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01-13-1982 MinutesBOARD OF SUPERVISORS MINUTES January 13, 1982 Supervisors in Attendance: ~r. E. Merlin O'Neill, St., Chairman Mrs. Joan Girone, Vice Chairman ~r. ¢. L. Bookman ~r. Harry G. Daniel Sir. R. Garland Dodd ~ir. Richard L. Hedfick County Administrator Staff in Attendance: Mr. Stanley ~alderson, Dir. of Planning Mr. Kurt Foerster, Ri~k Manager ~. Robert Gaiu~ha, Dir. of Con,unity Develop. of Utilities Chief, Police Dept. Men%ai Meaith/Men~al Mr. O'Neill called the moating To order at the Courthou~B at Mr. O'Neill introduced the Honorable Thomas J. Bliley, Jr., U. S. Congreszman, who was present i~ the audience. Congressman Bliley introduced Ms. Katherine Sim~ who would be repla~i~9 Mr. Brace M~adows a~ hi~ legislative aid representing Chesterfiel~ Count~. He ~ta~ed she would be present at the Board meetings and erie:ed her a~Slstance whenever possibl~. The Board indicated their ~ppreciation for the Congressman taking interest in the County bv having a representative at th~ ~ee~ings. Mrs. Girons stated the Board had approved Deco,er 25, 1~62, which is Christmas Eve Eve, a~ a holidav for County employees. She stated ~he felt two days plus a w~k~nd at Christmas ~iTh no kolldavs during ~he Mew Year wa~ net e~uitable. On motion of M~E. Girone, seconded by Mr. Dodd, th~ Board eliminated December ~3, 19~, from the list Of holidays and included December 31, 1982, which is Now Year~s Eve, and that th~ minute~ of Deco,thor Vote: 'Unanimcum 82-095 On motion o~ Mr. Bookman, seconded by ~r. Dedd, the Board approved the minutes of Deuember 9 and December 16, 1921 an~ January 6 and January 11, 1982, a~ amended. Mr. Beckman stated that the presentation to Mr. 7. Vernon Willlams should be arranged fur the meeting on January 27~ 1982, because of the inclement weather Mr. William~ could n~t be present today. It wa~ generally agreed that this presentation would be scheduled for 10:00 a.m. on January 27, 1~82. Mr. O'NeilL recognized ~r. Daniel and it Was on motion o9 the Board that th~ foltQwlng resolutie~ was adopted: W~er~a~, ~. ~arry G. Daniel has Served on the Board Qf Supervisors since January 1, Whereas, the B~ar~ i~dicated their Mr. Daniel by appointing him chairman in 1981. Now, Therefore, Be It Rescinded that the Board u£ guDervisor~ of Chesterfield County hereby r~aognizss th~ OUtstanding leadership an~ direction provided by Mr. Panini; and Further, Be it Resolved, that the Boar~ hereby presents Mr. Daniel with this plaqu~ to express their respect and admiration for an outstanding demonstration of ability and influsnae during 19~!. Ayes: Mr. O'Neill, Mrs. Girone, Mr. s0okman and Mr. Dod~. AbsentiQn: Mr. Daniel~ ~r. O~Neill presented Mr. Daniel with the plaque and =he resolution. Mr. Hedrick stated that the Chesterfield County Fire Department had responded to 3,549 ala~s during calendar year 19~I. H~ atated that 4~1 were structural fir~s. Ke s%ate~ that the mQS~ rewarding news was that there were no fire fatalities during 19al and that this i~ the first time in eleven years that ~ fatality had not occurred. Ee stated this is indicative of the trainin~ provided/required an~ e×p~rtise in =he department. H~ stated tha~ the County is prou~ of the department ac are the citizens. ~r. Hedrick ntated that thrau~h an endowment to Chesterfield County by Mr. Melvin W. Burnett upon his retirement as C©untv Admini~tratur~ a Chester~ield County Employee-of-the-Year Award was made po~sible. He stated that the award was established to end re~ponsibillties of their job for a 12 month period was such introduced the following candidates who were nominated for 19~1: 1. Ma. Judy S. B~aoh~ Nursing Home 2. ~s. Deborah L. Da~is~ Mental ~ealth/~ental Rutardation 3. Ms. cindy L. Guerrant, Treasurer's Office 5. Mr. Linwood M_ Pettish, Police Charle~ R. Quaiff, Utilities 7. Carolyn S. Wood, Library Services with an engraved silver~plate~ Bever~ Bowl, a ~50 savings bond, framed Board resolution and authorization for the specially designated parking space. On motion of the Hoard, the following re~olution was adopted: Whereas, Judy 5. Beach, ACtivities Director, County Home, has distinguished herself by consistently demonstrating an exceptional degree of loyal and dedicate~ ~ervice ~o Chostorfiel~ County~ and Whereas, this loyalty and dedication by ~a~viee has been such as to warrant ~p~clal r~cognition by her fellow emDloyees; to improve the effectiven~ and efficiency of her department has been of such significance as to hays brought di~hlnct credit n~h well; and Chesterfield CouD~y ~mployae-of-tha Year Award, she has been Ncw~ Therefore, B~ It Re~olved that th~ Board o~ hereby recognizes this loyal and dedicated service by smployee~ JudF S. Heath, by naming her th~ Chesterfield County Employee-of-the-Year for Vote: Unan£mous ~r. O'Neill excu~ed~imself from the meeting. ~. Hedge stated that Craigie, Inc. had b~n the Ccnnty~ financial advisor for the last t~o bond issues. Re stated the bond market has changed dramaticaily. ~e stated that with the extremely high interest rates, ~taff has bee~ e~ploring all possible means to market tho recently approved bonds at the best interest rate. Me stated proposalm were requested by eight firm~ reconu~endation of two of the firms that the bonds bo offered via ccmDetitive sale. He stated that after evaluation of the proposals and int~vlew$ ~ith the firms, staff reoo~nd~ acceptance of the proposal from Wheat First S~eurities because their innovative approach. ~r. Daniel stated that Wheat First Socurltles did eot have the low bid and inquired if the differential is justified. ~{r. Hedge stated that staff reviewed the proposals and interviewed the firms and felt the County should accept the proposal from ~%eat First Securities. On motion of Hr. Daniel, seconded by Mr. BooPJ~an, the ~oerd approved and authorized the County Administrator to execute any approval by the County Attorney. Absent: Mr. O'Neill. 82 007 pa~ers to market thc $28~5~ bonds approved in the November referendum. He stated that all the material ~hould be predated by the end of February but in order for work to begin on some of the projects, it has been requested thmt the Treasurmr be alto%~ed to borrow $3~000,00u as n~eded %o linasec the projects until the bonds are actually sold. He ~tated a sale date between March and July is anticipated. Mr. Daniel inquired ~rom ~her~ th~ funds ~or the interest of the short term borrowing would be appropriated. I.~, Ram~ey stated it would come from the bend f~nds for the project as the savings anticiDated in costs by beginning work now shoul~ more than cover the cost of the interest. Mr, Daniel inquired if the School Board were aware of wher~ the interest for ~he short term borrowing would be taken. F-r. Ramsev ~tated chis had been discussed and it wuuld be ~ent tc the School Board in writing after apDroYal. After further discussion of the mattef~ it was on motion of ~r. Daniel, seconded by Mrs. Girene, resolved that the Beard: Project Title School Projects: Manchester High $ ~enito Road Elementary Courthouse Area ~lem. Bird High 1.OOM Thomas Dale ~igh 1.DOM Neadowbroek ~igh Matcaoa High Midlothian High Curti~ Elementary .60M Be!lwood Elementar~ Chalkley E!~m~utary .~0~ Crestwood Elementar~ _60M Beulah Elementary Falling Creek Elementary Davis Elmm~n~sry .60M Ben Air Elementary 1.O0M Construction Supervision Total School Projects $ 8.85M County Projects: Buford Road Fire Station* $ Southern Area Landfill To%al County Projects Appropriated $~$,240,000 from th~ anticipated bond proceeds tO the projects listed ~etow. (Note: The Boar~ has already Project.) Appropriated $8,SS0,00D fro~ the anti¢ipats~ titerar~ loan proceeds to the projects listed below. (Note: The State Board of Educe%ion ha~ n~t ye~ agDroved the Bird High School project but aDDroval is e~pected thi~ month). Literary Bond Total Loan ~roceeds Pro,eot $ 2.00M S 2.00M 4.65M 4.65M 4.05M 4.05M 1.00M 1.00M 2.00M .~0M .70M .20M 1.20M i~O0M !3.O0M .60M 60M 60M 75M 60M !.OOM .40M .40M .50M .50M $ .24M $ .24M 2.00M 2.O0M $ 37.09M has already b~en appropriated. $2-008 C. Authorized The COunty Treasurer to negotiate a L~an of $3,000,000 as needed, in anticipation of bond issuance as authorized in SeCtion 15.1-~3 of the Code of Virginia. Theee notes will be repaid from the proceeds ef the bond sale and are to be u~ed for the purpose of providinq cash needs ~ntil the bonos ars sold. Authorized the T~easurer to use the school bond proceeds to provide the tunding n~ded fur the literary loans durin~ the p~riod of time b=tween pavment~ to centrac~or~ and reimbureement f~Om the Literary Fun0. All of the above school projects being subject to the interest being paid from the school capitalization program for the short=t~rm borrowing. Vote: Unanimous On motion of Mr~ Daniel, seconded by ~r. DodO, the Board a~prov~d and authouiz~d the County Admlni~trator to convey 20~ acres of County-owned property to the School Board for an-elementary school. The acreage to be transferred is located in the general area of Site "B" shown on the attached map which Darnel is loca~e~ adjacent to the Che~terfield T~ehni~aI Center Property. Vote: Unanimous Mr. Dodo inquired if amy prob!~m~ wer~ expected wi~h the trunsfe~ to the Co~nt}, of the ~coff Park property which is still ti%led to the School Board. Mr. Tom Fulg~um stated there should be no problem with ~hi~ transfer. reimbursement of dog boarding fees from Me. Dorothy ~utnsy be deferred until later in the day. On motion Of Mr. O'Neill, ~econded by Mr. Daniel, the Board approved and authorized the County Administrator to execute any neceesary doct~aents for Best Backhoe and Sxcava~ing, Inc. ~ho submitted the low bid of $13,218~49 to concoct ~he Ettrick Park restroom, now under eonstructiO~ to the e×isting sanitary sewer in Laurel Road. Pun~e are to be expended from the Parks and Recreation improvement bond funds and s HUD Block Grant admlnis~er~d =brough the Community Developmen~ nepartm~n=. Mr. Hedge informed the Doard that a review oo~ittee consisting of Masers. BOb Lux, Ed James, K~tf Foer$~er, an0 Lane Ramsay had teen formed to evaluate the County and School ~rop~rty, liability and fleet insurance coverage. ~{r. Kurt Foerster stated that in an effort to improve coverage, re~uce costa and ~implif~ the admiuistration~ proposals were solicited for a combined' County and School program. He stated that bee&ug= of the combining of eeveragee end the current insurance market, a savings of $160,69~ could be realized for tbs calendar year and that the proposed cov~raqe~ are upgrad=d over those now in ~ffect. ~{r, Hedge stated also that the premium would not have to be paid at the beginning of each year in one installment but the Connty would now pay 20% ~own and then neriodlc payments for which no interest would be charqed. Mr. ~edrick s~te~ that ~r. Foerster has been working very well with the departments, obtaininq information on equipment, etc. Mr. O'neill stated he had been in favor of a program of this nature for the pas% five years and was glad it Was being implemented. 82-009 11. B. 12. On motion of Hr. Dodd, eeconded bv Mr. Daniel, the Board approv~ and authorized the County Adminis{rator to ~xecute any necessary documents for the proposal Submitted from Mar~h and McLennan to' be implemented and coverage bound on January 15, 1982 which consolidate~ property, casualty and fleet ~n~urance for the County and Schools. Vote: Unanimous On motion of Mr. DcO~, seconded by Nr. Bookman, the Board set the date of February lQ, 1982, at 10~00 a.m. fur a public hearing to consider an ordinance to amend Section 21-92 of the Code of the County of chesbeTfield~ 1978, as ~endsd, Relating to Sideyard Setback Requirements in R-15 Zones. ' Vote: Unanimous On ~otion Qf Mr. Dedd, seconded by Mr. ~ookman~ the Ruar~ set th~ date Of Februarv 10, 1982 et 10~00 a.m. for a ~11bllc hearine to consider an Ordinance to amend and reenact Section~ 7.2-9~ 7.2-I~ and 7.~-13 of the Code of th~ County of Ches~erifald, 1978, ss Amended, Re latin~ bo Erosion and Sediment Control. Vote: Unanimous On motion of Mr. ~ookman, seconded by Mr. Daniel, the Board approved a bingo and/or raffle permit for the Virginia sellea Softball Club for calendar year 198~ with :he understanding that the Virginia Belles not require beam ~emb~s of their sponsored softball teams to join the Virgini~ Delle~ Softball Club. A representative of the Virginia Bell~ ~oftbell Club was present and stated that the condition as approped was agreeable. On mo~ion of ~rm. Girone~ seconded by ~r. Daniel, the ~oard adopted th~following ordinance on an emergency basis and set the ~ate o~ Pebruarv 1O, 1982, at 10=09 a.m. for a public hearing: An Ordinance to Amend Section 7.1-1 of the COde of ~hs County o~ Chesterfield, 1978, As Amended, Relaeing to Establishing a Central Absentee Voter District Be It Ordained by the Board of SUpervisors of the C0~nty of 2hesterfield: {1) That SectiOn 7.1~t of the Co~e of the County of 2hesterfield is amended and reenacted as follows: Sec. 7.'1-1. Central absentee ~eter district. There is hereby established a central absentee voter election district in the conference room of ~he Circuit Court Clerk's Offi=~ on the first floor of the Chesterfield County Courthouse Building for the purpose of r ' ' ecemvzng, counting and reCording ali absentee ballots in all eleotione Cast within the county_ Such c~ntral absentee voter eI¢ction distriut ~hall receive, count an~ record all ab~ente~ ballots in accordance with the requirements of section ~4.1-233.1 of the Code of Virginia ~nd all other applicable propulsions of la~;. This ~hall be ~Pfective February 1, 1982, for a period of twelve months. On motion of Mr~ Dedd~ ~econd~d by Mr. Daniel, the Board apDrcved and authorized the County Administrator to e×eeute an ~rron~ous tax claim for E. M. Sheosmithr Jr., et al. in the amount of $1,177.34 for an erroneous sssessment for the second half of On motion cf Mr. Dedd, seconded by Mr. Daniel, the Board adopted the fOllow,lng r¢~olution: Whereas, Secondary Route 714, from Route ~02 to Route distance of ~.~ mile~, h&~ been altered and a new roa~ ha~ been eon~tructed'~nd approved by the Stale ~ighway Co~nmieszoaer, which new road sezv~s the sa~e citizens as the road ~e altered; and ~¥heraas~ certain sections of this new road folkow new location~, these b~ing shown on the a~a~hed sketch titled, '~Chan~es in Secondary System Due to R~looation and Construction on Route 714, Project 0714-0~0-173, MB01, dated at Richmond, Virginia, March 1, 1978. New~ Therefore, Be ~ Resolved: That th~ portions of ~eccndary Route 714, i.e., Sections 9, l~, 11, 12, 13, 14~ I5, 16~ shown in red on the sketch titled, "Ch~nge~ in Secondary System Due to Raises%ion and Construction on Route 714, Project 0714-020-173, Mt01", dated a% Richmond, virginia, March 1, a total di~ance of 0.77 ~ile be, and h~r~by is~ added %o Seconder7 SYstem Of State Highways, pursu~n~ to Section 33-I41 of the Code of virginia of 1950, as emended. knd further, that the sec%ions of old location, i.e., Section9 2, 3z 4~ 7~ S~ shown in blue on the sketch, a total distance e~ 0.40 mile, be and the same hereby is abandoned as a public road, pursuant %0 S~etion ~-76.12 of the code of virginia, of 1950, as amended. This day the County Environmental ~nglnee~, in acoo~danoe with ~irea~iens ~rom this Board, made repo~t in writing upon his e~aminatlon of Gentian Road, Gentian Courb, Genlou Roa~ an~ Gentlon Place in ~rninGside Weed~, Section 1, Mshoaca District. Upon consideration whereof~ and on motion of Mr. Dodd, seconded by Mr. D~Die%, it is resolYed tka~ Gentian Road, Court, ~en%ou Road and Gentian Place in }~rninqside Woods, Section 1, Matoaca District, bo and they hereby are established as public roads. And be i~ furthe~ re~elved that [he Virginia Department of Highway~ and T~anspcrtation be and it hereby is requested to ~ak~ into the Secondary System, Gentian Road, beginning at intarsactlon with Genito Road, State Route 604, ~xtending southwest .~3 mile to the intersection of G~ntlon Court, then southwest .09 mil~ to the intersection of Gsnlou Road, then southwest .10 mile to the intersection of ~ntion Place~ then southwest .O~ m~ls to a temporary turnaround: Gentian Court, b~ginninq at its intersection with ~ntlcn ~oad~ northwest .0~ mils to a cul-de-sac; Genlou Road, beginning ~t its intersection with Gentian R~ad extending north%~e$c .0~ mile to 82-011 Gentiou PZace, beginning at its intsrsectlen with Gention extending northwest .04 mile to a cul-de-sac. These road~ serve 41 lots. And be it further resolved, tAat the Board of Supervisor~ guarantees to the virginia Department cf HighwaYs a 50 ft. right-el-way for all of these roads except Gent~on Road~ whereby we guarentme a variable 50 ft. to 80 ft. right-o£-way. This ~ection of Morningsld~ ~?oeds is recorded as foltow~: Section 1~ Plat Book 3~, ~a~e 79, April 4, This day the' County Environmental Engineer, in acooEdanse with directions fram this Beard, made re~orh in writing upon his examine[ion of Womack Road and Great ~ranoh Drive in Dense Hill, Bermuda District. Upon consideration whereof, and on motion of ~. Dodd, ~eoonded by Mr. Daniel, it is r~solved that Wo~ack Road and Great Branch Drive in Dense Weed Hill, Bermuda District, ~e amd they hereby are established as public roads. Amd be ih further nesolved, t~at th~ Virginia Department of ~ighways and Transportation, be and it hereby is re,nested to ~ake into hh~ Secondary System, Womack Road, beginning at th~ of ~tate maintenance, Womaek Read~ State Route ~lS21and runninU northeasterly .69 mile to tho intersection with Great Branch Drive; Great ~ranch Drive, beginning at the intersection with Womack Road and running easterly .17 mile to end in a cul-de-sac; again, Great Branch Drive, b~gJnning at the intersection with ~qomack Road and running northwesterly .25 mile to and in a temporary t~naround. These roads ~erve 50 lots. And he it further r~olved, that the Board of Supervisors guarantee~ ho the %~irginia D~partmant of Highways a 5~ ft. right-of-way for all of these roads ~xcept Womaok Scad whereby we guarante~ a variable 30 ft. to 60 ft. right-of-way. Dens~ Hill is recorded aa followe: Plat Book 31~ Pages 81 and 82, July 25, 1978. Vote: Unanimous This day hh~ County Environmsntsi Engfneer~ in accordance with directions from this Bomrd~ made report in writing upon his examination of Firethorne Lane and Sprinqshire Drive in ~ing$~nd AcreB, Section 3, Eermuda District. Upon ~on~id~ration whereof, and on motion of Nr. Dedd~ seconded by Mr. Daniel, it is resolved that Pirehhorne Lane and Spring,hire Dr~¥~ in ~ing~l~nd Acres, Section 3, Bermuda District, be an~ they hereby are e~tablished as public roads. And be it further resetved that the Virginia Department of Highways and Tran~portatlen, be and it hereby is recussted to take into the Secondary Sy~tem~ ~irethorne Lane, beginning at the southerly .Q6 mile to the intersection with SDrinusk~re Drive, then continuing scufherly .02 mile to end in a dead end: Springshire Drive~ beginnin~ at the intersection w{th Firethorn~ Lan9 an~ run~ing easterly .0~ mile to end in a temporary turnaround. The~e road serve lg lo%$. And be it farther resolved, that tko Board of ~upervizors guarantees to the Virginia Department of ~ighways a 50 ft. right-of-way for all of these roads. This section cf Kingsland Acres is recorded as follows= Section 3, Plat Book 3~, Paqe $, January 21, 1981. Vote: Unanimous This day the County Environmental Engineerr in accordance with direoticns from thi~ Boau~, made report in writing upon his examination Qf Libro Loop fn Clov~r Bill District. Upon consideration whereof, and on motion of Mr. Dodd, seconded by ~4r. Daniel, it is r~solvad that Libro Loop in Clover ~ill District, be and it hereby iu established as a public road. And be it further resolved, that the Virginia Department of Highway~ and Transportation, ~e and it hereby is requested to take into =he Secondary System, Lihro Loop, ~eglnning at its intersection with ~icks ~Oad, S~a=e Route 647, extending southerly .07 mile to the in~%rsectlon of Rams Crossing, then southsrlv .05 mile %o the intersection of Lockhart Road, State And he it further re~olved that the Board e~ Supervisors guarantees to the Virginia D~Dar~ment of Highways a 50 right-cf-Nay for thi~ road. This road is recorded as follows: Deed of Dedication: Deed Book 123~, Page 448, Plat Book Page 10, January 31, 1977. This day the County Enviro~ental ~ngineer, in accordance with dir~c5ion~ from this Board, made report in ~rit~ng upon his ex~r~inabion of Rams Crossing and Tor~uay Loop in Bexley Cosmopolitan, Phas~ I, Clover Hill District. Upon consideration whereof, and on motion of Mr. seconded by Mr. Daniel, it is resolved that the Rams Crossing arc Torquay Loop in ~exley Cosmcpolitan~ Phase I, Clover District~ ba and they hereby are established as public roads. And ba ih further re~olved, that the V~rginia Department of Highways and Transportation, be and it hereby ~s requested to take into the Secondary System, P~m~ Creaming, beginning at its intersection with Breadstone Road, State Route 2682, easterly .13 mile ed the intersection Of Torcuay Loop then easterly .22 mile to the int~r~ection of Libr0 Loon, Tcrquay Lee is a circular road. Beginning at its inter~ection' with Rams Cressin~ e~tendinq northwesterly ,07 mil~ ~o intersect with itself, then continues ,11 mile in a circular direetlon to ~elntersect with itself. These roads serve 14 lots. And be it further r~solued~ that the Board Of Supervisors guarantee~ to the virqinla Department Of Highways a 50 ft. right-of-way for Rams Crossing and a variable 40 ft. to 50 right-of-way ~or Torquer Loop. This ~=ction of Cosmopolitan i~ recorded as Phase 1, Plat Book 29, Pages ~ ~nd 6~, October 7, 1977, Plat Book 40, Page 43, Decentber 22~ 1981. Vote: Unanimous Thi~ day the County ~nvironmental Engineer, in accordance with directions fx~m this Board, made reDort in writing ~pon his examination cf Tinstree Drive, Timberline Drive, Tinsberry Drive, Tinsberry Court and Silvertree Lane in TinSburry Trece~ Set,ions 3 and 4, Mateaca District. Upon consideration whereof, and on motion o~ Mr. Dodd~ seconded by Mr. Daniel, it iS resolved that Tinstr~e Drive, Timberline Drive, ~insberry Drive, T%nsberrv Court and Silvertre~ Lane ih Tinsberrv Trace, Sections 3 and 4, ~atoaca District, be and they hereby are established as public reads. And be it further resolved, tkat the Virginia Department of Highways and Transportation, be and it h~reby is requested to take into the Secondary ~ystem, Tinstree Drive~ beginning at th~ int~r~ection with Happy ~ill Road, State Route 631, and runnin~ southwesterly .10 mil~ tu %he intersection with Timberline Drive, th~n con%inning ~Oethwesterly .17 mile to th~ intersection with Tinsberry Drive, then oon=in~ing southwesterly .07 mile to and at the intersection with Silvertree Lane; Timberline Drive, beginning at the intersection with Tinstree Drive, a~d running southerly .02 mile to tie into existing Timberline Driver State Route I19~; Tin.berry Drive, be~inninq at the intersectio~ with Tinstree Drive and running northw~sterly .05 ~ile to end in a cul-de-sac: ~gain Tinsberry Drive, beginning at the intersection with Tinstree Drive and running southeasterly .05 mile h© the inter~etien with Tinebsrry Court, then continuing ~asterly .02 mile to tie into existing Tin~b~rry Driv~ State Route 1191; Tinsberry Court, beginning at the intersection with Tinsberry Drive and running 90utterly .0~ mile ~ end in a cul~de-sac; 9ilver~r~e Lane, beginning at the intersection with Tinstroe Drive and running northwesterly .03 mile to tie into proDosed ~ilvertree Lane, Section 5; again Silvertree Lane, b~glnning at the intersection with Tiestree Drive and running southeasterly .~3 mite to ~nd in a cul-de-sac. Thes~ roads serve 6] lots. And be it ~urther resolved, that the Doard of SuDervisors guarantees to the Virginia Department 0~ Highways a 50 ft. right-of-way for all of these ~Oads e×cep~ Tin,berry Court which has a ~0 ft. right-cf-way an4 Tinsberry Drive whereby we guarantee a variable 40 ft. to 50 ft. right-of,way. These sections of Tinsberry Trace are recorded as follows: Section 3, Plat BOok 22, ?a~e 78, December S~ 1978 ~ection 4, Plat Book 33, Page 71, May 4, 1979. Vote: Unanimous This day the County =nvironmental Enginser, in aecor4anca with dlrection~ from this ~oard, ma~e report in writing upon his mxemination of ~olstice Clo~e, Brig~tock Road, Ellesmsre Road, Stonagate Road~ Lintel La~e, ~a~rew ~lace and Grey,Friars Lan~ in Salisbury, Marlbourouqh Dowries, S~ction 2, Midtoth~an District. Upon consideration whereof and on motion of Mr. Dodd, seconded by Mr. Daniel, it is resolved that Solstice Close~ Brig~eck Read, Milk,mere Road~ Stoneware Ro&d~ Lintel Lane, Barrow Place and Gr~y Friars Lane in Salisbury, Marlbourough Dowries, Section 2, Midlothian Di~rict, b~ an~ ~hey hereby ars ~stablished as public roads. And b~ it further resolved, that the Virginia D~partment Of ~ighways and Transportation, be and it hereby is requested to tak~ into the Secondary System, $olutic~ Close, beginning at intersection with Mount Mill Drive, State Route I~48, and going 8B-014 .I.4, D, 15. .27 mil~ northeasterly to a cul-de-sac; Bri~stook Road, beginni~ where State maintenance ends, State Route 1014, and gDin mile nerthsasterly to intersection with Stonsgate Road, then Read, then Continues .Q9 mile northeasterly to tie into e×i~klng Bri~stock Road, ~tate ~Qute 1014; Bill,mere Road~ b~ginning at intersection with Brigstoek Road an~ ~eing .07 ~ils to tie into proposed ~llesmera Road~ Powderham~ Section S~on~gste Roa~ beginning at intersection w~th Brig~tock Road an. going .11 mile southeasterly to the intersection with Lintel Lan, then continues .08 mile ~outheas%er!y to a temporary turnaround~ Lintel Lane, beginning at intersection with ~tonegate Road and going .18 mile northwesterly to a cul-de-sac; Barrow Place, beginning a~ intersection with Hrigstoek Road, ~tate Route 1014, and going .14 mile southeasterly to intersection with Grey Friar: Lane, then contlnuas ,22 mile ~outheasterly to a temoerary turnaround; ~rey Friars Lane, beginnin~ at intersection with Barrow Place and going .21 mile northwesterly to a cul-de-sac. Th~e roads serv~ ~6 lots, And be it further resolved, that the Board of $~pervisor5 ~uarantees to the Virsinia D~partment of ~ighways a 5O right-of-way for all of thzse roads. This sectien of SaliSbury, On motion of ~r. ~o~d, seconded by Mr. Daniel, the Board approval mad autherix~d the County A~mini~trator to enheT int~ a sublease agrsement with the CETA Consortium for g9blease of 500 s~uare leek of spac~ in the Data Processin~ buildin~ for $3,750 annua%l' imposed On the County by the owners. ~. O'neill suggested %hat M~. ~illiam 51ndsey, Jr., recent appointee t~ the Chesterfield Plannin~ Commission, be designated the Plannin~ Commission rapr~s~ntativ~ tQ ~ke Richmond Regional Planning District Commission and that Mx. Raymond Hevensr, appointed the citizen representativo. O~ motion of Mr. Dodd, ~ec~nded by 5Ir. Daniel~ ~r. William Lindscy, Jr. was d~ignated the Chesterfield Planning Cor~missien representative effective immediately and whose term will expire ~n December fulfilling Mr. HOward's uno~pire~ term; an~ Mr. Raymond Sr. was a~peinted the citizen representztive tO %he Regional Planning District Com~issi0n e~ectlve i~m~diatelv whose t~rm will expire on December 31~ 1982, fulfilling F~r. unexpired t~m as th~ e~tizen rep:~sentat~ve. Vote: Unanimous On mo~ion of Mr. Bookm&n~ Seconded by Mrs. ~i~one, the Board respectfully requests the Circuit Court Judges to appola~ed Ludscn W. Hudgins to the Board of Equalization of Real Estat~ Assessment~ for 19~2, xepre~enting Clover Rill District. Vote: Unanimous ~r. Medrick stated that he will be discussing the size of some the Committ~e~ i~ the near future with the Board. $2-015 16. A. Mr. Frank Gee, Resident ~ngineer with ~he Virginia Department of Hfghwsys and Transportation, was present. ~rs. Girone that the railing had fallen off the Buford Road Bridge. Mr. Gee stated that the ~ighway Department was aware of thi~ aud that safety cones had been ~et until the repairs can be made. Re stated the public hearing for the desiq-n of the Rafor~ Road ~ridge project would b~ on March 3, 1982 at 7:30 p~m. at Bom Air ~lementarv. Mr~ Daniel thanked Mr. Gee for being present at his monthly meeting with citizens in December. Mr. Dodd inquired if the proposed resolution reducing the scope cf the work f~ Enon Church ROad would eliminate improvements tn the railroad crossing. Mr. Dexter Williams stated the improvement~ to the~ crossing should be accomplished but with different funds. M~. Williams s~ated that these improvements =cold re,use or eliminate oth~r project~ in %he ¢ou~ty as each will cost in excess of $2O0,000. ~e stated that the remainder the funds will have to com~ from the SecondarV Road Funds. Mr. Hedri~k stated tha~ an appropriate assessment sf ~hcse effect~ had not been determined at this tim~. After further consideration of the mat~er, it was on motion of Mr. Dodd, seconded by Mr. Daniel, resolved that the ~ollowing resolution adopted: Whereas, the Chesterfield County Board of Supervisors req~snted recreational access funds to improve 4.1 miles of Beac~ Road, Route 655, on April I3, 1977, and 2.4 mile~ of Enon Church Road, Route 746~ On August 10, 1977~ and Whereas, the combinpd cost of theme two projects to the secondary road fund to supplement the $4Q0,000 available in recreational access fundm may e×eeed $2,Q00,0QO; and Whereas, there ar~ insufficient Secondary Road funds available to provide the supplemental $2,000,%00 required in the foreseeable future; and Wh~eas~.the greatest need for improvement o~ these two roads are those ~ectione of the'Monde nearest Rohte 10'; and ?~ereas, the reduced scopes of work will provide a tolerabl~ l~vel of service on th~ee sections of road that are reconstructed. N~w, ~herefore, Be It Resolved that tho Chesterfield County Board of Supervisors endorses the concept of rfiducinq the recreationsl access reconstruction project for Beaut ~oad to approximately 0.~ mile= from Route 10 to the S~ift Creek bridge and the recreational access reOonutruction project for ~non Church Road to approxlma:ely 0.9 miles from Route 10 to the railroad croesinq~ and Further, Be It Resolved that the Chesterfield County Board of Supervisors endorses the use of Secondary Road construction fun~s to ~pp~ement the available recreational access f~nds and requests the VDH&T to procee~ ~ith the reduced scope of reconstruction on these projects. On motion of Mr. Dodd, geocnde~ by Mr. Book, an, the Board approved the installation of a street light on O1~ Stage Road on pole ~KH26 with amy peoessary funds =o b~ expended from the ~treet Light Funds. Vote: Unanimous Mr. Boo~n recuested that the street light at the intersection of ~lkhardt and Providence be installed as axpeditiouslv po~ible. 16.E. ~17.A.1. 17.A.2. 17.B, authorized the County Attorney to institute legal action a~ain~t the developer of Chesdin Helqhts Subdivision to hay@ the roads brought up to State standards ~n~ accepted into the Secondary System. Dn motion of Mrs. Girone, seoonded by Mr. Dodd, the Board approved and appropriated an amount not to *xceed $34,000 for the construction of a portion of the Route 66/147 Western Drainage District which funds are to be e×psnded from the Route 60/147 ~dministrator to enter into a contract for its construction. ~. ~edrick Stated that there was renewed interest in the Johnson Creek Drainage District. He stated tha~ they were discussing with possible developers of the area the financial costs involved in phase one of th~ designed drainag~ improvements. ~ stated also that they are looking at altarna~ive~ whick might allow ~ome initial work to be accomplishe~. ~e stated further that Mr. G~orge Woo~alI was also workin~ with the developers and discussing the financial s~tua~ion. It was generally agr~e~ that consideration of authorization for employment cf legal counsel for th~ Board of Zoning Appeals be d~ferre~ until an ~xecutive ~ession t~ discuss legal matters. Mr. O'Neill excused himself from the meeting. Tf was generally agreed that the ~oard would have a work session zoning. On motion o~ Mrs. Siron~, ~ecOnded by Mr. Dodd, the Board approved an a~en~ment to the following Sewer Contract; S77-1D/7(7)70~O, On-Court Tennis, 10050 Midlothian Turnpike Contractor: Stemie ~. Lytt~e Co., Inc. and ~%~itley Borin~ Co. Total Contract Cost: $31,003.00 County Cost: $ 7,~0.0Q - Refund through connections Developer Cost: $23,623 Code: 574-1-11781-~221 and farther the Board waived the requirement that three competitive bi~s bP obtained in view of the fact that the amount Ayes: Mrs. Girone, WriT. Bookman, Mr. D~niel and Mr. Dodd. Mr. Dodd ~tat~ that he felt ~his was fair as long as all such situations are treated equally in the County. Mr. O'Neill returned to the meeting. ~. Hedrick stated that tho public hearing to consider an ordinance vacating an eight foot easement across Lot 1, Block O, Stonehenge, Section M, should be deferred as it was advertised for 2~00 p.m. this date. 17.C. 17.C.5 17.c.6. 55, 17.C.7. necessary documents for ~entract ~81-67B/6(~}1677~ for the Plant for Virginia Pipe and Supply ~ompany, Zno. who submitted the low hid of $2?,57§.75 and further th~ Board transferred $90,353.33 from 380-1-61457~4~93 fo 3S0-t-61677-A393 which includes a 10% cantinqency. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved and authorized the COunty Administrator to s×ecute any necessary document~ for contract W81-37C/6(8]I371, for the iD~al!ation u~ a fire hydrant based on u~i~g P.V.C. pipe on Young Manor Drive to William M. Harman who ~ubmitted the iow bid of $14,023.28. ~d further the Board au=Aorized the transfur of $15,425.61~ which includes 10% contingency, from 3~0-1-61000~439~ to 380-1-61371-4393 and that $7,700 be unappropriated from 3~G-1~61371-4393 to ~63 ~urplus. On motion of Mr. Dodd, ~ecOnded by Mr. Bookman, the Board approved and authorized the County Administrator to ~×ccute any necessary documents for COntract W$I-!09C for the installation water lines using P.V.C. pipe to 9eryc the new V~hi~le Maintenance Facility t~ ~t Backhoe and ~xcauatlng ~ho ~ubmitt~ the low bid of $20,9~!.~ with f~ds for the project tO be ~kax~ed to 330-1-928~0-4393. On motion of Mr. Dodd, seconded by Mr. Bookman, th~ ~oard approved end authorized the County Administrator to ~xecute any necessary docurncnts for ~n ~xte~ion of a water linc to serve es!dents ~n Perk~nson ~e~ghts ~hich uo~t is estime%ed~ a~ $39 ~j~t 'tO the 12 re~i'de~Ts who~ ~ignea ~he' pe~iti0~ :Si'gn~nq ' contract~ agreeing to pay the cqn.necticn fee of $500 each. Vote~ Unanimous On motion o~ Mr. Dodd, Seconded by Mr. B~okman, the Board approved a water line extension a~ the ~approximate cost of to ~R31 P~ams Road at the reguest of Mr. ~arvcy Johnson subject to Mr. Johnson granti~ the COn~ty an easement acro~s his propcr~y for future extension of this line and paying a $500 connection fee which extension to this property is p~t of futur~ connection the Co~t~ needs on Rga~s Ro~d. On motion of Mr. Dcdd, s~conded by Mr. Bookman, the Board approved and a~thorized the Chairman to execute a se~er agreement ~etw~en Dan C. Vance and hi~ wife, Barker Investment Corporation Ralph J. P~utledge, Jr., Prcfes~ionaI Associate~ Inc. and Chesterfield County across an unimproved County owned riqht-of-way, Aldtidge Street, a ¢~y of which is filed with the on motion of 3tr, Dcdd, seconded by ~r. Book,an, the Board approved thc following adjUStment of appropriations: 82-018 t7.C.~ 1. WS0-43S - Utilities ~arehou~e waker ~ Appropriate S618.66 from $63 Surplus to 380-1-60437-4393. Thls appropriation requested to cover additional materials purchased to stock the warehouse with shelving upon completion. WS1-36CD - Courthouse Commons - Unappropriat~ $103.71 from 380-1-61362-7212 to ~6B fund balance. This balance was not needed for refunds to the developmr oi Courthouse Co~ona due to les~ oversize water llne being installed then wa~ ~stimated. 3. WS1-49B - Bright Oak~ Well Storage Tank - Unappropriate $614,~6 ~rom 350-1-61497-4393 'to 367 bond surplus. This pro~ect is completed. The balance remaining is a portion th~ contingency. WSi-S~CD - ~olly Ridge Section 6~ On and Off-Site - Unappropriate $3,398.76 from 388-1-615~-7212 to ~53 ~und balance. This project appropriated a contingency at the t~me of awarding. The r~fund due on th~ amount of oversize water lanes inst~lled wee about the same as the e~timate resulting in the contingency balance. 5. W81~65C - Brookview Drive and Larkin Lane - Una~uropriate $325.20 f=om 3~0-1-6t661-4393 to 563 fund balance. Thin project has been completed. The balance remainin~ is a portion of th~ cont~nqency. W~1-~6C ~ Ramona Av~ue - Unappro~iate $311,s~ from 380-1-61761-~393 to 563 fund balance. This project has baal completed. The balance remaining is a portion of ~he 10 percent contingency. ?, W78-SSCD - ~ater Line Route 360 - Appropriate $150.54 fr~m 563 surplus to 380-1-68882-4393, This project Was finalize, June 24, 1981 and a balance of $41~.67 Was unappropriated 563 fund balance. Also in.June an expenditure (I.D.T.) of $150.34 for materials prof, i~ed ~o the contractor was char§e~ to the job. This bill wa~.ove~look®d. T~erefore~.~he ahoy, appropriatio~ is needed to'correct this 8. W79-66CD - Crossroads S.hoppers World - Unappropriate $74.53 from 3~0-1-69662-7212 to 563 fund balance. This balance needed for re~und~ to the developer of Cross.cads Shoppers world due to less ovar~iz~ water line being installed than was estimated. 9. S80-47C ~ Gill and Oakland Street Sewers ~ Unappropriate $~,485.17 from 380-1-70471-4393 to 574 fund balance. This project is complete. The balance is a per~ of contingency appropriated at the time e~ aw=rdiag the project. 10. S80-67C - ~xten$ion on Sou~hlswn Drive - Unappropri~te ~154.79 ~ro~ 380-1-7067]-4~9~ to 574 fund balance. This project is complete. The balance i~ a part of the contingency appropriated at the time of awarding =he 11. $$I-34C - Ceutralia Lagoon Bypass - Unappropriare $123.50 from 380-t-71341-4395 to 574 fund balance. This project is complete. The balance ie part of the contingency appropriated at the time of awarding the project. The Board received the list of developer water and sewer contracts executed by the County Administrator. 8~-019 lB. 19. 20.A. Mr. Nedrick advised the Board that the HighWay Deear*ument had notified the County that the roads in the fellow±hg s~bdivision= had been formally accepted into the S~ate Secondary ~y~tem: Alton, Section 4 Wazeham Place - Beginning at the intermection with Sara Kay Drive, Koute 2750, and r~nning northeasterly 0.09 mile to the intersection with Wareham Conrt, tk~n continuing northeasterly 0.03 mile ko end in a Wareham Court - Be~innin9 e~ the intersection with ~Tareham Place and runnin~ sontherly 0.04 mile to end in a cul-dm=sac~ 0.12 ~4r. Hedriek stated that Mrs. Gene Knoop, who has served the County as Library Director for the past 14 years, has submitted her resignation effective April R, 1982. ~e stated that on behalf of the administration, he would like to express appreciation for h~r many year~ of service to %he County and Knoop was not present at the m~etlng as she is CUrrently in the as County Library Director was accepted ~ffeotiv= April ~, Vote: Unanimou~ ~ir. O~Neill 8tared he had received a letter from Mr. William ~ehr resigning from the Chesterfield COunty Toll Road Authority effective iD/~edlately because Of a possible conflict with"his position on the $~ate Highway Commission~ Mr. 0'~eill suggested that ~card members hav~ names for ccnsideratio~ at the next meeting to replace ~tr. ~chr.' 9~ ~etion of ~r. Daniel, seconded by Mr, Dodd, the Board accepted the resignmtion of ~r, Mohr from the CheDterfield County. Toll Road Au~horite effective imm~d~ately~ · · . ....... VOte: Unanimous It was generally agreed t~e Board would reoess for five minu~es. On motion of k4r. Daniel, seaanded by ~r. Dodd, the Beard went conveyance of publiQ!y held ~roperty as permitted b~ 2.1-344 (a) (6) and (2~, respectivelv~ of =he Code of Virginia, 1950, aS amended. Mr. ~edriok sta~ed th~s date and time had been advertised for a public hearing to consider an or~inanue relating to moto~ ve~icle matter. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board adopted ~ha ~olIowing ordinance~ An Ordinance to Amend the Code of the County of Chesterfleld~ 197~, as Amended, by ~ending~ Section 21-I58 and Section 21-163 Relating to Be It Ordained by the Soard of supervisors Of Chesterfield County: (1) That Sections 21-158 and 21-163 of the Code of the County of Chesterfield are amended and reenacted a~ fotlows~ Sec. 2t-1~. Permitto~ uses--By right. within any S-2 District, no building, structure or p~emlses ~hall b~ u~e~ or arranged or ~esign~d to be used in any part except for one or more e£ the followin~ u~es; {v) Motor vehicle ~ccessery store~. 21~163. Permitted u$~s-~BV right. Within any B-3 District, no building, structure~ or premises ~hall be used cr arranged or designed to be used in any part e~cept for one or mor~ of ~he following uees: {1) kny use permitted in the 'B-2 Di~%rict (29) Motor vehicle wash. (4/28/76) (11-27-72, Sec. 19-1; 1-23-7~; $-23-74; 4-28-76; 1-13-82.) Mr. ~edrick stated this date and time had be~n advertised for a public hearing tu consider an ordinance relating t~ business license tax for commission merchants~ peddl~r$ and itinerant merchants. There wa~ no one pre~en~ to dlscums thJ.~ matter. On motion of Mr. Bookman, seconded by Mr. Dodd, the board adopted the following Ordinance: An Ordinance to ~2nend and Aeenect Section~ 12-116 and 12-1~ of %kc Co~e of the County of Chesterfield, 1978, as Amended, Relating to Business License Ta~ea for Commiesion Merchent~, Peddlers and I=inera~t Merehant~ Re %% Ordained by the Board of Supervisors ef Chesterfield County~ (1) That Sections 1~-116 and 12-138 of th~ Code of the County cf Chesterfield, 1978, as ~mended~ is amended and reenacted as follows: sec. 12-116. Co~nission aerchants. Every F~rson who receives or distributes food products, cotton, flour~ hay, grain, pzovisions, dry ~oods, merchandise, ur other ccmmoditie~ shipped to him for distribution On account of the shipper, who participates in the profits ensuing from or accruing ou= of the sale of such commodities or who invoicee such sale~ or collects money therefor, every person buying or selling for another any kind of merchandise or co~modities, on eommission~ except associations or organizations of farmers fou mutual help in the ~arketing ~f their pro,ucc and not for profif and every person who ~ells any personal property which may be left with or consigned ~o him for sale O~ commission shall Day a license tax e~ual to thirty-six hundredths cf one percen%um of the gross co-missions oi %he business. Tk~ provisions of this section shall not apply to ~n? person who on commission sells merchandise by sample~ circular or uatalegue, where the merchandise subsequently delivered is not samples, who has no $2-0~1 I7.B. office, display room, stere or other definite place of business in th~ state, who has no stock of merchandlse in his custody of mossessien or under his control at any tim~ during the year and who employ~ no person. Bee. 12-138. Same TLicen~ rs~uirad~ ~mount of tar. Entry itinerant merchant shall obtain a license for the privilege of doing business in the COunty and shaiI pay a license tax of fifty doll&rs. Vote: Unanimous Mr. Hsdrick stated this date and time had been advertised to l, ~lock O, Stonehenge, Section H. There was no one present to discuss thi~ ~attQr. On motion Qf Mrs, Girone, Seconded by Bookman, the Beard adopted the following ordinance: Lot 1, ~iock O, Stonehenge, Section H, Midlothian Magisterial District, Chesterfield County, Virginia, as Shown on Plat Thereof Duly Recorded in th~ Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 31 at Page 64. W~ereas, James A. Wood and Peggy M. Weed have petitione~ Board of Supervisors of Chesterfield County, Virq~nla, to vacate an eight foot easement acroe~ Let 1~ Block O, Stonqehenge, Section K, Midlothian Magimterlal District, chesterfield, 91rginia, more particularly ~he~n on a pla% of record in the Clerk's Office of the Circuit Court ef said County in Plat Book ~1, at page 64, m~de by Lewis & Owens, Incorporated, dated March 27, 1978. The ®asement petitioned tu be vacated ia mere full~ described as follows: An eight ~oot easement acres~ Let 1, Block 0, Stonehenge, ~ection ~, aS sho~% sha~sd in red On a plat.made by Lewis ~en~,.~noorpo.rateJ, .. ...... dated December 17, [9~1, a'eoDy of which ia atteche~ hereto and mede a part of this ordinance. ~%~ereae, notice ha~ been given pursuant to gee%ion 15.1-431 of the Code of Virginia, 1950, as =mended, by advertising; and abridge the rights ef any citizen. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield CoUnty, Virginia: That pursuant to Section 15.1-4S2 (b) of the Code of Virginia, 19~0, as amended, the above described easement is This ordinance ~hall be in full force and aSPect in accordance with Section 15.1=482 lb) of the Code of Virginia, 1950, as amended, and e certified copy of this ordinance, together with the plat attached hereto shall b~ recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court o~ Chesterfield C~unty, Virginia pursuaDt to Section 15.1-~g5 of th~ COde of Virginia, 1950, as The effect of this Ordinance pursuant to Section 15_1-483 to de~trey the force and effect of the recording of the portion of the plat vacated. 8~-0~2 21_ ¸-% Accordingly, this ordinance shall ba ind,×ed in the names cf the County of Chesterfield as grantor end, James A. Wood and Peg~7 M. wood, husband and wife, or their successors in title, a~ grantees. Vote: U~anim~as Mr. Hedriek stated this date and time had been scheduled fez a public hea~ing ho consider the restriction of truck traffic on Osborne ROad. There was no one present in favor or in opposition tO this restriction. Mr. Dodd stated he ~el[ ~hat due to the inclement weather no one had bean able To travel tQ the Courthouse. Mr_ Frank Gee, Resident ~ngineer wish ~he Virginia Department of ~ighways an~ ~rans~ortation, was present to listen to the citizen input. On mutton of Mr. Dodd, seeonde~ by F~r. Daniel, the ~ighway DeQartment wa~ requested to continue' with ~he review pro~ess and hold their public hearing which is required; with th~ County submitting no ~tatement because of the inclement weather and lack of input at this public hearing. Vote: Unanimous On motion of Mrs. Ginone, seconded by Mr. Beckman, the Board ahthorlzed the County ~mini~trator to inform the Cha±~-man of the ~oard of Zoning Appeals that the BZA may ~mDlov legal connDel of their choice an~ that th~ County a~pro~ia~d ~ sum not to $5,000 from the contingency for COunsel's fm~ for the purpose defendin~ the BZA in th~ W0Qliord ease. V0t~: Unanimous On motion cf ~. nanlel, seconded by Mr. Dodd, the Board dog kennel boarding fe~s paid to the County in exce~ of the incurred %or a normal Vo~e: Unanimous ]' T~a Boa~d gsnegally agreed to cancel the dinner meeting with Nstropolitan ~conomic Dave%eDmont Council and the C©antv Industrial Development Authority du~ to the ine%ement w~ather. Mr. Hedriok ~tat~d that in an effort ho involve the ~oar~ in the budget proosse, several work sessions had been held. H~ stated at the third work session h~ had presented the Board with the idea of a personnel evaluation ~Vstem which would eliminate the almost automatic R~rit increase and the OQa~ Of living increase sash year fur emuleyae~. H~ stated that a proposal had been received from Hay Associate~ at a ces~ of $?~,000 to complete a ~wo ~haze study which would involve a job deacription fo~ each employee, determine the interna~ equity, ~evlew Day classifications and initiate a merit re~i~w an~ performance evaluation system. He stated the performance evaluation system would be aimed at top management initially. F~. Galuska stated that the c~rrent system does not promote management philosophy ~f the County Administralor (increased prQductlvity) as it provides for increase~ for satisfactory and non-satisfactory employees. ~e stated that the new system would provide for competitive salaries, the plan would ccmDIiment and be flexible enough to have per,or,anCo recognized and rewarded accordingly~ and thnt adqustments could be included in the realignmen=. Mr. Jack Blocker, representative of Hay Associates, was present. He stated that they have oreDared studies for Maryland, New York Ceorgia, Virginia, e%c. He ~tated that each job would be evaluated; thkt there w~ul~ be a desk audit of %he nu~er of 82-923 ozganization~ what should be known by e person to dm his job, as well as a review of his tasks and res~onsihilitles~ what inherent in the pQsition~ what amount-of human management skills included in the job evaluation. Me stated bs~ed on that information, they would compare how the County pays in relation to other employers in the area. He stated then the County Board could determine in which category they would like t~ Day; for s~ampl~, ~he =o~ 25%~ the average cr the lower 25% range and Mr. Daniel inquired if Hay Would do a benchmark survey. Mr. BlOcker stated yes~ but tha~ each Dositi0n WOuld be evaluated and reviewed as it fit into the overall ~alary structure. Mr. o'Neill inquired if the County would receive a true comparison Mr. Blocker stated that as close as is possible as some companies do pay exorbitant salaries and Lkey would Probably no~ be compared. Mr. Hedrick sta~ed the portion which he was most interested in was the second pha~e which was the series of ranges and the method of evaluation by which an employee would recei%~e a raise. Me stated currently the evaluation ~hee~ is almos~ a personality review and he would like to sss the County receive the most for its payroll dollar. ~e sea%ed that an employee who remains with the County receives s raise each y~ar whether he deserves it not which i8 the cost of living raise. He etatud the5 he would like to see a system devised whic~ would not give an employee salsa just because he remained hut hecaus~ of his performance. Hs stated %hat this would ~ave the County money tach Veer and/or improve the perfor~ance of /ts employee~ because ther~ would be an incentive to work harder in order to earn a raise. He staked top management would have to be trained and apply it through the ientire system. Me Stated that it was anticipated Shat this cost !could be paid with funds saved from th~ revi~ed retirement system. Mars. Girone stated she ielt thi~ system was only au good as the' evaluator. She stated that she did not feel there was any_way to totally negate favoriti'sm. ~' · · Mr. Kedriok stated that this world begin at the County Administrator level as it would determine how he motivates employees. Me mtated that he felt 80-90% of the automatically receive pay raises at this time. Nra. Girone insulted about those people who were at the top of the level after the study. Mr. Blocker stated that they would remain at that level until the system moves up. Mr. DaniaI stated the largest financial thrust would be increasing salaries of the underpaid employees. Mrs. Girene inquire~ why the current ~ersonnel Department could not provide this type of study. Mr. Galusha misted that he did not have the staff and that it would take him about a veer or mars to oomplete it'which at that time would be outdated. Mr. Hedrick stated tha~ Hay had developed this system and it had ~r. Hedrick stated that in order to mak~ the Co~nty more ~ffieient proper Supervision and accuantabililt~ had to b~ ~etermin~d and that the budget work plan needed"to be ~$tablished. ~e stated those two had been aooomplishe~ but ~he ~hird, and most important, was the personnel sVstem which was leaded to improve productivity. 82 024 Mr. O'Neill inquired what was expected by this ~tudy. Hedrick stated that the Count~ could live within it~ existing tax structure and give the department h~ads th~ latitude to manage. Mr. Bookman inquired what would be done for a patrolman who was ~t the top o* his salary. ~. O'Neill suggested a possible once-a-year increase that would not extend over that period of time but that could be earned again annually for thos~ at the top of their pay Mr~ Daniel etat~d this system provided an opportunity ~o upgrade wanted to be could be made a% a t~ter ~ate. Mr. O'Neill stated this system would also justify the number of employees which wer~ needed in each department %'hich is discusSeS each year at budget time. ~r. Hedrick stated that currently there is no mechanism for motivation of people. H~ stated tha~ with motivatiG~ so~e wilt get a raise, ~o~e w~ll ne~ an~ ~©me who ~O n~t may leave. Me stated that it will not sllmlnate all the problems but it will pay ~iv~dends in the future ae Ct may eliminate positions if the employees who ar~ not doimg their full job now are properly motivated. Mrs, Girone stated that the Board kas alxeady evaluated the She Stated that this may be a better system, but the County i~ doing fine at this time. She ~tated that salaries for teachers an~ nurses are the main prcbelm she sees at this time. She added aisc that she is concerned about the amount c£ money needed the study. Mr. Daniel s~ated that he did not feel ~he County has a detailed Job des0riptien fo~ all of thc ~mployee jobs, that ther~ is ~o ~nternal equity, and that there seeds to be performance review and pay raises tied to it. ~e stated there mu~t be ~ome benefit to this as the top companies inthe nation are u~in9 it. A~ter further discussion Of ~h~ ma~ter, ~t wan generally agreed this matter weul~ again be considered on January 27~ 1982. on motion of Mr. Dodd, seconded by }ir, Bookman, the Board authorized %he cha~l-~an to accept the option for 2.8 acres of land at the Airport Industrial ~ark by Triad until March !, 1982 a% $22,500 per acre, on motion Of ~r. Bookman, eeoo~ded by ~lr. Dodd, the Board went into ~xecuti,~s Session to discuss Dersonne~ ~atters as p~rmitted by ~ction ~_l-3~(a} Il) of the Cod~ of Virginis, 1950, as amended. On motion of ~r. Dodd, seeended by :{rs. G{rone, the Board adjourned at 5:45 p.m. until !0:00 a.m. on Januar~ 27, t~82. Rio~i~d ~7, ~edrl~k County Administrator Chairman