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07-08-81 Minutes ~INUTES July 8, ]981 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. R. Garlaod Dodd, Vice Chairman Mr. C. L. Bookman Mrs. Joan Girone Mr. E. Merlin O'neill, Sr. Mr, Richard L. Hedriek Acting County Administrator Others in Attendance: Mr. Bruce Meadows~ Congressman Thomas J. ~liley's Office Staff in Attendance: Chief Robert L. Fire Department Mr. Phil Heeter, Dir. Parks and Recreation Co. Admin. Mr. William Howell, Dir. Mr. Richard Me,irish, Environmental Eng. Attorney Mr. J~ffrey ~uszy, Dir. of Community of Utilities ~r. ~ane Ram~ey, Dir. of B~dget and Accounting Mr. Dexter Williams, Chief of Trans. Plan. Nr. Daniel called the meeting to or,er at the Coarthou~ at 10;0 a.m. (EDST). Mr. Hedrick stated the purpose ~f the meeting was to presen~ ~he Bo~rd with information regarding two requests for sewer service from the property ewnerm of thu Rose tract and the Pigeon ~ill property. ~e eta=ed that action was not expected from %he Boa~ ' at this time. MS. Painter stated the County has be~n requested by the developers u~ tho Rose Tract to allow th~m to connect to the Little Tomahawk Trunk Sewer and ~umping Station. He stated thi~ was a SO0 acre tract which 'is adjacent to Brandermill and is serued by the Little Tomahawk and ~ig Tomahawk drainage areas. ~tated the developers are ~eq~esting that they be allowed to serve their property by making use Of o~-peak pumping at the Tomahawk pumping etation~ which involves storage of th~ peak and pumping a~ an average rate over a period of time. He stated this method Of pumping has been proposed for other locations number oS times, but has not yet been approved by the County or State Health Department, ~e stated that since the C~unty does not have any experience with this type of pumping, it wa~ f~lt that to allow it at Swift Creek would be improper. He stated th developer~ had pre,coted three propo~al~ ~anging from $19~,~00 for this proposal, $407~000 to pump peak flew to the Nuttree Trunk at a point where ~ome capacity is available, and $405,000 to 9um9 to the Swift Creek Trunk at Route 360, ~r. Paint=r sta~ed that each time another parcel upstream requests sewer, the same procedure would have to be followed wit the enlargement o~ the pumping stations, paralleling the £Orc~ mains, enlarging the receiving trunk sewers, etc. He stated th~ staff reoo~ended that no decision be made ut thia time an~ tha~ before any additional property is developed, 81-268 Mr, Hedrlok sur~arized by stating that the Hose Tract lles in a separate drainaqe basin from the Tomahawk Creek drainage shed. He stated that three alternatives have been proposed to serve only the Rose Tract. He stated that Staff i~ was premature and not economically feasible for this develcpe to pay for sizing that would be most beneficial fo the County. He utat~d it was recommended that this be deferred until the property owners qet together and make it more economically feasible, Mr+ Bob Roop of J. K. Timmons & Associates was present to address the Board regarding the Rose Tract. He stated that drainage bag~n, He crated that there could be additional units connected tO ,the pumping station without ov~rsizing and that could be stored and pumped out during non-peak tlme~. He this would be at the cost of the developerS, that it would have tO be abandoned at some future date and the County would hays pay for only the operation of the faoilltles at this time and tf oversized trunk sewer from refunds from COnnections. Mr, Kea Timmons stated that he wanted to address the philosophy of the soard, He stated that the County needs to be aggressive as he feel~ it has been in the pa~t in order to serve County properties, He stated this does not exactly fit into the Nester Plan for sewers in the County~ but an ~ggresslve, alternate way to serve tho area cas be provided. He stated thi~ would create s~wer system ~cr a segment of Chesterfield County with a full design as the County would wan= it and it would be abandoned at later date. Mr. Dodd inquired about the e×periene9 with such ~toraqe and non-peak pumping times, ~r. Roop stated it had not bees dune in Virginia and explained the average flow and treatment used in th facilities tel this type of system. Mr. Painter stated he had checked with the Health Department and he did not think thi~ was being dong ia Virginia, hut it wOUld require numerous permit~. Mr. Roop stated he also had talke~ with %he Health Department an. they would not take a position until the County had done so. Mr. TOm Winsto~ was alSO present representing the owners of the Rose Tract. He 8tared that he understood the County had approve~ a similar type of pumping at non-peak hours in the County. Mr. Painter stated thut the County had approved the concept only for Michaux Creek. Mr. Winston ~tated that this would be an excellent opportunity for the County to eliminate future costs for line capacity problem situations. He s~ated thi~ would all be accomplished at the developers~ expense and that the County should try new and i~novutive methods. ~r. Bookman incnirad why the property owners did not want to participate in costs Icr cvereizing lines when the lines were laid in the general area several years prior. Mr. winston state( that he is representing property owners who just recently purchased the property. Mrs. Girona stated ~he Was net aware of the approval for Mr. Painter stated that it was approved in concept but an agreement has not bse~ approved. Mrs. Girone stated, the overriding factor wa~ the capacity of the treatment plant. Mr. Painter sta~ed that if all the f~nds are used for refunding thor will be none remaining for facilities tO be built. Mrs. Girone inquired as to who would be responsible for the facilities built by th% developer. ~r. Painter ~tated the County would. Hr~ Ro0p explained the aeratio~ procedure, that the tank would b~ approximately 30' hiqh by 35' Wide, it would be screened, there would be a berm around ~he tank which would hold more than the tank in case of a leak and there would be a 14 hour holding pond Mr. Daniel directed the Acting County Administrator to contact the Health Department and ascertain what woul~ be required for a system such a~ this; that a r~rt on the ~xperience with facillti~s o~ this nature be Obtained; and that a economic feasibility analys~$ be made, 81-259 M~. Danie~ inquired, if there were a Master Plan. Mr. Welchons stated there was n Ma~ter Plan prepared by J. ~_ Timmons and A~mocistes in 1970-7l for the COunty. Mr. Hedrick inquired about capacity for other developments shoal they request %t if this were approved, refunds for properties in between =his property and the County system~ the Master Plan which might need ~o be amended, etc. Mr. Hedrlck $=a~ed tha~ the developers of Pigeon Mill and the Coun=y mtaff were still discussing several issuem and they wou] like to defer discussion of this matter. It was generally agre~ ~o do so. Mr. O'Neill joined the meeting. Mr. Hedrick stated that the next item on the agenda was the wor~ session on roads. Mr. Frank ~e, Resident ~ngineer, and Mr. W. C. N~w¢omb, ASs=. ~ngineer~ with the Virginia Department of Highways and Transportation were present. Mr. Muz~y stated the first part of th~ work session would deal with revenue sharing ~unds, ~e distributed a limting of propose projects for these funds which was ae follows: 1. Beulah & ~opkins Road~ Intersection (Dale) $90~000 2, OSborn~ and Wilton ~oads Intersection (Bermuda) $90,000 3. Plant Mix Dakine Road 0.$~ miles from Courthouse to Adkins (Clover Hill) $29,400 4. Providence and Elkhardt Roads Intersection (Clover Rill} $21,758 5. Plant Mix Adki~s Road 1.11 miles from Dakins Road north to Reams Road (Clover Hill) $38,850 6. Rebious Road - Huguenot Road East - Clear trees and move ditche~ (Midlothian) ' $90,000 Mr. Mussy stat~ that this indicates $45,000 for eaoh magisteria dietrict except for Matoaeu because the $45,000 will be eontribuked to =he chesterfield Avenue project um~atched by Stat funds. Mrs. Girone inquirmd why ~he funds for the Chesterfield Avmn~e project will be unmatched. Mr. Dexter Williams s~ated that Only ~e~ondary road projee~e were eligible for matching fth~ds and Chesterfield Avenue was a primary highway. In as much as th~ VDH&T was contributing funds tm the project, however, ~sehnicall' the funds would be matched. ~rs. Girone inquired when work woull begin on Robious Road. Mr. Gee stated they would be meeting wit] the property owners in ~he near future regarding right-of-way an, that they may ask for right-of-way across the road to save on th. utility relocation costs. Mr. Muzzy stated that if massive problems are experienced the projeet~ can be shifted. Mr. Daniel inquired about the time table for the Beulah and Hopkins Road intereectiou. Mr. Gee stated that preliminary design had been done but they would have to refine it and meet with the p~operty owners. Mr. Bookman discussed the Mix Year Plan indicating that he would like the Turner RO~ project ~rom Route 360 to Route 60 ss the number one priority. He stated the Walm~iey to Belmont project on Turner Read was not needed at this time. Mr. ~ee ~tate~ that the project number on the budget did not mean anything unless funds were not allocated as planned but it did make a difference on the Six Year Plan. Mr. Williams stated that the Turner project could take as long as 3-4 ~eurs for conmtruetiou ~c begin. Mr. Daniel inquired about projects ready ts proceed. Mr Gee stated =ha= Salem Church Road was the only One ready at this time. Mr. Daniel requested that some improvements be~in and be made as soon as possible. Mr. Muzzy s=ated that the actual dollars (adjusted to iHflation which the County will receive between now and FY 85-86 at which time it is proposed that the County will receive no more nighwa improvement funds will be approximately $2,000,000. He ~tated the Board had to make decisions as to where the funds will beet be spent. Mr. Bookman inqui~sd how the Salem Church Road project Superesd the Turner project. Mr. G~e agreed that there were fewer problems on Salem Church than on Turner Road but it was matter which one was ready first. Mrs. Girone inquired if th~ R~ilread were con~ribuaing to the project on ~uford Road. MT. Gee stated they were not. Mrs. Girone requested that Railroad participation be invest/gated further in the cost of this pro)oct. Mr. O'Neill inquired about th~ bridge project on Rran~ers Bride Road. Mr. Gee stated they tried =o obtain thc necessary right-of-way which they could not and it has been put on hold. ~e stated they were coneidering ~ifying ~he plan to get the right-of-way a~d would go with a no-plan state force project. stated there was some reek in the area as well. Mr. O'Neill i~quir=d if this could be placed on the federal program for bridge p~ojec%s. Mr. williams explainsd the criteria for urban a~sis~ance fend~ which are nimilar tO secondary rQad funds for ¢ountles. It was g~nerally agrse~ that staff should prepare an~ necessary resotution~ for Board a~Droval later in ths day. On motion of ~{r. O'Neill~ seconded by Mr. Dodd, the Board went into ~xeuutlve Session to dis=uss legal matters as permitted by Section 2.1-344 (a} {6) of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening: Mr. Daniel called the re~nlarly scheduled meetin~ to order at 2;00 p.m. (EDST). Mr. Boo~n gave the invocation. On motion of Mr. Dodd, eeconded by Mrs. Girene, the Board approved =he minu~es of June 24, 1~81 as amended. Vote: Unanimous Mr. Hedrick introduced Mr, Richard Nunnatiy, VPI Extension A~en who was present. Mr. Nunnalty stated that th~ Extension ServiG had begun a volunteer program to meet the needs for urban horticulture. He stated that the volunteers receive 50 hours training and will provid~ S0 hours of service. ~e ~tated this program is for master gardeners. ~e gt~ted ~hat 626 requests been handled this year by the volunteers. He introduced David ~uff, ~rS, Loran M~lynn, ~rs. ~arie Ruckart, Mr. Gene Suttler, ~. Lloyd ~v~ MY~ Dong ~ensil~ .~rs. Jerry Williams, ~S. Elaine L~ikhim, sr.- A1 Weaver, Mr. Gil Mard~rs and ~r. Kuykendall, Master Gardeners, who wer~ present and Mr. Daniel presente4 each wi:h =heir certificates. Mr. Hedrick stated that in an effort to control and keep the of govern~nt do~, an a~inistrative co~ittee h~4 b~en fo~ed to review positions as they beqoma vacant to dete~in¢ the need ~1-271 ~r. Daniel recognized two former members of %ho Board of Supervisors who w~re present at the n~eet~n~--Mr. Apperson formerly representing Dale District, and Mr. Leo Myers, ~'o%m~rly represcl~ting Sermuda District. It wac generally agreed to d~fer the presentation to Mr. T. T_ CrUmp until he could he present at the meeting. Mr. ~edrick Stated this date and ti~e had been scheduled £or a puDlic hearing to consider an ordinance relatln~ to building permit fe~s, subdivision fees, zoning fees and ~i%~ p~an fees. ~e stated the hemebuilders had requested that thi~ matte~ ba deferred 3D days. Mz, Curtis Williams, representing the National ~lectrical Contractors Association, stated that they endorsed th~ electrical portion of the fee changes. On motion of seconded by Mr. Dodd, the Board deferred consideration of this ~mtter until August 12, 1981 at 2:00 p.m. Mr. Bad,ich stated =his date and time hud been advertised for a public hearing to consider an ordinance relating to e~tablishing n~w magisterial and precinct boundaries, Mrs. Dorothy Meldrum of the Electoral Board was present and stated that changm$ were precincts. She ~ta~ed tha~ this needed to be done as quickly a~ possible sc that the Electoral Board could be rea~ ~or the No, ember ~le~tion. Mr~ Jessie J. Mayas, r~pr~senting th~ Civic and Political Action Association of tbs Matoaca Magisterial District, was present. He stated they wars opposed beeaus~ the Mataoca area and the Brandermill area are ~ceeoah%cally and 9olltically different and are proposed to be combined; that it would destroy any hope of achieving minority represents%ion on the Board for about thirty percent of ~he population and that th~ adverse ~fec% of this redistricting pla~ does not appear to exist anywhere else in th~ County but Mateaea. He stated that they wore ~pposed to the redistricting plan as proposed. Mr. J. Ruffin Apperscn stated that he felt when each ~ember of the Board represented more than 20,000 people changes needed to be made. He stated he felt the ~oard ~hould have an odd nu~er of members greater than five on the Board. He stated the magisterial disCricts would remain the same and the changes in Mrs. Ei'si~ Elmor~ stated that increasing =ha nunmber of BOard ~e~bers would increase the cost Of government and a~d ~O the budget. Mr. Leo Myers ~tat~d tha~ he was concerned about the proposed redistricting plan as Matoaea would cover more than half of the County. ~e stated that school problems will int~nsiiy, there would be too much work for on~ supervisor, that to ge to seven mere members would be better as it woul~ divide the responsibility and the work load. He state~ that with this much work, the Board member for Matoaea would almos~ have =o do this on a f~ll time basis, that this is the only level of ~overnment that the people can depend on, etc. ~e stated that each dis=rio: ~houtd be small enough to be effective. Mrs. Girons stated that while the Court~ can requi~e r~dietrictinq eveTy 10 years the County could oonceivably do it any year if the need existed. ~r. John Smith stated that this is the only l~vel Of goverr~ment at Which the people can hav~ an opportunity to discuss matters with their elected officials, ~e stated that hlstorioally the Board did not rely on staff Out were close enough to the people 81-272 ~o understand what Was happening. ~e stated hQ wa~ in ~avor increasing the sase of the Board to keep issues clome to ~he people. He stated that even if ther~ were some Cost increases, it would be worth the additional knowledge %hat would come alen~ with additional Board members. ~e stated that with supervisors, a larger majority would be needed for votes On issues which would improve the quality of decisions. Be stated he did not feel the average citizen felt h~ was get~ing his dollars value in representation from the County. Mr. O'Neill stated that he had been out of town and had not able to study this issue in complete de,ail bat ha was not in agreement with the proposal. He stated that Mr. Daniel had beer out of town as well. Mre. Girone inquired if the Drecincts portion could be adogte~ separate from the other. Mr. Micas indicated it would be better to do both at the some time. Mrs. Metdrun $~at~d that in order for necessary notifications and preparation~ to be made, ~he precincts would have to ba adopted at the July 22, 1981 meeting. After further discussion uf the matter, it ~as on motion of Mr. O'neill, seconded by Mr.' Dodd, resolved that this ordinance be deferred until July 22, 1981 at Vote: Unanimous Mr. H~drick stated this dat~ and time had been advertised ~or e public hearing to consider an ordinance reloting to the recreational or other use of Lake Chesdin by ~he public and to provide for ~ penalty. Mr. Mica~ stated the Virginia Division c Game and Inland Fisheries would enforce the restrictions placed on the lake upon execution of o ~uri~dictional agreement between the Cohnty and the Game and Inland Fisherles. Mr. O'Neill inquired about the provision for exhaust for ~mall horsepower engines. Mr. Mica~ stated he was not aware of any small horsepower engines with exhaust expelled into the a~mosphere but he wontd prepare a report for the Board addressing this matter. There was no one pre,eat to addre~z this ordiuonce. On motion of Mr. O'Neill, second%d by ~r. Book~an, ~he Beard adopted th~ following ordinance: An Ordinance to Amend Chaptcr ~D.1 of the Code of the County of Chesterfield, Virginia, 1978, as Amended By Adding Suction 15.1-31, Relatimg =o the Recreational Or 0~her Use e~ Lake Chesdin by the Public and to Provide For a P~nalty Be It Ordained by ~he Board o£ S~p~rvi~ors o~ the County of Chesterfield, Virginia~ (1) Thor the Cod~ o~ the County of Chesterfield, 197~, as amended, is amended by adding the following section: CHAPTER 15.1 OFFENSES--MISCELLANEOUS See. 15.1-31. Restrictions On recreational or other use o~ Lake Chosdin. {~ For the purposes of this section, "motorboat" Shall mean any watercraft, of any description, propelled by machinery whether or not such machinery is the principle SO~rce of propulsion. (b) It shall be unlawful £or any person to operate a motorboat on Lake Chesdin at a speed in e×¢~s of forty-five (45 miles per hour. (c} It ~hall be unlaw~u! for any person to operate a motorboat 6n Lake Chesdin which motorboat is equipped with a motor or engine that expels ~x~aust directly in~o th~ atmosphere 81-.273 10. (d) It ~hall be unlawful for any peYson to operate a motorboat on,'tn swim in, or to othcrwlse use Lake Chesdin iQr recreational or other purposes, within a distance of 300 feet from the George F. Hrasfield Dam. (a} It shall be unlawful for any person to use th~ F. B~asfield Dam for recreational or oth~r purposes. (f} Any parson who violates any previsien cf this shall be guilty of a misdemeanor punishable by a fine ef not m r~ than fifty dollars. (g) Nothing in this sect/on shall be construed to apply any person performing any o~Picial duty pertaining tO tbs operation or maintenance of Lake Chesdln or the George F. Mrasfield Dam, or pertaining to the enforcement Of this sectio: Vote: Unanimous Mr. John O'Br~en was present to discuss leaf burning in the COunty. He stated that he had contacted most supervisors, the Acting County Administrato~, etc. and would like to give the Board the b~nefit of their research. He stated that the concensus of all concerned is that leaf burning is a ~evere health hazard and a nUiSance aggravated by growth and that it will not ge away. He stated that the be~t solution is to have ordinance drafted which would address SuCh issues as who shoul( be prohibited from burning, the time of the prohibition, the methods of disposal of leaves and the enforcement procedures. state~ that staff could draft the ordinance for the Board meeting of August 12, 19~1. ~e stated there was a group of volunteers ready and willing to offer their services. He stated in this mann,r, the ordinance could he advertised for a p~blic hearing on September 9 or September 23, to be in effect prior to the Catch er 15 burning. N~ stated they would like the County Administrato~ directed to prepare this ordinance fur the A~gust 12 meeting. He distributed copies of petitions to the Board of those in favor of an ordinance relating to regulations regarding leaf burning. Mr. Mason Hayes of Beulah Roadl stated that he and others were not awar~ that tkia matter was to be discussed. He stated thai were those citizens who wo~ld be opposed to these restrictions and would be prepared to address this matter at the proper time Mr. ~ook~%~D stated he was sure there were citizens who were not aware o~ this matter+ Mr. Dodd stated that he would also like a report prepared regarding costs and all implications. It wa~ generally agreed that the Acting County Administrator should distribute a comple ~port one week ~r±or to the Board ~eting regarding this matte and that th~ ordinance be prepared for discussion on August 1981. Dr. HOward O. Sullies, School Superintendent, was present to address the ree01utions seeking literary loans for Manchester High School, ~atoaea Elementary School and Clouer Hill ~igh School. He ~tated that if the Board would approve these requests, construotion could begin and the facilities would be utilized in SepteI~ber, 1982. ~e ~tatad these three prejeuts we identified by the School Hoard and the School Administrator as necessary. Mr. Dodd sta~ed that the School Board and =he Boar~ of Supervisors ma~ m~t within the next couple of weeks and he suggssted deferring ell until after that meeting, ~r, O'Neill s~ated the need was at Mutoaca ~lementary School and he fel~ th project should not be delayed. Mrs. Gircne stated she felt the projects ahould not be accomplished in a piecemeal fashion. She stated that she like the Board to defer any action until after the two B0arde met and rsceived a total picture of what is Or will be needed the e~fe~t on the ta~ rate. 81-~74 ~d 11. · t was on motion of Mr. O~Neill, secondsd by Mr, Dodd, re~olved that =ha ~oard adopt the fei%owing resolution: Whereasv The School Board of the County Q~ Ches~erzield, the 29th day Of Juner 1981, presented to this Board, an application addressed to tks State Board of Education Of V~r~i for the purpose of borrowing from the Literary Fund for adding to or improving the present school building at Mates Elementary Bchool~ to be paid in 20 annual installments, and th, inter,st thereon at 3 per cent paid annually. Resolved, That the application of the County $ohool Board - the State Board of Education of Virginia for a loan of from the ~itera~y Fund is hereby approved, and a~thority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said applioatien. The soard of Supervisors for said County w~21 each year durinq the life o~ this loan, at the rims kkey fix ~he regular levies, fix a rate Of levy for schools or make a cash appropriation su~ici~ng for operation expenses and to pay this loan in annual installments and t~e interest thereon, as requir~ by law regulating ioa~s from the Literary Fund. Ayss: Mr. Daniel~ Mr. Dodd and Mr. O'Neill, Nays: Mrs. Gl,one. Abstenk~on: ~r. Bookman because he would rathe[ se~ fha entir~ list of proja¢~s, however, he stated h~ is opposed ~0 this ~roj~ct. Hr. Daniel inquired how long it would ~ake to find out if the loan was approve~. Dr. Sullins stated approximately 60 days as prablems are not anticipated. Mr. Daniel ~sked that this be expedite~ as soon as possible. Mrs. Si,one inquired if the Board was adopting a policy of committing tO renovating old schools a~ ~ha most important priority. She stated that she felt a plan would be be~ter than adopting singl~ projects. Dr. SullinB stated the Manchester project is most pressing and next the Clover Hill project. M~. ~ookman stated he agreed with the Clover ~ill project but would like to have mc~e information on the Manchester project, and it was On his motion, seconded Mrs. Qirone, resolved that =hess requests be deferred until Jul~ ~2, 1981 or un=il the two BOards coul~ meet. Vo~e: Unanimous Mrs. Girone inquired if the children f~om Boo Air would go to Clover ~ill or ~anehestor with the changes. Dr. Sullins currently is proposed that the boundaries would not be Changed but if other facilities are not built, there may be some changs~ in boundary lines. It was generally a~reed tha~ the Board would recess for five minutes. ReconveniRg: Mr. Hedriek orated the next item was Consideration of a laasa agreement for the Bermuda Optimis= Club to operate the concessi¢ at Point of Rooks Park. ~r. Heste~ statg~ that the agrs~ment i~ similar to others except that this would defer th~ County's payment for the first year. He statgd this cost i~ the County'u actual cost ~or water, sewer, =tc. Mr. Dodd stated that there are extenuating circumstances with scheduling problems and very little activi=y. Mr. O'Neill state that he had he~rd some Q~ the s0hedulin§ cumpla~nt~ but they belong to the ~ame organization who does th~ scheduling. 81-~75 12. Mr. O'Neill stated neither the County ncr the Board handles the scheduling. ~lrs. Q~rone stated she felt ~his would precede~'t a~d Once it is done for cna, it will have to be done for ail. It was on motion of Mr. Do~d, seconded by Mr. B0okman~ r~solved that th~s request b~ deferred until July 12 1981. Vote: Unanimous On motion of 51n+ Dodd, seconded by Mr. Bookman, the Board authorized the Acting County Administrator to enter into an agreement with th~ Commission of ¢~me and Inland Fisheries cedis primary ~nforeemant jurisdiction over the Dutch Gap ~oat Launch to thc Commission. Vote: Unanimous Mr. Dodd commmnded staff o~ =he recent clean-up campaign at the boat launch. Mr. Sruce Meador~ Chairman of the K3C, was present. He stated the Committee proposed to send at its own expenme, postage-paid !ittar con~rol ~postcards as an ~a~y method for citizens of the County to report a¢~s of littering. He ~tated the postcards wi] be returned to the County and a friendly latter and a litter will he Sent to thm person littering expressing negative aspsct~ of littering. He stated the postcards will be distributed st tk County Fair, through water bii1s~ the schools, otc. Th~re was some discussion that the postcard indicate that the K3C sanctios ~his project rather than the Board of Supervisors. After furth~ discussmon, it was on motion o~ Mr. Dodd, ~eeonded,by Mrs. Girone, resolved that the Board con~en%s ta tbs uszng of County staff to ga~her and report D.M.V. information to the K3C fur thi project for a period of one year. Vote: Unanimous Mr. Hedge stated that d~velopmmnt o~ the northern area landfill i~ nearing completion. Me stated that the final cost will the original estimate by $601,0O0 and an additional appropriati( of $240,000 is needed. He Stated this additional appropriation is needed because of the reengineering, redesign end additional cons=ruction, the upgrading of Warbr0 Road to stats etandards expansion of the or~gAial ceil, ail of which was necessary due the sonpurchase of the Fendley/Pritchard p~rcel. Mrs. Girone stated she was concerned about the proposed Source of funding the landfill. On motion of Mr. Dodd, ~eoonded by Mr. O~Neill, the Board appropriated $240,000 for the development of the northern area landfilll which funds are to be taken from tho following Fire - $100,000 - Delaying new apparatus for n~w Fir~ Station POlice - $42,500 - Delaying replacement u~ five vehicles. Library - $97,500 - Replacing Bookmobile with book ~ail service Vote: Unanimous The BOard accepted the resignation of Mr. Morris Mason f~om the Mental ~ealth/Mental Retardation Services Board and authorized a letter of appreciation sent to Mr. Mamo~ for his service. On motion of Mrs. Girene, seconded by Mr. ~ookman, ~he f011owln~ resolutio~ was adopted: whereas, Section 33~1-75.1 of the Code of V%rginia that "the State ~ighway an~ Transportation commission ~hall matt an equivalent r~atching allocation of a~y county for designations by the g0verniag body of up to fifteen percentum of funds received by it pursuant to 'The State and Local Fiscal Assistane Act of 1972', hereinafter r~ferred to as 'revenue sharing ~unds~"; and Whereas, Chesterfield Coqnty'a revenue ~harlng funds for =ntitle~e~t Period 12 a/~o~nts to $1,703,60]. 81-276 16 .A. NOW, Thereform, Be it Resolved that the Chesterfield County BOard of Supervisors hereby d~i~natss from its rsvenue sharing f~nds, an amount of $1g0,OOO i~ funds from thc 2tats Highway and Transportation CoIamissien and to be accounted ~or in the FYSl-82 budget year; and Furth~r~ Be It Resolved that the County's contribution be apportioned in the followinG manner and matched Dy State funds: $45,000 for reconstruction of the ~eulak and Hopkins Roads intersection ~45,000 for reconstruction of the Osborne and Wilton Roads intersection $14~700 for plant mix overlay of Pekins Road 8.$4 miles fr~m Courthouse Road to Adkins Road to be available to the VD~&T immediately 819,425 for plant mix ov~iay of A~klns Road 1.Al miles from Dakins Road to R~am$ Road to be available to VD~&T i~mediately $10,875 for reconstruction of the Providence and Elkhardt Roads intersecfion $45,000 for clearing tr~es, adding s~oulders and moving ~itches on ~obious Road from Euguanot Road to Woodmont ~te: Unanimous 4r. ~ookman stated the proposed resolution did nob list the ~urner Road project from Route 360 to Route 60 as th~ number one )riority. ~rs. Girene stated that she wanted the Highway )apartment to check into the Rsilroad'~ particip~tlon on the ~ost for the bridge project af Buford. ~r. Gee stated that all )rejects will b~g£n simultaneously. He stated that if :he funds ~re mot appropriated as e×peet~d, the highest priority will be ~ut, then ~2, ~3 and ~4. ~e stated he would check wi%h the {ailroad to ascertain if they will contrlb=t~ to the bridge )reject. After ~urther discussion of the matter, it was on ~tiOn Of Mr. Dodd, seconded by Mr. O~NeiI1, resolved that the ~ollowing ~eaeiution ~a adopted: Whereas, a ~ublic hearing On the FYgl-S2 secondary roads improvement budget was jolnfly head by the Chesterfield County ~egrd of Supervisors on June 10, 1981; and Whereas, the proposed FYSl-82 secondary road badgst amount Df $1,033,366 ~s insufficient to meat road needs in Chesterfield zoun~y but must be expended in an expadien~ manner to minimize inflationary Now, Therefore, Be It Resolve~ that the Che~ter£ield County ~oar~ of Supervisors hereby approves the proposed FY81-$2 ~condary roads improvement bu4get in the amount of ~ated July 8, 1981~ and Further~ Be It Resolved that the Chester£ieid County Board ~f Supervisors urges the Virginia Department ~f Highways and ~ranspO~tation to proceed with ali ~ue haste to 0ompIete :onstruction an~ tasks prerequisite to construction for all ?rejects shown in the aforementioned budget. Iota: Unanimous ~his da~ the County Envirogmentat ~ngineer, in accordance with %irection~ from thi~ Boa~d~ made report in writing upon his ~xamination of Irongate Drive, sandrook Cou~t and Briaroak Road [n Irong&te~ Section 1, Dale District. Upon consideration whereof, and on motio~ of Mr. ~econded by Mrs. Girons, it is received that Irongat~ Drive, ~androck Court and Briaroak Road in Irongate, section 1, Dale )istric~, be and they hereby are established a~ public road~. 81-277 And be it fur%her resolved, that the Virginia Dep~rtnle~t ut ~ighways and Transportation, De a~d it hereby is requested to take into the Secondary System, irongate Drive, beginning at the intersection with Iron ~ridge Roadj State Route 10, and running easterly .~ mile to the intersection with Sandrock Court, then continuing southwesterly .51 mile to the intersectlnn with Briaroak ~oad, then continuing soatherly .13 ~ile to ~he intersection with Beulah Road, State Rout~ ~41; Sandrock Court, beginning ak ~he intersection With Irongate Drive pud runnin~ south .06 mile to end in a cul-de-sac; ~riaroak Ro~d, beginning a~ the intersection wi~h %r0nqate Drive and running westerly .11 ~ile to end in a Dui-de-sac+ These roads serve 73 lots. And be it ~urther resolved, tha~ the ~oard of 9upervimors guarantees to the Uirginia Department of Highways a 50 ft. right-of-way for all of theme roads exoept Iron,ate Drive whick has a 80 ft. right-of-way. This ~ection of %tonnage is recorded as follows: Section 1~ Plat soot 36, Pa~as 38-40, ~una 19, 19s0. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in wrihing upon h~s examination of G~e~e Point R~ad, Rockyr~ Road and Swift Water Road in Slebe Point, Section l, ~atoaca Distriop. Upon consideration whereof, and on motion of MN. seconded by ~4rs. Girone~ it is resolved that Glebe Point Road, Rock,run Road and Swift Water Road in ~lebe Point, Section Ea~oaua District, be and theM hereby are established ss public roed~. ·and be it furtker resolved that the Virginia Department of ~ighways and Transportation, be an~ it hereby is requested to ta~e into th~ Secondary system~ Glebe Point Road, ~eginninq at the intersection with Bradley's Bri~e Road, State Route 631, and running eastexly .90 mile to the intersection wi~h Rockyrun Road, the~ continnin~ easterly ,03 mile to end in a dead end; R0¢kyrun Road~ beginning at ~he intersection with Glebe Point Road and running southwesterly .31 mile ~o the intersection with Swift Water Road, then continuing westerly .09 mile to end in a temporary t~rnaround; Swift Water Road, ~e~inning at the intersection with RockyMnn Road and ~unning southerly .13 mile bo end in a cul-de-sac. These roads serve 26 And be it further ~esolved, that the Board of supervisors guarantees ~o the Virginia Depa~men~ of Highways a 50 right-of-way for all o£ these roads except G!ehe POint Road which has a 60 ft. right-of-way. This section of Glebe Point is recorded as follows: Section l, Plat Soo~ 36, Pages 50, 51, and ~, June 27, Vote: Unanimous Thi~ day the County Environmental Engineer, in accordance with directions from this Board, m~de report in writing upon examination of Julep Drive a~d Julep Court in Colonial Pine E~tates, Section C, Matoaoa Distric%. Upon COnsideration whereof, and On motion of Mr. ©'Neill~ seconded by Mrs. Girone, it is re~olved that Julep Drive and Julep Court in Colonial Pine Estates, S~ction C, Matoaca Distrio=, be and they hereby are es=ablished as public roads. 81-278 Highways and Transportation, be and it h~reby is requested to take into the Secondary System, J%lep Drive, beginning at the intersection with Foxbrook Drive, State Route 1197, and running southerly .i0 mile to th~ infer$ectien with Julep Court, then continuing southwesterly .29 mile to the intersection with Julep Circle, then confirming westerly .13 mile to the intersection with Foxbr~ok Drive, then continuing northwesterly .15 ~ile tm end in a cul-de-sac~ Julep Court, beginnin~ at the intersection with Julep Drive and runninq easterly .O~ milo to en~ ~n a cul-de-sac. Thes~ road~ serve 84 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Eighways a 50 ft. right-of-way for all of %h~ss rea~s. This ~ection of Colonial Pine Estate~ is resorded as follows: Section C, Plat Book 37~ Pa~es 78, 7~ 2n~ 80, November 21~ 1980. ~his day the County Environmental Engineer, in accordance with directions from this Board, ma~ report in writing upon his examination of Troyeott Road an~ Troycott Place in P~tterson Park, sections A and B, Bezmuda Diat:ict. Upon consideration whereof, and on motion 0£ ~r. O'Neill~ s~conded b~ ~lrs. Sirens, it i~ resolved that Troy,eft Road and Troycott Place in Patterson Park, Sections A and B, Bermuda District, be and they hereby are established a~ public roads. knd he it further resolved, that the Virginia Department of ~ighways and Transportation, be and it hereby is requested to take inte t~e Secondary S~stem, ?roycO~t Road, beginning at the intersection with Alcott Road, State Route 1613, and running southerly .06 ~ila to the intersection with ~royoett Place~ Troycott Place, beginning at the intersection with TroycotL Road and running easterly .ll mile to sad in a cul-de-sac, again Troyeett Place beginning at th~ intersection with TroycoL¢ Road and running we~terly .12 mile to end in a cul-de-sac. These roads serve 32 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department ef Highways a 50 ft. righh-o£~Way for all of hh~e roads. These sections e£ Patterso] ~ark are recorded as ~ollows: Section A, Plat Book 27, Page ~4, December lO, 1976. Section B, ~lat Boor 29, Pa~e 34, July 29, 1977. Vote: Unanimous This day the County Environmental Engineer, in accordance with directlona f~om this Beard, made report in writing upon his examination of Pepperidge Road and Archgrove Court in Arehbreoke Section 6, clover ~£11 District. Upon consideration whereof, and on motion of ~r. O~Neill, seconded by Mrs. Girona, i~ is resolved that Peppsridge Road and Arehgreve Court in Arohbroek~, Section 6, Clover Sill Bistriet, be and they hereby are established as putlic roads. And be it further resolved, that the Virginia DeparTment of ~ighways and Transportation, be and it hereby is requested to take into the Secondary System, Pepperidge Road, beginning at it intersection with Laureate Lane, State Route 2263, and Pupperid, Road, State Route 2~64, extending southwest .06 mile to the intersection of Archgrove Court, then southwest ,03 mile to a cul-de-sac; krchgrove Court, beginning at its intersection with Pepparidge Road~ e~tendin~ ~outheas= .06 mile to a temporary turnaround. These roads ~rve 13 lots. 81-279 16.B. And be ~t further resolved, that the Board of Supervisors guarantees To the Virginia Department of Highways a 50 right-of~way for all of these roads. This section cf Archbrook~ is recorded as Section 6, Plat BOOk 34, Page 3, Jnne 21~ 1~79. Vote; Unanimous This day the County Environmental Engineer, in aocordance with directions from this Board, made repert in writing upon his examination of Eetherfield Drive and South Netherfield Drive in Salisbury, West Kennet ~ection, Midlothian District. Upon consideration whereof and on motion of Mr. O'Neill~ seconded by ~rs. Girone, it is re~cl=e~ tha~ Netherfield Drive and South ~ether~ield Drive in Salisbury, West Kennet Se¢~i0n, Midlothian District, be and they hereby are established as publi, roads. And b~ it further r~solved that the Virginia Department of ~ighways and ~ransportation, be and it hereby is rsqu~sted to ~eke in~o =he secondary system~ Netherfield Dr%ye, beginning at intersection with wi~terfield Road, State Route 714, and goin~ .19 mil~ westerly u~tll this road turns and becomes South ~etherfield Drive; South Retherfield Driv~ beginning wh~re ~e:~erfield Drive becomes South ~etherfield Drive and going .06 mile to a t~pOrary turnaround. Those roads serve i6 lots. And b~ i~ further resolved, that the BOard of Supervisors guarantees to the Virginia Department o~ Highways a 50 ft. right-of-way for all of thas~ roads. This mection of Salisbury is recorded as follows: West Kennct Section, Plat Book 5~, ~age 70, Segtambor 28, 1979. Vote: Unanimous This day the County Environmental Engineer, in accordance with diEections from this Board, made reDoTt in writing upon his e~amination Df Oakmoad0w Lane i~ Genito Forest, Section C, Clove Hill District. Upon consideratien whereof, and on motion Of Mr. O'Neill, seconded by Mrs. Girone, it is resolved tha~ Oakmeadow Lane'in ~enito ~orest, Section C, Clover Rill District, be and i~ hereb~ is established as a public road. And further be it resolved, that the Virginia Department of ~ighways an~ Transportation, be and it hereby is requested to tak~ into the Secondary System, Oakmea~ow Land, beginning where State maintenance ends, State Route 274~, and going .05 mile northeasterly to a dui-de-sas. This road serves 6 lots, And be it further resolved, that the Board of Supervisors guarantses to the Virginia Department of ~ighways a right-of-way for this road. Thi~ Section of Genito FOrest is recorded as follows~ Section C, ~lat Book ~4, Page 36, August 14, 1979 On motion of Mr. Dedd, seconded by ~rs. ~irone, the Board: 1. Defsrred consideration of a str~e% light at the intersection of Quail Oak Avenue and Wood,in Drive until July 22, 1981; 2. Approved th~ installation of a street light at the intersection of Turner Road and Stevens ~oll©w Drlv~ w~th an associated costs to be expended from the Clover Bilk Di~tvic S~set Light Funds; Approve~ the installation of a street light at the intersection of ~aymarket Lane and Selwood Road with any associated costs to be ~xpended from the Dale District stree Light Funds; Approved ~he installation of a ~tre~t light at the intersection of Gamewell Road and Fawndele Drive with any associated casts to b~ expended ~rom the Dale District S~re~ Light Funds; 5. Approved COunty assumption of monthly costs for street liqh~ at :he intersection of Tinsley Drive and McCaw ~rive and at Tinsiey Driv~ beh~d the ~ire D~partment, MidlDthia~ 6. Deferred the installatfen approval for a street light at 36( Luckylea Crescent at a cost Of $1,140 to ascertain if staff could negotiate a lower cost for this installation by usln~ cr~esot~ pole rather than a co~cret~ pole, Dale District. UcCc: unanimous Mr. O~Neill requeste~ s~a~f to contact residents in Tinsberry Trace as he was still receiving calls regarding street light installations an~ three had been approved by the Board. On motion of the Board, the following resolutio~ was adopted: Whereas~ the Chesterfield County Airport is considered a basic reliever facility for Byrd International Airport by State and National Airport System Plans; and W~ereas, the Chesterfield County Airport requires expansion of runway, taxiway and related improvements and increased navigational aid capability to fill the role anticipated by Stat and Federal plans; and Whereas~ expansion of the Chesterfield County Airport is compatible with local plans and objectives; and Whereas, expansion Of the facility will contribute to the long term viability of Byrd International Airport by increasing its ability tO bett~r serve air carrier traffic; and Whereas, Chesterfield County has been pursuing for the past three years Federal ~ssistance through Airport Development and Aid Program for the planned expansion, which pro, ram is now beiz reCOnsidered for funding by the Congress of the United States; and Whereas, the contribution of Chesterfield Airport to the Federal sad State Airport System juetifies continuing the 90% Federal~ 5% State and 5% local funding formula~ and Whereas, the improvement to Chesterfield County Airport wiJ contribute siqnificantly to the desirability of the metropelitar area for economic development. Now, Therefore, Be It Resolved that the Cheeterfield Count Board of Supervisors respectfully request~ its Congressional Delegation to work toward fully funding the Airport Development and Aid Program to the extent necessary to assure the continued d~velepment Of the Airport System in Virginia according to adopted local, State and national plans, with %ha program being ninety percent (90%) F~eral funds~ an~ ten percent {10%) State and local funds. 81-281 16. D. On motion of Qr. Book, an, seconded by blt. Dodd, %he ~ollc~ing resolution was adopted= Bo tt ~esolved that the Chesterfield County Board of Supervisor~ hereby authorizes the Chairman of the Board and the Actinq County Administrator to execute deeds transferring tb~ following rights-of-way to the Virginia Department of Hiqhways 1. A sixty foci ~igh~-of-way on Warbro Road from Route 360 to approximately one mile ne~th as shown on piat~ ~y J. K. Timmon~ ~nd Associates, Inu., Job Nth~bors 9932 and 13096 rsvised Juno ~2, 1981, 2. Additional ~ight-of-way roquire~ for wideninu Route 617, ~mblewood Road, from Route 898, Pinebark Road to RDUtS Ra~lswood Drive 75 feet we~t as ~hown on VDH&T plans fo~ Project 0617-020-191, C-~01 revised July 10~ 1980. Additional right-of-way required for widening Route ~56, ~ellwood Road, from Route 1-301 to the end O~ S~ata maintenance as shown on VDH&T plans for Pro3ect D6S6-020-1~6, C-501 revised March 11, 1981. Vote: On ~o~ion of Mr. Bookman, seconded by Mr. Dodd, the £ollowin~ remolution was adopted: Wheream, Section 33.1-221 o~ the Code of Virginia sots forth provisions for providing funds for ascess roads to sites~ and Whereas, the C~esterfield County 5card of Sup0rvi~ors, in resolutio~ dated January 14, 1977, requested funds to improve Ramblewocd Road approximately oae-ha!~ (1/2) milo from Pincbark Road to Old Dominion Iron and Steel Plant; and Whereas, the Virginia Department of Highways and Transportation ¢omr~issio~ at its Juns 16, 1977 ~eeting, approved $50,~00 ~rom the 1976-77 Industrial Access Fund to sssve Old Dominion I~on and steal and designated the project as Project 0617-020-19U~ C-501; and Whereas, this allocation wa~ ¢Ootlngent upon the right-of-way an~ the adjustment of utilities being provided at no cost to the Commonwealth. Now, Therelors, Be It ~esolved that the Chesterfield County Board of Supervisors does hereby (1} guarantee the right-of-way which is shown on Project plans 0617-02~-190, C-501 to the Virginia D~Dartm~nt of ~ighways an~ Tsanspor=ation, this being the same right-of-way conveyed by deed dated July 8, 19~1, and {2) ~ssure the Virginia Dep~rtment of Highways and Transportation tha~ the utilities for this p~oject will be adjusted at no to the Cor~onwealth and that these adjustments will be started and somplete~ mhnrtly after project advertisement. Vote: Unanimous On mu~ion of ~_r. Bookman, seconded by Mr. Dodd~ the Board adopted the following regolution: 81-282 Whereas, Section 33.1-221 of the Code of virginia sets forth provisions for providing funds %or access road~ to industrial sites; and Whereas, the Chesterfield County Board of supervisors, in resolution ~ated July 13, 1977, requested funds to improve sellwood Road from Route 1/301, Jefferson Davis S~ghway, to its termination a~ the E. I. Dn POnt Ds Nemours & Company property~ and Whereas, the Virginia Department O£ Highways and Transportation CoK~ission, at its March, 1978 meeting, approved $238,000 from the 1977-78 lndustrial Assess Fund to Serve E. I. D~ ~on~ De Ne~urs & Company propert~ and designated the project as Project 0656-020-197, C-~01; and Wherea~, this allosation was cont±nge~t upon the right-cf-way and the adjUBtment of utilities being provided at no cost ~e the Commonwealth. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors does hereby (1) guarantee the right-cf-way which is shown On ~roject Plans 0656-028-197, C-SOl to the Virginia Department of Highways and Transportation, this being the same right-of-way conveyed by deed dated July 8, t981,and (2) assure the Virginia Department O~ Highways and Transportation that the utilities for this project will be adjusted at no cost to the Commonwealth and that t~ese adjustments will be started and 00mpleted ~hortly aftur project advertisement. Vote; U~ani~0ns On motion of Mr. Bookman, seconded by Mr. Dodd, thm following resolution wam adopted: Whereas, Section 3~.1-223 of the Code of Virginia s~te forth provisions for providinq f~nds to public recreational areas; an~ Whereas, the Chesterfield County Board of Mupervisors, in resolution da%ed May 28, 1980, requested funds tn provide access to Rockwood Park; and Whereas~ the Commission of Outdoor Recreation recommended i~nds for t~e aforementioned access; and Whereas, the Virginia Depart~ent of Highways and Transportation Commission, at its September 18, 19~Q approved $208,0QQ from the 1980-81 ~ecraaticnal Access Fund to surve Rock~ood Park and designated ~he pro3ect as Project 0744-u20-233, M-501; and Whereas, this allocation was COntingent upon right-of-way and the adjustment of the u=ilities being provided at no. cost to the CommOnwealth. Now, Therefore, Be It P~olved that the Cbes~erfiel~ COunty ~oard of Supervisors does hereby (1) guarantee the right-of-way which is shown on Proje=t ~ans 0744~020-233, C-501 to the Virginia Department of Highways and Transportation, this being the same right-of-way conveyed by deed dated June 23, 1981, and (2) assure the Virginia DapartJ~ent Of Highways and Transportation that the utilities for this project will be adjusted at ne cost to the Cor~onwealth and that these adju~tment~ will be s~arted and completed shortly after the projected advertisemen~ date of J~ly, 1981 and (3) assure the Virginia Departmen~ of Highways Transportation that the land which this project will SerVe will be used only for public recreational purposes. 81-283 Vote: Unanimous On motion Of Mr. Bookman, seconded by Mr. Dodd, the follow~ng Whereas, Section 33.1-72.1, Code of Virginia, gives the Board of Supervisors the authority to request the Virginia Department cf Nighways to accept certain streets into the secondary system of highways within th~ limits of available and the mileag~ limits=ion in su0h County as required hy State Highway and Transportation Co~isslen policy fo~ rural additions for takin~ such road~ into the secondary Syste~ of State highway ~yst~m~ and Whe~eas~ Warbro Road qualifies as s rural addition read nndsr Section 33.1-72.1; and Whereas, the Virginia Department of Highways estimabes construction of Warbro Road nOU %O exceed a Cost o~ $1O~,0OO~ and Whereas, Chest~rfielO County has obtainsd and recorded an unrestricted right-of-way of sixty ~eet and required easements, uut~, fill~ and drainage ua warbre Road. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors do~ h~reby request that the Virginia Department o~ Highways and Transportation aCCept Warbro Road from inter~ection Ro~te 360 to approximately one mile north of Route 360 into =he ~esondary system for maintenance and up to $105,000 ~ taken from COunty's rural addition funds to be Used to construct this section cf roadway to minimum State standards as allowed under Section 33.1-72.1, Section C1, of the Cods of virginia laws. And Further Be It Resolved that the Chesterfield County Board of Supervisors ~arantess the Commonwealth of Virginia unrestricted right-of-way Of sixty feet including n~cessary easements for cuts, fills and drainage; and th~ utilities will be adjnsted and clear of right-cf-tray involv=d at no cost to the Department. On motion of Mr. Bookman, hecondmd by Mr. Dodd, the following resolutien was adopted: Whereas, Section 33.1-72.1, code cf Virginia, gives Board of Supervisor~ th~ authority to r~quest the Virginia Department e£ Highways =o accept certain streets into the secondary gy~t~m of highways within th~ limits of available funds and the mileage limitation in such County as required by the State Hiqh~ay and Transportation CommisSiOn pOliCy for rural additions for taking such roads into the ~econdary system of Stat~ highway system; and Whereas, Satinwood D~ive qualifies as a rural addition roa~ undsr Section 33.1-72.l? and Whar~a~, the Virginia Department Of Highways estimates the construction of Satinwco~ Drive ~c cost $~O,00O; and Whereas, Chesterfield county has obtained and recorded an unrestricted ~ight~of-way of fifty feet an~ required easements, cuts, fills and drainage on Satinwood Drive. Now, Therefore, ~e It Remolved that the Chesterfield County Board of Supervisors does heresy request that the Virginia Dspar~ent of Highway~ and Transportation accept Satinwood Drive from intersection Route 650 to O.13 mile east ~out~ ~50 into the 81-2~4 16. F, 16,G. secondary system for maintenance and $50,000 be taken from County's rural addition funds to b~ used to construct this section of roadway to minimum State standards a~ allowed undsr Section 33.L-72,1, Section C1, of the Code of virginia. And Further Be It Kesolv~d that the CkesSarf±sld County Board of Supervisors q~rantees the C0mmonweal%h Qf V£rginia unrestricted right-of-way of fifty feet including necessary easements for c~ta, fills and drainage; and th~ utilities will be adjusted and e%oar cf right-of-way involved at no cost to the ~epa~tment. On motion of ~r. O~Neill, seconded by Nr, Dodd, the Board aproved a~d authorised the Acting County Adr~inistrator to enter into a contract with Owens & Mayas to design and supervise the Ettrick Fire Station renovation in the amount of $20,000 whioh f~nds will co~e from the Community BlOck Grant for Sttrick. Unanimous On motion of Mr. 0~Neill, seconded by ~r. D0dd, the BOard approved and authorized the Acting Co~ty Administrator to eater into a contract with Charles C. Townes and Associate~ for engineering design services for the Ettrick Drainage Projec~ in the ameun~ of $22~261.50 ~hich funds will be expended from the Community Block Grant for Ettrick. Vote: Unanimous Mr. Hedrick statpd that staff is formulating a procedure for architect selection which will be used in the future for professional Services. Mr. Daniel Stated as Chairman Of the Regional Develcpmen~ Planning Policy Committee of the Richmond Regional Planning District Commission, thee propose~ resolution doe~ no~ bind the County in anyway but indicated it shows the County's support of the concept. On motion of ~he Board, the following resolution was adopted: whereas, Preparation of a Regional Policies Plan has been approved in the FY 1952 Work Program and B~dg~t by the Co~ission on June 11, 1981~ and Whereas, A Rsgional Policies Plan is needed to provide a comprehensive framework for: maximization of public and private investment in the region; coordination of local, state, and federal planning for the physical developmen= Of the region; and addressing critical multl-juris~ictional problems and opportuni:ies ~acing the region and its member gOverrnments; and Whereas, The Regional Policies Plan sheRid be prepared for eventual adop:ion by the Commission and its local member governments in order to provide a meaningful and ~f~ective physical development policy guide for the Corm~ission and its member governments. Now, Therefore~ Re I~ R~solved that the Commis~i0n, in order to fulfill the aforementioned purposes, dj=acts the staff, in it~ approach to developing the Reqional Policies Plan, to prepare a Plan which: · 1. C0~plements, not supplants, lo0al ~luns mud authori:ies; Reflects local goals and policies and depends upon 1Qcal authorities for implementation; 81-285 I?,A,1. 17.A.3_ t7,A.4. 17.B.1. 30 Focuses on strategies and policies whlsh protect and ~aximize r~tur~ on public and private investment; 4. Provides a cooperative framework for ~OOrdinating physical planning ~arried out by the Commiasion, its member jurisdictions, and areawid~, state and federal agencies; 5. Assists local jurisdictions in accommodating growth and development in an orderly and efficient manner, consistent with local plans and policies; 6. Identifies actions and responsibilities for implementation of the Plan by lo0al ms~be~ governments and areawide, stake and feds=at agencies. 7. Establishes a process for the on-going monitoring, review and updating of the Plan. Vote; Unanimou~ On moClon of Mrs. Girone, seconded by Mr. Bookman, the Board approved and authorized the Acting County Administrator to execute any nacemsary documents for the ~ollowing water contract: Wa~er Contract NO. WSl-62CD/6{8)1622, ~moketree, Sec. G Developer: Midlothlan D~velopment Corporation Contractor; R.M.C. Contractora~ Inc. Total Contract Cost: Estimated County Cost: Estimated Developer Coat~ Code: 366-1-11684-722~ Vot~: Unanimou~ On ~otion of M~. DodO, seconded by Mr. O'neill, SB?,llo.00 $ 5~969.2~ - Refund through $51,140.75 Board approved the extension of ~ater to serve five residents alcan Ramona Avenue at a~ estimated cost of $5,~00 provided that all five residents sign contracts agreein~ to connect tO public approved and authorized the ACting County Administrator to submitted the low bid in the amount of $1,3~6,1S0 for Contract water storage facility. The Board further appropriated $595,150 from the ~7 SurDlu~ to 380-1-69217-4393 as $821,008 had been previously appropriated for this project. On me,ion of Er. O~Neill, seconded by Mr. Bookman, the Board submitted the low bid in the amoun~ of ~578,~00 for Contract wgl-~dB/6(8}1537 for construction Of the Graves Road Water Storage Facility subject to the final title search and closing on the property. The Board farther appropriated $603,90~ from 367 Surplus to 350-1~61537-4393 for this project. necessary documents for Change Order No. 33 for Coutraot 7032-2S in the amount of $$45.54 to ~nglish Cons~ruutlon Company, Inc., expansion e~ Falling Creek Wastewater Treatment Plant, which is n~c~s~ary t0 perform additional el~otrlcal work on controls for high torqu~ on ~econdary clarifiers. 17.C. On motion of M~. O~Neill~ seconded by Mr. Boo~J~an, the ~0ard appxoved end authorized %be Acting COUnty Administrator to execute any nece~sa~ documents for Roy P. Weston for engl~eerinc services for the remaining Rttriok Water and Sewer Rehabilitation, Contract Nos. 6(8)1521 and 7(8)1421 in an amount not to exceed $37,000, which f~ds will COme from the HDD grant for this purpose. Mr. Painter presented the Doard with a li~t of developer water and sewer eoAtraots executed by the Acting C~unty AcI~inimtratcr. On motion of Mr. Bookman, meconded by Mr. 0~Neill, the Board authorized the Acting County Administrator to execute a deed of dedication, accepting On behalf of ~he County, 28.26 acrms from Brandermill, a Virginia General Partnership. Vote: Unanimous On motion of ~rs. Girone, Seconded by Mr. Bookman, the Hoard authorized the Acting County Administrator to execute a deed of dedication, accepting on behalf of the County, a 15 ft. strip of lan~ along Route 147 from William AsbJ0y ~nd Teresa Ann Ashby. Vote: Unanimou~ On motion of Mr. Daniel, seconded by M~. Bookman, the soard authorized the Acting County Ad~inls~ratnr to execute a deed of dedication accepting on behalf of the County a ~5 ft. strip of lan~ located along Riverview Road from Neuter Douglas Crouch and Vickie L. Crouch. ~r. Willis Pope, Right-of-Way Agent, stated that staff has been n~qotiating for the purchase o~ land for the proposed Dale Park. He stated that this contract is conditioned upon Continental ~and Sale~ being able to have the ~6.5 acre parcel, Conveyed by the County~ re=cued and a tentative subdivision approved bN the Planning Commission for af l~ast 84 lots. Pir~. Girene inquired if this were proper procedure. Mr. Micas indicated there was no conflict hecause the Board is oblige=ed to consider the normal legal requirements prior to rezoning. After further disouseio~ f~ was on r~otion of Mr. Daniel, seconded by Mr. Dodd, received that the Aetiug County A~ministrato~ and Chairman of ~he ~oard execute any necessary documents for Continental Land Sales which COmpany will be transferring 162.8 acres cf land to the County and the County in turn will transfer 49.653 acres along River Road, 7.971 acres along Hundle Road, 26.5 acres of the Sinclair Tract end $78,800, which agreement ia subject to th~ 26.5 acres being rezoned and tentative subdivision is approved by the Planning Commission for at lea~t 84 lots. Ayes: Mr. Daniel, Mr. Dodd and Mr. O'Neill. Abstsotion~ Mr. Bookman and Mrs. Girone. On motion of M~. Dodd, seconded by M~. O'Neill, ~he Board authorized the County Attorney to institute oondemnatio~ ~ro~eedings against the property owner~ listed below if tko amount as set opposite their names is not accepted. Be it further resolved that the Acting County Administrator notify said property ownern by registered moil of the intention of ~he County to enter upon end take the property which is to be the Subject of said condemnation pr0cee~in~s. An emergency existing, this resolution shall be and it hereby is declared in full force and effect i~media~ely upon passage. Estate of ~K~mst~ B. Rowlett Water Line along ~appy Hill Road $112.00 81-287 18- On motion of Mrs. G/roue, seconded hy Mr. Rookman, the ~oard approved and a~tho~ised the Acting County Adm/nistrater to submit the following grants and to accept funding if approved by the Virginia Highway Safety Contmission: 1. ASAP Patrol $25,000 2. Traffic Radar Equipment $18~00~ 3. Preliminary Breath Te~ting ~quipment - $8,000 4. Traffic Team $58,000 Vote: Unanimous Mr, He,rick presented the Board with the annual report from the Mr. Hedrick stated the County had been formally notified that the roads in the following s~bdivisions had teen accepted into the S~at~ ~eeondary system ~ffeet£ve as indicated: Creucent Park Subdivision Lawndal~ Street - Beginning a= intersection with Normandale Avenue, Route 1624~ and running SOutherly 0~12 mile to a temporary turnaround. 0.12 mi. Treemont $~bdivisiom, Section A Chester Forest Lane - Beginning at the int~ection with ~ingsland Road, Route ~I1, ~d running south O,14 mile to the intersection with Pinetag Drive, then continuing south 0.1~ mile =o ~he intersect/on with Green Cedar Lane, then continuing southerly ~.i4 mile to the intersection with Sourwood Lane, then continuing southerly 0.07 mile to end in a temporary turnaround. 0.51 mi. Pine Glade Lane - Beginning a% the intersection with. Kingsland Road, Route 61], and running southerly 0.15 mile to th~ interaection with Pinetag Drive~ then continuing southerly 0.16 mile to the intersection with Green Cedar Lane, then continuing southerly 0.05 mile to end in a cul-de-sac. 0.36 mi. Pinetag Driv~ - Beginning at the interco=t/on with Pine Glade Lane and running westerly 0.03 mile to a temporary turnaround; again Pinetag Driv~ b~ginning at the int=rsection with Pine Glade Lane and running ~asterly 0.07 mile to the int~rseotio~ wi~h Chester ~orest Lane. 0.10 mi. Green Cedar Lane - Beginning at the intersection with Pine Glade Lane and turning easterly 0.07 mile to the intersection with Chester Forest Lane, then continuing easterly 0.O7 mile tQ end in a temporary turnaround. 0.14 mi. Sourwocd Lane - Beginning at the intersection With Chester Forest Lane and running northwest 0.1~ mile to end in a temporary turnaround. 0.15 mi. Fernbrook Subdivision! Sections A & R (6/22/81) Fordham Cou~t - Beginning at its inters~ctio~ with Fordham Road~ ext~ndin~ north 0.05 mile to a cul- de-sac. 0.05 mi. Fordham Ro~d - From 0.03 mile S.S. Route 912, extending sootheasterly 0.17 mile to the inter~ction of Fcrd/~am Court, then southeasterly 0.89 mile ho the intersection of Jacobs Road, Route 882. 1~06 mi. 81-288 Laacth The Colony Subdivision~ Sections A & B (6/22/81) Kendriok Road - ~eginnin9 at its intersection with Adkins Road, Route 672, extending southeast 0.03 ~ile to the intersection of Kand~iek Court, than southeast 0.05 mila to fha intersection of Kennesaw Road, than southeast 0~10 mile to tie into existing Kendrick Road, Route 1806. 0.18 mi. Kendrlck Court - Beginning at ita intersection with Kendrick Road, ~xtsnding south 0.10 mile to cul-de-sac. 0.10 mi. Kennesaw Road - Beginning at its intersection with Kendrick Road, extending southwest 0.11 mile to the intersection o~ Kennesaw Court, then southeast 0.04 mile to tie into existing Eannasaw Road, Route 1804. 0.15 mi. Kennesaw Court - Beginning et its intersection with Kennesaw Road~ axtendi~ ~ortheast cul-de-sac. 0.05 mi. Roxehire Subdivision, Section 4 Diamond Hill Road - Beginning where State Maintenance ands, Route 1228, and going 0.03 mile northwesterly ~o intersection wi~h Carbon Hill Drive. 0.03 mi. Carbon Rill Drive - Be~in/ki~ Wh~re State ~aintenanca ends, Route 1227, and going 0.04 male seuthwezterly to i~tersection with Diamond Mill Road then G,i~ mile southwesterly to tie in~e existing Carbon Nill Drive, Route 1227. 0~22 mi. Oakt0s Subdivision, Section B (6/25/81) Carl0w Road - Beginning at its intereectiO~ with Beach Road, Rou~e 655, eEtending southwest 0.08 mile to the intersection Of Bright ~ope Road, then southwest O.12 mile to a cul-de-sac. 0.20 mi. Bright HOpe Road - Beqinning at its intersection with Carlow Road, extending west 0.20 mile to the intersection of Oakton Road. 0,20 mi. Oakton Road - M=ginning at it~ intersection with Beach Road, Ho~te 6~5, ~ten~ing southeast 0.88 m/la to the intersection of Bright Rope Roadr then southeast 0.18 mile to a temporary turnaround. 0.26 mi. Shenandoah Hill Subdivision, Section B {6/25/81) Eastman Road - Beqinning at its intersection with Redbridge Road, Route 2100~ axtasding north 0.06 mile to the intersection of Natural Bridge Road, then n0=th 0.07 mile %0 the inters~ction of Zastman Court, then north 0.05 mile to a temporary turnaround. 0.18 mi. Natural ~ridge Court - ~eginning at its intersac~ion with Natnral Bridge R~ad, extending north 0.05 mile to a cul-de-sac and extending south 0.09 mile to a eul-de-zae. 0.14 mi. Big Meadows Court - Beginning at it~ in%ereectlon with Natural Bridge Road, extending south 0.05 mile to a cul-de-sac. 0.05 mi. Big Meadows Terrace - Beginniag at its intersection with Natural ~ridge Road, ea~ending sooth 0.06 mile ~e ~ cul-de-sac. 0.06 mi. Natural Bridq~ Road - Beginning at its intersection with Eastman Road, extending northwest the intersection of Big Meadows Terrace and Big Meadows Court, then west 0.06 mile to the in~srsec:ion of Natural Bridge Court. 0.16 mi. Eastman Court - Beginning at its intersection with Eastman Road, extending east 0.05 mile to a cul-de- sac, 0.05 mi. ~oundry Run Subdivision~ Section 3 (6/25/81) Watarton Drive - Beginning where State Maintenance ends, Rout~ 1067, and going 0.19 mile southeast to a dead end. 0.19 mi, Foundry Run Subdivision, Section 4 (6/25/81} oak Glade Dr~ve - Beginning at intersection with Old Gun Road, Routs 673, and going 0.09 mii~ easterly to intersection with Middlewood Road, 0.09 mi. Middlewo0d Road - Beginning at intersection with Old Glade Drive and going ~.~9 mile northeasterly to intersection with ~iddleweod Court Middlewoed Place; beginning at intersection with Oak Glade Drive and going 0.01 mile southerly to a dead end. Q.10 mi. ~iddlewood Court - Beginning at intersection with ~iddlewcod Roa~ and going 0.04 mil~ ~oUtherly to a cul-de-eac. 0.04 mi, Mi~dlewood Place - Beginning at into=section with ~iddtewood Road and going O,ll mile northeazterly to a cul-de-sac. 0.11 mi. Huntinq~r~ek ~ills subdivision~ sections D & E {6/25/81} Runtingcreek Drive - Beginning a= the end of 5un=ingcreek Drive, Route 1913~ and running westerly 0.38 mile to end in a temporary turnaround. 8.38 mi. Lea£ysreek Drive - ~eg£nnlng at the intersection with Euntingcreek Drive and running northerly ~.20 mile to :he intersection with Retriever Road; ugain Leafycreek Drive, beginnlnq at the intersection with ~untingcreek Drive and running southerl~ 0.10 mile to end in a cul-de-sac. 0.30 mi. Deerwat~r ~oad - Seginning at the intersection with Buntingcreek Drive and running southerly 0.11 mile to the intersection wi=h Deerwa~er Court. O.ll mi. Dec,water Court - ~eginning at ~he intersection with DeerWater Road and running easterly 0.09 milo to end i~ a ¢~l-de-sac~ again Deerwater Court, beginning at th~ intersection with Deerwater Road and runnlnq westerly 0.10 mile to end in ~ cul-de-sac. 0.t9 mi. Deerwa~er Terrace - Beginning at the i~t~r~ectlen with Duerwater Court and runnin~ northerly 0.04 mile to end i~ a cul-d=-suc. 0.04 mi. Retriever Road - Beginning at the interse0tien with Leafyereek Drive and ~unain~ easterly 0,03 mile to tie into ~xi~ting Re~riever Road, Rou~e Z022. 0.03 mi. 81-290 0.16 mi. Watchaven Lane - Beginning at the intersection with ~Untingcreek Drive and running northerly 0.22 mile to the intersection with Lsafyereok Drive~ again Watehave~ Lane beginning at the i~=ersection with Huntingcreek Drive and running southerly 0,05 mile ho end in a cul-de-sac. 0.27 mi. Watchaven Circle ~ Beginning at the intersection with Watchaven Lane and running westerly 0.03 mile to end in a cul-de-sac. 0,03 mi. Hunterstand Lan~ - ~eginning at the intersection with Watchaven Lane end running easterly 0.06 mile to end in a cai-de-sec; again ~nterstand Lan~, beginning at the in=~rsectio~ with Watchaven Lane and rurn~ing westerly 0.17 mile to end in a cul-d*-~ac. 0.23 mi. ~nnterstand Cour~ - Beginning at the intersection with Hunterstand Lane and running northerly mile to end in a cul-de-sac. 0.10 mi. Hnntingcreek Circle - ~eginning at the intersection with Huntingc~eek Drive and running noraherly 0.09 mile to end in a cul-de-sac. 0.~9 mi. Pointer Drive - ~qinning at the intersection with Huntingereek Drive and running southerly 0.14 mile to end in a cul-de-sac. 0.16 mi. Pein=er Terrace - Beginning at the intersection with Pointer Drive and running westerly 0.Q6 mile to end in a ~ui-de-sac. 0.06 mi. P~inter Circle - Beginning at the intersection with ~©inter Drive and running westerly 0.04 mile to end in a cul-de-sac. 0.04 Tr~emont Subdivision, Sec=ion H {6/25/81) Green Cedar Lane - Beginning at the end of previously dedicated Green Cedar Lan~, Section A, and running easterly 0.01 mile to ~he intersection with Green cedar Court, then continuing easterly 0.09 m/lc to the intersection with Privet Drive, then continuing easterly 0.04 mile to end in a temporary turnaround. 0.14 mi. Green Cedar Court - Beginning at the intersection with Gree~ Cedar Lane and running southerly 0.05 mile to end in a cul-de-sac. 0.05 mi. Privet Drive - Beginning at the intersection with Green Cedar Lane and running southerly 0.12 mile to the intersection with Kalanchoe Drive; again beginning at the intersection with Green Cedar Lane and running northerly 0.03 mile to end in a stub read. 0.15 mi. Kalanchos Dr~ve - Beginning at the intersection with Privet Drive and running westerly 0.84 mils to end in a cul-d=-sae; again beginning a% the intersection with Privet Drive and running easterly 0.04 mile to end in a temporary turnaround. 0.05 mi. Chatter Forest La~e - Beginning at the end of and running westerly 0.12 milm to the intersection with Chester Forest Co~rt~ then continuing westerly ~.04 mile to end in a cul-de-sac. Chester FOrest Court - ~eginning at tbs intersection with Chester Forest Lan~ and running southerly 0.05 mile to end in a cul-de-sac+ Section 2 of new connection Route ~78 from Station 24+50 IR0ute 678) to Station 202+75, Project 0060-202-105, C-501. Lsn~th 0.05 m~. On motion of Mr. Dedd, seconded by Mr. Book~ the Board went into Executive Session to ~iscuss personnel matter~ am permitted by Section ~.1-34~ (a} (1) Of the Code of Virginia, 1950, as amended. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board adjourned at 5;10 p.m. until 9;08 a.m. on July 22, 1981, Vote: UnanimOUs Acting County Administrator Zarry G./Daniel