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03-11-81 MinutesC ~INUT~S March ~taff in Attendanca: permi;~ed by ~ec~ion 2,1 344 (a) (1) of the Cod~ Of Vir~nJ.a. 1950, ms amended. Absent: Mr. Dodd and ~r, O'Neill. Mr. O'Neill joined the Board during lunch. ~r. Daniel called the regularly scheduled meeting to order at th~ Courthouse at 2:00 p.m. (EST). Mr, Dod~ gave the invocation. On motion of Mr~ Bookman, seconded bp Mr. Dodd. the Board ~pp~oved the mlnu~ae of February ~5, 1981, as submitted. Mr. Daniel ~cOgnzzed and introduced Mr. ~. Y. Currin, Jr. who was present. On mo~io~ of the Eoard, the ~oll. owing r~©lution was adopted: Whe~ea~, Mr, C. F. Currin, Jr. was aDpointed to the Chesterfield County Planning Commissien ~s %he rspresen%ative from Bermud~ District on J~nuary 14, 1976; a~d Where~, Mr. Currin d~d f~ithfully perform th~ duLies and di~ch~rg~ t~9 resDo~ibili~ies incumbent upon ~ member of th~ Planning Commission affeetive February 17~ 1981; and 81-096 £o]lows be preseoted to Mr. Currln: C. F. CURRIN~ JR. IN APPP~ECIATION FOR DEDICATED SERVICE ON THE CEESTERFIELD COUNTY PLANN~NC COMMISSION JANUARY I4, 1976 - FEBRUARY 17, 1951 Votn: Unanimous Mr. Dodd presented Mr. Currin with the plaque and expressed his appreciation fey the s~vice ?eodered. ~{r. Currin thanked the Board for the plaque and re~olution. Ns, Suzan Craik, repre~tin~ the Keep Chesterfield Clean Committee, introduced Mr. John Jackson of the Division of Lit~e~ Control. She thanked the Bo~rd for their support of the litter program. ~s. Pat Cox, ~ssista~l Coordiaator for the h~d supported th~ resolution ~e¢laring April 6-18, 19~1 as ~ould like ~aoluded iu the proposed resolution, the on April i1 and 12, IeSl. Mr. O'Neill inquired if County did. Mr. O'Neill inquired if this would include i~¢luded if this were p~ssed, bat.the f~es would be waived £or be prepared ~o indicate the cost ef~ec~ivsness of having ~here~s, K3C is organized a9 a eo~unit? group to improve · he environmental quality oX Chesterfield County through four tires per vehicle ~ the ~he_g~er l~ndfill on April ll and April 6 ~hrough 1~, 19~1 as "Keep Chesterfield Cles~ Weeks, 1981"; and r~siden~s ~nd businesse~ 7e Darti¢ipat~ in this pro,ram to make 81-097 Mr. '~icas stated that in 0~tobcr, 1980: in response ~oneer~s o~ the c~tiz~ne i~ th~ ~t~r~e~ ~mmu~ity, th~ B~d eliminated ~raternitiss and sororities as a permitted use te the Zoning Ordinance which would permit such or sororities only nr~er obtaining a conditioam2 ass psrmj, t had been i~advert~nt]y let% out. He stated the PlanninK Commission had approved this ordinance. Mrs, Oirone inquired sororities. Nr. Micas stated it was not, that i~ was only correcting a mistake that had been made prevaously. On motion of Mr, O'Neill~ seconded by Mr, Dodd, the Board set April 8, ~981 at 2:00 p.m. for a public hearing to consider an 0rdin~ce ~o amend Sectio~ 21~$0 relating to Greek Letter Vote: Unanimous ~r. M~iszer stated ~onsiderstioa of a lon~-term ]e~se for the Civil Air Ps~rol Headquarter~ Rt the Ch~sterfi~l~ County Airport had been placed on the ~genda a~d it should not h~ considered until the ~aroh ~S~ 1921 meeting. On motion of Mr. Bookman, seconded ~y ~r. ©'MeilI~ the Board agreement for property o~£ of Courthouse ROad and Courthouse facility. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. O'Neill~ the Board respectfully requests the Circuit Court Judges to appoint County 5eginning April 13, 19el. This day the County Environmental Engineer. in accordance wxth directions from ~his BOard, made r~pQrt in w~i~ing upon examination Of ~wiltra~ Ro~d in ~ool ~prin~s Subdivision, Die~riet. Upon consideration whereof, and on motion of Mr. Bsokman, seconded by ~r. 0'Neill~ it is re~olved that ~wJftrun Road in Cool Springs Subdivision, Bermuda Distr~o~, be and it hereby is e~tablished as ~ public ~oad. of Highways ~nd Transportation, be and it hereby ~e requested ~o take in~o the Secohdary ~ystem, Swiftrun Road, b~g~nnj, ng at the in~elssction with Jeffomson Davis Highway, State Route and ~uneing westerly .12 mile to end in ~ cul-de-sac. Thi~ road serves 34 lots. And be it ~rther resolved, that the Board of Supervisors ~uarantees to the Virginia D~partme~t of ~ighways a 50 £t, rlght- o~-way for this road+ C0ol Sprin~s is recorded as follows: Plat Book ~. Page 107, Sc%shot ~2, 1947. Ayes: ~r. Daniel~ ~r. Bookman~ Mrs. Gtrene and Mr. O'Neill, AbStention: Mr. 81-09S This d~y the County Environmental E~gineer, in accordance with directions from this DearS, made report in writing upon his ek~J~iuation of Palconw~y Lane, Hawkbill Road, Itawkbill Court, Talon Lane and Finnh Court in FalconbridEe, Section A, Dal~ District. Upon consideration whereof, .and on motion of seconded by Mr. O'Neill, it is resolved that F~lconw~y Lane. Hawkbill Road, H~wkbfll Court, Talon L~n~ sad Finch Court Falconbrid~a, Section A, D~l~ Di$~riot, be and they hereby are essablished as public roads. And bo it further resolved, thai the Virginia Department of Highways and Transportation, be and i~ hereby is requested to take into the Secondary SyStem, Fzl~onway Lane, bagia~in~ ~t the inter~ectien with Hopkins Road, Stmtu Rou~e ~037, and running westerSy il2 ~ile to ~h~ intersection with Eawkbill Reed, then continuing westerly .07 milo to Yhe intersection with T~lon Lane, Then continuing w~sterly ~0~ mile to the intersection with Finch Court, then eonYinuia~ westerly .03 mile to ~nd in a ~emporary turnaround; H~wkbill Road, begineing at the inEersectie wi~h Fal0oaway Lane ~nd running northerly .06 mile to the intersection ~ith Hawkbill Court, the~ oontinuin~ northerly .04 milo ~n end in m temporary turnaround; Hawkb~l Court, beginning at the intersection with N~wkbill Eo~d and running easterly .09 milo to end in ~ c~l~d~ sac; Talon Lane, beginni~ ~t the intersection with F~lconway L~ne and running northerly ,10 mile to sad in a tempormry turnaround; Finch Court, beginning zt the intereoe~ion wi~h Faloonway Lane and runnin~ northerly ~04 mile To end in a ~ul~de-s~c. These ro~d$ ~Orve ~5 lo~s. And be it further resolved, that lbo Board o£ Supervisors guarantees to tho Vir~ini~ Department cf ~igbw~ys a 50 ft. right-of-wmy for ell of these roadm ~xc~p% ~awkbill CourL and Finch Cour~ whinh have a 40 ft. ri&hr-of-way. This section of Fnlconbridge is reeerd6d aa follows: Section A, Plat Beak 20~ Page l?, December 1, 1977. Ayes: ~r. Daniel, ~r. Bo~kman, ~rs. Girone and Rt. O'Neill. Abstention: Mr. Do,d, This day the Count~ Envlronment~l Engineer, in accordance with directions from this Doard, made r~p0rl in writing upon his examination of ~bady Creek Road, Whistlzng Well C0ur~ Whitew~ter Court in Shady Creek, Sections S and 4, Dale District+ Upon consideration whereof, and on motion o£ Mr. seconded Oy ~r. O'Neill, %t is re~olved that Shady Creek Romd, Whi~tling Well Court and Whitewal~ Court in Shady Creek, ~eotiona 3 an~ 4, Dale District, be and they hereby are established as Dublic roads~ And be it further resolved, that the Virgiai~ DeDar~men~ of Highways and Transportation, bc ~nd il hereby ~s requested to take into the Secondary System, ShadF Creek Road~ be~inninK whore SLate maintenance e~ds o~ existin~ Shady Creek Road, ~tate Rsate ~760, extending northwest 0.0~ ~ilo lo the intersection of Whia~lin~ Well Court. tken northwest 0.09 mile to the intersection of ~itewater Court. then nnrthwe~t 0.05 mile ~o a cul-de-sac; ~histling W~ll Cour%, beginning at its ~nter~ection with ~hady Creek Road, s×tending northeast 0.06 mile to a eul-de-s~c~ Whitewmter Court, beginning at iSs inter-cotton with Shady Creek Road, extendinU we$~ 0.04 to g 0al-de-sac. These roads serve 38 lots. And be it further resolved, that th~ Board o~ guarantees ~o tho Virginia Department of Highways a 40 right-el-way for all of these ro~d~ except Shady Creek Road, extending west 0,04 mile to a cul-de-sac. These roads serve ~8 lots. 81-09§ iO.A. And be it further resalwsd, that tho Board O:I' right-of-way £er all of these ~oade *xcept Shady Creek ROad which has a g0 ft. right-of-way. These sec%Jena of ~haOy Creek are recorded as follows: ~ection $~ Pi~ Bock 34~ Page 24, 7/26/79 Section 4, Pl~t Bock 34~ ~age ~8~ 9/12/79 Ayes: Mr. Daniel, Mr. Bookman, ~rs. 6irene and Mr. Abstention: My, Dodd. approved a bingo/raffle permit for the ~lonacan Patrons~ Association for calendar year 1981. Vote: Unanimous On motion o2 ML Daniel, seconded by Mr. Dodd, the Board adopted the following r~solution: leaders mud citizens for tomorrow by g~v~loping those traits scale for sixty-two years through programs of athletic projects; amd observe the Tear of 19gl ~ the 62sd AnmLversmry of the Now, Therefore, Be It Resolved that the Chesterfield Cousty Board o£ Supervisors hereby proel~im~ that ~arch 15- 21~ 1951, b~ observed as Internationa% De~olay Week and aiding in th~ development of leadership for tomorrow. M~. Meister ~dvzsed the Board of outstanding appointments. O~ motion of ~r. O~eitl, seconded by ~r, D©dd. the Board appointed Dr. Samuel L, Creighton as Virginia State Univmrs~ty's representative to the Ettriak Citizens idvisory Commit%es effective irdr~ed%~tely un%il the terminatzon of th% Et%rick gr~nt. Vote: Unanimou~ On motion of Mr. Dodd, seconded by Mrs. Girone, the Board authorized the payment of $1,000 from the Bermuda Di~tric% 3Q Road FUndS to tho Virgiui~ Department of Highways and the concrete sidewalk with a flat continuous sidewmlk on Old 81-1o0 - ': i'--- 10 iO.D. 10. E. On motion of Mr. O~Neill, seconded by Mrs. Girone, the Board appr.ved the expenditure of $8,000 from the Matoama District 3~ Road Funds to properly complete road and drainage work in lots, paying $8,00© (Co which they have aEreed) for n Highways and Transportation is hereby reQu~t~ to perform any necessary work which is unable to be ~ccompli~hed by Vote~ Unanimous On motion of ~r. Daniel, seconded by ~r. O~Neilt, ~he Board approved the installation of a street light at th~ intersection of Springbok Road and ~0odgate Road with any necessary funds to be expended fro~ the Dale District Street Light Fund~. Vote: Unanimous On motion of Mr. 0'Neli1, seconded by Hr_ Dodd, fhe BoRrd approved the installation of a street light at the intersection of Je~fer~o~ D~vis Highway a~d Arrowfield goad subject to ~his project peadin$ un%il the Highway Department haw completed ifs ssfef~ project. Th~ ex,ct location of the installation (perhaps on the southside of Arrowfield) and its need should then be reevaluated and further that any funds that may be necessary are ~o be expended from ~ha ~ateaca District Street Light Funds. Vote: Unanimous On me,ion of ~r. Bookman, seconded by ~r.'Dodd, the Board ~pproved the installation cost of $~04.00 for g light at in~er~eetion of Dsk~us Drive ~nd Courthouse Bead which funds are tO b~ e×pand~d from the Clover Hill District ~t~eet Light Funds. Mr. Jeff Muzzy presented the Board with a plan for signage ~t th~ entrad~e fo the AirDort/Ind~frial P~rk which would also indicate the location of the Crosswinds Restaurant. Me Stated that the operator of the restaurant had agreed to p~y one-half o~ the cost. ~e stated t~at a similar si~n was He stated the coat for both signs Us estimated to be $7,000, generally ~grmed that ~his plan i~ ~pproved iR concept with Mr. O'Neill mentioned his concern ~bout the short demcceleration lmne at the Airport entrance. Nr. ~e~szer stated nh~ next item on the a~enda wes $ re~01nt~on which would terminate the RCAP Home Repair and Weatherizatlon were not do~e by RCAP~ ~r$. Girooe and ~r. O'Neill expressed been told ~nd assured that staff would monitor thus p~ogram 81-101 11. t. 11. il. ,/-._~.,III. this ~ogram more th~n wh~% is normally expected. }to stated when ~he co,tract was approved it was the best alternativ~ On motion of ~r. O~Neill, Seconded by Mr. Dedd, ~he Beard: 1. Unencumbered the funds that were set aside for the KCAP contract and authorizsd the Count~ At%nme? t© negotiate sst%lemon% of the RCAP contr~st, Approved the bids for the minor ws~theriz~ion Work and the home ~epair in Ettrick, u~ilizing ~ portion of the funds eot aside from the home repair and weatherization program funds that will be unencumbered du~ to Action 1~ Authorized %he transfer of any remaining fuads resul~iag from Aotions I and 2 ~o already approved CDBG activities (i.e.~ sewer and w~ter~ tot lot, cad/or administration), Mr. ~uzzy informed ~ho'~oard ~at the Pre~pplicafion to HUD for Effrick iu the mmount of $1,800,000 ha~ been accepted amd the County would be s~bmittin~ the application which is for water and sewer lines, fire gtc%ion renovmtloa, drainace, On motion of Mr. Dodd, seconded by Nr. Bookman, the Board approved the followin~ water contract a~d authorized ihs County W80-12CD/~(S)Ol~ Fort bmrl~a~ ~oad'- Shell Oil Co~tr~c~or: V&n Dorea Brother~, Inn. Estimmted Contract Comt: $80,590 Estimated Co~o~y Cost; $ ~,~4 - Cash refund for oversize m~i~s Cede: and fur%her the Board ~pproprla~d $2~4 from 563 S~rpluS to V0t e: Un an imous On mogion of Mrs. Girone, seoonded by ~r. Bookman, the Bo~rd authorized extension of a wate~ line cad ins%alla~ion of a fire hydrant to s~rve Breeze~ood and Old Gun Acre~ Subdivisio~ on Young ~nOr Drive by i~stalling 400 fe~t of ~ inch ~ateP llne to connect to the 4 inch ~ater line in Springcreek Court which cost is est%mated to be $~,000 plus $1~000 for the installation of one fire hydrant ~nd f~rther the Bo~rd appropriated ST,T00 from $~ Surplus to Vote: Unmnimous On motion of ~r. Daniel, seconded by ~r, Dodd, the Board mpproved the following ~djustment of apprcpriation~ for the listed water project~; 1. W80-TSD - Falling Cre~k R~nervoir - Appropriate from 562 Surplus. $89~+$9 to 380-1-60761-4393. This will finali~ the project. 2. W79-~SCD - Irengate, ~ection 1 - Appropriate from 56~ Surplus~ $E03.7~ to 58G-D-699B2-721~. This will finzlize the p~Qject. Unanimous 11. ll. VII.~. 11. VII.4. On metiem of Mr. Daniel, seconded by Mr. O~Neill, ~he Board approved The following Change orders for Project 7033-25, ~alling Creek ~mmtewater Treatment Plant Expansion: Change Order No. 22 Decrease in The ~mount of $195.00 for furnishing and installing a fiberglass Sump basin for %he sump pump in the control huildin~ in lieu of fh~ cast · ron bamin that was specified. ~hange Order Mo. 2S Increase in The ~l]eunt of $2~5.76 for relocation of restroom facilities on the ~r. Pminter presen%ed the Board with ~ list of developer w~ter and sewer eontrsets e~cuted by the County Administrator. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the Chairman and County Administrator to execute mn agreement Yacating an existing Water and sewer easement mud ~co~pTing n relocmied easement across the property of E. I. gad W. ~. Qibrall~ ~dlo~hi~n Distr~nt, Map Section ]6 Votm: Uaanimous On motion of Mr. Dodd, seconded by Er, O~Ne~ll, the Board approved and ~uthorized the County Administrator to si~n deed of dedication accepting it O~ behalf of the County No. $?3-~3T/1A, Bermuda District. Vote; Unanimous On motion o~ Mrs. Oiron~, seconded by Mr. Dodd, ihs Bomrd authorized ~he County Administrator to sign a deed of dedication accepting it on behalf of the County from R. H. A~sociate~ Ltd., an Illinois limited partnership, M~ ~ent~ea 17-8, ~idlothign District, Vote: Om motion of Mr. Dodd, seconded by Mr. O'Nemll, the Board authorized the County Attorney to institute condemnation proceedings m~ainm% 7hs Droper~y owner listed below if the amo~n~ ~S ~e~ 0ppo~lte her name is further resolved thaz the County Administr~tor notify said pr0perCy owner by registered mail of ~h~ intention of the County to enter upon and ~ake the property which is to be the subject of ~aid condemnation pr©needings. An existiBE, thin re~olution shall be and it hereby is declared in full force and effecf inuuedi~t~ly upon passmEe. Mrs, LilliRn Coven Wood Dale Drminage Project $118.00 On motion of ~r, Dodd, ~eeondeG by ~rs. Gir~ae, the Be~rd approved and ~uihori~e~ the Cuunty AdmiDistr~ter to execute ~ dee~ o~ ~edis~tion ~ceptigg ~ ~0 ft, right-of-way on behalf of th~ County fro~ M. A. Overton, et als., off of Hzrro~g~te Road, Ayes: ~r. Dmniel~ Mr. ~odd, Mr. Bookman and Mrs. Glrene, Abstention: Mr. O'Neill. VII. 5. On m, cion of Mr. Bookman, seconded by Mr. O'Neill, the Board authorized the County A~miniotrstor to execute a deed of dedisation acceptinG on behalf of the County a 40 ft. ri~ht- Clover Hill District. On motion of ~r. Daniel, seconded by Mr. BOOkman, the authorized the sale of 83+ acres on Second Branch in Dale District in the ~umeunt of $78,800 to ~r. Benny Tbom&B if Continental Can Company is not interested in the parcel be ~sed aB a trade for another for the D~le Pazk and further that any proceeds from this sale are to be pl~eed in the On motion of ~r. Bookman, seconded by ~r. O'Neill, the Board authorized the County Attorney tO institute condemnation proceedings against the property owners limted below if the a~oun~ resolved that the County Administrator notify said property owner~ by rmg~eto~ed mail of the intention of the County to enter upon and take the property which is to he khe Subject of saz~ condemnation proceedings. An emergency exieti~c, this resolution shall be a~d it hereby is d~cl~f~d in full force mad effect immedimtely upon p~soage. Heirs of ~ary H. Jefferson Northern Ares Landfall $10,90[ ~e~r$ of Cornelius B. JSflerSon ~orthern Are~ Landf~ll $ 3,6~ Vote; Unanimous On motion of Mr. O'Neill, seconded by Mr. Dodd, ~he Board ~pp~oved and ~u%horfzed ~he County AdmiDi~trate~ to ~×ecute any necessary documents for Ladco, Ino. who submitted the ]ow bid Of $32,650 for the construction of concrete block buildings at the base of th~ microwave ~owe~s with funds for th~s ~roject Vote; Unanimous had prepared a budget and presented it to the Board. He stated the budget is for the year beginning July ], 1951 and Btated He thanked the staff who h~d helped is this preparation. stated the public he~ring for the budget and the tax rate would be on April M, 1981 and the Board would adopt the tax rSte added that th~ School Budge~ had to be adopted by May t, Mr. Meiszor stated that this proposed budget was available Board, it will b~ more widely distributed. ~e stated this could change it ~nyw~y they felt neeees~¥y. On motion of the Board, the following reoolution was ~dopted: 81-104 The Chesterfield Ceunt~ Board of Sup~rvisoFs hereby for the House of Dsle~ate~ to encompass Chesterfield County and the City of Colonial Heights. The 1981 reapportioned House Delegates seat should cent,hue to link Chesterfield and Colonial Heights b~u~e of the followin¢ reasons: 1. Chesterfield and Colonzal Heigbl~ are dontig~ou~ and a compant district g~ographically. 2. The combined popnlcti0n of 157,872 fztS within the constitu- tional ~uidelines for a district of 3 Chesterfield and Colonial Heights share ~ judi¢ia~ d~strict and a number of judges. 4. C01oni~ N~ights is physically surrounded by Chesterfield County. 5. Chester2ield Courtly e~d C~lonial H~igh~ share a Services Department and a HealZh DeDartment. 0. Currently delegates are elected fro~ both Ch~st~rfleld a~d Colonial Heightg, 7. Chesterfield ~nd Colonial Heights participate ~u regional sewage treatment and water generation. Regardle~ of ~h$ xpproach taken by t~e General on mddtng ~opulation $o Chesterfield. the General Assembly should not IrgEment another looglity to meet the requirements bu~ should r~ther include a complete political entity ~ith CheSterfield County. Vote: Unanimous Becoavenlug: On motion cf Nr, Dodd, eeoonded by Mrs. Girone, the Board went into Executive Session to dise~$S legal matters a~ permitted by Section B,l-344(a)(6) of the Code of Virginia, ~950~ a$ amended, Vote: Unanimous Reaenvening: On motion of Mr, Bookman, seconded by Mrs. Girone, the Board adjourned ~t 4:B5 p,m, until 9:Q0 l.m. on E~ruh 25, Vote; Unanimous Ntenoims lu. County Administra~o~/ CI[~ aniel &l-lO5 C