2020-08-26 MinutesBOARD OF SUPERVISORS
MINUTES
August 26, 2020
Supervisors in Attendance:
Ms. Leslie A. T. Haley, Chair
Mr. Kevin P. Carroll, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 2:00 p.m. She stated
due to COVID-19 and the occupancy limits of the Public Meeting
Room, citizens requesting to speak before the Board will be
given the opportunity to comment in person at the appropriate
time. She further stated Mr. Ingle would-be participating in
the meeting remotely.
1. APPROVAL OF MINUTES
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
of Supervisors approved the minutes of July 22, 2020, as
• submitted.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items, additions,
deletions. or changes in the order of presentation at this time.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE - COUNTY ADMINISTRATION
Mr. Matt Harris, Deputy County Administrator, introduced Ms.
Claire Lau from County Administration. He stated Ms. Lau has
worked tirelessly to ensure the county continues to meet the
needs of the citizens despite the obstacles caused by the
pandemic. He further stated Ms. Lau represents many other
• county employees who have found ways to contribute above and
beyond their normal job duties every single day. He provided
details of her many assignments including the Lane B. Ramsey
Administration Building Lobby, the Incident Management Team,
the Registrar, and the Office of the Commonwealth's Attorney.
He stated Ms. Lau exemplifies the teamwork needed to ensure
continuity of county services during the COVID-19 event.
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Ms. Haley stated the Board has an incredible cadre of county
staff who support the Board, and Ms. Lau is at the top of.that
list. She stated Ms. Lau has played a vital role over the last
few months.
Mr. Winslow stated Ms. Lau's demonstrated diligence is rare
and he expressed his appreciation for her hard work.
Mr. Holland thanked Ms. Lau and stated she has unparalleled
insight into the needs and concerns of citizens.
Mr. Carroll expressed his appreciation to Ms. Lau for making
his transition onto the Board seamless.
Dr. Casey noted the respect with which Ms. Lau treats each and
every citizen.
3.B. DOMINION ENERGY ANNUAL UPDATE
Mr. James Beazley, Manager - Regional, State and Local Affairs,
provided the Board with an update on the activities of Dominion
Energy. He discussed Dominion Energy's response to the COVID-
19 pandemic and noted a moratorium on late fees and
disconnections. He provided details of Dominion Energy's
commitment to support historically black colleges and
universities (HBCU) such as Virginia State University located
in the county. He reviewed Dominion Energy's assets and impact
in the county. He discussed the new substation to be located
on Genito Road in the Clover Hill District. He provided details
of energy storage initiatives, one of which is the issuance of
50 electric school buses to localities within the service
territory including Chesterfield County. He shared the
"Preparing for Outages During Covid-19" information sheet which
was inspired by Dr. Casey's request for documentation to assist
customers since so many are now working from home. He discussed
communications with customers via Facebook and Twitter as well
as an application which allows customers to report and check
the status of outages and which includes a weather radar. He
reviewed the Restoration Priority System which enumerates the
priority order for restoration of the electric transmission
and distribution system during an outage. He provided details
of Dominion Energy's efforts to modernize the distribution grid
to improve on gaps in reliability. He discussed the Virginia
Clean Economy Act of 2020 and its heavy emphasis on solar
energy. He provided the timeline for strategic underground
projects including the Mockingbird Lane neighborhood in the
Matoaca District.
In response to Mr. Carroll's question relative to an
undergrounding project off of Otterdale Road, Mr. Beazley
stated he would find out if a project is in progress and report
back.
Mr. Beazley announced Units 5 and 6 at the Chesterfield (Dutch
Gap) Power Station will be retired in the spring of 2023. He
also announced development activities for a new natural gas-
fired peaking unit adjoining Chesterfield County. He discussed
the Dutch Gap Trail closure for stormwater work which has been
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delayed by inclement weather but is on track to reopen around
September 1, 2020. He provided the Board with an update on the
Memorandum of Understanding (MOU) pertaining to coal ash
closure activities and made a request for another extension.
i�n response to Ms. Haley's question relative to the trail
closure, Mr. Beazley confirmed citizens still have access to
the same amenities as they currently exist.
In response to Ms. Haley's question relative to the movement
of coal ash, Mr. Beazley estimated the move to begin the middle
of 2021.
In response to Ms. Haley's question relative to potential
delays in approvals from the State Corporation Commission
(SCC), Mr. Beazley stated he believes they are very close.
Mr. Spencer Adkins, Director of Generation Projects, concurred
and expressed his confidence in completing it quickly.
In response to Mr. Holland's question relative to the amount
of time needed for an extension, Mr. Adkins stated he believes
it can be completed in the October timeframe.
In response to Mr. Holland's question relative to weather
precluding completion in that time frame, Mr. Beazley stated
Mr. Adkins' project is not impacted by weather and would
proceed regardless of a severe weather event.
Dr. Casey stated he hopes by the next Board meeting staff can
frame up the potential language and define the questions. He
• further stated a deadline would need to be flexible, taking
into account the SCC process and possibly a conditional use
process amendment through the county. He discussed
architectural engineering for the three project locations and
stated the county has finished the estimates and they are
almost but not quite bid -ready. He estimated the total of the
projects to be $80 to $87 million, the majority of which is
for the access road to Henricus and the remainder of which is
$5 to $7 million each for the boat launch ramp and the Dutch
Gap access. He stated the county has worked out many of the
technicalities and nuances for Dominion Energy to review, but
they also have to undergo review by the SCC. He further stated
both the county and Dominion Energy are trying to get an
appreciation for what a conditional use permit for a landfill
looks like when you are actually moving a landfill which is a
challenge.
In response to Mr. Carroll's question relative to the MOU's
pending expiration date, Mr. Jeff Mincks, County Attorney,
stated while the MOU technically expires September 1, he
believes both parties are close enough in agreement that the
Board will have something to review at the September meeting
• which will allow the MOU to continue. He further stated no
Board action is required today.
Mr. Holland stated it is his preference for staff to take a
look at it and bring it back to the Board with all the
ramifications.
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Mr. Mincks concurred and stated there are some details that
need to be worked on.
In response to Mr. Winslow's question relative to the number
of megawatts generated by the two units slated to be shut down
in 2023, Mr. Beazley stated Unit 6 produces 678 megawatts and
Unit 5 produces 340 megawatts.
In response to Mr. Winslow's question relative to the acreage
required to replace those lost megawatts with solar energy,
Mr. Beazley estimated it would be a huge amount of acreage.
Mr. Winslow stated in light of the rolling blackouts occurring
on the west coast, he believes it is important.for the General
Assembly and localities to ensure there is a right mix going
forward.
Mr. Beazley stated reliability is Dominion Energy's concern,
too, and it is the reason for the investigation into peaking
units. He further stated peaking units can dispatch very
quickly to meet demand and then cycle back off, and they run
less than twenty-five percent of the year. He provided details
of criteria for location of solar energy.
In response to Ms. Haley's question relative to Dominion
Energy's ability to handle the demand of virtual electronic
use, Mr. Beazley stated he does not anticipate a strain on the
grid because Dominion Energy has a diverse generation mix.
Ms. Haley expressed her appreciation for the update and the
partnership between the county and Dominion Energy.
Mr. Holland expressed his appreciation for Dominion Energy's
commitment to support HBCU initiatives.
3.C. RICHMOND REGION TOURISM AND SPORTS BACKERS UPDATE
Mr. Jack Berry, President and CEO of Richmond Region Tourism
(RRT), provided the Board with an update on tourism in the
region and the devastation to the industry due to COVID-19.
Ms. Katherine O'Donnell, Senior Vice President, provided the
Board with an update on RRT's activities, noting RRT's
footprint has expanded to include the City of Colonial Heights.
She announced the launch of a new website, TravelSafeRVA.com,
to assist travelers with planning during COVID-19. She
discussed additional web resources as well as limited
advertising. She reviewed business event recruitment and
visitor services.
Mr. J.C. Poma, Director, Sports Relations, introduced a video
promoting sports tourism in the region. He stated sports
tourism is the fastest growing and largest segment of RRT
bookings. He provided details of sports during COVID-19 and
the Return to Play initiative at River City Sportsplex. He
discussed five new events slated for 2021 which are estimated
to have a $7.5 million direct impact to the county.
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•
•
•
Mr. Jon Lugbill, Executive Director of Sports Backers,
discussed sports tourism challenges including competition with
other venues comparable to River City Sportsplex. He reviewed
sports tourism opportunities such as the trails at Pocahontas
State Park, which is becoming one of the top mountain bike
destinations on the east coast, and the SwimRVA facility, which
continues to improve. He provided details of the 42 -mile -long
trail from Ashland to Petersburg currently under consideration,
noting the project is a perfect example of what can be
• accomplished with Central Virginia Transportation Authority
(CVTA) regional funding, considering the largest portion of
the trail is located in Chesterfield: He announced the Ukrop's
Monument Avenue 10K will occur in spite of COVID-19 limitations
because the event will be split into four locations, one of
which is Henricus Park. He cautioned the Board to be vigilant
when working with event organizers in light of COVID-19.
In response to Mr. Winslow's question relative to what
improvements coaches would like to see at River City
Sportsplex, Mr. Lugbill noted parking and restrooms were common
themes.
Mr. Poma stated amenities such as tents, tables, chairs, and
golf carts are desirable, and replacement of turf needs to be
a priority.
Mr. Holland expressed his appreciation for the great work over
the last several years and acknowledged the devastation to
tourism as a result of COVID-19.
Mr. Berry stated quality of life is the secret to their success
and noted how well customers are treated in the county. He
credited the Parks and Recreation Department for their quality
customer service.
In response to Mr. Carroll's question relative to fishing
tournaments on Lake Chesdin, Mr. Poma stated there are measures
for ramps and docking mechanisms to accommodate the number of
boats. He further stated he could work with the Parks and
Recreation Department and report back.
Mr. Carroll noted citizens are actively participating in
outdoor activities such as fishing, boating, and biking. He
requested information on the need for golf carts at River City
Sportsplex and suggested ways to obtain golf carts such as
sponsorship.
Ms. Haley commended RRT and Sports Backers staff for their
efforts to assist the community and thanked them for the
presentation.
3.D. COMMUNITY ENHANCEMENT DEPARTMENT UPDATE
• Mr. Dan Cohen, Director of Community Enhancement, stated the
goal of enhancement is to increase or improve value, quality,
desirability, or attractiveness. He provided details of the
Keep Chesterfield Beautiful program. He stated Community
Enhancement has taken over the streetlight program from
Environmental Engineering to deal with safety issues and noted
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they are all solar. He noted the transfer of three staff members
from the Planning Department which has allowed the department
to expand its code enforcement efforts in not just residential
areas but also commercial corridors.
Mr. Rich Billingsley,' License Inspector, provided the Board
with statistics on code enforcement efforts, noting a 92 -
percent voluntary compliance rate and collection of $6 million
in delinquent revenue. He discussed commercial code enforcement
which is an outgrowth of the Northern Jefferson Davis Special •
Area Plan. He provided several examples of commercial code
enforcement actions with successful outcomes.
Mr. Cohen discussed changes to the Rehabilitation Tax Exemption
program. He stated there are 23 contracts with nonprofit
providers who partner with the county on Community Development
Block Grant (CDBG) programs and projects. He provided details
of COVID- 19 -related CDBG programs and projects. He reviewed
potential revitalization sites for shopping centers.
In response to Ms. Haley's question relative to shopping center
revitalization projects, Mr. Cohen stated the Huguenot Village
Shopping Center is one such project and reviewed criteria for
ranking projects.
Ms. Haley noted the interesting shift in an aging shopping
center and expressed her appreciation for the focus on aging
shopping centers.
Mr. Cohen discussed ways to work with property owners and the
Planning Department and get their opinions about what to do.
He pointed out the negative effects of deteriorating shopping •
centers on neighboring residential areas.
Ms. Haley stated the new Manchester Middle School is an example
of reinvesting in neighborhoods with new buildings and new
schools.
Mr. Cohen stated developers want to see local jurisdictions
investing in the areas of their holdings. He further stated
the county's healthy metrics are generating interest on a
national level.
Mr. Winslow commended Mr. Cohen for bringing his department
and other departments -together to tackle issues and expressed
his appreciation for Mr. Cohen's assistance in the Clover Hill
District. He noted an animal adoption facility is being built
next to LaPrade Library, and future improvements are being
planned for LaPrade Library. He stated both he and Mr. Holland,
in collaboration with their planning commissioners, are working
on a plan to revitalize the Rockwood Park area.
Mr. Ingle thanked Mr. Cohen and his team for working diligently
on the corridor. •
Mr. Holland applauded Mr. Cohen and his team for their hard
work, including working with the owner of the Meadowbrook Plaza
shopping center. He stated this is a critically important
opportunity to provide affordable housing throughout the
county.
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In response to Mr. Holland's request for a phone number to call
Community Enhancement, Mr. Billingsley stated citizens may call
(804) 748-1500 or visit the Community Enhancement webpage at
https://www.chesterfield.gov/1144/Community-Enhancement.
3.E. GENERAL ASSEMBLY UPDATE
• Ms. Mary Ann Curtin, Director of Intergovernmental Relations,
provided the Board with a preliminary update on the General
Assembly Special Session. She stated there have been 370 bills
introduced so far, many of which contain language with
unintended consequences, create process problems, or cost a
great deal of money. She further stated many of the bills
coming out of committee have been referred to the Senate
Finance Committee and the House Appropriations Committee due
to their financial implications. She stated the Governor
introduced a new budget which contains a series of amendments
proposed by him but nothing that damages the county. She noted
the Governor's proposed budget does contain some problematic
provisions pertaining to water and sewer payments that may be
put in abeyance due to the pandemic, and she is working with
Mr. George Hayes, Director of Utilities, on that issue.
•
In response to Ms. Haley's question relative to how long the
General Assembly will be in Special Session, Ms. Curtin
speculated the middle of September. She stated the session has
been extremely challenging due to the virtual environment. She
further stated it is unknown when crossover will occur, and a
bill or budget deadline has not been established.
4. REPORTS
4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District Improvement
Funds.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
(It is noted citizen comments on unscheduled matters received
through the online portal are attached as Attachment A.)
6. CLOSED SESSION
6.A. PURSUANT TO 1) SECTION 2.2-3711(A)(7), CODE OF VIRGINIA,
•19bu, AU AMENDED, FOR CONSULTATION WITH LEGAL COUNSEL
REGARDING PE IFI LEGAL MATTERS INVOLVING RIVERSIDE—
REGIONAL
IVER IDEREGIONAL JAIL, WHICH REQUIRE THE PROVISION OF LEGAL
ADVICE, 2) SECTION 2.2-3711(A)(8), ODE OF VIR INIA,
1950, AS AMENDED, PERTAINING TO ACTUAL OPIOID LITIGATION
INVOLVING THE COUNTY WHERE DISCUSSION IN AN OPEN
MEETING WOULD ADVERSELY AFFECT THE LITIGATING POSTURE OF
THE COUNTY, AND (3) SECTION 2.2-3711(A)(1), CODE OF
VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE
F THE COUNTY ADMINISTRATOR
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On motion of Mr. Carroll, seconded by Mr. Holland, the Board
went into closed session pursuant to 1) Section 2.2-3711(A)(7),
Code of Virginia, 1950, as amended, for consultation with legal
counsel regarding specific legal matters involving Riverside
Regional Jail, which require the provision of legal advice, 2)
Section 2.2-3711(A)(8), Code of Virginia, 1950, as amended,
pertaining to actual opioid litigation involving the county
where discussion in an open meeting would adversely affect the
litigating posture of the county, and (3) Section 2.2-
3711 (A) (1) ,
.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to
the. performance of the county administrator.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7. DINNER
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
recessed for dinner.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Reconvening:
Ms. Haley stated due to COVID-19 and the occupancy limits of
the Public Meeting Room, citizens requesting to speak before
the Board will be given the opportunity to comment in person •
at the appropriate time. She further stated Mr. Ingle would be
participating in the meeting remotely.
8. INVOCATION
The Honorable Jim Holland, Dale District Supervisor, gave the
invocation.
9. PLEDGE OF ALLEGIANCE
Mr. Matt Harris, Deputy County Administrator, led the Pledge
of Allegiance to the Flag of the United States of America.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia •
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989 provides for certification that such Closed
Session was conducted in conformity with law.
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NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information
Act were discussed in Closed Session to which this
certification applies, and ii) only such business matters were
identified in the motion by which the Closed Session was
convened were heard, discussed or considered by the Board. No
member dissents from this certification.
•
Mr.
Ingle:
Aye.
Mr.
Winslow:
Aye.
Mr.
Holland:
Aye.
Mr.
Carroll:
Aye.
Ms.
Haley:
Aye.
(It is noted because the Board did not cover all the topics,
the Board went back into closed session at the end of the
evening session.)
10. COUNTY ADMINISTRATION UPDATE
10.A. SCHOOL CAPITAL MAINTENANCE AND FINANCE UPDATE
Mr. Josh Davis, Chief Operations Officer for Schools, provided
the Board with an update on major maintenance efforts within
the school division. He stated the county has an opportunity
to obtain additional funding at low interest rates which could
address a backlog of major maintenance projects. He reviewed
• Schools facilities' COVID-19 response as it relates to short-
term upgrades to HVAC filtration and long-term planning for
air quality improvement. He discussed a Facility Condition
Assessment conducted a couple of years ago and noted the need
for a significant investment of approximately $231 million in
major maintenance over the next five years. He stated a small
part of the premium received from bond refinancing could go
toward preventive maintenance priorities. He reviewed major
maintenance priority projects for FY21.
Ms. Haley expressed her appreciation for the clear, distinct
identification of and planning for maintenance needs.
Mr. Davis invited Board members to set up tours to see some of
the projects completed subsequent to Schools' additional
funding requests last November.
Ms. Haley offered to share messaging with citizens that school
buildings are safe and attention is being paid to the
infrastructure and air quality of the facilities.
Mr. Holland expressed his appreciation for moving toward
• replacement of antiquated buildings which is sometimes cheaper
than repairing them. He stated COVID-19 has shown the need for
excellent air quality and facilities for students and teachers.
Mr. Winslow thanked Mr. Davis for the presentation and the work
being performed on HVAC systems and roofs in schools.
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Ms. Haley acknowledged Dr. Mervin Daugherty's attendance at
the meeting and reiterated the Board's request for information
from Schools identifying cost savings incurred due to facility
closures during the pandemic.
Mr. Carroll concurred and stated the Board looks forward to
getting the report.
Mr. Holland thanked Dr. Daugherty for his transparency and the
report he gave to the Board last fall.
Mr. Carroll acknowledged the positive news coming from Schools
including the opening of three new school buildings. He stated
there are other necessary upgrades and he looks forward to
accomplishing those as well.
Ms. Haley stated the fact that the new construction projects
came in on time and under budget demonstrates the collaboration
between the Board of Supervisors and School Board and their
commitment to rebuild and revitalize neighborhoods.
Mr. Matt Harris expressed his appreciation for the partnership
with Mr. Davis and Mr. Robert Meister, Chief Financial Officer
for Schools. He thanked them for their hard work and support.
He stated Board members would be receiving a breakdown of major
maintenance performed in 2020 in the schools in their
respective districts. He stated favorable market conditions
coupled with significant debt service savings from recent
issuance and refinancings have created an opportunity for an
additional new money deal. -He further stated the Board has an
action item to approve a plan of finance to help staff begin
the process of borrowing up to $85 million to be split between
county road and drainage improvements and Schools major
maintenance projects. He stated staff is also requesting
approval of a second contingency focused on economic
development -related debt and provided details of rates on the
three series. He reviewed the proposed requested issuance and
the proposed appropriation totaling $102.6 million. He noted
the funding for county road and drainage projects may include
a focus on improvements in the vicinity of Otterdale Road which
is an area of concern due to flooding, and staff will have more
specificity for the Board at the public hearing in September.
Mr. Winslow noted the dedication .of the county to address
Schools' major maintenance concerns. He stated both he and Mr.
Carroll are prepared to discuss needed improvements in the
Otterdale Road area.
Mr. Harris stated $57 million would be the largest single
investment in Schools' major maintenance in the county's modern
history, and it is a significant milestone for the community.
Discussion ensued relative to catching up on back projects and
preventative maintenance.
Mr. Holland stated this is a smart move for the county at this
time.
Mr. Carroll stated the Board's appropriation of Coronavirus
Aid, Relief, and Economic Security (CARES) Act funds later in
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the meeting would also benefit Schools' major maintenance
projects.
Ms. Haley stated the Board is demonstrating its commitment to
the community and challenging the notion that school buildings
are not safe. She expressed her appreciation to Mr. Harris and
his team for seizing this opportunity which will benefit the
citizens.
• Mr. Harris stated the $57 million plus the appropriation of
CARES funds equates to a $70 million investment in major
maintenance in one Board meeting.
10.B. RECENT STORM UPDATE/ADDISON-EVANS INFO
Chesterfield Fire and EMS Chief Loy Senter provided the Board
with an update on the effects of a recent heavy rain event
which occurred on August 15, 2020. He stated a large swath of
the county received between 8 and 10 inches of rain, with some
areas receiving up to 12 inches of rain, and the National
Weather Service classified the event as a 700 -year flood. He
described the impacts to transportation caused by flooded roads
and trees across roadways. He stated a culvert on Spring Run
Road was washed out and support for the roadway was undermined
which resulted in closure through mid-September. He further
stated water levels in various lakes and reservoirs held back
by 5 different dams reached emergency action levels in
accordance with established emergency plans. He stated the
Addison -Evans Water Treatment Plant was flooded and knocked
offline. He provided statistics of public safety's response to
the event. He discussed the evacuation of homes in the Falling
Creek area and the opening of an emergency shelter at
Meadowbrook High School.
Mr. Scott Morris, Assistant Director of Utilities, provided
the Board with an update on the impacts of the heavy rain on
Utilities. He stated there were no disruptions in service to
water and wastewater customers. He further stated the greatest
impact was to the Addison -Evans Water Treatment Plant which
remains offline for the assessment of damage and replacement
of equipment. He described impacts to the Jahnke Road Pump
Station in the City of Richmond which resulted in the
declaration of emergency water restrictions for Chesterfield
County customers through August 21, 2020. He discussed the
department's application in October of 2018 for a Pre -disaster
Mitigation Grant to build a floodwall around the Addison -Evans
Water Treatment Plant and stated final grant approval is
expected in July of 2021. He further stated the anticipated
completion date of the project is calendar year 2023 or early
calendar year 2024.
Ms. Haley expressed gratitude to the entire Utilities
• Department for their around-the-clock efforts during and after
the weather event.
Ms. Jess Robison, Interim Emergency Management Coordinator,
discussed the next steps following the weather event. She
stated the impacts of the storm were so isolated that
Chesterfield and Colonial Heights were the only localities in
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the region to declare a state of emergency. She further stated
staff is working to identify whether the county is eligible
for state public assistance to reimburse costs. She stated the
initial damage assessment submitted to the Virginia Department
of Emergency Management (VDEM) totaled almost $2.8 million,
and staff expects that amount to increase. She reviewed the
next steps which include conducting after -action meetings;
refining plans by incorporating lessons learned; exploring
Survey 123 as a means to better collect and utilize field data
during an event; and continuing to adapt Microsoft Teams to
fit the needs of departments operating within the virtual
Emergency Operations Center (EOC).
Chief Senter reiterated the importance of heeding official
warnings during times of disaster. He noted several instances
of drivers moving barricades set up by VDOT and driving through
flood waters. He also noted 25 percent of Falling Creek
residents refused to evacuate, which would have placed over 70
lives in jeopardy if the dam had failed.
Mr. Carroll stated this was an unbelievable event that struck
the community, and public safety personnel did a fantastic job.
He credited those who heeded public safety warnings to stay
home.
Mr. Holland expressed his appreciation to Ms. Sarah Snead,
Deputy County Administrator, and her staff for setting up the
emergency evacuation shelter at Meadowbrook High School. He
stated he had an opportunity to see the flood waters at the
Meadowbrook Apartments complex and it was a very dangerous
situation. He further stated the storm highlighted the need
for road work.
Mr. Winslow concurred and stated Communications and Media did
an outstanding job communicating with the public which
contributed to the success of the county's response to the
event.
Ms. Haley stated not only did public safety have to evacuate
people, they also had to protect them from COVID-19, and public
safety personnel rose to the challenge.
10.C. POLICE ACCREDITATION - CENTER FOR EXPLOITED AND
MISSING CHILDREN
Colonel Jeffrey Katz, Chief of Police, announced the Police
Department's recent certification through the National Center
for Missing and Exploited Children. He stated the certification
required training of every member of the department and the
Emergency Communications Center (ECC) as well as outside policy
review from subject matter experts. He further stated the
Chesterfield County Police Department is the first in the -
Commonwealth of Virginia to achieve this certification, and
the Chesterfield County ECC is the seventh emergency
communications center in Virginia to be certified. He stated
this certification, combined with the certifications through
the Virginia Law Enforcement Professional Standards Commission
(VLEPSC) and the Commission on Accreditation for Law
Enforcement Agencies (GALEA), underscores the department's
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continued commitment to peer review of the best standards and
practices of law enforcement to serve the community. He
acknowledged Major Frank Carpenter, Captain Jay Thornton, and
Major Dave Shand, all of whom were present, for their work on
the certification. He also acknowledged Lieutenant Brad
Conner, who was not present, for spearheading the effort to
achieve the certification.
In response to Mr. Holland's question relative to the
• uniqueness of such a certification among police departments in
the nation, Colonel Katz stated there are 18,000 law
enforcement agencies in the United States, and Chesterfield is
the 56th agency to obtain this certification in the country
and the first in Virginia.
In response to Ms. Haley's question relative to the length of
time required to complete the certification process, Colonel
Katz stated the process did not take long due to Lieutenant
Conner's diligence and staff's commitment to protect the
vulnerable.
Mr. Carroll stated he completed the training and he noted the
department's existing policies and procedures were already on -
par with the lesson plan which speaks to the department's
readiness.
Ms. Haley stated the culture resonates throughout the Police
Department staff and the community.
Mr. Winslow stated child trafficking is prolific in the area
and the certification takes the Police Department to the next
• level.
Dr. Casey announced the Child Advocacy Center, which is also
on a path to accreditation, will attend next month's meeting.
10.D. INTRODUCTION - NEW DEPUTY COUNTY ADMINISTRATOR
Dr. Casey welcomed Dr. James Worsley, Director of Parks and
Recreation, and announced his appointment as the new Deputy
County Administrator for Human Services effective October 1,
2020.
Dr. Worsley expressed his gratitude for the Board's vote of
confidence and the unique opportunity to serve the county. He
thanked his Parks and Recreation staff and stated it has been
an honor and a privilege to work with them.
Board members congratulated Dr. Worsley, acknowledged his many
accomplishments as Director of Parks and Recreation, and wished
him well in his new role.
• 10.E. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey announced Ms. Rebecca Longnaker, Treasurer, has
been elected to the board of the Virginia Investment Pool
which is a service of VML/VACo Finance.
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• Dr. Casey announced Ms. Susan Pollard, Director of
Communications and Media, has been named a Fellow of the
Public Relations Society of America which is considered
to be the highest honor in the public communications
field.
• Dr. Worsley, in his role as a member of the National
Association of County Park and Recreational Officials
(NACPRO), presented an award to Ms. Karen Robinson and
Mr. David Potter with Parks and Recreation for the Rec-
n-Roll Mobile Playground which provides a recreation
experience to underserved communities. He also presented
an award to Mr. Noel Losen and Ms. Lisa Trapp for the
Removing Barriers Initiative which brings adaptive
kayaking and archery opportunities to those with physical
disabilities.
11. BOARD MEMBER REPORTS
Mr. Carroll expressed his appreciation to his fellow Board
members, Dr. Casey, the Transportation Department, and Mr.
Harris and his team who are finding a way to fix Otterdale Road
which is a major public safety concern. He announced a
community meeting will be scheduled to plan for the needed
improvements.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
12.D. RECOGNITION OF 2020 VIRGINIA ASSOCIATION OF COUNTIES •
(VACO) ACHIEVEMENT AWARD WINNERS
Mr. Dean Lynch, Executive Director for VACo, announced the
county received three Achievement Awards in 2020. He stated
Chesterfield County continues to be the leader in the
achievement award program with 35 awards, which is more than
any other county in the state. He provided details of the "Best
Large County Achievement Award" which was awarded for the
county's Access on Demand transportation service. He also
provided details of the other two achievement award winners
which were Coordinated Local. Government Implementation for
"The Basics" and the First Responders and Multicultural
CommUNITY Cup.
Mr. Holland thanked Mr. Lynch for doing an outstanding job as
Executive Director for VACo.
Mr. Winslow concurred with Mr. Holland and expressed his
disappointment that he would not be able to play in the
Multicultural CommUNITY Cup this year.
12.A. RECOGNIZING MS. JANE H. PETERSON, PLANNING AND •
SPECIAL PROJECTS MANAGER, PLANNING DEPARTMENT,
UPON HER RETIREMENT
Mr. Andy Gillies introduced Ms. Jane Peterson, who was present
to receive the resolution.
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On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Jane H. Harrell, professionally known as Jane
H. Peterson, retired from the Chesterfield Planning Department
on July 1, 2020 after thirty-four years of dedicated service;
and
WHEREAS, Ms. Peterson began her service with Chesterfield
County in 1985 as a Zoning Inspector; -and
WHEREAS, Ms. Peterson, as a result of her hard work and
dedication, rose through the ranks of the Planning Department's
Development Review section, serving in positions of Planner
and Senior Planner, managing the Customer Assistance Branch,
then Subdivision Plans and Permitting Review; and
WHEREAS, Ms. Peterson, in 1997 joined the newly created
Zoning and Special Project team of the Planning Department,
first serving as a Principal Planner, then Planning
Administrator, Acting Assistant Director, and Planning
Manager, with the responsibility for guiding the management of
land use cases considered by the Planning Commission, Board of
Supervisors and Board of Zoning Appeals as well as numerous
special projects; and
WHEREAS, Ms. Peterson actively participated in
approximately 600 Planning Commission and Board of Supervisors
public hearings, and an untold number of community meetings,
assisting in the negotiation of development proposals in the
best interest of all; and
WHEREAS, Ms. Peterson was a valued member of a specially
selected cross departmental team responsible for the
development and ultimate adoption of Moving Forward... The
Comprehensive Plan for Chesterfield County, the first
countywide comprehensive plan since 1976; and
WHEREAS, Ms. Peterson later participated in the
development and community outreach for the Ettrick VSU and Bon
Air Special Area Plans, components of the comprehensive plan;
and
WHEREAS, Ms. Peterson, during her tenure, trained and
mentored a multitude of young planners, always with patience
and perseverance; and
WHEREAS, Ms. Peterson forged effective working
relationships with the Planning Commission, Board of
Supervisors, Board of Zoning Appeals, community associations,
citizens and development community, as well as numerous county
departments and state agencies, during the time Chesterfield
County's population grew from 166,556 to 349,000; and
WHEREAS, Ms. Peterson served under a total of 21 different
Planning Commissioners, and was appreciated by the Planning
Commission and Board of Supervisors for her dedication,
experience and professional judgment; and
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WHEREAS, Ms. Peterson consistently applied a fair, uniform
and logical approach to development issues, exemplifying the
creative ability to promote a comprehensive vision for the
future and the technical expertise to execute that vision on a
detailed level; and
WHEREAS, Ms. Peterson continuously exerted a positive
attitude and provided exemplary customer service; and
WHEREAS, Ms. Peterson's commitment to public service
continued in her private life, including her love and
compassion for animals through volunteer work with various
county and nonprofit animal shelters; and
WHEREAS, Ms. Peterson worked diligently to make
Chesterfield County a first choice community to live, work and
play for all citizens, today and in the future and where her
mark will be felt by generations far into the future.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board
of Supervisors, on this 26th day of August 2020, publicly
recognizes the contributions of Ms. Jane H. Peterson, and
extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the County
and congratulations upon her retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution
be presented to Ms. Peterson and that this resolution be
permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None. 0
Mr. Gillies presented the executed resolution to Ms. Peterson
and expressed appreciation for her outstanding service,
commitment, and leadership.
Ms. Haley thanked Ms. Peterson for her insight and talent and
acknowledged the huge role she played in helping to plan the
community.
Dr. Casey presented Ms. Peterson with an engraved brick and
expressed appreciation for her outstanding service to the
county and wished her well in her retirement.
Ms. Peterson thanked the Board for the recognition and
expressed her pride in the work she was able to accomplish with
the assistance of the Board and Planning Commission.
A standing ovation followed.
Mr. Holland wished Ms. Peterson well in her retirement.
•
12.B. RECOGNIZING MR. HARRY D. BAIRD, III, FIRE &
EMERGENCY MEDICAL SERVICES, UPON HIS RETIREMENT
Chief Senter introduced Mr. Harry Baird, who was present to
receive the resolution.
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On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adopted the following resolution:
WHEREAS, Harry D. Baird, III retired from the Chesterfield
Fire and Emergency Medical Services Department, Chesterfield
County, on August 1, 2020; and
WHEREAS, Mr. Baird faithfully served the citizens of
Chesterfield County for over 28 years; and
WHEREAS, Mr. Baird provided a superior level of devotion
and dedication to his work in the Training and Education
Division; and
WHEREAS, Mr. Baird received Exceptional Employee of the
Year in 1996 as a result of his passion, excellence, and
overall commitment that he provided to the organization; and
WHEREAS, Mr. Baird maintained certifications as an EMT
instructor/educational coordinator, CPR instructor, pre-
hospital trauma life support instructor, and paramedic during
his tenure; and
WHEREAS, Mr. Baird taught numerous Emergency Medical
Technician certification programs for both volunteer and
career personnel during his tenure; and
WHEREAS, Mr. Baird maintained a passion for imparting his
knowledge of EMS with great empathy towards all those he
encountered, frequently coordinating study sessions for his
• EMT programs late into the evening and on weekends to ensure
students' success in the program; and
WHEREAS, Mr. Baird functioned as the American Heart
Association training coordinator for Chesterfield Fire & EMS
for numerous years; and
WHEREAS, Mr. Baird coordinated and taught first aid
training classes for numerous agencies within the county,
including the Chesterfield Police Department, the Chesterfield
Sheriff's Department, and the Chesterfield Emergency
Communications Center, the Virginia State Police and the
Federal Bureau of Investigation; and
WHEREAS, Mr. Baird continued his passion for EMS through
service to his community as an active volunteer with Southside
Virginia Emergency Crew for 20 years, and has remained a Life
Member of that organization for the last 44 years; and
WHEREAS, Mr. Baird maintains a calendar of significant
dates to include birthdays, anniversaries, and the loss of a
loved one of those within the department and would frequently
• contact individuals to wish them Happy Birthday or remind them
that they were in his thoughts and prayers during difficult
times, exemplifying the character and compassion he displayed
through his work and personal life.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 26th day of August 2020,
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publicly recognizes the contributions of Harry D. Baird III,
expresses the appreciation of all citizens for his service to
the county, and extends appreciation for his dedicated service
and their congratulations upon his retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution
be presented to Mr. Baird, and that this resolution be
permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Chief Senter presented the executed resolution to Mr. Baird
and expressed appreciation for his outstanding service and
leadership.
Ms. Haley marveled at the number of lives touched through the
training he provided to others during his years of service.
She wished him well in his future endeavors.
Dr. Casey presented Mr. Baird with an engraved brick and
expressed appreciation for his many years of outstanding
service to the county.
Mr. Baird stated he has a passion for what he does and a desire
for the organization to be the best around. He expressed his
appreciation for the recognition and urged the Board to keep
public safety at the top of its priority list.
A standing ovation followed.
•
12.C. RECOGNIZING MS. LAUREEN M. EVANS, LIBRARY DEPARTMENT,
UPON HER RETIREMENT
Mr. Mike Mabe introduced Ms. Laureen Evans, who was present to
receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, Ms. Laureen M. Evans has been a valued employee
at the Chesterfield County Public Library since April 22, 1991,
beginning service as a part-time Library Page and, in less than
six months, was promoted to a full-time Senior Library
Assistant; and
WHEREAS, on June 19, 2004, Ms. Evans began as a Customer
Service Supervisor and completed her career as the Customer
Service Supervisor at the Midlothian location of the
Chesterfield County Public Library (CCPL); and
WHEREAS, Ms. Evans has made customer service the focus of •
her 29 year library career, and
WHEREAS, Ms. Evans supervised and expertly oversaw the
development of many Chesterfield County Public Library
employees motivating them by her work ethic and dedication to
CCPL; and
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WHEREAS, early in Ms. Evans' career, she ushered in a
computerized checkout system replacing the stamped due date
cards, and once again led library customer service staff
through transition at the end of her career with the adoption
of a new model of customer assistance; and
WHEREAS, Ms. Evans was instrumental in the development of
several customer focused and user-friendly training programs
• for the Library Web Catalog which included embedded video
presentations; and
WHEREAS, Ms. Evans has served on the Tech Council and has
collaboratively contributed to many strategic decisions; and
WHEREAS, Ms. Evans' positivity, compassion and sense of
humor has inspired and enriched the lives of those who have
had the opportunity to work with her.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 26th day of August 2020,
recognizes the outstanding contributions of Ms. Laureen Evans,
expresses the appreciation of all residents for her loyal and
dedicated service to Chesterfield County, and extends
appreciation for her many years of service to the county and
congratulations upon her retirement, as well as best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution
be presented to Ms. Evans, and that this resolution be
permanently recorded among the papers of this Board of
• Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Mr. Mabe presented the executed resolution to Ms. Evans and
expressed appreciation for her outstanding customer service
and leadership.
Ms. Haley thanked Ms. Evans for her service, leadership, and
impact on citizens both young and old.
Dr. Casey presented Ms. Evans with an engraved brick and
expressed appreciation for her outstanding service to the
county and wished her well in her retirement.
Ms. Evans expressed her appreciation for the recognition and
stated she would miss working with the people at the library,
but she looks forward to visiting as a customer.
A standing ovation followed.
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13. NEW BUSINESS
13.A. APPOINTMENTS
13.A.1. POLICY BOARD OF THE JOHN TYLER ALCOHOL SAFETY ACTION
PROGRAM
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
nominated/reappointed Lieutenant Colonel Dan Kelly to the John
Tyler Alcohol Safety Action Program (ASAP) Policy Board, whose •
term is effective September 1, 2020, and expires August 31,
2023.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.A.2. CHESTERFIELD -COLONIAL HEIGHTS SOCIAL SERVICES BOARD
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
nominated/ appointed Ms. Heather Shortall to serve as an at -
large representative on the Chesterfield -Colonial Heights
Social Services Board, whose term is effective September 1,
2020, and expires June 30, 2024.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.A.3. LOWER MAGNOLIA GREEN COMMUNITY DEVELOPMENT AUTHORITY
On motion of Mr. Holland, seconded by Mr. Carroll, the Board •
nominated/ appointed Sergeant Aaron Quenan to serve as an at -
large representative on the Lower Magnolia Green Community
Development Authority, whose term is effective September 1,
2020, and expires August 31, 2023.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RECOGNIZING CAPTAIN CHRISTOPHER H. HAWKINS, FIRE &
EMS, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Captain Christopher H. Hawkins retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield on August 1, 2020; and
WHEREAS, Captain Hawkins attended Recruit School #20 in
1989 and has faithfully served the county for over thirty-one
years; and
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•
WHEREAS, Captain Hawkins served in various assignments as
a firefighter at the Bensley, Dale, and Dutch Gap Fire & EMS
Stations, as a lieutenant at the Buford Fire & EMS Station,
and as a captain at the Bensley Fire & EMS Station; and
WHEREAS, during his tenure in Emergency Operations,
Captain Hawkins served on Trucks 14 and 3 at the Dutch Gap and
Bensley Fire & EMS Stations respectively; and
• WHEREAS, Captain Hawkins served the organization as a
lieutenant in the Training and Education Division managing the
Fire In-service Program, developing and teaching programs not
only for Chesterfield Fire & EMS, but also programs that were
delivered on a regional scale benefiting fire service
professionals throughout the Metro -Richmond area and beyond;
and
WHEREAS, Captain Hawkins served as the Lieutenant and Lead
Instructor of Recruit School 38 in the Training and Education
Division; and
WHEREAS, Captain Hawkins served as the Captain of Primary
Fire Programs in the Training and Education Division overseeing
16 Fire and Emergency Medical Services Recruit Schools; and
WHEREAS, Captain Hawkins invested many years developing
the organization's newest members and mentoring the
firefighters and officers in his cadre contributing to the
ongoing effort to create a world class fire and emergency
services department reflective of the community it serves; and
• WHEREAS, Captain Hawkins' steadfast guidance, compassion,
and candid input have been an enormous benefit to Chesterfield
Fire and EMS, fostering a culture of pride and respect that
spans generations of our workforce and will continue to benefit
our community for years to come; and
WHEREAS, Captain Hawkins received a Unit Citation for an
automobile accident on September 13, 1993; a Unit Citation for
the rescue of a twelve year old victim trapped inside a burning
two story home on December 20, 1994; a unit citation for the
fire that swept through the 58 unit apartment complex at Old
Buckingham Station on May 19, 1995; an EMS Lifesave Award for
his assistance in the treatment and transport of a critical
patient involved in a motorcycle accident on June 1, 2002; a
Lifesave Award for his bravery and skill demonstrated under
extremely dangerous conditions during the rescue of a subject
who was pinned after a trench collapsed in the City of Richmond
on March 25, 2009; and
WHEREAS, Captain Hawkins was awarded Career Officer of
the Year in 2008; and County Employee of the Year for
Chesterfield Fire & EMS in 2009; and
WHEREAS, Captain Hawkins served as an emergency medical
services provider at the paramedic level providing
compassionate care and advanced life support for the sick and
injured since 1995, and as a member of the Technical Rescue
Team since 1996.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Captain Christopher H. Hawkins, expresses the appreciation of
all residents for his service to the county, and extends their
appreciation for his dedicated service and their
congratulations upon his retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
•
13.B.1.b. RECOGNIZING CAREER DEPUTY GILL M. MUSCAT, JR.,
SHERIFF'S OFFICE, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Career Deputy Gill Muscat has faithfully served
Chesterfield County for 26 years; and
WHEREAS, on December 20th of 1993, Career Deputy Gill
Muscat joined the Chesterfield County Sheriff's Office as a
deputy under then Sheriff Clarence G. Williams, and faithfully
served Clarence G. Williams, Jr., Sheriff Dennis S. Proffitt;
and current Sheriff Karl S. Leonard; and
WHEREAS, Career Deputy Gill Muscat has demonstrated his
versatility, skill and strong work ethic in a wide range of
departmental assignments in both the Correctional and Court
Services sections of the department; and
WHEREAS, on January 21st of 2012, Career Deputy Gill •
Muscat met all requirements to qualify as a Deputy First Class,
on October 8th of 2014, Career Deputy Gill Muscat met all
requirements to obtain the status of Master Deputy, on July
13th of 2019, Career Deputy Gill Muscat met all requirements
to obtain the status of Career Deputy; and
WHEREAS, Career Deputy Gill Muscat served on the Sheriff's
Office Process Action Team for the selection of new paint
scheme and emergency lighting equipment for Sheriff's Office
cruisers; and
WHEREAS, Career Deputy Gill Muscat served on the Sheriff's
Office Process Action Team for the selection of new 9mm holster
transition; and
WHEREAS, Career Deputy Gill Muscat served as a member of
the Sheriff's Office Senior in Touch Program, Sheriff's Office
Honor Guard, and Sheriff's Office Community Relations Program;
and
WHEREAS, Career Deputy Gill Muscat is a Member of the
Virginia Sheriffs' Association; and is
WHEREAS, through the years, Career Deputy Gill Muscat has
supported Chesterfield County, the Sheriff's Office and county
citizens through participation in numerous activities such as
Shop with A Cop, Special Olympics, National Night Out and
Inmate Outreach Program; and
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WHEREAS, Career Deputy Gill Muscat has aided in ensuring
that employees of the Sheriff's Office meet the highest
standards by serving as a field training officer; and
WHEREAS, Career Deputy Gill Muscat received numerous
letters of appreciation and commendation for his dedication
and service to the employees and citizens of Chesterfield
County; and
• WHEREAS, Career Deputy Gill Muscat was selected as
Employee of the Quarter in 1996; and
WHEREAS, Career Deputy Gill Muscat received the
Exceptional Performance in Community Services Award; and
WHEREAS, Career Deputy Gill Muscat received a Unit
Citation Award for Honor Guard; and
WHEREAS, Career Deputy Gill Muscat has been actively
involved in supporting the Virginia Special Olympics for
several years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of - Career Deputy Gill Muscat, expresses the
appreciation of all residents for his service to Chesterfield
County and extends appreciation for his dedicated service to
the county and congratulations upon his retirement, as well as
best wishes for a long and happy retirement.
• Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.1.c. RECOGNIZING MR. STEPHEN WILSON, INFORMATION
SYSTEMS TECHNOLOGY DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Stephen R. Wilson will retire from the
Chesterfield County Information Systems Technology Department
on July 1, 2020, after providing 22 years of quality service
to the citizens of Chesterfield County; and
WHEREAS, Mr. Wilson began his career in the Police
Department in January 1998 as an Automation Coordinator; and
WHEREAS, Mr. Wilson served in the capacity of Automation
Coordinator, Senior Automation Analyst, IT Specialist III, CAD
System Administrator and Taxation Management System
Administrator and consistently exceeded expectations in his
• annual reviews; and
WHEREAS, Mr. Wilson has been a key contributor to many
projects in the Police Department including the Records
Management System Front End, Field Based Reporting, Police
Operational Data Store, Police Property and Evidence Management
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System and Telestaff System rollout, and many other operational
support efforts; and
WHEREAS, Mr. Wilson has been a key contributor to many
projects in the Information Systems Technology Department
including maintenance and operation of the WebEOC system,
Computer Aided Dispatch system, Taxation and Management system,
DSX Video Security system, and Telestaff system upgrades; and
WHEREAS, Mr. Wilson has been recognized many times for •
superior performance and commitment to his customers and has
received special recognitions and accolades for his timely and
thoughtful support; and
WHEREAS, Mr. Wilson contributed his time for many years
to the Information Systems Technology Department as the
department photographer, always willing to volunteer his
expertise; and
WHEREAS, Mr. Wilson has provided excellent customer
service throughout his career and served as a model for his
co-workers in the Information Systems Technology Department;
and
WHEREAS, Mr. Wilson has been a valued friend and co-worker
to many in the Information Systems Technology Department,
demonstrating his pleasant personality, always willing to help
his coworkers and commit his time generously.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 26th day of August 2020,
extends on behalf of its members and the citizens of •
Chesterfield County, appreciation for Mr. Stephen R. Wilson's
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.1.d. RECOGNIZING MRS. RHONDA BARKER, DEPARTMENT OF
SOCIAL SERVICES, UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mrs. Rhonda Barker began her tenure of public
service with Chesterfield County as a Permanency Secretary with
the Chesterfield - Colonial Heights Department of Social
Services on March 4, 2002; and
WHEREAS, in her role as Permanency Secretary, Mrs. Barker
provided vital support to child welfare staff, ensuring all •
needed administrative functions and Foster Care Title IV -E
functions were performed accurately and timely for children
receiving foster care and adoption services; and
WHEREAS, Mrs. Barker was acknowledged for her assistance
in the Foster Care Unit, she was recognized for her willingness
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to help and cross train others during times of change and
implementation of new systems; and
WHEREAS, Mrs. Barker established a reputation of being a
team player and collaborating with other units and County
Departments; and
WHEREAS, in addition to timely and accurately processing
of IV -E applications for children entering foster care, Mrs.
• Barker monitored and processed changes in placements, completed
payments for foster children and local foster homes, and was
known as a subject matter expert in the area of Foster Care
IV -E; and
WHEREAS, throughout her career Mrs. Barker has been
steadfast in her commitment to children and families of
Chesterfield County and the City of Colonial Heights, and her
efforts have aided the department in successfully meeting key
performance goals.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Rhonda Barker and
extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long a happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
• 13.B.1.e. RECOGNIZING MRS. LYNDA W. WRAY, POLICE DEPARTMENT,
UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Lynda W. Wray will retire from the Chesterfield
County Police Department on September 1, 2020 after providing
over 25 years of outstanding service to the residents of
Chesterfield County; and
WHEREAS, Mrs. Wray's county service began in 1995 at the
Chesterfield County Circuit Court where she served as a Deputy
Clerk III; and
WHEREAS, in 1998, Mrs. Wray continued her career at the
Chesterfield County Police Department where she served as a
Secretary, Senior Human Resources Technician, Human Resources
Specialist, Human Resources Analyst, and Senior Human Resources
Analyst; and
WHEREAS, Mrs. Wray has been a valuable asset to the Police
• Personnel Unit and the Police Department as a whole; and
WHEREAS, Mrs. Wray was the initial employee to manage the
department's employee identification and proximity card system
for secure building access; and
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WHEREAS, Mrs. Wray was one of the project leaders for the
complete redesign of the Police Human Resources Division which
provided a more professional looking administrative area to
welcome police officer candidates; and
WHEREAS, Mrs. Wray was dedicated to process improvements
that enhanced efficiency, and she developed, implemented and
continuously updated -a police officer applicant tracking
database system and created on-line white boards to aid in
applicant management, monitor employee activities and assist
in keeping police department management updated on employment
processes; and
WHEREAS, Mrs. Wray was the coordinator of the police
officer hiring process timeline, allowing for synchronization
of events between the Personnel and Training Divisions for the
start of academy recruit classes; and
WHEREAS, Mrs. Wray managed the police department's
employment function overseeing the training and development of
background investigators, educating them in the various
processes of the division and providing guidance on procedural
issues; and
WHEREAS, Mrs. Wray and her co-workers successfully planned
and coordinated the implementation of police officer applicant
testing; and
WHEREAS, Mrs. Wray received two Unit Citations in
recognition of her contributions to two different Personnel
Division initiatives to reengineer and accelerate the police
officer hiring process and increase recruiting strategies to
more effectively market the police officer position with the
objective of filling all vacant police officer positions; and
WHEREAS, Mrs. Wray was genuinely dedicated to hiring
police officers that would positively contribute to making
Chesterfield County a more safe and secure environment in which
to live and work; and
WHEREAS, Mrs. Wray is recognized for her strong work
ethic, her teamwork, and her excellent human relations skills
which she has utilized effectively with all areas within the
Police Department; and
WHEREAS, Mrs. Wray has provided the Chesterfield County
Police Department with many years of loyal and dedicated
service; and
WHEREAS, Chesterfield County and the Board of Supervisors
will miss Mrs. Wray's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors publicly recognizes Lynda W. Wray
and extends on behalf of its members and the residents of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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•
•
13.B.1.f. RESOLUTION SUPPORTING CONSTRUCTION OF THE STATION
AT CHESTER VILLAGE USING PROCEEDS FROM TAXABLE
BONDS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT
AUTHORITY UNDER THEIR MIXED -INCOME PROGRAM
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors of the County of
• Chesterfield, Virginia, desires to make the determination
required by Section 36-55.30:2.B of the Code of Virginia of
1950, as amended, in order for the Virginia Housing Development
Authority to finance the economically mixed project (the
"Project") described on Exhibit A attached hereto:
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NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT:
1. the ability to
supporting facilities that
or moderate income will be
in the Project are occupied
persons and families who a:
and
provide residential housing and
serve persons or families of lower
enhanced if a portion of the units
or held available for occupancy by
-e not of low and moderate income;
2. private enterprise and investment are not reasonably
expected, without assistance, to produce the construction or
rehabilitation of decent, safe and sanitary housing and
supporting facilities that will meet the needs of low and
moderate income persons and families in the surrounding area
of the Project and this Project will induce other persons and
families to live within such area and thereby create a
desirable economic mix of residents in such area.
(It is noted a copy of Exhibit A is filed with the papers of
this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.1.g.
CONFIRMATION AND CONSENT TO THE DECLARATION OF
A LOCAL EMERGENCY IN CHESTERFIELD COUNTY AS A
RESULT OF THE FLOODING ON AUGUST 15, 2020
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, a threat to life, property and the environment
exists due to localized heavy rainfall in Chesterfield County
on August 15, 2020 that created widespread severe flooding and
potential dam failures, which resulted in evacuations and
damage to local infrastructure.
WHEREAS, pursuant to the authority granted by § 44-
146.21(A) of the Code of Virginia, Dr. Joseph P. Casey, County
Administrator, as Director of Emergency Management for the
County of Chesterfield, Virginia, declared the existence of a
local emergency at 0800 on August 15, 2020 in order to provide
preparedness, response, recovery and other activities to
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protect life, property, and operations threatened by the
effects of severe flooding; and
WHEREAS, the flood event created significant impacts on
the County, including reduced public safety services,
healthcare services, and County resources; and
WHEREAS, the effects of the severe flooding constitute a
disaster as described in § 44-146.16 of the Code of Virginia;
and
WHEREAS, in accordance with the local emergency
declaration and § 44-146.21 of the Code of Virginia, the
County's Emergency Operations Plan was activated and all
furnishing of aid and assistance thereunder was authorized,
and the County Administrator, as the Director of Emergency
Management, is hereby authorized by this Board to undertake
all further necessary actions authorized by § 44-146.21(0) of
the Code of Virqinia.
NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County
Board of Supervisors at its public meeting held this 26th day
of August:
1) that the act of the County Administrator, as the
Director of Emergency Management, in declaring a local
emergency is hereby consented to and confirmed, as are all
actions set forth above which have been and will be taken
pursuant to that declaration;
2) that all actions, powers, functions, and duties of the
Director of Emergency -Management and the emergency management
organization have been and shall be those prescribed by State
law'and the ordinances, resolutions, and approved plans of the
County of Chesterfield so as to mitigate the effects of said
emergency; and
3) that once all emergency actions pursuant to the
declaration of a local emergency have been taken, as determined
by the Director of Emergency Management, the declared emergency
shall be ended without further action of this Board of
Supervisors.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2. REAL PROPERTY REQUESTS
13.B.2.a. ACCEPTANCE OF PARCELS OF LAND
13.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ALONG IRON
RIVER DRIVE FROM IRON MILL DEVELOPMENT
COMPANY, LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.061
acres along Iron River Drive from Iron Mill Development
Company, LLC and authorized the County Administrator to execute
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the deed. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO
RUFFIN MILL ROAD FROM CARRIE COYNER, TRUSTEE
OF THE GOODRICH RIVER TRUST
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 1.31
acres adjacent to Ruffin Mill Road from Carrie Coyner, Trustee
of the Goodrich River Trust, and authorized the County
Administrator to execute the deed. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.a.3. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO
WOOLRIDGE ROAD AND GRANDIN AVENUE FROM
WOOLRIDGE DEVELOPMENT, LC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of three parcels of land containing a
total of 0.016 acres adjacent to Woolridge Road and Grandin
Avenue from Woolridge Development, LC and authorized the County
Administrator to execute the deed. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.a.4. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO
GENITO ROAD FROM DEERHILL PROPERTIES, LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of seven parcels of land containing a
total of 0.425 acres adjacent to Genito Road from Deerhill
Properties, LLC and authorized the County Administrator to
execute the deed. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.a.5. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO
HULL STREET ROAD FROM 8424 HULL STREET ROAD,
LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of two parcels of land containing a
total of 0.0174 acres adjacent to Hull Street Road from 8424
Hull Street Road, LLC and authorized the County Administrator
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to execute the deed. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.a.6. ACCEPTANCE OF A PARCEL OF LAND ADJACENT
TO BELLWOOD ROAD FROM CBM PROPERTIES, LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.113
acres adjacent to Bellwood Road from CBM Properties, LLC and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.b. REQUESTS TO QUITCLAIM
13.B.2.b.1. REQUEST TO QUITCLAIM A VARIABLE WIDTH
TEMPORARY REDUCED IMPERVIOUSNESS BEST
MANAGEMENT PRACTICE EASEMENT ACROSS THE
PROPERTY OF JOHN P. KIRWAN, JR. AND BECKY
H. KIRWAN
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a Variable
Width Temporary Reduced Imperviousness (BMP) Easement across
the property of John P. Kirwan, Jr. and Becky H. Kirwan. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.2.b.2. REQUEST TO QUITCLAIM A VARIABLE WIDTH
DRAINAGE EASEMENT (PUBLIC) ACROSS THE PROPERTY
OF CARRIE COYNER, TRUSTEE OF THE GOODRICH RIVER
TRUST
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a Variable
Width Drainage Easement (Public) across the property of Carrie
Coyner, Trustee of the Goodrich River Trust. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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13.B.3. AWARD OF CONSTRUCTION CONTRACT FOR BENSLEY
PARK ATHLETIC FIELD AND TRAILS RENOVATION PROJECT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Procurement Director -to award and execute a
construction contract with Southwood Building Systems in the
amount of $183,000 to renovate existing athletic playing field,
trails and park amenities at Bensley Park.
• Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.4. AWARD CONSTRUCTION CONTRACT'AND EXECUTE AGREEMENT
FOR BENSLEY PARK PARKING LOT ADDITION
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Procurement Director to award and execute a
construction contract with Southwood Building Systems in the
amount of $200,007 for expansion of the Recreation Center
Parking Lot at Bensley Park.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.5. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT
#17-0149, PHYSIC HILL TANK REHABILITATION
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the
• construction contract to Utility Service Company, Inc in the
amount of $1,385,400 and execute all necessary change orders
up to the full amount budgeted for the Physic Hill Tank
Rehabilitation project.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.6. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT
#19-0226, BERMUDA TANK REHABILITATION
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the
construction contract to Manolis Painting, Inc. in the amount
of $1,356,590 and execute all necessary change orders up to
the full amount budgeted for the Bermuda Tank Rehabilitation
project.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
• 13.B.7. AWARD OF CONTRACT FOR COUNTY PROJECT #15-0158,
ADVANCED METERING INFRASTRUCTURE
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the advanced
metering infrastructure system to Badger Meter, Inc., in the
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amount of $21.813 million and execute all necessary change
orders up to the full amount budgeted for the advanced metering
infrastructure project .
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.8. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND FROM
THE COMMONWEALTH OF VIRGINIA •
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the purchase of a parcel of land containing 0.2825
acres, at the northeast corner of Courthouse Road and West
Providence Road for $5,000, from the Commonwealth of Virginia
and authorized the County Administrator to execute the deed.
(It is noted a copy of the plat is filed with the papers of
this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.9. STATE ROADS ACCEPTANCES AND ABANDONMENT,
CENTRALIA STATION, SECTION 1
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution for state road acceptances
and abandonment for Centralia Station, Section 1:
WHEREAS, a portion of Route 2005 has been realigned and
a new segment constructed to standards equal to the Virginia •
Department of Transportation's Subdivision Street Requirements
as a requisite for acceptance for maintenance as part of the
Secondary System of State Highways; and
WHEREAS, the Virginia Department of Transportation has
inspected this street and found it to be acceptable for
maintenance; and
NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County
Board of Supervisors, .this 26th day of August, 2020, that the
old segment of Route 2005, identified on the attached Form AM
4.3, is no longer needed as part of the Secondary System of
State Highways as the new road serves the same citizens as the
old road and is hereby requested to be abandoned by the
Virginia Department of Transportation pursuant to §33.2-912,
Code of Virginia, 1950 amended.
BE IT FURTHER RESOLVED, that the Virginia Department of
Transportation be, and it hereby is, requested to add and
maintain the new segment(s) identified on the attached Form AM
4.3 as part of the Secondary System of State Highways, pursuant
to § 33.2-705, Code of Virginia, 1950 amended, and the •
regulatory requirements of VDOT.
BE IT FURTHER RESOLVED, the County Board of Supervisors
does hereby guarantee unencumbered rights-of-way plus the
necessary easements for cuts, fills, and drainage for this
added segment(s);
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BE IT FURTHER RESOLVED, a copy of this resolution be
forwarded to the Virginia Department of Transportation.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.10. AMENDMENT OF LEASE FOR THE CHESTER POLICE STATION
• On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a lease
amendment with The New Chester Police Station, LLLP, successor
in interest to The Chester Police Station, L.L.C., for 4,000
square feet of office space at 2920 W. Hundred Road for the
Chester Police Station.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.11. SET DATE TO HOLD PUBLIC HEARING TO AMEND AND
REENACT COUNTY CODE SECTION 5-8 REGARDING
DESIGNATION OF LAND BANK ENTITY
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of September 23, 2020, for a public hearing to
consider amending County Code § 5-8 regarding Designation of
Land Bank Entity.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
• Nays: None.
13.B.12. AMEND THE MINUTES OF MAY 27, 2020
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the amendment of the May 27, 2020 minutes to include
the following resolution approving the FY2021 Secondary Road
Improvement Budget:
11.A. TO CONSIDER THE FY2021-FY2026 SECONDARY ROAD
SIX-YEAR PLAN AND FY2021 SECONDARY ROAD BUDGET
. . .
WHEREAS, the Virginia Department of Transportation (VDOT)
has submitted its proposed FY2021 Secondary Road Improvement
Budget to the county; and
WHEREAS, the Budget represents the implementation of the
first year of the FY2021 through FY2026 Six -Year Secondary Road
Improvement Plan adopted by the Board.
• NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors approves the FY2021 Secondary Road
Improvement Budget as presented by VDOT.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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13.B.13. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY
AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR
THE 2020 LOCAL EMERGENCY MANAGEMENT PERFORMANCE
GRANT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the receipt and appropriation of additional grant
funding in the amount of $50,000 for the 2020 Emergency
Management Performance Grant to enhance emergency preparedness •
for Chesterfield County.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.14. SET PUBLIC HEARING TO CONSIDER READOPTION
OF CONTINUITY OF GOVERNMENT ORDINANCE
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of September 23, 2020, for a public hearing to
consider the readoption of the Continuity of Government
ordinance.
Ayes: Haley, Carroll,. Ingle, Winslow and Holland.
Nays: None.
13.B.15. APPROVALS RELATING TO A REFINANCING PLAN THROUGH
THE ECONOMIC DEVELOPMENT AUTHORITY (EDA) FOR
THE REFINANCING OF MEADOWVILLE TECHNOLOGY
PARK ISSUANCES AND THE CLOVERLEAF •
TAXABLE REDEVELOPMENT FACILITY NOTE
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the execution and delivery of a support agreement,
and granted authorization for the plan of refinancing for the
Meadowville Technology Park variable rate 2005 and 2010 Taxable
Recovery Zone Economic Development issuances, the Cloverleaf
Taxable Redevelopment Facility Note, and payment of related
closing costs.
And, further, the Board adopted the following resolution:
RESOLUTION APPROVING A PLAN OF REFINANCING
OF PRIOR OBLIGATIONS ISSUED BY THE
ECONOMIC DEVELOPMENT AUTHORITY OF THE
COUNTY OF CHESTERFIELD, AUTHORIZING THE
EXECUTION OF ONE OR MORE SUPPORT
AGREEMENTS IN CONNECTION THEREWITH AND
APPROVING THE FORM OF THE SUPPORT
AGREEMENT
WHEREAS, the Economic Development Authority of the County •
of Chesterfield (the "Authority") has previously issued its
(a) Variable Rate Revenue Bonds, Series 2005A (Meadowville
Technology Park Project) (the "2005A Bonds"), and Variable Rate
Revenue Bonds, Taxable Series 2005B (Meadowville Technology
Park Project) (the "2005B Bonds"), to finance the costs of the
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acquisition of real property for Meadowville Technology Park,
(b) Taxable Recovery Zone Economic Development Revenue Bonds,
Series 2010B (Meadowville Technology Park Project) (the "2010B
Bonds"), to finance the costs of the acquisition and
construction of an interchange to connect Meadowville
Technology Park with I-295, and (c) Taxable Revenue Note
(Chesterfield Mall Redevelopment - Stonebridge Project
Restatement), Series 2014A (the "2014A Note"), to finance the
costs of the redevelopment of Cloverleaf Mall;
• WHEREAS, the County of Chesterfield, Virginia (the
"County"), has entered into a development agreement or a
support agreement in connection with each of the 2005A Bonds,
the 2005B Bonds, the 2010B Bonds and the 2014A Note, pursuant
to which the County has agreed to make payments of debt service
on such bonds, subject to annual appropriation of sufficient
amounts therefor by the Board of Supervisors of the County (the
"Board of Supervisors");
WHEREAS, the County administration, in consultation with
Davenport & Company LLC, acting in its capacity as the County's
financial advisor (the "Financial Advisor"), has recommended
that the Authority and the County refinance the outstanding
principal of the 2005A Bonds (such refinanced portion, the
"Refunded 2005A Bonds"), the 2005B Bonds (such refinanced
portion, the "Refunded 2005B Bonds" and, together with the
Refunded 2005A Bonds, the "Refunded 2005 Bonds"), the 2010B
Bonds (such refinanced portion, the "Refunded 2010B Bonds")
and the 2014A Note (such refinanced portion, the "Refunded
2014A Note" and, together with the Refunded 2005 Bonds and the
Refunded 2010B Bonds, the "Refunded Obligations") in order to
• (a) fix the interest rate on the indebtedness represented by
the Refunded 2005 Bonds, (b) achieve debt service savings with
respect to the Refunded 2010B Bonds and (c) reamortize the
principal of the Refunded 2014A Note over a longer term
commensurate with the life of assets financed thereby;
WHEREAS, the Board of Supervisors desires to effect the
refinancing of the Refunded Obligations by requesting that the
Authority issue (a) a federally tax-exempt revenue refunding
bond (the "2020C Bond"), the proceeds of which will be applied
to refund the Refunded 2005A Bonds and the Refunded 2010B Bonds
and to pay related costs of issuance and refunding, (b) a
federally taxable revenue refunding bond (the "2020D Bond"),
the proceeds of which will be applied to refund the Refunded
2005B Bonds and to pay related costs of issuance and refunding,
and (c) a federally taxable revenue refunding bond (the "2020E
Bond"), the proceeds of which will be applied to defease the
Refunded 2014A Note and to pay related costs of issuance and
defeasance;
WHEREAS, the Board of Supervisors desires to facilitate
the issuance of the Bonds by entering into one or more support
• agreements (each a "Support Agreement") with the Authority,
the form of which has been presented to this meeting and
pursuant to which the County will agree to make payments of
debt service on the Bonds (such payments are referred to herein
as the "Support Agreement Revenues"), subject to annual
appropriation of sufficient amounts therefor by the Board of
Supervisors;
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WHEREAS, each Bond will be secured by and payable from
Support Agreement Revenues, which, together with the
Authority's rights, title and interests in the corresponding
Support Agreement, will be assigned to the holder of such Bond;
WHEREAS, the County has requested that the Financial
Advisor solicit proposals from banking and other financial
institutions to make three loans to the Authority to be
evidenced by the Bonds; and
WHEREAS, the Board of Supervisors has reviewed a summary
of the proposals received and has determined to authorize the
County Administrator (such term as used herein shall include
the County Administrator and the Deputy County Administrator
for Finance and Administration) to (a) select the proposal or
proposals from the banking or other financial institution or
institutions that the County Administrator deems to offer the
most favorable loan terms to the County and the Authority, (b)
to determine the final terms of the Bonds within certain
parameters set forth below, and (c) request that the Authority
award the Bonds to such institution or institutions;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. The following plan of refinancing of the Refunded
Obligations is hereby approved: (a) the Lender or Lenders (as
hereinafter defined) shall make three loans to the Authority;
(b) the Authority shall issue and deliver the -Bonds to the
Lender or Lenders as evidence of such loans, agree to repay
the loans evidenced thereby pursuant to the terms of one or
more bond purchase and loan agreements (each a "Loan
Agreement") and apply the proceeds of the loans to defease and
refund the Refunded Obligations; and (c) the County shall
undertake, subject to appropriation by the Board of
Supervisors, to provide for the payment of any amounts due
under each Bond pursuant to the terms of the corresponding
Support Agreement. The obligation of the Authority to make
payments under each Bond and the corresponding Loan Agreement
shall be limited to the Support Agreement Revenues, which shall
be assigned to the applicable Lender. Each Bond shall be
further secured by an assignment to the applicable Lender of
the Authority's rights, title and interests in the
corresponding Support Agreement. This plan of refinancing
shall contain such additional requirements and provisions as
the County Administrator may approve and determine, in
collaboration with the Authority, to be in the best interests
of the County and the Authority.
2. The Board of Supervisors hereby authorizes the County
Administrator to select the proposal or proposals that he, in
consultation with the Financial Advisor and in collaboration
with the Authority, deems to offer the most favorable loan
terms to the County and the Authority (each such selected
proposal shall be referred to herein as a "Proposal") and,
subject to the parameters set forth below, to negotiate the
final terms of the loans evidenced by the Bonds with each
banking or other financial institution offering such Proposal
or Proposals (each such institution shall be referred to herein
as a "Lender"), all in such manner as the County Administrator,
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in collaboration with the Authority, shall determine to be in
the best interests of the County and the Authority.
The 2020C Bond shall (i) be issued in a principal amount
not to exceed $5,750,000, (ii) mature in installments ending
no later than December 31, 2031, (iii) have an initial fixed
interest rate not to exceed 2.50% per year, subject to
adjustment, if any, as required by the terms of the applicable
Proposal and approved by the County Administrator in
is
collaboration with the Authority, and (iv) be sold to the
applicable Lender at a price not less than 1000-. of the principal
amount thereof.
The 2020D Bond shall (i) be issued in a principal amount
not to exceed $2,650,000, (ii) mature in installments ending
no later than December 31, 2025, (iii) have an initial fixed
interest rate not to exceed 2.50% per year, subject to
adjustment, if any, as required by the terms of the applicable
Proposal and approved by the County Administrator in
collaboration with the Authority, and (iv) be sold to the
applicable Lender at a price not less than 1000-. of the principal
amount thereof.
The 2020E Bond shall (i) be issued in a principal amount
not to exceed $6,750,000, (ii) mature in installments ending
no later than December 31, 2037, (iii) have an initial fixed
interest rate not to exceed 3.5001 per year, subject to
adjustment, if any, as required by the terms of the applicable
Proposal and approved by the County Administrator in
collaboration with the Authority, and (iv) be sold to the
applicable Lender at a price not less than 100% of the principal
amount thereof.
Each Bond may be subject to prepayment at the option of
the Authority on or after dates, if any, determined by the
County Administrator in collaboration with the Authority, in
whole or in part at any time, at a redemption price equal to
the principal amount to be redeemed, together with any interest
accrued to the date fixed for redemption, plus a redemption
premium, if any, determined by the County Administrator in
collaboration the Authority to be acceptable to the County and
the Authority (which may include a "make -whole" redemption
price as negotiated with the applicable Lender).
Following the sale of the Bonds, the County Administrator
shall file a certificate with the records of the Board of
Supervisors setting forth the final terms of the Bonds. The
actions of the County Administrator in approving the terms of
the Bonds shall be conclusive, and no further action shall be
necessary on the part of the Board of Supervisors.
3. The Board of Supervisors hereby authorizes and
directs the County Administrator to request that the Authority
undertake the issuance, sale and award of the Bonds to the
• Lender or Lenders in accordance with the terms of the Proposal
or Proposals and this Resolution.
4. In consideration of the Authority's undertakings
with respect to the Bonds, the County Administrator is hereby
authorized and directed to execute and deliver a Support
Agreement for each Bond. Each Support Agreement shall be in
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substantially the form presented to this meeting, which is
hereby approved, with such completions, omissions, insertions
or changes not inconsistent with this Resolution as may be
approved by the County Administrator, whose approval shall be
evidenced conclusively by the execution and delivery thereof.
5. As provided by each Support Agreement, the Board of
Supervisors hereby undertakes a non-binding commitment to
appropriate to the Authority such amounts as are necessary to
pay the debt service due on the corresponding Bond or Bonds as
well as other payments due under the corresponding Loan
Agreement, to the fullest degree and in such manner as is
consistent with the Constitution and laws of the Commonwealth
of Virginia. The Board of Supervisors, while recognizing that
it is not empowered to make any binding commitment to make such
appropriations in future fiscal years, hereby states its intent
to make such appropriations in future fiscal years and
recommends that future Boards of Supervisors do likewise during
the term of each Support Agreement.
6. The Board of Supervisors hereby authorizes and
directs the County Administrator to (a) request that the
Authority take all proper steps to call for redemption the
Refunded Bonds and prepare and deliver any notices and
correspondence necessary therefor and (b) take such action as
may be considered necessary or desirable to assist the
Authority in redeeming the Refunded Bonds.
7. All other actions of officers of the County in
conformity with the purposes and intent of this Resolution and
in furtherance of the plan of refinancing are hereby ratified,
approved and confirmed. The officers of the County are hereby
authorized and directed to execute and deliver all certificates
and instruments and to take all such further action as may be
considered necessary or desirable in connection with the
completion of the plan of refinancing.
8. All resolutions or parts of resolutions in conflict
herewith are repealed.
9. This Resolution shall take effect immediately.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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13.B.16. SET A PUBLIC HEARING AND GRANT APPROVALS RELATING
TO A FINANCING PLAN THROUGH THE ECONOMIC DEVELOPMENT
AUTHORITY (EDA) FOR SCHOOLS MAJOR MAINTENANCE AND
COUNTY PROJECTS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of September 23, 2020, for a public hearing to
consider appropriation of up to $102.6 million in bond proceeds •
for Schools Major Maintenance and county road drainage
improvement projects, and granted authorization for the plan
of financing.
And, further, the Board adopted the following resolution:
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RESOLUTION APPROVING A PLAN TO FINANCE
CERTAIN CAPITAL IMPROVEMENTS FOR
GOVERNMENTAL PURPOSES THROUGH THE ISSUANCE
OF REVENUE BONDS BY THE ECONOMIC
DEVELOPMENT AUTHORITY OF THE COUNTY OF
CHESTERFIELD
WHEREAS, the Economic Development Authority of the County
of Chesterfield (the "Authority"), pursuant to the Industrial
Development and Revenue Bond Act (the "Act") under which it is
created, is authorized to exercise all the powers set forth in
the Act, which include, among other things, the power to make
loans to, among others, a county in furtherance of the Act, to
finance facilities for use by, among others, a county, to issue
its revenue bonds, notes and other obligations from time to
time for such purposes and to pledge all or any part of its
revenues and receipts derived from payments received by the
Authority in connection with its loans or from any source, as
security for the payment of principal of and premium, if any,
and interest on any such obligations;
WHEREAS, the Board of Supervisors (the "Board of
Supervisors") of the County of Chesterfield, Virginia (the
"County"), desires to undertake, in conjunction with the
Authority, the financing of the costs of capital improvements
for governmental purposes, including but not limited to (a)
major maintenance for school buildings and other school system
facilities and (b) road and drainage improvements
(collectively, the "2020 Project");
WHEREAS, the County desires to finance the 2020 Project
• by requesting the Authority to issue a series of its public
facility revenue bonds (the "2020 Bonds") and use the proceeds
thereof to finance the 2020 Project and to pay related costs
of issuance of the 2020 Bonds;
WHEREAS, the 2020 Bonds will be secured by payments
appropriated from time to time by the Board of Supervisors and
payable to the Authority in accordance with the terms of the
Financing Agreement (as hereinafter defined);
WHEREAS, there have been circulated prior to this meeting
drafts of the following documents (collectively, the
"Documents"), proposed to be executed in connection with the
issuance and sale of the 2020 Bonds:
(a) A Second Supplemental , Agreement of Trust,
supplementing the Agreement of Trust dated as of August 1,
2019, as previously supplemented (collectively, the "Trust
Agreement"), all between the Authority and U.S. Bank National
Association, as trustee (the "Trustee"), pursuant to which the
2020 Bonds are to be issued;
(b) A First Supplemental Financing Agreement (the
• "Supplemental Financing Agreement"), supplementing a Financing
Agreement dated as of August 1, 2019 (collectively, the
"Financing Agreement"), all between the Authority and the
County, pursuant to which the Authority will loan the proceeds
of the 2020 Bonds to the County and the County will undertake,
subject to appropriation, to make payments to the Authority in
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amounts sufficient to pay the principal of and premium, if any,
and interest on the 2020 Bonds and certain other related costs;
(c) A Preliminary Official Statement of the Authority
relating to the public offering of the 2020 Bonds (the
"Preliminary Official Statement");
(d) A Notice of Sale (attached as an appendix to the
Preliminary Official Statement) (the "Notice of Sale")
(applicable only if the 2020 Bonds are sold through a
competitive sale); and
(e) A Continuing Disclosure Agreement (attached as an
appendix to the Preliminary Official Statement), pursuant to
which the County agrees to undertake certain continuing
disclosure obligations with respect to the 2020 Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. The Board of Supervisors hereby finds that the
undertaking of the 2020 Project will be in the best interests
of the County and its citizens and hereby authorizes the
County, in collaboration with the Authority, to undertake the
following plan of finance to accomplish the same. The
Authority will issue the 2020 Bonds in an aggregate principal
amount not to exceed $85,000,000. The Authority will use the
proceeds of the 2020 Bonds to finance the 2020 Project and to
pay related costs of issuance of the 2020 Bonds. Pursuant to
the Financing Agreement, the County will undertake to make
certain Basic Payments and Additional Payments (each as defined
in the Financing Agreement) to the Authority in amounts
sufficient to amortize the 2020 Bonds, to pay the fees or
expenses. of the Authority and the Trustee and to pay certain
other related costs. The obligation of the Authority to pay
principal of and premium, if any, and interest on the 2020
Bonds will be limited to Basic Payments and Additional Payments
received from the County. The 2020 Bonds will be secured by
an assignment of the Basic Payments and certain Additional
Payments due under the Financing Agreement, all for the benefit
of the holders of the 2020 Bonds. The undertaking by the
County to make Basic Payments and Additional Payments will be
subject to the appropriation by the Board of Supervisors from
time to time of sufficient amounts for such purposes. The plan
of finance for the 2020 Project shall contain such additional
requirements and provisions as may be approved by the County
Administrator (such term as used herein to include the County
Administrator and the Deputy County Administrator for Finance
and Administration) and the Chair or Vice -Chair of the
Authority.
2. The Board of Supervisors, while recognizing that it
is not empowered to make any binding commitment to make
appropriations beyond the current fiscal year, hereby states
its intent to make appropriations in future fiscal years in
amounts sufficient to make all payments due under the Financing
Agreement and hereby recommends that future Boards of
Supervisors do likewise_ during the term of the Financing
Agreement. The Board of Supervisors hereby confirms that the
components of the 2020 Project are either essential to the
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efficient operation of the County or important to the welfare
or quality of life of the citizens of the County, and the Board
of Supervisors anticipates that such components will continue
to be so during the term of the Financing Agreement.
3. The Chair and Vice Chair of the Board of Supervisors
and the County Administrator, any of whom may act, are hereby
authorized and directed to execute the Documents to which the
County is a signatory, which shall be in substantially the
forms circulated prior to this meeting. Such forms of the
Documents are hereby approved, with such completions,
omissions, insertions and changes not inconsistent with this
Resolution as may be approved by the officer signing such
Documents, whose execution and delivery thereof shall
constitute conclusive evidence of such officer's approval of
any such completions, omissions, insertions and changes.
4. In making completions to the Supplemental Financing
Agreement, the County Administrator, in collaboration with
Davenport & Company LLC, the County's financial advisor (the
"Financial Advisor"), and the Authority, shall provide for
Basic Payments in amounts equivalent to the payments principal
of and interest on the 2020 Bonds, which shall be sold to the
purchaser(s) thereof on terms as shall be satisfactory to the
County Administrator; provided that the Basic Payments shall
be equivalent to the 2020 Bonds, which shall (a) mature or be
subject to mandatory sinking fund redemption in annual
installments ending no later than December 31, 2041; (b) have
a "true" or "Canadian" interest cost not exceeding 3.0001
(taking into account any original issue discount or premium);
(c) be subject to optional redemption, if at all, at a premium
• not to exceed 2.00% of the principal amount thereof; and (d) be
sold to the purchaser(s) thereof at a price not less than 95%
of the aggregate principal amount thereof (without taking into
account any original issue discount or premium). The County
Administrator is also authorized to approve a lesser principal
amount for the 2020 Bonds, a maturity schedule (including
serial maturities and term maturities for the 2020 Bonds) and
the redemption provisions of the 2020 Bonds, all as the County
Administrator shall determine to be in the best interest of
the County.
5. The Board of Supervisors approves the following terms
of the sale of the 2020 Bonds.
(a) The 2020 Bonds shall be sold through a
competitive sale or a negotiated sale, as the County
Administrator, in collaboration with the Financial Advisor and
the Authority, determines to be in the best interests of the
County.
(b) If the County Administrator determines that the
2020 Bonds shall be sold by competitive sale, the County
Administrator is authorized to receive bids for such 2020 Bonds
• and award such 2020 Bonds to the bidder (s) providing the lowest
true or Canadian,interest cost, subject to the limitations
set forth in Section 4. Following a competitive sale, the
County Administrator shall file a certificate with the
Authority and the Board of Supervisors setting forth the final
terms of the 2020 Bonds. The actions of the County
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Administrator in selling the 2020 Bonds by competitive sale
shall be conclusive, and no further action with respect to the
sale and issuance of the 2020 Bonds shall be necessary on the
part of the Board of Supervisors.
(c) If the 2020 Bonds are sold by competitive bid,
the County Administrator, in collaboration with the Financial
Advisor, is authorized and directed to take all proper steps
to advertise the 2020 Bonds for sale substantially in
accordance with the form of the Notice of Sale, which is hereby
approved; provided that the County Administrator, in
collaboration with the Financial Advisor, may make such changes
in the Notice of Sale not inconsistent with this Resolution as
he may consider to be in the best interests of the County.
(d) If the County Administrator determines that the
2020 Bonds shall be sold by negotiated sale, the County
Administrator is authorized, in collaboration with the
Financial Advisor and the Authority, to choose one or more
investment banks or firms to serve as underwriter(s) for the
2020 Bonds and to execute and deliver to the underwriter(s) a
bond purchase agreement (the "Bond Purchase Agreement") in a
form to be approved by the County Administrator and the County
Attorney, in consultation with the County's bond counsel and
the Financial Advisor. Following a negotiated sale, the County
Administrator shall file a copy of the Bond Purchase Agreement
with the records of the Board of Supervisors. The actions of
the County Administrator in selling the 2020 Bonds by
negotiated sale to the underwriter(s) shall be conclusive, and
no further action with respect to the sale and issuance of the
2020 Bonds shall be necessary on the part of the Board of
Supervisors.
6. The Preliminary Official Statement in the form
circulated prior to this meeting is approved with respect to
the information contained therein (excluding information
pertaining to the Authority). The Board of Supervisors hereby
authorizes distribution of the Preliminary Official Statement
to prospective purchasers of the 2020 Bonds in a form deemed
to be "final" (within the meaning of the Rule) as of its date,
except for the omission of certain pricing and other
information permitted to be omitted pursuant to Rule 15c2-12
of the Securities and Exchange Commission (the "Rule") and with
such completions, omissions, insertions and changes not
inconsistent with this Resolution as may be approved by the
County Administrator. Such distribution shall constitute
conclusive evidence that the County has deemed the Preliminary
Official Statement to be "final" (within the meaning of the
Rule) as of its date, with respect to the information therein
pertaining to the County. The County Administrator is
authorized and directed to approve such completions, omissions,
insertions and other changes to the Preliminary Official
Statement that are necessary to reflect the terms of the sale
of the 2020 Bonds, determined as set forth in paragraph 4, and
•
the details thereof and that are appropriate to complete it as
an official statement in final form (the "Official Statement") ,
and distribution thereof to the purchaser(s) of the 2020 Bonds
shall constitute conclusive evidence that the Board of
Supervisors has deemed the Official Statement "final" (within
the meaning of the Rule) as of its date. The County shall
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arrange for the delivery to the purchaser(s) of the 2020 Bonds
of a reasonable number of printed copies of the final Official
Statement, within seven business days after the 2020 Bonds have
been sold, for delivery to each potential investor requesting
a copy of the Official Statement and to each person to whom a
purchaser initially sells 2020 Bonds.
7. Such officers of the County as may be requested by
bond counsel for the County are authorized and directed to
execute an appropriate certificate setting forth (a) the
expected use and investment of the proceeds of the Financing
Agreement in order to show that such expected use and
investment will not violate the provisions of Section 148 of
the Internal Revenue Code of 1986, as amended (the "Code"),
and (b) any elections such officers deem desirable regarding
rebate of earnings to the United States for purposes of
complying with Section 148 of the Code. Such certificate shall
be prepared in consultation with bond counsel for the County,
and such elections shall be made after consultation with bond
counsel.
8. All costs and expenses in connection with the
financing of the 2020 Project and the issuance of the 2020
Bonds, including the Authority's fees and expenses and the fees
and expenses of bond counsel, counsel for the Authority, and
the Financial Advisor for the sale of the 2020 Bonds shall be
paid from the proceeds of the 2020 Bonds or other legally
available funds of the County. If for any reason the 2020
Bonds are not issued, it is understood that all such expenses
shall be paid by the County from its legally available funds
and that the Authority shall have no responsibility therefor.
• 9. Any authorization herein to execute a document shall
include authorization to deliver it to the other parties
thereto and, if applicable, to record such document.
10. All other acts of the County Administrator and other
officers of the County that are in conformity with the purposes
and intent of this Resolution and in furtherance of the
issuance and sale of the 2020 Bonds and the financing of the
2020 Project are hereby approved and ratified.
11. This Resolution shall take effect immediately.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.17. ACCEPT AND APPROPRIATE A GRANT OF $227,493 IN
FY2021 FEDERAL TRANSIT ADMINISTRATION (FTA)
SECTION 5310 OPERATING AND MOBILITY
MANAGEMENT FUNDING
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted and appropriated FY2021 Federal Transit
Administration (FTA) Section 5310 Operating and Mobility
Management Funding grant, in the amount of $227,493, from the
Virginia Department of Rail and Public Transportation.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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13.B.18. AUTHORIZE THE COUNTY ADMINISTRATOR TO RENEW A
HEALTH CARE CONTRACT WITH ANTHEM BLUE CROSS AND
BLUE SHIELD AND EXECUTE A DENTAL CARE CONTRACT
WITH DELTA DENTAL OF VIRGINIA FOR 2021, AND
TO TRANSFER RELATED SAVINGS TO THE HEALTHCARE
FUND
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the County Administrator to renew the county's
contract with Anthem Blue Cross and Blue Shield (Anthem) and
execute a new contract with Delta Dental of Virginia (Delta)
for 2021, and authorized the County Administrator to transfer
budgeted FY2021 savings to the healthcare fund.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.19. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW THEREFORE BE IT RESOLVED that this Board requests 40
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Glen Kilchurn Section 2
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: § 33.2-705, 33.2-334
Street Name and/or Route Number
• Kernmack Drive, State Route Number 8221
From: Woodpecker Road, (Route 626)
To: Capernwray Drive, (Route 8222), a distance of: 0.12
miles
Recordation Reference: Plat Book 257, Page 98
Right of Way width (feet) = 50
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• Capernwray Drive, State Route Number 8222
From: Kernmack Drive, (Route 8221)
To: The cul-de-sac, a distance of: 0.70 miles
Recordation Reference: Plat Book 257, Page 98
Right of Way width (feet) = 50
• Capernwray Drive, State Route Number 8222
From: Kernmack Drive, (Route 8221)
To: Capernwray Court, (Route 8223), a distance of: 0.23
• miles
Recordation Reference: Plat Book 257, Page 98
Right of Way width (feet) = 50
u
• Capernwray Court, State Route Number 8223
From: Capernwray Drive, (Route 8222)
To: The cul-de-sac, a distance of: 0.11 miles
Recordation Reference: Plat Book 257, Page 98
Right of Way width (feet) = 50
• Capernwray Terrace, State Route Number 8224
From: Capernwray Drive, (Route 8222)
To: The cul-de-sac, a distance of: 0.11 miles
Recordation Reference: Plat Book 257, Page 98
Right of Way width (feet) = 50
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.20. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC
AND POWER COMPANY FOR A 15' UNDERGROUND EASEMENT
FOR SERVICE TO THE NEW ETTRICK ELEMENTARY SCHOOL
AT 20910 CHESTERFIELD AVENUE
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric
and Power Company for a 15 -foot underground easement for
service to the new Ettrick Elementary School at 20910
Chesterfield Avenue. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13.B.21. APPROVAL BY THE BOARD OF SUPERVISORS OF THE
APPOINTMENT OF DR. JAMES D. WORSLEY AS DEPUTY
COUNTY ADMINISTRATOR
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the appointment of Dr. James D. Worsley as Deputy
• County Administrator for Human Services effective October 1,
2020.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
(It is noted citizen comments on unscheduled matters received
through the online portal are attached as Attachment A.)
15. DEFERRED ITEMS •
There were no Deferred Items at this time.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES
WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND
THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES
NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC
OPPOSITION WILL BE HEARD AT SECTION 18
9ngwn97n
In Bermuda Magisterial District, Emerson Companies, LLC
request(s) amendment of zoning district map on 34.86 acre(s)
fronting 1150+/- feet on the west line of Ramblewood Road and
at the east ends of Quail Crossing and Dove Path Lane for a
conditional use planned development with exceptions to allow
three (3) parcels to access the termini of stub roads Dove Path
Lane and Quail Crossing, for an exception to lot frontage width
for these three (3) parcels, and for the land area of one (1)
parcel to be less than the minimum five (5) acres required in
the Agricultural (A) District. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Suburban
Residential II (2.0 to 4.0 dwellings per acre). Tax IDs 812-
646-0991 and 4326.
Mr. Gillies presented a summary of Case 20SN0570 and stated
the Planning Commission and staff recommended approval and
acceptance of the proffered conditions.
Mr. Kerry Hutcherson, representing the applicant, accepted the
recommendation and stated he believes the proffered conditions
are reasonable under state law.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Winslow, the Board
approved case 20SN0570 and accepted following proffered •
conditions:
The Applicant in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning Ordinance
of Chesterfield County, for itself and its successors or
assigns, proffer that the property known as Chesterfield County
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Tax Identification Numbers 812-646-0991 and 812-646-4326 ("the
Property") will be used according to the following proffer(s)
if, and only if, the request submitted herewith is granted with
only those conditions agreed to by the Applicant. In the event
this request is denied or approved with conditions not agreed
to by the owners and Applicant, the proffer shall immediately
be null and void and of no further force or effect.
1. Master Plan. The Textual Statement, last revised July
• 13, 2020, shall be considered the Master Plan. (P)
2. Right -of -Way Dedication. The Applicant/Developer/
Subdivider shall be responsible for the following right-
of-way dedication:
In conjunction with recordation of the initial subdivision
plat or within sixty (60) days from a written request by
the Transportation Department, whichever occurs first,
forty-five (45) feet of right of way along the west side
of Ramblewood Drive, measured from the centerline of that
part of Ramblewood Drive immediately adjacent to the
property, shall be dedicated, free and unrestricted, to
and for the benefit of Chesterfield County. (T)
3. Density. The number of dwelling units shall not exceed
seven (7) . (P)
4. Connection to County Water. The applicant or developer
shall connect the Property to County water at time of
construction. (U)
• Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20SNO599
In Dale Magisterial District, PREMIER RE FUND V LLC request
conditional use planned development to permit ordinance and
development standards exceptions, and amendment of zoning
district map in a Community Business (C-3) District on 16.8
acres known as 5700 Hopkins Rd. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Community
Business. Tax ID 780-686-5569.
Mr. Gillies presented a summary of Case 20SNO599 and stated
the Planning Commission and staff recommended approval and
acceptance of the proffered conditions.
Mr. Mark Baker, representing the applicant, accepted the
recommendation and stated he believes the proffered conditions
are reasonable under state law.
• Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
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On motion of Mr. Holland, seconded by Mr. Carroll, the Board
approved Case 20SN0599 and accepted the following proffered
conditions:
The Owner -Applicant in this zoning case, pursuant to Section
15.2-2298 of the Code of Virginia (1950 as amended) and the
Zoning Ordinance of Chesterfield County, for itself and its
successor or assigns, proffers that the development of the
property (the "Property") will be developed as set forth below;
however, in the event the request is denied or approved with
conditions not agreed to by the Owner -Applicant, these proffers
shall be immediately null and void and of no further force or
effect.
1. Master Plan. The'Textual Statement dated March 17, 2020,
and last revised July 8, 2020, and the survey plat
entitled "ALSA/NSPS LAND TITLE SURVEY OF 16.884 ACRES OF
LAND LYING ON THE NORTEAST SIDE OF CHIPPENHAM PARKWAY",
dated May 1, 2019 and prepared by Koonz, Bryant, Johnson,
Williams (EXHIBIT A) shall be considered the Master Plan.
2. Architecture: The canopy design shall be compatible with
the architectural treatment for the shopping center
including finish materials, color and style. Canopy
columns shall be wrapped with brick or stone veneer a
minimum of 5 feet in height above the foundation footing.
3. Canopy Height. The canopy shall be a maximum of nineteen
(19) feet in height.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20SN0559
In Midlothian Magisterial District, S. L. Nusbaum Realty Co,
Salisbury Corp., and Ralph L. Costen, Jr., request rezoning
from Light Industrial District (I-1) to Residential Multi-
family (R -MF) and conditional use planned development to permit
multi -family residential units and ordinance exceptions on
10.8 acre (s) known as 14726 Wylderose Ave and 14731 Midlothian
Tpke. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Regional Mixed use. Tax ID 719-
711-6712 and 720-710 Part of 0681.
Mr. Gillies presented a summary of Case 20SN0559 and stated
the Planning Commission and staff recommended approval and
acceptance of the proffered conditions.
Mr. Jeff Geiger, representing the applicant, stated this
project is located between two existing multi -family
developments, Brook Creek Apartments and The Park at Salisbury,
and this multi -family use is more consistent with the existing
uses developed around it than the existing Light Industrial.
He further stated the applicant met with the Salisbury
Homeowners Association and held a community meeting. He stated
the applicant addressed the comments received through
proffered conditions such as limiting the hours of operation
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of the pool and limiting the hours of construction of the
development. He accepted the recommendation and stated he
believes the proffered conditions are reasonable under state
law.
Ms. Haley called for public comment.
Mr. Gillies summarized three public comments posted on the
online portal. (It is noted citizen comments received through
• the online portal pertaining to Case 20SN0559 are attached as
Attachment A.)
Ms. Haley stated comments as written by the commenter will
become part of the permanent record. She further stated Board
members attest that they are reading the comments in -advance
of the meeting.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
approved Case 20SN0559 and accepted the following proffered
conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950,
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only if,
the rezoning request submitted herewith is granted with only
• those conditions agreed to by the owner and applicant. In the
event this request is denied or approved with conditions not
agreed to by the owner and applicant, the proffers shall
immediately be null and void and of no further force or effect.
These Proffered Conditions include two (2) Exhibits attached
hereto:
Exhibit A: Conceptual Plan - Wylderose Apartments, Midlothian
District, Chesterfield County, Virginia, dated January 17,
2020, prepared by Townes Site Engineering ("Conceptual Plan").
Exhibit B: Perspective Renderings, titled "Wylderose Apartment
Homes", dated April 8, 2020, ("Elevations").
1. Master Plan. The Textual Statement dated April 8, 2020
shall be considered the Master Plan.
2. Conceptual Plan. The site shall be developed in general
conformance with the layout depicted on the Conceptual
Plan dated January 17, 2020. The layout on the Conceptual
Plan is conceptual in nature and may vary based on the
• final site plan depending on the final soil studies, RPA
lines, parking lot design, building footprints, other
engineering reasons or as otherwise approved by the
Planning Commission at the time of plans review.
3. Recreation Area/Focal Point. A recreation area shall be
provided to include a clubhouse a minimum of 3,750 gross
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square feet and a pool. A certificate of occupancy shall
be obtained for the clubhouse prior to the issuance of a
certificate of occupancy for the 60th dwelling unit on the
Property. The pool shall be constructed simultaneously
with the clubhouse, weather permitting. Part of the area
around the clubhouse shall be "hardscaped" (concrete,
asphalt or pavers) and have a combination of other
amenities such as benches, a pergola, outdoor grilling
with seating areas, and/or pavers that accommodate and
facilitate gatherings. There shall be no outside events
or parties at the clubhouse after 8 p.m.
4. Utilities. The public water and wastewater systems shall
be used.
S. Road Cash Proffer. The applicant, sub -divider, or
assignee(s) shall pay $5,640 for each dwelling unit to
the County of Chesterfield for road improvements within
the service district for the property. Each payment shall
be made prior to the issuance of a building permit for a
dwelling unit unless state law modifies the timing of the
payment.
6. Slope Stabilization. For the areas in the natural stream
that are actively eroding and are deemed as a safety
hazard by the Department of Environmental Engineering
based on engineering standards, a stabilization plan shall
be submitted to the Department of Environmental
Engineering for approval. The stabilization of such
slopes within the RPA shall be completed prior to the
issuance of the first certificate of occupancy. In
addition, the stormwater runoff from the proposed
development will be captured in a stormwater conveyance -
system and discharged to a stable section of the natural
channel.
7. Stormwater. The maximum post -development discharge rate
for the 100 -year storm shall be based on the maximum
capacity of the existing facilities downstream, and shall
not increase the recorded and /or established 100 -year
backwater and /or floodplain. On -Site detention of the
post -development 100 -year discharge rate to below the pre -
development 100 -year discharge rate may be provided to
satisfy this requirement.
8. Hours of Construction. Exterior construction, including
operation of bulldozers and other earthmoving equipment,
shall end no later than 8: 0 0 p.m. Monday through Saturday,
and there shall be no exterior construction on Sundays;
provided, however, except in emergencies or where unusual
circumstances require extending the specific hours in
order to complete work such as asphalt pours, concrete
pours or utility connectors.
Ayes: Haley, Carroll,. Ingle, Winslow and Holland.
Nays: None.
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8/26/2020
17. PUBLIC HEARINGS
17.A. TO ADOPT AN ORDINANCE TO VACATE PORTIONS OF A 50'
UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS GLENDALE STREET
WITHIN PLAN OF NORMANDALE TERRACE SUBDIVISION
Mr. Dean Sasek, Real Property Manager, stated this date and
time has been advertised for a public hearing for the Board to
consider the adoption of an ordinance to vacate portions of a
is
50-foot unimproved county right of way known as Glendale Street
within Plan of Normandale Terrace subdivision. He further
stated Rolling Ridge, LLC, submitted an application requesting
the vacation for the future development of Lambert Landing,
and the request has been reviewed and approved by County staff,
VDOT and Comcast Cablevision.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to ROLLING RIDGE, LLC, a Virginia
limited liability company and JEFF DAVIS,
LLC a Virginia limited liability company,
("GRANTEES"), portions of a 50' county
right of way known as Glendale Street
within Plan of Normandale Terrace
Subdivision, BERMUDA Magisterial
District, Chesterfield County, Virginia,
as shown on a plat thereof duly recorded
in the Clerk's Office, Circuit Court,
Chesterfield County, Virginia in Plat Book
7, at Page 114.
WHEREAS, Rolling Ridge, LLC petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate
portions of a 50' unimproved right of way known as Glendale
Street within Plan of Normandale Terrace Subdivision, BERMUDA
Magisterial District, Chesterfield County, Virginia more
particularly shown on a plat of record in the Clerk's Office
of the Circuit Court of said County in Plat Book 7, Page 114,
by Temple Waddill Inc., dated November 4, 1929 and recorded
March 5, 1940. The portions of right of way petitioned to be
vacated are more fully described as follows:
Portions of a 50' county right of way known
as Glendale Street within Plan of
Normandale Terrace Subdivision, the
• locations of which are more fully shown on
a plat made by Townes Site Engineering,
dated August 7, 2020, a copy of which is
attached hereto and made a part of this
Ordinance.
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8/26/2020
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by advertising;
and,
WHEREAS, no public necessity exists for the continuance
of the portions of right of way sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of is
Virginia, 1950, as amended, the aforesaid portions of right of
way be and are hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office,
Circuit Court, Chesterfield County, Virginia pursuant to
Section 15.2-2272 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
the portions of the plat vacated. This Ordinance shall vest
fee simple title to the portions of right of way hereby vacated
in the adjacent lot owners free and clear of any rights of
public use.
Accordingly, this Ordinance shall be indexed in the names
of the GRANTOR and GRANTEES, or their successors in title.
:
A esHaley, Carroll, Ingle, Winslow and Holland.
Y Y g
Nays: None.
17.B. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF EASEMENTS FOR THE ROUTE 10 (WHITEPINE
ROAD TO FRITH LANE) WIDENING PROJECT
Mr. Brent Epps, Director of Transportation, stated this date
and time has been advertised for a public hearing for the Board
to consider the exercise of eminent domain, including the
filing of certificates of take, for the acquisition of
easements for the Route 10 (Whitepine Road to Frith Lane)
Widening Project. He further stated Parcel 002 was settled
subsequent to the agenda being finalized, and Parcel 001 is
the only parcel for the Board's consideration at this public
hearing.
Mr. Winslow expressed his appreciation for staff's efforts to
acquire the easements prior to seeking Board action.
Ms. Haley stated this is evidence of the fact that much needed •
road projects are sometimes delayed because of one property,
and the county needs to move forward.
Ms. Haley called for public comment.
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8/26/2020
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Ingle, the Board
authorized the exercise of eminent domain, including the filing
of certificates of take, for the acquisition of easements for
the Route 10 (Whitepine Road to Frith Lane) Widening Project,
so that construction can proceed on schedule, for the following
property owners: Domanic A. Jernigan and Christopher Jernigan,
® Heirs at Law of Donald S. Jernigan, Parcel ID #7706706845, 8021
Iron Bridge Road.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
17.C. TO CONSIDER AMENDMENTS TO CHAPTER 5 OF THE COUNTY
CODE ADDING § 5-12 REGARDING BLIGHTED PROPERTY
DECLARATIONS AND TO DECLARE TWO PROPERTIES BLIGHTED
Mr. Cohen stated this date and time has been advertised for a
public hearing for the Board to consider the adoption of an
ordinance adding section 5-12 to Chapter 5 of the County Code
regarding blighted property declarations, and to declare the
properties at 4731 Black Oak Road and 1358 Old Bon Air Road
blighted. He further stated the blight declaration allows staff
to develop a plan to dispose of the properties.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
• was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING CHAPTER 5 BY ADDING SECTION
5-12 "BLIGHTED PROPERTY DECLARATIONS"
BE .IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Chapter 5 of the Code of the County of Chesterfield,
1997, as amended, is amended and re-enacted to add section 5-
12, which section shall read as follows:
Sec. 5-12. - Blighted Property Declarations
In accordance with the definition of "blighted property" in
section 5-7.3 and the provisions of section 5-7.4, the
following properties are declared to be blighted properties:
• (a) 4731 Black Oak Road, N. Chesterfield, Va 23237 (parcel
ID: 779676310900000)
(b) 1358 Old Bon Air Road, N. Chesterfield, Va 23235 (parcel
ID: 750712434100000)
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8/26/2020
(2) That this ordinance shall become effective immediately upon
adoption.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
17.D. TO CONSIDER THE ABANDONMENT OF A PORTION OF DEERLEAF
COURT, STATE ROUTE 7335
Mr. Sasek stated this date and time has been advertised for a
public hearing for the Board to consider the abandonment of a
portion of Deerleaf Court, State Route 7335, from the Secondary
System of State Highways.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Winslow made a motion, seconded by Mr. Holland, for the
Board to adopt the following resolution to abandon a portion
of Deerleaf Court, State Route 7335, from the Secondary System
of State Highways:
WHEREAS, a sketch has been provided to the Board of
Supervisors of Chesterfield County depicting a portion of
Deerleaf Court, State Route 7335, to be abandoned from the
Secondary System of State Highways; and,
WHEREAS, pursuant to a resolution of this Board, dated
July 22, 2020, the required notices of the County's intent to
abandon a portion of Deerleaf Court Road, State Route 7335,
identified as segment B -D 0.03 miles on the attached sketch,
have been given in that: on July 23, 2020, a notice was posted
in at least three places along Deerleaf Court, State Route
7335, and on August 12, 2020, and on August 19, 2020, a notice
was published in the Richmond Times -Dispatch having general
circulation within the County announcing this Public Hearing
to receive comments concerning the proposed abandonment; and
on July 30, 2020, a notice was sent to the Commissioner of
Highways; and,
WHEREAS, after considering all evidence available, this
Board is satisfied that no public necessity exists for the
continuation of this portion of Deerleaf Court, State Route
7335, identified as segment B -D 0.03 miles, since it serves no
public necessity and is no longer necessary as part of the
Secondary System of State Highways.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby abandons the above described
segment of Deerleaf Court, State Route 7335, and removes it
from the Secondary System of State Highways, pursuant to
Section 33.2-909, Code of Virginia, 1950, as amended.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Chesterfield Residency Engineer
for the Virginia Department of Transportation at 3301 Speeks
Drive, Midlothian, VA 23112.
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8/26/2020
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
does hereby request that the Commissioner of Highways certify
in writing that the portion of Deerleaf Court, State Route
7335, hereby abandoned is no longer necessary for uses of the
Secondary System of State Highways pursuant to Section 33.2-
913, Code of Virginia, 1950, as amended.
Ayes: Haley, Carroll, Ingle, Winslow and Holland
• Nays: None.
is
17.E. TO CONSIDER REPEALING THE ORDINANCES WAIVING PENALTIES
AND INTEREST ON UNPAID TRANSIENT OCCUPANCY TAXES AND
UNPAID UTILITY BILLS
Mr. Mincks stated this date and time has been advertised for a
public hearing for the Board to consider repealing the
ordinances waiving penalties and interest on unpaid transient
occupancy taxes and unpaid utility bills. He further stated
the repeal would be effective September 1, 2020.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Holland requested staff to provide the Board with a
financial summary of the amounts waived.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE 1) TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING
SECTION 9-160 TO CHAPTER 9, ARTICLE XI RELATING
TO THE WAIVER OF PENALTIES AND INTEREST ON UNPAID
TRANSIENT OCCUPANCY TAXES AND 2) TO AMEND SECTION
18-29 REPEALING WAIVER OF PENALTIES AND INTEREST
ON UNPAID UTILITY BILLS DURING A DECLARED EMERGENCY
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 9-160 of the Code of the County of
Chesterfield, 1997, as amended, shall be repealed.
(2) That Section 18-29 of
Chesterfield, 1997, as amended,
as follows:
the Code of the County of
shall be amended and re-enacted
Sec. 18-29. - Late payment of bills; penalty and interest
charges.
The county shall apply a delinquent charge of $1.50 or five
percent of the unpaid bill, whichever is greater, to all
utility bills that are not paid within 25 days after the date
of the bill. Additionally, interest shall accrue on all bills
that are not paid within 25 days of the date of the bill at
20-610
8/26/2020
the rate of one percent per month. For purposes of this
section, a bill is paid when payment is received by the
treasurer.
(3) That this ordinance shall become effective on September 1,
2020.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
•
17.F. TO CONSIDER THE APPROPRIATION OF UP TO $51.6 MILLION
IN FEDERAL CARES ACT FUNDING IN FY2021
Mr. Harris stated this date and time has been advertised for a
public hearing for the Board to consider the appropriation of
up to $51.6 million in federal CARES Act funding in FY2021. He
reviewed the federal government's criteria for CARES funding
eligibility, noting that eligible expenses must be incurred by
December 30, 2020. He stated the allocation to Schools, 45
percent or $28.1 million, is the single largest among the six
categories with the goal of positioning Schools for a safe
return to traditional, face-to-face learning. He further stated
staff is proposing over 70 percent of the total allocation to
go toward durable goods, assets, and facility modifications
with almost no recurring costs. He provided the Board with an
updated Appropriations Summary which outlined the six
programming categories, which are Schools ($28.1 million);
Virus Mitigation/Personal Protective Equipment (PPE) ($9.5
million); Telework/Distancing Efforts ($8.2 million); Business
Assistance ($3.4 million); Community Assistance ($1.9
million); and Food Insecurity ($500,000). He reminded the Board
that $10 million was previously programmed for Back In Business
grants and FY20 reimbursements. He provided a breakdown of
Schools' $28.1 million spending.
In response to Mr. Holland's question relative to nurses in
schools, Mr. Harris confirmed the plan envisions a nurse in
every school for a partial year. He stated Schools previously
received a direct allocation of $5.6 million, which is not a
part of the county's $61.6 million, and Schools has a longer
timeframe to spend that money. He further stated Schools
allocated that money to more programmatic categories tied to
positions and some PPE.
In response to Mr. Winslow's question relative to the cost of
providing a nurse in every school, Mr. Harris estimated the
full -year cost to be $1.5 million.
Discussion ensued relative to the General Assembly issuing an
unfunded mandate to put a nurse in every school.
Ms. Haley shared her concern about Schools' use of the $5.6 •
CARES funds for programmatic expenses such as additional
positions that will incur recurring costs as opposed to
durable, one-time spending.
20-611
8/26/2020
Mr. Harris stated he believes Schools' plan is to spread the
$5.6 million in CARES funds over a couple of years to help pay
for state mandates.
Ms. Haley requested Mr. Meister to attend the September Board
of Supervisors meeting to provide the Board with a financial
update especially as it pertains to the costs savings realized
by Schools during COVID-19.
Mr. Harris provided details of the spending plan for Virus
Mitigation/ Community Assistance. He discussed the conversion
of six closed libraries for teleworking and distance learning
success centers.
In response to Mr. Holland's question relative to financial
support from the Governor for expenses incurred due to
increased absentee and early voting, Mr. Harris confirmed any
assistance from the.Governor would be in addition to the CARES
funding.
Mr. Holland suggested the Board look at the CARES funding line
items monthly to ensure monies are fully spent or reallocated
if necessary prior to December 30.
Mr. Harris proposed staff report back to the Board at its
November meeting which will allow enough time to adjust the
plan prior to December 30. He then provided details of the
Teleworking/Distancing Effort Review.
In response to Mr. Holland's question relative to financial
assistance to essential employees, Mr. Harris stated durability
• and essentiality are the priorities of the current plan, but
he would not rule that out if there are unspent funds in certain
line items.
Dr. Casey stated essential employees were partially the impetus
for the county's partnership with the YMCA which utilizes CARES
funds to buy -down the cost of childcare.
Mr. Holland stated in November he would like to see the $61.6
budget compared to actual spending so the Board can determine
what unmet needs can be accommodated.
Mr. Harris stated Ms. Donna Arrington, Director of Accounting,
and her staff have set up the accounting infrastructure.
Mr. Winslow stated he is pleased with the level of
unprecedented cooperation between the Board of Supervisors and
the School Board and the effort to mitigate the situation.
In response to Mr. Ingle's question relative to citizen
comments received through the online portal, Mr. Harris
confirmed he reviewed the comments and agreed the county has
put something into the budget for allowable requests. He stated
the focus on schools and families is very representative of
the feedback received.
Ms. Haley called for public comment.
20-612
8/26/2020
Mr. Harris clarified the public hearing is for $51.6 million
which does not include the $10 million previously appropriated.
Ms. Pearl Cooper addressed the Board relative to using CARES
funds to benefit other food assistance organizations, such
Bountiful Blessings, in addition to the Chesterfield Food Bank.
Mr. Harris stated Round 3 of the Back In Business grant program
will be dedicated to non -profits with approximately $2 million
left to be allocated. He confirmed details about the program
are forthcoming. 0
Mr. Winslow asked staff to get Ms. Cooper's information.
Mr. Holland stated staff needs to look at all nonprofits who
provide services to Chesterfield County citizens.
Ms. Haley closed the public hearing.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
appropriated the remaining approximately $51.6 million in
CARES Act funds for use in FY2021.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
17.G. TO CONSIDER THE READOPTION OF AN AMENDMENT TO SECTION
9-51 OF THE COUNTY CODE TO WAIVE THE ACCRUAL OF
PENALTY AND INTEREST ON DELINQUENT PERSONAL PROPERTY
TAX PAYMENTS DUE ON JUNE 5, 2020 UNTIL AFTER AUGUST 31
Mr. Mincks stated this date and time has been advertised for a
public hearing for the Board to consider readoption of an
amendment to Section 9-51 of the County Code to waive the
accrual of penalty and interest on delinquent personal property
tax payments due on June 5, 2020 until after August 31, 2020.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Holland requested an accounting of the penalties and
interest that were waived on delinquent personal property tax
payments for the Board to analyze.
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
readopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD,1997, AS AMENDED, BY AMENDING AND RE-ENACTING
SECTION 9-51 RELATING TO THE IMPOSITION OF PENALTIES AND
INTEREST FOR THE LATE PAYMENT OF PERSONAL PROPERTY TAX
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
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8/26/2020
(1) That Section 9-51 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 9-51. - Payment.
(a) The tangible personal property tax levied on personal
property, including mobile homes, and the machinery and
tool tax levied on machinery and tools is due and payable
on June 5 of each calendar year; however, any prorated
tax levied on motor vehicles shall be due and payable in
accordance with sections 9-52 et seq. Any person failing
to pay such taxes on or before the due date shall incur a
penalty of ten percent which shall be added to the amount
of taxes owed from such taxpayer. The treasurer shall
account for the penalty collected in his settlement.
(b) All returns of tangible personal property subject to
taxation, including mobile homes, machinery and tools,
shall be filed by every person liable for the tax with
the office of the commissioner of the revenue on forms
furnished by it, on or before March 1 of each calendar
year; however, every person liable for any prorated tax
shall file a return in accordance with section 9-53. Any
person failing to file such return on or before the due
date shall incur a penalty of ten percent which shall be
added to the amount of taxes or levies due from such
taxpayer. The treasurer shall account for the penalty
collected in his settlement. There shall be no penalty
for any person liable for a prorated tax who fails to file
a return or when the property subject to taxation is a
• motor vehicle or a mobile home if the billing date is
January 1, 2017 or later.
(c) In addition to the penalties provided herein, any such
taxes remaining unpaid on the first day of the month next
following the month in which such taxes become due, shall
be delinquent and shall accrue interest at ten percent
per annum.
(d) Upon a written request, the commissioner of the revenue
may extend the time for filing tangible personal property
returns. The taxpayer must submit a request for an
extension of time on or before March 1, including the
reason for the extension request. Upon receipt of such
request, the commissioner of the revenue may grant or
refuse the request, and shall notify the taxpayer of his
decision. Any extension of the filing date shall be for a
fixed number of days, but not more than 60 days.
(e) Motor vehicle, boat or trailer owners are required to file
a new personal property tax return on or before March 1
of any tax year for which there is (i) a change in the
. name or address of the person or persons owning the
vehicle; (ii) a change in the situs of the vehicle; or
(iii) any other change affecting the assessment of the
personal property tax on the vehicle for which a tax
return was previously filed. Unless and until such a new
personal property tax return is filed, the most recent
tax return filed prior to January 1, 1996 or any return
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8/26/2020
filed thereafter shall be the basis for the assessment of
a motor vehicle boat or trailer. Motor vehicle, boat or
trailer owners are required to file a return as stated in
sections 9-51(b) and 9-53 when acquiring one or more
vehicles for which no personal property tax return has
been filed with the county.
(f) Notwithstanding the provisions provided above to the
contrary, no payment due on June 5, 2020 shall, if
delinquent, accrue interest or incur a penalty until after
August 31, 2020. , 0
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
17.H. TO CONSIDER ESTABLISHMENT OF TWO SATELLITE VOTING
T.nrATTnNR
Mr. Mincks stated this date and time has been advertised for a
public hearing for the Board to consider the establishment of
two satellite voting locations. He further stated between the
No Excuse Absentee Voting legislation and the ongoing pandemic,
a large turnout of absentee voters is anticipated. He stated
to accommodate those absentee voters throughout the county,
staff proposes adding two satellite absentee voting sites, one
at LaPrade Library and one at Meadowdale Library. He further
stated the Board will consider the establishment of two
additional absentee voting sites, one at North Courthouse Road
Library and one at Ettrick-Matoaca Library, at a special
meeting in early September.
Mr. Winslow stated he received a lot support from Clover Hill
residents for the establishment of the two satellite absentee
voting sites.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
In response to Mr. Holland's questions, Ms. Constance Hargrove,
Registrar, stated the satellite absentee voting sites will be
open two weeks before the election, and the hours of operation
will be 10:00 a.m. to 8:00 p.m. She further stated she is
working with IST and General Services' Office of Security
Management to ensure security of the equipment. She stated
voted ballots, along with any vote -by -mail ballots dropped off
at the satellite locations, must be returned to her office and
secured every night. She further stated IST has checked the •
cybersecurity, and she must certify to the state that she has
completed her due diligence prior to September 1, 2020.
In response to Mr. Holland's question relative to the deadline
for registering to vote, Ms. Hargrove stated she believes the
last day to register is October 13, 2020.
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8/26/2020
Ms. Hargrove expressed her appreciation for the Board's support
and stated citizens will probably take advantage of early
voting.
Mr. Holland stated staff needs to widely communicate and market
this information.
Ms. Hargrove stated a communication plan is in place to start
• next week.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED, BY ADDING
SECTION 7-4 REGARDING SATELLITE ABSENTEE VOTING LOCATIONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Chapter 7 of the Code of the County of Chesterfield,
1997, as amended, is amended and re-enacted by adding:
Sec. 7-4. Satellite Absentee Voting Locations.
The following are established as satellite absentee
voting locations:
(1) LaPrade Library, 9000 Hull Street Rd, North
Chesterfield, VA 23236 and
• (2) Meadowdale Library, 4301 Meadowdale Blvd, North
Chesterfield, VA 23234.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits or zoning
requests.
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
• (It is noted citizen comments on unscheduled matters received
through the online portal are attached as Attachment A.)
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
went back into closed session pursuant to Section 2.2-
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3711(A)(1), Code of Virginia, 1950, as amended, relating to
the performance of the county administrator.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Reconvening:
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989 provides for certification that such Closed
Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information
Act were discussed in Closed Session to which this
certification applies, and ii) only such business matters were
identified in the motion by which the Closed Session was
convened were heard, discussed or considered by the Board. No
member dissents from this certification.
Mr.
Ingle:
Aye.
Mr.
Winslow:
Aye.
Mr.
Holland:
Aye.
Mr.
Carroll:
Aye.
Ms.
Haley:
Aye.
20.
ADJOURNMENT
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
adjourned at 10:15 p.m. until September 2, 2020, at 6:00 p.m.
for a special meeting of the Board of Supervisors to be held
on a virtual platform.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
V
��: 1 A. T. Haleyan
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8/26/2020
•
•
•
•
u
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
7/23/2020
No
comment
submitted
7/24/2020
No
comment
submitted
7/25/2020
No
comment
submitted
7/26/2020
No
comment
submitted
7/27/2020
No
comment
submitted
7/28/2020
No
comment
submitted
7/29/2020
No
comment
submitted
7/30/2020
No
comment
submitted
7/31/2020
No
comment
submitted
8/1/2020
No
comment
submitted
8/2/2020
No
comment
submitted
8/3/2020
No
comment
submitted
8/4/2020
No
comment
submitted
8/5/2020
Alice
Koenig
Clover Hill
Public
Use CareActs funds to
Hearing -
prevent evictions
CARES Act
caused by Covid 19
Funding
and to enable internet
access for all students
K-12
8/5/2020
Jordan
Zydel
Matoaca
Public
Areas that should
Hearing -
receive CARES support
CARES Act
funding:
Funding
1. Chesterfield County
Food Bank
2. Rent Relief for
20-618
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
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Last Name
District
Category
Comments
Workers Impacted by
COVID layoffs
3. Child Care Providers
4.Chesterfield County
Schools: Additional
financial support to
provide additional
digital resources to At -
Risk Chesterfield
County students
5. County -wide Mail -In
voting!
6. Supplementary
Payroll Protection
Loans for Small
Businesses
8/5/2020
Michael
Canavatchel
Midlothian
Public
RE - Chesterfield seeks
Hearing -
public input on how to
CARES Act
spend $50m in CARES
Funding
Act funding
Here's an idea, return
the money to the
taxpayers.
8/5/2020
Carolyn
Law
Midlothian
Public
#1 The money needs
Hearing -
to be spent on building
CARES Act
schools. So we can
Funding
have smaller sized
schools. Chesterfield
county has been over
crowding our schools
and are still building
developments,
apartments, condos to
add even more
students to already
overcrowded schools.
Has anyone stopped
these developments?
These poor kids don't
stand a chance for
schools to open again.
Middle schools and
high schools should be
smaller so these
hidden kids stand out.
Rezone and cut
Matoaca out of
chesterfield. Too many
school closures due to
buses not getting
there.
#2. More outdoor
cafes think Europe.
20-619
8/26/2020
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
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District
Category
Comments
People gather, need
choices to eat if one
restaurant is booked. A
long run of eateries
fountains in the
centers. People just
find a place to eat at
the many outdoor
tables or community
tables.
8/5/2020
Wanda
Johnson
Dale
Public
More funding should
Hearing -
be provided for small
CARES Act
businesses who
Funding
generate less than
200,000. These small
businesses have been
hit the hardest.
Assistance should also
be provided for any
family that have been
impacted by COVID for
housing or rental
assistance.
8/5/2020
Debra
Purks
Matoaca
Public
Remaining CARES Act
Hearing -
funds should be used
CARES Act
to improve the
Funding
infrastructure of our
schools. Many of our
schools need repairs,
improvements to their
HVAC systems and
improved ventilation.
Increase the pay for
bus drivers and
substitute teachers.
8/6/2020
Stephanie
Fuina
Dale
Public
In consideration for
Hearing -
use of the CARES
CARES Act
funding, additional
Funding
consideration should
be given to allocate
funds to assist CCPS in
reopening schools and
technical centers for in
person instruction.
Furthermore, until
such time as in person
learning can safely
occur, the students of
CCPS need virtual
learning tools.
Computers, tablets
and quality internet
service for all grade
levels to prevent
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
students from falling
behind.
8/6/2020
Anna
Tunnell
Midlothian
Public
I saw the notice asking
Hearing -
for comments and
CARES Act
input on how $50
Funding
million of CARES
funding should be
spent, and I would like
to say that I feel the
funding should be
routed to the schools.
Our schools in
Chesterfield are
woefully under funded
and have been for a
long time. Invest in the
education of our
children that need it
most in this time of
uncertainty and chaos.
These funds are
desperately needed as
our school teachers
and staff work to
educate our children
virtually because our
schools are not safe for
them to be in at this
time. Bring the school
buildings up to date to
make it safer to return
when they can. Ensure
teachers have enough
training and support to
make this learning
experience a positive
one, as many will
struggle to meet the
expectations of this
new program because
they simply do not
have the skills to do it.
8/6/2020
Paige
Wood
Bermuda
Public
Funds should be given
Hearing -
to CCPS to go toward
CARES Act
paying school
Funding
employees in order to
retain staff ... bus
drivers should not be
subjected to work in
other departments
(Maintenance,
Operations, Custodial,
etc...).
I foresee workers
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
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District
Category
Comments
compensation claims
rising do to this plan.
Check with our
Director of
Transportation, Dr.
Frye, to discuss the
survey we were sent.
We had to chose which
departments we were
willing to work in and
some of the jobs (lawn
maintenance, changing
ceiling tiles, washing
buses, etc...) we might
be asked to do.
Thank You.
8/6/2020
Amy
Wilkinson
Matoaca
Public
The number one issue I
Hearing -
see facing this county
CARES Act
right now is school. I
Funding
think a sizeable
amount should be
focused on getting
teachers and students
technology they need
to manage this virtual
schooling. Get
teachers everything
they need. First and
foremost. The kids
need to be back in
school as soon as
possible and if this
money can assist with
that - it should be a
top priority.
8/7/2020
Latrice
Patterson
Bermuda
Citizen
Let's support our
Comments
County employees by
on
giving them Essential
Unscheduled
Workers Bonus.
Matters
8/7/2020
Wendy
Little
Matoaca
Public
Hello. My 2 children
Hearing -
are CCPS students.
CARES Act
One has sophisticated
Funding
special needs and
attends the Faison
School for Autism, as a
result. I'd like the
Board of Supervisors
to address with CCPS
leadership why they
failed our high-risk
students, as identified
by the CARES Act, for
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
earmarked funding to
assist them during the
Summer Recovery of
Learning. There has
been earmarked
funding for these
students under the
CARES Act as
announced by the
VADOE. Additionally,
as the BOS observed,
and I have long
discussed/e-mailed
with CCPS leadership,
over many
months .... CCPS is
saving Millions upon
Millions by buildings
being largely closed for
months and
transportation not
running daily multiple
routes, as well as
furloughs. I have asked
the same question
over and over that our
BOS presented. What
is CCPS doing with
these vast savings?
Hotspots and
additional laptops
were admittedly
donated, so why were
(and are... Faison has
begun school as of 8-3-
2020) CCPS leadership
continuing to deny our
most vulnerable
populations the
education they need
and deserve with all of
this funding? Summer
Recovery of Learning
(and trying to
essentially home
school) has been
disasterous for our
family and student.
What is Summer
Recovery of Learning if
your child cannot, will
not participate
virtually most of the
time due to their
20-623
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
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Last Name
District
Category
Comments
disabilities and
NEEDING, via IEP,
specially trained
teaching/teachers if
the student
participates in nearly 0
educational activities.
Face to face
teaching/tutoring in-
home was available
since the beginning of
phase 2. Via IEP and
discussions with
many... requests for
this needed and
approved assistance
was repeatedly denied.
My son is not the only
victim, by far. CCPS
needs to step up for
these children and
families after failing
them so very
miserably. Please hold
CCPS leadership and
the entire special
education department
accountable to
students and families
for the damage they
have done. Thank you.
8/11/2020
Carl
Schwendem
Midlothian
Public
This is for the 26
an
Hearing -
August Cares Act
CARES Act
funding meeting with
Funding
the 30 million dollars
in Cares Act Funding. A
list of possible
sidewalk projects using
Cares Act Funding.
Each project could be
built for $240,000 to
$820,000 each., Build
1,400 foot missing
Route 60 sidewalk
from Farham Drive and
Route 60 to Stone
Village Drive and Route
60 by Wegman's. Fill in
1,400 foot sidewalk
gap on Old Hundred
Road between Old
Hundred Elementary
School and Otterdale
Road roundabout and
20-624
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
1,680 feet of sidewalk
between Otterdale
roundabout and 30
home subdivision on
Amethyst
Drive.Huguenot Road
missing sidewalk gaps
sidewalk project
between Robious Road
and Route 60. Build
1040 feet of missing
sidewalk between
Green Springs Road
and Huguenot Road
sidewalk end of
sidewalk and 1,175
feet of missing
sidewalk between
Publix and Green
Springs Road. Sidewalk
has curb and gutter
and no trees blocking
it. Build new 1,570 foot
sidewalk along Old
Buckingham Road from
Buckingham Station
Drive to Mill Forest
Drive. Build 1,350 feet
of missing sidewalks
on Old Hundred Road
South between
Brandermill Parkway
and Mill View Derive.
This would act as a
phase 2 to the
construction on the
Clover Hill Schools
Pedestrian Projects.
Extend Winterfeild
Road sidewalk from
Amajess Lane and
Winterfeild for 1,390
feet to Cheapstow
Road and Winterfeild
Road. Extend Robious
Road sidewalk 2,820
feet from end of
sidewalk at Sandhurst
Lane to Charter Drive.
A list of possible
sidewalk projects using
Cares Act Funding
The reasoning is that
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8/26/2020
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
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District
Category
Comments
obesity put's people at
a 50% higher risk of
death from Covid 19.
There has been large a
rise in pedestrian
traffic due to more
people going for walks
to get out of their
homes due to lock
downs. These
proposed sidewalks
would let people walk
to local stores near
their neighborhoods.
Each project could be
built for $240,000 to
$820,000 each.
Build 1,400 foot
missing Route 60
sidewalk from Farham
Drive and Route 60 to
Stone Village Drive and
Route 60 by
Wegman's.
Charter Colony High
School build 700 feet
of missing sidewalk
from intersection of
LeGorden Drive and
Charter Colony to
current end of
sidewalk on Charter
Colony Road.
Fill in 1,400 foot
sidewalk gap on Old
Hundred Road
between Old Hundred
Elementary School and
Otterdale Road
roundabout and 1,680
feet of sidewalk
between Otterdale
roundabout and 60
home subdivision on
Amethyst Drive.
Huguenot Road
missing sidewalk gaps
sidewalk project
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
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District
Category
Comments
between Robious Road
and Route 60
Build 1040 feet of
missing sidewalk
between Green
Springs Road and
Huguenot Road
sidewalk end of
sidewalk and 1,175
feet of missing
sidewalk between
Publix and Green
Springs Road. Sidewalk
has curb and gutter
and no trees blocking
it.
Build new 1,570 foot
sidewalk along Old
Buckingham Road from
Buckingham Station
Drive to Mill Forest
Drive
Build 1,350 feet of
missing sidewalks on
Old Hundred Road
South between
Brandermill Parkway
and Mill View Derive.
This would act as a
phase 2 to the
construction on the
Clover Hill Schools
Pedestrian Projects.
Extend Winterfeild
Road sidewalk from
Amajess Lane and
Winterfeild for 1,390
feet to Cheapstow
Road and Winterfeild
Road.
Extend Robous Road
sidewalk 2,820 feet
Sandhurst Lane to
Charter Drive.
Courthouse Road
sidewalk 3,150 feet
from Ruther Ridge
Road to Reams Road.
8/13/2020
Warren
Hall
Clover Hill
Public
Regarding the August
Hearing -
26, 2020 Board
Establishmen
meeting. I am
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
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District
Category
Comments
t of two
communicating in
satellite
support of the
voting
proposal to establish
locations
two satellite absentee
voting locations. I
expect due to COVID-
19 there will be a lot of
people wanting to do
in-person absentee
voting. The Board is to
be commended for
thinking ahead and
outside the box. This is
government at its best.
8/20/2020
Joseph
Simmons
Matoaca
Public
I believe this CARES act
Hearing -
should be spent on the
CARES Act
county employees that
Funding
have been serving this
beautiful county since
the pandemic started.
Our Fire and EMS
members do not get
paid enough in this
time and day, but no
matter the incident
they are their for our
sick and injured. With
families of their own
they answer the call to
go out and pick up
patient knowing that
they have the virus.
They complete their
tasks with the highest
regard to citizens. I
have seen where
multiple counties are
giving their fire and
EMS One time
employees bonuses.
This is where the
money should be
spent. Let's show
those men and women
how much they mean
to us. Not by buying
equipment but
investing directly into
the members.
8/20/2020
Ryan
Parker
Midlothian
Zoning Case
Please do not allow
#20SN0559
the proposed
apartment complex.
My family lives in
Chesterfield for the
20-628
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
lower density and
there are already too
many apartment
projects under
construction in this
area. The access to
Midlothian Turnpike is
already difficult based
on the current
population and adding
160 new residences
will only make the
problem worse.
Currently residents
must wait for multiple
turns of the traffic light
to access Midlothian
Turnpike and this
creates a dangerous
situation for cars
traveling westbound
on Midlothian
Turnpike give the blind
spot created by the hill
leading to the traffic
light.
8/20/2020
Felicia
Wyatt
Dale
Public
I along with many
Hearing -
others, that work in
CARES Act
the county's 24 hour 7
Funding
day a week
department of
Residential, I have had
to work through the
pandemic and have
been exposed to the
virus. Along with
others in varies
departments such as
Day Program
Winchester Green and
Substance Abuse feel
that we should be
recipients of some
type of hazard pay for
being willing to
continue to work even
being exposed and
returning to work in
spite of. With no clear
indication of how this
virus has or will affect
our community as a
whole. We continue to
move forward and
20-629
8/26/2020
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
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Category
Comments
provide services to our
individuals to the best
of our ability, for they
could not live at their
best without us. We
love and treat and
have kept them safe as
if they are our family
as well. With a
unknowing risk of
possible exposure to
others we. love that do
not share the some
profession. We would
like to feel appreciated
for our dedication to
doing what we love!!!
8/20/2020
Saran
Stevens-
Dale
Public
I think Chesterfield
Ross
Hearing -
County should invest in
CARES Act
a community center
Funding
with a pool, track,
tennis, and basketball
courts. Specifically in
the Dale District. Many
of the developments in
this area do not have
clubhouses with access
to activities but areas
in Chesterfield have
amenities like this
(Brandermill and their
private Sunday Park). If
Chesterfield used
some of the money to
try and give the
school -aged kids an
additional outlet, we
could reduce the
amount of crime in the
area.
8/20/2020
Terry
Parham
Matoaca
Public
As a county employee
Hearing -
along with my co
CARES Act
workers, we have
Funding
showed up for work
and continue to
provide support to our
clients. We are unware
of exactly how this
pandemic is going to
effect us in the future
and we still continue
to show up to take
care of our clients and
duties. We have
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
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Date
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Category
Comments
worked at times with
little essentials that
was needed to carry
out are duties and still
maintain the safety of
everyone. We would
hope that we would be
consider for some kind
of hazardous pay or
compensation for
showing up and doing
our job to the best of
our abilities. We was
told that this Covid-19
tracking was a way to
keep track of the ones
that have been
working during the
pandemic. We would
like to know what was
the purpose of this
tracking, if it was not
going to benefit the
employees who
worked during this
time.
8/22/2020
Gina
Smoot
Clover Hill
Public
As I agree with the fact
Hearing -
that it is not safe for
CARES Act
schools to reopen just
Funding
yet, I think it is very
important to address
the elephant in the
room and consider the
financial burden on
families during school
closures and how they
are going to make ends
meet while trying to
assist their child or
children in virtual
learning. Not every
parent can work from
home, many daycares
are maxed out, many
families can not afford
daycare even with
some assistance, and
many babysitters are
not comfortable or
able to act as a
teachers assistance for
children during virtual
learning. If children are
not safe returning to
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
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Date
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District
Category
Comments
school, how is daycare
any different? Most
families of elementary
students will require at
least one parent to
stay home to assure
their child or children
are actively involved
and able to attend
class online. Without
the extra $600 a week
benefit that families
have been able to
depend on after losing
their job during the
pandemic or after
schools were suddenly
closed, most are not
able to adequately
provide for their family
with the standard
weekly unemployment
benefit amount.
Parents are now facing
situations where they
have to choose
between providing for
their family and letting
their child/children
receive education.
Even though a child's
education is extremely
important, being able
to provide for the
child/children is
essential. Children not
receiving education
not only impacts the
child but the family as
well as the community,
and could potentially
impact the future
economy. Therefore
addressing this issue is
critical and should be
of importance to the
whole community.
8/22/2020
Mollie
Harrison
Bermuda
Public
Please appropriate
Hearing -
money to families
CARES Act
having to spend
Funding
additional money to
support their
children's educational
needs that are not
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
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District
Category
Comments
being provided by
CCPS this fall. We care
about our children at
any cost and have
pulled money out of
savings to make sure
they are supported but
it is frustrating that our
tax dollars are being
spent with a lack of
choice in education.
Please consider
appropriating a
portion to each family
in the county that has
school aged children. A
set $ amount per child
•
would be so helpful as
a way to extend
support during this
challenging time. We
appreciate your efforts
and support.
8/22/2020
Laura
Smith
Midlothian
Public
1. Fully fund School
Hearing -
nurses at a minimum 1
CARES Act
per school, fully fund
Funding
school clinics and
provide PPE for all
school staff (Please do
not let schools reopen
without a fully trained
RN in every building) 2.
Complete a health
audit of every public
school building to
determine if HVACs
and bathrooms are
safe for all staff and
students. Provide
ample cleaning
products. 3. Parents
need affordable and
convenient child care
while schools are
operating virtually. The
YMCA plan is a good
start. Please expand to
more families in need.
4. Do not furlough
county employees.
Find opportunities for
your staff to remain
employed, including
public school
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Attachment A
Board of Supervisors Meeting August 26, 2020
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Comments
employees. 5. Invest in
a media campaign for
safe practices - wear
masks, stay home,
social distance! This is
long overdue. Shut
down businesses that
are not complying
mandates.
8/22/2020
Joshua
Field
Bermuda
Public
No need to comment
Hearing -
on how the Cares Act
CARES Act
money should be
Funding
spent. Chesterfield
leaders, time and time
again do what they
want and never listen
to citizens. However, I
know you have to
pretend to which is
why I'm able to write
this. Obviously you all
know what's good for
the citizens better than
the citizens.
8/23/2020
Candace
Graham
Matoaca
Public
I urge the Board to
Hearing -
allocate all of the
CARES Act
funds necessary to
Funding
secure a safe return to
school. Hiring
additional personnel,
as necessary, to help
monitor and insure
safe student behavior
on buses as well as in
the classroom and
hallways. Until we are
prepared to return,
safely, provide
chromebooks and
internet access to all
students, for safe
virtual learning.
Provide teachers with
materials needed to
teach virtual lessons
8/23/2020
Jennifer
Casazza
Matoaca
Citizen
I am concerned about
Comments
the HVAC systems in
on
our schools and the
Unscheduled
potential spread of
Matters
COVID-19. Are all
systems being updated
and equipped with the
necessary filters to
prohibit the spread?
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Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
8/24/2020
Gary
Morrissett
Dale
Public
I'm writing in response
Hearing -
to your request for
CARES Act
"Agriculture Ideas" to
Funding
be presented at the
upcoming Board of
Supervisors meeting
(8-26-2020). 1 am a
third -generation Farm
owner in Chesterfield
and we are becoming a
dying breed. To help
small local farmers like
myself, please consider
using some of the
CARES Act funds for
things like one-time
grants, and/or cost-
sharing that farmers
could apply for. For
example, I need a
water source to water
livestock on a part of
my farm. I have a
County Utilities water
main that runs across
my property but I can't
afford the connection
fees. I don't mind
paying the monthly
fees, I just can't afford
the upfront cost. I've
tried applying for cost-
sharing programs, but
keep getting turned
down. Currently, I am
pumping water from a
pond on my property
over a hundred yards
to reach my pastures.
Projects like mine
would keep farms in
the county from
turning into sub-
divisions.
8/24/2020
Joseph
Finnegan
Clover Hill
Public
I ask that you approve
Hearing -
the establishment of
Establishmen
satellite voting
t of two
locations at the
satellite
LaPrade and
voting
Meadowdale Libraries.
locations
These additional
locations, and the
extended time
available to vote, will
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Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
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Date
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Category
Comments
support social
distancing and public
health. Thank you.
8/24/2020
Gwynn
Henderson
Clover Hill
Public
As a 76 -year-old senior
Hearing -
citizen, I thank you for
Establishmen
making it possible for
t of two
any registered voter to
satellite
vote in advance and
voting
for proposing several
locations
early voting locations
to accommodate
people all over our
large county. My
voting precinct is in a
small building, and if
the line is long, I might
have to stand outside
for a very long time in
who -knows -what
weather. I remember a
highly contentious
election when I was
living in a different
county, and even
though I went to the
polls at 6 a.m., I stood
in line for an hour and
a half and was a little
bit late reporting to
work. I don't want
people to lose their
right to vote because
they can't be late to
work or because they
can't physically stand
for an hour and a half
or because they are
afraid to be exposed to
other people during a
pandemic. As a former
poll worker, I am
confident that the
voting process in
Virginia protects
against fraud. My only
concern at this time is
the current situation
with the USPS, which
presents yet another
reason for early in-
person voting. I
strongly support the
proposed satellite
voting locations.
20-636
8/26/2020
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
8/24/2020
Mary
Cheatham
Midlothian
Public
I am the owner of The
Hearing -
Learning Playhouse
CARES Act
Playhouse, which is
Funding
located in Chesterfield
County. The Learning
Playhouse provides
care for children
starting from the age
of two to the age of
twelve years old. Since
COVID-19, we have
done our very best to
help our families and
the children in our
care. We have created
a safe place for
children to come while
their parents are
working. Before the
pandemic, my center
was at full capacity and
had a waiting list for all
of our class. Now, due
to classroom size
restrictions we are
having to remain at
half capacity or less.
This has really took a
toll on our business
financially. I would like
for you all to consider
the childcare industry
when determining how
to spend the remaining
CARES act funding.
Everyone in the
childcare industry has
worked everyday of
the pandemic to
ensure that working
families have a safe
place to send their
children. However, the
regulations that have
been placed on us is
making it hard for the
childcare industry to
survive this pandemic.
8/24/2020
Carl
Schwendem
Midlothian
Citizen
I would like them to
an
Comments
look into updating the
on
Lower Magnolia Green
Unscheduled
Community
Matters
Development
Authority to fund
20-637
8/26/2020
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•
•
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
sidewalks along the
new four lane sections
of Woolridge Road and
extend sidewalks along
Otterdale Road to Hull
Street.
It seems strange that
they widened
Woolridge Road with
curb and gutter and
widen it to four lanes
and built no sidewalks.
Even though the
section of Woolridge
Road leading into
Magnolia Green has
nicely landscaped
sidewalks leading into
it.
This sidewalk funding
proposal could also be
expanded to address
how badly flood prone
Otterdale Road is and
how horribly out of
date Otterdale Road's
shape is for the
amount of traffic it
carries leading to Old
Hundred Road and the
Watkins Center.
They could use the
Lower Magnolia Green
Community
Development
Authority to fund the
construction of
replacing the small old
culvert on Otterdale
Road with a giant set
of box 10 foot tall box
culverts to raise the
road 10 feet higher
then it currently is.
Also they should use
the Lower Magnolia
Green Community
Development
Authority to
reconstruct all of
20-638
8/26/2020
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
Otterdale Road from
Old Hundred Road to
were it's intersection
with Woolridge Road.
By removing the sharp
blind curves and
adding wide paved
shoulders to it to make
it safer for all the new
homes built along it.
They also should
extend a new sidewalk
along all of Otterdale
Road from Woolridge
Road to Old Hundred
Road to the proposed
sidewalks on
Woolridge and
Otterdale Roads.
The Lower Magnolia
Green Community
Development
Authority's funding
could be expanded by
diverting funds from
the 30 to 100 new
proposed homes
proposed to be built
along Otterdale Road
or by diverting funds
from some of the
currently proposed
shopping malls that
have been proposed
along Hull Street if the
existing funding for the
district isn't enough to
upgrade Otterdale
Road.
Or they could put the
tax revenue currently
collected on the
Watkins Center Route
60 highway
improvement bonds
into reconstructing
Otterdale Road. I
remember hearing
that the Waktins
Center will soon pay
off it's road bonds in
20-639
8/26/2020
is
•
•
•
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
2024 that were used to
widen Route 60. If this
is true it could allow
the county to improve
Otterdale Road and
possibly allow them to
add shoulders and
remove blind spots
and add sidewalks to
Old Hundred Road
without losing general
revue or raising taxes
on home owners.
8/24/2020
Kimberely
Willis
Clover Hill
Public
We need this
Hearing -
Establishmen
t of two
satellite
voting
locations
8/24/2020
Carl
Schwendem
Midlothian
Zoning Case
First off all Chesterfield
an
#20SN0559
County and the
developer of the 160
apartments along
Wylderose Drive need
to work out a deal to
add a extra turn lane
and improve the
stoplight at the
intersection of Route
60 and North
Otterdale Road.
The trouble is every
morning their is not
enough room for
traffic to make a left
turn at the intersection
of Route 60 and
Otterdale Road and
the cars back up into
Roue 60 causing
congestion. Also
adding a signalized
pedestrian crossing
walk would be nice if
they add a extra turn
lane.
Also it's nerve racking
when people come off
the Route 288 exit
ramp and then rocket
across two lanes of
20-640
8/26/2020
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
traffic to try to catch
their left turn on to
North Otterdale
specifically in the
morning or during rush
hour.
Now for the sidewalks
Chesterfield County
needs to use this
proposed 160
apartment complex to
finish building out the
sidewalk system along
Route 60 and North
Otterdale Road.
Such as they need to
finish extending the
sidewalks that
currently ends at Old
Otterdale Road and
Route 60 across the
highway overpasses
over the railroad tracks
to link the Ione
sidewalk at the
intersection of
Otterdale Woods and
Route 60.
Such as they need to
build 3,070 feet of new
sidewalk to link the
Midlothian Village
sidewalks from the
intersection of Old
Otterdale Road and
Route 60 to the
intersection of
Wylderose Drive and
Route 60.
They also need to build
the missing 490 feet of
sidewalk along
Wylderose Drive.
They are also going to
need to fund the
construction of the
missing 10,121 feet of
sidewalk along North
Otterdale Road.
20-641
8/26/2020
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•
•
•
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
Chesterfield County
might have to try
taking the prosperity
taxes collected on this
new apartment
complex and put that
towards road and
sidewalk
improvements.
Such as if this new
complex is valued at
20,000,000 or
40,000,000 million a
year it could make the
county $190,000 to
$380,000 a year in new
taxes that could pay
off the road and
sidewalk
improvements before
merging into the
county's general fund.
8/25/2020
Cassie
Marshall
Midlothian
Zoning Case
Unfortunately I am
#20SN0559
unable to attend the
meeting scheduled on
8/26. In lieu of
attending I am
submitting my
concerns regarding
this proposal
electronically.
I am an adjacent land
owner and will be
directly impacted by
this plan.
I bought in this
neighborhood almost
six years ago and have
lived through a
significant amount of
construction. This is
one of my concerns
with this proposal.
Not only will the view
from my backyard be
compromised but my
family and I will also be
subjected to waking up
to construction
20-642
8/26/2020
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
equipment noise.
Previously this began
very early in the
morning and was not
optimal to wake up to.
My neighbors also
have several small
dogs which I can also
hear barking even with
doors and windows
closed. With working
from home these are
distractions that I do
not have any control
over.
Another concern is my
property value or more
the ability to sell my
property once this
structure is complete.
The view, from my
deck 8-9 months out of
the year, is mostly
trees. When the leaves
fall I can see Salisbury
apartments however,
this is a temporary
view.
I dread the thought of
having a constant view
of an apartment
building along with the
additional noise and
traffic that this will
bring. I am also
concerned that this
could negatively
impact my ability to
resell as well.
Traffic is also a
concern. Anyone
coming from
Brookcreek Crossing
would have the right of
way coming up
Wylderose. However,
the options to enter
into Midlothian
Turnpike are limited
and very congested
during certain times of
20-643
8/26/2020
•
•
•
•
•
•
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
day.
Dominion Energy
workers get out
around 3-4PM and exit
onto both N.Otterdale
J
and Wylderose. With
more traffic traveling
on Midlothian
Turnpike (MT) it often
takes a long time to
have enough space to
turn onto MT. This
results in a pretty
significant backups on
both roads.
On N. Otterdale traffic
backs up on both
Justice Rd. and
Sommerville Ct. as
well. The traffic light at
the intersection of MT
and N. Otterdale does
not allow for more
than 7-8 cars to clear
the light, to merge
onto MT East. Adding
160 units this will
impact wait times to
exit the neighborhood
during certain times of
the day.
Several folks have
mentioned that
speaking up will not
make a difference in
the outcome of this
proposal. They have
said that once the
county see's the
money it's a lost cause.
I am hoping that
"they" are wrong. I
feel that adding an
apartment building,
especially of this size,
is not necessary.
Please consider the
residents that
currently live here
8/25/2020
David
Cooper
Clover Hill
Public
I support the
Hearing -
establishment of two
Establishmen
satellite voting
20-644
8/26/2020
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
t of two
locations to support
satellite
early in person voting
voting
for the 2020 general
locations
election. I support the
dates of September
19th through October
31st. I feel that
offering more early in
person voting locations
will be extremely
helpful and beneficial
during what is
expected to be a very
high turn out election.
Please strongly
consider adding these
two locations to help
people cast their votes
early in person so they
don't have to stand in
line for hours during a
pandemic on
November 3.
8/25/2020
Jay
Bredbenner
Midlothian
Public
This November
Hearing -
election is incredibly
Establishmen
important. I'm strongly
t of two
in favor of providing
satellite
additional ways for
voting
citizens to safely and
locations
securely vote during
the pandemic.
Establishing satellite
voting locations at two
libraries seems like a
good way to do that. I
hope and trust that
LaPrade and
Meadowdale were
selected as good sites
from a facility
perspective and for
being located closer to
more of our County's
population than the
Registrar's Office.
I wonder if another
location would be
more accessible to
more of the population
in the northwest part
of the County like me.
Google Maps says it
will take me 26
minutes to drive to
20-645
8/26/2020
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•
�J
•
Attachment A
Board of Supervisors Meeting August 26, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
Lori Road. The 18
minute drive to
LaPrade Library would
be an improvement,
but a relatively small
one. (I live near
Robious Road and Old
Gun.)
Thank you.
8/25/2020
Leslie
Moore
Clover Hill
Public
I am for establishing
Hearing -
two satellite voting
Establishmen
locations.
t of two
satellite
voting
locations
20-646
8/26/2020