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11-10-1982 MinutesBOARD OF SUPeRVISOrS MINUTES November lQ, 1982 supervissrs in Attendance: Mrs, Joan Girone, Chairman Mr. Harry ~. Daniel, Vice Chairman Mr. C. L. Bookman Mr. Richard L. ~edrick County Administrator Staff in Attemdance~ Mr. Stanley Baldsrson, Dir. of Planning Mr. Elme~ Eodge, Asst. Co. Admin. Dr. ~urt Lows, Admin, of Mental Bealth/Mental Retardation Services Mr. Robert Mas~en, ~ir. of HUMan Services Mr. Richard M~Elfish, En~. Engineer Mr~ Ri0hard ~unnally! Extension AgenU Col. Joseph Piftman, Chief of Police ~rs. Girone called the meeting to order at the Courthouse et 10:00 a.m. (EST). Mr. Bookman ~ave the invocation. M~s. ~irone stated the ~oard ~ould be ~oing into ~ecutiv~ Session to discuss personnel matters as permi~e~ ~y Section 2.1-344 (a} (1) Qf the Code of %~ir~ini&, 1950, as amended, after the regularly scheduled agenda. Mr. Hedrick advised that as directed by ~he Boar~, this meeting wa~ b~ing recorded in order to te~t ~ome of the equipment which offered on bid. ~otion of Mr. Dodd, seconded by Mr. Bookman, the Bear~ the minutes of Dctober 25 al~d 27, !982, as amended. Vote: Unanimous Mr. Masden introduced Dr. Burr Lowe~ newly appointed Administrator of Mental ~ealth, Mental Retardation and Substance A~use Services. ~e stated that Dr. Lows had be~n ~h~ Director of Planning and Evaluation for the North suffolk Mental ~ealth Association in Boston, Massachusett~. ~{e stated that Dr. Lows is originally fr©m the Tidewater area, ho]ds a B.S. Degree in mathematics from Georgetown University~ received a Ma~ters and ~h.D. in clinical psy=hology a% Miami Unive~sity in Oxford, Ohio. He stated Dr. Lewe had also served as an inter~, therapist and program svaluator for several ~ental health centers in Ohio. ~h~ Board welcomed Dr. Lows t(; the County. 82-447 l~neheon and reception for the Mayor of Ric~ond-Upon-Thames and displayed a replica of the crest Of the borough of London, England. She stated the CouP]fy had also presented the Mayor and Chief Administrative Officer with gifts of significant historical value relative ~o the County. ~r. Daniel requested that a cabinet or designated area be established for viewing, p~etecting and cataloging gift~ such as this crest. Chief Pittman was present and st~te~ that the Police Department ha~ hosted over 20 departments lc the Country who were interested in the County Police Department'~ computer aided dispatching system which was developed by the County. He stated tha~ the system has already been installed in New York, Kansas, California, New Jermey and Texas with additional inquiries being received from Japan, Korea, and China. ~{e stated the Department of Interior in Spain has also dsclded tO purchase the system for use throughout their police departments. Tho ~oar~ congratulated the Police and Data Processing Departments for their innovative and impressive system. Mr. Hedrick stated that County rmprese~tativs~ would be present at the State Water COntrol Board ~eting chis date and presented a ~esolution to be consid=re~. On motion of the Board, the following resolution was adopted: Whereas, the Interim Water Quality Management Plan for the Up,er James River E~tnsry has been completed; and Whereas, there w~re a nunkber of wastetoad alternative~ investigated; and Whuruas~ alternative TC-I provides for the s×pan~ion of the Chesterfield treatment facilities at the existing levels of treatment and includes the construction Of the proposed ~enrice treatment facilities; and Whereas, alternative TC-6 requires increasing the ie~el of treatment for the Chesterfield and Richmond treatment facilities and the constr~ction of a discharge duffel1 jointly with Richmond along with the constructicn of the Eenrico treatment faoilities~ and Whereas, the capital cos~ ef TC-~ ~eeds fhat of TC-1 by $149,000,000 with a corresponding increase in the operatil]g and debt costs to th~ localities while achieving a predicated i~crease of 1 mg/1 of dissolved OXygen during the seven-~ay, ten-year low flow iD the Javas ~iver; and Whereas~ the construction of the E~nrico treatment facilities, the Richmond combined Sewer overflow basin an~ other facilities will improve water quality in the Jame~ Riv~r~ and Wher~a~ additional monitoring should be completed before ccnstr~cting facilJ[ie~ that may net be necessary to obtaLn the de,ired water quality. Now, R~ Yt Therefore Resolved, that the Chesterfield County Board of Supervisors racemmend~ that TC-1 be adopted as the wasteload allocation plan while additional monitoring is ~rformed and stream standards are evaluated; and Be It Further Resolved that t~ Chesterfield County BOard of iupervisors supports TC-6 as the b~st alternative if ~be the implementation should be in accordance with the schedule adopted by the Richmond Raglonal Planning Distzict Cor~is~ion on November 4, 1982 as a part of the Richmond-Crater Water Q~ality Management Plan; and 82-448 ~e It Further Re~olved that the Chairman is authorized to ~ppear at th~ State Water Control Board public hear~Rg on November 10, 1982 to present a statement on behalf of Chester~iel~ County includis~ the position set forth herein. Vote: Unanimous Mr. Hedrick stated the purpose of the resolution is because the County does not went to take unnecessary, unrmaSonable and expensive measures b~% neither does it want to hamper the water quality, F~. Daniel inquired if Richmond and Senrico are ~aklng the same position. Mrs. Girone Stated they had the same consensus at the Richmond Eegional Planning District Commission meeting. Mr. Daniel etatod that the County has often been criticized for not being cooperative with neighboriag jurisdictions and this is an example O~ the mutual cooperation that does Mr. Richard Nunnally, VPI/SU ~ensicn Agent, ~tated that the gypsy moth pQpula%ion has far exceeded VDA and CS estimates. stated ther~ were twelve loc~tions spotted in Chesterfield County of the adult moth, larvae, pupa er egg cases. ~e a:ated that the office would like to re~d~t an appropriation of S4S0 to pay for the cost of reproducing slides which will be used by volunteers to be presented to civic ~$socia~ions, etc. to help take ~ecessary steps to try tc control th~e pests. Ee stated there oo~ld be a major problem within three years if steps are not taken immediately. Ne stated flyers will also be sent out in the bills. ~e ~tated ~here are also two flyers bming published Tach and 9houtd be avaiI~ble in the near future. y stated that they intend to begin wi%~ the program about January or February. Mrs. Girone invited Mr. Normally to ncr monthly meeting in December and ~tated that some of those in attendance may be intereate~ in volunteering in this effort. Mr. indicated 5e would be present, o~ motion of Mr. seconded by Mr. Daniel, ~he ~oard approved the ~riation of ~4~O from the ~eneral Fund Contingency account the VPI/SU ExtensiOn Offic~ for the educational and ~uppor~ for distribution throughout the County in control of ~he moth. U~animous me,ion of Mr. Daniel, s~conded by ~r. Dodd, the Board s~t the ~ate of December R, 1982 at 1O~OD a.m. for a publi~ hearin~ to ~onsider an ordinance relating to establishing a central voter district. was generally agrued that the ~oard should be polled on a date woul~ bm mutually agreeable to meet with the Metropolitan Development Court=il and t~le Industrial Development Bedrick advised the Board of ou~s~andlng appointments. Mr. ,aniel iuquired if there were any COunty employee~ interested in ervlng On the Transportation Safety Co~isaion fro~ Dale ,i~trict as he would consider their appointment. day the County ~nvirc~ental =ngineer, in accordance with ireotions from this Board, ~ade report in writing upon his of Hushing Road and Hushing Ceu~t in Courthouse South, Section B, Dale District. 82-449 Upon consideration whereof, and on motion of Mr. ~oo~man, ~e~cnded by Mr. Dodd, it is resolved that ~usting Road and ~usting Court in Courthouse G~een, S~th, Section B, Dale District, be and they hereby ars eetablished as public roads. And be it further resolved, that the Virginia Department of ~ighways end Transportation, b~ and it 5araby is requested to take into the Secondary system, Hustin9 Bead, beginning at the intersection with Krause Road, S%a~ ~eute 903, and running easterly .~{ mile to the intereection with Hasting Court, then continuing easterly .09 mile to a temporary turnaround; Eusting Court, beginning at the intersection with Nesting Road and running southerly .07 mile to end in a cul-de-sac. These roads serve ~ 10ts. And be it further resolved~ that the Beard of Supervisor~ g~arantees to ~he Virginiu D~partmont of ~gghways a 50 ft. right-of-way for all of these roads. This section Of Courthouse Green, South is recorded as follows: Section B, Plat Book 36; ~age 7, ~ay S, J.~80. Vote~ Unanimous This day the County Environmental Engineer, in accordance with directions frO~ this Boar~, made report in writing upon his examination of Wyn~rebrooke Drive, Wyntrebruoke Cou~t~ Fallbrcoke D~ive, Fallbrooke Court, $u~m~rbrooke Drive and gu~er~rooke Court in Wyntrebrookc, s~etion~ 1 and 2, Clover Hill District. Upo~ consideration whereof~ and on ~otion of Mr. Book~an, s=conded by Mr. Dodd, it is resolve~ that Wy~trebrooke Drive, Wyntrebrooke Court~ Pallhrooke Drive, FallbrQoke Court~ Summcrbrooke Drive and gummerbroeke Cour~ in Wyntrebrooke, sections 1 and 2, Clover Hill District, be and they hereby are established a~ public road~. And he it further resolved, that the Virgini~ Department of ~ighways and Transportation, be and it hereby is requested to take into the Secondary System, Wyntr~bruoke Drive~ beginning at its intersection with Wat~siey Beulevard~ State Route 647, e~tending southwest .12 mils to the intersection of Wyn%rebrooke Court, then southwest .06 mile to the intersection of Fallbreeke Drive, then ~oUthweat .06 mile tO the intersection of Sum~erbrooke Drive, then ~outhwes~ .03 mile to a dead end; Wyntrebrooke Court, beginning at its intersection with Wyntrebroeke Drive, extending southeast .05 mile ko a cul-de-sa~ Fallbrooke Drivs~ beginning at its intersection w~th ~ntrebrooke Drive, extending southeast .08 milo to th~ ~ntersection of Fallbrooke C0urt~ then northeast .12 mile ~e the inter~ection of Summerbreoks Drive; Fa!ibreok~ Court~ beginning at its intermection with Fallbrooke Drive, extending southeast .04 mile to a cul-de-sac; Summerbr0oke Drlve, beginning at its intersection with Wyntrsbrooke Drive, oztending northeasterly .28 mile =e the intersection of Pallbrooke Drive, then nor%hwesh .09 mile to the intersection o~ Summ~rbreoke Court, then northwest .09 ~ile te the intersection of Walms±ev ~oulevard, ~ta~ Koute 6~7; S~mmerbrooke Court, beginning at its intersection with Summerbrooke Drive, e~tending ~0uthwsst .06 mil~ tO a cul-de-sac. These roads serv~ i10 lots. And be it f~rthex resolved, that the Board of Sup~rvisor~ guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all o~ theee roads except Su~u~.erbrooke COUrt, Wyntrebrooke Court and Fei!brooke Ceur~ which have a 40 ft. right-of-way. These mections of WyntYebrooke are recorde~ as follow~: S~ction 1, 91et Book 34, Page 4, June 2~, 1979. Section 2, Plat Book 37, Page 94, December ~2, 1980. This day the County Environmental Engineer, in aoo0rdanc~ with directions from this Board made robert in writing upon his ~×a~ination of Sowtett Road, Bermuda D~s~rlct. Open 00nsideration whereof, and on motion of Mr~ Bookman, ~econded by PEr. Dodd, it is resolved that H~wlett Road~ B~muda District, be and it hereby i~ established as a public road. knd be it further resolved, that the Virginia Depmr~en% of Kighways and Transportation, be and it hereby is requested to take into ~he Secnndary Sy~tcm~ ~Owlett Koad, beginning at the intersection with Park Road, State Route 1497, and :~nnin~ ~o~hwest .Oh mile to a dead end. This road ~erves 5 lots. And be it furthe~ resolved, that th.e Board of Supervisor~ g~a~antees to th~ Virginia Department cf Highways a 50 ft. right-of-way for this A~d hereby request that the Virginia Department of Mighways and Transportation waive fhe requirement for a b0n~ and maintenance ~ee. }{owlet% Road is recorded a~ follows~ Deed Book 1151, Pages 92, 93 and 94, A~ril 25, 1975. approved the request of the Brandermill Jayeees for a bingo and/or raffle permit for calendar year 1982 and the requests of the C. E. Curtis ~lemmntary P.T.A., the ~nchester A~hletic Association and ~he Knights of COllLmbuM, Bishop Ireton Council 6189 for binge and/or raffle per~lts for calendar year 19S3. Vote: Unanimous On motion of Mr. BoOkman, seconded by Mr. Dodd~ the Board approved the installation o~ a street light a~ the intersection of Providence R~ad and Sh~dvmist Drive with any associated cost~ to be expended f:om the Clo~er Hill District Street LJqht Funds. Vot~= Unanimous on motion of Mr. Daniel, seconded by Mn Dedd, the Board requested s:aff ~o investigate the intersection Of Brestonwood Road and Carafe to ~ee if it meets the criteria and i~ so, the Board approved tho installation with any associated costs to he e×pended from the Dale District Street Light Funds. Vote: Unanimous Mr. Dodd stated two lights had not beSn installed in t}]o Drewry's ~luff area which wer~ approved. ~rs. Girnne inquired about the installation of 'a street light on ScRam near the Safeway store which had been approved. Mr. MeBlfish eta=ed he would ch~ck into these two situations. on motion of Mr. Bookman, seccDde4 by Mr. Dodd, the Board changed the name of Stu~brouk Drive to Sunrise Five Way at the request of thm management of th~ Sunrise Apartments. Vote: Unanimous Mrs. Gisone inquired if the tenants were aware of this proposed rhange, Mr. Book/~an stated he had tO trust that the management ~ad oontacted the residents re~nrdi~%q this change. 82-451 O~ motion of Mr. Dodd, seconded by ~r~ Daniel, she appropriated $8,700 from the Matoaoa Qistrict 3¢ Road Funds supplement the bond for the completion of road~ in the Rabbit Run Subdivision and that when a settlement iD received fro~ action of the County Attorney that they be returned to the ~atcaca District 3¢ Road ~unds. Fur%her be it resolved that the County Administrator enter into a contract with the firm Of Construction for the co~plction of the road and drainag~ work in Rabbit ReD Su~dlvision in an amount not bo excesd On motion of Mr. Bookman, ~econded by Nr. Dodd, the BOard appropriated $8,704.43 from the General Fund Contingency for storm ~ewer for Providence R0~d ~rainage improvements in conjunction with the reconstruction project for Mi~lothian Turnpike and $174.44 f:om the Clover Hill District 3~ ~oad Funds for the sidewalk construction all of which f~nds are to be paid to the Eighwsy Departmen~ w~o perfo~sd the wo~k. (~t is noted t~a~ the bill included $743.32 for an !§" lin~ Qf pipe for which no authorization was approved for the Highway Department and for which ~ayment was not being ~ubmitted. Vota~ Unanimous ~r. Bookman stated he under~food originally that the Providence Road project WaS estimatsd ~o cost $5,090 and the ~ost has risen to more than $8,~80. On motion of ~r. Dodd, seconded hy Mr. Daniel, the Soard transferred $19,340 ~rcm the General Fund Undesignated Capital Budget to the Enos Church Project acco~n~ for payment of right-of-way and easements for the Rnon Church Road Recreational Access Project. Mr. williams state~ the Board had ~l]ocated revenue sharing funds to ba matched by the Stat~ on five project~. MTS. ~izon= inquired about the Le Gordon Drive project and its scope. Mr. Williams stated it involved widening and possibly relocating the road. Mr~+ Girone stated ~h% did not want the project to proceed until she knew exactly what ~ae planned at this location. Mr. Williams stated the BOard would c~ly ~e addressing the Providence Road project and the Hopkins-Beulah Read project at thi= time. Mr. Micas requested that recommendation number 2 be deleted et this time until the le~is~.ative package has been prepared and discussed. On me,ion o~ Mr. Bookman, seconded by Mr. Daniel, the Board ade~ta~ th~ fcllowi~ resold'zion: ~hereas, the Chesterfield County Board of Supervisors has allocated County revenue-sharing funds p~suant tm Section 33.1-75.1 cZ the Code of Virginia for the purpose of wldeoing Providence Road (Route 678) from Davis ~lemen~ary Hchool to Provincetown Drive and reconstructiug the Hopkins Road (ROUte 637} and Beulah Road (Route 641) intersection, Now, Therefore, Re It Resolved that the Chaeterfield Co~nty ~car~ nf Supervisors requests the Virginia Department of Highways and Transportation to proceed to acquire right-of-way, relocate utilities an~ uonstruct the aforementioned project~. ~r. Willis Pope, Right-Of-Way Agent, stated that Condemns[rich against Mr, and Mrs. Charles ~. ~ades may be settled pri©r to 'cond~mnatlon but the Board should proceed as the County needs the right of entry to the property. Mr. PoDs Stated that mr. John Smith was present representing Mr. and Mrs. Charles Stump. He stated the stumps were concerned about the drainage and they were in basic agreement except for the ditek which they felt would experience washing. Mr. ~¢~lfish stated he kad investigated the location and it is co~mo~ prop~r~y between the Stumps and the School Beard and he had offered to assist both parties. Mr. Smith stated that a ~atisfactor¥ survey had not be~n provided to th~ Stumps, that they have not ~eard anFthlng from the School Board and that they expect severe washin~ to occur. He ~tated that he fult i~ was impossible tc excavate to 14 ftc with a 14% grade and have the area stabilized. Mr. Pope stated that they will provide Mr. Smith with a ~urvey a~ requested with additional information. Mr. Smith s~.ated the Stumps are concerned with drainage and that he felt it wrong for the Doard ~o act On a resolution without having a satisfactory plat. ~b~. Boo.an stated he wa~ C~rtain staff could have a ~atisfactory plat propare~, After further consideration of ~he mat~e~, it was on motion Of Mrs. ~irone, seconde~ by Mr. Book.an, resolved that the County Attorney be authorized to institute condemnation proceedings against the following prep~rty owners if the amounts as set opposite their n~mes ar~ ~ot accepted. And be it furtke~ resolved that the County A~min~stZator notify sai~ property owners by registered mail of the County's i~t~ntion bO enter and take the property which i~ to be t~e subject of saia condemnation proceedings. An e~erge~y existing, thla resolution shall be declared in full force and effect ~mmediataly upon Charles E. Eadem and ~ary B. Eades SB2-~4D $I,134.00 Charles D. Stump and Oletta N. Stump S82-2~D $ 445,0~ Vote: Unanimous Mr. Bookman inquired if drainage wer~ to be addressed by staff. M_rs. Girone stated the drainage situation has been brought to the ~ttention of the Schoel ~card. ~r. Bookman stated he was not aware of conflicts so he would participate ~n diseus~£0n of the fol~,owing consent items. Dn mo~ien of ~r. Dodd~ seconded by ~r. Daniel~ the Board approve~ ~h~ followinq adjustmen~ of appropriations: l. W82-74CD - Smoketraa Dr~ve - Appropriated $$~6.80 ~rem 563 Surplus to 3S0-]-61V~2-4395, This will flnat~ze 981-42C - Ettrick Rehabilitation, Phe~ ~ - Transferred $37~,000 from 38~-1-71421-~$93 to 574 Surplus. On JUne 1992, th~ Board approved the appropriation of $37~,000 from 574 Surplus with the understanding that this returned %O 574 Surplus when HUD funds were r~l~ased. The Board approved and applied for $600,090 in HUD funds for 19g~ QD Jane 23, 1982. HUD funds of $3D3.000 for Utilities' share hav~ now been released. ~te: Unanimous ~n motion of Mr. Dodd, seconded by Mr. Daniel, t~e Board approved ~nd authorized th~ Chairman and County Administrator to execute a ait-Dlaim deed vacating a 16 ft. and 20 ft. drainage casements ~ros~ the p~operty of the Salisbury COeporation in the vicinity ~f winterfield Road, Tax Map 7(1)5. Unanimous 82-453 On motion of Mr. Dodd, seconded by M~, Daniul, thm Board authorized the Co~nt~ Administrator to exeout~ a deed of dedication, accepting same on behalf of the County, from Richard J. Ripp and [{ary H. Ripp tQ the County of Chesterfield which parcel is located a!on~ G~ttings Lane. Vote: Unanimous Mr. H®drick presented the Board with a list of developer water and sewer contracts ~eeut~d by the County Administrator. On motion of Mr. Bookman, seconded by ~r. Dodd, the Board went by Section 2.1-344{a) (].} of the Code of Virgi~is, 1950, a~ Mrs. Girone state~ that tbs Board wo~ld be odjournin~ at thi~ time az a decision on a r~placement for ~he S~perviscr of Matoacz Dis=rlut had not been made. On motion of Mr, Danisl, ~eco~ded by Mr. Dodd, the Board ~djourned at 11:45 a.~. until 10:00 a.m. on November 2~, 1982. Vote: Unanimous ~R~ck County AdmLnistrato~ ~2-454