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09-09-81 MinutesBOA~ OF ~UPERVISORS ~INUTES September 9, 1981 Mr. ~arry C. Daniel, Chairman Mr. R. Garland Dodd, rice Chairman Mr. C. L. Bookman Mrs. Joan Mr. E. Merlin O'Neill, ~r. Richard L. Hed~iek County Administrator Staff in Attendance: Mr. ~hil ~estor, Dir. of Parks and Recreation CO. Administrator Mr. William Howell, Dir. of General ~ervices Mr. Richard McElfi~h~ Environmental Eng. Mr. Steve M/cast County Attorney ~r. Jeffrey Muzzy, Dir. of Conhmunity D=velop. Mr. Robert Painter, Dir. of Utilities Mr. Lane Ramsay, Dir. of ~udqet and AcCOunting Mr. Daniel called thm meeting to order in the Conference Room at I0~00 a.~. (~DST). On motion of Mrs. Girone, seconded by Mr. Bookman, the Board went into E×eeutive S~ssion to discuss legal ma~ters as permitted by Section 2.1-344 (e) (6) of the Code of Virginia, 1950, as amended. Ayes: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr. ©'N~ill. Mr. Dodd and Mr. O'neill joined the meeting during EXecutive Reconvening: Board recessed ~or lunch. Reconvening~ The Chairman called the regularly scheduled meeting the Courthouse at 2~00 p.m. (EDST). Mr. Dodd gave the invocation. Mr. Daniel stated that residents living near ~ha Cheste=~ield County Airport were pre,ant and tha~ they had understood discussion of th~ Airport ~aster Plan w~uld ~e held ~oday, ~e ~tated that %here had b~en some misunderstanding and the Boar~ would not be addressing nor taking action regarding thi~ matter at this me~ting. Mr. Hedrick ~tat~d that he had also at~ended the 9ubli¢ hearing regarding the Airport Master Plan and it had never b~n th~ intent that this matter would be discussed ~oday. Mr. Daniel apologized to the residents pre~ent for the inconvenience and misunderstanding. 81-406 On motion of Mr. Dodd, seconded by Mr. Boo~u~an, the minu~s o~ August 26, 1981, were approved aa amended.' Vote: Unanimou~ Mr. Hedrick ~ated that the dedication ceremony for the ~o~thern Area Landfill would be held on september 14, 1981, at 10:00 and invited the Board members and any other in=crested persons t~ attend. ~r. Hedrick s~ated that the County had r~c~ived a letter from ~oody'~ Investors 9~v~ce reg~rdlng the County's Dond ratinq and recognized Mr. Ramsay who was present. Mr. Ramsay ~tated that the County had received a new rating from a AA to a AA1 which is nex~ to the hast rating ~hat can be received. ~rs. Girone inquired why the rating had teen revised at this time. Ramsay stated that Moody's annually reviews the ratings. ~e ~tated that the County has been working with them on an annual basis rather than only wh~n th~ County plans to sell bonds as in the past. M_rm. Gizone inquired if Standard and Peers would also review the ratinq. ~r. Ramsay stated that he felt they would. Mr. ~edriok presented the ~oard with ~he Nice County Achievement Award which had been given the County fo~ the Police Driver Awareness Proqr~m. Mr. Hedrick introduced Mr~ Carrie Rogers, Chesterfield'~ Chris=mas Committee Chairman. Mrs. Rogers stated that the budge~ for this year was approximately $16,0~0. She ~tated that fun~s received are donations from churches, senior clubs, individuals, ~tc. She presented the ~oard with a financial report for the Christmas proqram and explained the disbursements. Mrs. Reger~ introduced ~rs. =lsie Elmore, Chesterfiald's Christmas Mother £oz I981. Mrs. Elmore stated that she was worried about priorities this year because of the economic conditions which exist. She stated that attention had to be given to the "spirit of Christmas" and =hat it should not be forgotten. Sh~ ~ta~ed that the number of familie~ needing assistance had increased over the years, ~hat the 3obless rate was affecting the progrmm a~d its budget, and that the County should coalesce ~round the Chris=mas program--doing ~omethin~ positive. She thanked the Board far th~ contribution, invited the Board to visit the Chris=mas warehouse and requested ~hat they be advocates of the program. Mr. Daniel stated the ~oard supported the Christma~ Program and wished them much ~ucees~ this year as in =he past. ~r. He,rick stated that a public hearing to consider an ordinanc~ relating to subdivision fees, zoning fees and sits plan ices had been deferred to this time and date. He u%ate~ that the homebuilders, because of conflicts with vacation~, e~c., had requested an additional two week deferral in order that they couI~ mee~ with s~a%~ one additional tim~. He stated they were aisc interested in attending the meeting when thi~ ordinance was additional me,ting and two week de~erraI was also agreeable. On motion of Mr. Dodd, seconded by Mr~ Girone, the Boar~ ~efsrr~d consideration of this ordinance until September 23, 1981, a~ 9:0O a.m. at the reqne~ of the hem,builders. V~te: Unanimous 81-407 Mr. Eodge stated that the staff and the School Administration had revised the cooperative agreement for the use of sEhoci facilities by Parks and ~ecreation, He stated that this program has been in operation for two years and some minor problems had been experienced which this revised agreement should rectify. He stated that he would like the Board to permit the review committ~ to continue tn operate On an as-required baa/s, to adopt the cocperatlve agreement as a replacement fo~ %he existinc contract cud :o permit the ~cview committee, $%perintendent of ' Schools and the County Administrator to amend the agreement as required during the year with a report back to the Board every 6-12 months. 5~rs. Girone inquired if the portion of the agreement regarding electrical service meant that a $12 charge Would be Lmpofed above and beyond the custodian's ccmt when heating and air-conditioni~9 wer~ utilized. Mr. Fulghum s~afed that the schools have day and eight settingm~ and if additional heat or air conditioning is u~eded above that setting~ it would he charged. He Stated that the Parks and Recreation Department has indicated they would net require additional heating or air condltloninq. Mr. Heater stated that their scheduled activities can b~ conducted without extra heat er air conditioning e~cept i~ very few cases and they Will go tO a facility that does not heat the entire building ~or one room so the charge would be l~$s. Mr. Eulghum Stated these are nominal fees and that the actual come is not being charged, Mrs. Girane inquired who would be able to use th~ facilities and who would they cai1. Mr, Fulghum stated that this had been addressed by the Committee and that any association or in~%viduale wishing to use school facilitiem should call th~ principal at the ~chool needed. Mr. Easter geared that Parks end Recreation wes receivin~ first priority on tho use of facilities after school hour~, that these activities were being scheduled and the principal would then handle any cth~r additional requests from the general publie. Me stated the scheduling situation is much clearer with this agreement than the original contract. Mr. Daniel sta~ad he thought there should be one numbe~ =o call for the use of facilitims. Mr. Hedrick mtafed that was not practical for all the facilitie~ but theoretically ~hoy would call only one number--the principal 0~ the school which was needed. Mrs. Girone inquired about the custodial charges when th~ person ltould only be required to open a~d closo the door~ and clean afterwards which the~ would have to de in any case. Mr. Fulghum stated that the custodians are assigned rtgular dugies the entire time, that they work shifts a~d sometimes the events would end ~hen ~he shift snded, ets, He stated that the person assigned is to be available th~ entire ~ime in the Er=nE e probl~ arisem. Krs. Girone stated ~ke felt the County, in the future, would have ~o establish a Community Education Department which would create programs for 5he faEilitle~ after hours, would handle the rental Df facilities, etc. which is being done in other jurisdictions. %£ter further discussion of th~ ~atterr it was on motion of Mrs. ~irone, seconded by Mr. Dodd, r=solved that the BOard~ [. Permits the Review Committee to continue to operate on an au-required basi~; ~. Adopts the Cooperative Agreement as a replacement ~or the existing contract~ and 3. Permits the Review Committee, the superintendent of Schools and the C0~n~y Ad~iniatrator to amend the Cooperative Agreement as required during the y~ar, with a report back to the ~oard every 6-12 month~. ~te: Unanimous 81-40~ Mr. William Howell stated thaf the landfii1 operation has never teen self-supporting--that deficits have existed even though the may have been small. He stated the proposal ~ubmlttsd by ~ta~f Would make this operation self-supporting, would cover unforesee :ares are competitive with other jurisdictions in the area. There was no one present in the audience to addres~ this matter. Mr. Boo~dnan inquired if any costs were proposed for once a month pick-~p for citizens. 5~. ~oweI1 stated that this was not addressed and no charge was proposed for this service. Mr. Bookman stated that the so~thern arcs landfill cost will deereas~ by ~0%, =hat =he proposed ~ate will ~ore than double the fees, that h~ was not ~u~e if w~iqhi~g wo~ld generat~ more revenue, etc. Ee s~a=ed he fel~ $8.50 would be su~ficien= to make the operation s~lf~supportinq as indicated by staff. Mr. Hedrick problems. Mr. Howell stated that the break-even £igur~ of $8.50 is based the Chester landfill closing in March, and it would be affected by any change. Mr. Dodd stated he realized that raising fees was net popular, b~t th~ Boar~ ha~ b~en an~uminq additional cest~ h~xe and there and it will be worse at the end of the year. Mr. Bookman inquired what the County cost is for enc~ a month pick-up and requested ~hat the County Adminis:ra:ar obtain thes~ figures. He stated that this may have to be eliminated next year, high at one time. She stated that the $8.50 is justified and inquired if capital costs could be included in u fee schudulm. Mr. Micas stated it could. Mr. Bookman s~ated he thought weighing material may generate mcr( r~venue. ~r. Nuttall stated that there will be no ohang~ in magnitude by beginning to weigh but all cor~mercial v~hicles will De charged by this proposal, ~r. Daniel inquired if the $10/ton would be for cost recovery. Mr. ~uttall stated that the $8.5Q would cover th~ day to day costs but for example, a new cell will be needed at the land~ill et~. an~ those types of improvements ~Quld bm covered under the $I0/ton charge. ~r. Eedrick stated that the $8.50 is a break-even figure for operation and ~aintenance (without any charge for capital costs} for tipping fees on estimated volumen, th~ $10/ton iS based operating two land~ills ra=her than cna, and added that estimate by staff are normally low rmther than high. He sta~ed the once month piCk-up is available to all citizens who r~qu~st th= service, and that at the northern area land{ill they will not have tO weigh and pay. 5e stated next year, th~ problem will be compounded if not addressed a% this time. He stated the inoreas in f~es is necessary at this tim~, ~e stated that this will increase the cost to a family by approximately $3.75 to $4.50 pa year based on the average refuse genera=ad by a family. Mrs. Girone discussed the recycling of glass and aluminum which this is only successful in very large operations and ~he County' is small in comparison. ~s. Sirone ~tmted she felt the tires should be disposed of without e fee being charged in order to ~lean up the County. Mr, ~driok stated that if this were approved~ the County would be the only jurisdiction in the area which did not charge and we would be inundaaed wi~h tires from all areas. Mr. O'Neill stated something would have to i~itiated areawide i~ order for this to be successful. $1-409 of $~.50 per ten be ohar~ed, that tires remain chargeable items and that this co~t be reviewed annually. Mr. Dodd s~a~ed that he was concerned with ~he overatl budget. He stated items cf concern regarding salary increases for teachers, police, fire, a~c. had been discusse~ which are necessities. S~ stated the Iittle by little funds are being disbursed and he felt the financial condition will become Mr. G'Neill stated he had attended th~ Local Government Advisory Council mae:lng and the effects of ~he President's budget cuts were going to affeca the C~un~y hremendoesly. ~e sta~ed the budget canno~ 8Susorb all of th~se costs. ~e stated that we cannot project a budget based' on past experience. ~e stated tha~ tO delay increasing the fees today, will only make the day of ~s. Gi~one stated she did not ~eel the $1g figure was justified. She s~ated she felb bhe Board should proceed slowly, take the experience cf weighing ~nto consideration and ~hen revie~ th~ f~ schedule again. Mr. Daniel stated that if the $8.50 figl~re was ju~ti£ied then the $1~ f~qu~e was becaus~ the s~e staff had both calculations. 0n mo:ion o~ ~. ~odd, ~con~e~ ~y Mr. O'neill, the Board rai~ed the basic rate to $~.0O/ton, co~ercial vehicles ever pi~k-up size $9/ton and pi~k-up tru~ks $5.0O/load (all other charge~ effective October t~ 1981~ with the understanding that a report be made ~o ~k9 ~oard on January 1, 19~2, regardin~ ~he status 0m motion of Mrs. Girone~ seconded by MS. Dodd, the Beard adopted :he following resolution: h~alth and ~af~ty of all citizens; and :o eliminate charges for their disposai ~ut f~ls to do so without other jurisdictions also eliminating ~h~ charges, would jurisdictions. Now, Therefore ~e %t Resolved, that the Chss~erfleld County Board of Sups~i~or~ requests the Kic~ond Regional Planning ell m=~¢r jurisdictions to participate in a clean-up c~paign and ~liminats the co~t charged ~or disposal and/or splitting of tires. Vote: Unanimous Mr. Ken Cronin stated =ha= Ches=erfleld Cable Co~unications would like to ~end the franchise agreement by deleting a c~rr=n~ family movie channel and adding WOR, an independent television movies, and this change would not affect the rate. He stated th~ programs~ movies and children ~h~s. ~e ~te~ed this is an seconded by ~r. Boo,an, the Board app=eved the deletion and B1-410 Russ Bateson, General Manager of Chesterfield Cable ~©~unications, was present. ~rs. Girone inquirsd if and when ~a~esen sta~ed ~hat they ar~ planning to improve services ~h~never three day weekends occur to eliminat~ the problems ~xperianced Labor Day weekend. He seated also that within tko ]ext two months they would establish shifts in order that service~en would be on duty nntil 9:00 p.m. ~m addsd that within n~xt year, they also planned ~o add a shift for the customer mervice operations as well~ all of which will h~%p p~ople who are workin~ until ~00 p.m. an~ cannot contact their office until aftmr that time. Mr. Daniel stated he had received complaints regarding t~e %ines being continuously busy and requested that additional lines be add~d~ ~lr. ~ahesOn $%at~d that additional linee would not ~otve the problem, but the shift changss should and add~ furthe~ tha~ they were planning to hire two more people in the customer Mrs. ~irone inquired about undmrgr0und versus aerial lines. Mr. ~ateson stated that undarqreund lines take longe~ to install as he would like to have a dimcu~sion at some future date with the Board to discuss ~he entire oparatlon which might be helpful. ~h%~ ~ay the County ~nvironmentai Eggineer, in accordance with ~ir~ctions from this Board, made report in writing upon his ~xamina~i0n of Southwick goulevard, Letohworth Laos and Oldbury Road in Buckingham, Section 1, Midlothian District. Upon consideration whereof, and on motion of ~rs, Girone, Sec0nde~ by ~r. ~ookman, it is resolve~ that Southwick Boulevard, Letchworth Lane and Oldbury Road in ~uckiogham, Section ~idtothian District, be and they hereby are established as public roads. And be it ~urther rssoived, that the Virginia Department of Righways and Transportation~ be and it hereby is rag~este~ tQ taka into the Secondary System, Southwick Boulevard, beginning at intersection with Old ~uekingham goad, state Rou~e 677, and going .08 mile northerly to tie into proposed Southwick Boulevard, Section 2, Buekingham~ Latchwerth Lane, beginning at intersectio~ ~ith 01d Buckingham Road, State Route 677, and going .05 mile mertherly to a cul-d~-sau; Old~ury Road, beginning at intersection with Old Buckingham Road, State Route 677, and going .20 mile northerly ~o a dead end. These roads s~rve 48 lots. And be it further resolved, that the Board of ~uaran%ees to the Virginia Department of ~ighway~ a 50 ft. riqht-of-way for all of these rca~s. This section of ~uckinqham is recorded as follows: Section 1, Plat Book 33, Page 33, March 1, 1979. ~ete: Unanimous ~hi$ day the County ~nvirou-mental ~ngineer, in accordance with ~irections from this Board, made report in writing upon his ~xamination of Kendelwick Drive, Briarwiek Drive and Colcnworth Clover Hill District. ~riarwick Driv~ and Colonwor%h Drive i~ Falling Creek Farms, · nd they hereby ara ~stablished as public roads, And be it ~urther re~olved, that the Virginia Department of ~ighways and Transportation, be and it hereby is requested to ~ake into the Secondary System, Kendelwlsk Drive, ~sqlnning where ~tate maintenance ends on e×istin~ Kendelwic~ Drive, $~a=~ RQUte ~0~6, extending east .04 mile tQ the intersection of Briarwick ]rive, then east ,03 mile to existing Kendelwick Drive, State koute 2086; ~riarwick Drive, beginning at its intersection with (endelwick Drive extending south .08 ~ile to a temporary .urnaround and ~xt~nding north .11 mile to the intersection of ~olonwor~h Drive, then north .09 mile to a cul-de-sac; Colonworth )rive, beginning at its intersection with Briarwick Drive, ~xtending ~ast .11 mile ~e i~s intersection wi~h Lynchester )rive~ State Route 910. These roads serve 26 lots. And be it further resolved, that the Board of Supervisors ~arantees to the Virginia Department of Highways a 50 ft. - ~igh~-of-way for alt Qf these roads except Cclonworth Drive which 5as a 60 ft. ri~ht-of-wa~. These s=ctions oi Fallinq Creek Farm~ ~re recorded as follows: ~ection F, Pla= Book 23, Page 50, Nevei~ber 29, 1974. ~ection G, Plat Book 28, Page ~1, April 20, 1977. ~ote~ Unanimous motion of ~. Gi~o~, SecOnded by Mr. Bookman, the Board ~pproved ~ke request from the Chester Civiten Club for a bingo ~nd/or raffl~ per,i% for calendar year 19~1. ~dcpted the following resolution: ~rovides funds ~o assist political subdivisions of the State of ~irginia in aequirinq and ~eveloping open ~pace ~n~ park lands~ and Whereas, There are urgent needs within the County of Chesterfield to develop park land; and ~hereas, This area is 4e~med a high acquisition and development priority by said County and shall be referred to as Huguenot (~idlothian District) Park, Pha~e II~ and Wherea~, In order to attain f~nding assistance from the Virginia Commission of Outdoor Recreation, it is necessary that the Board of Supervisors of Cheutur£ield County guarantees a proportionate share of the ¢os~ thereof; and Whereas, The proportionate share is funded fifty percent (5O%) by the Virginia Commission of 0utdQor ~ecrea~ion and fifty )ereent (~0%) by the Board of Supervisors of Chesterfield County. NOW, Therefore~ Be It Resolved by th~ Bo&rd of Supervisor~ ~f Chester~iel~ County, that the County A~mlnistrater is hereby necessary tQ be provided to the appropriate State agency and to formulation, approval and funding of the suguenot (zidlethian District) Park, Phase II Pruject. And ~e i~ Further Resolved, that the Seard of Supervisors of Chesterfield County gives its assurance that the fun~s needed as the proportionate share of the cost of the approved program will be provided, up to $80,000. 81-412 10. ~nd Be It Further ResolvEd, that the ~oar~ of Supervisors of Chesterfield County, gives its assurances that the General Provizicns of the Land and Water Conservation Fund and the Virginia Out~ccrs Fun~ Fiso&l Procedures will be complied with ir %he administration of this project. And B~ It ~urthor Resolved %hat the Board of Superv~Or~ of Chesterfield County gives its assurances that all other applicable Slate and Federal regulations gop~rning such expenditure of funds provided by the Virginia Coimmi~sion of 0u=doer Recreation wall be complied with in the administration e~ thie project. And, Also, Be It Further Resolved, that the H~rltage Conservation and Recreation Service, U. ~. D~partment cf the Inte=ier, and the Virginia Commission of Outdoo~ Recreation is respectfully requested %0 assist in the prompt approval and funding of the Nuquenot (Midlothian District) Park, Phase II ~roject, in order to enhance ~he standard of recreational ~njoyment for all our citizenry. VOte: Unanimous Mr. Micas stated the County had received a request ~or a bingo and/er raffle permit from the Civic and Political'Action Aszociation of Matoaca Magisterial District. N~ stated that the Stats Code sta~es that organizations must meet specific criteria two of which are that they must operate exclusively for religious, charitabl~, community or educational purposes and tha~ they must have met on a ~egular basis in the j~riediction for which the permit would be granted for at leash two y~ars. H~ stated that this organization did not meet these two requirements. He stated further that denia~ Was recommended of the r~quest. Mr. Mayas, representing tbs CPA~4MD, stated that the funds generated would be used in li~ Of collecting duez from the marchers, that they would be COntributing to the educational purpose~ of the ~embership and that they are an extension of the Ettrick Community A~sociation which ha~ been established since 1959 but has eot met on a regular basis since 1970. ~e stated they have some of the sa~ members and the residue of funds ~rom the Ettrick Community Association had been given to th~i~ n~wly formed a~soeiation. Mr. Micas stated that =he use o~ the funds for dues was not a permitted use as e~tablished by the General Assembly, ~r. O'Neill explained that the enabling legislation only allow~ the County to grant permit~ to those agencies which are charitable in ns:uts. H~ stated that the Bo~rd could not legally grant this request for a permit. Mr. Mayas requested the: a deferral be granted in order that they might review the State Code ~urther as ~o whether or not they qualify. After f~rther discussion, it was generally agreed that this i~atter be tabled at this Mr. Hedrick advised the Board of outstanding appointments. On motion o9 Mr. o'Neill, ~econd~d by Mr. Dodd, ~he Board approved the installation o~ street lights at the following location~ with the funds to be expended from th~ Street Light 1- At 14231 Cherry street, Matoaca District; a~ 2. At the intersection of Route 147 a~d Scarsborough, Pole $7548N, Mid~othian District. Vote: ll.B. 12.B. 12.C. 12.D_l 12 .D ,2,, On motion of Mr. Dodd, seconded by Mrs. Girene, the Board appropriated $1,500 item the ~srmuda District 3e Road Funds to upgrad~ the conditions of Ramona Avenue between Melba Street and Maywood Aven~e {regradin~ the zead~ ditching, culvert installation and a gravel base) which wil~ be accomplished by County forces. It is noted bhat the project will cost $2,100 of which S600 w%l% be contributed towards the project by the tour residents living along this section of the read. Vote: Unanimous Mr. Painter stated that five bids were received for Phase IV, of the Rehabilik~tion of the Ettrick water and Sewer symtem with the low bidder bein~ Piedmont Construction. Mr~ O'Neill stated he was concerned with the company dealing directly with the public and mtatad that he would r~co~end approval subject to a staff member hein~ aEmiqned a~ the con,act p~r~on a~d that it im understood that an inspector would monitor the work. Mr. Tom Winston~ representin~ Piednont, ~tated those conditions were aureeabie. Mr. ~edriok s:a~ad the administration would work cut the detail~ on the conditions. On motion of Mr. O'Neill, seconded by ~rs. Girone, the Hoa~d approved and authorized the Co~ty Administrator to execute any neeessazy documents for Piedmont Con$~r~¢tion Company, Inc. Who submitted the iow bid cf $696,878.7S. (This project iS being funded by a three year HUD grant and the contract provides that th~ contractor will only be authorized tO prQceed up ac ~he amount of funds available.) It is further resolved that a staff member will be the con,act person with area residents and that a~ inspector will bu monitorinq the project. Ayes: ~. DOdd, Mr. Bookman, Mrs. ~irone and Mr. O'Neill. Absent: Mr. Daniel. ~r. Painter presented the BO~d with a list of developer water and sewer contracts executed by the County Administrator. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved an~ authorized the County AdministratOr tO e~eo~te an aqreement and deed of ingras~ and eqre~s for th~ developer of B~fcrd Road Fire Station, a cody of which is filed with the papers of ~his Board. Ayes: ~r. Dodd, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Daniel. On motion of Mr. Dodd, seconded Dy ~ra. G&rcna, the Board approved and authorized the County k~ministrator to execute any necessary documents for G. & T. Construction who ~ubmitted the low bid of $4,519.5~ based on Bid $¢hed~l~ "A" £or Water CoR~rac~ NO. W$t-76C/6(8)1761, Ramona Avenue; and further the Board appropriated $~,~7~.~5 from 563 Smr~lus tn 3~0-1-61761-4393 whic include~ a 10% contingency. Ayes: Mr. Dodd~ Mr_ BOOkman, .WLrs. Girone and Mr. O'neill. Absent: ~r, Daniel. On motion of Mr. Dodd, ~eeon~ed by Mrs. Girene, the Board appropriated $26,061.00 from 559-1-0064~-0000 (Advance by Developers) to $$0-1-69277-4393 for Contract W79-27B, Happy Hill Water Line. It is noted that On August 12, 19~l, the Board approved the d~veloper contract No. WSl-75CD with Carl Bogesu 81-414 12,D,4~ 12.D.5. ~ssociatas, Inc. in which the developer contributed $26,061.Q0 to ~tend ~he water lin~ in Happy ~ill Farms =o be installed under ~ounty Contract No. W79-27S. %yes: Mr. DOdd, Mr. Bookman, Mrs. Girone and Mr. O'Neill. %b~e~t~ ~z, Daniel. )n motion of Mr. Dodd, seconded by ~rs. Girene, the BOard ~pproved and authorized the Chairman and the County Administrator :e exesu~e an aqreement vacating an old and accepting a new ~aaement ~rom Jo'~n p. Andrews, et al. ~or th~ construction of ~ater linm, which easement is located along Orchardhii1 Drive. ~yes= Mr. Dodd, Mr. Book~an~ Mrs. Gircne and Mr. O'Neill. ~bsent: Mr. Daniel. motion of Mr, Dodd~ seconded by Mrs. Giron~, =he County ~ttorney is hereby authorized to institute condemnation >r~¢eedings against the property owners listed below if the ~ount as se: opposite their names is not accepted. And be i~ ~urth~r resolved that th~ County Administrator notif~ said :roperty owne~ by registered mail ~f the intentio~ of the County enter upon and take the proper~y which is to be the s~bject of ~aid condemnation proceedings. An ~ergency existing, this ~esolution shall be and it hereby i~ declared in full forc~ and ~ffect immediately upon passage. ~ohn A. Furman, Jr. and W79-~7B~ Happy Hill Road $250 iMil~red W. Furman ~ye~= Mr. Dodd, Mr. Book'an, Mrs. Girone and M_r. O'Ne~I1. ~bsent: Mr. Daniel. }n motion of Mr. Dodd, seconded by Mrs. Girune, the County ~ttorney is hereby authorized to institute condemnation proceedings against the prepe~ty owners listed below if the ~mounts as set opposite their names is not ~urther resolved that ~he County Administrator notify ~aid Droperty own~r~ by registered mail of the intention of the County ~O enter upon and take the property which is to be the subject ~aid condemnation proceedings. An emergency existing~ this ~e~ol~tion shall be and it hereby is declared in full force and Sara S. Homer W21-0~C/2B $1,128,Q0 ~illiam Stanley and Nevada M, Stanley [lice E. Brcckwell and Wal~er S. ~reskwell W81-05C/14 i94.00 %ye2= Mr. Dedd, Mr. Bookman~ Mrs. Girone and ~r. O'Neill. [bsent: 5tr. Daniel. ~r. Hadrick stated this date an~ time had been advertised for a ~ublic hearing to consider an ordinance vacating Turkey Run Road ~n Swift Creek Farms, Section A. There was ne one prement to iise~ss ~his matter. On motion of Mr. Dodd, seconded by FATS. ~irene, the ~ollowing ordinance was adopted: ~1-415 An Ordinance tO va=ate Turkey Run Rued in Swift Creek Farms, Section Aw Midlcthian ~agfsterial District, Chesterfield County, Virginia, as shown on plat thereof duly recorded in the Clerk's Office Qf the Circuit Court of Chesterfield County in Plat Bock 14 at Page 57. Whereas, Glen Tara Company has petitioned uh~ Board of Supervisors of Chesterfield County, Virginia, to vacate Turkey Run Road in Swift Creek Farms, SectiOn A, Midlethian Magisterial District, Chesterfield, Virginia, more particularly shown on a plat of record in tko Clerk's Office of the Circuit Court of County in Plat Book 14, at page 57, made by Foster and Miller, Certified Surveyor~, dated February 19, 1965. The portion of the eubdivison plat petitioned to be vacated is more fully describmd as folIows~ Turkey Run Read beginning on the West Line of Bailey Bridge Read and running between Let 4, Block C, and Let 1, Block A, Swift Creek Farms, ' Section A, aa shown outlined in re4 on a plat made by J. K. Timmons and Associates; Engineers, Surveyors is attached hereto and made a part of this Ordinance. Whereas, notice has been given pursuant to Section 15.1-431 Of =he Code cf Virginia, 1950, es amended, by advertising; and Whereae~ no public necessity ~xists for the continuance the portion of eubdivision sought to be vacated and the vacation will not abridge the rights Of any citizen. Now~ Therefore, Be It Ordained by the ~oard of Supervisors of chesterfield County, Virginia: That pursuant to Section 15.1-482 (b~ of the Code of Virginia, 1950, aS amended, the above desurlbed Turkey Read Read i~ h=rsby vacated and no longer necessary for public use. This Ordinance shall be in full force and effect in accord=ncc with Section 15.1-482 (b) of ~he Code of Virginia, 1950, as amended, and a =ertlfied copy of this ordinance, together with the plat attached hereto shall be recorded no ~eener than thirty days hereafter in =he clerk's Office of the Circuit Court cf Chesterfield, Virginia, pursuant te Section 15'~-48~ of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursnant to Section 15.1-483 is to destroy the force and effect of the recording of ~h~ portion of th~ plat vacated. Accordingly, this Ordinance shall be inde×~d in the names ~he county of Chesterfield as grantor, and Ja~es ~. John~ton~ III and Anne W. Johnston, husband and wi£e, and Betsy M. ~ing, or their successors in title, as grantees. Ayes: Mr. Dodd~ Mr. Bookman, Mrs. Giron~ and Mr. Absent: Mr. Daniel. Mr. Daniel r~turnud to the meeting. On motion of Mrs. Girone, seconded by Mr. BOOkman, the ~oard into Executive $~$ion to discuss =he use of real property for public purposes as permitted by Section ~,1-]44 {a) 2 ef the C0d~ of Virginia, I9S0, as Vote: Onanimous 31-416 On ~otio~ of Mr. Bookman, secQn~ed by Mr~ Dodd, the ~oard adjourned at $:U0 p.m. until 9:00 a.m. on September 23, 1981. Vote: Unanimous County Administrator ~arry ,2./ Daniel Chairman 81-417