2023-03-08 Minutes
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BOARD OF SUPERVISORS
MINUTES
MARCH 8, 2023
Supervisors in Attendance:
Mr. Kevin P. Carroll, Chair
Mr. James A. Ingle, Jr., Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Mark S. Miller
Mr. Carroll called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the minutes of February 22, 2023, as submitted.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and additions,
deletions or changes in the order of presentation.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE
Mr. Matt Harris, Deputy County Administrator, introduced Mr.
Kevin Payne, Assistant Director of Accounting, who announced
last year, the e-payables program produced just over $320,000
in revenue by allowing the county to receive a rebate from its
banking services provided based on the total program spend. He
further stated the purchasing card program, which offers a
physical credit card to selected employees in order to make
eligible small-dollar purchases, also generated revenue.
Board members commended Mr. Payne and members of the Accounting
Department for their successful and continued success.
3.B. OVERVIEW OF BUDGET PROCESS
Mr. Matt Harris provided the Board with a brief introduction
to the larger, overall work session, focused specifically on
the budget process; off-cycle Board actions; the five-year
plan; and information pertaining to general fund growth since
FY2020.
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3.C. FY2024 SCHOOLS’ PROPOSED BUDGET PRESENTATION
Ms. Ann Coker, Chair of the Chesterfield County School Board,
accompanied by Dr. Merv Daugherty, Superintendent, provided an
overview of the FY2024 Chesterfield County Public Schools’
proposed budget. She stated the Superintendent’s proposed
budget focuses on three main priorities which include
recruitment and retention; maintaining service levels given
student growth and inflation; and critical service level
increases. She further stated the proposed budget would fund
operational costs for the 2023-24 school year while providing
the needed resources to meet many state requirements and
guidelines, reach community expectations, address growth in
student enrollment and recruit and retain a high-quality
workforce. She stated the budget proposal includes an
additional $63.3 million investment in education over the
fiscal year 2023 budget levels, which includes a $33.8 million
increase in workforce investment, $23 million to maintain
service levels and $6.5 million to address critical service
level needs. She noted projected funding increases include
$34.3 million in state revenue and $33.9 million in additional
needed local or state funding to meet requirements and
community expectations, recruit and retain the best talent and
serve students appropriately. In closing, she reviewed
components relative to the Capital Improvement Program which
include ongoing projects, referendum projects, non-referendum
projects, and other projects.
Discussion and questions ensued relative to the $8 million
budget shortfalls; state budget challenges; the county’s
efforts to provide additional funding; recruitment and
retention; workforce development; location of schools in
conjunction with transportation needs; and ongoing projects.
3.D. COUNTY’S PROPOSED FY2024 BUDGET AND PROPOSED FY2024-
FY2028 CAPITAL IMPROVEMENT PROGRAM
Mr. Gerard Durkin, Director of Budget and Management, provided
a comprehensive review of the County Administrator’s proposed
FY2024 budget and FY2024-FY2028 Capital Improvement Program
which includes year-to-year changes; five-year plans; and
proposed funding for new facilities, renovations, and
expansions of existing facilities. Regarding education, he
stated Schools is consistently a top priority of the county
and remains the largest single expenditure of the county’s
annual budget which focuses on the next phase of the trach
salary study at $36 million and the results of the schools pay
study for general employees at $23.6 million – a total of
approximately $60 million across both plans. He further stated
with state budget outcomes up in the air, the county will
continue to work with school peers through budget adoption to
chart a fiscally sound path the balances their budget as well
as lowers the school’s reliance on one-time sources. Regarding
tax relief, he stated the proposed budget incorporates a series
of tax relief measures to citizens and business communities.
He further stated today’s tax relief measures amount to a
reduction in general fund revenue of over $23 million, and,
when coupled with existing relief programs, total over $37
million. He stated mindful that the local real property rate
is a benchmark from which we are measured, and of the financial
pressures faced by citizens, a reduction in the real estate
tax of three cents – the lowest rate on record. Coupled with
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the increase in our BPOL threshold from $300k to $400k,
exempting over an additional 14,300 vehicles from personal
property taxes, and adjustments to tax relief programs for the
elderly and disabled, 2022 will mark the first full-year
implementation of the widest tax relief program in the county’s
history. Regarding compensation, he stated the budget
incorporates a multi-pronged implementation of a general
employee pay plan totaling $15 million in FY2023. He further
stated phase one of the plan will raise the minimum wage of
positions unique to the county from $12 per hour to $16 per
hour in order to effectively compete with the wider market. He
then reviewed additional funding initiatives relative to
community outreach and waste and recycling center
enhancements, as well as public safety staffing and other out-
year highlights. Regarding the Capital Improvement Program
(CIP), he stated this budget proposes a general obligation
bond financing authorized by a public referendum. He further
stated at a proposed $165 million for the county, the slate of
projects targeted were selected using a data-driven approach
via the StratIS platform. He stated the proposed projects span
county libraries, parks, and public safety divisions, and
places heavy emphasis not only replacing aging facilities, but
also enhancing sites within the county that will promote
tourism, activating waterfront access, while also generating
operational efficiencies by removing the county from costly
rental commitments for existing police facilities. In closing,
he reviewed FY2023 allocations, mechanics of the tax credit
and important dates leading up to the budget adoption on April
5, 2023.
Discussion and questions ensued relative to the reduction in
the Vehicle Registration Fee from $40 to $20; real estate tax
and other tax relief efforts; personal property assessment
methodology; initial implementation of the Public Safety Pay
Plan; market compression and increased starting salaries for
all public safety departments inclusive of the step plan; pay
adjustments for remaining workforce; funding to address
education needs and state budget shortfalls; county funded
projects; required general fund balance;
4. REPORTS
There were no Reports to approve at this time.
5. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
6. RECESS FOR DINNER
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
recessed to dinner in Room 502.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
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7. INVOCATION
The Honorable Mark Miller, Midlothian District Supervisor,
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Mr. Matt Harris, Deputy County Administrator, led the Pledge
of Allegiance to the Flag of the United States of America.
9. COUNTY ADMINISTRATOR UPDATE
9.A. GENERAL ASSEMBLY UPDATE
Ms. Natalie Spillman, Intergovernmental Relations
Administrator, provided the Board with a General Assembly
update. She stated of the 2,863 bills and resolutions that
were introduced during this session, 1,687 have passed both
bodies and are on to the Governor for signing. She further
stated when the General Assembly adjourned, they adopted a
“skinny budget” without acting on any of the budget amendments
that had been presented, leaving the state’s projected $3
billion dollars of surplus influx. She highlighted various
challenges due to the shortfall statewide and stated other
critical funding includes the state’s revenue stabilization
fund, state construction projects and the Virginia Retirement
System trust fund.
Discussion and comments ensued relative to budgetary
shortfalls in regard to school funding.
9.B. RECOGNITION OF RECENT AWARDS AND EMPLOYEE ACHIEVEMENTS
There were no recognition of recent awards and employee
achievements at this time.
9.C. OTHER COUNTY ADMINISTRATION UPDATES
There were no other County Administration Updates at this time.
10. BOARD MEMBER REPORTS
There were no Board Member Reports at this time.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
There were no resolutions or special recognitions at this time.
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12. NEW BUSINESS
12.A. CONSENT ITEMS
12.A.1. OTTERDALE ROAD DRAINAGE IMPROVEMENT PROJECT AT
SWIFT CREEK – APPROPRIATION AND AUTHORIZATION TO
INITIATE THE PROJECT
On motion of Mr. Ingle, seconded by Mr. Holland, the Board took
the following actions for the Otterdale Road Drainage
Improvement Project at Swift Creek: 1) authorized the County
Administrator to take all steps necessary to initiate the
project; 2) authorized the County Administrator to enter into
permits, agreements and contracts, acceptable to the County
Attorney; and 3) appropriated $1,000,000 in anticipated
federal Community Project Funding Grant reimbursements.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.2. AUTHORIZE USE OF DISTRICT ENHANCEMENT CAPITAL
IMPROVEMENT FUNDS (DECIF)
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
authorized the use of District Enhancement Capital improvement
funds, including authorization to advertise and award
construction contracts and change orders, up to the full amount
budgeted for each project, and execution of any agreements
necessary to complete the projects.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.3. FY2023 CHESTERFIELD PUBLIC SCHOOLS GRANT CHANGES
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
appropriated $972,440.99 to Chesterfield County Public Schools
for the Title I, Part A grant.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.4. SET A PUBLIC HEARING FOR MARCH 22, 2023, TO
CONSIDER AMENDING SECTION 9-16 OF THE COUNTY CODE
TO PERMIT REFUNDS OF SURPLUS REAL ESTATE TAX
REVENUE
On motion of Mr. Ingle, seconded by Mr. Holland, the Board set
a public hearing date for March 22, 2023, to consider amending
Section 9-16 of the County Code to permit refunds of surplus
real estate tax revenue.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
13. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Jason Melendez addressed the Board relative to issues
concerning recycling.
Ms. Charlotte Carter addressed the Board relative to various
issues involving the county’s Police Department.
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14. DEFERRED ITEMS FROM PREVIOUS MEETINGS
There were no deferred items from previous meetings.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA
22SN0012
In Clover Hill Magisterial District, Royal Farms at Warbro Road
is a request to amend zoning approval (Case 16SN0565) relative
to proffered conditions and amendment of zoning district map
in Light Industrial (I-1) District on 5.22 acres fronting
approximately 480 feet north line of Hull Street Rd at the
intersection of Warboro Road, and 462 feet along the east line
of Warboro Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Corporate
Office/Research & Development/Light Industrial use. Tax ID 738-
681-9293.
Ms. Hall introduced Case 22SN0012. She stated staff is
requesting a deferral until the Board’s regularly scheduled
April 26, 2023, meeting.
Mr. Carroll called for public comment on the deferral.
There being no one to speak to the deferral, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
deferred Case 22SN0012 until the April 26, 2023, regularly
scheduled meeting.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0119
In Matoaca Magisterial District, Whalon Transportation Service
Business is a request for conditional use to permit a
transportation business from home to include on-site parking
of 5 vehicles to serve the business and amendment of zoning
district map in a Residential (R-15) District on 0.39 acre
known as 14430 Branding Iron Road. Density will be controlled
by zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Rural
Residential/Agricultural use. Tax ID 720-652-6081.
Ms. Hall introduced Case 22SN0119. She stated staff is
requesting a deferral until the Board’s regularly scheduled
April 26, 2023, meeting.
Mr. Carroll called for public comment on the deferral.
There being no one to speak to the deferral, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Winslow, the Board
deferred Case 22SN0119 until the April 26, 2023, regularly
scheduled meeting.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
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22SN0032
In Clover Hill Magisterial District, Rountrey Phase 5 is a
request to rezone from Agricultural (A) to Residential (R-12)
with conditional use to allow recreational neighborhood
facilities, conditional use planned development to permit
exceptions to ordinance requirements and/or development
standards, and relief to street access to permit more than 50
lots on a single public road, and amendment of zoning district
map on 51.11 acres known as 3101 Otterdale Road. Density will
be controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential I use (Maximum of 2 dwellings per acre).
Tax ID 715-690-1939.
Ms. Hall introduced Case 22SN0032. She stated the district
supervisor is requesting a deferral until the Board’s regularly
scheduled meeting in January 2024.
Mr. Carroll called for public comment on the deferral.
There being no one to speak to the deferral, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
deferred Case 22SN0032 until the Board’s regularly scheduled
meeting in January 2024.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
Ms. Hall stated for each case on the consent agenda, staff has
received written confirmation from the applicants that they
agree with the conditions being imposed and all proffers are
offered in compliance with state law.
22SN0007
In Clover Hill Magisterial District, Bediako RV is a request
for conditional use to permit parking of a recreational vehicle
outside of the rear yard and amendment of zoning district map
in a Residential (R-9) District on 0.27 acres known as 10800
Corryville Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Residential: 4.0
dwellings/acre or less uses. Tax ID 745-690-6126.
Ms. Hall introduced Case 22SN0007. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
approved Case 22SN0007, subject to the following conditions:
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1. Non-Transferable Ownership. This conditional use approval
shall be granted exclusively to Antoine Bediako and shall
not be transferable nor run with the land. (P)
2. Use. This conditional use approval shall be for the
parking of one (1) recreational vehicle no greater than
forty (40) feet in length. (P)
3. Location of recreational vehicle. The recreational
vehicle shall be parked within the side yard and front
yard, no less than five (5) feet from the side property
line. No part of the vehicle may protrude further than
nine (9) feet from the front plane of the house. (P)
4. Screening. Evergreen plantings shall be planted along both
sides of the driveway where the recreational vehicle will
be stored, as depicted in Exhibit A. The planting height
shall be at least five (5) feet in height at the time of
planting and shall reach a minimum height of ten (10) feet
at maturity. A landscaping plan providing the exact
species and number of trees, as well as a planting
schedule, shall be submitted to the Planning Department
within sixty (60) days of approval of this request. (P)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0021
In Matoaca Magisterial District, FC Richmond Expansion &
Amendment is a request for amendment of zoning approval (Case
16SN0690) to modify the master plan, development standards
(including setbacks and buffers), and road dedications on 79.98
acres of an 84.1 acre tract, plus conditional use to permit
commercial indoor and outdoor recreational establishments
(with incidental office use (including medical), sit down and
carry-out restaurants (concessions) and sports related retail
uses), a computer-controlled variable message electronic sign,
and outside public address systems with conditional use planned
development to permit exceptions to ordinance requirements on
4.12 acres, and amendment of zoning district map in an
Agricultural (A) District on a total of 84.1 acres including
the above mentioned 4.12 acres known as 17101, 17201, and 17301
Genito Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential I and Phased
Suburban Residential uses (Maximum of 2 dwellings per acre).
Tax IDs 706-688-6608; 706-689-2923 and 5820.
Ms. Hall introduced Case 22SN0021. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
Mr. Will Shewmake voiced his approval of the request.
There being no one else to speak to the issue, the public
hearing was closed.
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Mr. Carroll made a motion, seconded by Mr. Winslow, for the
Board to approve Case 22SN0021, subject to the following
proffered conditions:
Proffered Condition 1 of Case 16NS0690 is hereby amended as
follows:
1. Master Plan. The Textual Statement, dated June 6, 2016
and as amended February 13, 2023, and Exhibit A, last
revised April 18, 2016 and prepared by Balzer and
Associates, Inc. shall be considered the Master Plan. (P)
Staff Note: With the approval of this request, Proffered
Condition 1 of Case 16SN0690 shall be amended as outlined
above. All other conditions of Case 16SN0690 shall remain
in force and effect.
Proffered Condition 9 of Case 16SN0690 is hereby amended as
follows:
2. Sound Limitation. Amplified sound shall not exceed fifty
(50) dBa at the nearest property line adjacent to GPIN’s
705-687-3536, 706-686-4973, 5767, 6562, 7358, 8554, and
9639, 707-686-0936, and 708-687-1246. (P)
Staff Note: With the approval of this request, Proffered
Condition 9 of Case 16SN0690 shall be amended as outlined
above. All other conditions of Case 16SN0690 shall remain
in force and effect.
The following new proffered conditions are offered with Case
22SN0021:
3. Expansion of Uses and Exceptions to Additional Parcels.
GPIN’s 706-689-5820 and 706-689-2923 will be incorporated
into the overall development plan for properties included
in Case 16SN0690. Except for Proffered Condition 4.a.,
the proffered conditions and textual statement approved
with Case 16SN0690 as amended by Case 22SN0021 shall be
applicable to GPIN’s 706-689-5820 and 706-689-2923. (P)
4. Environmental Standards. The following environmental
standards shall be provided. The Department of
Environmental Engineering shall approve the exact design
and implementation of these standards.
a. Super silt fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control.
b. Sediment traps and basins sized at least 25% larger
than the minimum Virginia Erosion and Sediment
Control Handbook’s standard.
c. Anionic PAM, Flexible Growth Medium and /or a County-
approved equivalent shall be applied to denuded areas
during construction and at final stabilization in
the locations shown on plans approved by
Environmental Engineering at the time of plans
review. (EE)
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5. Utilities. The public water and wastewater systems shall
be used for all non-residential structures requiring
domestic water and wastewater service plumbing. (U)
6. Dedication. Prior to issuance of any land disturbance
permit or within forty-five (45) days of any site plan
approval that includes all or part of Parcel ID/GPIN 706-
689-2923 and/or 706-689-5820, whichever occurs first,
forty-five (45) feet of right of way on the south side of
Genito Road, measured from the centerline of that part of
Genito Road immediately adjacent to the Property, shall
be dedicated, free and unrestricted, to and for the
benefit of Chesterfield County. (T)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0109
In Clover Hill Magisterial District, Celiberti Subdivision is
a request to rezone from Residential (R-7) and Agricultural
(A) to Residential (R-12) and amendment of zoning district map
on 0.76 acre known as 105 Ravenscroft Drive. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2 to 4 dwellings per acre). Tax
ID 744-704-9020 and 9308.
Ms. Hall introduced Case 22SN0109. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved Case 22SN0109, subject to the following proffered
conditions:
The applicant hereby offers the following proffers, which shall
apply to GPIN #744-704-9308.
1. Utilities. Public water and wastewater shall be used.
(U)
2. Architectural Design Standards The property shall be
developed in accordance with the following
architectural/Design Elements, which are considered
minimum standards.
a. Variation in front elevation. The same front
elevation may not be located adjacent to, directly
across from, or diagonally across the street from
each other on the same street. Variation in the
front elevation may not be achieved by simply
mirroring the façade but may be accomplished by
providing at least two (2) of the following
architectural changes:
i. Providing different materials and/or siding
types on at least 50% of the elevation
ii. Providing a different roof type/roof line.
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iii. Alternating the color theme with respect to
siding, doors, and trim.
b. Foundations. All exposed foundations shall be
constructed of brick, stone, or a combination
thereof.
c. Foundation planting beds. Foundation planting is
required along the entire front façade of the
dwelling. Foundation planting beds shall be a
minimum of four (4) feet wide from the dwelling unit
foundation. Planting beds shall be defined with a
trenched edge or suitable landscape edging material.
Planting beds shall include medium shrubs, spaced a
maximum of four feet apart, and planting beds may
include spreading groundcovers. Unit corners shall
be visually softened with vertical accent shrubs
(four to five feet in height) or small evergreen
trees (six to eight feet in height) at the time of
planting.
d. Exterior facades. Acceptable siding materials shall
include: brick, stone, stucco, synthetic stucco
(E.I.F.S.), or horizontal lap siding. Horizontal
lap siding may be manufactured from natural wood or
cement fiber board or may be premium quality vinyl
siding with a minimum wall thickness of 0.044 inches.
Synthetic Stucco (E.I.F.S.) siding shall be finished
in a smooth, sand, or level texture, no rough
textures are permitted. Dutch lap vinyl is
prohibited.
e. Roof materials. Roofing material shall be
dimensional architectural shingles or standing seam
metal with a minimum 30-year warranty. All flashing
shall be copper or pre-finished aluminum (bronze or
black).
f. Private driveway. The private driveway shall be
hardscaped. Hardscaping shall be constructed of
either asphalt, brushed concrete, stamped concrete,
exposed aggregate concrete, or decorative pavers.
g. Hardscaped front walk. A front walk shall be
provided to the front entrance of the dwelling unit.
The front walk shall be hardscaped. Hardscaping
shall be constructed of either brushed concrete,
stamped concrete, exposed aggregate concrete, or
decorative pavers. The front walk shall be a minimum
of three (3) feet wide.
h. Front yard trees. One (1) large tree shall be planted
or retained. The front tree shall be a large
deciduous tree and have a minimum caliper of two and
one-half (2.5) inches. Native trees shall be
permitted to have a minimum caliper of two (2)
inches. (P)
3. Heating, Ventilation, and Air Conditioning (HVAC) Units
and House Generators.
Units shall initially be screened from view of public
roads by landscaping or low maintenance material, as
approved by the Planning Department. (P)
The applicant hereby offers the following proffers, which shall
apply to GPIN #744-704-9020.
4. Shed. The 26.2’ x 10.7’ shed shall be relocated in a
manner that complies with the accessory structure setback
requirements for the R-12 district. (P)
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The applicant hereby offers the following proffers, which shall
apply to GPIN #744-704-9020 & 744-704-9308.
5. Subdivision plat. The preliminary subdivision plat must
be submitted within 6 months of rezoning approval. (P)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0112
In Bermuda Magisterial District, I Don’t Know Sports Grill is
a request for conditional use to permit an outdoor public
address system and amendment of zoning district map in
Community Business (C-3) District on 3.79 acres known as 1920
W Hundred Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Regional Mixed use. Tax IDs 803-
654-0459, 2249 and 3664.
Ms. Hall introduced Case 22SN0112. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
Mr. Dean Hawkins urged the Board to approve the request.
Ms. Renee Eldred
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Ingle, seconded by Dr. Miller, the Board
approved Case 22SN0112, subject to the following conditions:
1. Master Plan. The site shall be developed according with
the attached Textual Statement, dated 2/8/2023. (P)
2. Public Address System. Public address systems shall be
permitted as accessory to the permitted restaurant use,
provided that such systems shall be operated so as not to
generate noise levels above 65 dba, as measured at the
boundary of the property. Sound levels generated by live
entertainment shall be monitored and controlled to comply
with the decibel limitation. (P)
3. Hours. Outdoor music shall be operated no later than 10:00
p.m. on Mondays through Thursdays, 12:30 a.m. on Fridays
and Saturdays, and 8:00 p.m. on Sundays. (P)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0116
In Matoaca Magisterial District, Harris Two Family Dwelling is
a request for conditional use to permit two-family dwelling
and amendment of zoning district map in a Residential (R-88)
District on 2.67 acres known as 13413 Corapeake Terrace.
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Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Residential Agricultural use. Tax ID 733-625-
6310.
Ms. Hall introduced Case 22SN0116. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
Mr. Rob Carter
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Carroll made a motion, seconded by Mr. Winslow, for the
Board to approve Case 22SN0116, subject to the following
conditions:
1. Occupancy Limitations: Occupancy of the second dwelling
unit shall be limited to the occupants of the principal
dwelling unit, individuals related to them by blood,
marriage, adoption or guardianship, foster children,
personal guests, and household employees. (P)
2. Deed Restrictions: For purposes of providing record
notice, prior to the issuance of a certificate of
occupancy for the second dwelling unit, a deed restriction
shall be recorded setting forth the limitation in
Condition 1. The deed book and page number of such
restriction as recorded shall be submitted to the Planning
Department (P)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0122
In Bermuda Magisterial District, Gaulding EMC Sign is a request
for amendment of zoning approval (Case 86SN0157) relative to
sign requirements, conditional use to allow an EMC sign, plus
conditional use planned development for amendments to
ordinance requirements, and amendment of zoning district map
in Neighborhood Business (C-2) District on 0.5 acre known as
14101 Harrowgate Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2 to 4 dwellings per acre). Tax ID 792-643-3608.
Ms. Hall introduced Case 22SN0122. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
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On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
approved Case 22SN0122, subject to the following condition:
1. The EMC shall be in conformance with the size (51.25
square feet maximum) and design as generally shown in
Exhibit A. (P)
Staff note: All other conditions of case 86SN0157 shall remain
in effect.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0158
In Dale Magisterial District, Ezell Setback and Lot Area
Exceptions is a request for conditional use planned development
to permit exceptions to ordinance requirements and amendment
of zoning district map in an Agricultural (A) District on 0.83
acre known as 8408 Hopkins Road. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Neighborhood
Business use. Tax ID 784-672-4794.
Ms. Hall introduced Case 22SN0158. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
as closed.
On motion of Mr. Holland, seconded by Dr. Miller, the Board
approved Case 22SN0158, subject to the following conditions:
1. Side Yard Setback. The side yard setback for the existing
house and proposed attached addition shall be no less than
sixteen (16) feet.
2. Lot Area. The lot area shall be at least 0.83 acre.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
16. PUBLIC HEARINGS
16.A. TO APPROVE A LICENSE AGREEMENT WITH EVENTMAKERS USA
Mr. Neil Luther stated this date and time has been advertised
for the Board to approve a license agreement with EventMakers
USA.
Discussion ensued relative to the volume level produced by
concerts and ways to mitigate the level for citizens in the
surrounding area.
Mr. Carroll called for public comment.
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Ms. Renae Eldred addressed the Board relative to volume
control.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved a license agreement with EventMakers USA.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
16.B. TO CONSIDER CONVEYANCE OF AN EASEMENT TO VIRGINIA
ELECTRIC AND POWER COMPANY FOR A 15’ UNDERGROUND
EASEMENT ACROSS MOSELEY ELEMENTARY SCHOOL
Mr. Dean Sasek stated this date and time has been advertised
for the Board to consider conveyance of an easement to Virginia
Electric and Power Company for a 15’ underground easement
across Moseley Elementary School.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 15’ underground easement
across Moseley Elementary School.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
16.C. TO CONSIDER CONVEYANCE OF AN EASEMENT TO VIRGINIA
ELECTRIC AND POWER COMPANY FOR A 15’ AND VARIABLE
WIDTH UNDERGROUND AND OVERHEAD EASEMENT ACROSS HOPKINS
ROAD ELEMENTARY SCHOOL
Mr. Sasek stated this date and time has been advertised for
the Board to consider conveyance of an easement to Virginia
Electric and Power Company for a 15’ and variable width
underground and overhead easement across Hopkins Road
Elementary School.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Ingle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 15’ and variable width
underground and overhead easement across Hopkins Elementary
School.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
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16.D. TO CONSIDER CODE AMENDMENT RELATIVE TO THE EXTENSION
OF PUBLIC ROADS IN AN AGRICULTURAL DISTRICT
Mr. Carroll stated his intention to defer consideration of code
amendment relative to the extension of public roads in an
Agricultural District.
Mr. Carroll then called for public comment on the deferral.
There being no one to speak to the issue, the public hearing
on the deferral was closed.
On motion of Mr. Carroll, seconded by Mr. Winslow, the Board
deferred consideration of code amendment relative to the
extension of public roads in an Agricultural District to the
Board’s regularly scheduled meeting on April 26, 2023.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
18. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
adjourned at 6:50 p.m. until March 22, 2023, at 6:00 p.m. for
a meeting in the Public Meeting Room.
__________________________ ___________________________
Joseph P. Casey Kevin P. Carroll
County Administrator Chairman