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06-10-81 Minutes BOARD OF SUPERVISORS MINUTES J~n~ 10j 1981 Mr. H. Garland Dodd, Vice Chairman Hr. C, L. Bookman Mr. ~. Merlin O'Neill, Sr. Mr, Richard L, ~edrick Acting County Administrator Staff in Attendance; ~r. William CorrelI, Con. Coordinator Chief Robert genes, Fire Dept. Mr. Phil Kester, Director of Parks ~ Rec. Mr. Elmer Hedge, ASSr, Co, Admin. ~r, William Howell, Dir. Mr. Rieha~d ~Elfi~h, Mr. Steve ~ieas, Ce. Arty, Mr. Jeffrey Muzzy, Dir. of Community D~v. ~mgineer Budgef a Aecountin~ Nr. George Woedall, Dir. ~r, Daniel ellled the meeting to order at the Courthouse at 10:15 a.m. (~DeT) for a work session on water and sewer items. It was generally agreed that the Board would recess for 5 minutes. RecOnvening: Mr, Dave Welchoas reviewed the sewage eap~city requirements for the Fallin~ Creek, ProctOrS Cr~k, Petersburg and Pe~hite service areas. Mr. Charie~ Q~aiff reviewed the financial summary. Mr. Do~d joined the meeting. infaltration/inflo~, permit violations at ~he Falling Creek Authority add the report on the FaSling Creek water ~iltr~tion Mr. O'Neill 3ezne~ the meetin&, Mr. Painter concluded the presentation by reviewing reoen~ problems with the requirement~ of the Highway Department, installation of m~ter~ at the earb line and the ns~d for an ROES property and 2, a request for sewer service for Pigeon Hill. ~r. Hedrick stated that staff had indicated Some of the worst types of situations that can be aatioipated at this time in their he Board dimcuss~d th~ hmnd issue figur~= the hiring of m ~lder, existing subdivisions. The AcTing County Administrator was ~equsstsd to provide the Board with additiomal information on ~atter~ ~pecifically ~ddre~sed during thi~ ~essien. After ~urther discussion of the material pres~ntgd, it was on me,ion of )ermitted by Section ~.1-344 (a) ~ of the Code of Virginia, 1950~ {econvcning: ~he Board adjourned for lunch mt 12:30 p.m. ~econvecin~: ~r. Dsniel called the regularly scheduled meetinE to ~rder ~r. Dodd gave the invocation. )n motion ~ ~r$. Girons~ seeouded by ~r. Beckman, the Board ~pDrOved the minutes of ~y ~7 and J~ne 4~ 1~81, a~ umended. ~ote: Unanimous ~r. ~edrick stated that %he County h~d recently hired ~ 3oordinator. ~r, Ken Cronin introduced ~r. ~len Peter~on, newly ~mployed Community Diversion Incentive (CDI) Coordinator. ?stetson gave the Board a brief history cf hl~ working experience Nith the court ~yStem and Stated the Com3nunity Correctmons ~esourees Board would be holding their third meezing in the near Cuture, ~r. Eedrlck stated that the County Bad received notice that the ?olios Drmver Awareness Program had received n MACe New County %ehievement Award. Chief Pittman was present mhd introduced Investigator David ~ope who had initiated the Dr~ver Awareness ~ummary cf the ~rogram which trains police officers how to safely population ~hich is not taken into consideration, ~e stated ~r. Hedrick stated this date ~nd tSme was mdvertised for a joint public hearing with the Virginia Department of Highways and ~ransportation ~o hear public comments on the Secondary Bead Improvements Budget. ~r. Fr~nk Gee and Nr. Newcomb of the HiEhwa~ Department were presemt, ~r, Gee reviewed ~he recommendations of the projects and proposed allocation for 5e stated that the County ~ould be receiv~ng Si,BBB,SSS. There ~as no o~e present to address this matter. O~ motion of 3irons, seconded by Mr. Book~an~ the Board set July 8, I981, 11;00 a.m. fo~ ~ ~ork ~ession to discuss the proposed Secondary Road ImprovemenTs On motion of ~rs. Girone, seconded by Nr. Bookman, the following resolution wn~ ndopted: Whereas, thc current secondary road six-year plan for Chesterfield County contains proposed projects which have a total Whereas, there is a clear necessity to improve many roads which are not included in the current six-year plan. six-year plan in the fail of 1981 in cooperation with the Virginia Department of Highways and Transportation. Vote: Unanimous Mr. Mnzzy presented the Board with proposed magisterial and precinct boundary changes. Hs stated tbs purpose of the propose0 district which wogld provide npproximately 25,000 residents per district. Mrs. Dorothy Meldru~, of the ElectOral Board~ stated that ~H*y had considered populntion, the number of r~giszersd voters, the precinct nnd community remnining intact where possible, public and semi-public buildings, 2oo~ for growth, voting habits of the people, etc. when suggesting the changes. could not b~ done ~t this time ~s it w~uld require additional votie~ machines, etc. Mr. Daniel insulted i~ the public hearfn~ ~hould be scheduled for th, evening in order that more oiliness could attend. The Beard felt public interest in this m~tter would be minimal. After further discussion, it w~s ca motion of ~r. Dodd, seconded by Mrs, Girone~ resolved that a public hearinc July 8, t981~ at B:O0 p,m. ~o the recreational or other use of Lake Chesdin by the public and added tho virgini~ ~m~ and Inland Fisheries Commission would enforce the regulations get. On motion of ~r. Bookman, seconded by ~r. O~Neill, the ~osrd set July $, 1951, a~ 2:00 p.m, to consider this ordinance. Voto: Unanimous Nr. Ramsey was present end stated the Parks Maintenance Facility project will have a shortfall of funding of $~9,000 or 10% before th8 final paymen%s nrc made. He s~nted several items that were not anticipated when the contracts for menstruation were awmrded higher consultan~ cost~. He stated this request has been delayed for several months with the hope that the Parks budget would have enouuh unspent funds in the ~980-81 operating budget which would be transferred but there is no excess in the Parks budget. He stated two options %or funding would h* to transfer funds from the Parks Contingency accounts or from the General Fund Surplus. On motion of Er. Bookman, seconded by Mrs. Circus, the Board authorized She appropriation of $40,543 from the Unappropriated ~urplus cf the ~eneral ~und, 81-223 10. Rays; Mr, Daniel, Mr, Dodd mud Mr. O'Neill. On motion of Mr. Dodd, seconded by Mr. O'Neill~ the Board transferred $39,000 from the Contingency for all ~agis%erial all the projects may not b~ completed. Mrs. GirOne stated that the Coungy does receive them, there may not be funds available. Mr. Ramsay stated the fuads should not affect any of the contingency for ~he individual distr~cts~ Mr_ Eedrick stated stated their Opposition to this method o{ funding ms it would ~ffect projects in their areas. Mr. Daniel stated that if Ayes: Mr. Daniel, Mr. Dodd an~ ~r. O'Neill, Mr, ~odge ~tated the sta£f had prepared ¢ plan to combine the Polioe, Fire nnd County gmrmge~ and the two way radio shop into a single maintenance facility, fie state~ the low bid wa~ for $1.088,000. He etmted thor, was $~00,000 in the gar~e fund ~hieh he'would like the Board to consider using and th~n finance the r~mainder through revenue sharing bonds. Mr. ~illiam Howell and Asst. Fire Chief Wesley Dolezal presented slides indioatznE inadequate facilities available xt the existin buildings~ site problems, ~nfmvorable ~orking conditions and ineffective o~eration proble~s~ etc. ~r. Hedge stated lhat dep~rtments involved: men workinE in these ~reas, architects, eta. h~d been oo~sultod and ~his ie the consensus of involved. Mr. Corr~ll stated that ~his weu~d provide fo~ more efficien~ operation. Mr. Kedge pre~ented info~rnation cn funding ~ouaty would kave tc pay a~prsximately $124,000 ~ach year for f~: years for The garage and ~hat it would be treated as a business amd the rates charged would finance lt~ operation. Mr. Micas s~ated tho funding mechanism looked favorable bu~ he had not would be tied in~O this contract if the funding were net ~con~mlcally feasible. Mr. O'Meill ~tated the staff would have to r~port bn~k ~e the Bo~r~ in that instance. ~r. ~ud~e stated the second low %i~ w~$ ~ubmit~e~ by Kenbrid~e ConstructiOn, that ~h~ bid was $6.000 more b~t had a completion date of 90 days sooner than th~ lcw bidder. He ~a~ed the low bidder did state they could accomplish ~bi~ ~roject 90 days soo~r b~t the County O'Neill, resolved that the ~oard ~pproved led authorized the in the ~monnt of $1,088,000 contingent upon feasible ~undin~ and Vote: Unanimous 81-224 12. feasibility study for a laBdfill transfer station. Mr. He,rick stated that a transfer station could save khe County up to $1~000,000L$1,500,000 over ~ period of SO years. He stated for the first 10 years the refuse would be transferred to the generated, where there is no land available, ets. She stated that she could support a 5cud referendum for a southern area laadf~ll which aould be approximately $2~000,000~ She stated she appropriate for Chesterfield COURty. considered on its merits. He stated he fel~ there will be a time ~e stated that this feasiblity study will not commi~ the County Mr. ~edr~ek ~fated he felt the et~ff could negotiate a price less did not ~upport this study. He stated the northern ~rem l~ndfill were told refuse would not be transferred from other parts of the also address the Cost Of ~ southern area landfill. ~r. Bedrick M~. Dodd~ ~eco~ded by Mr. O'Neill, re~olved ~ha~ staf~ ~e a feasibility ~udy for a transfer station not tn e~eeed $14,500 appropriation mnd in ease there is a need for a bond referendum ~ ~ha~ this be brought back in ~ime so that it can be ready for '~ Ayes: ~r. Daniel, ~r. Dodd and ~r. 0~Neill. had received enough informatiOD to realize this would not R~thorized ~he County Adminis:ra~or to execute an easement Warbro Road, a copy of which plat is £iled with the papers of On motion of Er. Bookman, seconded by Nr, Dodd, fhe Bo~rd: 1. Approved the install~tlon of a s~reet light on Ps, rondels Driv~ with ~ny associated costs ~o be expended from the Dale District Street Li~t FundS; Approved the lnst~llation of a Etrest lfght ~t Bellwood Elementary School with ~y associated costs to be expended from the Bermuda District Stree~ Light Funds; 3. Authorized ~taff to install a 8,000 lumen light on an existing pole 30 fi, from the intersection of Hull Street Read and CedarOak Ro~d with the light facin~ the direction of the intersection wish a~y associated costs to be expended from the Clover Hill District Street Light Funds. 4. It is noted that the street light cOSt of ~?~ for the installation of a light a~ the i~tereection of Co§bill and Cyrus Road was approved at the Nay 27, 1981 meetlag. 81-225 14.A. On mozion of MrS. Girone, seconded by Mr. Bookmmn, the Bmard app~ovsd a bingo and/or r~ffle permit for th~ Disabled Ameri~a~ Ve~crans~ Chapter 50, for ca%endar ycmr ~981. on motion of ~s. Girone, ~econded by ~r, Bookman, the Board approved and authorized th~ Acting County Administrator to sM~cute any necessary documents for Tennis Courts. Ins. who mubmitted the low bid of $$,985 for t~o patchinM and regurfacin~ of nine tennis courts at Rookwood Park ~ith funds to bs e×p~nded from the Parks bond fusdso This day the County E=vironmentaI Engineer, in aCCOrdance with directions from this Board made report in writing upo~ hi~ examination of Rollingway R~ad, ~ollytree Court, Hollytree Terra.e. Rol%ingw~y Terrace ~d Rollingway Courf in 8uuaybrook, Section 3~ Clover Hill District. Upon cu.sideratiou whereof, and on motion ef ~rs. Girone, seconded by Nr. Bookman, it is rssolve~ that RollimEway HOllytree Court, Hollytree Tnt=acs, Rollin~way Terr~o~ and Rollin~way Cou~ in ~unnybroek. Section $, Clover Kill be and they hereby axe established as public roads. And be it further resolved, that the Virginia Department of Highwaym and Transportation, be and it h~r*by is requested take into the S~condary System. Eollia~w~y Road~ beginning at its intersection with e~i$tinU Rcllingway Road, State Route 2790, Sarata Lane, Stzte Route 279~, ex~emding northeast .0~ mile to the intersection of Hollytree Court, then northeast .16 mile to the intersection of Hollytree Tc:r~ce, t~en northeast .08 mile to the intersection of goltingway Terrace, them northeast .06 mils %o the ~stersecfiom of Rollingway Court, then northeast .1~ to proposed Ridgerun Road, Grest 0ak$, Section 2~ Hotlytree Court, 5eginning ~t its intersection with Rollingway Road, extending northwest .04 Mile ~o s cul-de-sac: Hollytree Terrace, be~inein~ ~t its intersection with Rollingw~y ~oad, exgend~ng Southeast .OS mml~ to · cul-de-sac; ~olli~M~ay Terrmce, beginning at its iu%ersenzion with Rollingway Reid, exteading southeast .04 mile to a cul-de-sac; Rollingway Court, beginning at its intermsotion with Rolling~ay Road, extending ~eutheast .0~ mile And be it further resolved, that the Board of SuperViSorS guarantees to the Virginia Department of Eighways n 40 has ~ 60 ft. right-of-way. This section o£ Sunnybrook 9s Vote: Uaanimou~ Thi~ day the County Environmental Engineer, in accordance wish e~ination o~ T~ll Hickory Drive, T~ll Hickory Court, Pecan seconded by ~r. Boo.an, it is resolved thzt Tmll Hickory Drive, 81-226 14. D. 14.E. 15. Nuttree, Sectxon l, Clover Hill District, be and they hereby are established as public roads. And be it further rssolv, d, that the Virginia Dep~r~ment of Highwmys ~nd Transportation, be and it hereby is r~ue~ted to .07 mile northwest~rly to intersection with Tall Hickory Court Hickory Court, beginning at interscotio~ with Tall Hickory Drive beglnulng ~t intersection with Tall Hickory Drive mod going beginuing at int*rs~ction wit~ Tall ~ickory Drive mod going .06 An~ be it ~urther resolved that the Board of Supervigor~ whereby we guarantee a variable ~O ft. to 1~0 ~. right-of-way. Section 1~ Pla~ Book $6, Pages 47 and ~8, June 27,. On motion of Ers. Oirone, seconded by ~r. Bookm~n, the Board authorized the Treasurer to chases th9 Petty C~sh Custodian for the Group Home, ~nte~ ~salth Department~ f~om Paul Regis to Daniel Begley with the $200 amount remaining the same. Vets: Unanimous ©a motion oI Ers. Girone, seconded by ~r_ Bookman, the Bo~rd authorized the Treasuror to change the Peety Cash Custodian for the Supervised Apartments, ~ent~l H~alth D~partment, from Valerie Brooks to Pmul Rotan with tko $1~0 amoun~ rem~inin~ the same. On mo~ion of ~rs. Oirone, seconded bF Mr. Bookman~ the ~oard requested the Virginia Department of Highways and Transportation to hard surface ~he service road off of Barrowgate Road and further th~ Board ~ppropriated $2,500 from the Ma~oaea District ~ Road PunOs to pay for these improvements. On motion of Mr, D~niel, seconded by Mr. Dodd~ ~he Board reappointed Mr. James A. 8DeiCer, Bale, and ~r. J. Edward Ryas, Bermuda, to ~he Chesterfield County Industrial Development Authority effectiv~ July 1, 1981 and whose terms will *×pits on June 30, 198~. Vote: Unanimous On motion of Mrs. Giroae, seconded by Mr, Dodd, ~he Board appointed ~s. Phyllib Bhly, subject to h~r ~¢ceptgace, to the Capital Arem Agency o~ Aging Advisory Board e~ectiw~ immediately whose term will b* determined by the Advisory Board when ~hey meet and will be ~ither a one, two or three year t~rm. Vote: Unanimous 81-227 16.A. 1. 16.B.3. motion of ~r. Daniel, seconded by Mr. ~ookm~n, the Board Contract: Willowhurst, Sec. A~ WSl-§0CD/8(8)1562 Estimated Pro3ect Cost: $60,192.60 Refunds ThroBg~ Connections: $ 4,~50.00 Estimated Cash Refunds: $15,91~.00 Estimated Conn~y Coat: $18,86S,00 Estimated Developer Cost: $41,32~.60 Code: 388-1-11~8~-7~21 ($4~980.00 rsfunds through And further the Board appropriated $13,913.OO from 863 Surplus to 3g0-1-6156~-7~1~. On m~tion of ~r. Dcdd, se¢oD~ed by ~r, Bookman, the Board approved ~nd ~uthorized the Acting County Administr~or ~o amount of $412,00 for the Stockpiling of water pipe for Suburban Appomattox River W~ter Authority. (NO ~dditional appropriation i~ needed.) Vote; Un~nimouz On motion of Nr.-Daniel, seconded by M~. Bookm~n, ~hs Board approved and authorized the fie%ins County Adminimtrator to Contynct~ Wille~hurst, ~e¢. A, ~i-10CD/?(8)ll02 Developer: Hull D~velo~ment Corporation Contractor: V~n Doren Bxothers, Inc. Estimated County Cost: S ?,969.0U - Refua~ eo~neetion~ for oversize and offside Code: 574-1-117g1-7921 ($7,262.05 - refund through connections) ~nd further the Bo~rd appropriated $5,000 from 574 Surplus to Dn motion of Mr. D~niel, seconded ~y ~r. Bookman, the Board ~DDroved ~nd authorized the Acting County Administrator to ~xecute any necessary 4ocumen~s ~cr Chan~e Order No. 2, $73-1T, D~visxon R, Subcontrae~ 1, ~eniag Height~ Area, to ~ygtte Company, Ina. in the mmount of $4,812.50 for the plmcement ~f ~tone along th~ shoulder of the road gM required by the Virginia D~pariment of RigR~ays and TransportatiOn. (No ~dditional appropriation is Dn motion Of Mr. Daniel, seconded by ~. ~oo~nan, the Beard ~pproved and authorized 5he Acting County Administrator to ~xecnte any necessary docm~ents for C~ange )lant Exp~nsion~ for ~nE~ish Constr~¢~lon Company, Inc. in the ~mOU~t of $28,495,10, Change orders were necessitated because of ~he need for ~dditional work around the exlstin~ se~er pipe, the ~perated hoists ~nd ~rolleys, re~ovin~ unstable soil, relocation equipment. (NO addition~% appropriation is needed.) 16~C~ 16 .D, 1. 16.D.2. 16.D.3. On motzon cf ~r. Bookman, eeeonded by ~rs. Giro~, %he Board authorized the Utilities DeDnrfment to employ an engineer er surveyor tO perform the field work and prepare the easement plats far a sewer extension to serve lots 10-18, Block 2, Waggtaff Circle (Adkins Bead) which project is estimated to cost Eubjeet to all property ownerE paying the sower connection fee and agreeing to connect immediately i£ the sewer line Roes through their drainfisld_ And further the Board appropriated from the Clover Hill Escrow Fund ~he 1. $1,500 to $$0-1-7105!-2142 for field work. 2. $23,000 to 380-1-71531-4393 for construction and confingency. (It is noted that graf2 will prepared plans, specifications and contract documents.) Ou motion of ~r. Daniel, seconded by ~r. Bsokmmn~ the Board ~utheriz~d staff to d~sign ~wer~ and perform a detailed subsurface investigation in order to determine the cost of the proposed sewer extension to the residents on Lake Hills Road. Vote: Unanimous Nr. Painter pressured the Board with a list of developer w~ter and sewer contracts executed b~ the Acting County A~l~inistr~for. on motion o~ ~r. O'Neill, SeCOnded by ~r. Bookman~ th~ Board~ ~pproved and a~horized the Chairman and Acting County V. Bishop on Aivsr Ro~d for $246 per annum. Unanimous On motion of ~r, O'Neill~ second'ed by ~r. Bookman, th~ Board denied the counteroffer from ~Ne. C. ~. rennet in the amount of $1,200 plus in%eres~ (amouRtin$ to $2,700) for a wafer line e~sement across her property ~t 77~0 River Road. And further ~he Board authorized the County Attorney te institute condemnnfion proceedings against the following property OWner if the amount as 1%~ted opposit~ her nam~ i~ net accepted. Be it further re~olved Shat the Acting County Admzni~trator notify the said property owner by registered mail of the intention of the Ceunty fo enter upon ~nd t~ke the property which is to be the subject of seid condemnation proceedings. An emergency e×istiag~ this resetutiSn shall be and i~ hereby is de¢lered in full force and e~fect · mmedzately upon passage. ~rs. C. H. Venner Wetor E~sement ~ 7~20 River Road $395 Vote: Unanimous On motion of ~rs. Girone, seconded by ~r. Bookm~n, the Board authorized the Chairman and County Administrator to execut~ a quit claim deed vac~ting a 30 ft. easement which was for ingress and egress to the Buford Sewerage La,con fo the underlying property owners, ~s shown on the plat filed with the papers of this BoArd. 81-229 ~r~ Daniel staged hs would bo out of town for the June ~4, 1981 meeting and requested that the Board defer for 20 days all zoning casts for Dale District. It wn~ generally agreed that staff would be instructed to notify ill involved parties that Dale Distric~ zoning cases would ~e deferred 30 days to the July 22, On motion of Mrs. Girone, seconded by ~r, Bookman, the Board of Supervisor8 ~uthOrized the Chairm~n to enter into a real ee~ate purchase agreement to sell 2.?~ acres of County property at the Airporf Industrial Park on the western side of Nhite ~ark Vote: Unanimous 17. ~r. ~edrick presented the Board ~ith reports on the contingency s~tus, the Risk ~anager's work Dian ~nd revenue sharing projects allocations. ~rs. Girone presented the Board with n ~epor~ from th~ Social Services Bo~rd. ~r. Hedrick st~ed that the Ceunfy had been formally notified that the roads in the following subdivisions had been into the 8~ate Secondary System effeotivo ~ay 28, 19gl: Length Powderh~ SubdivisiOn - Section B goin~ 0.1~ mile northe~steYl¥ ~o a ~emDor~ry Glendower ~oad - Beginning at intersection with Gryphon Ro~d and going 0.25 mile northwesterly to intersection with Ellesme~e Drive then 0.11 mile northwesterly to a temporary turnaround. Beginnine at intersection with Gryphon Ro~d and going 0.68 ~ile northeasterly un~il road turns and becomes Beeham L~ne. .4~ mi. Ellesmere Drive - Beginning at intersection with Glendower ~ead and going 0.12 mile northeasterly to Gryphon Road - Be$inning at inZersection with Sfonegzte goad and ~oing O.lO mile northerly %e inteyseutien with Glendowor Roa~. Stenegste Road - Beginning where 8tats maintenanc~ ends,' Route 1005, and going O.OZ mile westerly to interseotion with Gryphon Ro~d. .0~ mi. S~lisbury, Winterfield and Winterfield Addition Section , Kirkham Road - Beginning at intersection with Albion Ro~d ged going 0.09 mile southwesterly to tie into prOpOSed Kirkham Road, Salisbury: See~ion H-fi_ .09 mz. Chepstow Road - Beginning a~ interseotio~ with Winterfield Road, Route 714, and going 0.09 mile northeasterly to intersection with Albion Road then O.lO mile norrheasterly ~o e o~l-de-sao. .19 mi. Albion Eo~d - Beginning at intersection with Banatead Road mud going 0.2I mile northwesterly to ~ lemporary turnsround, Beginning at iet~r~ectlon with Banstead Road ~nd going 0.09 mile scuthemsterly to intersection Val~naia Court Valencia Road, cul-de-sac. ¥ith Chepstow Road, then 0.19 mile southeaeterly tO intersection with Kirkham Road, %hen 0.19 milo south- easterly to tie into ~giating Albion Road, Route 1044, SaSisbury Ro~d, Route 902, and going 0.Se milo ~ou~herly to intersection with Albion Road, ~alishury Subdiv~Q~,~.,~ee~ion R-5 Kirkham Road - Beginning at intersection with ~l~$tead Road, Rou~e 1028, and going 0,04 mile northeasterly to tie into proposed Kirkham ~oad, S~liebury, ~inter£1eld Newby$ Bridge Ro~d, Route 849, extending northeas~ 0.07 east O.07 mi~e to th~ intersection of Wil¢oRna Road, Wedgemere Ro~d, then northeast 0.06 mile to the - Begx~nigg at its intersection with extending north 0.10 mile to a ~ Beginning at ~ts intersection with Valencia Road, extending north 0.11 mile to tie into ~riokell Lane - Beginning at its inter~ecti~n with Valencia Road, ~tend~ng north 0.12 mile tn a gui- Junilla Lane - Beginning at its interE~ction with Valencia Road~ extending northwest 0.19 mile to ~ cul-de-sac. Greenbrier Subdivision - Section III (Effectiv~ 7-1-81) Wind~ard Drive - Re~innin~ at it8 intersection with Tr~elp Road, Rout~ 115~, and running emsterly 0.07 mile easterly 0.04 mile to the i~tergection wi~h Greenbrier Drive. Overridge Drive - Beginnin~ ~t it~ intersection with Trebly Bond, ~h~a continuing easterly 0.07 mile to intereection ~ith Dunkirk Drive, then ~ontiauing easterly 0.09 mile to its intersection with Greenbrier Drive, ~hen Trebly Road - Beginning at end of Tr~ely Head, ROUte 1152, mnd running northwesterly 0.O~ mi%e ~o the interseotio~ with Overridge Drive. mi. mi, · 04 mi, .38 mi. .22 mi. .09 mi. .10 mi. .Il mi, · 1~ mi. mi. mi. mi_ mi. Length Dunkirk Drive - Beginning at its intersection with Windward Drive and running northwesterly 0.16 mile to its intersection with Overridge Drive. .16 mi. Greenbriar Court - ~eginning at its intersection with Greenbriar Drive and runsin~ 0.04 mile emsteriy to end in a temporary turnaround, _04 mi. Greenbriar Driv~ - Beginning a~ end of state 0.03 mile to its intersection with Windward Drive, ~hen continuing northwesterly 0.08 mile tO its i~tersection with Greenbriar Court, then continuing northwesterly 0.08 mile to its intersection with Overridge Drive, then continuing northwesterly 0.03 mile to end in a temporary Nr, Rsmsey presented the Beard with the proposed Appropriation Re~0luti~n. He ~tated the Board had requested ~h~t ~taff suggest a method by which ~he County could contribute $~g9,000 to be matched by the Highway Departmept for read improvements. Ho stated after oheckin~ all i~ems, it was suggested that $18D,000 be taken from th~ garage £u~d which would leave & remainin~ balaucs of SMZ1,0O0 and that possibly th~ other $100,000 could be expended from th~ individual district 3¢ Road Funds and he li~tod the remaining balance ~n each. Mr. Bookman stated that monies in needed in the areas and that there should be another place from which to allocate these funds. Mr. Bedrick stated all items had been investigated and it was either from the dis~rie~ funds as suggested er from the fund balance. Mrs. Girone inquired if new car puehases could be cut further. She stated that th~se individual ~G ~ead Funds help individuals at the discretion of the SuperviSOr involved. She stated she did not feel the Mr_ Daniel 8tated he would contribute the Balance in hie funds which ~mount~d to $41, ~00. Other Supervisors indicated they had projects that needed this plus additional funding, or ~hey were not in favor of using these fu~d$ for this purpose. Nra. Girone ~amsey stated there was $368,000 in the budget for vehicles bUS stated that departments will be oper~tlng with less resources than last year in most ~a~e~. ~rs. Girone s~ated that this ~r, O'Ne~lI inquired abo~t eliminating the dumpsters from the budget. Mr. Bookman and ~rs, Girene indicated the western part of the County needed the dumpSters and the Litter Committee had bee~ delighted that these had been reinstated in the budget, There was acme discussion regarding the drainage ~udget and it was stated tha~ this budget had increased by $240,000 to handle the problems necessary. Mr. Daniel inquired mbout eliminating the oar~ool item_ Mrs. Girsn¢ stated ghat the County had committed to Allied Reynolds ~nd this could not be cut. She stated the companies trying to work out a solution by ~hich this would be private and industry would support it. There w~s some disSuaSion about possible use of Industrial P~rk Funds. After further dissussion, it was em motion of ~r. Dodd, seconded b~ ~r. O'Neill, B1-232 f ¸'% resolved that the following amounts b~ appropriated to the designated funds and accounts from the designated estimated revenue sources to Operate the County departments, other agencies and non-depa~t~ental accounts for fiscal year 1981-82: General Fund ~stimated ReVen~e: General Property Taxa~ Other Local Taxes Lic=nses, Permits Fines & Forfeitures Rents & Interest Servic~ Charges Sales & Services Miscellaneous From Other A~enoies state, Federal & Othe~ Localities Non Revenue Rcoeiptu Availabl~ fo~ ~ppropristion R~erve, Garage Project Reservs, Police Fi~ing Range Reserve, Three-Cent ROaO ACCount 46,052,200 1,435~000 320,000 1,072,450 69,140 236,928 766,2OO 3,025,000 169,009 60,000 67,400 61,974,91~ 13~759,10S 90,000 3,321,40~ $79 145,424 Appropriations: Board of Supervisors County Administrator Youth Ssrvioes Risk Management ~conomio Development Management $~rvices General Central Accounting Perao~nel County Attorney Internal Audit Puruhasing Co~mi~ioner of RcYe~ue Cuunty Assessor Licenss Inspector Treasurer Clerk of Circuit Court Cirouit Court Juvenile amd Domestic Relations Court General District Court Commonwealth'~ Probation Law Library Police sheriff Jail Juveni~ Detention Fire Communication Center Building Insgeetion $o¢ial Services 93,600 276,400 20~909 22,600 245,700 65,~00 377,000 1,3~0,900 550,?00 15~,700 287,700 102,800 215,300 469,500 ~10,200 · 99,700 808,200 168,100 40,i00 12,800 30,600 2§6,100 25~200 4,000 5,856,600 546,700 1,123~900 34,600 4,545,600 401,800 609,900 2,182,346 81-2~3 ~ealth COmmumity Develepmen~ Environmental Engineering Sanitation Soil Scientist AgzicultnraI Fair Animal Control Library ~en-departmen~al Capital Projects Reserve for Capital Pro3eets Revenue Sharin~ Fund :stimated Revenue: Fund ~a%aD¢~ ~vailable for Appropxiation Total Revenue Appropriations: Roads Transfers to Schools Total Revenue sharing ~und Appropriations: County Garage Total CQun%y ~arage Fund Two-Way Radio Fund Estimated Revenue: Sales Total Revenue Appropriations: Two-Way Radio ~etal Two-Way Radio Fend County Airport Fund ~stimate~ R~venue~ Sal~s Use of Money a~d Property Transfer Appropriation; Airport Total County Airpor~ Fund 81-234 560,923 ~,400 1,814,05U 666,200 703,708 84,800 t8,000 3,000 202,900 %66,600 1,234~200 85,000 1,781,300 359,000 545~600 43,461,571 260,000 2,894,634 1,795,902 396,027 $ 2,191,929 269,000 1,922,929 $ 2~191~929 1,605z200 $ 1,605~2Q~. 127,700 $ 127,700 127,~Qq $ 127,700 §41,140 88t160 145,000 $ 77At380 774,300 County Nur~in~ Home Fund stimated Revenue; Patient Care ~rvi~es Total Revenue Appropriations: Nursing ~m~e Fund Balance 6/30/$2 Total County Nursing Homo Fund School Operating Fund State Federal Local Transfers - ~neral Fund Transfers - Revenue Sharing Total R~venue Appropriations: Administration Instruction Regular Pay School Pupil Transportation Food Sorvlee Operation of and Maintenance of School Plant Summer School Adult Education Other ~d~cational Programs Total Schqol Operating Fund Count~ Debt Service Fund ~tim&ted Revenue: From city of Richmond ~otal Revenue Appropriatione Debt Servi~e - S~hoel~ ·ota] County Debt Service Fund =stimated Revenue~ Sales Appropria~ion~ Total Water ReVenue Fund Wa%er Oseratin~ Fund Estimated Revenue= Transfers: Appropriations Water Operating Fund Balance 6/30/82 3,867,729 3~867,729 3,827,400 ,40,329 $ 3,~67~729 26,326~580 2,508,757 3,~89,843 36~098~257 I,~32,929 $ 70,446,366 981,07~ 41,096,099 3,7~2,~38 3,834,05~ $,95~,601 9~670,047 337,052 194,500 t,208,584 $ 70~446,366 761,006 $ 3,263,25~ 1,420~500 6,~42,751 $ 8,263~281 ~,606,000 $ 4,606,000 4,606,000 3,298,558 62,i50 10,000 ~ 3~375,708 3,260,922 $ 3,375,708 Water D~bt Servlue Pun~ ;s~imate~ Revenue~ From Other Localitie~ Transfers Total Revenue Appropriations: Debt Service · o~al ~a~er Debt Service Fund 268,105 810,945 $1,079,050 1,079,050 $ Ifq~9,050 Water Improv=ment, R~plaeement & Extension Fund Estimated Revenue: From Use of Money K ~rcp~rty A~ticipated Fund Balance 6-30-R1 Total RevenUe Appropriations± General & Administrative Fund Balance 6-30-82 150,000 40,000 496,497 1,921,000 2~607,497 561,906 723,740 $=_2,607,497 Water County Construction Fund Total Revenue Apprepriatio~s: 50,000 $ 50,000 50,000 $- Water Meter Installation Fund ~$timated Revenue: From Use Of Meney & Property Ckarges for Current Servioe~ Anticipated Fund Balance 7/1/8~ Appropriations: 55,000 514,000 1,00O,000 $ ty569,~00 935,288 1,369,0Q0 Water Central Storus Fund E~timated K~venue: service Charges Anticipated Fund Balance 7/1/81 Total Revenon Appropriations: central stores Fund Balance 6-30-82 Total Water Cen~r&l stores Fund 419,90~ $ 444,903 439,894 5,009 444,903 Water Bond Construction Fund Interest on I~veatment~ Total Revenue 2,126,~99 17~,000 $ 2,301~899 ApprOpriations: General & Adminigt~akive Transfer Capital Projects Fund Ealance 6-30-82 Total Water Bo~d Construct±eR Fund 839,871 $ .2¢301r899 Interest Earned Sewer Servi~e Charges Sewer Connection Fees City of ~i~hmond other Revenue Anticipated Fund Balance 7-1-81 Appropriation: Sewer Operating Sewer Debt Sewe~ Bond Construction Transfer to Capital Fund Balance 6-30-85 Total Sawer Fund 271,000 620,747 60,000 535,530 8,.497¢277 2,701,469 2,986,613 909,%12 53,653 422,000 1,424,430 $. 8r.497,277 Utility Capital Projects Estimated Revenue: Water Improvement 723,740 Water Cou0ty Construction 50,000 Wate~ Bond Construction 1,630,000 Total Revenue ~ 2,825~740 Appropxia~ione: Capital Improvement~ 2,825,740 Total O~ili~y Capital Projects 9 2,825,740 Be it iurther resolved: That the County Administrator may authorize the transfer of any unencumbered balance or portion thereof from cae classification of expenditure to another within the same department or agency. That the County Administrator ~ay transfer up to $5,000 from the unencumbered balance of the appropriation' of one department or agency to another department or agency, including the contingency aoc0unt encompassed in the Non-Departmental appropriation. No more than cna transfer may be made for the same item causing ~he That the County Administrator ma~ increase appropriations for the following items of non-budgeted revenue that may occur 5erin9 the fiscal year. or other property ~or wkloh County funds have been expended to make repairs. b. Reimbursements made to the Co~nt~ for damage to County property for which County funds have been e~pended to make repairs. Refun~ or reimbursements made ~o the ~ounty for which the County ha~ expended funde directly related to that ~hat all outstanding ~uoumbranoes, both operating and capital, at June 30, 1981 are reapp~opriated to the 1981-82 fiscal year to the previous year. 81-237 That appropriations designated for capital projects will not at the end of hha fiscal year but shall remain appropriations until the completion of the project or until the Board of ~upervis~ by appropriat~ rasolution, changes er ~liminates %he appropriation This secfion applies to appropriations for Capital Projects at June 30, 1981 and appropriations in tho 1981-82 budget. That the approval by the ~sard of Supervisors af any grant of funds to the County constitutes the appropriation of both the revenue ~o be received from th~ grant and the County's expenditure required by the terms of thc 9rant, if any. Aud further that the appropriation of gran~ funds will ne= lapse at the end ~f the fiscal year, bat shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, chan~es or eliminates the apprOpriatiOn. This applies to appropriations for grants outstanding a= June 30, 1981 and appropriations in the 1981-82 budget. Aa the close of the fiscal year, all ~nencumbered appropriations fo~ budget items other than Capital Projects and grants, shall revert to the Fund Balance Available for Appropriation of the fund in which they were ~nclu~sd. That the Treasurer is authorized ts make transfers to the various funds for which there are transfers budgeted, net to exceed the amounts budgeted. Sh~ shall transfer funds onl~ as needed or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. That the Trea~ursr may advance monies to and from the various funds of the County ~u allow maximum cash flow e~ficiency. The advances must not violate County bond ~ovenants or ethel l~gaI re~trictions that would prohibit an advance. That the County Administrator is authorized to make payments for the following Trust & Agency ~unds for the specified reasons for which the fund~ were eetablished, In no cass shall the ~x~enditure exceed th~ avuilabl~ bulunca in the fund: a. County Workmen's Compensation Fund b. Nursing Home Patient's Fund c. ~. W. Burn~tt Employee Award Fund d. Stub Road Deposit Fund e. Utility Fire Ins~ran¢~ ~und f. Utility Workmen'S Compansation Fund g. Utility Liability Insaranoe Reserve Fund h. Drainage District Fund i. Special wel~ar~ Fund 3- T. J. Jeffrass M~morial Fund UnanimOU~ ~r. R~msey informed ~he Board ~ha~ the Constitutional Officers' bu~Eete h~d been approved by th~ Sta~e Compensation Board for the Treasurers Office. If ~as generalI~ mgreed that the ovara~o ~er th~ Treasurer's Office should be ~ddressed a~ Board meeting on June ~4, 19~1. Staf~ ~S requested tu p~esent report of the surplus a~ the same time. On mo~i0n of Mr, Dodd, seconded by ~r. O'Neill, the Board scl July 8, 1981~ ~t 2:00 p.m. for · public he,ring to consider ordinance chan~es rolatinE to fee stances for build,nE permits and zo~i~ requests which ~r~ necessary by the budget ~doption. Vote: Unanimous On me,ion cf Nrc. Girsne, seconded by Nr. Bookman, the Board went into Executive Session ~o diseuE~ real @state sad legal es permitted by Beetion 2.1-344(a) (2) and (~)~ respectively, of the Code of ¥ir~ini~, 19~O, ~ ~m~nded. Vote: Unanimous $1~238 On mo~i0n of Mrs. Girone~ seconded by adjourned at d:~O p.m. until 9:00 n.m. on June Vote: Enanimous the Board 1981. R~c~rff L, Hedrick Acting County Adminiatrator ~tarry~ Da'~iel Ch~ir~mn