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11-24-1982 MinutesBOARD OF SUPeRVISOrS MINUTES November 24~ 1992 ~r. Harry G. Daniel, Vice Chairman Nr. C. !,. Bookman ~r. J. Roya!l Robert$o~ Nr. Ri.chard L. Hed~ick Staff in Attendance= Mr, Stanlev Balderson, Dir. of Planning M~. Robert Galu:~ha, Personnel Director ~!r. 0ames Gillentin~, Admin. of Nursing ~{ome ~ls. Phil 5ester, DJr. of Parks and Recreation Mr. ~lmer Hedge, Asst. County Administrator Mr. William Howell, Dir. of General Servlc~s ~{r. Robert Masden, DiY. Mr. St~ve ~icas, Count? Attorney Mr. Jeffrey Muzzy, D~r. of Community ~evelop. Mr. Richard McElfish, Mr. David Reeve, Dir_ o~ Juvenile Dg~ention Ho~9~ M~. Jean Smith, 9ir. of ~oclal Services M~. Robert Wagenknec~t~ Library Director Mr. David Welchons, Asst. Mr. Dexter Williams, Chief of Tran~. Plan. Mr. George Woodall~ Dir. of F¢onomic Developmen~ }irs. Girone called the meeting to erder at the Courthouse at ]0:00 n.m. Th~ Board welcomed 5Ir. J. Royall Robert$on as the newly appeinte~ On motion of Mr. Bookman, seconded by Mr. Daniel, the B~ard approved the minutes of Wov~mber 9 and 1~, l~ es ~ubmitte~. AVes: Mrs. Gironer Mr. Daniel, Mr. Bookman and Mr. RObertsQD. Ab~entr Mr. Do~. r{r. Gel.esha stated that in r~viewing the final quarter ef the 1982-83 Blue Cross/Blue Shield contract year ending S~ptember 30, 1982, a very positive uti].i~atJ.on tren~ is reflected. Ee ssated that th~ v~nr beqan wi~h a S312,984 paid claims deficit and it has teen reduce~ to $65,Q06, ~r. Hadrick stated ~kat the deficii can be pa~d wi~b current ]~udgeted fnn~ end ~hah with the n~w plan, the deficit will be el~m~nate~ ~ut~re]y. ~e added further Mr. Masden stated that the 19~1-~2 budget for ~he Chesterfield County Health Department was Sl,318t2~3 funded by 55% ~tate funds, 45% local funds plus revenue earned. He sta'~ed o~ the $593,723 budgeted, the Department was returning $91,084 to tbs General Fund. He stated reasons for the sa~ing~ included thc Governor's fr~sze on personnel rec~ultment, initiation of a vO3Unteer ~eave without pay pla~ off~re~ to a Iimit~d nu~er of He~].th Department for their successful efforts. Colonial ~eights who were pregen~ ~ th~ meeting. On motion of the Roard, the f~!]cwin~ r~solution was adopted: Whereas, ~r. Berryman L. Hicks wilt retire from th~ a~fuctive January I, 1983: and ~hereas, Mr. Hicks provided ov~r n~n~ (9) years of quality service ~o the citizens of Chesterfield County; and Whereas, the c~tizens o~ Chesterfield County and the Board of Supervi~or~ will miss Mr. Hicks~ dilig~ut service. Now, Thsrefore, Be It Resolved that this ~oard publicly recognizes Mr. Hicks and extends on behalf of its me~tbers and the ¢itzzens of Chesterfield County their appreciation for his many years of service to the County. And, Be It Yurther Resolved that a copy of this resolution be presented ts ~r. Hicks and that ~his resolution be permanentS' recorded among the papers of the Board of Supervisors of Chesterfield Coua~y~ Virginia. Ayes~ Mrs. Girone, Mr. Dan~sl, Mr. Bookman and Mr. Robertson. ~apport he m~Xntained ~th o~t~zees ~uring his employment with County. Mr. Hicks s~ated his appreciation ~e all County and to Rt. MoElfish, for their cooperation and assistance during Mm. Smith statsd tha~ th~ Department c~ Social Services is respon$ibl~ fo~ the Car~ ef children committed to thmm by the Juvenile Ceurt but the tester families ara the ones w~o provide security and support for the children and they usually are not recognized for their great contribution and magnificent job. She stated the Department and Boa~d of Social Service~ held a reception on ~onday, November 22, 1982 r~cogni~ing 2he foster f~milies and some cf the children were also in attendance. On motion of the Board, the following resolution was adoptsd: Whereas, Services to families in Chesterfield County include tbs prov~slon of fo~er care to children; and acknowledges foster families as the resource that provides ~aily care, nuturance, love, guidance an0 discipline to children placed temporarily with th~m; and ~2-4~6 ~eeognize and publicly express appreciation to all fomter 21-27, 1982, be proclaimed "Foster Family Appreciation Week" and that this resolution bt called to the ~'~teIltion of all citizens. Ayes: Mrs_ Giron~, M~_ Daniel, mr. Bookman and Mr. Ms, Suzan Craik, Chesterfiald's Chairman for the United Way Can~aiqn, was prasent. She stated tha~ th~ County had raised $].3,~32,00 which was 90~ of the established goal which wa~ $1~574 ~ore than last y~ar. The Board congratulated the employ~ for $ ~uccessful campaign a~d MS. ~za~k ~or h~r hard work and efforts~ extra effort whj. uh were as follows: Szlver Awards: PurChasing D~partment ~ Vickie Adamsr Solicitor Social Services Dept. - Sandra Nee]l, Solicitor Mental Health - John Morgan and Donna winfr~e~ Solicitors Mr. Hedrick ~xpr~ss~d appreciation ~o all the employees for their generosity. public hearing to consider =he conveyance of a parcel of land to the Virginia Department of Highways and Transportation for Salem Church Road improvements. Mr. Bookman inquired why the Eiqhway road when the County %rice to obtain donations from citizens. Mr. Micas stated that the Board should not convey County preper~y Mr. John Smith stated that he felt i~ d~sirable to donate thib land to the Highway Department in order to b~tt~r Our r~pport. th~ improvement to the roadway. ~ stated that a good rappor~ wzth the Highway Department zs worth more than the $16,000 b~ing Mr. Daniel stated the County will be receiving improvements to the roads from the project but it something must be received that perhaps these funds be put =owards this or other highway stated ~e felt this was j~st an internal adjustment and no real uash dollars would exchange hands, on motion of Mr. Daniel, seconded by Mr. Bookman~ the Board approved the conveyance and d©cumen~ for all that certain parcel of land lying in th~ Dale Magisterial District, Chesterfield County, virginia and lying on the northwest side of and adjacent to the canter o£ present Route 642 and containing t.26 acre~, more or !e~m, all as shown on Sheet 5 ct the plans for Route 642, State Highway Project 0642-020-172, C-501; in addition there is an easement also shown 16. loser for the use of the Chesapeake and ~otomac Telephone COmpany of Virginia~ to the VirsLnia Department of Highway~ and Transportation for the total amount of $1.00 with the County Attorney reviewing all legal documents. Ayes; Mrs. Girone, Mr. Daniel~ Mr. Book~a~ and Mr. Rubertson, ~g~nt~ Mr. Dodd. Mr. Micas informed the Doard that there are Several significant purchases the Highway Department is considering making J.n the future. Mr. Daniel stated this motion was for this p~rtioular project and was no~ a statemeDt of policy for future purchases, Mr. Mazden ~tated that the Board had aot~]orized etaff to ~nto nesotiatlons with Colonial Heights r~gard~ng the 90s~ibility of their contributing to the proposed expansion of the Juvenile Detention Nome and they have agreed to do s~. H~ ~tated total cost of the e~pan~ion is ~stimsted tO be $260,000, the Stktn will contribute $130,000; and the f'e~,oining will be County's sha~e except that the City of Colonial Heights has agreed to contribute $65,000 over a period of four years. contribute $20,00Q the first Vea~ an~ $15,000 for the three felluwin~ years plus interest. He stated ke appreciated the eD Chesterfield, Crater a~d Rewport Hews facilities in the past. stase~ he could suppor~ this regiunal effort. On motion of Mr. Ayes: ~drs. Girone, Mr. Dauiel, Mr. Bookman and Hr. Rebertson. Ab$ent~ Mr. Dodd. Mr. }ledrick stated that an agreement wii] be drawn between the County and Colonial HeJ,ghts for approval by both qoVe~ninc boOiss. ~r. Hester stated on DeveR~er 10, 1982~ a ~rant application from the County had been approved for the Virginia Com~ission of Outdoor Recreatlen's Land and Water Conservation Funds to finance 5~% of the ~s'timated edit for the Appomattox River Water Access Project. He ~tated that %he County should appropriate $19~700 in order to qualify for the award. O~ motion of ~co~ded by Mr. ~ookman, the Board approve~ and authorixed the Tounty Administrator to execute any Deuessarv documents for the ~irginia Co~igoiou of Outdoor Recreation fo~ the Appomattox River %~ater Access P~oject and fureh~r appropriated $19,700 from kh~ Matoa¢~ District 3¢ Road Funds aa th~ County's contrlbutieD. It J.s noted that the Ce~mlSsion will fund $29,8b0, and t?,e County ~19,700 with an in-kind n~tch of $10,100. 5yes: Mrs. Girons, Mr. Daniel~ Mr. Bookman and Mr. Robertson. ~r. Hester stated a request ~ro~ the Bensi~y ~l~men~ary Sohool ~.T.A. had been received for playground equipment at '~ha~r ~chool. He stated they have collected $1~00O to put to the cost ~f th~ equJpmen~ which is $4,45Q. Mrs. Oirene intuited where th~ fronds we~ obtained for Wetkins Annex. Mr, H~ter stated from 7.C. bonds and that similar equipment was knstal]ed in Ettrick with funds from the HUD grant. Mrs~ Ciron~ s~a~ud a previous request for recreational actlv~ties had utilized 3¢ Rend Fund~ and this which is not consistent. After further discussion, it was an motion Qf Mr. Daniel, Seconded by Mr. Bookman, resolved that further cQnsiderati©n ef this request be deferred until December 8, 1982 whe]t the Supervisor from B~D%uda District would b~ present. On motion of Hr. Beckman, ~ece~ded by Mr. Daniel, the Beard appropriated $2,37~ from the Clover hil3. Qistrict 3¢ Road Funds for the installation of I45 feet of wooden slat privacy fence at Providence M~ddle School to help ~emeds' the concerns of DeJ.gkborbood regardjpg noise, trespassing, ~tc. Ayes: Mrs. Girone, Mr. Daniel~ Mr. Bookman and I4r. Reberts~n. On motion of Mr. Dsniel~ ~econded bv ~r, Bookman, the Bo&rd approved ~nd authorlz~d th~ County Administratox to accept a dead on bs!]alf of the Coanty and to no~e ~he acceptance 0h hh~ deed for the conveyance cf 2.339 acres in Da~ hisKrict located (~n Kingslaod Road from Henry ~er~, ~irginia Byers and John Dodsen for the purpos~ of an access to the Dale Park which had previously been approved. Ayes: Mrs. G[rone~ Mr. Danlsl, Mr, Beckman and Mr. Rmbertson. Mr. Daniel stated that the Board had agreed to fund a Dale 9ark when the bond referendum was passed in 197S. ~e stated he Would like the Board to appropriate 5250,060 ~or Phame I development the youth athletic complex, authorime the Barks an~ Recreation Deportment to apply to %he Virginia Commission of Outdoor Recreation for mstchlnq d~velopment funds in the amount of $250~0DQ and aBthorize application'~o the Commission Of ~utdoor Recreation and the Virgznia Departmen~ of ~ighways and Transportation for $2D0,QOQ far recreational access funds. Mr. Hedrick mtated that the Board was pIesented with th~ Capital %mprovsments Program amd recommendm that all projects be conmidered in total. Mr. Daniel stated that he agmeed wi~h Eedrick and ~hat the Planning Commission is sending the capital feoiliti~s plan to the Board with its endorsement for the future but that this matter has been ~i~h th~ Board ~ince 197~ as there is no centralized facility but a cor~mitment was made by ~he board to this pjrk in 1979. He ~tated that it was ~ndezstCOd that it would ~ake years ~o complst~ and we~ld hot be constructed cv~rn~gh%~ He stated that the land was obtained reasonably end with little out-of-pocket ~oney by t~]e County end ke would like approval TO apply for the funds indicated above and appropriate $250,000. He stated he felt it would be unwise not to apply for this available funding at this time. It was on motion Of Mr. Daniel, resolved that the Board apDroprlate $250,000 from the current $~.4 million unappropriated surplus with the stipulation that if there ~ a bond referendum, thor this $250,QQO be included which could b~ paid back at that time, He stated this would gave staff the opportunity to begin plans and apply for fund~ and. with that 8250,000 inve~ted now and with the potential of recovmrimg it later, the County could secure approximately $750,000 for capital mmprovements which would allow the pack to bs in use earlier. Mr, Bookman sta~ed that as he recalled during the discussion of tko bond r~ferendu~ ne moony was a~ai]abte for a Dale Park but the Board committed to cooperating in order to obtain the land for a male Park site with possible savings that future bond i~mues would be uti. lized fo complete i. ts ~2-459 construction and facillttee. Mr. Daniel slated he did not it would be wise to wait three or four years when the CouI~tv could contribute a nominal sam which would be returned ~o the was the most positive way to assure its deve]opRent at a minimum cost to th~ County which he felt wam sound financial planDing. Mrs. Circus stated that the Board co~itted to acquiring land fo% through a bond referendum. She statsd thab several groups have approached her on wh~t additional facilities are needed~ ~tated tha~ she had advised them bo compile a lis% an~ that perhaps iD ~be n~ar future the Doard would take the issue tc ~he was concerned about the fnnding mechanism sug§eared by Mr. Daniel as one typ~ Of funding could be e~iminahed by Con,tess the Co~imsion of Outdoor Recreation end the other is not availabl~ until Jul.y, 1993. She $~%ed she felt this would bce~: forwarded to the Bodrd by the P~.aIlninq Coa~ission and addition~% facilities for th~ County should be considered which ars nc5 in nasd or dapendscg on the possibility of a future Mr. Daniel ~tated that he a~reed with reviewin~ [h~ Capital iunding for %his pa~k. He ~tated if he thought this would put move forward and h0no~ the co~nitmemt made. He stated the notice that the Board ~ay see a $2,000,060 shortfall thi~ year. r~ther than 198~. He sta~ed that the shortfall ~hould be within SO days there wou%~ be a better financial picture and has approval today, would he ba doing internal planning which is th~ applications would kavc to be ready ~or submission in Daniel, seconde~ by Mr. Bookman, resolve~ that further consideration of thi~ m~t~er be deferred un,il January 12, 1983 prepare and plan for funding applicatiou~ as outlined previously not committing to be in favor of the project when iT is next 60 davs. Mr. Micas indicated that the bond attorueys have told 82-460 he may need additional tzme and not bo prepared at the first meeting in January. Mr. Daniel stated it could bm brought to the ~oard~s attention ~ to the stmtus at the first meeting in January and then a decision could be ~,ade. He indicated that he project from ¼~s 3¢ Read ~unds. Mr. w0ed~!l present~ kh~ Board with a proposed re~oluticn for ~dop~on i~,¥ th~ Ro~r~ ~p~ovi~ the holding of hearings by Chesterfield County Industrial D~ve~opm~n~ Authority. He stated re~P~re~e~ts of Section 103(k) of the Internal R~venue C~de of !~54 as emended by the new ~n× l~w~ On notion of khe County sf chesterfield should hold the necessary public hearing on th~ bond~ J.t proposes fo issue under the~Vir~inia 1. Th~ Board of Supervieors of Chmsterfield County~ Authority of t~e County of Chesterfield (the A~thority} on all Mr. Hedrick explained that becaus~ of advertising requiremen[s, the staff had advez~iseQ an ordinance amending sections of the County Code relating to purcha~ino for December 8~ 1982 and the Board wes being asked to concur w~th fhis action. Mr. Daniel inquired if profemsJonml s~rvice$ would hav~ tO be COmpetitively bid. biz. I[edrick skated th~e services w~uld he neg©tia~sd. }~e state~ that in~ernel mamagement would be involved as price caonct be the only facto/ considered i~ ~ervices and staff he~ previously b~en working on mens uniform standards. On motio~ of Mr. Dani~l, s~ccnd~d by Mr. BQOk~, the Code of the County of Chmm~erfield, 197~, as ~mended, by repealin~ Article III of Chapter 2 and by adding A~ticle VII~ of Chapter 2, containing Section~ 2-~4 through 2-81 relating to purchasing for a public hearing on December 8, 1982 at lO:Q0 a.m. Ayes: Mrs. Glrone, Mr. DAniel, Mr. Bookman and Mr. R~bs=tson. Absent: Mr. DGdd. ch~n~e orde~ not to exceed $22,80D for the Vehicl~ Maintenance Facility ~ modify t~o ¥~hlcle liftm im the Fire Department section in order to obtain ~he capacity and fl~×ibility n~cess~cy to r~alize the full. pot~nt£al of the facility with the 14. understanding that the finaJ, cost te the County wi11 be reduced b? the participation of the architect. (Ih is noted that the architect has agreed to accept r~eponsi,bilitv for a consid,erable >ortion of the cost, however~ due to the fac~ that the resu]ti~lq installations will eCtually have a ureete~ capability than the equipment included in the original ~ontract, the County %~iI] pay fur the added value realized f~om the chan~es. F'und~ are available fr~m the 0rigina~ sppropriati[~n {or this cost.) Ayes: Mr£. ~ir~ne, Mr. Daniel, Mr. BookmaR ~nd ~r. Roberts~n. Mr. ~aeden ~tated that funds are being requested for the remainder ef this fiscal ,~ear to hire a part-tim~ person to with minor law b~eakers whose ch~rge~ are normally dismissed upon appro×imately ~3,5~0 worth of ~erVioe ha£ been provided to County agencia~ and other non=Drollt O~ganizations have received about $}7,900 wot'th cf ~ervics within the pa~]t 15 months due to State will no ].unger allow this under CPI, which also is accumulatin~ ~ucb a hlg]% caseload that i~ is impossible to realluc~%ed $i0,000 of th~ felon program funds tO the miedemeanants pro, ram. He stated the judicial sy~=em is in favor of this program, On motion o~ blt. Daniel, Seconded by Girone~ the Board appropriated $6,700 fr=m the Contingency account to the CO.unity Diversion I~centive Program for the ~r~skers. . Mrs. Girone~ Mr. Daniel, Mr. Book. an and ~lr. ~obertson. Mr. Dedd. 4r. Hedrick congratulated Mr. Qlen P~terson, CPI Coordinator, on ~i$ outstanding efforts and successful program, )n motion of Mr. ~ookman, seconde~ by Mr, Daniel, the Board ~pproved and authorized ~he Count]~ Administrator to exe~ut~ any ~eces~ary documents for Ma[hews Soil Consultant~, Inc. to perform ~sckground water quality samples which are required, hav~ the ;amples analyzed and upgrade iour of the existing wells to ~erman~nt configuration with security tops an~ an air pump system at a cos~ of $8,400 which fl~nd~ are to hs expended fro~ the SOuthern Area Landfill bond proceeds. 4r. Hedrick stated that when the Boar~ considered the 1982-~3 ~udget, it had adopted the reduced budget for the Library System no give the new director time to assess ~ha program and itu ~ervices. He sta%~d that this request is to a~prupriate funds to aaintain the 198]-82 service levels but ~t is ~elt there may be a ~hortfell of ~2,0g0,000 and that all d~partments ar~ be~nq ~sked :o reduce expenditures. He stated he would like the Board's :oncurrenee to d¢l~e this item from the agenda at this time and ~o have the Library System operate et existing levels of service, lake ma~age~ent improvements as necessary and handle any ~udget changes necessary at the end of the fiscal year unless ~here wore significant changes in ~ervic~ levels which would be ~ro~ght back to the Board as appropriate. The Board g~neral!y [greed with these zecolr~ondaticns and the item was withdrawn from ~onsideration. Ir. Danme= suggested the def~rral ~f the c=azm of ~illv T. Clark aims[ the County due to water damage to his property'which ke attributes to e leaking water meter as this iS in Bermuda District and the Supervisor is n0k ewer8 of thi~ claim. Mr. Hedrick stated the staff reco,w~endad dsnlal of this claim as it wa~ felt the leaking water meter did nut cause the damage which probably resulted from unseasonably heavy rains and he felt this hopefully, so that a m~t~ng could be al:ranged by staff with the Nr. Bookman stated that although his mother is a resident at the Chemterfield Couuty Nursing Home, he would participate ~n discussion of the next item as this iS a matter e~ general application and procedure. Mr. Oillentine ~tated that a management assessment Of the Nursing Home had been sent to the ~oard several week~ ago regarding the red~ction in Medicaid reimbursement. He stated ~he recent changes in the ~edicaid reimbursement policy could create a doficlt sf $430,000 in Nursing Nome operations this fiscal ~ear i~ operations are continued at current !e~el~. ~r. Bookman stated he was concerned only with recommendation ~2 which reduces the nursing service staff from approximately 3.6 nursing hours to 3.0 hour~ each 2~ hour period. Mr. Gillentine stated that some patients will receive more than that amount and some less, but thmt currently with vacation and sick leave the actual time is 3.2 for a 7 dau ~orio~. Mr~ Bookman stated that hs !elf if the time were reduced to 3.0~ that after sick leave and ~acatien~ it would be reduced to 2.8 which would redace the nursing care by 18% which he felt would hurt the Nursing ~one. Mr. Gitlentiao stated he would like to explore with the director of nursing and other staff.tho other administrative procedures which eliminate the reduetio~ in nursing time fro~ that estab!isheO bv tightening ap and takiaq appropriate action for leave time~ otc% Mr. Daniel inquired why these types uf policy decisions should be brought to the Board when it was proposed to maintain basically the same level of service more effectively. Mr. Bookman stated some guidelines such as the nursing TAme eheuld be established by the Board. Mrs. Girone stated she ha~ reviewed the package in detail and felt it ~as well documented and each item retahe~ to the other and if any problems Occur, it can be brought to tho Boa~d*s attention. Mr, Qillentine stated ~n addition to the recol~endations specifically outlined, he woul~ be taking measures to maximize efficiency and economy in such ar~as as food s~rvice, housekeeping, physical therapy and occupational therapy~ se s~ated he would not reeO~uncnd reduction of n~rsinq care unacceptable standard. On ~otioD of Mrs. Girone, seconded by Mr. Daniel, the Board approved the following initiatives r%co~nded by staff for the Nursing Eome in order to help eliminate the deficit which could be created by the recent chanqes in Medicaid r%imburs~ment policy this fiscal year: of Virginia to require M~diceid Reimbursement of all reasonable cost ~or care o{ Medicaid eligible residents a2-~63 t5.B. 17. is now being done for ~tate facilities providing similar care. 2. ReduCe b~ attrition nursing mer~ice staffing from approximately 3.6 to 3.0 hours per day. 3. Increase daily rates ch~ged to residents by $5.00 per 4ay ~ffective January 1, 1983. {$58.O0/intermediate and $6S/skil!ed care.) 4. Increase private pay admissions up to 40% of total Registered ~urss staffing. ~$ten~ion: Mr. Bookma~ because ha did nut want t© ~ee th~ nursing staffing time per patient reduced but he did a~ree w~th 'the other resommenda'tions. Absent: Mr. DodO. Mr. Daniel requested that ir any problems occur, that the Board bo notified at the earliea~ possible data. Mr. Gillentine stated that the currant telephone ~y~tem at the Nursing 5cma does not m~t its needs. He stated that the propOEed system would have a maximum payback from Medicaid in 4-5 years. Mr. ~anisl ingested if the system were necessary. Mr. ~illentine abated the present syste~ is infix×ibis, non-productive time is Spent through interruptions, ~aitin~ time and messaqe transfers, on motion of Mr. Book, an, seconded by Mr~ Daniel, the Board approved the purchase of a new telephone cor~mun~cationu SyStem for approximately ~26,000 which funds are appropriated from th~ Retained Earnings account of the Nursing Ayes: Mrs. Girone~ Mr. Daniel, Mr. Bookman and Ftr. Rebertson. Mr, Hedrick stated the Board is scheduled to meet with the Legislmt]ve Delegahian on December ~, 19~2 at 6:00 p.m. at B~andy's ~staurant in prand~rmill to discuss the proposed I983 Legislative Package. The Boar~ received a copy of the proposals to be discussed, Mr. Daniel requested that a letter be sent to ~r. John Harris, ~did].othian Representative, who ia retiring fron the School Board expressing the Board's a~preoia~ion for his service but that the Board had this previous sorx~itment ~nd woul~ not be able to attend his reception. Mr. Daniel stated ks would like to have a propOSal which would give the County authority to out weedm on ~eveloped but unOCCUpied lets as is dOnS on undeveloped lots at this time. He slated he had several problems dealing with ~hie in the psat- Mr. BQOk~lan stated he would like s proposal alee included which would place the responsibility of the conflict of interest laws totally on the Cor~onwenl~h's Attornev ~n the juris~ietiun affected rather than the layman, elected officJ, al~. He sta~ed h felt the Countv Should initiate this aGtiOn. ~e inquired ~hen the conflict of i~terest laws required local officials to file material interest form~ a~ th~ first time the Board was ms~e aware of this was J~nuary 1, 19~2 an~ he felt the law was i~ effect pr~or to that ~ate. Mr. ~icaa indicated that it w~s in effect prior to that date and th~% i~ is tbs re~ponsihititv of the Commonwealth's Attorney for preparing the mechanism for submission of those forms. 82-464 19. Hr. ~aniel inquired about School policies and proposals for adoption by the General Assembly. He suggested that the School ~uperintend~nt be COntacted as to legJ.slative proposals they are interegted in or invite a representativ0{s) to the meeting. Mr. Hedrick stated last year staff spent a g~eat deal of time and effort with the legidletJ. Ve program by being at the General Assembly and there were some Co~%f~ic%~ with alter departments proposing other legislation. !{e stated the staff ha~ tried to eliminate these confl~.ots this year and requested the ~oard~s suppor~ in ~his regard. request f~om the Fall[n~ Cre~k Elementary School P.T.A. as he was an officer of that ~rganisation but is no loage~ an~ o~ the request from Meadowbronk R~gh School Athletic Association as his daughter will be attending school there sod benefiting from these ~n motion o~ Mr. Bookman, seconde~ by ~{rs~ Girone, the Board approve~ %he requests for bingo and/er raffle permits from Palling Creek Elementawy School P.T.A. and MeadowbrGok High Schoei Athletic A~soeiat~on £or calender year 19~3~ ~}see~: Mr. Dodd. On mot:.on of Mr. Bookman, seconded by Mrs. ~iro~e, th~ Beard appraised tko ~e~ests f~r bingo and/or raffle permit~ from the following organizations for calendar year 1. The American Legion Post, ~l~, 2. 40+8 Voi~ure 153B 3. Veterans of Pereign Wars 5. St. ~dwer~ - Epiphany School Ayes: }~rs. Girone, ~{r. Bookman, Mr. Daniel and ~r. Robertson. Absent: Mr. reappointed M~. Gene Anderson to t)%e Pers~nnei Appeals Board effective January 1, ]9S3 until December 31, 19~5. Absent: Hr, Dod~, appointed Mr. J. Royall ~ober%son to serve on the Appomattox which term will expire in September~ ].983. Ayes: Hrs. Girone, Hr. Bookman, Mr. Daniel ~nd Mr. Robertson. On motion of Mr. Bookman~ s~¢ondad by Mr. Daniel, the Board designated Mr. J, Royall Robertson as the Board of Eupe:visor's repreaentativ~ ho the County Museum Co~nift~e. Abeent~ Mr. Dodd. Mr. Book~a~ exc~sed hi~self from the meeting. On motion of Mrs. girene~ seconded by Mr. DAnieJ., the ~oard 20. order to provide public sewer to thc propased developmest nc th~ e×i~ting Per 3 Golf Course if neqotiatio¥1s with San-Jiruski Corporation fail. And be it further resolved th~ t~.e County Administrator notify ~a~d property owner by registered ~a£1 of the County's intention tc unbar upon and take the property which ~s to be the subject of said condemy~ation proceedings. An emergency ~xis~ing, this resolution shall be ~eclared in full force and affect imm~dmatel¥ upon passage. A~sent~ ~ir. Bookman an~ Mr. Dodd. Mr. Bookman returned to the meeting. Mr. Gee, Resident Engineer with mba Virginia Department of Highways end Transportation, ~xpr~ssed appr~ciat~Om on behalf of the Depart~ent for ~he donation c~f ~he parcel of ].and for road funds will remain in the County seoo~tdary budget. Mr. Gcc stated the Coqbil] Road project was completed and that bridge on the east side by obtaining right-of-way Crcm the as an industrial access project. He stated that DuPont had contributed $]Q0,000 to the total cost of ~he project which was $450,000. Mr. Daniel requested thak the Highway Department forward a letter of gratitude to DuPont for their generous Mr. Cee stmtmd that recently th~ hoard had requeete~ information Me stated that ~here will be a Dr~sentatlcn to th~ Board in Mr. Daniml inquired about tb~ sba%us of th~ ~xt~n~Jon of a left turn lane on ~opkins to Meadowdale Boulevard. Mr, Gee stated ~ha~ th%~ was in this v~ar's secondary bBd~et but it was nob accomplished with State forces a~ anticipated because o~ in~ernal prob~am~ and they nc longer have a force ~o de ~hat type of construction. He stated that they are planning On making the al~nal at th~9 int~rsection an ~ight pha~ signal and constructing another lane on Meadowdale on the shopping c~nter side of th~ road. He stated tb~ improvements should be accomplished by approximately April !, 1~. Mr. Daniel inquired if the Deparbnent were prepared for the winter weather. Mr. Gee stated the equipment and crews ara ready and it is anticipated ~h~t this will be a normal winter. H~ sta~ed weather report~ are received on a daily ba~ie~ Mr. Bookman expressed appreciation for the reduction o~ the s~eed limit on Genito amd requested thet the Dmpartm~n% look at the bad curves as the 45 mph may be too high. ~r. Bookman inquired about a Stop light ~t Rubbers Road, Mr. Gee s~ated that i~ %Dvesfiqa~ing this ar~a, it wa~ d~t~rmin~d that the volume is not there but people are not obeying the stop sign. ~e stated ~kat they are working wi~h the PoIXoe Department to de,ermine the re,son or pattern for non-obedience. his convenience to review any read situations he might be concerned about, l~r6. ~irone inquired when an as~;c~men-t for a stop light would be conducted at the inter~ectJon of winIerfield Road and Runts 60. Mr. Gee stated this spring. Mrs. Girone ~'tafed om~ might be 21.B. Of accidents. ' 711. Mr. Gee stated that counts were being made this year and that Ben Air was done last week. He stated it would take approximately two months to receive the report after the counts accomplished in the chesterfield residency than the rest of the district. He crated that Route ]47 has a connt Mr. Daniel inquired about the traffic light ak the intersection accomplished but the D~artment has not gotten back with him at this time. ' On motion ef ~rs. Qirone, seconded by Mr. Daniel, the Board adopted the fol]ewin~ resolution: Whereas, Chesterfield County was invited to participate in ~he International Cities Management Association (TC~) Affordabl, Communities Pro~eet~ and Wherea~, Through activities Of this projeot~ the County recognizes that market conditions ~n~ chan~ing preferences have affected the affordability and attainability Of housing for Now, Therefore, Be It Resolved by the Chesterfield County Board of Supervisors this 24th day of Nove~er, 1982, that consideration o~ method~ for promoting alternative housing types is in the best interest of the County and its ~t~zens: and Be It Further Resolved that County ~taff is hereby directed to explore possibilities and present recotamcndatione tO the o~ Supervisors with the ongoing General Plan 2000 review Ayes: Mrs. Girene, Mr. Daniel, Mr Bookman and Mr. Rebertson. Absent~ Mr~ Dodd. Mr. MU~Zv introduced ~Ir. Jim Hayes who wag present and who had ~pen~ hundreds of hOUrs working with tile County on this project since its inception. The Beard stated their appreciation to Mr. Hayes for hie efforts in thi~ matter. On motion of Hr. Bookman~ seconded by Mr. Daniel, the Board appropriated $600 from th~ Bermuda Die,riot 3¢ Read Ponds for Sental of a motor grader t~ reshape a portion of Okuma Drive ncc in the State System and authorized the delivery of atone by the Environmental EngiBeering Department with the understanding that ~.~s..~ry Sauer and other props:By own~r~ pay for the actual cost Absent: ~r. Dodd. On motion of Mr. Bookman, ~econded by Mr. Daniel, thc Board appropriated $350 from the Matoaca DiStrict 3¢ Road Fun~s to pay eor five truckloads of ~tone to ~pgrad~ ae unnamed access road off of Claypeint ~oad (at the general Iocafion of 5326 C~avpoint Absent: Mr, Dc~d. On motion of Hr. Daniel, seconded bY Hr. ~ookman, Lhe Board approved fh~ installation of a str*~t light at the inaers~ctien of Chester Station Drive and chester Read with any nscD$sarv since it meets the criteria. 5~r. Daniel Dresent.~d staff ~;ith a request for thr~e stree~ lights located alonq Meadowdale BoUlevard west of D&t~bro~k. On Of ~lr. Daniel, s~conded bv Mrs, Girone, the Board approved the iD~tallation ef these lights sublect ac meetin~ the criteria and with reaa~nahl~ costs~ with any necessary funds to ba from the Dale District Street Liqh~ ~'unds because they are protect th~ health, safe~y and welfare of tko area residents. Aves: ~rs. ~roDo, Mr. Danlal, Mr. Book,an and Mr. ~eberhson. Mr. Daniel stated he would like to appropr%a~a requested in the Fallin~ Cre~k Court ~ubdivislon. Mr. Bookman s~ated the Board is only £i¥$ months into ~he year, and ~he street ligh~ acuoun~s are almoe% on't of fends. ~rs. ~irone stated that the Board is ~tartin~ to light a~bdivisions and felt this she stated that if th~ Board is ~o{ng to consider lighting ~nhdivisione, perhaps a meetinW to di$cus~ the budget for thi~ item ~hould b~ held. Mr. Daniel stated ~h~t these lights were in the best interest of the health, safety and welfare of th~ area residents~ Zr. Hedrick called the Board'~ a~ten~ion to the fact that ~he installation east is not the only cost~ hu~ the monthlv electric hill as wDll. He stated the increase from ~nticipated ?o be significant next year which will increase this a~ount ss well. On me,ion of Mr. Daniel, seconded hy ~rs. Girone, the Boa~d approved tho installation of street ti~hts at th~ followin~ location~ ~itk any necessary funds to De exDeHded from %h~ Dale District 3~ Ro~d Willesd~n Road Jn~ Dulwich Road - 2. Willesden Read and Space Road - $164 3. Dulwich Drive and Benton Street - $356 5. Dulwich Drxve and Hertwell Drive - $157 6. ~atween 4717 and ~731 Nilaesden ~oad - $342 On motion o~ Hr. Bookmant s~conded by Mrs. Girone, the Board approved ~he installation of a ~treet ilch~ at the intersection of Rea~e R~ad and Walkerton Road with $7~4 appropriated from the Contingency account and the remaining $~1~ expended from th% Clov~r Hilt District s~reet Light Funds_ Ave~: Mrs. Girone, Mr. Daniel, ~r. Bookman a~d ~r. Robertson. Absent: ~r. Dodd. Tt was qener~ly agreed that the Bo~rd would defer oonsidera-~ion of ~ke street light i~ztallation cost approval for the inter~ctio~ of Gresham Avenue and Cross Street Hmtil the December ~, I98~ m~etin~ wh~n the Bermuda District Supervisor would be pre~nt. 22.B. 22.~.! 22,C.2. ~' 'k22.C.3. It was generally agreed by the Board that the appropriation for street ~igh~ i~t~llati~n should be considered further and the= thc'County Admzn~s~.rater should %oak at the policy aspects as well. Mr. Daniel stated he would always leas to thc health, safety and welfare of citizen~ being protested. Mr. Bookman statsd that the $2,000 figure has not been changed in Mr. W~Ichons presente[i the Board with the report of water and sewer financial reports. for developer participation for Contract 7(8)0342 until September O~ motion of Mrs. Girone, seconded by Mr. Danlel~ the Board approved and authorized the County Administrator to ex,cute any necessary documents for Contract W82-SgB/6(~)2897, Courthouse and PrOvidence Road, ts Bemt BaCkhoe an~ Excavating, Inc. who submitted the ]ow hi~ of $84,639.87, based on Bid Sehedul~ using ductile iron pipe and further the Board transferred $6Q,103.S6 from ~80-1-61457-4393 to 3~-1-62897-4393. Ayes Mrs. ~irone, Mr. Daniel, Mr. Bookman and Mr. Rcb~rtson. Absent: Mr. Dcdd. On motion of Mrs. Cirone, seconded by Mr. Daniel, the Beard approved and authorized th~ County Administrator to e×ee~te any Developer: Falrpines, Inc. Total Contract Cost: $68,002.50 Refund through connections for Ovursi~e mai~ls Cash Rein~ur~sment 4,053.75 Estimated County Core: $I9,~53.75 ~stimated Developer Cost: Code: 366-1-1168~-722] - $~5,60d refund through COnnectlon~ for ~d further the Bea~d transfezr~d $4,053.75 from to Ayes: MrS. Girone, Mr. Daniel, Mr. Bookman and Mr. RobertEon. A~s~nt: Mr. Dodd. On motion of Mrs. G~rene, SeCended by Mr. Daniel, the Board approvsd and authorized the County Administrator to execute any necessary documents for the following ~war contract: S82-2~CD/7(8)2242 - New k~idlothian High School, Off-site Sewers Developer: Chesterfield Countv School Board Contractor: Piedmont Construction Company, Inc. Total Construction Cost: $93,573.82 Estimated County Cumt~ $19,417.12 - Ref~nd through connection Code: 574-1 t1781-7221 32-469 23. now, to th~ rear of tho ~1atkine Eiementar? school Absent: Mr. 9odd. Hr. Rookman ewCu~ed himself from ~h~ macring because of a potential conflict of i. nt~r~st that he has ~nvelv{ng the ne~t item a~ his ~on i~ doing ~ome work along North Arch ROad. On motion of Mrs. Oiron~, seconded by Mr. Daniel, th~ Board approved and authorized the County Administrator to accept and execute on behalf of the Countv~ deeds of dedication from: 1. Child Care Equities of VJ. rgini~, Inc. - a strip of land 2. chil~. Care Equities of vJ. zginia, Inc. - a strip of ~.and located along North Arch E©ad, Clover Hill Dis%r~et. Mr, H~drick presented ~he Board with a skatu~ ropor~ on the 3¢ Road F~nds, a s~atus report on the Contimgency Account and a rsp~rt on the Expansion nf the County Air~ort. Mr. Hod,lek ~tated that the County had been £orma%ly notified that th~ following road~ had been ~ffi~i~lly accepted into the State Secondary System e~fective November 4~ 1982: Walton Park, Sections D & F ~Ienpark Lane - B~ginning with ~l~mmeadow Court, $tat~ Route 1079, and goin~ O.O~ mile northerly to intersection with Glenpark Courh, then continuing 0.13 mile northerly to a temporary turnaround. Qlenpa~R Co~%rt - Beginning at inter~ectiom with Length 0.21 m5 Th~ Board =ec~ssed ~o travel to N~adowbrook Country Club for Recouvening at 2:00 p.m.: 82S1~4 ~n B~rmuda Magisterial District, Charles 0. ~homp~©n requemfed belongs to Mercer Cabinet Company, Inc. Tax Map Section 42-14 (1) ~areal 5 and be~er known as ~012 Falling Creek kvenue (shoe 16) . motion of Mr. Daniel, seccn~e~ by Mr. Bookman, the Bozrd approve. 25. this request for a period of flv~ year,s subject tc th~ fol].owlnq conditions: home. property. Only one (1) mobile home shall be pern~itted to be district shall be complied with, except thee no mobile home 4. ~0 mdditio~al perman~nt-t~pe living space may be added a mobile hom~. Al!. mebil.e homes shaft be ~kirte~. but shell shall be used. must then obtain the necessary permits from the Buildie~ 82S081 In Clov~r Hill Magisterial District, SOUTHPORT CORPORATI@N/DOUGIAB R. S©WERS, VIC~-PRESID~NT reque~te~ withdrawal o~ their aoplicatlon for re~©ning from Agricultural (A) and ~eneral Business (~-3} to Light Industrial (M-l) with a Conditional Use Planned Development to permit use and bulk exceptio~ ~O the r~quirements~of t~e Zonin~ Ordinanc~ acre parcel fronting appro×ima~ely 050 fait'on the south line of Midlothian Turnpike and located epproximately 950 ~eet east of it5 izltersection with S~0thlake Boulevard. Tax Map ],?-lQ Pa~eel$ 11, 12, 14 and ]~ (Sheet 8). Mr. Balderson stated the Boa~d should act on the request for withdrawal of the application. Ther~ was u© one present to discuss this matter. On ~0rion of Mr. Book. an, ~eeonded by Mr. Denlel, the Soard accepted the withdrawal. Ayes: Mrs. ~irone, Mr. Daniel, Mr. Bookm~u and Mr. Absent: Mr. Dodd. In Bermeda Magisterial District, PHILIP $. PERDU~ requested a sixty (60) day deferral of his request for rezoning from Aqric~lturel (A} to Residential Townhouse-For-$ale (R-TH} of 28.8 mcr~ and to Residential (R-9] ~f 45.5 a~res with a Conditional Use Planned Development ~ncompassin~ the entire 74.3 acre trect. This property lies a~ the southern terminus of Eagle Lane and at the northern terminu~ of Bragaw Drive end includes all property between these two terminuses. TS× ~ 97--6 [1) Parce~ 4 (Sheet 52-471 ~x~. Be%detaCh sta~ed the Board should act on the red, est for a 6~ day deferral which wam being Made since the Supervisor from the area was met present. There was no opposition present. On motion of Mr. Dmniet, secoDded by Mt. Book, aD, the Board dmferrec consideration of this request until Jannary 26, 1983. Ayes; Mfs. ~irone, Mr. Daniel, Mr. ~eo~an and Mr. Rober~sen. Absent: Mr. Dodd. In Clover }{J. li Magisterial Disfricf, ~AVELL & COMPANY, LTD. r~uestcd a ninety (90) day dsf~rra2 mf their request for rezoning £rom Agricultural (A) to Residen~iai (R-9) of a 72.79 acre parcel [r©nting approximately PI0~ feet on the aoath ~ine o West Road and located direcf!y across zro~ its intersection with Egan Road. T~ ~ap ~Q-34 (]) Parcels 15, 16, 17, t8 and Part of Parcels 43 and 14 (Sbe~t 15). Mr. saldermon sfat~d ~Aot Bo~rd sheuld act on the request f~r a 90 day deferral. There was no one present to discumm this matter. On Motion of Mr. Bookman, seconded by Mr. Daniel, the 1983. Absent: 82S631 (Amended) In ~idiotkian Magisterial Bistrict, MIDLOTHIAN requested resorting from Residential (E-4Q) to Residential (O} of 45 acrms plu~ a Conditional Use Planned Development encompassing a 1~6.14 acre tract to permit usa and bulk exceptions to Che requirements of the Zoning ordinance. Th~s parcel fronts approximately 3,700 feet on Huguenot Road, also fronts approximately ~300 feet on Robious Bead and is located the norfh~amt quadran~ Of the intersection of th~ae roads ~Dd is T~ Map 9-9 (1) Parcels 5, 7 and 8 (Sheet~ 2 and 3). Mr. Bald~rson stated the Planning Com~isslon had approval of this request subjec'~ to certaiB conditions. state~ ~urth~r that hh~ app]icant had m traffic study prepared which indicated basically tile e&me facts as outline ~n the Report_ Mr. Bryce Powell was prmsen% reprementin~ the applicant is a sensitive clan, that thoro is ~eavy commercial use to the sough. Hs s~a~ed that the home is in excess of 100 yea~$ old an[ their planm are to incorporafe th~ he~e and magnolia tree-lined d:ive into their scheme cf the development. Me stated that it an imternalizin~ plan and has lime,ed access ~o Robious and Huguenot ~oads. He stated they also plan to phase the development with with improvements scheduled by the Highway development may not b~ a positive influ~noe in the area but they will try to help as much as possible to reduce/~liMinate any detnimenfal impacts. Mrm. Dorothy Armstrong, Chai~aan and represen¢ative ~or the Heritage Commission, stated that they are pleased to he able to developer for Belqrade. She inquired what was planned for the imMediafe area around ~he house. Mr. Powe%l stated the site pla had not yet been d~veloped. P~rs. Armstreng stated that she felt the historical value cf thm proper:v should have been addressed by staff as well which had not been done. She ate%ed Virginia is ~ehind other ~tmtes if~ rec0~izing the ne~d for preservation of our heritage bv action cz laws in the County. ~ the formal garden in back of the house which in¢~.udes E~glisk the magnificent belly, the unmarked oemetery~ the unique iron ~enoe around the cemetery odd the two dependency buildings. Japanese bo×woods as mhe wes the oth~r items. She ~tated that the previous owner's wiI] J.s recorded here in the CounLy sad stated also that she was dfsaurbed that there are leake in the house which could cause deterioration. She stated she felt this should be maintained as an historical site~ When asked if this home were listed with the ~istsrical Landmark Society, she stated that it is listed as a Sits Wi~h historical value but that tko Mr, Powell stated he wa~ an agent f~r the developer and that he the magnolia driveway and the cemetery would'be preserved. consid~rationz being given ~o the other specifics. Mrs. Girone stated thm~ she would like funeral home~ to be restrlc~ed~ that if there are any veterinary hospitals that they have no overni~h~ stay and no outside runs and that office warehouses be limited to computer companies. Mr. Pewell a~reed with all of these requests~ Mrs. GirI~ne ~tated that the roads an~ traffi~ are a major issue as this is a major intersecti0n of the area. She mtated that the road through tko project will provide access to the co~m%=nity and focal point of this development. She s~ated that homes, etc. will be widened. On motion of Mrs. Girone~ seconded by Mr. Daniel, the B~ard approved this r~quest subject to the following be given to the two dependency buildings, the cemetery and the large holly tree and english boxwoods: 1. ?he developer shall provide an aCCUrate account of the drainage situation showing existing drainage amd the impact this ~roject will have on the site and surroundimg area. The developer shal~ submit a plan to Environmental Engineerin~ providing for on- amd off-site drainage facilities to be utilized in the hydraulic mngineering of this project. This plan ~hall be approved by ~ngineer~ng prior tO the clearing of any land amd implemented plier to the issuance of any occupancy permit (Environmental Engineering). 2. Tho dev~loper shall submit e plan for erosion and sediment con,roi to Environ~e~%tal Dnginearing for approval. This plan shall adhere to the requirMmemtm of the "virgXnia Erosion and S~dim~nt Control Handbook, Second Edition prepared by the Virginia Soil and Water Conservation Co~ission. ~his plan shall be approved by Environmental Engineering prior to the i~suanem of any building permit, and implemented prior to the clearing o~ any land {Environmental Engineering). 3. All e~isting ho~e~ located downstream and adjacent to the h~adwaters of Pewhi~e Creek, between the subject property end the Girl Scout Property Dam, shall be protected from a 100 year storm Ii.e., finished £~oor one (1] foot above the ]00 year flood plain elevation). A detailed hydraulic analysis shall be submitted to Env[renmental Engineering Engineering}. Public water and sewer shall be used, The developer shall submit wa%er and sewer plans to the Utilities Department fo]~ ?2-473 C] approval prior to the issuattCe of any bulidin9 permit, All. d~te~mined by the County Right of Way Engineer, ~hal~ be granted to and for the Ceuut¥ of Che~ferfleld, free unrestricted, Dr±o~ to the issaance of anv building permit futilities). Due to the limited capaelty <>i the e~i~ting sewe~ lines, either the density of thc d~ve~opment shall be reduced te no more them t(~n {lO} persons per acre~ or the developer shall perfor~ a hvdraulic analysis which verifies that the additional development of v$cant proper~y within the draina~ area (Utilities), In conjunction with submission of the first schematic %he develnp~r shall submit a plan far constructio~ of road~ in the d~velopment. ~his plan shall show the follo~.~inG items £~f information: ' A, The Dr(~po~ed collector road~ between Huguenot Road and r~3~d, between the proposed collector road and R~bious Road, shall he conntrUCted initially ss a two (~) lane facility with provisions for future widening to four (~) lanes with a mil'zimum of a ~ixte~n [I6) foot m~dian and dedication of adequate right of Way. B. ~urn lan~s, at locations deemed necessary by the Flanning Department end the VD~&~, shall be provided along both the p~oposed collector road~ between ~luguenot Rnmd and the school access road, and along the school aeces~ road, between ~he ¢ollec~or road and RObiOUS Road. These lanes shal~ be constructed in conjunction with ~he initial two-lane aonstfuction and the ~veRtuat four-iaea construction. These lanes shall be constructed to the VDH&T specifications. C. An internal pubtfc road network which serves the office and office/r~tail tracts shall be designed. These roods shell be constructed to a ~inimum of thirty-six (36} feet of pavement with curb and gutter, wlth~ut a median. The width of pavement shall not includ~ curb and gutter width. Turn lanes shall be constructed along the road~ at their intergections with the meier collector roa~ through the development. These turn lanes shall be constructed ~Q the V~H&T specifications_ Huguenot Road shall be widened a~ its intersection with the proposed collector road through the pre~ct for the pu. xpose of providing both Xeft and right t~rn lanes for northbound and southbound Huguenot Road traffic. E. Robions Road shall bs widened a~ its inter,action with the ~chool access road for the purpose of providing left and ~ight turn storage l~nes for eastbound and westboun~ Robiou~ Road traffic. F. The plan shall reflect all proQosed access points along the internal road network into the various tracts of development. The initial two I2) lanes and turn lan~s of fha collector tho existing two (2) lane~ and required ~urn !ane~ of th~ Road, shall be conveyed/constructed a~d accepted for State ~aintenance prior to the issuance o~ any occupancy permit. At the ~ime of State acceptance~ the d~veloper shall provide construction of additional la, as/pavements, as specified in Condition ~2-47~ ninety-two (92) residential units~ or for more than day generation, ~he Collector roadr between tuguenot Road between the collector road and Robious Road, ~hall be constructed as a four (4) lane faei!~ty2 The requirement approval by the Cat, sty Planning Department if Lh~ provides sufficient documentation that restricted access and future fz~ffic volumes do not warrant four (4) lanes. 9. A public roadway[s) through the office and office/retail trac~ as described in Condition 6C, ~all be 30,0[)0 sqsar~ fe~t oF business and/or office space. 10. ~ight of way o, Robious and Huguenot Roads shall be the time of sabmiqtal of the plans mpecified in Conditi0D #6. This right of way ~h~lt be d~dica~d prior to the release of any buildzng permits. 11. Other than t~e north/south so%lector road, there shall be no access ~o Robieus and/or Huguenot Roads. At the tZme of sub~iftai of plans speoified in Condition if it is the determination of ~he VDH&T that traffic are warranted within fha frame of this proposed development, the developer shall provide one-half (1/2) the cost cf tra~fi~ signals, a~ may be specified by the VD~T. l~. Ir the office and con~nercial tracts, parking areas shall have at least ten (lQ) square feet of interior landscaping for every two (2) parking spaces, Each lands=aped area shall co~ain a minimum of fifty iS0) square feet, and shall have a minimum dimension of at %east five [5) square feet and shall inciu~e at least one ~1) tree, having a clear tIunk of at least five (5) feet, with the remaining area adequately landscaped with Shrubs, ~round cover or other authorized landscaping material, not to exceed thra~ feet in height. The total number of tress shall not be less than one {1) for each 200 square feet, or fraction thereof, of the required interior landscaped area, Such landscaped ~rea shall be located sc a~ to dividu and b~eak up the expanse of paving. The area designated as require~ shall oct be calculated a~ required landscape~ areas. 14. In commercial end office tracts, ~ strip of lard at l@ast five (5) fe~t in depth, located between the abutting right use areas~ which is exposed to an abutting right cf w~y, shall be landscaped. Landscaping shall include one ~1) tram for each fifty (50) lineal feet, or fraction thereof. Such tr~es shall be located between the abutting right of Way and shall be plante~ in an area of at least twenty-five square feet with a dimension of at leash fiv~ (5} feat, The remainder of the re.quired landscaped area shall he planted excluding pavement_ All property other ~han the required landscaped strip lying between the right of way and off-strset parkinq ar~a or other vehicular use area shall be planted with grass or other ground cOVer. 15. A landscaping plan depictinq the r~quirements outlined in Conditions fil2 and ~13 cheil be submisted to the Planning Department for approval in conjunction with final site plan submission. ~2-475 In conjunction wi~h the ~.irst ~che~a~ic plan submission, sign package fo~ the entire development shall be submitted to the Planning Co. lesion for approval. This package shall include materials, colors and lighti7%g methods for all signs located within the develoomeDt. The center.iai and office development shall 5e idon%ifled by no ~ore than two (2) fresstandiog signs~ Gna (1) to be located alon~ Robioes Road and one Il) along I{uguenot Road. Signs w~thin the commercial and offic~ areas shall be as regulate~ by the ZOhing OrdiDance ~or shopping c~n~ers. 17. A maximum of thirty, (3DJ percent of the p&zking spaces required for ~pecific sites or dses may be reduced to nine {9) feet by eighteen ~i8) foet~ provided tha~ appropriate signege de~ignatimg their use by compact cars solely is erected. Such reduction and signa~e shall be tho Pl&nning CQ~II~ission at the tim~ Of schematic plan review (this Gcndition supersedes General Conditions (4) Of the Compatibility he~wean the different zGnin~ districts shall pzuperly ingur~ land use compatibility, add,tic.al office structures shall be ~ubmitt~d to the Planning Cormmisslon for approval in conjunction with schemati~ plan review. Tho architectural style of the buildings ~hall be as specified ia the applicant's textual There Shall be no outside mtorage permiKted in either the Office Business {O} or the Convenience Development shall be oriented tGward the ~.nterier of the and/or side facades o~ buildings which are visible from submitted for approval in conjunction with Schematic plan 22. Perking within Tract~ 2, 3 and 4 shall be restricted to front and side yards of buildings constructed on these tracts. Parking shall be o~iented to the interior of the {12} of th~ applioant'~ textual statement. 24. Within the Office/Retail tract, funeral homes shell be Permitted (81] {82} of the applicant's teRtual etatement. Master Plan and tea:teal statement IRavised August 3, 1982) shall be con~ideied the plan of development. kbs~nt~ Mr. Dodd. In Bermuda Magisterial DXstrict, CLAVEN A_ WO©D AND COLE REAL ]~$TATE, INC. reqQested rezonin~ from CommoDity B~siness (B-2) General Bu~Jne~ IR-3) of a .66 sere pa~c~7 fronting m~proximately 2~250 fset west of its intersection with Harhour ~ast Drive. Tax Map 2117-10 (t} PJrcel D {Sheet 33). 1. A thirty (3Q1 feet buffer shall be ~naintained alon~ southern proper~y line adjacent tO Route 10. Other than two or parkin~ a~eas parmi~Lafl within this buffer area. This mover. Thzs planting n~ay be accomplished either ~hrough may consist of the existin~ Structure or f~ncin9 Buffering, as per the approved plan, shall b~ accomplished within ~hirty (30) daym of apprcvai of the plans. I~ Cloves till; ~ag&~erial ~is%rict~ Ca~;$T CO~UNI?¥ CHURCH r~quested a Conditional Us~ to permit a pr~vat~ school K-12} in an Aqricultu~al (A} District on an eighteen (18} acre parcel fronting approximately 82Q feeton ~he north line of Academ? Drive and located approximately ~,050 feet west of its intersection with CQurthousm Road, and b~tter known as 10700 A~ademy Drive. Tax Map 3S-10 (1) Parcel 1 (Sheet ~, This Conditional [)se shall be granted to add for Christ 8~-477 Tbs below stated conditions notwithstanding, the site plans ~ubmitte~ with the application shale be considered the plan of devs!opment. Enrollment for grades K-12 shall not exceed a total of 180 ~nd enrollTnsnt for the day care ceuter, previously under Case ~0S16~, shall not exceed On~ (1) sign, ~et to exceed eight (8) square feet in area identi~yin~ this use, shall be permitted. This sig~] shall n~ither be luminous, nor illuminated. The sign's facades 82S095 In Midlo~hian ~da~isteriel District, ~E CHESTERFIELD BOARD OF SUPERVISORS r~quested reselssion o~ a previously granted Conditional Use {Case ~0st20) for a private landfill in Residential [R-9) District. This 6.1g acre parcel lies approximately 200 fe~t off th~ east line of ~t. Pi~gah Drive measured from i~s intersection with Oak tens. ~ax Map t6-9 (1} ~art of Parcel 12 (Sheet ~fr. Bal~erson stated the Plannin~ Commission had recommended approval of th~s request subject to certs.in conditions. No one was pre~ent to discuss this matter. Mr. Balderson stated that ~.~r. C~i Seaton was basically finished at the ~ite. ~rs. ~iro~e stated that when this site had been approved the area was not populated an~ now there exists a ~ubdivision, She stated that conditions have chanqe~ so much 'that this is n~cesearv. On motion of ~rs. Girone/ seconded by ~r. Bookman, the B~ard rescinded the previously granted Conditional Use (Casa 1. Within fourteen (k4) days of final determination of this applicaticn~ a reclamation plan showing the extent and boundaries ur the ~ill area, a seeding schedule, and existing and finished topography shall b~ submitted to ~svironmentel Enqineerlnq for appraval. 2. A~i existin~ fill malarial which is eneraachinq on railroad righf of way shall be removed and the fill area sloped and stabilized. This condition shall bo reflected on the reclamation plan and shell bs approved by Enviro;lmsntal Engineering. Other than topsoil neoes~arV to stabilize and reclaim the site, there shall be no further ~il! activify. 4. Ail tire~ shell b~ .removed from ~he ~ite and plac~d within an approved landfill ar~a mr the tires currently Ideated on the site shall be slice~ and buried so aS to ~reclude floating to the surface in the future. 5. Upon approval of the reclamation plan~ an ~rosion control bon~, in an amount based on un itemized cost estimate for ~nqineerinc. 6. Ail exposed fill areas sha]! be tcpsoiled, seeded and mulched by April 1~, 19S3. All fill activities (i_e_, topso/llng neoesserv to reclaim this site), shall be under the direction of a ~ua!ified soils engineer and carried out by qualified ~echnieians. 8. Upon completion of th~ rsstabilization, s plat ~hewl~lg the location of the f~ll area and the types of material buried shall be submitted tM Development Review. 9. Ail conditions noted herein shall be a~fixed to a plat of the subject property and upon approval by Development ReView, shall ba recorded in the Circuit Court w~th the recorded subdivision p]at. 1O. Construction of a~y facilities over the fill area shall not be permitted unless soil engineering studies prove the sui~abil£ty of such oonstruction. I]. Acces~ to Mt. Pisqah Drive ~r Oak Lane ~hall be p~ohibited. The access to Mt. ~isgak Drive a~d/cr Oak Lane sh~l~ be barricaded with fencing and/of berming. Th~ ~×act ~etho~ shall be approved by Develupmen~ Review. Such barricades shall be in,tailed within twenty-four (~4) hours of the final de,ordination of thi~ application~ 12_ Acces~ %e reclaim the site shall be confined to Oldbury P~ad~ The aCCeSS to Oldburv Ro~d shall be secured with a fence and/ur cable which shall be locked so os to preclude trespassing and/er indiscriminate dumping. 9pon reclamation of the site, the accenm from Oldbury Ruud shall continu~ %o be barricaded. Truck traffic necessary to rec]a~m the site, (i.e., ~he hauling of topsoil) ~ shall be confined to Monday through Friday, b~tween 9:30 a.m. and l:oO p.m. Aves: Mrs. Girone, ~r. Daniel, Mr. ~eok~a~ and Mr. Robertson. ~2S097 In Bermuda Magisterial District, J. eA~L MORRIS requested rezo~ing from Agricultural (A) to Residential (R-7) of an F5 acre parcel fronting a~proximately 2,000 feet on the no/th line of Enon Church Road~ and located approximately 1,~00 f~ee we~t of i~s intereection with Leren Drive. Tax Map 135-].1 (1) Part of Parcel ]. and Tax Map 135-t4 (~) Part of Parcel 1 (Sheet Mr. BalOerson stated the Planning Commission had recommended denial of ~he ResJ.denti~l (R=7) and ~pproval of re~oning to Residential (R-9). Mr. Daniel stated that Mr. Dodd had requested deferral of thi~ request. Mr. Fred Gray was pr~ut representing the applican~ and sta~ed they would agree to a deferral. On motioh of Mr. Daniel, seconded by Mr. Bookman, th~ ~eard deferred ¢ons~der~tXe~ Qf this reques~ until Jan~ar~ 26, 1982. Ayes: Mrs. Girone, Mr. Daniel, Mr. Bookn~n and Mr, Robertson. Absent: 5ir. Dedd. 82S098 In Midlothian ~agisterial District, QU~ENSMILL NORT~ CORPORATION requested rezoning from Agricultural (A) to Residential (g-12) of a 26.76 acre parcel ~hich llee 160 feet cf/ the south line of Queensgat~ Road, measured from a point approximately 700 feet west o% its intersection with Watch Hill Road. Tax Map 25-~ (~) Mr. Balderson stated the Planning Commission had recommended approval of This request. Mr. Doug sradbuYy of J. K. Ti~ons and Asseclates was present representing tho applicsnt. There was no opposition present. On motion o~ Mrs. Girone, meconded by Mr. 5ookman, The Boar~ approved this re,nest. In Matoac& Magistgriai Distrlct~ JOSE MULAS requested rezonlnq from Residential (R-15) to Agricultural {A} of a 7.33 a~re parcel fronting approximately fifty {50) feet an the south line of Rhodes Lane, an~] locatud approximately 2,400 feet west of its intersection with Sandy Ford ROad. TaX hap 160 (1) Parcel 97 (Sheet 48~. t4r. Bald~rs~ ~tat~ the ~lannlnq Co.~ission had recommended app~uval of this roqaest. ~r. ~ulas was Present and staled he wanted to raise some animals on this pr¢>p~rty which wa~ the ky'es: Mrs. Girone, MT~ ])aniel, Mr. BcOkmen and Mr. Robsrtsen. Dn motion of Mz. Daniel, seconded by Mr. R~bertson, th~ Board ~djourned a~ 3:16 p,m. u~ltiI 10~00 a.m. on December 8, 19~2. %yss~ Mrs. Girons, Mr. Daniel, Mr~ Bookman an~ Mr. Robertson. ~b$~nt: ~r, Dodd.