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10-25-1982 MinutesBOARD CF SUPERVISORS MINUTES October 25, 19~2 Supervisors in Attendance: Mrs. Joan Girone, Vice Chairman Mr. C. L. Bookman Mr. Harry G. Baniel Mr. R. Garland Dodd Mr. Richard L. ~edrick County Administrator Staff in Attendance: Mr. Stanley Balder~on~ Dir. of Planning Mr. Elmer Hedge, Asst. County Administrator of Con~nunity Develop. Budget & AccouDting Analyst Mrs. Girone called the meeting to order at the Courthouse at 12:00 noon (EDST). Mr. Hedrick stated the purpose of the meeting was to hold a work session on the three year financial projections and the Capital I~provement~ Program for the County. Pit. Baldersun stated tha~ his portion of the report would encompass the future growth and resulting needs of the County. Mr. Bill ~rnst, Planner II~ stated that thm County contlnuee to grow but it has not ehanqe~ much in the last year. He stated in 19~0-~1 the County ~a~ the most rapidly growing County in the State and that in 19~1-82 ~here was a sharp decline in population cc~ing into the COunty. He stated tha~ Chesterfield remain~ a highly competitive market ~laoe and thet the ~mme proportionate share of decline is happeninq in surrounding jurisdictions. He stated thst in 1977, there was a rapid increase in births in the County and there is a Continuation e~ that uDwar~ trend. stated that this would have a definite impact on the school situation az it is already i~pacting ~he kindergarten al it has the l~rge~t enrollment in the County's hi~torv at th%$ He stated that c~r~entty there are as many children in grades 6, 7 and 8 as there are in 9, 10, 11 and 12. He stated that the population projections last y~ar were for 170,000 people in and 200,~00 in 1990 which hs felt would be close. He stated currently staff estimated the County's population to be 157,000 which could be slightly hiqh. Mr. Ramsey presented the Board with assumptions used in the compilation of the ~hree year projection. He stated they were basing information On 6% inflation ~ on no ~ew revenue so'roes and with no new ~rvices except for the Capital Improvement Program. Hs stated staff involvud other departments in order to identify tk~ngs that were likely to kaDDsn and anticipated changm~ in programs. Ha stated the financial projections generally that service~ will be provided at the current lev~t. B2-421 Mr. Ramsay reviewed the I951-~2 revenue cemDerisons of budgeted to actual revenues and indicated that ~taff had estimated within .4% and added this was the fourth consecutive year in which estimates had been within 1% of actual. ~e reviewed the 1981-$2 expenditure comparisons and clarified that this included fund transfer to the schools and the unspent balance. Me added this was the firs% year in the Ias~ few years that funds had been returned by schools to the Count? and did not use ali tko funds budgeted to supplement the County Airport. Mr. Daniel a detailed explanation of this funding, specifically outlining the funds regarding the schools. Mr. Ramsay analyked thc fund balance. ~e revi~wmd the comt Savings for underspending with the utility conservation, vehicle policy and operation, position review pro~es~ e~Q. ~e stated that it is estimated that an additional $2,000,000 will need to be saved within this fiscal y~ar which he hoped would bs shared bv the Schools and General Administration. He stated thi~ $2/000,000 reduction is due to a shortfall in r~ven~e. There Was ~ome discussion regarding the estimate of ~00 students less than anticipated and th~ loss of Stats funding. Mr, Daniel requested that an analysis be made of how much of the funding would have been reduced if estimate of 500 ~tud~nts he~ no~ been made. Mr. ~e~rick stated that ~t w~ anticipated ~hat the~e ~¢ould b~ ~ednctions in stats and federal funding aD~ there would be ~orrespnnd~ng reductions ~n services. ~e stated the Shortfall look~ like most of money but a lot of that will be saved at ~ha and of the year. Ke stated staff i~ not going to comnt on that, but institute acme measures a~ ~his point, ae stated no major ~hanqee are anticipated. Mr. Ramsay reviewed o~her charts prepared and indicated that the shortfall is a major result of the slow building industry. Mr. Hedrick ~tated stacf would be coming to the Board with a very conservative budget Dext year which major discusmion will involve salaries. Mr. Daniel inquired what would the impact be or the expenditure should the 6~ nQt be a reality? He requested if the population trend~ are more than 3%% annually, what would be needed to increass fire protection per 1,~00 D~ople, for school~ ~tc. and what would you need r~maining to balance? Me sta~e~ that there would be few new services and inquired what is needed that is not in the budget. Mr. ~alderson stated that the Capital Improvements Program presented here does not include prejects anticipated for schools or utilities. He stated tha~ the projects recoumlended in the program ere based upon the philo~ephy that public Service should grow in proportion to population ~rQwth~ and projects before the ara recommended for fundin~ should be proven worthwhile. He stated that public facilities contribute to the quality of llfe found in chesterfield and bolster the CoUnty's desirability place for business end industry. Re stated the publiG facilities plan had b~en s~nt to the Planning Comm%ission and he felt there would be some modifications but that they were comfortable with thc basic assumptions. He stated a~ a result of the Public Facilities Plan we are proceeding with the tIP. He stated the Planning Commission had set up a schedule to work on other aspects of th~ general ulan for the £uture. Mr. Zoot explained that the C~unty is nn a compatible le~el with other jurisdictions. Es stated the two philosophies are: .. That the level of servic~ be maintained as i~ is and if the department heads feel something more is needed, ih will be studied. 2. That projects that we hav~ net had time to look at, ~ee if the need exists. ~2-422 Mr. zook stated thmt staff was looking at possiblv $15,8z0,200 for general fund appropriatlnn~ for such things a~ landfill call liners, drainage, road~, acquisition of land near existing fire stations, etc. ~e abated that $15,314~580 was anticipated tc be needed ~or things ~uch as fire stations, perks, libraries, courts, Johnson Creek Drainage, etc. Mr. Daniel ~tated he had concern regarding the location o~ equipment in the existing data processing building. Mr. Hedge stated this was auricles=ed to be addressed. ~r. Bookman indicated on the plan~ ther~ w~s nothing anticipated for Clover ~ill District. Mr. Zook stated there were some i~DrO~ement u~or the genera], park cabegory. Mr. Zook listed $10,157,900 in projects for which ~tudy was required such as relocation of the fair, satellite Mental Health clinic, General Services warehouse, etc. He state~ ther~ $725,000 in deferred projects such as Matoaca Drainage, Woodmont Drainage, Quail Oaks Drainage and Jir~y winter~ Creek drainage. ~r. Zook stated the County had an expenditure of approximately ~5,O00,OOD per year for th~ last several years and this year there was $3,400,000 in the plan. He stated the per cap~ta capital expenditure wac $40 during the 1970~s and they are recon~ending $20 per person. Mr. Jay St~maisr reviewed the financial program indicating that it was proposed that ~1~000,000 be spent each year for CIP. ~ta%ed =hat it was planned that the~e would be a bond i~aue in 1984 and another between 19~6-1987. He e=ated that th~ deb% to assessment ratio was the highest in 1974 at S.4 and it is now at 2.9 in 19S2. He stated that eoiBy's legat debt ratio i~ 10% and we are le~s than half of the leqei limit for cities. ~e stated it wa9 indicated by the bond counsel that our rating would be bet=er if we had long range planning which ig being done today. He stated the projeote~ debt to assessment ratio in 1982-83 would be ~.9% and 1988-89 would be 1.5%. ~c. Ramsay reviewed the objective~ adopted hy the Doerd last year and are as follows: 1. Maintain 9~ tax rate; Maintain current fund balance; 3. Maintain current service levels; 4. Increaee productivity: and 5. Provided nmeded salary adjuetments. ~edrick stated ~he new pc:senna! ~ystem will ba back to the ~oar~ for approval prier to %5 b~ing considered. Mr. ~ookman stated ~everel yeare ago, it wag indicated that the 98¢ tax rate could not bs maintained and it has. He complimented staff on their efforts. Mr. Daniel agreed with MT. ~ookman and stated that he felt s~aff might be cautioned to look at what might happen if thing~ did not work out es a~icipated~-bas~cally a contingency plan. Mrs. Girone stated she wa~ delighted with the planning process discussed to~ay and agreed also with Mr. Daniel and ~_u. Book, an. Mr. Hedrick stated there ~ay be tough deci~f~n~ down the read that =he ~aard will have fo make in ~he future. ~r. ~sdrick informed the Board that the Nursing Home Residents Council would be meeting w~h our legislative delegation on Thursday, October 28 at 7:00 p.m. and with Congressman Thomas J. Bliley, Jr. on Tu~s~ay, ©u~ober 25 at 1O:~0 a.m. to di~eu$~ the Medicaid situation end ihvitad the Beard to attend. OD ~otion of ~r. Dodd, seconded by Mr. Daniel, the Boa-rd adjourne, at 2:20 p.m. until t~:00 a.m. on October 27, 1982. Vote: Unanimous Ri~4erd L. Hedrick County Admin£str~or 8~-423 Chairman