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2008-10-22 PacketMeting Date: October 22 Sum ct: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2008 County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Page 1 of 1 Item Number: 2.A. Mr. David Foster, P.E., Project Manager with the North Carolina Department of Transportation, will update the Board of Supervisors on the progress of the Southeast High Speed Rail project. Preparer: R. J. McCracken agen701 Title: Director Attachments: El Yes ■ No # 00oul l u A Lot, 6k, cl CL D 0 cil A CL Z7 CL I 9 I a 6t, M 0 LW r ri 0 4) LM 0 Jc E owl", iYr o UL CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 16` AGENDA S = hRcrow� Meeting Date: October 22, 2008 Item Number: 2.6. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Recognition of Internal Audit Department's compliance with Government Auditing Standards. Summary of Information: The Board of Supervisors is requested to recognize the Internal Audit Department for compliance with Government Auditing Standards based on an external quality review performed by the Association of Local Government Auditors for the period July 1, 2005 through June 30, 2008. The internal quality control system of the audit organization was tested and found to be suitably designed and operating effectively to provide reasonable assurance of compliance with Government Auditing Standards for audit engagements during the period July 1, 2005 through June 30, 2008. This is the fourth three-year review performed on the Internal Audit Department which represents twelve years of full compliance with Government Auditing Standards. Preparer: Louis Lassiter Attachments: ■ Yes Title: Director, Internal Audit NO #000002 Chesterfield County, Virginia Memorandum DATE: October 3, 2008 TO: James J. L. Stegmaier Chesterfield County Administrator Dr. Marcus J. Newsome Chesterfield County School Superintendent FROM: Lou Lassiter Director of Internal Audit SUBJECT: A. L. G. A. Peer Review (FY06-FY08) Attached is a copy of our most recent Peer Review through the Association of Local Government Auditors. Our first three year Peer review was conducted for audits during 1996-1999. This is the fourth such review completed for our office and represents twelve consecutive years of full compliance with Government Audit Standards. The auditor's also commended the department for the concise and visually appealing executive summary section of our audit reports, the high level of productivity given our staff size and the continuing education opportunities and professional advancement for our staff. The recommendations received involve some additional changes that are needed in our manual as a result of recent changes to 2007 revision of the Yellow Book. These revisions will be promptly implemented. I would like to thank you for your continued support of the Internal Audit Department and if you have any questions about this review please let me know. Attachment Copy: William E. Johnson, III, Deputy County Administrator for Management Services Kathryn Kitchen, Assistant Superintendent for Business and Finance Chesterfield County Budget & Audit Committee 000003 Providing a FIRST CHOICE community through excellence in public service PyypCIATj04, External r y Quality cc�RNMEPJO Control Review of the Chesterfield County Office of Internal Audit Conducted in accordance with guidelines of the Association of local Government Auditors for the period for the period July 1, 2005 through June 30, 2008 H: N-1 000034 October 3, 2008 Association of Local Government Auditors Lou Lassiter, Director Chesterfield County Office of Internal Audit P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Lassiter, s We have completed a peer review of the Chesterfield County Office of Internal Audit for the period July 1, 2005 through June 30, 2008. In conducting our review, we followed the standards and guidelines contained in the Peer Review Guide published by the Association of Local Govemment Auditors (ALGA). We reviewed the internal quality control system of your audit organization and conducted tests in order to determine if your internal quality control system operated to provide reasonable assurance of compliance with Govemment Auditing Standards issued by the Comptroller General of the United States. Due to variances in individual performance and judgment, compliance does not imply adherence to standards in every case, but does imply adherence in most situations. Based on the results of our review, it is our opinion that the Chesterfield County Office of Internal Audit internal quality control system was suitably designed and operating effectively to provide reasonable assurance of compliance with Govemment Auditing Standards for audits and attestation engagements during the period July 1, 2005 through June 30, 2008. We have prepared a separate letter offering suggestions to further strengthen your internal quality control system. Tina Adams City of Charlotte 'per-1Q�& Paul Geib Milwaukee Public Schools //Z/ V5 Z;1 Brian Gildea Hanover County Member Services, 449 Lewis Hargett Circle, State 290, Le)angton, KY 40503-3590 000005 05 Peg0c'"04,0 Association of Local Government Auditors October 3, 2008 Lou Lassiter, Director Chesterfield County Internal Audit P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Lassiter, We have completed a peer review of the Chesterfield County Office of Internal Audit for the period July 1, 2005 through June 30, 2008 and issued our report thereon dated October 3, 2008. We are issuing this companion letter to offer certain observations and suggestions stemming from our peer review. We would like to mention some of the areas in which we believe your office excels: • The executive summary section of your audit reports is concise and visually appealing. • The annual report card demonstrates a high level of productivity especially given your staff size. • The IA Director is very supportive of staff i.e. providing training, both on the job and continuing education opportunities and professional advancement • Audits resulted in beneficial and value -adding recommendations. Management is appreciative of Internal Audit's input. The above arc a few qualities of your office that impressed us during the review. The Government Accountability Office issued an updated Government Auditing Standards (Yellow Book) which became effective January 1, 2008. The changes to the Yellow Book necessitated revisions to some Internal Audit policies and procedures. The policies and procedures in place prior to the 2007 revision adhered to the previous Yellow Book requirements (2003 Revision). We offer the following observations and suggestions to enhance your organization's demonstrated adherence to Government Auditing Standards: • Section 3.21 of the Standards require that entities should establish policies and procedures for accepting engagements to perform nonaudit services so that independence is not impaired with respect to entities they audit. While your policy and procedures manual indicates that internal audit will not perform nonaudit services that impair independence, it does not include procedures to determine the type of nonaudit service and the application of safeguards, when required. • The policy and procedures manual should include all requirements related to financial audit compliance as stipulated by Section 5.26 of the standards. These reporting standards for financial audits require that Internal Audit advise entity management of information affecting previously issued financial statements, determine the potential effects of the information, and necessary restatements. Member Services, 449 Lewis Hargett Cirde, Suite 290, Le)angton, KY 40503-3590 Dk-- agol,"a naaa C— Proll7a nc" —41. • ....... nn.��rn.h..nh• 0000��6 To enhance the effectiveness of the policy and procedures manual and ensure that these policies and procedures inr:ltxie requirements as mandated by CAS, Interna) Audit should update applicable sections to include information referenced above. • Sections 3.46 and 3.48 require that auditors complete continuing professional education (CPE) and that the audit organization has quality control procedures to help ensure that auditors meet CPE requirements. We recommend that Internal Audit establish a monitoring tool to ensure that all staff is in compliance with the CPE requirements as specified by GAS. We extend our thanks to you, your staff and the other county officials we met for the hospitality and cooperation extended to us during our review. Sincerely, Tina Adams City of Charlotte ?allz )� 4 Paul Geib Milwaukee Public Schools Brian Gildea Hanover County 0000,: 7 , t - LOUIS G. LASSITER Director October 3, 2008 Tina Adams Chesterfield County, Virginia Internal Audit 10021 Ironbridge Road — P.O. Box 40 — Chesterfield, VA 23832 Phone: (804) 748-1240 — Fax: (804) 768-9346 — Internet. chesterfield.gov A.L.G.A. Peer Review Team Leader City of Charlotte, NC Dear Tina: Attached is our response to the observations and suggestions from our July 1, 2005 - June 30, 2008 peer review. We agree that additional updates to the Policy and Procedures manual to ensure compliance with Yellow Book requirements will be helpful. Many changes were made to the Internal Audit manual to incorporate recent revisions to the 2007 Yellow book. We appreciate the team's effort in identify additional changes that are needed and therefore we will update our manual and related processes for: • The procedures used to determine the type of non -audit service and the application of related safeguards. • For financial audits to document that we would advise entity management of information affecting previously issued financial statements. • To formally document our processes that we use to ensure compliance with CPE requirements. We anticipate having these changes fully documented and implemented by the end of December 2008. I would like to thank you and the teams efforts for donating your time to conduct the review and appreciate your help to improve our operation and test our compliance with Government Auditing Standards. Sinc ly, z_t=. "14X Louis G. Lassiter, CPA Providing a FIRST CHOICE community through excellence in public service 0 G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2008 Item Number: 2.C. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Larry Haake, Registrar, will brief the Board on preparations for the 2008 elections. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board 1:1 No # 000009 CHESTERFIELD COUNTY ELECTORAL BOARD OFFICE OF THE GENERAL REGISTRAR Electoral Board Members Earnest W. Harris, Jr. Rosemarie Y. Hart Horace Mann, III October 22, 2008 FOR IMMEDIATE RELEASE General Registrar Lawrence C. Haake, III Contact: Larry Haake (748-1471) REGISTRAR OUTLINES ELECTION PREPARATIONS Larry Haake, Chesterfield County General Registrar today briefed the Board of Supervisors on preparations for the November General Election. His comments are below. I was last before you on May 28, at which time you approved 3 precinct splits and 4 polling place moves. Since that meeting, the Department of Justice has approved our changes under the Voting Rights Act. Efforts following DOJ approval to inform voters are as follows: Public awareness: 1. Every voter with a changed voting location has been mailed a new voter card notifying them of the change. 2. Republican and Democratic Party chairs have been notified of the changes. Print media stories on changes: 1. Richmond Times Dispatch 2. Chesterfield Observer 3. Village News 4. Petersburg Progress Index 5. Midlothian Exchange 6. Richmond Freepress 7. Community Weekly Mailing Address: Telephone (804) 748-1471 • Fax (804) 751-0822 Office Location: PO Box 1690 www.chesterriield.gov/registrar 9848 Lori Road Chesterfield, VA 23832 (Court Square) Briefing to Chesterfield County Board of Supervisors on Election Preparations October 22, 2008 Special notices printed: 1. Booklet describing precinct splits and polling place changes has been printed and distributed through meetings and by placement in Chesterfield County Libraries and on public counters at the government center. 2. ValPak Public announcements via media or in person: 1. Television coverage on channels 6, 8, and 12 2. Interview on WRVA Radio with Jimmy Barrett 3. Interview on KISS 105.7 with Clovia Lawrence 4. Keynote speaker at Chesterfield NAACP September meeting 5. Speaker at 2 Dale District Meetings 6. Speaker at 3 Matoaca District Meetings 7. Attended 2 Chesterfield NAACP Political Action Committee Meetings 8. Attended Chesterfield NAACP annual banquet 9. Interview with Don Kappel for Chesterfield Spotlight 10. Interview on the Chesterfield live call-in show with Don Kappel 11. Guest columnist for Richmond Times Dispatch Sunday, Sept. 21 titled "County is Well Prepared for Heavy Turnout" 12. Radio spots (30 seconds) week of October 27 —Radio One urban stations 13. Radio spots (30 seconds) week of October 27 — WRVA radio Briefing to Chesterfield County Board of Supervisors on Election Preparations October 22, 2008 ADDITIONAL EFFORTS TO IMPROVE THE VOTER'S EXPERIENCE 1. Use of electronic pollbooks in 17 of the largest precincts. This eliminates the need for alphabetical check-in lines and will generally accelerate the check-in of voters. 2. Coordination with Chesterfield and Virginia State Police for rapid response in the event of traffic or order -maintenance problems at polling places. 3. Coordination with Fire and EMS for rapid response to provide temporary power in the event of power outage. 4. Coordination with the State Board of Elections command center for rapid restoration of power to polling places if an outage occurs. 5. Encouragement of voters to vote absentee. 6. Increase in officers of election to the extent that there will be officials outside alert for the arrival of voters who have special needs or accessibility issues. 7. Additional training to Chief and Deputy Chief officers of election. 8. Working with Chesterfield Capital Projects, a graveled parking area was installed for voters at Precinct 304, Winfrees Store, in the Matoaca District. 9. Call centers using volunteer county employees have been planned for October 6 — close of books, October 28 — final day to request an absentee ballot by mail, and November 4 —election day. On October 6, more than 1,000 calls were handled by the call center of 6 volunteer county employees. Without that call center in place, most of those calls would have gone unanswered. Finally, I will tell you that Chesterfield County has at close of books 207,550 registered voters. The word for the day on November 4 is "patience". Voters should come expecting to visit with their neighbors for a while, which, if expected, can enhance their experience. With the potential for nearly 207,000 people going to 67 locations, there should be no expectation of a rapid in and out to vote. Patience will be the word for the day. If you have further suggestions to improve the voter's experience, I will endeavor to carry them out. Thank you for your consideration. PRECINCTS USING ELECTRONIC POLLBOOKS ON NOVEMBER 4, 2008 BERMUDA 106-Harrowgate Harrowgate Elementary School 15501 Harrowgate Road 108-Ecoff Ecoff Elementary School 5200 Ecoff Avenue 109-E. Scott E. Scott Elementary School 813 Beginners Trail Loop 111 -Iron Bridge Chesterfield Community High School 12400 Branders Bridge Road DALE 205 -Falling Creek Falling Creek Elementary School 4800 Hopkins Road 209 -Salem Church Salem Church Middle School 9700 Salem Church Road 210 -Five Forks Asbury United Methodist Church 7151 W. Belmont Road 211 -Nash Iron Bridge Baptist Church 10900 Iron Bridge Road 213 -Southside Southside Baptist Church 6000 Iron Bridge Road MATOACA 303-Matoaca Matoaca Middle School East 312 -Evergreen Evergreen Elementary School 315 -Bailey Bridge Bailey Bridge Middle School CLOVER HILL 402-Genito Providence Elementary School 408 -Reams Reams Elementary School MIDLOTHIAN 503 -Midlothian Midlothian High School 504-Robious Robious Elementary School 507 -Salisbury Church of the Redeemer 6001 Hickory Road 1701 Evergreen E. Parkway 12501 Bailey Bridge Road 11001 W. Providence Road 10141 Reams Road 401 Charter Colony Parkway 2801 Robious Crossing Dr 2341 Winterfield Road C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2008 Item Number: 2.p. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board ❑ No # 000010 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Business Climate Survey 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Potential 2009 Cash Proffer Legislation 7. Chippenham Place (formerly Cloverleaf Mall) 8. Citizen Budget Advisory Committee 9. Citizen Satisfaction Survey 10. Countywide Comprehensive Plan 11. Efficiency Studies - Countywide Efficiency Study - Fleet Management Efficiency Study 12. Emergency Preparedness Steering Committee 13. Financial/Budget Issues 14. Fort Lee Expansion 15. 2009 Impact Fee Legislation 16. In -Focus Implementation 17. Irrigation Policies/Demand Management for Water Use 18. 2009 Legislative Program 19. Magnolia Green 20. Meadowville Interchange 21. Midlothian Turnpike/Courthouse Road Streetscape Improvements 22. Multi -Cultural Commission 23. Postal Zip Codes 24. Property Maintenance and Neighborhood Preservation (countywide) 25. Public Facilities Plan 26. Richmond Braves/Minor League Baseball 27. RRPDC Large Jurisdiction Committee 28. RRPDC Transportation Funding Strategies Work Group 29. Private Sewer Treatment Facility 30. Sports Tourism Program with Metropolitan Richmond Sportsbackers 31. Ukrop's Kicker Complex/Poseidon Swimming - Stratton Property 32. Upper Swift Creek Water Quality Ordinances 33. VDOT Subdivision Street Acceptance Requirements 34. Utilities Policies and Managed Growth 35. Watkins Centre 36. Website Redesign 000011 Updated 10/1/08 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Fire Department Efficiency Study 3. Employee Health Benefits — Contract Renewal 4. 2007 Impact Fees for Roads 5. Planning Fees 6. Regional Workforce Investment Initiative 7. Southwest Corridor Water Line 8. 2011 Redistricting Calendar/Process Report 9. Wireless Internet Access in County Facilities 0000-1. 2 Updated 10/1/08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 22, 2008 Item Number: 5.A. Subiect: Resolution Recognizing Ms. Judy S. Allen, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Judy S. Allen will retire from the Police Department on November 1, 2008 after having provided 31 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ■ Yes 1:1 No 0C -2. RECOGNIZING MS. JUDY S. ALLEN UPON HER RETIREMENT WHEREAS, Ms. Judy S. Allen began her public service with Chesterfield County as dispatcher with the Police Department on May 1, 1977 and has faithfully served Chesterfield County for thirty-one years; and WHEREAS, Ms. Allen has served the Police Department in the capacity of dispatcher, police aide - Police Property Division, senior police aide, and kennel master; and WHEREAS, Ms. Allen and her fellow Police Property co-workers, helped prepare for, test, and implement an Automated Property and Inventory System; and WHEREAS, as a kennel master, Ms. Allen has exhibited excellent customer service skills in dealing with citizens and co-workers; and WHEREAS, Ms. Allen has been very successful in helping citizens find the right pet for their family; and WHEREAS, Ms. Allen has been dedicated to the care of the animals in the shelter and has gone the extra mile to ensure they receive proper care and are maintained in a clean environment; and WHEREAS, by providing quality public service, Ms. Allen has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Allen's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2008, publicly recognizes Ms. Judy S. Allen and extends on behalf of its members and the citizens of Chesterfield County appreciation for her dedicated service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Allen, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 y AGENDA y�Nn Meeting Date: October 22, 2008 Item Number: 5.6. Subiect: Resolution Recognizing Ms. Carole H. Nunnally, Utilities Department, Upon Her Retirement October 1, 2008 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Carole H. Nunnally for 30 years of service to the Chesterfield County Utilities Department. Preparer: Roy E. Covington, P.E. Title: Director of Utilities Attachments: ■ Yes F-1No # 000-0115 RECOGNIZING MS. CAROLE H. NUNNALLY UPON HER RETIREMENT WHEREAS, Ms. Carole H. Nunnally retired from the Chesterfield County Utilities Department on October 1, 2008; and WHEREAS, Ms. Nunnally in her earlier career, enjoyed a diverse background of professional positions, both in the private and public sectors, thus developing a broad-based and well-rounded portfolio of skills and supervisory abilities; and WHEREAS, Ms. Nunnally began her public service with Chesterfield County on April 17, 1978, as a draftsman for the Department of Utilities where she has faithfully served the department and county for over thirty years; and WHEREAS, Ms. Nunnally, with her responsibilities related to providing superior utility mapping data to address the significant growth experienced by Chesterfield County during the 19801s, applied vision and foresight by assisting in developing the department's electronic mapping program, thus promoting her to engineering data supervisor; and WHEREAS, due to her extensive knowledge, Ms. Nunnally has been a tremendous leader and dedicated professional with respect to geospatial data management, and with her foresight, has been instrumental in the evolution from antiquated paper systems to the department's current, state-of-the-art, electronic Geographic Information System; and WHEREAS, Ms. Nunnally has advocated the use of technology to more efficiently and effectively provide services, and as such, virtually all of the department's employees have benefited from the Geographic Information System Application's created under her direction; and WHEREAS, Ms. Nunnally has been instrumental in developing processes that combine electronic applications, microfilm data and paper resources to research prior Utility projects, thus providing valuable information to staff and the citizens of Chesterfield County; and WHEREAS, throughout her career, Ms. Nunnally unselfishly gave of her time and talents by mentoring her staff and developing them into the efficient and cohesive team they are today; and WHEREAS, Ms. Nunnally, through her leadership, vision and positive attitude, has played a vital role in the Engineering Data Management section, of the Department of Utilities as a productive member of the Supervisory Team, and her presence will surely be missed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2008, publicly recognizes Ms. Carole H. Nunnally and extends on behalf of its members and the citizens of Chesterfield County appreciation for over 30 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Nunnally, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,Nu Meeting Date: October 22, 2008 Item Number: 8.A.1. Subiect: Nominations for Appointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Nomination/appointment of members to the Board of Building Code Appeals. Summary of Information: The terms of four members of the Board of Building Code Appeals will expire on October 30, 2008. The members are Stephen H. Conner (electrical tradesman), Ronald L. Daughtery (electrical tradesman), James G. Kester (plumbing tradesman), and C. Brown Pearson, III (real estate property manager). The current appointees, with the exception of Ronald Daughtery, have expressed a willingness to be reappointed and have submitted applications. Currently, Sec 5-8 of the county ordinance stipulates that a minimum of four plumbing or electrical tradesmen must sit on this board. Furthermore, the state building code stipulates that a member with experience as a property manager shall be on this board. Reappointment of the members would maintain the composition of membership previously established by the Board of Supervisors and the Statewide Building Code for this Board. Preparer: William D. Dupler Attachments: F]Yes Title: Building Official ■ No 000017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Board received 4 applications from citizens interested in serving on the Board of Building Code Appeals. Three of the applications were from existing members Stephen H. Conner, James G. Kester and C. Brown Pearson, III for reappointment. The fourth applicant did not meet the specific background of the member who has declined reappointment and may be a suitable candidate as a public interest or engineering background position for next year's appointment cycle. One additional electrical or plumbing tradesman will need to be appointed to comply with the county ordinance. Staff will work to identify an additional qualified tradesman. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. 000012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA yIgENU� Meeting Date: October 22, 2008 Item Number: 8.6. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda and Dale Districts and the upgrade of two fixtures in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; Preparer: Richard M. McElfish Attachments: 0 Yes CONTINUED NEXT PAGE Title: Director, Environmental Engineerinq No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Fan Court subdivision, on Canterbury Road in the vicinity of 11409 Cost to install streetlight: $496.64 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day DALE DISTRICT: • In the Drewrys Bluff subdivision, on Bluffside Drive in the vicinity of 3511, on the existing pole Cost to install streetlight: $258.15 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day • In the Kings Grove subdivision, on South Jessup Road, in the vicinity of 5736 Cost to install streetlight: $1,431.27 (Design Cost: $591.04) Does not meet minimum criteria for intersection or vehicles per day CONTINUED NEXT PAGE 000o"zo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) DALE DISTRICT (CONTINUED): • In the Drive vapor sodium Cost to (Design Criteria Page 3 of 3 Jessup Farms subdivision, at the intersection of Bayview and Turner Road. Upgrade the existing 7000 lumen mercury open fixture to the county standard 8000 lumen high pressure vapor enclosed fixture upgrade streetlight: $386.35 Cost: $245.52) not applicable, existing fixture • In the Belfair subdivision, at the intersectio Laurelwood Road. Upgrade the existing 7000 open fixture to the county standard 8000 sodium vapor enclosed fixture Cost to upgrade streetlight: $442.28 (Design Cost: $245.52) Criteria not applicable, existing fixture n of Belmont Road and lumen mercury vapor lumen high pressure For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00001 STREETLIGHT REQUEST Bermuda District Request Received: August 19, 2008 Estimate Received: October 6, 2008 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Ms. Nancy E. Paraday 11400 Canterbury Road Chester, VA 23831 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 48 Canterbury Road, vicinity of 11409, on the existing pole Cost to install streetlight: $496.64 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 VPD Petition: Qualified Requestor Comments: "This street is pitch black at night. The street is hilly and treacherous in the winter. Many elderly on the street that live alone. Recent auto break-ins of vehicles in driveways." 000022 Streetlight Request Map October 22, 2008 This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light T This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 460 230 0 460 Feet u 000OZ3 U 4 J h �O O Opo � n vz m C N G A< < O O �O r ZO O 00 2 U d A This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light T This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 460 230 0 460 Feet u 000OZ3 STREETLIGHT REQUEST Dale District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: October 6, 2008 Days Estimate Outstanding: 95 NAME OF REQUESTOR: Mr. Robert G. O'Neal ADDRESS: 3501 Bluffside Drive Richmond, VA 23237 REQUESTED LOCATION: Bluffside Drive, vicinity of 3511, on the existing pole Cost to upgrade streetlight: $258.15 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not qualified, less than 400 VPD Petition: Qualified Requestor Comments: None Staff Comments: Staff notes that this is second of two requests for lighting on Bluffside Drive. The Board approved an installation (shown on the attached map) to the east of this location at their September 24, 2008 meeting in the amount of $293.32. Streetlight Request Map October 22, 2008 L� 0 CO 0� N 3RD ST R FFS\OB • BLV O Cfl Y O X m 00 N 2ND ST This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was eXlStlll light obtained from the Chesterfield County g g Environmental Engineering Department. • requested light is M - I 575 287.5 0 575 Feet 000025 STREETLIGHT REQUEST Dale District Request Received: July 17, 2008 Estimate Requested: July 17, 2008 Estimate Received: October 1, 2008 Days Estimate Outstanding: 76 NAME OF REQUESTOR: Ms. Lisa Marion ADDRESS: 5742 S Jessup Road Chesterfield, VA 23832 REQUESTED LOCATION: On South Jessup Road, in the vicinity of 5736 Cost to install streetlight: $1,431.27 POLICY CRITERIA: Intersection: Not qualified, location is not an intersection Vehicles Per Day: Not Qualified, less than 400 VPD Petition: Qualified Requestor Comments: "The location would adequately light a very dark area including a curve in the road which can be dangerous at night." Streetlight Request Map This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend 4 existing light • requested light October 22, 2008 T This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 400 200 0 400 Feet l�J 000027 STREETLIGHT REQUEST Dale District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: October 1, 2008 Days Estimate Outstanding: 92 NAME OF REQUESTOR: Ms. Chantel R. Maxfield ADDRESS: 5219 Turner Road Richmond, VA 23234 REQUESTED LOCATION: At the intersection of Bayview Drive and Turner Road, upgrade the existing open fixture, 7000 lumen mercury vapor lamp to the county standard enclosed fixture, 8000 lumen high pressure sodium vapor lamp Cost to upgrade streetlight: $386.35 POLICY CRITERIA: Not applicable, existing fixture Requestor Comments: "We the petitioners are located on the outside of Jessup Farms in the 5200 block of Turner Road. It is a very dark wooded area. Our block consists of two family/parent homes with children under the age of 10. And recently we have all been a victim of larceny. Due to the lack of light our area is an easy target. We as a neighborhood have taken the steps to help brighten our neighborhood, but is still not enough light. Just one or two lights will make a great difference and will also make us feel safer in our neighborhood." Streetlight Request Map October 22, 2008 JESSUP RD 0 3 _w m �xtER RO Pp�NO Py 2 a �m N O i This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ,, This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 280 140 0 280 Feet ME r�1 u 003 STREETLIGHT REQUEST Dale District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: October 1, 2008 Days Estimate Outstanding: 92 NAME OF REQUESTOR: Ms. Jeanette E Bader ADDRESS: 4212 Laurelwood Road Richmond, VA 23234 REQUESTED LOCATION: At the intersection of Belmont Road and Laurelwood Road, upgrade the existing open fixture, 7000 lumen mercury vapor lamp to the county standard enclosed fixture, 8000 lumen high pressure sodium vapor lamp Cost to upgrade streetlight: $442.28 POLICY CRITERIA: Not applicable, existing fixture Requestor Comments: "Towards Chippenham they have those bright amber (yellow) lights. If they would put one on the corner of Belmont and Laurelwood it would help tremendously! A new light on that corner would help a lot, the one now is old and has no effect." Streetlight Request Map October 22, 2008 0 0 a a CRABTREE RD B O O 2Po v BELMONT RD • 03 n r O O A Z O FIELDSTONE RD This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend 4 existing light • requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 300 150 0 300 Feet L -J 00() 0,31 CHESTERFIELD COUNTY r BOARD OF SUPERVISORS : AGENDA h�INP Page 1 of 1 Meeting Date: October 22, 2008 Item Number: 8.C.1.a. Subject: Adopt a Resolution to Authorize a Grant Application to the Virginia Department of Rail and Public Transportation (DRPT) for the Chesterfield ACCESS Transportation Program County Administrator's Comments: County Administrator: ues Adoption of a resolution that authorizes the submission of a grant application to the Virginia Department of Rail and Public Transportation. The purpose of the grant is to subsidize a discount for senior citizens using the Chesterfield ACCESS Transportation Program. Additionally, the Board is requested to authorize acceptance of the grant, if awarded, and to appropriate state grant funds in the amount of $10,000. Summary of Information: Grant funding in the amount of $10,000 is available from the Virginia Department of Rail and Public Transportation to implement a discount to the voucher program for senior citizens utilizing the Chesterfield ACCESS Transportation Program. The current price for a transportation voucher is $6. Grant funds will be used to provide a means to issue discounted vouchers to citizens age sixty or older. The discounted price of $5 will make the cost of transportation more affordable for seniors as long as the grant funds last. The grant requires a local match of 50 or $500. The match will be satisfied with funds in the current year's operating budget. The grant requires the governing body to adopt the attached resolution authorizing the submission of the grant application to the Virginia Department of Rail and Public Transportation. Preparer: Rebecca T Dickson Title: Deputy County Administrator, Human Services Attachments: ■ Yes F-1No #�3�J� 32 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 This item requests the Board to 1) authorize the Chesterfield County Coordinated Transportation Program (Access Chesterfield) to submit an application to the Virginia Department of Rail and Public Transportation and furnish the necessary documents and information required for processing,the grant, (2) execute the grant program in accordance with the requirements of Section 58.1-638.A.4 of the Code of Virginia, and (3) approve appropriation of state grant funds in the amount of $10,000. This grant award requires a 5 percent local match of $500. There is sufficient funding in the Access Chesterfield operating budget for that local match. The $10,000 grant will allow Access Chesterfield to discount rides for senior citizens from $6 to $5. Preparer: Allan M. Carmody Title: Director Budget and Management 000033 RESOLUTION AUTHORIZING THE APPLICATION FOR STATE AID TO PUBLIC TRANSPORTATION BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield that James J.L. Stegmaier, County Administrator, is authorized, for and on behalf of the Board of Supervisors of the County of Chesterfield, hereafter referred to as the PUBLIC BODY, to execute and file an application to the Department of Rail and Public Transportation, Commonwealth of Virginia, hereafter referred to as the DEPARTMENT, for a grant of financial assistance in the amount of $10,000 to defray the costs borne by the PUBLIC BODY for public transportation purposes and to accept from the DEPARTMENT grants in such amounts as may be awarded, and to authorize James J.L. Stegmaier, County Administrator to furnish to the DEPARTMENT such documents and other information as may be required for processing the grant request. The Board of Supervisors of the County of Chesterfield certifies that the funds shall be used in accordance with the requirements of Section 58.1-638.A.4 of the Code of Virginia, that the PUBLIC BODY will provide funds in the amount of $10,000, which will be used to match the state funds in the ratio as required in such Act, that the records of receipts of expenditures of funds granted the PUBLIC BODY may be subject to audit by the DEPARTMENT and by the State Auditor of Public Accounts, and that funds granted to the PUBLIC BODY for defraying the expenses of the PUBLIC BODY shall be used only for such purposes as authorized in the Code of Virginia. The undersigned duly qualified and acting Clerk to the Board of Supervisors of the PUBLIC BODY certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Board of Supervisors of the County of Chesterfield held on the day of October 22, 2008. (SEAL) Clerk to the Board of Supervisors 10/22/2008 000034 CHESTERFIELD COUNTY yY BOARD OF SUPERVISORS Page 1 of 2 AGENDA yacNu� Meeting Date: October 22, 2008 Item Number: 8.C.1.b. Subject: Resolution Approving Issuance by the Chesterfield Economic Development Authority Up to $40,000,000 of its Pollution Control Refunding Revenue Bonds County Administrator's Comments: County Administrator: rd The board is requested to adopt the attached resolution approving the Economic Development Authority's issuance of pollution control refunding revenue bonds. Summary of Information: This action was previously approved by both the Chesterfield Economic Development Authority and the Board of Supervisors in 2007. In early 2007, Virginia Electric and Power Company ("VEPCO") applied to the Economic Development Authority ("EDA") for the issuance of up to $40,000,000 in revenue bonds to refund existing outstanding pollution control revenue bonds for the treatment and disposal of solid waste materials resulting from operations at VEPCO's Chesterfield Power Station, the Chesapeake Energy Center of the Company located in the City of Chesapeake, the Bremo Power Station of the Company located in Fluvanna County and the Yorktown Power Station of the Company located in York County. Due to unforeseen changes in the capital markets for tax-exempt bonds, VEPCO determined to suspend temporarily this refinancing. VEPCO now wishes to proceed with the refinancing. Federal tax law requires the EDA and the County reaffirm their respective 2007 approvals of the issuance of the Refunding Bonds. Preparer: E. Will Davis, Jr. Title: Director Economic Development Attachments: ■ Yes E No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The EDA held a public hearing on October 16, 2008, and reaffirmed its prior approval of the bonds. Staff recommends approval. Approval of the bond issuance does not constitute an endorsement to a prospective purchaser of the bonds of the creditworthiness of the company nor do the bonds constitute an indebtedness of the County. 10000'7 Map of Chesterfield County d l I 500 8066648063 �Sk VIRGINIA ELECTRIC and POWER CO , 11200 IRON BRIDGE RD CHESTER VA 23831 J'1 $O [NoImprov] 206.31ac DB:9999 PG:99999 i � I a � pa ay I U \ 0 390 780 1.560 Feet ID11J AmalPbtognpbY Obdamc All dah u povidcd "ASIS"TM CanmamvaW of Vi�gina, the Vvgnu �pY County. ViB�nie Che�er(ield Cointy assumes no legal responsiuliry forthe infameem Gw�aphicldmmaum Netwod and llnrivpeet.c oflimr. agrnnend rnpbymjointly and.eveally dml.vn mpfi—f.,.p wmrnur onl.n fact orwmg by opemuon of law. rot beised f—di com-..e. 2Ag H2008Gfiesterfield Domain con iadonthis map.This DJ02 Aeri�ldbv mja glmpamhtion.mwu.ubg hwluding ny w.nenua ofma IinNbJu%fm®a for a puucelar pupae, xcwac%cmrmc%�nunercial vaWe, u Irsdon ddat.Imm mbingnnmt dant Hurd Pbv wm8swl pmperry righu. FSnphy-Nublic I}inted by F:SItITw ArcGISTM Horizontal data Topographic iKmmatiun is bests on the VA ggte Plere Cmrdirise system, NAf�3. VA is baud on 1989 phomgrammetrY, NAY29. 10000'7 CERTIFICATE The undersigned Secretary of the Economic Development Authority of the County of Chesterfield (the "Authority") certifies as follows, 1. A meeting of the Authority was duly called and held on Thursday, October 16, 2008, at 3:00 p.m. in the conference morn of Chesterfield County Office of Economic Development at 9401 Courthouse Road, Suite l3, Chesterfield, Virginia 23832, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public, The time of the meeting and the place at which the meeting was held provided a reasonable opportunity Cor persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of Virginia Electric and Power Company, a Virginia corporation, and that a notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in Chesterfield County, Virginia {'Notice"), with the second publication appearing not less than seven days nor more than twenty-one days prior to the hearing, date. A copy of the Notice has been filed with the minutes of the Authority and is attached as Exhibit A. 3. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a true, correct and complete copy of a resolution ("Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating, to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full Corte and elTect on this date. WITNESS my hand and the seal of the Authority, this 16th day of October, 2008. Y 110&4 Secretary, Economic Dcvcl&mcnt Authority of the County of Chesterfield [SEAT.] Exhibits: A - Copy of Certified Notice 13 - Summary of Statements C - Resolution 65589262 EXHIBIT A TO CERTIFICATE NOTICE OF PUBLIC HEARING ON PROPOSED REVENUE BOND FINANCING BY ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD Notice is hereby given that the Economic Development Authority of the County of Chesterfield(the "Authority"), will hold a public hearing on the application of Virginia Electric and Power Company (the "Company") requesting the Authority to issue up to $40,000,000 of its pollution control refunding revenue bonds from time to time and in one or more issues or series (the "Refunding Bonds"), the proceeds of which will be used to refund the Economic Development Authority of the County of Chesterfield Money Market Municipals Pollution Control Revenue Bonds (Virginia Electric and Power Company Project) Series 1985, currently outstanding in the aggregate principal amount of $40,000,000 (the "Refunded Bonds"). The Refunded Bonds were issued to finance or refinance the acquisition, construction and equipping of certain air and water pollution control facilities and/or sewage or solid waste disposal facilities at the Chesterfield Power Station of the Company located at 500 Coxendale Road, Chesterfield County, Virginia (the "Chesterfield Power Station"), the Chesapeake Energy Center located at 2701 Vepco Street, Chesapeake, Virginia, the Bremo Power Station of the Company located at 1038 Bremo Road, Bremo Bluff, Virginia and the Yorktown Power Station of the Company located at 1600 Waterview Road Yorktown, Virginia. The issuance of the Refunding Bonds as requested by the Company will not constitute a debt or pledge of the faith and credit of the Authority, Chesterfield County, the Commonwealth of Virginia or any other political subdivision thereof and neither the faith and credit nor the taxing power of the Authority, Chesterfield County, the Commonwealth of Virginia or any other political subdivision thereof will be pledged to the payment of such bonds but will be payable solely from the revenues derived from the Company and pledged to the payment thereof. The public hearing, which may be continued or adjourned, will be held at 3:00 p.m. on Thursday, October 16, 2008, before the Authority, in the conference room of the Chesterfield County Office of Economic Development at 9401 Courthouse Road, Suite B, Chesterfield, Virginia 23832. Any person interested in the planned issuance of the Refunding Bonds or the location or nature of the facilities proposed to be financed and refinanced from the proceeds of the sale of the Refunding Bonds may appear at the hearing and present his or her views. A copy of the Company's application is on file and open for inspection at the Chesterfield County Office of Economic Development at 9401 Courthouse Road, Suite B, Chesterfield, Virginia 23832, during business hours. Economic Development Authority of the County of Chesterfield 8Clb-Attachment- VEPCO Chesterfield 2008 - TEFRA Package 0000139 EXHIBIT B TO CERTIFICATE Summary of Statements Representatives of Virginia Electric and Power Company appeared before the Authority to explain the proposed revenue bond issue. No one appeared in opposition to the proposed revenue bond issue. EXHIBIT C TO CERTIFICATE RESOLUTION OF ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA AUTHORIZING THE ISSUANCE OF UP TO $40,000,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA ELECTRIC AND POWER COMPANY WHEREAS, by resolution adopted on June 21, 2007 (the "2007 Resolution") and at the request of Virginia Electric and Power Company (the "Company"), the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "Authority") approved the issuance of the Authority's refunding revenue bonds, from time to time and in one or more issues or series (the "Refunding Bonds") in an amount not to exceed $40,000,000 to refund the Economic Development Authority of the County of Chesterfield Money Market Municipals Pollution Control Revenue Bonds (Virginia Electric and Power Company Project) Series 1985 (the "Prior Bonds"), currently outstanding in the aggregate principal amount of $40,000,000; and WHEREAS, the proceeds of the Prior Bonds were loaned to the Company and a portion of such proceeds were used to finance or refinance, in whole or in part, the acquisition, construction and equipping of certain air and water pollution control facilities and/or sewage or solid waste disposal facilities and related facilities and equipment (the "Facilities") at the Chesterfield Power Station of the Company located in Chester, Chesterfield County, Virginia, the Chesapeake Energy Center of the Company located in City of Chesapeake, Virginia, the Bremo Power Station of the Company located in Fluvanna County, Virginia and the Yorktown Power Station of the Company located in York County, Virginia; and WHEREAS, due to unforeseen changes in the capital markets for tax-exempt bonds, the Company determined to temporarily suspend the refinancing of the Facilities and the issuance of the Refunding Bonds, and the Company has now requested that the Authority ratify and affirm its 2007 Resolution and take certain other action to comply with federal tax law and issue the Refunding Bonds; and WHEREAS, the Authority has conducted a public hearing, on behalf of the Board of Supervisors of Chesterfield County, Virginia (the "County Board") to ratify and affirm the issuance of the Refunding Bonds; and WHEREAS, the Refunding Bonds will be limited obligations of the Authority and will not be an obligation or liability of the Authority, the County of Chesterfield, Virginia (the "County"), the Commonwealth of Virginia or any other political subdivision or public body of the Commonwealth; and VVHERF..AS, the Authority afforded an opportunity to all persons desiring to be heard on the question of the proposed issuance of the Refunding Bonds by the Authority; and WI-ILREAS, the Authority has heard from all persons requesting to be heard on the question of the proposed issuance of the Refunding Bonds; and W1 IIRIAS, the Authority now desires, except to the extent modified by this resolution, to ratify and affirm its approval of the issuance of the Refunding Bonds and the execution and delivery of the necessary financing; documents to effectuate such issuance. NOVO', THEREFORE, BE IT RESOLVED BY THE AUTHORITY, as follows: Section 1. It is hereby found and determined that the refunding of the Prior Bonds will be in the public interest and vvill promote the corrunerce, safety, health, welfare, convenience or prosperity of the Commonwealth of Virginia, the County of Chesterfield, Virginia and their citizens. Section 2. Except to the extent modified by this resolution, the 2007 Resolution is hereby ratified and affirmed. The Authority hereby ratifies and affirms its approval ofthe refinancing of the Facilities and the issuance and sale by the Authority of the Refunding Bonds in an aggregate principal amount not to exceed $40,000,000, the proceeds of which may be used to make a loan to the Company for the purpose of, among others, refunding the Prior Bonds and refinancing the costs of the Facilities. Section 3. The Authority hereby requests and recommends that the County Board rati fy and affirm its respective approvals of the refinancing of (lie Facilities and the issuance of the Refunding Bonds by the Authority. Section 4. This Resolution shall take effect immediately. Adopted by the Economic Development Authority of the County of Chesterfield this 16th day of October, 2008. [SEAL} ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA secretary Board of Supervisors of Chesterfield County 9901 Lori Road Chesterfield, VA 23832 October 16, 2008 Economic Development Authority of the County of Chesterfield Approval of Proposed Revenue Bonds Financing For Virginia Electric and Power Company Virginia Electric and Power Company (the "Company"), has requested the Economic Development Authority of the County of Chesterfield (the "Authority") to issue its pollution control refunding revenue bonds (the "Refunding Bonds") to refund the Economic Development Authority of the County of Chesterfield Money Market Municipals Pollution Control Revenue Bonds (Virginia Electric and Power Company Project) Series 1985 (the "Refunded Bonds"), currently outstanding in the aggregate principal amount of $40,000,000. The proceeds of the Refunded Bonds were loaned to the Company and a portion of such proceeds were used to finance or refinance, in whole or in part, the acquisition, construction and equipping of certain air or water pollution control facilities and/or sewage or solid waste disposal facilities at the Chesterfield Power Station of the Company located at 500 Coxendale Road, Chesterfield County, Virginia (the "Chesterfield Power Station"), the Chesapeake Energy Center located at 2701 Vepco Street, Chesapeake, Virginia, the Bremo Power Station of the Company located at 1038 Bremo Road, Bremo Bluff, Virginia and the Yorktown Power Station of the Company located at 1600 Waterview Road Yorktown, Virginia (the "Project"). In early 2007, at the request of the Company, the Authority and the Board approved the refinancing of the Project and the financing of the Refunding Bonds. However, due to unforeseen changes in the investment markets for bonds of this nature, the Company determined to temporarily suspend the refinancing. The Company now wishes to proceed with the refinancing. Federal tax law requires the Authority and the Board to affirm their respective approvals of the issuance of the Refunding Bonds. As set forth in the resolution of the Authority (the "Resolution"), the Authority has ratified and affirmed its prior resolution adopted on June 21, 2007, pursuant to which the Authority agreed to issue its Refunding Bonds as requested. The Authority has conducted a public hearing on the proposed refunding and has recommended that you approve the issuance of the Refunding Bonds as required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and Section 15.2- 4906 of the Code of Virginia of 1950, as amended. Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the Resolution and, (2) the Fiscal Impact Statement required pursuant to Virginia Code Section 15.2- 4907 and (3) the form of resolution suggested by counsel to evidence your approval, j 'I'Secreary, Economic Dev rnent Authority of the County of ChesterflelA FISCAL IMPACT STATEMENT ICOR PROPOSED BOND FINANCING Date: October 16, 2008 To the Board of Supervisors of Chesterfield County Applicant: Virginia Electric and Power Company Project Facility: Chesterfield Power Station 1, Maximum Amount of financing sought 000,000 140,000,000 2, Estimated taxable value of the facility's real property to be $562,674,525* constructed in the municipality �. Estimated real property tax per year using present tax rates $3.4Q7.666* 4. Estimated personal property tax per year using present tax rates NEA 5. Estimated merchants' capital tax per year using present tax rates NiA 6. a. Estimated dollar value per year of gcmds that will be N/A purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be N,'A purchased From non -Virginia companies within the locality a Estimated dollar value per year of services that will be NIA purchased from Virginia companies within the locality d. Estimated dollar value: per year of services that will be NIA purchased from non -Virginia companies within the locality 7. Estimated number of regular employees on year round basis 238 8, Average annual salary per employee $61 62 VV . Cha?nn,F-.conornicDcvelo entAuthority of tof Chesterfield, ' rbe assessed value of the entire plant is $562,674,525 with property tax of 53,407,666. The assessed values for the facilities related to the financing are not readily nvailahle. RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY WHEREAS, by resolution adopted on June 21, 2007 and at the request of Virginia Electric and Power Company (the "Company"), the Economic Development Authority of the County of Chesterfield, Virginia (the "Authority"), approved the issuance by the Authority of up to $40,000,000 of its pollution control refunding revenue bonds (the "Refunding Bonds") to refund the Industrial Development Authority of the County of Chesterfield Money Market Municipals Pollution Control Revenue Bonds (Virginia Electric and Power Company Project) Series 1985, currently outstanding in the aggregate principal amount of $40,000,000 (the "Refunded Bonds"); WHEREAS, by resolution adopted on July 25, 2007, the Board of Supervisors of Chesterfield County (the "Board") approved the Company's refinancing of the Facilities and the issuance of the Refunding Bonds; WHEREAS, due to unforeseen changes in the capital markets for tax-exempt bonds, the Company determined to temporarily suspend the refinancing of the Facilities and the issuance of the Refunding Bonds. The Company now wishes to proceed with the refinancing and federal tax law requires the Board and the Authority to affirm their respective approvals of the issuance of the Refunding Bonds; WHEREAS, the Authority has recommended that the Board ratify and affirm its approval of the issuance of the Refunding Bonds; WHEREAS, a copy of the Authority's resolution ratifying and affirming its approval of the issuance of the Refunding Bonds, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board; and WHEREAS, except to the extent modified by this resolution, the Board now desires to ratify and affirm its prior resolution adopted on July 25, 2007. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY: 1. The Board ratifies and affirms its approval of the issuance of the Refunding Bonds by the Authority in an aggregate principal amount not to exceed $40,000,000, as required by Section 147(f) of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"). 2. Except to the extent modified by this resolution, the Board hereby ratifies and affirms its prior resolution adopted on July 25, 2007. 3. This resolution shall take effect immediately upon its adoption. [Seal] Adopted by the Board of Supervisors of Chesterfield County this 22nd day of October, 2008. Clerk, Board of Supervisors of Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA h�Nty� Meeting Date: October 22, 2008 Item Number: 8.C.1.c. Subwect: Resolution Approving the Industrial Development Authority of Richmond County's Issue of Its Revenue Bonds in a Principal Amount Not to Exceed $3,000,000 for the Benefit of Shining Light Community Outreach Foundation Located in Chesterfield County County Administrator's Comme County Administrator: Beard Action Reaueste Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: Shining Light Community Outreach Foundation ("Shining Light") is affiliated with Woodlake United Methodist Church. It is in the process of constructing an approximately 14,138 square -foot building to be used primarily as a preschool/childcare center, as well as equipping and developing recreational and sports facilities for the disabled. The projects will be located on approximately 24 acres of land at 15630 Hampton Park Drive in Chesterfield County. Shining Light is seeking to finance the projects with bonds in a principal amount of $3,000,000 issued by the Industrial Development Authority of Richmond County, Virginia (the "Richmond Authority"). The project is being financed through the Richmond Authority because of unique and favorable financing terms available through small issuers of public debt like Richmond for loans of relatively small amounts such as this. Because the projects are located in Chesterfield, the law requires that both Richmond and Chesterfield counties approve the bond issue. Preparer: E. Will Davis Jr. Title: Director Economic Development Attachments: 0 Yes [I No # 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Richmond Authority adopted an Inducement Resolution approving the issuance of the Bonds on August 13, 2008, following a public hearing. The Richmond Board of Supervisors approved the issuance on September 11, 2008. On October 16, 2008 Chesterfield Economic Development Authority held a public hearing and adopted a resolution approving the issuance of the bonds. Staff recommends that the Board of Supervisors adopt the attached resolution and approve the issuance of the Bonds by the Richmond Authority for the benefit of Shining Light. The approval of the issuance of the Bonds does not constitute an endorsement of the creditworthiness of the projects or Shining Light. Further, neither the Chesterfield EDA nor the County shall be obligated to pay the Bonds and neither the faith and credit nor the taxing power of the County shall be pledged thereto. Man of Chesterfield County 15500 7146709705 WOODLAKE UNITED METH CH TRS 6601 WOODLAKE VILLAGE PK MIDLOTHIAN VA 23112 $4811200 00,E 23.53ac A� DB:3900 PG:884 -oma 9� I I O U / / 0 37.5 275 550 Feet no leael resronsibiliry for the intarmeom 3p)Avul PMlagnphy Dud ' . N Nu pm �. G"' "" ' — Copyright 4'i 2008 Chcrterficld (;ounry Vng�me d n this p. Tli s map is rot h netl for lana comewrce GeoB•phtcldamuum Nclwmk WNnr mpec 1fi gent• dvnpbYawp IY •ad IIY di•c6un ny •b Vl nprnmhtwa eWr arytiat a I f mvu gbY P tion aflaw 3102 Ae�iel l'howgaphs Public Domain H '- Wdaui bests the VA State %ane (:aordinre ryatem. NAD83. ircBWby a•Y w•mn' afmvrh bil Yf f pulicul•rp pa wY cwraiY xi•I vuWe, Rimed by PSftITM ArcfilSn fpog plot info 's based on 1989 phabgremnrq NAVZ9. afrsdun dd.nf mfiNgua d Ywdp Y II IProp do ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD SUMMARY OF PUBLIC BEARING The undersigned officer of the Economic Development Authority of the County of Chesterfield (the "Chesterfield Authority") hereby certifies as follows: I . A meeting of the Chesterfield Authority was duly called and held on "Thursday, October 16, 2008, at 3:00 p.m., pursuant to proper notice given to each Director of the Chesterfield Authority prior to such meeting. The meeting was held in the conference room of the Chesterfield County Fconomic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia 23832. `l'he, meeting was open to the public. The time of the meeting and place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard_ 2. The presiding officer announced the commencement of the public hearEng on the application of Shining Light Community Outreach Foundation (the "Applicant"). A notice of the public hearing (the "Notice") was published once a meek for two successive weeks in the Richmond l bnes- Dispatch, which is a newspaper having general circulation in the County of Chesterfield. Evidence of the publication of the Notice in such newspaper is attached hereto as Exhibit A. 3. The individuals identified on Exhibit B attached hereto appeared and addressed the Chesterfield Authority. A summary cif the comments expressed at the public hearing by such individuals is included on Exhibit B. 4. Attached hereto as Exhibit C is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Chesterfield Authority present at such meeting, following such public hearing. Such Resolution has not been repealed, revoked, rescinded or amended and is in frill force and effect on the date hereof 5, Attached hereto as Exhibit D is a copy of the Applicant's Fiscal impact Statement. 6. Attached hereto as Exhibit E is a draft of a resolution to be presented to the Board of Supervisors of the County of Chesterfield. Dated: October L40,1008 ECONOMIC DEVELOPM NT AUTHORITY OF T?:—Doaffi–k1 TO' O CI- TERFIELD % Exhibits; A - ]Evidence of Publication of Notice R • Summary of Statements C - Chesterfield Authority Resolution D - Fiscal Impact Statement F - Draft Board of Supervisors Resolution 1668957v2 4427371 i1 NOTICE OF PUBLIC HEARING BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD ON THE APPLICATION OF SHINING LIGHT COMMUNITY OUTREACH FOUNDATION Notice is hereby given that the Economic Development Authority of the County of Chesterfield (the "Authority") will hold a public hearing on the application and request of Shining Light Community Outreach Foundation (the "Applicant") for the issuance of revenue bonds by the Industrial Development Authority of Richmond County, Virginia (the "Richmond County Authority") in an amount not to exceed $3,000,000 (the "Bonds') pursuant to the Virginia Industrial Development and Revenue Bond Act (the "Act"). The proceeds of the Bonds to be issued by the Richmond County Authority will be used to assist the Applicant in financing the construction, equipping and development of a facility to be used primarily as a preschool/childcare center together with recreational fields and facilities to serve the center and to host youth sports activities and sports programs for the disabled. The Applicant is a nonprofit Virginia nonstock corporation that is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended. Its principal place of business is 6601 Woodlake Village Parkway, Midlothian, Virginia 23112. The Applicant is affiliated with Woodlake United Methodist Church (the "Church"). The Project is located at 15640 Hampton Park Drive near Hull Street Road in Chesterfield County, Virginia. The Project will be used by the Applicant in the furtherance of its charitable mission to nurture persons physically, mentally, emotionally and spiritually through educational and recreational programming. The child care center will be leased by the Applicant and located in a separate 5,000 square -foot wing of a 15,000 square -foot multipurpose building owned by the Church. The recreational fields will also be leased from the Church. The Project will not include a sanctuary or any facilities to be used primarily for Sunday school purposes. The public hearing, which may be continued or adjourned, will be held at 3:00 p.m. on Thursday, October 16, 2008 in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia 23832. As required by the Act, the Bonds will not pledge the credit or the taxing power of the Commonwealth of Virginia, the Authority, the Richmond County Authority or the counties of Chesterfield or Richmond, but will be payable solely from revenues and other security provided by the Applicant. ANY PERSON INTERESTED IN THE ISSUANCE OF THE BONDS OR THE LOCATION OR NATURE OF THE PROJECT, MAY APPEAR BEFORE THE AUTHORITY IN CHESTERFIELD COUNTY AT THE DATE, TIME AND PLACE NOTED ABOVE AND BE HEARD. A copy of the application may be obtained from the Authority at the address provided above. Economic Development Authority of the County of Chesterfield 1767130v2 042737.001 VD -BUS -OFFICE F8K:8546496983 Oct 16 2008 13:33 P.02 I Advertising Affidavit TROUTMM SANDERS LLP Attn: HAZEL OtANATIEMPO 1001 HAW(tPoint P 0 Box 1122 1 STH PLC OR Richmond, VA 23210 77—L. D4tC Catagay P.0 Box M33 Richmond, Virginia 23293-0001 (804) 649-6208 DaScflpftn NOTICE, OF PUBLIC HEARING By 7HE 15COr4OL4WC 7k��t Number - Ad -Size gout - 2x139 L Media Generali operations, Inc. Publisher of the Pichmand Times -Dispatch This Is to certify that the attached NOTICE OF PUBLIC HEARING W!N published by the Richmond Time%-Watch, Inc. In the City Of Richmond, state of Virginia, on the following dates: low, 1CIO612006 The First Insertion being given ... 10102MB Newspaper refer6nco- 0001072932 Sworn to and subscribed before me this r LO-0--� f Nota P tic j supervisor State of Virginia WWAIIIA I WIAM City of Richmond Navy ftwo W Commit cion 2q*W Fab 2111. 2W my Comrntasion expires — Y FROM INVOICE- THANK -YOU NOT A BILL. PLEASE PA SUMMARY OF STATEMENTS MADE AT PUBLIC HEARING [Donna Holder, the President of) Shining Light Community Outreach Foundation (the "Applicant") appeared before the Authority, together with bond counsel, George L. Scruggs, Jr. of Troutman Sanders LLP. They reviewed the Applicant's plans to finance the construction, equipping and development of an approximately 5,000 square foot wing of an approximately 15,000 square foot building to be used primarily as a preschool/childcare center, with recreational fields and facilities to host youth sports activities and program for the disabled (the "Project") located on approximately 24 acres of land at 15640 Hampton Park Drive, Midlothian, Virginia 23112, near Hull Street Road in Chesterfield County, Virginia. They stated that the Applicant is a non-profit organization which has applied for and received designation as a tax-exempt 501(c)(3) organization from the IRS, and described how the Project will further the Applicant's charitable purpose. They also noted that although the Applicant is affiliated with Woodlake United Methodist Church, the Applicant is not organized and operated exclusively for religious purposes, and the Project does not include a sanctuary or any facilities to be used primarily for Sunday School purposes. They represented that the Applicant has a commitment from SunTrust Bank to purchase up to $3,000,000 of revenue bonds (the "Bonds") to be issued by the Industrial Development Authority of Richmond County for the benefit of the Applicant to finance the Project; explained that the Richmond County Authority had been asked to issue the bonds for the Project rather than the Chesterfield Authority to take advantage of the bank qualification designation of the bonds that was available through the Richmond County Authority for calendar year 2008; and represented that approvals had been obtained from the Richmond County Authority and the Richmond County Board of Supervisors. They further described that the Board of Supervisors of the County of Chesterfield, Virginia, will be asked to approve the issuance of the Bonds as required by law. [No other members of the general public made any comments.] RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD The Economic Development Authority of the County of Chesterfield (the "Chesterfield Authority") has received a request from Shining Light Community Outreach Foundation (the "Applicant"), requesting that the Chesterfield Authority assist in the issuance of revenue bonds in an amount not to exceed $3,000,000 (the "Bonds") by the Industrial Development Authority of Richmond County, Virginia (the "Richmond County Authority") to finance the construction, equipping and development of a facility to be used primarily as a preschool/childcare center with recreational fields and facilities to serve the center and to host youth sports activities and sports programs for the disabled (collectively, the "Project"). The Applicant represented that it is a nonprofit Virginia nonstock corporation that is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), and is affiliated with Woodlake United Methodist Church (the "Church"). The Applicant further represented that the Project is located at 15640 Hampton Park Drive in Chesterfield County, Virginia, and will be used by the Applicant in the furtherance of its charitable mission to nurture persons physically, mentally, emotionally and spiritually through educational and recreational programming. The child care center will be leased by the Applicant and located in a separate 5,000 square foot wing of a 15,000 square foot multipurpose building owned by the Church. The recreational fields will also be leased from the Church. The Project will not include a sanctuary or any facilities to be used primarily for Sunday school purposes. The Chesterfield Authority and the Richmond County Authority are organized under and empowered by the Industrial Development and Revenue Bond Act (the "Act") to issue revenue bonds for the purposes of, among other things, financing or refinancing facilities for use by organizations (other than institutions organized and operated exclusively for religious purposes) which are exempt from taxation pursuant to Section 501(c)(3) of the Code. On August 13, 2008, the Richmond County Authority adopted a resolution approving the Project and the issuance of the Bonds after holding a public hearing thereon pursuant to Section 147(f) of the Code and Section 15.2-4906 of the Act, as evidenced by a Summary of Public Hearing Certificate filed with the Chesterfield Authority, which includes, among other things, a summary of the statements made at the public hearing, the Applicant's Fiscal Impact Statement and the approving resolution. On September 11, 2008 the Board of Supervisors of Richmond County, Virginia approved the Project and the issuance of the Bonds by the Richmond County Authority by resolution, a certified copy of which has been filed with the Chesterfield Authority. As the Project is located in Chesterfield County, Section 147(f) of the Code and Section 15.2- 4905 of the Act require that the Chesterfield County Board of Supervisors (the "Chesterfield County Board") approve the issuance of the Richmond County Authority's Bonds and concur with the approval resolution adopted by the Richmond County Authority. The Chesterfield Authority has held a public hearing on the Project and the issuance of the Bonds pursuant to Section 147(f) of the Code and Section 15.2-4906 of the Act, and desires to recommend that the Chesterfield County Board approve the issuance of the Bonds and concur with the resolution adopted by the Richmond County Authority. NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. The Chesterfield Authority concurs with the resolution adopted by the Richmond County Authority approving the Project and the issuance of the Bonds, and hereby recommends and requests that the Chesterfield County Board approve the issuance of the Bonds and concur with the Richmond County Authority approval resolution. 2. The concurrence does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Applicant. Further, the Bonds shall contain a statement to the effect that neither the Commonwealth nor any political subdivision thereof, including the Richmond Authority, Richmond County, the Chesterfield Authority or Chesterfield County, shall be obligated to pay the principal of, premium, if any, or interest on the Bonds or other costs incident thereto except from revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the Richmond Authority, Richmond County, the Chesterfield Authority or Chesterfield County, will be pledged thereto. 3. All fees, costs and expenses in connection with the financing and the construction, equipping and development of the Project, including the fees and expenses of the Chesterfield Authority and Chesterfield Authority counsel, shall be paid from the proceeds of the Bonds or from moneys provided by the Applicant. If for any reason such Bonds are not issued, all such expenses shall be paid by the Applicant and the Chesterfield Authority shall have no responsibility therefor. 4. By submitting this Resolution to the Chesterfield Authority, the Applicant has agreed to indemnify and save harmless the Chesterfield Authority, Chesterfield County and their officers, directors, supervisors, employees and agents from and against all liabilities, obligations, claims, damages, penalties, losses, costs and expenses in any way connected with the Project or the issuance of the Bonds by the Richmond County Authority, including but not limited to, those arising in connection with any governmental review, investigation or audit of the Bonds, the Project or the Applicant. 5. The Chesterfield Authority hereby directs its officers to submit to the Chesterfield County Board this Resolution, a certificate containing a summary of the public hearing held by the Chesterfield Authority, together with the Summary of Public Hearing Certificate of the Richmond County Authority and the approval resolution adopted by the Richmond County Board of Supervisors. - 2 - 000055 6. All other acts of the directors, officers and staff of the Chesterfield Authority that are in conformity with the purposes and intent of this Resolution are hereby ratified, approved and confirmed. 7. This Resolution shall take effect immediately upon its adoption. Adopted: October 16, 2008. -3- +CERTIFICA'TE The undersigned Secretary, of the Economic Development Authority of the County of Chesterfield (the "Chesterfield Authority"), certifies that: 1. A meeting of the Authority was held on October 16, 2008, at the time and place established and noticed by the Authority, at which the directors of the Authority were prescnt or absent as noted below. The foregoing resolution was adopted by a majority of the quorum of the Authority presunt by a roll call vote, the ayes and nays being recorded in the minutes of the meeting as shown below: 2. The foregoing resolution is a true and correct copy of such resolution as adopted on October 16, 2008. The foregoing resolution lies not been repealed, revoked, rescinded or amended and is in frill force and effect on the date hereof. WITNESS my signature and the seal of the Economic Development Authority of the County of Chesterfield, this _LWday of October, 2008, tt".- Secretary, Economic Deve o ment Authority of the t ounty of Chesterfrc d (SEAL) 1668536v4 0427371M -4- PR E.SENTIABSENT: VOTE: John W. Hughes ✓ John L. Ruckart, Jr. Ilarril WI itehurst ✓ James E. Briggs ✓ - Lloyd A. Lenham ✓ .lames A. Spencer — ✓ �' '^ Tc rri Cofer Beirne +' —Alkk 2. The foregoing resolution is a true and correct copy of such resolution as adopted on October 16, 2008. The foregoing resolution lies not been repealed, revoked, rescinded or amended and is in frill force and effect on the date hereof. WITNESS my signature and the seal of the Economic Development Authority of the County of Chesterfield, this _LWday of October, 2008, tt".- Secretary, Economic Deve o ment Authority of the t ounty of Chesterfrc d (SEAL) 1668536v4 0427371M -4- FISCAL IMPACT STATEMENT Public Hearing- August 13, 2048 INDUSTRIAL DEVELOPMENT AL'THORIT'Y OF RICHI410ND COUNTY, VIRGINIA SHINING LIGHT COMMUNITY OUTREACH FOUNDATION 1, Maximum amount of financing sought 2. Estimated taxable value of the facility's real property Issuing Host Jurisdiction Jurisdiction' S 3,000,000 S 3, Estimated real property tax per year using present tax rates 4. Estimated personal property tax per ycar using present tax rates 5, Estimated merchants' capital tax per year using present tax rates 5 b. (a) Estimated dollar value per year of goods that wi ll be purchased from Virginia companies (b) Estimated dollar value per year of goods that will be purchased from non -Virginia companies $ (c) Estimated dollar value per year of services that will be purchased from Virginia companies S (d) Estimated dollar value per year of scnriccs that will be purchased from non -Virginia companies $ 7, Estimated number of regular employees (full time) on year round basis 8. Average annual salary per employee, including benefits S INDUSTRIAL DEVELOPMENT AUTHORITY OF RICI MOND COUNTY, VIRGINIA" By �y r Chairman * Host Jurisdiction -- The project is located in Chesterfield County, Virginia Information supplied by Shining Light Community Outreach Foundation. 1 72344'7v1 042737.001 0 0 0 0 6,000,000 57,000 0 0 10,000 I= 50,000 2,000 1 15,500 EXHIBIT E RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA The Economic Development Authority of the County of Chesterfield (the "Chesterfield Authority") and the Industrial Development Authority of Richmond County, Virginia (the "Richmond County Authority") have considered the application of Shining Light Community Outreach Foundation (the "Applicant"), requesting that the Richmond County Authority issue revenue bonds in a principal amount not to exceed $3,000,000 (the "Bonds") to assist the Applicant in financing the construction, equipping and development of a facility in Chesterfield County to be used primarily as a preschool/childcare center with recreational fields and facilities to serve the center and to host youth sports activities and sports programs for the disabled (collectively, the "Project"). The Applicant has represented that it is a nonprofit corporation affiliated with Woodlake United Methodist Church (the "Church"), and that the Project will be used by the Applicant in furtherance of its charitable mission to nurture persons physically, mentally, emotionally and spiritually through educational and recreational programming. The child care center will be leased by the Applicant and located in a separate 5,000 square foot wing of a 15,000 square foot multipurpose building owned by the Church. The recreational fields will also be leased from the Church. The Project will not include a sanctuary or any facilities to be used primarily for Sunday school purposes. The Richmond County Authority adopted a resolution on August 13, 2008, following a public hearing, in which it authorized the issuance of the Bonds and requested that the Richmond County Board of Supervisors (the "Richmond County Board"), the Chesterfield Authority and the Chesterfield County Board of Supervisors (the "Chesterfield County Board") concur with such resolution and approve of the issuance of the Bonds. On September 11, 2008, the Richmond County Board adopted a resolution approving the issuance of the Bonds. The Chesterfield Authority adopted a resolution on October 16, 2008, following a public hearing, approving the Project and requesting that the Chesterfield County Board approve the issuance of the Bonds by the Richmond County Authority and concur with the resolution adopted by the Richmond County Authority. A copy of the Richmond County Authority's Summary of Public Hearing Certificate, which includes, among other things, its approval resolution, a summary of the comments made at the public hearing and the Applicant's Fiscal Impact Statement, has been filed with the Chesterfield County Board. A copy of the Chesterfield Authority's Summary of Public Hearing Certificate, which includes, among other things, its approval resolution, a summary of the comments made at the public hearing and the Applicant's Fiscal Impact Statement, has been filed with the Chesterfield County Board. 00005 Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the highest elected governmental unit of the locality having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds, and the Chesterfield County Board constitutes the highest elected governmental unit of Chesterfield County. Section 15.2-4905 of the Code of Virginia of 1950, as amended, permits an industrial development authority to finance a facility in another locality in which there exists an industrial development authority provided the governing body of the locality in which the facility is or will be located concurs with the resolution adopted by the authority offering to finance such facility. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS. OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Chesterfield County Board accepts the Summary of Public Hearing Certificates provided by the Richmond County Authority and the Chesterfield Authority and approves the issuance of the Bonds by the Richmond County Authority for the benefit of the Applicant to permit the Richmond County Authority to assist in the development and financing of the Project in Chesterfield County. 2. The Chesterfield County Board concurs with the resolution adopted by the Richmond County Authority. 3. The concurrence and approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Applicant. Further, the Bonds shall contain a statement to the effect that neither the Richmond County Authority, Richmond County, the Chesterfield Authority nor Chesterfield County shall be obligated to pay the principal of, premium, if any, or interest on the Bonds or other costs incident thereto except from the revenues and moneys pledged therefore, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the Richmond County Authority, Richmond County, the Chesterfield Authority and Chesterfield County, shall be pledged thereto. 4. By submitting this Resolution to the Chesterfield County Board, the Applicant has agreed to indemnify and save harmless Chesterfield County, the Chesterfield Authority and their officers, directors, supervisors and their employees and agents from and against all liabilities, obligations, claims, damages, penalties, losses, costs and expenses in any way connected with the Project or the issuance of the Bonds by the Richmond County Authority, including but not limited to, those arising in connection with any governmental review, investigation or audit of the Bonds, the Project or the Applicant. 5. This Resolution shall take effect immediately upon its adoption. Adopted: , 2008 -2- 000GO CERTIFICATION The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia hereby certifies that the foregoing constitutes a true, correct and complete copy of a Resolution duly adopted by the Board of Supervisors of the County of Chesterfield, Virginia, at a meeting duly called and held on the day of , 2008 and during which a quorum was present and acting throughout, by the vote set forth below, and that such Resolution has not been repealed, revoked, rescinded or amended: Board Member Present/Absent Vote Dorothy Jaeckle — / — James Holland — / — Marleen K. Durfee — / — Daniel A. Gecker — / — Arthur S. Warren WITNESS, my hand and the seal of the Board of Supervisors of the County of Chesterfield, Virginia, this day of , 2008. (SEAL) 1668528V2 042737.001 Clerk, Board of Supervisors of the County of Chesterfield, Virginia -3- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA hRCIN Meeting Date: October 22, 2008 Item Number: 8.C.1.d. Subiect: Resolution Recognizing Lieutenant Colonel William A. "Andy" Scruggs, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Lieutenant Colonel William A. "Andy" Scruggs, Jr. will retire on November 1, 2008 from the Police Department after having provided 32 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: E Yes F] No # RECOGNIZING LIEUTENANT COLONEL WILLIAM A. "ANDY" SCRUGGS, JR. UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel William A. "Andy" Scruggs, Jr. will retire from the Chesterfield County Police Department on November 1, 2008, after providing 32 years of quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Colonel Scruggs has faithfully served the County in the capacity of patrol officer, investigator, sergeant, lieutenant, captain, major, and lieutenant colonel; and WHEREAS, Lieutenant Colonel Scruggs' law enforcement career began in 1974, with the Statesboro City Police Department, Statesboro, Georgia; and WHEREAS, Lieutenant Colonel Scruggs has served in numerous assignments throughout his career with Chesterfield to include field training officer, crime scene technician, general instructor, driving instructor, shift administrative sergeant, and watch commander; and WHEREAS, Lieutenant Colonel Scruggs has served as the immediate supervisor for the Crash Team, Marine Patrol, and Aviation Unit, where he also was the first sergeant to supervise the Chesterfield pilots in the Metro -Aviation Unit; and WHEREAS, Lieutenant Colonel Scruggs received the Chief's Commendation Award for his intense investigative work while leading the team that swiftly solved the 1993 Rosenbluth double homicide; and WHEREAS, Lieutenant Colonel Scruggs was the recipient of the Mason T. Chalkley Supervisory Concern for People Award; and WHEREAS, Lieutenant Colonel Scruggs started the Major Case Section and the Civilian Forensic Investigator Program in the Criminal Investigations Division; and WHEREAS, Lieutenant Colonel Scruggs organized and executed the county's first large scale reverse drug operation; and WHEREAS, in response to the D.C. Sniper incident of October 2002, Lieutenant Colonel Scruggs co-authored the region's "Sniper Response Plan"; and WHEREAS, Lt. Colonel Scruggs has overseen numerous high profile capital cases which resulted in successful investigations and prosecutions, thereby protecting the citizens of Chesterfield County; and WHEREAS, Lieutenant Colonel Scruggs led the design team for the county's newest mobile command center; and WHEREAS, Lieutenant Colonel Scruggs is a graduate of the Administrative Officers Management Program at NC State, the Police Executive Leadership School at University of Richmond, Chesterfield County TQI University, and the Leading, Educating, and Developing School at University of Virginia; and 000063 WHEREAS, Lieutenant Colonel Scruggs has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Lieutenant Colonel Scruggs has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel Scruggs, diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Colonel William A. "Andy" Scruggs, Jr., and extends on behalf of its members and the citizens of Chesterfield County appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 6IgC,N Meeting Date: October 22, 2008 Item Number: 8.C.1.e. Subject: Resolution Recognizing October 24-25, 2008, as "Taylor -Lewis Weekend" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee requests that the Board of Supervisors adopt the attached resolution. Summary of Information: The resolution recognizes the generous contributions of Virginia State University alumnae Dr. William "Billy" Taylor and the late Mr. Reginald F. Lewis and declares the weekend of October 24-25, 2008, as "Taylor -Lewis Weekend" in Chesterfield County. See attached resolution. Preparer: M. D. "Pete" Stith Title: Deputy County Administrator Attachments: ■Yes No #000OG5 RECOGNIZING OCTOBER 24-25, 2008, AS "TAYLOR-LEWIS WEEKEND" IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County is proud to be the home of Virginia State University; and WHEREAS, VSU will celebrate its 2008 Homecoming on October 24th and 25th, 2008; and WHEREAS, it is an appropriate time to recognize two of Virginia State University's most famous and successful alumnae; and WHEREAS, Dr. William "Billy" Taylor and the late Mr. Reginald F. Lewis both graduated from Virginia State University and went on to have distinguished careers; and WHEREAS, Dr. Taylor was born in Greenville, North Carolina in 1921 and earned his baccalaureate degree from VSU in 1942 and a doctorate in music education from Amherst in 1975; and WHEREAS, Dr. Taylor achieved fame as a musician, and has distinguished himself as a jazz pianist for more than 50 years, beginning with his first professional appearance at the age of 13; and WHEREAS, Dr. Taylor formed the Billy Taylor Trio, worked in radio at station WNEW, became music director and bandleader of the David Frost Show, taught at Howard University and received numerous accolades and awards, including the Lifetime Achievement Award from Down Beat magazine; the Peabody Award for a radio series; the National Medal of the Arts; the New York City Mayor's Award for Art and Culture; Man of the Year designation by the National Association of Jazz Educators; and was named by President Richard Nixon to the National Council on the Arts; among many other distinctions; and WHEREAS, Mr. Reginald F. Lewis was born in Baltimore, Maryland in 1942 and attended VSU on a football scholarship, later attending Harvard law School; and WHEREAS, Mr. Lewis established his own law firm, Lewis and Clarkson, specializing in corporate law; and later, formed TLC, LP, an investment group that he grew to an international conglomerate with $51.6 billion in sales in 1992, making him one of the most successful entrepreneurs of our time; and WHEREAS, Mr. Lewis was a noted philanthropist who shared his good fortune by establishing the Reginald F. Lewis Foundation, which has given more than $10 million to worthy causes around the world; and WHEREAS, before his untimely death in 1993 at the age of 50, Mr. Reginald F. Lewis amassed a personal fortune estimated at $400 million, and quietly gave away large amounts to help many others to succeed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors, this 22nd day of October, 2008, hereby declares the weekend of October 24-25, 2008, to be "Taylor -Lewis Weekend" in Chesterfield County in recognition of the outstanding contributions of these two noteworthy alumnae of Virginia State University. AND, BE IT FURTHER RESOLVED that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA RCIN�- Meeting Date: October 22, 2008 Item Number: 8.C.2.a. Subm ct: Acceptance of a Grant Awarded by the United States Department of Justice, Paul Coverdell Forensic Science Improvement Grants Program County Administrator's Comments: County Administrator: Authorize the Police Department to accept and appropriate the award from the US Department of Justice, Paul Coverdell Forensic Science Improvement Grants Program in the amount of $86,315 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded $86,315 from the US Department of Justice, Paul Coverdell Forensic Science Improvement Grants Program. The funding will be used to provide forensic training, and travel, as well as purchase cameras and other equipment to process forensic evidence. No matching funds are required to support this grant. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: F-1Yes N No #OOOOGS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board accept and appropriate funds for a U.S. Department of Justice, Paul Coverdell Forensic Science Improvement Grant in the amount of $86,315. The grant will be used to purchase equipment, provide training and associated travel to enhance the ability of the Police's Forensic unit to function more effectively. There is no local match required. Preparer: Allan Carmody Title: Director Budqet and Management 000OG9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: October 22, 2008 Item Number: 8.C.2.b. Su._ eect: Acceptance of a Grant Awarded by the United States Department of Justice Office of Community Oriented Policing Services County Administrator's Comments: County Administrator: Ire Authorize the Police Department to accept and appropriate the award from the United States Department of Justice COPS Office 2008 COPS Technology Program Grant, in the amount of $126,266 and to authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $126,266 federal grant from the United States Department of Justice COPS Office 2008 COPS Technology Program Grant. The funding will be used to purchase and install new and reclaimed permanent -mount car radios. There are no matching funds required by this grant. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: F1 Yes ■ No # 0000,70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board accept and appropriate funds for a US Department of Justice, Office of Community Oriented Policing Services Grant in the amount of $126,266. The grant will be used to purchase and install 54 new and reclaimed permanent -mount car radios to increase officer security through communication enhancement. There are sufficient appropriations in police's operating budget to cover the annual maintenance costs of these radios. There is no local match required. Preparer: Allan Carmody Title: Director, Budget and Management 00001,21 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA hIjCIN Page 1 of 2 Meeting Date: October 22, 2008 Item Number: 8.C.2.c. Subject: Acceptance and Appropriation of $137,632 in State Wireless E-911 Services Board Grant Funds County Administrator's Comments: County Administrator: rd Accept and appropriate $137,632 in state wireless grant funds to support the replacement of Computer Aided Dispatch (CAD) system personal computers and to obtain a Video Display System within the Emergency Communications Center (ECC) . Summary of Information: The current CAD personal computers are four (4) years old and should be replaced in order to ensure continued operation of -these critical computers, which are used to enter and dispatch emergency 911 calls for service. A Video Display System is needed to quickly and efficiently disseminate important information to all 911 operators simultaneously during severe weather and/or disasters. This Video Display System also will be used to maintain the situational awareness of the ECC through display and monitoring of weather, news, and other audio or video inputs. We believe the approved grant funding will enhance and improve the operational abilities of the Emergency Communications Center personnel by maximizing the performance of critical equipment and through receipt of timely information. That, in turn, will provide better service to the citizens of Chesterfield County. This grant requires a 20% match of total project costs to come from the locality. The ECC will utilize $34,408 from already appropriated funding from its operating budget to accomplish the 20% match. Preparer: Richard Troshak Title: Director Emergency Communications Center Attachments: Yes 0 No # 00001,91211 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 This item requests that the Board consider the acceptance and appropriation of State Wireless 911 Services Board Grant Funds in the amount of $137,632. The grant will allow for the replacement of CAD personal computers and the acquisition of a Video Display System by Emergency Communications. The grant requires a 200-. local match of $34,408. In anticipation of receiving this Grant, funds were budgeted in the FY09 Emergency Communications operating budget to cover the local match requirement. Preparer: Allan M. Carmody Title: Director, Budget and Management 000073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 �R. CNFp AGENDA Meeting Date: October 22, 2008 Item Number: 8.C.3.a. Subiect: Set a Public Hearing to Consider Amending County Code Section 15-196 Relating to Rates for Taxi Services County Administrator's Comments: County Administrator: Set public hearing for November 12, 2008 to consider amending County Code Section 15-196 relating to rates for taxi services. Summary of Information: The Capital Region Taxicab Advisory Board ("CRTAB"), of which Mr. Holland is a member, met on September 17, 2008 to review the existing model ordinances in effect in Chesterfield, Henrico, Richmond and Hanover. After holding a public hearing, CRTAB recommended that each locality amend the model ordinance (1) to raise taxicab rates by 10�, from 40p every 1/5 mile, to 50� every 1/5 mile and (2) to increase rates by 10� for waiting time, from 30� for each one minute of waiting time to 40� for each 80 seconds of waiting time. CRTAB recommends the change to help the taxicab industry offset the rising cost of fuel and insurance. The taxicab industry has not had a rate increase since 2005. Henrico, Richmond, and Hanover are holding public hearings to consider the rate increase this month. Passage of the ordinance is anticipated in all localities. Staff recommends approval of the amendment with an effective date of November 15, the date by which the other jurisdictions will have acted. Preparer: Steven L. Micas Attachments: ■ Yes Title: County Attorney 0600(23):79823.1(79822.1 F-1 No # 000074 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-196 RELATING TO RATES FOR TAXI SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15-196 of the Code of the County of Chester geld 1997, as amended, is amended and re-enacted to read as follows: Sec. 15-195. Rates --Generally. Except as otherwise provided in this article, it shall be unlawful for the owner or driver of any taxicab to charge a rate above or below the rates established by the board of supervisors. Sec. 15-196. Same --Enumerated; special discount for elderly passengers and disabled passengers. (a) Taxicab drivers shall charge passengers: For the first one-fifth mile ... $2.50 For each succeeding one-fifth mile ...9:40 0.50 For each one mintite.80 seconds of waiting time ... 0-40 0.40 For each additional passenger over one (children six years of age or younger, when accompanying a fare -paying passenger, shall not be deemed additional passengers) ... 1.00 Waiting time is (i) the time the taxicab is stopped or moving at a speed less than 15 miles per hour, (ii) the time the taxicab is waiting for a passenger beginning five minutes after the time of arrival and (iii) the time consumed while a taxicab stands at the direction of the passenger. Waiting time shall not include, and no charge shall be made, for the time a taxicab loses on account of inefficiency, breakdowns, or premature response to a call. No taxicab shall charge for mileage while charging waiting time. 000 (2) That this ordinance shall become effective November 15, 2008. 0600:79822.1 X000175 CHESTERFIELD COUNTY r BOARD OF SUPERVISORS hRc�Nu� AGENDA Page 1 of 1 meeting Date: October 22, 2008 Item Number: 8.C.a Subject: Set November 12, 2008 as the Public Hearing Date to Consider a Proposed Charter Change to Create an Independent Circuit Court Clerk County Administrators Comments County Administrator: Board Action Requested.• The Board is requested to set a public hearing for November 12, 2008 on the proposed charter change for an independent circuit court clerk. Summary of Information A charter change to create an independent circuit court clerk has been proposed as an item in the county's proposed legislative program for the 2009 General Assembly. Charter changes require a public hearing, followed by an affirmative action of the Board. This item is to set that public hearing date for November 12, 2008. Preparer: William E. Johnson III - Title: Deputy County Administrator Attachments: Yes No 00007G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 22, 2008 Item Number: 8.C.4.. Subiect: Changes in the Secondary System of State Highways, Centre Street, State Route 1513 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The Virginia Department of Transportation has requested that the Board of Supervisors adopt a resolution for changes in the Secondary System of State Highways due to the reconstruction of Centre Street (Route 1513). On February 28, 2007, the Board of Supervisors adopted a resolution to abandon a portion of Centre Street, State Route 1513. The Virginia Department of Transportation is requiring a new resolution to be adopted that includes additional changes in the Secondary System of State Highways. Staff has reviewed this request. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: E Yes F-1 No Title: Real Property Manager #(D(DOo"J7 VICINITY SKETCH Changes in the Secondary System of State Highways, Centre Street, State Route 1513 W. Changes in the Secondary System of State Highways, Centre Street, State Route 1513 �o"-%\ �Q ANOCOPk N Chesterfield County Right of W ay Office W*•E S 1 Iicl a yia % 333.33 *e t g 0000.70 — 0 d >ZQ ,t Q.04 pout4TAI W OOVAICE plraza ouN NI `►ii" O I .- W 10 tc I �2W .40'0 - - - z w w } w V J Q v N H --ti Z1S — a'Q'� a2-A4NOH •M I Ln M i - 4ai E� . _ E- W F W 11� I 3� V. 4 A Ic 000079 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on October 22, 2008, at 3:00 p.m. RESOLUTION WHEREAS, a sketch has been prepared for the Board of Supervisors which depicts abandonments and additions required in the secondary system of state highways as a result of the reconstruction and relocation of portions of Centre Street, State Route 1513, which sketch is incorporated herein by reference; and, WHEREAS, the portions of Centre Street, State Route 1513, identified to be abandoned no longer serve a public need; and, WHEREAS, portions of Centre Street have been reconstructed and relocated and serve the same citizens as the portions of Centre Street, State Route 1513, identified to be abandoned. NOW THEREFORE, BE IT RESOLVED, the Board of Supervisors hereby orders the portions of road identified as segment A -B -C, Centre Street, State Route 1513, a distance of 0.14 miles, as shown on the incorporated sketch, abandoned as part of the secondary system of state highways, pursuant to §33.1-155, Code of Virginia; and, BE IT FURTHER RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the system of state highways the portions of road identified as segments A -B- D, a distance of 0.14 miles, to be added pursuant to §33.1-229, Code of Virginia; and, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of Centre Street hereby abandoned and identified as segment B -C is no longer deemed necessary for uses of the secondary system of state highways pursuant to §33.1-154 of the Code of Virginia, 1950, as amended; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the VDOT. Certified By: Janice Blakley Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: October 22, 2008 Item Number: 8.C.5. Subject: Appropriate $331,188.67 in Federal and State Revenues for FY2008 and FY2009 for the Part C Early Intervention for Infants and Toddlers with Disabilities and Their Families Program County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $331,188.67 in federal and state revenue and expenditures for the Part C Early Intervention for Infants and Toddlers with Disabilities Program in Mental Health Support Services. Summary of Information: Congress enacted early intervention legislation in 1986 as an amendment to the Education of Handicapped Children's Act (1975) to ensure that all children with disabilities, from birth through the age of three, would receive appropriate early intervention services. This amendment was re- authorized in 1991 and renamed the Individuals with Disabilities Education Act (IDEA). When the IDEA was re -authorized in 1998, it became Part C of the Act. Virginia's statewide early intervention system is called the Infant & Toddler Connection of Virginia. Virginia has participated in the federal early intervention program (under IDEA) since its inception. The State Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) has been designated by the Governor as the Lead Agency for Part C in Virginia. In 1992, the Preparer: Kelly A. Fried Title: Acting Executive Director, CSB Attachments: FlYes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued) Virginia General Assembly passed state legislation to help Virginia meet federal regulations and guidelines by facilitating shared responsibility both at the State and local level for developing the early intervention system, and for providing early intervention services to infants and toddlers with disabilities and to their families. The Code of Virginia, §§2.2-2264 and 2.2- 5300 through 2.2-5308, provides the framework for the Infant & Toddler Connection of Virginia Part C system and charges participating state agencies with the following: Local System Implementation The parameters for Virginia's Part C system are established at the state level to ensure implementation of federal Part C regulations. Within the context of these broad parameters, localities determine how their Part C systems will look based upon local resources and needs. Twenty-nine Community Services Boards serve as the local lead agency in the communities they serve. Eligibility; Definition of Developmental Delay Each state develops its own definition of eligibility. In Virginia, children from birth to age three are eligible for Part C early intervention services if: • They are functioning 25% or more below their chronological age or adjusted age in one or more areas of development (i.e., having a 25% or greater delay in cognitive, physical, communication, social, emotional or adaptive development); and/or • They show atypical development (e.g., behavioral disorders, affective disorders, abnormal sensory -motor responses); and/or • They have a diagnosed physical or mental condition that has a high probability of resulting in a developmental delay. Conditions include those such as significant central nervous system anomaly, congenital or acquired hearing loss, myelodysplaxia (spina bifida), and visual disabilities. Part C Early Intervention Services All families referred to the Part C system are eligible to receive a multidisciplinary evaluation and assessment, the development of an Individualized Family Services Plan (IFSP), and service coordination at no cost to the family. Early intervention services, as defined by federal regulations, may include: assistive technology, audiology, family training, counseling and home visits, health services, medical services (for diagnostic 000082 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (Continued) and evaluation purposes only), nursing services, nutrition services, occupational therapy, physical therapy, psychological services, social work services, special instruction, speech-language pathology, transportation, and vision services. The Chesterfield CSB contracts with the Commonwealth of Virginia's Department of Mental Health, Mental Retardation, and Substance Abuse to administer Part C funds and fulfills contract management of Part C. This action will appropriate an additional $222,352.67 for the FY2008 Part C program to complete the recordkeeping and balance revenues and expenditures, and $108,836 for the FY2009 Part C program. For FY2009 the Part C budget, including this request, totals $833,536, of which 5001 is State, 45% is Federal, and 5% is local. Over 435 infants and their families are planned to be served in FY2009. For FY2010, plans are for the Chesterfield Community Services Board to evaluate the Chesterfield Part C program. The Chesterfield program is recognized as one of the best in the state; however, the need for this service, as evidenced by the families requesting services, continues to increase. Unfortunately, the Chesterfield CSB is not aware of any planned increases in state and federal revenue to meet this demand. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 r AGENDA Budget and Management Comments: The Board of Supervisors is requested to appropriate $331,188.67 in federal and state revenue and expenditures for the Part C Early Intervention for Infants and Toddlers with Disabilities Program in Mental Health Support Services. $222,352.67 of that total amount is revenue received in FY08 which will be used to balance out the FY08 Part C revenues and expenses. The remaining $108,836 will support the Part C program in FY09. Funds are available to appropriate. Preparer: Allan M. Carmody Title: Director, Budget and Management ��r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 3 r AGENDA Meeting Date: October 22, 2008 Item Number: 8.C.6. Subwect: Appropriation of $424,900 in FY2009 in Medicaid Revenue for the Regional Residential Supportive Housing Program Titled Housing First - A Place to Start County Administrator's Comments: County Administrator: r Board Action Requested: The Board of Supervisors is requested to appropriate $424,900 in Medicaid revenue and expenditures for the operation of this regional program known as A Place To Start. A Place To Start provides housing and behavioral clinical services to homeless persons with serious mental illness. Chesterfield's appropriation of Medicaid Revenue for this program is for FY2009 only. Effective July 1, 2009, Virginia Supportive Housing will assume responsibility for the staff and funds for this program. No direct County general funds are involved. Summary of Information: The Chesterfield Community Service Board, in partnership with Virginia Supportive Housing, Inc, the Daily Planet, Inc., and other regional CSBs began a supportive assistive housing program in FY2008. The program, A Place to Start, is based on a concept that the most challenged homeless, those persons experiencing serious mental illness and other co-occurring illnesses such as substance dependency, benefit from having a safe and stable housing placement first. once housing is secured, other social supports and behavioral clinical services are provided based on the service needs of the Preparer: Kelly A. Fried Title: Actinq Executive Director, CSB Attachments: El Yes ■ No # 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) individual. The goal of the program is to not only provide a safe and stable housing situation, but to engage persons in their recovery, thus lowering future costs to the regional community. Virginia Supportive Housing, Inc. provides project administration and housing. The Daily Planet provides comprehensive primary health, dental, and vision screening, and pharmacy services as needed. When the program started, because our CSB was licensed by the State, the County agreed to provide clinical services as well as Medicaid billing services. The clinical treatment approach, reimbursed by Medicaid, consists of a psychiatrist, a registered nurse, two clinicians, and an administrative assistant. It is anticipated that these County positions will be transferred to Virginia Supportive Housing next fiscal year. The program and staff is located in the City of Richmond and serves persons from the metro Richmond area. The total annual budget is approximately $900,000, which includes housing assistance, general healthcare, behavioral healthcare, and other operational costs. The program is targeted to serve approximately 40 persons annually. This program was authorized by the Board of Supervisors in April 2007 and it was anticipated that the County positions and any revenue and expenses recorded by the County would transition to Virginia Supportive Housing, Inc. by the end of FY2008. However, it took longer than anticipated to get the program started and to enroll consumers in the Medicaid program. Effective July 1, 2009, Virginia Supportive Housing, Inc will assume responsibility for this program. There are no direct county general funds required for this program. 0000SG CHESTERFIELD COUNTY BOARD OF SUPERVISORS r AGENDA Budget and Management Comments: Page 3 of 3 The Board of Supervisors is requested to appropriate $424,900 in Medicaid revenue and expenditures for the operation of a regional program known as A Place To Start. Chesterfield's appropriation of Medicaid Revenue for this program is for FY2009 only. Effective July 1, 2009, Virginia Supportive Housing will assume responsibility for the staff and funds for this program. No direct County general funds are involved. The Medicaid revenue presented on the BOS agenda item is dependent on the A Place to Start program's success in enrolling the persons served with Medicaid. The estimates for the number to be served support the revenue. Staff will monitor revenues and expenditures to ensure Medicaid funding covers program expenses. Preparer: Allan M. Carmody Title: Director, Budget and Management 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA h{P5'INU Meeting Date: October 22, 2008 Item Number: 8.C.7. Subject: State Road Acceptance County Administrator's Comments: County Administrator: ues Adoption of resolution for referenced state road acceptance. Summary of Information: Dale District: Five Forks Village South, Amended Section 5 Preparer: Richard M. McElfish Title: Director Environmental Engineering Attachments: 0 Yes No # TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - FIVE FORKS VILLAGE SOUTH, AMENDED SEC 5 DISTRICT: DALE MEETING DATE: October 22, 2008 ROADS FOR CONSIDERATION: WILLOW GROVE CT (2) WILLOW GROVE PL (3) Vicinity Map: FIVE FORKS VILLAGE SOUTH, AMENDED SEC 5 �p wq C,� �A OF2 RD RCEN G9 G) RO �\ � GA o � O M -I 0C N s L�cR LF L N J �, O VE;011 A RD S� GRILL RD A' GG G� X00 O4N O Cr Produced By Chesterfield County GIS 000089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 �Nu AGENDA Meeting Date: October 22, 2008 Item Number: 8.C.8. Subiect: Approval of Memorandum of Understanding with E. I. DuPont De Nemours and Company Regarding the Cost of Constructing Improvements at the Falling Creek Wastewater Treatment Plant County Administrator's Comments: County Administrator: (� 0 Board Action Requested: Authorize the County Administrator to execute a Memorandum of Understanding with E. I. DuPont De Nemours and Company (DuPont) in a form acceptable to the County Attorney. Summary of Information: The Utilities Department is currently soliciting bids for improvements to be installed at the Falling Creek Wastewater Treatment Plant, which is located adjacent to DuPont's Spruance Site. The improvements consist of upgrades to the nutrient reduction and biological nutrient reduction capabilities of the plant. These upgrades are necessary to comply with new state and federal environmental standards. The anticipated cost of the nutrient reduction upgrades is $39 million. Preparer: Steven L. Micas Attachments: ■ Yes Title: County Attorney 0505(00):79932.1 F-1 No # 000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA As a result of historical manufacturing processes at the Spruance Site, certain materials have escaped into the ground, entered the water table and migrated to the Treatment Plant site. These materials are the result of historical practices which DuPont has not engaged in for many years. Although the materials are not currently being released into the environment and therefore are not causing any environmental harm, they are considered to be pollutants under federal law and their presence in the groundwater will therefore require the County to perform additional tasks in order to comply with state and federal law. These tasks include managing the ground water and excavating the soil in a manner that will protect site workers and protect against their release of materials into the environment. DuPont has agreed to pay all of the costs associated with these additional environmental tasks pursuant to a Memorandum of Understanding negotiated between DuPont and the County. The estimated cost of performing these tasks is $1.6 million. Some of these tasks will be performed through the County's contract with its own contractor. DuPont will pay the County 100% of these costs, which are estimated to be $1.1 million. DuPont will also provide the County with a letter of credit to insure payment of the costs. DuPont will contract directly with its own contractor to perform the remaining tasks, which are estimated to cost $500,000. The County and DuPont entered into a similar arrangement in 1992, when similar additional tasks were required in conjunction with an expansion of the Falling Creek Wastewater Treatment Plant. All tasks were performed in a satisfactory manner at DuPont's expense and without any environmental impact. 0505(00):79932.1 0000n VICINITY SKETCH FALLING CREEK WV TP S 1 u Q G[/f/�!\•�� J ba— a aOIL \\VVJJ1 f b J \Y1 OI d o � f% p com C/{/ ❑ !/ . ❑ d f ° SL *s � ❑ � e t n d a 4 00 DUPONT E I DEN EM UU RS & CO P EXIT 67 E �4F o 0 8O° Q .00"a hi,en 4alling Creek h WWTP g i b p� fiA� It4G 6�4u �-,=3 N Chesterfield County Department of Utilities 1Q W S I lroi a qia k 83333 4e t 00000%, VICINITY SKETCH FALLING CREEKWVVTP l f0 00 J/���/ Yard Piping ena� lr J V ✓f Fine Screen Facility o 0 0° 0 Methanol Facility Falling Creek WWTP d� 0 14 IsG N Chesterfield County Department of Utilities W j•E S Ilichequlk351.95tet 000 Ot sin CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 S =- AGENDA �RC1N1P Meeting Date: October 22, 2008 Item Number: 8.C.9.a. Subject: Request to Quitclaim a Portion of a Sixteen -Foot Sewer Easement and Two Ten - Foot Temporary Construction Easements Across the Property of Sina05, LLC County Administrator's Comments: County Administrator: n Keauestea: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement and two 10' temporary construction easements across the property of Sina05, LLC. Summary of Information: Sina05, LLC has requested approval to vacate a portion of a 16' sewer easement and two 10' temporary construction easements across its property for the development of Sleep Inn-Walthall. New easements will be dedicated. The Utilities Department has reviewed the request. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Property Manager VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Sewer Easement and Two Ten Foot Temporary Construction Easements Across the Property of SinaOS, LLC 16' Sewer Easement and 10' Temporary Construction Easements to be Quitclaimed N Chesterfield County Department of Utilities yy ",' E $ I hcl egrak 565.67 tet EXIT 58 AL 1.1 000-S LINE TABLE LINE I DIRECTION DISTANCE L1 N 49'48'58" W 55.41' L2 N 85'41'12" W 144.21' L3 N 47'15'31" W 74.82' L4 N 85'41'12" W 148.76' COASTLINE SEAR RD ROAD COMPANY RA% V VARI ABLE W101H RAW A�� N p4. 8'48 E 304.38' "f 4 ; 1 20' PERMANENT ' 1 SEWER EASEMENT D.B. 1189, PG. 627 P.B. 25, PG. 95 8 ' 1 10' TEMPORARY 1 CONSTRUCTION EASEMENT 10' 4.49 �E 1180207 \\ \ r 1 10' TEMPORARY I CONSTRUCTION I 1 EASEMENT TO BE VACATED 1NI D.B. 7995, PG. 294 `�� 1 I I1 P.B. 182, PG. 49 { ..110'r 10' TEMPORARY \ 1 —f1 CONSTRUCTION r• 1 EASEMENT LOT 2 ! 1 I 1 � 16' SANITARY— SEWER CASEMENT1 LL_ "_= S 15'43'. 10 TIE NAD 83 Ae > 50 a 31 O C) W. M. NAULTY 9 / SEABOARD COASTLINE RR CO. GPIN: 788657518800000 2400 INDIAN HILL ROAD D.B. 464, PG. 460 1426.41' 617.58 8589 N 36371�a234 1 "- 10' TEMPORARY CONSTRUCTION EASEMENT TO BE VACATED D.B. 7995, PG. 294 P.B. 182, PG. 49 LOT 2 0'i PORTION OF A \. 16' SANITARY SEWER EASEMENT TO BE VACATED D.B. 7995, PG. 294 P.B. 182, PG. 49 - N 3637109.67 E 11802230.69 N 3637094.64 E 11802243.31 LOT 1 16' SANITARY SEWER EASEMENT D.B. 7995 PG. 294 P.B. 182, PG. 49 SINA05, LLC GPIN: 802637422700000 15840 WOODS EDGE ROAD D.B. 6334, PG. 150 /^C" VARIABLE WIDTH TEMPORARY / CONSTRUCTION EASEMENT / D.B. 8057, PG. 195 Lic. No. 2067 S ' X --a- sv�0 ��� 7Np �1 ^ � 10' X 16' SANITARY `\--�� �9 �4 Vq �S 0�/ 4N yl0 ly SEWER EASEMENT 4� SUitV�� R/q, FA_ h 6. �(S R S� D.B. 8057, PG. 195 F yy/��fFS� O �? 040 of PLAT SHOWING A 16' SEWER EASEMENT & TWO 10' 0 40 so TEMPORARY CONSTRUCTION EASEMENTS AND THE VACATION OF A PORTION OF A 16' SEWER SCALE IN FEET EASEMENT & TWO TEMPORARY CONSTRUCTION THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER AND MAY THEREFORE NOT SHOW EASEMENTS LOTCATED ON LOT 2 ALL EXISTING EASEMENTS OR OTHER PERTINENT BERMUDA DISTRICT FACTS WHICH MAY AFFECT THE PROPERTY. CHESTERFIELD COUNTY, VIRGINIA COUNTY PROJECT *08-0201 COUNTY SITE PLAN 808PR0397 THIS DRAWING PREPARED AT THE TRIOFFICE Your VISION ACHIEVED nMX M Oulu. DATE: AUGUST 19, 2008 SCALE: 1"-40' 4250 Crossings BWd I PMS George, VA 23875 REV: J. N.: 25793-903 TEL 804.541.6600 FAX 804.751.0798 w .tMnmom Cwn Site Development I ReNdentlnl I Infraatrpcture I Technology DRAWN BY: JNL CHECK BY: WMN 00 TIMMONS GROUP:'':'+. 000006 SINA05, LLC GPIN: 802637170300000 15860 WOODS EDGE ROAD D.B. 6334, PG. 150 P/L - PROPERTY LINE VARIABLE WIDTH D.B. - DEED BOOK WATERLINE EASEMENT P.B. - PLAT BOOK D.B. 7995 PG. 301— PG. - PAGE P.B. 182, PG. 50 R/W - RIGHT OF WAY S �� Ae > 50 a 31 O C) W. M. NAULTY 9 / SEABOARD COASTLINE RR CO. GPIN: 788657518800000 2400 INDIAN HILL ROAD D.B. 464, PG. 460 1426.41' 617.58 8589 N 36371�a234 1 "- 10' TEMPORARY CONSTRUCTION EASEMENT TO BE VACATED D.B. 7995, PG. 294 P.B. 182, PG. 49 LOT 2 0'i PORTION OF A \. 16' SANITARY SEWER EASEMENT TO BE VACATED D.B. 7995, PG. 294 P.B. 182, PG. 49 - N 3637109.67 E 11802230.69 N 3637094.64 E 11802243.31 LOT 1 16' SANITARY SEWER EASEMENT D.B. 7995 PG. 294 P.B. 182, PG. 49 SINA05, LLC GPIN: 802637422700000 15840 WOODS EDGE ROAD D.B. 6334, PG. 150 /^C" VARIABLE WIDTH TEMPORARY / CONSTRUCTION EASEMENT / D.B. 8057, PG. 195 Lic. No. 2067 S ' X --a- sv�0 ��� 7Np �1 ^ � 10' X 16' SANITARY `\--�� �9 �4 Vq �S 0�/ 4N yl0 ly SEWER EASEMENT 4� SUitV�� R/q, FA_ h 6. �(S R S� D.B. 8057, PG. 195 F yy/��fFS� O �? 040 of PLAT SHOWING A 16' SEWER EASEMENT & TWO 10' 0 40 so TEMPORARY CONSTRUCTION EASEMENTS AND THE VACATION OF A PORTION OF A 16' SEWER SCALE IN FEET EASEMENT & TWO TEMPORARY CONSTRUCTION THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER AND MAY THEREFORE NOT SHOW EASEMENTS LOTCATED ON LOT 2 ALL EXISTING EASEMENTS OR OTHER PERTINENT BERMUDA DISTRICT FACTS WHICH MAY AFFECT THE PROPERTY. CHESTERFIELD COUNTY, VIRGINIA COUNTY PROJECT *08-0201 COUNTY SITE PLAN 808PR0397 THIS DRAWING PREPARED AT THE TRIOFFICE Your VISION ACHIEVED nMX M Oulu. DATE: AUGUST 19, 2008 SCALE: 1"-40' 4250 Crossings BWd I PMS George, VA 23875 REV: J. N.: 25793-903 TEL 804.541.6600 FAX 804.751.0798 w .tMnmom Cwn Site Development I ReNdentlnl I Infraatrpcture I Technology DRAWN BY: JNL CHECK BY: WMN 00 TIMMONS GROUP:'':'+. 000006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ��RCINIA� Meeting Date: October 22, 2008 Item Number: 8.C.9.b. Subject: Request to Quitclaim a Variable Width Drainage Easement Across the Property of Myers Family Partnership, L.P. County Administrator's Comments: County Administrator: rd Actio Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width drainage easement across the property of Myers Family Partnership, L.P. Summary of Information: Myers Family Partnership, L.P. has requested the quitclaim of a variable width drainage easement across its property as shown on the attached plat for the development of Walgreens. Environmental Engineering has reviewed this request. A new drainage easement will be dedicated. Approval is recommended. DlstriCt: Dale Preparer: John W. Harmon Attachments: ■ Yes F-1No Title: Real Property Manager # 00, VICINITY SKETCH Request to Quitclaim a Variable Width Drainage Easement Across the Property of Myers Family Partnership, L.P. il phc/)�- sr Centralia rrr' / I � Variable Width Drainage Easement and Maintenance Contract to be Quitclaimed .-ll'` N Chesterfield County Department of Utilities w S I hol egiak 66667 *et c4� N Chesterfield County Department of Utilities w S I hol egiak 66667 *et ggwex. COceliw a �. 2sslzl�� AAM FAMILY "W4LP. OP. 77?-01-I,IAhOP01PCYAlOf) i' yg OR5!/M PO //0}PO MCW MIMOWRID /.F 3` N' S `P A� g \ \ 1411'- - - - - - - - �- ---- 9 146Y //Y.a 1QR9LT'_ ___ ___S71'77'01 331.81 .___.•.___ __________ _ C4 _-_-------- -- �� �o� � �{ I I �"' y, y -____ r 11 \\pus► I �� I� I t �'• Va� i 1 0 �t\� 00 1 �I Q Q Q FLAT 9IMVRNOAFORTIONOFAIEANO YARIAWEwIDTN DRAINS"" AGE XAS MGNT TO N[ VACATED AND mP 8WWlMF i' yg O (]I 'Q� 8 8 AOCESS uNB@1R. A VAINAYi WOTN SWM/U W61 WTD A 1f' MNATE DRAINADE EAESNENT, AND A IS PUNJC DRANAGE qr {55 7 '1$ g S it y + a g{�` 3 y R • i • • t N Ol 1 i2 EASEMENT CROUINO LANDS (VINO WEST OF IRON MN10E ROAD I I DALE DISTR CT rp 9L 171C �y9.Li YKIPS FWKr � � � , RiR/At7PS/M? LP, 779-d61�-I. WktF2ItD*•� �i CHESTERFIELD COUNTY. VIRGINIA G `P A� g \ \ 1411'- - - - - - - - �- ---- 9 146Y //Y.a 1QR9LT'_ ___ ___S71'77'01 331.81 .___.•.___ __________ _ C4 _-_-------- -- �� �o� � �{ I I �"' y, y -____ r 11 \\pus► I �� I� I t �'• Va� i 1 0 �t\� 00 1 �I Q Q Q FLAT 9IMVRNOAFORTIONOFAIEANO YARIAWEwIDTN DRAINS"" AGE XAS MGNT TO N[ VACATED AND mP 8WWlMF i' yg O (]I 'Q� 8 8 AOCESS uNB@1R. A VAINAYi WOTN SWM/U W61 WTD A 1f' MNATE DRAINADE EAESNENT, AND A IS PUNJC DRANAGE qr {55 7 '1$ g S it y + a g{�` 3 y R • i • • t N Ol 1 i2 EASEMENT CROUINO LANDS (VINO WEST OF IRON MN10E ROAD 8 DALE DISTR CT CHESTERFIELD COUNTY. VIRGINIA G _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA S �/RcINl* Meeting Date: October 22, 2008 Item Number: 8.C.9.c. Subject: Request to Quitclaim a Sixteen -Foot Drainage Easement Across the Property of Henry Elmer Myers, Jr. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement across the property of Henry Elmer Myers, Jr. Summary of Information: Henry E. Myers, Jr. has requested the quitclaim of a 16' drainage easement across his property as shown on the attached plat for the development of Walgreens. Environmental Engineering has reviewed this request. A new drainage easement will be dedicated. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: ■ Yes FINo Title: Real Property Manager VICINITY SKETCH Request to Quitclaim a Sixteen Foot Drainage Easement Across the Property of Henry Elmer Myers, Jr. N Chesterfield County Department of Utilities WEE S 1 Irct egiak 66667 *et 000101 V VAN tiw?ora ;m MMM r MFRS FAMW A1WANww .LP. iEij y 6, okJ/« y e .ij Sq POW AM 6pIElp6' IED ? •`Sr ���ryry,, 6QiY �� o$A �i�`�./ \ ma �3�j � iS�.•`• fS� OEM F -f --------- ----- ol):at _�_w --.s.—bi ` a14.95•- . �lozsrr• .. — `� r � S $ -r---- 1 N M M FAIA[Yam Lp. gg 3i 777-1Rl-IJlI-ADDO,O�A4Pli ,a' �' ;M 94 %102310 AN PWQr NP a E N71'12VWTF 161010• tj •tto�oo � G. $�.1p�!1R��, ���y--\\ ���. jEry (61.07%.. �� V wri 'O �"� � 'T\ ��A tl � X34 ••• IYt - -=o -- _ im � �l I' I co , -41 FI V1 s � i i C) ]XQ 4PIAT SNowNOAA0""OFA11Al1O"AINOWNSMOTH 0g j f^ ONAYIAOl GK�f TO ME VACATED ANC A m ffAW� b 'F�~ if g O g/r�PRIVATEOMMA49EASOMMY,AMDA79PUMUCon � �� � X61 1 4 A' eAKYBIf CRoitINC WIas LrYa WEVF O"ED" aPOCE NOIID i i t RS �X # 8 k 8 B F UAL -E MT FOOT f ] Ff ttR CHEST EitFIEIDCOl1NTY. VFIGWN 000 102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2008 Item Number: 8.C.10. Subject: Consideration of the Use of a Wastewater Pumping Station to Serve a Portion of the Proposed "Meadowville Landing at Rivers Bend" Development - County Project #06-0314 County Administrator's Comments: County Administrator: Approve the use of a public wastewater pumping station to serve a portion of the "Meadowville Landing at Rivers Bend" development. Summary of Information: On March 10, 2004, the Board of Supervisors approved R-12 zoning for 347.8 acres north of Meadowville Road (Case #04SN0197). During the preliminary utilities design for the development, it was determined that a portion of the property could not be served by a gravity wastewater line. After considering several options, the Utilities Department agreed to recommend to the Board that the developer be allowed to construct a public wastewater pumping station to serve that area. All costs associated with the design and construction of the pumping station will be paid by the developer. On July 26, 2006, the Board of Supervisors approved a conditional use to allow an above ground utility structure for use within the R-12 zoned development (Case #06SN0294). Section 18-70 of the Code of Chesterfield requires that the Board of Supervisors approve the use of a public wastewater pumping station where gravity wastewater lines are not available. Preparer: William O. Wright Attachments: 0 Yes Title: Assistant Director of Utilities 702 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued In accordance with the provisions of Section 18-70, staff finds that: 1) It is economically impractical to extend a gravity wastewater line and the use of a pumping station will not adversely affect the County's ability to serve the area with a gravity wastewater line at a future time; 2) The proposed design and plan for the pumping station and connecting lines do not adversely affect the current financial status of the utility system or the future ability of the County to install a gravity wastewater line; 3) The proposed design for the pumping station allows the County to replace the pumping station with a gravity wastewater line without incurring a significant future cost; and 4) The pumping station will not overload existing wastewater facilities, and will not otherwise negatively affect the Director's ability to effectively manage the wastewater system. Based on the above findings, Staff recommends that the Board approve the use of a public wastewater pumping station as requested. A map showing the location of the pumping station is attached. } `' 04 TIES C�� //- �y Z 001 ZFI ' v Za J Z5 oul� a_ U' J o° oa P N oA0 (r) CL a 0. LU 2 ~ � Qo U # Lu LLJCO Lu 05 Vi zC7aLa V z ~ LU Joos �Zp - I J O s o m WILL U W 1 w t� 0 RE I0 W N Q � ti �ZW i h% go IZ oLU ZZ \ W N J \ X Y Z N LL -1- x_295 I CHESTERFIELD COUNTY f' BOARD OF SUPERVISORS Page 1 of 1 AGENDA S4IRQNA� Meeting Date: October 22, 2008 Item Number: 8.C.11.a. Subject: Request Permission for a Fence with a Gate and Pedestrian Opening to be Installed on County Property County Administrator's Comments: County Administrator: Board Action Requested: Grant Brian K. Adkins permission for a fence with a gate and pedestrian opening to be installed and maintained on county property, subject to the execution of a license agreement. Summary of Information: Brian K. Adkins has requested permission for a fence with a gate and pedestrian opening to be installed on county property at Alberta Smith Elementary School to prevent the use of the VEPCo easement by ATVs. VEPCo approved the installation within its easement. This request has been reviewed by county and school staff and Comcast Cablevision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: ■ Yes F1 No Title: Real Property Manager # 0001 -os VICINITY SKETCH Request Permission for a Fence with a Gate and Pedestrian Opening to be Installed on County Property t REQUEST PERMISSION FOR A FENCE, GATE AND PEDESTRIAN OPENING N Chesterfield County Department of Utilities W , .-��►E S 1 Incl eglak 416b7 Ret OOOJ 0 7 Sketch Showing License Request for a 10' and 24' Fence and 14' Gate to be Installed and Maintained on County Property Brian Adkins 7413 Decidedly Lane .' PIN: 7326690859 • . County of Chesterfield Alberta Smith ES 13200 Bailey Bridge Road PIN: 7326682999 •' Detail of License Area • e License Area 0 w < 4' • r.t � 120' VEPCo Easement N 1 Chesterfield County Right of Way Office w -E September22, 2008 f _T S I Incl eyux 58.33 *et r r � t • •' Detail of License Area • e License Area 0 w < 4' • r.t � 120' VEPCo Easement N 1 Chesterfield County Right of Way Office w -E September22, 2008 f _T S I Incl eyux 58.33 *et CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA h�INA� Meeting Date: October 22, 2008 Item Number: 8.C.11.b. Subject: Request Permission to Use and Maintain an Existing Gravel Driveway Within a Fifty -Foot Unimproved County Right of Way County Administrator's Comments: County Administrator: Board Action Requested: Grant B -Mat Homes, Inc. permission to use and maintain an existing gravel driveway within a 50' unimproved county right of way, subject to the execution of a license agreement. Summary of Information: B -Mat Homes, Inc. has requested permission for a gravel driveway to use and maintain an existing gravel driveway within a 50' unimproved county right of way to access property at 9115 Hickory Road. This request has been reviewed by county staff and Comcast Cablevision and there are no county improvements in the right of way. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: ■ Yes FINo Title: Real Property Manager VICINITY SKETCH Request Permission to use and Maintain an Existing Gravel Driveway Within a Fifty Foot Unimproved County Right of Way �.J z LU 1� k. HICK RY ROAD REQUEST PERMISSION FOR A GRAVEL DRIVEWAY C� D N Chesterfield County Department of Utilities A. S 4D 1 Itch egialc 115)57 Ret 3871 15937 RD 628 9262 8900 6720 9005 0001_1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �f1jryH1P Meeting Date: October 22, 2008 Item Number: 8.C.11.c. Subiect: Request Permission for Proposed Decks to Encroach Within a Variable Width Drainage and Utility Easement Across Lots 3, 4, 5 and 6, Plat of Resubdivision of Belfair Townhouses County Administrator's Comments: County Administrator: Board Action Requested: Grant Prospect Homes of Richmond, Inc., permission for proposed decks to encroach within a variable width drainage and utility easement across Lots 3, 4, 5 and 6, Plat of Resubdivision of Belfair Townhouses, subject to the execution of a license agreement. Summary of Information: Prospect Homes of Richmond, Inc. has requested permission for proposed decks to encroach within a variable width drainage and utility easement across Lots 3, 4, 5 and 6, Plat of Resubdivision of Belfair Townhouses. There is an existing underground sewer in the easement. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No #2 ()®OJ lb +11 a 4 O. METES AND BOUNDS FROM "PLAT OF RESUBDIVISION OF BELFAIR TOWNHOUSES, SECTION 3, BLOCK A THROUGH K, AND SECTION 4. BLOCKS A THROUGH Fr' (SEE PB 188 Pgs` 70-77) SEE DEVELOPMENT PLANS BY AES, CONSULTING ENGINEERS DATED MAY 18, 2007 AND FOR EROSION AND SEDIMENT CONTROL MEASURES AND CHESAPEAKE BAY COMPLIANCE, COUNTY PROJECT # 07-0145 SHOWN; D SURVEY PERFORMED NO WETLANDS ANDD/ORANO FFILOODPtAIN ON TH SPRO�BLOCCK AND/OR EASEMENTS NOT y i I Open Space I I 100.00' N61'39'4rE , W -z10' Setback--------- - -D TWo3S�ones 1uQ..°c_w Deck 3.8'f,� off C/L SaW/ Bosemenfpf/I Alanyy a 2+a �2.6T Warty WaT!m � 2.67'Q „ 100.00' - - , 4 3' Deck 2.6'i OI g E I a� ;� N61'39'42"E n (5.2 bve g off CIL Sa ` q I 2, a N 'P LOt CJ v) PIL Along y�� N N I I ' arty Wo 2.67' 2.67'100.001— 1 ' Over g 27.0'1 , N61394r (1.1' Over Deck off CIL Sar Sa I$ Va' o o; o�Lot 4ai IN i�� C4 PIL Along 1' Cleo a� I Ico 2.67' Party Wall p �a I 1- ' 0 100.00,— 2.67' , (2.3' Over) Deck 5.5't 3 IN a o N6139'42"E q �' Lot 3 p off CIL Sar °' o 22.00' PIL Alan q "' oKo ;'� . 1 1' Over N a' 2.00'Party Wo!! 67, 34.3' b' 27 0' a , 2 67' 100.00 , 1 0 8' Clear) i , Deck 8.6+ Q � g i i N6139 42NE off CIL Sar. c x Lot 2 IN C/L an gg 4' I CS 2.67' Party lWall ' (2 0Clear) W m ' 01— 2.67' �^4 ��� g o� o °0 Currently Under a ,� N" Construction 'm { t t 1 36.00' 1 } o -------- _ J N .3' Fz, 0'—Se tback I a g--s61'39'42"w 100. 00' l — — - ----,— 2.o'E75 Open Space Boxe2ic Belfair, Lot 14, Block E, Section A REV: 10-08-08 to add Decks to Lots 3-6, No Field Survey Perfonr� 20 10 0 20 40 GRAPHIC SCALE: 1" - 20'LTH 0p PLOT PLAN OF LOTS 1, 2, S, 49 6, RESUBDIVISION OF BELFAIR TOIIHNOUSES, SECTION 9; AND SECTION 4, IN THE Q c , DALE DISTRICT, CHESTERFIELD COUNTY, VA 1 B. G REV. 10-08-08 U6. No. DATE: 03-21-08 GENE WATSON & ASSOCIATES, P -C. /01 -sr -4 JN 8514A 4221 BONNIE BANK RD FILE: CBM -8234 A RICHMOND VIRGINIA 23234 SCALE: 1 -'20' (804J 271-8038 0001-14 CHESTERFIELD COUNTY �z BOARD OF SUPERVISORS Page 1 of 1 AGENDA 6INIA� Meeting Date: October 22, 2008 Item Number: 8.C.12. Subject: Award Annual Engineering Contracts for Professional Engineering Services for Water and Wastewater Projects County Administrator's Comments: County Administrator: Authorize the County Administrator to execute contracts for annual services with Austin Brockenbrough & Associates, LLP; Black & Veatch Corp.; Malcolm Pirnie Inc.; URS Corp.; and Whitman, Requardt & Associates, LLP. Summary of Information: Austin Brockenbrough & Associates, LLP; Black & Veatch Corp.; Malcolm Pirnie Inc.; URS Corp.; and Whitman, Requardt & Associates, LLP were selected through the Request for Proposal process including competitive negotiations by the RFP committee. These firms were selected out of a field of 17 firms who submitted proposals for professional engineering services for water and wastewater projects. The five firms were selected based on their expertise in the various areas of water and wastewater engineering. The County's CIP budgeting process assures that funding is available with each water or wastewater project for professional engineering services. Preparer: George B. Haves Title: Assistant Director of Utilities Attachments: F-1 Yes ■ No # _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 AGENDA �Ig41Ntp Meeting Date: October 22, 2008 Item Number: 8.C.13. Subject: Award of Construction Contract for County Project Number 07-0284, Dwight Avenue, Reymet Road, and Arcadia Avenue Water Line Improvements County Administrator's Comments: County Administrator: Board Action Rec The Board of Supervisors is requested to award the construction contract to Ward and Stancil in the amount of $437,199.55 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of construction of approximately 3,000 feet of 6 -inch, 200 feet of 8 -inch, and 400 feet of 12 -inch water line and associated appurtenances. Staff received fourteen (14) bids ranging from $437,199.55 to $909,356.75. Ward and Stancil submitted the lowest bid in the amount of $437,199.55. The County's Engineering Consultant, URS Corporation, has evaluated the bids and recommends the award of contract to the lowest bidder. Funds are available in the current CIP. District: Bermuda Preparer: George B. Haves Title: Assistant Director of Utilities Attachments: EJ Yes ■ No # 000J-116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 The Board of Supervisors is requested to award the construction contract to Ward and Stancil in the amount of $437,199.55 and authorize the County Administrator to execute the necessary documents. Sufficient funding exists in the Utilities CIP to fund this construction contract. The contract has come in under budget, which frees up funding in the CIP for this or other Water projects if necessary. Preparer: Allan M. Carmody Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 S AGENDA Meeting Date: October 22, 2008 Item Number: 8.C.14.a. Subiect: Acceptance of a Parcel of Land Along Bellwood Road from Chesterfield Landco, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.09 acres along Bellwood Road from Chesterfield Landco, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1:1 No # 1 VICINITY SKETCH Acceptance of a Parcel of Land along Bellwood Road from Chesterfield Landco, LLC N Chesterfield County Department of Utilities l*x- WE S i Uel eylak 666.67 *et 00011_;9 '6117.29 L 1' ;•5547.53 J5.00' LOT 90 W.H. & 0. G. TR. ROBERTS GPIN: 795676600500000 BELLWOOD ESTATES D.B. 3492, PC 106 P.B. 8, PG. 27 11901 BELLWOOD ROAD 51909 50 E 976.66' 96708' f I UTILITY EASEMENT WA TER & SEWER D.B. 1139, PG 58 LOT 91 W.H, & D. G TR. ROBERTS GPIN: 795675679600000 D.B. 3492, PG. 108 18306 GRESHAM AVENUE THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES. THIS SURVEY DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY. THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. LINE TABLE LINE LENGTH BEARING L 1 9.58' 1 S1909'50 E L2 1 11.19' N19 09'50"W GRAPHIC SCALE 40 0 20 40 80 ( IN FEET ) 1 inch = 40 ft. LOT 1, BLOCK B & 30' R/W SEABOARD COAST UNE INDUSTRIAL PARK P.B. 23, PG. 38 CHESTERFIELD LANDCO, LLC *40 GPIN: 795675525600000 63 D.B. 3919, PC 157 /1911 BELLWOOD ROAD NO 20' RESERVED RAILROAD EASEMENT TERMINATED UPON REA40VEL OF TRACK OR 90 DAYS AFTER CLOSING, WWICHEVER OCCURED PARCEL 70 FIRST IN D.B. J919, PG. 157 BE DEDICA7ED OCT 12008 N 3675977.03 30' RAILROAD R/W E 11795194s 02 P.8. 23, PG. 38 965.75' 976.94' — N19 LOT 1, BLOCK A SEABOARD COAST LINE INDUSTRIAL PARK P. B. 23, PG. 38 EASTERN SLEEP PRODUCTS COMPANY GPIN: 795675046600000 D. B. 3919, PG. 155 #2001 BELLWOOD ROAD PROJ.• 106-0123 DRAWN 8Y.• MWE SI TF- ffn09PRn 4F 7 "W PLAT of 0.09 ACRES TD BE DEDICA TED BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REV.- OCTOBER 1, 2008 SCALE : V = 40' AUGUST 19, 2008 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE -(804.) 748-9011 FAX, (804) 748-2590 CHECKED BY. .41 ��.. 000, 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �'I1��N1P Meeting Date: October 22, 2008 Item Number: 8.C.14.b. Subiect: Acceptance of a Parcel of Land Along Bellwood Road from Eastern Sleep Products Company County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.12 acres along Bellwood Road from Eastern Sleep Products Company, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Attachments: ■ Yes El No Title: Real Property Manager #000121 VICINITY SKETCH Acceptance of a Parcel of Land along Bellwood Road from Eastern Sleep Products Company N Chesterfield County Department of Utilities A. E 4D S I loci egia l[ 666.67 tet 000�_,� to A'o �to 0 O� V4 0 dao aFP U 30' RAILROAD R/W P.6 23, PC 38 N 3675977.03 It 1 4. 57909'50 E 464.66' LOT 2 do 30' RAILROAD R/W SEABOARD COAST LINE INDUSTRIAL PARK P. B. 23, PG. 38 CHESTERFIELD LANDCO, LLC GPIN: 795675525800000 D.B. 3919, PG. 157 35.00' 11911 BELLWOOD ROAD LOT 1, BLOCK A h SEABOARD COAST UNE N INDUSTRIAL PARK P. B. 23, PG. 38 EASTERN SLEEP PRODUCTS COMPANY GPIN: 795675046600000 D.B. 3919, PO 155 02001 BELLW000 ROAD PARCEL TO B£ DEDICATED VARIABLE WIDTH UTILITY EASEMENT WAFER do SEWER D.B. 11J9, PG. 58 ?, p V 415, p L 1 _ Npg 48,17 SJ, 0-044Z� DAR__ LINE TABLE LINE LENGTH BEARWG L 1 18.33' N09'48'17"W L2 11. 19' S19'10'03 THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES. THIS SURVEY DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY. THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. l OCT 12008 ?'E Rpt7 NG Ro _ PLAT ?'�'Z AD 0of 93 0.12 ACRES TO BE DEDICATED GRAPHIC SCALE 50 0 25 50 100 ■ ( IN FEET ) I inch = 50 ft. CO,- PROJ.• 106-012J DRAWN BY.• MW9 BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REV: OCTOBER 1, 2008 SCALE : 1" = 50" AUGUST 19, 2008 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE:(804) 748-9011 FAX: (804) 748-2590 CHECKED BY. CURVE TABLE CURVE LENGTH RADIUS DEL TA CHORD CHORD BEARING TANGENT Cl 66.94 50.00' 764227" 62.05' N28J1'56 f 39.56" C2 37.85' 691.44" 308'12"' 37.85' N682844"£ 18.93' CJ 130.06' 1315.00' S 40"Ol " 130.01' S6658'04 "W 65.08' C4 64.52" 50.00" 7J5621" 60.14' S2709'53'W 37.64' LOT 1, BLOCK A h SEABOARD COAST UNE N INDUSTRIAL PARK P. B. 23, PG. 38 EASTERN SLEEP PRODUCTS COMPANY GPIN: 795675046600000 D.B. 3919, PO 155 02001 BELLW000 ROAD PARCEL TO B£ DEDICATED VARIABLE WIDTH UTILITY EASEMENT WAFER do SEWER D.B. 11J9, PG. 58 ?, p V 415, p L 1 _ Npg 48,17 SJ, 0-044Z� DAR__ LINE TABLE LINE LENGTH BEARWG L 1 18.33' N09'48'17"W L2 11. 19' S19'10'03 THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES. THIS SURVEY DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY. THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. l OCT 12008 ?'E Rpt7 NG Ro _ PLAT ?'�'Z AD 0of 93 0.12 ACRES TO BE DEDICATED GRAPHIC SCALE 50 0 25 50 100 ■ ( IN FEET ) I inch = 50 ft. CO,- PROJ.• 106-012J DRAWN BY.• MW9 BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REV: OCTOBER 1, 2008 SCALE : 1" = 50" AUGUST 19, 2008 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE:(804) 748-9011 FAX: (804) 748-2590 CHECKED BY. _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA hRs1N1* Meeting Date: October 22, 2008 Item Number: 8.C.14.c. Subiect: Acceptance of Parcels of Land Along Woolridge Road and Timber Bluff Parkway from Gina L. Groome County Administrator's Comments: County Administrator: Board Action Requested Accept the conveyance of two parcels of land containing a total of 0.108 acres along Woolridge Road and Timber Bluff Parkway from Gina L. Groome, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes F-1No # 0401_24 VICINITY SKETCH Acceptance of Parcels of Land along Woolridge Road and Timber Bluff Parkway from Gina L. Groome 0.087 Acre Dedication 0.021 Acre Dedication N Chesterfield County Department of Utilities 1. W ;��. E S 4D I lick egia9666.67 tet 0001-25 I Q m N A b OND co� o n rn z.. 0 (c gg =Ilse 2=� l o. OD 0 0 w 0 0 A eb O O ti�m m 'd m ZI o>rrd � nDxgN ZN° ?5 1 -&dc) < 'i m z -2A D m pop NO c),x A N i 0 •ZZrggf o x '�\\\m�_ AAs ZmN (n0� >o'' ?z((n O v Z {� = fn 0 I En 0cm �I m�DO �+ D-0imtn M U �Oz p0 NZD �1 0 m�� m> -0 m oI M Z 00 06 • m i Fn m = (n KD c O *DC y V zm � � .\00 a ovvz_i � 03m r- (� •�F;con � :-,v� �5M-< Z v �Z=cam p \ ZO m o sryl �,Q,�y�J `V v, s8 alx V GRAPHIC SCALE w O OtO- zC3C,% � I�nOj��1A O 4 CURVE TABLE 1 00 CURVE LENGTH RADIUS TANGENT CHORD BEARING CHORD DELTA Cl 53.19' 40.00' 31.36 S88'15'06"E 49.36' 7611'21" C2 380.61' 789.79' 194.08 S63.58'08"E 376.94' 7'36'42" C3 292.68' 5684.58 146.37 N52-1O'44"E 292.65' 2'57'00" C4 10.02' 789.79' 5.01 S50'31'36"E 10.02' 0'43'37" C5 52.97' 40.00' 31.18 1 N88'49'36"W 49.18' 75'52'24" C6 78.61' 789.79' 39.34 S53.44'29"E 78.58' 5'42'10" C7 139.52' 789.79' 69.94 S61'39'14"E 139.34' 1(r07'18" C8 152.46' 789.79' 76.47 S72'14'41"E 152.22' 11'03'37" C9 109.88' 1388.82 55.31 N65'39'48"W 109.52' 16'11'32" i 0 •ZZrggf o x '�\\\m�_ AAs ZmN (n0� >o'' ?z((n O v Z {� = fn 0 I En 0cm �I m�DO �+ D-0imtn M U �Oz p0 NZD �1 0 m�� m> -0 m oI M Z 00 06 • m i Fn m = (n KD c O *DC y V zm � � .\00 a ovvz_i � 03m r- (� •�F;con � :-,v� �5M-< Z v �Z=cam p \ ZO m o sryl �,Q,�y�J `V v, s8 alx V GRAPHIC SCALE w O OtO- zC3C,% � I�nOj��1A O 4 'A ODmz k -P 2 kkp m0 z "' v CD m om 01,26 1 00 y �_ O'� 0m 'A ODmz k -P 2 kkp m0 z "' v CD m om 01,26 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2008 Item Number: 8.C.15.a. Subject: Transfer $752 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Purchase a Plaque to be Installed at the Alberta Smith Elementary School Football Field in Dedication to Marty Rose and Jeff Beatman County Administrator's Comments: County Administrator: The Board is requested to transfer $752 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase a plaque to be installed at the Alberta Smith Elementary School football field in dedication to Marty Rose and Jeff Beatman. Summary of Information: Supervisor Durfee has requested that the Board transfer $752 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase a plaque to be installed at the Alberta Smith Elementary School football field in dedication to Marty Rose and Jeff Beatman. On December 19, 2007, the Board of Supervisors adopted a resolution to name the Alberta Smith Elementary School recreational football field after Marty Rose, president of the Athletic Association and John Beatman, principal of Alberta Smith Elementary School. The Board can transfer money to the Parks and Recreation Department to make public capital improvements on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: ■ Yes F—]No Title: Director, Budget and Management 0425:79994.1 000�_� DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person 3y; or organization) making this funding request? J AUM 4 Me_,656N X92 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3 4 5. What is the amount of funding you are seeking? ;Nor► Pr*0V$� - A-zeA- P,w,)eAc A-5 so i c,►rte e -6,11C A �-PCrYI Describe in detail the funding request and ��"� �- 1� how the money, if approved, will be spent. Apiproveli p'(I�C,�?Z� SM 1444 �f ik� r D. r� i n r u -� e` Is any County Department involved in the 3 teat- -S+A*4 � 345e 5 ne;eJ'-) project, event or program for which you are seeking funds? (i' 4e_L . 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide Ze uC,,N i - the remainder of the funding? 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? 0407:23380.1 Yes o %� es _< No No F 9 What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? 0407:23380.1 Page 2 PO. 8ox Z-1 9 Mi of 14n)_ v6 23!/Z . q- gar)- q aL rZ x,20 Ccs )pjV-'.)e7— Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman f the organization. Signature Title (if signing on behalf of an organization) �—Q- vn � �� S e✓I� Printed Name 3-:1 Lf - 0� Date 0001.29 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2008 Item Number: 8.C.15.b. Subiect: Donation of $2,000 From the Matoaca District Improvement Fund to Virginia State University for its Scholarship Program County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $2,000 from the Matoaca District Improvement Fund to Virginia State University for its scholarship program. Summary of Information: Supervisor Durfee has requested that the Board appropriate $2,000 from the Matoaca District Improvement Fund to be given to Virginia State University for its scholarship fund. Virginia State has pledged to raise additional monies from corporate sponsors. §23-3.1 of the Code of Virginia, 1950, as amended, permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning. This donation will be designated for a Chesterfield County student if approved by the Board. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: ■ Yes Title: Director, Budget & Managment 0425:79988.1 FINoooa_3o Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Virginia State University 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) To educate students through a challenging academic program, diverse student organizations and exciting extracurricular activities. 3. What is the amount of funding you are seeking? $2,000 4. Describe in detail the funding request and how the money, if approved, will be spent. Funds will be used to award scholarships for Chesterfield County students. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Yes Community Development 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Other organizations and corporations will support scholarship fund. 0001-31 7 91 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Yes X No Is the organization non-profit? Yes _X No Is the organization tax-exempt? Yes _X No What is the address of the applicant making this funding request? Virginia State University P.O. Box 90 Petersburg, VA 23806 c/o Chesterfield County Community Development What is the telephone number, fax number, Millard (Pete) Stith e-mail address of the applicant? 804-748-1517 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. X,A Signature Title (if sig 'ng on half of an organization) Printed Name Date 0001 �' CHESTERFIELD COUNTY �O BOARD OF SUPERVISORS Page 1 of 2 AGENDA hncHv' Meeting Date: October 22, 2008 Item Number: 8.C.16. Subiect: Approval of a Sixty -Day Extension of Fifty -Seven Plus or Minus Acres of Intersection of Ironbridge Road and Company County Administrator's Comments: County Administrator: Board Action Requested: a Contract to Purchase Approximately County -Owned Land Located at the Courthouse Road to Ironbridge Land The Board is requested to approve a 60 -day extension of the Purchaser's feasibility study period under the existing sales contract. Summary of Information: On May 23, 2007, the Board approved the sale of approximately 57 acres of County -owned land located at the intersection of Ironbridge Road and Courthouse Road to Ironbridge Land Company. The property is located adjacent to Spencer's Oil Company (see attached map). The Master Plan for the County complex designates this property for private development, but the site is impaired by significant environmental issues associated with the adjacent use of the property as a service station and also due to significant wetlands on the site. The site also has limited vehicular access. Ironbridge Land agreed to buy the land from the County for $5,000,000, which the Assessor's Office determined is the property's fair market value. The prospective purchaser also negotiated a contract to purchase the adjacent Spencer property and together the sites are intended to be developed for retail use. Under the contract, the purchaser was required to pay an initial $20,000 deposit to the County which allowed the purchaser an initial 540 -day feasibility study period to determine whether the purchaser can develop the property as intended. Preparer: Steven L. Micas Attachments: E Yes F-1 No Title: County Attorney 0623:79539.1(75226.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The feasibility study period expires October 24, 2008 at which time the purchaser must either abandon the purchase and forfeit the deposit or move forward with the project by submitting a rezoning application for the combined County property and Spencer property. Due to the complexity of the issues identified during the feasibility study period, the purchaser has requested a 60 -day extension of the feasibility study period. Staff recommends approval of the extension, which will give staff sufficient time to discuss with the purchaser viable approaches to developing the property. OOOa_34 A C E O U c ca J N .O .L C O L O cn Q� L U ti LO 4— O N cu U) 0001 -15 z CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: October 22, 2008 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0297 Project Name: Village Bank - Robious Road, Phase 2 Developer: Belvedere Associates, LLC Contractor: Possie B. Chenault, Incorporated Contract Amount: Water Improvements - $6,000.00 Wastewater Improvements - $6,500.00 District: Midlothian Preparer: William O. Wright Title: Assistant Director of Utilities Attachments: 17 Yes 0 No # 0001.36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 07-0401 Project Name: Meadowville Landing at River's Bend, Section Three Developer: River's Bend East, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $105,030.00 Wastewater Improvements - $174,639.13 District: Bermuda 3. Contract Number: 07-0464 Project Name: Reycan II and III Developer: Courthouse 3, LLC Contractor: G. L. Pruett, Incorporated Contract Amount: Water Improvements - $12,465.00 Wastewater Improvements - $8,877.00 District: Dale 4. Contract Number: 08-0094 Project Name: Sleep Inn and Suites at Harbour Pointe Developer: VMB Hotel, LLC Contractor: Carr Contracting Company, LLC Contract Amount: Water Improvements - $34,072.00 Wastewater Improvements - $7,350.00 District: Clover Hill Q0Q'J_�6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 22, 2008 Item Number: 9.6. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: ■ Yes ❑ No # 000'M.-7.8 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 22, 2008 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/08 FY2009 Beginning Budgeted Balance $53,495,000 * *Pending outcome of FY2008 Audit Results 000139 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 10/22/2008 Board Meeting Date Description Amount 6/27/2007 FY07, continued 6/27/2007 Providence, Salem & Manchester Middle School (358,000) restrooms and concession stands 6/30/2007 Addition for projects and cost overruns 2,500,000 6/30/2007 Closed landfill maintenance (500,000) 6/30/2007 Law Library renovation (300,000) FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 4/11/2007 FY2008 Capital Projects (19,581,000) 10/10/2007 Fire Logistics Facility, Phase II (150,000) 2/13/2008 Web streaming hardware, software, services and support (72,240) 6/25/2008 Return funding from Circuit/General District 117,430 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) Balance 1,097,798 3,597,798 3,097,798 2,797,798 24,522,998 4,941,998 4,791,998 4,719,758 4,837,188 22,647,488 5,855,088 0001._0 G � 3 x o ^o �, a (71,06 G� M N pip G "d yoq eq GGf) 64 c � O cc 00 A 604 609 v 69 fA ~ N N O A z +40 h N M00 F A 69 69 00 � 69 69 69 � N � N W a .G O O O O O O O N 00 00 00It 00 M W 'IT may/ 64 E!4 69 69 TA 69 A � � � °O• � � i oNo N N N C� l� G 0001.41. � 3 x o 0001.41. Date Began 04/99 01/01 03/03 03/04 10/04 12/04 12/04 05/05 05/06 08/07 Prepared by Accounting Department September 30, 2008 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease — Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation — Building Construction, Expansion and Renovation Certificates of Participation — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11, 960,000 22,220,000 $117,742,200 Outstanding Date Balance Ends 09/30/08 11/19 $9,660,000 11/21 8,210,000 11/23 4,820,000 11/24 18,550,000 10/08 9,225,000 12/17 1,286,826 12/10 222,979 11/24 12,43 5,000 11/24 10,350,000 11/27 22,220,000 00 $96 979 805 Approved Amount CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 T AGENDA Meeting Date: October 22, 2008 Item Number: 14.A. Subject: Resolution Recognizing the Jefferson Davis Association Upon Receiving the 2008 Virginia Statewide Neighborhood Conference Neighborhood Organization of the Year Award County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution. Summary of Information: The Jefferson Davis Association is the recipient of the 2008 State Neighborhood Organization of the Year Award from the Virginia Statewide Neighborhood Conference. See attached resolution. Preparer: Thomas E. Jacobson Attachments: ■ Yes Title: Director of Revitalization F-1 No RECOGNIZING THE JEFFERSON DAVIS ASSOCIATION AS THE 2008 VIRGINIA NEIGHBORHOOD ORGANIZATION OF THE YEAR WHEREAS, the Jefferson Davis Association is a non-profit organization of business and residential leaders committed to improving the quality of life and the business vitality of the Route 1 Corridor; and WHEREAS, since its establishment in 1992, the Jefferson Davis Association has been a driving force for the revitalization of the Route 1 Corridor; and WHEREAS, in 1998, the Jefferson Davis Association established the Falling Creek Ironworks Foundation to preserve, investigate, and develop the site of the first ironworks in North America; and WHEREAS, in 2001, the Jefferson Davis Association established the BizWorks Enterprise Center as a non-profit business incubator to assist small businesses to develop and grow; and WHEREAS, in 2006, the Jefferson Davis Association began the Historic Route 1 project to promote the history of Route 1 in Chesterfield County and beyond for tourism and economic development; and WHEREAS, this leadership on the history of Route 1 has resulted in a Maine to Florida tourism campaign directed by the Richmond Metropolitan Convention and Visitors Bureau; and WHEREAS, the Jefferson Davis Association is developing a major streetscape project on Route 1 by coordinating plans and securing financing through corporate donations and grants; and WHEREAS, the organization is spearheading a local coalition to provide relocation assistance to the Americana trailer park residents; and WHEREAS, the members of the Jefferson Davis Association donate countless hours of their personal and professional time to improve their community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2008, publicly recognizes the Jefferson Davis Association and its members for being named the 2008 Neighborhood Organization of the Year by the Virginia Statewide Neighborhood Conference. AND, BE IT FURTHER RESOLVED that a copy of this resolution is presented to the Jefferson Davis Association, and that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0001_x'4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 22, 2008 Item Number: 14.B. Subiect: Resolution Recognizing Mr. Glen Kemp Upon Receiving the 2008 Virginia Statewide Neighborhood Conference Neighborhood Advocate of the Year Award County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution. Summary of Information: Mr. Glen Kemp, a resident of the Salem Woods neighborhood (Dale District) and a member of the Chesterfield County Sustain Our Communities Committee, is the recipient of the 2008 State Neighborhood Advocate of the Year Award from the Virginia Statewide Neighborhood Conference. See attached resolution. Preparer: Thomas E. Jacobson Attachments: E Yes Title: Director of Revitalization F-1 No #000a.45 RECOGNIZING MR. GLEN KEMP AS THE 2008 VIRGINIA NEIGHBORHOOD ADVOCATE OF THE YEAR WHEREAS, Mr. Glen Kemp is an active member of the Salem Woods Homeowners Association, where he serves as president, finance committee chairman, and Webmaster; and WHEREAS, Mr. Kemp led the Salem Woods residents in the preparation of a subdivision revitalization plan to improve the quality of life for all residents; and WHEREAS, Mr. Kemp is a dedicated committee member and team captain for the American Cancer Society Relay for Life; and WHEREAS, Mr. Kemp has been a volunteer youth basketball coach since the 1980s; and WHEREAS, Mr. Kemp is a member and director of a musical band "Breakpoint" that leads gatherings in prisons, neighborhood fundraisers, and churches; and WHEREAS, Mr. Kemp is an active member of the Chesterfield County Sustain Our Communities Committee; and WHEREAS, Mr. Kemp chairs the Internet web work group of the Chesterfield Sustain Our Communities Committee; and WHEREAS, Mr. Kemp donates countless hours of his personal time to youths, church, charities, the Salem Woods Neighborhood, and Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2008, publicly recognizes Mr. Glen Kemp as the Virginia Neighborhood Advocate of the Year and appreciates his accomplishments and commitment to our community. AND, BE IT FURTHER RESOLVED that a resolution is presented to Mr. Kemp, and that be permanently recorded among the papers of Supervisors of Chesterfield County, Virginia. copy of this this resolution this Board of CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 22, 2008 Item Number: W.A. Su�b',ect: Hold a Public Hearing to Consider Approving a Lease -Purchase Agreement for 19300 Church Road with Chesterfield Alternatives, Incorporated for the Build - A -House Project County Administrator's Comments: `I i County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider approval of a lease -purchase agreement for 19300 Church Road with Chesterfield Alternatives, Inc. for the Build -A -House Project. Summary of Information: The Build -A -House Project is a cooperative project through which students at the Chesterfield Technical Center will construct a house on vacant County - owned land with Chesterfield Alternatives funding the construction expenses and the house ultimately being used by the Chesterfield Community Services Board to provide services to its eligible adult consumers. Chesterfield Alternatives, Inc., is a non-profit organization whose mission is to support the work of the Chesterfield Community Services Board. For over twenty years, Chesterfield Alternatives has bought or leased houses which the Community Services Board operates as adult group homes. At its July 30 meeting, the Board received information about this project and approved the designation of the property at 19300 Church Road (the "Property") Preparer: Kelly Fried Title: Interim Executive Director Community Services Board 2723:79925.1(79776.1) Attachments: ■Yes No #OQ05.47 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA for use in this project. Now the Board is being asked to consider the approval of a lease -purchase agreement for the Property. Pursuant to the lease -purchase agreement, the county would lease the Property to Chesterfield Alternatives, Inc. during the period of the construction of the house and provide Chesterfield Alternatives an opportunity to purchase the property when the construction is completed. The execution of a lease -purchase agreement will ensure appropriate insurance and liability coverage is in place and will facilitate Chesterfield Alternatives in obtaining financing for the project. Chesterfield Alternatives is willing to provide funding for building materials, plans, and services for the construction of the house. The lease -purchase agreement does not require Chesterfield Alternatives to make payments to the County, but instead requires Chesterfield Alternatives to make a financial investment in the project through funding the construction expenses. The construction expenses are estimated to be as much as $250,000. After the home is constructed, Chesterfield Alternatives will be able to purchase the Property from the county for a nominal amount. The deed transferring the Property will prevent Chesterfield Alternatives from reconveying the Property without the approval of the county and will require that the Property be used to provide services to consumers of the Community Services Board. The Community Services Board intends to lease the house to operate an adult group home. The County entered into a similar arrangement with Chesterfield Alternatives for the Henshaw House located on Harrowgate Road; Chesterfield Alternatives leased and then purchased that property from the county for nominal amounts, but invested $85,000 in improvements and renovations to the house. The home is now leased to and used by the Community Services Board as a group home. The current assessed value of the Property is $50,000. It is the former location of Union Grove Elementary School which has been demolished. The site is currently vacant and zoned for agricultural uses which would permit the construction and use of the proposed dwelling. Technical Center students are available to begin construction activities as soon as practicable. LEASE AND PURCHASE AGREEMENT THIS LEASE AND PURCHASE AGREEMENT, dated OCTOBER , 2008, by and between THE COUNTY OF CHESTERFIELD,VIRGINIA, a political subdivision of the Commonwealth of Virginia (LESSOR) and CHESTERFIELD ALTERNATIVES, INC., a Virginia non -stock corporation (LESSEE). WITNESSETH: WHEREAS, LESSOR is the owner of certain real property located in MATOACA District, Chesterfield County, Virginia designated as 19300 CHURCH ROAD in the County of Chesterfield, Virginia 23803 (the "Property" shown on Exhibit A); and WHEREAS, LESSEE is a not-for-profit corporation that was incorporated in 1986 to complement the programs of the Chesterfield Community Services Board; and WHEREAS, for twenty years, LESSEE has bought or leased houses in the County which it then leases to the Chesterfield Community Services Board ("CSB") to use as adult group homes for elderly and/or disabled consumers of the CSB; and WHEREAS, LESSEE is partnering with the Chesterfield County School Board to provide home construction experience and training for Chesterfield County students engaged in vocational training at the Chesterfield Technical Center (the "Technical Center"); and WHEREAS, LESSEE is willing to provide funding for building materials, plans and services for the construction of a house which would be built by students as part of their curriculum through the Technical Center and under the supervision of teachers and staff of the Technical Center; and 2723:79776.1 1 0001.49 WHEREAS, LESSEE desires to lease from LESSOR the Property for the purpose of permitting the Technical Center vocational students to construct a house which would thereafter be leased to the CSB to provide services to consumers of the CSB; and WHEREAS, in consideration for its financial contributions in the construction of the house, LESSOR would, after completion of the construction of the house, transfer ownership of the Property and its improvements to LESSEE for a nominal purchase price and subject to the restriction that the LESSEE continue to make it available to the CSB for use by its consumers; and WHEREAS, at a regular meeting of the Board of Supervisors held on October 22, 2008, a resolution was duly adopted approving this Agreement. NOW THEREFORE, for and in consideration of the mutual promises, covenants and conditions set forth herein, the sufficiency and receipt of which is hereby acknowledged, the parties hereto agree as follows: 1. Pro ert . LESSOR hereby leases to LESSEE, for the consideration of one ($1.00) dollar annually, the Property located at 19300 Church Road in Chesterfield County, Virginia, as more particularly described in Exhibit A. 2. Term. The term of this lease shall commence on November 1, 2008 and continue for ten (10) years or until the fee simple interest in the Property is transferred to the LESSEE as provided for herein. 3. Improvements. All Improvements constructed on the Property shall be at LESSEE's sole cost and expense. LESSEE must obtain and maintain all certificates, permits, licenses and other approvals required by any federal, state or local authority for construction and use of the proposed Improvements and construct the Improvements in 2723:79776.1 2 000150 accordance with all laws, regulations, ordinances or codes of applicable federal, state and local authorities. All material furnished by the LESSEE for the construction of the Improvements shall become the property of the LESSOR. 4. Testing. LESSEE shall have the right to perform and obtain, at its sole cost and expense, soil borings, percolation tests, engineering procedures, environmental investigation or other tests or reports on, over and under the Property 5. Assignment. LESSEE shall not assign this lease or sublet the Property or any portion thereof without prior written approval of LESSOR. 6. Right of Entry. LESSOR shall have the right to enter upon the property at any time for the purpose of making inspections and to ensure compliance with the terms of This Lease. 7. Indemnification. LESSEE agrees to hold harmless and indemnify the LESSOR from any and all losses, expenses or damages of every kind, nature or description arising under or related in any way to this Lease or any work pursuant to it. 8. Insurance. LESSEE shall maintain workers' compensation insurance in the statutorily required amount which insures its employees, agents, contractors and subcontractors from workers' compensation claims. LESSEE shall also maintain general liability insurance in an amount acceptable to the LESSOR'S Risk Manager during the term of this Lease and any renewals. LESSEE shall furnish the LESSOR a certificate of such insurance with a company acceptable to the LESSOR, which certificate shall designate the LESSOR as additional insured and require the insurer to provide the LESSOR with thirty (30) days advance written notice in the event of any change, non- renewal or cancellation of the insurance. 2723:79776.1 3 9. Third Parties. LESSEE shall require its contractors and subcontractors to carry workers' compensation insurance and adequate liability insurance in conformity with the minimum requirements listed above. 10. Risk of Loss; Limitation of Liability. Notwithstanding anything herein to the contrary, LESSEE shall bear the risk of loss of or damage to the Improvements during construction and the term of this Lease. Notwithstanding anything herein to the contrary, LESSOR shall not be liable for any consequential or incidental damages incurred by LESSEE due to any malfunction, vandalism, acts of God (including, without limitation, lightning, wind, rain, hail, fire or storms) or any other damage resulting from any reason. In no event shall the leasehold or other interest created hereby be specifically enforceable and in no event shall either party be responsible to the other for any consequential, special or incidental damages. 11. Default. If LESSEE defaults on any term of this Lease and fails to correct the default within thirty (30) days of the LESSOR'S written notice to LESSEE, this Agreement shall be terminated. The LESSOR may pursue any and all legal remedies to recover any damage, loss, cost or exposure sustained by it as a result of the default or the termination of this Lease. 12. Liens. LESSEE shall keep the Property and the Improvements free from any liens arising from any work performed, materials furnished or obligations incurred by or at the request of LESSEE. All persons either contracting with LESSEE or furnishing or rendering labor and materials to LESSEE shall be notified in writing by LESSEE that they must look only to LESSEE for payment for any labor or materials. If any lien is filed against LESSOR'S property or the Improvements as a result of any acts or 2723:79776.1 4 O'O O J_ J 2 omissions of LESSEE, its employees, agents or contractors, LESSEE shall discharge it within fifteen (15) days after LESSEE learns that the lien has been filed. 13. Purchase Option. (a) Upon completion of the construction of the Improvements on the Property, the LESSEE shall have the right to purchase the Property from LESSOR for the purchase price of ten ($10.00) dollars so long as LESSEE can document its investment of at least $100,000 in the construction of the Improvements on the Property. LESSEE shall exercise its purchase right through written notice to LESSOR together with submission of the documentation of its investment in the Improvements. Sale of the property pursuant to the option shall be contingent upon the approval of the Chesterfield County Board of Supervisors after a public hearing. The Board's approval may be granted, denied or conditioned at its discretion. Closing shall occur as soon as practicable after approval. (b) The deed transferring the Property to LESSEE shall be subject to two conditions subsequent with automatic rights of reversion: (i) LESSEE/GRANTEE cannot convey the Property without prior written approval of LESSOR/GRANTOR and (ii) LESSEE/GRANTEE is prohibited from discontinuing the use of the Property to provide services to the consumers of the CSB. 14. Notices. All notices due hereunder shall be deemed validly given if sent by certified mail, return receipt requested, or with a nationally recognized courier which provides notice of receipt, postage prepaid, addressed as follows or to such other addresses as may be given from either party in writing to the other: 2723:79776.1 5 O O O J_ J 3 Lessor: Right of Way Manager ,County of Chesterfield P. O. Box 608 Chesterfield, Virginia 23832 with copies to: Community Services Board Executive Director P. O. Box 92 Chesterfield, Virginia 23832 County Attorney P. O. Box 40 Chesterfield, Virginia 23832 County Administrator P. O. Box 40 Chesterfield, Virginia 23832 Lessee: Chesterfield Alternatives, Inc. P. O. BOX 281 Chesterfield, Virginia 23832 15. Entire Agreement. This writing constitutes the entire agreement and understanding between LESSOR and LESSEE and any modification hereof must, in order to be effective, be in writing, signed by authorized representatives of each party. 16. Governing Law and Venue. This Lease and performance hereunder shall be governed, interpreted, construed and regulated by the laws of the Commonwealth of Virginia. A dispute arising under this Lease which cannot be resolved in a non judicial proceeding must be resolved in the Circuit Court, Chesterfield County, Virginia, and in no other forum. 17. Authorizations. LESSEE hereby represents and warrants to LESSOR that all necessary corporate authorizations required for execution and performance of this Lease have been given and that the undersigned officer is duly authorized to execute this 2723:79776.1 6 0001.54 Lease and bind LESSEE for this it signs. LESSOR warrants that LESSOR is seized of good and marketable title to the Property and has the full power and authority to enter into and execute this Agreement. 18. Severability. If any term, covenant, condition or provision of this Lease or any application hereof shall, to any extent, be invalid or unenforceable, the remainder of this Lease shall not be affected thereby, and shall be valid and enforceable to the fullest extent permitted by law. 19. Counterparts. This Lease may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute but one instrument. CHESTERFIELD ALTERNATIVES, INC. BY: (PRES eNTW�IC&EP R E aSIM T) Commonwealth of Virginia, City/County ofto-wit: a Notary Public in and for the City/County and Commonwealth aforesaid, do hereby certify that this day Rersonally appeared before me in my jurisdiction aforesaid, (PRESIDENT/VICE PRESIDENT) of CHESTERFIELD A ERNATIVES, INV. whose name is signed to the foregoing writing dated October, 2008 and acknowledged the same before me. Given under my hand (9 / 12008. My commission expires: 11.u.c�3 My registration number: 36 348 ss ���,, P•S'•BR� /���' NOTARY PUBLIC ��� �� � NOTARY '••�,L '� PUBLIC '•� REG # 306388 ; S. 2 MY COMMISSIONS EXPIRES 2� 000 J. <C • f";0#14i•i•0 00 2723:79776.1 ATTEST: JAMES J. L. STEGMAIER COUNTY ADMINISTRATOR APPROVED AS TO FORM: ASSISTANT COUNTY ATTORNEY Commonwealth of Virginia, County of Chesterfield, to -wit: COUNTY OF CHESTERFIELD, VIRGINIA M ARTHUR S. WARREN, CHAIRMAN BOARD OF SUPERVISORS I, , a Notary Public in and for the County and Commonwealth aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid ARTHUR S. WARREN, CHAIRMAN OF THE BOARD OF SUPERVISORS and JAMES J. L. STEGMAIER, COUNTY ADMINISTRATOR, whose names are signed to the foregoing writing dated October , 2008, and acknowledged the same before me. Given under my hand My commission expires: My registration number: 2008. NOTARY PUBLIC 2723-79776.1 8 O O O J_ J 6 EXHIBIT A CURVE TABLE CURVE I RADIUS LENGTH' TANGENT DELTA CHORD BEARING CHORD C1 J 487.83' 131.52' 66.16' 15°26'51" N 61°58'35" E 131.13' Based on graphic determination this property is in zone "C" of the Hud defined flood hazard area as shown on F.E.M.A. Flood Insurance Rate Map, Community Panel # dated 00/00/00 LINE TABLE LINE DIRECTION DISTANCE L1 N 79°10'00" E 112.30' L2 S 54-15-09" W 1 70.06- L3 S 69°42'00" W 1 213.43' PROPERTY LINE AS SHOWN D.B. 2085, PG. 689 (PLAT) D.B. 2189, PG. 585 (PLAT) '1 AS SHOWN 1N D.B. 385, PG. 2$, 11 (PLAT) 1 11 !§L� .0 . A 1 1 #0� N/F Cc' VIRGIE LEE JONES O GPIN:771617780600000 19316 CHURCH ROAD D.B. 156, PG. 576 This is to certify that on 10/2/08 to the best of my professional knowledge and belief; made an accurate field survey of the premises shown hereon, that all improvements known or visible are shown hereon; that there are no visible encroachments by improvements either from adjoining premises or from subject premises upon adjoining premises other than as shown hereon. ' This survey was prepared without the benefit of a title binder and may therefore not show all existing easements or other pertinent facts which may affect the property. -'- EXISTING GRAVELROAD N/F HARRIET B. S. BROWN GPIN:772617184500000 19220 CHURCH ROAD � AS D.B. 3265, PG. 491 SYMBOL LEGEND 0 BOREHOLE FOR DRAINFIELD 0 ROD FOUND • ROD SET FIRE HYRANT GPIN: WATER METER �* LIGHT POLE 111 UTILITY POLE ■ TELEPHONE PEDESTAL --�-- OVERHEAD POWER SCALE 1"=100' ��,TH OFv� f 0 100' 200' C W. M. NAULTY 9 PLAT SHOWING A Lie. No. 2067 PHYSICAL SURVEY OF 3.140 ACRES OF LAND LOCATED 11.4 sURvS�� ROUTE 69, CHURCH ON THE WEST SIDE F ROAD MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA THIS DRAWING PREPARED AT THE TRI-CITIESOFFICC ly.11RVMONACHIEVEDTHROUGHOURS DATE: OCTOBER 6, 2008 SCALE: 1'=100' 426D Crossings Blvd I Prince George, VA 23875 REV: ].N.: 26666-903 TEL 804.541.6600 FAX 804.751.0798 w tlmmons.mm cu. n....L.......... I D—IIA a*11.11 I Tnfrastructure I TechnolooV DRAWN BY: JNL CHECK BY: WMN TIMMONS GROUP �':`% eN/F BESSIE A. JACOBS ET ALS 771617582800000 GPIN: 19240 CHURCH ROAD W.B. 252, PG. 282 0#1 .140 ACRES OUNTY OF CHESTERF�iELD GPIN:772617151500000� 19300 CHURCH ROAD - ------- .B. 2025-, PG': - D.B. 385, PG. 8 � 15' WATER EASEMENT EDGE OF oVVo D.B. 1057, PG. 621 o PAVEMENT ty1LTIMATFiI�� rs �— _73-- ♦N 22.51' a n m STATE ROUTE 669 _ �0 CHURCH ROAD p� �p EXISTING 30' RNV c 90' ULTIMATE RNV SCALE 1"=100' ��,TH OFv� f 0 100' 200' C W. M. NAULTY 9 PLAT SHOWING A Lie. No. 2067 PHYSICAL SURVEY OF 3.140 ACRES OF LAND LOCATED 11.4 sURvS�� ROUTE 69, CHURCH ON THE WEST SIDE F ROAD MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA THIS DRAWING PREPARED AT THE TRI-CITIESOFFICC ly.11RVMONACHIEVEDTHROUGHOURS DATE: OCTOBER 6, 2008 SCALE: 1'=100' 426D Crossings Blvd I Prince George, VA 23875 REV: ].N.: 26666-903 TEL 804.541.6600 FAX 804.751.0798 w tlmmons.mm cu. n....L.......... I D—IIA a*11.11 I Tnfrastructure I TechnolooV DRAWN BY: JNL CHECK BY: WMN TIMMONS GROUP �':`% Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Build a House Lease 10- 1/20 P +35 in. Board of Supervisors 15 TAXE NOTICE Take notice fiat the board of Supervisors of Chesterfield Corin Virginia, at an adjourned meeting on October 22, 2008, at 6.30.p m. in thePublic Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heating where persons may appear and present their views concerning: lease -purchase Roa agreement for�M at 19300elldd Alternatives, Inc. for the Build -A -House Prject �A copy of ilteisonfilperoposed Iease-purchase in 6fftCe (Room 503) at the Lainthecone Administration Building, Chesterfi Virginia,'for public examination between the -hours of 8:30 am. and 5:00 p.m. of each regular business day. mw heating is held at a public facility designed to be accessible to persons wtth 6ilities tiny persons with questions on the accessibt'hty of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748 -1200.. -Rena" needing. interpreter services for the deaf moat notify the Clerk to the Board no haw than Friday, October 17, 2008. The Observer, Inc. Publisher of CHESTERFIELD O $187.50 0" ,/- `1008 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/15/2008 Sworn to and subscribed before me this day of V , 2008. Legal Affiant Qoo�z�a L J T, Grooms Jr., Not Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) .•`'` G R O O *s �IEAot THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 8, 2008 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors work session to be held on October 31, 2008 at 10:00 a.m. at Camp Thunderbird. Preparer: Janice Blakley Attachments: F-1 Yes Title: Clerk to the Board ■ No 0005.58