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2009-01-14 PacketIN ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 1.A. Subiect: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2009. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board ^ No 00401 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2009 Item Number: 1.B. Subject: Adoption of Procedures of the Board of Supervisors for 2009 County Administrator's Comments: County Administrator: rd Action Requested: Adoption of the Procedures of the Board of Supervisors for 2009 Summary of Information: Each year at the organizational meeting in January the Board of Supervisors adopts procedures governing the conduct of meetings. This year the arrangement of the sections within the Procedures has been changed to logically follow how the Board conducts it business. Two recommended changes reflect long standing Board policies: First: that citizen comments should be germane to County business and second: that real estate tax exemptions are limited to $5,000. (First articulated at the September 26, 2001 Board meeting) Preparers Steven L. Micas Title: County Attorney 0800:80495.1(80494.7) Attachments: ^ Yes ~ No 000002 ~A9~2009 PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County, Virginia nth®O~~ 2A98-2009 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the ~8 2009 calendar year. Presiding Officer Section la. The Board's parliamentary procedures shall conform with law and the historical practices of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. To the extent necessary to address any ambiguities in procedure, the County Attorney may consider the most recent edition of Robert's Rules of Order, a Manual of General Parliamentary for guidance. Any questions involving the application of rules of procedure or the interpretation of Robert's Rules shall be decided by the County Attorney. Section lb. The chairman, or the vice chairman, or in their absence the most senior member of the Board alphabetically, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order, and the Board shall then proceed with its business. Section lc. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions, and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the Board may reject such time limits. Regular Meetings Section 2. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with §15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 3. Special meetings of the Board may be called by two members of the Board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the Board and the county attorney immediately. The nn~o~'4 0800:80494.4 meeting may be held only if waivers are signed by every member of the Board and the county attorney, or if every member and the county attorney attend the special meeting. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. @n} Voting Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention is considered a vote for all purposes and defeats a motion requiring a unanimous vote. The Board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Debate and Reconsideration of Vote Section Sa. Each member of the Board may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called and no further debate shall be in order. Section Sb. Any vote by a member of the Board is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for reconsideration during the same meeting of the Board and shall be final unless changed by the Board at a subsequent meeting in accordance with law. Motions Section 6. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute, or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or remand, the Board shall hear public comments on the issue of deferral or remand if the scheduled item requires a public hearing. 0800:80494.47 2 ~ ~ O 0 Agenda Section 7a. The county administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 7b. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 7c. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the Board only upon the unanimous vote of the Board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 7d. No matter on the scheduled agenda shall be considered after 11 p.m. without the unanimous consent of the Board. Any matter not heard shall be automatically continued to the next appropriate scheduled meeting of the Board. Section 7e Requests for tax exemptions shall only be considered in December of each year and real estate tax exemptions shall be limited to $5,000 per year. Order of Business Section 8. The order of business at a regular meeting of the Board shall be as follows beginning at 3 p.m. or an alternate specified meeting time: a. Call to order. b. Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. c_County administrator's comments. d_Board committee reports. e. Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. f_Special resolutions of recognition. g_Work sessions. 0800:80494.47 3 ~ ~ ~ ~, ~ 6 h_Deferred agenda items not requiring a public hearing. i_New county business not requiring a public hearing, including deferred and new appointments and claims against the Board or County. LReports. k. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the County government. 1_Dinner at 5 p.m. m. Non-sectarian invocations in accordance with the Clerk's scheduling policy_followed by the pledge of allegiance at 6:30 p.m. n. Special resolutions of recognition not heard at the afternoon session. o_Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the County government. Deferred public hearings. q~Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. r_Remaining public hearings or zoning public hearings based on appropriate meeting date. (rs.)_Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the County government. (st) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Consent Agenda and Public Hearings Section 9a. Any Board member may remove an item from the consent agenda for comment by the Board. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the Board votes to remove a consent item from the Consent Agenda for public comment. The Board may accept written comments in lieu of oral statements. 0800: 80494.47 4 () ~) ~ (~ Q~ Section 9b. Any person may speak at a public hearing for up to three minutes. An applicant in a zoning case may give an opening presentation of the zoning case for up to 15 minutes, regardless of the number of speakers the applicant chooses to give the presentation, and may give a rebuttal after all citizens have spoken for up to 5 minutes, regardless of the number of speakers the applicant chooses to give the rebuttal. Public Comment Period Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker may not exceed 3 minutes. Citizens may only speak once per meeting during the citizen comment periods. Comments must be germane to the services or policies of the Count~No citizen shall speak on any matter of business that is a subject on the Board's agenda for that day. Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the meeting prior to the afternoon or evening session. At the beginning of the citizen comment period the clerk will read the names and comments will be given in the order of the sign-up sheet. Each citizen comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. Persons speaking before the Board will not be allowed to: a. Campaign for public office; b. Promote private business ventures; c. Use profanity or vulgar language; or d. Address pending litigation or matters to be addressed at that meeting Minutes of Meeting Section 11 a. The clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the Board voted. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section l lb. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. l~{~~~~~ 0800:80494.47 5 Zoning Section 12a. No zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration or remanded to the Planning Commission after proper readvertising. Section 12b. If a majority of the Board is not reelected, no appropriation for any capital project or operational program for a magisterial district or zoning case shall be considered by the Board of Supervisors after November 8, 2011 until the organizational meeting in January 2012 unless such delay for the zoning case would exceed 12 months. Appointments Section 13. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 14. The Chairman or the Board may create committees and shall appoint members to such committees in the same fashion in which the committee was created. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. The Chairman may create, and appoint members to, a Budget and Audit Committee, a School Board Liaison Committee and a County Employee Benefits Committee and other committees as may be necessary. Amendment of Rules Section 15a. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full Board. Section 15b. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all Board members present at any time during the agenda. Section 15c. A Deputy Sheriff shall serve as sergeant at arms. 0800:80494.47 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 1.C. Subiect: Setting of Regular Meeting Dates for 2009 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2009. Staff recommends approval of the attached schedule. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2009 Wednesday, January 14, 2009 at 3:00 p.m. Wednesday, January 28, 2009 at 3:00 p.m. Thursday, February 12, 2009 at 3:00 p.m.* Wednesday, February 25, 2009 at 3:00 p.m. Wednesday, March 11, 2009 at 3:00 p.m. Monday, March 16, 2009 at 6:00 p.m. Wednesday, March 25, 2009 at 3:00 p.m. Wednesday, April 15, 2009 at 3:00 p.m.** Wednesday, Apri129, 2009 at 3:00 p.m.** Wednesday, May 27, 2009 at 3:00 p.m. Wednesday, June 24, 2009 at 3:00 p.m. Wednesday, July 22, 2009 at 3:00 p.m. Wednesday, August 26, 2009 at 3:00 p.m. Wednesday, September 23, 2009 at 3:00 p.m. Wednesday, October 14, 2009 at 3:00 p.m. Wednesday, October 28, 2009 at 3:00 p.m. Wednesday, November 18, 2009 at 3 :00 p.m. * * * Wednesday, December 2, 2009 at 3 :00 p.m. * * * Wednesday, December 16, 2009 at 3 :00 p.m. * * * * * * NOTE: Thursday rather than Wednesday ** NOTE: third and fifth Wednesdays rather than second and fourth Wednesdays *** NOTE: third Wednesday rather than second Wednesday (due to Veterans Day Holiday) **** NOTE: first Wednesday in December rather than fourth Wednesday in November (due to Thanksgiving Holiday) ***** NOTE: third Wednesday rather than fourth Wednesday (due to Christmas Holiday) Special Meeting Dates for 2009 Special Budget Work Session -Monday, March 16, 2009 at 6:00 p.m. Budget Public Hearing -Wednesday, March 25, 2009 at 6:30 p.m. 4404..1 NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6:30 p.m. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 1.D. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board must make a number of appointments to various Boards and Commissions. In addition, there are a number of appointments to committees appointed by the Chairman. See attached list. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ~ No BOARD APPOINTMENTS C U R R E N T M E M B E R S RICHMOND METROPOLITAN CONVENTION & VISITORS BUREAU (RMCVB) Appointment is for term that expired 12/31/08 Term would be for three years beginning January 1, 2009 and expiring December 31, 2011. Mr. James Holland Ms. Marilyn Cole (alternate) TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Appointment is for term that expired 12/31/08 Term would be one year beginning January 1, 2009 and expiring December 31, 2009. Ms. Dorothy Jaeckle Ms. Barbara Smith (alternate) 0~10t1~3 CHAIRMAN'S APPOINTMENTS C U R R E N T M E M B E R S BOARD COMMITTEES: BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. Daniel Gecker Mr. James Holland COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Daniel Gecker Ms. Marleen Durfee JOINT COUNTY/SCHOOL BOARD LIAISON COMMITTEE Unspecified Term Ms. Marleen Durfee Ms. Dorothy Jaeckle OTHER COMMITTEES: COALITION OF HIGH GROWTH COMMUNITIES Unspecified Term Ms. Marleen Durfee 000~1'~ 4 APPOINTMENTS WITH UNSPECIFIED TERMS THESE ARE APPOINTMENTS THAT SERVE AT THE PLEASURE OF THE BOARD. STAFF WILL PROVIDE THESE TO YOU AS PART OF THIS DOCUMENT SO YOU CAN REVIEW THESE APPOINTMENTS ON AN ANNUAL BASIS. CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN BOARD Unspecified Term Mr. Craig Bryant Ms. Mary Lou Lyle Mr. Richard Cordle Colonel Thierry Dupuis APPEALS PANEL PURSUANT TO VIRGINIA SET OFF DEBT Unspecified Term Mr. James Harris Mr. Samuel West Mr. Richard Cordle Ms. Mary Lou Lyle RIDEFINDERS Unspecified Term Ms. Barbara Smith Mr. James Banks, Alternate CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 3.q. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # ~~)®4~.6 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Cash Proffers 6. Chippenham Place (formerly Cloverleaf Mall) -December Board Meeting 7. Citizen Budget Advisory Committee 8. Citizen Satisfaction Survey 9. Countywide Comprehensive Plan 10. Efficiency Studies -Countywide 11. Emergency Preparedness Steering Committee 12. Financial/Budget Issues 13. Fort Lee Expansion 14. In-Focus Implementation -Phase II (Payroll/HR) 15. Irrigation Policies/Demand Management for Water Use 16. Insurance Service Upgrade (ISO) for Fire Department 17. 2009 Legislative Program 18. Potential Legislation -Impact Fees/Cash Proffers 19. Magnolia Green 20. Meadowville Interchange 21. Midlothian Turnpike/Courthouse Road Streetscape Improvements 22. Minor League Baseball 23. Planning Fees 24. Postal Zip Codes 25. Property Maintenance and Neighborhood Preservation (countywide) 26. Public Facilities Plan 27. RRPDC Large Jurisdiction Committee 28. RRPDC Transportation Funding Strategies Work Group 29. Private Sewer Treatment Facility 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. VDOT Subdivision Street Acceptance Requirements 33. Utilities Policies and Managed Growth 34. Watkins Centre 35. Website Redesign O40U~ "7 Updated 1/8/09 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Efficiency Studies -Fire Department and Fleet Management 4. Employee Health Benefits -Contract Renewal 5. 2007 Impact Fees for Roads 6. Multi-Cultural Commission (Quarterly Reports due to Board) 7. 2011 Redistricting Calendar/Process Report 8. Regional Workforce Investment Initiative 9. Southwest Corridor Water Line 10. Sports Tourism Program with Metropolitan Richmond Sportsbackers 11. Wireless Internet Access in County Facilities Q~o~~. ~ Updated 1/8/09 COUNTY ADMINISTRATOR'S REPORT TO BOARD OF SUPERVISORS JANUARY 13, 2009 Citizen's Budget Advisory Committee The Committee has met three times (monthly since November) and agreed to meet more frequently as needed. Members are provided with information in advance of their meetings so the meeting time can be used most effectively. The committee has established operating rules and procedures and began work right away to build a baseline of knowledge with the information they have reviewed, including the county's strategic plan, financial policies and the budget process. Information has also been reviewed that gives the committee a perspective on historical staffing, revenue and expenditure trends in the various county departments, as well as the general make- up of the different types of general fund revenues. In addition, the committee has reviewed the October 31 BOS work session providing insight on the revenue outlook for FY2010. They also are reviewing the inventory of programs and services that the county provides. The most recent meeting of the Committee was this past Thursday, January 8. Staff provided the committee a brief update on FY2010 budget activities including the latest information on revenue estimates, impacts of the governor's budget recommendations, staff activities related to program and service reviews and the approach being taken to identify/evaluate ways for balancing the budget. The committee is aware of the budget timeline and understands the limitations with respect to the magnitude of impact they can make on the FY2010 budget. They are prepared to make recommendations to assist in balancing the FY2010 budget and have established agendas for the next two meetings focused on doing so. In the coming meetings, the committee has asked to review more detailed information on the revenue make-up and outlook for FY2010, the direction and ideas that staff is considering with respect to balancing the budget, as well as information on the proposed Capital Improvement Program. This information will better inform members of the county's challenge, as well as the current thinking on how to move forward. Committee members are very committed to their responsibilities and are eager to help the county in this process. Understanding this challenge, the committee has increased the frequency of their meetings. I am very pleased with their enthusiasm, sincere desire to help the county in this process, and the approach they have established to help move us forward. Items on Board's Agenda Toda 1. Set Public Hearing on Public Facilities Plan 2. Public Hearing on Planning Fees CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2009 Item Number: 6.A. Subiect: Resolution Recognizing Ms. Frances Hayes Brown for Her Service on t Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Hayes Brown has completed three three-year appointed terms on Chesterfield Community Services Board. Preparers Kelly Fried Title: Interim Executive Director of Chesterfield CSB/MHSS Attachments: ^ Yes ~ No # Q4OO'~9 RECOGNIZING MS. FRANCES HAYES BROWN FOR HER SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Ms. Frances Hayes Brown, representing the Matoaca Magisterial District, has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors in January 2000; and WHEREAS, Ms. Hayes Brown, during her three terms as a member of the Chesterfield Community Services Board has served with distinction in the office of Chair and Vice Chair, served on the Executive Committee in the office of Chair and Vice Chair, as well as Chair of the Consumer and Family Affairs Committee and the Finance Committee; and WHEREAS, for a number of years, Ms. Hayes Brown has been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities including the Chair Youth Services Citizen Board, and member of the Advisory Board for the Chesterfield Community Development Block Grant Council where she advocated for the needs of the Chesterfield Community Services Board when they applied for those funds; and WHEREAS, Ms. Hayes Brown advocated for those under-served people in the Matoaca area, including supporting the mission of the Children's Home until its recent closing; and WHEREAS, because of her professional role in the Virginia Department of Juvenile Justice, Ms. Hayes Brown worked to advocate for the needs of that population and to ensure the Chesterfield Community Services Board planned for those needs; and WHEREAS, Ms. Hayes Brown is acknowledged locally and throughout the Commonwealth for her steadfast dedication and genuine concern for all persons with disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly expresses its sincere appreciation to Ms. Frances Hayes Brown for her many years of commitment and significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Hayes Brown and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. 04(~C12~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 14, 2009 Item Number: 8.A. Subiect: Set a Public Hearing to Consider Amending the Public Facilities Plan County Administrator's Comments: County Administrator: Set a Public Hearing to review and consider the Public Facilities Plan Amendment for February 25, 2009. Summary of Information: On July 30, 2008, the Board of Supervisors deferred action on this request until the January 14, 2009 meeting. At a Planning Commission meeting on June 17, 2008, the Planning Commission recommended approval of the proposed Public Facilities Plan (revised 6/17/08). This document will replace the Public Facilities Plan that was adopted by the Board of Supervisors in April 2004. Some of the major changes from the current (2004) Plan and the proposed Plan include: - Libraries: level of service standard change from 0.6 square feet per capita to 0.82 square feet per capita - Parks: level of service standard change from 8 acres/1,000 persons to 9 acres/1,000 persons, in addition, an update to the Parks & Recreation Master Plan - General Services: Fleet facilities now included in Plan - Telecommunications: Tower Siting Policy now included in Plan Preparers Kirkland A. Turner Attachments: ~ Yes ^ No Title: Director of Planning # 000021 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The adopted Public Facilities Plan (April 2004) included a statement that called for the adoption of an amendment within 5 years (April 2009). In addition, staff would utilize this document as a gap-filling measure until the adoption of the Countywide Comprehensive Plan, which would include a completely revised public facilities element. The Public Facilities Plan amendment, once adopted, will guide future decisions regarding the provision of identified public facilities, including: fire, police, library, parks, schools, transportation, jails, waste, airport, fleet, utilities and telecommunication facilities. Also included in the document is an update to the Parks & Recreation Master Plan as Appendix A. In addition, the background information for the draft Plan has been included in the document as Appendix B (Facility Information Report). The draft Plan provides general site criteria, timing and locations for identified facilities. The Plan does not identify or consider funding or specific facility designs. Recommendations included within the draft Plan were provided by their respective departments, with Planning staff coordinating, providing assistance, and guiding departments through the amendment process. 00002 Y yACINV' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 8.B. Subiect: Set a Public Hearing for a Proposed Amendment to the Introduction to the Plan for Chesterfield Relative to Levels of Service for Schools Countywide County Administrator: rd Set a public hearing to consider adoption of a proposed amendment to the Introduction to the Plan for Chesterfield relative to levels of service for schools countywide. Summary of Information: At a Planning Commission meeting on July 15, 2008, the Planning Commission recommended amending the Introduction to the Plan for Chesterfield to incorporate levels of service for schools initiated by the Planning Commission, which a countywide level of service for schools of countywide. This Amendment was had instructed staff to advertise 1100 of functional capacity. At their July 15th public hearing, the Commission recommended language changes designed to facilitate implementation of the level of service standard, as well as recommended that the countywide level of service standard be adopted at 120% of functional capacity, and not at 110%. Although the Commission recommended a countywide level of service of 120% of functional capacity, should the Board set a public hearing to consider this item staff will advertise a level of service of 1100 of functional capacity, in order to give the Board maximum flexibility in the consideration of an appropriate level of service standard. Preparers Kirkland A. Turner Attachments: ~ Yes Title: Director of Planning ^ No ooooza s ~ r{%r ~' .t. .~ ~~~" k ~'~ ,~~ ;~ t~~; ~, ~:~ Memorandum Chesterfield County, Virginia DATE: JANUARY 5, 2009 TO: JAMES J. L. STEGMAIER, CHESTERFIELD COUNTY ADMINISTRATOR DR. MARCUS J. NEWSOME, SUPERINTENDENT, CHESTERFIELD COUNTY SCHOOLS FROM: KIRKLAND A. TURNER, DIRECTOR OF PLANNING SUBJECT: CHESTERFIELD COUNTY SCHOOL LEVEL OF SERVICE CALCULATION Planning Department staff, working in conjunction with Chesterfield County School Board staff, has completed an implementation methodology for the school level of service recommendation contained in the Upper Swift Creek Plan, as adopted by the Board of Supervisors in June, 2008. This methodology can also be used should the Board of Supervisors adopt a countywide school level of service recommendation, as recommended by the Chesterfield County Planning Commission in July 2008. The Board deferred consideration of setting a public hearing for this countywide level of service recommendation until January 14, 2009. The school level of service recommendation contained in the Upper Swift Creek Plan establishes a test to determine if residential development deriving from proposed rezonings in the plan area could result in subsequent student enrollment exceeding adequate school facilities capacity standards. The full text of the Upper Swift Creek Plan school level of service recommendation is found in Attachment A. In accordance with that recommendation, staff's implementation methodology incorporates the following data for each county school: • 2008-09 functional capacities, as provided by School Board staff. • Fall 2008 membership, as provided by School Board staff. • Projections of the number of unbuilt residential dwellings contained in tentative subdivision plats and residential site plans currently on file with and approved by the Planning Department. • Projections of the potential number of students that could be generated from those potential units based on student per household yields currently used in the county's cash proffer calculations. Attachment B is a summary table of these data and projections for each school district. While this test only currently applies to the Upper Swift Creek Plan area, the methodology incorporates all of the county's elementary, middle and high schools. Because of the complexity of overlapping school boundaries, it is actually easier for staff to maintain a countywide adequate facilities test system rather than one confined to the Upper Swift Creek Plan area. Providing a FIRST CHOICE community through excellence in public service Attachment C is a map indicating areas where proposed rezonings would not meet the test for adequate school facilities at 120 percent of functional capacity, as recommended by the Upper Swift Creek Plan. This map is based on an overlapping of all elementary, middle and high school districts whose projected test membership is 120 percent or greater of 2008-09 functional capacity. Attachment D is a map indicating areas where proposed rezonings would not meet the test for adequate school facilities at 110 percent of functional capacity. In evaluating this information, the following should also be considered: As shown in Attachment B, in some instances for elementary schools School Board staff's projected fa112009 membership is greater than the projected membership based on the Adequate Public Facilities Test. This is because the test only projects membership increases from potential new dwellings contained in approved tentative subdivision plats and site plans. The test does not account for other enrollment increases that could be expected from resident children entering the school system for the first time, immigration, etc. The Adequate Public Facilities Test only accounts for unbuilt residential dwellings contained in approved tentative subdivision plats and residential site plans, and not all potential dwellings that could be built within each school district. For example, Planning Department staff estimates countywide there are currently 19,000 unbuilt dwelling units in approved tentative subdivision plats and residential site plans, but there are an additiona130,600 potential units that could be built on land zoned for residential development but not yet incorporated into approved tentative subdivision plats and residential site plans. In effect, the test only accounts for 38 percent of all potential new dwelling units. We hope you will find this information of value. Please contact me (turnerk a,chesterfield.~ov or 748-1040) or Glenn Larson (748-1970 or larsong~a,chesterfield.gov) should you have any questions. GL/gl Attachments -2- Attachment A Excerpted From the Upper Swift Creek Plan Amendment. Adopted by the Board of Supervisors October 10, 2007 and amended June 25, 2008. Goals and Recommendations -Levels of Service School Goal: Provide adequate facilities to relieve overcrowding and to respond to new growth. Recommendation: a. All residential rezoning applications are expected to pass the test for Adequate School Facilities. A proposed residential rezoning will pass the test for Adequate School Facilities if all public elementary, middle and high schools that would serve the future development on the property proposed for residential rezoning currently have adequate capacity to accommodate additional students to be generated by the proposed rezoning. Schools shall be responsible for determining 1) the current enrollment for each school; 2) the capacity of each school; and 3) the anticipated impact of the proposed development based on the maximum number and type of residential dwelling units or lots, including proffers for limited or delayed development. b. If any of the applicable public schools which would serve the future residential development on the subject property exceed 120% of capacity at the time of the review of the subject rezoning request, the proposed rezoning does not pass the test for Adequate School Facilities. In addition, the proposed rezoning will not pass the test for Adequate School Facilities if the anticipated enrollment at any school to serve the subject rezoning will exceed 120% of capacity upon the development of 1) the property proposed for rezoning; and 2) all unimproved residential lots in the service area shown on approved preliminary site plans, preliminary subdivision plans and construction plans. c. When the capacity of any public school in the service area is determined to exceed 120% under the conditions described above, and where such school is expected to be improved to less than 120% of capacity within one year of the date that the Board of Supervisors is scheduled to consider the subject rezoning request, the residential rezoning will pass the test for Adequate School Facilities. Attachment B Level of Service Standards Test For Adequate Schools Facilities 2008 Fall projected Projected 2008.09 Membership Membership Membership as Functional Fall 2008 as a Based on a Percentage of School Capacity Membership Percentage of Adequate 08-09 Functional (A) (B) Functional public Facilities Capacity Capacity Test (C) (C/A) (BIA) Elements Schools Watkins 739 881 119% 1,375 186% Beulah 476 572 120% 786 166% Ettrick 516 526 102% 825 160% Hopkins Road 551 631 115% 748 136% Clover Hill 733 897 122% 992 135% Grange Hall 825 763 92% 1,093 132% Winterpock 930 750 81% 1,221 131% Bellwood 354 454 128% 462 131% Matoaca 474 511 108% 605 128% Gates 782 826 106% 986 126% Ecoff 782 754 96% 979 125% Swift Creek 759 756 100% 947 125% Woolridge 746 755 101% 929 125% Crenshaw 687 755 110% 843 123% Weaver 746 876 117% 907 122% Hening 805 900 112% 965 120% Benstey 617 667 108% 695 113% Alberta Smith 720 747 104% 807 112% Elizabeth Scott 871 739 85% 974 112% Marguerite Christian 715 757 106% 796 11t% Wells 723 708 98% 763 108% Jacobs Road 746 795 107% 807 108% Falling Creek 515 540 105% 540 105% Spring Run 904 789 87% 926 102% Enon 575 497 66% 587 102% Harrowgate 552 458 83% 557 101% Chalkley 761 761 100% 765 101% Evergreen 1,019 955 94% 1,023 100% Davis 670 632 94% 665 99°/a Robious 795 674 85% 787 99% Providence 667 630 94% 642 96% Crestwood 628 598 95% 596 95% Curtis 858 742 86% 795 93% Bon Air 536 493 92% 494 92% Gordon 740 627 SS% 661 89°h Salem Church 730 625 86% 649 89% Greenfield ~ 641 559 87% 559 87% Reams Road 618 498 81% 505 82% Total ES S stem 26,506 28,096 98% 30,276 114% Middle Schools Robious 1,094 1,189 109% 1,261 115% Midlothian 1,269 1,180 93% 1,448 t14% Falling Creek 1,054 1,051 100% 1,195 113°h Bailey Bridge 1,600 1,457 91% 1,779 111% Tomahawk Creek 1,331 1,089 82% 1,467 110% Manchester 1,308 1,401 107% 1,441 110% Salem Church 947 889 94% 974 103% Swift Creek 1,030 951 92% 1,055 102% Matoaca 1,364 1,107 81% 1,391 102% Chester 887 711 80% 804 91% Providence 1,050 905 86% 930 89°k Carver 1,287 831 65% 930 72% Elizabeth Davis 1,284 735 57% 911 71% TofaIMSS stem 15,505 13,498 87% 15,586 101% Hi h Schools Cosby 1,532 1,908 125% 2,618 171% Thomas Dale 1,840 2,432 132% 2,817 153% Matoaca 1,547 1,729 112% 2,189 141% Meadowbrook 1,541 1,935 126% 2,107 137% Bird 1,660 1,753 106% 2,051 124% Midlothian 1,621 1,476 91% 1,999 123% Clover Hill 1,573 1,554 99% 1,701 108% James River 2,053 2,043 100% 2,150 105% Manchester 2,107 1,962 93% 2,142 102% Monacan 1,674 1,389 63% 1,447 86% Total HS S stem 17,148 18,181 108% 21,221 124% Source: Chesterfield County Public Schools, Chesterfield Planning Department School Board Difference P F B t A Fall 09 ween . . e . Membership Test & Projection Projected 09 (D) Memebership (C-D) 921 454 579 209 537 288 639 109 916 76 782 311 747 474 461 1 503 102 814 172 720 259 770 177 756 173 781 62 897 10 878 87 690 5 726 81 761 213 734 62 715 68 818 -11 526 14 806 120 473 114 474 83 782 -17 979 44 624 41 681 106 644 -2 599 -3 740 55 518 -24 647 14 618 31 555 4 498 7 28, 309 1, 232 1,215 1,119 1,449 1, 089 1,301 857 1, 002 1, 094 703 855 862 2, 421 1,738 1, 935 1, 738 1,492 1, 507 1,961 1, 922 Est. Unbuilt Units in Tentative Subdivision and Site Plan Pipeline 2,244 981 1,359 532 430 1, 498 2,140 37 427 725 1.024 1 2 1,0 1 623 407 451 19 311 148 512 56 0 241 4 155 106 29 651 233 2,435 76 1, 305 330 2,930 378 3,439 140 367 117 770 53 941 297 2,586 101 842 75 230 68 902 174 1,602 19,000 606 4,436 396 2,409 450 2,874 172 1,074 313 1,860 507 3,269 194 918 189 671 220 1,124 66 365 19, 000 As of Dec. 22, 2008 .~ ~ .. ~ ~ ~. +t~ t't~ ~ ~ = aNi ~ nom` IL ~ ~ ~, % to ~ ~ ~ ~::~` w ~,., C Q ~ ~ ` ~ u~i .QC ~ . ~° -~ ti u ` {,~ E 4 t"(S ~ ~ ~ ~a ~ ~ ~ ~ ~ ~ ,,:.a3. ~ Q ci. ~y o U ~. ~ ~ ~ ~__ +~ ~ ~ ~ ~ ~ a ~ ~ ¢~ ~ ~ ~ ~ ~ c~. ~ ~ ~ ~ ~ ~ 4 ~ ~ w 4 ~r ~~ ~' f Y! ~ ~ ~ t ~r id O ~~ ~' ` >` ~ ~` ~ "~!' ~ ~ , ~ ~ e ~' V ~ ~ "r~ e ~ ~+ ? tai by ~ ~_~ s? v `*~ 3 ,i . .~'" ~ ~ ~ ~ y t{i /I~~ '~/ ~i •~ ~ .~' ly ,~ "'~~ ~ ~ ~$l ~''D N ~ W qy 10 W O ~ ~ ~ _ . ~ .1ti 7s ~ m ~ ~. O a ~. 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C 0, ~ ~ °C d t n 5 '~ ,,1 1~~~ ~ Q ~~ W Q TY Ir u ~ t!1 ~ a ~ +~ ~ ~ g c'~ ,C N ~ "~ c~> ~~~igg~ ~} ~' til af7mmUU W til W S3 ~' a~ey 2~N . ~"~ ;e a ~; ~'~"t~""'~~ i ~ ~ ~ fl F} c ~~~ O ~ ~ of °n U "' ~ n a sinu~ _~ g~ ~ o ,~ v 25 ~ c o ,~ ra 4 0 ash. V m :~ ~ a C ~ ~ ~ ~ E m~ Q D ~ C ~ d ~ a° w ~~ v~~ ~ ~x~j•`-ga as oc3 m c o c ~~~~~ a a w ~ d c .'~' a ~ ~~ ~.p ~ ci ~~„ U`-' a vta~~~ iiy~~'y y C ~ ~ a ~ Q! O C ~ 47 ~ $~~~ U ~ u1 ~ ~ ~ r :G o Or - 3) ro aY .A J 'Li tJ ~ ~ ~ ~ m ~ ~ ~ a ~$ m m i° gA ~ f" a '^ c o. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA ~4 NV' Meeting Date: January 14, 2009 Item Number: 9.A. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda and Matoaca Districts and two streetlight upgrades in the Midlothian District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No # pO0U~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA ~ Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Villas at Rivers Bend subdivision, on Villas Drive in the vicinity of 12319 Cost to install streetlight: $1,763.40 (Design Cost: $491.04) Does not meet minimum criteria for intersection nor vehicles per day • In the Villas at Rivers Bend subdivision, on Villas Court in the vicinity of 425 Cost to install streetlight: $131.44 (Design Cost: $245.52) Does not meet minimum criteria for intersection nor vehicles per day MATOACA DISTRICT: • In the Forest View subdivision, on Birdbrook Drive, in the vicinity of 4042/4037 Cost to install streetlight: $760.40 (Design Cost: $245.52) Does not meet minimum criteria for intersection nor vehicles per day CONTINUED NEXT PAGE ~QQQ.a~..t~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) MIDLOTHIAN DISTRICT: • In the Providence Court subdivision, at the intersection of Clovertree Court and Newstead Drive, upgrade existing 7000 lumen mercury vapor fixture to a 14000 lumen sodium vapor fixture Cost to upgrade streetlight: $549.91 (Design Cost: $245.52) Minimum criteria not applicable, existing light • In the Providence Green subdivision, at the intersection of Providencetown Drive and Newstead Drive, upgrade existing 7000 lumen mercury vapor fixture to a 14000 lumen sodium vapor fixture Cost to upgrade streetlight: $549.91 (Design Cost: $245.52) Minimum criteria not applicable, existing light For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~4~0~6 STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Received: December 11, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 163 NAME OF REQUESTOR: John E Grentzer ADDRESS: President, The Villas At River's Bend Association 12324 Villas Drive Chester, VA 23836 REQUESTED LOCATION: Villas Drive, vicinity of 12319 Cost to install streetlight: $1,763.40 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Not Qualified, less than 600 VPD Petition: Qualified Requestor Comments: "In this day and age, neighborhood safety and security are major concerns for both Chesterfield County and the citizens it serves. With more than half our residents senior citizens and/or retired, proper lighting is also very important as a quality of life issue. Having adequate street light greatly reduces the opportunity for nighttime crime as well as providing a safer environment for residents who may be engaged in such activities as dog walking, bike riding, jogging, or just strolling through the neighborhood." Q000~'7 STREETLIGHT REQUEST Bermuda District Request Received: July 1, 2008 Estimate Received: December 11, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 163 NAME OF REQUESTOR: John E Grentzer ADDRESS: President, The Villas At River's Bend Association 12324 Villas Drive Chester, VA 23836 REQUESTED LOCATION: Villas Court, vicinity of 425 Cost to install streetlight: $131.44 POLICY CRITERIA: Intersection: Vehicles Per Day Petition: Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 600 VPD Qualified "In this day and age, neighborhood safety and security are major concerns for both Chesterfield County and the citizens it serves. With more than half our residents senior citizens and/or retired, proper lighting is also very important as a quality of life issue. Having adequate street light greatly reduces the opportunity for nighttime crime as well as providing a safer environment for residents who may be engaged in such activities as dog walking, bike riding, jogging, or just strolling through the neighborhood." OOOU~B Streetlight Request Map January 14, 2009 a ~~ `~~~T O~MpSi ~ R O~ J .~ • L~ !~ ~s '°~ This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light • requested light n u N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 200 '100 0 200 Feet 0 000029 STREETLIGHT REQUEST Matoaca District Request Received: July 1, 2008 Estimate Received: November 20, 2008 Estimate Requested: July 1, 2008 Days Estimate Outstanding: 142 NAME OF REQUESTOR: Mr. Charles D Humphries ADDRESS: 4024 Birdbrook Drive Colonial Heights, VA 23834 REQUESTED LOCATION: Birdbrook Drive, vicinity of 4042/4037 Cost to install streetlight: $760.40 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Requestor Comments: None Staff Comments: Not Qualified, location is not an intersection Not Qualified, less than 600 VPD Qualified Staff notes that the requestor of record, having moved elsewhere in the county, no longer resides at this location. 000034 Streetlight Request Map January 14, 2009 U O~ h 2 O`~ ~Q- ~~ ~~ ~~`` RO<<~~c o~° s~a~o~ ~o~~o m` This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light `~, N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 200 100 0 200 Feet 0 (~~0t~~1 STREETLIGHT UPGRADE REQUEST Midlothian District Request Received: August 29, 2008 Estimate Requested: August 29, 2008 Estimate Received: December 16, 2008 Days Estimate Outstanding: 109 NAME OF REQUESTOR: Ms Victoria C Tumblin ADDRESS: 8025 Clovertree Court Richmond, VA 23235 REQUESTED LOCATION: Clovertee Court and Newstead Drive, upgrade to 14000 lumen HPSV Cost to upgrade streetlight: $549.91 POLICY CRITERIA: Intersection: Existing light Vehicles Per Day: Existing light Petition: Existing light Requestor Comments: None Staff notes that this request stems from a community meeting held on August 26, 2008 at the A M Davis Elementary School 000032 STREETLIGHT UPGRADE REQUEST Midlothian District Request Received: August 29, 2008 Estimate Requested: August 29, 2008 Estimate Received: December 16, 2008 Days Estimate Outstanding: 109 NAME OF REQUESTOR: Ms Victoria C Tumblin ADDRESS: 8025 Clovertree Court Richmond, VA 23235 REQUESTED LOCATION: Providencetown Drive and Newstead Drive, upgrade to 14000 lumen HPSV Cost to upgrade streetlight: $549.91 POLICY CRITERIA: Intersection: Existing light Vehicles Per Day: Existing light Petition: Existing light Requestor Comments: None Staff notes that this request stems from a community meeting held on August 26, 2008 at the A M Davis Elementary School 040033 Streetlight Request Map January 14, 2009 • PROVINCETOWN DR m m 0 0 CLOVERTREE CT • This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. • requested light 210 105 0 210 Feet OOOU~34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 14, 2009 Item Number: 9.8.1. Subject: Appointments to the Capital Region Workforce Partnership County Administrator's Comments: County Administrator: Request the Board to appoint a representative to serve on the Policy Board of the Capital Region Workforce Partnership, along with one alternate appointee. Summary of Information: In August 2008 the Board of Supervisors approved an agreement to create a new regional workforce consortium to be known as the Capital Region Workforce Partnership. This new entity consolidated the existing seven-member Capital Area Consortium with the City of Richmond's stand alone entity. The new 8 member Workforce Partnership includes the counties of Chesterfield, Henrico, Hanover, Charles City, Goochland, New Kent and Powhatan, as well as the City of Richmond. Activities of the Workforce Partnership are guided and implemented by an oversight Policy Board and a Workforce Investment Board. The Policy Board, comprised of elected officials or their designees, sets strategic direction for the Workforce Board, which is more directly involved in overseeing specifics of the work and projects in the region. The Policy Board appoints members to the Workforce Board. Preparers Rebecca T. Dickson Title: Deputy County Administrator Attachments: ~ Yes ^ No # O4O(.D35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Board of Supervisors is requested to appoint Chesterfield's designee(s) to the Policy Board. Current appointees of the "old" 7 member Capital Area Training Consortium are: Charles City County The Honorable Gilbert A. Smith John Miniclier, County Administrator Chesterfield County Rebecca T. Dickson, Deputy County Administrator Goochland County The Honorable Andrew W. Pryor Greg K. Wolfrey, County Administrator Hanover County The Honorable John E. Gordon, Jr. Marilyn Blake, Assistant County Administrator Marc Weiss, Director of Economic Development Henrico County The Honorable David Kaechele George T. Drumwright, Deputy County Manager for Community Services New Kent County The Honorable James H. Burrell John A. Budesky, County Administrator Powhatan County The Honorable Robert A. Cosby Carolyn L. Cios, County Administrator Sherry Swinson, Director of Economic Development Under the new structure, each locality is requested to appoint one elected official to the Policy Board, along with one alternate appointee who may be an elected official or a non-elected designee. Mr. Holland has agreed to serve as the Board's representative on the Policy Board, and Ms. Dickson will continue to serve as alternate. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~U~6 CHESTERFIELD COUNTY r~~., BOARD OF SUPERVISORS ;~' ~~ AGENDA ~?gcrou~° Meeting Date: January 14, 2009 Page 1 of 2 Item Number: 9.8.2. SuUject: Nomination/Appointments/Reappointments Committee to the Agricultural and Forestry County Administrator's Comments• County Administrator: u Request the Board to nominate/appoint/reappoint members to serve on the Agricultural and Forestry Committee. Summary of Information: The terms of the current membership of the Agricultural and Forestry Committee expired 12/31/08. A total of nine applications were received from citizens interested in serving on the Agricultural and Forestry Committee. Mr. Rudy Horak, representing the Bermuda District; Mr. Howard Nester, representing the Dale District, Mr. T. D. Watkins, III, representing the Midlothian District; Mr. Stephen Lindberg, at-large member representing the forestry business; Mr. Stuart Jones, at-large member representing the agriculture business; and Mr. George Beadles, representing the Clover Hill District, have indicated their willingness to serve as members of the Agricultural and Forestry Committee. The terms would be effective immediately and will expire December 31, 2010. Preparers T. Michael Likins Title:_ Director of Cooperative Extension Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Matoaca District received several applications for this appointment. Ms. Durfee is in the process of reviewing them and plans to nominate a Matoaca representative in the very near future. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Board members concur with these appointments. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~,~~ Meeting Date: January 14, 2009 Item Number: 9.C.1. Subject: Acceptance of a Grant Awarded by the Department of Motor Vehicles for the FY2009 Highway Safety Project Grant County Administrator's Comments: County Administrator: Board Action ReQuested: Authorize the Police Department to accept and appropriate the award from the Virginia Department of Motor Vehicles, Highway Safety Project Grant in the amount of $67,494 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $67,494 state grant from the Virginia Department of Motor Vehicles, Highway Safety Project Grant Program. The funding will be used to purchase equipment and overtime to enhance the police department's traffic safety and accident prevention efforts. In addition, a required $13,499 in-kind match has been identified by the department and is already included within its FY2009 operating budget. These in-kind matching funds will be accrued from fuel expenses required to operate the enforcement activities. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes ^ No # 04003"7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board accept and appropriate funds for a Virginia Department of Motor Vehicles, Highway Safety Project grant in the amount of $67,494. The grant will be used to pay overtime and purchase equipment (such as radar units and a speed sign) to enhance the Police department's traffic safety and accident prevention efforts. The required $13,499 in-kind local match has been identified in already budgeted and planned fuel expenditures within the police's operating budget. Preparers Allan Carmody Title: Director, Budget and Mana ement OOOU38 ~,r~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 9.C.2. Subject: Initiate an Application for a Conditional Use Planned Development for Exceptions to Directional Sign Area Limitations for Polling Precinct 513 - Beaufont at Forest View Rescue Squad County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for a Conditional Use Planned Development to allow a twenty (20) square foot directional sign for Polling Precinct 513- Beaufont at Forest View Rescue Squad (Tax IDs 760-706-2885 and 760-707-2308); appoint Lawrence Haake as the Board's Agent; and waive the disclosure requirements. Summary of Information: Mr. Gecker is requesting that the Board initiate an application for a Conditional Use Planned Development to accommodate a larger directional sign for the Beaufont Polling Precinct located at Forest View Rescue Squad off of Midlothian Turnpike. The Ordinance limits the size of such signs to eight (8) square feet. Because of another business sign in the vicinity, an eight (8) square foot sign is not readily visible to the traveling public. A larger sign will make it easier to locate the polling precinct. Preparers Kirkland A. Turner Attachments: ~ Yes Title: Director of Planning ^ No 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - -- AGENDA ~?~,,~ Meeting Date: January 14, 2009 Item Number: 9.C.3.a. Subject: Acceptance of a Parcel of Land Along Iron Bridge Road from Shoosmith Brothers, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.105 acres along Iron Bridge Road from Shoosmith Bros., Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager ~44f~~~ VICINITY SKETCH Acceptance of a Parcel of Land along Iron Bridge Road from Shoosmith Bros., Inc. ~ ~ o ° d ~ ~ o ~o ro 4 ~'o ~~pt,~ P WY a ~~~b t~ ~ ~~~ ~~ ~~~~ ~~ qk~ ~~ ~~ t S D¢' i Y~ ,~ ~ ~ C~~ gaR ~'~~E ` r~ ~° ~' ` 'C f ~ ,~` ~ 4 ~g IDG~P~ ~ ~ ~ ~` ~~ 0.145 Acre Dedication Iron ~1~~ ~ ~ a ~- ~ ~~ ~ ~~ w N Chesterfield County Department of Utilities ~~ w ~ 1-E s 1 Irol rq~ak644b7 tlet 'r $C // ///// o GpQ OWv~ q / '/ / ti~ ti4! ml^ /~ / // (+~ ~ii,w~' ~L ~/// y / // / o / 3 g +~i `~ / ~ / ~ / ~~ ,~ o ~~ , m .~~ ' / ~ va / V ~ / ' / 4~ e~ / / ~a , / ~ % / / / b / / / / / / j pp / / / ~ / / / / / / / ~/ y / / //~j ^li / / / / / / o (~ NNN 0, L / / / `a~i ~m oak // / / j o $o / ~Mi / ~~ / / / ~ o lei ~ o~~ / // / (~ q / / / f # 0111 // // // ~~ ~ / / ~i ~ ti O b m / / / / ~// / / / / ? ~ iS o / / / / / / ~ // / // / MGM / / i / / // / / t~ ' / / KSib / / / // '/ / / ' ~ ~ ~ a / / // / / / / / / / / / % / / / / / / / / / / // / / / / / ~a / M,LL,f.9.f / / i ^~ Q'T'R / / / ~~`~~ / f 3 ~r ~;~~€1'' 2~/ ~ / // w / SyL ~~~ ~ ~rR 0+ 3~ o~ u / Yr ~ py~ // ~by1l~ d ~~ K 'eM ~On~ N/ ~\ d \ m f0 ~ N /~ pp / i ~ GAO, ooh 1 ~ ~ ~ PLAT SHOWING 0.105 ACRE OF LAND £7 ~e ~ 6 3< R~$ z ~ ~~ m ~ o ~ ~ ~ ~ LYING ON THE SOUTHERN LINE OF 7 ~~ ~ ~~ ~ ~~ *~ ~~ °0 0 ~ ' ~ 9 9 ~ IRON BRIDGE ROAD TO BE DEDICATED ~~) ~~~~ ~ ~~ ~ ~'~ ~~' ~ TO THE COUNTY OF CHESTERFIELD -~~ € y~~~ a°~ y b ~ ~~ s~ D1O 1 B 8-8 F1' I ~~Y e S DALE DISTRICT b j -d CHESTERFIELD COUNTV, VIRGINIA ~ 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- - AGENDA .~~ Meeting Date: January 14, 2009 Item Number: 9.C.3.b. Subject: Acceptance of a Parcel of Land Along Coalfield Road from Midlogreen, LLC County Administrator's Comments: County Administrator: Board Action Reauested: Accept the conveyance of a parcel of land containing 0.214 acres along Coalfield Road from Midlogreen, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OOOU43 VICINITY SKETCH Acceptance of a Parcel of Land along Coalfield Road from Yidlogreen, LLC ~ a. VILLAGE G L ,~ f 6. VILLAGE VIEW D ~ ~ ~1v T 7. ENCLAVE CREEK L ~r CVE HILL RD T ~ 9 1. CHART R LA DR 2. CHART L FF PL 3. CHART R WALK L ~ 0 i4. GHART FiL ~ 9 ~ 5. WESTW OD VIL GE ~ 11 ~ 6. WESTW QD VIL is 7. WESTWC D VILLAGE LN v ' ~ } 8. WATERS 9. CRESCENT GRN 10. ENCLAVE DR o ~~~ 11. CRESCENT PARK D ~' '`~,, ~~a r ~~ov ~ ~ ~- v~` ©'~ 0.214 Acre Dedication 4 v ~ ~ ~ ~ ~~ O ~ ~ Wl U O ~ F e~~ r jT~ O ~ \ Q I N Chesterfield County Department of Utildies W i ~' E $ 1 kcY rgrak 665bi tet Ono( ~~ ~°, COUNTY OF CHESTERAELD GP/N 728-704-7165-00000 a°' DB 1409, Pg.. 220 = 70 . 2 I ~~ o N84'38' 10 "E-_ ~ g~ ,~ 766.28r P Ease. / ^h~ ~ ; ~ r r DB 1002 Pg 597 /' ; ,r' Ex 15' C & P Ease. ~ ; r/i pB 1456 Pg 384 / ~ ' ~ r' Waterline Ease. O~ /, r i /; DB 1731 P9 1465 r ~ 1b/r ' r D8 3252 P9 6 ~ ~• r ,/r / ~o r , r /// ~ /, ~~ poi, / //'~ i ,~~' 000/ i ~ Ib ~ ~0 0~~d~/ ~0"'1~~ ~ ~' o ~' ' ',' 0`a / ~\~~ ~~.~ 6a~ 4''!9 ~%/~ti yr h ti 0 ~ MIDLOGREEN, LLC O 00 ~' ti`s 6•r ~ 704-993g`00000 G 1~ 000 ,,'L6i,' : i•p18~ i,`ti~ GPIN 728- 604 ~ 0 ~, ,~ ,' /,~0 Cr DB 8022, W~OLRIDGE RD. /' ,~ .'~'y~ 13800 N. ,'`.. ~ i ~'. o %,' , :''' jc~ 20' DEDICATION STRIP ' , ~' 0.214 Ac. / `Lid '' ,''/ '' yep ' ~ ~~`i .~ ~, / Quo /~ 9h~~ ~'~~ '~ ~ i~,'~~`,''~ ~' A GRAPHIC SCALE •~0 ', ' i~j ~h~Q ~ ' ~ ~!.' ,'' ~~0 60' 0 30' 60' 120' ,' ,~ ,' ,'' ~zc~ SCALE: 1" = 60' ' %i ~' .' ~,o p"~ ' ~ Q Perm. Slope Eosement ~~~ ~ ~\~~ 0+~0~"~~~~ DB 3252 Pg 646 _ _ ^ _ _ _ _ _ _ _ ~ L=192.56' - -R=254J.24~' -- ` `~ ~=0470'16" CH=192.51 CN BRG=S85'45'02'-N - ~~ N" WOOLRlDGE ROAD STATE RTE 668 Variable Width R/W PLAT SHOWING A 0.214 ACRE PARCEL OF LAND TO BE DEDICATED TO THE Site Plan No. 09PR0109 COUNTY OF CHESTERFIELD LOCATED Co. Proj. No. 08-0225 IN THE MIDLOTHIAN DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA ~~~ALTa Doh `f ~~ ~c OCT08ER 9, 2008 SCALE.• 1 "=60' ~' P d k l & i • G S ~ E it Consul ~ ~ U ~~ ~~ n od neen ennen P.C cune nr ~ c ? ~ ~ L~AJiJ~ViiI~ ,~ JN 21609 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 - ~ AGENDA ~I~H~A Meeting Date: January 14, 2009 Item Number: 9.C.3.c. Subject: Acceptance of a Parcel of Land Along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.015 acres along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.015 acres along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith. This dedication is for improvements to Genito Road in conjunction with the development of Genito Road Industrial Park. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #o~oo~s VICINITY SKETCH Acceptance of a Parcel of Land along Genito Raced from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith N Chesterfield County Department of Utilities ~~ W ~~E $ I hcl egiak 665fii ket u~o~~~ Rfw 3795-972 37G6-9363 4003-465 G E N i T 0 R 0 A D VDGT CENTERLINE P£R pRO,. ~so~-o~G-158, VIRGINIA ROUTE #604 SN?. C-501. R=2995.40' PARCEL A __ w_ _~.._.._ __.-_ __ L=110.16 __._ D=Z'fl6'26" A PORTION OF ~ CND.= l 10.16' GPIN X737-687-3752 N 3 fi875g0.26 CND. BNG.=S62'4i'12"E 0. Q '~ cJ AC. N 3687539.71 - E 11737387.15 ~``~„ Ex(ST, R.j4V E ' 1737485A4 _ _ _ .. DB 3705 PT. 286 _ ._._.. cW O ~ N _ .._ _.. _. _. ~ o cc PRGPGSED R/N' w o _ - ~ _._.._,_ _._ _ __.-.~~ ___.---- _.. ---- O VAR_ Wi(?TN BE~.I. ATLP1vTi~ ESId'.T R=3001.40' a ~ TE~+I?. c~tiSTRuCTiGN EsM'r 12501 GENITO RD. ~ Z L=110.97' w HwY PiAT aooK 2?, ~c. 6s GPIN X737-687-1924 i d=2'07'06" 1 ~ DEERMLL PROPERTIES, LLC CHD.=110.95' t DB 7813 PG. 421 ~ CHD. BNG.=N62'41'31 "W i 1 12419 GENITO RD. IMPRGVE~dENTS N^~T SHQWN ~ GPIN X737-fi87-3752 LINWOOD SMITH JAC08 LEE SMITH i MARGlE SMITH MILLER i ~ 6c CLARENCE E. SMITH ~ DB 3048 PG. 426 ~yy \ 1, T?t!S P! A7 Is BASE) CN A FIE` G SURVEY PER~GRAIED BY BRUCE RflBERTSGN WND Si1R~'EYING, P.C. Ori ~NARCH 15, 2607, .AFt0 iS CORRECT TO THE BEST OF ~dY KNOW! EDGE AN~J BEL?E''. TH OF~ I 124 i 3 GENlTO RD. GPIN X737-6$7-4811 GENITO ROAD ASSOCIATES, lLC & ALAN R. DELfORN, 7R. DB 7669 PG. 247 Z 9 ~Q s~ ~~ sA O G~~ s ~' r~ :~, 2~~~ i "=50' ` 0 a0' 100' CO. PROrJ. 04-0479 CO. S1iE. OSPR0343 ~AUC~ ~~ ~~~~' ~ ' PLAT SHOWING A 0.0 i 5 ACRE PARCEL Iv 0. ,19717 ;,/~~,/~ 01: O NDHEOSOUTHELINETED ~`~~ ~,>~~°~ OF GENITO ROAD, ROUTE G04 ~~ CLOVER HILL DISTRICT, CHESTERFIELD GOUNTY, VIRGINIA Date: 1 d 15 'd8 Scales i~~=:~0' .~',~~sr~h~,t~ ~~ 1 L ~~ #~''~ :`~' '~'~ ~ t ~,~,"~ , ,', `~ ~~"~ r n,~ €_ ~ ~~..,~ Rev: 11 /261dB R, P.0. Box 35311 .Richmond, Virginia PhoneiFax (804)330•-2801 JN Ov71 UOOU~~ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 - ~~ AGENDA .;~,~ Meeting Date: January 14, 2009 Item Number: 9.C.3.d. Subject: Acceptance of Parcels of Land Along Woolridge Road and Timber Bluff Parkway from Watercross Development, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.108 acres along Woolridge Road and Timber Bluff Parkway from Watercross Development, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~c~~U~9 VICINITY SKETCH Acceptance of Parcels of Land along lAloolridge Road and Timber Bluff Parkway from 1Matercross Development, Inc. N Chesterfield County Department of Utilities W ~~ ~' E S I Itcl egtak666.b7 fret V~JCIVJU `' ~' ° ~ CURVE TABLE 00 ~ m ~ ~ ~ x CURVE LENGTH RADIUS TANGENT CHORD BEARING CHORD DELTA Z R' ~ C 1 53.19' 40.00' 31.36 S88' 15'06"E 49.36' 76' 11 '21 " ' ~ ~ ~ C2 80. 1' 789.79' 194.08 S63' 'OS"E 376.94' 2T3 '42" ox ° ~ `O C3 292.88' 56 4. 146.37 N52'10'44"E 29 .65' 2'57'00" o °o, ~ a°o C4 10.0 ' 789.79' 5.01 1' 6"E 10.02' 43'37" °o C5 52.97' 40. 0' 31.18 88'49'36"W 49.18' 75'5 '24" °w D C6 78.61' 78 .79' 39.34 S53'44'29" 78.58' 5'42' 10" °o C7 139. 789.79' 69.94 61'39'14" 13 .34' 10'07'18" CS 1 .4 ' 789.79' 76.47 S72' '41 "E 152.22' 11'03'37" C9 109. 3 55.31 N65'39'48"W 109.52' 16'11'32" ~ ~O i~ w ~~ia~ a~ /~~ i^~ ~ .'~ 4o V~~cojp ~Z ~ ice/ \ ^' ~~C O x v~ C ~ ~ o ZZ'g5£' ~ .. ~ ~ m =' ~ m ~ ~g'6LL oaf '~ ~~ ~rx m b ~ ~ ~ ~i~ C~ ~ SAS ZmN ~D~ " ~ ,lLji Sn ~ ~~' ym~ a vDr~~ ~ '/ Na' ~ ~ O~v ov0 ~x ~ n ~ o\ .c~ ~ D zDm c-• O ~ ~ '~ ° ~ 00 vN ~ ~~~~z ~ ~ ~~ ~ ~ ~v ~~ Z A Z ~ ~~d~ ~~ ~ ~ oN~opV~O~ Gi -xicn0 ~C ~~ ~ ~ 2~~N°jn~~ o0 omm ~~ $ w D j°~ goon C N ~ s ~nCc~~o ~~ ~ »m ~Z ~~ ~ O v ~ Opp ~~o~~ ~O ~~~ n0 c° ~o~ ~ A ~ ~ ~ ~~ v~ ~ ~ Ny ~ ~~~~~,~ ~v ~ DOD ~~ ~ ! ~ Op D ~ m;~ r- ~ ~ nl cr o r ~ ~ ,~ ~ ~ m ~ ~ a i n~ ~~ ~~~ ~ ~ ~ ~Z~ w y.o ..w ~ =~ao~ti2 ~ Oo ~i Ao, g 6Z,/ ox~ ,~ ~ ~~ ~o ~ i nc~noo ~ Oti Z sa ~" ~a r bm ov ~ ~ ~~ n 3N~~ n~~~~~ Q CC A ~) 1~~ ~ ~- Q0 ~' n~OWr~ ewi~w ~~~ ~ O Uti '~~'~~m5 ~ro ~~ ~~\ ~\ vcn ~o~vv~ \ ~-~__ oa 8 ~ ~~ __ o--~„~ZW~n ~ ~i=~~ ~ l3 cr a N n ,, ti ~~ti `jiDO ~~ i y - o ,. ^i<n• ~ a m ~ ~ ~ `~~ ~ory~~~F ~~~JJ ~ ~ o ~ ~l/j~.~ ~ ~n -~ ~o ovoeo~ ~ ~?~~ 6 ~ me 'A i ~` ~ S, ~0'Q ~ ^~ z ~ tl ti c ,r~~rF,Q~y J ~ `~ _ ~ o ~ o 00 ~ GRAPHIC SCALE ~~ ori ~n ~ ~i ~ ~ Z m N g2 N ~4 .Zp ~J ((//~~ CJ1 -' (Z71 ~ (Z)1 R l m ° ~° N O°~ ~ N ~ m ~ m ~ 0~o P ~ 2 D ~ ~ ~ ~ t*~ ri o 0D w J j ~ j o ~i o u°~ ~ ~° w ~ UUUUSI CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA n~,* Meeting Date: January 14, 2009 Item Number: 9.C.3.e. Subject: Acceptance of a Parcel of Land Along Iron Bridge Road from Chesterfield Health Investors, LLC County Administrator's Comments: County Administrator: ~!c:~-~~~•~ Accept the conveyance of a parcel of land containing 0.07 acres along Iron Bridge Road from Chesterfield Health Investors, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000052 VICINITY SKETCH Acceptance of a Parcel of Land along Iron bridge Road from Chesterfield Health Investors, LLC O ~ l~ Ir ~'~~ CT ~-p~~~~~ r, q~~ ~~ ~~I.SD~ P. ~ 4 Y ~~,o ~PK~~ a.07 Acre Dedication ~~~ ~ ~DG PLZ ~" G 2 C? r~r~~~~T S~~~EPA~T~t ~ g~0 . O,Q A~i1~~N DR ~~~ ,~ P pt~ von Bridge R C1 ~' O ~ A~ N Chesterfield County Department of Utilities W ;~~~~ E $ I hc1 eq~ak ti66b7 fret Qn(~~.r.~}a3 THIS SURVEY VAS MADE FOR THE PURPOSE DF IDENTIFY/NG LEGAL BOUNDARIES. THIS SURVEY DOES NOT PURPORT TO !DENT/FY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT VOULD IDENTIFY. THIS SURVEY IS SUBJECT TD ANY EASEMENT pF RECORD AND OTHER PERTINENT FACTS VHICH A TITLE SEARCH M/GHT DISCLOSE. LOWERY L H Qr BRENDA N f GP/N: 7796s4273300000 ARBOR LANDING OB 1656. PG 1662 sECnoN s toT P8 63, PC 7s 32 ~ LOT COT 1 34 33 GREENACRES L/Ml TED PARTNERSHIP ~Q4"E X. VARIABLE W10TH CPIN: 7776s4492900000 N78~ 3 SANITARY AND DB 2857, PC 196 518.8 DRAINAGE EASEMENT D.B. 2104 PG. 1158 ~ ~~, N , ~ , ^I I 113.36 i` ', ~ ~ - III ' - ~ II I e o 2 m £X. 16' WATERLINE I II I V ,h QV EASEMENT ~ I D. B. 2104 PG. 1158 / ~ ~ ~ ~b ^, yu,^q / I~~ ~ ^ 0 ~ w ~ /NYES1pRSr LLC ~ l ~ ll / ~ O ~ ~ 5 000 0 ll l ~" • GP/N. 7788s45 14 0 // 9 ^' I l BR/0CE RRD ~ // o Z ~ 1?001 /RAN l ago i ~ //~. ~ SANITARY ~~~ l/// EX. 16 SEWER EMENT A E S a u A / Z 111 D.B. 2104 PC. 1158 16' WATERLINE ~p ~~ ~ l~ ll EX . ~ ~ lI / I EASEMENT e p l / / / D. B. 2113 PG. L=416 54' 2134 PG B D 374 2 ti's 456 Q o / . . . . 1 ~ c~' / ~ ULAMATE R/W d~Bt771T2" l 1 / l F~RQEAL ~ t - CND 418 35' l i l 1 a ~~ h' ~^ ~ = . 11778274.31 BE pEp/CAtFD CHD BRG=N8076 ~1 nYr ' ~ . ...... TAN=20S46 I / .. v .. .. /W DEDICATION L=41.3?' .. .. ..... ..... ' .. ~ R=394.72 11379, PC 589 b•B'DO?8' ............. ~CEy ~ ~e AD ---.._ _ 1-~_ - CHD=41.33' S~ ROU1E' f0 N 38s3736.19 N8075'30'W CND BRC 2 _ ~ VARIABLE WIDTH R/W ' 1 ' TAN~208.95 __.~ _-- - ~ R/W DEDlCAT/AN -~., JI DB 7es~ PG sos / " 1 ,,.I fi rn,~n .1 .,'~ ..~ .. ~... -..i 1I ~....,.. ~Y ~l i 1:..F+:..4 U. '. ~~: ~i r r' 0 0 0 ~r m ,~ b1 bl f` 0 C O by b i 0 0 0 0 c X ~;' ~~E~:~'~ 2008...3,x. . ~~: 'I ~ .. _~ - " ti. GRAPHIC SCALE 100 0 SO 100 200 ~ ( [N FEET ) 1 inch = 100 ft CO. PROD/.• 08-0213 DRAWN BY.• LEN CO. S/Tf/.' 08PR0420 PLAT of 0.07 ACRES TO Bf DEDICATED BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA DECEMBER 29, 2008 SEPTEMBER 17, 2008 SCALE ~ 1' _ /00' SEPTEMBER 9, 2008 Townes 31TE ENOINEERINO 9850 LOR! ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE~C804) 748-9011 FAX: C804) 748-2590 CHECKED 8Y.• `J®V~~ _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA .:~~~ Meeting Date: January 14, 2009 Item Number: 9.C.3.f. Subject: Acceptance of a Parcel of Land Along Ramblewood Drive from MG Ramblewood, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.023 acres along Ramblewood Drive from MG Ramblewood, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OOOOSS VICINITY SKETCH Acceptance of a Parcel of Land along Ramblewood Drive from MG Ramblewood, LLC ~ r~S f~C CH~s~ c~ H~,~t ~ fi 'AQ ~~ mv~ 1/tfAft $O~~ SPRl1~G ~ ~. ,p ` 0.023 Acre Dedication 4 g ~EftY ~ Q pARK~fZ$ o ~rfi ~a~ L N Chesterfield County Department of Utilities w '~J.E S t hcl egrax 665b7 t?et O,JOVw)V 8 ~1 ~ ~ N Z' ~ 933~l99939 ~~ ~9y9~l993J93995933x33 ~ ~~~~~~ ~ ~ ~ s xZ U ~~ ,~ ~ ~ 9 s e c? W > N e =1. ~~~ ~ ~~ ~ ~~ W ~ ~ ~~k ~~~sh»»3539 ~ 3x33 ~a--~~~`` ~~~ ~W ~~ ~~ ~ ~ _ ~~ ~ 1 ~ '4 ~ sa w = Yu~a /i ® ^ W '~ ~ ~ I 1 ~ ~ ~ ~ h ~ ` ~ A ~ J F i <m ~ ~. ~ 1~ ~ Y~ Ci t ~ ~ ~y \~~ a ,~ ~'~~~~ ~~I ~ ~ ,;. /~~ ~ ° ~ ~ 1 ~ $ W ~ ~ ~> ~ ~ ~ ~ ~~ ~ e ~ ' ~ 3 ~~ e~~ ~~ ~g ~~ \ ~ iW~E i'~°d^ F it ~~rw ~a ,~~,, ~~ ~ ry . ~~ W } LfJ a A ~~ y t i i ~~ s ~ ~ i~ R ~W W ~ ~~ ~~ ~i : C ~~ °~~~ ~ j~~~ QhY Z ~~ ~~ ~~ ~ ~ ee~ ~ ~~rW ~ ~~ _~ ~ ~+ ~ ~a ~~ ~~ ~ G i ~ ~~ ~ ~ ~ s s ~ ~~ ~~ ~ dal !~ !~ ~q q t ~ ~ ~ ~ ~~~ ~~ ~a i~ ~~ ~+ ~'r0 ~~ ~ W ~ ~ ~ i + 1 ki 4y N ~ 2 V ~ O ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~,a Meeting Date: January 14, 2009 Item Number: 9.C.3.g. Subject: Acceptance of a Parcel of Land Along Village Square Parkway from Millwood School County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.089 acres along Village Square Parkway from Millwood School, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.089 acres along Village Square Parkway from Millwood School. This dedication is for future improvements to Village Square Parkway and construction of turn lanes and sidewalks in conjunction with the development of Millwood School, Phase III. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OOOU58 VICINITY SKETCH Acceptance of a Parcel of Land along Pillage Square Parkway from Yiliwood School \ ~' E ~ ~Pi / C7 ~ ~ T ~ X ~ ~~ .~ r m ~ ~~L~~ ~ o ~ ~ { ~ w~sr s ~ +~~rc~r rn ILLgG~S ~ Qi 1,4R~ ~~, ~n Q.089 Acre Dedication ~~ ~aop1,AKE-~ p~ -, ~ C~ ~1~LA ~~ ~ 4 ~\ ti~.l y ~yp~ tip' z C~ 5l `~ 5,45,x` II ~` n Y x, f 1. DDG QDD VILLAS DR 2. DrJG pc~D PARK DR ~ ~ ~~ o 0 a O ~~ O ~, O ~ p N N Chesterfield County Department of Utilities w 'f ' -E $ t Ilcl eglak655bT ket p~0U~9 ~~~cxooacoaoaa~e Mluwoco scnoousuHVrr ulauu.v~ow ,rem ~...,.e.. ~.. a,..~ ~.... -,,,, - ~$~~$~ ~va~R~~R~ y"C.CR~~ ~ ~i I ~1 ., ea. i5~ I~ 'd' .° I ~G p~ ~ ~ ~~~` II ~ Q' I ~ ~ ~~~~ x ~ ~~ti ~ lid ~ ---- ~~ I cl~Ti~ _{~ ~~ ~ `~ °b III g \.~o ~ u " . ~ a ~ R 7~ S R I`o s. i I ~ ,u4TCH BELOW RIOHJ \. I ~! ..~ ~ .~~0~4 ~~~a~ III ;N ~ `, ~ a ~~ III ~ w ~ \ ~ ate" QU LS ''a.~aF~ x~a~~ .~ Z~ x IJII ~\ w~, ~ \\ ~a xr ~ ~~ ~ t3~mlj.l~~a `w~L'~o~ nu,°mq~ ` ij ~g ~ ~ ~ \\\ ~C~~ ,~ mambo S+ ~~ I v~ ~~~~~ ~~3~ ~\\\ ~~~ o \ ? ~ ati`i P b III ~~~ ~~ \ a vi pcnlQ~ 4 v III Oa~sr4t6~ Qp$ ~~yymC#x; g6 ~~ ,~j~ II ~^O C~~y ~22S 8.a~~ \\w Cn o ki.48 ~ $ III ,~I$g R~w, ~ \ (7 '~'~~n Y I Qn R of ^\ 1 ~{3 ,g~ I ~ \- ~ Im1 ~V ,2 il' ~w Im 1~ III ~; ~ ~ \ \ / ~~ III ~c ~'m 1 1 ~ _ / ~ 8 ~ti 1 l J O o ~A\~ ~ / o~ I ~ `\~pl } ~ ~ I c~ 1 1 ~~ / w c ,~y / ~ I ~ ~~ ~ i ~~ I ~ 1 H ~ A ~~ ~ I ~ti ~ \ Z 3 B?~ I ~ ~ ~ ~~m~ ~~n II ~ ~ ~o II , $°i~~ m ~~ III~~ g ? I ~ v wy ~ b ~~~ ~~ ~ Ia e~ ~~ i F ~ ~ ~I X1 111\ 11\ $~ M ~ ~r 8~ II v S II ~~w~ 1 ~ i 11\\\ ~~ sr. A ~'r.o"12 ~d ~ w ~: "J Q~ ~ffi~~ ~ y ~ x ti ~~ ~ ~~ ~ "~o'fe ~, ^ Y: Y `b ~a ~ ~ cS, t of at aF at ~i a ^I M^t },~~~ f)i q ~ ~ A ftir q~ RA Q ` Q ,v O a~ M ~ e, ~~~ a u`a w ~ ~ ~ ` b ~ rD ~Db ~ ~ t~ c i ~ ~ ~ K ~6 ~Ob.~.b N M H M ~tt[ aial'aEY u , AA r l.. 8 ~ ~ '~'` ~ 4 n Yr ~ A ~A Y~ q~ ~ , a,i 1 a 1 1 1~_ 1 1 1 1 1 1 1 1 1 1 1+'~ 1 1 1 1 1 1 1 1 1 1 1 1 ~, x 1 1 .. I I N \ 1 1 ~ ~ 1 1 ~~ 1 ~r ~4~ I ~..I \\ ~wr, 1\ 1 0~~~~~~4~a ~ N~it31c \\~,~ 2 I 1\ x \~ ~ o I~ ~ \\ \1 ~ ~iMMMN~ b~tH& / ~p~ y III W '1 pyW.~Q'q \ ~ ~ ~yH~~~~~5" ~~jp ~ // q~~ w III y~~ .T. r~i~ \ ~`\ ~Ri 1y ~~'xA.a~ ~~'~, ^, ~ // I N ~ \ ~ / / \ ~ oq ~ ~ // Sa / ~~ III 8 ~ \\ y~~ ~~ ~~ ~~~~i~// `~ III ~~ ~ y~ ~\\ ~ \ \\\~ ;~ ~ i / m Z R ~~ \\ ~, \ \ \ b / P , I~' ~ ~- -- a 'n ~~ ~ \\ ~~ / // ~Oby ~ VIZ \ ~ i I! r/I O~~ JJ ~~\ \r~ \\~~~ g 'Y' ~ ~i III ~~vn$ \ i~ ~ ~ ~~E a~ A47TCH ABOVE LEfJ ~N~ ~ \ ~~ ~• / ~~2 Q€ ,^ cow .' e~ ~~ ~~ °~~\ s- \~~ ~14~~~~~ ~ ~~~ o ~ ~~ g9 ~' w~~~ ~ ~ ~~ ~~__,~ ; o ;yam ~ ~ ~~N~ ~ ~ WN 1l ~ ~ A ti~ ~~ 1 ~ 1: ~ y~m- ny • w~ ~5' a ~+ PLAT SHOWINGAIB'WATERLINEEASEMENT,A ~ gs gC s C ~~~ 8S~g$a/~ ~~ ~~ p o ~ ry. ~ ~ ~ VARIABLE WIDTH WATERLINE EASEMENT,A ~ .<¢ §~~~ ~ ~~~ ~tR m o ° ~ ~ v 8 B VARIABLE WIDTH VDOT SIGHT DISTANCE a § $g t o ~ ~ ~ $ ~ EASEMENT, AND 0.038 ACRE TO BE DEDICATED ~ u ~ ~ }" j e'5 ~ q"q~'44 $ ~ s~ cn~ ~ $ e ~ ~ $ TO THE COUNTY OFCHESTERFIEID ~~ ~ -$~~ e ~ kP y~ N' 1 ~ MATOACA DISTRICT O ~ CHESTERFIELD COUNTY, VIRGINIA Q~JOU60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~N11' Meeting Date: January 14, 2009 Item Number: 9.C.4. Subject: Award of Construction Contract for County Project #06-0381, Falling Creek Waste Water Treatment Plant Nutrient Compliance County Administrator's Comments: County Administrator: Action Award the construction contract to Southwood Builders, Inc. in the amount of $20,349,608.56, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of nutrient compliance equipment and systems including a fine screens building and methanol facilities along with associated civil, structural, piping, and electrical work at the Falling Creek Wastewater Treatment Plant. The project is one of five nutrient reduction projects required in response to Chesapeake Bay Water Quality regulations. Staff received nine (9) bids ranging from $20,349,608.56 to $25,289,000.00. The lowest bid, in the amount of $20,349,608.56, was submitted by Southwood Builders, Inc. The County's engineering consultant, Malcolm Pirnie, has evaluated the bids and recommends award of the contract to the low bidder. The low bid is approximately $8 million below the engineer's estimate. Funds for this project are available in the current CIP. District: Bermuda Preparers George B. Haves Attachments: ~ Yes ^ No Title: Assistant Director Utilities # OOOU61 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 y AGENDA Budget and Management Comments: The Board of Supervisors is requested to award the construction contract to Southwood Builders, Inc. in the amount of $20,349,608.56, and authorize the County Administrator to execute the necessary documents. This construction contract award came in under budget, which frees up funding that may be applied to other nutrient removal projects at the wastewater treatment plants. Over $29 million has been spent on other nutrient removal projects at both county wastewater treatment plants to date, with $118 million budgeted overall for the projects. Preparers Allan Carmody Title: Director, Budget and Management p40C1~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 14, 2009 Item Number: 9.C.5.a. Subject: Resolution Recognizing Mr. Donald E. Addison, Jr., Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: This resolution recognizes Mr. Donald E. Addison, Jr., who retired on January 1, 2009 after providing 35 years of service to the Chesterfield County Utilities Department. Preparers Roy E. Covington, P.E. Title: Director of Utilities Attachments: ^ Yes ~ No # OOOUFi3 RECOGNIZING MR. DONALD E. ADDISON, JR. UPON HIS RETIREMENT WHEREAS, Mr. Donald E. Addison, Jr. began his public service with the Chesterfield County Utilities Department's water treatment plants on September 19, 1973, and has faithfully served Chesterfield County for 35 years; and WHEREAS, Mr. Addison demonstrated an impressive scope of talents as the only water plant employee ever to work in the operations, laboratory and maintenance sections, and throughout his career always responding in an admirable manner during crisis situations; and WHEREAS, Mr. Addison advanced in his career to become the Chief Operator of the Addison/Evans Water Treatment Plant, where he set a high standard for supervising water plant operations as evidenced by the facility being awarded the Environmental Protection Agency's Ten Year Director's Award for superior water treatment; and WHEREAS, Mr. Addison was recognized by his peers in the water treatment industry for being a highly competent professional as evidenced by him being named Water Plant Operator of the Year for the State of Virginia in 2000 and serving on the Board of Trustees of the Virginia Section of the American waterworks Association; and WHEREAS, Mr. Addison will forever have the admiration of those he worked with as a strong and capable leader and colleague whose support, companionship and ever-ready assistance brought unity and pride to the workplace. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Donald E. Addison, Jr. for his outstanding contributions, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. U40(af 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2009 Item Number: 9.C.5.b. Subject: Resolution Recognizing the Tenth Anniversary of the Chesterfield Chamber of Commerce County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board adopt the attached resolution recognizing the Chesterfield Chamber of Commerce on its tenth anniversary. Summary of Information: This resolution recognizes the Chesterfield Chamber of Commerce for its tenth year of service to the business community. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ~ No # OOOtl65 RECOGNIZING THE 10TH ANNIVERSARY OF THE CHESTERFIELD COUNTY CHAMBER OF COMMERCE WHEREAS, one of Chesterfield County's seven strategic goals is "To be the FIRST CHOICE business community"; and WHEREAS, Chesterfield County's businesses provide needed goods and services, employment opportunities, a tax base that helps maintain the county's extraordinary quality of life, and more; and WHEREAS, the Chesterfield County Chamber of Commerce, organized in 1999, is now in its 10th year of service to the businesses and communities of Chesterfield County; and WHEREAS, the chamber supports the growth of county businesses and the creation of jobs, provides resources to help county businesses succeed, and connects county residents with the business community; and WHEREAS, this growing organization now has more than 650 members; and includes small, medium and large businesses located in the area; and WHEREAS, the board of directors of the Chesterfield County Chamber of Commerce represents a wide range of businesses, from banking and insurance to accounting firms, publishers and printers to attorneys and accountants, manufacturers, consultants and Web designers, and more; and WHEREAS, the Chesterfield County Chamber of Commerce endeavors to improve the ability of businesses to succeed, and has conducted educational seminars for its members; and WHEREAS, in 2007, the chamber organized the "Celebration of the Vine" Wine Festival, which is now an annual event to promote Virginia wineries, local craftsmen and tourism; and WHEREAS, on the international front, the chamber has adopted a twinning relationship with Gravesham, England, burial site of Pocahontas; and WHEREAS, the chamber regularly hosts a variety of networking events that provide its members with the opportunity to share ideas and resources and to learn from each other; and WHEREAS, the Chesterfield County Chamber of Commerce has partnered with neighboring chambers to promote regional efforts aimed at helping local businesses participate in the ongoing expansion at nearby Fort Lee; and WHEREAS, in these ways and others, the Chesterfield County Chamber of Commerce is a strong voice for business and a link between businesses and the community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the important contributions of the Chesterfield Chamber of Commerce, extends congratulations on the occasion of its 10tH anniversary, and wishes the Chesterfield County Chamber of Commerce and its membership continued success. O Q ~ ~~~ - ~ I~Nt? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 9.C.6. I,~ Subiect• State Road Acceptance J County Administrator's Comments: County Administrator: Board Action Requested: ',Adoption of resolutions for referenced state road acceptance. ~ Summary of Information: Bermuda: Ivystone at South Bend Section 2 Ramblewood Forest Section 1 Dale: Jessup Farms Section H Matoaca: Primrose Section 1 at Foxcreek Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes No # OOOQki'7 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - IV1(STONE AT SOUTHBEND, SECTION 2 DISTRICT: BERMUDA MEETING DATE: January 14, 2009 ROADS FOR CONSIDERATION: KILT DR LORETTO WAY TRALEE DR Vicinity Map: IVYSTONE AT SOUTHBEND, SECTION 2 n ~ ~ O ~ ~ Z v ~ ~ Cltegsk~~C~ Z J~ Z ~ ti s~~ ,~ Kra T U ~ ~ooo o rR Qo q ~~ ~? OFF oR Q ~~ ~ ~ s Q ,~ SpRi v ,~ v Produced By Chesterfield County GIS 00008 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - RAMBLEWOOD FOREST, SECTION 1 DISTRICT: BERMUDA MEETING DATE: January 14, 2009 ROADS FOR CONSIDERATION: CARTY BAY DR CHAPLIN BAY DR GREYLEDGE BLVD GREYLEDGE MEWS GREYLEDGETURN LITWACK COVE DR LITWACK COVE TER MANGROVE BAY DR PARSONS BAY DR TOBACCO BAY CT TOBACCO BAY PL Vicinity Map: RAMBLEWOOD FOREST, SECTION 1 C~ ~~~ ~~ ~O~ ~,p P~ ~Q- G~G0~1 Pp'~0~5 Py ~~ ~Q- ~ Q ~0 .9,0`~'l' ~P Q2 UO U 9~ ~J ~ } p ~ m ~ ~~ ~~ ~ ~Q TH LN ~O8PGG0 gP Produced By ChssteAleld County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -JESSUP FARMS, SECTION H DISTRICT DALE MEETING DATE: January 14, 2009 ROADS FOR CONSIDERATION: MOONLIGHT DR NILES RD ROLLBACK DR Vicinity Map: JESSUP FARMS, SECTION H c'F~ ~ ~O E~ ~~ ~ J R ooN~~GN~ R O~~~BPGKpR L~~P q~ ,~ ~FTT I D Produced By ChesteAleld County GIS Q~~~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -PRIMROSE SECTION 1 AT FOXCREEK DISTRICT MATOACA MEETING DATE: January 14, 2009 ROADS FOR CONSIDERATION: ARWEN MEWS BURNT MILLS LN PRIMROSE TARRY DR RIVERSHOOK TER THISTLEDEW MEWS Vicinity Map: PRIMROSE SECTION 1 AT FOXCREEK Q U FtETH CT 7 ~ pRiMRos ~~ ~O~ ~ T~ s ~~ " R~yo ~~ ~~~ ~. R BURNT MILLS-~ Produced By Chsatertleld County GIS UUQ43'71 _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - ~ AGENDA w~u Meeting Date: January 14, 2009 Item Number: 9.C.7.a. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement and a Sixteen-Foot Drainage Easement Across Lot 76, Hartley Village at Charter Colony County Administrator's Comments: County Administrator: uestea: Grant Jeff W. Kidd and Kimberly H. Kidd permission for a proposed fence to encroach within an 8' easement and a 16' drainage easement across Lot 76, Hartley Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Jeff W. Kidd and Kimberly H. Kidd have requested permission for a proposed fence to encroach within an 8' easement and a 16' drainage easement across Lot 76, Hartley Village at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OOOU`~2 'VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within an Eight Foot Easement and a Sixteen Foot Drainage Easement Across Lot Ti, Hartley Village at Charter Colony ~~ r ~ ~ REQUEST PER11/11SSION FQR .~ A PRQPQSED FENCE ~ . ~ ~' / i ` ~, ~ i ,~° ~ i H~ N Chesterfield County Department of Utilities W 1 ~ i' E S I hcl eq~aK U5b7 Ref U00~'73 XX -FENCE AREA TO BE Ate. LICENSED 'mss 1 ~ A~' s I ~ LOT 77 ~ LOT 74 1 (-- ----------- ----------- ~ S28'37'DO "E 91.07' 8 I I I 18' 16' EASEMENT -~--- LOT75 ~h I NOS' I~ I~o to la THERE ARE I NO CONTOURS I LINES ON TH/S I PROPERTY I S/L T FENCE AS I REQU/RED ( f . -- --- LOT76 --- 8~--------~ 16' EASEMENT I ~; N 0.276 ACRE I -~ _ .50 I 8 ~I 1791 I ~ a o I ~ -I-- ~~~~~ ° DECK ~ 24.92 2. PROPOSED h DWELLING z. f.42' 'o ' 17.0' f w s~ "' O 0 - 17. o' COMMON AREA 8' PR/I/ATE _PEDESTR/AN ACCESS EASEMENT, & 8' WATER & SEWER ~fls£M.ENL---_-- 0 p STONE ~ coNSr. ENTR4NCE N26'>936'1H 91.00' QACH LONE 44 ' R/W DATE:5/25/2004 SCALE:1 "=30' JOB NO: C0410592 Jeff W. Kidd Kimberly H. Kidd 1207 Bach Ln DB. 8263 PG. 798 PIN: 727699125400000 Corr~pi/ed Plot Showing LOT 76 H.4RTLEY I//LLAGEat CHARTER COLONY Chesterfield County, I/i~ginio CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA .~~ Meeting Date: January 14, 2009 Item Number: 9.C.7.b. Subject: Request Permission for a Proposed Stone Retaining Wall and Landscaping to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 40, Madison Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Reguestedt Grant Earl C. Andrews permission for a proposed stone retaining wall and landscaping to encroach within a 16' drainage easement and an 8' easement across Lot 40, Madison Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Earl C. Andrews has requested permission for a proposed stone retaining wall and landscaping to encroach within a 16' drainage easement and an 8' easement across Lot 40, Madison Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0400'75 VICINITY SKETCH Request Permission for a Proposed Stone Retaining 111Fa11 and Landscaping to Encroach 1A~ithin a Sixteen Foot Drainage Easement and an Eight Foot Easement Across Lot 4t, Madison Village, Section A at Charter Colony w a ~ ~ p '~ ~ ~ '~°l r REQUEST PERMISSION FOR PROPOSED LANDSCAPING AND A STONE RETAINING - WALL E~ ~ _ G R AGE ~~ C~ ~ 4 C~ 5 ~ ~ ~~ 7 ~ Q Q 0 :v Igo ~ ~ x 2 ~~ ~~ ~ ~ Chesterfield County Department of Utilities s 1 Irol egrak 116.67 fret OOOU'76 ~ ~ c ''Unde~grvund Uti/iY/Q8 ~ Lor 4~ ~ ~~ ~~ r. .- - '" ~ Rod(f~ ~f .- ,'~.-~---r- ~.----, ._~--- !• +- 1' r " I I ~~~~~~ ~ ~ ~r C!~ ~o ~ i i4 P ~ r r (p~e,~r. (oiah~ ~~~ ~I~la~ 16jf~r'1il~C ~ ) ~c i~r- ~+ A c~cpr~sS ~ ~ i 16' AR4/iWIG~E'-~ EASEIIlENT + ~4~1L'iH ~~ ~r4~ a~•~~-, ~ Mark B. Beall ~ laic. No.16l~ ` 5/19/20dIB ~ Area to be Licensed LOT 442 r+B' E~ISE7NE7V1• Rod(f) E~I•SEMENT ~~ ~~. _ ..~- --- -- _J r L r40 ~ ~' ~" I 02~ ACRE 16' DRAINAGE ~ . ~~ EASEa/DVT ~ t~#. I ?7• I j. I ~'14<tos 1~ 5'Tt7RY 9R/CK ~ ~ fR4~4/E ~ rr/ c,~RAGE ~ .~ _ ,,. ~ 0 I h a L _~ ~. • N ten N75'S0'00"W 60.10' SHAWHANPLACE 4¢' R/Cf~ w ~~ 0 w w y Trans Rod(f) tar 41 ~~ w i N GRACE ORIVE (EX)"D.J s' vDOr ARAlK4GF Ei4.SEAIENT Earl C. Andrews, etal 14106 Shawhan Pl DB. 8352 PG. 551 trR~ Improvements on PIN: 724705761800000 LOT'40,SECTIDNA oA~:S/~9/2008 MADISON 1//LL~4GEA T CHARTER COLONY SCALE;1 ='.~0' cos No: coe2ols¢ Chesterfield County, Virginia Pur. Andnsws, Earl C. ~ Elizabeth K. CHUG QED DNG~ KG • PUWNf:AB • AACHRECTS • EN~INE~IS • SUtiVEYORS• SOt Brandrvay Road BuKa X00 •AfChrnond, HirpNa?~234 •PFane (a04~ 704-0671 •FaR (A0~ 704-2A26 1MM/R.b01iK,OQ UU O U'7'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA h~~p Meeting Date: January 14, 2009 Item Number: 9.C.7.c. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 7, Berkley Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Desi L. Wyatt and Veleska M. Wyatt permission for a proposed fence to encroach within a 16' drainage easement across Lot 7, Berkley Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Desi L. Wyatt and Veleska M. Wyatt have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 7, Berkley Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the proposed fence will be installed 3' off the rear property line to allow maintenance of the existing Swale in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OOOU'7~ VICINITY SKETCH Request Permission for a Proposed Fence to Encroach lAlithin a Sixteen Foat Drainage Easemcnt Across Lot 7, Berkley Village, Section A at Charter Colony E ~, REQUEST PERMISSION FOR A PROPOSED FENCE C ^ ~ ~o 5 O~G ~O ~ ~ ~~ ~ y~ 0 RA N Chesterfield County Department of Utilities ~ti w ~- fr s I hcl eq~ak LI5bT ket O~}OV`79 0?HERBUpi$ _~~ YIATtBIf T!i lOU~pAiir LIN6R THIS IS TO CERTIFY THAT oN ~X -FENCE MADE AN ACCURATE FIELD SU6 PREMISES SHOWN HEREON, THA AREA TO BE IMPRgVEMENTS ARE SHOWN HE ARE No ENCROACHMENTS HY rr LICENSED EITHER F'RpM ADJOINING PREM; SUBJECT PREMISES UPON ADJI 0TH THAN SHOWN HEREON, ^ ~.~~~~ /., j FENCE MUST STAY 3' YOUNGB t]0 , T LER 4 ~S$~g OFF REAR PROPERTY LINE 11~MR`1 r (.f~i/~ GREQORX G. MCOLOTHLW N0. 2657 v LOT TEL. PED. CABLE TV PED, WATER METER 3' IS PLAT WAS PREPARED WITHOUT THE NEFIT OF A TITLE REPORT AND MAY HE BJECT TD EASEMENTS aF RECORD WHICH E NOT SHOWN OH THIS PLAT, IS PROPERTY LIES WITHIN ZONE 'C' CORDING 1"D THE BASE FLDOD EVATION AS GRAPHICALLY SHOWN DN E FLOOD INSURANCE RATE MAP 1N1T1' PANEL NUMBER 310035 OOE2H, :TINE DATES MARCH 16, 1983 2GROUND POWER & TELEPHONE ~~'~9 ~, ^^ :n ,r . / n~C ~`-_ 1.z ~ P '~~e LOT W~ 10.4' ~~ ~~ 'AS ~ IARKER ~ in - .-._ 8 D~40-14-32 ''' R~50,00' , • ; L^33,12' ~ ~. tal'fARTER WALK PLACE Desi L. Wyatt c4a' R/w) D:46-27-~e Veleska M. Wyatt ~ 2;43' 14608 Charter Walk Pl DB. 7797 PG. 625 PIN: 723704639800000 PHYSICAL IMPROVEMENTS ON LOT 7 BERKLEY VILLAGE SECTION A AT CHARTER COLONY ~IIDLpTNIAN DISTRICT CHESTERFIELD COUNT_ Y, PURCHASER~_ WYATT, DESI 6 VELESKA N67.30'00 W 72'04 FT. TO THE 5.17, W/L EXTENDED CHARTER WALK LANE x'OiJNa8EL00D, TYLER & ASSOCIAT,~S, P. C. CIVIL ENGINEERS, PLANNERS L LAND SURVEYORS 7309 HANOVER GREEN DRIVE IX 517 MECHANICSVILLE, Va VIRGINIA 040080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - ' AGENDA D- IN~* Meeting Date: January 14, 2009 Item Number: 9.C.7.d. Subject: Request Permission for a Concrete Driveway to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 42, Tarrington, Section 4 County Administrator's Comments: County Administrator: Board Action Requested: Grant Stylemark Homes, LLC permission for a concrete driveway to encroach within a 16' drainage easement across Lot 42, Tarrington, Section 4, subject to the execution of a license agreement. Summary of Information: Stylemark Homes, LLC has requested permission for a concrete driveway to encroach within a 16' drainage easement across Lot 42, Tarrington, Section 4. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the driveway will not affect the existing storm sewer in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #ODU0~1 VICINITY SKETCH Request Permission for a Concrete Driveway to Encroach lA~ithin a Sixteen Foot Drainage Easement Across Lot 42, Tarrington, Section 4 N Chesterfield County Department of Utilities w ~~ E s I Irol eyiax 116b7 ket / / / / j \ / / / / -' ~ / / -' / ~ - / ~'/ ~ . - i' / / ~ l LoT 32 - ' / ~~- ' So 5~ / / / / LOT 33 ~ ~, l ~~ ~ 22 • ~ ~ ,~ r / / \ ~ ' ~ /~ S58'S4 23 "W 9.3, 33 \\~~~ --- ~; ~ ____ ___-1-_~•-._T_~ ~ /l %l/6' DRAINAGE ~ _ 1 ~ , EASEMENT / ~ g' EASEMENT / W,4L1_. l :: /g' / _ T 42 ~ a/ '~ ~~^4 ° O 0.50 ACRE ;' ;,~ ~ ` ~, ~ / 1.T 1 / / / o ' ~7 ~ M3 r / y, 11 EXISTING ~;^~,~. ~ , ~:'~?::;~>>.,; ' n ° ~ .:I / l .2 HOUSE O 7 4. U k:'' Driveway `l F~- ~ / , ~ 1 ,: ~ ~a tti ~ a ~ , ' ~, -- . , _ /N' Encroachment '~ II h Q ~ YxS AREA TO BE - - ~ ,~k ~/ ~ LICENSED r ~ A.. N ~ ~ ~ N _ i. (^ Stylemark Hamee LLC ~ ~• ~ '~' J~1 4106 Welb Dn A ~ t (~ y , I DB. 7500 PG. 163 ;V ~ J~ Q0' PIN: 732726346700000 ~ as '''+~~ ' VARIABLE WIDTH VDOT DRAINAGE EASEMENT ~10' EAStMtwt ~_ ~-~~. .-' ~> r#~ t ,. ' i Woter7Meter L=93.27 R=60.0' L lul• {'2),~ , ~ ~ DROP ~ ~ ~ : i" WELBYDRIVE ~ ~~~ ~~ ~~ ~ ~~ • 50' R/W . 9 ' 8 e cu ~ gyp ~. ~~~2 R R o~ -+ ~ 4 TOPOGRAPHICAL SURVEY ON ~~~~a ~~ s e~~~~~ Q~~gg~ ~~ S Bois ~ ~ ~ ~ ~ LOT 42, SECTION'4',TARRINGTON ~~~ ~ ~~~~ ¢~~ ~~~9 ~ ~'~ ~~ v'N 1 ~ N ~ g ~ ~s ~ ~` ss~' ~o~ ~~€ ~~ $ ~ CNE47ERFlELD COUNTY. VIRGINIA U~~QU83 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ~~.~,w Meeting Date: January 14, 2009 Item Number: 9.C.8. Subject: Approval of Lease of Huguenot Road Baptist Church and The Episcopal Church of Our Saviour to Provide Senior Citizen Programs County Administrator's Comments: County Administrator: Authorize the County Administrator to enter into lease agreements with Huguenot Road Baptist Church and The Episcopal Church of Our Saviour to provide senior citizen programs. Senior activities at The Episcopal Church of Our Saviour have been operating since July 2008. It is anticipated that the program at the Huguenot Road Baptist Church would begin on February 1. The proposed lease agreements will serve to document the ongoing activities. Summary of Information: The Chesterfield County Parks and Recreation Department is sponsoring older adult activities at satellite locations in order to better serve the recreation needs of senior citizens. In July, funds were allocated by the Board of Supervisors to operate programs at The Episcopal Church of Our Saviour four days per week and at Huguenot Road Baptist Church one day per week. Activities include classes in aerobics and arts and crafts as well as special events, including brown bag education series and potluck luncheons. The program at The Episcopal Church of Our Saviour is cosponsored by the nonprofit group, Chesterfield Senior Center. They work with Parks and Recreation staff in programming the activities and to manage the site. The District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ^ No # o~®e~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) program has been operating at the Episcopal Church of Our Saviour since July with great success. The leases will be for use of facilities Monday at Huguenot Road Baptist Church and Tuesday through Friday at The Episcopal Church of Our Saviour from 9:00 am to 4:00 pm and for special events as mutually agreed. The total rent for both locations is $500.00 per month. Funds are available in the Parks and Recreation Department budget. Approval is recommended. ~~®~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA gCIN Meeting Date: January 14, 2009 Item Number: 9.C.9.a. Subject: Set Public Hearing Date to Consider Amending Section 19-507 of the County Code Relating to Height Exemptions for Church Steeples County Administrator's Comments: County Administrator: n Reauested: Set March 11, 2009 for a public hearing to consider amendments to the County Code relating to height exemptions for Church Steeples. Summary of Information: The Planning Commission held their public hearing on the attached church steeple height exemption ordinance amendment on November 18, 2008. The Planning Commission recommended denial of the ordinance amendment based upon a concern that allowing church steeples to increase in height through an administrative approval process would eliminate the opportunity for concerned residents to participate in a public hearing process. Summary of proposed church steeple height exemption ordinance amendment (Section 19-507) The amendment will allow church steeples in residential districts to increase in height above ground level to a maximum of three times the building height not to exceed a total of 150 feet. Currently steeples cannot exceed fifty (50) feet above grade which is ten (10) feet higher than buildings are allowed in residential districts. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # QQQQg~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-507 OF THE ZONING ORDINANCE RELATING TO HEIGHT EXEMPTIONS FOR VARIOUS STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-507 of the Code of the County of Chester field 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-507. Height exemptions and limitations. 000 (fj Except for the height limits set forth in this section and the limitations of sections 19-507.1 and 19-507.2, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: District Height Comments A 150 Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. R or R-TH 50* Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. *Amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subject to the yard requirements specified in section 19-555(1). Steeples, spires, cupolas, and domes for churches may be increased up to a height of 150 feet as long as the overall structure height does not exceed a ratio of 3:1 to the buildin height to which it is attached. R-MF, O-1, 75 Subject to the required yards for principal structures of the or C-1 respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. Any other 150 Subject to the required yards for principal structures of the district respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. (2) That this ordinance shall become effective immediately upon adoption. ~~Q~)$~ 1925:79866.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 14, 2009 Item Number: 9.C.9.b. Subiect: Set Public Hearing Date to Consider Amending Sections 19-105, 19-111, 19-301, 19-508.3, 19-518 and 19-519 of the County Code Relating to Crime Prevention Through Environmental Design County Administrator's Comments: County Administrator: Board Action Requested: Board of Supervisors set February 11, 2009 for a public hearing to consider amendments to the County Code relating to Crime Prevention Through Environmental Design (OPTED). Summary of Information: The Planning Commission held their public hearing on the attached OPTED zoning ordinance amendments on November 18, 2008. Following their public hearing, the Planning Commission, on a 4 - 1 vote, recommended approval of the ordinance amendments relating to OPTED. The Police Department strives to achieve effective crime prevention strategies that maximize citizen safety and minimize criminal activity. One such strategy is OPTED because it focuses on the proper design of the built environment that leads to a reduction in crime, as well as the fear of crime. The proposed ordinance amendments proactively address safety concerns by designing natural crime prevention measures into new development without adversely affecting construction budgets. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # OfJ0U8$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of proposed Crime Prevention Through Environmental Design (CPTED) ordinance amendments (sections 19-105, 19-111, 19-301, 19-508.3, 19-518 and 19-519) The amendments will make the following ordinance changes: • Define Crime Prevention Through Environmental Design (CPTED) • Require multiple windows on building end walls in R-TH and R-MF zoning districts. • Stipulate an evergreen shrub height limitation within 10' of building entrances in R-TH, R-MF, 0, C and I zoning districts. • Create a minimum lighting standard of one foot-candle for parking areas, driveways and sidewalks in R-TH, R-MF, O, C and I zoning districts. • Specify consideration for the location of trees and light poles to minimize potential conflicts. 000089 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 RELATING TO CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 of the Code o the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE III. DISTRICTS 000 DIVISION 11. R-TH RESIDENTIAL-TOWNHOUSE DISTRICT 000 Sec. 19-105. Required conditions. The purpose and goal of the following conditions is to create developments that protect against overcrowding, undue density of population, obstruction of light and air and that are attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Townhouse buildings should possess architectural variety but enhance an overall cohesive residential character. Character should be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines or other appurtenances such as lighting fixtures and/or planting. Townhouse rows of more than six units shall be clustered and employ sufficient variety of setbacks between units to avoid monotonous facades and bulky masses. The conditions specified in this section shall be met in the R-TH District, except as noted in section 19-106: 000 (r) Crime Prevention Through Environmental Design (OPTED) criteria: To increase opportunities for natural surveillance, end units on multi-story groups or rows of townhouses shall have multiple windows per end) side unless prohibited by building code regulations. 000 DIVISION 12. R-MF MULTIFAMILY RESIDENTIAL DISTRICT 000 Sec. 19-111. Required conditions. The purpose and goal of the following conditions is to create a development which protects against overcrowding, undue density of population, obstruction of light and air, and which is attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings should possess architectural variety but enhance an overall cohesive residential 2~a3:~ss~o.i i OOOOJO character. Character shall be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting. The conditions specified in this section shall be met in the R-MF District except as specified in section 19-112. 000 ~j,~ Crime Prevention Through Environmental Design (CPTED) criteria: Unless prohibited by building code regulations, buildings shall incorporate multiple windows on all sides in order to increase natural surveillance. Evergreen shrubs and trees with mature growth habits greater than three feet in height shall not be planted within a 10 foot radius of any common or individual building entrance or exit. 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS* *Editor's note: The requirements specified in this division shall apply to all development within the county. In addition to these standards, there shall be additional standards which apply to residential, office, business and industrial development, as well as signs and access and internal circulation and other aspects of development as provided in this article. Subdivision I. General Provisions-Countywide Sec. 19-301. Definitions. 000 ARTICLE VI. DEFINITIONS* 000 Crime Prevention Through Environmental Design (CPTED): the use of design techniques intended to lead to a reduction in the fear and incidence of crime and an improvement in the quality of life. 000 Sec. 19-508.3. Exterior lighting. ~ With the exception of single family residential uses and parking areas for R-TH and R-MF zoned properties, all exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed five-tenths foot candle above background, measured at the lot line of any adjoining A, R, R-TH, MH or R-MF district. Except in village districts where light standards may be required to be compatible with unique architectural styles or developments having ornamental pedestrian style lighting, lighting standards shall be of a directional type capable of shielding the light source from direct view from any adjoining A, R, R-TH, MH or R- MF district or public right-of--way. a~23:~ss~o.i a 0000~~ Crime Prevention Through Environmental Design (CPTED) criteria• ~1,) Developments within R-TH, R-MF, O C and I zoned properties shall illuminate all parking areas, driveways and sidewalks with a minimum maintained illumination level of 1.0 foot-candle (f/c). Afoot-candle output diagram calculated horizontally at grade shall be submitted for approval that specifies the light loss factor used to assure the 1 0 foot- candle level for the life of the project. R-TH liahting_plans shall be filed at time of tentative plat submission R- MF, O, C and I lighting_plans shall be filed at time of site plan submission ~3,) Li~htin~ plans shall cover the entire site that is to be developed and shall include light fixture specifications fixture mounting details and proposed landscaping_ 000 Subdivision III. Landscaping 000 Secs. 19-518. Plant material specifications. 000 (c) Landscaping design: Generally, planting required by this subdivision should be in an irregular line and spaced at random, except where otherwise indicated in any applicable, officially adopted plans and guidelines for landscaping. Clustering of plants and tree species shall be required to provide a professionally acceptable composition and mix of vegetation. Decorative walls and fences may be integrated into any landscaping program. The use of such walls or fences, having a minimum height of three feet, may reduce the amount of required plant materials as determined at the time of site or schematic plan approval. ~2,) Crime Prevention Through Environmental Design (CPTED) Criteria: Evergreen shrubs and trees with mature Growth habits greater than three feet in height shall not be planted within a 10 foot radius of any common or individual building entrance or exit. 000 Sec. 19-519. Landscaping standards for surface parking areas. 000 (c) Design: Landscaped areas shall be reasonably dispersed, located so as to divide the expanse of paving. The county encourages the use of continuous planting islands wherever possible to minimize individual planting islands. Continuous planting islands shall be used to define entrance driveways, OOOU~2 2723:78870.1 and within parking areas, walkways. No areas within the required setbacks shall be included as part of the required parking area or landscaping area. Landscaping in best management practice bio-retention islands located within parking areas shall count towards required parking lot landscaping. ~2,~ Crime Prevention Through Environmental Design (OPTED) criteria: For crime prevention and natural surveillance purposes and while accomplishing the standards of Sec. 19-519(a), parkin lg of lights and parking lot trees shall be designed and located to minimize conflicts between the two and maximize li ht output throughout the life of the rp o~ect. (2) That this ordinance shall become effective immediately upon adoption. OOOU~3 2723:78870.1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 1o.A. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Reauested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # O~OU~l~ Prepared by Accounting Department December 31, 2008 Date Bean 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 117,742,200 Outstanding Date Balance Ends 12/31/2008 11/19 $8,855,000 11 /21 7,300,000 11/23 4,500,000 11/24 17,410,000 10/09 9,225,000 12/17 1,236,887 12/ 10 179,901 11 /24 11,405,000 11/24 9,545,000 11/27 21,050,000 90.706.788 Approved Amount (~~J~O~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE January 14, 2009 BOARD MEETING DATE DESCRIPTION 07/01/08 FY2009 Beginning Budgeted Balance 11/19/08 FY2008 Results of Operations (net of reserves) 11/19/08 Designation for use in FY2010 11/19/08 FY2010 Projected Undesignated Fund Balance AMOUNT BALANCE $53,495,000 17,209,495 $70,704,545 (17,209,495) $53,495,000 $53,495,000 ~~Q~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 01/14/2009 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 24,522,998 4/11/2007 FY2008 Capital Projects (19,581,000) 4,941,998 10/10/2007 Fire Logistics Facility, Phase II (150,000) 4,791,998 2/13/2008 Web streaming hardware, software, services and support (72,240) 4,719,758 6/25/2008 Return funding from Circuit/General District 117,430 4,837,188 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 ~~~~~~ on ~- A ~ ~ ~ ~ ~ ~ M ~ ~ N ~ ~ ~ -1 0 1^ ~ 0 0^ " ~ ~ ~ ~ ~ 6 9 N b R ~ bl4 ~ ~ ~ ~ C "'~ ~ ~ ~ O ~ 01 b 4 b 4 .~ EA 69 F~1 ~ ri ri A z ~ ~ M E'~ ~ ~ O O 0 --~ N --~ N oo ~n ~ o0 ~ 00 Z O\ ~ . ~ . ~ N N ~ ~ N b ~ f!-? 69 69 W ~ ~ ~ ~ D C O O O O O O E,,,i h p~ ~ ~ ~ s ~ ~ ~ d c s s ~- s ~ ` v1 A ~ ~. .--~ ~ ~ M ~ i. N l~ N ~ M ~ ~+ ~O ~t N ~D M ,-~ ~ N N ~ a V ,--~ "'~ a ~ ~ ~ ~ ~ ~ ~ > ~ ~ " ~ ~ A W U A ~ ~ U ~Q~U~~ CHESTERFIELD COUNTY .~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA y~~~ Meeting Date: January 14, 2009 Item Number: 12. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(29), Code of Virginia, 1950, as amended for 1) a discussion of the award of a public contract involving the expenditure of public funds, including an interview with an offeror, and 2) a discussion of the terms or scope of the contract, where discussion of these matters in open session would adversely affect the bargaining position of the County and would adversely affect the procurement process. Preparers Steve L. Micas Title: County Attorney 0425(00):80434.1 Attachments: ~ Yes ^ No 000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 16.A. Subiect: Resolution Recognizing the Honorable Arthur S. Warren as 2008 Chairman of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize Mr. Warren for his outstanding leadership as 2008 Chairman of the Chesterfield County Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000100 RECOGNIZING THE HONORABLE ARTHUR S. WARREN AS 2008 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Arthur S. Warren, Supervisor representing the Clover Hill District, served as Chairman of the Board of Supervisors from January 2008 to December 2008 and during this period, demonstrated exemplary leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Mr. Warren's chairmanship, the county achieved many successes including maintaining the county's AAA bond rating from each of the three major rating agencies; reducing the real estate tax rate from $0.97 to $0.95, while balancing the budget during difficult economic times; enhancing the Tax Relief for the Elderly program; and ending FY2008 with positive results of operations; and WHEREAS, other successes under Mr. Warren's Chairmanship include selection of a new Fire Chief; adoption of a new compensation plan for Police and Fire; administration of the county's third Business Climate Survey and the sixth Citizen Satisfaction Survey; the county receiving ten NACo Achievement Awards and Public Affairs receiving six communication awards from NACIO; recognition of Chesterfield County for the third time as "One of America's Promise 100 Best Communities for Young People"; selection of the Chesterfield-Colonial Heights Department of Social Services as one of thirteen localities to participate in First Lady Ann Holton's foster care transformation effort; and WHEREAS, service enhancements to benefit county citizens include implementation of Live, web-based video streaming of Board of Supervisors meetings; re-opening of the Meadowdale Branch Library in a new 20,000-square foot facility; implementation of DMV Select Services by the Treasurer and Commissioner of the Revenue's offices, providing DMV-related registration services for our citizens; successful transition to the In Focus System, automating many of the financial business processes for the county departments and schools; creation of the Capital Region Workforce Partnership, a new regional workforce consortium; Chesterfield Community Corrections Services serving with nine other local community corrections and pretrial agencies throughout the state as pilots to (~QO~~~. implement Evidence Based Practices; receipt by the Fleet Division of the ISO 14001 Environmental Certification, as well as their E-3 certification and receipt by the Waste and Resource Recovery Division of the EPA Performance Track approval, as well as their E4 certification; and documented energy savings of $800,000 through use of the Schedule 132 tariff available from Virginia Power; and WHEREAS, major economic and community development successes include completion and opening of the first office building in Watkins Centre - Village Bank at Westchester; advancing the new Stonebridge redevelopment project (formerly Cloverleaf Mall), including rezoning approval, completion of the financial investment agreement and land purchase, relocation of the merchants and closure of the mall; establishment of the "Business Expansion Incentive Fund"; the announcement of 16 economic development projects and more than $133 million in investment, as well as 543 new jobs; recruitment of the Mazda Motor Corporation, Sabra Dipping Company and SportsQuest Olympic Training Facility to the county; adoption of the Northern Courthouse Road Community Plan, providing a guide for making land use decisions along this major transportation corridor; approval of Roseland, the county's largest development proposal incorporating mixed uses and using environmentally-friendly, low-impact development techniques; development and adoption of the Upper Swift Creek Plan amendment, to guide future development and provide balanced benefits to the community, property owners and current and future area citizens; completion of the Jefferson Davis Corridor Analysis, documenting the revitalization efforts that produced $475,000,000 in new investment, an 11 percent drop in major crime, and residential values increasing greater than the county average; completion of various transportation improvements, including the Beulah Road bond project from Summerleaf Drive to Hopkins Road and the McEnally Drive cash proffer project between Spring Run Road and Winterpock Road; completion of a guide and .web document by the Chesterfield County Sustain Our Communities Committee to assist neighborhoods and business areas in improving their communities; and beginning the process of revising "The Plan For Chesterfield," the county's comprehensive plan, to guide the wise use of land and resources, and help solidify the county's vision for the future. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes the county's many accomplishments and applauds its 2008 Chairman, the Honorable Arthur S. Warren. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Mr. Warren with a plaque oooa_oz recognizing his distinguished January 2008 to December 2008. service as chairman from ~~~~_~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2009 Item Number: 16.6. Subiect: Recognizing Mr. William H. Howell for Dedicated Service to the County as a Board Member of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Action Adoption of attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing William H. Howell for dedicated service as a Board Member of the Central Virginia waste Management Authority from February 1990 through December 1993 and from January 1996 through December 2008. Mr. Howell's distinguished service on the CVWMA Board will conclude on December 31, 2008. Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ~ No #~~~~~~ RECOGNIZING MR. WILLIAM H. HOWELL FOR HIS DEDICATED SERVICE TO THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY WHEREAS, Mr. William H. Howell became a charter member of the Central Virginia Waste Management Authority (CVWMA) in 1990; and WHEREAS, Mr. Howell has served as a CVWMA Board member representing Chesterfield County from February 1990 through December 1993, and again from January 1996 until January 2009; and WHEREAS, Mr. Howell served in various leadership roles on the CVWMA Board; and WHEREAS, Mr. Howell worked to build consensus among the thirteen participating localities in the authority to provide economical recycling programs for area residents; and WHEREAS, Mr. Howell has been a strong voice for regional cooperation in the areas of recycling and waste disposal in the Central Virginia Waste Management Authority region; and WHEREAS, Mr. Howell has always worked closely with the county's administration and staff to ensure the county's needs were met within a regional framework. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes Mr. William H. Howell and expresses appreciation to for his many years of dedicated service to Chesterfield County, its residents, and the Central Virginia region. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Howell and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. u~oa~~s M Subject: Date: Jan CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 14, 2009 Item Number: 16.C. Resolution Recognizing the Jefferson Davis Association and the Americana Coalition Members for Service to the Residents of Americana Mobile Home Park County Administrator's Comments: County Administrator: Board Action Reauested: Mrs. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing the Jefferson Davis Association (JDA), and the Americana Coalition. Summary of Information: This resolution recognizes the Jefferson Davis Association and other partners of the Americana Coalition. The Americana Coalition members worked together to assist with the needs of the residents of the Americana Mobile Home Park resulting from the 2008 closure of this facility. The members of the Coalition worked tirelessly to respond to individual needs as the result of the closure. They are to be commended for their caring and compassionate volunteer actions. Preparers Sarah C. Snead Attachments: ^ Yes Title: Director, Social Services No # 0007.06 RECOGNIZING THE COMMUNITY RESPONSE TO AMERICANA MOBILE HOME PARK CLOSURE WHEREAS, in September 2007 approximately 275 households in the Americana Mobile Home Park were notified of the sale and impending closure of the park by a developer; and WHEREAS, many trailers were too old to be moved to other parks and many residents were elderly or disabled or had limited financial resources making relocation challenging; and WHEREAS, concerned citizens and agencies partnered with the Jefferson Davis Association (JDA) forming the Americana Coalition, including the Better Housing Coalition, Chesterfield-Colonial Heights Alliance for Social Ministry (CCHASM), Commonwealth Catholic Charities, Elder Homes; Middle District Baptist Association, United Methodist Urban Ministries of Richmond, United Way of Greater Richmond and Petersburg, Chesterfield County Community Development and Chesterfield-Colonial Heights Department of Social Services; and WHEREAS, Bon Secours Memorial School of Nursing voluntarily assessed disabled or elderly residents; the Middle District Baptist Association and area churches, including Chester Baptist, Chester and Ampthill Presbyterian, and Sherbourne and Trinity United Methodist and others, identified housing resources, moved households, demolished decks, porches and fences and removed debris to ensure residents could receive the park's relocation reimbursement payment; Senior Connections assisted elderly residents, CCHASM and United Way made referrals and participated in arranging financial assistance; and various community helpers located property, new mobile homes, apartments or houses, cleared lots after moves, secured deposits, down payments or temporary lodging; and representatives of the JDA worked with others to help the many abandoned animals and the feral cat population; and WHEREAS, Chesterfield Community Development Division led coordination of resources; County school administration helped assist students affected by relocation; Chesterfield Mental Health Support Services worked intensively with persons they serve to transition them to new housing; and the Department of Social Services operated a hotline for residents to ensure locally relevant referrals and follow-up; and WHEREAS, the JDA and the Americana Coalition held a public meeting in March 2008 to provide a forum for community organizations and businesses to offer resources and provide assistance to the residents; and WHEREAS, the JDA maintained a regular presence in the park, assessing resident needs, providing information, direction and encouragement to take advantage of available resources, as a result of which all lots were successfully vacated by early November 2008; and ~~~~_®~ WHEREAS, the assistance made available by the JDA and the Americana Coalition, comprised of county representatives, area churches and myriad community organizations and individuals, provided moral support, physical labor, financial aid, and a guiding hand. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes the leadership of the Jefferson Davis Association, and the compassion of the community members and county organizations which collaborated to demonstrate the strength of neighbors and good citizens. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to the members of the Jefferson Davis Association and the Americana Coalition and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ Meetina Date: Janus Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 14, 2009 Item Number: 16.D. Resolution Recognizing Mr. Scott Rogers for His Service to the Residents of Americana Mobile Home Park County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Scott Rogers for his efforts in assisting the residents of Americana Mobile Home Park. Summary of Information: This resolution recognizes Mr. Scott Rogers for his leadership, creativity, ingenuity and compassion in assisting with the needs of the residents of the Americana Mobile Home Park, which closed October 31, 2008. Mr. Rogers led the Jefferson Davis Association and the American Coalition in this effort and is to be commended for his dedication and commitment. Preparers Sarah C. Snead Attachments: ^ Yes Title: Director. Social Services ^ No # 0001.09 RECOGNIZING MR. SCOTT ROGERS FOR HIS OUTSTANDING COMMUNITY SERVICE TO THE AMERICANA MOBILE HOME PARK COMMUNITY WHEREAS, in September 2007 approximately 275 households in the Americana Mobile Home Park were notified of the sale and impending closure of the park by a developer and many families were impacted with limited financial resources and options for assistance; and WHEREAS, Mr. Scott Rogers, representing the Jefferson Davis Association (JDA), recognized that many residents were elderly, disabled, or facing financial hardships, and began to seek resources for those residents in need of assistance; and WHEREAS, Mr. Rogers convened a variety of citizens and agencies to partner with the JDA forming the Americana Coalition, including the Better Housing Coalition, Chesterfield-Colonial Heights Alliance for Social Ministry (CCHASM), Commonwealth Catholic Charities, Elder Homes, Middle District Baptist Association, United Methodist Urban Ministries of Richmond, United Way of Greater Richmond and Petersburg, Chesterfield County Community Development and Chesterfield-Colonial Heights Department of Social Services; and WHEREAS, Mr. Rogers led the efforts to establish an Americana Assistance Hotline to provide information, address concerns, and direct residents in their efforts to resolve their challenges; and WHEREAS, Mr. Rogers maintained a regular presence in the park, assessing the needs of the residents, providing direction and encouragement for them to take advantage of the many resources that were available; and WHEREAS, Mr. Rogers became an advocate for providing direct assistance to the residents of Americana, spending countless hours of his time ensuring the smooth operations of the Americana Assistance Coalition while working jointly with county staff and the business community mobilizing financial aid and other necessary resources; and WHEREAS, Mr. Rogers' hard work, creativity and compassion on behalf of the Americana community helped promote the safety of residents and ensure their relocations to other mobile home and residential communities; and WHEREAS, Mr. Rogers' example of civic involvement, compassion and dedication is an inspiration to all of our citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes Mr. Scott Rogers for his leadership and service to the Americana Mobile Home Park community. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. Rogers and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. oooa.~.o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA ~~. Meeting Date: January 14, 2009 Item Number: 18.A. Subject: Public Hearing to Consider Proposed Adjustments to Planning Department Fees Relating to Conditional Use Applications County Administrator's Comments: County Administrator: Hold a public hearing for proposed adjustments to Planning Department fees relating to Conditional Use applications. Summary of Information: As shown in Attachment A, the fee for all Conditional Use applications (with the exception of family day care homes) was increased in July, 2008 to make it match the fees charged for rezoning, Conditional Use Planned Development and Substantial Accord applications. Members of the Board of Supervisors have recently expressed concern about the Conditional Use fee charged for the following types of applications: • Conditional Use For Any Use Incidental To A Principal Dwelling Unit Except Family Day Care Homes The current fee schedule adopted in July 2008 increased application fees for conditional uses in residential districts from $2,200 plus $95 per acre to $5,300 plus $90 per acre. Subsequent discussion after adoption of the fees indicated that this increase severely restricts many homeowners from filing reasonable Conditional Use applications for such activities as home Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA businesses that do not meet the Zoning Ordinance's home occupation requirements. To address this concern, staff proposes a flat $1000 Conditional Use application fee for any use incidental to a principal dwelling unit except family day care homes. The fee for family day care homes would remain at $300. • Conditional Use For Recreational Facilities And Grounds Primarily Serving The Surrounding Residential Community This proposed revision addresses concern about fees currently charged for Conditional Use applications for playgrounds and other recreational facilities proposed to serve adjacent residential communities. In July 2008 these fees were also increased to $5,300 plus $90 per acre. Staff proposes going back to the pre July 2008 Conditional Use fee of $2,200 plus $95 per acre for these types of Conditional Uses. The fee for all other Conditional Uses is recommended to remain unchanged. Attachment B is a copy of the proposed ordinance revisions. oooa_~z CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 r AGENDA Nv' Budget and Management Comments: This item requests that the Board hold a public hearing on January 14, 2009 to consider proposed adjustments to Planning Department fees relating to Conditional Use applications. An increase in fees for all Conditional Use applications, with the exception of family day care homes, was approved in July, 2008 to make the fees consistent with those for Conditional Use Planned Development and Substantial Accord applications. In consideration of concerns relative to the new fees for Conditional Use for Any Use Incidental to a Principal Dwelling Unit (Except Family Day Care Homes) and Conditional Use for Recreational Facilities and Grounds Primarily Serving the Surrounding Residential Community, Planning staff is proposing a flat $1,000 application fee for the former and going back to the pre-July fee of $2,200 plus $95 per acre for the latter Conditional Use application. The department anticipates that there will be approximately four requests during the year for Uses Incidental to a Principal Dwelling Unit and one request for Recreational Facilities and Grounds. The adjusted fees will result in a net annual decrease in revenue of approximately $15,400, $12,400 for Use Incidental to a Principal Dwelling Unit and $3,000 for Recreational Facilities. Preparers Allan M. Carmody Title:. Director, Budget and Mana ement uc~oa.~~ Attachment A Planning Department Conditional Use Fee Comparisons Fee Schedule Prior to July 30, 2008: Zoning Classification/ Ap lication T Pro osed Land Use p ype R, R-TH, R- MF MH or A O,I or C Famil da care homes $250 $230 Other conditional uses $2,200 $1,130 a. Plus er acre $95 $30 Current Adopted Fee Schedule (As of July 30, 2008): Fee, Based On Application Type Residential Uses Office, Commercial, and Industrial Uses 4. Conditional use, famil da care homes $300 Not A licable 5. Conditional use, all others $5,300 $4,100 a. Plus er acre $90 $80 Staff Proposed Adjusted Fee Schedule: Fee, Based On Application Type Residential Office, Uses Commercial, and Industrial Uses X399 Certain conditional uses a. Conditional use, famil da care homes 300 Not A licable b. Conditional use for any use incidental to a principal dwelling unit except family day $1000 $1000 care homes c. Conditional use for recreational facilities and grounds primaril sy ervin~ 2 200 Not Applicable surroundin residential communit i. Plus er acre 95 Not A licable 5. Conditional use, all others $5,300 $4,100 a. Plus er acre $90 $80 G~JO~.~.4 As of December 4, 2008 Attachment B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 OF THE ZONING ORDINANCE RELATING TO FEES FOR CERTAIN CONDITIONAL USE APPLICATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the County of Chester geld. 1997, as amended, is amended and re-enacted to read as follows: CHAPTER 19 ZONING Sec. 19-25. Fees. 000 In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type Fee, Based On Residential Uses Office, Commercial, and Industrial Uses 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, 300.00 $ 5 $ 4 100 00 conditional use planned development, and , , . textual statement) 2. Appeal to board of zoning appeals per section 1,200.00 1 200.00 19-21 , 3. Building permit review, for a new single- family dwelling or for each unit of a new two- 25.00 not applicable family dwelling Certain conditional uses ~9 ~e a. Conditional use, family day care homes 300.00 not applicable b. Conditional use for anv use incidental to a principal dwelling unit except familyday 1,000.00 1,000.00 care homes ~~o~_~~ 1905:80239.1 c. Conditional use for recreational facilities and grounds arimarily serving the surrounding residential community 2,200.00 not applicable i. Plus per acre 95.00 not ap licable 5. Conditional use, all others 5,300.00 4,100.00 a. Plus per acre 90.00 80.00 000 (2) That this ordinance shall become effective immediately upon adoption. ~~~~_~~ 1905:80239.1 ~s 'e ~ Se t ~e~ Your Cnrnmunity Newspaper Since 1995 P.O. Box 16.16, Midlothian, Virginia 231.13 • Phone: (R04) j45-75(H) • Fax: (8(k1) 744-3269 • F,m:ul: news@chestertieldobservc ecom • Intc~tnet: www.chesterfieldoburver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Planning Fees 1/5 P -3" $295.00 12-31, 1-7 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Vuginia, at an adjourned meeting on Wednesday, January 14, 2009 at 6:30 pm. in the Cou~y public Ivketiag Room at the Chesterfield Administration Building, • Route l0 and Lori Road, Chesterfield, uginia• will hold a public hearing where persons may appeaz and present their views concerning: Aa Ordinance to amend the Code of the County of (~esterfield• 1997, as amended. by amending. and re-enactfng Section 19-25 of the zosung ordinance. relating to planning fees. The Le>a~hority for enactment of these fees, increases and/or reductions includes the County Charter and Va. Codg ~ 15.2-2286(A)(6). Except as described below. no other new increased or reduced fees are proposed with this amendment. Tn additiwa to a~ other fees required by the County under other ordinances, the amendment would change application fees fore certain conditional use applications. Fees for conditional uses currently fall into two ego • (1) ~Y ~Y care homes ands (2)~all other" conditional uses. The bees for "x11 other" conditional use applications ate currently S53oo plus S9o per acre for residential uses and S4,loo lus S80 per acre for office. commercial and industrial uses. Tlu proposed amendment would change this fee bor two new This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s):12/31/2008 & 1/07/2009 Sworn to and subscribed before me this ~~ day of 2009. B Legal Affiant J s T, Grooms Jr., ary ublic My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL s g...•~,~~~•.~~.a; O r ~w • ~' s s '~ ~ tt111t013 ~ r` ''~~,R~Y-ti~~'`' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ories of c~ditional use applications: (conditional use for anY use incidental to a .pr cipal . _ unit except family dapy care t~ ~ ~NOnld be - reducedtol~l>OWpes:~pplicati~f°ralluses and (2) conditional use for recreational ds ~~ for whuh the rironld be ha~$~ tO a2,20o plus s95 per acre for`restdtntial uses and would ~~licable to office, commercial and in ~' A~ a Pu~c hearing, the Boazd of SupervisoTS approve changes to the amendment. P1OP°~ °rdtnance amendment and information concerntnB the documentation for the p ~p~~~~ levy, increase and/or reductio ~ nationbytlee public in the County Administrator's Office and the Clerk to the Boazds Office (Room 504) at the Lane B. Administration Building, 9901 yO~g d, Chesterfield Vhginia and at the Chesterfield County Planning Department, at the Chesterfield County Community Development Buildmg~~"e~nent Center. ~ Quest[ons~dD'~orp~~ at Larson, Assistant 748-1970. •~ ~~~ is held _ at a public facility ~• m be aooe~eible to Persons with ~. ~y with questions on the...... ,~~s f'~alita"'_`:#1 s 1•oi... - Clerk to contact Janice Blakley. at 748-1200. Persons needing interpreter st notify the Clerk iti: 4, 2008. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2009 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on January 28, 2009 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No # X0011'7