2023-01-04 Minutes
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DRAFT
BOARD OF SUPERVISORS
MINUTES
JANUARY 4, 2023
Supervisors in Attendance:
Mr. Kevin P. Carroll, Chair
Mr. James A. Ingle, Jr., Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Mark S. Miller
Dr. Joseph P. Casey
County Administrator
Dr. Casey called the organizational meeting to order at 6:00
p.m.
1. INVOCATION
The Honorable Chris Winslow, Clover Hill District Supervisor,
gave the invocation.
2. PLEDGE OF ALLEGIANCE
Deputy County Administrator Matt Harris led the Pledge of
Allegiance to the Flag of the United States of America.
3. ORGANIZATIONAL MEETING
3.A. ELECTION OF CHAIRMAN AND VICE CHAIRMAIN
Mr. Jeff Mincks, County Attorney, stated the first order of
business would be the election of Chair. He then opened the
floor for nominations.
Mr. Ingle nominated Mr. Carroll to serve as Chair for 2023.
There were no additional nominations, and nominations were
closed.
On motion of Mr. Ingle, seconded by Mr. Winslow the Board
elected Mr. Carroll as Chair for 2023.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
Mr. Ingle presented Mr. Winslow with a plaque recognizing his
outstanding leadership as Chair in 2022.
Mr. Winslow then nominated Mr. Ingle to serve as Vice Chair
for 2023.
There were no additional nominations, and nominations were
closed.
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On motion of Mr. Carroll, seconded by Mr. Winslow the Board
elected Mr. Ingle as Vice Chair for 2023.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
Mr. Carroll thanked Mr. Winslow for his leadership in 2022 and
expressed appreciation to Board members for putting their
confidence in him to lead the Board in 2023. He discussed
various opportunities over the next year and stated he looks
forward to working cooperatively with each of the Board
members, staff, and the workforce to ensure Chesterfield County
has a strong and prosperous year ahead.
3.B. ADOPTION OF PROCEDURES OF THE BOARD OF SUPERVISORS
GOVERNING MEETINGS IN 2022
Mr. Mincks stated the next order of business would be the
adoption of the Board’s Rules of Procedure for 2023. He further
stated in addition to the proposed Rules of Procedure attached
to the agenda item.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted Version B of the 2023 Rules of Procedure of the Board
of Supervisors, as written. (It is noted a copy of the 2022
Rules of Procedure of the Board of Supervisors, as submitted,
is filed with the papers of this Board.)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
3.C. SETTING OF REGULAR MEETING DATES FOR 2022
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the regular meeting date schedule for 2023, as follows:
Wednesday, January 4, 2023 at 6 p.m. (Organizational Meeting
– Evening Session Only)
Wednesday, January 25, 2023 at 2 p.m.
Wednesday, February 22, 2023 at 1 p.m.
Wednesday, March 8, 2023 at Noon (Budget Work Session in
Afternoon; Regular Evening Session with Zoning Requests in
Public Meeting Room)
Wednesday, March 22, 2023 at 2 p.m. (Budget Public Hearings
at Evening Session)
Wednesday, April 5, 2023 at 6 p.m. (Budget Adoption – Evening
Session Only)
Wednesday, April 26, 2023 at 2 p.m.
Thursday, May 25, 2023 at 2 p.m.
Wednesday, June 28, 2023 at 2 p.m.
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Wednesday, July 26, 2023 at 2 p.m.
Wednesday, August 23, 2023 at 2 p.m.
Wednesday, September 27, 2023 at 2 p.m.
Wednesday, October 25, 2023 at 2 p.m.
Wednesday, November 15, 2023 at 2 p.m.
Wednesday, December 13, 2023 at 2 p.m.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
3.D. CONSIDERATION OF CHAIR APPOINTMENTS
Mr. Carroll made the following Chair’s appointments:
o AUDIT AND FINANCE COMMITTEE
Mr. Chris Winslow and Mr. Jim Holland (Unspecified Term)
4. ANNUAL PRESENTATION OF CORNERSTONE ASSEMBLY OF GOD
Reverend Shawn Franco presented the Board with a petition of
thanksgiving and prayer from the Chesterfield citizens of
Cornerstone Assembly of God.
All Board members expressed their sincere gratitude to Reverend
Franco and members of his congregation for his many blessings
and kind words.
5. CLOSED SESSION
5.A. PURSUANT TO SECTION 2.2-3711.A.7. FOR CONSULTATION WITH
LEGAL COUNSEL PERTAINING TO CHESTERFIELD COUNTY BOARD
OF SUPERVISORS V. SUNCAP PROPERTY GROUP, LLC., ET AL.
WHERE SUCH CONSULTATION IN AN OPEN MEETING WOULD
ADVERSELY AFFECT THE LITIGATING POSTURE OF THE COUNTY
On motion of Mr. Holland, seconded by Mr. Ingle, the Board went
into closed session pursuant to Section 2.2-3711.A.7. for
consultation with legal counsel pertaining to Chesterfield
County Board of Supervisors v. SunCap Property Group, LLC., et
al. where such consultation in an open meeting would adversely
affect the litigating posture of the county.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
Reconvening:
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
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WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989 provides for certification that such Closed
Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member’s
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information
Act were discussed in Closed Session to which this
certification applies, and ii) only such business matters were
identified in the motion by which the Closed Session was
convened were heard, discussed or considered by the Board. No
member dissents from this certification.
Mr. Winslow: Aye.
Mr. Holland: Aye.
Dr. Miller: Aye.
Mr. Ingle: Aye.
Mr. Carroll: Aye.
6. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adjourned at 7:55 p.m. until January 25, 2023, at 2:00 p.m.
for a work session to be held in the Public Meeting Room.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
__________________________ ___________________________
Joseph P. Casey Kevin P. Carroll
County Administrator Chairman