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01-27-1982 MinutesBOARD OF SUPERUISORS MINUTES January 27, 19~2 Supervisors in Attsn~ance~ Mr. ~. Merlin O'Neill, Sr., Chairman Mrs. Joan Girone, vice Chairman Mr. C. L. Bookman Mr. Harry G. Daniel ~{r. 2. Garland Dodd Mr. Richard L. ~edriok County Administrator Staff in Attendance: Mr. Stanle~ Balderecn, Dir. of Planning Ms. Anita Bradshaw, You~ Services Coordinator Dept. Mr, Phil Bester~ Dif. o~ Parks & Rec. Co, hdmin. Ms. Mary Leu Lyle, Internal AUditor ~. Richard ~{cElfish, Attorney Coordinator Budget and Accounting ~heriff ~, L. WinCe, Sheriff's Dept. PLY. O'Neill called the mestln9 to order at the Courthouse at 10~O0 a.m. (EST). Bookman gave the invocation. On motion ef Mrs. Girone, seconde~ by ~-~. Bookman, the BOaCd approved the minutes of January 13, 19~, am ~mende~. chief Eanss stated that on January 13, 1982~ tko County Fire D~partment was contacted and r~c?J~ted bV the Sta~e Office of Emergency Services to send the County Fire Department Dive to the scene of the Air Florida jet crash in ~a~hington, D.C. s~ated that ~i~ divers and fo~r support personnel arrived in W~ehington that evening and were re~uested to re~0rt back the stated that th~ ne~t d~y~ the President advised that the and recovery would be completely a military operation. Be the% this was the largest peace time rescue opera,ion of its kind. ~ stated that although the dive team did not actually enter the water, they did aid in the recovery of One victim. locality with cold water divin~ equipment comparable to the County's is Elizabeth City, North Carolina, ~e stated that thanks to the support of the Board o~ Supervisors, the County well ~quipped and is proud to have been able to offer aeslstanc~ in a time of emergency operations such as this. He ~tated the team is thoroughly trained for operations of this Dature and th~ County should be proud of thes~ 82 The Board e×prsssed their gratitude to thos~ who initiated such irnmediate response to the crash site on that evening. Mr. Daniel inquired mbout the fire on January 23, 1982. Chief Ean%~ stated that there kad been a fatality that eveninc and firefighter received a slight knee injury. inspected the County Jell ~nd w~re to recommend the Jail for with mandatory requirements, and 96% in compliance with essential requirements of which only 65% wa~ required. Hu stated that th~ County Jail will be one of the first to bs certified in the time, a newly constructed ~7,ooo,ooo ~acility in Roanoke. He shor~r an~ Mrs. Betty Paulini w~re to b~ complemented for their ~herif~ in providing the best possible jail. The Board thanked the Sheriff for tho high standards set ab the Jail end offered their canqratuletions on the eeftifLcatiun. Mr. O'Neill recognized Mr. Elhert M. Howard who was pre~ent in ehe audience. Mr. Daniml stated that htr. Reward had spenC Commission and Cha~ the County was a much better place in which to live and work hecause of decisions which were made during Mr. following remolution was adopted: Whereas, Mr. Elbert M. ~oward was appointed to the ~i~charge the r~$pon~ibilltie~ incumbent upon a member Qf the Planning Cos~issien effective January 31, 19~I and Now, Therefore, Be It ~esolv~ that ~he Beard of Supervisors ~lbert M. Howard for his level and dedicated service to the citizem~ of Chesterfield County. And Be It Further Re~olve~ follows be pre,embed January t0, 1968 - January 3t, 1982 January 18, 197~ - January 31, ~982 027 Mr. ~oward stated hs was teavln~ the Com~imsion with mixed emotions. ~e state~ ther~ wsrS so~ ~oals ~hieh he felt wer~ unaccompllsked, but yet ther~ was a lot of problems also made in %he past 14 yea~. He e×pressed his apprmsiation ~O the currant Board as well as past Boa~ds for allowing him the o~portunihy to ~rve the County and e×p~rimnom thm ma%imfaction of ac~cm~lish~n~ some of these goals. Ea stated he had seen a lo~ of ~han~s~ for example, a mmall eomp!e~ely volunt~e~ fire department b~come a large and well trained department~ a well ssSablish~d library system which was non-existent previously; a well managed park and recreation syste~ which also was non-axistunt, etc. ~e stated large industries had located in the County and there i~ also a fine Airport. He stated the County has the best housed direction and leadership. The Scard a~ain expressed their appreciation for the ti~e and ~. ©'Nei~l recognized Mr. 5. Vernon Williams who W~s present. M~. Book.an stated that Mr. Williams had ~edieat~d the past six yearm to his job on tbs Plann]n~ Commission. He stated that appreciated his help and support in the past for Clover ~ill District and that most Deopte felt ~. Williamm was the second supervisor for the district. On motion of the Board, the following resolution wa~ adopted: I'~ereas, Nr. ~. Vernon ~illiams was appointed to th~ Chesterfield County Plaanin~ Cor~%issien em the representative f~om Clover Hill Dis~rict on ~anuary ll, 1976; and Whereas, Mr. Williams did iaithfully pmr~orm =ho duties and discharq~ the responsibilities inoa~hbent upon a member of the Planning Commission; Planning Commission e~Pechive December 31, 1981; and Wheream, Mr. Williamn' mi~ years of service to the citizenm Now, Therefore, ~ It Resolved that ~ha soard o~ Supervisors of Chesterfield County hereby expresses it~ appreciation to ~r. M. Vernon Williams for his loyal and dedicated service to the eitizen~ of Chesterfield C~unty. An~ Be It Further Resolved that a plaque inscribed as follows be presented to Ma~. H. Vernon William~ H. Vernon on the Chesterfiel~ County Planning Co. lesion January R1, 1976 - December 31, 198I Mr_ BOokman pr~n~n~ed M~. williams with the rezolu~J,on and plaque. ~. Willia~ introduced members of his family who were also present at the meeting. He stated that he had been born and raised in Chesterfield and that he loved the ~ounty. He stated that it had been an inspiration and pleasure to contribute some of his time to the County. tie stated that there were times on the Corm~ission which ~eemed difficult but the end r~sult had ~lwavs been beneficial. Ee state~ that he had received great satisfaction by serving on the Planning Commission and seeing goals and objectives for the County achieved. ~r. 0'Nell! stated that the County had been well carved by both Mr. Howard end Mr. Williem~ and extended the Board's assistance in the future. Zr. Dodd stated that while serving on the Board he had disagreed and agreed with both Mr. Howard and Mr. Williams but no matter the outcome, respect always remained. Mr. Phil Heater introduced M~. Beth ~arshall who was present representing MS. Shirley Haas o£ the Virginia Association who could net be Dre~eut. Ms. ~ar~halI ~%ated the= ~epzesantatives e~ the Virginia Quarterhor~e Association, the r~gar~ing the convenient location of the stable facility and its other qualities am wall as memo improvement~ which neede~ to be money for improvements at ~he s~abla fasitity in the {uture. The stated that this club had donated funds to the County last year for improvements ab Huguenot Park. Mr. Dodd inquired i~ the aDproved aha =equest for a bluegrass ~stival for July 16, 1992 like to build a generating station, a blacksmith she electric g~nerating station. ~e s~a%sd that ~ha area is rich history and his design will be based on picture~ of an Original ~ill complex in 18~$. He stated hie intention is to repair the break in the PetersbuKg Canal wall. He stated th~ break, in addition to lowering the water level in the ganal on the etc. He stated he had proposed to ~ake four repairs originally repairs. He stated that there is a petition circulating from local residents who ~wlm in the area requesting that thim be approved. He added that sis persons had drowned in the area due to the turbulence and unstable bottom which is becoming worse each day with the erosion. ~e ~bated that the Count? w{lI have to build a mountainous wall in order to protect the Nines. tie stated that should a break occur, the County would not be ~llowe( to repair it until the General Asse~%bly again met to approve suc~ repairs. He stated that during the past several Veers, 75 ~t cf beach has washed out and it would have been more ~xtensive exuept for thc drought situation. He stated that Petersburg has indicated they have no objection to his DrOposal an~ added further that he will be required to submit a detailed enginesr~ study and appear before the Pln~ninq Commission. Mr. O'Neill inquired about the requirement for repairs as he thought the Acts of the Assembly referred ~e new dams. ~r. Micas g~ated that thm State has indicated this repair would be include/ under the Acts a!tkough there is sem~ doubt concerning the applicability of the Acts. Mr, Hedrick ~tated hh~ Utilitie~ Recreation were neutral, Re stated that there may be opposition this would save the County f~nds as i= may be ~ecesmary to parallel the line if the erosion continues, Mr. ~ainter stated immediate actio~ would help the County utility problem. Er. Greenwood ~tatad Virginia State University J.u in favor of the proposal and had approved gelling him a portion of lan~ which was ~istorlcel Seciety~ th~ Ruritan Club, abe, were almo in favor of the p¥Oposal. =hat the following re~olution be adopted: River; and without authorization ~f the General Assembly; and Whereas, th~ repair o~ the break in the canal wall On the south side ~f the River will protect · County ~ewer force main. Now, Therefore, Be It Resolved that th~ Chcsterfi~l~ County for repairs to the Battersea Cekal to the Virginia ~eneral A~embly. Ms. ~arv., Leu Ly!e presented the Board with ~he COmpr=hensi~ Annual Financial R~port of Chesterfield for the year ending June 30, i981. Sbu stated that the report had been prepared by County staff, had been reviewed by ~rnst & Whinney, and submitted end accepted by the State. She Stated that thev h~ve ~iven th~ County a clean opinion and that the report is Dreunred in accordance with generally accepted accounting ~rinclples. She etched that the report will be submitted to the Municipal Financial Officers Association of the Un,ted grates for consideration for the certificate of conformance. 82-030 Mr. Aamssy stated that two specific areas of i~provament which he felt not~worthy were that ~he transmittal letter and statistical sections of the rMDort w-ers written in la?men terms which were under$=an~able. He stated further that in the futurer the County financial reports would indicate funds under the accrual method rather than the cash basis of accounting as in the past. He ~tatmd the= he f~:t some cf the accountin~ change~ would be beneficial when the County prepared to ~sll bonds. Mr. Daniel in,sired if the financisl prosedure~ ars thoroughly a~dited, including the computer system. ~s. Lvle stated they were and added ~ha~ if there were a malfunction in the data SyStem, a day's work would b~ los= and ne more. Mrs. Gircne ~tated that thi~ has taken the County five years to p~rfeet but %hat it was a milestone for the Co~nty. She stated that this reporting system is not only accepted at the state level but nationally as well. Mr. Ramsay stated that COunties arc being required ho do this. He added the County'~ fox, let is the best received by the Auditor of Public Account~ at wsI1 done by Ms. Lyl~, Mr. Ramsay and alt other staff On motion of Mrs. Girone, seconded by Mr. Daniel, the Bu~r~ accepted the Comprehensive Anneal Financial Report, the Annual ¥inancial Report for tho Nursing Kom~ and the Annual Financial Report for Utilities. Mr. Frank Gee, Resident ~ngineer with the Virginia Department of 5fghw~ye and Transportation, was present. ~e stated ~hat the low ~i~ received for the recreational access project for Rockwood Park was $99,225 from Shoosmith Brothers. ~e eta=ed the 5apartment would be making a decision in the near future whether tO accept or reject the bid. ~e eta=ed the bids would be let for the Bellwosd Road project on ~ebruary 9, 1982 and the= he would a~vis~ the Board of'those ~elaved a month and wnul~ be plaoe~ with the February ~dvertisements_ ~e stated this dmlay was.caused by the cash flow ~r. Eedriok stated the Board ~as considering holding a work ~ession on February 10, I9S2 to consider the critical needs list/ =he six year plan, etc. and how all fit into the overmI1 road ~eds of the County_ Mr. Gee stated ha would be glad to ~articipate. 4rs. Sirens ~tated that as a r~p~sentative to the Richmond ~sgional Planning District CoI~ission and the Metropolitan Planning Organization, she is frustrated as there seams to be ~ontinuous planning with no positive effe0t on cons{ruction in :he County. She ~tated that money an~ time are being spent ~egarding regional concemts and she felt it was all a wuSted ~fort. She stated she felt the staff was capable at the ~eglanel level but that =he process does not allow 4r. H~drick stated that he felt thin work session shout~ be held ~nd than a mae=ina with the legislative delegation representing ~hs County to discuss th~se igsues. ~r. O'Neill insulted if this could be toe late for this year's legislation. Mr. Hedriek ~tated the cut off date for new %egi$latlon is Jamuarv 29th but :his meeting would be to inform the legislators o~ how the Countv ~emls about legislation an~ it~ effect on the County. Mrs. ~irone stated she felt the legislators were interested in the ]ounty's c©n©~rn$ about ~he road pro, eats end whmt will be :eceived. b~en aeeemplisked by the Mighway Dupartmsnt with available budgst. Mr. ~eokman suggested that emergency funding be sought. wi~h asphalt is accomplished. Mr. O'Neill stated that he had requested road line~ ~o be painted drivers driv~ oloaer ~o %he e~e which ix not afrong. He On motion of Mr. O~Nei~l, seconded by Mr. Daniel, the BoKrd appointed Dr. Clinton W. ~ettus qo the Mantel Health/Mental Retardation Community Serwice~ Board representing Metoaoa District~ whos~ term is effective i~m%ediatel? and will expire on December 31, 1984. On motion cf Mr. Dcdd, seconded by Mr. ~oek~nn, the Board appointed Mr. Robert Allen to th~ Personnel Appeal~ Board c©n~ingent upon his resignation from ~he Co~munltv Ser~ice~ Boarf (chapter l0 Board), whose term ie effective immediately and will expire on D~ee~ber ~1, 1983. On motion of Mr. Daniel, second~d by Mr. Dodd, ~he Board appointed Nr. Kelly ~iller ~o the Chesterfield County Planning Commission whose term is effective immediately and wilt expirs on December ~l, 1983, fulfilling the unexpired term of Mr. Elbert Reward, which appointment is contingent upon l%r. ~iller remignlng as a member of th~ Chesterfield C~%mty Industrial ~evelopment Authority. Mr. Daniel stated he felt certain Mr. Miller would be submitting his rszignat~on fn the near future and that there would b~ a vacancy On ~h~ Industrial Development An=hority, ~2-032 June 24, 1984, fulfilling the une×pire~ term et ~. Will/am Nchr reappointed ~r. Duane Watson an~ aDpeinted ~r. Jack Snyder to whose terms will expire on December $1, 1983. On motion of Mr, Book, nan, seuonded by Mrs. Girone, the Board respectfully rtguests the Circuit Court Judges to appoint the following people as members of the Board of RquAli=a%ion of Real ~s~at~ Assessments for 1982: 1. Mr. John Royall Rcbertson Mrs. Lorrain~ ~uit~el Midlothian District 3. Mr, Richard M. Allen ~ermuda nistrict 4. Mr. David R. Doan Date District It is here noted that at the January 13, 1982 meet~Dg, ~r. BookmAn reco~ended ~r. Ludson W. Rudgins Ae the representative to the Board of Equalization of R~al Estate Assessments for clover 5ill District. On motion of ~4r. Bookman, seconded by Mrs. Gironer the BQar~ approved the installation of a street light at the intersection of Family Lane and Alberta Road with any necessary ~nds to be the installation cost of $365 for a light at the intersection of Griz~ard Drive an~ West Road with any necessary fun~s to he ~xpended from the Street Light Funds, Dale District. On motion of ~{r. Bookman; seconded by Mrs. Girone, the Board approved and authorized the CoUnty Administrator to enter into agreement wi~h the ~ghway Department in which the Ceunty corses to maiktain the two ~ixteen foot wi~e easements within the de~ention area in Carriage Pines. Vote: Unanimous financial 82-033 10.B. l, tO.B.B. lO.C.1, On motion of Hr. ~Qdd, seconded by Mr. Book~a~ th~ Board approved and authorized the £~unty Administrator to execute any necessary documents ~or Stamie E, Lyttle CO., Inc. who submitted the low bid in the amount of $61,687.9§ for sewer extension from Kingsland Creek trunk ~ewer to Serve the United Parcel Servic~ warehouse bein~ c~nstructed on Co~eh Road and further the Board appropriated $68,000 from 57A ~urplus to 380-1-7t38~-~393 to temporarily fund the project until United Parcel Service rei~bursss the County, which refund i~ hereby desiQnated to be d~posited in 574 s~rplUS. On motion of Mr. O~Neill, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary ~ccum~nts for S80-43C/7(8)0431~ constrnc~ien of sewer line to serve Ivey Memorial Church, to !PK Excavating Company in %he a~o~t of $as,939.D0, which ~unds have been previously appropriated, since th~ iow bidder was not a registered utility contractor in the ~tste. On mofiun uf ~r. ~ookman, seconded by Mrs. Giroue, the BOard deferred cmnsideration of aCCeptance of a d~e~ of dedication to the CQunty from Y~s. Sara Wcntford unt±~ April 28~ 1982 because ~r. Painter presented the Board with a ~epoft of developer water and sewer contracts ex,muted by the County Administrator. Mr. ~edrlck stated that the Highway DeDartment had formally notified %he County that the roads in ~he fo~lowin~ subdivisions have been officially accepted into the State System: Length ~hl~y Wood, Section c intersection ~ith Bondurant Drive. Q.12 mi. 5ondurant Drive - Beginning at inteesection with inter~eetfon with DurringtOn Drive, then 6.09 male ~esterly to tie into exigting Bondurent Drive, Route 2567. 0.17 mi. Durrington D~ive - B~ginning at intersection with $ondurant Drive and going 0.06 mile northeasterly to a cul-de-sac_ 0.06 mi. Lakewood Fa/ms~ Sections C & D ~a~ma Road - Beginnin~ at the iD~erseetie~ with Iveywood Road, Route 1657, and running ea~teelv 0.08 mile to th~ intersection with Era~an Drive, then ~ontinuing easterly 0.14 mile to end in a temporary turnaround. 0.22 mi. Kralan Drive - Bmqinning at the intereection with Karma Reed and running southerly 0.07 mile te the southerly 0.07 milo to the inter~ection with Elfinwood Reed, Route 1592. 0.14 mi. Kralan Court - Beginning at the intersection with K~e~an Drive and runnin~ ~outh~rly 0.iQ milo to end in a cul-de-sac. O.10 Ari~rcliff - Section 4 Marbiathorpe Road - Beginning where Stat~ maintenance ends on existing Marbtethorpe Road, Route 1848, extending south 0.D3 mile to the intersection of Qaeenswav Road, then south ~.05 nile to th~ in~ersectlon of Pullbrooka Drive, then ~au~heast D.O4 mile to a temporary turnaround. 0.15 mk. Queeneway Road - Beginning at its intersection with Marbletho~pe Road, ex,ending west 0.08 mil~ to intar~eetien of Marbleridg~ Road, ROU~e 1825. 0.08 mi. Pullbroek Drive - Bsglnninq a% its intersection with Marblehhor~e Roa~, extending norhhea~% 0.12 milo to a temporary turnaround~ 0.1~ mi. Lancashire Drive - Beginning where stat~ maintenance ends on existing Lancashire Drive, Rontu ~620, extending southweet 0.~4 mile ~o the intersection cf Oak Water Road, than southwest 0.04 mile to ~h~ intersection of cul-de-sac, 0,25 mi. Oak Water Road - Beginning at its intersection with Lancauhire Drive, extending southeast 0.07 mile to the intersection of Oak ~ater Court. 0.07 mi. 0=k Water Court - Beginning at its intersection with Oak ~ater Drive, extendin~ north 0.08 mile to a cul-de-sac. 0.08 mi. Lake Forest Driv~ - beginning a~ its intersection with Lancashire Drive, extending westerly 0.29 milo Portion of Daeth~ridqe - section 1 Cherylann Roa~ - Beginning at its intersection with Viokilee goad~ Route 1454~ an~ Chervlann Road, Rou~e 1456, e~tonding west 0.11 mile to tie into existing Cherylann R~ad, Acute 1456. 0.11 mi. ~lsn Ta~a - Section 1 ~ridgewoo~ Road L Beginning where State maintenance :ends on ~xisting Bridgewoo~ Road, Route 9D7~ extending !then south 0.06 mile to the intersection Of Dehaviland Qrive, than southeast 0.24 mil~ to the intersection of Twelveoaks Road. 0.44 mi. ~rt Sumter Road - Beginnin~ at its intereection with Bridgewater ROad~ extending southwest 0.06 mile to the intersection of Fort ~umter Court. 0.06 mi. 13. Fort Sumter Roadr ~xtendlug southeast 0.04 Nile to a ecl-ds-sac and extendin~ northwest 0.04 mile to a cul- de-sac. 0.08 m~ Dehaviland Drive - Beginning at its intersection with Bridqewoed Road, extending east 0.04 mile to tie ~nto proposed Dehaviland Drive, Glen Tara, S~ction 2. 0.04 m~ Twelveoaks Road - Beginnin~ at its ~ntersect~on ~ith Bridgewood Read, extending southwest 0.3~ mile to a temporary turnaround. 0,38 mJ Wal=cn Park - Suction E Old Country Lanu - Beginning at its intersection with Walton Park ROad~ Route 624, and going 0,05 mile easterly to intersection with Aektzee Road, then 0.07 mile easterly to intersection with Old Country Court and Old Country Terrace, t~en O.o8 mile easterly to ~ temporary turnaround. 0~2~ mj k~htr~e Roa~ - R~glnnlng at int~rsectlon with Old Country Lanu and goinq 0.04 mile northerly to e d~ad end. 0.04 mJ 01d Country Terrace - Beginning at intersection with 01d Country Lane and going 0.05 mile noFsherly to a cul-de-sac, 0.05 m~ 01d Country Cou~t - ~eginning at intersection with old Country Lane and :ting 0.05 mile southerly to a cul-de-sac. 0.05 mJ 0vsrcliff Court - Bs9inning at intersection with Walton Park Road, Route 624, and qoing 0.i2 mile southerly to a cul-de-sac. 0.12 m~ It was generally agreed that the Board would r~cess ~or lunch. Reeonvenlng: 79S022 In Midlothian Maqist~ri&l DistriCt, Donald A. and Elizabeth ~odgins rs~ues~ud rezonin~ from Resi~nti~I (R-15) to Agricultural (A) plus a Conditional Use for bu$ine$~ amd profeEgional offices On a parcel frontin~ approximately 100 fee~ on Buford Road and located approximately ~0 feet south of its intersection with Forest Hill Avenue and better known aE 253~ Buferd Road, Tax Map !0-6 {~} Don Air r~otle, B~ock 53, Lot 5 (sheet Mr. Balderson stated the applicants had requested a 6 month deferral of this case. There was nO one present rugarding this matter. 0a ~otion of Mrs. Q±rone, seconded by Mr. BOokman~ thc Board mpproved the request vet deferral until July 28, 1952. 82-036 81S148 In Clover Bill Magisterial District, Stamie E. Lyttle requested a Conditional Use Planned Development t~ permit expansion of an existing mObiLe home park to include 31 additional spaces and to Ordinance on a 5.12 acre parcel fronting approximately 470 ~eet on the south line of Midlothian turnpike and located approximately 1800 feet wegt of its intersection with Wa~worth Mr. Balders0n $tated the applicant had requested a' two month d~ferral of this cas~. There was ne one present regardin~ this mat~ar. On ~otion of Mr. Bookman, ~econded by Mrs. Girone, the ~oard approved the request for deferral until March 24, 1982. Vote: Unanimous 815143 In Clover Hill Magisterial District, Gerald W. Speaks requested r~oning from Residential (R-l~) to ~gricultural (A) of a 13.5 acre tract of land. This tract is d~vi~ed into two parcels. first parcel fronts appro%~mately 860 fes~ on Genito ROad And also fronts approximately 530 feet On Narkey Roa~ ~nd !i~s in ~he southwest quadrant of the inte~seetien of these road~. Tax Map 48-8 (11 part of parcel 28 (Sheet 13). The second parcel ~ronts appro~£mately 130 feet on Genito Road an~ also fronts approximately ~O f~et ~n ~srkey toad and lies in the son%beast quardrnnt of ~he intersection of ~hase roads. Tax Map 48-8 parcel 19 {Sheet 13}. Mr. Balderson staled the Plan~ing Commission had approval subject to the acceptance of certain proffered conditions by the applicant. There was no opposition present, On motion of Mr. Roukman, seconded by Mrs. Gironet the Board approved thi~ request and accepted the following proffered conditions by the applicant: 1. All livestock shall be housed a ~inimum of 200 feet from any property line. 2. This Conditional Use shall be restric=ed to the keeping horses un~ cattle only. VOLe: Unanimous 81S144 In Clover Hill ~agisherial District, Kay and Dee Associates requested rezoning ~rom Agricultural {A) to Office Business of a 5.64 acre p~rcel £ronting approximately 400 feet on Hull iS%reeL Roa~ also fronting approximately 260 fe~t o~ LuPine Lane and located in ~he northwest ~uadrent of the inter~ecticn of these roads and better known ~s 9736 Ladino Lane. Tax MaD 49-8 (1) parcei~ 16 an~ I7 {Sheet I4). Mr_ Balder~oD ets%ed the Plannlog Com~:is~ion had recommended approval of %he =oning for a depth not to exceed a line north of existiug R-7 zoning and subject to c~rt~in condition~. VernOn LaPra~e was present representing the applicant and stated thjt although the small dog lag portion ie not being zoned at this time, he would like the Board made aware that ~he? may request zoning for this parcel in the future as other property is devuloped. He stated also that the frontage will eventually be requested fur rezon!nq to B-1 or B-2 end that a/though they are agreeinq to no ingress or egr~ at this ~ime, they may request aocess in the future. There was no opposition pre~snt. 82-037 Oh motion of Mr_ Bookman, seconded by ~r. O'Neill, the Board approved this request for Office Business [O) zoning for a depth not fo exceed a line north of the existing R-7 zoning~ which lied adjacent to the ~equest parcel sebject to th~ imDosi%fon of ~he following conditions: I. A fifty 150) foot buffer (this is the required front yard setback for building and parking area~) ~hall be maintained along Mull $~ree~ Road. With the ex~eption of permitted ~ignaqe, no other facilities ~o include access drives to Specifically, ail access shall be confined fo Zadine Drive. Thi~ buffer shall be lands~aoed with ornamental %roes and shrub~. A Specific landscaoing plan shall be submitted to Development Review for approval in conjunction with final site plan submission, 2. A fifty (~O) foot buffer shall be maintained along the eastern boundary of the property adjacent ~c Parcels 19 and 25. This buffer ~hall be landscaped in a manner which effectively screens :he use from th~ adjacen~ property ~o the east and northeast. A landsc~plng plan d~picting this requirement shall ~e submitted to Developmen~ R~view for approval in ~onjunoti~n with final si~e plan ~ubmis~ion. 81S145 In Clover Hill ~a~isterieL Di~triet~ Colony Vestur~ of Virglni~ r~qu~t~d rezoninq from Agricultural (A) ~o ~eneral Business (B-3) of a 2.85 acre parcel fronting approximately 1~0 f~t on the south llne of Midlothian Turnpike and located approximately b~tter kDQW~ as 10713 Midlothian Turnpike. Tax Map 17-10 psrcels 9 and 10 (Sheet approval Of ~his request subject tO certain conditions.. Mr. following no other structures or facilities shall be pe~itted within pr~perti@~ to tho ~onhh and north. Such buffering skal! aocempllshed by th~ arectSon of either a six (6) foo~ high solid board fence, a six (6) foot kigh chain link fence On motlo~ of ~r. ~ook~a~, seconded by ~. Daniel, the Board went into ~XeCutiVe SeSSion to discuss real estat~ mafter~ and the disposition of publicly held property as psKmitted by Sectic~ 2.1-344(a~ (2) of the Code of Virginia, 1950, as amend~d~ 14, authorized the transfer of 13 acrss ~ronting on Chippenha~ Parkway and Dalebrook Road tn J. Louis ~¥nolds whiuh was ~pproved by the Board of Supervisors on March 26, 1980 ms a rendition cf the Planned Unit Development rezuninq for ~vergreen. Mote: Unanimous board reviewed and approved the ~equsst of the Police chief white police vehicles end ~arkings as indicated on the ~ictures filed with the papers of this Board. r. Hedrick stated that staff had prepared a report for th~ Board ~n ~ew~r e©nnection fees. ~r. Painter introduced ~r. Charles )uaiff, Superintendent of k~ceunts and {r. Qualff stated that th~ revision of s~wer connection fees is ~ecessitated by ~he continued demand and increased cost of ~aoilities such as collectors, distribution lines~ pumping ;rations and treatment facilities_ ~e stated the st~? of fees la~ encompassed a different approach to the amount of the .t relates to the cost of providing the facilities ~or ~ransporting and t~ea~ment of waste. Be stated in the pas%, ~f the major expansions to the sewer eye=em have been financed ~hrouqh the ~ele of general obligation bonds and federal aid, Hs ~tated the retirement of these bonds has b~en financed from :har~es to ~uch an e~tent that these oharges are now the highest n the area. He stated the connection fees have been umsd to :ewers to existing subdivisions. ir. Quaiff ~tated ~hat an alternative to th~ present 9olicy would ,e to establish Sonnection fees which would provide sufficient evenu~ to allocate a specific portion ~i th~ fee ~o future plant nd system expansion. ~e stated these funds would be ~et aside n ~peeial interea= bearing reserves and used for plant ~%ated the ~xpansion of our treat~snt facilities as outlined the presentation on June 10~ 198t, are dire¢~lV r~la:ed to new O%~th. He. stated it seems Only equitable ~or th~se contributing the necessity f~r plant expansion should pay a ma)or portion the cost for plant expansion. He stated the application of ~is connection fee soncept ~ould aCComplish the followlnq ~oals: Reduce the amount needed throuch the Sale of general obligatin bon~s for =reatment facilities. Reduce the frequency and amount of rate of increases. r· Quaiff reviewed the bond issue need~ for the Proctors CreeR lent and Falling Creek Plant with varvin~ interest rates; ompared 9he debt service to the opera~in~ expense fQz fiscal ear 1981-82 and th~ total revenue from sol-vice charges; ~isting debt and ~stim~te~ additional debt; presented a 9mparision of debt s~rvice fo Operating expense~ for fiscal year 99~-91 using a 8.5%, 101 and 121 interest rate for new bonds'and summary o2 preSected Omerating expenses and combined eslsting ~bt and estimated additional debt on those rates:'reviewed 8~-039 1. Establi~h Sewer ¢~nnection fees ss outlined using ~l,50O aa the base. 2. Escrow two-thirds of all connection ~eee. Th¢s~ monies to be used for plant e×pansion and participation in developer ~. One-fhird of cQnn~t~on fees al!co,fed fur general and administrative cost and existing subdivision e~t~naion. D~velop a policy for extension of sewer into existing snbdivision~ incorporating a provision for fh~ owners to ~ay Incorporate iR the ordinance a co~ulso/~ requirement fo~ recordation of all sewer in~tallmen[ con%facts, fee to be paid by the applicant (Owner) at the time of application. Mm. Daniel inquired how ~any ~3§0 connection fee contractg were still outstanding. Staff indicated they were not sure at this time. Mr. O'Neill discussed the possibility of homeowner~ paying a monthly charge ho fha County and the County being responsible for maintenane~ Qf sep~is tanks because p~ople do not maintain their tanks as they should and then request public sewer. {~hen asked how ~ny units were on public ~ewer, Mr. Quaiff stated about 65%~ There wa~ ~ome dimeussion of river allo=ation, advanced %~hich will be neusssary in the future, possibl~ moratorium on sower, etc. Mr. Quaiff indloated tha~ in FairfaM County, the water and sewer connection charge i~ Mr. Qualff ~ta~ed that staff recommended the fee of $I~00 per connection or 60% of the cost of ~he extension whichever is higher a~ the connection fee. Mr. Beckman ~tated he felt the proposed connection charge or 60~ of t~e cost of the extension as proposed was %oc high. He ~tated 40% or 50% would be reasonable. After further ~iscussion, if was On motion of ~r. Dodd, seconded hy Mrs. Girome~ resolved that a public hearing to consider an ordinance re!atin~ to sewer connection charges and sxtenslon oherqes for ~ewer lines be hold on F~bruary 24~ 1992, at 10:00 a.m. which ordinance should include staff reeommen~atiens. FOils: Unanimous ~. Sookman stated he was concerned abou[ contracts which Out~tandingr for example, the Forest Acres project. Staff stated th~y would chock ~e azeertain if these p~epte would have to pay ~he new rate or the old rat~. Mr. Boekman s~ated this subdivision was Covered under the resolution adopted in February, 1981, an~ h~ felt ~he old rate would apply. Mr. Dodd sta~ed he would like to renotify th~ residents i~ Wood Dale about the possible change in connection fees to ascertain if they would like tc reconsider connecting to the public s~wer wh~n surveyed recently but he felt the n~ed existed an~ that with the possible increase~ ~hey should b~ given another chance to connect. The board indicated this would not be pro, mr as the residant~ had bean given the oppo~tunits~ and did'no~ take advantage of i~ and indicateg that too many exceptions to the poliey~ would defeat th~ purpose of the increase. Mr. Hedrick s~ated kha~ all would have to be treated equally. $2-040 On motion of Mr. Bookman, seconded by Mr, Dodd, the Board approved and authorized a ~urvey baged on the present connection fee and engineering to be accomplished for sewer inetallation for Paul Hill and Randolph Road in Falling Creek Farms and C~ntrsl Park cubject to 70% of the improved lets agreeing to connect to Dublie sewer. Staff was requectad to contact the homebuilders~ associations intmediately regarding the possi~!e increase in sewer connection On motion of Mr. Daniel, seconded by M~. Bookman, the Board appointed Mr. Dodd to the Richmond Regional Planning District commission whose term ia effective immediately and will expire on December 31, 19~3, which is the unfulfilled tezTa of Mr, Daniel. On mo%ion of Mr. Dodd, seconded by Zr. ~oc~man, the Board appointed Mrs. Girone to replace Mr. O'Neill on %he Transportatxon ~afety Committee whose term is effective in~ediately. It was generally agreed by the Board that the Police Committee be It was generally agreed the Board would have a work session wit~ staff regarding roads on Febroary 10, 1982 at 2~00 p.~. and that a dinner m~eting should be arranged with the Legislative Del~gatlon to discuss legislative mattexs and road needs in the County £or that evcninq. Mr. Galucha and ~r. Bert Gethmann, representative of Hay Associates, were present. Mr. Galusha state~ that the proposal for the Hay Position Clacsification, Salary and Achievement ~va!uation System is p~oposed to begin with Department Director~ constitutlunal officers oeul~ be included in this as they hav~ voted tO gO under the County personnel system to the extent that the system will meet their ne~ds. Mr. Gethmann stated that Hay personnel would begin with employee orientation on February 1~ 1982; that they would conduct the ~cb audits; write classification specs; accomplish reviews~ conduct job training a~d evaluations do content evaluations; etc. through June and that they would hav~ a recommendation ho the Board late June, t~82. Mrs. Girone inquired how the budget would be affected. Mr. Medr[¢k stated that zaises for management would be held until the survey ic completed. Mrs. Giroue inquired if schools were included, Mr. ~alueha indicated they were not at this time. Mr. Hedrick stated that the County i~ facing difficult ~nancial times, and it is necessaZ7 to have efficient and dedicated employees. $2-041 15_ Mr. O'Neill stated he did not £e~l there would ba many discrepancies in the salaries as the Board hen tried to be competitive for years. Mrs. Sirens Stated that she would like to see a rspor~ compiled as to how ~anv people would be included in the first phag~ of the ~chievem~nt evaluation process. ~r. Gethmenn stated that May Associates oould update the system annually,' but most revi~wg are every four or five years. Mr. Hed~ick stated their are no hidden co,ts invotvad in this proposal. Me stated ~hat the management group will De trained and than they can train a ze~ond group. He stated that the eutire system will not be funotionin9 until nex~ year. Mo stated that thi~ ~yetem will provide for better control of how ~mploy~e hours are spent, will increase productivity and can be maintained by County staff. Mr. Bookman ~tatad two i~portant aspects of the May survey were: t. quality job descriptions would bs written and 2~ an updated salary seals would bm prepared by th~ consultants. After further discussion, it was on motion of Mr. Dodd~ seconded by Mn. Daniel, resolved that the Board approved and authorized the County Administrator to enter into a Classification, Salary and Achievement Evaluation System at a cost of $75,000 ~ith funds for this svste~ to be appropriated a~ ~OllQWS: ~57~000 ~rum the General Fun~ and ~IO,OOg ~rom Mr. O'Neill called the me~tlmg to order at 7;$0 p.m. end stated ordinance. of all open burning but ~upported the proposed o~dinanea aa a first ~ep towards total elimination, te stated that people are when burning leaves. the banning of coal and wood hurein~ stoves ~n home~. Mr. the spring burning times as there are less leaves. Mr. John O'Brion stated ~hat the people who ere in favor of thi~ considered and k~is was the best compromise. He state~ that a thousands. Ha stated that people cannot breathe flurin~ the leaf burning period and cannot enjoy going outside. Me ata~ed that diligent and careful when buznin~ during the reduced time period. .died hecau~ of her health problem which was aggravated by leaf Burn~ng. He stated that people are in favor of %his ordinaries because they ~o not feel the ultimete would be adopted and they will accept what i~ offered to help reduse the ~roblem. 5~m. Marry Hines abated that huatth and livmm arc at stake and that even though some people are in favor, these factors should be considered° She stated that people who do not kava protl~m~ eL this time, may develop them after increased ~×posur~. She etmted that medication and hospitalizatiog becomes expensive due to smok~ exposure from lea~ turning. She stated the County is urbanized and some thin~s had to be given up in an urbanized County. Mrs. Thelma Bar~iel~ stated that she lived in a rural area and that she was in favor of leaf burning en~ against the proposed ordinance as ~hey will not be able to burn on weekends and both zhe and her husband work on weekdays. She stated ehe would prefer that leaf burning be ello~ed on Saturdays, but ~he $~ndav ban was agreeable. Mr. O'Neill inquired how many p~ople were orezent in opposition to the proposed ordinance, There w~re thr%e ~reeent. O'Neill stated that it seemed that most p~esent and the Board ware in accord with adoption of the proposed ordinance and inquired if those present would prefer not to be heard since most ware in agreement. Mr. and Mrs. George Boston, Mrs. Ann Stubblefield, ~%rs. Lea Mr. ~cv Smith stated ha wa~ opposed to the proposed ordinance as he felt l~af turning sAould be allo%'e~ es it did not cause probte~9 in Wcodmcnt where he resides. Mr. Will Osburn stated that he was in favor of the ~rcpoeed ordinance and hopefully, ~otat elimination would b~ the step. the Virginia Lung Association, stated that smoke from leaf b~rning contains many irritants, ~oxins and chemicals which are harmful. He sta~ed that lO% of the population in the County is e~eceptible, Be ~tated there are ca~n where people ere actually placed in ~n%ensive care b~cau~e Of smoke inhalation. He sba=ed traffic hazards ~×ist because of the heavy smoke from leaf burning in th~ County. He stated he was in favor of totally banning leaf burning but would aocept this ordinance as a compromise. 5e ~resented the Board ~ith a statement by 17 physicians from ~CV, Johnston-willis~ ChipDenham and others which cited %he significant hazard to health and increase ef respiratory diseases caused by inhalation o~ smoke from leaves. Dr. Jay Boston ntat~ he practices in the C~ty of Richmond and Henrie0 County but resides in Chesterfield. ~e stated that of his patients ~re affected by leaf burning and it is obvious when the iea~ burning is allowed in Chesterfield County 5y the number of their visits, ~e stated that weekend restriction would aid the visibility of drivers in the a~a as this smoke creates a tremendous traffic problem. He stated that a MCV stud? had indicated that thousands of com~slaints had been raceive~ r~garding respiratory problems due to smoke inhalation. Mr. ~nry ~inkey stated that he was in favor of the ban o~ leaf burning even though he is opposed to incrsase~ government Mr. George Resenaik voiced hie opnoeition to leaf turning in the County and stated that %is family has numerous doctor bills ~ecauae of the asthmatic condition of his daughter.- ~e although thig is not the ultimate solution, it is a step in the right direction. ge, Cynthia Green stated ~he was a school teacher and ~aw ieffect on her s~udents a~d Supported the prepose~ ordinance. Chesterfield CountF tha~ the Hensico County when leaf burninq is allowed relafing to bronchitis, asthma, em~hvsema~ etc. Skated it was a real problem and that it also caused in schools. burning. Hr. O'Neill explained that %his erdlnanoe reduces the time allowed but that lsaf ~urnin~ wa~ still permitted. There wore approximately 130 people present in favor of the Mr. Daniel stated that he had supported Mrs. Marshp~nd in her ~est bo e~iminats leaf burning in the County and wa~ saddened to hear that she had passed away. Ee sta~ed that he knew personal experience what it was lik~ to deal with h~alth problems ~hioh were aggravated by leaf burning. He stated thio proposed ordinance may not be the ultimate solution but it was the first step. Hr. Bookman stated that he appreciated the efforts of M~. 0'Brian in this matter. He stated that burning in roadside dltchmm is when burnin~ to help eliminate the problem of stagnant snake. Me ~tated that he felt mldniqh~ Friday to 810Q a.m. on Monday w©uld be sufficient time fo eliminate burning. Mr. Qodd stated this ~as an emotional issue and he ha~ a!mQst as many in favor as he had opposed to this ordinance but he felt was gratifyinq to see residents such es Mr. O'Brlen ~vork for a Mrs. ~irone expressed appreciation to Mr, O~Brion and Mrs. Hines for their efforts in this regard. She stated ~he ordinance was advertised to ban leaf bur~in~ from 12:00 noon on Friday to 8:00 a,m. on Benday and she felt this would keep th~ good faith and credit of the County if approved as advertised. After further discussion, ~t was on motion of the Board, that the following ordinance be An Ordinance to Amend the Code of the County ef chesterfield by Amending and Reenacting Section 10-23 Relating to Permissible Areas and Times for the Op~n Burning of Leaves Bs It ordained by the Board of Supervisors of Chesterfiel~ That Section 10-2~ of the Code o~ the County of Chesterfield, 1978, as amended, i~ amended and reenacted as follows: ART!C~ VII. BURNING OF LEAVES Sec. 10-23. When permitted. (a) It shall be lawful ~or persons to h~rn leaves from trees on property where they reside during the perle~ beginning Novembe~ t and ~ndin~ ~ecem~er 15 of any year; provided, however, that durinq this period, it shall he unlawful to burn leaves from (b~ It shall be lawful for person~ to burn leavea on property where they reside during %he period beginning ~arch 16, and endin~ May 15 of any year~ provided, howev~r~ ~kat during this period it shall be unlawful if burnin~ occur~ within %hre~ hundred feet of any woodland or brushland unles~ it lakes place between,th~ hour~ of 4 o'clock p.m. and 12 o'clock midnight. Vote: On motion of Mr_ Daniel, ssconded bv Mr. Bookman~ the Board adjourned at S:3D p.m. until 10:0D ~,m, nn February 10, 1982_ Rf~.~s~rick County Administrator E. M~rlin Chairman