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2008-12-17 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Title: Clerk to the Board ^ No 000001 Attachments: ^ Yes County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Cash Proffers 6. Chippenham Place (formerly Cloverleaf Mall) -December Board Meeting 7. Citizen Budget Advisory Committee 8. Citizen Satisfaction Survey 9. Countywide Comprehensive Plan 10. Efficiency Studies -Countywide 11. Emergency Preparedness Steering Committee 12. Financial/Budget Issues 13. Fort Lee Expansion 14. In-Focus Implementation -Phase II (Payroll/HR) 15. Irrigation Policies/Demand Management for Water Use 16. Insurance Service Upgrade (ISO) for Fire Department 17. 2009 Legislative Program 18. Potential Legislation -Impact Fees/Cash Proffers 19. Magnolia Green 20. Meadowville Interchange 21. Midlothian Turnpike/Courthouse Road Streetscape Improvements 22. Minor League Baseball 23. Planning Fees 24. Postal Zip Codes 25. Property Maintenance and Neighborhood Preservation (countywide) 26. Public Facilities Plan 27. RRPDC Large Jurisdiction Committee 28. RRPDC Transportation Funding Strategies Work Group 29. Private Sewer Treatment Facility 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. VDOT Subdivision Street Acceptance Requirements 33. Utilities Policies and Managed Growth 34. Watkins Centre 35. Website Redesign ODUUU2 Updated 12/11/08 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Efficiency Studies -Fire Department and Fleet Management 4. Fire Department Efficiency Study 5. Employee Health Benefits -Contract Renewal 6. 2007 Impact Fees for Roads 7. Multi-Cultural Commission (Quarterly Reports due to Board) 8. 2011 Redistricting Calendar/Process Report 9. Regional Workforce Investment Initiative 10. Southwest Corridor Water Line 11. Sports Tourism Program with Metropolitan Richmond Sportsbackers 12. Wireless Internet Access in County Facilities (1QOU1~ Updated 12/11/08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 17, 2008 Item Number: 5.A. Subject: Resolution Recognizing Mrs. Margaret L Her Retirement (Beth) Roop, Sheriff's Office, Upon County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Mrs. Margaret L. (Beth) Roop will retire on March 1, 2009 after 27 years of dedicated service to Chesterfield County. Preparers Dennis S. Proffitt Attachments: ^ yes ~ No Title: Sheriff OUL~4 RECOGNIZING MRS. MARGARET L. (BETH) ROOP UPON HER RETIREMENT WHEREAS, in June 1981, Mrs. Margaret L. (Beth) Roop began her career with Chesterfield County as a part time employee in the Community Diversion Incentive Department as a clerk typist, where she was one of two employees; and WHEREAS, on August 24, 1981, Mrs. Roop began working in the County Administrator's Office as a secretary; became administrative secretary in December 1981, and worked with Deputy County Administrator Robert L. Masden until February 1987; and WHEREAS, Mrs. Roop then moved to the Department of Utilities and worked for Director David Welchons as his administrative assistant, and during her time with the Utilities Department, was nominated for the 1988 Employee of the Year Award; and WHEREAS, Mrs. Roop became the administrative supervisor to the Chesterfield County Sheriff's Office in October 1993, where she has served the citizens of Chesterfield County until her retirement on March 1, 2009; and WHEREAS, Mrs. Roop represented her co-workers by serving on the Chesterfield Employees Association (CEA) as department representative during her employment with the Department of Utilities and the Sheriff's Office, and served as the association's vice president in 1995 and as secretary for two years; and WHEREAS, Mrs . Roop was a member of the Total Quality Improvement (TQI) Steering Community (1995-1996); and is a former member of the Virginia Association of Government Archives and Records Administrators (VAGARA); and WHEREAS, Mrs. Roop received numerous letters for appreciation, commendations and acknowledgements recognizing her commitment to excellence, diligence, quality of work, exceptional customer service, efficient work ethic and values, and dedication to teamwork; and WHEREAS, Mrs. Roop received appreciation not only internally, but from external customers as well, and her resourcefulness epitomizes the statement: "Every employee has a personal devotion to excellence in public service and embraces the highest standards of ethics and integrity"; and WHEREAS, Mrs. Roop demonstrates her abilities in her performance striving to personally contribute to Chesterfield County's Strategic Goals and Values, and is commended on all her achievements, and recognized as a model employee and an exceptional role model for others. NOW, THERFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of December 2008, publicly recognizes the contributions of Mrs. Margaret L. (Beth) Roop, expresses the appreciation of all citizens of Chesterfield County for her dedicated and loyal service, and extends appreciation for her service to the county, congratulations upon her retirement, as well as their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Roop and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ooovos CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 5.6. Subject: Resolution Recognizing Ms. Carol M. Crosby, for Her Service as a Member of the Health Center Commission of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The resolution recognizes Ms. Carol M. Crosby who served as an at-large member of the Chesterfield County Health Center Commission from July 1, 2001 through December 31, 2008. Preparers Leigh W. Robbins Title: Executive Director, Lucy Corr Village Attachments: ^ Yes ~ No # Q00046 RECOGNIZING MS. CAROL M. CROSBY FOR HER SERVICE TO THE HEATLH CENTER COMMISSION FOR THE COUNTY OF CHESTERFIELD WHEREAS, Ms. Carol M. Crosby has served with distinction as an appointed commissioner, at-large member of the Health Center Commission for the County of Chesterfield for more than seven years, from July 1, 2001 and will serve through December 2008; and WHEREAS, during her tenure, Ms. Crosby served with integrity and commitment in many capacities including that of chair for more than five years; and WHEREAS, under her astute leadership as chair, the Health Center Commission transitioned Lucy Corr Village into the first registered Continuing Care Retirement Community in Chesterfield County, creating a continuum of services for our community elders; and WHEREAS, Ms. Crosby worked tirelessly to support the Lucy Corr mission, vision and values and always led by example; and WHEREAS, with Ms. Crosby's guidance and expertise, Lucy Corr Village Health Care Center achieved Joint Commission Accreditation, meeting standards of excellence in long-term care; and WHEREAS, true to her calling in the nursing profession, Ms. Crosby was champion of our teaching mission, encouraging the career growth and skills development of Lucy Corr Village nursing staff; and WHEREAS, Ms. Crosby's administrative skills guided the many committees she served on including the Community Services, Quality Performance, Human Resources and Finance Committees serving as Chair for both Community Services and Quality Performance; and WHEREAS, Lucy Corr Village and the entire Chesterfield County community has benefited from Ms. Crosby's committed leadership, vision and steadfastness as well as her compassion and positive spirit. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors and the Health Center Commission, this 17th day of December 2008, publicly recognize the outstanding contributions of Ms. Carol M. Crosby and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for her exemplary service and dedication to improving the quality of life of the individuals and families we serve. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Crosby and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. n~nU~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 5.C. Subiect: Recognition of Department Employees of the Year for 2008 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually, the Board of Supervisors recognizes the county's Employees of the Year who are selected to represent the various county departments. The annual Employee of the Year Program, begun in 1976, reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year we are pleased to recognize 30 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2008 Employees of the Year, and they are present to be recognized by the Board of Supervisors. Preparers Maril yn E. Cole Title: Assistant County Administrator Attachments: ^ Yes ~ No ZooB employees of t ie year Rose .~. Baker John E. Belcher, ~V Sherry Berkheimer .7-~lillie Bishop Sonja Boydstun Crissandra Coleman Sherry B. CoCman Ivan J. Cruz Barbara .A.. DeCVillar ,~llvie Edtivards, III Career Officer David E. fiord Greg Geoghegan DougCas Cfuirles Gilman, P.E. John C. Green Jim 3~arris ~-~Lichelle ~-~l. 3Ceilman Larry S. 3,Cogan Rosaland ?: Jones ~-~tary C. Cruse Rodney ,~'. ~-~lacklin DusFia~-vn ~-~Latthe~ws-1~Viggins Jo Carol ~-~layton Dustin ~1~LcLeFianey Sheila ~-~l. ~-~tosby Sandra Olmeda Cathy Porter Jimmy L. Potivell Lori Purcell ,~ideC.A. Rubio, Jr. Gene B.1~VeCCs GeneraCServices Environmental Engineering Risk ~-~lanagement treasurer's Office Emergency Communications Center Parks and Recreation 3Cealth Department Budget arul~-~lanagement Economic Development InternaC.~ludit Poltice Department youth Group 3Come 21tiCities ,dire and E~-~LS Juvenile Probation/Court Services County .Attorne y Commontivealth .Attorney ReaCEstate .Assessment County .Administration Public .Affairs ,juvenile Detention Purchasing Building Inspection 3,Cuman Resource ~1~tanagement Sher~s Office .Accounting ChesterfieCd'~,lniversity Library Community Corrections Services Information Systems Department OOOUO~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 4 AGENDA h~iN Meeting Date: December 17, 2008 Item Number: 8.A. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda and Matoaca Districts and one project to be funded from the County- wide Lighting Fund. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: ^ Yes ~ No c~ooo~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Crescent Park subdivision, on Normandale Avenue in the vicinity of 2813, on the existing pole Cost to install streetlight: $429.32 (Design Cost: $245.52) Does not meet minimum criteria for intersection nor vehicles per day • In the Quail Oaks subdivision, on Galena Avenue in the vicinity of 2925-2931 Cost to install streetlight: $743.47 (Design Cost: $491.04) Does not meet minimum criteria for intersection nor vehicles per day • In the Chester community, at the intersection of Dodomeade Street and Winfree Street at the northwest corner on the existing pole Cost to install streetlight: $555.19 (Design Cost: $245.52) Meets minimum criteria • In the Chester community, at the intersection of Winfree Street and West Hundred Road on the southeast corner on the existing pole, install a 14000 Lumen Sodium Vapor fixture Cost to install streetlight: $164.45 (Design Cost: $245.52) Meets minimum criteria 000011. CONTINUED NEXT PAGE CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA ~ Summary of Information: (Continued) (IBERMUDA DISTRICT: (Continued) • In the Morrisdale subdivision on Enon Church Road, in the vicinity of 1612, on the existing pole Cost to install streetlight: $30.43 (Design Cost: $245.52) Does not meet minimum criterion for intersection • On Kingston Avenue, in the vicinity of 13351, on the existing pole Cost to install streetlight: $854.59 (Design Cost: $491.04) Meets minimum criteria • On Old Happy Hill Road, in the vicinity of 13139, on the existing pole Cost to install streetlight: $270.96 (Design Cost: $245.52) Does not meet minimum criteria for intersection nor vehicles per day MATOACA DISTRICT: • On Genito Road, in the vicinity of 19711 Cost to install streetlight: $447.69 (Design Cost: $245.52) Does not meet minimum criterion for intersection • In the Shadowbrook Heights subdivision, on Rosewood Lane in the vicinity of 19205, on the existing pole Cost to install streetlight: $64.24 (Design Cost: $245.52) Does not meet minimum criteria for intersection or vehicles per day • In the Shadowbrook Heights subdivision, at the intersection of Rosewood Lane and woodpecker Road Cost to install streetlight: $632.78 (Design Cost: $245.52) Meets minimum criteria CONTINUED NEXT PAGE OUQ01,Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary of Information: (Continued) COUNTY-WIDE LIGHTING FUND: The County-wide Lighting Fund is reserved for funding installation of streetlights or other ancillary lighting of streetlight types on county owned property. • At Harrowgate Elementary School on Harrowgate Road: - Two lights on existing poles to improve parking lot lighting in front of the school - One light on an existing pole to light the entrance to the school off Harrowgate Road - One light and pole in the rear of the school to light the vicinity between the Kindergarten wing and the Title I trailer. Cost to install all FOUR lights: $873.67 (Design Cost: $491.04) County property, policy criteria not applicable. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00003 STREETLIGHT REQUEST Bermuda District Request Received: October 17, 2008 Estimate Requested: October 17, 2008 Estimate Received: November 8, 2008 Days Estimate Outstanding: 34 NAME OF REQUESTOR: Margaret Lucille Morgan ADDRESS: 2813 Normandale Avenue Richmond, VA 23237 REQUESTED LOCATION: Normandale Avenue, vicinity of 2813 on the existing pole Cost to install streetlight: $429.32 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 600 VPD Qualified "There has been a recent break-in at 2814 Normandale which is across the street from my home. The door of a resident kicked in on Omaha Street. Mailboxes along this particular block of Perrymont-Normandale were vandalized and knocked down. Suspected homeless people have set fires in the woods for cooking and warmth. Most importantly I am 78 years of age and live alone. A streetlight would help put my worries of being alone as an elderly person at ease." 0000.4 Streetlight Request Map December 17, 2008 0 W 0 0 ~~~ ~'~R,tijq a'~ Npq C~AVF Ste' `~ o r~ Uv GP~y~~v ~~ yN ~P ~ ~P O TRo O,y~ ~~'O ~~ ~~ ti v~~y / 1 Ric ~w~YR O This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ~~~ This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 740 370 0 740 Feet O 0000.5 STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Received: November 20, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 142 NAME OF REQUESTOR: Ms Beverly J. Walta ADDRESS: Quail Oaks Civic Association 2634 Galena Avenue Richmond, VA 23237 REQUESTED LOCATION: Galena Avenue, vicinity of 2925-2931 Cost to install streetlight: $743.47 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Not Qualified, less than 600 VPD Petition: Qualified Requestor Comments: None Staff Comments: Staff notes that this installation is along-standing request as a facet of the Quail Oaks Civic Association's neighborhood lighting plan. It was originally identified as an installation site in a September 2005 survey. 00006 Streetlight Request Map December 17, 2008 W W 0 o m 0 U O a o z_ GALENA AVE ~ Y LL~O ~~E ~~5 G O 9 N~m O~~~O~~N~O ' OG~~O ~~~ A ~ P~R~ ~~ O This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ~~~ J This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 370 185 0 370 Feet O 040U~'7 STREETLIGHT REQUEST Bermuda District Request Received: October 17, 2008 Estimate Received: November 20, 2008 Estimate Requested: October 17, 2008 Days Estimate Outstanding: 34 NAME OF REQUESTOR: Mr. Ed Barnes ADDRESS: Pastor, Church of Christ 12100 Winfree Street Chester, VA 23831 REQUESTED LOCATION: Dodomeade Street and Winfree Street NW corner Cost to install streetlight: $555.19 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: None 00001..8 Streetlight Request Map December 17, 2008 ~ N~ ~RE~ Ro A~T~RSBG ~'c S'T 5~ / P~~ / O~OO~/ • / ~i~~~ FF S~. This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light L-. N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 160 80 0 160 Feet 00009 STREETLIGHT REQUEST Bermuda District Request Received: November 14, 2008 Estimate Received: December 1, 2008 Estimate Requested: November 14, 2008 Days Estimate Outstanding: 17 NAME OF REQUESTOR: Ms. Dorothy Jaeckle ADDRESS: Supervisor Bermuda District REQUESTED LOCATION: West Hundred Road and Winfree Street, on the SE corner, on the existing pole Cost to install streetlight: $164.45 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Requestor Comments: None Qualified Qualified Qualified, no residences within 200 feet Staff notes that in conjunction with this request Dominion Virginia Power has agreed to upgrade the existing 11,000-lumen mercury vapor fixture on the northeast corner of this intersection to a 14,000-lumen sodium vapor fixture. This upgrade will have no installation cost for the county and will light the crosswalk across Chester Road and the north side of the crosswalk across West Hundred Road. The requested installation at Winfree Street will light the Winfree Street crosswalk and the south side of the crosswalk across West Hundred Road. 0000?0 Streetlight Request Map December 17, 2008 Existing Enclosed-type Fixture NOTE: This fixture to be upgraded from existing 11000 lumen m Mercury Vapor to 14000 ~ lumen Sodium Vapor at no o charge to the County Existing Decorative Fixtures`' Ea ~o ~N NVNpCi Existing Decorative Fixture Existing Decorative Fixtures ~ Install New 14000 Lumen SV Enclosed ~y This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light F~ N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 200 100 0 200 Feet 0 oooo~s STREETLIGHT REQUEST Bermuda District Request Received: November 12, 2008 Estimate Requested: November 12, 2008 Estimate Received: November 25, 2008 Days Estimate Outstanding: 13 NAME OF REQUESTOR: Mr. Robert W. Jones ADDRESS: 1613 Enon Church Road Chester, VA 23836 REQUESTED LOCATION: Enon Church Road, vicinity of 1612, on the existing pole Cost to install streetlight: $30.43 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "Most of the people on this street are older and feel it is too dark for us at night with the type of people that live here." 00002 Streetlight Request Map December 17, 2008 ~-~ F \~P~PJ~ ~ J(iG~~O ~~~yl, ~~ s~, • 9~, F 9G F FpRESr G, ~Fti 0 a 92 A m This map is a copyrighted product of the Chesterfield County GIS Office. N This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was eXlStlrl II ht g 9 obtained from the Chesterfield County Environmental Engineering Department. • requested light 280 140 0 280 Feet 00003 STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Requested: July 1, 2008 Estimate Received: December 3, 2008 Days Estimate Outstanding: 155 NAME OF REQUESTOR: Michael D. Kacmarcik ADDRESS: 731 Okuma Drive Chester, VA 23236 REQUESTED LOCATION: Kingston Avenue, where Kingston Avenue turns 90° to the south, in the vicinity of 13351, on the existing pole on the existing pole Cost to install streetlight: $854.59 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified, no residents within 200 feet Requestor Comments: "The new Elizabeth Scott Elementary School has opened in our neighborhood. Many children in the neighborhood walk or ride bicycles to the subway and Wendy's stores. The streetlight is needed to ensure their safety. The road behind the Wendy's is very dark and 'truckers' are starting to use the area for overnight parking. This is a residential neighborhood with a significant increase in traffic as a result of the new school opening and Bermuda Orchard now open to Point of Rocks Park. The increased traffic count exceeds 600 vehicles per day. Please install the streetlight." OOOU24 Streetlight Request Map December 17, 2008 E HU/yD ED RD ~ M'~D~D RD r-5 RP ur 2 O C7 2 Y OKUMA OR This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light • requested light L~ N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 440 220 0 440 Feet O OUOU~S STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Received: December 12, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 155 NAME OF REQUESTOR: Elizabeth N Yeatts ADDRESS: 13139 Old Happy Hill Road Chester, VA 23831 REQUESTED LOCATION: Old Happy Hill Road, in the vicinity of 13139 on the existing pole Cost to install streetlight: $270.96 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Not Qualified, less than 600 VPD Petition: Qualified Requestor Comments: "The residents on Old Happy Hill feel we need this streetlight because it is so dark on this narrow road with deep ditches on each side. Thank you for your concern." 040026 Streetlight Request Ma p December 17, 2008 OLD HAPPY HILL RD • NAIRN LN Q~, ~ ~ t' ~P\~ ~ ~P~ Q NAPPY HILL Ft0 ~ 'o ~ 2~' ~ 9 m ~~ .a GZ ~ ~ GNP ~ P~ v w Q 2 m 2 ~ ~O~ ~'G Off(/ C/ p~NGHAM l/y O ~ ~~~0 This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light • requested light ~ , N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 880 440 0 880 Feet O OQ~Uti I STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Received: November 8, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 130 NAME OF REQUESTOR: Ms Tammy Johnson ADDRESS: 19711 Genito Road Moseley, VA 23120 REQUESTED LOCATION: Genito Road, vicinity of 19711 Cost to install streetlight: $447.69 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "This is a rural location. My children have to catch the bus and it is very dark at times. I have a high school student who catches the bus at 6:15 in the morning. There are no residences within 200 feet of where this light would go. Thank you for assisting my family with this matter." 000028 Streetlight Request Map December 17, 2008 4 ~ pHERN RD w J c0 m z 0 0 ~~o FPR -1 \~~ o ~P w w ~O This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 1.400 700 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1,400 Feet O 000029 STREETLIGHT REQUEST Matoaca District Request Received: November 7 2008 Estimate Received: December 3, 2008 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Ms Virginia E Barbour 4108 Ralph Road Petersburg, VA 23803 Estimate Requested: November 7, 2008 Days Estimate Outstanding: 27 Rosewood Lane, in the vicinity of 19205, on the existing pole Cost to install streetlight: $64.24 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Not Qualified, less than 400 VPD Petition: Qualified Requestor Comments: "Rosewood Lane has only two houses, the other lots on the street are wooded. The street is used as a dumping ground for trash, beer and wine bottles, and old furniture, which is unsightly and forces the other residents of the subdivision to remove. Recently, on Andrews Drive near the intersection with Rosewood Lane, someone sprayed the letters "KKK" on the street with white paint. The authorities were notified, but no one was identified as being the culprits. VDOT simply covered the letters with black paint." 000030 STREETLIGHT REQUEST Matoaca District Request Received: November 7 2008 Estimate Received: December 3, 2008 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Ms Virginia E Barbour 4108 Ralph Road Petersburg, VA 23803 Estimate Requested: November 7, 2008 Days Estimate Outstanding: 27 Intersection of Rosewood Lane and Woodpecker Road Cost to install streetlight: $632.78 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "Rosewood Lane has only two houses, the other lots on the street are wooded. The street is used as a dumping ground for trash, beer and wine bottles, and old furniture, which is unsightly and forces the other residents of the subdivision to remove. Recently, on Andrews Drive near the intersection with Rosewood Lane, someone sprayed the letters "KKK" on the street with white paint. The authorities were notified, but no one was identified as being the culprits. VDOT simply covered the letters with black paint." 040C-31 Streetlight Request Map December 17, 2008 ~= RD FiP~'P~ Z O ~~ ~Z N ,p0 ~~ This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ~.~ N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 360 180 0 360 Feet O OOOU32 STREETLIGHT REQUEST County-Wide Streetlight Fund Request Received: August 6, 2007 Estimate Requested: August 6, 2007 Estimate Received: November 13, 2008 Days Estimate Outstanding: 465 NAME OF REQUESTOR: Ms Linda C. Wood ADDRESS: Principal, Harrowgate Elementary School 15501 Harrowgate Road Chester, VA 23831 REQUESTED LOCATIONS: Two lights on existing poles to improve parking lot lighting in front of the school One light on an existing pole to light the entrance to the school off Harrowgate Road One light in the rear of the school to light the vicinity between the Kindergarten wing and the Title I trailer. Cost to install all FOUR lights: $873.67 POLICY CRITERIA: Not applicable, county property Requestor Comments: "I am writing to request upgraded lighting in the parking lot and courtyard area at Harrowgate Elementary School. As we discussed, I am requesting installations in the parking lot and one in the courtyard near our Title I trailer. I have contacted Wayne Kitchen, Director of Facility Services in Chesterfield County Schools, and received approval to proceed with this project through your office." Staff Comments: Staff notes that the County-Wide Lighting fund is reserved for funding installation of streetlights or other ancillary lighting of streetlight types on county owned property. Staff also notes that there have been a series of break-ins at Harrowgate Elementary since the weekend of October 31, 2008. UUUU33 Streetlight Request Map December 17, 2008 31IX1 306 • .Improved Parking Lighting next to Lot Lighting Kindergarten wing • Parking Lot Entrance „~s 3,00 ~~ 31J~ JRC 3]1B This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend Parcel existing light • requested light 310 155 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 310 Feet ~~0034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 1~N Meeting Date: December 17, 2008 Item Number: 8.8.1. Subiect: Appointment of County Representatives as Board Members and Alternate Board Members for the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested Request the Board to appoint individuals to serve as Board Members and Alternate Board Members for the Central Virginia Waste Management Authority (CVWMA). Summary of Information: Mrs. Marcia Phillips' term as Board Member will expire December 31, 2008, and she wishes to continue as a Board Member of the CVWMA for an additional term of four years. She was recently elected as Chairperson of the Board of Directors for the CVWMA. Mr. Charles Dane's term as Alternate Board Member will expire December 31, 2008, and he has agreed to serve an additional four year term as an Alternate Member of the CVWMA. Mr. William Howell's term as Board Member will expire December 31, 2008. Mr. Howell has stated that he does not want to be reappointed to the CVWMA. Mr. William E. Johnson, III, Deputy County Administrator, has agreed to serve as a Board Member of the CVWMA for a term of four years. Mr. William E. Johnson, III, Deputy County Administrator, has served as an Alternate Board Member whose term will expire December 31, 2008. Mr. Robert C. Key has agreed to serve as an Alternate Member of the CVWMA for four years. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Board Member: Marcia Phillips Term Expires: 12-31-2012 Alternate Board Member: Charles Dane Term Expires: 12-31-2012 Board Member: William E. Johnson, III Term Expires: 12-31-2012 Alternate Board Member: Robert C. Key Term Expires: 12-31-2012 In addition to the application of Ms. Marcia Phillips, the Board received two applications from citizens interested in serving on Central Virginia Waste Management Authority Board of Directors. Staff is recommending that Ms. Phillips be reappointed for an additional term, as she was recently elected as Chairperson of the Board of Directors for CVWMA. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 17, 2008 Item Number: 8.8.2. Subject: Nomination/Reappointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Nomination/reappointment of five members of the Chesterfield Community Services Board, with terms effective January 1, 2009 through December 31, 2011. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Twelve applications were received for five at-large positions. . Ms. Nancy Finch resides in the Midlothian District, and has served on the Community Services Board for a term of three years and has been a strong advocate; her expertise and experience have been beneficial to the Board. Ms. Finch has expressed a willingness to continue for another term as member- at-large should the Board of Supervisors so choose. Preparers Kelly A. Fried Title: Interim Executive Director, CSB Attachments: ~ Yes ^ No # OUO3,7 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Mr. Michael Giancaspro resides in the Midlothian District, and has served on the Community Services Board for a term of three years; he possesses a strong strategic and finance expertise, which has been valuable to the Board. Mr. Giancaspro has expressed a willingness to continue for another term as member-at-large should the Board of Supervisors so choose. Dr. Linda Kendall resides in the Dale District, and has served on the Community Services Board for a term of three years; she has an expertise in psychiatric nursing and is a strong advocate for persons with intellectual disabilities. Dr. Kendall has expressed a willingness to continue for another term as member-at-large should the Board of Supervisors so choose. Mr. Larry Olszewski resides in the Clover Hill District, and has served on the Community Services Board for a term of three years; he is a strong advocate and his human resource expertise and experience have been beneficial to the Board. Mr. Olszewski has expressed a willingness to continue for another term as member-at-large should the Board of Supervisors so choose. Mr. Ivan Tolbert resides in the Midlothian District, and has served on the Community Services Board for two terms; his marketing expertise and experience have been beneficial to the Board. Mr. Tolbert has expressed a willingness to continue for another term as member-at-large should the Board of Supervisors so choose. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~~v~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 r AGENDA h~~~.* Meeting Date: December 17, 2008 Item Number: 8.8.3. Subject: Nominations/Appointments to the Comprehensive Services Act (CSA) for At Risk Youth and Families, Community Policy and Management Team (CPMT) County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the CSA, Community Policy and Management Team, terms to begin 1/1/2009 and ending 12/31/2011. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205) is to implement the requirements of the Comprehensive Services Act, including the expenditure of funds appropriated by the localities and allocated by the State. Per the Virginia State Comprehensive Services Manual, "the governing body of each single jurisdiction district and the governing bodies of each multi- jurisdictional district must appoint a CPMT. "The minimum mandatory membership (Code of Virginia) § 2.2-5205 of each team includes local agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division. Additional membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparers Karen Reilly-Jones Title: Administrator, Comprehensive Services Act Attachments: ~ Yes ^ No #OOOU39 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Nomination for re-appointment of County Staff terms set to expire on 12/31/2008: Mr. Bob Allin, Community Service Board, Child and Adolescent services; Mr. Ed Nicely, Community Services Board, support services; Ms. Debbie Dugger, Youth Group Home; Ms. Gail Sutler, Public Health Department; Ms. Jana Carter, Youth Planning and Development and Ms. Suzanne Fountain, Department of Social Services. Nomination for new appointment of County Staff positions Mr. Michael Asip, Public Schools, replacing Dr. Jackie Wilson; Mr. James Nankervis, 12th District Court Services Unit, replacing Ms. Gayle Turner. Nomination for new appointment of Mrs. Terry Tysinger, Parent representative, Mrs. Tysinger is a parent who has experience in raising a child with special needs and emotional disorders. She has had first hand familiarity with the children services system in the County. She also has been a long time dedicated member of the Chesterfield Family Assessment and Planning Team (FAPT) This appointment will be replacing the position previously held by Mr. Ernest Johnson. Mrs. Tysinger and her family are acutely aware of the needs and demands families experience in raising children with special needs. Her work on the FAPT has demonstrated her attributes and dedication to children services in the County. Mrs. Tysinger meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Nomination for re-appointment of Mr. Stephan Stark, term to end 12/31/2008, Private provider representative Employer: Intercept Youth Services - providing services to youth and families through youth group homes, independent living programs, in-home counseling services and treatment foster care. Mr. Stark and his organization have been partners with our locality for years in developing quality services for children and families. Mr. Stark meets all eligibility requirements to fill the vacancy and has indicated his willingness to serve. 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Both Ms. Tysinger and Mr. Stark's applications were submitted to the Board. No other applications were received for the positions of the parent and private provider representatives. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. OOOU41 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.B.~1. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning policy direction and other critical issues. Nine applications were received for the Midlothian District vacancy on the Parks and Recreation Advisory Commission. Mr. Gecker has recommended that the Board nominate and appoint Ms. Lisa Quigley to fill the Midlothian District vacancy. The term will be effective immediately and will expire on December 31, 2011. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ~ Yes ^ No # 000042 ~. 3Cy(NU' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 17, 2008 Item Number: 8.6.5. Subject: Appointments to the Sustain Our Communities Committee County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint/reappoint members to serve on the Sustain Our Communities Committee. Summary of Information: The Sustain Our Communities Committee is a Board of Supervisors appointed committee working to sustain and improve Chesterfield's older communities. The Committee is composed of nine to fifteen members serving four-year terms. The following members are interested in being reappointed: Jane Pritz, Brandermill Community Manager (Clover Hill) Bob Schrum, Chesterfield Chamber of Commerce Ben Thorp, Meadowbrook Neighborhood (Dale) Preparers Thomas E. Jacobson Attachments: ~ Yes ^ No UOOU43 Title: Director of Revitalization CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The following individuals have expressed interest in serving on the Committee through the Board's new outreach program. Karl Priddy, Northrop Grumman, MS George Mason University, Midlothian District Della Stancil, Retired Human Service Administrator, Dale District The Board received applications from all of the individuals listed above, as well as two additional applicants. If the members of the Board of Supervisors desire to nominate and appoint individuals to this committee at this meeting, they will need to unanimously vote to suspend the Rules of Procedure. UpUU44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 17, 2008 Item Number: 8.6.6. Subject: Nomination/Appointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint a member to serve on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The position representing the Midlothian District has been vacated. One application has been received from Mr. Hubert Urban, and no additional applications were received. Mr. Urban resides in the Midlothian District and has been a supporter of Camp Baker services for a number of years, has previously served on the Camp Baker Management Board and is willing to serve a three-year term, if appointed. Mr. Gecker concurs with the appointment of Mr. Urban. The Camp Baker Management Board concurs with the appointment of Mr. Urban. The term would be effective December 17, 2008, and will expire on April 30, 2011. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Kelly A Fried Title: Interim Executive Director, CSB Attachments: ~ Yes ^ NO # p~UU4~ inq Date: December 17 Sint: Page 1 of 1 Item Number: 8.C.1.a. Resolution Recognizing the Life and Outstanding Contributions of The Late Mrs. Virginia Straley Duvall, Former Deputy Commonwealth's Attorney County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing The Late Mrs. Virginia Straley Duvall. Summary of Information: This resolution recognizes The Late Mrs. Virginia Straley Duvall for her outstanding efforts in improving Chesterfield County's juvenile justice system, as well as her tremendous accomplishments in the legal field in the county, the region and in the Commonwealth of Virginia. Preparers William Davenport Title: Commonwealth's Attorney Attachments: ^ Yes ~ No # 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA RECOGNIZING THE LIFE AND OUTSTANDING CONTRIBUTIONS OF THE LATE MRS. VIRGINIA STRALEY DUVALL WHEREAS, Mrs. Virginia S. Duvall served in the Commonwealth's Attorney's office in Chesterfield County for ten years, prosecuting cases originating in the Juvenile and Domestic Relations District Court, and retired as a Senior Deputy Commonwealth's Attorney in 2004; and WHEREAS, Mrs. Duvall passed away on May 31, 2008 after a brave battle with cancer; and WHEREAS, Mrs. Duvall earned her Bachelors Degree in elementary education at Purdue University in 1962, thereafter working as an educator in the public schools of Ohio, Indiana and Texas from 1962-1969; and WHEREAS, Mrs. Duvall earned her Masters Degree in student personnel services, guidance and counseling at Indiana University in 1965; WHEREAS, Mrs. Duvall earned her Juris Doctor Degree in 1982 from the University of Richmond, being admitted to the Virginia State Bar in 1982; and WHEREAS, Mrs. Duvall began her legal career as an Assistant Commonwealth's Attorney for the City of Richmond, assigned primarily to the Juvenile and Domestic Relations District Court; and also served as an adjunct faculty member at both Virginia Commonwealth University and the T.C. Williams School of Law; and WHEREAS Mrs. Duvall was hired as an Assistant Bar Counsel for the Virginia State Bar in 1990 and served in that capacity until 1993; and WHEREAS, Mrs. Duvall was hired as an Assistant Commonwealth's Attorney for Chesterfield County in 1993 and served as the supervising attorney in the Juvenile and Domestic Relations District Court; and WHEREAS, Mrs. Duvall worked tirelessly to improve the juvenile justice system and the prosecution of child abuse cases by speaking, teaching and training all over the Commonwealth of Virginia on the topics of juvenile delinquency prevention, sexual assault, child forensic interviewing, child abuse and the use of closed circuit testimony of children; and WHEREAS, Mrs. Duvall also worked to improve the arrest and prosecution procedures in cases of domestic violence and developed a pro bono project for protective orders for victims of domestic violence; and WHEREAS, Mrs. Duvall worked with multi-disciplinary teams and outside agencies such as Medical College of Virginia, the Department of Criminal Justice Services, Child Protective Services, CASA, Virginia State Police, the National Children's Advocacy Center, the American Prosecutor's Research Center and the YWCA; and WHEREAS Mrs. Duvall was an active member of countless committees, organizations and task forces such as the Virginia Commission on Family Violence, the Virginia Juvenile Justice and Delinquency Prevention UUUU4~ Advisory Committee, the Advisory Committee to the Court Appointed Special Advocate Program, the Richmond Area Task Force on Child Pornography, and the Chesterfield and Richmond Multi-Discipline Teams on Child Abuse and Domestic Violence; and WHEREAS, Mrs. Duvall was an active member of the Chesterfield County Bar Association, serving as President from 2000 - 2001, as well as an active member of the Richmond Criminal Bar and the Richmond Metropolitan Women's Bar Association; and WHEREAS, Mrs. Duvall was awarded the Woman of Achievement Award by the Richmond Metropolitan women's Bar Association in 1997; and WHEREAS, as a result of Mrs. Duvall's outstanding efforts and contributions to the Virginia Association of Commonwealth's Attorneys and the Commonwealth's Attorney's Services Council, an annual award has been unanimously established in her memory and appropriately named the Virginia S. Duvall Distinguished Juvenile Prosecutor Award; and WHEREAS, this award will be given annually to the Assistant Commonwealth's Attorney who distinguishes himself or herself in the prosecution of juvenile cases, and for service to the Virginia Association of Commonwealth's Attorneys, Commonwealth's Attorney's Services Council, and the citizens of the Commonwealth of Virginia; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia recognizes Mrs. Virginia Staley Duvall for her outstanding achievements, contributions and service to the citizens of the County of Chesterfield and the Commonwealth of Virginia, and for her tireless efforts on behalf of children and victiMrs. pUUU~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~~ Meeting Date: December 17, 2008 Item Number: 8.C.1.b. Su_ Resolution Recognizing Mrs. Jacqueline Tucker, Youth Group Home, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Rectuested: Adoption of the attached resolution. Summary of Information: Jacqueline Tucker will retire December 31, 2008 from the Youth Group Home after having provided over 20 years of service to the citizens of Chesterfield County. Preparers Deborah Dugger Title: Director Youth Group Home Attachments: ^ Z'eS ~ No # ~~OV~9 RECOGNIZING MRS. JACQUELINE TUCKER UPON HER RETIREMENT WHEREAS, Mrs. Jacqueline Tucker will retire from the Chesterfield County Youth Group Home on December 31, 2008, after providing over 20 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Tucker has faithfully served the county in the capacity of Senior Library Aide and Library Assistant; and WHEREAS, Mrs. Tucker has served as Secretary and Administrative Secretary at the Chesterfield Youth Group Home for 16 years providing loyal and dedicated service; and WHEREAS, Mrs. Tucker has received thanks and appreciation from the citizens of Chesterfield County; and WHEREAS, Mrs. Tucker coordinates with volunteers to make sure every Group Home resident receives a birthday cake; and WHEREAS, Mrs. Tucker has donated to the Christmas Mother program and helped families in need; and WHEREAS, Mrs. Tucker has donated money and food items to Chesterfield Colonial Heights Alliance for Social Ministry; and WHEREAS, Mrs. Tucker is very active in Beulah Baptist Church in Chesterfield County; and WHEREAS, Mrs. Tucker has participated in the County Christmas Choir for many years; and WHEREAS, Mrs. Tucker was instrumental in helping the Youth Group Home progress from typewriters to In Focus; and WHEREAS, Mrs. Tucker has been devoted to the Youth Group Home program even when faced with her own family crisis; and WHEREAS, Mrs. Tucker has made many suggestions during her career with Chesterfield county that have saved money, improved efficiency and enhanced customer service; and WHEREAS, Mrs. Tucker made alliances with other departments which has helped meet licensing standards as well as county requirements; and WHEREAS, Mrs. Tucker has flowcharted her job duties and provided training to help others during the transition after her retirement; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Tucker's diligent service and the contributions she made to the youths of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Jacqueline Tucker, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. oooo~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ru Meeting Date: December 17, 2008 Item Number: 8.C.1.c. Subject: Resolution Recognizing Mr. Barry L. Arnold, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Barry L. Arnold will retire on January 1, 2009 after 20 years of dedicated service to the Chesterfield County Sheriff's Office. Preparers Dennis S. Proffitt Attachments: ^ yes ^ No Title: Sheriff OOOU51 RECOGNIZING MR. BARRY L. ARNOLD UPON HIS RETIREMENT WHEREAS, Mr. Barry L. Arnold was hired by the late Sheriff Emmett Wingo on August 4, 1980, serving the citizens of Chesterfield County as a Deputy Sheriff; and WHEREAS, Mr. Arnold resigned in 1981, but returned to public service on April 16, 1990, working as a Deputy Sheriff while completing his Bachelor's Degree at Virginia State University; and WHEREAS, Mr. Arnold was selected as the Sheriff's Office Employee of the Year for 1992, and was a two-time recipient of the Clarence G. Williams-Nick Fucella award chosen by the Sheriff for an employee's dedication and commitment to the department; and WHEREAS, Mr. Arnold was assigned to the Community Relations Unit in 1994, expanding this service function of the Sheriff's Office to new levels, establishing several educational programs in the county schools that focused on improving the quality of life for Chesterfield's youth; and WHEREAS, Mr. Arnold was selected to be a Master Facilitator for the Parent to Parent program in 1995, providing area parents with training and resources to assist them in dealing with their children in difficult situations; and WHEREAS, Mr. Arnold was promoted to the personnel officer position in 1995, where he was instrumental in creating and expanding the applicant testing program, as well as an orientation program for supervisors improving the caliber of recruit and supervisory personnel for the Sheriff's Office and Chesterfield County; and WHEREAS, Mr. Arnold moved to the chief classification officer position in 2000, where he was instrumental in transitioning the unit to a new way of doing business through the use of Objective Jail Classification; and WHEREAS, while serving in the unit, Mr. Arnold also enhanced the delivery of information from the Sheriff's Office to the Local Inmate Data System, which led the department to exceptional ratings by the Virginia Compensation Board, and during this period he earned a Unit Citation for his work in the successful Jail Transition Team, which planned for the opening of the new jail facility in 2006; and WHEREAS, Mr. Arnold has spent the past two years developing an entirely new Jail Management System that will eliminate countless hours of work and greatly enhance jail operations, and will remain his legacy for years to come; and WHEREAS, Mr. Arnold has spent a career leading by example, supporting the county's quality initiative, while serving the citizens of Chesterfield County with the highest degree of honesty and integrity. NOW, THERFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Barry L. Arnold, expresses the appreciation of all citizens of Chesterfield County for his dedicated and loyal service, and extends appreciation for his service to the county, congratulations upon his retirement, as well as their best wishes for a long and happy retirement. ~Q~~~j~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 17, 2008 Item Number: 8.C.1.d. Subject: Resolution Recognizing Master Forensic Investigator L. Barbara Condrey, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: L. Barbara Condrey will retire from 2009 after having provided over 31 Chesterfield County. Preparers Colonel Thierry G. Dupuis the Police Department on January 1, years of service to the citizens of Attachments: ^ Yes ~ No Title: Chief of Police #OOOU53 RETIREMENT RESOLUTION FOR MASTER FORENSIC INVESTIGATOR L. BARBARA CONDREY UPON HER RETIREMENT WHEREAS, Master Forensic Investigator L. Barbara Condrey began her public service with Chesterfield County on September 1, 1977 and has faithfully served Chesterfield County for thirty-one years; and WHEREAS, Ms. Condrey has served the Police Department in the capacity of emergency services dispatcher, dispatcher supervisor, training specialist, forensic technician, crime scene specialist, senior forensic investigator, and master forensic investigator; and WHEREAS, Ms. Condrey was dedicated to improving the operations of the 9-1-1 Communications Center through the establishment and continuation of quality training for all emergency services dispatchers, served on the steering committee that established a multi-jurisdictional Basic Dispatcher School that was recognized statewide for its excellence, and served as chairperson when the school was held in Chesterfield; and WHEREAS, Ms. Condrey was one of the developers of an excellent 9-1-1 Educational Booklet for children designed to educate children of the correct number and proper use of 9-1-1; and WHEREAS, Ms. Condrey was recognized by the Crater Criminal Justice Academy for "outstanding and dedicated service to the communications profession"; and WHEREAS, Investigator Condrey served as a team member of the Critical Incident Stress Management Program that is designed to give all police department members the opportunity to receive emotional and tangible peer support through times of personal or professional crises and to help anticipate and address potential difficulties; and WHEREAS, Investigator Condrey volunteers as a peer counselor and as such assists peers with stresses caused by personal and/or professional problems; and WHEREAS, Investigator Condrey was recognized by the Police Department for her efforts in responding to the campus of Virginia Tech in 2007 and working with the Critical Incident Stress Management Team to counsel public safety members and students after one of the most horrific events in U.S. history; and WHEREAS, Investigator Condrey volunteered to assist in the revision of the Forensic Technician Career Development Program, and the finished product reflects the diligence, enthusiasm, and teamwork of all members; and WH~REAS, Investigator Condrey completed the 66th session of the Virginia Forensic Science Academy; is a graduate of the FBI International Clandestine Graves School held in St. Louis, Missouri; and attended the FBI Facial Reconstruction and Criminal Composite courses held in Quantico, VA; and U~~UU~~ WHEREAS, Investigator Condrey has done an excellent job working with victims and witnesses of various crimes in completing composite sketches which have helped detectives from numerous agencies solve cases; and WHEREAS, Investigator Condrey is the only forensic investigator in the Chesterfield Police Department who is trained in facial reconstruction; and WHEREAS, Investigator Condrey was instrumental in the establishment of the Forensic Unit's library, where she took it upon herself to put the concept together and see it through to its current state, and the literature in the library is used by our investigators to share and to further their knowledge in many forensic areas; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Investigator Condrey's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Master Forensic Investigator L. Barbara Condrey and extends on behalf of its members and the citizens of Chesterfield County appreciation for her dedicated service to the county. OOOU~S CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 17, 2008 Item Number: 8.C.1.e. SubLct: Resolution Recognizing Ms. L. Natalie Jarmon, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. L. Natalie Jarmon will retire December 31, 2008 after providing 21 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparers Sarah C. Snead Attachments: ^ Yes ~ No Title: Director-Social Services ~OOU56 RECOGNIZING MS. L. NATALIE JARMON UPON HER RETIREMENT WHEREAS, Ms. L. Natalie Jarmon began her public service with Chesterfield County as a volunteer in 1984; and WHEREAS, Ms. Jarmon was hired as an emergency hire clerk in the Administrative Support Unit in 1985 and subsequently was hired full time as a principal clerical aide in 1987; and WHEREAS, Ms. Jarmon has had various job titles over the years as a principal clerical aide, financial statistical technician, and currently a principal account clerk; and WHEREAS, Ms. Jarmon has over the years supported or participated on various teams, such as the Administrative Support Team and the Benefit Programs Division; and WHEREAS, Ms. Jarmon served on agency Goal Groups which assisted in evaluating agency hours and establishing the agency Reward and Recognition guidelines; and WHEREAS, Ms. Jarmon served on several agency committees, including the Communication Committee and the United Way Kick-Off Committee, Bright Ideas Committee, and the Relay for Life team; and WHEREAS, Ms. Jarmon has worked on many agency special projects and events, including the agency holiday events, evaluation of the Employee Development Plan, establishing various administrative procedures for the onset of ADAPT implementation, and development of the Employee of the Year guidelines; and WHEREAS, Ms. Jarmon assisted the Virginia Department of Social Services Food Stamp Program Team in the establishment of the Food Stamp Claims Tracking System; and WHEREAS, Ms. Jarmon was given the responsibility for maintaining the agency claim collections for the Fraud Unit in 1997, which she has done with patience and diligence; and WHEREAS, Ms. Jarmon has been recognized for her expertise in fraud collections and has been called upon by other agencies to assist in training their collections staff; and WHEREAS, Ms. Jarmon has performed her job duties with professionalism, grace and dedication over the years; and WHEREAS, Ms. Jarmon is known for her compassion and empathy for her co- workers and the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. L. Natalie Jarmon, expresses the appreciation of all residents for her service to the county and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. UOOUS~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA Meeting Date: December 17, 2008 Item Number: 8.C.1.f. Subject: Resolution Recognizing Ms. Deon Taylor, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Deon Taylor will retire January 30, 2009 after providing 31 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparers Sarah C. Snead Attachments: ^ Yes ~ No Title: Director-Social Services #OOOU58 RECOGNIZING MS. DEON TAYLOR, SOCIAL SERVICES DEPARTMENT, UPON HER RETIREMENT WHEREAS, Ms. Deon Taylor began her career in public social services in 1967, working first in Delaware, then in Maine and Virginia, and in Chesterfield County since February 1978; and WHEREAS, Ms. Taylor earned a Master of Social Work degree and devoted her clinical expertise and social work skills to the safety and well-being of children and families; and WHEREAS, in the role of social work supervisor in Chesterfield-Colonial Heights Department of Social Services, Ms. Taylor ensured exceptional assessments, service planning and delivery through effective casework supervision in child welfare and adult services programs; and WHEREAS, Ms. Taylor provided proficient management and clinical guidance to shape the Family Intervention Team into a highly skilled and specialized child protective service program; and WHEREAS, Ms. Taylor has been a dedicated advocate for children and families, improving and developing programs through process improvements, writing clear guidelines and crafting successful grant applications; and WHEREAS, Ms. Taylor helped change the social services system through her contributions on agency, county, and state-level workgroups addressing policy, practice and programs; and WHEREAS, Ms. Taylor was instrumental in innovative initiatives to make a difference in the lives of children and families including creation of the Families First prevention program and development of the local Comprehensive Services Act processes; and WHEREAS, Ms. Taylor provided leadership in the community as chairperson or the department's representative or liaison to the Child Abuse Multi-Disciplinary Team, Child Sexual Abuse Task Force, Sex Offender Coalition, Mental Health Child and Adolescent Service Team, Colonial Heights Interagency Prevention Team, and Communities in Schools; and WHEREAS, Ms. Taylor has been an effective leader and team player within the department on the Service Leadership and Agency Leadership Teams, on Quality Council initiatives and various process action teams, and in 1998 was honored as Employee of the Year; and WHEREAS, Ms. Taylor mentored many staff seeking professional growth and advancement who have expressed appreciation for her knowledge, guidance and confidence. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Deon Taylor and expresses the appreciation of all residents for her service to the county and offers congratulations upon her retirement, as well as best wishes for a long and happy retirement. UOOU59 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~ Meeting Date: December 17, 2008 Item Number: 8.C.1.g. Subiect: Resolution Recognizing Mrs. Judy W. Brown, Parks and Recreation Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mrs. Judy W. Brown will retire January 1, 2009 after having provided nineteen years of dedicated full-time service and three years of part-time service to Chesterfield County. Preparers Michael S. Golden Attachments: ^ Yes ~ No Title: Director, Parks and Recreation OOOU60 RECOGNIZING MRS. JUDY W. BROWN UPON HER RETIREMENT WHEREAS, Mrs. Judy W. Brown will retire on January 1, 2009 from the Chesterfield County Department of Parks and Recreation; and WHEREAS, Mrs. Brown began her public service with Chesterfield County as a recreation specialist - naturalist in 1987, in the Parks and Recreation Department and continued to faithfully work in that capacity until she became full-time in 1990 as a senior recreation specialist - naturalist; and WHEREAS, Mrs. Brown has provided excellent customer service and integrity in planning and maintaining the natural history programs offered to the public and school groups in Chesterfield County; and WHEREAS, Mrs. Brown has been responsible for and instrumental in the development and operation of the Rockwood Nature Center; and WHEREAS, Mrs. Brown's attention to detail has proven invaluable in the expansion of the classroom area and providing interactive displays and learning areas in Rockwood Nature Center; and WHEREAS, Mrs. Brown's passion for animals and the natural world has proven invaluable in providing information and understanding to both external and internal customers; and WHEREAS, Mrs. Brown has been a tremendous asset to the Parks and Recreation Department for the past twenty-two years; and WHEREAS, Mrs. Brown has been a dedicated, productive and dependable employee in her duties as a naturalist; and WHEREAS, Mrs. Brown will be greatly missed by her co-workers, supervisors and the citizens of Chesterfield County she has served. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Judy W. Brown, expresses the appreciation of all residents for her twenty-two years of service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. U~U~61 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.C.2. Subject: Set a Public Hearing to Consider Amending the Zoning Ordinance to Include Step Children in the Definition of Family County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing date of January 28, 2009 to consider the Zoning Ordinance Amendment. Summary of Information: The 2008 General Assembly amended the state code to require localities to include stepchildren as persons who can benefit from family subdivisions. A family subdivision is the subdivision and transfer of property to certain family members of the property owner. Under the current subdivision ordinance, the description of the family members who can participate in a family subdivision is any person who is a natural or legally defined offspring, spouse, sibling, grandchild, grandparent or parent" of the property owner. The proposed amendment adds stepchildren to this list. This change is needed to bring the county ordinance in compliance with the state law. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning 2723:80272.1 ^ No #oooosz AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-2 RELATING TO THE DEFINITION OF SUBDIVISION, RESIDENTIAL PARCEL BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-2 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-2. Definitions. Subdivision, residential parcel: The division, per article II division IV, of any parcel of land for residential use, into two or more parcels all of which are more than five acres, and which: (1) Have frontage of not less than 300 feet or 250 feet if a legally established access shared by no more than two parcels is used on an existing street, and; (2) Access to the parcel is provided within the area of required frontage, and; (3) The required minimum parcel width, per (1) above, is maintained for a depth required to create a five acre parcel or in an arrangement approved by the director of planning after determining that the configuration is appropriate based upon limitations imposed by the parcel shape and environmental features on the parcel and is not for the purpose of circumventing this subsection. a. Residential parcel subdivisions shall include: Family subdivisions which shall be defined as a single division of land to create a lot or a parcel for the purpose of a sale or gift to a member of the immediate family of the property owner including a partition of property owned by immediate family members. Only one such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. For the purpose of this subsection, a member of the immediate family shall be defined as any person who is a natural or legally defined offspring, stepchild, spouse, sibling, grandchild, grandparent or parent of the owner. Family subdivisions shall comply with all applicable requirements of the zoning ordinance and the standards set forth in this chapter. Access shall be provided as required by the Code of Virginia. Family subdivisions shall comply with the following requirements: (i) The property owner requesting approval of a family subdivision shall have owned the property for a continuous period of not less than two years immediately preceding the filing of the family subdivision application. This subsection shall not apply in the case of the death of the owner, and the estate executor or administrator shall be permitted to transfer the property to any eligible family member(s) of the decedent as defined in subsection (a) for the purposes of facilitating the family subdivision. Upon application, the director of planning may 2723:79574.1 1 0 U o U~ 3 grant relief to this two-year retention period in cases of severe hardship including foreclosure, judicial sale, condemnation, bankruptcy or permanent relocation by the owner out-of-state. This subsection shall apply only to property acquired by the owner subsequent to January 1, 2005. (ii) Lots or parcels created through a family subdivision shall be titled in the name of the original recipient for whom the subdivision is made for a period of not less than five years. Upon application, the director of planning may grant relief to this five-year retention period in cases of severe hardship including foreclosure, death, judicial sale, condemnation, bankruptcy or permanent relocation by the owner out- of-state. Additionally, the director of planning may approve the transfer of property between eligible family members as defined in subsection (a) within the five-year retention period. Any such relief granted by the director shall be in the form of an instrument that the applicant shall record against the parcel in the land records of the circuit court. (iii) Family subdivisions that do not comply with these requirements shall be presumed to have intended at the time of approval to circumvent this chapter and shall be deemed to be in violation of section 17-6. Any such lots or parcels shall be denied a building permit and, if a building permit has already been issued, shall upon discovery be subject to provisions of section 17-12 and 17-13. Further, the director of planning may take any reasonable actions necessary to ameliorate the effect of such circumvention including, without limitation, requesting the board of supervisors to adopt an ordinance pursuant to state law that vacates the subdivision in whole or in part. (iv) All proposed plats for family subdivisions shall include on the plat an affidavit under oath and penalty of perjury from the proposed grantor that identifies the subdivision as being for the purposes of conveyance to a qualifying family member and identifies the receiving family members and their relationship to the grantor. (v) All family subdivision plats must contain a conspicuous note containing the following language: "The Chesterfield County Subdivision Ordinance requires the original recipient of a parcel or lot created by a family subdivision to retain ownership of the property for not less than five years unless granted relief by the director of planning. Any violation of this requirement shall be presumed to constitute a circumvention of the subdivision ordinance and may result in corrective action taken by the county including, without limitation, imposition of applicable penalties, denial of building permits, and/or vacation of the subdivision." b. Residential parcel subdivisions shall exclude: O~JO()6~ 2723:79574.1 2 Granting or extinguishing easements, and division of land for augmented estates, subordination or lien priority, plats of confirmation and open space, not directed at the creation of lots or parcels for sale, and not done for the purpose of circumventing this chapter. (2) That this ordinance shall become effective immediately upon adoption. UUOU65 2723:79574.1 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: December 17, 2008 Item Number: 8.C.3. Subiect: Approval of an Agreement with Sabra Dipping Company to Locate a Food Manufacturing Facility in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve an agreement with Sabra Dipping Company to locate a food manufacturing facility in Chesterfield County. Summary of Information: Sabra Dipping Company located in Astoria, New York is a joint venture between PepsiCo., Inc., and Strauss Group Ltd. located in Israel. Sabra is maker of award-winning, refrigerated dips and spreads and is the leading seller of hummus in the U.S. market. Sabra has been evaluating a number of locations for a new food manufacturing facility it has targeted for opening in mid 2010. The new facility will result in a capital investment in land, buildings, and machinery and equipment of approximately $60,000,000 and create approximately 260 new jobs. Sabra narrowed its choice for the location of the facility to the Ruffin Mill Industrial Park in Chesterfield County, and a potential site in another state. The Commonwealth, through the Virginia Economic Development Partnership Authority and the County, through the Department of Economic Development, have offered a number of incentives to induce Sabra to locate the new facility in Chesterfield, all of which is contingent upon Board of Supervisors' approval. Preparers Will Davis Title: Director of Economic Development 0623:80297.1 Attachments: ~ Yes ^ No # OOOU66 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Commonwealth has offered a $350,000 grant from the Governor's Development Opportunity Fund; approximately $156,000 in grant funds from the Virginia Jobs Investment Program; and grants and tax incentives totaling approximately $1,250,000 in value under Virginia's various Enterprise Zone statutory programs. To meet the Commonwealth's required local match of inducements, Economic Development is proposing that the County make a $235,000 grant to Sabra through the EDA. In addition, the Company will be eligible to receive benefits under the County's Enterprise Zone ordinance of approximately $398,000 in machinery and tools tax rebates over a five year period and approximately $145,000 in fee waivers. With the size of Sabra's expected capital investment in the County, Economic Development has estimated that the County will see a break-even return on the "investment" of the proposed County incentives in the form of tax revenue within approximately three years. State and County Economic Development staff have negotiated the terms of a Memorandum of Agreement with Sabra which calls for the State and County grants to be awarded to Sabra through the County's EDA in exchange for the company entering into a Performance Agreement with the EDA in which it agrees to make its capital investment in the facility and create 260 new jobs by December 31, 2011, subject to up to 15 additional months for good faith reasonable efforts to achieve the capital investment and employment goals. The agreement calls for a proportionate refunding of the grants in the event Sabra fails to reach its promised goals. Staff recommends that the Board authorize the County Administrator to enter into an agreement with Sabra in a form approved by the County Attorney which will permit the transfer of $235,000 to the EDA to be used as an inducement grant to Sabra pursuant to the terms of a performance agreement, also to be in a form approved by the County Attorney. D~oUfi~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments• There are sufficient resources in the FY2009 budget to fund the $235,000 inducement grant to the Sabra Dipping Company. Preparers Allan M. Carmody Title: Director, Budget and Management OOOU~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.C.4. Subject: State Road Acceptance ~~ County Administrator's Comments: County Administrator: Adoption of resolutions for referenced state road acceptance. ~ Summary of Information: Bermuda: Wellington Farms, Section E Matoaca: Foxcreek Crossing, Phase II Walkers Chase at Foxcreek, Section 1 Preparers Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering ^ No # 000069 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WELLINGTON FARMS, SECTION E DISTRICT: BERMUDA MEETING DATE: December 17, 2008 ROADS FOR CONSIDERATION: CHIPPOKE CT CHIPPOKE PL CHIPPOKE RD WELLINGTON CROSS WAY Vicinity Map: WELLINGTON FARMS, SECTION E ELLINGTON FARMS PL ~~ ~~~~ e~R ~~ CT X00 F ~ l~ Fck~R ~O G~ O~ ~P~~c,O~'` U~ CT N ~~/ Al 2 02 vN n~ ONN O y Produced By ChesteAfeld County GIS OQ~O~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Foxcreek Crossing Phase II DISTRICT: MATOACA MEETING DATE: December 17, 2008 ROADS FOR CONSIDERATION: FOXCREEK CROSSING Vicinity Map: Foxcreek Crossing Phase II ,~O GPI -~- -fO'Am ~ CT m 2 x ~2, ~, , ~ 3\y~- 1 H ~ ~RETH Jv C T C U R ST~~ ~kFOREST D ~ TRH ~~ ~~ z~~ F o= ~ 4 '~ O w S 5 6 7 pgrMRoSF T o q.Q Produced By Chesterfield County GIS ~ HANCO K Iw- UARTE w F` C7 ~ w J ~' ~ 2Q V 0000'71 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WALKERS CHASE AT FOXCREEK, SECTION 1 DISTRICT: MATOACA MEETING DATE: December 17, 2008 ROADS FOR CONSIDERATION: HEATHCLIFF CT LILTING BRANCH WAY RED SETTER LN WALKERS CHASE Vicinity Map: WALKERS CHASE AT FOXCREEK, SECTION 1 mA ~ 4 O KS 5 E LN h 6 U 7 P Produced By Chestertleld CountyGlS OOOU'72 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 -- _ AGENDA 3aiN~' Meeting Date: December 17, 2008 Item Number: 8.C.5. SubJ.ect: Award of Contract for Architectural and Engineering Services for Design of The Chester Community Arts Center County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to award a contract for architectural and engineering services for the design of the Chester Community Arts Center to Westlake, Reed, Leskosky. When the Board adopted the Capital Improvement Program last April 2008, $400,000 was appropriated to complete schematic design for this project. The source of funds was lodging taxes returned to the County from Convention Center operations. Per State Code, these funds shall be designated and spent for promoting tourism, travel or business that generates tourism in the Richmond area. Summary of Information: Over the past several months, County staff and representatives of the Chesterfield Center for the Arts Foundation (CCAF) have collaborated on a Request for Proposal (RFP) to select an Architectural and Engineering firm to produce schematic designs for the proposed Arts Center. The purpose of this effort is to produce a reliable estimate for the cost of the proposed project in order for the Board to have this information prior to adoption of the Capital Improvement Program next April 2009. The RFP was disseminated and proposals were received from fifteen firms. Staff recommends that the Board engage the firm of Westlake, Reed, Leskosky to partner with the County and CCAF. Preparers Rebecca T. Dickson Title Deputy County Administrator Attachments: ^ Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) In 1996 the Chesterfield County Public Library developed a Feasibility Study and Master Plan to describe the development of the Chester Library and adjoining Community Arts Center. The 1996 Plan suggested building the library and the community arts center in two stages with the library going first to be followed by the community arts center at a later date. In 2001 the Chester Library was designed, built and opened to the public. In 2004 the Chester Library Community Arts Center was included as a Bond Referendum project. The county allocated a total of $6,949,800 as challenge grant dollars to be used as 50% matching funds for resources raised by the community. The Chesterfield Center for the Arts Foundation has been working diligently to position itself for raising the matching funds. In the fall 2006, CCAF contracted with the Webb Management Group, a leading arts management and consulting firm, to conduct a market study and develop a recommended operating budget for the facility. In addition, the Foundation worked with a fund raising consultant to ascertain the fund raising potential of the community. In the spring 2007, after a competitive bid, and in cooperation with CCAF, the County contracted with Design Collaborative, an architectural firm from Virginia Beach to consider the viability of the initial design concepts and to develop some additional building alternatives. Both studies proved effective in obtaining key information essential to help the County and CCAF leaders make qualified decisions on how to proceed with this project. Additionally, in December 2007, CCAF contracted with Marcellus, Wright, and Cox Architects P.C., to develop a design/build recommendation as an alternative to the typical county design/bid/build approach. This exercise confirmed that the design/bid/build approach was the most appropriate for this project. In addition, Marcellus, Wright and Cox provided feedback on the possible cost of the project utilizing one of the modified building alternatives as suggested by the Design Collaborative. When the Board adopted the Capital Improvement Program last April 2008, $400,000 was appropriated to complete schematic design for this project. The source of funds was lodging taxes returned to the County from Convention Center operations. These funds are restricted for tourism, travel or business that generates tourism in the area. ~~~U~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA INU' Budget and Management Comments: This item requests that the Board approve the award of Contract for Architectural and Engineering Services for the design of The Chester Community Arts Center to Westlake, Reed, Leskosky. The Board adopted the Capital Improvement Program at the April 23, 2008 BOS meeting in which the Board appropriated $400,000 to complete the schematic design for this project. Sufficient funding is budgeted for this project in the Capital Improvement Program. Preparers Allan M. Carmody Title Director Budget and Management 0000'75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA ~~ Meeting Date: December 17, 2008 Item Number: 8.C.6.a. Subject: Award Change Order to Gulf Seaboard General Contractors Incorporated for Renovations in the Lane B. Ramsey and Fire Administration Buildings County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a change order with Gulf Seaboard General Contractors, Inc. in the amount of $26,228, for the renovations in the Lane B. Ramsey and Fire Administration buildings. Summary of Information: The change order policy of Chesterfield County requires the Board of Supervisors to approve all change orders to a contract once the total amount of the change orders reaches 10% of the original amount. With the previous change order number 6, submitted by Gulf Seaboard and approved by the Board of Supervisors on November 19, 2008 in the amount of $250,800, 10% of the original contract amount of $2,725,400 has been exceeded and now all change orders for this contract must be approved by the Board in accordance with policy. Change order number 7 consists of 6 items of additional work and 5 individual credits for work removed from the original scope of service, a net add to the contract of $26,228. The additional work and credits are associated with two buildings: 1) in the Lane B. Ramsey Building, new work Preparers Robert C. Key Attachments: ~ Yes ^ No Title: Director of General Services #OOOU'76 CHESTERFIELD COUNTY y..N BOARD OF SUPERVISORS Page 2 of 3 AGENDA consists of installation of hydronic piping stub-outs on floors 1,3,4,and 5, removal of the abandoned domestic water pump skid to make room for new chilled water pumps, while credits are for allowing work during regular business hours rather than after hours and removal of VCT flooring by the owner; 2) in the Fire Administration Building, new work consists of relocation of pipes to allow ductwork installation, modifying terminal boxes above the ceiling to allow connection of ductwork, installation of a replacement ventilation louver, and installation of additional window sill material to resolve unforeseeable wall conditions, while credits are for plaster ceiling removal by owner, work performed during normal business hours, and not having to paint 8 specific rooms. UU00"7'7 '~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: This item requests that the Board of Supervisors approve a change order with Gulf Seaboard General Contractors, Inc in the amount of $26,228, for work detailed in the item. This amount includes a credit for work that was not performed based on the original scope of work. Sufficient funding is available in the project contingency budget to cover the cost of the change order. Preparers Allan M. Carmody Title: Director, Budget and Management uoQ~~B CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA her Meeting Date: December 17, 2008 Item Number: 8.C.6.b. Subject: Authorize the County Administrator to Execute Change Order Number Two to the Construction Contract for the Ettrick Park Walking Trail Project Ad County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute change order number two for the construction contract with Southern Paving Corporation in the amount of $22,381 for work at Ettrick Park for the walking trail project. Summary of Information: Over the past couple of years, several members of the Ettrick Community, including the Civic and Progressive Action Association of the Matoaca Magisterial District (CAPAAMMD) endorsed the need for a walking trail in Ettrick Park. The Parks and Recreation Advisory Commission heard from these citizens and endorsed this project. Community Development Block Grant Funds were approved in the amount of $100,000 for this project. Last March, when the project was bid and the contractor estimates received were well below the project budget, a change order was approved to expand the trail from the one-half mile originally contemplated to one mile in total length. The change order totaled $43,630 and was still within the original project budget of $100,000. Preparer~ Michael S. Golden Attachments: ^ yes Title: Director, Parks and Recreation ^ NO #0~00`7~ /~IN1~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information Continued: During the work to complete the trail, poor soil conditions and drainage issues were encountered. Due to relatively flat topography and poorly defined drainage outfalls, soil stabilization fabric, undercut and stone backfill were necessary to achieve a stable soil for trail construction. Additional asphalt was also required to raise trail surface grades to alleviate ponding and promote surface water flows away from the trail. This unexpected change order, which completed the project, totaled $22,381 and brought the project just over the $100,000 amount allocated through CDBG funds by $14,672. Staff is pursuing the possibility of additional CDBG funding to potentially cover this overage; in the meanwhile, staff is proposing to transfer funds of $14,672 from another parks and recreation project to cover this expense-no project currently underway will be impacted. There are few off-street walking routes in the Ettrick area. This project provides a highly visible and accessible walking venue and is receiving considerable use. CjQ~~t'~i~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 3 of 3 This item requests that the Board approve change order #2 for the Ettrick Park Walking Trail in the amount of $22,381.00 and to authorize the County Administrator to execute the necessary documents. This unexpected change order, which completed the project, totaled $22,381 and brought the project just over the $100,000 amount allocated through CDBG funds by $14,672. Staff is pursuing the possibility of additional CDBG funding to potentially cover this overage; in the meanwhile, staff is proposing to transfer funds of $14,672 from another parks and recreation project to cover this expense-no project currently underway will be impacted. Preparers Allan M. Carmody Title: Director Budget and Management 04001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: December 17, 2008 Item Number: 8.C.7. Subject: Approval of Design, Authorization to Proceed with Right-of-Way Acquisition, and Award of Construction Contract for the Otterdale Road Bridge Replacement Project Across Otterdale Branch County Administrator's Comments: County Administrator: The Board is requested to: 1) approve the design for the Otterdale Road Bridge Replacement Project across Otterdale Branch as presented at the November 13, 2008, Citizen Information Meeting; 2) authorize staff to proceed with right-of-way acquisition; 3) authorize the advertisement of an eminent domain public hearing, if necessary, to acquire the right-of-way; 4) authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 5) authorize the County Administrator to enter into the customary VDOT and environmental permit/mitigation agreements; and 6) authorize the award of a construction contract, up to $450,000, to the lowest responsible bidder. Summary of Information: In April 2007, the Board appropriated cash proffer funds (shed 6) and authorized staff to proceed with the design of the Otterdale Road Bridge Replacement Project across Otterdale Branch. In April 2008, the Board approved the box culvert design concept for the project in lieu of constructing a new bridge. The existing bridge on Otterdale Road is only 18 feet wide and has a twelve-ton weight limit restriction. (Continued on next page) Preparers R.J.McCracken Attachments: ^ Yes Title: Director of Transportation ^ No # p000S2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The bridge is subject to flood during heavy rain events and it is in poor condition according to VDOT. Otterdale Road currently carries 1,550 vehicles per day. This volume is expected to grow to more than 8,000 vehicles per day as currently approved subdivisions develop along Otterdale Road. The bridge needs to be replaced. The proposed design for the project will replace the existing bridge with a double-barrel, 7' x 6' box culvert. The road over the box culverts will still be two lanes, but will have wider lanes with shoulders making it safer. Four parcels will be directly impacted by the project construction. As plans for the project were being developed, staff met with three (3) landowners. Attempts to meet with the fourth owner were unsuccessful. On November 13, 2008, staff held an advertised Citizen Information Meeting (CIM) on the project. Three people attended the information meeting. Since the CIM, no comments have been received. No families or businesses will be relocated. Staff will attempt to negotiate a settlement for all of the right-of-way acquisition. If settlements cannot be reached, staff requests authorization to advertise a public hearing for eminent domain proceedings. Staff is also requesting authorization to advertise and award a construction contract, up to $450,000 to the lowest responsible bidder. Staff believes it is advantageous to the county to advertise the project as quickly as possible in the current economic climate. Upon the Board's approval, right-of-way acquisition will begin immediately. Construction is expected to begin in the spring of 2009 with completion expected within 60 days. Recommendation: Staff recommends the Board: 1) Approve the design for the Otterdale Road Bridge Replacement Project across Otterdale Branch as presented at the November 13, 2008, Citizen Information Meeting; 2) Authorize staff to proceed with right-of-way acquisition; 3) Authorize the advertisement of an eminent domain public hearing, if necessary, to acquire the right-of-way; 4) Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 5) Authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements; and 6) Authorize the award of a construction contract, up to $450,000, to the lowest responsible bidder. DIS_ Matoaca 00003 ~N~}. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 3 of 3 The Otterdale Road Bridge replacement project is funded with cash proffers. The total project appropriation is $950,000 of which $97,012 has been spent or encumbered for engineering and professional services as of December 10, 2008. The remaining project balance is sufficient to fund this request at the budgeted amounts. Preparers Allan M. Carmody Title: Director Budget and Management Gt~OO84 Otterdale Road Bridge Replacement ooooSs Otterdale Road Bridge Replacement at Otterdale Branch EXPENSES Prelimina En ineerin $ 70,000 Ri ht-of-Wa $280,000 Construction $450,000 Construction En ineerin $ 50,000 Construction Contin enc $100,000 TOTAL $950,000 REVENUE A ril 2007 Traffic Shed 6 $214,500 A ril 2008 Traffic Shed 6 $ 735,500 TOTAL $ 950,000 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 5 -- AGENDA /~CR1\P Meeting Date: December 17, 2008 Item Number: 8.C.8. Subject: Approval of Design; Authorization to Proceed with Right-of-Way Acquisition; Environmental Permits and Mitigation; Award of Construction Contract; and Transfer and Appropriation of Funds for the Woolridge Road Widening Project across Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to: 1) approve the design for the Woolridge Road Widening Project across Swift Creek Reservoir as presented at the November 6, 2008, Citizen Information Meeting and make provisions for streetlights; 2) authorize staff to proceed with right-of-way acquisition; 3) authorize the advertisement of an eminent domain public hearing, if necessary, to acquire the right-of-way; 4) authorize the Chairman of the Board of Supervisors and County Administrator to execute agreements for the conveyance of necessary easements for the project; 5) authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements, 6) authorize the award of a construction contract, up to $9.8 million, to the lowest responsible bidder; and 7)transfer $7,574,173 in VDOT reimbursements from the completed Route 360 Bond Project and appropriate a transfer of $4.0 million in Utility Department CIP funds for the project. Summary of Information: In August 2007, the Board authorized staff to proceed with the design of the Woolridge Road widening Project across Swift Creek Reservoir. Woolridge Road across the reservoir is a county road and is not in the state highway system (Continued on next page) Preparers R.J.McCracken Title: Director of Transportation Agen702 Attachments: ^ Yes ^ N° # 0000$'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA for maintenance. Woolridge Road currently carries over 11,000 vehicles per day. This volume is expected to exceed 25,000 vehicles per day within twenty years. The pavement is narrow and is not capable of accommodating this level of traffic. The purpose of this project is to reconstruct the road so that it will be taken into the state highway system. The proposed design for the project provides for widening Woolridge Road to four lanes, with a median and curb and gutter, from the end of state maintenance on the western edge of Swift Creek Reservoir to Genito Road. A new bridge, 250 feet long, will be constructed to replace the three existing box culverts. The elevation of the existing causeway will be raised approximately seven (7) feet so that the reconstructed road will not flood during a 10-year design storm. Guardrail will be installed along both sides of the road. A summary of the major project features is listed on Attachment A. No provisions fishing adjacent to the road. The county has impoundment rignts ror the water at the reservoir but does not have authority to authorize fishing in the reservoir. Staff believes fishing, as has occurred in the past, can no longer be accommodated safely along the road. The total estimated cost of the project is approximately $12.1 million. As plans for the project were being developed, staff briefed landowners directly impacted by the project and representatives of Hands Across the Lake. On November 6, 2008, staff held an advertised Citizen Information Meeting (CIM) on the project. Approximately 17 people attended the meeting. Five written comments have been received. Three indicate general support for the project but suggest including parking areas to accommodate fishing/vista pull-off areas, bike lanes and streetlights. One supported the project only if vista pull-off areas are preserved. One recommended the project be delayed until the work could be done simultaneously with the anticipated Magnolia Green CDA road improvements. The comment sheets are available if desired by the Board. (Continued on next page) have been made to accommodate pedestrians along the road or ~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA The project budget does not provide for parking/vista areas, bike lanes or streetlights. It is possible that parking areas could be provided in the remaining areas of the existing causeway. However, as previously stated, the new road will be approximately seven (7) feet higher than the existing causeway. Parking areas in this location will not have the same view shed as the existing parking areas. These areas would be hidden somewhat from the public view. Providing parking in locations outside the existing causeway would require additional right-of-way acquisition. Staff does not recommend the design be changed to accommodate parking areas. woolridge Road is not on the county's Bike Plan. The proposed causeway and bridge would have to be widened approximately eight (8) feet to accommodate bike lanes. The cost to provide the lanes is approximately $1 million. Staff does not recommend bike lanes be provided. Dominion Virginia Power ornamental streetlights, similar to the Chester and Bon Air street lights, could be incorporated into the design without significant difficulty. The cost to provide lights at 150-foot spacing is approximately $250,000. The annual operating costs to the county for the lights would be approximately $18,000. If the Board wishes to add the streetlights, an additional $250,000 should be provided for the project or the construction contract written so that the installation of the lights is contingent on the availability of funds once actual construction costs are known. The operating costs will need to be included in the county streetlight budget. Staff recommends the streetlights be included if they can be funded within the current budget. The timing of the Magnolia Green CDA project is uncertain. Woolridge Road across the reservoir is a county road. It is aging. Staff recommends we proceed with the reconstruction as quickly as possible so that the road can be transferred to the state. Right-of-way will have to be acquired from approximately ten (10) parcels directly impacted by the project construction. No families or businesses will be relocated. Upon the Board's approval, right-of-way acquisition will begin immediately. Staff will attempt to negotiate a settlement for all of the right-of-way acquisitions. If settlements cannot be reached, staff requests authorization to advertise a public hearing for eminent domain proceedings. (Continued on next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA Staff is also requesting authorization to advertise and award a construction contract, up to $9.8 million to the lowest responsible bidder. Staff believes it will be advantageous to the county to advertise the project as quickly as possible in the current economic climate. The project will be advertised while the right-of-way is acquired. Construction is expected to begin in the spring of 2009 with completion expected by the spring of 2010. A Corps of Engineers/Virginia Department of Environmental Quality permit is required for the project. The permit application process is underway. Open water and wetland mitigation is anticipated. Recommendation: Staff recommends the Board: 1) Approve the design as presented at the November 6, 2008, Citizen Information Meeting for the Woolridge Road widening project across Swift Creek Reservoir and include provisions for streetlights; 2) Authorize staff to proceed with right-of-way acquisition; 3) Authorize the advertisement of an eminent domain public hearing, if necessary, to acquire the right-of-way; 4) Authorize the Chairman of the Board of Supervisors and County Administrator to execute agreements, acceptable to the County Attorney, for the conveyance of necessary easements for the project; 5) Authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements; 6) Authorize the award of a construction contract, up to $9.8 million, to the lowest responsible bidder; and 7) Transfer $7,574,173 in VDOT reimbursements from the completed Route 360 Bond Project, and appropriate a transfer of $4.0 million in Utility Department CIP funds for the project. District: Matoaca, Clover Hill ~~~ 0 ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Budget and Management Comments: This item requires several actions related to the Woolridge Road Widening Project. Two actions are requested to fully fund the project: a transfer from the completed Rt. 360 road project and the appropriation to the road project from the utility fund. The county was successful in securing reimbursement from VDOT for the Rt. 360 widening project; and, therefore, $7,574,173 is available to transfer to the Woolridge Road widening Project. The Utilities FY2008 Adopted Capital Improvement Program (CIP) included a $4 million appropriation for the Woolridge Road Project and needs to be appropriated as a transfer to the road project from the Utilities CIP. To date, $586,485 has been appropriated with $545,067 either already spent or encumbered for engineering services for the project as of December 5, 2008. Should the Board approve this request, the total project budget will be $12,160,658. Preparers Allan M. Carmody Title: Director Budget and Management OU0091 Woolridge Road Widening Project Across Swift Creek Reservoir Major Design Features • Four-lane divided road with a median and curb and gutter constructed to VDOT standards • New 250-foot long, four-lane divided bridge to replace 3 existing box culverts • No provisions for pedestrians or fishermen • New road to be approximately seven (7) feet higher than the existing road • No families or businesses will be relocated as a result of the project • Ten parcels are expected to be directly impacted by the project Citizen Comments • Preserve vista pull-off areas • Provide access for parking /fishing and include streetlights • Consider bike lane • Delay construction until it can be combined with Magnolia Green CDA road work • Retain parking areas for fishing 040f~32 Attachment A WOOLRIDGE ROAD WIDENING PROJECT ACROSS SWIFT CREEK RESERVOIR Rp PROJECT lJ ~ nip ®~©~'~~ WOOLRIDGE ROAD WIDENING PROJECT ACROSS SWIFT CREEK RESERVOIR EXPENSES Prelimina En ineerin $410,300 Ri ht-of-Wa $353,400 Utilit Relocation $35,000 Wetland Miti ation $9,000 O en Water Miti ation $38,500 Construction $9,828,273 Construction En ineerin $513,100 Construction Contin enc $894,885 Total $12,082,458 REVENUE 11/26/07 Bud et Chan a Re uest $286,485 03/22/95 Balance of Funds $221,800 Pendin BOS Transfer Utilit CIP $4,000,000 Pendin BOS Transfer VDOT Reimbursements $7,574,173 TOTAL $12,082,458 04®U~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 17, 2008 Item Number: 8.C.9. Subject: Approval to Use Verizon Fees to Support Comcast's Costs for Public/ Educational/Governmental Programming County Administrator's Comments: County Administrator: on The Board is requested to authorize Verizon to pay $3,800 per month of public/educational/governmental programming grant fees it owes the County directly to Comcast for support of the county's public/educational/ governmental programming. Summary of Information: Under the Franchise Agreement with Verizon, Verizon is obligated to carry the County's public, governmental and educational ("PEG") programming on its cable system once the County makes the PEG programming available to Verizon for broadcast. The County's PEG programming consists of the programming which the Schools originates from its studio at the Fulghum Center and the County's governmental programming which broadcasts over the "Chesterfield Channel" and originates from Comcast's studio on Ironbridge Road (e.g., "County Call-In") and from the Public Meeting Room at the County government complex (Board of Supervisors and Planning Commission meetings). Public Affairs also controls bulletin board information from its office in the Administration Building which it sends to Comcast for airing. Comcast provides in-kind services to the County by allowing the County to use its studio on Ironbridge Road free of charge and also by providing the personnel and equipment to videotape and broadcast County government programming from Comcast's studio and from the Public Meeting Room. Preparers Steven L. Micas Title: County Attorney 0623:80290.1 Attachments: ~ Yes ^ No #000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff has been in discussions with Verizon and Comcast for the past year in an attempt to make the County's PEG programming available to Verizon. Verizon accessed the Schools' programming earlier this year by building a fiber optic line directly to the Fulghum Center. The County's government programming has not yet been carried by Verizon on its cable system because of logistical and technical difficulties. The Board of Supervisors and Planning Commission meetings have, however, been made available to the public on the County's website over the Internet. Staff determined that the most efficient way for Verizon to receive all the County government programming was for Verizon to build a fiber optic line directly to Comcast's studio on Ironbridge Road. But, due to the expense involved and the fact that Comcast had no legal obligation to allow Verizon to interconnect with its system, neither Verizon nor Comcast was motivated to reach an agreement. At the urging of the County, Comcast and Verizon have finally come to an agreement modeled on similar arrangements the two companies have made in Henrico and the City of Richmond. Comcast has agreed to allow the interconnection by Verizon in exchange for Verizon paying $3,800/month toward Comcast's costs of running the studio for the County and providing the personnel to broadcast the Board of Supervisors and Planning Commission meetings, which Comcast determined to total about $11,400 per month. Verizon has agreed to this arrangement and has built a fiber optic line to Comcast's studio. Verizon has, however, requested that the $3,800 monthly fee it must pay Comcast be paid out of the quarterly PEG Capital Grant fee Verizon already pays the County currently under the franchise agreement. Verizon pays the County 1.5% of its gross revenue to the County as a PEG Capital Grant fee which must by law and agreement be used by the County for support of the production and broadcast of PEG programming. Verizon paid the County $55,000 last quarter. Accordingly, staff has concluded that it is reasonable and appropriate for Verizon to pay Comcast $3, 800 per month out of the PEG Capital Grant fee it pays the County and recommends approval. Q~~O~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA •.1~INtP,~ Meeting Date: December 17, 2008 Item Number: 8.C.10.a. Subject: Acceptance of a Parcel of Land Along the South Right of way Line of Spring Run Road from Andy Bobby Self and Margaret T. Self County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.27 acres along the south right of way line of Spring Run Road (State Route 654) from Andy Bobby Self and Margaret T. Self, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. DIStrICt: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000097 VICINITY SKETCH Acceptance of a Parcel of Land along the South Right of lA~ay Line of Spring Run Road from Andy Bobby Self and Margaret T. Self N Chesterfield County Department of Utilities ~~ W - ~'E S _. 1 hcl egldk 138A~klt ~~~` ns OTE: THIS PROPERLY APPEARS TO BE LOCATED I IN ZONE 'C' AS SCALED FROM FEMA COMMUNITY PANEL N0. 510035 00808 i AND 510035 0081 B. NADgj I N/F JOAN H. BLAKEY (D. B. 5528, PG. 567) N/F DOUG E. FARRAR GP/N: 734-662-069000000 (D. B. 6489, PG. 233) GP/N: 733-663-580400000 N N OQ~4 Q' E 2 3643510.73 97.78 • 11728730.69 a, 266 6g v, N `31.09 = `~~' ~ O OWNER: ANDY B. AND MARGARET T. SELF ~ D.B. 4532 PG. 292 ,' g *GPIN: 734-663-280200000 ~ ~, ~ *PROPERTY ADDRESS: ~~ ~c,~ ~8. ~ #13101 SPRING RUN ROAD ~<v ,~ / o_ \°' ~ i' 03 ry *J~ ~o~ ~, z ACRES ~ ~~~,~ ~~~ c~ ,, /4 ~~ z ,~ ~ ~ ~, -~ ~ - J ~ pc tQ / ~- `- Vv ~ ~ , (~ ~• ~ j `~~ ~. ~ ' Sy THIS SURVEY HAS BEEN PREPARED ~ WITHOUT THE BENEFIT OF A TITLE , REPORT AND THEREFORE DOES NOT L=59. ~ 9 ~ / NECESSARILY INDICATE ALL R=1643.25 ~ < ,~ ~ ENCUMBRANCES ON 7HE PROPERTY. CH: S71'S5'2fi" QhpQ p~. ,pp *ALL IMPROVEMENTS NOT CH: 59. 18' hQ. Q' ~ ~rycb SHOWN AT THIS TIME. d=02'03'49" / Q •po,••p NOTE.• COUNTY WATER; v L~ ^~ ~ p~O SEPTIC. ZONED: R-12 ~ `~~. ii v~ V OMPILED PLAT SHOWING 0.27 ACRES / TO BE DEDICATED AT THE ~`~ti~a o~ rr 3643397.94 /NTERSECTION OF SPRING RUN o'~ ~Q 11729137.33 AND HENSLEY ROADS, !N THE J • MATOACA DISTRICT OF CHESTERFIELD RICHARD T. MIN CHESTERFIELD COUNTY, VIRGINIA. Uc. No. 1406 ~REVlSED NOVEMBER 20. 2008 r,~ ~ ~ u* POT'PS', MIIVT~R AIId A.SSOCIA1TsS, p,C, (COUNTY COMMENTS) soa~R ineera, Land 3nrve Eng yora, Laced Pianaera p,~e: 6-24-08 9620 Courthouse Road Richmond, Ylr~in~a 23298 stole: 1 '=50' ~-I (804) 746-2978 ~.N. 9805-03 p000~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - - AGENDA h~ta Meeting Date: December 17, 2008 Item Number: 8.C.1o.b. Subject_ Acceptance of Parcels of Land Along North Woolridge Road from Bee-Pike, LLC County Administrator's Comments• County Administrator: Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.077 acres along North Woolridge Road from Bee-Pike, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.077 acres along North Woolridge Road from Bee-Pike, LLC. This dedication is for improvements to Woolridge Road in conjunction with the development of American Family Fitness in Midlothian. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No +~~3p2O® VICINITY SKETCH Acceptance of Parcels of Land along North lAloolridge Road from Bee-Pike, LLC N W ~' E S Chesterfield County Department of Utilities • •1. ~~~~}~~~ + J,. }, 1 hcY egrak 656b7 t?et C1~Q~.®1 ~.~~`;~ 09~9y~~~1~.5~.f~~~ ~,~ N H~ K r p A w lr A .~ }F 1a l~ fr aa11 ~8>vP8 88~~~$ ~Z;~ ~ GC C~~~2~^.I3~ ~M °YP„L°, L" ~~`,$'3w~P.,•~t» Suce `oa wL•,~LLL~:rLs~c~ctt L` Ietl ~~N~ .~R`q ~~y ~~° - ~~$~~ ~o~~~~~~~ ~ ~g g~soa~~ ~ ~" M s' aE at of ~ M ^T ^T ~f Y Y ,9!•rr) l9c~o!) ~#.ik~ `°'~~Sr~3e ~ C nZ60Yl Al,Bl,9l10N $ ~' Y' ~ u ~rJaas~.~ l*J ~qo>~~~ ~~~~~ ~° 3c ~~' ~~ N>JU1~J ~b~kr8p U`~~S4~a~~ ~ p ~ ~~ +sJ?~. of . g ~ ~ G~ A pf i€ ~ `~Y ra m~v c' ~A ~ . ~ ~~ a '4'~• 'sn• ~~ ~ y 2 w 0 2 ~ v ~ ~~ ~~0~m v o n / 10 W I,1 v~, ~'• ~u~a~ AQ % ~.0 ss~ 4 g0~~~ n ~S $ ~ ~~ ~`~~ ~Y S ~~~ ~ w~d //p % ~ y M.6 BtN / ~ y 9Z _ -_- _ / G /.Q ~p ~~-~~ / ~a/ - ~M 6 ~y,tl.tlN 6-- ~ ! ,65L J BfE O ; ~ \~iOJ '- ~ Sn (.SLY{ S6'O- ON 3~8~ d/oJAo~IC -~ ~ JS p / T~ ~eR ~ ~ ` CP/N )PB ~p P9 ~,S Pk ~\~ 3 ~ Tv o 'a O 6,g39B~p~,,~ n o e r ~ ~ ~ `\ J2g~ N ,E.t~ /KE- (tom o a 4 \ ~ V ~ a' ~~ ~~~ CP PBB135 pro/ib9e s ~. ~ ~ ~`YJ,e.vs~~i"J r ~s ~ ~~_ Cn _ p $ ~ •~ O °o . m~~~ L q.4, ~ ~ w~I° ~ N G onm, 1 I I I ~ P~~ yvww4 ~~~titi~ ~ ^m' I^'T i 7 ~ ~~~~a 1~ I I I I I y ~m • v ~i ~o+1~ p AQoc ~~~~ ~ ~~~~~y Q ~r. I~Lp ae ~ ~~n I I ~IQxS I ??~~~ Yn I( ~~~~ ~. ~0~ ~~ ~~ ~~`~ ~~e ooh 1 ~ ~ ~ 4 ~ ° PLAT SHOWINGAI6'WATERLINE ~~~;~ ~~ F i~9~~;~~~ ~~ ~~ ~~ mod O ~ ~ 9 ~ EASEMENT AND 0.829 ACRE OF g:~¢~ ~ !p a ~~~ ~$:8 ~~ ~o ~ ~ ~ ~ .°l LAND TO BE DEDICATED TO THE G~v ~ ~~ 3 ~~a ~3~1 } ~ •• ¢ ~0 1 9 ~ COUNTY OF CHESTERFIELD -~1 ~ "~~€ ~~ p~p ~:~ ~ ~~ 1 Q MIDLOTHIAN DISTRICT '~ S • ~tl CHESTERFIELD COUNTV VIR INIA 000102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - -~ AGENDA h.,~u. Meeting Date: December 17, 2008 Item Number: 8.C.10.c. Subject: Acceptance of Parcels of Land Along West Hundred Road from Ray E. Grubbs, Jeanie M. Grubbs and Grace Mildred Grubbs County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.128 acres along the West Hundred Road from Ray E. Grubbs, Jeanie M. Grubbs and Grace Mildred Grubbs, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #On0103 VICIIUITY SKETCH Acceptance of Parcels of Land along West Hundred Road from Ray E. Grubbs, Jeanie Y. Grubbs and Grace Mildred Grubbs p~TTE ~~ I-- ~~' 1. C IFFSID DR '~ 2. L WARD R ~~ 3.C VEDR . ST DR ~~ 0.064 Acre Dedication 1 z 1 N 1 B WAR SQTT SPRIN O =~_ { 1. SEAHORSE DR 8. W ARBOU 0.064 Acre Dedication AIN DR 7. FI HERMA DR 8. NA SOUR 4. SCHOONER DR ~• CO E DR RY O 5. BUCCANEER DR R4CERS ~~~L O~ OLD BERMUDA HUN RE N Chesterfield County Department of Utilities 1. i W 'E S I Ilci a qla k 750 tee t VE)O~_O~ RISH EQUIPMENT CO. D.B. 5073 PG. 622 GPIN: 8066537863 ZONING: c-5 N23'45'03"E 19.94' ~ 56p, ~~W pF STA ~ R ~E ~Nr. '~ 898 1 '`-- ~' -°~ I -.». 1 ° -~. ~~ 1 I ~ JEANIE M GRUBBS, GRACE MILDRED GRUBBS, /' JEAN M. GRUBBS, I RAY E. GRUBBS / GRACE M. GRUBBS, ~ 1400 W. HUNDRED RD. ~ RAY E. GRUBBS D.B. 1183 PG. 265 J 1350 W. HUNDRED RD. GPIN: 8076530838 I D.B. 4078 PG. 62 ZONING: I-2 I GPIN: 8076532033 0 0 zoNING: I-2 ~ ~ x ~: 3653297.37 I "~I n~ 806977.94 I MGM S15'10'21 "W 1 N N WOOD CLAVEN A ~ 'S4'~~N 19.85' / D.B. 2209 PG. 1204 ,2\ 8,26" V~ nee ~ E:11807245.0 GPIN: 8076533329 / zoNING: C-3 ~` N\\ \ I p ~"?8 Rp PARCEL A 4 5p•59„ ~( Tp CR fs < WEST 0.064 ACRES w ?8 ssA~ X139, ~" ~ HUNDRED vAR ~`~ . , ~ ROAD I A~ ~, ~`.`--_ ~ '~._.``'I ~l ~ ~ S12'08'25" HI i- 20.00' PARCEL B 0.064 ACRES ~ ~,. ~ ~~ GRAPHIC SCALE 60 0 30 60 120 240 ( IN FEET ) 1 inch = 60 ft. MAP SHOWING 0128 ACRES SITUATED ON THE NORTHERN UNE OF ROUTE 10, LOCATED IN CHESTERRELD COUNTY, VA. BERMUDA DISTRICT COUNTY SITE PLAN NO.OSPR0386 COUNTY PROJECT N0.07-0413 EN~~ 1N~ KEVIN L. FLOYD, P.E., L.,S'. SUK~ P.O. BOX 1178 DATE: 12/02/08 G'hester,~ield. YiTgirLaa 23832 JOB NO.: 11-02807 Pho~,e (804) 778-4518 ~P~ZH OF ~' ~~ ~~~ o KEVIN L. FLOYD ? ~ 17553 n .o ~ ~~ ~PQ v~ F~IONAL ~ 040.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA ~~~ Meeting Date: December 17, 2008 Item Number: 8.C.10.d. Subject: Acceptance of a Parcel of Land Along North Woolridge Road from Henry Jones Family, L.C. County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.752 acres along North Woolridge Road from Henry Jones Family, L.C., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.752 acres along North Woolridge Road from Henry Jones Family, L.C. This dedication is for improvements to Woolridge Road in conjunction with the development of the American Family Fitness in Midlothian. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~0~.06 VICINITY SKETCH Acceptance of a Parcel of Land along North lAloolridge Road from Henry Jones Family, L.C. a ~~~~Ct` ~~~ D~ ~i?~~ HOPPER ~ ~y LN U !~ 2 ~o 2. SY AMU E IL GE~ T f T ~ 9 0.752 Acre Dedication 0 ~~ 9 ~ `~ 11 r s~0 o'er ~`~ ~ ~~ r z ~f C~_I -~ r~ MIDLOTHIAN TK ,a Q~ N Chesterfield County Department of Utilities W ~E S 1 Ircl egrax 666bT f:et 3 VI GE RI DR 4. A R ~. VILLAGE L 6. VILLAGE VIEW D 7. ENCLAVE CREEK LN aVE HILL RD O,Jo~O~ ~~ ~'o^~2wA~ ~'~ ~~ 2~y~~ ~ i' N ad M M iE +f aE ~$ $Igsog~~ x v p~~ wpm Imo ~~o ~w~Ok,?~ ti0~ 1 \\ o ~~ m wT~ ~' V y Q V v~ ~ 3 ~ ,. 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ABS ~i'd. / J*J~ ~` `hB ~ \ o ~~~ ~~~~ ~~~~~ ~o~ K ~ ~aa~ m ~N~ ~ ~><~~~~ ~ ~~~~~~ ~ ~yV~~ O~~jV ~~ o~N ~~ n ~~~ oom 1 ~ ~ ~ ~ ~ ~ PLAT SHOWINGAI6'WATERLINE e~~j~ &~ F i~~~€ ~ ~ ~~ ~~ mo~~ ~ ~ EASEMENT AND 0.829 ACRE OF oP.s~~ $ ~~ x ~o ~ ~ ~ ~ ~ 9 ~ LAND TO BE DEDICATED TO THE ~~~ ~ ~-,~~ ~~a ~ ~~~j ~'~ ~~ td ~$ 1 ~ ~~' ~ ~ COUNTY OF CHESTERFIELD ~aF ~ x~~~ cu~ ~ ~~o~ ,'~ ~ ~~ § p MIDLOTHIAN DISTRICT (;HFSTFRFIFI ff f:(IIINTV \/IGl:INIA ~ ~: 3 ~ a Q~ ``" ,y ~~ ~ ~~ / '~~. ,ate, ~ m` o~. `~ v .N r ~ ^~ ~~ ~ \ / 4 A ~ ~ ~ / ~ .00 ,00.0 ! y~~ 4 4 v ~ ~ ~ ~~ q , ~ ~ ~6 ' >~ / a~~ °° Y ~ Io=y `w ~ ~ L ~ 3 " ~ ~ ~ ~~ y ~y h` ~~JJ . J ~ ,, ~ ~ /~y ~ ~ ~ y 65 /cam ~, --- i,~ ~ ._..,~,, ze~o-+ ~'Jo~~V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA ,~,, Meeting Date: December 17, 2008 Item Number: 8.C.1o.e. Subject: Acceptance of Parcels of Land from Magnolia Green Development, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 23.725 acres from Magnolia Green Development, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 23.725 acres. This dedication is for the construction of Weeping Willow Drive and Chain Tree Parkway in Magnolia Green. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000.09 ~/I C I N ITY S KET~C H Acceptance of Parcels of Land from Magnolia Green Development, LLC 2 parcels totaling 23.725 acres to be dedicated J EN N ING S R~1 N OR K,q~CPERS N Chesterfield County Department of Utilities F" W -E S 1 hcl egrak I,Q3tJ f+et d 1x N ~ f7 8 ~ ~ $ C] 9 8~~`"~ ~ N D A O O ~ ~ _ Vm1H ~f4 ~ ~ O ~ N = C r ~ ~ oy f3 N ~ O ~ o o > ~A ~C~F~yIe~4 ~g m"o ~ y ~ ~ O v A -i y ~. C on Z = 2 ~ y J ~ r p y ~jj m> S $$D v -' N n ~ fl N ,~ g°°8 4 2 L Zug ~ z ~ _ o ~ m 7 TO s . : ~ RT. 798 ~ A ~D D ~ ~ G T N K oom QI m~g ~ ~ ~\ ~~ "'~0 dad xac' FOJ~. 4" NtiA ~ Nn ~ /yh, ~ ~~~ 1 ~a~F ~~Z ~ a r^ ,p v ,~Ayy ~qqjN py w G 1 +: NI I >; p_o ps fA p m; F~g~Z N N V O ~O ~~ y m 8 A g ~Z Om z d ~ n N D b AI H z Si'O °-$ W o$$a ~ 22DD~p .pp '~ m r1 ZC N. m2 ~.O>~ N~1 ~~~~~ o~~n~ ~ ~ m~~uDy w O '~~"y~ N ..-~ ~---{ (M/a HLOVn 3ieviavn) o9c ~noa 'sn avow ~7~IC i~nH 'LZB M•' ,fC'9l1 'T =-~- _. 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'm~ ~ l e '~ ~Aj ~`~ ~"~ o ti 3 .a`~ ~ (3~y acTy .p~~ ~ ~ ~ o ocDivN o~~ ` $: fS ~~ ~~~© ~ a b i ~ ;;~ €o C ~NOC tllt ~,; f n z ~ ~ ~ > in Z ~fi7 T rn ~ Y~'> m ,-, ~' nm OLl3 -iti - - om N Qn ~QrQ (/gypp (n ((~~^~I~ C m Yim~ ~ di ~ r ~ - ° 92Z~~n y. ~~L ~ .. v~n fIl r~~~ y y ~ ~o C ~ v z ~ ~ i~NU, + J~ iV10~ _ l8~ l~ E 3m ~ 0 ~ r ~ ~~ n my T I M M O N S GROUP • •': y ~~~°°~ ~ ~ . . n ~ Mf .~ ~ y M I~nLwLiY . ..,~. 000~.~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 17, 2008 Item Number: 8.C.11. Subiect: Approval of Utility Contract for Garden Springs Apartments, Contract Number 07-0365 County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,127 L.F.± of 12" oversized sewer lines. The Developer is required to have an 8" sewer line to serve his development. Staff has requested that the sewer lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Contract Amount: Estimated Estimated Estimated Code: (Refunds Wrexham Woods, LLC Bookman Construction Company County Cost for Oversizing Developer Cost Total ~hru Connections - Oversizing Work) District: Bermuda Preparers William O. Wright $6,761.82 $519,377.18 $526,139.00 5N-572V0-E4C Title: Assistant Director of Utilities Attachments: ^ Yes ~ No #000115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 This agenda item requests that the Board approve the Utility contract for Garden Springs Apartments. The Wastewater Operations Budget appropriates funds, which carry forward from year to year, to refund developers for offsite and/or oversize improvements the county requires or asks them to make during the course of their construction. The refund a developer will receive is dependent on the number and type of improvements the developer completes and is paid out at the end of the contract. Consequently, the $6,761.82 county obligation listed in the agenda item is an estimate. Preparers Allan M. Carmody Title: Director, Budget and Management 00016 VICINITY SKETCH Garden Springs Apartments County Project Number 07-Q365 ~l ~ ~ 4 .~ T ._.~ ~' ~ ~ `~ Proposed 12" PVG sewer Irne County Project Number OT-036x5 Proposed 8" PVC sewer ine CountyProjed Number OT-0365 Proposed Garden Springs Apartments CountyPrajed Number 07-0365 ,.,, ~ ~ ~ { ° ~ ~• ' ~~ _ '~ R r Z S ~ g p 2 r O ~' i y Aa a N Ch~estafield Gipunty Oepertment vt Utilities w E ~, 8 inv,egwk3U04!!t O,JO~~~ _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA .,* Meeting Date: December 17, 2008 Item Number: s.C.12.a. Subject: Request Permission for Proposed Landscaping to Encroach Within an Eight-Foot Easement and a Sixteen-Foot Drainage Easement Across Lot 6, Clayborne Village Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Sandra J. Albert permission for proposed landscaping to encroach within an 8' easement and a 16' drainage easement across Lot 6, Clayborne Village Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Sandra J. Albert has requested permission for a proposed landscaping to encroach within an 8' easement and a 16' drainage easement across Lot 6, Clayborne Village Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easements. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #UOU~L~B VICINITY SKETCH Request Permission for Proposed Landscaping to Encroach lA~ithin an Eight Foot Easement and a Sixteen Foot Drainage Easement Across Lot i, Clayborne Pillage Section A at Charter Colony M Chesterfield County Department of Utilities W ~- E S 1 Iwl a qua k 333J3 Re t U~00~.~9 f ~~~ ~ace'~E+ aR ~,,k2'~ Pe;~k~o e3 16' DA ESMT. 8' ESMI 10.1' Sandra J. Albert 925 Clayborne Ln DB. 8475 PG. 765 PIN: 724699658300000 AREA TO BE / LANDSCAPING AREA 'A' ~S S2S '27'W 60.09_ R~ // ,__ __~ // ~~CONC. DfTCH ...r ~.L ... ~, 0.189 Ac. .~.-~:~- . 12s' z y J BRKO~~~ E ~ LOT 5 10076 ~IPLEIE ~ #9~ g 13.8' CAN PED. 11.8' _ `' PROPOSED 8' PRNATE ELEC. BOX AGG. • `•' "• PEDESTRUW ACCESS ESMT. '•DRNE'; (BY SEPARATE AOREaIENT), TEL PED. ~ WAI~C 8' WATER ~ SEWER ESMT. CAN PED. ~ = ••.: e '~'s' '•.' ~ ._ `: ;:.•: -C0 C. WALK. RCS' ~ ' ... C1 R~ . 372.62' TO THE N1L OF CHARTER CLUB DRRIV~E CiLlilaQ~iriL~i7r ialsiV~ 44' R/W PHYSICAL IMPROVEMENT SURVEY ON YOUNGBL D C~-Yao~s gvuzsG$ TYLER 3$CTION A ~-ssocuTES. P.c. apt C~fARTBR COIANY ~llL gNG~, PLAN1vlRs MATOACA DISTRICT CHESTERFlELD COUNTY, VIRGINIP- 8; LAND ~SUIeYBYORS OATS: SEPT. 23. DRAWN BY:J.S.C. CHECKED BY:G.MC. 7'~ ~~ GREEN DRIVE CAD Fq.E: CVQI~DIrYG SC: 1'30' JN:17,142 P.O. BOX 517 MECHANICSVILlE, Va. 23111 PURCHISER: SANDRA J. AL9ERT - (804) 746-5285 000120 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ..~, Meeting Date: December 17, 2008 Item Number: 8.C.12.b. Subject: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 3822 Old Gun Road West County Administrator's Comments: County Administrator: Grant David W. Miller and Kathleen C. Miller permission to install a private sewer service within a private easement, subject to the execution of a license agreement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: David W. Miller and Kathleen C. Miller have requested permission to install a private sewer service within a private easement to serve property at 3822 Old Gun Road West. This request has been reviewed by the Utilities Department and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager p44~.~1 VICINITY SKETCH Request Permission to Install a Prirate Sewer Service lAlithin a Prirate Easement to Serve Property at 3122 Gld Gun Road lAlest Chesterfield County Department of Utilities ' N W F ~' E ~ I Irol egrak ••15b7 Ret 000122 +~ t 3 Y y ~ ~~~~ ~~ ~ ~ ~ ~g ~ ~ ~ $ ~ ~ ~ ~ __ 8 Q o N s g ~~ O 0 ~ ~a~~ ~ a~ o a. ' M I N I ~~~"~tij ~~C1~~1 ~ 2 V 4 OOc y ti ~~~ ~~~ ~~~. I~ ~ ~ ~~ ~ ti V O A ~ H / v ~ oA ~/ '~a~,. a i V \ a ~~ b~~ ~~~+~ ~~~~~ ~~~s ~~ ~~ ~= ~ I n ~ I t 1 `~ 1 I ~ I I ~~ I I I I~ R I~~ II~ l 14 I I~ / ~ S~, ~ / i ~\ ~ ~ ~ ~~ --~.4-~-.~/ / 4 ~ ~ 4Se~tin s w I~ ~ °~~~ ~ e ~ ~ i I~ ~~ ~~~~ i I ~~ i I ,~,a~sl7 s I ! `.~.~~ .. ~ y 2 / D 6 ~ I ~I(~ Oi \~Ii' ~~ ~<~~~Iti n I I ~~~' I O w rm tiff O ~ I ~i ~i ~ ~ d arm. 01 ~ •. a i/ ~~ ~I a yy I ~ -' ~ ~ ~ PUT S~M011kNG A ~s' PR/YAA~ z~~~' y~~ ~ ~~9ig ~~~a ~~~4 ~~ m~ ~ ~ EASEA/EM Q~POSS/AK, YAIP/d/S PAIPCQS ~ f~~ f~}~}~ ~g~ 8~~~ ~ .. ~~~ ~ ~ 'r ~ ~ ~ ~ A~ LAND WEST A~ ALD CWV RLi10 WEST ~ t~T~ atl ; ~t~ F€ ~.~~ V~JV~I.+GJ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~I~L ~.Ntp Meeting Date: December 17, 2008 Item Number: 8.0.13. Subject: Amendment to the Board Minutes of August 27, 2008 County Administrator's Comments: County Administrator: Board Action Requested: Amend the minutes of August 27, 2008. Summary of Information: On August 27, 2008, the Board of Supervisors adopted a resolution to abandon a portion of DeLavial Street in Chester Village Green based on a sketch provided by the Virginia Department of Transportation. That sketch identified DeLavial Street as Route 1513, however the correct route number of DeLavial Street is 1503. VDOT has requested an amended resolution reflecting the correct route number. Approval is recommended. District: Matoaca Preparers John W. Harmon Title Real Property Manager Attachments: ~ Yes ^ NO # ~40~.~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 17, 2008 Item Number: 8.0.14. Su_bJect: Award of Construction Contract for County Project #08-0101, Influent Pump Station Modifications at Falling Creek Waste Water Treatment Plant County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award the construction contract to E.C. Pace, Co. in the amount of $365,700.00, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the rehabilitation of the pumps and piping at the influent pump station at Falling Creek Waste Water Treatment plant and includes installation of miscellaneous electrical and instrumentation items. Staff received six (6) bids ranging from $365,700.00 to $569,245.00. The lowest bid, in the amount of $365,700.00, was submitted by E. C. Pace, Co. The County's consulting engineer has evaluated the bids and recommends award of the contract to the low bidder. Funds for this project are available in the current capital improvement program in project 11346U1 (5P-58350-04-0181B). District: Bermuda Preparers George B. Haves Attachments: ~ Yes ^ No Title: Assistant Director Utilities 000125 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 The Board of Supervisors is requested to award the construction contract to E.C. Pace, Co. in the amount of $365,700.00, and authorize the County Administrator to execute the necessary documents. This construction contract award came in under budget, which frees up funding in the project for other uses if necessary. Almost $25 million has been spent on this wastewater treatment plant upgrade to date, with $118 million budgeted overall in the project. Preparers Allan M. Carmody Title: Director Budget and Management 0oo~.2s CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA N~~ Meeting Date: December 17, 2008 Item Number: 8.C.15.a. Subject: Request to Quitclaim a Sixteen-Foot Drainage Easement and a Portion of a Variable Width Virginia Department of Transportation (VDOT) Slope Easement Across the Property of Phoenix Union, L.L.C. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement and a portion of a variable width VDOT slope easement across the property of Phoenix Union, L.L.C. Summary of Information: Phoenix Union, L.L.C. has requested the vacation of a 16' drainage easement and a portion of a variable width VDOT slope easement across its property adjacent to abandoned Ridgedale Parkway as shown on the attached plat in conjunction with the development of the Richmond Kickers Athletic Complex. This request has been reviewed by the County's Site Plan Team. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager 000127 VICINITY SKETCH Request to Quitclaim a Sixteen Foot Drainage Easement and a Portion of a Variable 1!llidth Virginia Department of Transportation I(YDQTj Slope Easement Across the Property of Phoenix Union, L.L.C. a ~ r~ ~ ~ i ~ R ~ ~ \ ~' ~ ~ ~ ~~ G~~K ~ D C~ /// ~ 16' Drainage Easement \~~\ R N~ pP ~ to be Quitclaimed ~ a ``~ T o z ~,. ~ '\ ~ ~ ~~ t ~~iA ~ ~ ~ ~~ ~ ~~ ~. c" i~~~ S B ~ Variable Width VDOT Slope DR ~~~1~ Easement to be Quitclaimed ~ ~ Y ~ ~oR ~p,~J P ~2 A~'E ~ ~f~~'N ER~~ ~ ~ ~ i S ~ Cs HOLDE Chesterfield County Department of Utilities N W ~'E S t hcl eq~ak 666b7 1let ~00~2~ ~- mp NIA _ p m ~.~ °o `r4i O ~ h°J yb W Poo n ° b a6p~~e uo•~ m n ~ n O~ m .. j O _-. oo e ^ n ~ rr .- ..~.~\ a, a6PJ n :.................Z , 4 ~ G ~+ C A of zw r__-~ ,~ \~ a ••' ~ J Z '\ ~' O ~ Qotµ~ a; C Zl ~ 3,~ 3 a ~ A ~ C V° Qc ~ Gto'`d~o ~~ r' m~ ° ° ~a ~~<~o~'Oe O ~ y c ~~.4 2 rE :~~F W 80 ~ i~d^no~N ~ ~ N > ~ c~ ~ Z~ ~ c a> w m ~o` %~ n n~ of ci u. ~ Y .~ 0 .~ a m -__\ uJ > >~~o cam n~a~ J~ m 'O ~ ~ io~~~ 1 ~~o ~~~ ca a ~ a~~~s raa~0 bwpoj I m y n N~ 0 3 \ ~ O ~~ L O o Egg / ~$g~ o /~'OA, C~UaZ°' jN m W O O O O off, O~~ I `ClC ~ o E' < p ~ ~ U O O .94 A v -~1 ~ n ~ c~ cv . E a to ~ '•r r•~ ___ •''O ~ ~ 0 ~''... n n ~ ...e l N U Q~ 2'i nm..........m mn _~a a ~ u°or :im 9~ -Pia ~ mom I o~'rp'ir °fj o°AQ~, nit ~y~mc `w ^~ zW ~~ "1 ~_ ,` ~v°mnq a~ o YS~o° _ °~~m zW 324.80' ~j~_-_ a .om~ :3, a $d~'s aou v~nv N71'36'37' i - ~ br'r~mo' orcama .°.l~ .U .. O~~Mrummi 3 °o a g n pi+Z n o °u' ~ 535.2 > ~. ~' 3 n o ~~ i °_ a m ;.' Nzo \`oW '.` ...__...' , N ¢wF ~m~ovi~ro ~8°~^ E pn ,i,,_,,, ~~ ~L,~NXrn~n ~~~F~z~ a oNa O c ,-, m~° wN -/.~'~I --Y / ~`a°'p w~~m.~ ; c~ cfn «.c .il~ ~ ~"' oEe 3~n.. ~ = a 3 a~ ` ~' °c I w ~ °• o. fi ~ w mo in o co a a ~~~~~ n ~ ~ ~ yu-~ma a~"~' ~~rN m + `$~mm F~ it mom;o« ccg~H m mm .~//.. '' it >.-_ O Em°~ it 1 ~ rno 3i ~N¢v~om `vc•••~';fA£ ~ :, opyOrv ON I 'r''3 '~" ty~ o~:~ E ^ ov 'v /'I ~t ^~ ~°''°`~ dm ~ -~~ 33 n ^°Om'mO~.~J rc ~~ °1 `VW al ~ it ~~~na - awiw ~ rg '~ ~ a Nd ~ rc~~ o~.nv ryo0. j ,,8 m~o~Nl 1Y II~BX~p"np~ ~ma.:n >~~i$°i '~ 4 m`~ " ;O C~NmI 3 I~pl >Om OmT C~n$~N VI -dY~~1 Prl ~ = pO p `~~ >Cy Nam N ~ mV122Z a - dP W ~. rnv0 Nn m ~ y9, _ _ _ n '~ m N :JM1 _ `o a I}' ~ ~ ~ ~ ~ 2 ~m ,j~ c~~^ m E ~-~ 02 i~ ~ r < < O ip d n ~ pl ~ n ° ~ i vo'Em~aci .~ aN~m cW •-~ ~Y~,Q CyQ m%~^~~ a of ~.d. E C N2~~ o /~/O N 1 c ~ tll r.. N ~ ~ N> m ~tiN>01>^SzwWN o',~~ mmu~ ri~i~ .~`° e1.~P'Y~' U1~rmn >`V %c`~a~nn~°n. W m O°?~u° e /°;~``':Y~ ~wpma maw^.d~3a "~ ,°,~~"°:." so - rb 3~~ ~' 3, aQ r sZ~``~/~~aa ~ n w umi a n n° o i "S o `ie r n ` g \42aS T ~. ~`~ p ~ ~ o o ~ % z' 'oo y~ M.~ o 7yoy aso~ a'6c1 0 `' __ ~~ ~~y "$ rn Y c N O~ g yCR 6OW°Og ~M~ ```'~~ n~n 3.f~S5 oamo. U N m ~~~~8 T OS~ ~JPry~ rc~ ~ r° ~ - ^ ° o ~ d p ~ 7no °/90~~ a!~ '"NP y o i_~ ~ ~ u~ d d wey4~diy u dui ~'S6 A ~ o o ~~ ~~~ 000~~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~.r Meeting Date: December 17, 2008 Item Number: 8.C.15.b. Subject: Request to Quitclaim a Portion of a Variable Width Virginia Department of Transportation (VDOT) Slope Easement and Portions of Water, Sewer and Drainage Easements Across the Property of Richmond Kickers Youth Soccer Club, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width VDOT slope easement, and portions of water, sewer and drainage easements across the property of Richmond Kickers Youth Soccer Club, Inc. Summary of Information: Richmond Kickers Youth Soccer Club, Inc. has requested the vacation of a portion of a variable width VDOT slope easement, and portions of water, sewer and drainage easements across its property adjacent to abandoned Ridgedale Parkway as shown on the attached plat for the development of the Richmond Kickers Athletic Complex. This request has been reviewed by the County's Site Plan Team. Approval is recommended. DlstrlCt: Dale Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No # p40~30 VICINITY SKETCH Request to Quitclaim a Portion of a Variable IA~idth Virginia Department of Transportation (VDIiT) Slope Easement, and Portions of 1111ater, Sewer and Drainage Easements Across the Property of Richmond Kickers Youth Soccer Club, Inc. O~ ~ ~ i ~ R ~ ~ ~ ~ ~ ~ ~ ~ v ~x 3Q' Water Easement to be Quitclaimed p 16' Sewer Easement to be Quitclaimed ',~~ ~ ~ ~~ 4~ ~ 1l ~ ~ a ~t~, 16' Drainage Easement ~.~ to be Quitclaimed T o ~ ~ ,.-~ ~ 2~ -~~ ~~ '~~- Variable Width VDaT Slope ~~ pR Easement to be Quitclaimed Uv ~~~~ S B ~ ~'p aS Q~ ~,~~~ sN~ ~ ~ FOR CPU P ~~ Ati1r f' Y ~ ~ ~ r ~~N ER~~' t~! ~. 0 ~t' "L S f G HOLDE N Chesterfield County Department of Utilities ~~ w ~.E S I Iwl a qua k 666fi i ke t Q ~J O .JI_ ~ .i m~ O N~ ~~ gy ~ ' o °"a a y ~° $D"m u. ° mod^o ° Sates x&~~°+ =s~°°o a Y of m. ~ , oia ifl a$^ ~y N ~ 3~ U C Y~~n E ua l ~ gcg~~ °aen >E~v N1Om n~ I m L y 10 O!> ~v 4 `~ m° C~~ none yy m i>oz >W>c' AQ '°~ N ~~ r ^ o N? O m ~..~i ~ Q° 'c tq " ~~~7I~ i dpi-m -a°~~ - `o i a- EN~ndm `y c .. ~'; S a ° d d . //II rc N z _ o a E. n l u 'r°smW vil rg '^ ° mrn~ .3p °, C,~ ml ~I~ ~o°n-~ ~ ~ $ of Ha^ °n O VI ~~oi-a ,°o io I Y`a~m- m I `6 oz,^om n ...~ t'"on a z w ~ ~ yA. ,~,. . z ^m L L ~ 06 i 2 L >1\ C~ m ,, ~ . /~~yoytiy Ej~ I yryti. > y ^F, ~~ ~M1 ~W~n Qy m ~ b 4b y ` ryrye n n i° o ~o ZbS ~'~~ yp z ~ ~ ~ 3 bs. ~, h ., \4 d 03 a6°~Oggr ~,'.` .°$ +9~10~ •~~ ry ,~ .Og ~~OSb 1/n ~, 0 9oi~o ~gd (4B 70/ ~ 4~ud/yJ ° a E ~s ~~o FB '~ ymo Z~ Oc rn>: U > ~~ "° cap > 5 d ~o'A~~ 9 ~ N ~ ~W>~~ dinQ-ar aV N(n > \~ . `~C ~ o NNAO' myj~ 0 R 0 m_ ., ~waN O .~ ~ g .. ~6'I oon d~(°~ cia ~.-~P ._~ .. ose ~NI Aa Y- ~! °o do 0 ,~ °-° ~' ~ O N j Paz n " ~ ~ ° ,3 ~' ~~ r°ea~ ° co ~, W C ~ ,~ p ~ to v °'~ , a~.~~o~~ ~ 3 ~ ~~ > o `~ npi~ol tiro C Y ,O ~ .o av i ~ ~ - sg U C / y y A ~ ~ 0 N c ~ tB rnro . a ;° "O C ~ Uaiv~ U ~ O o 0 O 4 - _ ~•- U ~ c C ~ t0 U an f ~~~° ~ d 3 ~ ~ " '~~ Ea , s L ~ ~ ~.J"~ ~ e c m rno ++ «un on O m a (fl zw mom ,. 3 - °~no zw 324.80' rc ~_ o ~h N71'36'37" z n o o~, 335?2 ~>~ 4 0° w ~' ... \ ~. ~~ W ~maaE - m - of ioa~ ~\ i o>" wQ ~o 0 ~II u d~^„ .I a .~._ o HN Ne m a in :° ~ C C U N II II > oo; ° o Qn T"~~... o o voN C E...~, N I ~. ° ~' W II ~ ~na o +Gp~ \~ m Nw 3c~yo ~ ig lLO~wn r ~ :n i.uoi °' I~ mQO1 C j miniii ~- d' ~\ ~~^ yv ooma v I mm Y ~`\` ~ zw E~o:nmQa nv"'i ~f ~~ ~_ rc ~n~ o~ I~ AMT>FJ - C c ~~yn C D) d N y W mcR~-~ dy y O ~o ~ ~j ~ nnn m G ~« o~n . 3 Nt~ 3amNOE~Baa~c me a oN °m~ C ~" w N~> n m~ o U i~ _ M r a~ N~ n n- i " I W ~U ommN z~ °o `~~ °vgn ;`on 3 CZ,C4LSS ve .80'gS - v . _ ~o a i'' "1 ;, _ ~~ / oivv pn~ ~~ ~~ ci _aS s° 3o~m i~ ~~_~ '~ o ?°o~n~~~ ^rnNo ''.ll q II Z 2 ~:~ ~ 8 u v v o S oo<°c~ri nR~ ~$m~ ~V ~ ~ .o vin n X V m v Q<~a ~ n cqy~ ~~~~ ~~~~ ~:~ ~~ ~ pU0a..32 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~;~ Meeting Date: December 17, 2008 Item Number: 8.C.16.a. Su_ b~ect: Approval of the Purchase of a Parcel of Land for the Elkhardt Elevated Water Tank Project County Administrator's Comments: County Administrator: Board Action Requested: Approve the purchase of a parcel of land containing a total of 0.459 acres, more or less, for $95,000.00, from Carlos and Rosalinda Rivera, for the Elkhardt Elevated Water Tank Project, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing a total of 0.459 acres, more or less, with improvements, PIN: 761701668800000, 1023 Ruthers Road, for $95,000.00, plus closing costs which are estimated to be $5,000.00, from Carlos and Rosalinda Rivera, for the Elkhardt Elevated Water Tank Project. The contract provides for a $6,500.00 non-refundable deposit and is subject to acquisition of an adjacent parcel also needed for the project, zoning approval, clear title and an acceptable Phase I ESA. Approval is recommended. District: Midlothian Preparers John W. Harmon Title Real Property Manacter Attachments: ^ Yes ~ No # ~~,~~.;?~ -~~-- ; gc~nV~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: The Utilities Department is requesting the Board approve the purchase of a parcel of land containing approximately 0.459 acres for $95,000.00 plus closing costs from Carlos and Rosalinda Rivera, for the Elkhardt Elevated Water Tank Project, and authorize the County Administrator to execute the sales contract and deed. Sufficient funding is available in this project for the purchase of the land and the purchase price of the land is within the budgeted amount. Preparers Allan M. Carmody Title: Director, Budget and Management 00034 VICINITY SKETCH Approval of the Purchase of a Parcel of Land for the Elkhardt Elevated Water Tank Project w z Apprrnral of the Purchase of a Parcel of Land forthe Elkhardt Elevated Water Tank Project ~a~ ~~Sti+~9 ~~a KFarti~ ~ate~ R ,1~ N Chesterfield County Department of Utilities yy ; ~.E Decenber3,20D6 $ 1 Iwl egrak 158A~let oooa_~s E~H I BIT "~4" N Chesterfield County Department of Utilities w ,~, -E November 24,2008 S ~ Iwl eq~ax &7,33let O~Op ~V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - ~ AGENDA ~SRG~N~* Meeting Date: December 17, 2008 Item Number: 8.C.16.b. Subject: Approval of the Purchase of a Parcel of Land for the Elkhardt Elevated Water Tank Project County Administrator's Comments: County Administrator: Approve the purchase of a parcel of land containing a total of 2 acres, more or less, for $45,000.00, from James L. and Margaret H. Hall, for the Elkhardt Elevated Water Tank Project, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing a total of 2 acres, more or less, portion of PIN: 761702900700000, 1007 Ruthers Road, for $45,000.00, plus closing costs which are estimated to be $5,000.00, from James L. and Margaret H. Hall, for the Elkhardt Elevated Water Tank Project. The contract is subject to zoning approval, clear title and an acceptable Phase I ESA. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 040~~'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: The Utilities Department is requesting the Board approve the purchase of a parcel of land containing approximately 2 acres for $45,000.00 plus closing costs from James and Margaret Hall, for the Elkhardt Elevated Water Tank Project, and authorize the County Administrator to execute the sales contract and deed. Sufficient funding is available in this project for the purchase of the land and the purchase price of the land is within the budgeted amount. Preparers Allan M. Carmody Title: Director, Budget and Management oooa_3s VICINITY SKETCH Approval of the Purchase of a Parcel of Land for the Elkhardt Elevated 1Nater Tank Project N Chesterfield County Department of Utilities i, w ;~' ~~E December3,2008 s I Ocl egrat ISSA2t+et 040139 EXHIBIT "A-" JAMES L. AND MARGARET H. HALL 1007 RUTHERS ROAD PIN: 7617029007 (PORTION} DEED BOOK 984 PAGE 729 2 ACRE S +1- D Q a W 2 H N Chesterfield County Department of Utilities ~.~ w `"' , ~-E December 1, 2008 $ 1 hcl eyrax 125 feet 040140 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.C.17. Subject: Amendment to 2008 and 2009 Holiday Schedules County Administrator's Comments: County Administrator: Board Action Requested: Amend the holiday schedules for this holiday season to add Friday, December 26, and Friday, January 2, to the holiday schedule. Summary of Information: The holiday schedule for state employees approved by the Governor this year includes Friday, December 26 and Friday, January 2. These days were not included in the county's holiday schedule and Board approval is required to amend the schedule to include these dates. Preparers Karla J. Gerner Attachments: ~ Yes Title: Director, HRM ^ No #0001 41. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.C.18. Subject: Initiate a Conditional Use Planned Development Application for Steeple Height Exceptions for Chester Presbyterian Church County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for a Conditional Use Planned Development for steeple height exceptions for Tax IDs 793-656-7618 and 8532; and 794-656-0123 and 0200 (Chester Presbyterian Church); appoint Kirk Turner as the Board's Agent; and waive the disclosure requirements. Summary of Information: Mrs. Jaeckle is requesting that the Board initiate an application for a Conditional Use Planned Development to allow height exceptions to accommodate an eighty (80) foot steeple for Chester Presbyterian Church. The Ordinance limits the height of such structures to fifty (50) feet in Residential (R-7) Districts. Preparers Kirkland A. Turner Attachments: ~ Yes Title: Director of Planning ^ No 000142 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.C.19.a. Subject: Transfer of $2,718 in Dale District Improvement Funds to the Chesterfield County School Board to Purchase a "Computer on Wheels" for Beulah Elementary School Which Consists of a Cart, Laptop Computer, Projector and Speakers County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $2,718 in Dale District Improvement Funds to the Chesterfield County School Board to purchase a "Computer on Wheels" for Beulah Elementary School. Summary of Information: Supervisor Holland has requested that the Board transfer $2,718 in Dale District Improvement Funds to the Chesterfield County School Board to purchase a "Computer on Wheels" for Beulah Elementary School which consists of a cart, laptop computer, projector and speakers. The Board can legally transfer public funds to the School Board to purchase capital computer equipment which will be used for a public educational purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:80369.1 Attachments: ^ Yes ~ No # ~3 040. DEC-88-2008 10 56 BEULAH ELEM SCHOOL 8042713894 P.02i03 Page 1 p15TRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with pistrict Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to giv® public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Mary Jean Hunt Principal, Beulah ES 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application:) Schaol in Chesterfield County 3 What is the amount of funding you are seeking? Beulah Elementary X27113.10 4. Describe in detail the funding request and how the money, if approved, will be spent. The funding is far a computer on wheels which is a cart, laptop computer, projector, speakers with a document camera which will hook up to the projector. 5. Is any County Department involved in the project, event or program for which you are seeking funds? NO 6. If this request for funding will not fully fund your activity or program, what other individuals ar organizations will provide the remainder of the funding? Qbo1..~4 DEC-88-2008 10 56 MAIN OFFICE 98i P.02 DEC-08-2008 10 57 BEULAH ELEM SCHOOL 8042713694 P.03i03 Page 2 This will fully fund this equipment which will add visuals to our boost achievement in our elementary curriculum. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ No ~ Is the organization non-profit? Yes ® No ^ Is the organization tax-exempt? Yes ® No ^ 8. What is the address of the applicant making this funding request? Beulah Elementary School at 4216 Beulah Rd. Richmond, Va 23237 9. What is the telephone number; fax number, e-mail address of the applicant? ph. 804-7, fax 271-3$94, a-mail address is MaryJean_Hunt@ccpsnet.net ny~_~ZQ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. Signature Title (if signing on behalf of an organization) ~I~,,,~,y~o~-~ Printed Name r- 4 ~Q+~ J~ah f`L u`1 Date ~ _ ~ -- p 040.45 TOTAL P. 03 DEC-08-2008 10 56 t1AIN OFFICE 97i P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~'~ AGENDA y~~~~ Meeting Date: December 17, 2008 Item Number: 8.C.19.b. Subject: Transfer $6,000 from the Dale District Improvement Fund to the School Board to Purchase Interactive White Boards for O.B. Gates Elementary County Administrator's Comments: County Administrator: Board Action Requested: Transfer $6,000 from the Dale District Improvement Fund to the School Board to purchase interactive white boards for O.B. Gates Elementary. Summary of Information: Supervisor Holland has requested the Board to transfer $6,000 from the Dale District Improvement Fund to the School Board to purchase interactive white boards for O.B. Gates Elementary School. The County can give money to the School Board to purchase capital equipment to be used for school programs. The interactive white boards connect the students and teachers to digital lesson plans where students can interact with the content being presented in class. The interactive white boards will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the interactive white boards in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director Budget & Management 0425:80363.1 Attachments: ^ Yes ~ No #040.46 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? O.B. Gates Elementary Kasey Shane, Principal 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Public School 3. What is the amount of funding you are seeking? $6000.00 4. Describe in detail the funding request and how the money, if approved, will be spent. O.B. Gates Elementary is integrating technology into the curriculum to enhance our students 21Sc Century learning skills. We would like to purchase an interactive white board to enrich our technology integration. The interactive white board connects students and teachers to digital lesson plans where students can interact with the content being presented. Teachers have access to on- screen teaching tools and thousands of searchable teaching resources. 5. Is any County Department involved in the project, event or program for which you are seeking funds? No 00~~..4`7 Page 2 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? PTA or School Recycling funds 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ^ No Yes ® No ^ Yes ® No ^ 8. What is the address of the applicant making this funding request? 10001 Courthouse Rd. Chesterfield, VA 23832 9. What is the telephone number; fax number, e-mail address of the applicant? (804) 768-6195 Fax: (804) 768-6195 Kasey_shane@ccpsnet.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. Si nat re Principal (~~}~~..~~ Title (if signing on behalf of an organization) Page 3 Kasey Shane Printed Name 11/10/08 Date {)QO~.~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 8.C.19.c. Subject: Transfer $2,000 from the Midlothian District Improvement Fund to the School Board to Purchase Books for the Greenfield Elementary School "Leveled Book Room" County Administrator's Comments: County Administrator: Transfer $2,000 from the Midlothian District Improvement Fund to the School Board to purchase books for the Greenfield Elementary School "Leveled Book Room." Summary of Information: Supervisor Gecker requests the Board transfer $2,000 from the Midlothian District Improvement Fund to the School Board to purchase books for the Greenfield Elementary School "Leveled Book Room." The "Leveled Book Room" contains reading materials that are written for students at different reading levels according to the Developmental Reading Assessments used by the County. It is legally appropriate for the County to give money to the School Board to purchase books that will be used in school facilities for public education. The books will be owned by the School Board and will become a part of the School Board's inventory of property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes ~ No ooo~~o Title: Director, Budget and Management 0425:80167.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1 What is the name of the a request? ~{~,~ ~ ~ 1 makina this funding 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. C-~Y`P enfi c-Id, ~ ~~YY~~n~lYl! School 3. What is the amount of funding you are seeking? ~ 0 OD ' ~ 4. Describe in detail the funding request and how the money, if approved, will be spent. lie morle~ wi~~ 102 11~5~ ~j DId.Y'C.1(1CtSe.. oo ks ~o r -~-he. t._..eUe.l ~ ~3o a tL loo ~'Yl . ~t-eQ,s~ sh ~e~- 5. Is any County Department involved in the project, event or program for which you are seeking funds? G C'-eCY"~~l~lC~ E~~.~-'~~"arU SC.~lO~ 1 l0`T5t ~VoY ~od,d 1~~ canm~ ~d ~l'/-~ Z32~~ 63533.1 Page 1 ~~Q~~1 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? ~P are arm haUe. ~P~n do - r~ and rya. ~ serer ~ U 14ro ps "S~iri~- 1~(~gln~"~ ~cll Fes-h'yal Ev>~n~ Ci Ci F~-z.za tVtcrh~'s~ a~ncl Pa-~~- a-~d Tec~cl~er __Dar~.-li c~Y~s . /-~ ~s~ I3c-r-~es and ~tolC~l~. dor~a-4cd book s)~1 ves . 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No Is the organization non-profit? Yes No Is the organization tax-exempt? Yes / No 8. What is the address of the applicant making this funding request? I{a~e~ N-all Perdue t 3 I 5 ICar~l~ avG I~ Cocc.v~f M -d1 o~l~alll ~R Z3 t t ~ 9. What is the telephone number, fax number, a-mail address of the applicant? (W~ 5(s~0 -2-T2o C-~ax) z~2. -L~Z39 C'Q+herine~. Perdue ~ ccp5t~~~'. nt--~- Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. gnature Secre~-ary i~r~~~Cr~~c..l Title (if signing on behalf of an organization) ~a~ 1-~It Perdue l'r~a- /ti~a~~rn Printed Name 9 ~2c~lo~, Date 63533.1 Page 2 ~~~~~~ ~N~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 17, 2008 Item Number: 8.C.2o. Subject: Approval of an Extension of a Contract Plus or Minus Acres of County-Owned Ironbridge Road and Courthouse Road to County Administrator's Comments: County Administrator: to Purchase Approximately Fifty-Seven Land Located at the Intersection of Ironbridge Land Company The Board is requested to approve an extension to February 13, 2009 of the Purchaser's feasibility study period under the existing sales contract. Summary of Information: On May 23, 2007, the Board approved the sale of approximately 57 acres of County-owned land located at the intersection of Ironbridge Road and Courthouse Road to Ironbridge Land Company. The property is located adjacent to Spencer's Oil Company. The Master Plan for the County complex designates this property for private development, but the site is impaired by significant environmental issues associated with the adjacent use of the property as a service station and also due to significant wetlands on the site. The site also has limited vehicular access. Ironbridge Land agreed to buy the land from the County for $5,000,000, which the Assessor's Office determined is the property's fair market value. The prospective purchaser also negotiated a contract to purchase the adjacent Spencer property and together the sites are intended to be developed for retail use. Under the contract, the purchaser was required to pay an initial $20,000 deposit to Preparers Will Davis Title: Director of Economic Development 0623:80382.1 Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA the County which allowed the purchaser an initial 540-day feasibility study period to determine whether the purchaser can develop the property as intended. On October 22, 2008, the Board agreed to extend the feasibility study period 60 days from October 24, 2008 to December 23, 2008 due to the complexity of the issues identified during the initial phases of the feasibility study period. Those issues have not yet been resolved and the purchaser has requested another extension of the contract to February 13, 2009. Staff recommends approval of the extension in order to give staff additional time to work on a viable plan for development of the property. Q~O~~'4 CHESTERFIELD COUNTY ~ru BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: December 17, 2008 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0447 Project Name: Richmond Kickers Youth Soccer Club Athletic Complex Developer: Richmond Kickers Youth Soccer Club Incorporated Contractor: Piedmont Construction Company, Incorporated Contract Amount: Water Improvements - $105,500.00 Wastewater Improvements - (Private) District: Dale Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # OtJ0~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued Page 2 of 3 2. Contract Number: 06-0364 Project Name: First Citizens Bank - Midlothian Turnpike Developer: First Citizens Bank Contractor: Mitchell-Welch Construction, LLC Contract Amount: Water Improvements - $23,750.00 Wastewater Improvements - (Private) District: Midlothian 3. Contract Number: 07-0098 Project Name: Silverleaf, Section C1 Developer: Terra-Forge, Incorporated Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $51,025.00 Wastewater Improvements - $48,991.52 District: Dale 4. Contract Number: 07-0130 Project Name: Silverleaf, Section B1 Developer: Terra-Forge, Incorporated Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $94,962.50 District: Dale 5. Contract Number: 07-0358 Project Name: Trabue Tavern Developer: Andrew Scherzer and Karen Scherzer Contractor: Bookman Construction Company Contract Amount: Wastewater Improvements - $20,000.00 District: Midlothian ~~~~_~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) 6. Contract Number: 08-0186 Project Name: ACAC (Robious Sports and Fitness) Addition 7. o~~os~~ Developer: Legacy Management Group, LLC Contractor: Subterra Utilities LLC Contract Amount: Water Improvements - $9,220.50 District: Midlothian Contract Number: 08-0208 Project Name: Colonial Heights Baptist Church Entrance Improvements Developer: Colonial Heights Baptist Church Contractor: RMM Enterprises Contract Amount: Water Improvements - $3,500.00 District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 9.6. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 040x..58 CHESTERFIELD COUNTY GENERAL FUND BALANCE December 17, 2008 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/08 FY2009 Beginning Budgeted Balance $53,495,000 11/19/08 FY2008 Results of Operations (net of reserves) 17,209,495 $70,704,545 11/19/08 Designation for use in FY2010 (17,209,495) $53,495,000 11/19/08 FY2010 Projected Undesignated Fund Balance $53,495,000 00019 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 12/17/2008 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 24,522,998 4/11/2007 FY2008 Capital Projects (19,581,000) 4,941,998 10/10/2007 Fire Logistics Facility, Phase II (150,000) 4,791,998 2/13/2008 Web streaming hardware, software, services and support (72,240) 4,719,758 6/25/2008 Return funding from Circuit/General District 117,430 4,837,188 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 QQ®~6Q ao ^^ ~ ~ N ~ ~ ~+ ~ M ~ M ^O sO. A ~ O 00 [~ ~ ~C ~ ~ ~ ~ M v "O i N ~ ~ ~ b b n- 14 b 6i4 ~ ~ 6A bfj ~ O ~ ~ O 'O ~ ~ O ~ ~ b 9 ~ 'n y O ~ ,-~ O o0 N 6R Q~ b 4 6 4 69 6 9 H r ~-I N ~ ,..i A z ~ ~ A M ~ N ~ ~--~ ~ ~ ~ 6 9 M z ° w ~I N ~ ~ 69 69 .O a ~ ~ ~ ° ' ° ~ ° ° ° ° ° ° o o o o o o N ~ ~ ~i'" M ~ ~t ~ ~ d' , ~ F O 69 64 69 69 64 69 ~ i. A ~ Vi i.i _ ~ ' ~ ,"~ 'Cr l~ 00 ~, O ,--~ M ~ ~ ~ ~--~ ~ ~ M ~ i, N l~ N d' M ~ ~ N N ~ a V ,-~ ;O CI x 3 W A U A U ~ ~ 00061 Prepared by Accounting Department November 30, 2008 Date B 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 117.742.200 Outstanding Date Balance Ends 11/30/08 11/19 $8,855,000 11/21 7,300,000 11/23 4,500,000 11/24 17,410,000 10/08 9,225,000 12/ 17 1,286, 826 12/ 10 222,979 11 /24 11,405,000 11/24 9,545,000 11/27 21,050,000 90.799.805 Approved Amount Q~~~.~z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 9.C. Su__ bLect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board NO # 000163 O O ~ N M 'C O ~ ~O N t jy °~ O o '" ~ Q O N ~ O N O~ r ~ U ~ ~ ~ ~ +., '~ ~ O ^i O O ~~..,,~~ 0 .ti ry~ V `~ Q~ 5 ~ ~ O ~' U h 5 ~ ~,,~ ~ ~ d ~ ~ ~ 'O ~ ~rr ~ Y ~ 01 ~ q ~~ ~ ;~' ~ 3~ +v ~ d ,~ o ~w ~ ~ ''~ ~ d ~ C ~; ~ ~~ Vj R"n U ~ ~ ~ ~ s ~q U ~, ~ V ~ ~ ~ +., O ~ '~ R ~ .~ ~ ~ V h ~ t~ A O ? 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O O O O O O i O °m c°o Icon c°~ ~~ ~~ ~~ ' °~ bD e~ ~ ~ ~ ~ N ~ I ~ ~' n - _ ~ N - '.' O i rn ~ N rn; O U rn ~ I ~ N t c ~ ~ C o ~ I ~; o - o i ~ ~ w _ 3 ~ ~ c . ~ ~ ~ ~ o ~ ° I ~ ~ `' °-', Z fA ', I w ~ OOi ', ~ F ~~ ~ ~~~ H ~ H '. w n li ° ' ~ ~ ~ I H F" m ~ , o n ~ ca ~ _ ~. F~ ~ I, Q' N H rn - Fo- - n ~. N n d' O ~ O ~I ~ m~ O O O O _ O O C H OO0 - ~~ ~ I p > O O, = O O O O '~ O Y ~ o ~ m ~ o ~ o ~ co .~ o c ~ o ~ ~ ~ ~ ~ LL o ~ o ~ ~ o ~ c ~ c ~ ~ ~ I m ~ o ~ o~ o ~ o ~ o n o ` a o ` U iy V LL V ~ U iy` I U u.. U iy 'i G u . ~ .. d .. N •. I Y .. N .. N .. = .. . ' K € K ~ K € K € K ~ K ~ c r O N O N O N , O N ' O d 0 N - O ~ H ~ IL H LL H- LL F- ', LL H ~, LL H- LL F ~ = a r n n n n N n N n N ao N ~ ~ N N N O O O ~ O O O O a w c ~a v v o~ y (~~0~~5 0 b a b e Q O ;wty. d r O A ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 9.D. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 09PD0160) to Permit a Public Park (Appomattox Park) County Administrator's Comments• County Administrator: ues On December 16, 2008, the Planning Commission found Case 09PD0160 in substantial accord with the Comprehensive Plan, as per the attached. (AYES: Messrs: Gulley, Bass, Brown, Hassen and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No December 17, 2008 BS ~~~ `Q T 6 ~r, _1 V _ =' „ +.~ ~ I n ` ~I~PGJM1Po~ ADDENDUM II 09PD0160 Chesterfield County Parks and Recreation Matoaca Magisterial District Southern terminus of Penmar Drive RE UEST: Substantial Accord Determination to permit park use. PROPOSED LAND USE: A public park is planned. On December 16, 2008, the Commission found this facility to be in Substantial Accord with the Comprehensive Plan. The Case History is as follows: CASE HISTORY Planning Commission Meeting (12/16/08): The applicant accepted the recommendation. There was no opposition present. On motion of Mr. Bass, seconded by Mr. Hassen, the Commission found this facility to be in Substantial Accord with the Comprehensive Plan. AYES: Messrs. Gulley, Bass, Brown, Hassen and Waller. Providing a FIRST CHOICE community through excellence in public service 09PD0160-DEC17-BOS-ADD December 17, 2008 BS ~~~~ ADDENDUM 09PD0160 Chesterfield County Parks and Recreation Matoaca Magisterial District Southern terminus of Penmar Drive REQUEST: (AMENDED) Substantial Accord Determination to permit park use. PROPOSED LAND USE: A public park is planned. (NOTE: THE PLANNING COMMISSION IS SCHEDULED TO CONSIDER THIS REQUEST ON DECEMBER 16, 2008. STAFF WILL ADVISE THE BOARD OF ACTION TAKEN BY THE COMMISSION.) In response to concerns of area citizens, on December 3, 2008, the applicant offered a condition to preclude vehicular access from the park to Penmar Drive, except vehicles for emergency response and construction and maintenance of the park (Condition 5). The condition requires such assess to be secured to limit its use as previously stated. The applicant has indicated that vehicular access to the park will be planned via Chesdin Road. In addition, the applicant amended the application to withdraw a parcel (Tax Id 772-607-1992) from consideration. The applicant has indicated that Substantial Accord Determination is no longer necessary for such parcel since there will be no vehicular access to Penmar Drive, except as stated above for emergency response and construction/maintenance of the park. Staff continues to recommend approval for the reason outlined in the "Request Analysis." CONDITION 5. There shall be no vehicular access, except vehicles for emergency response and construction/maintenance ofthe park, from the Property to Penmar Drive. Vehicular access from the Property to Penmar Drive shall be secured/gated to limit its use to Providing a FIRST CHOICE community through excellence in public service 0401..6'7 that specifically stated above. Design of the emergency access shall be reviewed and approved by the Fire Marshal's office and shall meet all applicable standards for emergency accesses. (F and P&R) 09PD0160-DEC 17-BOS-ADD ~~~~~~ SUBSTANTIAL ACCORD REVIEW 09PD0160 Chesterfield County Parks and Recreation Matoaca Magisterial District Southern terminus of Penmar Drive REQUEST: Substantial Accord Determination to permit park use. PROPOSED LAND USE: A public park is planned. PLANNING COMMISSION RECOMMENDATION THE PLANNING COMMISSION IS SCHEDULED TO CONSIDER THIS REQUEST ON DECEMBER 16, 2008. STAFF WILL ADVISE THE BOARD OF ACTION TAKEN BY THE COMMISSION. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan. (NOTE: CONDITIONS MAY BE IMPOSED OR THE PROPERTY OWNER(S) MAY PROFFER CONDITIONS.) CONDITION 1. With the exception of the requirements for recreational facilities outlined in Condition 2, development shall conform to the requirements of the Zoning Ordinance for Corporate Office (O-2) uses in an Emerging Growth District Area. (P) 009.69 Providing a FIRST CHOICE community through excellence in public service 2. Recreational Facility Setbacks: A. With the exception of playground areas which accommodate swings, jungle gyms or similar facilities, outdoor play fields, courts, swimming pools and similar active recreational facilities shall be located a minimum of 100 feet from any proposed or existing single family residential lot lines and a minimum of fifty (50) feet from any existing or proposed public road. Nothing herein shall prevent development of indoor facilitiesand/or parking within the 100 foot setback. Also, within the 100 foot and fifty (50) foot setbacks, a fifty (50) foot buffer shall be provided along the perimeter of all active recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. B. Any playground area (i.e. areas accommodating swings, jungle gyms or similar facilities) shall be located a minimum of forty (40) feet from all property lines. A forty (40) foot buffer shall be provided along the perimeter of these recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. (P) 3. Except for timbering approved by the Virginia State Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering on the Property until a land disturbance permit has been obtained from the Environmental Engineering Department and the approved devices installed. (EE) 4. Prior to the Property being designated as a public park, prior to any site plan approval, or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, a 200 foot variable width limited accessright-of- way for North/South Freeway through the Property shall be recorded, free and unrestricted, to and for the benefit of Chesterfield County. The exact location and width of the right-of--way shall be approved by the Transportation Department. There shall be no requirement to dedicate the right-of--way, if the Board of Supervisors approves an alternative location for the North/South Freeway that does not extend across the Property, as determined by the Transportation Department. (T) GENERAL INFORMATION Project Name: Appomattox River Canoe Launch (Radcliff property) Acquisition ~Q~~~~ 2 09PD0160-DEC17-BOS-RPT Location: Southern terminus of Penmar Drive, south of River Road. Tax IDs 769-605-1330; 771- 606-1699; 772-607-1992 and 3083. Existin Zg onin~: A Size: 174.3 acres Existing Land Use: Single family residential and vacant Adjacent Zoning and Land Use: North and West - A; Public/semi-public (Existing public canoe launch and Appomattox River water plant), single family residential or vacant South -Appomattox River and Dinwiddie County East - A; Single family residential or vacant UTILITIES Public Water S stem: The request site is within the Courthouse Water Pressure Zone. The public water system is not available to serve the request site. The closest public water main is an existing twelve (12) inch water line extending along River Road approximately 2,100 feet north of this site. This property is subj ect to the requirements of the County Code relative to use of public water in the Southern and Western Plan Area; however, governmental structures and institutional buildings are not required to connect to the public water system unless otherwise required by law. Should future development of this site need connection to the public water system, access to public water will require an extension along Penmar Drive. This route will best serve the site as well as make public water available to the homes along Penmar Drive. Public Wastewater System: The public wastewater system is not available to serve the requested site. This site is within the area of anticipated R-88 zoning designated by the Southern and Western Plan where the use of private septic systems is permitted. ~00~'71 09PD0160-DEC17-BOS-RPT Health Department: The Health Department must approve any new well or septic system, or expanded usage of any existing well or septic system to serve any park facilities. ENVIRONMENTAL Drainage and Erosion: The property drains to the Appomattox River. There are no known on oroff--site drainage or erosions problems. The subject property is wooded and, as such, should not be timbered without obtaining a land disturbance permit from the Department of Environmental Engineering and the appropriate devices being installed (Condition 3). This will insure that appropriate erosion control devices are in place prior to any land disturbance. Water Quality: The subject property is adjacent to the Appomattox River which is a perennial stream and, as such, is subject to a 100 foot conservation easement or Resource Protection Area (RPA) inside of which uses are very limited. Approximately fifty (50) acres of the parcel closest to the river is located within the RPA, with the remainder of the properties having moderate to steep slopes. Prior to developing, a perennial flow determination will need to be performed and approved by Environmental Engineering to determine if any additional streams on the property are perennial. PUBLIC FACILITIES Fire Service: The Matoaca Fire Station, Company Number 8, and the Ettrick Matoaca Volunteer Rescue Squad currently provide fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. Transportation: Approval of the Substantial Accord will not limit development of the property (174.25 acres) to specific park uses; therefore, it is difficult to anticipate traffic generation. The County Parks and Recreation Department anticipates acquiring approximately eighty (80) acres (the "Property") of the subject property to be used for passive recreation, and foresees the Property as an expansion of the existing Appomattox River Park and canoe launch site, which is currently located at the terminus of Chesdin Road. Development of the Property as planned will have a minimal impact on the transportation network. Traffic generated by this development will be distributed along River Road, which had a 2006 traffic count of 4,640 vehicles per day. The capacity of that road is acceptable (Level of Service D) for the volume of traffic it currently carries. 0~o~~z 09PD0160-DEC 17-BOS-RPT The Thoroughfare Plan identifies a proposed north/south limited access facility (the "North/South Freeway"), with a recommended right-of--way width of 200 feet, extending from a proposed east/west limited access facility south across the Appomattox River and into Dinwiddie County. The alignment of this roadway extends through the Property. The Plan also identifies a proposed interchange on River Road for the North/South Freeway. The North/South Freeway is included in the Thoroughfare Plan to improve access to this area of the County, by providing another crossing of the Appomattox River and will serve as a major traffic reliever. Without the North/South Freeway, area roads, even if improved, may not be able to handle the increased traffic volumes as the County continues to develop. A 200-foot variable width right-of--way for the North/South Freeway should be provided through the Property (Condition 4). Staff has been discussing with representatives ofDinwiddie County the impact of the current aligrunent for the proposed North/South Freeway, as well as possible alternative alignments. The final alignment for the North/South Freeway may need to be modified. According to the recommended condition, if the Board of Supervisors approves an alternative alignment that does not extend across the Property, the developer would be relieved of the requirement to dedicate the right-of--way. When the Property is developed, County Parks and Recreation Department has indicated a desire to extend a pedestrian path across the right-of--way for the North/South Freeway. At that stage, the Transportation Department will investigate ways to accommodate this path without jeopardizing the viability of constructing the Freeway in the future. The applicant intends to construct a canoe launch, picnic facilities and parking area on the eastern part of the Property. Access to this part of the Property is anticipated to be provided via a private driveway, maintained by the County Parks and Recreation Department, and Penmar Drive. Perunar Drive is approximately eighteen (18) feet wide with minimal shoulders. Based on the most recent data from the Virginia Department of Transportation (VDOT), Penmar Drive was carrying 160 vehicles per day (VPD) in 2006. VDOT may require Perunar Drive to be improved based on increased traffic generated by this proposed development. Additional "off-site' right-of--way may need to be acquired by the County Parks and Recreation Department for these improvements. VDOT "Chapter 527" regulations, dealing with development Traffic Impact Study requirements, have been enacted. At this time, it is uncertain what impact VDOT's regulations will have on the development process or upon zonings approved by the county. The applicants have indicated that a Chapter 527 Traffic Study is not required for this zoning request. At time of site plan review, specific recommendations will be provided regarding the location of the North/South Freeway and improvements to Penmar Drive. 000.'73 5 09PD0160-DEC17-BOS-RPT LAND USE Comprehensive Plan: Lies within the boundaries of the Southern and Western Area Plan which suggests the property is appropriate for residential use on one (1) to five (5) acre lots, suited to Residential (R-88) zoning. The Public Facilities Plan, an element of the Comprehensive Plan, suggests that special purpose parks be located on sites with historical, ecological or cultural significance. The Plan identifies the need for ten (10) new or expanded special purpose parks along the James and Appomattox Rivers during the next twenty (20) years. Special purpose parks preserve and interpret unique recreational, cultural and environmental resources. The Plan specifically identifies the proposed park to be developed between 2005 and 2010. Area Development Trends: Surrounding properties are zoned agriculturally and are occupied by single family residential use, public/semi-public use (Existing public canoe launch and Appomattox River water plant) or are vacant. Zonin Hg istorY: A variance (Case 89SN0314) to permit a single family dwelling on a portion of the request property which has no frontage on a state maintained road was granted in 1989. Since such parcel is included in this request for the purpose of providing access to the planned park to the south, staff anticipates this dwelling will remain. Site Design: The applicant has indicated that plans are in place for the County to purchase at least a portion of the request property for use as a special purpose park. The park, known as the Appomattox River Canoe Launch, is planned to be developed with trails, river access and natural and historical interpretation. The applicant provides that since the site is adjacent to an existing canoe launch & public park, the park will continue the planned riverfront traiUgreenway system from Brasfield Dam to the Ettrick/Colonial Heights area. The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the residential zoning, a condition is recommended which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas. (Condition 1) 001'74 09PD0160-DEC 17-BOS-RPT Setbacks and Buffers: Condition 2 is recommended to provide additional setbacks and buffers for any active recreational areas such as outdoor play fields, courts, swimming pools and similar active recreational areas. CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Virginia. The Public Facilities Plan identifies the need for new or expanded special purpose parks along the James and Appomattox Rivers during the next twenty (20) years. The Plan specifically suggests that a special purpose park be located along the Appomattox River between 2005 and 2010, identifying the River Road and Appomattox Canoe Launch as a planned special purpose park Therefore, staff recommends that the Commission determine that the proposed park is in Substantial Accord with the Comprehensive Plan. CASE HISTORY Planning Commission Meeting (11/18/08): At the request of the applicant, the Commission deferred this case to December 16, 2008. Staff (11/20/08): The applicant was advised in writing that any significant, new or revised information should be submitted no later than November 24, 2008 for consideration at the Commission's December 16, 2008 public hearing. Staff (11/24/08): No new or revised information has been received. Staff (11/24/08): The Commission is scheduled to consider this case on December 16, 2008. The Board of Supervisors, on Wednesday, December 17, 2008, beginning at 3:00 p.m., will take under consideration this request. 0~0~'75 09PD0160-DEC 17-BOS-RPT ~, ~~ , i ~ ~~ ~ ' w` ~ ~.... w..._........ ~ V 1 +. _~~ ~ ~ J - - __~ t~ ~ _~ ~J - :- 0 :_----- ~til s.. ,~ ~ ~ ~ ~ .~ 4 t l~ .... ~~; _ ~ ~ 4 ~_ - - _~ I ''~ ~ ; rte` i ~~ --w3,_ -_~- ~ ~~ "~ _ -i~ 1 Y. fl i ,~~ ~ a -•1_ - _ _ 1~ ~ s O f~ ~ ~ -, -.-. /~f i 7 - _ ~~ d 1 ~' _ `~~ "-d ~ i `~,,~ :tip ~ ~'~ - `~ 4 ~; M~ .!~ ~ 'x ~. W z~; ~ $ ~ N Q F... Z o ~ ~ (~ 8 Q ~ ~ •- © 000'76 8 09PD0160-DEC17-BOS-RPT ry r~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 _Item Number: 9.E. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 09PD0162) to Permit a Public Park (Bensley Park Expansion) County Administrator's Comments: County Administrator: Board Action Requested: On November 18, 2008, the Planning Commission determined that Case 09PD0162 is in substantial accord with the Comprehensive Plan, as per attached. (AYES: Messers. Gulley, Bass, Brown, Hassen and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # 0401'7'7 Tyr vm~or i 4 '1!1!14 /"'D!'' December 17, 2008 BS ~~ h ,pv~ SUBSTANTIAL ACCORD REVIEW 09PD0162 Chesterfield County Parks & Recreation Bermuda Magisterial District 2808 Drewrys Bluff Road REQUESTS: Substantial Accord Determination to permit park use. PROPOSED LAND USE: Expansion of Bensley Park is planned. PLANNING COMMISSION DETERMINATION APPROVAL SUBJECT TO THE CONDITIONS ON PAGES 1 AND 2. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations ofthe Public Facilities Plan, an element of the Comprehensive Plan. CONDITIONS (STAFF/CPC) 1. With the exception of the requirements for recreational facilities outlined in Condition 2, development shall conform to the requirements of the Zoning Ordinance for Corporate Office (O-2) uses in an Emerging Growth District Area. (P). ~~~1~~ Providing a FIRST CHOICE community through excellence in public service (STAFF/CPC) 2. Recreational Facility Setbacks: A. With the exception of playground areas which accommodate swings, jungle gyms or similar facilities, outdoor play fields, courts, swimming pools and similar active recreational facilities shall be located a minimum of 100 feet from any proposed or existing single family residential lot lines and a minimum of fifty (50) feet from any existing or proposed public road. Nothing herein shall prevent development of indoor facilities and/or parking within the 100 foot setback. Also, within the 100 foot and fifty (50) foot setbacks, a fifty (50) foot buffer shall be provided along the perimeter of all active recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. B. Any playground area (i.e. areas accommodating swings, jungle gyms or similar facilities) shall be located a minimum of forty (40) feet from all property lines. A forty (40) foot buffer shall be provided along the perimeter of these recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. (P) GENERAL INFORMATION Project Name: Bensley Park -Woodward Property Location: Southeast line of Drewrys Bluff Road, south of Swineford Road and better known as 2808 Drewrys Bluff Road. Tax ID 788-681-8840. Existing_Zonin~: R-7 Size: 0.9 acres 0001'79 2 09PD0162-DEC17-BOS-RPT Existing Land Use: Residential Adjacent Zoning and Land Use: North & West - R-7; Single family residential or vacant South & East - R-9; Public/semi-public (Bensley Park) UTILITIES Public Water System: The request site is within the Bellwood Water Pressure Zone. There is an existing twelve (12) inch water line extending along a portion of Drewrys Bluff Road and Wentworth Street, approximately 450 feet northeast of this site. The existing community center building and park site is connected to the public water system. Use of the public water system is required by County Code. Public Wastewater System: The request site is within the Falling Creek Sewer Service Area. There is an existing eight (8) inch wastewater collector line extending along Swineford Road, a portion of Drewrys Bluff Road, and Wentworth Street, approximately 450 feet northeast of this site. The existing community center building and park site is connected to the public wastewater system. Use of the public wastewater system is required by County Code. ENVIRONMENTAL This request will have a minimal impact on these facilities. PUBLIC FACILITIES Fire Service: The Bensley Fire Station, Company Number 3, and Bensley Bermuda Volunteer Rescue Squad currently provide fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. Transportation: Approval of the Substantial Accord will not limit development of the property (0.88 acre) to specific park uses; therefore, it is difficult to anticipate traffic generation. The applicant intends to use this property in conjunction with the adjacent Bensley Park. Development of the property will have a minimal impact on the transportation network. Traffic generated by ~Q~~80 09PD0162-DEC 17-BOS-RPT development of the property will be distributed, via Drewrys Bluff Road and Swineford Road, along Jefferson Davis Highway (Route 1/301), which had a 2006 traffic count of 24,133 vehicles per day. The capacity of this four-lane road is acceptable (Level of Service B) for the volume of traffic it currently carries. As stated, access for this proposed development would be provided along Drewrys Bluff Road. The section of Drewrys Bluff Road from Jefferson Davis Highway (Route 1/301) to approximately 0.41 mile east of Route 1/301 is in the State Highway System. Drewrys Bluff Road from that point to its intersection with Swineford Road is not in the State System. If traffic from this proposed development travels along the section of Drewrys Bluff Road that is not in the State System, and that section of the road falls into disrepair, the county maybe requested by area citizens to improve the road. No maintenance funds are allocated for these improvements. The Virginia Department of Transportation (VDOT) "Chapter 527" regulations, dealing with development Traffic Impact Analysis requirements, have been enacted. At this time, it is uncertain what impact VDOT regulations will have on the development process or upon zonings approved by the county. The applicant has indicated that this request does not meet the thresholds that would require a Traffic Impact Analysis to be submitted to VDOT. LAND USE Comprehensive Plan: Lies within the boundaries of the Jefferson Davis Corridor Plan which suggests the properly is appropriate for residential use of 2.51 to 4 dwelling units per acre. The Public Facilities Plan, an element of the Comprehensive Plan, provides that community parks should be between twenty (20) and ninety nine (99) acres. In addition, the Plan suggests that, while community parkland is currently adequate, within the next twenty (20) years a deficit of over 250 acres will occur. The Plan further suggests that additional sports/playfields and trails systems should be developed by 2010. Area Development Trends: Surrounding properties are zoned residentially and are occupied by single family residential uses and public/semi-public uses (Bensley Park). Site Design: The applicant has indicated that there are plans to use a portion of the request property for additional parking for planned expansions to the senior/community center building and for a new gym. Use of the property is not limited to parking. Other recreational uses would be permitted. 000~~1 4 09PD0162-DEC17-BOS-RPT The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the residential zoning, a condition is recommended which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas. (Condition 1) Setbacks and Buffers Condition 2 is recommended to provide additional setbacks and buffers for any active recreational areas such as outdoor play fields, courts, swimming pools and similar active recreational areas. CONCLUSION The additional park land satisfies the criteria of location, character and extent as specified in the Code of Vir ig~nia. Specifically, the additional land proposed for expansion of Bensley Park will help lessen the deficit in community parkland. Therefore, Staff recommends that the Commission determine that the park expansion is in Substantial Accord with the Comprehensive Plan. CASE HISTORY Planning Commission Meeting (11/18/08): The applicant accepted the recommendation. There was support present. On motion of Mr. Hassen, seconded by Dr. Brown, the Commission approved the request subject to and the conditions on pages 1 and 2. AYES: Messrs. Gulley, Bass, Brown, Hassen and Waller. The Board of Supervisors, on Wednesday, December 17, 2008, beginning at 3:00 p.m., will take under consideration this request. ~~n~~2 5 09PD0162-DEC17-BOS-RPT ~ - -~ ,-.rte --- f f f` .r- . ~ -° ~" i ~..,, s ~ r ~ _~ ` ~ ~ ~~~ ' ' ~ ~ ~ ~ ~ +r ki ' Q W H Z W U a N Z W G7 W N Z W LL W Q a 6 i ~ y ,~- ~ / _5~-- 1 ~'r ~ - `> l '--~ -J- ~ ~ m i ~p k r U ~ - ~ Y~Jt Y ~ 7~~mr~ - ~~ ~--` ~ °~ V ry ' ; odc .~ h` LL. ~ ,., ~~ - w Q? ~ r ~~ ~/ ~ z -~`'- v: ,~ !! o u. 0 Q ...~ Q {,~ N ~ ~ c C m („) M Q. ~ ~ ~ O ~a 183 09PD0162-N OV 18-CPC-RPT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17, 2008 Item Number: 9.F. Sub'iect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 09PD0163) to Permit a Public Park (Kiwanis Park) County Administrator's Comments: County Administrator: On November 18, 2008, the Planning Commission determined that Case 09PD0162 is in substantial accord with the Comprehensive Plan, as per attached. (AYES: Messers. Gulley, Bass, Brown, Hassen and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Attachments: ^ yes Title: Director of Planning No #000184 ~r _~. i Q ~nn4 rnr ,. December 17, 2008 BS .- _ h~~ SUBSTANTIAL ACCORD REVIEW 09PD0163 Chesterfield County Parks & Recreation Bermuda Magisterial District Northwest quadrant of Richmond and Curtis Streets REQUEST: Substantial Accord Determination to permit park use. PROPOSED LAND USE: A public park is planned. PLANNING COMMISSION DETERMINATION APPROVAL SUBJECT TO THE CONDITIONS ON PAGES 1 AND 2. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan. CONDITIONS (STAFF/CPC) 1. With the exception of the requirements for recreational facilities outlined in Condition 2, development shall conform to the requirements of the Zoning Ordinance for Corporate Office (O-2) uses in an Emerging Growth District Area. (P) oooa_~~ Providing a FIRST CHOICE community through excellence in public service (STAFF/CPC) 2. Recreational Facilit~Setbacks: A. With the exception of playground areas which accommodate swings, jungle gyms or similar facilities, outdoor play fields, courts, swimming pools and similar active recreational facilities shall be located a minimum of 100 feet from any proposed or existing single family residential lot lines and a minimum of fifty (50) feet from any existing or proposed public road. Nothing herein shall prevent development of indoor facilities and/or parking within the 100 foot setback. Also, within the 100 foot and fifty (50) foot setbacks, a fifty (50) foot buffer shall be provided along the perimeter of all active recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. B. Any playground area (i.e. areas accommodating swings, jungle gyms or similar facilities) shall be located a minimum of forty (40) feet from all property lines. A forty (40) foot buffer shall be provided along the perimeter of these recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. (P) (STAFF/CPC) 3. Prior to the property being designated as a public park, prior to any site plan approval, or within sixty (60) days from a written request by the Transportation Department, whichever occurs first: 1)100 feet of right-of--way on the north side of Curtis Street for the entire property frontage; and 2) 100 feet of right-of--way on the east side of Richmond Street along the property frontage for a distance of 250 feet from Curtis Street, both rights-of--way measured from the centerlines of the roads, shall be recorded, free and unrestricted, to and for the benefit of Chesterfield County. (T) GENERAL INFORMATION Project Name: Kiwanis Park Location: South line of Railroad Street, southeast line of Gill Street, and also located at the northwest quadrant of the intersection of Richmond and Curtis Streets. Tax IDs 790-654-9007 and 791- 653-0773. QO~~_~~ 2 09PD0163-DEC17-BOS-RPT Existi~}Zoning: R-7 Size: 5.3 acres Existin~LLand Use: Vacant Adjacent Zoning and Land Use: North, South, East and West - R-7; Single family residential or vacant UTILITIES Public Water S sY tem: The request site is within the Chester Water Pressure Zone. There is an existing sixteen (16) inch water line extending along Curtis Street, adjacent to this site. Use of the public water system is required by County Code. Public Wastewater S sY tem: The request site is within the Ashton Creek Sewer Service area. There is an existing ten (10) inch wastewater trunk line extending along a portion of Richmond Street and within an easement across the western portion of the request site. Use of the public wastewater system is required by County Code. ENVIRONMENTAL Drainage and Erosion: The subject property drains to the south via tributaries to Ashton Creek. There are no known on-or off-site drainage or erosion problems and none are anticipated after development. Water Quality: A portion of a stream on the property is perennial; therefore permitted uses are limited within the adjacent Resource Protection Area (RPA). A perenniality flow determination will need to be performed on the remaining portion of the stream to determine if it has perennial flow. If remainder of the stream is determined to be perennial, uses will also be in the adjacent RPA. QQ~a..$~ 09PD0163-DEC 17-B OS-RPT PUBLIC FACILITIES Fire Service: The Chester Fire Station, Company Number 1, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. Transportation: Approval of the Substantial Accord will not limit development of the property (5.3 acres) to specific park uses; therefore, it is difficult to anticipate traffic generation. The applicant intends to use this property for a passive (i.e., historical interpretative) park. Development of the property will have a minimal impact on the transportation network. Traffic generated by development of the property will be initially distributed along Curtis Street, which had a 2006 traffic count of 3,985 vehicles per day. The capacity of that road is acceptable (Level of Service C) for the volume of traffic it currently carries. Virginia, North Carolina, South Carolina and Georgia have joined together with the business communities in each state to form afour-state coalition to plan, develop and implement high- speedrail inthe Southeast. The Southeast High-Speed Rail (SEHSR) Corridor will probably be developed incrementally and will take several years. In general, all rail crossings throughout the length of the project, from Raleigh, NC to Richmond, VA, are anticipated to be grade-separated. Where crossings are currently at-grade, they will either be re-designed with the rail over or under the road; or the at-grade crossing will be consolidated with a grade-separated crossing in the vicinity. In Chesterfield County, all SEHSR alignments follow the existing CSX active rail lines. It is planned that the West Street crossing will be consolidated into the Curtis Street crossing, which will cross over the rail line. As part of this consolidation, Curtis Street and its intersection with Richmond Street will be improved and widened. Prior to the property being identified as a park, right-of--way for these improvements should be provided. (Condition 3) Direct vehicular access to the property should be provided from Richmond Street. At time of site plan review, specific recommendations will be provided regarding the location of this access that will serve the proposed park facility. LAND USE Comprehensive Plan: Lies within the boundaries of The Chester Plan which suggests the property is appropriate for residential use of 2.5 dwellings per acre or less. The Public Facilities Plan, and element of the Comprehensive Plan, provides that neighborhood parks should be between five (5) and twenty (20) acres. In addition, the Plan acknowledges that the largest deficiency in the County's park facilities is in neighborhood g0018~ 4 09PD0163-DEC17-B S-RPT park facilities. Specifically, the county is 199 acres short of neighborhood park facilities, with the shortfall increasing to 253 acres by 2020. To address this shortfall, the Plan suggests twenty (20) neighborhood parks be developed between 2000 and 2010. While the Plan does not identify specific sites for these parks, it suggests general locations including the Chester area and offers strategies to increase neighborhood parkland such as land acquisition, development of parks with schools and partnering with local civic groups and developers to construct and maintain neighborhood parks. Finally, the Plan suggests that targeting development of trails, picnic shelters and playground facilities, and incorporating historic resources where appropriate, will also address shortfalls in these neighborhood facilities. Area Development Trends: Surrounding properties are zoned residentially and are occupied by single family residential use or are vacant. Site Design: The applicant has indicated that plans are in place for the County to purchase property currently leased by the County for use as a public neighborhood park. The park, known as the Kiwanis Park, is planned to be developed with trails, ornamental gardens and historical interpretation of the railroad and early history of the Chester area. The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the residential zoning, a condition is recommended which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas. (Condition 1) Setbacks and Buffers: Condition 2 is recommended to provide additional setbacks and buffers for any active recreational areas such as outdoor play fields, courts, swimming pools and similar active recreational areas. CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the proposed Kiwanis Park will help lessen the deficit in neighborhood parkland. Therefore, staff recommends that the Commission determine that the proposed park is in Substantial Accord with the Comprehensive Plan. 04089 5 09PD0163-DEC17-BOS-RPT CASE HISTORY Planning Commission Meeting (11/18/08): The applicant accepted the recommendation. There was no opposition present. On motion of Mr. Hassen, seconded by Mr. Bass, the Commission approved the request subject to the conditions on pages 1 and 2. AYES: Messrs. Gulley, Bass, Brown, Hassen and Waller. The Board of Supervisors, on Wednesday, December 17, 2008, beginning at 3:00 p.m., will take under consideration this request. 000190 09PD0163-DEC17-BOS-RPT 000191 09PD0163-NOV 18-CPC-RP December 17, 2008 Speaker's List Afternoon Session 1. Mr. Bob Schrum 2. Ms. Andrea E s 3. 4. 5. ,,a~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA RGINV' Meeting Date: December 17, 2008 Item Number: 10.6. Subject: Closed Session County Administrator's Comments• County Administrator: Summary of Information• Closed session pursuant to § 2.2-3711(A)(5), Code of Vir inia, 1950, as amended, to discuss a prospective business locating in the County where no previous announcement has been made of the business' interest in locating its facilities in the County. Preparers E. Wilson Davis Jr. Title: Director of Economic Development 0600:80448.1 Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA Meeting Date: December 17, 2008 Item Number: 14.A. Subject: Resolution Recognizing the James River High School Boys Varsity Golf Team fo Its Outstanding Accomplishments During the 2008 Season and Its Excellen Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Daniel A. Gecker has requested that the Board of Supervisor commend and recognize the James River High School Boys Varsity Golf Team fo its superior achievements and representation of Chesterfield County. Summary of Information: The James River High School Boys Varsity Golf Team under the guidance of Coac Jim McLean, completed the 2008 regular season with a 13 - 1 record and a. overall record of 69 - 3. The James River Rapids were the Regular Season an Tournament Champions of the Dominion District, Runners-up in the Centra Region Championships and were the State AAA Golf Champions. Preparers Michael S. Golden Title: Director-Parks and Recreation Attachments: ^ Yes ~ No #000~~2 RECOGNIZING THE JAMES RIVER HIGH SCHOOL BOYS VARSITY GOLF TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Jim McLean, coach of the James River High School Boys Varsity Golf Team has completed 32 years of coaching; and WHEREAS, under Mr. McLean's direction, the 2008 James River Rapids finished the regular season with a 13 - 1 record and an overall record of 69 - 3; and WHEREAS, the James River Rapids were the Regular Season and Tournament Champions in the Dominion District; and WHEREAS, the James River Rapids were the Central Region Runners-up; and WHEREAS, the James River Rapids were the State AAA Golf Champions; and WHEREAS, the team members include Nick Austin, Sean Dougherty, Dawson Hobbs, Taylor Jaszewski, Drew McLean, Michael McLean, Eamon Schwartz, and Taylor Stagg; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of December 2008, publicly recognizes the 2008 James River High School Boys Varsity Golf Team for its outstanding representation of Chesterfield County, commends the team on its commitment to excellence and sportsmanship, and expresses best wishes for continued success. 0~0~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 17 Subject: Number: 14.B. Resolution Recognizing Mr. T.K. Somanath for His Outstanding Contributions to the Cause of Affordable Housing County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren has requested that the Board of Supervisors adopt the attached resolution recognizing Mr. T. K. Somanath. Summary of Information: This resolution recognizes Mr. T.K. Somanath, who has been recognized as a 2008 Richmond History Maker for his work as executive director of the Richmond Housing Coalition. Also, the Better Housing Coalition, of which Mr. Somanath is the Executive Director, received the 2008 Governor's Housing Organization of the Year Award. Preparers Donald J Kappel Title: Director. Public Affairs Attachments: ^ Yes ^ NO 000194 RECOGNIZING MR. T.K. SOMANATH FOR HI5 OUTSTANDING CONTRIBUTIONS TO THE CAUSE OF AFFORDABLE HOUSING WHEREAS, Mr. T.K. Somanath is executive director of the Richmond Housing Coalition; and WHEREAS, the Better Housing Coalition is a nonprofit organization that works to make housing affordable to more people; and WHEREAS, the Better Housing Coalition, under Mr. Somanath's leadership, has earned widespread recognition for promoting stronger communities; and WHEREAS, the Better Housing Coalition was recently honored as the 2008 Governor's Housing Organization of the Year; and WHEREAS, providing affordable housing to Richmond Metropolitan Area residents, including those in Chesterfield County, is a vital need; and WHEREAS, the coalition's efforts to provide affordable housing include new houses, apartments and retirement communities; and WHEREAS, in 2006, Mr. Somanath was named one of 25 Housing Leaders in Virginia; and WHEREAS, Mr. Somanath earned a bachelor's degree in engineering from the University of Mysore in Mysore, India; and WHEREAS, Mr. Somanath also completed the NeighborWorks Achieving Excellence in Community Development Program at Harvard University in 2008; and WHEREAS, Mr. Somanath has been selected as a 2008 Richmond History Maker by the Valentine Richmond History Center; and WHEREAS, Mr. Somanath played a key role in the development of the highly successful Winchester Greens housing development, which replaced the former Park Lee apartments and provided Chesterfield County with an award-winning development that provides a wide range of desirable housing choices, including affordable housing and senior housing; and WHEREAS, Chesterfield County is proud to have Mr. T.K. Somanath as one of its residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of December 2008, publicly recognizes Mr. T.K. Somanath as an outstanding contributor to the cause of quality affordable housing, congratulates him on his selection as a 2008 Richmond History Maker, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Somanath and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0~~0~.95 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA NCINV' Meeting Date: December 17, 2008 Item Number: 17.A. Subject: Public Hearing to Consider an Amendment to Section 13-51 of the County Code to Provide Exemptions from the Motor Vehicle License Fee for Certain Current and Former Public Safety Personnel County Administrator's Comments: County Administrator: Public hearing to consider amending the County Code to provide exemptions from the motor vehicle license fee for certain current and former public safety personnel. Summary of Information: On June 25, 2008, the Board considered legislation enacted by the 2008 General Assembly and directed staff to set this ordinance amendment for a public hearing. Pursuant to state law, the County currently exempts from license fees one motor vehicle owned by an active member of a volunteer rescue squad, fire department, or police unit. The County also exempts from license fees one motor vehicle owned or leased by salaried police officers, firefighters, EMTs, sheriffs, or officers of the State Police. The General Assembly has also recently authorized localities to exempt one vehicle owned by a current member of a police volunteer citizen support unit with 10 years of service (e.g., Crime Solvers) and any former member with 10 years of service of volunteer rescue squads, volunteer fire departments, auxiliary police officers, authorized police volunteer citizen support units, volunteer police chaplains, and volunteer special police officers. This is a public hearing to consider amending the County Code to provide exemptions permitted by the new state law. As drafted, the exemption would be prospective in application so that only current volunteers may become eligible after 10 years of service to the County. Preparers Steven L. Micas Title: County Attorney 0623:80052.1(79265.1) Attachments: ^ Yes ~ No # Ofa©9..~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This agenda item requests that the Board hold a public hearing on December 17, 2008 to consider an Amendment to the county code to provide exemptions from the motor vehicle license registration fee for additional current and former public safety personnel. Staff estimates that an additional 500 auxiliary and volunteer public safety personnel could be eligible to have the $20 vehicle registration fee waived on one personal vehicle. If approved this exemption could result in a $10,000 decline in county vehicle registration fee revenue, which is less than 0.2 percent of budgeted amount for FY2009. Preparers Allan M. Carmody Title: Director Budget and Management ~UO~~'7 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-51 RELATING TO EXEMPTIONS TO MOTOR VEHICLE LICENSE FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-51 of the Code of the County of Chesterfield, 1997, as amended is amended and re-enacted to read as follows: ARTICLE IV. COUNTY VEHICLE LICENSES AND OTHER REQUIREMENTS Sec. 13-51. Required; exceptions. (a) An annual registration fee is hereby imposed upon every motor vehicle, trailer or semitrailer normally garaged, stored or parked in the county. (b) The provisions of this article shall not apply to the following: (1) Any vehicle exempted by the provisions of Code of Virginia, §§ 46.2-663--46.2- 683, as amended, and Code of Virginia, § 46.2-755, as amended; (2) Any vehicle licensed pursuant to Code of Virginia, § 46.2-750, as amended; or, (3) Any vehicle otherwise exempted by state law. (c) A registration fee will not be charged on: (1) Vehicles owned by a volunteer rescue squad; (2) Vehicles owned by a volunteer fire department; (3) Vehicles owned or leased by a volunteer police chaplain. However, only one vehicle owned by the chaplain may qualify for the exemption provided by this subsection; (4) Any vehicle displaying special permanent plates as approved and issued by the department of motor vehicles pursuant to Code of Virginia, § 46.2-739, as amended, to veterans with service-connected disabilities; (5) Vehicles owned or leased by an active member or active auxiliary member of a volunteer rescue squad, a volunteer fire department, or an auxiliary police unit; provided that the member submits to the treasurer a certification, signed under oath by the chief or head of the member's volunteer organization, certifying the member's active membership for the six-month period prior to the registration fee being due and payable. However, only one vehicle owned by the member may qualify for the exemption provided by this subsection; (6) Vehicles owned by members of authorized police volunteer citizen support units who have served at least 10 years in the county; Vehicles owned by any of the following who served at least 10 years in the county and end their service to the county after November 12, 2008: former members of volunteer rescue squads former members of volunteer fire UQO~~~ 0623 :79265.1 departments, former auxiliary police officers, former members of authorized police volunteer citizen support units, former volunteer police chaplains, and former volunteer special police officers appointed under § 15.2-1737; {~-} ~ Vehicles owned or leased by deputy sheriffs; however, no deputy sheriff shall be issued more than one such license free of charge; {~ ~ Vehicles owned or leased by police officers; however, no police officer shall be issued more than one such license free of charge; {~} 10 Vehicles owned or leased by officers of the state police; however, no officer of the state police shall be issued more than one such license free of charge; {~ 11 Vehicles owned or leased by salaried firefighters; however, no salaried firefighter shall be issued more than one such license free of charge; and E-1.8} ~ 1 Vehicles owned or leased by salaried emergency medical technicians; however, no salaried emergency medical technician shall be issued more than one such license free of charge. (2) That this ordinance shall become effective immediately upon adoption. 000~~9 0623:79265.1 2 ~ # ~` a R' ~~~ ~ x. _ 1e _ p~. Rox «I serve 6, Midlothian, Virginia 231 ~ • - r YourCommtm7t Ne b I_ rhonc: (804) >45-75(H) • Fax: (804) 744-3269 • Email: news@chesterfieldobserve com •'Intcmet:rwww995""~.,,~^` ADVERTISING AFFIDAVIT Chesterfield County Board of Supervisors LN: License Fees 12-3, 10 1 x 4.25 in. $211.00 TAKE NOTICE - Tice that the Boars of supervisors ~d Cornuy, v' 1>ecember~l9d, 2008~g6:30 daX Coun pm. in the Cheaterfiel~c g Room at the Route 10 and LoA~m~~ ~ Bd~+ t will hold a public hearing where ~~ ~ ~nappear and present their An ounce to amend county code Section 13-51 to exemptions from the motore gcense fee for cpees~tain ~ ent a°d former public safety A ~opY of the ordinance is on file in the County Administrator's OEce and the ©erk to the Board's Ogice (Room 504) ~ me Lane B. ~Y Administration ding, .9901 Lori Road, chesterfield r~nia, for public Lamination betwween the hours of 8:30 a.m. and S.~OOp.m. of each n$ular business day. The hearing is held at a public facility ed to be accessible to persons with . " 'es. AnY persons with questions on the accessibility of the facility or the need for reAsonable accommodations shotild centact Janice Blakley, Clerkto the Board, at z4a-laoo. persons services for the deaf m meter totheBoardno)aterihanFnn~ ~ Clerk 12, 2008. daY> December The Observer, Inc, Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/3/2008 & 12/10/2008 Sworn to and subscribed before me this ! ~~ day of ~ , 2008. Legal Affiant J T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ,.~``~ C R 0 0 ~'' ~. ~,. ~ . ,•....,, ~yj ,, 0 ~ ;'~ fXP1ltES ~~• ~• 'd : ~+ OZ"Z9"~ ~ ~ ~ ~ 31T~t~l3 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 17, 2008 Item Number: 17.6. Subject: Public Hearing to Consider Amending County Code Section 15-196 Relating to Rates for Taxi Services County Administrator's Comments: County Administrator: Board Action Reaueste . Consider amending County Code Section 15-196 Relating to Rates for Taxi Services. Summary of Information: The Capital Region Taxicab Advisory Board ("CRTAB"), of which Mr. Holland is a member, met on September 17, 2008 to review the existing model ordinances in effect in Chesterfield, Henrico, Richmond and Hanover. After holding a public hearing, CRTAB recommended that each locality amend the model ordinance (1) to raise taxicab rates by 10~, from 40~ every 1/5 mile, to 50~ every 1/5 mile and (2) to increase rates for waiting time, from 30~ for each one minute of waiting time to 50~ for each 80 seconds of waiting time. CRTAB recommends the change to help the taxicab industry offset the rising cost of fuel and insurance. The taxicab industry has not had a rate increase since 2005. Hanover County approved the rate increase on November 12, 2008; Henrico County approved the rate increase on December 9, 2008; and Richmond City Council will consider the proposed amendments at a public hearing on January 12, 2009. Passage of the ordinance is anticipated in all localities. Staff recommends approval of the amendment with an effective date of January 15, 2009, the date by which the other jurisdictions will have acted. Preparers Steven L. Micas Title: County Attorney 0623:80193.1(79822.1) Attachments: ^ Yes ~ No # 00000 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-196 RELATING TO RATES FOR TAXI SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section I5-196 of the Code of the County o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 15-195. Rates--Generally. Except as otherwise provided in this article, it shall be unlawful for the owner or driver of any taxicab to charge a rate above or below the rates established by the board of supervisors. Sec. 15-196. Same--Enumerated; special discount for elderly passengers and disabled passengers. (a) Taxicab drivers shall charge passengers: For the first one-fifth mile ... $2.50 For each succeeding one-fifth mile ...9:49 0.50 For each ~ 80 seconds of waiting time ... 9~9 0.50 For each additional passenger over one (children six years of age or younger, when accompanying a fare-paying passenger, shall not be deemed additional passengers) ...1.00 Waiting time is (i) the time the taxicab is stopped or moving at a speed less than 15 miles per hour, (ii) the time the taxicab is waiting for a passenger beginning five minutes after the time of arrival and (iii) the time consumed while a taxicab stands at the direction of the passenger. Waiting time shall not include, and no charge shall be made, for the time a taxicab loses on account of inefficiency, breakdowns, or premature response to a call. No taxicab shall charge for mileage while charging waiting time. 000 (2) That this ordinance shall become effective January 1 S, 2009. QQ~~01. 0600(23):79822.1 ~e ~ ~: - ~ server Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 231.13 • Phone: (804) >45-75(H) • Fax: (804) 744-3269 • Finail: news@chesterfieldobserveccom • Internet: www.chesterfieldobscrver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Taxi Service 12-3, 10 lx 4 The Observer, Inc. eessii~~ed to be accessible to persons with d'sabiliities. Any persons with questions on the accessibility of the. facility or the need for reasonab~ accommodations should contact Janice Bhtkley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk totheBoardnol~ertbmri~rida~ December 12,-2008. Publisher of CHESTERFIELD OBSERVER $198.50 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/3/2008 & 12/10/2008 TAKE NOTICE Take notice that the Board of Supervisors Sworn to and subscribed before me this /~~ day of of Chesterfield County, Vuginia, at an adjourned meeting on Wednesday, ! O ~/~ December 17, 2008 at 6:30 p.m. in the J C 200g~ County Public Meeting Room at the Chesterfield Administration B Route 10 and Lori Road, Chesty fcr e1 Virginia, will hold a public hearing where P~~ may ' sad Present their ~~//~~ views concerning: /'!A An ordinance . to amend County Code sxtion 15-196 relating to rates fin tau Legal Affiant J T, Grooms Jr., Not Public services. A copy of the ordinance is on file in. the c OY ~ a s ~c` ~ S O B"rce (Room 5o4j My commission expires: February 29, 2012 ~ ~ Lie a Ramsey Administration $uilding, 9901 Lori Road, Chesterfield Commission LD. 7182093 V' for Public. ezamination between the~"of 8:30 a.m. and S:OOpm. ofesch (SEAL) regnLrbos~ae~iy. ~~~~~,~~~~~,,,,,,,~ ~ ,~ 'Ilse baring b held at a .~,~t:~ ~Y ~ ~ ` (s F't {J Q '~. ' I ~ ~~tiRE+ °~ : ~ s ~ ; ~ . • : v ~i' 3 ~ :" illd24s .. ~ ~. ,~TA R `f ., THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: December 17, 2008 Item Number: 17.C. Subject: Public Hearing to Consider the Real Estate Tax Exemption Request of The Eppington Foundation County Administrator's Comments: County Administrator: u Consideration of a real estate tax exemption for The Eppington Foundation in the current amount of $3,025.75. Summary of Information: Under Virginia law, real and personal property used for religious, charitable, patriotic, historical, benevolent, cultural, or park and playground purposes may be exempted from taxation by the Board of Supervisors. Under the policy which the Board has established, requests for real estate exemptions are considered by the Board up to a cap of $5,000. All exemption requests are considered during public hearings which are held in December of each year. The Eppington Foundation, a historical, non-profit organization located in Chesterfield County, has requested a tax exemption on a 63-acre parcel (Parcel No. 706636723200000) adjacent to Eppington Foundation in the Matoaca Magisterial District. Preparers Steven L. Micas Title: County Attorney 0505(00):79836.2 Attachments: ^ Yes ~ No # 0402.+~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Eppington Foundation owns and operates the historic Eppington Plantation, which has been made a National Historic Landmark by the National Park Service. In 2005, the Foundation began the process of acquiring additional land adjacent to and near the plantation site in order to protect the plantation site against development encroachment and to protect the property's view shed. For budgetary reasons, these acquisitions have been limited to approximately 60 acres per year and will continue over a total of six years. The Foundation is placing conservation easements on these properties as they acquire them. The Foundation plans to incorporate these property acquisitions into the entrance to the Plantation, which will insure a scenic entrance way and a substantial buffer between the plantation site and future development. Each year, the Foundation intends to request a tax exemption on the parcel newly acquired during that year. In 2005-2007, the Board approved requests from Eppington for tax exemption for the first three of the six parcels, (see the property identified on the attached map). This year's tax exemption request is for a parcel to the north and east of the sites for which the exemptions have already been granted (see the property identified as 13701 Eppes Falls Road). The location for the remaining two parcels is also shown on the map. The 63-acre parcel for which the exemption is requested has an assessed value of $318,500, leading to an annual tax of $3,025.75. This assessment for the parcel is well below the $5,000 cap for the granting of a real estate tax exemption pursuant to the Board's policy. However, the collective assessment for all of the adjacent parcels for which Eppington has sought and continues to seek exemptions exceeds the cap. For other entities that have sought tax exemption for adjacent parcels that are used for the same purpose, prior Boards have applied the $5,000 cap to the collective assessment and limited the exemption to $5,000 for the entire property rather than allow a $5,000 exemption for each individual parcel. However, because of Eppington's close relationship with the County, the Board has allowed the $5,000 cap to apply to each of Eppington's parcels. Staff has reviewed the Eppington Foundation's application and finds that it is consistent with the policy established by the Board for granting tax exemptions. Additionally, staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Eppington's status as a historical organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. UUO X43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Eppington Foundation is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code. 2. The Eppington Foundation does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property, although individuals who rent the Plantation for wedding receptions may obtain an ABC license and serve alcoholic beverages during the reception. 3. No director of the Foundation is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees. 4. No part of the net earnings of the Foundation inures to the benefit of any individual. 5. The Foundation provides services for the common good of the public. 6. The Foundation does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:79836.2 00004 VICINITY SKETCH The Eppington Foundation 1301 Eppes Falls Road Future Acquisition Eppington Foundation Eppington Foundation 13701 Eppes Falls Road Tax Exemption Obtained 2007 Tax Exemptions Obtained 2005 - 2006 ~/ ~~ ~/ / ~ / ~~ a'~ ~~ Eppington ~° u N Chesterfield Cour~y+Attome}+s Office _1.,. W ~~,1~ E October23,2008 `''f /// IMCh eVUls IAx.TS Ref 5 ooo~vs AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY EPPINGTON FOUNDATION TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from the Eppington Foundation to consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 706636723200000; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that the Eppington Foundation meets the requirement for the real property tax exemption that it has requested by reason of its being a non- profit organization which uses the real property for which it is requesting the exemption for historical purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. The Eppington Foundation is hereby designated a historical organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The real property located in Chesterfield County owned by the Eppington Foundation and described as County Property Tax Parcel ID No. 706636723200000 is used by such organization exclusively for historical purposes on anon-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2009. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. pQ0206 0505:80309.1 p~~ ~ YY~ e ~e ......::serer . ... . . Your Curnrnunrty Nc wspaper Srnc e 1995 P.O. Box 1616, Midlothian, Vir~~inia 2311.3 • Phone: (R04} 45-75(H) • Fax: (KO4} 7:14-3269 ..Email: news@chestcrfieldobserveccom • Internet: www.chesterlieldobserveccom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Eppington 12-10 lx 4.15 in. $206.00 Board of Supervisors The Observer, Inc. Publisher of TAxENOTtcE CHESTERFIELD OBSERVER Take notice that the Board of Supervisors °f ~ count; ~ "'a ~ an adjourned meeting on Decem~er 17, Zoos, This is to certif that the attached le al notice was Y g published by at-6:30 p.m, in the Cqunty Pnbiic Meeting Room at the Chesterfidd Administration Chesterfield Observer in the county of Chesterfield, state of Vir inia on g ~ B°iwitag,Rr.loandlorlRoaa,chestersda, the following date(s): 12/10/2008 Vu~ginia will hohi ~ Public hearing when p~ersos ~ may appear and present their ~rnead°Ption°faresolt~i°n~antingareal estate tax exemption for 'the E ' on Sworn to and subscribed before me this day of l~ pp Foundation This organization is a tan exemption on a 63-axe pazcel (Paz No. 706636723200000) adjacent to The , 2008. Eppington Foundation. The 63-aue pazcel for: which the on is requested has d l f an assesse va ue o 318,500, leading to an annual tax of approximately 53,025.75. If further information is desired, pplease int t th C ' `~~~A~il ac e ounty Attorney s OEice at 748-1491, between the h°„rs °f 8:3o a.m. Legal Affiant J ,Grooms Jr., Notary Pub lc to 5:00 p.m., Monday through Friday. The hearing is held at a public facility d t b b a~e . o e accessi le to persons witj- ~• ~ F~ons with qu~om on the accessib' 'ty of the facility or need My commission expires: February 29, 2012 for r~sonable accommodations should Commission I.D. 7182093 contact Janice Blaklry, Clerk to the Board, at 74R-12oo. Persons needing interpreter (SEAL) sm for the deaf mvat notify the Clerk to theBosrd no later than Friday, December •~~,~r s r r+r r r rr~r~i 12, 2006. , ~ ~`'~ 6 R 0 0 '''% . p1~ ~ %~ ' ~ ' ~ ~ ,• ~ ~ EX :, •~~ R ,~• ®• ~ ~ Sri ~/q •~•...+• ' , •.•~ ` T '' A !~ Y ,'' ~rrrJi111if114~.i.. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY o i BOARD OF SUPERVISORS Page 1 of 3 AGENDA ~~u Meeting Date: December 17, 2008 Item Number: 17.D. Subiect: Public Hearing to Consider the Real Estate Tax Exemption Requests of Senior Living Choices, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Consideration of a real estate tax exemption request for Senior Living Choices, Inc. Senior Living Choices requests an exemption of $267,371.80. The Board's policy limits exemptions to $5,000. Summary of Information: Under Virginia law, real and personal property used for religious, charitable, patriotic, historical, benevolent, cultural, or park and playground purposes may be designated as exempt from taxation by the Board of Supervisors. Under the policy which the Board has established, requests for real estate exemptions are considered by the Board up to a cap of $5,000. All exemption requests are considered during public hearings which are held in December of each year. This year, Senior Living Choices, Inc. a benevolent, non-profit organization which operates Brandermill Woods, an elder care facilities in Chesterfield County, has requested a tax exemption for three parcels of land in the Clover Preparers Steven L. Micas Title: County Attorney 0505(00):80027.4 Attachments: ^ Yes ~ No # 0000'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Hill Magisterial District: a 28-acre parcel (Parcel No. 724692221100000), a 9.745-acre parcel (Parcel No. 725692091200000) and a 4.857-acre parcel (Parcel No. 725693424000000). Maps of the parcels are attached. Senior Living Services, Inc. is a benevolent, non-profit Virginia corporation which was developed to house and provide support and relief to elderly citizens who are indigent or otherwise financially distressed. They are seeking an exemption for their skilled nursing facility and assisted living home, which also includes an Alzheimer's/Dementia unit. These facilities are located at 14301 Brandermill Woods Trail, 14311 Brandermill Woods Trail and 1900 Brandermill Parkway. The 28-acre parcel is assessed at $20,644,100, leading to an annual real estate tax assessment of $196,118.95. The 9.745 acre parcel is assessed at $7,024,300 leading to an annual real estate tax assessment of $66,730.85. The 4.857-acre parcel is assessed at $476,000 leading to an annual real estate tax assessment of $4,522.00. The collective amount of the assessment, $267,371.80, exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Senior Living Choices, Inc.'s status as a benevolent, non- profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 17, 2008. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. O~~~i~~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Senior Living Choices, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Senior Living Choices, Inc. possesses a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. The directors, officers and employees of Senior Living Choices, Inc. are not paid in excess of reasonable salaries for the services performed by them; 4. No part of the net earnings of Senior Living Choices, Inc. inures to the benefit of any individual; 5. Senior Living Choices, Inc. provide services for the common good of the public; and 6. Senior Living Choices, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:80027.4 0002.09 VICI~JITY SKETCH Senior Living Choices, Inc. 1900 Brandermill Parkway 4.851 Aires 14311 Brandermill Woods Trail 9.745 Acres 14301 Brandermill Woods Trail 28 Acres Old F-iundred Raad N Chesterfield CountyAthorneys Office @y , ._`E Odober33,3008 t hcl egldK p535 Rdt VV ©I~I~~ AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY SENIOR LIVING CHOICES, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Senior Living Choices, Inc. to consider granting it a tax exemption for three specific pieces of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID Nos. 724692221100000; 725692091200000 and 72569342400000;and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Senior Living Choices, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being a non- profit organization which uses the real property for which it is requesting the exemption for historical purposes; and WHEREAS, it is the policy of the Board to consider real estate tax exemption requests up to a maximum amount of $5,000.00. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Senior Living Choices, Inc. is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The real property located in Chesterfield County owned by Senior Living Choices, Inc. and described as County Property Tax Parcel ID No Nos. 724692221100000; 725692091200000 and 72569342400000 is used by such organization exclusively for benevolent purposes on anon-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2009. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0002,x.1 0505:80307.1 ~. ~~~~~ Yom Cnmrnunrt • News u er Since 1995 y nn P.O. Box 1616, Mid)othian, Virginia 231. l3 • Phone: (804) i45-7500 • Fax: (804) 744-3261 • Email: news@cbestcrfieldobserveccom • Inte:met: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client _ Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Senior Living 12-10 lx 4.93 $245.00 The Observer, Inc. TAIL NOTICE - Tske notice the the Eoard of stgterv;sors of Chesterfield Countyty, Vuuggnn at an adjourned mating on 15eceaberi 17, 2008, ~ 6:30 pm in the Coon} Public Meeting Room at the Cbe~czfield Administration >RJ:lOandI.oriRoad, Chesterfield, Vnginia wiIl hold a public hearing where and present their The adoption of a resolution granting a ml estate ta: ezemption for Senior Living Chaikes, Incorporated. This organization is a taz esanption on a 28-acre patcd No. 724692221100000), a 9.745-aa~e parcel (Parcel No. 7'15692041200000) and a4.857-acre pazcel (Patrd Na 72569342400000). The 28-aae has an assessed value of 520,644,100, m an annual taz of appmximately 5196,118.95; the 9-745-acre arcel has an assessed vaiae of S7,024,300, to an and the 4.857-tee parcel h~aa an ~ 3assessed value of 5476,000, leading to an annual tax dapp~ootimatdy 54,522.00. R' feather information is desired, please 'epotact the County Attorney's Office at 748-.1491, between the hours of 8:30 a.m. m S:OOpm., Monday through Friday. The hearing .is held at a public facility m be accessible to persons with y~persons with questions an tike of the fitcility or need ~ seasonable accommodations should co~tad Janice lllakley, Clerk to the Boazd, at 748-1200. persons ~mtetpreter services Sot the deafmuat n the Clerk totheBoardnohsterthanFridaT December 12, 2008. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/10/2008 Sworn to and subscribed before me this l~~ day of ~ec~~b~ , 2008. ~~ Legal Affiant es T, Grooms Jr., No Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) , ~, ~ GRUp ,, r' 's trr ut2os3 -- ~r-...., ~,,. A R Y THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 3 Nu~ AGENDA Meeting Date: December 17, 2008 Item Number: 17.E. Subject: Public Hearing to Consider the Personal Property Tax Exemption Request of Substance Abuse Free Environment, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Consideration of a personal property tax exemption request for Substance Abuse Free Environment, Inc. in the current amount of $117.00. Summary of Information: Under Virginia law, real and personal property used for charitable, patriotic, historical, benevolent, cultural, or park and playground purposes may be exempted from taxation by the Board of Supervisors. This year Substance Abuse Free Environment, Inc. ("SAFE"), a benevolent, non-profit organization located in Chesterfield County, has requested a tax exemption on furniture and fixtures located at its offices at 1461 Johnston-Willis Drive in Midlothian Magisterial District. Under the Board's policy there is no cap on the amount of a personal property exemption request which the Board will consider. All requests are considered by the Board during December public hearings. Preparers Steven L. Micas Attachments: ^ Yes ^ No Title: County Attorney 0505(00):80026.2 000212 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA SAFE is a non-profit Virginia corporation which works with the County school and private sector organizations to prevent substance abuse. The personal property tax on the furniture and fixtures for which SAFE seeks this exemption was valued at $3,250.00 in 2008 and generate tax revenue of $117.00. This is the first time the organization has applied for tax exemption in Chesterfield County. Staff has reviewed SAFE's application and finds that it is consistent with the policy established by the Board for granting tax exemptions. Additionally, staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with SAFE's status as a benevolent organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. 0002,x.3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. SAFE is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code. 2. SAFE does not have an annual alcoholic beverage license. 3. SAFE's board members are not paid. Its sole employee is its executive director, whose compensation is comparable to that of similar benevolent organizations. 4. None of SAFE's net earnings inures to the benefit of any individual. 5. SAFE provides services for the common good of the public. 6. SAFE is not involved in carrying on propaganda, influencing legislation, or political campaigns. 7. The revenue impact to the locality and its taxpayers of exempting the personal property of SAFE from taxes is currently a loss of approximately $125 per year in property taxes. 0505:80026.2 0402,~.~ AN ORDINANCE TO DESIGNATE THE PERSONAL PROPERTY OWNED BY THE SUBSTANCE ABUSE FREE ENVIRONMENT, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Substance Abuse Free Environment, Inc. ("SAFE") to consider granting it a tax exemption for personal property owned by it in Chesterfield County and located at 1461 Johnston-Willis Drive (the "Personal Property); and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that SAFE meets the requirement for the personal property tax exemption that it has requested by reason of its being anon-profit organization which uses the personal property for which it is requesting the exemption for benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. SAFE is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Personal Property is used by SAFE for benevolent purposes on anon-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This personal property tax exemption shall be effective as of January 1, 2009. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. ®~~oa~.$ 0505:80310.1 __ ~,. ~. r es~e ~e ~~~~~ Your Community Newspaper Sinr, e 1995 P.O. Aox 1616, Midlothian, Virginia 23l 13 • Phone: (804) i45-7500 • Fax: (804)'744-3269 • Email: news@chestertieldobserveccom • Internet: www.chesterfieldobserveccom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: SAFE 12-10 1 x 4.14 in. $206.00 Board of Supervisors The Observer, Inc. Publisher of TAxExozTCE - CHESTERFIELD OBSERVER Tltlo: notice that the Board ~ s aE ~ ~°"nttpp'~ vu~~m a, at en This is to certif that the attached le al notice was ublished b .djoonoedi g on rieoerba 17, coos, Y g P Y ~~0~`!O'~~1eCo~mtyp"bh°M~ Chesterfield Observer in the county of Chesterfield, state of Virginia, on Roam at the C~estr~eld Administration Ban1dio$&.lo~tdI,oriRoad,Chescerseld, the following date(s): 12/10/2008 Vnginir w3>t hold a public ~tear;ng where v rosy appear and present their ~ of a resolution tigrantiag Sworn and subscribed before me this ~~~ day of pprroo esemp n for Abuse~Fryee Environment, Inc. This is aeeldng the exemption ilot 1 and fixtures located at its ` , 2008. a6ce at 1161 Johnston-Willis Drive. The pper~sona~l property has an assessed value of 33,150.00.1eaditg to atax ofapproximately 5117. ~ssZ:%'i~ If fiQther information is desired, please contaeY the County Attorney's Office at 741491, between the hours of s:3o a.m. Legal Affiant J T, Grooms Jr., Notary Pub Ic to 5:00 pm., Monday through Friday. . The hearing is held at a public facility . to be accessible to persons with ~ ~ ~ o ~~ f~a~>rt~ ygoi n a My commission expires: February 29, 2012 ~ ~~~~~ shouid Commission I.D. 7182093 contact Janice Blak><y, clerk to the Board, (SEAL) at 74$-1200. Persons needing interpreter servion far tl;ednf nsust notify the Clerk ,,,,~~~r ~r a urrrgrr~i totheBorxdtwhwerthanFridxy, December 12, 2008. ~\\• ; G R Q 0 •,,~ s ~ ~ v~ CXt114~~ $ti = ~D -d . 02'n' .,, .,~ ~r; \v T \ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 3 AGENDA N Meeting Date: December 17, 2008 Item Number: 17.F. Subiect: Public Hearing to Consider the Personal Property Tax Exemption Request of Old Dominion Emergency Medical Services Alliance County Administrator's Comments: County Administrator: Board Action Requested: Consideration of a personal property tax exemption for Old Dominion Emergency Medical Services Alliance in the current amount of $453.92. Summary of Information: Under Virginia law, real and patriotic, historical, benevolen taxation by the Board of Medical Services Alliance located in Chesterfield Co and fixtures located at Midlothian Magisterial Dis on the amount of a personal pro consider. All requests are con hearings. Preparers Steven L. Micas Attachments: ^ Yes personal property used for c or cultural purposes may be ex This year Old Dominion benevolent, non-profit or quested a tax exemption on at 1463 Johnston-Willis the Board's policy, there rty exemption request which the dered by the Board during Decem t, vi pe si Title: County Attorney 0505(00):80025.2 ^ No haritable, empted from Emergency ganization furniture Drive in is no cap Board will ber public Super sors. ("ODEMSA"), a unty, has re its offices trict. Under CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA ODEMSA is a non-profit Virginia corporation which works with localities and volunteers to assist in training and providing continuing education programs which improve the knowledge and skills of emergency medical service personnel. ODEMSA's furniture and fixtures for which it seeks this exemption was valued at $12,609.00 in 2008 and generated $453.92 in personal property tax. This is the first time this organization has applied for tax exemption in Chesterfield County. Staff has reviewed ODEMSA's application and finds that it is consistent with the policy established by the Board for granting tax exemptions. Additionally, staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with ODEMSA's status as a benevolent organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. OtJO;~~~,.`7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. ODEMSA is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code. 2. ODEMSA does not have an annual alcoholic beverage license. 3. The officers and directors of ODEMSA do not receive any compensation. The Executive Director, three full-time and three part-time employees of ODEMSA receive compensation comparable to that of similar benevolent organizations. 4. None of ODEMSA's net earnings inures to the benefit of any individual. 5. ODEMSA's services are for the common good of the public. 6. ODEMSA is not involved in carrying on propaganda, influencing legislation, or political campaigns. 7. The revenue impact to the locality and its taxpayers of exempting the property of ODEMSA's personal property from taxes is currently a loss of approximately $450 per year in property taxes. 0505:80025.2 AN ORDINANCE TO DESIGNATE THE PERSONAL PROPERTY OWNED BY THE OLD DOMINION EMERGENCY MEDICAL SERVICES ALLIANCE TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Old Dominion Emergency Medical Services Alliance ("ODEMSA") to consider granting it a tax exemption for personal property owned by it in Chesterfield County and located at 1463 Johnston-Willis Drive (the "Personal Property); and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that ODEMSA meets the requirement for the personal property tax exemption that it has requested by reason of its being anon-profit organization which uses the personal property for which it is requesting the exemption for benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. ODEMSA is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Personal Property is used by ODEMSA for benevolent purposes on a non- profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This personal property tax exemption shall be effective as of January 1, 2009. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. Ut~O~:~.9 0505:80311.1 >^ ~ - es~ ~ e e .server Your Communir y Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 231.1.3 • Phone: (R04) 545-75(~ • Fax: (A(k1) 744-3269 • Email: news@chestertieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:OId Dominion 12-10 1 x 4.16 in. $206.50 Board of Supervisors The Observer, Inc. -- Publisher of TAIL NOTICE Take notice that the- Board of Supervisors CHESTERFIELD OBSERVER of Ch~erf~ld County, V' at an adjourned meeting on December 17, 2008, at 6:3o pm. in the county Public Mee<ing Room ~ the Chesterfield Administration This is to certify that the attached legal notice was published by Building,ltt.lOandLoriRoad,C6esterfield, Chesterfield Observer in the county of Chesterfield, state of Virginia, on vuginia will hold a public hearing where persons may appear and present their viiews c~cernutg: the following date(s): 12/10/2008 The adoption of a resohrtion gran ~ a ptopaty taa eump~e~' ~'or~ld ~ '7, `. mion Emergenry 1Kedicai services Sworn to and subscribed before me this ~/ day of Alliance. ~oT fu~r~~u~m~ and ~~ kx~ted o1$ces at 1463 Johnston- WillisDhK.'I5e has an assessed valve of Sl ~ ~ , 2008. o a. ta: of apprmdmately $!}53.92 ~'' further infarrnation is de~rtd. pose i h Co ' n C~~C captad t e unty Attorney s O ce at (~l~ 748-1491, between the hours of 8:30 a.m. to 5;00p.m.,MondaythroughFriday. Legal Affiant J T, Grooms Jr., Notary Public The hearing is held at a public faality d 'b bk f a~e to e acceasi to persons wit - , ea Any persons with questions oa the. accessibility ~ the facility.°= need My commission expires: February 29, 2012 for reasonable accommodations should contact Janice. BlaWey> Clerk to the Boazd, Commission I.D. 7182093 at 748-1200. Persoes needin¢ ittterpreter serviora for dm deaf must notify the Clerk (SEAL) aolaterthani?riday,December ,,,~~„~„„~,,,,r, 't • •....•,r , ~ ' s : 'may ~~~ ~ : •~Yl Eq(T • o y r ; ti ~ : i ,~ : ~ E1tP1A£s~,,,5 ~ i s ~ x11920~~ ,•' s V. ~i~ ~ i~rrrr••rrrr ~~`~`~ ,~~~ ,,~~~IAgY oJ ~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA ~~.~ Meeting Date: December 17, 2008 Item Number: 17.G. Subject: PUBLIC HEARING: Authorization to Convey Portions of Abandoned Ridgedale Parkway County Administrator's Comments: County Administrator: Action Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to convey portions of abandoned Ridgedale Parkway. Summary of Information: Richmond Kickers Youth Soccer Club, Inc. has requested the quitclaim of portions of abandoned Ridgedale Parkway for the development of Richmond Kickers Youth Athletic Complex. On November 12, 2008, the Board of Supervisors adopted a resolution abandoning a portion of Ridgedale Parkway as a state maintained road. The quitclaim of the right of way is subject to certification by the Commonwealth Transportation Commissioner that the road is no longer needed for uses of the secondary system of state highways. Water, sewer and storm water management system/best management practice access easements will be retained. Approval is recommended District: Dale Preparers John W. Harmon Title: Right of Way Manager Attachments: ^ Yes ~ No #0002.20 VICINITY SKETCH PUBLIC HEARING: Request to Vacate a Portion of County Right of Way Known as Ridgedale Parkway v~ N~ ~ ~ ~ rn ~ d Portion Of Ridgedale Parkway to be Vacated FET 4052 }t p ~y~ap ~YVlN~C fii~ ~~ ~~~ itifN~s ~~~Q ~~ e,~a~ 4~, v~t~~ s~~~ ~~ ~ ~~dG ~~,~ ~cP ~~ 2 ~aA LE pK~ ~ ~' ~ ~ 1 -~ /~rN ER~~ r ~ Q E ~~ ~9~ ~~ ~~~ r G G~ ~~~ ~ . ~ 5p~lt~ ~~ R ~ C'~. ~S~~P ~tD J p1N~j-Aryr~ " Chesterfield County Right of Way Office W ~ E November 18,2008 S 1 I~cl eq~ak ••7USS tlt (~~02.21 `sp„e wp ~Q ~ ~. r' ~„t-- ca'`~ T~ ~ ~ R R• 8s '""~6wUeJ 'f ii~~a~b ~ ~~y~ > sai\ ~•y a~P ~` e ti i {-~ r~ ~~ p~ ~... ~ ~ . eo uu~~~~~ ~ ~ ~ ••T ~ ~.__. .'~e ~~ is 'q~ Riy r1 .~. g _~ ~~~7}d ~°iRf d~ A 7 .ji~~ 2 W ~3 W ~g .[ . a / / ~~d ~ 1 ~ .. ..~.- .~ I ~,E)f OW~ .o r \~~ ~~ ~~6 ~il $a ~ ~ ~~~m ~ d ~, ib v K~~' ~ g~ ~~ ra S ^e N t' m ~J~31I Ny If\ i ~ ~ ~.~IYOE! ._ I ~ gg /o ~ ~ ~~d gt 3 ~ d. s.. _ /'ZYy~b\~ n X4$3' ~~y .~ u~,~_ J '~3~4doyb~8~~ ~ ~~~ ~~5~ ~~ hav ~'i njjg~ ~ 3.Pid~4~Di ~+~~ ~ M/Y 'ro ~~ : 3 ~ ~ S '~.~ f' aid ~a ~i ~ :. ~~f^. ~, o ~ a° ~ ~ ~; W o e0 ~ • ~~ ~a> >~~~ ~~~ s~ m ~ c ~a o ~ ~ ~ .3 ~ ~ ~~. ~~ g ~ ~ W c a ~~ ''..fir . ~-~~ Y_ • _. °de ~` ~~~~ ~~~~ y ~ i $ ~~ U~O~ti~ ;'~ ,~.~ ~~~ Yc:n ('r,rnmarni,•t ~Vrtt • kr rrr 5rne' • 9vi f ! c f P.t), Rc~x IGi~i, hSislhrthian, ti+u~nzia 231 I ~ • Phone: {RCU} S4S-?i(MI • Eavx: ~!+(~I~ ; dd-3'titd • Fsnail: nGU~,Cit;l}t-,ir,~lsrlJuhACnrcc~tns • Inirmct: u•u°u,~:atc~terlirldr~Mtn~rr.cc+m ADVERTISING AFFTDAVI~T Client_,„~ a,_, ...._._._ Deticriptican Ad Size~_ _ C.'QSt {der issue) Chesterfield County 1.N: Riclgcclalc Plca~y VAC t eta) x 1.7=1 in. Right of V4'ay 12- l 0 The C)bserver, Inc. Ptiblisl~cr of CF~t~;S'I'EKIt'II~:Lll OBSERVER S~?.()(1 __.~_ .,. This is to certify that the attached legal notice was published by rh~xa•rrcE Chestert"reld C7bscr~rcr in the county of C"llesterfield, state of Virginia, can 'ihat rn D~netnher t~, 2t1~6, ~ ti:30 p.m. the falla~ti•in dates 12f 141200$ or as snon tht`rerafter as may be heart, ~' she EcEard of Supervisors of C:hester5etd County at its trgutar meetingg ptaoc in the Publie Mrtting Rown of C'hestrrtiterd /'~ Count}t~rginia.vriIIronsiderthevacatiae ~tiy.arn to and subscribed hcfc~re me this `~ Clri C?f of a portion of Rrdgrdak F"aricvray: y ___ . Inforrrration rr~arding thr pn*nsed _~ vacation is on iiikk itt i!-r RighC o Way ~ ~p-,~f~'? , ZOOS. C)tfece in C.hatcr5etd County Virginia, V and nu•-y be c>tamirarit by .all interested parties between ttte twa,ra cE&3K1 am. watt /' 5:00 p.rn., Monday throaag~ Imo}. C.~- __ , .... . Legal Affiant Jat c T, C;roams ,Tr., Ncatan• Pu 'c 1t~y cammissiori expires: February 29, 2fll? (:artirrussion 1.D. 7182093 (SEAL) 't, ~,,, ~t trrirrgr, r' r ~ ~ ~~ fx,~tat:s oz .~ ~ ; ~ at_Zy.ts . Lf®..~d~~' \V THIS IS NUT A BILL. PLEASE PAY FRQNI 1NVCIICE. 'I'1I:4,NI{ YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 17, 2008 Page 1 of 1 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments• County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on January 14, 2009 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No # Or302.ti3