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2008-11-19 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Accounting Department has completed preparation of the County's FY2008 Comprehensive Annual Financial Report, which includes financial statements audited by KPMG, LLP, independent auditors. Rob Churchman, engagement partner from KPMG, LLP, will be at the meeting to formally present the report to the Board as required by the Code of Virginia. Preparers Mary Lou Lyle Attachments: ~ Yes Title: Director of Accounting ^ No OO~~ f101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 19, 2008 Item Number: 2.8. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: No Board action is requested Summary of Information: Chesterfield County Utilities Department was recently honored with the Association of Metropolitan Water Agencies (AMWA) Platinum Award for Utility Excellence at its annual meeting in New Orleans. Chesterfield County was one of 11 water/wastewater utility systems in the country to receive this recognition. This award recognizes outstanding achievement in implementing the nationally recognized "Attributes of Effectively Managed Utilities" which include product quality, customer satisfaction, employee and leadership development, operational optimization, financial viability, infrastructure stability, operational resiliency, community sustainability, water resource adequacy, and stakeholder understanding and support. Most notably, Chesterfield Utilities was recognized for its financial strength and Triple AAA bond rating, preserving water supplies through its reuse agreement with Dominion Virginia Power, which is the largest reuse project in Virginia, and for earning the U.S. Environmental Protection Agency's 10-year Director's Award for the Partnership for Safe Water. Preparers Roy E. Covington Title: Director of Utilities Attachments: ~ Yes ^ No # 00®002 CHESTERFIELD COUNTY ~, .~ BOARD OF SUPERVISORS Page 1 of 1 b~; AGENDA ~~ Meeting Date: November 19, 2008 Item Number: 2.C. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Virginia Department of Motor Vehicles Highway Safety Office will present the Chesterfield County Police Department with the 2008 Highest Seat Belt Use Award as part of the Virginia Click It or Ticket campaign. The award is based upon surveys conducted at specific Chesterfield County locations from May- June 2008. Click It or Ticket is a seat belt and child-safety-seat-awareness and enforcement campaign. The Chesterfield County Police Department is committed to saving lives through traffic safety awareness, education and enforcement. Mr. Frank J. Kowaleski, law enforcement liaison of the Virginia Highway Safety Office, will make the presentation. Preparers Col. Thierry G. Duguis Attachments: ~ Yes ^ No Title: Police Chief 000003 M CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 2.D. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 000004 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Business Climate Survey 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chippenham Place (formerly Cloverleaf Mall) 8. Citizen Budget Advisory Committee 9. Citizen Satisfaction Survey 10. Countywide Comprehensive Plan 11. Efficiency Studies -Countywide 12. Emergency Preparedness Steering Committee 13. Financial/Budget Issues 14. Fort Lee Expansion 15. In-Focus Implementation -Phase II (Payroll/HR) 16. Irrigation Policies/Demand Management for Water Use 17. 2009 Legislative Program 18. Potential Legislation -Impact Fees/Cash Proffers 19. Magnolia Green 20. Meadowville Interchange 21. Midlothian Turnpike/Courthouse Road Streetscape Improvements 22. Minor League Baseball 23. Planning Fees 24. Postal Zip Codes 25. Property Maintenance and Neighborhood Preservation (countywide) 26. Public Facilities Plan 27. RRPDC Large Jurisdiction Committee 28. RRPDC Transportation Funding Strategies Work Group 29. Private Sewer Treatment Facility 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. VDOT Subdivision Street Acceptance Requirements 33. Utilities Policies and Managed Growth 34. Watkins Centre 35. Website Redesign 000005 Updated 11/13/08 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Efficiency Studies -Fire Department and Fleet Management 3. Fire Department Efficiency Study 4. Employee Health Benefits -Contract Renewal 5. 2007 Impact Fees for Roads 6. Multi-Cultural Commission 7. 2011 Redistricting Calendar/Process Report 8. Regional Workforce Investment Initiative 9. Southwest Corridor Water Line 10. Sports Tourism Program with Metropolitan Richmond Sportsbackers 11. Wireless Internet Access in County Facilities ~~~~~s Updated 11/13/08 Y hMl{N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 5.A. Subject: Resolution Recognizing Officer First Class Gary Bailey for Receiving Award from Mothers Against Drunk Driving for His Efforts in Keeping the Roadways of Chesterfield County Safe Through the Removal of Drunk Drivers County Administrator's Comments: County Administrator: Board Action Reauested: Mr. Warren requested that the Board adopt the attached resolution. Summary of Information: The Richmond Chapter of Mothers Against Drunk Driving recognized First Class Officer Gary Bailey during their annual recognition ceremony for his outstanding efforts in the removal of drunk drivers from county roadways. The resolution recognizes Officer Bailey's receipt of this award. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ooooo~ RECOGNIZING OFFICER FIRST CLASS GARY BAILEY FOR HIS OUTSTANDING EFFORTS IN KEEPING THE ROADWAYS OF CHESTERFIELD COUNTY SAFE THROUGH THE REMOVAL OF DRUNK DRIVERS WHEREAS, on September 15, 2008, Chesterfield County Officer First Class Gary Bailey was recognized by the Richmond Chapter of Mothers Against Drunk Driving during their annual recognition ceremony; and WHEREAS, the Richmond Chapter of Mothers Against Drunk Driving recognized that Officer Bailey always places a high emphasis on the detection of drunk drivers and their removal from the roadways for the safety of both the drivers and citizens of Chesterfield County; and WHEREAS, Officer Bailey led the Chesterfield County Police Department in 2007 for drunk driving arrests with 51 successful convictions, while also maintaining an 85 percent clearance rate on his criminal investigations; and WHEREAS, due to his expertise in DUI detection, Officer Bailey is often tasked with teaching at the Chesterfield County Police Academy or serving as a Field Training Officer for recruits; and WHEREAS, this is the second consecutive year that Officer Bailey has received this prestigious award from Mothers Against Drunk Driving. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County, Virginia, this 19th day of November 2008, publicly recognizes Officer First Class Gary Bailey and expresses appreciation, on behalf of all Chesterfield County residents, for his outstanding efforts in keeping our roadways safe through the removal of drunk drivers. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Officer Bailey and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ooooos CHESTERFIELD COUNTY r BOARD OF SUPERVISORS Page 1 of 1 AGENDA y~~ Meetina Date: November 19, 2008 Item Number: 5.6. Subject: Resolution Recognizing the Chesterfield Historical Society for Its Efforts to Protect, Preserve and Promote Chesterfield County's Historic Resources County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren and Ms. Jaeckle request that the Board of Supervisors adopt the attached resolution recognizing the Chesterfield Historical Society. Summary of Information: This resolution recognizes the Chesterfield Historical Society for its noteworthy achievements. Preparers Holly Rush Attachments: ^ Yes ~ No Title: Historic Sites Manager, Parks & Recreation # 000009 RECOGNIZING THE CHESTERFIELD HISTORICAL SOCIETY FOR ITS CONTRIBUTIONS TO THE PRESERVATION OF CHESTERFIELD COUNTY'S HISTORY WHEREAS, the Chesterfield Historical Society was established in 1981 and serves as the center for Chesterfield County history; and WHEREAS, its purposes are to collect, preserve, interpret and promote the county's unique past for the education of present and future generations; and WHEREAS, the Historical Society provides quality lectures, programs and events that perpetuate Chesterfield's rich history; and WHEREAS, a collection of over 4,000 artifacts and 15,000 books, manuscripts, photographs and maps are maintained by the Historical Society; and WHEREAS, the Historical Society's Research Library serves as the predominant resource for cemetery records, local history and genealogical research; and WHEREAS, the Cemetery Committee has documented and researched over 500 cemeteries in Chesterfield County; and WHEREAS, the Military History Committee is dedicated to assisting the County to obtain, maintain and interpret Chesterfield County's Civil War sites and conducts research on all local war history; and WHEREAS, the Bermuda Hundred Committee obtained National Register of Historic Places status for the Bermuda Hundred site in 2006; and WHEREAS, the publication entitled "The Messenger" is published quarterly by the Society to educate its members on local historical topics of interest and upcoming events. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2008, publicly recognizes the Chesterfield Historical Society for its significant achievements to the preservation and proliferation of Chesterfield County history, extends its gratitude and appreciation on behalf of all Chesterfield County residents, and offers best wishes in the Historical Society's continued efforts to protect, preserve and promote Chesterfield County's historic resources. 000010 Y ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: November 19, 2008 Item Number: 7.A. Subject: Consideration of the Use of a Wastewater Pumping Station to Serve a Portion of the Proposed "Meadowville Landing at Rivers Bend" Development - County Project #06-0314 County Administrator's Comments: County Administrator: Board Action Requested: Approve the use of a public wastewater pumping station to serve a portion of the "Meadowville Landing at Rivers Bend" development. Summary of Information: On March 10, 2004, the Board of Supervisors approved R-12 zoning for 347.8 acres north of Meadowville Road (Case #04SN0197). During the utilities design for the development, it was determined that a portion of the property could not be served by a gravity wastewater .line. The Utilities Department agreed to recommend to the Board that the developer be allowed to construct a public wastewater pumping station to serve that area. All costs associated with the design and construction of the pumping station will be paid by the developer. Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No # 0000.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) On July 26, 2006 after receiving a recommendation for approval from the Planning Commission, the Board of Supervisors approved a conditional use to allow an above ground utility structure (pump station) for use within the R- 12 zoned development (Case #06SN0294), subject to the following condition: "All mechanical equipment shall be enclosed by a masonry structure having a residential appearance and design. Further, the perimeter of the building shall be landscaped to create a residential appearance. The exact treatment of the facility and landscaping shall be approved by the Planning Department". Staff has been advised by the county attorney's office that the board action during this zoning case did not sufficiently satisfy the requirements of Section 18-70 of the Code of Chesterfield which requires that the Board of Supervisors specifically approve the use of a public wastewater pumping station where the use of gravity wastewater lines is not practical. This agenda item provides the necessary findings under Section 18-70. The provisions of Section 18-70 specifically states: "All developments that are connected to the wastewater system shall use gravity wastewater lines unless transporting the wastewater by force, lifting or pressure from a pump station is the only practical method to provide wastewater service to the property. The director, with the approval of the board of supervisors, may approve the use of a pump station to serve property if the director and the board find that: 1) It is economically impractical to extend a gravity wastewater line and the use of a pump station will not adversely affect the county's ability to serve the area with a gravity wastewater line at a future time; 2) The proposed design and plan for the pump station and connecting lines do not adversely affect the current financial status of the utility system or the future ability of the County to install a gravity wastewater line; 3) The proposed design of the pump station allows the County to replace the pumping station with a gravity wastewater line without incurring a significant future cost; and oooo~z CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 4) The pump station will not overload existing wastewater facilities, and will not otherwise negatively affect the director's ability to efficiently manage the wastewater system. Staff's findings in regard to this case are: 1) Providing gravity wastewater service to this area is physically impractical and would result in significant concerns with maintenance of the gravity wastewater system. 2) The projected annual operation and maintenance costs for the pump station are comparable to existing County facilities of similar size. 3) The Utilities Department does not anticipate replacement of this pump station in the future. 4) The pump station will discharge into collector lines that were designed to accept residential flows resulting from R-12 zoning. Sufficient capacity is available in all downstream wastewater facilities. Based on the above findings, Staff recommends that the Board approve the use of a public wastewater pumping station as requested. A map showing the location of the pumping station is attached. 000013 ~, TI //f/ lam' _. t. ~'~b1'd3p z :, z Claw ,,nn~ N V aa, za V SCI G W', ~ Z V' ~_a ~ ~ , J N ~! a O ~ a ~~, Q ~ H' SAO N ail ~GJ a ~ , ~~~ a~ ~~ WM 2~~ UaO H ~ # W W F- ~.~ HU ~ ~ _= y (Y/) N W w ~-~. U w o Q ~ ~ / ~ ° ~~~ _.. ~_ ~ ~° ~ ~~ ~ ~ t z t7 a '~ ~~, s ga~ U Q~ ~ ~ J ~~Oy~ V O ,, > Q ~ t JQ ;~s" om W V ~~ J `~ ~ o ~ ~ ~ =~...a- . p z ~., ~,~ ~ G ~ m W i , ~~ ~~~' ~ m ~ ~ N ~ ~ y~~~~ ----~,~ z ?s' ~r_ ~.~. ~ , ~. ~ 5~ ~ ~~ zW ~ z w H J ~ N j~ i y Z N lL I ~ ~-295 I ~ 00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: November 19, 2008 Item Number: 7.8. Subject: Approval of Purchase Agreement for the Acquisition of an 80-Acre Parcel of Land on the Appomattox River County Administrator's Comments: County Administrator: Board Action Requested: Approve a purchase agreement for the acquisition of a parcel of land containing approximately 80 acres from John J. Radcliffe and Peggy B. Radcliffe and James Ownley and Hope B. Ownley and authorize the County Administer to execute the agreement. Summary of Information: On April 2, 2008, the Board approved the purchase of a parcel of land containing 80 acres, more or less, for $7,000.00 per acre (total of $560,000.00), plus closing costs, from John J. Radcliffe and Peggy B. Radcliffe and James Ownley and Hope B. Ownley for the John J. Radcliffe Appomattox River Conservation Area. Since that approval, the sellers had an updated appraisal prepared that indicates that the property is worth $10,000 per acre. The sellers have requested that the purchase agreement provide for the purchase by the county of 56 of the 80 acres at $10,000 per acre (the same total of $560,000.00) and the donation to the county of the remaining 24 Preparers John W. Harmon Title: Real Property Manager 0425:80192.1 Attachments: ^ Yes ~ No #000015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA acres. The acquisition of this property provides over one mile of undisturbed riverfront property and was included as part of the 2004 Bond Referendum. The property is adjacent to and accessible from the existing County Appomattox River Canoe Launch facility. Proposed future facilities include river access for hiking trails, a canoe takeout/launch area and parking. This item was deferred from the Board's November 12, 2008 meeting. Approval is recommended. District: Matoaca OOOU16 h~t~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 3 of 3 This item requests that the Board approve a purchase agreement for the acquisition of a parcel of land containing 80 acres, more or less, from John J. Radcliffe and Peggy B. Radcliffe and James Ownley and Hope B. Ownley and authorize the County Administrator to execute the agreement. On April 2, 2008 the Board approved the purchase of a parcel of land containing 80 acres, more or less, from the aforementioned sellers at a purchase price of $7,000 per acre ($560,000) plus closing cost. An updated appraisal, initiated by the seller, indicates a value of $10,000 per acre. The seller is requesting that the agreement provide for the purchase of 56 acres at $10,000 per acre ($560,000) plus closing cost by the county and the donation of 24 acres by the Sellers. The acquisition of this property provides over one mile of undisturbed riverfront property, which is adjacent to and accessible from the existing County Appomattox River Canoe Launch facility. Funds are available in the Appomattox River Canoe Launch CIP appropriation for this purchase. Preparers Allan M. Carmody Title: Director, Budget and Management UUUU~.'7 r. ~ , ~. ` ~ ','. , ~., ~ (7 Q 2,. ~ ~~ _i -- - ~ O W1-~ .. Qom. .., ~~ ~~~~~ ,~~ ~ . a w a a z o w ~ H .-- . 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Summary of Information: Each November, after the county's year end financial statements are completed and audited by an external auditor, staff presents a report on the county's year end financial position. As part of the report, staff makes recommendations to the Board on the year's results of operations. Those recommendations typically address designating funds to meet policy established fund balance levels, designating or appropriating funds for specific purposes, or designating funds for use in future year budgets, the details of which can be decided as that next budget is prepared. The FY2008 financial statements show that the county ended the fiscal year with favorable results due to revenues in excess of, and actual spending that was below, what was budgeted. The county ended FY2008 within 2.4 percent, or $17.2 million of the $733.3 million adopted general fund budget. The results reflect excess revenues of $7.9 million and expenditure savings of $9.3 million. This year's results are $1.4 million less than the past three year average. Actual total general fund revenues resulted in a small percentage variance to the adopted budget. In large part, the excess revenues are due to higher than expected investment earnings ($5 million) and delinquent personal property taxes ($3.8 million), offset by other revenues below budget, both of which are non-recurring sources. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # p00020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA A significant amount of the general fund expenditure savings resulted from the 3 percent expenditure reduction plan for all county departments. The spending reduction goal of $6.5 million was exceeded and a total of $7.5 million was saved through staff's innovative approach to service delivery, position vacancies and through capital and operating cost reductions. School's spending reduction actions also produced savings resulting in a $1.8 million reduction in the transfer to schools. Recommendations Staff has in the past made recommendations on the use of results of operations. The first priority is to ensure that fund balance levels adhere to established financial policies. Typically, an increase in next year's fund balance is necessary due to growth in the budget. There is not a need to increase the fund balance levels above the current amount based on current budget projections. Therefore, the FY2008 results of operations can be allocated for non-recurring expenses. Staff recommends that the Board approve the designations described below totaling $17.2 million. Designation of these funds will allow the Board the flexibility to determine the best use of these funds during the FY2010 budget process. 1) Designate $11,871,631 for the county for use in the FY2010 budget to address non-recurring needs. 2) Designate $5,337,864 for use in the Schools FY2010 operating budget to address non-recurring needs. This amount consists of school's proportionate share of surplus property taxes and $1.8 million in expenditure savings, reduced for a shortfall in state sales taxes. 000021 Sources and Uses of Results of Operations FY2008 Changes to Fund Balance Additions (net of reserves) Property Taxes $4,090,506 All Other Revenue (net of reserves) $3,796,148 School Expenditure Savings $1,829,201 Expenditure Savings (net of reserves) $7,493,640 Total FY2008 Changes to Fund Balance $17 209 495 Prouosed Uses of FY2008 Results Schools-Designate for use in FY2010 $5,337,864 $5,337,864 County-Designate For Use in FY2010 $11,871,631 $11,871,631 Total Recommended Uses of FY2008 Results $17,209,495 FY2010 Projected Ending Fund Balance $53,495,000 oooozz CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~ AGENDA ~C~ hgENt Meeting Date: November 19, 2008 Item Number: 8.B. Subject: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a new streetlight installation in the Midlothian District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ^ No # 000023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MIDLOTHIAN DISTRICT: • At the intersection of Allecingie Parkway and Huguenot Road on the existing pole Cost to install streetlight: $134.33 (Design Cost: $245.52) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000024 STREETLIGHT REQUEST Midlothian District Request Received: February 29, 2008 Estimate Requested: March 3, 2008 Estimate Received: November 5, 2008 Days Estimate Outstanding: 250 NAME OF REQUESTOR: Mr. Thomas M. King ADDRESS: 14661 Sailboat Circle Midlothian, VA 23112 REQUESTED LOCATION: Intersection of Allecingie Parkway and Huguenot Road, on the existing pole Cost to install streetlight: $134.33 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "I have recently started working at one of the businesses located on Allecingie Parkway. The intersection at Allecingie and Huguenot Road is so dark I find it difficult to locate the turn at night and I am very concerned about safety when pulling out into busy Huguenot Road traffic at night. "I am requesting that a streetlight be installed at the intersection of Allecingie Parkway and Huguenot Road to make the intersection safer. Huguenot Road is an extremely busy, primary road, and Allecingie has lots of offices and businesses located off of it." UUOU25 Streetlight Request Map November 19, 2008 u ' R~6ipU o= R ti ti~ EN~~ RO NuGJ /j N pft G P eR/"9'A gFt\P~P ~ C~ O • ~~'~O~ C ~ A<<FC S~~\P~PP ' l NG/Fpkwy This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light G- . N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 470 235 0 470 Feet 0 OOOU26 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 r~; AGENDA y!~~~.a Meeting Date: November 19, 2008 Item Number: 8.C.1. Subject: Recognition of Firefighter Michael S. Boggs, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter Michael S. Boggs retired on October 1, 2008, after 29 years of dedicated service to Chesterfield County. Preparers James E. Graham, Jr. Title: Interim Fire Chief Attachments: ^ Yes ~ No # 00002 RECOGNIZING FIREFIGHTER MICHAEL S. BOGGS UPON HIS RETIREMENT WHEREAS, Firefighter Michael S. Boggs retired from the Chesterfield County Fire and Emergency Medical Services Department on October 1, 2008; and WHEREAS, Firefighter Boggs attended Recruit School #11 and faithfully served the county for twenty-nine years in various assignments, as a firefighter at the Chester, Matoaca, Manchester, Dutch Gap and Dale Fire and Emergency Medical Services Stations; and WHEREAS, Firefighter Boggs was recognized as the Firefighter of the Year for 1990; and WHEREAS, Firefighter Boggs was recognized for the life saving medical procedure he provided while off-duty, to an unconscious citizen who was choking while eating at a local restaurant on February 5, 1997; and WHEREAS, Firefighter Boggs was involved in the successful rescue of three people stranded from an overturned canoe in the Appomattox River on April 11, 1998; and WHEREAS, Firefighter Boggs achieved the certification of Firefighter Specialist on November 13, 1999; and WHEREAS, Firefighter Boggs was recognized with an Emergency Medical Services Unit Citation for his role in saving the life of a citizen suffering from cardiac arrest on February 21, 2000; and WHEREAS, Firefighter Boggs was recognized for assisting in the delivery of a baby girl on April 16, 2000; and WHEREAS, Firefighter Boggs was recognized for exemplary services with an EMS Unit Citation for his role in the rescue of a trapped occupant at an apartment fire on September 21, 2007; and WHEREAS, Firefighter Boggs was recognized for exemplary services with an EMS Unit Citation for his role in the successful resuscitation of a patient that went into cardiac arrest on November 9, 2007. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Michael S. Boggs, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. p00028 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 2 AGENDA N Meeting Date: November 19, 2008 Item Number: 8.C.2.a. Subject: Approval of a Change Order to for Removal and Replacement Internally Lined Duct Work and Fire Administration Building County Administrator's Comments: County Administrator: n Gulf Seaboard General Contractors, Incorporated of all Acoustical Ceiling Grid and. Tile, Removal and Re-installation of Lighting in the Authorize the County Administrator to execute a change order with Gulf Seaboard, in the amount of $250,800, for the removal of all acoustical ceiling grid and tile, lighting and internally lined duct work in the Fire Administration building. Summary of Information: During the current renovation of the Fire Administration building, mold was found on the HVAC distribution diffusers. Mold was also detected in the existing carpet and ceiling tiles. Humidity control issues, due to untreated outside air from a very old and outdated HVAC system, are currently being addressed as part of the renovation of this building. Only a portion of the ducts were to be replaced in the original project. Gulf Seaboard submitted a change order request in the amount of $250,800 for removal and replacement of all ceiling grid, tile, lighting and internally lined duct work in the Fire Administration building. Air quality testing has been completed, the presence of mold was confirmed, and the test report recommended the removal and replacement of all carpeting and internally lined ductwork. In order to accomplish replacement of the duct work, all of the existing ceiling grid and t he must be removed. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No #OOU 029 " CHESTERFIELD COUNTY "`~ BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board of Supervisors approve a change order with Gulf Seaboard General Contractors, Inc and increase appropriations in the project's budget, in the amount of $250,800. The change order consists of work that was not part of the original scope of the project. Risk Management will fund this change order and a majority of the cost associated with the carpet replacement from the Risk Management fund current year appropriation which has sufficient funding. The scope of work is consistent with the practice of providing funding from Risk Management for unplanned projects that address potential serious health risks. When mold is present, as found in the testing process for this building, the county has consistently acted to remove potential sources of mold growth. In addition, the testing agency recommended that all internally lined ductwork be removed. The additional work that is required to address the carpet in the Fire Administration building will be performed by two different contractors under a separate action using the county's annual contract procurement guidelines. Negotiations are currently taking place for the remaining cost associated with the replacement of the carpet. Based on the preliminary estimates, sufficient funding is available in the project contingency to cover the cost. Preparers Allan M. Carrnody Title: Director, Budget and Management 000030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 e AGENDA h~~ Meeting Date: November 19, 2008 Item Number: 8.C.2.b. Subiect: Authorize the County Administrator to Execute Change Order Number Two for Goyne Park Football Field Area Renovations County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order Number Two for R.J. Smith General Contracting, Inc., in the amount of $37,230.60 for additional sidewalks, parking lot drive lanes, fencing, concession electrical supply and drainage work at the Goyne Park football field area. Summary of Information: This project is part of the 2004 Bond Referendum to make athletic improvements to Goyne Park. The improvements totaling approximately $580,000 will provide greatly needed additional parking, replace the existing outdated and undersized concession building with a new concession trailer and enlarge the existing football field for football and other sports usage. The project also includes connection to public sewer and water service lines. Sports user groups have played an active part of the development process to address scope and timing of the project. Previous work completed on the football field has included turf enhancement and an irrigation system. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ~ Yes ^ No 000031 CHESTERFIELD COUNTY ' BOARD OF SUPERVISORS Page 2 of 3 '" AGENDA Summary of Information Continued: Specifically, Change Order Number Two adds a replacement sidewalk connection from the new parking lot to the picnic shelter. It expands a drive lane to better transition with the existing parking lot, and it relocates crowd control fencing around the football field to improve field utilization. These additional work items were proposed during construction to make a more complete project, and they could be added at economical prices, as similar work was being performed by the vendor. The electrical supply and security lights for the concession trailer were inadvertently left out of the original bid. The vendor provided a very competitive price for this work. The lining of the drainage ditches to increase soil stabilization was required to meet erosion and sedimentation control regulations. Previous work on this contract has included a Change Order Number One in the amount of $39,441.70. Change Order Number One was approved by Parks and Recreation and Purchasing Department staff. Per Purchasing Department policy, now that the aggregate change order amount would be greater than ten percent of the original bid amount, Board of Supervisors approval is required for Change Order Number Two and any subsequent change orders. Change Order Number One primarily included additional earthwork required to correct poor soil conditions for parking lot and sewer line construction. It also included some additional enlargement of the football practice field area with excess soil and a short extension of the sewer lateral line to provide the opportunity for a future second concession trailer pad to serve the baseball facilities at Ecoff Elementary School. Staff recommends approval. 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board approve change order number two to the construction contract for the Goyne Park Football Field Area Renovations project in the amount of $37,230.60 and to authorize the County Administrator to execute the necessary documents. Funds will be transferred from the Park Improvements Project to the Goyne Park Project account to cover the cost of this project. Park Improvement funds are allocated each year for various park maintenance and replacement items throughout the county. This is an appropriate use of these funds. Once the transfer is complete, sufficient funds will be available in the project budget to cover the cost of the change order request. Preparers Allan M. Carmody Title: Director, Budget and Management 000033 hRc~rn* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 8.C.3. Subiect: Adoption of the 2009 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Approval of the 2009 Legislative Program Summary of Information: Attached is the Legislative Program for the 2009 General Assembly. The items listed are those presented at the work session on October 8th with the exception of the charter change for an independent Circuit Court Clerk. The charter change will be before the Board at the November 19th meeting and that item will be added to the Legislative Program after the public hearing is held. Preparers Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: ^ Yes ~ No 000034 FINANCIAL STRENGTH Preserve existing revenue raising authority, as well as to attempt to minimize the impact of further state budget reductions on county finances and operations • Protect local revenues • Oppose additional unfunded state mandates • Oppose state cost shifting to localities There is a strong need for the inclusion of these policy positions during this economic downturn. It is unclear at this point exactly what format these reductions may take and the language above will allow staff to react appropriately as legislation is introduced and budget discussions occur. * A charter change to create an independent Circuit Court Clerk may be added separately after the required public hearing is held on November 19Th TRANSPORTATION/GROWTH Enhance the Board's ability to manage growth and revenue sources that offset the cost of growth • Protect cash proffer and road impact fee authority • Protect land use and zoning authority • Continue to seek opportunities for additional transportation funding The inclusion of these policy positions will allow staff to respond to a variety of potential challenges related to transportation/growth. Staff anticipates that efforts to eliminate cash proffer authority will continue, particularly with the on-going downturn in the housing market, and that local authority to determine appropriate land uses may see legislative challenges as well. QUALITYOFLIFEAND SAFETYAND SECURITY Ensure the continued safety and security of county citizens • Support a ban on novelty lighters Public Safety staff believes there will be legislation introduced by statewide groups to ban the sale of novelty lighters. These lighters, when shaped like a gun or other weapon, are often mistaken for real weapons and are dangerous to the safety of public safety officers and citizens. 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - ~ AGENDA Meeting Date: November 19, 2008 Item Number: 8.C.4.a. Subject: Request to Quitclaim a Sixteen-Foot Water Easement Across the Properties of Village Bank and Trust Financial Corp and Belvedere Associates, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the properties of Village Bank and Trust Financial Corp and Belvedere Associates, LLC. Summary of Information: Belvedere Associates, LLC has requested the quitclaim of a 16' water easement as shown on the attached plat. Relocated easements will be dedicated. The Utilities Department has reviewed this request. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000036 VICINITY SKETCH Request to Quitclaim a Sixteen Foot lAlater Easement Across the Properties of Village Bank and Trust Financial Corp and Belvedere Associates, LLC ~O C] K y to P U ~~4 ~~. ~ ~ m ~ 4 ~ ~ '~Ug ~ pct ti p°ti- v u1 a Q+4 ~ ~ ~ ~, ~ ~ z~ a f Q~ ~' ~~ 16' Water Easement to be Quitclaimed ~ ~ ~ ~~ ~o ~ ~ o ~~ ~ ~° ~Q ~' } ~ ~ 1 ~ S ~~ I G~ ~ rx ~4r~ ~ pA ~.~ o ~ . B V DERE VI A f~~ DUNCVBR . BEL RDE IR p .F~NTANA . BELLAVISTA RUN ~ ~ g~{~A MQNT D _ MARBLE HEAD GT . HOMESTEAD C 7.SREDLIDNC GR~~~S~ ~~~ ~ RED LIDN P RD ~ 9.IRaNDAL ~ N Chesterfield County Department of Utilities W ~` ._~•E S 1 hcl eq~aB665b7 tet V VOO~~ v~.~~~ I Y~Ns~ i ~ ~~ ~ ~ I $ I ~ ~ ;~. ~s~. Y ~+~ 4N~~ I ~ ~ o m ~ i ii "'~ ~ ~ ~~~ N~ ~ I t b w 4 N I I I S~, `P ~ " ~ fu~'ro u _ 8 8 8~ t l l I ~ a St~a ~~~~ ~~~~ y" ~ b I I I I I ~\ ~~ ~ ~~~~ n ~ ~?? `a w ~ 4 I I b \\ \\ \ / e ~° ~~ M M M ~" I I ~~ ~~ I C I \ , \\\ ~ ~4$e W I I ~ I Iv Q ~\ .. \• ~ ~~"~ O S I I I / \ \\ \ SNr ~ ~ I I I I 17d~ / ~ \\ \. ~~~ / v $ '~ $ ~ I ` Z \~' ~ \\ o . I I J \ ~• I I I I ~ ~$, ~\ ~ k{ ~" ~ 99 I I 1~ A ~ I O ~~'Pi`w i i ~$' c I Po' ~` i~ ry I I ~~ ~ I /~ I ~~ O 1 I ~ ~.~ y .. I I I ~~ v ~ ~~ /// I I i I S~, ~ w ^~ 4 \ Z~ cow ~ ~ ~ I ~ ~ ~~~ ~o \ ~ n ~t ~y I I ~I ~ ~ `2 a ~wa ~ ~~ t II v ~ ~ I II ~~ A$ gv I 11 w ri I II ~q~ ~~ 11 5556 II ~c I I Y ~ .. ,i,~/ u I t I yy N 1 I I A b ~ I ~ I I 1 II ~ I ~~\ I I2 II ~ ~~ v d N~ ~ i I ~ i i ' ~~~ ~~ ~~ ~n~~ 1 ~ ii ~~ A~yN~ I I I~ V2 I 5y~ ~~ ~ I I +~ I j I j w 1 I 1 `+v i ' ~' 1 a~ ~ ® ~ 1 I +~ ~ r I 1 I 1 ~~ ~ I 1 ~ 8 K i I o ~~~ I I I I I A I 1 x Q A ~~ 1 I I I I I` I I g PUT SNOW/NG A 16' WATER FASEA/ENT, A F~3FF F~ ®~~pFl ;i~ F i~ ! ~N~ 1 ~ ~ ~ YAR4IBLE W/0TN SEWER EASEMENT, AND ~ !~ € ~~ ,~p ~ ~~ ~~ $ ~~ O a ~ ~ ~ ~ oau ACRES of- uNO ro 9E oEnvc.~rEO ~ dig ~1 g ~ .. ~ ~ TC CHESTE74F/ELD COUNTY ~ Yg~I eY $ E;~ ~t ~ 8 -` ~ ~ ~ ,urocon+uN oisrn~cr ~ ~ ~ ~ ~ ~ ~ ° cHESreRfreca co~nm, wRCnvu m m ti n .: n O ~o ~ V ~ ~i + ~i ~.i r. ~ _ ~ a ~ ' ~ 8 $ ~ ~i ~ g ~ w ~ $ A Zi ~ ~ ~ r b G ~ n ~o r `a r v n a` r u n % r w r N ~ ~, 4 ~ ~ ~' 4 ~ A w ~ b b $ s ~C yy,, Po ~ ~ E' S+ o A 8 f+ o ~ ~ 0 38 _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA h~t~ Meeting Date: November 19, 2008 Item Number: 8.C.4.b. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Belvedere Associates, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Belvedere Associates, LLC. Summary of Information: Belvedere Associates, LLC has requested to relocate a portion of a 16' water easement across its property as shown on the attached plat for the development of Village Bank at Robious, Phase 2. The Utilities Department has reviewed this request. Approval is recommended. DIStrICt: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000039 VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot lAlater Easement Across the Property of Belvedere Associates, LLC }~4 4 K1 Y ~ ~/ ~~ ty u~ ~ Z ~ Q4 U ~~fl ,~~- ti p ~ ~ G~~ 4 ~ ~ ~~ ~ ~ e ~ ~ ~U$ ~ L ~ e ~ ,~ '' to ~ ~R ~ ~ ~ ~~~, ~ p Portion of a 16' Water ~~t+ Y p Easement to be Quitclaimed r 4 ~ ~ ~' ~ a t 7 ~ ~ .g ~ ~~ 0 0~ ~ ;~ Q K R j ~Q ~G1~ 4P ~p SRD ~ ~ ~~ ~ ~~A ~a r~ ~` a ~ . B ~ DERE VI A ~~ DUNNaR BEL RDE IR ~ FQNTANA . BELLAVISTA RUN ~ ~ BP1A MQI~T D .MARBLE HEAD CT . HQMESTEAD C 7.SREDLIQNC GR~~rJS~ ~~~ RD RED LIQN P ~ 9.IRONDAL RD ~ N Chesterfield County Department of Utilities ~. $ I IwY eglak 544.61 ket 000040 FiN [xaEhv - S 0100 L010076I SOMEAS FOBpI/S AND BEL 007p0761 E f Pbt. I1-4-O1 ~~ Lo ~/ /~ a \ \~ \ \\ , 0~ ;/ / ~~\ \ ~ Oq \/ o ~ ~, C wH~ ~ ~ ~ era ~~ ~,:~ ' ~ \ ~ ~\ \~ \ \bbb / \ \ ~ ~ \ ~ ~~ \ ~ ~ ~~ \ \ ^a~^aQ:wp~ ~\ \ ~ `13 \ `~ ~ G` ~ Iw in H Li G` '~ \ N w P I" P p y A` V ~\ N o $ \ 8`°i8~8~8$ o m \ 1 m~ u^i~ a eo . i ~ o ',oa^a \~ o r~ --~~-~-__-~~' 1 '~~ `~ in H ~ j ~ wn ~ ~? ~" 2s j i \ ~ OV~ .Ni S. v^ `\ mmNr \ ~~ n o v \ S~LN~ $8 \ 'o ~c c. rci ro /q ,~9~ ~ ~~~ \\~ ;~ ~ S S o ~ ~y q ~ $ 4QS1 ~ \~ ~ \\ `q~r~ ~\ ~ ~~ • \ 7 o cn ~ ~ e^ i • ~J`~i /r~ q ~ / / N72'40 5.5 £ 774.37' /^`' ~~ ~ u~ N i ~ bn / `,m~ ,~ ,, ~~ a~: ,, q /~ S L ~~ ~~ v~~~` ~ 3~0~' v ~i~ ~ ~ ~ ~~mN~ ~=C~ ~. yp~ ~~ 0 S4Qa~ ~ ~?~~ ~ ~~~ ~~~N~ ~~~ ~ g ~ ~° ~~ 7g copy. ~~~`B a~y ~ ~~S ~o maw? ~msp ~ ; ~~~~ ~~~ v o 9 G p,~ y~ ~y ~ '~i i5v 11 6 ~ one 1 1 ~ ~ ~ °q PLAT SHOWINGAPORTIONOFAI6'WATER e~~~~ i~ a i~$aE z~~~ ~~ ~ ~~~ ~ ~ ~ ~ 8 8 ~ EASEMENT TO BE VACATEDANDAI6'WATER ~~<-~ ~ ~~ gF~~"a §~~~ °o EASEMENT TO BE DEDICATED CROSSING THE ~~ ~ ~~~ §~ ya f N rn 7'I o ~ ~ ~ LANDS LYING NORTH OF ROBIOUS ROAD ~~~ ~g=s a°y~ go~~ ,'~€ a 1 m ~ N ~ ~ ~ ~ ~ ~~ MIDLOTHIAN DISTPICT CHESTERFIELD COUNTY, VIRGINIA 000041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA hR~INtA Meeting Date: November 19, 2008 Item Number: 8.C.5.a. Subject: Acceptance of a Parcel of Land Along West Hundred Road from William J. Davis, Jr. and Cheryl T. Davis County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land .containing 0.011 acres along West Hundred Road from William J. Davis, Jr. and Cheryl T. Davis, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager 000042 VICI~JITY SKETCH Acceptance of a Parcel of Land along 1111est Hundred Road from lA~illiam J. Darin, Jr. and Cheryl T. Darin r G~ 0.011 Acre Dedication a a ~~R s~, tv-~a N Chesterfield County Department of Utilities W ~-E ~ t Iwl eq~ak666bi >pet 000043 CURIE TABLE CURIE LENGTH RAO/US CHORD BEAR/NG C/,{~PD CJ JOD.6J 911.77 S 89'9805" E JOI~SS C? !Gb•/S 907.17 S 89'95'JJ"E 100../0 CP/N.• ~ , OIYNER UNKNO/YrV ,a 1 ~ Oi FiPAA/E SNEO o; ,IBANOpNRfR R ~~4RWar _ _ FDUNO ~SJfR ___ RI~DONP/L __- ~ CP/N 791656999100000 ' CP N • ~ /l7lL/AA/ /. DAYJS /R 8' CHERYL I D %I/S / . 191af89091GGdGb CLA0J5 et ,POBERT N.n~i ;~ . . D.B. 789$ PG. J8~ NACUE pop ~~ ./512 !Y. HUNDRED RD. D.B. 918, PL^. 1? Z ~ -~ 9518 W HUNDRED RD. H ~ ,,~ !STORY ~ 0 ' y BR/CA' `~' O Q , {9511 99.9' N 9656251.99 REFERENCE PUT BY ERNES! N.' BRbD~t'S, DATED /UNE 10, l9S8 RECORDED /N D.B. 560, FOUND PG:1A1 h37D ON P/L ml GP/N.• 79.1656J19.f00G1~0 h SU.£IN G. PULL/NC at R. L CREGAPY D.B. 1827, I°L^ 78 $ $ 93J6 !Y. HUNDRED RD. 1 9.6' ~ 0 15.0' N .6561*Q 17 0 JOt A//. TO 0•SdORNE RD. IOOTl9 B a: 911 5' STiP/P Gtf~/TEO TO CJ 16.5' IYATER L/NE THE COUNTY OF CNE3'IERF/ELD EASE~iNENT ROD 501.£F. ~O.OI! AC.f ~ O.B. 1/BB, Pk^ /50 FOUND !1! /yUNOrPEO ~POAD ~ ST,4TE /QOUTE 10 BD' R/lY - - _ _ _ _ _ c OF,POAo PLAT SHOW/NG A S ' STf?/P OEO/CA TED TO THE COUNTY OF CHESTEf?F/ELO ON 3522 WEST HUNDRED R0,4 D BERMUDA O/STR/CT ~ CHESTERF/ELD COUNTY, V/RG/N/A TN/S SURl~E!' /S SUB/ECT TO ANY EASEA/ENTS OF RECORD ANO OTHER PERT/NENT FACTS CO. PRO/.,~ 99-0309 wN/CN A lYT[E sEARL^N A//ONT O/SCLOSE. ~PLTH ~F Y o ~ a $ URvEYS TOEQO CHESTER R2I0 CNE37ER, Y./. 2.!891 ~ PAUL A. HALDER PNONE.• 80~ 7+8-8701 Lic. No. 002836 LtITE.• OCTOBER !S, ?OGtB SCALE:• ! =-f0' OCTOBIE'R /3, 1008 „e,,,,,, „~_ ,,.. 000044 CHESTERFIELD COUNTY ~~` BOARD OF SUPERVISORS Page 1 of 1 _ ~ ~~ AGENDA ~REINIa~ Meeting Date: November 19, 2008 Item Number: 8.C.5.b. Subject: Acceptance of a Parcel of Land Along Meadowville Road from Meadowville Corner, LLC County Administrator's Comments: County Administrator: n Accept the conveyance of a parcel of land containing 0.330 acres along Meadowville Road from Meadowville Corner, LLC and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000045 ~JICINITY SKETCH Acceptance of a Parcel of Land along Yeadowrille Road from YeadowMille Corner, LLC N Chesterfield County Department of Utilities :~ w ;. J~~r E S I Ool egrat fi66b3 tet 000046 L;2L'Q8 ~ =B ~ ~/ ~y&&~ $~/ ~~~w~~ ~sc~` ~~. m a EEee~ / / MMM~t~F~QT ~~ .~~. ~ ie~~ //// °~8~`a,Z ES mA~~ / a~~/ / i !a / ~` / / / ~~ g ~~,vp~'66t~ yy~ / / am~~a lpoil~ ~8 %/ /i``,1 w ~~~~ / / ~ ~ '~~ i / m ~ 11 1~ ~v $ / / .0~ / / ~~.,~11 / / ,k~ ~ ~x // :oD // II/// ~ /, 0q b ~ ~ ~ //I /V ~ .W / I / ~ Cn 04 ~" / / Oq / n tiu ~ ,Q ~ / Sn~ // / I 1 p o ~,`~Aq .C / / b // // II II ~ ti ~`o`I" q i / $ / / i y~ / I a '~ C yh % ~~ o \~~ ~' ~ k'~ / P // // III ~ 1~ / / / w / / 0 5ti ~ / / / / w / /`'.~ / x / / / / o~~~ / / aaA~~ / OO~ / / ^1y per, ~2~ / / / `~.~ ~ ~ ~e / / / l j // // w ~~ / / ~ / / / // / Wy // / ~~ 1 I / `"yi~,~, ~I a~ ~ ~ /i ~~ ~;~~~ / eo ~~~~~ zz m ~ p0 5n 4~y~ ~~H 0 0 W N Q ~+ ~•d C oo~ wAO ~mm ;`~ o R/VFips BEND ~~~m °0 0 11 A ~ RrE-+e.~U~~''LPD ~ °s /70' R/IY n~ 1 ~ ~ Q ~ ~ ~ PLAT SHOWING 0.330 ACRE OF LAND ~~~gg ~~ E i~$~~ ~~8~ ~~sQY $ ~o~ 0 ~ '~ e B ~ TO BE DEDICATED TO THE COUNTY OF ~s~s ~~;~ ~ ~~ ~~~~ ~~i ~~ ~~ ~ ~ CHESTERFIELD ALONG THE NORTHERN ~~t ~ a; °~ ~ "•~: ~ U 1 g ~ ~ ~ LINE OF MEADOWVILLE ROAD -;~ ~ ~~i~ ~u~ i ~~6~ ~ ~ ~~ ~ 6ERMUDA DISTRICT ~ ~ d CHESTERFIELD COUNTY. VIRGINIA 00004'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _ _~ ~ AGENDA ~.a,~ Meeting Date: November 19, 2008 Item Number: 8.C.6. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Board Action Rectuested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement across the Replacement Clover Hill High School property to provide service to the new school campus. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement across the Replacement Clover Hill High School property to provide service to the new school campus. This request has been reviewed by School Administration, Utilities, Environmental Engineering and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #OOOU48 ~-JICINITY SKETCH Conveyance of an Easement to Columbia Gas of Virginia, Inc. A ~ O~RT D P~ CONVEYANCE OF _ ~- AN EASENI EN T -- - --- _-- ~~ ~ ~~ N R -~ cti wq Y O G Z r ~ C p'A ~'o P N Chesterfield County Department of Utilities ~~ W ~~E 3 I Irci eq~ak'O~feet 000049 -L~27p,~• C''~~ III III II II 20.00 I I 1 ~~}- SOFTB.4Li 10.00' I PRACTICE 10.00~--~'I FIELD _ ~ ICI ~ //i - V .~ ._\ ,~ ~~ ~ \ III ~.___._____-- \\ 11 PRACTICE \ I I I SOCCER f7EL0 '~\G1 \ \~ GEN/TO Hl~ C, SCHOOL ~\ `' !~-~ > .. /~ ~ ~' GENT TO NIGH ~, SCHOOL BUILDING v_ LINE BEARING LENGTH L 1 S 0479 46 E 498.04 L2 S 2338'58 E 140.67' L3 S 5046 20 E 26.30 L4 S 234013 W 69.38 aTSm ra. ~uP(~ REN910lIS V1RGlNlA 38037001 8-264-144-C 10/06/2008 0RA1N"° "0• 1o/os/zoos v41-111-os GEN/ TO ROAD STATE ROUTE 604 (VARIABLE W10TH R/W) c~ D ~C ~~ ao ~~ CENTERL/NE OF 20' W/DE C~iA3 P/PEL/NE EASEMENT C/L-80S' COUNTY OF CHESTERFlELD GPIN.• 732687396900000 D.B. 6401, PG 528 13301 KELLY GREEN LANE CURVE RADIUS LENGTH CHORD CH~70 BEARING DELTA Ci 5714.58 299.21 299.18 N 8144 42 W 3170 00 C2 77.65' 36.31' 398 S 3772 :39' E 26 47'22 C3 122.35. 31.61 31.52 S 437212 E 144816 0' 100' 200' 300' ""'"""' COLUMBIA GAS OF VIRGINIA, INC. '--~ _°°-' 107-563-NP1495-3770 PROJECT 0~8-0371495-00 20' IMDE GAS P/PEUNE EASEMENT Tex anrocT(s ACROSS THE PROPERTY OF CLOVER H/LL COl/NTY OF CHESTERfTELO 06 03 2008 CCPC HRC 1 " = 100' ~H STERFlELD _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,~,a Meeting Date: November 19, 2008 Item Number: 8.C.7. Subject: Request Permission to Use and Maintain an Existing Gravel Driveway Within a Fifty-Foot Unimproved County Right of Way Known as Little Knoll Lane County Administrator's Comments: County Administrator: Board Action Requested: Grant William C. Marsh and Catherine M. Marsh permission to use and maintain an existing gravel driveway within a 50' unimproved county right of way known as Little Knoll Lane, subject to the execution of a license agreement. Summary of Information: William C. Marsh and Catherine M. Marsh have requested permission to use and maintain an existing gravel driveway within a 50' unimproved county right of way to access 15843 Little Knoll Lane. This request has been reviewed by appropriate county staff and Comcast Cablevision and there are no improvements in the right of way. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # 000051 VICINITY SKETCH Request Permission to Use and Mlaintain an Existing Gravel Driveway lAlithin a Fifty Foot Unimproved County Right of lA~ay known as Little Knoll Lane 15843 LITTLE KNOLL L r.1 ~`~.~ REQUEST PERMISSION TO ~ USE & MAINTAIN AN EXISTING GRAVEL DRIVEWAY v ~ Chesterfield County Department of Utilities 1, W ~~ E .~ S I Ircl eq~ak 116b7 1Ret ~O(~U52 sue, ~; 15843 LITTLE KNOLL LN. PIN: 7636272224 H WILLIAM C and CATHERI E M DB:7992 PG:660 ~,,, 155/9 0224 ,~;0 ,SE.15 ~~ .,.. 15540 AREA TO BE LICENSED ,5801 LITTLE KNOLL LN VARIABLE WIDTH '~°' DEDICATED RIW AND A 50' DEDICATED RNV 15913 9100 / / ~ 15019 0116 15937 5800 „~ POINT A T POINT B 1310 0408 9217 0401 18113 ~ 8108 I 8107 I I ' 9001 pOpS I I5571I 5813 9011 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 8.C.8.a. Subject: Transfer of $4,822 from the Bermuda District Improvement Fund to the Police Department for Traffic Control During the Chester Kiwanis Club's Annual Christmas Parade County Administrator's Comments: County Administrator: Transfer $4,822 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $4,822 from the Bermuda District Improvement Fund to the Police Department to cover costs associated with providing traffic control during the Chester Kiwanis Club's Annual Christmas Parade on December 14, 2008. The Police Department has traditionally provided traffic control services for this parade and the event is conducted pursuant to a co-sponsorship agreement with the Parks and Recreation Department. Since this is a transfer of funds to a County department for the provision of a public service for an event which is co- sponsored by the County pursuant to a co-sponsorship agreement, this is a permissible use of District Improvement Funds. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director of Budget & Management 0425:80191.1 Attachments: ^ Yes ~ No v00054 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Soard of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? -Angie McDaniel for the Kiwanis Club of Chester 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. _Kiwanis Club of Chester- Nan-proifit organizafion_ _supporting youth and community causes in Chesterfield County 3. What is the amount of funding you are seeking? _$3,900.00 4. Describe in detail the funding request and how the money, if approved, will be spent. -Funds are needed fo support the 2008 ChesterKiwanls Christmas _Parade. Road closure estimate is $9,970'.85. Funds to cover support of _Chestefield County Police Officers is x,9,962. Estimate copies for both -are attached and both functions are required by Chesterfeld County in -order for the Kiwanis to carry `out parade activities. 5. Is any County Department involved in the project, event or program for which you are seeking funds? -The 2048 Chester Christmas Parade will be supported by the _Chesterfield County Police Department, Fire Department, EMS, various youth _athletic groups, the Chesterfield County Parks and Recreation, school groups _to indude bands, JR~TC, drama and other educational youth groups, and _select Chesterfield County and Virginia State Government Representatives. 63533.1 Page 1 p4Q455 6. If this request far funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? _The Chester Kiwanis allows a minima! amount of funding in ifs budget ($1,Oa0 _yearty) to assist with Parade cost. The club also sponsors refreshment booths _during the parade, with the help of community donations of supplies and _ equipment, to cover parade cost. The parade /S NOT a Kiwanis fund raiser. 7 8 9. If applicant is an organization, answer the following: Is the organization a corpora#ion? Yes No X is the organization non-profit? Yes X No Isthe organization tax-exempt? Yes X No What is the address of the applicant making this funding request? _Angle McDaniel, Parade Chairman _3073 Warfield Estates Place _Chester, VA 2383? What is the telephone number, fax number, a-mail address of the applicant? _(804) 240-56 ~ 7 {cell) _(804) 29-8344 (tax) _angie.mcdaniel cLAngc.com Signature of applicant. if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vire~hairman of the nrnani~atien_ Title (if signing on behalf of an organhatlon) _Angela M. McDaniel Printed Name _77 September 2008 Date 63533 1 Page 2 000056 2008 Chester Kiwanis Christmas Parade Chairman CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA RCIN Meeting Date: November 19, 2008 Item Number: 8.C.8.b. Subject: Transfer $450 in Matoaca District Improvement Funds to the Chesterfield County Revitalization Office to Pay the Disposal Costs for Refuse Collected During "Clean Up Day" in the Ettrick Area County Administrator's Comments: County Administrator: Board Action Requested: Transfer $450 in Matoaca District Improvement Funds to the Chesterfield County Revitalization Office to pay disposal costs for refuse collected from citizens during "Clean Up Day" in the Ettrick area. Summary of Information: Supervisor Durfee requests the Board to approve the transfer of $450 from the Matoaca District Improvement Fund to pay disposal fees for disposal of refuse that was collected during "Clean Up Day" in the Ettrick area . The General Services Department assists the Planning and Revitalization Office with community clean-up activities each year and information on how a community can organize a clean-up event is available from the Department. The Ettrick area event was held Saturday, September 20, 2008. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget and Management 0425:80163.1 Attachments: ^ Yes ~ No # 00005'7 ~q~q.~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Chesterfield County Revitalization Office 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) County Department to assist the improvement of Ettrick Village 3. What is the amount of funding you are seeking? $450 4. Describe in detail the funding request and how the money, if approved, will be spent. This request is to finacially support a Clean Up Activity in the Village of Ettrick. Funds will be used to pay for two 12) dumpsters, which were used to collect debris during the Clean Up Activity. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Yes -the Revitalization Office, Planning, and Building Inspection 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? District Funds have been requested to pay for two (2) dumpsters. Other costs will be financed by community donations. OOOQSB Page 1 7. If applicant is an organization, answer the following: Is the organization a corporation Yes ^ No Is the organization non-profit? Yes ^ No Is the organization tax-exempt? Yes ^ No 8. What is the address of the applicant making this funding request? Chesterfield County Revitalization Office, P.O. Box 40, Chesterfield, VA 23832 9. What is the telephone number; fax number, a-mail address of the applicant? Phone: 748-1040 Fax: 717-6069 Email: jacobsont@chesterfield.gov Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the orgay~;ization. Signature Director of Revitalization Title (if signing on behalf of an organization) Tom Jacobson Printed Name November 7, 2008 Date 000059 Page 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS - = AGENDA RCINV' Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 8.C.9. Subject: Set a Public Hearing to Consider Amending the Zoning Ordinance Relating to Planning Department Fees County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing date of December 17, 2008 to consider the Zoning Ordinance Amendment. Summary of Information: Members of the Board of Supervisors have requested amendment of the Planning Department Fees for certain conditional use applications. The current fee schedule adopted July 30, 2008 increased applications for conditional uses in residential districts from $2,200.00 plus $95.00 per acre to $5,300.00 plus $90.00 per acre. Subsequent discussion after adoption of the fees indicated that this increase severely restricts many homeowners from filing reasonable applications and this class of fees should be reconsidered. In order to expedite consideration of this amendment on behalf of the County's Residents, staff will request the Planning Commission set a public hearing for December 16, 2008 so that the Board may consider this amendment on the following evening. Staff will review the proposed amendments with the Budget and Audit Committee on November 19, 2008. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ~ Yes ^ No # QOQ060 CHESTERFIELD COUNTY ~'~ BOARD OF SUPERVISORS - AGENDA y „~a~ ; Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 9.A. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ~ NO 000061 CHESTERFIELD COUNTY GENERAL FUND BALANCE November 19, 2008 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/08 FY2009 Beginning Budgeted Balance *Pending outcome of FY2008 Audit Results $53,495,000 UODU62 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 11/19/2008 Board Meeting Date Description Amount FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 4/11/2007 FY2008 Capital Projects (19,581,000) 10/10/2007 Fire Logistics Facility, Phase II (150,000) 2/13/2008 Web streaming hardware, software, services and support (72,240) 6/25/2008 Return funding from Circuit/General District 117,430 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) Balance 24,522,998 4,941,998 4,791,998 4,719,758 4,837,188 22,647,488 5,855,088 t~UUU63 on ~ ~" M ~ ~ O C~ r N 0 0 ~ a ~ ~--i ~ V^ O^ V^ ~ ~ ~ ~ b 6 R N ~ 6 f3 ~ C~ ~ ~ O ~ ~ C .d N O O O ~ O ~ N 69 ~ ~ M 64 v~ p q . -~ ~ ~ ~ 69 big ~ b9 ~ ~ ~ .--i A z W ~ ~"' ~ M ~--~ ~ `O O v, ~ ~' N .-~ ~ N 69 ~ '~ Q M .-~ .--~ 01 l~ fro W O ^O ~' b9 69 ~ 69 '~ N C~ ~ ~ ~ W ~ it a 8 °' a, c H z N~ o 0 0 0 0 0 U ~r ••~ o0 00 00 00 0o M w ~ ~ ~ ~ ~ ~ ~ F ~°, ~, A ~ s. ~ °° ~ N ~ > ~' ~ ~ o O. O • ~"~ •--~ ~ ~ M d' ~, N t~ N ~ M O i. ~ N N , CC ~ l~ a U a~ ~ A ~ . ~ '" x o V = A ° ~ ~ `= o ~, .. ~ ~ U uooo64 Prepared by Accounting Department October 31, 2008 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 117.742,200 Date Ends 11/19 11/21 11 /23 11 /24 10/08 12/17 12/10 11 /24 Outstanding Balance 10/31/08 $8,855,000 7,300,000 4,500,000 17,410,000 9,225,000 1,286,826 222,979 11,405,000 11/24 9,545,000 11/27 21,050,000 $90 799,805 Approved Amount pUUU65 CHESTERFIELD COUNTY -- BOARD OF SUPERVISORS Page 1 of 1 AGENDA y NV` Meeting Date: November 19, 2008 Item Number: 14.A. Subject: Resolution Recognizing the Twentieth Anniversary of Chesterfield County's Committee on the Future and its Continuing Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors commend and recognize the Committee on the Future on the occasion of its 20th anniversary and its outstanding service to Chesterfield County. Summary of Information: The Committee on the Future, past and current members, are being recognized for their commitment and dedicated service to the county over the last twenty years. The Committee is appointed by the Board of Supervisors to identify and address issues important to the future of the county. Preparers Mar~C. Kruse Attachments: ^ Yes ~ No Title: Government Affairs Analyst # 000066 RECOGNIZING THE CHESTERFIELD COUNTY COMMITTEE ON THE FUTURE ON THE OCCASION OF ITS 20TH ANNIVERSARY WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and the County Charter for the purpose of assessing the future and long range challenges which the county will face, advising the Board of Supervisors, and making recommendations to lessen any adverse effect on the county of future changes; and WHEREAS, the first appointees to the committee were named in July 1988; and WHEREAS, a total of forty-six residents have been appointed to the committee over the last twenty years; and WHEREAS, the committee has completed six documents and is working on a seventh; and WHEREAS, the committee has held numerous community meetings and public forums to receive information on the various topics; and WHEREAS, the committee has prepared two-hundred and seven recommendations to guide decisions made about the future of Chesterfield County; and WHEREAS, almost eighty percent of the recommendations have been implemented to date; and WHEREAS, the committee initiated its first report, "1990 VISION 2020" which centered around four topical areas - education, natural environment, transportation and government structure - that served as a basis for citizen input which the committee synthesized into its recommendations for action; and WHEREAS, the committee has since completed five reports as follows: "Economic Development: Strategies for Success"; "Neighborhood Preservation: Strategies Now for Success"; "Youth Development: Today's Youth, Tomorrow's Leaders"; "Aging of the Population: Choices, Options and Benefits of Aging"; "Green Infrastructure: Protecting Resources for Future Generations"; and WHEREAS, the committee is currently working on the topic "Education to Prepare Residents to Thrive in a Global Society to make recommendations and provide strategies to the Board of Supervisors that will take a proactive approach toward addressing the cultural, economic, environmental, political and technological aspects of living in a global society; and WHEREAS, the members, past and current, have dedicated countless hours to the committee during the past twenty years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2008, publicly recognizes the Chesterfield County Committee on the Future and commends its members, past and future, for their dedication and outstanding service to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the committee and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. p0006'~ ~,~~ h,~,tv,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 14.6. Subject: Resolution Recognizing Mr. Daniel L. Dulgher, Jr., Troop 178, Sponsored by Ivey Memorial United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Reauested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Daniel L. Dulgher, Troop 178, upon attaining the rank of Eagle Scout. Mr. Dulgher will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ooooss RECOGNIZING MR. DANIEL L. DULGHER, JR. UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel L. Dulgher, Jr., Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2008, publicly recognizes Mr. Daniel L. Dulgher, Jr., extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. OQ~U~~ November 19, 2008 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mike Uzel 2. Brenda Stewart 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. ~~. ~, To: Dorothy Jaeckle, Bermuda Supervisor ~'. All Board of Supervisors Members Jay Stegmaier, County Administrator Kirk Turner, Director of Planning Sam Hassen, Planning Commissioner, Bermuda John McCracken, County Transportation November 19, 2008 Since October 22, 2008, when we received word from HH Hunt that they had ended their commitment to build Branner Station, our group, Bermuda Advocates for Responsible Development (BARD) has developed a list of questions and concerns about the future of the project, the property, and the proffers involved. Because Hunt never purchased the property for the development, some of the questions relate directly to that issue, and others are more general, concerning how things may be done in the future. We request that answers to these questions be in writing, so that there is no misinformation through conflicting quotes from County officials, media sources, etc. 1. What are the options for changing the zoning on the properties back to Agricultural or other zoning? 2. Is each separate parcel subject to all proffers as written? 3. Will the proffers stay as written (unless the parcels are rezoned)? 4. How would we be notified if the project is picked up again by Hunt or someone else, or if rezoning/ change in the proffers is requested? 5. How can we insure that in the future some safeguards are in place to prevent a similar situation? (such as developer bonding, deadlines, phased zoning, reversion zoning, County checks and balances/timelines if the developer is to build . ~ roads outside the development, etc.) We have some ideas that should be considered. 6. How do the `VDOT 527' requirements affect the existing proffers and future road projects in the County? 7. How can we insure that ALL POTENTIALLY AFFECTED CITIZENS are informed in writing when any off-site improvements (roads) are proposed in a zoning case? We, too, are interested in being proactive in Chesterfield's future planning and development. 1. BARD requests involvement in the review of the Comprehensive Plan and the Thoroughfare Plan, with a member of our group (Lisa Coffey) on the steering committee. 2. We request involvement in a review of the Board of Supervisors procedures concerning voting abstentions, which got us into this situation to begin with. Our group, along with the Chester Community Association, wants to be part of the solution to the challenges facing our County. We hope that through citizen involvement, we may all benefit. Thank You, %~'~`~' "a"' Mike Uzel, BARD President 804-720-0937 (c) uzelsells~u,comcast.net BARD website: www.bardinfo.or BRENDA L. STEWART 5911 Woodpecker Road Chesterfield, VA 23838 Phone/Fax: (804) 590-2309 E-mail: bl-stewart(p~comcast.net November 19, 2008 COMMENTS TO CHESTERFIELD BOARD OF SUPERVISORS DURING CITIZEN COMMENT PERIOD Government officials have a responsibility to apply the rules fairly and consistently to all who come before them. Mistakes need to be corrected whenever possible. I am here to ask that the Board correct the mistake made with the Matoaca High School Electronic Sign case-namely the approval to locate the sign at the intersection of Woodpecker Road and Longhouse Lane in violation of the adopted Electronic Message Center Policy. When the Board recently made an error in the case involving the special events business off Genito Road (Tax z D ~ 11- 6 8 8 - 71 ~ 2) , it was corrected. I am asking that a majority of you Supervisors likewise initiate a case to require the Matoaca High sign to be located in front of the school consistent with adopted policy and consistent with standard practice at other county schools. It is too late to address the fact that the design of the sign does not meet the plain English requirements of the sign ordinance. The contract has been awarded for a sign that far exceeds requirements. The permits have been obtained. The installed cost will exceed $40,000. Last year, Midlothian High's electronic sign cost about $21,000 installed. However, you can act immediately to correct the most serious of the mistakes-locating the sign within a few hundred feet of residentally occupied property. Should you choose to deny my request and affirm the error in locating the sign contrary to adopted policy and standard procedure, at least my neighbors and I are entitled to a justification for that action by those who supported it. The justification should also explain why businesses and county organizations are being treated differently. The staff's preparation of its analysis and recommendation in the Matoaca High sign case was inconsistent with its work on other sign cases. Had staff followed the same guidelines, the Board would have been better informed. Staff has recommended denial in other sign cases because the proposed signs do not conform to the adopted Electronic Message Center Policy-the same policy the Board violated in approving the Matoaca High sign case. The staff supports their recommendation to deny other cases by stating that the requested exceptions "could set a precedent for similar requests." The staff also states that " (a)ny deviation from the current policy and ordinance at this time would be premature." Staff then suggests "the applicant consider deferring the request pending the adoption of revised policy and related ordinance." Our neighborhood was denied a request to defer pending revisions. We also 2 expressed our concern about the precedent-setting decision if staff's recommendation were followed in the Matoaca High case. Why did staff clearly evaluate the Matoaca High case differently than the cases submitted by businesses? To apply one standard to the county's own organizations and a different standard to a business is inconsistent with efforts to attract more businesses. Actions that are not consistent with spending and public pronouncements intended to attract businesses send mixed messages. Finally, all neighborhoods, no matter their location, ethnic or socio-economic makeup, are entitled to receive the same consideration from this Board. Please act right away to correct this erroneous decision before it is too late. Our neighborhood has been treated unfairly. NOTES: There are many other issues associated with the Matoaca High electronic sign case. Here are a few related to the design and placement. Improper interpretation of the sign ordinance with respect to the architectural design of the sign. We were told three separate times that representatives of our neighborhood would be included in the group to design the sign, but we were never allowed to participate. Our concerns went unaddressed. The ordinance does not state that the design of the sign should be consistent with the directional signs in the parking lot, but that is what the Planning Department used to justify the design as being in compliance with the ordinance. The sign is supposed to be consistent with the architecture of the building, not directional signs in the parking lot. How can you possibly justify such an interpretation? No other school in this county has their sign located so far from its building. In addition, locating the sign about one-quarter of a mile from the school is likely to inflate the cost of installing the sign. That cost is not included in the contract for the sign itself. I can locate no documentation to show any formal estimate of the cost to run the electricity (informal estimate $5000-6000) and the connection to the Ethernet required to establish communication with the sign. Certainly, it will be a lot less expensive and more likely to work without problems if the sign is located closer to the building from which the changes to the sign messages will originate. Far more than half of the students, staff and visitors to the school come from the north on Woodpecker to John Winston Jones to enter the school and will not be able to read the sign approximately $00 feet to the south. Vandalism is a lot less likely if the sign is in front of the school. The sign being erected looks nothing like the proposal attached to the case as submitted. Neither was there any cautionary statement by staff in the analysis to call that to your attention as they have done in other cases. ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 17.A. Subject: Public Hearing to Consider a Proposed Charter Change to Create an Independent Circuit Court Clerk County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing on the proposed charter change for an independent circuit court clerk. Following the public hearing, if the Board chooses to proceed with the request, this item will be added to the 2009 Legislative Program. Summary of Information: A charter change to create an independent circuit court clerk has been proposed as an item in the county's proposed legislative program for the 2009 General Assembly. Charter changes require a public hearing, followed by an affirmative action of the Board, and are subject to General Assembly action. A copy of the proposed charter change is attached. Preparers William E. Johnson. III Title: Deputy County Administrator Attachments: ^ Yes ~ No #OOOU'7U § 5.6. Clerk of circuit court. Notwithstanding any provision of general law, the clerk of the circuit court of the county shall be paid a salary as provided by law, which salary shall be in full compensation for services performed as clerk of the circuit court and shall be in lieu of the retention by such clerk of any and all clerk's fees and commissions received and collected pursuant to statute and/or local ordinance, and the county shall provide for the payment of such salary out of the general fund of the county. The expenses of the office of such clerk, including compensation of deputies and employees, shall, if approved through the county's budget adoption process, be likewise paid out of the general fund of the county on duly authenticated vouchers, when and as such expenses are incurred, or may become due and payable. All clerk's fees and commissions received or collected by such clerk in the performance of her official duties as clerk of circuit court and pursuant to statute and/or local ordinance shall be paid into the general fund of the county, and all clerk's fees and commissions hereafter receivable by law or ordinance shall continue to be paid to and collected by the clerk and shall be paid into the general fund of the county. All other provisions of the Virginia Constitution and the Code of Virginia not inconsistent with this section shall remain in full force and effect. ODUU'71 0425:80057.2 _-- ~~ ~~~~~ Your Community Nervspuper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (80~) >45-1500 • Fax: (K04) 714-3269 • F,inail: news@chesterfieldobserveccom • Intcmet: www chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Circuit Court Clerk 10- 1/10 P 29, 11-5 $195.00 The Observer, Inc. Publisher of TAIL NOTICE Take notice that pursuant to §15.2-202 of the Code of Vriginia, 1950, as amended, the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on November 19, 2008, at 6:30 pm. in the County Public Meeting Room at Chesterfield Administration Building, Rt 10 and Lori Road, Chesterfield, Virginia will hold a public healing to .consider am~ding the Chesterfield County Charter to create as independent circuit court clerk and pmvid' that all fees and income shall be paid into tote couirty general fund. If further information is desired, please contact Steven I.. Micas, County Attorney at 748-1491, between the hours of 8:30 a.m. to 5:00 pm., Monday through Friday. A copy of the proposed Charter amendment is on file in the County Administrator's 09ice and the Clerk to the Boazd's Oi3ice (Room 504) at the Lane B. Adminishation Building, 9901 Lon~Chesterfield, Virgiiua, for public examination between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. 'Ilie hearing is held at a public facility desi'gaeel to be accessibk ip persons with disabilities. Any persons with questions on the accessib'ili'ty of the facility of need for reasonable accommodations should ' contact Janis Hiiiidey, Clerk to the Board, at 748-1200. Pers~s needing inte inter services box the deaf must no ' the Clerk to the Board >m later than ridgy, November 7, 2008. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/29/2008 & 11/5/2008 Sworn to and subscribed before me this ~ ~ day of /' 1/ 1~~~ ~ , 2008. ~~~~~/ Legal Affiant J e T, Grooms Jr., Not Publi My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) .....,, ~ :`,c,~ EXPIRES tam ; ~ a. ; ~.' p2-39'~ ~ . ? ~ 't_ ;37142093 ; .._. -.,~ ~juTA,~Y ' ~'iiiuiutt THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. y. ~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2008 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of meeting of the Board of Supervisors with the Chesterfield Business Council at Ruth's Chris Steak House, 11500 West Huguenot Road, on November 20, 2008 at 6:30 p.m. ,, Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ^ No # UUUU'72