fee service area and all funds collected through impact fees shall be deposited in the appropriate account. Each account shall bear interest which shall become funds of the account. The expenditure of funds from the account shall be only for road improvements benefiting the impact fee service area as set out in the road improvement plan for such impact fee service area. Section 9-256. Refunds. The county shall refund any impact fee in accordance with the requirements of the Code of Virginia § 15.2-2327. (2) That this ordinance shall become effective immediately upon adoption. 1~~~('~.',2 0425:77176.1 _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - ~~ AGENDA h~~H.* Meeting Date: September 24, 2008 Item Number: 7.B. Subject: Deferred Item - Designation of a Virginia Department of Transportation Sight Distance Easement along Genito Road County Administrator's Comments: County Administrator: Board Action Requested'! Designate a Virginia Department of Transportation sight distance easement along Genito Road and authorize the County Administrator to execute the Declaration. Summary of Information: Prior to site plan approval for the Genito Road access to Waterford at Brandermill, it is necessary that a Virginia Department of Transportation sight distance easement be provided on county property at Swift Creek Fire Station 16. This access was approved in Zoning Case 89SN0150 and the item was deferred at the July 30, 2008 Board meeting because of citizen concerns for safety and traffic. This has been reviewed by county staff and approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Right of Way Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Designation of a Virginia Department of Transportation Sight Distance Easement along Genito Road N Chesterfield County Department of Utilities 1,~ W ~, "~~~ E S I hcl eq~ak 666bT Ret ~~®~~~ ~C ~®~'~ &C. CG~ M M O G ~ , n Q (D z c fl ~ ~ ~ ~~ ~~~ <. L'R: . ~ , ~ . ~ _ ,,, a ~ g ~. ~ ~ }$! '{ ~ n ~ ~ • K ~ w vp ~~ ~~ ~ ZZZ b ~ r + ~ ~~~ v ~ V tl r k ~~ f $ 3^0~~~1tlM a r y~P ~3$ r~ ~~ Oi -~3 ~~ o~ ~" oM ti~ . r~ ~~ i~ 8 ~ N ` ,oti o f9 h~ ~' ti i 1 ~ (~~ k li ~if~+6 ~. ~~ ~ ~ ,~ ~ ~ CflMtPILEDPLATS4iOWINGAYAgIABLENf10'iN ~~1 ~~{t ~F ~~~ ~~~ I. Nod D ~ ~~, 3 $ VOOTb10HT018TANCEEASENRNT CR09SlN6 ~ 1{ 1f~, k~. o 'll ~ a ~ ~ -' TlfELANDSOFCHESTERFIELOCOUNTY ~ 88-;~ 4 "~+ p~E$f'ERi I~i.I1 g0UN~ VIR ;!Nin 68 x~ ~~~~ a ~~~~ zy~ CHESTERFIELD COUNTY r BOARD OF SUPERVISORS Page 1 of 1 AGENDA h~RC~NN Meeting Date: September 24, 2008 Item Number: 8.A.1. Subject: Nomination and Reappointment to Virginia's Gateway Region Board County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board suspend the rules and simultaneously nominate and reappoint Mr. Gary Thomson and Mr. James Holland to serve on Virginia's Gateway Region Board. Board members concur with the reappointment. Summary of Information: The purpose of Virginia's Gateway Region Board is to assist the Counties of Prince George, Dinwiddie and Chesterfield and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to enhance the economic development opportunities for participating communities within the Virginia's Gateway Region service area. The term of Mr. Gary Thomson and Mr. James Holland will be effective September 30, 2008, and will expire September 30, 2009. Mr. Thomson's application for County Boards, Commissions, Committees and Authorities is attached. Preparers Will Davis, Jr. Title: Director Economic Development Attachments: ^ Yes ^ No (~ ~j~3?5 FR[JN :Chesterfield Econ Dev FAX hD. =804 7%3638 Sep. 06 2006 03=13PM P2 COUNTY OF CHESTERFIELD, VIRGINIA APPLICATION FOR COUNTY BOARDS, COMIVIISSIONS, CONIIVIITTEIwS AND AUTHORITIFS All aypoiatmente to County Boards and Commissions ere made by the Board of Supervisors. Please complete this application in its entirety. return it t0 Clerk td Board of Supervisors, P,O. Box d0, Chestertield, VA 23832: a-mail to b e ' terfield.¢ov~ or iax to 604-717-6297. DATE~_SePtemtur 9, 2009 NAME:Gary Tltomsb~ MA©51'ERIAL DISITIICI"•.~etmudtt_. ADDRESS _10612 &akwood Court, Chester, VA 2383E HOME PHONE: 804-796-6275 BUSINESS PHONE:.804-474-1283 EMA1L ADDRESS:lgthomson~go~dmenco.cotrt, EDl]CATION: Bachelor ofScience-Accounting, Bob Jones Utuversity, May I4R5 Certified Public Account, 1987 I~SAYMENT AND10R VOLUNTEER WORK EKPL'R>l~'CE: Regional Managing Portnoy-Goodman & Company, .LLP, CcRifiad Public Accountants. Richmond arc affioca in Chester and Glcr1 Alien GONIMI7IVITR INVOLVEMENT: Virginia's Gateway Region-Board of Directors, 1993-present and Executive Committee (Treaaura}, 1947-present. John Tyler Community College Foundatioa Board-2007-present Colon;sitieights Kitvanisflub-1993-present Virginia State University Boatel of Visitors-1996-2000 Ropul+licen Party of Virginia and Chesterfield County, Chairmen, 2001-2003 & 1998- 2000 hmtlaaucl Baptist Church Boatel of Elders, Chairman 2007-present BEP-08-2886 15 15 604 7%3638 % : P.92 FROM :Chesierrield Eeon Dev FRX N0. :884 7963638 Sep. 0B 20P18 03:13PM P3 SPECIAL SKILLS: (please note here: any skills not covered else:wherc: in thin application (i.e., b+lineual, multicultural interaction, youth outreach, etc.): i hevb been involval with the Gateway Region Board (fi~rmcrly ABIDCO) sittce 1993 and serve txi the Executive Committee Please indicate the srocpa in whits: you have an interest Check no m~e than three prefereocea, and rack ytwr choices by rsmtber from 1(higheet) to 3 Uoweat). Airport Advisory Board _, Agricultural Committee Appeals Panel Pta~aumt to Virginia Set-Off Debt Collection Act _ Board of Appeals [or V'nginia Uniform Statewide Building Code ..._._ Camp Baker Mansgemegt Board ,_.. Capital Region Arta & Cultural Raiding Consortium _ Commcadty Criminal Juatiee Hoard ____ ComaumitY Developatent Authorities ._.... Chesterfield 6mersefleY Platstigg Coaaaittee _ Crater Plseging District Commissioq _ Capital Resin Airport Cotrraisaion _ Consmmity Services Board _. Citlsen Transportation Advlaory Coasrdsafon _ Conz®ttae on the Future Central Virginia Waste Maasgemertt Authority Board of Directors _ Centre] Virginia Waste Martagement Plan Citizen Advisory Committee Disabilities 5ervieea Board Economic Developatent Authority _ Disabilities Services Board Ecogomic Developttteat Auttwrfty _ First Tea Boetd of Directors GRT'C Transit System Hord of Directors ,Iieaith Center Commission ,.,-, Preeervatlon Committee John Tyter Community College Local Board ._ Personnel Appeals Boazd . Planedgg Commiesioa Parka and Recreation Advisory COalmiaalOn _ Xiehmond 1ldetropolitan Authority [3oerd of Ilnectors Richmeetd Metropolitan Convmttion and Visitors Hureau Richmond Regional Piarmiag District Commission _ Petersburg Arse Regional Tourism Corporation ,_ SAFE, Imo. Doard of Directors Suataat Our Cotnmtau6es Comsnittec Social Services Boartt _ Towiltg Advisory Board _I_ Virgide'e Gateway Region Board _ Youth SOwices Citizen Board By subrnittitte this application, I hereby certify that all information contained herein is true and co~lete and I hereby consent to the dissemination of this document to the general public. SEP-BB-2608 15:15 804 7963638 5~ p,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ec~ru~ Meeting Date: September 24, 2008 Item Number: 8.A.2. Subject: Nomination/Reappointment to the SAFE Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/reappoint representative to the SAFE Board of Directors. Summary of Information: SAFE is the county, school and community coalition working to prevent substance abuse in Chesterfield County. The SAFE bylaws allow for some members of the SAFE board to be appointed by the Board of Supervisors. Supervisor Warren recommends that the Board reappoint Imad Damaj to the SAFE Board of Directors, representing the Clover Hill District. SAFE board members serve three-year terms. Mr. Damaj meets all eligibility requirements and has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Jana D. Carter Title: Director. Juvenile Services Attachments: ^ Yes ^ No # 0~®(~~~ COUNTY OF CHESTERFIELD, VIRGINIA APPLICATION FOR COUNTY BOARDS, COMMISSIONS, COMMITTEES AND AUTHORITIES All appointments to County Boards and Commissions are made by the Board of Supervisors. Please complete this application in its entirety, return it to Clerk to Board of Supervisors, P.O. Box 40, Chesterfield, VA 23832; a-mail to blakleyi@chesterfield.aov; or fax to 804-717-6297. DATE: 9/15/08 NAME:~VI. Imad Damaj MAGISTERIAL DISTRICT:_Clover Hill ADDRESS:_7708 Lakeforest drive, Richmond VA 23235 HOME PHONE:_808-674 9714 BUSINESS PHONE:_804- 828 1676 EMAII.ADDRESS:~ndamaj @vcu. edu EDUCATION: BS. Pharmacy Ph.D. Pharmacology EMPLOYMENT AND/OR VOLUNTEER WORK EXPERIENCE: Professor of Pharmacology at VCU COMMUNITY INVOLVEMENT: Served on the Board of SAFE Serves on the Board of Richmond Habitat for Humanity (~ Regular volunteer with the James River clean up Serves on the Innovation Team for the CCPS ~~~~~ SPECIAL SHILLS (please note here any skills not covered elsewhere in this application (i.e., bilingual, multicultural interaction, youth outreach, etc.) -Serves on the Multicultural subcommittee of the American Red Cross - Speaks and write English, French and Arabic - Was a BSA Scoutmaster fro 5 years Please indicate the groups in which you have an interest. Check no more than three preferences, and rank your choices by number from 1(highest) to 3 (lowest). Airport Advisory Board _ Agricultural Committee _ Appeals Panel Pursuant to Virginia Set-Off Debt Collection Act Board of Appeals for Virginia Uniform Statewide Building Code _ Camp Baker Management Board . Capital Region Arts & Cultural Funding Consortium Community Criminal Justice Board Community Development Authorities Chesterfield Emergency Planning Committee Crater Planning District Commission Capital Region Airport Commission Community Services Board Citizen Transportation Advisory Commission Committee on the Future Central Virginia Waste Management Authority Board of Directors Central Virginia Waste Management Plan Citizen Advisory Committee Disabilities Services Board Economic Development Authority Disabilities Services Board Economic Development Authority First Tee Board of Directors GRTC Transit System Board of Directors Health Center Commission Preservation Committee John Tyler Community College Local Board Personnel Appeals Board Planning Commission Parks and Recreation Advisory Commission Richmond Metropolitan Authority Board of Directors Richmond Metropolitan Convention and Visitors Bureau Richmond Regional Planning District Commission Petersburg Area Regional Tourism Corporation _~_ SAFE, Inc. Board of Directors Sustain Our Communities Committee Social Services Board Towing Advisory Board Virginia's Gateway Region Board Youth Services Citizen Board By submitting this application, I hereby certify that all information contained herein is true and complete and I hereby consent to the dissemination of this document to the general public. ~~~~.~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 ~ AGENDA S ~ ~~ Meeting Date: September 24, 2008 Item Number: 8.6. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda and Dale Districts and approval for incorporating a private light into the county streetlight program in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: ^ Yes ^ No # G~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Rayon Park subdivision, on Rycliff Avenue in the vicinity of 2915 Cost to install streetlight: $1,834.28 (Design Cost: $591.04) Does not meet minimum criteria for intersection or vehicles per day • On Reymet Road, in the vicinity of 2001, on the existing pole Cost to install streetlight: $293.28 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day • On Kingsland Road, in the vicinity of 3440, on the existing pole Cost to install streetlight: $221.71 (Design Cost: $245.52) Does not meet minimum criterion for intersection DALE DISTRICT: • In the Drewrys Bluff subdivision, on Bluff side Drive in the vicinity of 3501, on the existing pole Cost to install streetlight: $293.32 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day CONTINUED NEXT PAGE ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) MATOACA DISTRICT: • A request to incorporate an existing roadside private light located in the vicinity of 20406 Church Road into the county streetlight program. There are no installation or transfer costs; however, approval will increase streetlight electrical service charges by $75.00 per year. Does not meet minimum criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~~~~~ STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 25, 2008 Days Estimate Outstanding: 55 NAME OF REQUESTOR: Ms. Nerlene C Collins ADDRESS: 2915 Rycliff Avenue Richmond, VA 23237 REQUESTED LOCATION: Rycliff Avenue, vicinity of 2915 Cost to install streetlight: $1,834.28 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 VPD Petition: Qualified Requestor Comments: "I am a senior citizen living in an area surrounded by woods on three sides and a house next door that has large privacy bushes between them and me. I have had my house and my shed broken into and trash scattered in my front yard overnight." Streetlight Request Map September 24, 2008 pLCOTT RD Z KEY PVE 0 a ~1BW OOD PV E r G 7~ N RYGLIFF PVE '~ v Z m A N~ This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light n N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 400 200 0 400 Feet 0 STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 20, 2008 Days Estimate Outstanding: 50 NAME OF REQUESTOR: Ms. W. Lauraine Davis ADDRESS: 2149 Reymet Road Richmond, VA 23237 REQUESTED LOCATION: Reymet Road in the vicinity of 2001, on the existing pole Cost to upgrade streetlight: $293.28 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 VPD Petition: Qualified Requestor Comments: "We have a terrible problem with nighttime parking, drinking, and other illicit behavior. We have the additional problem of people using our driveway as a dump for tires, furniture, and all manner of trash. Getting rid of this stuff has become equivalent to a part time job...and the cost of properly disposing of the tires is nearly crippling. "We have installed a gate but the problem persists. There is still dumping, parking and kids hanging out at or going over and/or around the gate - - - on foot, bicycles, dirt-bikes, ATV's - - - and ignore signs all the way to the house. "Now, a new concern is our safety when getting out of the car to open the gate after dark. It is surprising how often cars slow down or even stop and wait as we get out to unlock and open the gate and drive through and get out to close it again. "If there was a light in this spot, it would not be such a popular destination for these parking and dumping people. Kids may think twice before going around or over the gate in a bright light. "In closing, we believe a light would aid in our safety while opening and closing our gate, and would deter the dumping and other illegal nighttime activity. Anything you can do to help is greatly appreciated." ~~~~~~ Streetlight Request Map This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ` ~, N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 510 255 0 510 Feet O September 24, 2008 STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: September 8, 2008 Days Estimate Outstanding: 69 NAME OF REQUESTOR: Ms. Jo Ann Cordle ADDRESS: 3440 Kingsland Road Richmond, VA 23237 REQUESTED LOCATION: On Kingsland Road, in the vicinity of 3440, on the existing pole Cost to install streetlight: $221.71 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "This is a very dark area. We have had several vehicles damaged, a grill stolen, and a jet ski overturned and damaged. The area where we pull out of our driveway is a very dangerous place because of a hill. Please consider putting a light in this area." l7"~®C~3~ Streetlight Request Map September 24, 2008 E Gj N F\ E'~NpFi z J W CO FQ- O Z C7 D Y K1NGS~N HIRE DR gpRiNGS z w z VELAKE RD O w LL This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 510 255 0 510 Feet 0 ~~~~~~ STREETLIGHT REQUEST Dale District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: August 1, 2008 Days Estimate Outstanding: 31 NAME OF REQUESTOR: Mr. Robert G. O'Neal ADDRESS: 3501 Bluffside Drive Richmond, VA 23237 REQUESTED LOCATION: Bluffside Drive, vicinity of 3501, on the existing pole Cost to install streetlight: $293.32 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 VPD Petition: Qualified Requestor Comments: None Staff Comments: Staff notes that this is one of two requests for lighting on Bluffside Drive. Staff has not yet received an estimate for the second installation. Streetlight Request Map September 24, 2008 ~J~~S~~E DR d ~ This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ~_. N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestefield County Environmental Engineering Department. 440 220 0 440 Feet 0 ~~~~~~~ STREETLIGHT REQUEST Matoaca District Request Received: August 27, 2008 NAME OF REQUESTOR: Ms. Sarah H. Cheatham ADDRESS: 20406 Church Road Petersburg, VA 23803 REQUESTED LOCATION: At 20406 Church Road, incorporate the existing private roadside light into the County streetlight program. POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Qualified Petition: Not required, existing fixture Staff Comments: The requestor has contacted staff with a request to incorporate the existing light into the County streetlight program. The requestor had this light installed at her expense a number of years ago and has been paying the monthly service fee. If approved, staff will contact Dominion Virginia Power and initiate removal of this fixture from the requestor's monthly billing and inclusion into the County billing. This type light has a monthly charge of $6.25 and will result in an increase of $75.00 in the County's annual streetlight electrical service costs. 0~3~t~~2 Streetlight Request Ma p September 24. 2008 ~° G~ J~ ~~ SF • \ ~F~q< ti ,~P ~~ Q~ J~ This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 470 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 235 0 470 Feet ~~®V~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 CONSENT AGENDA .~~ Meeting Date: September 24, 2008 Item Number: 8.C.1.a. Subject: Resolution Recognizing October 5-11, 2008, as "Fire Prevention Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution recognizing 2008 Fire Prevention Week. Summary of Information: Chesterfield Fire and Emergency Medical Services is requesting a resolution from the Board recognizing October 5-11, 2008 as "Fire Prevention Week." Preparers Battalion Chief James Dawson Attachments: ^ Yes Title: Fire Marshal ^ No # NATIONAL FIRE PREVENTION WEEK 2008 "PREVENT HOME FIRES" WHEREAS, the County of Chesterfield is committed to ensuring the safety and security of all those living in and visiting our county; and WHEREAS, fire is a serious public safety concern both locally and nationally, and the home is where people are at greatest risk from fire; and WHEREAS, according to the National Fire Protection Association, home fires killed more than 2,500 people in the United States in 2006, and fire departments in the United States responded to nearly 400,000 home fires; and WHEREAS, the members of Chesterfield Fire and Emergency Medical Services are dedicated to reducing the occurrence of home fires and home fire injuries through education, prevention and protection; and WHEREAS, Chesterfield County residents are responsive to public education measures and are able to take personal steps to increase their own safety from fire; and WHEREAS, using proper fire prevention practices will reduce the home fire problem; and WHEREAS, each home fire that is prevented in Chesterfield County is also an opportunity to prevent painful injury and costly property damage; and WHEREAS, the 2008 Fire Prevention Week theme, "Prevent Home Fires" effectively serves to remind us all of the simple actions we can take to stay safer from fire year-round. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 5-11, 2008, as "Fire Prevention Week," and urges all people of Chesterfield County to heed the important safety messages of Fire Prevention Week 2008, and remain vigilant year-round to prevent fires in the home. ~~~~~J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 24, 2008 Item Number: 8.C.1.b. Subject: Resolution Recognizing October 5-11, 2008, as "Paralegals' Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes the outstanding contributions of legal assistants and paralegals in Chesterfield County and throughout the Commonwealth of Virginia and the nation. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board aooo~s RECOGNIZING OCTOBER 5-11, 2008, AS "PARALEGALS' WEEK" IN CHESTERFIELD COUNTY WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the Virginia Alliance of Paralegals Associations (NAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, NAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the NAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 5-11, 2008, as "Paralegals' Week" in Chesterfield County and calls its significance to the attention of all its citizens. ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA RCN Meeting Date: September 24, 2008 Item Number: 8.C.1.c. Subject: Resolution Confirming Proceedings of the Chesterfield Economic Development Authority (EDA) for Approval of the Application of the Colonial Ridge Apartments, LP for Issuance of $13,000,000 of Tax-Exempt Revenue Bonds to Assist the Borrower in Acquiring, Renovating and Equipping a 192-unit Multifamily Housing Development Known as Colonial Ridge Apartments Located at 15101 Lorimer Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On August 21, 2008 the Chesterfield Economic Development Authority held a public hearing, at which time they agreed to approve the issuance of the bonds as requested after meeting with the Colonial Ridge representative during the September 18, 2008 meeting. The meeting was open to the public. No one from the general public attended. A notice of the hearing was published once a week for two successive weeks in a newspaper. Signed copies of the Resolution of the Economic Development Authority and Exhibits 3 and 4 will be available prior to the Board of Supervisors meeting. Preparers E. Will Davis Jr. Title: Director Economic Development Attachments: ^ Yes ~ No # C~~OG~~c~3 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Authority") proposes to issue its tax-exempt multi-family housing revenue bonds in an amount estimated at $13,000,000 (the "Bonds") to finance costs of acquiring, renovating and equipping a 192-unit multifamily housing development (the "Project") known as Colonial Ridge Apartments located at 15101 Lorimer Road in Chesterfield County, Virginia, and for the benefit of Colonial Ridge Apartments, LP, a Washington limited partnership (the "Borrower"), or an affiliate thereof or a related person thereto or other similarly named entity formed by Affordable Housing Associates; and WHEREAS, on August 21, 2008, the Authority held a public hearing on the issuance of the Bonds; and WHEREAS, the Authority has recommended that the Board of Supervisors of Chesterfield County, Virginia (the "Board"), approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the proposed Bonds, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bonds and the loan of the proceeds of the Bonds to the Borrower as proposed by the Authority, to the extent required by Section 147 (f) of the Internal Revenue Code of 1986, as amended, and Sections 15.2-4906 of the Virginia Code of 1950, as amended. 2. Approval of the issuance of the Bonds, as required by Section 15.2- 4906 of the Act and Section 147 (f) of the Internal Revenue Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower. Pursuant to the Act, the Bonds shall provide that neither Chesterfield County, Virginia, nor the Authority shall be obligated to pay the principal and the premium, if any, of the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth of Virginia, Chesterfield County, Virginia, or the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. ~~~~~~ 99900.05629 EMF US 26093446v1 CCRTIFICATE QC PGBLIC HEARING AND RESflLUTIUN The undersigned Chaim}an of the Fccmomic Development Authority of the County of Chesterfield (tlte ".Authority"), hereby cc~rtihes as follows: 1. A regular meeting of the Authority was duly called and held on August 21, 2008, at 3:00 o'clock pm., in the canf'erence room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting «~as open to the public. At such meeting all of the Directors of the Authority were present or absent as follows: PRESENT: John W. Hughes Harril VYhitehurst Lloyd A. Lenhart Terri Cafes Beirnc Jahn L. Ruckert, Jr. James £. Briggs James A. Spencer ABSENT: 2. The Chairman announced the catnmericernent of a public hearing on the application of Colonial Ridge Apartments, LP, and announced that a notice of the hearing was published once a week for two cansecuti~+e weeks, the first publication being net mare than 28 days nor less than 14 days prior to the hearing, in the Riclimar~d Times-£lispatclr, a newspaper having; general circulation in Chesterfield County, Virginia (the "Notice"). A copy of the t`r'ance attached to a Proof of Publication of such Nance has beer, filcxl with the records of the rlutharity and is attached hereto as Exhibit 1. 3. The individuals noted nn Exhibit "? appeared and addresse:ci the Authority. A reasonably detailed summary of their statements, together with the Fisca] Impact Statement required by the Cade of Virginia of 1950, as amended, under th4 Industrial Development and Revenue Bisnd Act, are attached hereto as )exhibits 2 and 3, respectively. 4. A regular mcet~uig of the Authority a•as duly called and held an September I ~, 200, at 3:00 o'clock p.m., in the cx7nfcrence raoni of the Chesterfield County Economic Dc~~elapment Department at 9401 Courthouse Road, Suite $, Chesterfield, Virginia. The meeting was open to the public. At such meeting all of the Directorti of the Authority ~;sere present ar absent as follows: r PRESENT: John V4', 13ughes Jahn L. Ruckart, Jr. Harril Whiteliurst Lloyd A. Lenhart James A. Spencer Terri Cofer Bcirnc ABSE7y 1': James Briggs 5. Attached hereto as Exhibit 4 is a true, correct and aampletc copy of a resolution (the "Resolution"} adopted at such meeting ofthe Authority by the [following] [unanimous] vote of the Directors present at such uzeeting; Directors Vote John Vtr. Hughes Yes Harril Whitehurst Yes Lloyd A. Lennart Yes Terri Cofer Beirne Yes Jolut L. Ruckart, Jr, Yes James A. Spencer Yes The Resolution constituters all formal action taken by the Authority at such rnccting relating to matters rcf~;rrcxl to in the Resalution. The Resolution has not been repealed, revoked, rescindc~i or amended, and is in full force and effect, on the date hereof. Vi~"ITNESS my hand and the seal cif the Authority this lSth day of Septeml7cr, ZQ08. Secretary, Ecano c Develt~pment Autharity of the County of Chesterfield -2- EXHIBIT 1 ~ticl~mvnb ~ime~-~i~patch Advertising Affidavit P.O Box 85333 Richmond, Virginia 23293-0001 (804) 649-6208 HLtNTON & WILLIAMS Attn: GATHARINE MOSER 957 E.BYRD ST. RICHMOND, VA 23279 ~,, CAccount Number 3017132 Date -l August 14, 2008 Date Category Description Ad Size Total Cost 08114!2008 Meeii;:gs-Evrnts NOTICE OF PUBLIC F!CiA.BtNO BY THE ECONOMIC 2 z 46 !_ 993.76 Media General Operations, Inc. NOTICE OF PUBLIC HEARING BY THE Publisher of the ECONOf~IC DEVELOPlIENT AUTHORITY OF THE Richmond Times-Dispatch COUNTY OF CHESTERFELD ON PROPOSED BOND FINANCING This is to certify that the attached NOTICE OF PUFiLiC HEAF2ING was Notice is heretry given that the Economic Devel published by the Richmond Times-Dispatch, Inc. in the City of opment Authority of the County of Chesterfeid (the "Authority') will hold,a public hearlrg on the application of Colonial Rldge Apartments, LP, a Richmond, State of Virginia, on the following dates: Washington limited partnership (the "Borrower") or an affiliate thereof or a related person thereto osro7, oallal2oos or other similarly named entity formed by Afford- able Housing Associates, whose principal place of business Is located at 19172 MacArthur Beule- The First insertion being given ... 08/07/2008 vard, Suite 200, Irvine, Califonria 92612 for the Authority to issue, pursuant to the Virginia Hous- ing Authorities law (the "Act'7, approximately Newspaper reference: 0000979632 $13,000A00 of tax-exempt revenue bonds to as- sist the Borrower in acgwnng, renovating and equipping a 192-unit mult!famdy housing dove! ment (the "Project") known ~ Co{on~al R!dge Sworn to and subscribed before me this op Apartments. The Project is iorated on i6 acres , ' at 15101 Lorimer Road, in Chesterfield County, w l ~ Tttelpublic hearing, which may be continued or v___-~ ~ ~~ ~ ~ .1.n~4- ~ -r~~ " adjourned, well be held at 3:30 o'clock p.m. on Thursday, August 21, 2003, before the Authority, in the conference room of the Chesterfield Coun , I '-' ,..~ ~'j ~,,.-.-~` q ~j-`/' ,,,~--~' /-~ ~ ~r -~ . ~ ty Economic Development Department at 9401 ~ ~` ~; ~ /'/ Courthouse Road, Suite & Chesterfield, Virginia. As required by the Act, the bonds will not pledge --- N tary Public Supervisor the credit or the taxing power of Chesterfield County, Virginia, or the Authority but will be pay- ,,, -:. , _ ~~-^~<. ~:-- - ' ~ able soleiy from revenues derived from the Prof + tJAI- ~ ~ r ~ r ect and pledged therefor. Any person interested ~ ~ : is +u ~,~ in the issuance of the bonds or the purposeoithe proposed project may appear to be heard. Cop s r;-„;,;,,~„ .? Virg,€rita v 3 les of the application may be inspected at the Authority's office at9a01 Courthouse Road, Suite State of Virginia City of Richmond ~ ' ' ~ Ar ' '~~ ~ s , 2^Og t m' w°""~' `ate"` ^""' B,Chesterfield,Nrginia,duNngbnsinesshours. • ,~ ECONOMICDEVELOPFAENTAUTHCRITY My Commission expires OF THE COUNTY OF CHESTERFIELD By: John W. Hughes, Chairman THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. I rl~arvrc rvu EXHIBIT 2 Summary of Statements No members of the public appeared to speak at the public hearing. 1~~~~~ ~ EXHIBIT 3 FISCAL IMPACT STATEMENT Colonial Ridge Apartments, LP Applicant Colonial Ridae Apartments Facility August 21.2{)08 Date 1. Maximum amount of financing sauLeht $13.OOfl,(~UU 2, irstirnated taxable value of the facility's real property to be ~ ItiIA constructed in the municipality 3. Estimated real property tax per year using present tax rates ~ G9AOU 4. Estimated personal property tax per year using present tax rates '~ -0- _.. 5. Estimated merchants" capital tax pu7 year using present tax rates S -(l- ~. a. Estimated dollar value per year of goods that will be 9+ 2t).UQO purchased from Virginia companies within the locality h. Estimated dollar -+alue per year of goods that will lie $ not known purchased from non-Virginia companies within the locality a Estimated dollar value per year of services that will be ~ 3U,{}UO purchased from Virginia companies within the locality d. Estimated dollar value per year of services that will re $ scat known purchased from non-Virginia eompani~ within the locality 7. Estimated number of regular emplaye~es on year round basis 3 8. A~•erage annual salary per employee ~ .~~.{l00 Chas an, Economic eve) rnent Authority of the County of Chesterfield EXHIBIT 4 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD ~~3®~ ~~ 99900.05629 EMF US 26093074v1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA ..,~,~ Meeting Date: September 24, 2008 Item Number: 8.C.2. Subiect: Approval of a Lease of Real Property Located at 3500 Courthouse Road for Use as a Fire Station County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a lease of property located at 3500 Courthouse Road for use as a fire station. Summary of Information: In April 2005, the Fire Department relocated its crew out of Station 10 on Adkins Road because of a severe mold problem in the building. At that time, the Manchester Volunteer Rescue Squad offered to house the engine company at their station located at 3500 Courthouse Road on a temporary basis. Operations out of this location, combined with the opening of Station 20 on Courthouse Road near Smoke Tree Subdivision, have improved response times in the area so well that the Fire Department would like to maintain operations out of the Rescue Squad's building on a long-term basis (see attached response time comparisons). The Rescue Squad is willing to grant a 30-year lease to the County, which will permit the Fire Department to continue to house a fire crew and fire engine at this location. Under the terms of the Preparers James Graham Title: Interim Chief of Fire and EMS 0623:79428.1(79038.1) Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA the terms of the lease, the County will not pay rent, but will make significant renovations and additions to the building in order to better accommodate the County's crew and vehicles, which now share inadequate space with the volunteers. Improvements will include new bunkrooms, bathrooms and an exercise room in addition to a new vehicle bay for an engine. Staff recommends approval of a lease in a form approved by the County Attorney. Leasing and improving this property will be a cost-effective way of maintaining long term fire and EMS services from this location. This project is budgeted at a total of $1,200,000 of which approximately $900,000 is construction. The remainder is soft costs (design, CPM fees, testing) and some furniture, fixtures and equipment. ~~®f~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS '~ °' AGENDA ~. Page 3 of 3 Budget and Management Comments: This request is for the approval of a lease agreement with Manchester Volunteer Rescue Squad. Under the terms of the lease agreement, in lieu of rent payments, the County will make significant renovations and improvements to the facility located at 3500 Courthouse Road. Fire Department staff are currently housed at the Rescue Squad and wish to remain at the location as they have seen improvements in response times in that area. The Rescue Squad is willing to grant a 30-year lease to the County. Sufficient funding is available within the Capital Improvement Program to cover the $1,200,000 cost of renovations and improvements. Preparers Allan M. Carmody 0-~Q~~~ Title: Director, Budget and Management Data Comparison of Station 10 and Sta#ion 24 aG~ Manchester Volunteer Rescue Squad The analysis of response times from August 1, 2Q04 to July 31, 2005 for Station !0 prior to the location of Station 24 at Manchester Vohinteer Rescue Squad for structure fires and priority one emergency medical service (EMS) incidents is the following; l . Average response time for structure fires: 8 minutes and 5 seconds 2. Average response time for priority one EMS incidems: 7 minutes and 54 seconds The analysis of response times for Station 24 for fiscal year 2008 after relocating to Manchester Volurneer Rescue Squad for structure fires and priority on+e EMS incidems is the following; 1. Average response time for structure fires: 7 minutes and 3 seconds 2. Average response time for priority one EMS incidents: 6 minutes and 51 seconds The number of fire and EMS incidents that occurred in station 10's first due area for fiscal year 2008 is 641 and in station 24's first due area 2,059. Station 24 is one of the key stations for deployment when availability levels for engines or ambulances reaches three units or less. When only one ambulance is available, it is the best station location in the county. When only one engine is available, it is ane of the three best locations in the county. rivrrs.a* Rrxnnn!rct Timt Incident Type Before Engine 24 Engine 24 (/a Manchester VRS Improvement Structure Fire 8 minutes 5 seconds 7 minutes 3 seconds 1 minute 2 seconds Priorit • I EMS 7 minuses 54 seconds 6 minutes 51 seconds 1 minute 3 seconds Created by Battalion Ghief Stuart Dalton ~ ~ ®~~' s ~ September 17, 2008 1+ ~ ~ ~ ~ `_i C !G ~ '~„ ~ _ ~, ~' j `~ SV 0 w ~ j ~ ~ ~ _ . W r / ~ ~ t~ r.-,- x _. t d' • i` ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 24, 2008 Item Number: 8.C.3. Subject: Appropriation of Continuation Grant Funds and Local Matching Funds for the Sheriff's Office Jail Management System Rewrite Project County Administrator's Comments: County Administrator: Board Action Requested: Appropriation of $75,000 in grant funds from the Department of Criminal Justice Services and $25,000 in local matching funds. Summary of Information: The Sheriff's Office is currently rewriting and upgrading the automated management system in use at the County Jail. A jail management system is a key component of a jail operation in that it centrally manages all inmate related information such as classification data, housing information, booking and intake data, sentencing computations, property storage, etc. The Chesterfield County Jail currently utilizes a jail management system that was County-developed in COBOL programming language approximately twenty years ago. The COBOL technology is no longer practical both in terms of day-to-day use and ongoing maintenance and upgrades. Grant funding was obtained approximately three years ago to complete a re- write and upgrade to this system that will also eventually allow an interface between existing Police Department and Magistrate systems. The grant funding has been used for outside programmers to assist IST staff in the project. Preparers Dennis S. Proffitt Title: Sheriff Attachments: ^ Yes No # ~~~,~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA This grant was continued for two additional phases resulting in the system upgrade now being approximately 85% complete. Although it was not originally anticipated, a fourth continuation grant has been approved by the Department of Criminal Justice Services, which will allow for the system re-write project to be completed. This grant will end on June 30, 2009, but there is a possibility of future grant funding. This item requests that the Board authorize the County Administrator to accept and appropriate $75,000 in grant funds received from the Department of Criminal Justice Services and $25,000 in local matching funds. The local match has been identified by the department from the inmate canteen fund. ~®®~~~~ e RAN- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board of Supervisors authorize the County Administrator to accept and appropriate $75,000 in grant funds received from the Department of Criminal Justice Services and $25,000 in local matching funds. The funds will be used to continue making necessary upgrades to the jail's automated management system. The upgrade project is currently 85% complete. This grant award constitutes a fourth phase to the Jail Management System (JMS) project originally approved for three phases. Although this phase of the grant ends June, 30, 2009, future grant funding is possible. The local match has been identified by the department from the inmate canteen fund. Preparers Allan M. Carmody Title: Director Budget and Management ~~Q~~~ h3s~NV~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 24, 2008 Item Number: 8.C.4. Subject: Award a Contract to Chinn-Ridge Construction Company for the Replacement of the HVAC Equipment, Roof Membrane, and Windows in the Smith-Wagner Building County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a contract with Chinn-Ridge Construction Company for the replacement of the HVAC equipment, roof membrane, and windows of the Smith Wagner Building, which houses the Social Services and Health Department Buildings, in the amount of $1,492,000. Summary of Information: The expansion and renovation of the Social Services and Health Department Building is a critical multi-year project included in the County's Capital Improvement Program. In June 2008 staff provided the Board with detailed information on all aspects of this project. A portion of this briefing referenced the necessity of addressing a significant mold issue in the building. Environmental management consultants were engaged, and their investigation resulted in a recommendation to replace HVAC equipment, the roof membrane, and all existing windows. Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ^ No # (~~®(~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) On June 25, 2008 the Board approved a change order to the contract with Moseley Architects for additional construction administration costs related to separating this work from the larger expansion/renovation project. This separation is necessary in order to ensure the mold issue does not reoccur. Remediation of this issue must proceed regardless of the status of the remainder of the project. Accordingly, it is necessary to proceed with HVAC, roof and window replacement at this time. Chinn-Ridge Construction Company was the low bidder out of six (6) bids received on August 12, 2008 to replace HVAC equipment, the roof membrane and all windows in the Social Services and Health Department Building. Staff recommends the Board approve this contract to correct these deficiencies and ensure the quality of the indoor environment for employees and citizens. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: Award a Construction Contract to Chinn-Ridge Construction Company for the replacement of the HVAC equipment, roof membrane, and windows of the Smith Wagner Building, in the amount of $1,492,000. All cost associated with Pha One of this project are within budgeted amounts. Sufficient funding is available. Preparers Allan M. Carmody Title: Director, Budget and Management ~~Q~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 24, 2008 Item Number: 8.C.5r Subject: Set a Public Hearing Date to Consider FY2010 Enhancement Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set October 8, 2008, as a public hearing date to consider FY2010 Enhancement Projects. Summary of Information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include: • pedestrian and bicycle facilities • pedestrian and bicycle educational/safety activities • scenic easement/historic site acquisition • scenic/historic highway programs • landscaping • historic preservation • rehabilitation of historic transportation buildings (Continued on Next Page) Preparers R.J. McCracken Agen694 • preservation of abandoned railroad corridors • control/removal of outdoor advertising • archaeological planning and research • mitigation of highway run-off. and wildlife protection • establishment of transportation museums Title: Director of Transportation Attachments: ~ Yes ^ No # ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20a local match. The local match is usually provided from county funds, from other sources, and/or from in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY2010-FY2015 Virginia Transportation Six-Year Program. Last year, VDOT allocated $22 million for enhancement projects statewide. One project in Chesterfield was allocated funds: $200,000 towards the Falling Creek Bridge Restoration project. The following projects are recommended to be submitted for the FY2010 Enhancement program: • Enon Church Road Pedestrian Improvements, Ph I • Genito Road Street Lights • Fordham Road Sidewalk, Ph I • Springford Parkway, Ph I • Walton Park Sidewalk, Ph II Recommendation: Staff recommends the Board set October 8, 2008, as a public hearing date to consider FY2010 Enhancement Projects, and authorize the advertisement for that hearing. District: Countywide ~~®~~9- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 3 of 3 The Board is requested to set October 8, 2008, as a public hearing date to consider FY2010 Enhancement Projects. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 200 local match. The local match is usually provided from county funds, from other sources and/or from in-kind contributions. Should VDOT award Chesterfield County funding through the enhancement projects process, local match funding options will be evaluated at that time. If necessary, these options will be brought forth for Board comment and approval. Preparers Allan M. Carmody Title: Director, Budget and Management 17~~~`7~J ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 `ti~Na AGENDA Meeting Date: September 24, 2008 Item Number: 8.C.6. Subject: Request of Chesterfield County Chamber of Commerce to Amend the Date of the Music/Entertainment Festival Permit for Celebration of the Vine Wine Festival from April 25, 2009 to April 18, 2009 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board amend the permit date to permit the Vine Wine Festival to be held on April 18, 2009. Summary of Information: At the July Board meeting, the Board granted a music/entertainment festival permit to the Chesterfield County Chamber of Commerce ("Chamber") to hold a Celebration of the Vine Wine Festival at the Courthouse green area surrounding the 1917 Historic Courthouse. The date approved for the permit was April 25, 2009, from 11:00 a.m. to 6:00 p.m. The Chamber is now requesting that the permit be amended to allow the Festival to be held on April 18, 2009 from 11:00 a.m. to 6:00 p.m. instead of on April 25. The Chamber is requesting the date change in order to avoid conflicts with other wine festival events. Preparers Michael Golden Title: Director - Parks and Recreation 0505:79307.2 Attachments: ~ Yes ~ No ~4~-~t`~'1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff has reviewed the Chamber's request and found that adequate provisions have been made to ensure public safety, fire prevention, medical protection, sanitation and traffic control. The Chamber maintains $1 million in liability insurance coverage to ensure against injury or damage, which staff believes to be sufficient insurance coverage. Since the event is being held on County property, the Chamber is also being required to post a $1,500 bond for clean-up costs. 0505:79307.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 -- AGENDA ~_ Meeting Date: September 24, 2008 Item Number: 8.C.7. Subiect: Appropriation of Road Cash Proffers and Authorization to Proceed with the Design, Environmental Clearances, Right-of-Way Acquisition and Construction Advertisement of the Courthouse Road Spot Improvement Project (Providence Road, Dakins Road and North of Lucks Lane) County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $1,000,000 in road cash proffers from Traffic Shed 3 for the Courthouse Road Spot Improvement Project (Providence Road, Dakins Road and north of Lucks Lane); to authorize the County Administrator to proceed with the design, environmental permits, right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary, and advertisement of construction contract; and to authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities. Summary of Information: Courthouse Road between Smoketree Drive and Providence Road carries approximately 38,000 vehicles per day. Three spot improvements are proposed which would improve the operation of the roadway: 1) Courthouse Road Southbound "Fill-in-the-Gap" (between Lucks Lane and Harvest Way) - With the exception of a thousand foot gap, a third southbound lane has been provided by development between Smoketree Drive and Lucks Lane. This improvement would involve construction of the missing section of southbound third lane. (Continued next page) Preparers R.J. McCracken Attachments: ^ Yes Title: Director of Transportation ^ No # ~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) 2) Courthouse Road Northbound Widening (Powhite Parkway off ramp to Dakins Road) - This improvement would allow drivers exiting Powhite Parkway more room to merge into the northbound lanes of traffic. 3) Courthouse Road Northbound Widening (West Providence Road to Powhite Parkway) - This improvement would provide a longer lane on Courthouse Road for drivers exiting onto the Powhite Parkway, northbound and would allow free-flow movement of traffic from West Providence Road to Powhite Parkway, northbound. Staff estimates these projects to cost a total of $1,000,000. The estimates will be refined as the project is developed. Staff recommends the Board appropriate $1,000,000 in road cash proffers for the project from Traffic Shed 3 and authorize staff to proceed with the engineering, environmental clearances, right-of-way acquisition and advertisement for construction of the project. Recommendation: Staff recommends the Board: 1) Appropriate $1,000,000 in road cash proffers from Traffic Shed 3 for the Courthouse Road Spot Improvement Project (Providence Road, Dakins Road and north of Lucks Lane); and 2) Authorize the County Administrator to proceed with the design, environmental permits, right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary, and advertisement of construction contract; and 3) Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities. DiStrlCt: Clover Hill (1'~~~Fi CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: The Board is requested to appropriate $1,000,000 in road cash proffers from Traffic Shed 3 for the Courthouse Road Spot Improvement Project (Providence Road, Dakins Road and north of Lucks Lane). Sufficient proffer funding is available from Traffic Shed 3 to appropriate for this project. Preparers Allan M. Carmody Title: Director Budaet and Management Courthouse Road Spot Improvement Project 0 Courthouse Rd Southbound between Harvest Way and Lucks Lane Courthouse Rd Northbound Powhite Pkwy to Dakins Dr Courthouse Road Northbound W Providence Rd to Powhite Pkwy v:smithMUproRersrcaurthousespot impravamerrts ae-oe ~~Q~~~6 CHESTERFIELD COUNTY ~; BOARD OF SUPERVISORS Page 1 of 3 -- AGENDA [NV' Meeting Date: September 24, 2008 Item Number: 8.C.8.a. Subject: Award of Construction Contract for the Qualla Road at Belcherwood Road Safety Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to award a construction contract to Branscome, Inc. for $268,825 upon receiving VDOT's authorization to award the contract. Summary of Information: In 2002, the Board appropriated $500,000 in anticipated VDOT reimbursements towards the Qualla Road at Belcherwood Road Safety Project and authorized the County Administrator to enter into the customary VDOT/County agreements for the administration of the project. Subsequently, the project has been designed, right-of-way has been acquired by VDOT, and utilities relocated. On August 17, 2008, the project was advertised for construction. The engineer's estimate for construction was $224,294. Six companies submitted bids. Branscome, Inc. submitted the low bid of $268,825 (Attachment A). The bid is approximately 20% over the engineer's estimate. (Continued on Next Page) Preparers R.J. McCracken Agen696 Attachments: ^ Yes Title: Director of Transportation ^ No # ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Staff is of the opinion that re-advertising the project will not result in lower bids. Staff has made this recommendation to VDOT and expects VDOT's authorization to award the project. In order to construct the project, the Board is requested to authorize the County Administrator to award a construction contract to Branscome, Inc. upon receiving VDOT's authorization to award the project. Recommendation: Staff recommends the Board authorize the County Administrator to award a construction contract to Branscome, Inc. for $268,825 upon receiving VDOT's authorization to award the contract. DIStrICt: Matoaca l30®Q a t~ l~NV' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 3 of 3 Staff is requesting that the Board authorize the County Administrator to award the Qualla Road at Belcherwood Road Safety Project construction contract to Branscome, Inc. for $268,825 upon receiving VDOT's authorization to award the contract. The construction bids came in higher than projected. However, sufficient funding exists in the project to cover the higher construction contract due to contingency funds having been built into the $500,000 budget. Contingency monies will be used to fund the difference in construction costs and keep the project within budget. Project funds are available for this contract award. Preparers Allan M. Carmody Title: Director Budget and Management t~~®'~~'i ~- Qualla Road at Belcherwood Road Safety Project September 8, 2008 BID RESULTS Branscome, Inc. Blakemore Construction $268,825.00 $274,276.00 Colon Construction $357,807.00 Shoosmith Brothers $436,999.00 Geor a Nice & Sons $334,235.00 Walter C. Via $420,000.00 BUDGET Prelimina En ineerin $56,915 Ri ht-of-wa handled b VDOT $0 Utilit Relocation handled b VDOT $0 Construction Bid $268,825 Construction Contin enc $51,545 Construction Administration/Ins ection $57,497 Subtotal $434,782 VDOT bud et for Ri ht-of-Wa ,Utilities and Plan Review $65,218 TOTAL $500,000 APPROPRIATION September 18, 2002 $500,000 Total $500,000 ATTACHMENT A Qualla Road at Belcherwood Road Safety Improvement Project oo®~~~1 n~ti~_n~n_~~~ t1PC # 58641 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA „IIPEMI~ Meeting Date: September 24, 2008 Item Number: 8.C.8.b. Subject: Award of Construction Contract for County Project #07-0416, Proctors Creek Wastewater Treatment Plant Fine Screens Building County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Southwood Builders, Inc. in the amount of $8,227,909.00, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of a fine screens building, along with associated piping, civil, and structural work at the Proctors Creek Wastewater Treatment Plant. This process provides screenings of particles in the wastewater and is necessary for biological nutrient removal. Staff received four (4) bids ranging from $8,227,909.00 to $9,346,276.00. The lowest bid, in the amount of $8,227,909.00, was submitted by Southwood Builders, Inc. The County's engineering consultant, R. Stuart Royer, has evaluated the bids and recommends award of the contract to the low bidder. Funds for this project are available in the current CIP. DlstrlCt: Matoaca Preparers William O. Wright Attachments: ~ Yes Title: Assistant Director of Utilities ^ No # ~~~o~z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: The Board of Supervisors is requested to award the construction contract to Southwood Builders, Inc. in the amount of $8,227,909.00, and authorize the County Administrator to execute the necessary documents. Funding is available in the project for the Southwood Builders, Inc. construction contract. This portion of the Proctor's Creek Wastewater Treatment Plant upgrade was budgeted at $12 million. Bids came in significantly under budget which will free up $3.77 million for additional project contingency funds if necessary. Preparers Allan M. Carmody Title: Director Budget and Management (~'~OO~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA -~~. Meeting Date: September 24, 2008 Item Number: 8.C.9.a. Subiect: Request to Quitclaim a Portion of a Twenty Foot Sewer Easement, and a Variable Width Sewer and Drainage Easement Across the Property of Wintervest, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement, and a variable width sewer and drainage easement across the property of Wintervest, LLC. Summary of Information: Wintervest, LLC has requested approval to relocate a portion of a 20' sewer easement, and vacate a variable width sewer and drainage easement across its property as shown on the attached plat for the development of Midlothian Town Center. A new Easement will be dedicated. The Utilities and Environmental Engineering Departments have reviewed the request. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 00034 VICINITY Sl~ETCH Request to Quitclaim a portion of a Twenty Faot Sewer Easement, and a Variable Width Sewer and Drainage Easement Across the Property of ilUinterrest, LLC ~ ~ o ~- i M o DEC ~ ~ w ~ ~ ~~ ~ ~ ICHAU ~ ~ ~ T ~~- '- '~ a ~ w ~ ~ ~ m c~ J y~D Sewer ~ Drainage Easement to be Quitclaimed o~ r ~V ~`,~ / i . a ~` ~~ f~ U `l f, ,r Sewer Easement to be Quitclaimed IDL THIA T KE 7`F L Q 4TT~R LE RQ MIDL ~ l~~AG p~ a AY O ~ ~ C c~ y y,~A ~~f3 ~4 0 ~ V ~ Gp fi ~ ~= r~ A E ~ U~ z ~ E ~~ ~ ~'~, ~~ 4 w N Chesterfield County Department of Utilities ' ~~ W Jr. E $ 1 I-c1 eq-ak 635fi7 trt C riw::wn -nan ~~ u iauo..a~... d ii t~i1.910 IVVki20'laW tt ~ ~ ~ ~ ~~f 5. ~#~ ~ ~ ~ ~ OrOtlOI~"•""""dOaHAl10111A1lONrl i ~ i 8 Y LL i1LL 61M~0110 OiLwJrAM OlJ1AMM11! ~!~ ~ ~ v ui~+n>,wi/nra+~trarroi~ana ~ ~ ~ ~ ~ ~ ~ ~ ~~l~ ~1f~ ,aEl~ : ~ ~il~~ i~ ~o - ~a ~ ~ ~ ~hl r~ °~ 66 ~ o ~S~ ~a ~gR~~ ~i ~ •~~ ~~ ~ ~ ~~~ ~ ~~ i ~ r+, ~ _ ~ ~ iJ ., F~ '~ g `,, i i ~ t Nis Rg x i ; ~ ~ 'i f ~i ~ '~ `[: ~~ ~ . ~ . `__ ~_ __ air ,---~- -co°• _~ i ,, ~ .. ~ ,, ~• ~ ~ ~~ ~~ a. i I ~y IY $ ' ~~ ~ n W~ i i ~ _ ,_i__., 9 0 -'1""'1 .6dY~l' g .ie~aa~ ~~ i ~ 4~Il,QCN ' ~~.. ~a ~ i i i ~~~~~ i ~~~ r ~ i ~ rye. :. 53 $~~~ c ., u ~' `' •. i i ~ ~ ,.,ti r$, • I i ~~-' ~ .Y w 1 L ` ',~'~ ~ ~ ° ~~_ ~ ` /:. ~i~ ~ ~ Lflb M'l °l '~IlljX, `,R .p I/~ ~ goo' R~ ~~~°.,s, CHESTERFIELD COUNTY -"~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~.~, Meeting Date: September 24, 2008 Item Number: 8.C.9.b. Subject: Request to Quitclaim a Variable Width Drainage Easement (Private) Across the Property of F and C, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width drainage easement (Private) across the property of F and C, L.L.C. Summary of Information: F and C, L.L.C. has requested the quitclaim of a variable width drainage easement (Private) across its property as shown on the attached plat. Environmental Engineering has reviewed this request. Anew 5WM/BMP easement will be dedicated. Approval is recommended. District: Bermuda Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request to Quitclaim a Variable Width Drainage Easement (Private) Across the Property of F and C, L.L.C. ~~~~~~ q~ cb~. ~ ~ •~ I ~ s~ ~~ SKr i •, ~ ~„r,~~ f ~ I i ~ ~ = ii r :~~ ~~~ :. ~~ ~, ~;; ~ ~ ~; ~~ ~ ~ ~ ~ i ~ ~ ~ ~~ m ~ ~ ~ I~ ~,, ~ ~ , , ~ ~~ ~ i ~ ~ ~ ., ~, , ~ ~ ~~ ~~ ~~ ~~~~ F~ i ~~ l I C~ ,~:' i " ~ ~j ~ .~~7.-• I ~ ~~ '`~ I . •~ ~ ~ ~'~;-. ~ ~~ ~ _ -._ ~~ `~ '~ ., ~~ ~~ ~ '~~_ ~ -. -~ _w'Y_+~_ ~ ~ `- Q m ~ ~ a~ u ~~ o ~ ~~` , a i i ~ ~ ~ ~o• ~enwr ~ogt~s ada~s M.wrE ~ fi ~v ~ ~ ~ ~ ! 3 ! ~i~a~ amp ~a s~ ~wav~ ~ ~ ~~ 81 a ~. ~ ~ ~ ~ ~ ~ ~ a~a~are~ a ~wvw ~ ~ ~ ~~ ~~~'~r~~ - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~'I1~NtA Meeting Date: September 24, 2008 Item Number: 8.C.9.c. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Ironbridge Corner, L. C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sewer easement across the property of Ironbridge Corner, L. C. Summary of Information: Ironbridge Corner, L.C. has requested approval to relocate a portion of a 16' sewer easement across its property as shown on the attached plat for the development of Primrose School at Arbor Landing. The Utilities Department has reviewed this request. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager # oOOC~~~ VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Sewer Easement Across the Property of Ironbridge Corner, L.C. EAU DYLAM1~~ COURT Y gp l GS WALK DR R~ Z ,~ +~ U-f~LL S W AY ~ Sewer Easemerrt ~ to be Quitclaimed ~q ~ ,' Se i' ,p~ {' ~'Z LA1~D~l L DR ~ ,r+ ~'~~ ~.Q~~ Ct OQO ~S~ m ~ ~~ ~ ~ ~ ~o ~~`~p ~~ p Y ~~~~ ~ ~ FN ~~ ~~g ~I~ ~ ~~ ~~ ~ ~ q~ z s ~~` ~~ ~ ~ ~~L V1 ~' ~'~ $~R a ~ ~°~~ ~ ~ ~ ~f~ ~~~~ ~ g tDG~P d v D~ ~ ~~ ~~ N ~_ VY - E S Chesterfield County Department of Utildies 1 hc- eglax 66Bbi ket OOOQ91 Q~ ~~ U ~~ ~ ~~~ ~~~~ °~~ _. ~~~~ says: ~c~ ~ ~a~ ~ ~~~ THE uu~uwE cauP,wr, a~oRAOreeTED ~ ~~ Da' 8110. PC: Sso r~ 774-657-szz3-oa~oo < /! 1115 NPpY BR/D~- gpgD ~ ti 3F~5 ' ~ 26' SEWER h @ ~ ` ?S:r460' /D0T DRAUNGE ESN'T ~ /,-,ppRAIN. ESM'T `--~- OB.' 1261, PC: 1596 ------L--B.~ 1047_PG:~ 4~~7114~~~~I ~Di ------_---- /v6gi1J35 ------ ---- -'~~is1---- - ___ ((944. 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' -- --- i II ~ ; 11;- -~' ;a ~ 6g ~~~ /~~ // ~-. ~~~~~~ q~i V~b~ 6gy1 y~0 3~;8d c~ ~~ u~~$~ ~dM~ ~~ ~ m~~ x b ~S C ~i~ ~~ U W ~~ z a co '~ pp 4 paw pp Dp s pp p(~ pQp p~Rj ~n ~~V W x B~.m v-w® 74 ~ gWx$O q~~~ W~€0 SP~® ~9g~ W~~W6 ~~ a ~ ~ ~~ ~ ~~ ~ ~ ~~ ~~ ~ ~~ ~ ~ a ~ ~$ ~ ~ ~ ~~ ~~ j ~ Y ~ ~ is ~~ s ,r~~F~ ~~ ~ ~ o ° ~ ~ ~ FLIT SM0NINC A 16' SElYE7P EASt7lENT ~~~~ && ~€ >,~~ y ~ ~~ m v ~ ~ ~ "' ~ 4 AIY~ A~ SEl-L~R ~>fASEIAENT 3~ ! {3 >. ~~ ~ ~ ~ ~ TO BE DEAIGTED TO p~E51FRf10EL0 COUNTY ~ ~~~; ~~ ~ "g~ ~ •• ~ w .s $ ~ cnvaim'cwN ~ ~ ~ ~ ~ ~ i 3 $ CNES7Ell'fIQO r CHESTERFIELD COUNTY ~ ~~ BOARD OF SUPERVISORS Page 1 of 1 -~ ~~ AGENDA Meeting Date: September 24, 2008 Item Number: 8.C.9.d. Sub- Request to Quitclaim a portion of a Twenty Foot Sewer Easement, a Sixteen Foot Drainage Easement and a Variable Width Sewer and Drainage Easement Across the Property of MTC-East, LLC County Administrator's Comments: County Administrator: Board Action Requested:' Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement, a 16' drainage easement and a variable width sewer and drainage easement across the property of MTC-East, LLC. Summary of Information: MTC-East, LLC has requested approval to relocate a portion of a 20' sewer easement, a 16' drainage easement and vacate a variable width sewer and drainage easement across its property as shown on the attached plat for the development of Midlothian Town Center. Anew easement will be dedicated. The Utilities and Environmental Engineering Departments have reviewed the request. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager r VICINITY SKETCH Request to Quitclaim a portion of a Twenty Foot Sewer Easement, and a Variable Width Sewer and Drainage Easement Across the Property of Iu1TC-EAST, LLC ~' ~, o ~- ; ~ o D ~ ~ ~ ~ ~, ICHAU 1p ~ $'~ m w ~ Q'~ -~ J N ~ T ~Q. ~ J- ~ ~ a ~ rn UW R J n ~ R4 ~. Sewer ~ Drainage Easement o r to be Quitclaimed i kIV ` ~ ~ ~ - . ~ Sewer Easement 1 ~Q to be Quitclaimed IDL THIA T KE r~.. C Q OTTr=R LE RQ MJD~ m ~~L'~G D AY ~ p ~ P~ C G7 D ~~~ G~~ ° 0 4 ~ °~ c~ fi o ~ ~ ~~~ ~ ~ aoQ T ~ a ~ ~ (h~ ~ ¢ E ~ ~- z` w ~ c,~ ~~ o //N Chesterfield County Department of Utilities l w , J~- E `i _ ~T S I hd eq~at 5u5b7 4et ._ ~ ~ a ~ eraaLtec ~ t r? !~ I`- ~ I I'I 1 0' 4 t 1~ c I I` ~ i 1 I 1 I `a I 11 ~~ryry, A ~\`~`I Ci0 ~~ ~,~ v~ '~o~ . ~, S~~ ~~~ck r_ 4F •h A~ ~~ ~Y r ,~1 ~ ~~ 1~ o~ Na .m4 ^ C. ~1~. i I ' . S . ~ j ~e .~ MR ~` A S cj ~ ~ ~ ~ i i x~ AAio6 i~"1 ~~ . ~ k t~:= c 1 I I IE N r~ .~ w ~ ,AtT ~~ °~~~ ~~; . , , ~ ~ , ~ ( { P~ m ry~I'SOF '~~ 1 I I- - Y' ~~ r~aer - ~-~ - -? -~- t 1 a,~ Q iF ___ o ~° ^~ ' l~ t ~ li~~ . I y v~r `} ~ I yl f "' ~ ~, ^i 3 ~I ft I 1 " ~~~~~}~~ ~ , ~ ~~rr ~gh I +t I ~ 4 g ' I ;1 I r ;,~ ~ ~ ~', 4 ly t' d& I f ro 'Uh. !fie q t i ~6h'• Ae A I, I [n I 'I ~ n ° I' .1 +~ I . . I (D 1 ~ I ~ _... L g 1 ~tir~ +i ,`. a~ .. , ~,~ ,~ ~ \ G g ~ ~ ,~ o O e u v ~ \ `-' a 1~ + ~,srza6 fs~ ,!D'L9S .czrosrt ~rte~.ar++ 8 t61'Ad '>~~ ~ v ,N/?I ,00- ~~ ~ ' ~~1 .,~_, ~~ I I ~~ e :; ~ I 1 '~,, y CN ? a I ~ ` T. 1 ~~ T 1 ~^ ~~ ~~ ~ I I -- __. ---_ I 1 f ~Aq _~ 1~~ 1 L ~ ~~ `\` I ~~' ~ 1 8 q~~ ~ ~ AYI~ A L `6~ ~~ e ~ ~ ~ ~ ~~~~ ~~ ~ ~ ~ ~~~ . ~ ~ ~O+ 'k 4'S ~ ~ a ~~ s ~• x • f ~~m~ ` ~~~ ~ ~~ e N~ Ti -a ~ ~'+ ~ ~ ~ ~ PLATMgNRgA7I D1~M1r1~tA~-.A ~~~~9 t~~ i ~~7 ~~ ~~~~ ~~~~ ~ 1-~ YNIRAYMI0~11 ANM[1D11ANA~ ~ ~~ ~ ~ ~~{ Q v ~ r ~ ; M~ldTANOAPOR11ON OFA7r ilgiR ~ !{ ~ ~:,. 0~.~ TI R g 3 ~ ''p iAMM0rt TO ~k V11CAliD C11OMIN0 TM~ ~/ Na ~3 "' S i1 UINOt L17N0 YYlfT OFNM1E1a1ElD ROAD ~~ i ; ~~~ q ~ADL07FIIAN O16Tf+tGT L?Rb'f01FPL0 f:CYYIV vrnrxai. _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA hRc,d~a Meeting Date: September 24, 2008 Item Number: 8.C.10. Subiect: Approval of the Purchase of a Parcel of Land Adjacent to Bensley Park County Administrator's Comments: County Administrator: Approve the purchase of a parcel of land containing one acre more or less, with improvements, for $200,000.00, from Esther O. Woodward and authorize the County Administrator to execute the sales contract and deed. Summary of Information: The Bensley Community Center, located in Bensley Park, is a heavily used 5,000 square foot facility. Staff has identified the need to potentially expand this facility in the future. An analysis has been prepared which details where building and parking expansion could be accomplished within the current park acreage as well as with the acquisition of an adjacent one acre parcel of land owned by Esther O. Woodward. The expansion could be accommodated within the current acreage, but additional development costs would likely be in excess of $100,000 due to soil conditions and Chesapeake Bay Act provisions. The park would be more congested as compared to development of future parking on the Woodward property. The purchase price of $200,000 is within the fair market value of the property, as determined by the Department of Real Estate Assessments. The Board included funding in the amount of $200,000 for this land acquisition in the FY2009 Capital Improvement Program. Parks and Recreation intends to pursue an expansion of the Bensley Community Building through future Community Development Block Grant (CDBG) funding or the CIP process. Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (~~J0~~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) A public meeting was recently held to inform the community about this proposed acquisition. Staff received overwhelming support both for the purchase of the property as well potential expansion of the community building. The Parks and Recreation Advisory Commission (PRAC) recommends approval of this acquisition, and Parks and Recreation has applied for Substantial Accord determination, which is expected to be considered by the Planning Commission at their November meeting. Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing one acre more or less, with improvements, PIN: 788681884000000 for $200,000.00 plus closing costs which are estimated to be $10,000.00, from Esther O. Woodward. The contract is subject to obtaining the necessary approvals for recreational use of the property. Approval is recommended. District: Bermuda (~ 0 ~'0 ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA RCIN Budget and Management Comments: This item requests that the Board approve the purchase of a parcel of land containing one acre more or less, with improvements from Esther O. Woodward, for $200,000.00 plus closing costs which are estimated to be $10,000.00. The contract is subject to obtaining the necessary approvals for recreational use of the property. This property is adjacent to property already owned by the county, Bensley Park. Funding for the purchase is available in the Parks and Recreation CIP for FY2009. Preparers Allan M. Carmody Title: Director Budget and Management 00~0~~ VICINITY SKETCH Approval of the Purchase of a Parcel of Land Adjacent to the Bensley Park ~ ~ D ~ 0 ~~ ~ NTH ST ~~~ RD G~ ~~ N HS ~~ ~ /~ ~ 2 ~ Parce l to be Purcha sed ~ ~- W -., ~ ~ ~ ~ ~ ~ ~ ~ ~ Q ~ d m U ~ m ~ N3 DS ~ ~ s ~< ~ ^ ~ ~ R ~ ~ ELK p RSV DR ~ ~~ ~ N NDS 1.C ER A A V ~* 2. C EEK EW D 3. B NSLE PARK BLVD y pxy~ 0 D ~ r W ~ ~ `~ 7, r 7tJ O C~ • N Chesterfield County Department of lJtilities w `~~j)~ E s 1 Oci eq~ak 666b7 tEet l,D V ®~ ~ ..J~ ytv~.- 066 °01 rew ~ bf7 ota N 000 aat aot °~ sus uta 29 7 atr na ~ srtr rFl+ t] w]a m7 x» 2825 2919 6924 ~ ~ 4 6821 ~ 2736 2724 as u:t 2901 tut uts ate 2937 az0 6901 2610 Nt7 mt ~~ 6990 W[ ata N 6b 660 101) 2620 0 /610 1111 2626 29•~ +I10 ~ ~~ ~' 100+ 2910 ~ 2735 NOe ~ 29?'1 2916 6 41 5i+t 2930 ~ 1610 M91 0~ IN] Hw 2912 gW\ 2901 2821 am a]n n+rn at +ra 2911 2715 wN 2913 eao 2916 ~o,y 2919 ser9 2807 +i7s 2411 2609 Fsae 2eD1 O arse 2929 3N1 7601 1 K (~ 6fIO 8000 ElK GROVE DR Ne0 2606 $ENS~Y PARK ~nr 6926 561] 7000 ei+] 7008 re9] 7001 v9e3 ~ 7018 8591 2670 6111 '4 7024 os60 rose "e60 2886 FrSF 2700 2674 us. 2)06 lrst 2712 2720 Rp 1602 D Y otu 073+ 2739 sz~t 2668 e1]9 2677 2879 W] 2701 1130 2651 01 V' °.~ Ls . ~ L "al CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~!RGI~N1* Meeting Date: September 24, 2008 Item Number: 8.C.11.a. Subject: Request Permission for a Proposed Picket Fence to Encroach Within a Sixteen- Foot Drainage Easement and Twenty-Foot Sewer Easements Across Lot 52, Tanner Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant Brian L. Coulmas and Lynn M. Coulmas permission for a proposed picket fence to encroach within a 16' drainage easement and 20' sewer easements across Lot 52, Tanner Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Brian L. Coulmas and Lynn M. Coulmas have requested permission for a proposed picket fence to encroach within a 16' drainage easement and 20' sewer easement across Lot 52, Tanner Village, Section A at Charter Colony. This request has been reviewed by the Utilities and Environmental Engineering Departments. The fence will not affect the existing sewer or drainage improvements in the easements. Approval is recommended. District: Matoaca Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No VICINITY SKETCH Request Permission for a Proposed Picket Fence to Encroach Within a Sixteen Foot Drainage Easement and Twenty Foot Sewer Easements across Lot 52, Tanner Village, Section A at Charter Colony N Chesterfield County Department of Utilities ~ ~ W ~-E '~' ~ 1 hcl rgrak ~IdbT Ret I.P~IJ~..`V~ ~Undergr+vund U~rlifies 8' E~4SEMENr X~[ - i~'LNCC~ ~ CCMAIC3N AREA OF AREA ~ BE L~F 47 y ~' TANNER VJLLAGE LICENSED ~ ~ ~ ~ ~ ~~ I secrrav c ' 1 r ~ ~+ ~ .+" J ~ ~ ~6' D~uNACf ~ ~ ~asF~Enrr ~ C3T ~~ Sri o '~ ;~ ' 20 ~ sAn+~rARr ~~ ~ ~ i 5£~R EASEMEivr ~ SIL r ~ ~ FfNCf~ I ~: 1 a ^ LOr 5 ~ ~; ~ ~ 4 ti l nor 53 ti ~ I+~ ' '~ k ~. I I°tl 1 ~~ ~ #r I ~ ~ ~ ~. ~ ~ ~ PRD 5fQ ~ ~ I ' ~ c.-, I DM' UNG I ~ - 4 ~ ` 748' r 1~5' r ~ I „ I yy,, ~ ~Y. ~ ~ ~ ' ~ 'I/L~ I I a ~ ~°'~'- "~-~'~'~g. ;1 ~ Briuo L. Coulmas ~ ` ~ ` $ L nn iH. I~onimss ~~~~~ ~ i441~CamaekTrl 44' R/W D8. 8128 PG. 24 PIN: ~Z4b989454QQi10U 4/9,12007 Norf.• TJYIS PL,4 T 1S CQMPYLEO f~r9QM r'~`~~ s ~. ~ G,'`~¢ 1lTTprove!?7er~ S On PLATS OF REGY7RD. tenches er ~QT TIIAIYA OA?E:4/33f2007 rAn Vl~LA ArC:~ffAR'T G~iC~AIY ~o „~. BC~u.~E:7 =30' Chest~r~reld County, l~irginia ,,oa ~ Co7rrz~r4 Rf.• tJFfSrYLf BUILaFRS c~ DEYELOPEI4S ENC. •'L~IiMrMj ~ Al10Ff 1~r~ • II~~M • ~tN1111y~011f~ ~,~,~~ ,~o~, aQ1 ^~d~t IIeW ~l~i 1Q0.1~1mwi4 Vl~~a ~ +~Orrr ~ 7~?~ '11~ iD9 ~~ +N ~~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _~ AGENDA pa Meeting Date: September 24, 2008 Item Number: 8.C.1i.b. Subject: Request Permission for a Gravel Driveway to Encroach Within a Fifty-Foot Unimproved County Right of way Known as Cliff Lawn Drive County Administrator's Comments: County Administrator: Board Action Requested: Grant Raymond W. Curnow and Kathleen T. Curnow permission for a gravel driveway to encroach within a 50' unimproved county right of way known as Cliff Lawn Drive, subject to the execution of a license agreement. Summary of Information: Raymond W. Curnow and Kathleen T. Curnow have requested permission for a gravel driveway to encroach within a 50' unimproved county right of way known as Cliff Lawn Drive to access Lots 8 and 9, Block A, Cliff Lawn Subdivision. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No #~~~~~ 4 VICINITY SKETCH Request Permission for a Gravel Driveway to Encroach Within a Fifty Foot Unimproved County Right of Way known as Cliff Lawn Drive ~~~~~$ e ~~ ,~ ~ ~ ~ ~~ Y ~r~~ ~ ~ ~ e, p~ . ~~~R~~ ~~~~~~ ~~~~~~~~ ,~airs~rr g ~ R 8 a ~~ ~_ ~ ~ ~~~~ ~V~~# J ~ ~ ~ ~~3 ~ ~ a a~~ m~( ~~~~ CHESTERFIELD COUNTY `~-_~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~. Meeting Date: September 24, 2008 Item Number: 8.C.1 #.c. Su.~ect: Request Permission to Install Private Sewer and Water Services Within Private Easements to Serve Property at 6911 Chital Drive County Administrator's Comments: County Administrator: Board Action Requested: Grant Gravely-Melton LLC permission to install private sewer and water services within private easements and authorize the County Administrator to execute the sewer and water connection agreement. Summary of Information: Gravely-Melton LLC has requested permission to install private sewer and water services within private easements to serve property at 6911 Chital Drive. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title Right of Way Manager #000107 ~/ICINITY SKETCH Request Permission to Install Prirate Sewer and Water Services "Within Prirate Easements to Serve Property at 69i 1 Chital Drive (~~®~.~~ i h ~ Q ^Q ~ I ~~ I ~~~ w ~~~~ ~~ ~, N ~ ~ ~ r ~~a ~;~°' N , oti ~~~ BOO ~ h~ o ~ - -~ ~ i i °' .: i ' ~ I i h~ ~ ~ ~ w ~ w ~ Z i i tFr ~J _ ~- --- -- --- -' (~60~~ (,oo~zl ~ I' I ~ I ~- --~ ~ ;~ J ~ ~ I; o f ~ al ~ ~~ h ^~ ~~ ~ ~ ~N~ l7 I;` ~ r I +. ~~, ~- 97 S7 v p ~~~~ ~~~ ~h`° [3 ~~hw ~~m~ ~Np,4 C1 Z a o ~ $ ~ ~ M ~h $7 ~ _\ ~'d' '~'SJ V z~~~ ~~~~ ~^A~ Z~~ry ~ •• ~ ^~~ ~ ~Z w ~ ~~ ~~ "' h m - -- -' ---~ o - - - ~..---- I~---i I~ J ~~ ~ ~~ I w ~ ~ ~y ti I ; ~ a°i I ~~ I I ~m ; `~ o P I I I I I I U i I I ~A~p I Owry I+- - ~' y of I j I ~~~ V ~ I Z`ONwwD y^ i ,~a~ Q, I ~Z as a c~ `ry II rm I ~o ry I o ~ ~~ M r 0 d U M CHESTERFIELD COUNTY -- BOARD OF SUPERVISORS AGENDA ,~~s Meeting Date: September 24, 2008 Su._.Ject: Page 1 of 1 Item Number: B.C. ~~,.d. Request Permission for an Existing Concrete Driveway, Carport, Shed and a Proposed Privacy Fence to Encroach Within a Sixteen-Foot Easement Across Lot 17, Block H, Chipchase at Mineola, Section C County Administrator's Comments: County Administrator: Board Action Requested: Grant Donald E. Vaughan permission for an existing concrete driveway, carport, shed and a proposed privacy fence to encroach within a 16' easement across Lot 17, Block H, Chipchase at Mineola, Section C, subject to the execution of a license agreement. Summary of Information: Donald E. Vaughan has requested permission for an existing concrete driveway, carport, shed and a proposed privacy fence to encroach within a 16' easement across Lot 17, Block H, Chipchase at Mineola, Section C. Comcast Cablevision has reviewed this request and determined that the encroachments will not affect its existing line in the easement. Approval is recommended. District: Bermuda Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ NO ~'~®~-~-~ VICINITY SKETCH Request Permission for an Existing Concrete Driveway, Carport, Shed and a Proposed Privacy Fence to Encroach Within a Sixteen Foot Easement across Lot i7, Block H, Chipchase at Mineola, Section C Chesterfield County Department of Utilities ' N W ', .E $ 1 bol egiak ~16bS Ret arrs rs rn a~rrrrsr rrNr W ARZ i ~ A ~ ~isa~vrrs r o~ R+eirrsFS ar+o~v ns+r ~r s~vaur~v+rs vrsTer.E aw the eRO~wv a~r~n naw ~ ~oaoMV x~v. Hrs r~+Tarr rs xcr rx ^ x.u.o. aeFr+~ rtom xrawo Ate. ~ ICJ .~I A7 I~ Donald E. Vaughan ~_~. 10912 Crofton Rd ~~Ys DB. 5747 PG. 94 PIN: 792b628b030p00~ AREAS T4 BE LICENSED 14 p,wpp,.1 M l 15 We.d ~R ~ y arv~ ~' . q' 19 o~~ ~r v.r .. .......~ c~a~o~ RaAn ,s Jt5.28'rG 1HE s/crn~ of cRaFrav couRr, exT•n. i -: PLAT SNORING IMPApVE1NENTS ON LCT !7, BLOCK `H`. PLAN OF "CHIPCHASF AT IKIIVEOf[.A ; SECTIl1lV "C ". IN TFAE BEA1MlIBDA L7ISTAICT OF CI~ESTEAFIEtD COtlIVTY. VIRGINIA. pLEq. ; O~QNAtO E. VAUGHAN THIS srs~veY IS s1A9,A:CT TO AHY EASE7NE7VT5 p~ RF(;aglp Ai~D OT1~J7 P,ERTiNDVT FACTS _. _sN~..~. MNICH A TITLS_SEARCH MIGriT ~ISCLOS~, y-~9-ay RMOY L 01~OM X10. ~lM1~ Y ~ ~'• 'k.'! eei ..a HA~YL PARKl3~ lNC. ~ w. taw ~~, y~ ~~t »e.aaya DATE APRIL 29L 2004 5GitE: t ' ~ 25' DRAipU 8Y.• N.S.IM. ChE~7(FD B!: R.1..O. F. Bx.: BBB, ~s. r ~esvi. PRD ~~~~i+~ n~ra w~a~rr ae +~r a+r a acae~ ~a~ A.aim iw~wo ate. sae q Dili E. V~~r~ i~lZ Crofi~es Rd DB. 5747 PG. 94 PIN: 79Z662$bOCi00004 I8 ~Q~~~ ~~~ T6. P~A~Ty.~Bt~pIM/IAp~~ I d~V~+LO/T~t 7, OLGI~'K "H ; PY.AAI ~ "iK~if W~'1~7G ~ T ~~ , mfr T1i/1~ ~~r ~ 1H QI97ii1CT ~ (~ESTI:T~IELD L'aJN77'. V3!#BINII~. ~.: a~arwco E. v~uer~w~ _~ _ y-tf ~AV~YL PA~~ ~ ,.~.r.,,ra.. as arrii ~tca« ~ - .. ffi' '. fit. ~ ~/R Py. ! ~ssoi. FII~ .-,!~ ~, ~_ ~. ~ + ~-t ~_°"~~~ t 4 P,~,~_,,,;~ ARLAS T4 BE _ N,,,, .,~ ~~y ~ LICENSED CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,~3* Meeting Date: September 24, 2008 Item Number: 8.C.1~.a. Sublect: Acceptance of a Parcel of Land Along Old Hundred Road from Virginia A. Justis County Administrator's Comments: County Administrator: Board Action Requested:' Accept the conveyance of a parcel of land containing 0.176 acres along Old Hundred Road from Virginia A. Justis, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.176 acres along Old Hundred Road from Virginia A. Justis. This dedication is for the construction of turn lanes in conjunction with the development of Redeemer West Lutheran Church. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title Right of Way Manager #O€1~~_24 VICINITY SKETCH Acceptance of a Parcel of Land along l,ld Hundred Road from Virginia A. Justin Chesterfield County Department of Utilities ' N w ' ~~,,- E 5 I uc~ eyrak 665fi' Ret .~+ ~ ~~ CHESTERFIELD COUNTY ry BOARD OF SUPERVISORS Page 1 of 1 AGENDA `I~p~P Meeting Date: September 24, 2008 Item Number: 8.C.12.b. Subject: Acceptance of Parcels of Land Along Old Hundred Road from Redeemer Lutheran Church County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.397 acres along Old Hundred Road from Redeemer Lutheran Church, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.397 acres along Old Hundred Road from Redeemer Lutheran Church. This dedication is for the construction of turn lanes and entrance for the development of Redeemer West Lutheran Church. District: Midlothian Preparers John W. Harmon Title Right of Way Manager Attachments: ^ Yes ~ No ~®~~~_"~ VICINITY SKETCH Acceptance of Parcels of Land along ald Hundred Road from Redeemer Lutheran Church Chesterfield County Department of Utilities ' N ~- w ,~~~JI-E S I Ool egra%655fiT Ret V 60~~~~ -~ yy ~ ~.{ 3~w~.~ ~~~~~ i~yhh w ~. ~~°.i°•• v v ~O N w w ~~FZWo' ~_~ 99 of ~0(5~ ~f m~..o ~?H ~~ w ~ w ~~ V ~~ .~+s~f~ lst~g,-~~ 1 • N 1 ~N 1 ~ W ~a°i 1 g$h $^ ^ ( 1 ' i boo ~ 19 ~ ti{ ~ 1 1 ~ ~ 1 i ~ ti `~' { w ~' { `1{, '~' { { ~{{ { { {{ W ~ y {I { h ~ {h , 0 { i{ i ~ ~ i i ,'' { ,, w {{ , {{~ ~~ { i1 ~~ $W~' { m I I 4 { ~~O ~ { ' I{ ~~ { { ~ 1{ O~ ` ~ ~ { ~ ~~ {{ O ~ ~ { ~ ~~ o ~ WO {{I ~V Ww~~~~ ~r ~ ' gm ~ ; { { 3°~g mom. ~{ { a ~ {, { N ~ $ {{ { ~ 'I { } ~~~a ~ ~~ ~~~ ~,0.~ Z~s i~~ s~ 0 ~ { ~{ {I ~ { {1 ~ { W~ { ~ ^ ~~O' { ` { 1 { ~'~ ,~, ~ M ~ 1 li {. I w w ~a i ~~~ ~~ ~~ dti~ =o o~~ O ~~~ Opp O r. 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OF OID NUNDRID ROAD `( 77S O 6 Y CF0c3TERFlELD CgJNTY~VW0INW ~~ ®~~~ _ _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- ~ AGENDA Meeting Date: September 24, 2008 Item Number: 8.C.12,c. Subject: Acceptance of a Parcel of Land Along Ridgedale Parkway from Richmond Kickers Youth Soccer Club, Incorporated County Administrator's Comments: County Administrator: Board Action Requested Accept the conveyance of a parcel of land containing 0.24 acres along Ridgedale Parkway from Richmond Kickers Youth Soccer Club, Inc., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.24 acres along Ridgedale Parkway from Richmond Kickers Youth Soccer Club, Inc. This dedication is for the relocation of the cul-de-sac in conjunction with the development of the Richmond Kickers Youth Soccer Complex. . Approval is recommended. District: Dale Preparers John W. Harmon Title: Right of Way Manager Attachments: ^ Yes ~ No # ~Q~~~1 VICINITY SKETCH Acceptance of a Parcel of Land along Ridgedale Parkway from Richmond Kickers Youth Soccer Club, Inc. S~r~ °~ t~ ~~, ~ ~ ~ ~ R i ~ ~ ~ ~ G~~K O ?~ ~~ti ~~~` t,R ~~ aP ~ ~ a 0.24 Acre Dedication l~ i . r~~ t ~ti fi ~' ~~ti ~- ~~ ~ ~~ ~~NGS ~ ~ ~•p ~ ~~s ~ R y~r~~ ~~ ~p~ P~P~ !~ A~~ ~K Y ITN ER~~' o S ~ i ~~~ N Chesterfield County Department of Utilities ' l~ w +s ~~/~ S I Irci egraK665b7 Ret ~IJ iJ~"- ~ ~ ~. h .- n ~ ~ `~ Vooy ~tN _ c, ,i ro ^' ~ ~ N ~ \ S$~ Yi'~np it ~u. ~ ~ •. ~ w•'. ~ r. ~~ Y Qi~~°z` aF ""' /sue. 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N g~ ~Sr ~ ~ 7.9i'i.lL9P~S a a'i: 3 ~e°V .gonna ~^r~r'' ~ $ era 1^ $ "~ v ~ ~ I I Y s ~ - _'°" ~ • ' 3 ys .+ eon . tp •~~ uo°rr M r ~~ / I I ~~n~^t3nr~p $ o e' ~ ~ g o g g 8 $ 4 ~ $~ ~I I~ ~vr°o .°c$~ i, I N b r~ ~ JJFF FW m pp~y~yjj r/pr/~~Cl .. 3I YY ~ y ^ ~~N{~'11~re1^ ~ ' I~ ~e NI II8 .G:. ci ~~ ~ ~y~'al 4 r~ow~a~r..v p ~' ~J"~°r~:,~v 1~gG l,~ ~~6~. $~ffiR~x~ ,~ .u ,-n Fi F ~~t_~~ ~~~r9~0J ~ ~r'~s~ 3.8-.<~..i5~' airy Sara ~~~~~.j~. ~~+7j•~j~~Dll ~.0& } e~eS~;Z~ .BS~Gtr ~?n ~b~ R~ '4 'sy ^'~.~ i ~ 1 ~~ ^ ^ a cwt . ~ a i ~ 3 CHESTERFIELD COUNTY "~ BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA h,~,N,r Meeting Date: September 24, 2008 Item Number: 8.C.12,d. Subject: Acceptance of Parcels of Land for the Extension of River Haven Avenue from Rivermont Development Company, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of seven parcels of land containing a total of 2.47 acres for the extension of River Haven Avenue from Rivermont Development Co., LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of seven parcels of land containing a total of 2.47 acres for the extension of River Haven Avenue. This dedication is for the development of the Rivermont Multi- Family and Commercial Area. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title Right of Way Manager ~~~a._~~ VICI~JITY SKETCH Acceptance of Parcels of Land for the Extension of Rirer Haven Avenue from Rirermont Development Co., LLC ~~~~~~ R P :: s~ ~ r;• ,:. ~o~ ,~ ~ ~~ ~ ~ ~ ~ 6 ~p ' ~ ~ , R ,~ `_. ~~~ -' ~~ ~i t ~/ t ~O 11 .~L1. ~. ~ ~ ~~~ ~$ ~~ ~~ ~~~ ~k ~~ ~ ~~~ ~~~~ 4 "Q~`.' . ' ~Sp`.., .. ~ ~. ,~ ~' Qtc ~o*~ ` ~< ~r~ -=-~~~ - - _.1~_ ~ ~~ .~ t ~~ .; ~~ ~.::.~~_ ~~~, ~~ {~~ .. ~~~~ ~~~ O 7 ~J 4 ~! ~ ern woY ~~~;~ ~~^~ i w. ta.~ ~! ~4~ ~~__~~~ _ .- ~ ~ ~Wy~ '_/ 4 w ~~ ~~~~ ~~®~_~;~ ~N ~~ f wfNW 71~ M~PO1 i0eb11/N 'W'MaILrJldwu"r r::...e,:~~., r;LOtAM~lO~fOY~( CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 _ //~ AGENDA Meeting Date: September 24, 2008 Item Number: 8.C.~~. Subject: Acceptance of Nutrient Credit Service Agreement with the Virginia Nutrient Credit Exchange Association, Incorporated County Administrator's Comments: County Administrator: Board Action Rectuested: Staff requests that the Board of Supervisors accept the Nutrient Credit Service Agreement with the Virginia Nutrient Credit Exchange Association, Inc. and authorize the County Administrator to execute the Nutrient Credit Service Agreement. Summary of Information: Chesterfield County Utilities owns and operates two wastewater treatment facilities regulated under the General Virginia Pollutant Discharge Elimination System Watershed Permit Regulations for Total Nitrogen and Total Phosphorus Discharges and Nutrient Trading in the Chesapeake Bay Watershed (9 VAC 25-820). The Virginia Nutrient Exchange is a non-stock corporation authorized under the Code of Virginia and is comprised of permitees subject to the Watershed General permit. The Exchange, in coordination with and with the approval of the Department of Environmental Quality (DEQ), assists its members with Watershed General Permit compliance and facilitates voluntary nutrient credit trading. The Exchange is helping its members accelerate the Chesapeake Bay cleanup by developing and coordinating implementation of tributary-specific compliance plans. These plans provide a comprehensive view Preparers George B. Hayes Attachments: ^ Yes Title: Assistant Director of Utilities No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA ~~,.* Summary of Information: (Continued) of the proposed construction of nutrient removal upgrades on a basin wide schedule to meet Virginia's Bay cleanup goals for 2011, while using nutrient credit exchanges, or trades, to help mitigate construction costs. Funding for operation of The Exchange will be through annual fees paid by the participants, which is currently set at $3,500 for Chesterfield Utilities for November 2008. The annual fee for 2009 is projected to remain at $3,500. In February 2008, Chesterfield County Utilities along with 109 other facilities participated in a group compliance plan with The Exchange. DEQ has formally approved the plan and on several occasions has congratulated The Exchange and its individual participants for this unprecedented effort to advance the Chesapeake Bay cleanup. The Nutrient Credit Service Agreement formalizes Chesterfield's participation in the Virginia Nutrient Credit Exchange. ~"~~~.~i r IN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: Staff requests that the Board of Supervisors accept the Nutrient Credit Service Agreement with the Virginia Nutrient Credit Exchange Association, Inc. and authorize the County Administrator to execute the Nutrient Credit Service Agreement. Annual participant fees fund the operation of the Exchange, and Chesterfield's FY2009 obligation is $3,500. The cost for FY2010 is expected to remain the same. Sufficient funding exists in the Utilities' operating budget to fund these participant fees. They will be built into the Utilities' rate structure for FY2010. Preparers Allan M. Carmody Title: Director Budget and Management ~~~~.~~ NUTRIENT CREDIT SERVICES AGREEMENT THIS NUTRIENT CREDIT SERVICES AGREEMENT (this "Agreement") made by and between the Virginia Nutrient Credit Exchange Association, Inc., (the "Nutrient Exchange") and the undersigned owner or operator of a Permitted Facility included in the Exchange Compliance Plan (the "Participant"). BACKGROUND A. The Participant owns or operates a certain facility or facilities regulated under the General Virginia Pollutant Discharge Elimination System Watershed Permit Regulation for Total Nitrogen and Total Phosphorus Discharges and Nutrient Trading in the Chesapeake Bay Watershed in Virginia, 9 VAC 25-820, issued by the State Water Control Board and Department of Environmental Quality (collectively "DEQ") for a five-year permit term beginning January 1, 2007 or as hereafter modified or reissued from time to time (the "Watershed General Permit"). B. The Nutrient Exchange is a Virginia non-stock corporation comprised of permittees subject to the Watershed General Permit and is authorized by section 62.1-44.19:17 of the Code of Virginia to assist permittees with Watershed General Permit compliance and to facilitate voluntary nutrient credit trading. C. Among other requirements, the Watershed General Permit (9 VAC 25-820-70, Part I B) imposes limitations on the discharge of two nutrients, total nitrogen and total phosphorus, from the Participant's Permitted Facility(ies), and requires the Participant to submit to DEQ by August 1, 2007 and each February 1 thereafter, either individually or through the Nutrient Exchange, a compliance plan (9 VAC 25-820-40 and -70 Part I D) identifying how its Permitted Facility(ies) will comply with such limitations. D. On behalf of the Participants and based on the data provided and decisions made by the individual Participants, the Nutrient Exchange has developed, and intends to maintain by means of the Watershed General Permit-required annual Plan Updates, a compliance plan for each of Virginia's five major river basins (collectively the "Exchange Compliance Plan") to assist the Participants in complying with the Watershed General Permit compliance plan requirement. E. In addition, Participants in the Exchange Compliance Plan have the option of exchanging nutrient Credits. The Exchange Compliance Plan identifies firm commitments for the purchase and sale of Class A Credits at the request of numerous individual Participants who have elected to participate as Class A Buyers or Class A Sellers, and further establishes a market for and provides all Participants with the option of later purchasing available Class B Credits on more flexible terms to assist in maintaining compliance during unanticipated circumstances. F. The Nutrient Exchange serves as the central trading exchange to facilitate the execution and reporting of these voluntary nutrient Credit Exchanges by and among its Participants in accordance with its Credit Exchange Policy, the Watershed General Permit and, ~~®~~~ when applicable, Water Quality Improvement Fund Grant Agreements entered into by and between a Participant and DEQ. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and conditions herein, the parties hereto agree as follows: 1. Annual Compliance Plan Updates. The Nutrient Exchange agrees to update the Exchange Compliance Plan annually and submit such Plan Update to DEQ for approval on or before the deadline (currently February 1 of each year) specified in Part I D of the Watershed General Permit. The Plan Update shall include updated information as provided by the Participant in accordance with the Credit Exchange Policy for its Permitted Facility(ies), including revisions to relevant facility-specific information. The Participant shall assist the Nutrient Exchange in the development of the Plan Update by providing information reasonably requested by the Nutrient Exchange in accordance with an annual Plan Update schedule to be established by the Nutrient Exchange. 2. Annual Reports. The Participant agrees to submit to the Nutrient Exchange a copy of the Participant's annual report to DEQ required by Part I F of the Watershed General Permit (9 VAC 25-820-70), and such other information as may be reasonably requested by the Nutrient Exchange to assist in the annual Reconciliation of Credit Exchanges for each Compliance Year. 3. Annual Credit Exchange Reconciliation. The Nutrient Exchange agrees to conduct an annual Reconciliation process for the timely execution of the Credit Exchanges elected by the Participants as specified in the Exchange Compliance Plan. The Participant agrees to implement any previously elected Class A Credit or Class B Credit Exchanges in accordance with the Credit Exchange Policy. 4. Incorporation of Credit Exchange Policy. The provisions of the Credit Exchange Policy are hereby incorporated as if such provisions were fully set out herein. For convenient reference, a copy of the current version of the Policy is attached hereto. GENERAL PROVISIONS 5. Definitions. Terms not specifically defined herein shall have the definitions provided in the Credit Exchange Policy. 6. Term. The Agreement shall be in effect once signed by both parties and shall have an initial term through and including June 30, 2013. This term is coincident with the five year Planning Period covered by the current Exchange Compliance Plan (January 1, 2008 through December 31, 2012) plus a six month period (January 1, 2013 through June 30, 2013} for the Reconciliation process for the fifth Compliance Year (2012). Such term shall automatically extend by one year, without notice, upon submittal to DEQ of each annual update of the Exchange Compliance Plan beginning with the 2009 Annual Update due February 1, 2009, unless (a) the Participant withdraws as provided herein or (b) the Nutrient Exchange provides notice to the Participant prior to completion of the Plan Update that it will not extend the term of this Agreement. 7. Amendments to Credit Exchange Policv and Exchange Compliance Plan. The Nutrient Exchange and the Participant acknowledge that the Credit Exchange Policy and the Exchange Compliance Plan may be amended from time to time as a result of changes desired by the Participants, the Exchange Board of Governors or DEQ, possible changes to law, and other factors. It is agreed that changes thereto shall become effective upon notice to the Participants or upon a later effective date as may be specified in such notice. 8. Withdrawal. The Participant shall have the following rights to withdraw from the Nutrient Exchange and the Exchange Compliance Plan. (a) Withdrawal Upon End of Current Term. This Agreement shall not automatically extend for an additional year upon the Plan Update as provided in Paragraph 6 if the Participant elects to withdraw by providing notice of such election to the Nutrient Exchange at least four years and nine months (57 months) prior to the expiration of the term of this Agreement or before any later date as the Nutrient Exchange may specify during the Plan Update process. In the event of such withdrawal, the Nutrient Exchange shall omit the Participant and its Permitted Facilities from the additional Compliance Year (the new Year 5) added to the Plan during the Plan Update process for that year. For example, if a Participant in the Exchange Compliance Plan for the five year Planning Period covering January 1, 2008 through December 31, 2012 desires to withdraw and not extend this Agreement for an additional year (i.e., through December 31, 2013), the Participant shall provide its withdrawal notice on or before October 1, 2008. (b) Withdrawal During Term in Response to Policv or Plan Amendment. Notwithstanding any other provision of this Agreement, if any change to the Credit Exchange Policy or the Exchange Compliance Plan pursuant to Paragraph 7 would result in a material adverse effect on the Participant within the five year Planning Period covered by the Exchange Compliance Plan then in effect, the Participant may withdraw from the Agreement by written notice delivered to the Nutrient Exchange within sixty (60) days of such Participant's notice of the change, unless the Nutrient Exchange in its discretion further amends the Credit Exchange Policy or Exchange Compliance Plan within ninety (90) days of receiving such notice in a manner that eliminates the material adverse effect. Such withdrawal shall be effective January 1 of the Compliance Year for which the material adverse effect would first otherwise occur. The Participant shall participate in the Reconciliation and execute all Credit Exchanges planned for each Compliance Year prior to the effective date of withdrawal and pay all Credit costs or receive Credit revenue through and including such Compliance Year. In addition, the Participant shall continue to pay all applicable fees or dues in the ordinary course through the effective date of such withdrawal. (c) Withdrawal During Term for Other Reasons. In addition to the right to withdraw during the term of this Agreement as provided in Subparagraph 8(b), the Participant shall have the right to withdraw during the term of this Agreement through the Plan Update ~~~~~~ process if the following conditions are satisfied: (i) the Board determines that the Participant's withdrawal, alone or in combination with other modification requests, would not have a material adverse effect during the Planning Period on the Nutrient Exchange or any non-withdrawing Participants, (ii) the Participant is and agrees to remain current on all fees and Credit purchase costs as are due or may come due through and including the time of completion of the Reconciliation process for the last Compliance Year for which its Permitted Facilities are covered by the Plan, and (iii) the Participant agrees to cooperate fully in the Reconciliation for the last Compliance Year for which its Permitted Facilities are covered by the Plan. Such withdrawal shall be effective subject to the foregoing conditions upon submittal of the Plan Update by the Nutrient Exchange to DEQ as provided in Paragraph 1 above. 9. Annual Fee. The Nutrient Exchange's obligations under this Agreement shall be contingent on the continued adequate funding of the Nutrient Exchange through fees applicable to and paid by the Participants. Following execution of this Agreement by both parties and by approximately November 2008, the Nutrient Exchange shall issue an invoice to the Participant in the amount shown on Attachment A under the column labeled "Nov. 2008." Such invoice shall also include the amount, if any, invoiced by the Nutrient Exchange to the Participant in approximately March 2008 (as shown under the column labeled "Mar. 2008") but not yet paid by the Participant. The Participant agrees to pay such invoice within forty-five (45) days of the invoice date. Beginning with the 2009 Plan Update, following submittal of each annual Plan Update to DEQ the Nutrient Exchange shall issue an invoice to the Participant for the annual fee. The Participant shall pay such invoice within forty-five (45) days of the invoice date or by July 31 of the calendar year in which the invoice is issued, whichever is later. The Nutrient Exchange agrees to periodically update such schedule to add the fee amount for future years and in so doing intends to keep the annual fees specified therein to the lowest level sufficient for proper operation in the discretion of the Board. The Board anticipates establishing annual fees associated with and payable after the 2009, 2010, 2011 and 2012 Plan Updates, respectively, at less than a maximum of twice the annual fee currently scheduled on Attachment A for Nov. 2008. If an annual fee associated with any Plan Update through and including the 2012 Plan Update were to exceed this maximum anticipated fee, in that event the Participant may withdraw in accordance with the same procedures provided in Paragraph 8(b) of this Agreement. For the 2009 Plan Update, the Board's current estimate is that the annual fee will be the same amount as the Nov. 2008 fee shown on Attachment A. Upon receipt of a written request from the Participant, the Nutrient Exchange agrees to provide the Participant with an accounting of its receipts and disbursements for the two fiscal years immediately preceding the fiscal year in which the written request is received. The Participant agrees to pay applicable fees when due. Failure to pay any annual fee invoice within forty-five (45) days shall result in an administrative charge of one hundred dollars ($100). In the event the Participant fails to pay any annual fee invoice within ninety (90) days of the invoice date, without limiting any other remedies, the Board in its discretion may terminate this Agreement and eliminate the Participant's Permitted Facilities from the Plan. Such termination shall not relieve the Participant of its obligation to pay any amounts due prior to the date of termination. 10. Waiver of Liability of the Nutrient Exchange. In recognition of the benefits derived by Participants and the nature of the Nutrient Exchange, to the extent permitted by law the Participant waives any causes of action and rights of recovery for liability of the Nutrient 4 ~~~~_~~ Exchange and its Board of Governors, officers, employees, consultants and other advisors, for any losses or damage to the Participant, other than due to the gross negligence or intentional misconduct thereof. 11. Authorization of Signature. The Participant and the Nutrient Exchange each represent and warrant that its execution of this Agreement by the undersigned is fully authorized and validly performed. 12. No Partnership. Nothing contained in this Agreement shall create any partnership, trust, or joint venture with regard to the Nutrient Exchange and any or all Participants. 13. Third Party Beneficiaries. This Agreement is solely for the benefit of the Nutrient Exchange and its Participants and their permitted successors and assignees and shall not confer any rights or benefits on any other person. 14. Notices. Notices pursuant to Paragraphs 6 and 8 shall be delivered at the following address by U.S. Mail, certified with return receipt, and shall be deemed given when received (or delivery is refused) by the party to whom such notice or communication is directed. A party may change its address for such notice in writing as provided herein. If to the Nutrient Exchange: Virginia Nutrient Credit Exchange Association, Inc. ATTN: Secretary P.O. BOX 51 Richmond, Virginia 23218-0051 If to the Participant: with a copy to the Participant's Designated Representative. Any other notices and communications pursuant to this Agreement shall be made by or to the Participant's Designated Representative, or alternate when appropriate, each as designated the Participant from time to time in accordance with the Bylaws of the Nutrient Exchange. 15. Netting of Payments. The Nutrient Exchange may, but shall not be obligated to, net any payments to the Participant for such Participant's sales of Credits or otherwise with any fees past due, other authorized charges past due, or charges for Credits purchased past due to the Nutrient Exchange. 16. Integration. This Agreement (including the Credit Exchange Policy incorporated herein by reference) contains the entire agreement between the Nutrient Exchange and the Participant as to the subject matter hereof and supercedes all previous written and oral negotiations, commitments, proposals and writings, including those of counsel. Except as (~~®~~~ otherwise provided herein or in the Credit Exchange Policy, no amendments may be made except by a writing signed by the parties. 17. Change in Law. Other than as specifically provided in the Credit Exchange Policy, in the event of any material change in applicable laws or regulations the parties shall work together to amend the Agreement to conform to such change in law, while maintaining as closely as practical the provisions and intent of this Agreement. 18. Governing Law• Severability. This Agreement shall be construed in accordance with and governed for all purposes by the laws of the Commonwealth of Virginia. If any term or provision of this Agreement, the deletion of which would not adversely affect the receipt of a material benefit by either party hereunder, shall be held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and each other term and provision of this Agreement shall remain valid and enforceable to the fullest extent permitted by law. It is the intent of the parties to this Agreement, and the parties agree, that in lieu of any term or provision of this Agreement that is illegal, invalid or unenforceable, the parties in good faith shall supply as part of this Agreement a legal, valid and enforceable term or provision as similar to such illegal, invalid or unenforceable term or provision as may be possible. IN WITNESS WHEREOF, the parties have caused the execution of this Agreement as of the date first written above. VIRGINIA NUTRIENT CREDIT EXCHANGE ASSOCIATION, INC. By: Name: Title: Date: PARTICIPANT NAME By: Name: Title: Date: 6 0~+~~~5 ATTACHMENT A ANNUAL FEE SCHEDULE Participant's Total TN WLA Mar. Nov. Class lbs/ r 2008 2008 Very Large >400,000 $1,750 $3,500 400,000- Large 75,001 $1,250 $2,500 75,000- Standard 15,001 $750 $1,500 Small <15,000 $250 $500 7 ~~®~_~~i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA h~~r Meeting Date: September 24, 2008 Item Number: 8.C.14. Subiect: Donation of Judge's Chair to Virginia Court of Appeals County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the donation of a chair used by Judge Cleo E. Powell to the Virginia Court of Appeals. Summary of Information: The County owns all furnishings used by the Chesterfield County Circuit Court. As the Board is aware, Circuit Court Judge Cleo E. Powell has been elevated to the Virginia Court of Appeals. A request has been made by Judge Cleo Powell to allow the chair that she used while a Circuit Court Judge to be transferred to the Court of Appeals. Typically, the County, through the Purchasing Department, auctions off old property such as this chair to the highest bidder at a public auction. However, under Va. Code, X15.2-953(0), the Board is authorized to donate County-owned property to any other governmental entity including a state court. State law does not permit the County to donate the chair to Judge Powell directly. The Board is requested to approve the donation of the chair to the Virginia Court of Appeals. Preparers Robert C. Key Attachments: ~ Yes Title: Director. General Services 0425:79712.1 ^ No #00137 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~'`0; AGENDA h NN Meeting Date: September 24, 2008 Item Number: 8.C.1~ Subiect: Transfer $270 in Bermuda District Improvement Funds to the Parks and Recreation Department for Rental and Staffing Charges for Use of the Bensley Community Building for the Veteran's Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Board Action Requested: Transfer $270 in Bermuda District Improvement Funds to the Parks and Recreation Department to rent a tent and chairs and pay labor charges for staffing and cleaning the Bensley Community Building as part of the 2008 Veteran's Day ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $270 from the Bermuda District Improvement Fund to pay the cost of renting a tent and chairs used at the 2008 Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department in conjunction with the Bensley Civic Association, will sponsor a 2008 Veteran's Day ceremony on November 11, 2008 at Bensley Park to honor all military veterans and recognize the sacrifices they made to protect America's freedom. The $270 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for_ the 2008 Veteran's Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director Budget and Management 0425:79716.1 Attachments: ^ Yes ~ No #~QQ~~~S ~ ~ ~~ ~ ~~ DISTRICT IMPROVEMENT FUNDS ~~ APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What•is the name of the applicant (person or organization) making this funding request? ~~k~~z~s William Stubbs, Bensley ~Gi~we Association. 2. If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) see attached 3. What is the amount of funding you are seeking? $270.88 4. Describe in detail the funding request and how the money, if approved, will be spent. Annual Veteran's Day Celebration (tent and chair rental, custodian at event) 5. Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation 6. If this request for funding will not fully fund ~,;~ ~@~~~.~ ~~ ~~ ~.N 'E your activity or program, what other e~w~ individuals or organizations will provide ~ e~~ S ~ ~''~`~`~~`~' ~ the remainder of the funding? '~~~ S ~' `~ ~~ `I 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No X Is the organization non-profit? Yes it"` No ~ ~ 0407:23380.1 ®~ ~ ~' Page 2 Is the organization tax-exempt? Yes ~ No 8. What is the address of the applicant making this funding request? 9. What is the telephone number, fax number, e-mail address of the applicant? William T. Stubbs 2707 Sherbourne Rd Richmond, VA 23237 (804)275-6626 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. (~ ~~ Signatµ~ ~ .~ ~ V ~.~"C?fi~b~S ~~.Sc`~C ~~o9s ~ -J ~~ ~., ~~` ~S 1 ~ ~ ~~~ Title (if signing on behalf of an organization Printed Name $' / -0 8 Date ()~~~_~~ 0407:23380.1 w CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~,~N, AGENDA Meeting Date: September 24, 2008 Item Number: 8.C.16. Subject: Request for Music/Entertainment Festival Permit for Annual Magnificent Midlothian Food Festival on Wednesday, October 1, 2008 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Midlothian Rotary Club on Wednesday, October 1, 2008. Summary of Information: The Midlothian Rotary Club proposes to conduct its Annual Magnificent Midlothian Food Festival ("Festival") for the purpose of raising funds for charities in the Richmond Metropolitan area. Because the festival will feature outdoor music, the Club must obtain a Musical/Entertainment Festival Permit. The Festival is planned for the Meadows facility at the Boulders. The Festival will be held on Wednesday, October 1, 2008 from 4:30 p.m. until 8:30 p.m. Approximately 4,000-5,000 people are expected to attend. The cost of the event is $40.00 per person. The Midlothian Rotary club is the promoter of the Festival and the Bon Air, Brandermill, Chester, and Huguenot Trail Rotary Clubs team-up to assist in putting on the event. Preparers Steven L. Micas Title: County Attorney 0505:79777.1 Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The security and safety arrangements for the Festival have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Rotary has a long history of conducting its Festival safely, in accordance with County ordinances, and with consideration to surrounding residents and businesses. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:79777.1 o9~za~zoos ~~\`~~t C~"~ Chesterfield County Board of Supervisors Administration Building P. O. Box 40 Chesterfield Va. 23$23-0040 Dear Arther S. Warren Your approval of the Magiuf cent Midlothian Food Festiva! is requested for October 1st 2008 at the Meadows facility at the Boulders. The Midlothian Rotary is fire event promoter. The Bon Air, Brandermill, Chester,and Huguenot Trail Rotary clubs team-up for this event. This is a yearly event to raise monies for local charities. We plan to have this event at the Boulders on October 1~`. This event will start at 4:30pm TIL 8:30 pm. These will be a live band and a large food selection. Beer will served. We have gotten an ABC license and hired a caterer. Tickets will be sold at a cost of $40A0 each. We anticipate 4,000 to 5,000 people to attend. We have Forest View Rescue Squad and the Chesterfield Fire Department attending our event. Parking is adequate for this event at the Boulders. We have contacted the Chesterfield County Police Department to employ off-duty officers who will oversee parking,crowd control and all other security components of our event. We have designated drivers if needed. The Catet+er and the Rotary carries liability insurance to insure against injury or damage. l trust that the above information is adequate to meet the county's requirements for approval of the Magnificent Midlothian Food Festival. Please do not hesitate to call with questions. Thank You for your assistance. Sincerely, bin C. olbe Brandermili Rotary rail Rotary BantirRatory es r oh~ry Miid4dhaa Rotary ®oo2ioa2 P. 0. Sox Rotary • M,idiothion, VA 23113 - _ CHESTERFIELD COUNTY ~,r~ BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: September 24, 2008 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0436 Project Name: Virginia Air Distributors Developer: Vanine Holdings, LLC Contractor: K. P. Glass Construction Contract Amount: Water Improvements - $65,646.57 Wastewater Improvements - $65,566.63 District: Cover Hill Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # ~,~~,~_~,~~ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 2 of 2 "~'" AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0031 Project Name: ITT Tech Addition (300 Gateway Centre Parkway) Developer: Catherine Street Associates, LLC Contractor: Duke Contracting of Virginia, Inc. Contract Amount: Water Improvements - $21,125.00 District: Midlothian 3. Contract Number: 08-0110 Project Name: Yukon Associates Phase One Developer: Yukon Associates LLC Contractor: Buchanan and Rice Contractors, Inc. Contract Amount: Water Improvements - $95,263.48 Wastewater Improvements - $3,590.00 District: Bermuda 4. Contract Number: 08-0125 Project Name: John Tyler Community College Building C Developer: John Tyler Community College Contractor: J. E. Liesfeld Contractor Incoporated Contract Amount: Water Improvements - $34,975.00 Wastewater Improvements - (Private) District: Midlothian CHESTERFIELD COUNTY r BOARD OF SUPERVISORS - AGENDA ~r,4. Page 1 of 1 Meeting Date: September 24, 2008 Item Number: 9.6. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No ~~~~ ~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE September 24, 2008 BOARD MEETING DATE DESCRIPTION AMOUNT 07/01/08 FY2009 Beginning Budgeted Balance *Pending outcome of FY2008 Audit Results BALANCE $53,495,000 ~~~~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 9/24/2008 Board Meeting Date Description Amount 6/27/2007 FY07, continued 6/27/2007 Providence, Salem & Manchester Middle School (358,000) restrooms and concession stands 6/30/2007 Addition for projects and cost overruns 2,500,000 6/30/2007 Closed landfill maintenance (500,000) 6/30/2007 Law Library renovation (300,000) FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 4/11/2007 FY2008 Capital Projects (19,581,000) 10/10/2007 Fire Logistics Facility, Phase II (150,000) 2/13/2008 Web streaming hardware, software, services and support (72,240) 6/25/2008 Return funding from Circuit/General District 117,430 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) Balance 1,097,798 3,597,798 3,097,798 2,797,798 24,522,998 4,941,998 4,791,998 4,719,758 4,837,188 22,647,488 5,855,088 A z W F ~ N W '~ N a ~ LL U ~ H C~ H A oA M ~ ~ C M O O ~ O 0 0 O ~ ~ O ~ ~" ~ N O a M 00 I ^ [ ^ •-i ~ ~ ~ ~ ~ "O i4 6 N ~- ~ 614 ~ ~ ~ O ~ ~ O ^O ~ ~ y ~ ~ N ~ b/~ N ~ ~ ~ ~ ~ N O~ ~~ ~ A .b ~+ A ~ ~ ~ w ~ O~ L7 O ~ ~ ~ i~i O iw d Vi L it y ~ O ,O i, C~ a U ~I .~ r.+ ., A O N ~ 6A N ~ Er4 00 ~3 O O O O O O ~ ~ ~ ~ ~ ~ 00 00 00 00 00 M .--i 6R 69 69 6R3 6F? bR 0o N d' •-" N N l~ N d~ K? N N ~ ~ ~ .. ~ x b o s a ~: ~+ .~ ~ U A ~ ~ b b 0 U ~~~~_~~ Prepared by Accounting Department August 31, 2008 Date B. egan 04/99 O1/01 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 $117.742.200 Outstanding Date Balance Ends 8/31 /08 11/19 $9,660,000 11/21 8,210,000 11/23 4,820,000 11/24 18,550,000 10/08 9,225,000 12/ 17 1,286,826 12/ 10 222,979 11/24 12,435,000 11 /24 10,3 50,000 11/27 22,220,000 96.979.805 Approved Amount ~~~~."~~ CHESTERFIELD COUNTY y BOARD OF SUPERVISORS - AGENDA ~N. Page 1 of 1 Meeting Date: September 24, 2008 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board NO 0003.48 O O O ~ N M O ~ ,~ O L yy °~ O ~ ~ 0 w ^~ W ~ N O O y O ~ O yr '~ ~ O h o ,s °~ O ~~ x ~_ ~i w ~ y °> `ti ~ ~ O h U ~ ~~ d O ~ ~ '~ N N ~ 0 ~ d Y N wv, Q °: ~~ ~ ;~ i w ~ o ~ ~4 ~ ~ M~ ~ j ~ ~ ~ ~ w ~ ~ ~ hfj~ S"n U O ~! ~ ~ y 1pv V s V ~q V 4" ~ eo o ~ ~ w ~ o ~ ~° a c .~ ~ ~i V ~ x ~, A Q ~ w V +.r ~ ti V y Q a0 obi ;~ ~i w .~. N Ii N ~ ~ O p O o o N ' N N ', N p O ~i O O o ''o ~ '~ O O r °o N N O r 0 0 0 v rn N N n O O N ~ I C II r 0 O N N O n 0 0 0 v o I O O ~ r °o N N O O c v 0 N ~ ', ti ', ~ ~ ', d ~~ I J I N ~ ~ , . 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C N F~ '' 0 .1~t ~p N ~ a a N v v o~ '~ a ~ ~~ bin a 0 U a .~ ~i U d z 0 F 0 O~ Oq a O b O~ N b b O d O A d ao c 0 Y y :~ a y O A v o a ~ o V ~ ;y A C ~ Oq O h y GL ~ 0 A .~~ v y y~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 24, 2008 Item Number: 9.D. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 08PD0372) to Permit Access for and Expansion of the Planned Falling Creek North Park Site on 3.6 acres and Amendment to Substantial Accord Determination (Case 04PD0126) on 11.5 Acres Relative to Permitted Uses and Development Standards County Administrator's Comments: County Administrator: Board Action Requested: On August 19, 2008, the Planning Commission found Case 08PD0372 in substantial accord with the Comprehensive Plan, as per the attached. (AYES: Messrs: Gulley, Bass, Brown, Hassen and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Attachments: ^ Yes ~. Title: Director of Planning ^ No t„i., i c ~nn4 ~nr~ n .,,.,,~+ ~ 0 7!1!14 !'~D!` ~ ~ - °°,-~~ September 24, 2008 BS ~~ ~~~, _ ;., :..- ~"~ ~!RGSN~..~^ SUBSTANTIAL ACCORD REVIEW 08PD0372 Chesterfield County Parks and Recreation Dale Magisterial District West line of Ridgedale Parkway REQUESTS: L Substantial Accord Determination on 3.6 acres to permit access for and expansion of the planned Falling Creek North Park site. II. Amendment to Substantial Accord Determination (Case 04PD0126) on 11.5 acres relative to permitted uses and development standards. Specifically, Conditions 2, 3, 4, and 6 relative to access and park use would be deleted and Condition 5 relative to lighting would be amended. PROPOSED LAND USE: Soccer playfields, parking and walking trails are planned in conjunction with a public park. PLANNING COMMISSION DETERMINATION: APPROVAL AND ACCEPTANCE OF THE CONDITIONS ON PAGES 2 AND 3. AYES: MESSRS. GULLEY, BASS, BROWN, HASSEN, AND WALLER. STAFF RECOMMENDATION RecLuest I: Recommend approval of the Substantial Accord Determination to permit access for and expansion of the planned Falling Creek North Park site for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan. Specifically, the additional land will lessen the deficit in community parkland, support a partnership with the private sports facility planned on adjacent property, and improve access for the planned park. Providing a FIRST CHOICE community through excellence in public service Request II: Recommend approval of the amendment to Substantial Accord Case (04PD0126) to delete Conditions 2, 3 and 4 relative to access and Conditions 5 and 6 relative to park use and lighting for the following reasons: A. The proposal complies with the recommendations of the Public Facilities Plan. Specifically, deleting the prohibition on active recreational use will permit construction of additional soccer playfields, will lessen the deficit in community parkland and will support a partnership with the private sports facility planned on adjacent property. B. The conditions recommended with this case and offered by the applicant are typical to those that have been approved on similar cases and will assist in reducing the impact of the recreational use on area residential use. (NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION.) CONDITIONS ` (STAFF/CPC) 1. All vehicular access for development of the property included in this case shall be limited to Ridgedale Parkway. (T) (STAFF/CPC) 2. Except for one (1) trail to connect the uses on the request property to other park uses within the planned park to the south, a 300 foot setback shall be provided from the western property boundary. (P) (STAFF/CPC) 3. Development shall conform to the following requirements, as determined by the Environmental Engineering Department, to minimize impacts to Falling Creek and surrounding properties: A. The roadway, parking and play fields shall be designed and developed as one (1) project with no phased construction permitted. B. Super silt fence shall be used in lieu of standard silt fence as part of the erosion and sediment control measures installed. C. Stormwater run-off shall be routed through Best Management Practice (BMP) device(s). D. Concentrated storm-water discharge outfalls shall be limited to a maximum of two (2). (EE) ®0~~_ i~ 2 08PD0372-SEP24-BOS-RPT (Staff Note: This condition is in addition to local, state and federal regulations relative to erosion control and stormwater management.) (STAFF/CPC) 4. The park entrance shall be gated and locked when the park is closed. (P&R) (STAFF/CPC) 5. Signs shall be placed on the property identifying park rules and hours of operation. Signs shall also be placed at various points along the boundary of the park to identify the end of park property. Signs shall be designed and located as determined appropriate by the Parks and Recreation Department. (P&R) (Staff Note: This condition is in addition to Ordinance requirements relative to signs and does not permit signage which does not comply with the Ordinance.) (CPC) 6. All lighting for playfields shill be turned off no later than 10:00 p.m. (P&R) (Staff note: With the approval of this case, Conditions 2, 3, 4 relative to access and Condition 6 relative to park use of Case 04PD0126 shall be deleted and Condition 5 relative to lighting shall be amended (as provided for in Condition 6 above) for the request property only. All other conditions of Case 04PD0126 shall remain in force and effect.) GENERAL INFORMATION Protect Name: Falling Creek North Park Location: West line of Ridgedale Parkway, northwest of Iron Bridge Road. Tax IDs 773-688-Part of 0410 and 774-689-Part of 6684. Existing_Zonin~: A and O-2 with Conditional Use Planned Development Size: 15.1 acres 08PD0372-SEP24-B OS-RPT Existing Land Use: Vacant Adjacent Zoning and Land Use: North - A; Vacant South - A & O-2 with Conditional Use Planned Development; Multi-family residential or vacant East - O-2 with Conditional Use Planned Development; Public/semipublic, commercial or vacant West - A & R-7; Single family residential or vacant UTILITIES Public Water S stem: The public water system is available to serve the request site. There is an existing eight (8) inch water line extending along the eastern side of Ridgedale Parkway opposite this site. Use of the public water system is required by county code. Public Wastewater S sY tem: The public wastewater system is available to serve the request site. There is an existing eight (8) inch water line extending along a portion of Ridgedale Parkway and along the southern boundary of the request site. Use of the public water system is required by county code. ENVIRONMENTAL Drainage and Erosion: The subject property is adjacent to Falling Creek. There are no known on- or off-site drainage or erosion problems and none are anticipated after development. In response to concerns of adjacent property owners relative to impacts of the development on Falling Creek and area properties, the applicant offered Condition 3 to require erosion control devices and Stormwater Management measures in addition to standard regulations. Water Quality: Falling Creek is a perennial stream and, as such, is subject to the 100-foot conservation area inside of which uses are very limited. ~~~~_~~ 08PD0372-SEP24-BOS-RPT PUBLIC FACILITIES Fire Service: The Dale Fire Station 11 currently provides fire protection and emergency medical service. This request will have a minimal impact on fire and emergency medical service (EMS). Transportation: The applicant is requesting a substantial accord determination on 3.6 acres to permit a public park use and an amendment to Substantial Accord Determination Case 04PD0126 to permit active recreational uses on 11.5 acres. The applicant has indicated that the property would be used for two additional soccer fields in association with the proposed Richmond Kickers Soccer Complex (Case 08SN0124). The traffic impact of this request is less than the impacts anticipated with the Chippendale development (Case 87SN0133). The traffic generated by this request will have a minimal impact on the anticipated weekday peak hours of traffic. Traffic generated by development of the property will be distributed, via Ridgedale Parkway, along Ironbridge Road (Route 10). Based on the most recent data from the Virginia Department of Transportation (VDOT), the section of Route 10 between Chippenham Parkway and Cogbill Road was carrying 35,278 vehicles per day (VPD) in 2006. This section of Route 10 is beyond capacity (Level of Service F) for the volume of traffic it currently carries. No public road improvements in this part of the county are currently included in the Six-Year Improvement Plan. In October 2003, substantial accord Case 04PD0126 was approved for passive recreation uses on 152 acres with direct vehicular access limited to Jessup Road. The subject property (11.5 acres) was part of that case. Per Conditions 2, 3 and 4 of Case 04PD0126, which will continue to be in effect for the remaining acreage when such remaining acreage (approximately 140.5 acres) is developed for passive recreation, the Parks and Recreation Department will be responsible for entrance and turn lane improvements along Jessup Road as well as right-of--way dedication along Jessup and Turner Roads. Due to the topography in the area and the impact of Falling Creek, it would be difficult to provide a vehicular connection between the passive and active uses of the park. As part of this request, the Transportation Department will require all vehicular access to be limited to Ridgedale Parkway (Condition 1) because this request will have sole access to Ridgedale Parkway with no traffic impacts to Turner and Jessup Roads, it is appropriate to delete these conditions for the request property. VDOT's "Chapter 527" regulations, dealing with development Traffic Impact Study requirements, have recently been enacted. Staff has been meeting with VDOT to attempt to understand the process and the impact of the regulations. At this time, it is uncertain what impact VDOT's regulations will have on the development or upon zonings approved by the county. The applicant has indicated that this request does not warrant a Chapter 527 Traffic Impact Analysis. ~~3~~.~~ 08PD0372-SEP24-BOS-RPT LAND USE Comprehensive Plan: Lies within the boundaries of the Central Area Plan which suggests the property is appropriate for a mixture of office, shopping center, light industrial parks and/or higher density residential uses. The Public Facilities Plan, an element of the Comprehensive Plan, provides that community parks should be between twenty (20) and ninety (99) acres. In addition, the Plan suggests that, while community park land is currently adequate, within the next twenty (20) years a deficit of over 250 acres will develop. The Plan further suggests that additional sports/playfields, including soccer playfields, and trails systems should be developed by 2010. In addition, the Plan encourages the County to develop partnerships with the private sector for sports facility development. Area Development Trends: Adjacent properties to the north are zoned Agricultural (A) and are vacant. Properties to the south are zoned Agricultural (A) and Corporate Office (O-2) and are occupied by multi- family residential use or are vacant. Properties to the east are zoned Corporate Office (O-2) and occupied by a public park (soccer playfields), commercial use or are vacant, and properties to the west are zoned Agricultural (A) and Residential (R-7) and are occupied by single family residential use or are vacant. It is anticipated that a mixture of integrated office, shopping center, light industrial and possibly higher density residential use will continue in the area south and west of the request property with single family residential use of 2.51 to 4 units per acre anticipated east of the request property Zoning History: On January 25, 1989, the Board of Supervisors, upon a favorable recommendation from the Planning Commission, approved rezoning with Conditional Use Planned Development (Case 87S 133) to allow amixed-use development with office, commercial and multi-family uses on a 125 acre tract, which included the eastern 3.6 acre portion of the request property. Conditions of zoning approval and the Textual Statement required the development to comply with the "Route 10 Corridor Overley District" standards. (County Code, 1989) On October 21, 2003, the Planning Commission affirmed that a proposed public park on a 154.2 acre tract (including the western 11.5 acre portion of the request property) was in substantial accord with the Comprehensive Plan (Case 04PD0126). This approval was granted subject to conditions requiring certain development standards, access controls and transportation improvements, and conditions prohibiting outdoor lighting, active recreational use and use of go-carts, motor-cross motorcycles and all terrain vehicles. ~~~~_~ 08PD0372-SEP24-BOS-RPT On January 9, 2008, the Board of Supervisors, upon a favorable recommendation of the Planning Commission, approved an amendment (Case 08SN0124) to Conditional Use Planned Development (Case 875133) on a 52.6 acre tract (which included the eastern 3.6 acre portion of the request property) to permit indoor/outdoor recreational use and related exceptions to the Corridor Overlay development requirements. Specifically, the Richmond Kickers Youth Soccer Club, Inc. proposes a soccer and sports complex on this property, adjacent to the request property. Access for the planned public park (soccer playfields) is proposed through this property. Uses: With the approval of this request, Condition 6 of Case 04PD0126 which limited use of the property to passive recreational uses such as walking trails, picnic areas and similar types of passive recreational uses would be deleted. Both active and passive recreational uses are planned. The Parks and Recreation Department has indicated that two (2) soccer playfields, walking trails, parking and access to Ridgedale Parkway are planned. Site Design: As noted above, development of two (2) soccer playfields, a parking area, walking trails and access for the park are planned within this portion of the Falling Creek North Park. Condition 1 of Case 04PD0126, which will remain in effect for the western portion (11.5 acres) of the request property zoned Agricultural (A), requires any development on that portion of the property to conform to the requirements of the Ordinance for Emerging Growth District Areas. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. The Emerging Growth District Standards address access, parking, landscaping, architectural treatment, lighting, signs, utilities, setbacks, buffers and screening of dumpsters and loading areas. While only an access is proposed on the eastern portion of the request property zoned Corporate Office (O-2), any development of that portion of the property will be subject to the conditions of zoning approval and the Textual Statement for Cases 87S133 and 08SN0124 which require conformance with a modified version of the "Route 10 Corridor Overlay District" standards of the County Code (1989). These standards address landscaping, paving, lighting, signs, architectural treatment, buffers and screening. To address concerns of adjacent property owners, the applicant offered conditions which would require a gated entrance for additional security when the park is closed and signage to identify the park boundaries and to inform park users of the park's hours of operation and rules. (Conditions 4 and 5) 08PD0372-SEP24-B OS-RPT Li htin With the approval of this request, Condition 5 of Case 04PD0126 prohibiting outdoor lighting would be amended. Any lighting proposed would be required to comply with Ordinance standards which are designed to mitigate impacts of lighting on adjacent uses and any lighting for playfields would be turned off at 10:00 p. m. (Condition 6) Setbacks: Condition 2 is offered by the applicant to address concerns of area citizens relative to setbacks for the development from Falling Creek. Specifically, except for one (1) trail to connect the uses on the request property to other park uses to the south, a 300 foot setback would be provided from the western property boundary. CONCLUSION The proposed additional parkland (Request I) satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the additional land proposed for expansion of the planned Falling Creek North Park, determined to be in substantial accord with the Plan in 2003, will help lessen the deficit in community parkland, support a partnership with the private sports facility planned on adjacent property, and improve access for the planned park. Therefore, staff recommends approval of the Substantial Accord Determination to a permit an expansion of the planned Falling Creek North Park. Staff also recommends approval of the amendment to Substantial Accord (Case 04PD0126) to delete Conditions 2, 3 and 4 relative to access and Condition 6 relative to park use and to amend Condition 5 relative to lighting (Request II). Deleting the prohibition on active recreational use will permit construction of additional soccer playfields, will lessen the deficit in community parkland and will support a partnership with the private sports facility planned on adjacent property. Conditions recommended with this case and offered by the applicant are typical to those that have been approved on similar cases and will assist in reducing the impact on of the planned recreational use on area residential use. CASE HISTORY Planning Commission Meeting (7/15/08): At the request of the applicant, the Commission deferred this case to their August 19, 2008 public hearing. ~~~~_~ 08PD0372-SEP24-B OS-RPT Staff (7/16/08): The applicant was advised in writing that any significant, new or revised information should be submitted no later than July 21, 2008, for consideration at the Commission's August 19, 2008 public hearing. Applicant (8/7/08): Revised and additional conditions were submitted. Planning Commission Meeting (8/19/08): The applicant accepted the recommendation. There was opposition present expressing concerns about the location of the proposed soccer fields, impact of development on Falling Creek and adjacent properties, traffic along Ridgedale Parkway, whether retaining pond is adequate, lighting and active verses passive recreational uses. Mr. Gulley stated he was concerned about amending conditions that were previously negotiated with area citizens, especially lighting which would have no limitation and lighting was not permitted with the previous case. Dr. Brown stated that the buffer along Falling Creek would reduce noise and light and conditions address storm water run-off and provide assurances that erosion control measures above standard requirements will be in place. He stated he did not agree that locating the proposed soccer fields on the southern portion of the park site would be better because that location would be too removed for the planned sports complex to the east that these fields are planned to support and access via Jessup and Turner Roads would be a concern where access by Ridgedale Parkway is not. He agreed that lighting may be a concern at night. The applicant agreed to a condition precluding lighting of playfields after 10:00 p.m. On motion of Dr. Brown, seconded by Mr. Waller, the Commission approved the request and accepted the conditions on pages 2 and 3. AYES: Messrs. Gulley, Bass, Brown, Hassen, and Waller. The Board of Supervisors' on Wednesday September 24, 2008 beginning at 3:00 p. m. will take under consideration this request. (~~~~_~~ 08PD0372-SEP24-BOS-RPT ,r --~ ---~ _ `, ~ ~Q 8 a~ ~ `, ~ N~ o ~ \ \ U N _ • - ~` . ~ ~ ~~ i ~ a a N , ... ~ ,J 1 ~ , Q u ~ W \~ ~ ~ ~P N `- ` kO a ~ ~~~ I Q ~ o ~ ~ ~ ~~Q o " ' s~ G ~ c~ GF~A L E = r ~ y ' W G ' G d i = ~„~ ~; ~ ~~ a -~ v ~~ ~ N ~ / ~~ ~-~ i m ~ z ~ `\ .. ~ / / ~ • ~ a Q /'z ~ i ~ / / ~ ~ \ ... :. j / ~ ~ / `/ > ~ ` 1d ~r l i U ~ z ~ Q ~ / ~ W / Z ~ 0 o / i r ~Q ~ O ~ ~ _ f ~ ~ o ~ o ~ _ ~ Z V o H a ~ J ~ ~~ H ~ ~~ M Q ' ~ lil ~ / ~ ~ _ ' O ~ a! N 0 ~ !- o 1~ ¢ ~ ~"~WC~m ~ J ~ M ~ ~ aaav v - ` BURN R o Q ~_ ~ ~ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 - AGENDA NV' Meeting Date: September 24, 2008 Item Number: 11. Suuject: Closed Session County Administrator's Comments: County Administrator: n Summary of Information: Closed session pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss prospective businesses or industries locating or expanding in the County where no previous announcement has been made of the businesses' or industries' interest in locating or expanding its facilities in the County. Preparers Steven L. Micas Title: County Attorney 2723:79749.1 Attachments: ~ Yes ^ No oooa_s5 CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,~r,~ Meeting Date: September 24, 2008 Item Number: 1s,A. Subject: Resolution Recognizing "Christmas Mother Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution. Summary of Information: Mrs. Carolyn Thompson has been elected Christmas Mother for 2008. She will be present at the meeting to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board of Supervisors NO # G04~.~6 RECOGNIZING OCTOBER 14, 2008, AS "CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children, elderly and the less fortunate, who do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield-Colonial Heights Christmas Mother Program has successfully provided food, gifts and clothing to many of our citizens in the past; and WHEREAS, Mrs. Carolyn Thompson has been elected Christmas Mother for 2008 and requests support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of September 2008, publicly recognizes October 14, 2008, as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors publicly commends the Christmas Mother Program for its successful efforts in past years and extends best wishes for a successful 2008 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Thompson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ September 24, 2008 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. M_ 2. M_ 3. M_ 4. Ms_ Rar} 5. Uzel - 720-0937 - 526- Shabazz - 308-1518 t Owens - 712-4528 °a Story - 526-2071 M~ . to ~ ~ S ~- 1. 2. 3. 4. 5. k e~ %% Evening Session #2 (End of the Evening Agenda) ~;Ke U2~1 +~ ~ ~_ 5pea~ P.r #~ i BOARD OF SUPERVISORS MEETING September 24, 2008 BARD PROPOSAL FOR PUBLIC MEETINGS re: BRANNER STATION ROADS Mr. Chairman, Members of the Board, Mr. Stegmeyer: I'm Mike Uzel, and one year ago, I was here to express my concerns about off-site roads of the proposed Branner Station project. Despite many citizens concerns about lack of information and questions about the roads, this zoning case, then the largest ever in Chesterfield, was passed by the Board on a 2-1 vote. Two Board members abstained, stating they also had questions. Today, I'm here as President of BARD (Bermuda Advocates for Responsible Development), a citizens group formed in the wake of that decision. The issues and questions raised one year ago are still valid and unanswered. The Chester Community Association, whom we support, has expressed similar concerns. The uublic is ,st, 111 in the dark. HH Hunt, the developer, vowed to keep the public informed about the project and to stay in touch with BARD. We even provided our email list to them, at their request. We have received NO emails to our list. We have had NO update to Hunt's timeline, which they say is no longer valid. NO proposed East-West road alignments have been released by Hunt. The "conceptual" map we received from County Transportation seven months after the zoning was passed shows a route through Harrowgate Elementary school property, Carver Middle school property, and Harrowgate Park. Even Marshall Trammell, our School Board representative, did not know about this map until BARD told him. We know that Hunt and County Transportation are meeting, but we have been excluded from these meetings. Before Hunt can proceed with building homes, the route through our neighborhoods for the EastTWest road must be approved by you. BARD therefore proposes a series of four Public meetings (copies provided) prior to your votes, to give the public information on the proposed alignments and design criteria of the East-West road, and to allow public input to those proposals. WE WANT A WRITTEN COMMITMENT FROM THE BOARD FOR THE COUNTY AND HUNT TO HOLD THESE PUBLIC MEETINGS. Although referred to as "Stakeholders", the public has not been kept informed about the proposed off-site roads. This must be changed! Those living in the path of the proposed roads need ALL the information and M. UST have the opportunity for input. Please do not vote on such an important issue without all the facts, and informing and involving the public. Qne more thing - Mr. Chairman - A year ago you abstained from voting on Branner Station because of unanswered questions. A year later, have fur questions been answered ? Thank You, %~~ ~ G~i~ Mike Uzel, President, BARD 804-720-0937 (c) uzelsells~?~,comcast.net BARD Website: wwwrbardinfo.grg BARD's Request for Public Meetings BARD requests 4 public meetings and two votes on the Branner Station East-West Road. • 1St meeting by HHHunt and County Transportation to the entire Hunt *Study Area on the alignment only. Notification should be done through the mail. This meeting should include time for public response and written comments to County Transportation up to 15 days after the initial meeting. • At least 30 days after the first meeting a 2na meeting by HHHunt and County Transportation should show their Final Plan with integration of citizen comments received from the first meeting on the alignment only. At least 1 S days should be given before a Final BOS vote on the alignment (public comment is allowed here also). • 3ra meeting by Hunt and County Transportation should be with affected property owners and affected citizens in the Bermuda District on the type of road to be constructed (Speed, sidewalks, sound attenuation, etc). This meeting should include time for public response and written comments to County Transportation up to 15 days after the third meeting. • At least 30 days after the third meeting a 4th meeting by Hunt and County Transportation should show their Final Plan with integration of citizen comments received from the third meeting on the type of road. At least 15 days should be given before a Final BOS vote on the type of road (public comment is allowed here also). h~ytil~or~ ~ xt~~ r~~ ~n.~1.~~....., ,x+,~.~ . , ~~ ~~-i ~~~ .~~ V~ ~ ~ ~-~ „~ ~ L i'F~ ~ti~ V ~ o o ~Xnl o~E u- ~k -~ ,.y k4 r >~ ~~ `~ ;.. ~`~ ter, , °j~ ~ Q > L ~ ~ u 't,, << ~' i tI3 4~- dli M J ~^ ~ ~ ~- Q `~,vlj ~i F-a ,~ o LL8 U 0 ~h G ~. d ~ ~ O M ~_ M -. Q ~J ~~'"~rvl ~'~(o S,peGi k~Y ~ °~ Chesterfield County Board of Supervisors 24 September 2008 Public Comment by Queen Zakia Shabazz Good Evening Supervisors, I am Queen Zakia Shabazz resident of Schloss Manor here requesting the installment of multi-way stop signs, flashing yellow or red lights, a speed bump or slow signs at the intersection of Schloss Road/Tacony Drive and Ekhardt Road. Recorded Dates of Accidents at this intersection: 24 December 2006 2 March 2007 25 August 2007 1 March 2008 (Police Crash Report provided) 11 September 2008 Contained in the packets that I've made available to you are photos of two of the accidents that have occurred at this intersection. As horrific as it looks on the photos imagine seeing the twisted metal and hearing the screeching of tires and crashing of thousands of pounds of steel all hours of the day or night. And you pray that no one is dead or badly injured. Imagine seeing a van turned over on its driver's side with the driver trapped and clinging to life and the passengers, some of them children, lying motionless and you pray that an ambulance arrives in time to save them. This is what we at Schloss Manor live with daily. Several of us have written to the DOT, copies of my letter and the DOT's response is included in your packets. DOT's denial, from what I can decipher form their three page report, is based on low traffic volume. I have personally observed traffic at the intersection of Winterfield Road and West Salisbury Road and approaching this intersection you see a yellow flashing light and a continuous blinking red light along with the stop signs on all four corners. This intersection does not have any more traffic volume than the one at Schloss Manor. Why is D4T willing to spend for not just one preventative measure but three at the same intersection and deny the residents at Schloss Manor. We too pay taxes and desire for our families to live and play in a safe community. It is certainly not cost effective to pay the man hours for the numerous emergency service vehicles and personnel called to the accident scenes than it is to install the requested and deserved safety precautions. My neighbor, Ms Joann Strothers was badly injured, her vehicle totaled. She is still undergoing physical therapy for the neck and back injuries sustained in the accident and still fearful each time she approaches that intersection. We are hopeful that you will act to ensure our safety before any lives are lost. e~. n~ ~\ ~~ ~ i ~~q~_~ ~~ DAVID S. EKERN, P.E. COMMISSIONER Apri13, 2007 Mr. Zakia Shabazz 1631 Schloss Road ~ /®d `/ JL~®d V V V ~~~~~ ®~ V ~~`aJl ~~~~ DEPARTMENT OF TRANSPORTATION J' RICHMOND DISTRICT 2430 PINE FOREST DRIVE COLONIAL HEIGHTS, VA 23834 virginiadot.org Richmond, Virginia 23225 Reference: 4 Way Stop Request Dear Mr. Shabazz: i am m receipt of your letter requesting afour-way stop at Tacony/Schloss/Elkhardt Rd in Chesterfield County. In order to better evaluate this location, I am forwarding this re ues Virginia Department of Transportation (VDOT's) traffic engineering section, q t to the A safety evaluation of this type will take at least 90 days to complete. Once the stud is rec in this office I will forward the results to you. Y eived Should you have any further concerns, please contact me at 674-2800, US Mail to Chesterfi Residency, 3301 Speeks Drive, Midlothian, Virginia 23112 or email to eld Marvm•Sirry(awdot.vir inia.~ov. Sincerely, r M. A. "Bu Residency Manager WE KEEP VIRGINIA M®VING R ~~., ih ~~', ~ a DEPARTMENT OF TRANSPORTATION RICHMOND DISTRICT 2430 PINE FOREST DRIVE DAVID S. EKERN, P.E. COLONIAL HEIGHTS, VA 23834 COMMISSIONER virginiadot.org 1 May 3, 2007 Mr. Zakia Shabazz 1631 Schloss Road Richmond, Virginia 23225 REFERENCE: Multi-Way Stop Request Routes 663, 1686, and 2230 Chesterfield County Dear Mr. Shabazz: ~~~~~ ~~ ~t ~~~ { ~ ~ ~, ; ~ 4 This is in reference to your request for amulti-way stop at the intersection of Routes 663, 1686 and 2230 in Chesterfield County. You requested this study due to two (2) accidents you have witnessed since September 2006. The results of our study indicate the existing stop signs are placed correctly and amulti-way stop installation is not warranted at this time. None of the conditions for this type of installation met the requirements needed. This is based on the low traffic volumes during a 24-hour period, and one (1) reported accident for our most recent 12-month reporting period. Please see the attached report which further details the required conditions and our analysis. Should you have any further questions or concerns, please contact me at 674-2800, US 1VIai1 to the Chesterfield Residency, 3301 Speeks Drive, Midlothian, Virginia 23112 or email to Marvin.Sir-~y(a.,VDOT.Vir ig nia•~ov. Sincerely, ~~~ i~ _ s / ~ ~~ /f~ /IVlarvin A.-n"Butch' ~S~y Residency Operations Manager Attachments WE KEEP VIRGINIA MOVING MULTIWAY STOP SIGN REPORT Central Region Traffic Engineering April 19, 2007 Location: Intersection of Routes 663,1686 and 2230 Chesterfield County This report presents findings regarding an evaluation of multi-way stop sign criteria found in the Manual on Uniform Traffic Control Devices (MUTCD) applied to the intersection noted above. Staff from this office received a request for this evaluation from Chesterfield Residency. The Virginia Code requires utilization of the MUTCD and conformity with its provisions and standards when implementing all traffic control devices. This ensures consistency in guidance and warning throughout the•highway system and promotes the orderly, safe and predictable flow of traffic. We utilize criteria found in the Support and Guidance sections of the MUTCD to determine justification of multi-way stops. Process Evaluation of multi-way stop justification requires traffic count and crash data. Staff collected 24-hour traffic volume data on all approaches to determine approximate balance of traffic volumes and justification of multi-way stop installation, as indicated by the MUTCD. Traffic counts collected on April 18 and 19, 2007 for all approaches to the intersection indicated the following: Direction of Travel Route (Road Name 24-Hour A roach Count Northbound Route 1686 (Tacony Dr.) 1550 Southbound Route 2230 (Schloss Rd.) 801 Eastbound Route 663 (Elkhardt Rd.) 805 Westbound Route 663 (Elkhardt Rd.) 1103 The counts noted above do not show equal distribution of traffic at the intersection. These volumes indicate northbound and southbound directions of travel as the major street and eastbound and westbound directions of travel as the minor street. Stop signs currently govern traffic control on the eastbound and westbound approaches. See the discussion below regarding crash analyses. MUTCD Multi-way Stop Warrants "~ The MUTCD provides four critierTa~for consideration in justifying multi-way stop sign installation, and assumes approximately equal traffic distribution on all approaches to an intersection. A candidate location requires satisfaction of one of the four criteria for justification. A discussion of each follows: Multi-Way Stop Study Routes 663, 1686 and 2230 Chesterfield County April 19, 2007 Page 2 A. Traffic Signal Justification The MUTCD allows installation of multi-way stops as an interim measure prior to installation of traffic control signals. A twelve hour directional turning movement count indicated no justification for the installation of a traffic signal. Therefore, traffic conditions do not meet this criterion. B. Crash Experience Certain types of crashes noted in the MUTCD susceptible to correction by multi-way stop installation justify the need. A location must experience five or more reported crashes in a twelve-month period. Such crashes include right and left-turn collisions and right-angle collisions, as reported by the HTRIS database. An accident analysis indicated one angle collision was reported for the most recent twelve-month period ending February 28, 2007. We should note that HTRIS lists crashes only with at least $1,000 property damage, and/or involve personal injury or fatalities. C. Minimum Volumes The MUTCD requires satisfaction of certain volume thresholds of vehicles entering the intersection for any eight hours of an average day. Criterion C.l (see below) requires total~vehicular volumes only on both major street approaches, and Criterion C.2 considers vehicular, pedestrian and bicycle volumes on all minor street approaches. Criterion C.3 offers a reduction of stated values given major street traffic speeds in excess of 40 mph. The vehicular volume entering the intersection from both major street approaches must average at least 300 vehicles per hour for any eight hours of an average day. 2. The combined vehicular, pedestrian and bicycle volume entering the intersection must average at least 200 vehicles per hour for the same eight hours used in Criterion C.l (above). 3. If the 85`h percentile approach speed of major street volumes exceeds 40 mph, then the minimum vehicular volumes are 70 percent of the value stated in C.2 (above). MULTIWAY STOP SIGN REPORT Central Region Traffic Engineering April 19, 2007 Loc=: Intersection of Routes 663, 1686 and 2230 Chesterfield County This report presents findings regarding an evaluation of multi-way stop sign criteria found in the Manual on Uniform Traffic Control Devices (MUTCD) applied to the intersection noted above. Staff from this office received a request for this evaluation from Chesterfield Residency. The Virginia Code requires utilization of the MUTCD and conformity with its provisions and standards when implementing all traffic control devices. This ensures consistency in guidance and warning throughout the highway system and promotes the orderly, safe and predictable flow of traffic. We utilize criteria found in the Support and Guidance sections of the MUTCD to determine justification of multi-way stops. Process Evaluation of multi-way stop justification requires traffic count and crash data. Staff collected 24-hour traffic volume data on all approaches to determine approximate balance of traffic volumes and justification of multi-way stop installation, as indicated by the MUTCD. Traffic counts collected on April 18 and 19, 2007 for all approaches to the intersection indicated the following: Direction of Travel Route (Road Name) 24-Hour A roach Count Northbound Route 1686 (Tacony Dr.) 1550 Southbound Route 2230 (Schloss Rd.) 801 Eastbound Route 663 (Elkhardt Rd.) 805 Westbound Route 663 (Elkhardt Rd.) 1103 The counts noted above do not show equal distribution of traffic at the intersection. These volumes indicate northbound and southbound directions of travel as the major street and eastbound and westbound directions of travel as the minor street. Stop signs currently govern traffic control on the eastbound and westbound approaches. See the discussion below regarding crash analyses. MUTCD Multi-wav Stop Warrants The MUTCD provides four criteria for consideration in justifying multi-way stop sign installation, and assumes approximately equal traffic distribution on all approaches to an intersection. A candidate location requires satisfaction of one of the four criteria for justification. A discussion of each follows: ommonweal th for Vehtdes ! n rt ~B ~- P Revised Re ort ~~~ ~ ~~ P I RepQ(t olice CraSh I aIII IIIII IIII IIIIII I~I IIII IIII Pa e ~ f ~ - - -- g _ D _ CRASH GPSLat s GPSlang. ~ -- ~ - --- ------------- -- z ~ ~ Crash ?r~~ ' O r'tY Dsy of Week MILITARY Time 124 hr clack) ~ Coumy of Crosh Official DMY Use .._ __ I Dau 03 OI Z.009 SA-i Dlr~~ Lbi'~*~T'6t2.t=~s.1~ /, Ciry ~ Landmarks at Scene ~~ Town of Laca[ioo of Crosh (route/streatl Railroad Crossing ID no. IR within,50 h.) Local Case Number i_T~-~o,.,~~( i~Rt~c ob`-I _Z_of_8_03 0/ - o _ N S E W LocGation of Crosh (mute/street) Mils Msrkar Number i ~ At Imarsaction With or_ [Miles (~ Feat ~=~ c~ ~ ~ ~% of G`k tj}p~,(j, j~~-~ tjL.~ t ~ _ --- -= _ Number of Vehicles ~- ~ -_ VEHICLE # Z DRIVER ._ Drrv.r Fl.d scene O DRIVER _,__________- Driver Fled Scene .-. Driver's Name (last First, Middlel Gander I Driwri Name (Last. First, Middle) Gender x'4'1-D L-,A"fKi~l~/ ~~ l4- I LIAJS I O ----- ' • _. ~~-~ - ------ __ --- ------ ~~~>n1N - --- ---- Address (Street end Numbsr~ Add lStr d N b _ -- - _ __ _..- b9 ~ S IrgtiCE t^~a{zo u.~E ross ealan um s ~ 2. i ~~ --- ~ b?oo ~r~--rt_ terra-+~ airy . SUte ZIP City Stan ZIP r t~L i=1 _ Btrth IC ZS r / p'7. Drivers License Number State DL CDL ,-.. Safety Egmp. Used Air Bag j Ejaetad ;Data of Death Injury Typa , EMS Transport ; __ ~ i- ~._~__~ rti1 ~O ,-,y,. I ~ ~~ r • Summons ~ ONenses Charged to Driver -RL vtr..G. RE~..orCiSD ~ ,'!! 1 w Iswed As '_RssuNafCrosh 'gyp qtr, / „„ ; PoSS ...UGtS~Sir L~+N~t.!- FED/ VEHICLE Nv e-~ - ~~~ ~+ ao<s . j Vehicle Owner"s Name (Last Frst Middlel ~- Same as Driver • Address (Street and Number) i City 'State -~ ZIP --- Vehicle Year ,Vehicle Make `^ Vehicle Model ~ Disabled CMV ~ Towed ?ACS Tj ~~ QDn.rT7 f4L _ ~ G Q.+r.a~ _ a,~. ' _ `~_~ - ~ ' Vehicle Plate Number ~ State-LApproximate Repair Cost VIN `Oversize lrt ~N i- SZ ~~. ~ ~I 0 ~ ~- ---=:~ Cargo Spill -- '.~ Name of Insurance Company (not ageml ~--: Override V 1 ~) /d} f N~!~1,12-/aN L +F _ " .'i Undarride ' Speed Bolan Cresh ~ Speed Limn 'Maximum Sarle Speed '~ Under ALL Passenger Aga Coum Over /S 13,x'' 3D B o B-,7 0',B-z, I'2, I PASSENGER (only if injured or killedl _ __ ___ __ Name of Injured (Last. Firrt, Middlel EMS Transport Data of Death ' Position ~Safsry ~Airhag Ejeetud ~ I tun ry Type ' Birtbdate Oender In/On 6 Equip 8 I ~ t O. O~ t9 '7 s Vehicle Used J ~ ~ ~ '~+1 P~ ~ i0 ~ ~~~~' •~ st-----------_-_------- ------_---_-___ ---__ ------_-_ ~------.__.___: Nsme of Injured (Last, First Middlel EMS Transport Date of Death I n!-~~ ~ ,,i~.,n,, ., I _. Position Safety Airbag ,Elected Injury Type ; Birthdats Gender INOa Equip ~` J ,, J 1 ,~ Vehicle Used _-,__-_-_--- .~rA I i _ _ ~_ _ J - Name of Injured (last, First Middlel EMS TrempartTData of Death ,~ ,_ -_ -.~ --': .ilJ I ,v Position Safety Airbag Ejected InjuryTyps! Birthdms Gender ~ INOn Equip - Vehicle Used ~•L'il Ji: ' - J Codes POSRION INION VEHICLE B ,. Driver 2.6. Passengers 7. Cargo Area , 2 3 8. Riding/Hanging - ~-- --- a S ' 6 a __._ ._._ _ __ _ a On Outside 9-98. All Other ~ Passengers 8 Investigating Officer B. - - - - ~ s --.-..- - I k7 / Drivers License Numhar 12, 3p State OL COL ?? Data p~y '., 1 u ~ / •c _ _ . Air _ 3 SafsryEgmp Used Ba E acted ;' Date of Death g ; I 1 EMS T ronaport Summons ~Q. ORensas harped to Driver ! y I ~ Result of Crssh T " /q VEHICLE Vehicle Owner's Name (last First, Middle) Same as Driver - Addraas (Street and Number) T - -- ~rtY ~_ State ZIP Vehicle Yaer .Vehicle Make ~ icle Modal Drsahlad CMV Towed ,Vehicle Plate Number State Approximate Repsir Cast ----- - VIN --- -------.. ~ r~/ 1-~ ~~ ~ ~ w i q q ~ _ Oversize '_._rl!!~_~_! °J~ w..~ ~.,L1..4~ _L---..._-__ CargaSpiD Name of Insurance Company (not agam) _; Override ~E I t:D - ; Underride Spnd Baku Cnsk ~ S ed Limn ~ Maximum Safe Speed 'Under ALL Pauengers Age Coum Over PASSENGER (only if injured o_rkilled) ---- -- I- -- - Name of1njured (Last First Middle) EMS TronspoR 'Date of Deatlr Prroroa'non ~Eaaery Airbag_Ejectad .Injury Type ~Birthdate Gender q P -~------- --- -- - --- --- ----- - --P---- -- ----_- Name of Injured (last First Middle) EMS Trans art Date of Death -. _. , ,, ~ .. :u v: Postlion Safety Airbag Ejected Injury Type Birthdats Gender INOs Equip I - ;-- Vehicle Uaed _ - _ -_ ;;tt : G Y'~v -J ---' - -- ---- - Name of Injured (Last First Middle) EMS Tre ort Data of Deatb J ,~ Posdiae Salsry ,Airbag Ejected Injury Typa Birthdats Gender INOo Equip Vehicle Ussd ~,,.•,~ ;;) SAFETY EQUIPMENT USED AIRBAG ~ EJECTED FROM VEHICLE ~ 1. Lap Belt Only ,. Deployed -Front ~ 1. Not Ejected I 2 Shoulder Belt Only Z Not Deployed 2 Partially Ejected I 3. Lap and Shoulder Belt 3. UnavailahleMot Applicahle 3. Totally Ejected ~ 4. Child Restraim ~ 4. Kayad OH 5. Helmet j 5. Unknown ~~ SUMMONS ISSUED AS 6. Other i b. Deployed -Side '. A RESULT OF CRASH 7. Booster Seat j 7. Deployed -Other (Knee, 1. Yes 8. No Restraim Used i Air Belt, etc.) 2 Na 9. Not Applicahle 8. Deployed-Camhination ~ 3. Pending INJURY TYPE (~ ,. Dead Before Report Made t 2 Visible Signs of Injury, as Bleeding ~y\; Wound ar Distorted Member or Had ~' to be Carried From Scene. ~ J ~ 3. Other Visible Injury, as Bruises, r~ Abrasions, Swelling, Limping, etc. 4. No Visible Injury, But Complaint of Pain, (~ ar Momentary Unconsciousness. ~" 6. No Injury (driver only) --C edge/Code Number Agency/Department Name and Code Reviewing Officer IC -(~ . NHS w s v~~L ILL ~-rt'C3 ~lLk°~t+> ~ D - v zp ~ L S 7a 21~ Report File Oats .3 Z ~ og Dfficer Initials Badge k t t b Commonwealth of Virginia • Department of Motor Vehicles Kt•N Police Crash Re ort III~IIIIIIIIIII~ Revised Report ~ P y° ~~ 'p '' I'IIII~ FR3O0P (Rev i, Q~ C I~I~p~IuBIY PB e ,..~_ ~ g _~` of ', CRASH - r+iM oo YYVV MILtTARYTinrlNhrclockl CoumyofCrasb Dr w b -j ~ Ciryr d _._._ ---____-- lacd Case Number I a p I '. D; of 2Wg; O ~ i 3 Ca!•C+sTC`R' F~ E~-D O Tawn ar ; Zt+t>8 O 3 o r - ~ 6y DRIVER INFORMATION _ _ _ __ VEHICLE INFORMATION z ~ z '~ _ _ __ _ - - ----_ __ __ ---- ~_ .:;~. _".~`~~,.~:~:.~... , ~ _:a..' 4m~r~ 0~4ftcur~l.. _... ,~.r ~.~.._...~!l W-6geJ B a" ! : I Y _. ~ 1. No Improper Action _ _ ~ ~ 1. Not Obscurod ~ ~ ' ~ 1. Goin Strai M Ahead ~ --~ 9 g - . ... - . ~ ~ ~ ' , _' 1. Unknown '_ __ 2. Exceeded Speed Limit - ~; 2 Rein, Snow, etc. on Windshield ' „~ , _.' 2 Making Right Turn _ _ 2. No damage _ 3. Exceeded Safa Speed - `~ , 3. Windshield Otltervuiss Obscured ~ :~ 3. Making Loft Turn _ 3. Overturned But Not Speed Limit 4. Vision Obscured by Load on ~_ _ 4. Making U-Turn _ 4. Motor _ 4.Overteking On Hill Vehicle ' ~ 5. Slowing or Stopping 5. Undercarriage 5.Overteking On Curve __ 5. Trees, Crops, etc. _^ fi. Merging Imo Traffic Lane ~ ~ 6. Totaled _ ~. 6.Overtaking at Imerssction J _; 6. Building _-- 7. Starting From Perked Position :~ .~: 7. Firo ).Improper Passing of School Bus - 7. Embankmem 8. Stopped in Tretfic Lane ~ _. e. Other 8. Cuttin Ie 9 ~ B. Signor Signboard ~ 9. flan OHRoad -Right 9.Other Improper Passing 9. Hillcrest 10. Ran OR Road -Lek _ 10. Wrong Side of Road - N O ki 10. Perked Vehiclelsj _ _ 11. Parked _ __ ~ `-`- '~ '~ie~lb~ _ ~ Ve~11C~' ot verta n 9 _ tt. Moving Yehiclels) 1L Backing . e• _ 11. Did Not Here Right-of-Way - 1Z Sun ar Headlight Glare __ 13. Passing ~ ~ t. No Defects _ 12 Following Too Close i . _, 13.Other _ 14. Chengiag Lanes - 2 Lights Defective _ 13. Fail to Signaler Improper Signal ~ _ .- 14. Blind Spa "-_ ; 15. ether - _ 3• Brakes Detective _ _ _ 14. Improper Turn -Wide Right Tum ~ - _ 15. Smoke/Dust i _ 16. Emering Street From Parking Lot ', - 4. Steering Detective 15. Improper Tum - 16. Stopped Vshiclels) , ~_ 5. Puncmre/Blowout Cm Corner en Lott Tum 6. Woro or Slick Tiros -. tfi.Improper Tum Fmm Wrong Lana 1l Oth I T - -- rr ~" ''~ ~ ` ~ -~y~-~-,~ „~„ _ ~: ~~ - - 7. Motor Trouble 8 Ch i i U . er mproper um r8. Improper Backing r,Y . - :• . `JJAe ~ •- ~: , . a ns n sa _ _ _ _. _. 1 Before Application of Brakes 9. Other _ _ 14. Improper Start From Parked ,, , . ,~ - - '`"''`' 1. Looking at Roadaida Incidem 2. After Application of Brakes ' . 10. Vehicle Ahared Position -" 3. Before and After he - '~ _ App etion of Brekas 11. Mirrors Defective 20.Oisregarded Officer or Flogger 2 Driver Fatigue - ~ ~ ~ 4. No Ysible Skid MarkRre Mark 12. Power Train Defective ?t. Disregarded Treific Signal _ 3. Looking at Scenery 4 P s 13. Suspension Defective 22 Disregarded Stop or Yield Stgn -_ - . aasengerlsj - -' __ 14. Windows~ndahield Defective _ _ . 23. Driver Distraction 5. Radio/C0, etc. 6 Cell Phone - -- ~''' '~ ~'~°`-`""` - ~ 15. Wipers De}ectiw ~ : ,,. ~~ ~ 24. Fail to Stop at Through High . - 7. Eyes Not on Road ,,, , ,,~..~,. _ ~- "' ~ ~' 1. Passenger car " _ 16. Wheels Defective way - No Sign - - = __ _. __ 8. Daydreaming _ _ Z. Tmck -Pick-up/Passenger Truck 17. Exhaust System _, _ Z5. Drive Through Work Zone ' • g• Eatin g gNrinkin . 3. Van 26. Fail to Set Out Flares or Flags _ _ _ _ - - 27. Fail to Dim Headlights 2B D i i Wdh Li h 10. Adjusting Vehicle Comrols _ _ 11.Othsr _- 4. Tmck -Single Unit Truck (2-Axles) _ 7. Motor Homa, Recreational Vehtcle ~ -~~---; -~,- ,.p' ~~ s - ,,: Y; =' ` ` ' . r v ng eut g ts _ -- . _ . 12. Navigation Device - B. Special Vehicle -Oversized ~ ~ .~~ ;~ - k - . _ _ 29. Improper Perking Location VehiclelEattlunover/Road Equipment ' - ' ~ e 1. No Special Function _ 30. Avoiding Pedestrian 9. Bicycle ' _ % _~ 2 Taxi 31. Avoiding Ofhsr Vehicle 32 Avoiding Animal _ ~.. _~,,,~.~,.r i~~,~r,~ ~ --- r ~ ,t ~ +' ~~r _ ; 10. Moped _. _ __ 3. School Bus jPebI1C or Private) _ _. _ t rr ~-°^°~•~ _.. 11. Motorrycle _ 4. Trensh Bus 33. Crowded Off Highway _ ~ ~ 1. Had Not Bssn Drinking " _ 34. Hk end Run ! ~ 2 Drinking - Obviously Dmnk , _ ; 12. Emsrgenry Vehicle 5. Irnercity Bus (Regardless of Vehicle Type) _ _ 6. Charter Bus _\ 35. Car Ran Away - No Driver _ 3. Drinking -Ability Impaired 13. Bus -School Bus _ _ ]. Other Bus _ 36. Blinded by Headlights 4. Drinking - Ahility Not Impaired ~_ 14. Bus -City Transit Bus/Privately 6. Military 37. Other ~ _ 5. Drinking -Not Known Whether Owned Church Bus 9. Police i 38. Avoiding Object in Roadway - Impairod ~_ 15. Bus -Commercial Bus 10. Ambulance 39. Eluding Police _ 6. Unknown 16. Other (Scooter, Go-cart, Hearse _ _ 11. Fire Truck 40. Fail to Meittfain Proper Control , Bookmobile, GoH Can, etc. 12. Tow Truck 41. Improper Passing _._ .. _ ___, 18. Special Vehicle -Fenn Mackinery 13. Maimenance „ - 42 Impmper or Unsafe Lane Change 43 Owr Correction -- - _ r ''vim-""` - s ~ ^, rw'F ( ~pe~j - 14. Special Vehicle - AN 21. Special Vehicle - Low•Speed Vehicle ~ 14 U k _ n nown ConrliGgLet~rnfee~ ~ - 1. Blood 22 Tmck - 5 art Util' Vehicle SUV) P n1' ( - --- - - Celf~ ~ ~ Cyiit~': ~ - _. - ~ 2 Breath 23. Truck -Single Unk Tmck ~ ~ ~ ~ ~~~ 1. Na Dsieeb 3. Refused 13 Axles or More{ 1. Yas - - 2. Eyesigfn Defective ~ ~ 4. No Teat 25. Tmck -Tmck Tradsr i8abuil-Ne Trailer) 2 Ne 3. Hearing Defective 4. Other Body Defects 5. Illneu 6 F _ ~ u~". ~ _ Truck Cover 1B . atigued 7. Apparently Asleep 1. Yes ._ ,. _ 1. Yes C~tbier ~ ~ Z. No 2. No 9. Unknown 3. Unknown Officer Initials k~' Badge ~ tf +~ Commonwealth of Virginia • Department of Motor Vehicles Revised Report ~~ Police Crash Report FR300P (Rev 7/07) Page _~ of _.~ CRASH --. _ - __ .-------- -- -- Craah MM 00 'rYYY MILRARY Trme 12q hr clock) Caunry of Crash ! ~ Ciry of ~ Local Case Numhar Daa L_ 03 o I 2yob' j U"ls 13 Gt•i•~'sTC+2~ Ea..1~ ~ Town of - '; 200$ C3G 1 -Od (~ L{ locstioa atFirst Hanafut C1 Event In R-afab4o.tn Roadwag;, ,-, 1.On Roadway _' 2 Shoulder 3. Median _ 4. Roadside 5. Gars ~~ 6. Separator 7. In Parking Lane or Zone B. OH Roadway, Location Unknown 9.Outside Right-ot-Way Wsetber Cond~ora ,:.~„ ,.( 1. No Adverse Condition (Clear/Cloudy) 3. Fog 4. Mist 5. Rain _ 6. Snow 7. Sleet/Hail A. Smnke/Dust 9. Other 10. Blowing Sand, Soil, Dirt, ar Snow 11. Severe Crosswinds Lr~k Condrtton~r, ,, _~ ~_ p' 1. Dawn 2. Daylight 3. Dusk 4. Darkness -Road Lighted 5. Darkness -Road Not Lighted 6. Darkness -Unknown Road Lighting 7. Unknown Traffic Corrtro4 C4 Mecfianical Device 1. Yes -Working 2. Yes- Working and Obscured 3. Yes -Nat Working 4. Yes -Not Working and Obscured 5. Yes -Missing 6. No Traffic Control Device Present CRASH INFORMATION Traific.CoehotTjrp~` ~': RasdwapDsscrpdt>rr C _ . 1. No Traffic Cotttrol ~ 1. Two Way, Not Divided Z. Officer ar Flogger _ 2 Twa-Way, Divided, 3. Traffic Signal Unprotected Median 4. Stop Sign _ 3. Two-Way, Divided, Positive 5. Slow or Warning Sign Median Barrier 6. Traffic Lanes Marked _ . 4.One-Way, Not Divided 7. No Passing Linea __:% 5. Unknown 8. Yield Sign 9. One Way Road or Street 10. Railroad Crossing With Markings and Signs - - - 11. Railroad Grassing With ROadWay ~efscts CtQ Signals !~ 1. No Defects'' - 12 Railroad Crossing With -~ 2. Holes, Ruts, Bumps Gate and Signals 3. Soft or Law Shoulder 13.Other q. Under Repair 14. Pedestrian Crosswalk 5. Loose Material 15. Reduced Speed -School Zone 6. Restricted Width 16. Reduced Speed -Work Zone 7, Slick Pavement 17. Highway Safety Corridor _ B. Roadway Obstructed Rcadway:~I~gnmeat _ C6~ 1. Straight-Level 2 Curve -Level 3. Grade -Straight 4. Grade -Curve 5. Hillcrest -Straight 6. Hillcrest- Curve 7. Dip-Straight 8. Dip-Curve 9. Other 10. On/Off Ramp Roadwray Surface CondlhoRr CT 1. Ory 2 Wet 3. Snowy 4. Icy _ 5. Muddy fi. Oil/Other Fluids 7. Other B. Natural Debris 9. Water (Standing, MavingJ 10. Slush 11. Sand, Dirt, Gravel 9.Other 10. Edge Pavement Drop Off Reledort-ta ROadvtray" C~'f Interchange Area: 1. Main-Line Roadway 2 Acceleration/Deceleration Lanes 3. Gore Area (Between Ramp and Highway Edgelines) 4. Collector/Distribmor Road 5. On Entrance/Exit Ramp 6. Imersectien at end of Ramp 7. Other location not listed above within an interchange area (median, shoulder and roadside) Intersection Area: e. Non-Intersection 9. Within IMerseciion 10. Irttersection-Related -Within 150' _- 11. Intersection-Related -Outside 150' Other Location: 12 CrossovarRelatad 13. Driveway, Alley-Access -Related 14. Railway Grade Crossing 15. Other Crossing (Crossings for Bikes, School, etc.) Roadway Surface Type CS `' 1. Concrete t• 2 Blacktop, Asphah. Bituminous 3. Brick or Block 4. Slag, Gravel, Stone 5. Dirt 6. Other ~q~l~li Intersection Type _ - -- C1~. , _ ~. 1. Not at Intersection 2 Twa Approaches 3. Three Approaches 4. Four Approaches 5. Five-Poirrt, or more 6. Roundahom Work Zane Related. _ : C13 ; 1. Yas 2 No WarkZoes:.- _ CT~ Wor(cers p'csselr~ 1. With Law Enforcement 2. Wkh No Law Entorcemem 3. No Workers Presarrt WOrk Zone YaCatiO! - C'I~-' 1. Advance Warning Area 2 7mnsitian Area 3. Activity Area 4. Termination Area Warfr Zow lype --- - _C16 1. Lane Closure 2 Lane ShifUCrossover 3. Work on Shoulder or Median 4. Irrtarmittem or Moving Work 5. Other School Zons° - T~~C17 1. Yes ~'- _.. 2 Yes -With School Activity 3. No Type of Colfisioa. C18 1. Rear End 2. Angle 3. Head On 4. Sideswipe - Sama Direction 5. Sideswipe -Opposite Direction 6. Fixed Object in Road 7. Train 8. Non-Collision 9. Fixed Ohjeci - ON Road 10. Deer 11. Other Animal 12 Pedestrian 13. Bicyclist 14. Motorcyclist 15. Backed Imc 16. Other Officer Initials~L" Badge N ~~_ Commonwealth of Virginia • Department of Motor Vehicles II~~IIIIIIIIIIIIUIIII~II II ~ FR300P (Rev 7/07) Police Crash Report D 7 o 7 o Page ~"( of-~. Revised Report __ - -_ ----- CRASH _ _ ___ _ _ __ _ _ -__ -__ --- __ '~: - - _ _ -- - Crpk ':1M ~^ '; + vv MIIlTARYTime (Z4 hr clock) Coutlq ai Cnsh _, City al ~ Local Cue Number Deb ~:. Town at Z.Qdg D3C ~ -006 a 3 a 1 ~.ccg 0 6 t 3 c f~-~~-¢F, c-~-~ y ____ - - ....._ RA~Ii AG~iA - 3 t ~ ~ Z RII to Impact Aroals-. Z fill In Impact Arealsj. InRiallmpact Initial Impact. i ~ I r ' 12 12 0 Z _~ 11 = - ~ 1 17 ~ ~ 1 ~ 10 ~~ ~ 2 10 ~_ c =: 2 9 ~ 13 ~ '-- 3 x g •~ ~ 13 ~ ~; 4 8 ::~ __ 4 0 7 -- 5 k MAKdT RO 7 '.~ ~' S 6 - - B ~ ~. F ~ • ' t Veh Dir of Travel-N/S/EJW Z Veh Dir of Travel-N/S/E/W I _ _ _ a D - _. Fill In Impact Arsalsl - - Fill In Impact Arealsj. Initiellmpact i ~ ~ Inrttallmpact ~ \"~~ 12 12 ~ _ 11 __ - _ ~' 1 11 .~ '.~ 1 10 _ ~ 2 'ir 10 ' J '~ 2 ~ 9 .~~ ~ 13 ~, ~~ 3 9 _. 13 3 B 4 8 .?_.~'~ ~~ 4 __ --~ 7, -~ 5 d ~Ir 7 '`~ O~ 5 D I '~ s - B r '~ TAti~ Indicate North j - Z by Arrow i __ J Veh Dir of Travel-N/S/EJVII Yeh Dir of TreveHN/S/E/V11 ___ ~_ _ ~ _ k _ _ _ _- __ __ DAMAGE TO PROPERTY OTHER THAN VEHICLES _ _ _ --- - - Approx. Repair Con Ohlsct Swek ITres, Fence, etc 1 Property Owners Name (Last. First. Middle) Address IStreat and Numher) V00T Praperry ~~~ ~ ~ alp -- N~~ - <~? CRASH DESCRIPTION __ _._ __..._--- _ __ - -_ __ _ __ --- __ . _ _ ___ __ - _ _ vE+±lc~.c t wrt-ci_ -~2,c^'E,•-, nic,__t?tSZ'[~I~r_~Q_ o_%~?_ Ez1L-t±tt?~1T_. R~~__4T-ae_2~___.A~----- - 1'b4-~ _ S1v Q S 1~, n+ vE-~i-t rt_ t . 1 - -T}+'E-'^i _ E~"T'S~] - `T'?~ 1 ^_~ ~'t(t-S. cc~ o!~i- ~...i~ __ wrt-5 4T~R,-y. c.~c_ _ Ps `~ vE~*~ ~ 4-E _ Z._.. w ri t ut~ ~r~- ~-tc~ v c-l n~c,._ s o a.~~,~.,~ ..,c~_ o_c =~ _ - - --- _ - Sc.-~-wSS ~.. ~ Er~-«`E Z. T_1+-c~ --. _wra*~"r ~oSS._ T-*c_ !_NT~4 E~~a_,y A~--~~ _ i~_ A ?~ CRASH EVENTS .17~ ~1~_~tw~__SKNi E,ywl~ T~ E~M~ ~E~r~~~}C,~1~ Yshicla 4 First Evsrd Sscaad Event Third Evsrrt Fourtlr Eved Moat Harmfal Evead 20 Z D --- -~,.-..- V~Miderk _ ~t Eve_at ,_ ~cepiEraF, ?iml:EwiiL'_ FrN 6e~._ 1n~i~>~ Vehicle Y First Evert Second Event Third Evart Fourtlr Event Moat Hnrodal Evart ' _ L- _ _- Z~---- Z$ _ ~ ~ - First Rermlul Event ~ COWSION WITH FIXED OBJECT i COWSION WfTH PEflSON, MOTOfl VEHICLE NON-COWSION of Emiro Cnah thn 1. Bank Or Ledge 10. Other OR NON-FIXED OBJECT I Za. Ran Off Road 35. Cross Median Resuks in First Injury' 2. Trees 11. Jenny Wall i 19. Pedestrian 24. Work Zane ~ 29. Jack NnBe 36. Cross Cemeriins er Damage. 3. Utility Pole 1Z Building/Structure i 2p, Motor Vehicle In Transport Maimenance Equipment ~ 30. Overturn IRolloveri 37. Equipmem Failure (Tire, etc) 4. Fsnea Or Post 13. Curb ~ 21. Train 25. Other Movahla Object 31. Downhill Runaway 3s. Immersion 5. Guard Rail 14. Ditch j 22 Bicycle 26. Unknown Movable Object 32. Cargo Lou or Shift 39. FeIllJumpsd From Vehicle '~} O 6. Parked Vehiclo 15. Other Fixed Ohject '~. 23. Animal 27. Other ~ 33. Explosion or Fira 40. Thrown ar Falling Object L••, 7. Tunnel, Bridge, Underpass, 16. Other Traffic Barrier ;, 34. Separation c1 Units 41. Non-Collision Unknown Culvert, etc. 17. Traffic Sign Support i 42 Other Non-Collision 8. Sign, Traffic Signal 16. Mailbox 9. Impact Cushioning Device i Zakia Shabazz 1631 Schloss Road Richmond, VA 23225 804-308-1518 March 22, 2007 Butch Siny Department of Transportation 3301 Speeks Drive Midlothian Turnpike, 23112 Mr. Sirry: I reside with my family at 1631 Schloss Road since September 2006. During the short stay here we have witnessed two automobile accidents at the intersection of Schloss Road/Tacony Drive and Elkhardt Road. I write to on behalf of the residents of Schloss Manor to request that four way stop signs be installed at this intersection. Currently there are two stop signs on Elkhardt Road. Enclosed are photos of the accidents which occurred on December 24, 2006 and March 2, 2007. Your prompt attention to this matter is greatly anticipated and appreciated. I can be reached at the above nWnber and address. `~ ~-~.~ ~~;\ Zak~~habazz Resi ent Schloss Manor cc: File/Residents ..r...rrirr~ _ .. _~ . , ~ :: ~; b_ t' ~~' ~.- ,, ~ r `: ~ ,.* ~ ,~ ._. y ` ~: ~: t_~~: 4 ~`~' ., t. t~ ,# ?t., ~ LL~ ~~ ~~~ ~~ { ,. ~_~ x .+a ~,, ~7ta~;,4 r " _ b~ -~: - _ ~~ :. _ '~ k .!fir ' .._. .. s . -, - ms --~---,- _ s ,.~,_ ~:..~.~~ 4~ E ~'_ ~; _. _. ._ s~sr.~ ~..~,~ --,---~-~_ _. ~_. - _._ - ..... ~... .. _W ~, ;, ,,.: ~F ~ j m¢vv F`m' t ~. ~~ "., 7~. ;~ >_ ... .. . . .r s ,. .,,~ _ s S:h ~ 1. 1 ~ ~' '3 ~ k'F'~ ~' ~ '~~,'J ~ ,. _ ~ t r L(.v, TM ~ ~ ~ a,. ~~ ~ ~' .. 'nd ~ F ,: , ~. _._._ .. w .~._.....~.__,..,,.......__.. ,. ~pp}.~ ~; } ~, ~ ~_ ~, ~ > _ ~ .. _....A __ ~., ,w.. ,. s, - 3~, ,.. ~ ': ~ ~' t d ~~ s .. .- .. ~ nCkr.. r ' do i ' ~+ ~ ~ ~~ , .ae-~ i ~ $ s. . ~ ~ inik,ix-~ M F+.w~ uL ~14tY~ r FN't~"y; +ak •.. ., 1y ,; ~a ~ ~ ~ + _ ~ ~ _~ _ h e' ~~= t - "94 Chester Community Association Statement to Chesterfield County Board of S+ ~ ~ i -~ -08 ~Sp~a ~ ~. ~- 3 Statement to the Chesterfield County Board of Supervisors By Robert Owens, President Chester Community Association On Friday August 29, 2008, the Chester Community Association's Boazd of Directors voted to present to the Chesterfield County Boazd of Supervisors a proposed plan for moving forwazd with how Chesterfield County addresses informing the public and moving forward relating to the construction of the North/South road connecting Branner Station with Chester Road in the village of Chester. In consequence, I come before the Board of Supervisors in support of the request for information meetings made by the representative of BARD that have been made here tonight and in addition the Chester Community Association requests: First, from our Bermuda District Supervisor Dorothy Jaeckle we ask her to get a formal status report from CDOT and H. H. Hunt complete with proposed draft plans for the north south corridor and share this information with the CCA. Then, we can review and provide some preliminary comments without pressure from H. H. Hunt schedules, deadlines etc that will be upon us shortly. Second, We request 4 public meetings and two votes by the Board of Supervisors on the North -South Road. • 1St meeting by H. H. Hunt and County Transportation to the Hunt Study Area on the alignment only. Notification should be done through the mail. This meeting should include time for public response and written comments to County Transportation after the initial meeting. • Within 30 days but not more-than 90 days after the first meeting, a second meeting by H. H. Hunt and County Transportation should show their Final Plan with integration of citizen comments received from the first meeting on the alignment only. At least 15 days but not more than 90 days should be given after the second meeting before a final BOS vote on the alignment (public comment is allowed here also). Third meeting by H. H. Hunt and County Transportation should be with affected property owners and affected citizens in the Chester Area on the type of road to be constructed (Speed, lane widths, trails, sidewalks, etc). This meeting should include time for public response and written comments to County Transportation after the third meeting. Chester Community Association Statement to Chesterfield County Board of Supervisors 9-24-08 • Within 30 days but not more than 90 days after the third meeting, a fourth meeting by Hunt and County Transportation should show their Final Plan with integration of citizen comments received from the third meeting on the type of road. At least 15 days but not more than 90 after the fourth there should be a final BOS vote on the type of road (public comment is allowed here also). In addition: Fundamentally, the Chester Community Association believes the current decision making process with regard to transportation does not include enough information to citizens nor opportunities for citizen input regarding on-going projects. We believe that transportation projects should be prioritized. They should adequately support the goals of the Chester Plan. For these reasons, the Chester Community Association continues to advocate for the following elements with regard to the proposed North/South road connecting Branner Station with Chester Road: • A design speed of 35MPH through the Village with a posted speed limit of 30MPH. A 30MPH Village Boulevard Concept that serves as a gateway to Chester would strengthen our community. We believe the proposed design speed of 45-SOMPH is too high for the Village of Chester and does not follow the tenants outlined for a multimodal, mixed-use, traditional neighborhood development. • A village boulevard that is pedestrian friendly and has frequent and logical points for pedestrians to easily cross the proposed boulevard. This is important as Chester expands west toward the new boulevard and for existing neighborhoods connecting back to the core village area. • Narrow travel lanes as an effective speed control measure. Travel lane widths closer to 10 feet will keep speeds at an appropriate pace for the Village without the need for additional enforcement. • A "Roundabouts First" philosophy for intersection traffic control at the Parkway's intersections with Chester Road, Ecoff Road, and Branders Bridge Road. Roundabouts are safer and more efficient for travel when compared to traffic signals. They provide a scenic vista for all users and control speeding. They also enhance access management by reducing the need for median breaks and left turns. • An offset alignment to provide the necessary room for a world class Chester Linear Park. The existing park is an asset to the community and we envision a greenway that connects Chester to Branner Station and becomes part of the East Coast Greenway trail system from Maine to Florida Consequently, the Association continues to advocate a vision we call: "A community NOT a thoroughfare." CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 +~ AGENDA Meeting Date: September 24, 2008 Item Number: 18.A. Subject: Public Hearing to Consider Adopting a Resolution Authorizing the County Administrator to Execute the Documents Required to Implement Changes to the Articles of Incorporation of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Rectuested: Hold a public hearing on September 24, 2008, to adopt a resolution authorizing and directing the County Administrator to execute all necessary documents required to implement certain changes to the Articles of Incorporation of the Central Virginia Waste Management Authority subject to approval as to form by the County Attorney. Summary of Information: The Central Virginia Waste Management Authority (CVWMA) has requested that each of its thirteen (13) participating jurisdictions adopt a resolution approving certain changes to its Articles of Incorporation. The Board of Directors of the CVWMA has reviewed and approved updating and revising the articles as follows: l) updating the Virginia Code Section under which the Authority was formed; 2) updating current address, current practices, and other administrative information regarding the Authority; 3) strengthening the language to encourage localities to appoint alternate members to the Board to ensure full and proper representation at all times; and 4) adjusting the population basis used for determining the number of Board members from each member locality to reflect the changes in population since inception in an effort to keep the membership and makeup of the Board intact. These adjustments will not have any immediate impact on the membership of the Authority. State Code requires that a public hearing is set, and that public notice be posted not less than thirty days prior to the public hearing. The CVWMA Board and staff have requested this action, and have posted a joint public notice of these hearings of the various participating jurisdictions in the August 3rd 2008 edition of the Richmond Times-Dispatch. Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ~ No # (~U®~_~8 RESOLUTION REVISING CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY ARTICLES OF INCORPORATION WHEREAS, the Central Virginia Waste Management Authority was created in 1990 pursuant to the Virginia Water and Waste Authorities Act (Chapter 51, Title 15.2 of the Code of Virginia (1950), as amended) (hereinafter the "Act") to facilitate improved waste management practices to protect the health, safety and welfare of citizens of the central Virginia region; and WHEREAS, the Central Virginia Waste Management Authority was formed pursuant to requirements of the Act by thirteen localities in the central Virginia region including the cities of Colonial Heights, Hopewell, Petersburg and Richmond, the Town of Ashland and the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George, which still comprise the Authority; and WHEREAS, the Central Virginia Waste Management Authority developed, in accordance with the Commonwealth's Solid Waste Management Plan requirements, a comprehensive integrated solid waste management plan that at a minimum considers and addresses all components of the waste management hierarchy (source reduction, reuse, recycling, resource recovery, incineration and landfilling) for the twenty-year period 2004-2024 on behalf of all thirteen member localities; and WHEREAS, the Central Virginia Waste Management Authority, as the solid waste planning unit for the thirteen member localities, gathers the data necessary from recycling processors in the region and reports the annual recycling rate to the Virginia Department of Environmental Quality; and WHEREAS, the central Virginia region's recycling rate (50.30 in 2007) has consistently exceeded the Commonwealth's requirements imposed on each locality to recycle 25 percent of the solid waste generated in each locality; and WHEREAS, the Central Virginia Waste Management Authority, since its inception in 1990, has successfully developed recycling and solid waste programs through cost effective and efficient contracts with the private sector to benefit the recycling and solid waste needs of its members; and WHEREAS, the original Articles of Incorporation of the Authority were adopted and approved by the governing bodies of each member locality and were then filed and approved by the State Corporation Commission on December 20, 1990; and WHEREAS, the Board of Directors of the Central Virginia Waste Management Authority has reviewed and approved updating and revising the existing Articles of Incorporation to include: 1) updating Virginia Code Section under which the Authority was formed; 2) updating current address, current practices, and other administrative information regarding the Authority; 3) strengthening the language to encourage localities to appoint alternate members to the Board to ensure full and proper representation at all times; and 4) adjusting the population basis used for determining the number of Board members from each member locality to reflect the changes in population since inception in an effort to keep the membership and makeup of ~t~®B~o~ar9d intact; and WHEREAS, the Virginia Water and Waste Authorities Act requires that any revisions to the existing Articles of Incorporation be ratified and approved by the governing bodies of all thirteen member localities prior to filing with the State Corporation Commission; and WHEREAS, the Central Virginia Waste Management Authority respectfully requests approval of the first revision to the Authority's Articles of Incorporation outlined above and authorization to file the amended Articles of Incorporation with the Virginia Water and waste Authorities Act. NOW, THEREFORE, BE IT RESOLVED that the County of Chesterfield Board of Supervisors approves the First Amended Articles of Incorporation of the Central Virginia Waste Management Authority, in accordance with the Virginia Water and Waste Authorities Act. AND, BE IT FURTHER RESOLVED that this resolution shall take effect from the date of its adoption. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors authorizes and directs the County Administrator to execute all necessary documents to implement this resolution subject to approval as to form by the Chesterfield County Attorney. ~~~~~~ FIRST AMENDED ARTICLES OF INCORPORATION (DRAFT) OF CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY 1. The following political subdivisions hereby create an authority pursuant to the Virginia Water and S~e~ Waste Authorities Act (Chapter ~ 51. Title -~ 15.2 of the Code of Vir inia (1950) as amended) (hereinafter the "Act") and are the incorporating political subdivisions of this authority: Charles City County, Chesterfield County, Goochland County, Hanover County, Henrico County, New Kent County, Powhatan County, Prince George county, City of Colonial Heights, City of Hopewell, City of Petersburg, City of Richmond and the Town of Ashland. The~olitical subdivisions that have,joined this authority either by incorporating it or later ioinin~ it in accordance with the Act and that have not subsequently withdrawn from this authority shall be referred to herein as the "Member Localities." 2. The name of the authority shall be the "Central Virginia Waste Management Authority" (hereinafter the "Authority") and the address of its ill principal office shall be '" ~^ "" ' T - " °, c"'°2100 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227. 3. The powers of the Authority shall be exercised by a Board of Directors "Board" . In accordance with paragraph 8 of these Articles, the governing body of each era~r~g Member Locality shall appoint at least one of its residents to the Board and may shall appoint an alternate for each Board member. Each alternate may attend meetings of the ~~t3= Board but e~-shall be entitled to vote only in the absence of the alternate's designated Board member. All Board members and alternates appointed to succeed the initial Board shall be appointed to the ^ "~~ Board for a term of at least one year. The governing body of each • Member Locality shall determine the term of the office of its designnated Board members and alternates, which shall be for a term of years not to exceed four years. +~ "~~*~°••~* '., Each Board member and his/her alternate shall hold office until their successors have been appointed by the applicable Member Locality. Board members and alternates may also succeed themselves. 4. The names and addresses of the first Board members, the names of appointing P ~•o~a~De~s Member Localities and the dates of expiration of the terms of the first Board members, ~s~ ~ +~ " +'' ~+, ' '+' "' R"""'', are as follows: Name and Address Appointing ~l Expiration of Term ~~sier~-Member Locality Fred A. Darden Rt. 1, Box 175-H Charles City, VA 23030 Charles City County 02-01-92 0505:79342.1 William H. Howell County of Chesterfield 12-31-93 2101 Gateshead Drive Richmond, VA 23235 Robert L. Dunn County of Chesterfield 12-31-93 4105 Millwood Road Chester, VA 23831 Stewart Pouliot County of Chesterfield 12-31-93 4030 Litchfield Drive Chesterfield, VA 23832 Gregory K. Wolfrey County of Goochland 12-31-93 518 Edgehill Wood Drive Manakin-Sabot, VA 23103 Virginia Curd County of Hanover 01-24-94 Route 1, Box 495-A Mechanicsville, VA 23111 Susan Brenzovich County of Hanover 03-30-94 5894 Tangle Ridge Drive Mechanicsville, VA 23111 P. T. Rutledge, Jr. County of Henrico 12-31-93 9350 Wallo Road Richmond, VA 23231 William S. Dewhirst County of Henrico 12-31-93 2408 Raymond Drive Richmond, VA 23228 John L. Joyner County of Henrico 12-31-93 12200 Country Creek Way Glen Allen, VA 23060 Robert A. Boroughs County of New Kent 12-31-93 HCR-O1, Box 95 Barhamsville, VA 23011 Paul N. Adkins County of Powhatan 12-31-91 2578 Judes Ferry Road Powhatan, VA 23139 John G. Kines, Jr. County of Prince George 12-31-93 10905 Appletree Lane Hopewell, VA 23860 0505:79342.1 2 Robert E. Taylor City of Colonial Heights 12-31-93 4523 Berkshire Lane Colonial Heights, VA 23834 Clinton H. Strong City of Hopewell 12-31-93 813 Smithfield Avenue Hopewell, VA 23860 Richard M. Brown City of Petersburg 12-31-93 1608 Drury Road Petersburg, VA 23803 Wayland W. Rennie, Sr City of Richmond 12-31-93 1401 Wilmington Avenue Richmond, VA 23227 Betty Byrne Ware City of Richmond 12-31-93 6317 Ridgeway Road Richmond, VA 23226 Charles M. Williams, Jr. City of Richmond 12-31-93 3818 W. Weyburn Road Richmond, VA 23235 David W. Reynal Town of Ashland 12-31-93 112 Five Oaks Lane Ashland, VA 23005 5. The Authority's purposes are to plan, acquire, construct, reconstruct, improve, extend, operate, contract for and maintain any garbage and refuse collection, transfer and disposal program or system including waste reduction, waste material recovery, recycling as mandated by law or otherwise, resource recovery, waste incineration, landfill operation, ash management, sludge disposal from water and wastewater treatment facilities, household hazardous waste management and disposal and similar programs or systems, within one or more of the Member Localities. 6. Except as otherwise provided in the following sentence, the Authority shall be an instrumentality exercising public and essential governmental functions to provide for the public health and welfare and, accordingly, the Authority shall have all the authority and all those powers set forth in the Act er as it may 1}~ be amended from time to time. Unless the Board members unanimously vote otherwise, it shall not be an Authority purpose nor shall the Authority have any power or authority to create or operate a water system or wastewater or sewerage system, or to engage in any project which creates or operates a water system or wastewater or sewerage system, provided, however, that this limitation shall not be deemed to be applicable to sludge disposal from water and wastewater treatment facilities. Further, none of the powers granted by the Act shall be exercised by the Authority in the construction, improvement, maintenance, extension or operation of any water system or wastewater or sewerage system, which, in whole or in ~~~'~.~~ 0505:79342.1 part, shall duplicate other authorities existing under this Act which serve substantially the same purposes and area. 7. The Authorit 's Fiscal Year ("Fiscal Year") shall be July 1 through June 30. At the end of each of its Fiscal Years, the Authority shall cause to be made an annual audit of its books and records by an independent certified public accountant, to standards established by the Auditor of Public Accounts, as required by law, and a certified copy of same shall be filed within three (3) months thereof with the Auditor of the Public Accounts and with the governing body of each of the Member Localities. 8. A majority of Board members ~+~ ^"+'""'''~` shall constitute a quorum, and the vote of a majority of Board members shall be necessary for any action taken by the Authority, except as otherwise provided herein. Each of the Authority's ~ ~ ^'~l s~al'~Ji~sie~s Member Localities shall be entitled to no less than one (1) and to no more than three (3) members, all of whom shall serve on the Board. The number of Board members from each Member Locality shall be determined as follows: County, City or Town Number of Population Basis Members g~;ggg 0 - 75,000 1 75 001 - 150,000 2 i cnT~T ~ 150,001 + 3 9. During the pre-incorporation period from January 1, 1990 through the issuance of the Certificate of Incorporation by the State Corporation Commission, the Authority shall be financed by the Richmond Regional Planning District Commission and the Crater Planning District Commission. The amount of the financing shall be made available through special per capita dues assessed by the respective Planning District Commissions of the incorporating ~ ~ ' Member Localities. These funds shall be used to pay costs incurred by the respective Planning District Commissions to organize and incorporate the Authority and to support activities of the Authority's initial Board of Directors. 10. By the last day of December of the then current fiscal year, the Authority shall develop and adopt, by an affirmative vote two-thirds (2/3) of the Board members, an annual budget ("Annual Budget") for the subsequent fiscal year. The Authority's fiscal year shall be July 1 through June 30. The Annual Budget shall be developed and proposed by the Authority's Executive Director. The Annual Budget shall be comprised of a general operating fund (the "general operating fund") and of special project funds (the "special project fund"). The Authority's costs for administrative and operational activities, including advertisement, general planning, education and the promotion of recycling and waste management, shall be paid from funds in the general operating fund. The general operating fund for Fiscal Year 1990-1991 shall be funded by contributions from the Member Localities at a rate of $0.50 per person per ' ' Member Locality (the "general operating fund contribution rate"). The Board may thereafter increase or decrease the general operating fund contribution rate by an affirmative vote of three-fourths (3/4) of the ^^J Board members. ~~~~_'"~ 0505:79342.1 4 If the Certificate of Incorporation is issued by the State Corporation Commission between January 1, 1991, and June 30, 1991, the Authority shall adopt an Annual Budget for the Fiscal Year July 1, 1991 -June 30, 1992, by June 30, 1991, the contributions to which Annual Budget shall not exceed $0.50 per person per ~l s~be~ Member Locality. Population totals to determine both the number of Board members and the general operating fund contribution rate shall be based upon either the most recent decennial census or the most recent final population estimates from the Center for Public Service, University of Virginia, whichever population total is more current. Any increase or decrease to the number of members on the Board allocated to a ' ' ~ ~l $~isien Member Locality caused by a population change shall be effective sixty (60) days following publication of the population estimates referenced herein. 11. The Authority from time to time may operate certain management projects (the "Special Projects") within one or more of the ~ ' ' ' Member Localities. Each Special Project, including detailed planning, advertisement and promotion thereof, shall be funded on a basis separate and apart from the Authority's general operating fund, except for general ~eratin~ fund overhead costs allocable to each Special Project. Each ' ' Member Locality may determine, in its sole discretion, whether to participate in any Special Project. The foregoing notwithstanding, the Authority may contribute general operating funds to Special Projects upon an affirmative vote of two-thirds (2/3) of the Authority's Board members, provided, however, that when a Special Project becomes operative, any sums so contributed shall be reimbursed to the general operating fund. No p~~~~g Member Locality shall impose or attempt to impose on the Authority any host community fee or payment in lieu of tax assessment related to a Special Project operated by the Authority. 12. Contributions to the Authority's initial general operating fund for the Fiscal Year 1990-1991 are as follows: Cost Per 1987 Person Per Year T '~-'~~*~~^ Member Population (1990-1991) Total Costs Localit Charles City County 6,500 $0.50 $3,250.00 00 700 89 Chesterfield County 179,400 0.50 50 0 . , 650.00 6 Goochland County 13,300 540 51 . 0.50 , 25,770.00 Hanover County , 000 202 0.50 101,000.00 Henrico County , 600 10 0.50 5,300.00 New Kent County , 600 13 0.50 6,800.00 Powhatan County , 700 26 0.50 13,350.00 Prince George County City of Colonial Heights , 17,300 0.50 8,650.00 City of Hopewell 24,200 0.50 12,100.00 00 450 20 City of Petersburg 40,900 200 215 0.50 0.50 . , 107,600.00 City of Richmond Town of Ashland , 4.960.00 0.50 2.480.00 TOTAL 806,200 $403,100.00 0505:79342.1 5 ~ ~ ~ ~-~ 13. Expenses from the Authority's initial general operating fund for the Fiscal Year 1990-1991 are projected to be as follows: Activit Cost Direct Salaries $130,000.00 Fringe Benefits 49,400.00 Overhead 9,000.00 Direct Expenses 38,200.00 Accounting, legal and other consultants 152,500.00 Furniture, Equipment, Automobile 24,000.00 TOTAL $403,100.00 The governing body of each ' +' ""''+"'"' ""'""""''"" Member Locality hereby finds that a preliminary estimate of capital costs, project proposals and project service rate estimates for specific projects is impracticable, as of the date of filing these Articles of Incorporation. 14. D ''+~ ' '"""'~=~"~ Member Localities may join or withdraw from the Authority in accordance with the requirements of the Act. 15. The Authority's Board of Directors may adopt and amend in the manner prescribed b_y the Act or by other applicable law, any and all bylaws, rules and regulations, not in conflict with these Articles or the laws of the Commonwealth of Virginia, which are necessary or desirable for the conduct of the Authority's business. 16. The Authority shall expire fifty (50) years from the date of issuance of its Certificate of Incorporation, unless extended as provided by the Act. 17. These Articles may be amended in the manner prescribed by the Act or by other applicable law. 0505:79342.1 6 P6 Sunday, Au ust 3,,2008 ~~ , ,~ ~~%~ ~Mee~d~Cw-~ E~ ~ I ~~Senled ProP~ _ I ~~~ PrOP~IS -_-J To Placa An Ad Ca1124 hou CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 R°~~ AGENDA .~ 4j~~~ Meeting Date: September 24, 2008 Item Number: 1F.B. Su~ct: Public Hearing to Consider Amendments to the Zoning Ordinance as it Relates to the Planting, Replacement and Preservation of Trees in the Swift Creek Reservoir Watershed County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance amendments. Summary of Information: The proposed amendments, developed as a result of the adopted Upper Swift Creek Plan Amendment, promote development standards that are consistent with the protection of natural resources and facilitate the county's water quality goals for area streams and the Swift Creek Reservoir. Specifically, the amendments address replacement and preservation of vegetation for the reduction of pollutants from future development. The ordinance would provide that trees be preserved, planted or replaced so that within 20 years of development there will be a minimum tree canopy of 15% for sites zoned single family with densities between 10 and 20 units per acre, and a canopy of 20% for sites zoned single family with densities of 10 units or less per acre. At the August 27, 2008 meeting, the Board held a public hearing to consider the proposed amendments. Based on Board of Supervisors questions, staff has prepared the following comments: Preparers Richard M. McElfish Attachments: ^ Yes Title: Director of Environmental Enaineering No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA State law allows localities to adopt tree replacement ordinances provided that they do not exceed state requirements. State law requires certain uses to be excluded from calculation of canopy coverage, such as school sites, non-wooded recreational fields/areas and similar facilities. The ordinance includes these mandated exclusions, as well as exclusions for similar uses such as non-wooded public improvements (i.e., streets and utilities), public facilities, ponds and non-wooded wetlands, and existing structures. Sites zoned office, commercial, industrial and residential R-MF or R-TH are shown as stricken from the original of the proposed ordinance. This was done to avoid conflicts and redundancies with the existing landscape ordinances. Specifically, the landscaping ordinances require a specific amount of green space at the time of design and construction. In contrast, the proposed ordinance requires a percentage of canopy coverage designed to be achieved twenty years after construction. Accordingly, staff recommends not including those sites currently regulated by the landscape ordinance. The Planning Commission held a public hearing on July 15, 2008 to consider the proposed ordinance amendment. The Planning Commission voted to adopt the proposed amendments to the tree save ordinance as written. The public notice for the Board's September hearing was advertised such that the Board may adopt the language shown as struck through in the attachment, should it be deemed necessary. Staff Recommendations: Staff recommends that the Board adopt the proposed (Tree Save) ordinance amendments. Districts: Clover Hill, Matoaca and Midlothian AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING AND ENACTING SECTIONS 19-240, 19-240.1, 19-240.2, 19-240.3 AND 19-240.4 OF THE ZONING ORDINANCE RELATING TO TREE PLANTING, REPLACEMENT AND PRESEVATION IN THE UPPER SWIFT CREEK WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-240, 19-240.1, 19-240.2, 19-240.3 and 19-240.4 of the Code o the County of Chester geld, 1997, as amended, are added and enacted to read as follows: Sec 19 240 Tree Planting, Replacement and Preservation in the Upper Swift Creek Watershed. The pur pose of Sections 19 240 through 19-240 4 is to p romulgate regulations for the lantin and replacement of trees destroyed or damaged during the develo ment or p 1 -f it r i e ursuant to Section 15.2-961 of redevelo ment rocess r the Code of Virginia includin the preservation of trees durin g development in appropriate instances. Sec. 19-240.1. General Standards. a All trees to be lanted shall meet the s ecifications of the American Association of Nurserymen. b The lantin of trees shall be done in accordance with either the standardized landscape specifications iointly adopted by the Virginia Nurserymen's Association the Vir inia Society of Landscape Designers and the Virgimia Chapter of the American Society of Landscape Architects or the road and bridge specifications of the Virginia Department of Transportation. The county shall maintain current copies of these specifications available to_ the public. (c) The minimum caber of all deciduous trees planted shall be one (11 inch, and the minimum height of all evergreen trees shall be six (6) feet. Sec 19-240 2 Canopy Requirements. (al onstruction Plans All `= -°' °"° ~'°~" °~ construction plans for subdivision lats shall rovide for the lantin and re lacement of trees on site to the extent that at maturity of twenty (20) nears the minimum tree canopy shall be as follows: ~~®~."~~ 1905(23):78737.2 (~1) Fifteen (15) percent tree canopy for sites zoned single family residential, ~ with densities between ten (10) and twenty (20) units per acre. (42) Twenty (20) percent tree canopy for sites zoned single family residential, T ~ with densities often (10) amts or less per acre. The elan shall show in ~ranhic format all areas set aside to satisfy tree canopy ~~:::: ?.rents alld the means by which such reauirements wuI pe satlsileu. (b) Exclusions For the purpose of calculating the area of a site for tree canopy covera a requirements the following areas shall be excluded: (1) Properties reserved or dedicated for future street construction public facilities or other public improvements. ~2) Ponds and unwooded wetlands. (31 Properties reserved or dedicated for school sites playing fields and other non- wooded recreation areas and other facilities and areas of a similar nature. (4) Portions of a site which contain existing structures that are not the subiect of a - pending application. (c) Credits for Preservation of Existing Trees. Existin¢ trees which are to be preserved may be included in the calculation of the canopy requirements and may Include wooded preserves if theme construction plans ~s Identify such trees and the trees meet standards of desirability and life-year expectancy as established by the director of environmental en ing Bering. Sec 19-240 3 Exceptions to Requirements. Upon written request of the developer the director of environmental engineering may a rove reasonable exce tions to or deviations from the re uirements of Sections 19 240 throu h 19-240.2 in order to allow for the reasonable develo ment of farmland or other areas devoid of health or suitable wood materials for the reservation of wetlands or when the strict application of reguirements would result in unnecessary or unreasonable hardship to the developer In such instances the director of environmental engmeermg may approve satisfaction of a portion of a development's tree canopy requirement through use of a tree cano bank or off-site lantin or re lacement of trees rovided that the cano thereb substituted Is located within the Upper Swift Creek Watershed. Sec. 19-240.4. Enforcement. Penalties for violations of the reguirements of Sections 19-240 through 19-240.3 shall be the same as those a licable to other violations of this cha ter as set forth in Section 19 5. ~~~'~_ 1905(23):78737.2 Notwithstanding the fore~oin~ this section shall annly only to tree canonv area that ' have been included in oven space maintained by a home own r~~o~~a~.~u lli% a~ subject *^ a nPrnP*ual conservation easement or (uil are included on individual lots ich have not received a certificate o occunancv. (2) That this ordinance shall become effective immediately upon adoption. 1905(23):78737.2 r.~ ~; I ~ t ~~~~~ Your Comrnuntt New s S' ~ 19 y .paper rote 95 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (K04) j45-7500 • Fax: (K04) T14-3269 • F,maul: news@chcsterfieldobserveccom • Internet: www.chester6eldobserv~r.com ADVERTISING AFFIDAVIT Client Descri tion Ad Size Cost er issue Chesterfield County Board of Supervisors LN: Treesave 9-10, 17 1/SP - 3 in. $295.00 . Tim notice ~ ~ s~vieors September 24, 2008 at 6:30 p.m. in. the ~~~oitoam at the Route l0 and Lori Road, will htakl. a p'ubfit hearing where persons ~ pmt their .views r to ammd'the Code of the. xter6eld, tom, as amended, a40.Z,19-?.10.3 and 19-240.4 oftht Zoning ~ ~narxe. The amendmems relate to rrs°oresg`~ ~ wed `C"~ahed") whkh fiats of all bout in the County hx~bed upstceatn ~~ pm~~ ~ set forth "1YeeSave"-Forlandwithinthe Watershed, .the proposed amendments would . Plourde zrquirements for the : phutting and replacement of trees drrring the of Va Code 4 15.2-%1. 'Ihe `r would provide that trees ~ pLtrrted or replaced so that within 20 yeas of development there will be a minimum tree canopy of (i) 10% for,-rites zoned office, commercial, industrial or residemial (where density is 20or more units per acre), (ii)15%for a residential site zoned betwe~ 10 and 20 units per acre, and (iii) 20% for a residential site coned 10 units or less per acre. In the previous sentence, the term residential" also includes mukifamil3• and ~f ~o>~devel~ The ordinance provisions (i) for reducing canopies or granting credit in ~~amo~~~ for reasonable eicepdons and.eaclusions ts, (~) .applicable Ems) p .ia~tions~~ t or,a~nd(v ~ ~~ r'egmrod b7 Vi Grde S 15.2-961. - The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 09/10/08 & 09/17/08 Sworn to and subscribed before me this ~ 7~ day of 2008. Legal Affiant es T, Grooms Jr., Not Pu lit My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ~;~. GRO ~5;•r~~~T`~ ~ s •[ {~ Ot't~-tit '' : >r7litas' •. . _ ..~' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. e RyN Meeting Date: September Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2008 Page 1 of 1 Item Number: 1g.C. Hold a Public Hearing to Consider Amendments to the Ordinance on Real Estate Tax Relief for the Elderly or Disabled County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider amendments to the ordinance on real estate tax relief for the elderly or disabled. Summary of Information: Staff requests that the Board hold a public hearing to consider amendments to the County's Tax Relief for the Elderly or Disabled program. 2008 marks the final year of the County's current, three-year initiative to expand program participation. Accordingly, staff has reviewed recent program performance and has worked with the Budget and Audit Committee to develop a set of recommendations for the 2009 program. Recommended changes for 2009 include increasing the net worth limit to $350,000, increasing the relative's income exemption amount to $10,000 and removing the $2,000 cap on the amount of tax relief granted for households earning between $0 and 37,000 annually. A comparison of the existing program, the current proposal and state allowable maximums is attached. The advertisement for this public hearing included alternative program criteria - such as removing the relief cap for all income tiers - to allow for the flexibility to set criteria at or above the advertised levels. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director Budget and Management ^ No # ~~~~_ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-24 and 9-25 RELATING TO REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-24 and 9-25 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 9-24. Restrictions and conditions. 000 (1) During the preceding calendar year, the total combined income from all sources of the owners and owners' relatives living in the dwelling or manufactured home must not exceed $52,000.00; without including in the total the first ~SA8:A9 $10,000.00 of each relative's income, other than the owner's spouse who is living in the dwelling or manufactured home. (2) Notwithstanding subsection (1), if a person qualifies for an exemption under this section, and can prove by clear and convincing evidence that the person's physical or mental health has deteriorated such that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, and if a relative does move in for that purpose, then none of the income of that relative or that relative's spouse shall be included in calculating the income limit; however, if the residence's owner has, within athree-year period prior to or after the relative moves into the residence, transferred to the caregiving relative assets in excess of ~~A89-99 $10,000.00 without adequate consideration then the income of the caregiver relative or that relative's spouse shall be included in calculating the income limit. (3) As of December 31 of the immediately preceding calendar year, the net combined financial worth, including interest of the owners and of the spouse of any owner, excluding the value of the property for which the exemption is sought, and the value of up to an additional nine acres of real estate if such additional nine acres of real estate are contiguous to and a part of the parcel for which the exemption is sought, must not exceed ~ $350,000. 000 0425:79648.4 Sec. 9-25. Schedule of exemptions permitted. (a) The amount of exemption from real estate taxation under this section shall be determined in accordance with the following schedule: Income Percentage Categories of Exemption $0.00 through $37,000.00 100 ii $37,001.00 through $48,500.00 60 iii $48,501.00 through $52,000.00 35 (b) The tax exemption provided by section 9-24 shall not exceed $2,000.00 for income categories a(ii) and a(iiil above. (2) That this ordinance shall become effective immediately upon adoption. ~~~~_~'~ 0425:79648.4 ~~~e ~ ~~~~~ Your Cnmmunit News u er Since 199.5 y vv P.V. tiox 1616, Midlothian, Virginia 231.1.3 • Phone: (R04) i45-IS(>U • Fax: (804) 744-3269 • Email: news@chesterfieldohserveccom • Internet: www.chesterfieldobu;rver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors rAx~ r~arlcE '1>~ke Mice the the &,aed of Supervisors of Chesterfield ~ m~ ~ ~z4, iooa at 6;30 p.m. in the CouY~' Public Meeting Room at the Clrfietti Administration Building,Rt 10andLoriRoad..Chesoer&eld, Vitginiz wlll hold, a public hearirtg where Persons may appear. and prPSent their views concerning: An ordinance to amend the Code of the County of (:hesterfieid, 1997. as amended, by ~~8 and re-enacting sections :9- 24 and 4-25, to rrat estate taa for the elderly~~d, to increase the combined networth amoumfrom 5200,000 to 5275,000; to increase the re}ative's iacome e:empHOn amount from 56,500 to 510,000; to eliminate the cap on the total amount of relief granted Per I~sehold: and m adjust Z~ inrntne tier struttare thpt drterminea tht percentage of nhe#' granted as follows: annual faconne bets ;0-39,000, 100% ndieh 539,001-48,900, 6096 relief; and 548,901-52,000, 3596. A copy of the ordinance is on fik in the County Administrator's Office and the Clerl~ to the Board's Of6ae (Roam 504) at . the d Administration Btdlding. ~~nia, forlic esatmination bdween the hours 8:30 a.m. and 5:00 pm. of each regular business 'Ihe_ hearing -is heW' at : pnbl~ sed>Ky m be ,acdiie to persons wit1~ p ~,s wit~~h q f~ rraeonahle accommodations should. cwntact Janice slaklet; G1erk to the.Board, at 748-1290. Pmonabxding services sor dsa dnf`,omst the c~k to the Bond mo >~r tWw 1~• 29~. LN: Tax Relief 9-10, 17 1/10 P $195.00 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 09/10/08 & 09/17/08 Sworn to and subscribed before me this I ~~ day of ~~ , 2008. C Legal Affiant J T, Grooms Jr., Notary ublic My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ~r~i ,t~~~W~ry'• S' ~ v~ ~c :° arz~- ,,~~~~,dTA~4Y ~~~J""`,`,. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 __ ~ AGENDA h _ ~d~* Meeting Date: September 24, 2008 Item Number: 1$.D. Subject: PUBLIC HEARING: Consider the Leasing of County Property at Mid-Lothian Mines Park County Administrator's Comments: County Administrator: Board Action Requested: Approve the leasing of county property at Mid-Lothian Mines Park to Alltel Communications, LLC. Summary of Information: On November 14, 2007 the Board authorized Alltel to apply for conditional use or substantial accord for installation of communications antennae on an existing Dominion Virginia Power pole and equipment cabinets on county property at Mid-Lothian Mines Park. On January 15, 2008 the Planning Commission, at a public hearing, found the communications facilities to be in substantial accord with the Comprehensive Plan. The lease will be for five years for a lump sum payment of $43,000.00. There are three five-year renewal terms. A public hearing is required to lease county property. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~101.~5 VI~I~IITY SKETCH PUBLIC HEARING: Consider the Leasing of County Property at Mld-Lothian fiAines Park s ~ N ~ ~ ~ U o •. N ~ = o°c z ~ NIA y~,a d ~ ~~> N ~Y ~ C V ~, g~~ ZLLJ~s µ~+ ~ ~ ~~ 0'~W ~ ~~~~$o~ %y~~ ~ 'W' ° ~ Z m o o -~~ /~ `~31~0~ ~~ 0 - ~ g 4$ ~ I'LL ~ ~ ~f ~ ~ ~ ~a m>~ O O "" 2 p'~. m m ~ N ~O O d ~ s a~ .. 3 U = F w F- o o u ~ ° Z m v+ vi vi vi v~ ~ `~G1 I J ^^ N N N N N~ V J ~vl 'e I ~ I~ W a W~ j W W J ~ NN mm ~O X m ~ Z VN1 ~ VN1 O N O W~ Q G'. lll• N~.N.r .-~ • 3 Z C1 NNNZ'ZN N 6W' N J i U S W O 2 J N 1'1 ~ N ~p t '._ .1 ~~ ••`' ~ J J J J J a ~~' { ~ ~• _ ~ \ ~ • \ ,\'`~_ ~~ N \\ '~',4 \\ x W U~~ W `\ ` `\ ~~ \\ ~" / ~ ~,~ J v mm , ' g 1n O 3/ '2 SS N ~ I. W NOO h~_ W ~{V yN~ r~~ ~ OW N/ ~~N, N1~~ ~~ , ~ n r ~y U / / 'dwa ~ 2V , ~ f(ll 7 I N~~~ _ L_.___-L- W VWN ~ ~. ~ ~ ,` _ _: W~ i0 p r map o i0 Z O Z N < ~o ~~ U~ ~~ LL ~O~ VI 0 yOVINN W waNas ~ ~ >` o ~ ~ ~?~ ~ o ~~~ v n r H 2 W A i 4 \=_1 u z Z W o ~ • ~i W ~s~ ~ ~ ~ ~ N ~1 N D 1 O V ~./ • Yr~ur l'r+17fI11a111f)' ~'4'trirstwnr r linrt~ 1 ~.5 r ~ .:..~e ~ :~r f.O. Bcr~ 1616. fbtiJlrtthi;us, Vir~sma 2?~! i? • PfsurK: (5(klt i45-7j(PJ • Fax; t8(lly 7-Ut-3~fi<) • Errtall: n~w~iti<•lkwicrli4(d~b~cn.r.cvm • lsstinuC ++~u a~.chcss.+rricldt,hxn4r.rrmt ADVERTISING AFFIDAVIT Client Dcscri tioll Ad Size ,~ Chesterfield County Right of ~4'ay LN:iviid-Lothian Mines 9-l? 1 col x 2 itt. Cost. (per issues t 00.00 "I'he Observer. Inc. Publisher of CHES'1'ER1+lELD OBSEKVEK TAKE NOTICE 'i#tat on Septearher 24, z01fR, at G:34 pm. or as Bonn thereafter as may be heard, t!-r Board of &upervisnrs of Chcstrr6eld unip at rrs rtgular place in tb Poblic Meeting Itomm~~~tcrfteid Gounry. Virgtnia. will onasider the > of County property u M6d-Lott-taa ivline8 Park 13301 h1, "10ootrid Road. tnfarnwtion r the prirerscei lease is an file to tJ~e ~tt of Way Offxc in Chesterfield Count). Virginias, aad muy be ezamin~d ay alt interested parties bettre+ra the hours of 8:30 s.ra. and 5:40 pm., Monday through lrriday Pl~ct ytwr ad in the Chrrfiekl Obsecvrr Call 545-7 mare tctforlmatioa r~cr^l=~~j~p t - 4....- SEP 2 ~ 2048 C11f:5!'ERr=iT.l_7 C'c)~'~"lY ftsc~t~{'r f)F wi_~l' O!~`f-SC'F (SEAL) "\ .•" y •~,w ~.~c ry. ~ ~~xH~~.g ~:: ~ .- ~t • ~ o~-'t9 ~,~ _ . _ .~ ,r . Tq ~tY ~U1ttr~1 This is to certify that the attached legal notice was published. by Chesterfield Ubserver in the cr~unty rJf ChesterEit;ld, state of Virginia, c)n tllc following. date{s}: 9II712008 S~vOrn to anti subscribed before nle this / ~~ day of - '~'~- , 20Ub. ~~ Legal Affiant ~+iy commission expires: February 29, 201 ? C OIi1n115S 1011 1. D . 7182 0 ~ 3 Grooms Jr., Votary• Public THIS IS ~iOT A BILL. PLEASE PAY FR011'I tN~'OICE. THANK YUU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~'"'" AGENDA Meeting Date: September 24, 2008 Item Number: 2t~. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments• County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of Board of Supervisors special meeting on October 3, 2008 at 10:30 a.m. in the Public Meeting Room for presentation of the Preserve America Community certification from Mr. John Nau, Chairman of the Advisory Council for Historic Preservation and chief architect of the Preserve America Program. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # (~OQ~..~38