2020-12-16 Agenda PacketCHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
AGENDA
December 16, 2020
BOARD OF SUPERVISORS
LESLIE A.T. HALEY
CHAIR
MIDLOTHIAN DISTRICT
KEVIN P. CARROLL
VICE CHAIR
MATOACA DISTRICT
JIM A. INGLE
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
2:00 p.m. Work Session Public Meeting Room
1.Approval of Minutes
2.Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of
Presentation
3.Work Sessions
A.Everyday Excellence Police Department
B.Virginia Department of Transportation (VDOT) Update
C.Amended and Restated Memorandum of Understanding with Dominion Energy
D.EMS Fees and FireEMS Update
E.Chesterfield Airport Update
F.Learning and Performance Center Update
4.Reports
A.Key Financial Indicators Quarterly Report
B.District Improvement Funds (DIF) Monthly Report
5.FifteenMinute Citizen Comment Period on Unscheduled Matters
6.Closed Session
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Chesterfield County Board of Supervisors Meeting
December 16, 2020
A.1) Pursuant to Section 2.23711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the
Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open
Meeting Would Adversely Affect the Bargaining Position and Negotiating Strategy of the
Public Body, and 2) Pursuant to Section 2.23711(A)(5), Code of Virginia, 1950, as
Amended, to Discuss or Consider Prospective Businesses or Industries or the Expansion of
Existing Businesses or Industries Where no Previous Announcement Has Been Made of the
Businesses' or Industries' Interest in Locating or Expanding Their Facilities in the
Community
7.Recess for Dinner
6:00 p.m. Evening Session Public Meeting Room
8.Invocation
The Honorable Kevin Carroll, Matoaca District Supervisor
9.Pledge of Allegiance
Deputy County Administrator Matt Harris
10.County Administration Update
A.National Night Out Recognition
B.Employee Recognitions
C.Other County Administration Updates
11.Board Member Reports
12.Resolutions and Special Recognitions
13.New Business
A.Appointments
1.Central Virginia Waste Management Authority
2.Board of Building and Fire Code Appeals
3.Camp Baker Management Board
4.Agribusiness Promotion and Development Committee
5.Chesterfield Community Services Board
B.Consent Items
1.Adoption of Resolutions
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Chesterfield County Board of Supervisors Meeting
December 16, 2020
a.Resolution Recognizing Ms. Deborah A. Taylor, Department of Mental Health
Support Services Upon Her Retirement
b.Resolution Recognizing Corporal Paul A. Jenkins, Police Department, Upon
His Retirement
c.Resolution Recognizing Mr. Michael H. Dance, Accounting Department,
Upon His Retirement
d.Resolution Supporting Construction of the Wylderose Apartments at
Wylderose Avenue, Using Low Income Housing Tax Credits Issued by the
Virginia Housing Development Authority Under Their Revitalization Area
Designation
e.Resolution to Establish an Emergency Medical Services Treat/No Transport
Reimbursement Fee in Accordance with Chapter 10, Section 1010 of the
Chesterfield County Code of Ordinances
f.Resolution to Dissolve the Watkins Centre Community Development
Authority
2.Real Property Requests
a.Acceptance of Parcels of Land
1.Acceptance of a Parcel of Land Adjacent to Old Stage Road from
Talley Properties Old Stage Road, LLC
2.Designation of a Parcel of Land for the Extension of Grove Hill Road
for the Coalfield Station Phase 1 Project
b.Requests to Quitclaim
1.Request to Quitclaim a Variable Width Drainage Easement and
Maintenance Contract across the Property of Talley Properties Old
Stage Road, LLC
2.Request to Quitclaim a Variable Width Drainage Easement (Private)
across the Property of 900 Pocono, LLC
3.Acceptance of FY2021 Bureau of Justice Assistance (BJA) Reducing Injury and
Death of Missing Individuals with Dementia and Developmental Disabilities Program
Grant Award
4.Acceptance and Appropriation of CARES Funding for the Department of Utilities
5.Proposed FY2021 Utilities Operating Budget Amendments for Water and Wastewater
Treatment Plants and Proposal of New Positions
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Chesterfield County Board of Supervisors Meeting
December 16, 2020
6.Restructure of the Agriculture and Forestry Committee
7.Approval of Amended MOU with Dominion Relating to Transportation Plan in the
Vicinity of the Chesterfield Power Station
8.Update of County Financial Policies
9.Approval of an Amendment to Grant Agreement with Shamin Hotels, Inc.
10.Set Public Hearing to Consider Amendment to County Code 951 Regarding Penalty
for Failing to File a Tax Return for Certain Personal Property
11.Amendment to the FY20192020 Community Development Block Grant and HOME
Investment Partnerships Grant Annual Action Plan to incorporate CDBGCV
funding/Appropriation of Funds
12.Acceptance of State Roads
13.Appropriate Schools Federal Individuals with Disabilities Education Act (IDEA)
Grant
14.Award of Contract
a.For County Project #150158, Meter Installation Services for the Advanced
Metering Infrastructure Project
b.For Huguenot Pump Station Water Transmission Main Project
14.FifteenMinute Citizen Comment Period on Unscheduled Matters
15.Deferred Items
A.Code Amendment Relative to Route 1 Residential Overlay and Northern Jefferson Davis
Highway Design District Development Standards (20PJ0119)
16.Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be
Heard in the Following Order:
Withdrawals/Deferrals
Cases Where the Applicant Accepts the Recommendation and There is No Opposition
Cases Where the Applicant Does Not Accept the Recommendation and/or There is
Public Opposition Will Be Heard at Section 18
A.20SN0552 Ashley M. McGarry and Aaron R. Litt Midlothian District
B.20SN0585 Deerhill Properties, LLC Clover Hill District
C.20SN0587 Michael W. Atkinson Bermuda District
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Chesterfield County Board of Supervisors Meeting
December 16, 2020
D.21SN0503 Harley and Jayne Rich Matoaca District
E.21SN0515 William M. Brishke Midlothian District
17.Public Hearings
A.To Consider Amendments to County Code Section 1410 Regarding Discharging Firearms
and Providing for a Penalty
B.To Consider Amendments to County Code Section 1427 Regarding Prohibited Loud Noises
C.To Consider the FY2021FY2026 Central Virginia Transportation Authority Improvement
Plan and FY2021 Budget
D.To Consider Conveyance of an Easement to Columbia Gas of Virginia, Inc.
E.To Accept the Conveyance of and Approve a Lease of Property at 6737 Public Safety Way
F.To Consider Amending County Code by Enacting § 1323 to Establish a Civil Penalty
Program for Passing of a Stopped School Bus
G.To Consider and Adopt Amendment of the FY2021 Adopted Budget
H.To Consider an Ordinance Granting the Real Estate Tax Exemption Request of Chesterfield
Alternatives, Inc.
I.To Consider an Ordinance Granting the Real Estate Tax Exemption Request of Richmond
Animal League, Inc.
J.To Consider Code Amendment Relative to Board of Zoning Appeals (21PJ0106)
K.To Consider Transfer of the Cable Franchise from Comcast of Chesterfield County, Inc. to
Comcast of VA, LLC
18.Remaining Manufactured Home Permits and Zoning Requests
19.FifteenMinute Citizen Comment Period on Unscheduled Matters
20.Adjournment
A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 3.A.
Subject:
Everyday Excellence - Police Department
Board Action Requested:
Summary of Information:
Attachments:
None
Preparer:
Approved By:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 3.B.
Subject:
Virginia Department of Transportation (VDOT) Update
Board Action Requested:
Summary of Information:
Ms. Rebecca Worley, PE, Resident Engineer, will provide an update on VDOT's operations in the Chesterfield
Residency.
Attachments:
1.VDOT Presentation Chesterfield BOS
Preparer:Jesse W Smith, Deputy County Administrator
Approved By:
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Chesterfield Residency
Rebecca Worley, P.E.
Resident Engineer
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About VDOT: Quick statewide facts
•Third largest
state maintained
highway system
in the country
•7,700 employees
•About 58,000
miles of
pavement
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VDOT’s Nine Districts
3
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Chesterfield Residency
4
•Amelia County
Amelia AHQ
•Chesterfield County
Beach AHQ
Bethia AHQ
Bon Air AHQ
Chester AHQ
Pocahontas AHQ
•Powhatan County
Powhatan AHQ
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Chesterfield Residency
Organization
Rebecca Worley, P.E.
Resident Engineer
Adam Wilkerson, P.E
Area Land Use
Engineer
VACANT
Asst. Resident
Engineer, Projects
Lee McKnight
Asst. Residency
Admin, Maintenance
Bruce McFadden
Incident Management
Coordinator
Carole Shrader
Admin Assistant
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Chesterfield County
•Maintain over 4,400 Lane Miles
•Interstate – 150 Lane Miles
•Primary – 580 Lane Miles
•Secondary – 3,700 Lane Miles
•Maintain 385 Structures and
Bridges
•2nd Largest Road Network in
Virginia
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VDOT Maintenance Services
•Highway Maintenance
•Mowing
•Sight Distance Improvements
•Drainage Improvements
•Pavement Repair
•Concrete/Sidewalk Repair
•Snow Removal
•Incident Response
•State Force Rural Rustic
•State Force Construction
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Emergency Operations
•Hurricanes/Tropical Storms
•Flooding
•Incident
Management
•Snow
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Flooding Event – August 15
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•>50 roads closed due to
flooding in Chesterfield
County
•18 bridges overtopped
•3 sites requiring longer-
term closures
•Spring Run Road
•Swamp Fox Road
•Branders Bridge Road
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Incident Management
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•Interstate North
•6 total monitors
•Incident Management Coordinator
•Responsible for all incidents within Amelia,
Chesterfield, and Powhatan
•On Call 24/7
•TRIP Program
•90 minutes, $2,500 - $3,500 bonus
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Joint Safety Operations Center (JSOC)
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•86,000 sf facility
•VDOT Richmond District
•Virginia State Police Division 1
•24/7 joint use control room houses VDOT
Traffic Operations Center (TOC) and State
Police dispatch
•Groundbreaking April 26, 2018
•VDOT TOC operational August 24, 2020
•VSP operational November 12, 2020
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Joint Safety Operations Center (JSOC)
12
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Incident Management – I-95 over Reymet Road
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•Thursday, December 3 ~9:00 AM
•VDOT notified I-95 overpass struck by
overheight truck
•Beam damage
•Lane closures on I-95 south
•Reymet Road closed with detour
•Repairs completed December 3 through
December 11 through emergency contract
•Chesterfield Police assisted with traffic
control at Willis Road and Coach Road
•Bridge inspection overnight December 11-12
•I-95 lane closure and Reymet Road closure
lifted December 12, 5:30 AM
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VDOT Snow Removal
•24/7 Operation
•Approximately 160 pieces of equipment
(State Forces & Contractors)
•Pretreatment
•Priority routes, bridges in advance of snow
events
•Priority Designation
•Interstates, primaries, high volume secondaries
•Low volume secondaries, subdivision streets
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VDOT Engineering Services
•Speed Studies
•Safety Studies
•Operational Analysis
•Pavement Marking Studies
•Hydraulic Analysis
•Land Use
•New Entrances
•New Subdivisions
•Street Acceptance
•Site Plan Reviews
•Permits
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VDOT Resources
•Virginia Traffic Information
•http://www.511virginia.org/
•Board of Supervisors Manual
•http://www.virginiadot.org/business/resources/local_assistance
/BOS_manual.pdf
•Report a Road Problem
•https://my.vdot.virginia.gov/
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17
VDOT Customer Service
FOR VDOT MAINTENANCE
ISSUES OR CONCERNS CALL
1-800-FOR-ROAD
1-800-367-7623
OR 804-674-2800
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 3.D.
Subject:
EMS Fees and Fire-EMS Update
Board Action Requested:
No action required
Summary of Information:
Chief Senter will update the Board of Supervisors on activities and initiatives of the Fire & EMS Department
during the past fiscal year.
Attachments:
1.EMS Fees & Fire & EMS Update 12-16-20 BOS Work Session (FINAL)
Preparer:Loy Senter, Fire Chief
Approved By:
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
EMS Fees and Fire & EMS Update
Chief Loy Senter
Fire & EMS Chief
Chief Justin Adams
Battalion Chief, EMS Division
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Deployment & Staffing Study
COMMUNITY RISK ASSESSMENT: STANDARDS OF
COVER
STAFFING & DEPLOYMENT STUDY 2020
•Work began in late 2019.
•Initial data and
documentation transfer
completed early 2020.
•Pandemic-related delays &
impacts.
•Site visit completed in
August 2020
•Technical reviews completed
in September & October 2020
•Final reviews are underway.
•Expect completed report in
January or February 2021.
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
COVID-19 Challenges & Support
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CFEMS Employee Contacts w/CEMC
Ma
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Apr
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Jun
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Jul
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CFEMS COVID-Positive
Cases
Career
Members
22
Volunteer RS 6
Overtime FY-2020 YoY
Change
Mandatory 906 +139.1%
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
COVID-19 Operational Impacts
CFEMS COVID Responses
Patients Exhibiting
Symptoms
5,000+
COVID-Positive Patients 600+
Incidents FY-2020 YoY
Change
Fire 1.623 +1.8%
EMS 34,401 -1.4%
Other 6,675 +0.9%
Total 42,699 -0.9%
Patients FY-2020 YoY
Change
All
Patients 33,107 -0.9%
Transports 22,361 -0.4%
ALS 10,182 -5.3%
BLS 12,179 +4.2%
Working Structure Fires:
+11.5%
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Training & Development
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Magnolia Green Fire & EMS Station
•Began 24/7 Operations
(December 14, 2020)
•Staffed by 20 Personnel
(Minimum of 5 FFs on-duty)
•Response Units:
•Engine Company
•Medic Unit
•Tanker
•Brush Truck
•Serves fastest growing
neighborhoods in County
(Magnolia Green & Harpers
Mill)
•Dedication Ceremony
(TBD)Magnolia Green Fire & EMS
Station
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Midlothian Fire & EMS Station
•Site Work Began
(December 8, 2020)
•20 Personnel Requested
(FY-2022 Budget)
•New Ladder Truck
Ordered
(FY-2022 Delivery)
•Response Units:
•Engine Company
•Ladder Company
•Medic Unit
•Brush Truck
•Improved Service:
•Single Family
•Multi-Family
•Mixed-Use
•Higher Density
Midlothian Fire & EMS Station
Rendering
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Specialized Services & Technology
New Fire Boat
New Dive Boat
VA HART
Drone Program
Clover: ATF K
-9
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Awards & Recognition
Annual CFEMS Awards
•Career Officer
•Career Firefighter
•Volunteer Firefighter
•Volunteer Rescue Squad
Officer
•Volunteer Rescue Squad
Member
•Civilian Employee
•ECC Officer
•31 Life-save Awards
•16 Unit Citations
VSP VSP AwardsAwards ODEMSA AwardODEMSA Award
CFSI AwardCFSI Award
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
EMS Fees
EMS Revenue Recovery
Program
•In place since 2002 to support EMS
system improvements:
•Personnel
•Operational Costs
•Equipment Investments
•Financially sustains volunteer rescue
squads.
•Revenues produced by ambulance
transport fees, majority of which are
reimbursed by Medicare, private
insurance and Medicaid.
•Treat/No Transport Fee is needed to
cover emerging pre-hospital care
services.
CY-2020 EMS Fees
BLS E $507.88
ALS E $603.10
ALS 2 $872.91
Mileage $10.29
Treat/No Transport
(Proposed)
50% of ALS
E
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
New Initiative: ET3
What is ET3?
•5-year voluntary program by Centers
for Medicare and Medicaid Services
(CMS).
•CFEMS is 1 of 6 EMS agencies in
Virginia selected by CMS.
•Designed to provide more appropriate
and expedient care to residents while
lowering costs and impact on EMS
system.
Progra
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Goals
Improve
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Populati
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Health
Lower
Healthca
re Costs
Better
Patient
Experien
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
New Initiative: ET3
Benefits of ET3?
•Shaping the future of EMS.
•Reduce costs and establish
“right-sized” pre-hospital
care services.
•Increased EMS unit
reliability.New Service Options:
•Treat/No Transport Options:
•Healthcare in the home.
•Facilitated tele-medicine.
•Destination Flexibility:
•BetterMed.
•Urgent Care Centers.
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BOARD OF SUPERVISORS WORK SESSION:
DECEMBER 16, 2020
Questions?
Edward “Loy” Senter
Jr.
Fire & EMS Chief
senterl@chesterfield.g
ov
(804) 748-1912
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 3.E.
Subject:
Chesterfield Airport Update
Board Action Requested:
Summary of Information:
Staff will update the Board of Supervisors on various Airport related topics including facility operations,
capital projects status and financial information.
Attachments:
1.BOS Airport Update 12-16-2020
2.BOS Airport Update 12-16-2020
3.2020 Airport Update - Financial Details
Preparer:Clay Bowles, Director
Approved By:
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CHESTERFIELD COUNTY AIRPORT
BOARD OF SUPERVISORS ANNUAL UPDATE
DECEMBER 16, 2020
1
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AGENDA
Facility Overview
Performance Measures
Active Projects Update
Fuel farm replacement
North ramp development
Terminal HVAC replacement
Entranceway improvements
Other active projects
Facility Development & Revenue Growth
SE ramp development
Economic Development Area
Airport Advisory Board Engagement
Financial Policy Update
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AIRPORT ADVISORY BOARD ENGAGEMENT
Facility Beautification
Landscaping, entranceway, lighting, signage, etc.
Lease Rates & Terms
Evaluation of T-hangar rent and potential case-by-case exceptions for other than month-to-month leases (staff
developing proposal to bring forward as part of FY22 budget process).
AAB Onboarding Model
Develop formalized process to onboard new members and ensure proper orientation to facility, roles, operations, etc.
Rules/Regulations & Minimum Standards Update
Provide feedback on staff recommended updates and establish timing for mandatory recurring review.
“Luxury” T-Hangars
Potential future development opportunity for T-hangars with upgraded amenities, social area, etc.
Strategic Business Plan
Improving plan in accordance with Airport Cooperative Research Program Guidebook.3
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CHESTERFIELD COUNTY AIRPORT OVERVIEW
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1. General Aviation Reliever Airport w/ 3 major user groups:
a. General/recreational aviation
b. Corporate aviation
c. Government – Military, Public Safety & Law Enforcement
2. 5500’ Runway w/ planned expansion to 6300’
a. ~130 based aircraft
b. ~66K flight operations annually
c. ~700K gallons of fuel pumped annually
3. Amenities
a. 110 T-hangars for smaller planes (6 buildings, 2 hangar
sizes)
b. 14 County-owned buildings & hangars (~128K SF)
c. Full-service terminal
d. Fuel farm
e. Fire & EMS – Company 15
4. DOAV Economic Impact Study (2018)
a. Airport contributed to ~$52 million in economic impact
b. Supported 266 jobs with annual payroll of over $15M
c. Of 8 Virginia reliever airports, Chesterfield ranks 5
th in
based aircraft and 4th in flight operations
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Measured to gauge awareness and utilization of the Airport.Measured to evaluate overall activity and utilization of the
Airport.
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PERFORMANCE MEASURES
5
0%
50%
100%
FY16 FY17 FY18 FY19 FY20
T Hangar Occupancy Rate
Occupancy Rate Yearly Average Goal
58,000
60,000
62,000
64,000
66,000
68,000
CY15 CY16 CY17 CY18 CY19
Annual Flight Operations
Annual Flight Operations Goal
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ACTIVE PROJECTS UPDATE
FUEL FARM REPLACEMENT
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Phase 1 (construction)
complete and facility
operational
Phase 2 (demolition of old
farm, site paving and
construction of fuel truck
parking area) delayed due to
COVID financial challenges –
expected to commence
Spring 2021
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ACTIVE PROJECTS UPDATE
NORTH RAMP DEVELOPMENT
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Richmond Executive Aviation (REA) Pad
Sites 1 & 2 under construction
Dominion Aviation Services, Inc. (DAS)
Pad Site 3 in site plan review and
permit processes
5G Air, LLC Pad Site 4 construction
schedule TBD
All sites have 40-year land lease
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ACTIVE PROJECTS UPDATE
TERMINAL HVAC REPLACEMENT
Phase 1 – First floor /
lobby, restaurant and
office space
Phase 2 – Second floor /
office and conference
room
Phase 3 – Basement /
Banquet hall
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ACTIVE PROJECTS UPDATE
ENTRANCEWAY IMPROVEMENTS
Tree clearing
Landscaping
Additional lighting
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OTHER ACTIVE PROJECTS
Terminal Ramp - crack fill & seal
(50% State grant)
VSP lease updated & hangar
major maintenance
County staff move to terminal to
enhance operations oversight
Land acquisition for runway
extension
Rules and Regulation & FBO
Minimum Standards Review &
Updates
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EARLY-STAGE PROJECTS UPDATE
SOUTHEAST RAMP DEVELOPMENT
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Space for
Four 11.9K
SF Corporate
Hangars
Facility Poised
and Ready for
Development
Opportunities
Adds Another Access to Existing Taxiway
~8000 SF of
Additional Ramp Space
Provides Service Road to Main Ramp, Wash Rack and Fuel Farm
Future Revenue Growth – Fuel Flowage and Personal Property Tax
Provides Direct Access to Airfield Drive
DOAV Funding Support
80/20 Grant
Provides ~40
Automobile
Parking
Spaces
Potential Separation of Props and Jets
Environmental Assessment
currently under public review –
expect FONSI in early 2021
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EARLY-STAGE PROJECTS UPDATE
ECONOMIC DEVELOPMENT AREA
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Airport Master Plan
allocates ~16 acres at
intersection of Whitepine
and Iron Bridge Roads for
non-aeronautical
development
Revenues generated from
land must be returned to
Airport to help with facility
financial self-sufficiency
Once SE Ramp
environmental complete,
can commence FAA land
release coordination
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FINANCIALS UPDATE
13
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AIRPORT ENTERPRISE FUND POLICY
14
Financial policy update to promote best practices in
fund management
Formalizes current practices into financial policy that
establishes key features of self-sustaining airport fund
Target budget for operating, capital, and
maintenance expenses that considers aligning
user-generated services charges with increases in
expenses
In order to support capital maintenance and
replacement needs, the Airport Fund must
maintain a capital maintenance balance of 10% of
the Airport personnel and operating expense
budget
Supplemental funding provided by the General
Fund to be no less than the five-year average of
aircraft personal property tax collections
Page 53 of 367
CHESTERFIELD COUNTY AIRPORT
ANNUAL UPDATE
QUESTIONS ?
15
Page 54 of 367
CHESTERFIELD COUNTY AIRPORT
BOARD OF SUPERVISORS ANNUAL UPDATE
DECEMBER 16, 2020
1Page 55 of 367
AGENDA
Ø Facility Overview
§ Performance Measures
Ø Active Projects Update
§Fuel farm replacement
§North ramp development
§Terminal HVAC replacement
§Entranceway improvements
§Other active projects
Ø Facility Development & Revenue Growth
§SE ramp development
§Economic Development Area
Ø Airport Advisory Board Engagement
Ø Financial Policy Update
2Page 56 of 367
AIRPORT ADVISORY BOARD ENGAGEMENT
Facility Beautification
Landscaping, entranceway, lighting, signage, etc.
Lease Rates & Terms
Evaluation of T-hangar rent and potential case-by-case exceptions for other than month-to-month leases (staff developing proposal to bring forward as part of FY22 budget process).
AAB Onboarding Model
Develop formalized process to onboard new members and ensure proper orientation to facility, roles, operations,
etc.
Rules/Regulations & Minimum Standards Update
Provide feedback on staff recommended updates and establish timing for mandatory recurring review.
“Luxury” T-Hangars
Potential future development opportunity for T-hangars with upgraded amenities, social area, etc.
Strategic Business Plan
Improving plan in accordance with Airport Cooperative Research Program Guidebook.3Page 57 of 367
CHESTERFIELD COUNTY AIRPORT OVERVIEW
4
1.General Aviation Reliever Airport w/ 3 major user groups:
a.General/recreational aviation
b.Corporate aviation
c.Government – Military, Public Safety & Law Enforcement
2.5500’ Runway w/ planned expansion to 6300’
a.~130 based aircraft
b.~66K flight operations annually
c.~700K gallons of fuel pumped annually
3.Amenities
a.110 T-hangars for smaller planes (6 buildings, 2 hangar
sizes)
b.14 County-owned buildings & hangars (~128K SF)
c.Full-service terminal
d.Fuel farm
e.Fire & EMS – Company 15
4.DOAV Economic Impact Study (2018)
a.Airport contributed to ~$52 million in economic impact
b.Supported 266 jobs with annual payroll of over $15M
c.Of 8 Virginia reliever airports, Chesterfield ranks 5th in
based aircraft and 4th in flight operations
Page 58 of 367
Measured to gauge awareness and utilization of the Airport.Measured to evaluate overall activity and utilization of the
Airport.
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PERFORMANCE MEASURES
5
T Hangar Occupancy Rate
FY16 FY17 FY18 FY19 FY20
0%
20%
40%
60%
80%
100%
Occupancy Rate Yearly Average Goal
Annual Flight Operations
CY15 CY16 CY17 CY18 CY19
58,000
60,000
62,000
64,000
66,000
68,000
Annual Flight Operations Goal
Page 59 of 367
ACTIVE PROJECTS UPDATE
FUEL FARM REPLACEMENT
6
Ø Phase 1 (construction)
complete and facility
operational
Ø Phase 2 (demolition of old
farm, site paving and
construction of fuel truck
parking area) delayed due to
COVID financial challenges –
expected to commence
Spring 2021
Page 60 of 367
ACTIVE PROJECTS UPDATE
NORTH RAMP DEVELOPMENT
7
Ø Richmond Executive Aviation (REA)
Pad Sites 1 & 2 under construction
Ø Dominion Aviation Services, Inc. (DAS)
Pad Site 3 in site plan review and
permit processes
Ø 5G Air, LLC Pad Site 4 construction
schedule TBD
All sites have 40-year land lease
Page 61 of 367
8
ACTIVE PROJECTS UPDATE
TERMINAL HVAC REPLACEMENT
Phase 1 – First floor /
lobby, restaurant and
office space
Phase 2 – Second floor /
office and conference
room
Phase 3 – Basement /
Banquet hall
Page 62 of 367
9
ACTIVE PROJECTS UPDATE
ENTRANCEWAY IMPROVEMENTS
Ø Tree clearing
Ø Landscaping
Ø Additional lighting
Page 63 of 367
10
OTHER ACTIVE PROJECTS
Ø Terminal Ramp - crack fill & seal
(50% State grant)
Ø VSP lease updated & hangar
major maintenance
Ø County staff move to terminal to
enhance operations oversight
Ø Land acquisition for runway
extension
Ø Rules and Regulation & FBO
Minimum Standards Review &
Updates
Page 64 of 367
EARLY-STAGE PROJECTS UPDATE
SOUTHEAST RAMP DEVELOPMENT
11
Space for Four 11.9K SF Corporate
Hangars
Facility Poised and Ready for Development
Opportunities
Adds Another
Access to
Existing Taxiway
~8000 SF of
Additional
Ramp Space
Provides
Service Road
to Main Ramp, Wash Rack and Fuel Farm
Future
Revenue
Growth – Fuel Flowage and Personal Property Tax
Provides
Direct Access
to Airfield Drive
DOAV Funding
Support
80/20 Grant
Provides ~40 Automobile
Parking
Spaces
Potential Separation of Props and Jets
Environmental Assessment
currently under public review –
expect FONSI in early 2021
Page 65 of 367
EARLY-STAGE PROJECTS UPDATE
ECONOMIC DEVELOPMENT AREA
12
Ø Airport Master Plan
allocates ~16 acres at
intersection of Whitepine
and Iron Bridge Roads for
non-aeronautical
development
Ø Revenues generated from
land must be returned to
Airport to help with facility
financial self-sufficiency
Ø Once SE Ramp
environmental complete,
can commence FAA land
release coordination
Page 66 of 367
FINANCIALS UPDATE
13Page 67 of 367
AIRPORT ENTERPRISE FUND POLICY
14
Ø Financial policy update to promote best practices in
fund management
Ø Formalizes current practices into financial policy that
establishes key features of self-sustaining airport fund
v Target budget for operating, capital, and
maintenance expenses that considers aligning
user-generated services charges with increases in
expenses
v In order to support capital maintenance and
replacement needs, the Airport Fund must
maintain a capital maintenance balance of 10% of
the Airport personnel and operating expense
budget
v Supplemental funding provided by the General
Fund to be no less than the five-year average of
aircraft personal property tax collections
Page 68 of 367
CHESTERFIELD COUNTY AIRPORT
ANNUAL UPDATE
QUESTIONS ?
15Page 69 of 367
Chesterfield County Airport - Financials Update
Revenues FY19 FY20
Rental of T-Hangars (DAS retains 5% for billing admin costs)349,099$ 340,534$
DAS Land Lease 4,950$ 5,039$
Rental of Tie Downs (DAS)6,193$ 6,003$
FBO Rent 139,804$ 142,618$
Fuel Flowage Fee (County's share)42,902$ 47,311$
FBO Related Revenue - DAS Subtotal 193,849$ 200,971$
FBO Related Revenue - REA (land lease)6,876$ 10,495$
Blueprint Automation Land Lease 3,438$ -$
Air National Guard Lease 145,721$ 148,231$
State Police Hangar and Office Space Lease 95,028$ 96,940$
Other Revenue Subtotal 240,749$ 245,171$
Utilities Reimbursement 32,232$ 30,793$
Operating Grant Reimbursements 30,009$ 11,171$
Insurance Recoveries -$ 13,255$
Other Misc & One-Time Revenues 2,213$ 69,000$
Operating Revenue Subtotal 64,454$ 124,219$
REVENUES TOTAL 855,027$ 921,390$
Expenditures FY19 FY20
Personnel 271,276$ 213,251$
Operating 308,812$ 384,831$
Debt Service 120,648$ 220,507$
Capital 65,000$ 45,386$
EXPENDITURES TOTAL 765,736$ 863,975$
Other FY19 FY20
Revenue - Personal Property Tax Generated (CY) 205,543$ 260,344$
Real Estate Taxes (only generated from DAS) 4,351$ 3,699$
Expenditures - General Fund Contributions - Capital Projects 279,775$ 1,777,151$
Federal and State Funding For Capital Projects 541,301$ 1,309,922$
Page 70 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 3.F.
Subject:
Learning and Performance Center Update
Board Action Requested:
Summary of Information:
Update on programs/actions during time of quarantine in support of employees and the organization.
Attachments:
1.BOS 2020 Update
Preparer:Kevin Bruny, Director & CLO
Approved By:
Page 71 of 367
Learning &
Performance
Center Update
Board of Supervisors
December 16, 2020
Page 72 of 367
10 Full-time Staff
Currently working remotely, however on site when needed
Why Statement:
Learning & Performance Center
provides developmental experiences
and consulting services to county and
school employees that promote
individual and organizational success
Page 73 of 367
Page 74 of 367
Page 75 of 367
Citizen
Satisfaction
Survey
Page 76 of 367
Page 77 of 367
Everyday
Excellence
Robust
Economy
Learning for
a Lifetime
Safe & Secure
Community
Thriving
Community
Health Living
& Well-being
Chesterfield County
Strategic Plan
(FY2020-2024)
Page 78 of 367
Citizen Experience Assessment
June - July
Page 79 of 367
Talent Stewardship 2020
August-September
Top Leadership Positions
Potential Successors and Backups
Page 80 of 367
Page 81 of 367
Cyber Security Awareness
2020 HR Policy Updates
Sexual Harassment Awareness
Criminal Justice Information Services (CJIS)
Page 82 of 367
Transitioning
Instructor-Led to
Virtual Training
Page 83 of 367
Environmental, Health
and Safety Training
Chain Saw Operation & Safety
Page 84 of 367
Environmental, Health
and Safety Training
Fall Protection with Scissor Lifts
Page 85 of 367
We Appreciate
your Support!
Board of Supervisors
December 16, 2020
Page 86 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 4.A.
Subject:
Key Financial Indicators Quarterly Report
Board Action Requested:
Accept the attached Key Financial Indicators Quarterly Report.
Summary of Information:
The attached report provides a comprehensive review of financial, economic, and demographic datasets;
illustrating key metrics that are tracked monthly, quarterly, and annually.
Attachments:
1.Key Financial Indicators Report CY2020 Q4_Publish Dec 20
Preparer:Gerard Durkin, Acting Budget Director
Approved By:
Page 87 of 367
KEY FINANCIAL INDICATORSQUARTERLY REPORT
FOURTH QUARTER CY2020
CH
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VOLUME09BLUEPRINT CHESTERFIELD PRESENTS:
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2
REPORT OVERVIEW
This report has been designed to provide strategic insight into key financial and economic
measures for Chesterfield County. The County has a long-standing history of evaluating and
reviewing these measures on a regular basis, however, with this report, we are now able to
communicate this information to a larger audience. The County remains committed to strong
fiscal stewardship; this report showcases relevant and informative financial, economic, and
general Countywide indicators that are important in informing both current and future programs,
services, and resource allocation.
Information in this report is represented based on various time series: monthly, quarterly, and
calendar year or fiscal year basis, reflecting year-to-year comparisons. Throughout this report are
some common acronyms such as YoY, Year-over-Year; and YTD, Year To Date. Leading each data
set is a short narrative intended to offer insight on information presented.
UPDATE: In order to provide up-to-date information on the impact of the COVID-19
pandemic, this issue provides the most current data available at the time of printing. As
such, some indicators will have more recent data than others depending on the reporting
frequency of the source data.
TABLE OF CONTENTS
GENERAL OVERVIEW 3
NATIONAL ECONOMIC CONDITIONS 6
STATE ECONOMIC CONDITIONS 7
LOCAL ECONOMIC CONDITIONS 8
FINANCE AND BUDGET 9
HOUSING AND REAL ESTATE 10
COMMUNITY AND DEMOGRAPHICS 11
KEY FINANCIAL INDICATORS
FOURTH QUARTER CY2020
Page 89 of 367
3
CHESTERFIELD ECONOMIC HIGHLIGHTS
OVERVIEW
Entering the tenth month of the pandemic in the United States, the economic outlook remains a mix of positive signals and
signs of caution. Optimistic economists initially projected a v-shaped recovery from the pandemic. However, because the
spread of the virus has not been contained, consumer activity has been limited by what can be done while maintaining social
distancing. And while for many indicators, the worst effects appear to be over with, many have not recovered fully, and could
take some time to rise back to pre-pandemic levels. Below are several indicators informing the County’s approach to budget
and revenue forecasting.
NATIONAL LEADING INDICATORS
Weekly economic index is a composite of several key metrics (including, for example, weekly unemployment claims, tax
withholding, electric output, and railroad traffic), which represent the economic conditions on a national level. News sentiment
analyzes whether the language in news articles is positive, negative, or neutral in nature. Both of these indicators were at
historically high levels prior to the pandemic, which declined in response to the shutdowns earlier in the spring, and have not
yet fully recovered. These will continue to serve as useful leading indicators through what remains of the economic recovery.
NATIONAL WEEKLY ECONOMIC INDEX & NEWS SENTIMENT
ECONOMIC REBOUND IN REAL GDP
While the percentage change in GDP from the preceding
period appears to show a strong rebound in growth, the
nation still lags behind the pre-pandemic peak by about 3.5 percent. The GDP growth in specific sectors provides additional insights – the services sector is typically driving the recovery of a typical recession. However, in this
recession, the goods sector is driving most of the growth
thus far, particularly durable goods that are one-time purchases for households. Continued GDP growth is reliant on the services sector rebounding to a level not seen since the spring.
PERCENT CHANCE OF GOODS AND SERVICES
Page 90 of 367
4
KEY FINANCIAL INDICATORS REPORT
MONTHLY JOB OPENINGS BY INDUSTRY FOR RICHMOND MSA
LABOR MARKET
In response to the pandemic, the national unemployment rate peaked at 14.4 percent, but has already fallen precipitously. In a similar vein, the labor force participation rate, which had already been declining over recent decades, dropped off in response to the pandemic. This has rebounded again, but like the national unemployment rate, has a long way to go before reaching pre-pandemic levels. On the county level, employment within Chesterfield reached 187,710 at its peak, and rapidly fell to a
low of 164,314 – returning employment to 2013 levels. This has already rebounded to 175,296 by October, reaching the levels
last seen in 2017.The recovery that is occurring in the Chesterfield labor market is tied to several key industries. Month after month, Health Care and Social Assistance has been the largest industry for job openings with an average of approximately 3,300 openings per month. However, Health Care and Social Assistance is still down about 17 percent from March levels. Retail Trade is the
second largest industry for job openings with an average of 1,200 openings per month, and October job openings do suggest
30 percent growth in this sector. However, this may be explained in part by the seasonal hiring of retail workers in preparation for the holidays. Length of unemployment is another key indicator of labor market stability. Approximately 20 percent of those unemployed in the County were out of work for more than 27 weeks, or just over 6 months. That figure initially fell at the onset of the
pandemic, as many were laid off or furloughed within a few weeks and began receiving benefits. Now that the pandemic
has been affecting employment since March, many who thought they would quickly be able to return to work have not done so. The longer that people are unemployed, the harder it becomes to return to work, because skills begin to atrophy, and employers grow more reluctant to hire. The adverse effects on the long-term stability of the labor market intensify as this category of unemployment grows. For comparison, this level of long-term unemployment was last recorded in July 2014,
putting this recession on par with the previous one.
PERCENT OF UNEMPLOYED FOR 27 WEEKS OR LONGER (U.S.)
REAL TIME CONSUMER BEHAVIOR
Google mobility reports provide insights into how Chesterfield residents have adapted daily life to the realities of the
pandemic. There was an initial spike at the onset of social distancing recommendations, during which many households gathered supplies to last for longer stretches at home. Following that was a rapid drop in trips to grocery and retail stores as residents complied with stay at home orders for the remainder of the spring. Following the reopening plan throughout the summer, the most recent data reflects the new normal for Chesterfield residents, who are still not visiting stores as often as
they were pre-pandemic. However, it is not clear that residents are spending less at these locations as a result of fewer visits.
Most recent reading, grocery visits are down six percent, and retail is down seven percent.
Page 91 of 367
5
KEY FINANCIAL INDICATORS REPORT
Local sales taxes in Chesterfield County has performed well considering the impact of the pandemic on the community. While some localities have seen modest year-to-date growth, or even declines in collections, Chesterfield has grown 8.5 percent
year-to-date over CY2019. The commuting population, who would typically travel up Routes 288 or 76 to a physical office are now working remotely for the first time, which is likely to have supported a portion of this growth. Despite a substantial decline in food services, year-to-date sales at food and beverage stores have grown 13.6 percent over 2019. Growth is also evident in building material and supplies as well as general merchandize stores. More spending can also be tied to the reopening of Chesterfield businesses throughout the late spring and early summer
through the state’s phased reopening. Additionally, the Chesterfield Economic Development Authority, and Chesterfield Chamber of Commerce have rolled out programs to aid in the reopening of Chesterfield businesses, including Back in Business grants, Relaunch Chesterfield, Chesterfield Eats To-Go, and other regional efforts. These initiatives coupled with the decline in unemployment within the County have strengthened recent sales tax collections, signaling that business activity is beginning to bounce back within the County.
HOUSING AND REAL ESTATE
The county leads the regional market in the number of new listings in October with year over year growth of 12.4 percent
compared to a decrease of 0.1 percent regionally. Additionally, the number of pending sales exceeded regional peers,
suggesting continued positive momentum in the county’s housing market. The number of pending sales in October growing by 36.8 percent year-over-year while the regional market increased by 29.9 percent, and closed
sales following a similar trend. These factors have
supported demand in Chesterfield, and as a result produced growth of 15.6 percent year-over-year in median single-family home prices. Furthermore, Chesterfield has more housing inventory available
compared to our largest regional peer, and year-to-
date single-family building permits are up 18 percent as of October, which contribute to the long-term sustainability of this trend in Chesterfield housing. $-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Jan-06 Sep-06May-07 Jan-08 Sep-08 May-09 Jan-10 Sep-10 May-11 Jan-12 Sep-12 May-13 Jan-14 Sep-14May-15 Jan-16 Sep-16 May-17 Jan-18 Sep-18 May-19 Jan-20 Sep-20
Median Single Family Sale Price in Chesterfield County
Single Family Median Price October
PERCENT CHANGE IN COMMUNITY MOBILITY (7-DAY MOVING AVG)
PERCENT CHANGE IN 2020 YTD SALES TAX COLLECTIONS COMPARED TO 2019
Page 92 of 367
6
NATIONAL ECONOMIC CONDITIONS
Measures the willingness of domestic banks to issue consumer
installment loans. The net percentage tightening standards was 26.7%
in the second quarter of FY2021. While still continuing to increase
standards for consumer loans, the increase over the preceding quarter
is less than the increase recorded in the previous period. Meanwhile,
banks reported stronger demand for credit card loans, auto loans, and
most categories of residential real estate loans.
NET PERCENTAGE OF DOMESTIC BANKS
TIGHTENING STANDARDS ON CONSUMER LOANS
Percentage of employable people living in the United States over the age
of 16 who have either lost their jobs, unsuccessfully sought jobs, and
are actively seeking work. In October 2020, the national unemployment
rate was 6.9%, which is 3.3 percentage points above the October 2019
measure. This indicator is showing signs of rapid improvement from
spring 2020 when the rate hit 14.7%, though has not fully recovered to
pre-pandemic levels.
UNEMPLOYMENT RATE
A measure of new businesses in the nation as represented by the business
applications for tax ID, with some exceptions (including certain sectors
such as private households, or civic and social organizations). On a
year-over-year basis, applications for tax IDs are up 33.0%, the fastest
rate in a decade, suggesting optimism for business opportunities.
NEW BUSINESS FORMATION, U.S.
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change YTD YoY Change
83,740 62,950 49,330 33.0%23.1%
WEEK ENDING
11/21/20 11/23/19 11/24//18
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
6.90%3.60%3.80%3.30% pts
OCT 20 OCT 19 OCT 18
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
26.70%10.40%-2.20%16.30% pts
Q2-FY21 Q2-FY20 Q2-FY19
Gross Domestic Product (GDP) measures the percent change in the value
of goods and services produced in the U.S. less the cost of production.
This measure read 33.1% in the first quarter of FY2021, showing a
larger percentage growth than the same quarter last year. However, this
rebound does not fully gain the losses seen in the preceding quarter, as
the nation still lags the pre-pandemic peak by about 3.5 percent.
% CHANGE IN REAL GROSS DOMESTIC PRODUCT
Provides an early estimate of the dollar value of monthly sales in retail
trade. The reading for October is $497,695, reflecting an 8.2% year-
over-year increase in consumer demand. In response to this pandemic,
this metric fell in the spring, but recovered quickly. The categories with
the largest percentage growth in spending include building material
and garden equipment, auto dealers, food and beverage stores, and
non-store retailers such as Amazon, with very little fluctuation from
the previous month. This has changed fluctuated minimally in recent
months, which suggests that consumers have adapted to a new lifestyle
during the pandemic.
ADVANCE RETAIL SALES, EXCLUDING FOOD SERVICES ($ MILLIONS)
Provides current data on industrial activity and indicates future business
trends in the domestic manufacturing sector. At $240,769 in October
2020, this indicator shows a 0.3% decrease from October 2019. This
indicator lags behind 2019 levels less than previous quarters during the
pandemic and could continue to improve if consumer demand stabilizes
further.
MANUFACTURERS' NEW ORDERS -
DURABLE GOODS ($ MILLIONS)
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
33.10%2.10%2.90%31.00%
Q1-FY21 Q1-FY20 Q1-FY19
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$497,695 $459,978 $448,136 8.20%
OCT 20 OCT 19 OCT 18
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$240,769 $241,557 $245,516 -0.3%
OCT 20 OCT 19 OCT 18
KEY FINANCIAL INDICATORS REPORT
Measures the average change in the price of goods and services paid by
urban consumers. The percentage change in the CPI between October
2019 and 2020 is 1.2%, which is 0.6 percentage points lower than the
previous year-over-year change, continuing to demonstrate signs of
softening growth at the national level.
CONSUMER PRICE INDEX (CPI)
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
1.2%1.8%2.5%-0.6% pts
OCT 20 OCT 19 OCT 18
Page 93 of 367
7
STATE ECONOMIC CONDITIONS
In September 2020, the state saw 1,121 bankruptcies filed, a decrease
of 40.7% from September 2019, most likely in response to both the
increased opportunities for flexibility from financial institutions and
utility providers during the pandemic, as well as court closures across
the state. In addition, the year-to-date reading is down 33.9% thus
far. This measure normally serves as a leading indicator of potential
financial difficulties for both consumers and businesses, whereby any
sustained uptick in this metric would indicate increasing stress in the
economy. However, court closures as well as an increase in forbearance
opportunities have kept this number lower than it might be otherwise.
NUMBER OF FILED BANKRUPTCIES
A measure of new businesses in the state as represented by the business
applications for tax ID, with some exceptions (including certain sectors
such as private households, or civic and social organizations). On a
year-over-year basis, applications in Virginia are up 32.7%, on par with
business growth at the national level.
NEW BUSINESS FORMATION, VIRGINIA
Percentage of employable people living in Virginia over the age of 16
who have either lost their jobs, unsuccessfully sought jobs, and are
actively seeking work. The state unemployment rate as of October 2019
is 5.3%, an increase of approximately 2.6 percentage points over the
same period in 2019. After an initial spike in unemployment this past
spring, this measure has shown improvement over the summer and fall.
UNEMPLOYMENT RATE
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
5.30%2.70%2.90%2.6% pts
OCT 20 OCT 19 OCT 18
CURRENT READING YEAR AGO TWO YEARS AGO
YoY Change YTD YoY Change
1,121 1,892 1,589 -40.8%-34.0%
SEP 20 SEP 19 SEP 18
The change in the value of goods and services produced in the
state, less the cost of goods and services used in production. This
measure declined by 27% on an annualized basis, between the third
and fourth quarter of FY2020. The underlying data shows continued
major contraction in the arts, entertainment, and recreation as well
as the accommodation and food services industries. However, most
sectors in Virginia experienced contraction or slowed growth during
this period, including Agriculture, forestry, fishing and hunting,
construction and education industries, which performed well in the
preceding period.
% CHANGE IN REAL GROSS DOMESTIC PRODUCT
State sales tax collections reflect consumer spending across Virginia.
The state saw an 8.6% increase from the same period last year.
Following the reopening of many businesses across the state over the
summer, the state’s sales tax collections show signs of recovery from
the impacts of the pandemic. As a result, year-to-date collections are
up 7.8% thus far.
SALES TAX ($000'S)
A measure of job creation and wage growth in the state economy.
Year-to-date tax withholdings in Virginia have increased 4.6%
compared to October last year, outpacing the state’s estimate of 0.6%
growth. This is driven in part by the slow but steady rising levels of
employment across the state.
INDIVIDUAL INCOME TAX WITHHOLDING ($000'S)
Vehicle registrations in November 2020 across the state are down
11.1% from November 2019, and down 13.8% year-to-date as well.
After declining from 2019 levels in response to the pandemic, vehicle
sales remained suppressed across the state for the ninth consecutive
month.
VEHICLE REGISTRATIONS
CURRENT
READING YEAR AGO TWO YEARS
AGO
YoY
Change
-27.00%0.90%1.80%-27.90% pts
Q4-FY20 Q4-FY19 Q4-FY18
CURRENT READING YEAR AGO TWO YEARS AGO
YoY Change YTD YoY Change
$341,518 $314,590 $290,153 8.56%7.79%
OCT 20 OCT 19 OCT 18
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
121,469 136,697 142,062 -11.14%-13.34%
NOV 20 NOV 19 NOV 18
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
$1,169,636 $1,264,004 $1,165,376 -7.47%4.59%
OCT 20 OCT 19 OCT 18
KEY FINANCIAL INDICATORS REPORT
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
YTD YoY
Change
2,070 1,560 1,230 32.7%19.4%
WEEK ENDING
11/21/20 11/23/19 11/24//18
Page 94 of 367
LOCAL ECONOMIC CONDITIONS
This a local tax levied on hotels and other lodging places within
the County for any person who obtains lodging for less than thirty
days. The County’s rate is eight percent. Increased social distancing
measures and reduced travel statewide produced a considerable
decline in occupancy tax revenue. As a result, year-to-date occupancy
tax collections through November are down by 20.8% from FY2020.
OCCUPANCY TAX
This measure tracks the ratio of jobs at Chesterfield firms to the
number of County residents that are actively engaged in the labor
force. At 69.8% in June, this ratio has decreased 3.1 percentage points
from the same period last year, indicating that fewer Chesterfield
residents are employed within the County. As the County’s pandemic
recovery effort continues, the County remains committed to its goal
of bringing the ratio closer to 80% over time and will monitor this
indicator as progress is made.
LABOR FORCE TO JOBS RATIO
Percentage of employable people living in Chesterfield County over
the age of 16 who have either lost their jobs, unsuccessfully sought
jobs, and are actively seeking work. Entering the pandemic, the County
unemployment rate was consistently below both the national and
state rates, though the rate rose in line with regional peers as the
impacts of the economic disruption throughout 2020. The County
reached 4.8% unemployment in October and continues to trend
below the state and national levels. This rate has already fallen from
the pandemic peak of 10.5 in April and continues to improve as the
County recovers.
UNEMPLOYMENT RATE
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
69.84%72.95%74.36%-3.11% pts
JUN 20 JUN 19 JUN 18
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
4.80%2.50%2.60%2.30% pts
OCT 20 OCT 19 OCT 18
CURRENT READING YEAR AGO TWO YEARS AGO
YoY Change YTD YoY Change
$353,786 $568,092 $554,761 -37.72%-20.84%
NOV 20 NOV 19 NOV 18With 172,596 workers employed in the County as of October 2020,
this represents a 6.4% decrease compared to October 2019. This
metric reached a year-over-year gap of 5.0% in the month of August
but widened again beginning in September as virtual school created
conflicts for some working parents. The continuing shifts in schools
will have an impact on the labor market until the spread of the virus
becomes more contained.
PAYROLL EMPLOYMENT
A key measure of consumer spending and consumer confidence
in the local economy. Although a significant portion of federal aid
has concluded, consumer spending remains elevated. Consumer
spending in the County is up 9.86% year over year from October
2019 and has accumulated over the first several months of the
fiscal year to 12.21% increase on a year-to-date basis. Additionally,
the statewide stay-at-home orders kept more Chesterfield residents
in the County during the workday than previously, generating more
spending closer to home.
SALES TAX
At $966, average weekly wages across government and private
sectors in the county are up 6.2% compared to 2019. On the surface,
this represents a gain in the labor market over the summer. However,
this number is potentially skewed by the types of jobs lost at the peak
of pandemic unemployment – higher paying positions were more
stable during this time. The Budget department will monitor average
weekly wage as the economic recovery causes unemployment rates
fall in future quarters for signs of softening wages as workers return.
AVERAGE WEEKLY WAGE
The number of new and used vehicle registrations. In response to
both the pandemic-driven economic uncertainty, as well as the
number people frequently staying home compared to the prior year,
vehicle registrations fell significantly, down 6.0% from November of
2019. Chesterfield’s vehicle registrations have bounced back more
quickly than the state as a whole, and the gap between current year
and previous year registrations is still shrinking.
VEHICLE REGISTRATIONS
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
172,596 184,445 179,955 -6.42%
OCT 20 OCT 19 OCT 18
CURRENT READING YEAR AGO TWO YEARS AGO
YoY Change YTD YoY Change
$5,124,933 $4,664,957 $4,244,043 9.86%12.21%
OCT 20 OCT 19 OCT 18
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
$966 $910 $881 6.15%
Q4-FY20 Q4-FY19 Q4-FY18
CURRENT READING YEAR AGO TWO YEARS AGO
YoY Change YTD YoY Change
4,890 5,202 5,474 -6.00%-8.56%
NOV 20 NOV 19 NOV 18
8
KEY FINANCIAL INDICATORS REPORT
Page 95 of 367
9
FINANCE AND BUDGET (LOCAL)
Measuring the county's investment effectiveness. The objective is to obtain the
highest possible yield on available financial assets, consistent with constraints
imposed by safety objectives, cash flow considerations, and the laws of the
Commonwealth of Virginia that restrict the placement of public funds.
Compared to October 2019, yields are up down by 1.3 percentage points.
AVERAGE YIELD ON INVESTMENTS
General overview of Countywide cash investment balances. The amounts listed
here represent the short-term cash component of the County’s total investment
balances. This balance has increased recently in response to the interest rate
environment.
OPERATING CASH INVESTMENT BALANCE
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
0.83%2.13%2.20%-1.30% pts
OCT 20 OCT 19 OCT 18
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
$162.3M $121.5M $120.8M 33.58%
OCT 20 OCT 19 OCT 18
Measuring the percent of Chesterfield businesses responding to
and entering into agreements for Chesterfield County goods and
services and construction contracts. With several large capital
project expenditures over the last few years, County expenditures
with national companies that specialize in such projects have
significantly increased. The County continues to monitor this
measure and is committed to utilizing local businesses for goods
and services. In the future, this indicator will report out on goods
and services versus capital expenditures.
PERCENT SPEND WITH CHESTERFIELD BUSINESSES
Property taxes are primarily generated from levies on real estate
and personal property and are the dominant revenue source for
the County, more than half of the general fund budget. Therefore,
timely collection of those revenues are critical to operations. This
metric is demonstrating the percentage of the original tax level
collected within the fiscal year of the levy.
TAX COLLECTION RATE
96.86%97.26%95.03%95.71%
FY2019 FY2018 FY2017 FY2016
The net increase or decrease resulting from the use of and
contribution to reserves in a given fiscal year. Each year, results
of operations (both County and Schools) are set aside for revenue
stabilization needs in less favorable economies as well as capital
projects. Contributions from restricted revenues that cannot be
used to fund general operations (occupancy taxes, BPOL) are also
included below.
NET CHANGE IN FUND BALANCE
8.25%10.04%16.13%14.91%
FY2019 FY2018 FY2017 FY2016
LONG-TERM LIABILITIES
As required by GAAP, a long-term liability has been recorded for the VRS Plan,
the County Supplemental Retirement Plan, Retiree Healthcare, and the County
Line of Duty Plan for the cumulative difference between the total pension/OPEB
liabilities and fiduciary net position as of the measurement date. Incremental
improvement to the funded status of each could be a result of additional
funding directed to the respective trust, investment returns, or program
eligibility/participation.
As an indicator of the accuracy of the assessment data, this
measures the number of residential assessments actually changed
by the Board of Equalization (BOE).
APPEALS DATA
FY2020 FY2019 FY2018 FY2017
TOTAL NUMBER OF APPLICATIONS
140 140 116 108
TOTAL NUMBER OF APPEALS REVIEWED BY BOE
12 12 8 5
NUMBER OF APPLICATIONS OVERTURNED BY BOE
0 2 0 1
AVERAGE VALUE CHANGED
$0 ($11,949,650)$0 ($15,000)
FY2020 FY2019 FY2018 FY2017
VRS AGENT MULTIPLE-EMPLOYER
83.73%85.61%84.48%79.67%
COUNTY SUPPLEMENTAL RETIREMENT PLAN
92.34%98.77%99.84%97.86%
RETIREE HEALTHCARE
35.70%33.63%28.57%22.43%
LINE OF DUTY
66.73%59.86%73.56%51.99%
$55.7M $25.9M $14.4M $30.2M
FY2020 FY2019 FY2018 FY2017
This is the amount, in thousands of dollars, that the County is earning per
month on longer-term investment balances in investment vehicles permissible
by State Code. For the month of October, investment earnings reached
$405,000, representing a 73.3% decline over the same month in FY2020. On a
year-to-date basis, earnings are down overall by 62.7% thus far, primarily as a
result of a decline in interest rates.
INTEREST EARNINGS
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change YTD YoY Change
$405K $1,515K $941K -73.27%-62.71%
OCT 20 OCT 19 OCT 18
KEY FINANCIAL INDICATORS REPORT
Page 96 of 367
HOUSING AND REAL ESTATE (LOCAL)
10
Indicating the number of homes sold (new and existing) in a given month,
compared to historical data. Single family homes sold in October were up
36.1% from 2019 stemming from the low interest rates that have continued
from the spring. Condo and townhome sales are down year-over-year, but
may be a result of the above average level of activity from the spring and
summer.
HOME SALES
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
YTD YoY
Change
SINGLE FAMILY
633 465 459 36.1%14.83%
CONDO/TOWNHOMES
80 82 40 -2.4%23.05%
OCT 20 OCT 19 OCT 18
As a component in assessing the economic vitality of the local market,
this measure offers insight in the vacancy ratio among office and retail
businesses. Office vacancies are at 7.3% at the end of the first quarter
of FY2021, an increase of 0.7 percentage points, indicating that demand
for office space may be softening slightly in response to the pandemic.
However, the impact of this change is relatively small at present, and
the budget department will continue to monitor for signs of a sustained
decline in demand. On the other hand, retail vacancies are continuing
to shrink. This may be supported in part by the stronger-than-expected
performance of retail sales in Chesterfield throughout the pandemic.
This metric will be monitored as well for indications of shifting trends.
OFFICE AND RETAIL VACANCIES
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
OFFICE VACANCIES
7.3%6.6%9.9%0.69 % pts
RETAIL VACANCIES
4.2%4.8%5.3%-0.60 % pts
Q1-FY21 Q1-FY20 Q1-FY19
As a leading indicator, this measure provides insight on the new housing
market and commercial activity in Chesterfield. This has remained a strong
indicator for the health of the Chesterfield market throughout the pandemic.
Single family permits are up 18.3 percent year-to-date compared to October
of FY2020. Mutli-family permits, while typically lumpy, also appear to be up
year-to-date. Lastly, commercial permit values, while down compared to
October of last year, appear to remain on track on a year-to-date basis.
BUILDING PERMITS
CURRENT
READING YEAR AGO TWO YEARS
AGO
YoY
Change
YTD YoY
Change
MULTIFAMILY PERMITS
89 16 24 456.3%138.3%
SINGLE FAMILY PERMITS
164 139 119 18.0%18.3%
COMMERCIAL PERMIT VALUE
$17,321,150 $33,323,765 $35,216,065 -48.0%26.9%
OCT 20 OCT 19 OCT 18
Indicating the average value for homes sold during a given month,
compared to historical data. The year-over-year change shows
a 15.6% increase, reflecting the strong demand for housing in
Chesterfield County during the pandemic.
HOMES PRICES
A key annual measure to monitor assessments and housing market
trends. Tracking the overall year-over-year change in value for
existing residential properties.
ANNUAL RESIDENTIAL REVALUATION
YEAR PERCENT CHANGE
2020 3.81%
2019 3.25%
2018 3.77%
2017 3.10%
2016 2.50%
2015 2.90%
2014 2.10%
2013 -1.30%
2012 -5.30%
2011 -5.00%
2010 -4.80%
An annual review of the County's commercial base compared with its
residential base.
COMMERCIAL/RESIDENTIAL RATIO
YEAR RESIDENTIAL COMMERCIAL
2020 78.70%21.30%
2019 79.24%20.76%
2018 79.12%20.88%
2017 78.75%21.25%
2016 78.27%21.73%
2015 78.25%21.75%
2014 78.08%21.92%
2013 77.91%22.09%
2012 78.42%21.58%
2011 79.57%20.43%
2010 80.19%19.81%
CURRENT READING YEAR AGO TWO YEARS AGO YoY Change
SINGLE FAMILY
$312,000 $269,900 $264,950 15.6%
CONDO/TOWNHOMES
$261,335 $248,725 $237,420 5.1%
OCT 20 OCT 19 OCT 18
KEY FINANCIAL INDICATORS REPORT
Page 97 of 367
11
POPULATION
FY2019 FY2018 FY2017 FY2016
349,000 344,000 340,000 337,000
Chesterfield County is the most populated locality in the
Richmond/Petersburg MSA and the fifth most populated locality in
the Commonwealth of Virginia. The County's population continues
to experience a gradual but steady increase.
SCHOOL ENROLLMENT
2020-2021 2019-2020 2018-2019 2017-2018 2016-2017
59,993 62,669 61,608 60,976 60,103
Chesterfield County Public Schools is one of the 100 largest school
systems in the US and the fifth largest in Virginia and educated
more than 62,000 students in 2019-2020. However, current
enrollment figures for the 2020-2021 school year saw a reduction.
This decrease reflects alternative choices for education (i.e.
homeschooling or private school) or relocating out of Chesterfield.
County and CCPS staff will continue to closely monitor enrollment
figures.CURRENT READING YEAR AGO TWO YEARS AGO
YoY Change
MEDICAID 71,388 62,219 49,288 14.74%
TANF 1,093 1,177 1,264 -7.14%
SNAP 30,426 26,226 26,432 16.01%
OCT 20 OCT 19 OCT 18
COMMUNITY AND DEMOGRAPHICS
Program which allows relief on real estate taxes for the elderly,
disabled, surviving spouses of certain emergency service providers,
and surviving spouses of members of the armed forces killed in
action or died of wounds received in action. This measure tracks
the value of real estate taxes relieved for such exemptions.
TAX RELIEF FOR THE ELDERLY AND DISABLED
Identified below are the number of full-time vacancies within
Chesterfield County government, as well as the voluntary turnover
rate. These measures provide valuable personnel insight.
COUNTY WORKFORCE
FY2019 FY2018 FY2017 FY2016
$7,745,665 $7,451,824 $6,666,904 $5,744,939
Residents accessing Medicaid services increased year-over-year, as the
expansion of the Medicaid program in Virginia has allowed more people to
access health care, and the need for assistance may be driven in part by an
increase in unemployment and need for health care during the pandemic.
Temporary Assistance for Needy Families (TANF) is down slightly year-over-
year, but generally on par with previous years. Supplemental Nutrition
Assistance Program (SNAP) is up 16% as families facing unemployment (or
underemployment) in Chesterfield require additional support feeding their
families this fall.
SOCIAL SERVICES RECIPIENTS
FY2019 FY2018 FY2017 FY2016
NUMBER OF FULL-TIME VACANCIES AT FISCAL YEAR END
260 264 216 195
VOLUNTARY TURNOVER RATE
11.3%7.1%6.4%6.8%
Intended to offer funding assistance in mature or older areas of the
County, participation in this program grants partial tax exemption for the
rehabilitation, renovation, or replacement of aging structures. Increased
utilization in this program (for commercial, industrial, historic, or residential
properties) can be an indication of investment in revitalization areas.
REHABILITATION INCENTIVE PROGRAM
A measure of the effectiveness of the Police Department in resolving Group
A incidents. The number of National Incident Based Reporting System
(NIBRS) Group A actual incidents that are solved, cleared by arrest, or
cleared exceptionally. The incidents include arson, assault, burglary, drug/
narcotic offenses, fraud, homicide, kidnapping, theft, vandalism, and weapon
violations.
GROUP A CLEARANCE RATE AND CRIME RATE
CY2019 CY2018 CY2017 CY2016 CY2015
7 11 5 9 10
FY2020 FY2019 FY2018 FY2017
CLEARANCE RATE 46%46%52%59%
REPORTED INCIDENTS 15,462 16,147 16,126 16,569
CRIME RATE (PER 100K CITIZENS) 4,380 4,627 4,688 4,873
KEY FINANCIAL INDICATORS REPORT
11
Page 98 of 367
KEY FINANCIAL INDICATORSQUARTERLY REPORT
FOURTH QUARTER CY2020
VOLUME09
12
Data in this document has been sourced from various County departments including, Accounting,
Budget and Management, Building Inspection, Chesterfield County Public Schools, Commissioner of
the Revenue, Economic Development, Procurement, Real Estate Assessments, Social Services, and
Treasurer. External resources include the Administrative Offices of the United States Courts, Bureau of
Economic Analysis, Bureau of Labor Statistics, Burning Glass Technologies, CoStar STR Report, Equifax,
Federal Reserve, Federal Reserve Bank of New York (FRBNY), Federal Reserve Bank of Philadelphia,
Google, IHS Market, Richmond Association of Realtors, Streetlight Data, Thalhimer, U.S. Census
Bureau, Virginia Department of Education, Virginia Department of Motor Vehicles, Virginia Department
of Taxation, Virginia Employment Commission, and Weldon Cooper.
This report was prepared by Budget and Management. For comments or question regarding this document,
call (804) 748-1548 or visit www.chesterfield.gov. Published December 2020.
SOURCES
Page 99 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 4.B.
Subject:
District Improvement Funds (DIF) Monthly Report
Board Action Requested:
Accept the attached District Improvement Funds (DIF) Monthly Report.
Summary of Information:
The attached report details approved and proposed uses of DIF for FY2021. Acceptance of the report will serve
as approval for staff to expend DIF funds for the proposed uses as listed.
Attachments:
1.DIF Report - December 16, 2020
Preparer:Gerard Durkin, Acting Budget Director
Approved By:
Page 100 of 367
1 | Page DIF Report 12/16/2020
CHESTERFIELD COUNTY
Monthly Report on District Improvement Funds
Report Date: December 16, 2020
Prepared By: Budget and Management
The County annually budgets $33,500 in discretionary funds, referred to as District Improvement
Funds (DIF), for each of the five magisterial districts that are used to improve the quality of life in each
district. The DIF allocations can be used for public improvements, purchase of county-owned
equipment, public events or programs, public school programs, and other legally allowable expenses.
In addition, if funds remain in DIF accounts at the end of each fiscal year, up to $37,500 may be
reserved per district at year-end to be utilized in a future year. On July 22, 2020, the Board authorized
a one-time waiver of the rollover cap on District Improvement Funds to make available in FY2021
funds that were unable to be spent due to the COVID-19 pandemic. With approval of this report, the
Board consents to the use of available reserve balance, if needed.
This report shows the cumulative use of District Improvement Funds for FY2021 as well as the current
funding available for each district. Requests to use funds for the current month are detailed below and
listed as a proposed use on the summary chart for that district. Upon Board of Supervisors acceptance
of this report each month, staff will execute proposed DIF requests.
There is one DIF use proposed this month. Acceptance of this report by the Board constitutes Board
approval of this request.
December 2020 Request:
Transfer up to $1,011.66 from the Clover Hill District Improvement Fund to Streetlights for new
streetlight installation in the Brown’s Bluff at Colony Pointe subdivision.
DIF Balances To Date:
Bermuda – Current Balance $54,776.56 (FY21 funding plus available reserves)
Request Date Use Amount
Total FY2021 Bermuda uses $0.00
Page 101 of 367
2 | Page DIF Report 12/16/2020
Clover Hill – Current Balance $29,109.16 (FY21 funding plus available reserves)
Request Date Use Amount
8/26/2020 Communities in Schools mentoring program $2,500.00
10/28/2020 Clover Hill High School new band uniforms $1,000.00
10/28/2020 Courthouse and West Providence Road trees $7,000.00
Proposed Brown’s Bluff at Colony Pointe subdivision streetlights $1,011.66
Total FY2021 Clover Hill uses $11,511.66
Dale – Current Balance $74,654.71 (FY21 funding plus available reserves)
Matoaca – Current Balance $62,652.81 (FY21 funding plus available reserves)
Request Date Use Amount
11/18/2020 River Road streetlights $1,575.00
Total FY2021 Matoaca uses $1,575.00
Midlothian – Current Balance $91,442.00 (FY21 funding plus available reserves)
Request Date Use Amount
10/28/2020 Lloyd C. Bird High School football field upgrades and improvements $3,000.00
11/18/2020 Cogbill Road at Meadow Oaks Boulevard streetlights $1,575.00
11/18/2020 Airport entrance beautification $10,240.00
Total FY2021 Dale uses $14,815.00
Request Date Use Amount
11/18/2020 Oxford subdivision streetlights $1,575.00
Total FY2021 Midlothian uses $1,575.00
Page 102 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 6.A.
Subject:
1) Pursuant to Section 2.2-3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the Acquisition by the
County of Real Estate for a Public Purpose Where Discussion in an Open Meeting Would Adversely Affect the
Bargaining Position and Negotiating Strategy of the Public Body, and 2) Pursuant to Section 2.2-3711(A)(5),
Code of Virginia, 1950, as Amended, to Discuss or Consider Prospective Businesses or Industries or the
Expansion of Existing Businesses or Industries Where no Previous Announcement Has Been Made of the
Businesses' or Industries' Interest in Locating or Expanding Their Facilities in the Community
Board Action Requested:
Summary of Information:
Attachments:
None
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 103 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.A.1.
Subject:
Central Virginia Waste Management Authority
Board Action Requested:
Appoint and reappoint board members for the Central Virginia Waste Management Authority.
Summary of Information:
CVWMA is a public service authority that endeavors to implement economic and efficient solid waste management and recycling
programs for central Virginia member jurisdictions. A Board of Directors, including representatives from each member locality
governs the actions of the Authority and daily operations are coordinated by staff.
In that the term of a current board member expires on December 31, 2020, the vacancy was advertised and staff recommends the
appointment of Mr. Cary Drane to the Board of Directors.
Board approval is also requested to appoint Mr. Clay Bowles, Director of General Services, to the Board of Directors and
appoint Mr. Scott Zaremba, Deputy County Administrator, as the Alternate to Mr. Bowles. This action reverses their current
assignments.
Further, Board approval is requested to reappoint Mr. Al Pace as an alternate member of the Board of Directors.
Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting.
Nominees are voted on in the order in which they are nominated.
Attachments:
None
Preparer:Clay Bowles, Director
Approved By:
Page 104 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.A.2.
Subject:
Board of Building and Fire Code Appeals
Board Action Requested:
Nomination and Appointment of one member to the Board of Building and Fire Code Appeals.
Summary of Information:
Board of Building and Fire Code Appeals member Mr. James Ingle, who fulfills the builder position, is
resigning his position on the board effective December 15, 2020.
Class A contractor Matthew R. Coyner M.S. meets all eligibility requirements to serve as a regular board
member and qualifies to serve as the builder required on the board per the USBC and SFPC. Mr. Coyner’s
appointment will maintain the composition of membership as previously established by the Board of
Supervisors for the Board of Building and Fire Code Appeals. Board members concur with the appointment of
Mr. Coyner effective December 16, 2020, and expiring November 19, 2021.
Under the existing Rules of Procedure, appointments to boards and committees may be nominated and
appointed at the same meeting. Nominees are voted on in the order in which they are nominated.
Attachments:
None
Preparer:Ron Clements, Director
Approved By:
Page 105 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.A.3.
Subject:
Camp Baker Management Board
Board Action Requested:
Nominate/appoint Ms. Elizabeth Hart to serve on the Camp Baker Management Board.
Summary of Information:
The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of
Camp Baker. One At-Large position on the Camp Baker Management Board is vacant.
Ms. Elizabeth Hart, resides in the Clover Hill District and is interested in serving on the Camp Baker
Management Board. The Camp Baker Management Board has expressed support for this nomination. The term
of appointment is effective December 16, 2020 through April 30, 2021.
Under the existing Rules of Procedure, appointments to boards and committees may be nominated and
appointed at the same meeting. Nominees are voted on in the order in which they are nominated.
Attachments:
None
Preparer:Kelly Fried, Executive Director
Approved By:
Page 106 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.A.4.
Subject:
Agribusiness Promotion and Development Committee
Board Action Requested:
Nominate/Appoint Mr. Mark Landa, Ms.Tracey Lockett, Mr. Howard Nester, Mr. Matt Ray, and Mr. Andrew
Thomas to serve on the Agribusiness Promotion and Development Committee.
Summary of Information:
The purpose of the Agribusiness Promotion and Development Committee is to promote agritourism activities
and agribusiness development in the county. This committee was formerly the Agriculture and Forestry
Committee.
Members of the Agribusiness Promotion and Development Committee are appointed by magisterial district and
serve a two-year term. Staff requests the appointment of Mr. Mark Landa (Bermuda), Ms. Tracey Lockett
(Clover Hill), Mr. Howard Nester (Dale), Mr. Matt Ray (Midlothian) and Mr. Andrew Thomas (Matoaca)
to serve on the Agribusiness Promotion and Development Committee for a two-year term effective January 1,
2021 through December 31, 2022.
Attachments:
None
Preparer:Jesse W Smith, Deputy County Administrator
Approved By:
Page 107 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.A.5.
Subject:
Chesterfield Community Services Board
Board Action Requested:
Nominate and appoint Mr. Vince Burgess and Mr. Ray Gabehart as At-Large Members and nominate and reappoint Mr.
Gib Sloan as an At-Large Member and Mr. Mike Giancaspro, as the Midlothian District Representative to the
Chesterfield Community Services Board with terms effective January 1, 2021 through December 31, 2023. Move Mr.
Nick Pappas, current At-Large Member, to Dale District representative for the duration of his current term in order to fill
the vacancy created by the expired term of Ms. Elizabeth Hedgepeth.
Summary of Information:
The Chesterfield Community Services Board is designated as an Administrative/Policy Board for the provision of public
mental health, intellectual/developmental disabilities and substance use disorder services. Mr. Vince Burgess resides in
the Clover Hill District and would serve as a Member At-Large. Mr. Ray Gabehart resides in the Midlothian District and
would serve as a Member At-Large. Both Mr. Burgess and Mr. Gabehart’s background and expertise would be valuable
to the Board should the Board of Supervisors so choose to appoint them. Mr. Winslow and Ms. Haley concur with these
appointments. The following are members of the Community Services Board who have expressed a willingness to
continue for another term: Mr. Gib Sloan, Member At-Large, Bermuda District and Mr. Mike Giancaspro, previous
Member At-Large who wishes to transfer to Representative for the Midlothian District. Each candidate has specific
expertise and experience that has proven to be beneficial to the Board. Mr. Ingle and Ms. Haley concur with these
reappointments. Mr. Nick Pappas resides in the Dale District and currently serves as an At-Large Member and has agreed
to become the District representative. Mr. Holland concurs with this appointment.
Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and
appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board
members present. Nominees are voted on in the order they are nominated.
Attachments:
None
Preparer:Kelly Fried, Executive Director
Page 108 of 367
Approved By:
Page 109 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.1.a.
Subject:
Resolution Recognizing Ms. Deborah A. Taylor, Department of Mental Health Support Services Upon Her
Retirement
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Ms. Deborah A. Taylor will retire from the Chesterfield County Mental Health Support Services Department
on January 1, 2021 after providing more than 19 years of dedicated service to the county.
Attachments:
1.D Taylor Resolution MHSS
Preparer:Kelly Fried, Executive Director
Approved By:
Page 110 of 367
RECOGNIZING MS. DEBORAH A. TAYLOR UPON HER RETIREMENT
WHEREAS, Ms. Deborah A. Taylor will retire from the Chesterfield
County Mental Health Support Services Department on January 1, 2021.
She began her public service with Chesterfield County on September 4,
2001 as a Medical Records Office Assistant and remained in that role
until August 31, 2002; and
WHEREAS, Ms. Taylor continued her public service with
Chesterfield County on August 31, 2002 when she was promoted by the
Accounts Receivable program to a Senior Account Clerk; and
WHEREAS, Ms. Taylor provided a high level of customer service
when working with county customers and fellow employees, including
recording of all payments received by customers and third-party
insurance companies; and
WHEREAS, Ms. Taylor was a graduate of the Chesterfield County
School of Total Quality and Continuous Improvement, completed the
requirements and obtained the Quality Generalist Certificate and
received training in Nonviolent Crisis Intervention; and
WHEREAS, Ms. Taylor embraced and adapted to the many changes in
the healthcare industry, including managed care, Medicaid and Medicare
as well as a new Electronic Health Record system in 2010, resulting in
substantial changes to methods for completing her work; and
WHEREAS, Ms. Taylor has been a team player within her department
as evidenced by serving on the CSB Customer Service Committee and
participating on a Process Action Team that reviewed internal
processes for distribution of medications to customers; and
WHEREAS, Ms. Taylor’s knowledge of front desk and cashiering
duties was instrumental in the implementation of the Same Day Access
program; and
WHEREAS, Ms. Taylor has been the first point of customer contact
for billing inquiries both face-to-face and over the phone; and
WHEREAS, Ms. Taylor has demonstrated loyalty to Chesterfield
County through her dedication and conscientious service and will be
greatly missed.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Ms. Deborah
A. Taylor, and extends appreciation, on behalf of its members and the
citizens of Chesterfield County, for more than 19 years of dedicated
service to the county, congratulations upon her retirement, and best
wishes for a long, happy and healthy retirement.
Page 111 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.1.b.
Subject:
Resolution Recognizing Corporal Paul A. Jenkins, Police Department, Upon His Retirement
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Corporal Paul A. Jenkins will retire from the Police Department after
providing 26 years of service to the residents of Chesterfield County.
Attachments:
1.Jenkins P Retirement
Preparer:Jeffrey Katz, Chief of Police
Approved By:
Page 112 of 367
RECOGNIZING CORPORAL PAUL A. JENKINS UPON HIS RETIREMENT
WHEREAS, Corporal Paul A. Jenkins will retire from the Chesterfield
County Police Department on January 1, 2021 after providing 26 years of
quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Jenkins faithfully served the county as a Patrol
Officer, Senior Police Officer, Master Police Officer, Career Police
Officer and Corporal; and
WHEREAS, during his tenure, Corporal Jenkins has also served as a
Motor Officer, Certified General Instructor, Motor Operator Instructor,
Radar Instructor, Field Training Officer, Rifle Operator, Breathalyzer
Operator and as a member of the Special Response Unit and Crash Team; and
WHEREAS, Corporal Jenkins maintained certifications to include Federal
Motor Carrier Safety Administration Commercial Motor Vehicle Inspector;
Crash and Motorcycle Crash Investigation and Reconstruction; Crash Data
Retrieval Technician and Analyst; and Radar and Lidar speed measurement
instructor; and
WHEREAS, Corporal Jenkins has over 20 years of outstanding Police
motorcycle experience; and
WHEREAS, Corporal Jenkins was certified to teach motorcycle operations
through the Northwestern University/Harley Davidson Police Motorcycle
Instructors Programs; and
WHEREAS, at one-point, Corporal Jenkins was the only officer certified
in the police department to instruct motorcycle operations; and
WHEREAS, Corporal Jenkins, a highly skilled traffic officer, is one of
the best motor officers in the Chesterfield County Police Department and in
the metro area as well; and
WHEREAS, Corporal Jenkins, an excellent role model, was recognized by
his supervisors for serving as a mentor, tutor and informal leader to more
junior motorcycle officers; and
WHEREAS, Corporal Jenkins is recognized for strong work ethic, his
teamwork, and excellent communications and human relations skills, all of
which he has utilized within the Police Department and in assisting
residents of Chesterfield County during his career; and
WHEREAS, Corporal Jenkins has received numerous letters of
commendation, thanks and appreciation for services rendered; and
WHEREAS, Corporal Jenkins has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Jenkins' diligent service.
Page 113 of 367
NOW, THEREFORE BE IT RESOLVED that a copy of this resolution be
presented to Corporal Jenkins, and that this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Page 114 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.1.c.
Subject:
Resolution Recognizing Mr. Michael H. Dance, Accounting Department, Upon His Retirement
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Mr. Michael H. Dance retired from the Accounting Department after having provided 21 years of service to the
citizens of Chesterfield County.
Attachments:
1.Michael H Dance Resolution
Preparer:Donna Arrington, Director of Accounting
Approved By:
Page 115 of 367
RECOGNIZING MR. MICHAEL H. DANCE UPON HIS RETIREMENT
WHEREAS, Mr. Michael H. Dance will retire on November 30, 2020, after providing more than 20
years of dedicated and faithful service to Chesterfield County; and
WHEREAS, Mr. Dance began his career in public service with Chesterfield as an Assistant
Director of Accounting in 1999, serving in that capacity for more than 20 years; and
WHEREAS, Mr. Dance provided oversight and leadership for accounts payable, financial systems,
payroll and administration while ensuring proper internal controls were in place to safeguard county
assets; and
WHEREAS, Mr. Dance led Accounting’s biannual performance planning that resulted in
significant business process improvements and initiatives over the years and he utilized this plan as the
foundation in building and maintaining Accounting’s operating budget; and
WHEREAS, Mr. Dance led many projects to improve accounts payable processing including
purchasing cards, automated clearing house payments, invoice imaging, e-Payables and Vendor
Payments (checkbook) online; and
WHEREAS, Mr. Dance managed many projects to improve payroll processing including time and
attendance, direct deposits, employee online, and electronic W-2 delivery; and
WHEREAS, Mr. Dance led many projects to improve Accounting staff’s workplace satisfaction
including employee recognition initiatives, the execution of compensation studies and the
implementation of career development plans; and
WHEREAS, Mr. Dance served as Accounting’s representative on emergency operations teams
and was exceptionally knowledgeable regarding Federal Emergency Management Agency compliance
rules and regulations; and
WHEREAS, Mr. Dance participated in the Emerging Senior Leaders Program; and
WHEREAS, Mr. Dance, as a member of the core team that evaluated and selected a vendor,
contributed to the success of the InFocus system implementation, one of the county’s largest
technology undertakings, that replaced multiple stand-alone financial systems into an integrated system
that provided many benefits to the county and schools organizations; and
WHEREAS, Mr. Dance directed staff as they worked diligently to maintain the department’s goal
of providing excellent quality services through routine operations while substantial Accounting staff
resources were devoted to implementing the InFocus system; and
WHEREAS, Mr. Dance led or participated on numerous teams and committees that focused on
major county initiatives including the 2013 bond and meals tax referenda, the BluePrint Refresh project,
the opioid cost compilation project, the payment card industry (PCI) standards committee, the InFocus
steering committee, the Paid Time Off (PTO) initiative, and the School of Leadership and Personal
Effectiveness; and
WHEREAS, not only is Mr. Dance’s dedication and commitment to quality known to his
colleagues who have enjoyed working with him during the past 20 years, his caring nature is known and
appreciated by them as well; and
Page 116 of 367
WHEREAS, Mr. Dance will be sorely missed for his professional contributions, his dedicated
service, his leadership, and his commitment to providing the highest level of service to those served by
the Accounting Department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors
recognizes Mr. Mike H. Dance for his 21 years of distinguished service to Chesterfield County and
extends sincere best wishes for a long, healthy and happy retirement.
Page 117 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.1.d.
Subject:
Resolution Supporting Construction of the Wylderose Apartments at Wylderose Avenue, Using Low Income
Housing Tax Credits Issued by the Virginia Housing Development Authority Under Their Revitalization Area
Designation
Board Action Requested:
Adoption of the attached resolution that will allow financing through the VHDA revitalization area designation.
Summary of Information:
Wylderose Apartments is a proposed multifamily apartment complex located along Wylderose Avenue, north of Midlothian
Turnpike and East of Route 288. The developer for the apartments, S.L. Nusbaum, has applied for low-income housing tax
credit financing through VHDA. To qualify for revitalization area application points, state law requires that the Board of
Supervisors pass a resolution supporting the site for the apartments as a revitalization area.
The benefit of this program to Chesterfield County is to provide high quality affordable housing at locations that need such
housing to support economic development. The addition of these apartments will make a more sustainable and attractive
mixed-use area by adding a mix of households. The high-quality apartments also provide a more stable (i.e., not cost-burdened)
and desirable economic mix of residents in the area.
For the developer to have the opportunity to compete favorably for this type of financing, the Chesterfield County Board of
Supervisors shall by resolution make a determination that providing residential housing serving low to moderate income
households supports the revitalization and economic development of this area.
Staff recommends that the Board adopt the attached resolution.
Attachments:
1.Wylderose Resolution
2.Wylderose Apartment Project Map
Preparer:Daniel Cohen, Director
Approved By:
Page 118 of 367
A RESOLUTION CONCERNING
THE WYLDEROSE APARTMENT PROJECT
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as
amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate
the area described on Exhibit A attached hereto as a revitalization area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above-referenced development is located on an area in need of revitalization in the County
of Chesterfield, Virginia. The revitalization area is blighted, deteriorated, deteriorating or, if not
rehabilitated, likely to deteriorate by reason that the buildings, improvements or other facilities in such
area are subject to one or more of the following conditions: dilapidation; obsolescence; overcrowding;
inadequate ventilation, light or sanitation; excessive land coverage; deleterious land use; or faulty or
inadequate design, quality or condition; and private enterprise and investment are not reasonably
expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary
housing and supporting facilities that will meet the needs of low and moderate income persons and
families in such area and will induce other persons and families to live within such area and thereby
create a desirable economic mix of residents in such area.
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A
of the Code of Virginia of 1950, as amended, the area is hereby designated as a revitalization area.
Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 16th
day of December, 2020.
Page 119 of 367
Exhibit A
GPINs 719-711-6712 and 720-710-0681 as shown on the attached map.
Page 120 of 367
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This information is only for representation purpose.
Wylderose Apartment Project
11/24/2020
Page 121 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.1.e.
Subject:
Resolution to Establish an Emergency Medical Services Treat/No Transport Reimbursement Fee in
Accordance with Chapter 10, Section 10-10 of the Chesterfield County Code of Ordinances
Board Action Requested:
Approve the establishment of an emergency medical services treat/no transport fee in accordance with process
established in Chapter 10, Section 10-10 of the Chesterfield County Code of Ordinances.
Summary of Information:
In 2002, Chesterfield County established the EMS Revenue Recovery Program funded by ambulance transport
fees, to support improvements to the EMS system that were otherwise not possible through the county's general
fund. Since that time, the program has allowed the Fire & EMS Department to employ staff, maintain up-to-
date EMS equipment and ambulances, and provide on-going advanced life support training. This program has
also provided millions of dollars of support to the county's four volunteer rescue squads. Approximately 91%
of the revenue for the program is received through available reimbursements from
sources including Medicare, private insurance and Medicaid, with only 9% of revenues resulting from direct
payments by patients. The revenues produced by the program cover only a fraction of the actual costs of
providing EMS to the residents of Chesterfield County.
In accordance with Chapter 10, Section 10-10 of the Chesterfield County Code of Ordinances, the ambulance
transport fee schedule is set at 135% of the Medicare allowable charge. The Fire & EMS Department is a
participant in the Center for Medicare and Medicaid Services (CMS) recent initiative "ET-3" that will allow
reimbursement for alternative, voluntary pre-hospital services involving treatment with no transport to a
medical facility, to include but not be limited to telemedicine and in-home treatment for certain medical
conditions. Accordingly, the Board is requested to approve a resolution allowing CFEMS to charge a "treat/no
transport" fee equivalent to one half of the ALS E 0427 fee rate as published by the Fire & EMS Department.
The establishment of an emergency medical services treat/no transport fee will help the Fire & EMS
Department cover the cost of the alternative pre-hospital services and off-set revenue losses when such services
negate an ambulance transport to a medical facility. This will also make such alternative, less-
costly prehospital services available to patients with private insurance. Because this program is new and
participation is voluntary and contingent upon informed patient consent, objective estimates of off-setting
revenues are currently unavailable at this time.
Page 122 of 367
Attachments:
None
Preparer:Loy Senter, Fire Chief
Approved By:
Page 123 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.1.f.
Subject:
Resolution to Dissolve the Watkins Centre Community Development Authority
Board Action Requested:
The Board is requested to adopt a resolution (1) concurring in the declarations and findings of the Watkins
Centre Community Development Authority and (2) authorizing the dissolution of such authority and the
execution of documents in connection therewith.
Summary of Information:
Attachments:
1.Active_130897787_3_2020 CDA Resolution to Terminate
Preparer:Christopher "Matt" Harris, Deputy County Administrator
Approved By:
Page 124 of 367
RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF CHESTERFIELD
COUNTY, VIRGINIA TO DISSOLVE THE WATKINS CENTRE COMMUNITY
DEVELOPMENT AUTHORITY AND AUTHORIZING THE EXECUTION OF
DOCUMENTS IN CONNECTION THEREWITH
WHEREAS, in accordance with the provisions of the Virginia Water and Waste
Authorities Act, the Board of Supervisors (the “Board of Supervisors”) of Chesterfield County,
Virginia (the “County”) adopted an Ordinance on August 23, 2006, as amended by an Ordinance
adopted on March 14, 2007, establishing the Watkins Centre Community Development
Authority (the "CDA") for the purpose of financing certain public improvements described in
such ordinance;
WHEREAS, the CDA’s Amended and Restated Articles of Incorporation were approved
and an amended certificate of incorporation was issued by the Virginia State Corporation
Commission on November 1, 2007;
WHEREAS, the CDA has determined that the purposes for which the CDA was created
have been completed, all of the CDA’s obligations has been paid or funds have been reserved
and are available to make any such payments and the CDA should be dissolved in accordance
with Section 15.2-5109 of the Code of Virginia of 1950, as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE WATKINS CENTRE
COMMUNITY DEVELOPMENT AUTHORITY:
1.Termination of Affairs. The CDA shall cease to transact any business except as
necessary to wind up its affairs and liquidate its operations, including collecting its assets,
disposing its properties and discharging or making provisions for the discharge of its remaining
liabilities.
2.Matters Relating to Dissolution. The CDA hereby finds and determines that (i)
the purposes for which the CDA was created have been completed, (ii) all of the CDA’s
obligations have been paid or funds have been reserved and are available to make any such
payment and (iii) the CDA should be dissolved in all respects. The Board of Supervisors is
hereby requested to take all such actions as are necessary to dissolve the CDA and terminate its
existence. The Chairman and Vice Chairman of the CDA, either of whom may act, are hereby
authorized to execute and deliver any and all such documents, including, without limitation,
Articles of Dissolution and Articles of Termination, as they deem necessary or desirable in order
to effect the dissolution of the CDA. The Secretary of the CDA is hereby directed to deliver a
certified copy of this Resolution to the Board of Supervisors for its concurrence, together with a
suggested form of resolution to be adopted by the Board of Supervisors.
3.Effective Date. This resolution shall take effect immediately.
Page 125 of 367
2
ADOPTED AS OF DECEMBER 3, 2020
____________________________________
Secretary, Watkins Centre Community
Development Authority
Page 126 of 367
3
FORM OF RESOLUTION
RESOLUTION CONCURRING IN THE DECLARATIONS AND FINDINGS OF THE
WATKINS CENTRE COMMUNITY DEVELOPMENT AUTHORITY AND
AUTHORIZING THE DISSOLUTION OF SUCH AUTHORITY AND THE
EXECUTION OF DOCUMENTS IN CONNECTION THEREWITH
WHEREAS, the Board of Supervisors (the “Board of Supervisors”) of Chesterfield
County, Virginia (the “County”) received a petition dated July 19, 2006 (as amended by an
amendment thereto dated February 12, 2007, the “Petition”) from certain landowners for the
creation of the Watkins Centre Community Development Authority (the "CDA");
WHEREAS, in accordance with the provisions of the Virginia Water and Waste
Authorities Act, the Board of Supervisors adopted an Ordinance on August 23, 2006, as
amended by an Ordinance adopted on March 14, 2007, establishing the CDA for the purpose of
financing certain public improvements described the Petition;
WHEREAS, the CDA’s Amended and Restated Articles of Incorporation were approved
and an amended certificate of incorporation was issued by the Virginia State Corporation
Commission on November 1, 2007;
WHEREAS, the Board of Supervisors has received a certified copy of a Resolution of
the CDA adopted on December 3, 2020 making certain findings and determinations and
requesting the Board of Supervisors to dissolve the CDA in accordance with Section 15.2-5109
of the Code of Virginia of 1950, as amended (the “Code”);
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
1.Authorization of CDA Dissolution. The Board of Supervisors hereby concurs
with the findings and declarations contained in the CDA’s Resolution that (i) the purposes for
which the CDA was created have been completed, (ii) all of the CDA’s obligations have been
paid or funds have been reserved and are available to make any such payments and (iii) the CDA
should be dissolved in accordance with Section 15.2-5109 of the Code. The Chairman and Vice
Chairman of the Board of Supervisors and the County Administrator, any of whom may act, are
hereby authorized to execute, deliver and file any and all such documents, including, without
limitation, Articles of Dissolution and Articles of Termination, as they deem necessary or
desirable in order to effect the dissolution of the CDA and the termination of its existence.
2.Effective Date. This resolution shall take effect immediately.
130897787.3
Page 127 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.2.a.1.
Subject:
Acceptance of a Parcel of Land Adjacent to Old Stage Road from Talley Properties Old Stage Road, LLC
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.186 acres adjacent to Old Stage Road from Talley
Properties Old Stage Road, LLC and authorize the
County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.186 acres
adjacent to Old Stage Road from Talley Properties Old Stage Road, LLC. This conveyance is for the ultimate
right of way for the development of Talley Properties, LLC-11500 Old Stage Road and has been reviewed by
the site plan team.
Approval is recommended.
Attachments:
1.Talley Properties Old Stage Road, LLC Dedication Sketch
2.Talley Properties Old Stage Road, LLC Dedication Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 128 of 367
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Board of Supervisors Meeting - December 16, 2020Acceptance of a Parcel of Land Adjacent to Old Stage Road from Talley Properties Old Stage Road, LLC
Chesterfield CountyReal Property Office
1 inch = 500 feet
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0.186 Acre Dedication
Page 129 of 367
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PLANNERS / ARCHITECTS / ENGINEERS / SURVEYORS
ROANOKE / RICHMOND / NEW RIVER VALLEY / STAUNTON / HARRISONBURG / LYNCHBURG
15871 City View Drive, Suite 200 / Midlothian, Virginia 23113 / Phone (804) 794-0571 / www.balzer.cc
10-29-2020
DATE: 10-29-2020
SCALE: 1" = 100'
JOB: 56200003.00
DRAWN BY: KTL
CHECKED BY: BCH
SHEET 1 OF 1
CO. PLAN #20PR0258
CO. PROJ #20-0138
Page 130 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.2.a.2.
Subject:
Designation of a Parcel of Land for the Extension of Grove Hill Road for the Coalfield Station Phase 1 Project
Board Action Requested:
Designation of a parcel of land containing 0.043 acres for the extension of Grove Hill Road for the Coalfield
Station Phase 1 project.
Summary of Information:
In order to construct the turn lane and sidewalk for the extension of Grove Hill Road for the Coalfield Station
Phase 1 project, it is necessary that 0.043 acre parcel of land be designated as public right of way across county
property known as Midlothian Middle School. This request has been reviewed by county staff and county
schools.
Approval is recommended.
Attachments:
1.Coalfield Station Phase 1 Designation Sketch
2.Coalfied Station Phase 1 Designation Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 131 of 367
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Board of Supervisors Meeting - December 16, 2020Designation of a Parcel of Land for the Extension of Grove Hill Road for the Coalfield Station Phase 1 Project
Chesterfield CountyReal Property Office
1 inch = 500 feet
µ
0.043 Acre Designation
Midlothian Middle School
Proposed Grove Hill Road Extension
Proposed Coalfield Station
Page 132 of 367
Page 133 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.2.b.1.
Subject:
Request to Quitclaim a Variable Width Drainage Easement and Maintenance Contract across the Property of
Talley Properties Old Stage Road, LLC
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute a quitclaim deed to
vacate a Variable Width Drainage Easement and Maintenance Contract across the property of Talley Properties
Old Stage Road, LLC.
Summary of Information:
Talley Properties Old Stage Road, LLC has requested the vacation of a Variable Width Drainage Easement and
Maintenance Contract as shown and labeled Drainage Easement (Private) on the attached plat. This request has
been reviewed by Environmental Engineering. A new Drainage Easement will be dedicated.
Approval is recommended.
Attachments:
1.Talley Properties Old Stage Road LLC Quitclaim Sketch
2.Talley Properties Old Stage Road LLC Quitclaim Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 134 of 367
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Board of Supervisors Meeting -December 16, 2020Request to Quitclaim a Variable Width Drainage Easement and Maintenance Contract across the Property of Talley Properties Old Stage Road, LLC
Chesterfield CountyReal Property Office
1 inch = 600 feet
µ
Variable Width Drainage Easement and Maintenance Contract to be Quitclaimed
Page 135 of 367
Page 136 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.2.b.2.
Subject:
Request to Quitclaim a Variable Width Drainage Easement (Private) across the Property of 900 Pocono, LLC
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute a quitclaim deed to
vacate a Variable Width Drainage Easement (Private) across the property of 900 Pocono, LLC.
Summary of Information:
900 Pocono, LLC has requested the vacation of a Variable Width Drainage Easement (Private) as shown on the
attached plat. This request has been reviewed by the Environmental Engineering Department. A new
SWM/BMP Easement will replace this easement.
Approval is recommended.
Attachments:
1.900 Pocono LLC Quitclaim Sketch
2.900 Pocono LLC Quitclaim Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 137 of 367
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Board of Supervisors Meeting - December 16, 2020Request to Quitclaim a Variable Width Drainage Easement (Private) across the Property of 900 Pocono, LLC
Chesterfield CountyReal Property Office
1 inch = 200 feet
µ
Variable Width Drainage Easement(Private) to be Quitclaimed
Page 138 of 367
Page 139 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.3.
Subject:
Acceptance of FY2021 Bureau of Justice Assistance (BJA) Reducing Injury and Death of Missing Individuals
with Dementia and Developmental Disabilities Program Grant Award
Board Action Requested:
Accept and appropriate FY2021 Reducing Injury and Death of Missing Individuals grant award, in the amount
of $88,775, from the Bureau of Justice Assistance for the enhancement of the current Chesterfield County
Police Department's Project Lifesaver program.
Summary of Information:
The Chesterfield County Police Department has been awarded the FY2021 Reducing Injury and Death of
Missing Individuals grant in the amount of $88,775 from the Bureau of Justice Assistance (BJA). Funds will
support the enhancement of the Chesterfield County Police Department's current Project Lifesaver program.
There is no match requirement and the grant period is for three years.
Attachments:
1.FY21 BJA PLS BOSAG ATTACH
Preparer:Jeffrey Katz, Chief of Police
Gerard Durkin, Acting Budget Director
Approved By:
Page 140 of 367
Department of Justice (DOJ)
Office of Justice Programs
Washington, D.C. 20531Office of the Assistant Attorney General
September 18, 2020
Chief Jeffrey Katz
County of Chesterfield
9901 Lori Road
Chesterfield, VA 23832-6626
Dear Chief Katz:
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S.
Department of Justice (DOJ), has approved the application by County of Chesterfield for an award under the OJP funding
opportunity entitled "Reducing Injury and Death of Missing Individuals with Dementia and Developmental Disabilities
Program: Tracking Technology ." The approved award amount is $88,775. These funds are for the project entitled Reducing
Injury and Death of Missing Individuals with Dementia and Developmental Disabilities Program.
The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any
decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award
conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consulted prior to an acceptance. Through that
"Legal Notices" webpage, OJP sets out -- by funding opportunity -- certain special circumstances that may or will affect the
applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted
through that webpage is incorporated by reference into the award.
Please note that award requirements include not only award conditions, but also compliance with assurances and certifications
that relate to conduct during the period of performance for the award. Because these requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is
vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as
well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any
subrecipient of the award.)
Should County of Chesterfield accept the award and then fail to comply with an award requirement, DOJ will pursue
appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award
funds.
Please direct questions regarding this award as follows:
- For program questions, contact Elaine Smokes, Program Manager at (202) 598-7139; and
- For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at
(800) 458-0786, or at ask.ocfo@usdoj.gov.
We look forward to working with you.
Sincerely,
Encl.
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
Page 141 of 367
Grant
PAGE 1 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
County of Chesterfield
9901 Lori Road
Chesterfield, VA 23832-6626
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
$ 0
$ 88,775
11. TOTAL AWARD $ 88,775
2a. GRANTEE IRS/VENDOR NO.
546001208
2b. GRANTEE DUNS NO.
074746942
3. PROJECT TITLE
Reducing Injury and Death of Missing Individuals with Dementia and
Developmental Disabilities Program
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY20(BJA - Missing Americans) 34 U.S.C. 12621
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.015 - Missing Alzheimer's Disease Patient Assistance Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21.
FISCAL
YEAR
FUND
CODE
BUD.
ACT.OFC.
DIV.
REG.SUB.POMS AMOUNT
J1BX 80 00 00 88775
VJ1UGT2090
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Jeffrey S. Katz
Chief
4. AWARD NUMBER:2020-J1-BX-0021
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
6. AWARD DATE 7. ACTION
Initial
09/18/2020
TO
TO
10/01/2020
10/01/2020
09/30/2023
09/30/2023
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE17. SIGNATURE OF APPROVING OFFICIAL
16
Page 142 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.4.
Subject:
Acceptance and Appropriation of CARES Funding for the Department of Utilities
Board Action Requested:
Confirm the County Administrator's acceptance and appropriate CARES act funding for the Department of
Utilities
Summary of Information:
Staff requests the Board confirm the County Administrator's acceptance and appropriate $1,311,102.72 of
federal CARES Act funding for the Department of Utilities to assist municipal utility customers with
accounts over 30 days in arrears that are experiencing economic hardships due to the COVID-19
Pandemic.
Attachments:
None
Preparer:George Hayes, Director of Utilities
Gerard Durkin, Acting Budget Director
Approved By:
Page 143 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.5.
Subject:
Proposed FY2021 Utilities Operating Budget Amendments for Water and Wastewater Treatment Plants and
Proposal of New Positions
Board Action Requested:
Appropriate $5.15 million from Utilities Unrestricted Net Position for repairs and associated operating
expenses related to water and wastewater facility damages and create four new positions.
Summary of Information:
Addison-Evans Water Treatment Plant experienced flooding on August 15, 2020 which resulted in extensive
damage to the facility. The plant is expected to be offline for the duration of the repairs, which will increase the
need to purchase water from other sources. Additionally, Proctors Creek Wastewater Treatment Plant sustained
electrical damage in June of 2020. The department is recommending the use of Utilities Unrestricted Net
Position to fund repairs and associated operating costs until the identified insurance reimbursement for
damages are collected. Use of Unrestricted Net Position is as follows:
$3,000,000 Water Facility Repairs
$ 650,000 Wastewater Facility Repairs
$1,500,000 Purchase of Water
$5,150,000 Total
The department is also requesting the approval of four positions originally proposed with the FY2021 budget.
These positions were postponed from the adopted budget and planned for mid-year consideration. Due to
increased expansion, these positions are requested to provide relief to strategically identified areas of the
operation going forward. These positions will assist in improving the department's operations and address
increased services that continuing growth brings to the department.
Attachments:
None
Preparer:George Hayes, Director of Utilities
Gerard Durkin, Acting Budget Director
Page 144 of 367
Approved By:
Page 145 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.6.
Subject:
Restructure of the Agriculture and Forestry Committee
Board Action Requested:
Approve proposed changes to Committee
Summary of Information:
The Board of Supervisors established the Agriculture and Forestry Committee in 2004 to assist the Board with
respect to agricultural and forestry issues. Much has changed since the inception of this Committee, especially
in the areas of agritourism and agribusiness growth. The County has seen a shift from traditional agriculture
operations to more value-added agriculture enterprises and experiences.
Staff proposes a renewed focus of the efforts and work program of the Committee. The proposed changes will
better address the changing dynamics of the agriculture and forestry industries in Chesterfield County.
Staff requests the name of the “Agriculture and Forestry Committee” be changed to “Agribusiness Promotion
and Development Committee” with the purpose of the Committee being “to promote agritourism activities and
agribusiness development.”
A restructure of Committee membership is recommended. Staff proposes the membership be decreased to five
(5) total members; one (1) member appointed from each magisterial district. Additionally, it is recommended
that ex-officio members/non-voting advisors be added to the Committee from the following entities: Virginia
Cooperative Extension, Virginia State University, James River Soil and Water Conservation
District, Pocahontas State Park, and Chesterfield County Departments of Planning, Environmental Engineering,
and Economic Development.
Staff requests approval of the Committee work program which focuses on the promotion of agritourism
activities and agribusiness development. A main component of this new effort will be the promotion
of agritourism events throughout county. The Committee will work with the Communications & Media
Department and Economic Development to develop a quarterly campaign to feature agribusinesses (seasonal
promotions) and farmers markets.
Working in partnership with the Virginia Cooperative Extension and Virginia State University, the Committee
will assess the workshop/educational needs of the agribusiness community while partnering with and
Page 146 of 367
promoting the agriculture efforts of both entities.
The Committee will assist the County’s Planning Department in the evaluation of proposed ordinance changes
for their potential impacts to the agriculture and forestry community. It also will provide recommendations for
changes to policy and ordinances relative to items such as agri-tourism events and on-farm stays.
The Committee will assist the Economic Development Department in recruitment of agribusinesses to the
county.
The Committee will provide direct assistance to county staff in identifying and making application for
agricultural grants and loans for the County.
The Committee will promote 4-H programs and the Virginia Foundation for Agriculture in the Classroom
Programs in schools.
Attachments:
None
Preparer:Jesse W Smith, Deputy County Administrator
Scott Zaremba, Deputy County Administrator
Approved By:
Page 147 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.7.
Subject:
Approval of Amended MOU with Dominion Relating to Transportation Plan in the Vicinity of the Chesterfield
Power Station
Board Action Requested:
Approve the amended and restated MOU with Dominion.
Summary of Information:
The 2019 General Assembly passed two bills (HB2786 and SB1355) which require Dominion Energy Virginia to move all of its coal combustion
residuals (“coal ash” or “CCR”) from its existing coal ash storage ponds at the Chesterfield Power Station. The removal and transport of Dominion’s
CCR could take decades to complete. Accordingly, the County and Dominion began work on an initial Memorandum of Understanding (“MOU”)
between the two parties to develop a structure for engineering a new transportation plan for the power station area that provides new access roads
and paths to County facilities such as Henricus and the Dutch Gap Conservation Area and Boat Launch, and relocates some facilities to more
accessible locations. On August 28, 2019, the Board approved the initial MOU.
Pursuant to that MOU, the parties have finalized the development of a transportation plan to maintain access to the county’s facilities (Henricus,
Dutch Gap) during removal of the coal ash. Based on that transportation plan, the parties have amended the MOU and staff request the Board
approve the attached Amended and Restated MOU with Dominion.
Attachments:
1.Revised - Amended and Restated MOU--DOM DRAFT Nov 12-9-20
Preparer:Jeff Mincks, County Attorney
Approved By:
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1
AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEEN DOMINION ENERGY VIRGINIA AND
THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR PRESERVING ACCESS TO CERTAIN COUNTY RECREATIONAL FACILITIES
This Amended and Restated Memorandum of Understanding (this “Amended and Restated
MOU”) dated December __, 2020 (the “Effective Date”) documents the agreement between Virginia Electric and Power Company d/b/a Dominion Energy Virginia (“Dominion”) and the County of Chesterfield, Virginia (the “County”) concerning preservation of access to certain County-owned and managed property in the vicinity of the Chesterfield Power Station (“CPS”) in
connection with the removal, management, transport, relocation, and/or disposal of coal ash (a/k/a
coal combustion residuals or CCR) by Dominion as required by Virginia House Bill 2786 and Senate Bill 1355 (2019 Va. Acts of Assembly, Chapters 650 & 651, hereinafter referred to as the “CCR Legislation”). This Amended and Restated MOU reflects a cooperative understanding and agreement between Dominion and the County and is entered into for the mutual benefit of both
parties.
WHEREAS, Dominion and the County entered into that certain Memorandum of Understanding Between Dominion Energy Virginia and the County of Chesterfield, Virginia, for Preserving Access to Certain County Recreational Facilities dated August 28, 2019 (the “Original
MOU”);
WHEREAS, Dominion and the County desire to amend and restate the Original MOU in its entirety, and, upon execution of this Amended and Restated MOU, the Original MOU shall be void and of no further effect;
WHEREAS, Dominion owns and operates the CPS and has done so for decades pursuant to state environmental and public utility laws and regulations as well as County land use laws and regulations;
WHEREAS, the County owns and operates three public facilities in the vicinity of the CPS
known as the Henricus Historical Park, the Dutch Gap Conservation Area, and the Dutch Gap Boat Launch all as shown on Attachment A (the “Facilities”); WHEREAS, the Facilities are served by and dependent on a system of public roads which
provide access to and from the Facilities;
WHEREAS, any significant interruption in the free flow of traffic on the public roads providing access to and from the Facilities would negatively impact the regular use of the Facilities by the public;
WHEREAS, the Governor of Virginia signed the CCR Legislation on March 19, 2019, with an effective date of July 1, 2019, which legislation imposes various obligations on Dominion to remove, manage, transport, relocate, and/or dispose of coal ash that is currently deposited in
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2
two ponds on Dominion’s CPS property within fifteen (15) years of the effective date of such
legislation (the “Coal Ash Project”);
WHEREAS, the CCR Legislation by its terms requires Dominion to develop a transportation plan (the “Plan”) in consultation with the County “that minimizes the impact of any transport of CCR on adjacent property owners and surrounding communities” and “shall
include…plans for any transportation by truck, including the frequency of truck travel, the route
of truck travel, and measures to control noise, traffic impact, safety, and fugitive dust caused by such truck travel,” as further defined herein; WHEREAS, the parties expect that the Coal Ash Project is likely to interrupt the flow of
traffic on public roads that provide access to and from the Facilities and that this interruption could
continue throughout the Coal Ash Project; WHEREAS, to help minimize and mitigate the interruption of the flow of traffic on such public roads and to ensure reasonable access to the Facilities during the Coal Ash Project, the
parties will pursue as elements of the Plan (1) various improvements and other arrangements to
provide alternative access to the Dutch Gap Conservation Area and to Henricus Historical Park (2) relocation of the Dutch Gap Boat Launch, and (3) other improvements within the Dutch Gap Conservation Area and the Henricus Historical Park, as further contemplated herein;
WHEREAS, Dominion expects the Plan will be a prudent, reasonable, and cost-effective
approach for its customers in accordance with the terms of the CCR Legislation; and WHEREAS, Dominion and the County have agreed to certain terms and conditions in relation to the Plan as reflected in this Amended and Restated MOU.
NOW THEREFORE, in consideration of the premises, and the mutual benefits which the parties will enjoy through the implementation of this Amended and Restated MOU and the Plan, the parties hereby agree as follows:
1. Dominion and the County have consulted to further develop the Plan to achieve the goal
of minimizing to the greatest extent practicable the unreasonable interruption of vehicular traffic on or over public roads to and from the Facilities that may be caused by Dominion’s work associated with the Coal Ash Project. From and after the Effective Date, the parties first will establish a schedule for each party’s authorized representative(s) to meet on a
recurring basis to review and discuss Dominion’s progress on the Coal Ash Project,
including progress toward achieving the Plan’s goals. The initial version of the Plan is attached hereto as Attachment B, which Plan may be amended, modified and updated from time to time.
2. Dominion shall have full access to Coxendale Road (including its intersection with Old
Stage Road) and Henricus Park Road for construction traffic related to the Coal Ash Project
beginning on the Effective Date, subject to any permits or other required approvals, if any, required to be issued by the Virginia Department of Transportation, provided that Dominion shall not commence the movement of coal ash on such roadways to haul coal ash to the Reymet Road Landfill in connection with the Coal Ash Project before July 1,
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3
2021.
3. Preliminary conceptual drawings of the contemplated improvements included or to be
included in the Plan are incorporated as Attachment C to this Amended and Restated MOU. The parties understand and agree that additional property and/or easements may need to be acquired, and permits or other approvals from governmental authorities obtained, to construct the improvements contemplated by this MOU. The parties further understand that
a public process involving the local community and other interested stakeholders may be
required as part of final implementation of any improvements contemplated by this MOU and incorporated into the Plan.
4. Subject to the terms and conditions contained in this Amended and Restated MOU, Dominion shall pay up to $68,000,000 (the “Dominion Cap”) as funding support for the
corresponding public improvements (each a “Project” and collectively the “Projects”):
a. Coyote Drive New Access and Pedestrian Bridge (estimated Project cost of $4,910,000.00).
b. Henricus Park Relic River Trail and Stairway (estimated Project cost of $1,490,000.00).
c. New Bridge-Access to Henricus Park (estimated Project cost of $57,808,442.00).
d. New Boat Landing (estimated Project cost of $6,600,000.00).
4(a)-(c) are collectively referred to as the “Traffic and Pedestrian Bridges”, and 4(d) is referred to as the “Boat Landing”. The Traffic and Pedestrian Bridges and the Boat Landing Projects are part of the Plan.
5. After construction of the Traffic and Pedestrian Bridges, Dominion and the County will (i)
abandon the County-owned portion of Henricus Park Road as a public right of way, subject to reservation of emergency access easements for the County to have emergency access to Henricus Historical Park and Dutch Gap Conservation Area, and (ii) take all appropriate steps necessary to cause the abandonment and vacation of the portion of Coxendale Road
east of its intersection with Old Stage Road, subject to reservation of emergency access
easements for the County to have emergency access to Henricus Historical Park and Dutch Gap Conservation Area. If Coxendale Road is abandoned and vacated as required by applicable laws, the County will cause all portions of Coxendale so vacated and abandoned to be deeded to Dominion.
6. Dominion’s total monetary obligation for the Projects is in all cases capped at the
Dominion Cap for the Projects in Paragraph 4 above and, except as otherwise provided herein, is subject to approval of one or more Cost Recovery Applications (as defined below). If the Dominion Cap is met before the completion of payment for all costs associated with any of the Projects, the remaining costs related to any Projects not yet
completed that exceed the Dominion Cap shall be borne by the County (in each case the
“County Contribution”). Further, if the County realizes savings on any one Project, such savings can be applied to any cost overrun for any other Project, subject to the Dominion
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4
Cap.
7. Cost Recovery Applications; Project Budgets; Project Payment Schedules.
a. The parties recognize that Dominion’s obligation to make the payments under this Amended and Restated MOU for a Project is contingent upon approval by the Virginia State Corporation Commission (the “SCC”) of an application for cost recovery for such Project (each a “Cost Recovery Application” and collectively,
the “Cost Recovery Applications”). Provided that the County timely provides the
information described in Section 7(b) below, Dominion shall make and diligently pursue a Cost Recovery Application for Dominion’s payments to the County for the Projects.
b. To support the Cost Recovery Application that Dominion intends to file in January,
2021, the County shall submit to Dominion (i) an initial detailed scope of work,
schedule, and total budget for each Project (each a “Project Budget” and collectively, the “Project Budgets”), and (ii) an initial schedule of payments for each phase for each Project (each a “Project Payment Schedule” and collectively, the “Project Payment Schedules”). The Project Budgets and the Project Payment
Schedules shall be subject to Dominion’s approval, which approval shall not be
unreasonably withheld, conditioned, or delayed. Nothing herein shall prohibit the County from submitting Project Budgets that, in total, exceed the Dominion Cap, provided that the collective costs for the Projects that exceed the Dominion Cap shall be paid pursuant to a County Contribution.
c. During consideration of the Cost Recovery Applications, Dominion and the County
may mutually agree to amend a Project Budget and/or a Project Payment Schedule as may be necessary to obtain approval of the relevant Cost Recovery Application or in the parties’ discretion, considering Project Budgets collectively and the Dominion Cap. In addition, Dominion, in its discretion, may agree to reimburse
the County for expenses incurred for Project development during the consideration
of a Cost Recovery Application for such Project(s), which payments, if made, shall be counted toward the Dominion Cap.
8. In the event the SCC rejects any Cost Recovery Application for a Project, the County and Dominion shall work together in good faith to either (i) reduce the costs of each such
rejected Project, or (ii) provide a replacement to the Project, if reasonable.
9. In the event the SCC has not approved a Cost Recovery Application for a Project within thirty-six (36) months of the Effective Date, except as otherwise provided herein, Dominion’s monetary obligation with regard to that Project shall automatically terminate, and the Dominion Cap shall be modified to the amounts for which Dominion has received
approval for cost recovery approval under a Cost Recovery Application.
10. Upon the SCC’s approval of a Cost Recovery Application for a Project, Dominion and the County shall be bound by the Project Budget and Project Payment Schedule provided in such Cost Recovery Application. Notwithstanding the foregoing, the County and
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5
Dominion may mutually agree to amend a Project Budget or Project Payment Schedule,
but only to the extent that Dominion determines, in its reasonable discretion, that such
amendment (i) is consistent with the approved Cost Recovery Application applicable to such Project and (ii) will not require any further approval or concurrence by the SCC.
11. Once a Cost Recovery Application is approved, to the greatest extent feasible costs of future permitting and construction of the contemplated improvements for a Project, which
improvements may be modified by the parties to conform with the final requirements of
the Cost Recovery Application, will be reimbursable to the County from Dominion within thirty (30) days of the County submitting contracts and supporting paid invoices, subject to such costs (i) being compliant with the applicable Project Payment Schedule, (ii) not exceeding the Dominion Cap, and (iii) otherwise consistent with the terms of the applicable
Cost Recovery Application, as determined in Dominion’s reasonable discretion. Any
additional County amenities not contemplated by the Plan will be identified and are not reimbursable from Dominion.
12. Subject to the requirements and limitations of the County Procurement Policy, the Virginia Public Procurement Act, and any other similar laws pursuant to which the County may
contract to cause the contemplated improvements to be constructed, Dominion is invited
to participate with the County in any vendor procurement and selection process related to each of the Projects.
13. The County shall, to the extent that it is consistent with its authority as a political subdivision of the Commonwealth and as is consistent with this Amended and Restated
MOU, timely support Dominion’s efforts to comply with its obligations under the CCR
Legislation and to obtain approval of the provisions of any Cost Recovery Application related to cost recovery for any of the Projects.
14. Governing Law. This Amended and Restated MOU shall be governed as to all matters whether of validity, interpretations, obligations, performance or otherwise exclusively by
the laws of the Commonwealth of Virginia, excepting Virginia’s laws regarding conflicts
of laws, and all questions arising with respect thereto shall be determined in accordance with such laws. Regardless of where actually delivered and accepted, this contract shall be deemed to have been delivered and accepted by the parties in the Commonwealth of Virginia.
15. Termination. Anything herein or elsewhere to the contrary notwithstanding, this Amended
and Restated MOU and the obligations of the parties hereunder may be terminated by Dominion or the County in the event that the other party breaches or violates any material provision of this Amended and Restated MOU or fails to perform any material covenant or agreement to be performed by either party under the terms of this Amended and Restated
MOU and such breach, violation or failure is not cured within sixty (60) days of the
defaulting party’s receipt of written notice of such breach from the non-defaulting party; or by mutual agreement of Dominion and the County (subject to reimbursement to Dominion for any remaining amounts of any advance payments already paid).
16. Assignment. No party may assign its rights in this Amended and Restated MOU without
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6
the prior written consent of the other party.
17. Amendment. This Amended and Restated MOU may be amended only by a written
instrument duly executed by the parties.
18. Severability. If any provision of this Amended and Restated MOU or the application thereof to any circumstance shall be determined to be invalid, illegal or unenforceable to any extent, the remainder of this Amended and Restated MOU and the application thereof
shall not be affected and shall continue to be valid, in effect and enforceable to the fullest
extent permitted by law.
19. Force Majeure. In the event of enforced delay in the performance of such obligations due to unforeseeable causes beyond the control of Dominion or the County and without their fault or negligence, including, but not restricted to, acts of God or of the public enemy, acts
of the government, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargos, and unusually severe weather or delays of subcontractors due to such causes; it being the purpose and intent of this provision that in the event of the occurrence of any such enforced delay, the time or times for performance of the obligations of the parties shall be extended for the period of the enforced delay.
20. Status of Agreement; No Partnership. The purpose of this Amended and Restated MOU is
for reimbursement to the County from Dominion for certain costs related to Projects. Nothing in this Amended and Restated MOU shall be construed as making either party hereto a partner or joint venturer with the other party hereto.
21. Waiver. No waiver of breach of any term or provision of this Amended and Restated MOU
shall be construed to be, or shall constitute, a waiver of any other breach of this Amended
and Restated MOU. No waiver shall be binding unless in writing and signed by the parties waiving the breach. The failure of any party to seek redress for violation of or to insist upon the strict performance of any covenant or condition of this Amended and Restated MOU shall not prevent a subsequent act, which would have originally constituted a
violation, from having the effect of an original violation. The rights and remedies provided
by this Amended and Restated MOU are cumulative and the use of any one right or remedy by any party shall not preclude or waive the right to use any or all other remedies. Such rights and remedies are given in addition to any other rights the parties may have by law, statute, ordinance or otherwise.
22. Status of Original MOU; Integration. With the execution of this Amended and Restated
MOU, the Original MOU shall be deemed to have been terminated and shall be of no further force or effect. This Amended and Restated MOU constitutes the entire understanding among the parties. No provision of this Amended and Restated MOU may be waived, modified or amended except by an instrument signed by the party against whom
the enforcement of such waiver, modification or amendment is sought. No waiver by either
party of any failure or refusal by the other party to comply with its obligations hereunder shall be deemed a waiver of any other or subsequent failure or refusal to comply.
(Signature appear on the following page)
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8
This Amended and Restated MOU is agreed to by the parties as of the Effective Date, as
witnessed by the signatures of the duly authorized representative of each party.
County:
CHESTERFIELD COUNTY, VIRGINIA,
a political subdivision of the Commonwealth of
Virginia
By: _____________________________
Name: _____________________________
Title: _____________________________ Date: _____________________________
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF ___________
The foregoing instrument was acknowledged before me this __ day of _____ 2020, by ____________________, as __________________ of the County of Chesterfield, Virginia, on
behalf of the County.
____________________________ Notary Public
Seal
My commission expires:
Notary Registration No.:
APPROVED:
_____________________________
County Attorney
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9
Dominion:
VIRGINIA ELECTRIC AND POWER COMPANY
By: _____________________________
Name: _____________________________ Title: _____________________________ Date: _____________________________
COMMONWEALTH OF VIRGINIA CITY/COUNTY OF ___________
The foregoing instrument was acknowledged before me this __ day of ______, 2020, by ____________________, as __________________ of Virginia Electric and Power Company, on behalf of the Company.
____________________________
Notary Public
Seal
My commission expires:
Notary Registration No.:
This is a legally binding contract. If not understood, competent advice should be sought before it is signed.
Page 156 of 367
Attachment A
The Facilities
Page 157 of 367
Richmond, VA 23219
Prepared by:
AECOM
4840 Cox Road
Glen Allen, VA 23060
AECOM.com
November 2020
Transportation Plan – Chesterfield Power Station CCR Removal Project
Attachment B
The Plan
Page 158 of 367
November 2020 Transportation Plan - Chesterfield Power Station
AECOM i
Table of Contents
Acronyms and Abbreviations...................................................................................................................................... 1
1.Executive Summary .............................................................................................................................................. 2
2.Introduction ........................................................................................................................................................... 3
3.Alternative Transportation Options ..................................................................................................................... 4
4.Truck Routing and Impact Minimization Measures ............................................................................................ 5
5.Noise Control Measures ....................................................................................................................................... 8
6.Traffic Impact Analysis ......................................................................................................................................... 9
7.Safety Considerations .......................................................................................................................................... 9
8.Transportation Management Plan ..................................................................................................................... 10
9.Fugitive Dust Mitigation ..................................................................................................................................... 10
10.Public Outreach Plan .......................................................................................................................................... 11
Attachments
Figure 1: Chesterfield Site Location Plan
Appendices
Appendix A: Traffic Impact Analysis
Figures in Text
Figure 2: Public Intersections Impacted by CCR Removal ............................................................................................. 6
Figure 3: Roadway Segments to be Paved by Dominion ............................................................................................... 7
Figure 4: Henricus Park Road Phase 1 Typical Section ................................................................................................. 8
Page 159 of 367
November 2020 Transportation Plan - Chesterfield Power Station
AECOM 1
County
dBA
FFCP
HASP
HB
LAP
LOS
MCY
MOU
SB
Station
TMP
TTC
UAP
Combustion Residuals (CCR) from Electric Utilities; Final Rule (40 CFR 257)
Chesterfield County
Decibels
Virginia Department of Environmental Quality
Virginia Electric and Power Company dba Dominion Energy Virginia
Fossil Fuel Combustion Products Management Facility
Health and Safety Plan
VA House Bill (HB) 2786
Lower Ash Pond
Level of Service
Million Cubic Yards
Memorandum of Understanding
Occupational Safety and Health Administration
CCR Closure by Removal Project
VA Senate Bill (SB) 1355
Chesterfield Power Station
Transportation Management Plan
Temporary Traffic Control
Upper Ash Pond
Acronyms and Abbreviations
AECOM AECOM Technical Services, Inc.
CCR Coal Combustion Residuals
CCR Rule Federal Hazardous and Solid Waste Management System; Disposal of Coal
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AECOM 2
1.Executive Summary
Senate Bill 1355 (SB 1355), enacted by the Virginia General Assembly and effective July 1, 2019, outlines
requirements for closure of Coal Combustion Residuals (CCR) impoundments located within the Chesapeake
Bay watershed. Specifically, the law requires that CCR at these sites be removed and either disposed of in
permitted landfills or designated for encapsulated beneficial reuse. The law further requires: “Where closure
pursuant to this section requires that CCR or CCR that has been beneficially reused be removed off-site, the
owner or operator shall develop a transportation plan in consultation with any county, city, or town in which
the CCR units are located and any county, city, or town within two miles of the CCR units that minimizes the
impact of any transport of CCR on adjacent property owners and surrounding communities.” Va. Code 10.1-
1402.03(D). Dominion Energy (Dominion) has worked closely with Chesterfield County (County), and retained
AECOM Technical Services, Inc. (AECOM) to develop this Transportation Plan for the CCR Closure by
Removal Project (Project) at Dominion’s Chesterfield Power Station (Station).
There are two on-site surface impoundments located at the Station: the Lower Ash Pond (LAP) and Upper
Ash Pond (UAP), which together contain approximately 15 million cubic yards of CCR. Dominion is proposing
to beneficially reuse 7 million cubic yards, which will involve construction of an on-site processing facility
followed by distribution to off-site end users. The remaining 8 million cubic yards of CCR will be disposed of in
the adjacent permitted Fossil Fuel Combustion Products Management Facility (FFCP), which requires
transportation off-site on public roads. Numerous transportation methods—including trucking, rail, and
barge—were evaluated for both the off-site beneficial reuse and disposal of CCR. The key findings are
summarized below.
•The most feasible means for CCR disposal and transport from the LAP and UAP to the FFCP was
determined to be on-road trucking due to the close proximity of the sites.
•The most feasible means for transporting CCR for beneficial reuse was determined to be rail due to the
presence of an existing on-site rail system and the ability of end users to receive CCR via rail.
•Dominion concluded that barging would be inefficient and less cost-effective for large-volume movement
of CRR and distribution to end users.
In performing this evaluation, AECOM considered truck traffic volumes, routing, pavement and infrastructure
improvements, traffic impacts, noise control, dust mitigation and safety. This Transportation Plan also
incorporates the additional actions to be taken in connection with Dominion’s consultation with Chesterfield
County related to preserving access to the County recreational areas adjacent to the Station. These items are
discussed in detail in the report and are summarized below.
•Dominion is providing measures to mitigate the impacts of CCR removal trucking operations on traffic
operations in the vicinity of the Station. To provide adequate notice to public traffic of the presence of
trucks circulating during the CCR removal work, a Transportation Management Plan (TMP) and an
Information Signage Plan depicting recommended signage locations to alert the public traffic will be
prepared. The TMP and associated documents will be developed as part of the permitting process with
Chesterfield County and will be submitted to both Chesterfield County and VDOT for review and approval.
•Given the legislative deadline to complete CCR removal within 15 years, Dominion and the County
entered into a Memorandum of Understanding (MOU) in August 2019 intended to preserve access to
adjacent recreational facilities owned by Chesterfield County during the Project. Under the MOU,
Dominion will provide funding for certain County improvement projects that will create alternative access
to the recreational areas, once constructed. This approach will allow the CCR removal to be performed
over the 15 year timeframe in a more efficient, cost-effective, and safe manner. As noted above, plans
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AECOM 3
will be in place to safely manage traffic throughout the Project, and particularly before the County
improvement projects are completed.
•Calculations predict that Dominion’s proposed fugitive dust and particulate matter control methods will
achieve a control efficiency of approximately 98%, exceeding even the most stringent requirements for
mitigation. Wheel washing will be employed to remove accumulated material from truck wheels prior to
the trucks leaving the property, and Dominion will maintain a program of regular paved roadway cleaning
to consistently remove deposits from paved surfaces.
•The project will follow all relevant federal and local regulations regarding noise levels. While the River’s
Bend community and Henricus Historical Park may experience distant noise during various phases of the
project, the approximately one-mile distance from the LAP and UAP to the nearest residences and past
experience with construction activity at the Station suggests that noise impacts will be localized to the
site. Therefore, it is not anticipated that additional noise control measures will be required. Noise
mitigation measures and operating procedures will be finalized once a contractor is selected and work
details are agreed upon.
•Consistent with its core value of safety, Dominion has committed to making public roadway improvements
identified by an AECOM geotechnical evaluation and pavement investigation prior to work beginning.
These efforts will ensure public roadways are kept in a state of good repair and maintained to Virginia
Department of Transportation standards for the duration of the Project. For instance, enhancements to
Henricus Park Road will include wider travel lanes, paved shoulders, and a shared-use path adjacent to
the roadway to separate pedestrian and vehicular traffic.
2.Introduction
This Transportation Plan was developed to comply with Senate Bill (SB) 1355 and House Bill (HB) 2786,
which were passed by the 2019 Virginia General Assembly and became law on July 1, 2019. The
legislation requires the closure by removal of certain CCR units within the Chesapeake Bay watershed,
which includes the UAP and LAP at the Station. Closure by removal will be conducted in accordance with
applicable US Environmental Protection Agency (USEPA) and Virginia Department of Environmental
Quality (DEQ) regulations and applicable DEQ permits.
The Project includes the closure by removal of the UAP and the LAP. All CCR material will be excavated
from the two ponds and either transferred to the on-site, permitted FFCP or beneficially reused. Beneficial
reuse may include an on-site processing facility followed by distribution to off-site end users. Any CCR that
cannot be either beneficially reused or disposed at the FFCP will be transferred to an off-site permitted
industrial waste landfill for disposal.
The location of the Station is shown in Figure 1 (attached), with prominent site features annotated. The
LAP area is ~98 acres and currently contains approximately 3 million cubic yards of CCR; the UAP area is
~112 acres and currently contains approximately 12 million cubic yards of CCR. Dominion is proposing to
beneficially reuse 45%+/- of the roughly 15 million cubic yards of CCR contained in the two ponds.
Following removal of the CCR, the UAP and LAP will be regraded to final closure grades, which may
require importing as much as 5 million cubic yards of fill material from off-site sources.
The 2019 legislation also requires, where CCR will be removed off-site, a Transportation Plan to be
developed in consultation with any counties, cities, or towns located within a 2-mile radius of the affected
CCR units. The Project will require CCR to be transported on public roads for disposal in the Station’s FFCP
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AECOM 4
as well as shipped via rail to end users for beneficial reuse. Dominion has worked closely with the County in
developing this Transportation Plan, which includes certain improvements contemplated by the MOU to
ensure that access to the County’s recreational facilities adjacent to the Station is preserved throughout the
Project and that shared use of the public roads during the early years of the Project - prior to completion of
the County improvements – is effectively managed to mitigate potential impacts. Dominion retained AECOM
Technical Services, Inc. (AECOM) to develop this Transportation Plan for the Project. The required
components of the Transportation Plan are defined as follows:
The transportation plan shall include (i) alternative transportation options to be utilized, including rail and barge
transport, if feasible, in combination with other transportation methods necessary to meet the closure
timeframe established in subsection C, and (ii) plans for any transportation by truck, including the frequency of
truck travel, the route of truck travel, and measures to control noise, traffic impact, safety, and fugitive dust
caused by such truck travel. Once such transportation plan is completed, the owner or operator shall post it on
a publicly accessible website. The owner or operator shall provide notice of the availability of the plan to the
Department and the chief administrative officers of the consulting localities and shall publish such notice once
in a newspaper of general circulation in such locality. Va. Code § 10.1-1402.03(D).
3.Alternative Transportation Options
Numerous transportation alternatives were considered in support of the Project, including rail, barge and
trucking. As shown in Figure 1, the FFCP and the on-site beneficial reuse processing facility are located in
close proximity to the LAP and UAP and are readily accessible via existing roadways (both on-property
and off-property). In contrast, the existing rail spur and barge loading facility do not offer feasible means to
transport CCR from the ponds to these facilities. Therefore, the most feasible means of transporting CCR
from the ponds to the FFCP and to the Beneficial Use processing facility involves trucking on on-property
and off-property roads. Roadway upgrades will be made, as needed, to the routes located between the
facilities to accommodate the increased traffic and usage.
Following the receipt of CCR at the on-site beneficial reuse processing facility, the CCR will be processed
and then distributed off-site to end users. Given the presence of an existing on-site rail system and the
ability of the end users to receive the CCR via rail, rail emerged as the primary mode of off-site
transportation for the CCR slated for beneficial reuse. During prior studies as well as the RFP process,
barging was not considered to be the most viable means of transportation, unless it involved end users in
an extended regional/national market.
Moving CCR from the ponds to the FFCP will require a rotation of trucks which are permitted to travel on
public roads for an extended duration, beginning in 2021 and extending until the Project’s anticipated
completion in 2035. There will be continual truck traffic until all CCR has been excavated and removed
from the two CCR ponds in accordance with all federal and state requirements. Following the removal of
the CCR, the UAP and LAP will be regraded to final closure grades using available on-site and off-site fill
materials. It is anticipated that these fill materials will need to be transported by on-road trucks to the LAP
and UAP utilizing existing roadways.
The anticipated maximum truck loading through the life of the Project is currently projected at
approximately 100 trucks per hour. This maximum truck loading was used in the traffic impact analysis to
ensure that the peak impacts were being assessed.
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AECOM 5
4.Truck Routing and Impact Minimization Measures
The proposed work is anticipated to be executed on as much as 7 days per week as conditions permit.
Accounting for weather, holidays, and Henricus Park events, work on the Project is anticipated to occur on
an average of 5 days per week. The typical workday will range between 8 and 12 hours depending on the
time of year and the available daylight hours, but could exceed this range and require night shift work
under certain circumstances. Dominion will continue to coordinate with Chesterfield County regarding
Henricus Park events and school bus traffic entering the facility.
The proposed truck routes on public roads between the LAP and UAP and the FFCP and beneficial reuse
processing facility are shown on Figure 2 below. In total, five intersections involving public roadways in the
vicinity of the Station are anticipated to be affected by the CCR Project. These intersections are shown in
Figure 2 below and are as follows:
1.Dominion Entrance at Coxendale Road
2.Coxendale Road at Old Stage Road
3.Coxendale Road at Existing LAP Entrance and Beneficial Use processing facility
4.Henricus Park Road at Coxendale Road
5.Henricus Park Road at LAP Entrance
The planned route between the FFCP and the ponds to the southeast involves trucks departing from the
FFCP and accessing Coxendale Road at its intersection with the Dominion Entrance. Truck traffic will
continue along Coxendale Road by turning left at its intersection with Old Stage Road south of the Dominion
Entrance. Although this route will then intersect with the Existing LAP Entrance and Beneficial Use
processing facility, the Ash Pond Entrance Road as shown in Figure 2 will not be used as a primary access
for the LAP or UAP for purposes of the Project. Therefore, truck traffic will follow Coxendale Road until
reaching Henricus Park Road to the east, then turn right and follow Henricus Park Road to the southeast
corner of the Lower Ash Pond for truck access to the haul roads for the Upper and Lower Ash Ponds.
After loading CCR for transport from the UAP and LAP, truck traffic will converge at the haul road from the
LAP onto Henricus Park Road. Loaded trucks will continue north on Henricus Park Road until its intersection
with Coxendale Road, turning left and heading west to follow the same route used to access the ponds in
reverse towards the FFCP. Traffic associated with a beneficial reuse facility is anticipated to follow a similar,
but shorter pattern as described above from the ponds. As the Project progresses, additional entrances may
be developed to facilitate removal of the CCR.
As shown on Figure 2, truck traffic is not anticipated and will not be permitted to travel along Coxendale
Road west of the site and in the direction of the I-95 overpass, in accordance with Virginia Department of
Transportation (VDOT) signage establishing the restriction.
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AECOM 6
Figure 2: Public Intersections Impacted by CCR Removal
AECOM performed a geotechnical evaluation and pavement investigation of existing public roadways that
will be utilized along the planned truck route to determine if any enhancements would be required to maintain
a state of good repair. Dominion will complete any required enhancements at the beginning of the Project in
order to prevent prolonged disruption to public traffic. This geotechnical evaluation/pavement investigation
identified roadway segments where the expected truck loading would require a stronger pavement section.
AECOM has developed roadway design plans incorporating VDOT standards where possible.
As shown in Figure 3 below, roadway segments to be paved on-site or repaved as part of the public
roadway system enhancements include segments of Coxendale Road, the grade crossing of the railroad
tracks at the intersection of Coxendale Road with Old Stage Road, and the entirety of Henricus Park Road.
As part of the improvements to Henricus Park Road, Dominion will also construct a shared-use path
adjacent to Henricus Park Road (refer to Figure 4 below).
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AECOM 7
Figure 3: Roadway Segments to be Paved by Dominion
The pavement improvements include an area at the western end of the site, with an at grade crossing of
the Dominion railroad spur. This section will be upgraded with concrete pavement at the approaches in
response to the increase in truck traffic and the projected braking within this area, but no improvements to
pavement will be implemented west of this area on Coxendale Road.
A right-turn lane and taper are being added at the existing LAP entrance from Coxendale Road, which will
allow Dominion traffic and potential trucks to depart from Coxendale Road with less disruption to through
traffic. In addition, the pavement section from approximately the LAP entrance to the Henricus Park Road
intersection will be upgraded and replaced.
Finally, the section of the route that will be upgraded will include the reconstruction of Henricus Park Road
using a pavement design based on projected truck traffic loading and the anticipated duration of the
Project. The roadway will also be widened and feature a shared-use path. Henricus Park Road
improvements will include two phases of construction: The first phase will extend from Coxendale Road to
the LAP/UAP entrance and will be completed prior to initiating CCR removal activities at the ponds. The
second phase will extend from the LAP/UAP entrance to Henricus Park and will not be performed until
CCR has been removed sufficiently from the UAP in order to facilitate the shifting of the roadway to the
south toward the UAP.
The proposed typical section for the roadway work to be completed for Henricus Park Road is shown
below in Figure 4.
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8
Because transportation activities related to the Project are likely to affect the flow of traffic on roads that serve
as the single access to Henricus Historical Park, Dutch Gap Conservation Area, and Dutch Gap Boat Launch,
Dominion and Chesterfield County developed a Memorandum of Understanding (MOU) that creates a
framework for preserving public access to the historical and recreational areas for the duration of the Project.
These areas receive over 500,000 visitors per year, and Henricus Historical Park is an educational resource
for local schools, with students arriving by bus. The MOU was finalized and signed on August 28, 2019 and is
being amended in December 2020.
The MOU allows for existing roadways to be shared between Project operations and public traffic until certain
contemplated alternative access improvements are constructed by the County. Dominion will help fund the
County improvement projects, which include: a traffic bridge across the James River to reach Henricus
Historical Park; relocation of the Dutch Gap Boat Launch; and a new access and pedestrian bridge for
recreational visitors to the area. Dominion and the County determined that these improvements would
alleviate the potential impacts of longer-term sharing of the public roads while the Project is performed. Once
the County improvements are constructed, Dominion anticipates having unimpeded use of Coxendale Road.
This will allow Dominion to complete the Project more efficiently and cost-effectively by reducing the efforts
necessary to manage public access, safety, traffic, and other interruptions for the entire Project duration.
5.Noise Control Measures
The Project will follow all relevant federal, state, and local regulations on noise levels. The greatest noise
impacts are expected to occur on-site during CCR excavation activities at the LAP and UAP. During these
activities, private residences and the Henricus Historical Park may experience distant noise. It can be
assumed that some Project activities may generate noise in excess of the typical levels generated by Station
operations, including:
•Truck traffic associated with hauling CCR and equipment, and
•Heavy earthwork and CCR-handling equipment operation
It is anticipated that future Project-related noise impacts will be localized to the site where the activities
listed above are taking place. Noise impacts generally diminish substantially based on distance from the
noise-generating source. It is expected that construction activity associated with Project operations would
AECOM
Figure 4: Henricus Park Road Phase 1 Typical Section
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AECOM 9
generally represent a negligible adverse impact beyond a ½-mile radius from the site. As a result, noise
control measures are not anticipated to be required for the proposed construction activities. However,
operating procedures, potential noise-generating sources and associated mitigation measures will be
assessed further once a contractor is selected and work details are agreed upon.
6.Traffic Impact Analysis
AECOM performed a Traffic Impact Analysis on behalf of Dominion to investigate the potential impacts to
traffic operations in the vicinity of the Station that could arise with the introduction of truck traffic related to
Project activities. This Traffic Impact Analysis Report is included as Appendix A.
Two future scenarios were analyzed for the traffic impact study in order to account for the expected peak
truck traffic and an anticipated 5% total increase in traffic volume growth: 1) a 2035 analysis with 82 trucks
per hour circulating within the study area and 2) a more conservative 2035 analysis with 100 trucks per
hour circulating within the study area. Traffic operations analysis was performed for these two scenarios
and the five study area intersections using Synchro software, which is an industry-standard traffic
engineering modeling package approved by VDOT and Chesterfield County. The study is based on
existing conditions and does not assume the future completion of the projects contemplated by the MOU.
A base network was built using existing roadway geometry that included inputs for lane configuration, stop
control, design speed and lane width. Heavy vehicle percentages in the count data were adjusted upward
according to truck loading for the Project to generate more accurate results for the specific scenario. For
each analysis scenario, Synchro generated projections for delays and Levels of Service (LOS). The LOS is
a qualitative representation of factors such as flow rate, delays, and driver comfort that reflect how well a
facility is serving the traffic demand relative to available capacity. It is generally accepted that the threshold
of acceptable LOS for roadways and intersections is LOS C or better for rural conditions and LOS D or
better for urban conditions.
Based upon this analysis, all turning movements at all study area intersections are projected to operate at
an acceptable LOS B or better for all analysis scenarios. There are no significant delays or queuing
projected anywhere in the study area for any of the trucking scenarios modeled.
Based on the results of operational analysis and the findings of this Traffic Impact Analysis, and coupled
with the additional improvement projects contemplated by the MOU described above and other elements
of this Transportation Plan, impacts on traffic operations in the vicinity of the Station will be sufficiently
mitigated during the Project
7.Safety Considerations
Consistent with the company's core values, Dominion has placed a focus on safety for the personnel working
on the Project as well as the public interacting with the Project. Dominion took safety into consideration
when investigating and identifying parts of the public roadway network that would not be able to handle the
anticipated loading associated with Project truck traffic. Dominion has committed to making public roadway
improvements at the beginning of the Project to ensure roadways are maintained to VDOT standards and to
prevent prolonged disruption to public traffic due to maintenance or repairs. This improvement effort will
ensure that the public roadways remain in good condition and service throughout the trucking operations.
The existing Henricus Park Road that allows for access to Henricus Park is 20 to 22 feet wide with soft
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AECOM 10
shoulders. The proposed roadway construction shown in Figure 4 above will feature wider travel lanes and
paved shoulders (approximately 24 feet wide). The improvements will also include a shared-use path to
separate pedestrian and vehicular traffic. The shared-use path will be separated from the roadway by a
concrete curb and an 8-foot buffer zone to offer protection between the shared-use path and Henricus Park
Road vehicular traffic.
As an added safety improvement to Coxendale Road, a right-turn lane and taper are being added on
Coxendale Road at the existing LAP entrance. This improvement will allow traffic utilizing the LAP
entrance to divert from Coxendale Road without the need to brake abruptly, as required under existing
conditions. The dedicated turn lane will also decrease the impacts to the public through traffic.
8.Transportation Management Plan
In support of the on-road trucking operations described above, a Transportation Management Plan (TMP)
will be prepared. The TMP will be consistent with VDOT requirements for roadway design plan sets and
will include consideration of maintenance of traffic and roadway signage to promote safe and effective
operations for all traffic within the Project’s vicinity. The TMP will contain a list of General Notes for
contractors working on public roadways in Chesterfield County that is consistent with expectations for the
VDOT Chesterfield Residency. These notes describe the work to be performed, provide some guidance
and rules and regulations regarding work in and around public roadways and traffic, and reference
Temporary Traffic Control (TTC) plans approved for use.
In addition to the TTC plans for work performed in public rights-of-way, an Information Signage Plan
depicting recommended signage locations to alert public traffic of the presence of trucks circulating during
the CCR Project is also to be prepared. The Informational Signage Plan displays an overview of the area
where the truck haul operations will be occurring. The TMP and associated documents will be developed
as part of the permitting process with Chesterfield County and will be submitted to both Chesterfield
County and VDOT for review and approval.
9.Fugitive Dust Mitigation
The updated Air Quality Permit issued by the Virginia Department of Environmental Quality (DEQ)
summarizes the plans and procedures to control fugitive dust associated with Project activities, which
includes a Fugitive Dust Control Plan. In accordance with the Fugitive Dust Control Plan, Dominion will
employ sound and efficient operating practices with the CCR handling activities, such as optimizing drop
and haul distances for trucks being loaded with CCR, employing wheel washing to remove accumulated
material from truck wheels prior to the trucks leaving the property, and maintaining a program of regular
paved roadway cleaning to consistently remove deposits from paved surfaces.
Per the U.S. Environmental Protection Agency’s CCR Rule, Dominion maintains a current version of the
Fugitive Dust Control Plan on its website. Dominion will continue to maintain and update the Fugitive Dust
Control Plan, as needed, to address changes in the work.
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AECOM 11
10.Public Outreach Plan
In accordance with SB 1355/HB 2786, Dominion will:
•Make this Transportation Plan available for public review. Dominion will include this
Transportation Plan with other CCR documents on its website.
•Publish a notice of the Transportation Plan in the predominant local newspaper (i.e. Chesterfield
Observer, Village News and Henrico Citizen) to ensure access via multiple modes of
communication.
•Provide notice of the availability of the completed Transportation Plan to state and local
authorities, in conjunction with public outreach efforts, prior to commencement of Project
activities.
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Attachments: Figure 1
Page 171 of 367
NOTES
1.BASIS OF BEARINGS: NAD83, VIRGINIA STATE PLANE, SOUTH ZONE.ASH POND BOUNDARY (APPROXIMATE)
PROPERTY BOUNDARY
LEGEND
RAILROAD
UPPER ASH POND (UAP)
LOWER ASH POND (LAP)
HENRIC
U
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P
A
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A
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T
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9
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COXENDALE ROAD
CHESTERFIELD POWER STATION
JAM
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DUTCH GAP
CONSERVATION AREA
(AIKEN SWAMP)
HENRICUS PARK
HENRICUS PARK ROAD
DUTCH GAP PUBLIC
BOAT LANDING
HENRICUS
HISTORICAL PARK
CENTRALIZED SOURCE
WATER TREATMENT
SYSTEM (CSWTS)
LATITUDE: 37.3737°N
LONGITUDE: 77.3795°W
LATITUDE: 37.3702°N
LONGITUDE: 77.3698°W
SITE LOCATION PLAN
1" = 500'
SITE LOCATION PLAN.DWG
FIGURE 1
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(IN FEET)GRAPHIC SCALE
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CHESTERFIELD POWER STATION
CLOSURE PLAN - UPPER ASH POND
CHESTERFIELD COUNTY, VIRGINIA
ISSUED FOR PERMIT
60614683
6-05-2020
MSR
JBM
RJB
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0
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0
Page 172 of 367
Appendix A: Traffic Impact Analysis
Page 173 of 367
APPENDIX A: TRAFFIC IMPACT ANALYSIS
Dominion Chesterfield Power Station
Introduction
AECOM has been tasked with providing professional engineering services such as design and permitting
support for proposed activities at Dominion’s Chesterfield Power Station in Chester, Virginia. One of the
proposed operations involves transporting CCR stored at the facility’s Upper and Lower Ash Ponds to the
adjacent FFCP management facility and to a potential beneficial reuse facility on Dominion property to the
northwest of the current pond locations. This will require a rotation of trucks for CCR hauling to circulate
between the ponds and the FFCP and beneficial reuse facility for an extended duration until the project is
complete.
Purpose and Need
The hauling route for trucks between the ponds and the FFCP and beneficial reuse facility involves adding
truck traffic to public roadways. Therefore, a traffic impact analysis is required to determine any potential
significant impacts to the existing public roadway network or projected traffic operations. The purpose of this
memorandum is to summarize the traffic impact analysis performed by AECOM on behalf of Dominion for
review by the Virginia Department of Transportation and Chesterfield County. This analysis is based on
existing conditions and does not assume the future completion of the projects contemplated by the MOU.
Study Area
The study area was determined to include any intersection involving public roadways that would be impacted
by the CCR haul truck routing. The proposed route between the FFCP and the ponds to the southeast
involves trucks departing from the FFCP and accessing Coxendale Road at its intersection with the Dominion
Entrance. Truck traffic will continue along Coxendale Road by turning left at its intersection with Old Stage
Road south of the Dominion Entrance. Truck traffic will follow Coxendale Road until reaching Henricus Park
Road to the east, then turn right and follow Henricus Park Road to the southeast corner of the Lower Ash Pond
for truck access to the haul roads for the Upper and Lower Ash Ponds. After loading CCR for transport in the
Upper and Lower Ash Ponds, truck traffic will converge at the haul road from the Lower Ash Pond onto
Henricus Park Road. Loaded trucks will continue north on Henricus Park Road until its intersection with
Coxendale Road, turning left and heading west to follow the same route used to access the ponds in reverse
towards the FFCP. Traffic associated with a beneficial reuse facility is anticipated to follow a similar, but shorter
pattern as described above from the ponds.
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AECOM
Page 2 of 6
Traffic Impact Analysis
Dominion Chesterfield Power Station
In total, five intersections involving public roadways will be impacted by the proposed CCR hauling operation.
These intersections are as follows, and are shown below in Figure 1:
1.Dominion Entrance at Coxendale Road
2.Coxendale Road at Old Stage Road
3.Coxendale Road at Existing Lower Ash Pond Entrance and Beneficial Use facility
4.Henricus Park Road at Coxendale Road
5.Henricus Park Road at Proposed Lower Ash Pond Entrance
Figure 1 – Traffic Impact Analysis Study Area
Existing Conditions
The primary roadway utilized for the CCR truck hauling route is Coxendale Road, which is a two-lane roadway
in the study area with soft shoulders. The posted speed limit is 35 miles per hour. Henricus Park Road will
also comprise part of the truck circulation route and is currently a two-lane roadway with soft shoulders and a
posted speed limit of 25 miles per hour. Dominion is proposing improvements to Henricus Park Road before
CCR hauling operations begin in order to support the truck traffic, which includes widening and paved
shoulders. All study intersections are three-way unsignalized intersections with the minor approaches
controlled by stop sign. This includes the proposed Henricus Park Road intersection with a new Lower and
Upper Ash Pond Entrance as the westbound approach to the intersection across from the 90-degree right turn
on the Henricus Park Road eastbound approach.
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AECOM
Page 3 of 6
Traffic Impact Analysis
Dominion Chesterfield Power Station
For purposes of traffic impact studies, peak hour traffic data is utilized as a basis of traffic operations analysis.
A previous traffic study performed in 2015 by consulting firm JMT for a different project utilized traffic data
collected at three study area intersections during the AM and PM peak periods. These data were then used to
represent existing conditions peak hour traffic data. The JMT study determined that no traffic volume growth
had occurred on Coxendale Road in the study area based on comparison to the Average Annual Daily Traffic
(AADT) data published by the VDOT Count Program over the prior five years.
This methodology was expanded in AECOM’s analysis to include the most recent AADT data published
through 2018 in order to determine if growth in the study area occurred that might indicate a need for updated
turning movement count data at the study intersections. As shown below in Table 1, traffic volume data is still
lower in the study area than it was in 2010. The published data has shown a net decrease over time, with a
factored count published in 2018 remaining below 2010 levels despite defying the decreasing trend.
Table 1 – Average Annual Daily Traffic Summary
Year Average Annual Daily Traffic Percent Trucks and Buses
2010 1300 10%
2011 1300 10%
2012 1100 9%
2013 1000 9%
2014 1100 9%
2015 990 9%
2016 930 9%
2017 910 9%
2018 1200 12%
Data obtained from: https://www.virginiadot.org/info/ct-TrafficCounts.asp
Considering there has been no growth in traffic volumes in the study area over the last nine years of published
count data, it was determined that using the 2015 turning movement count data would be satisfactory as a
basis for determining the impacts of proposed truck traffic on the study area roadway network. The counts
indicated that the AM peak hour was from 6:15 to 7:15 AM and the PM peak was from 3:30 to 4:30 PM.
Future Conditions
In order to determine future traffic volumes for use in operations analysis, background growth must be
projected. Based on the information in Table 1 that demonstrated no growth in approximately a decade, the
conservative assumption from the 2015 JMT study to add 5% total background growth to existing condition
volumes was also employed for this study.
The JMT study did not include the Henricus Park Road intersection with Coxendale Road in the study area,
so peak hour turning movement counts were not available. However, the segment volumes on Coxendale
Road at this location are known from the previous count data. To project Henricus Park Road turning
movements, a conservative estimate of one-third of Coxendale Road traffic west of the Ash Pond Entrance
was projected to originate from or be destined to Henricus Park Road, even though this minor roadway only
serves a small park facility to the south of the study area. This is a conservative estimate for an operations
analysis because it would involve more public traffic on Henricus Park Road sharing a stop-controlled left-
turning movement with the projected Project-related truck traffic, thereby generating a worst-case scenario for
delay and Level of Service projections.
It is projected that all hauling activities and associated truck traffic will be completed by 2035. The 2015
JMT study’s assumed 5% background growth rate was applied to the existing peak hour turning movement
count data to generate projected 2035 ‘No-Build’ (no truck traffic associated with CCR haul operations)
traffic volumes for use in operations analysis. The operations analyses for existing and No-Build conditions
Page 176 of 367
AECOM
Page 4 of 6
Traffic Impact Analysis
Dominion Chesterfield Power Station
were compared to Build condition (with truck traffic associated with CCR haul operations) projected
volumes to determine if the Dominion CCR haul operations would have a significant impact on traffic
operations in the study area. The projected AM and PM peak hour volumes for existing conditions and
2035 No-Build are shown in Figure 2 with PM volumes in parentheses, or: ‘AM (PM)’.
Figure 2 – Peak Hour Turning Movement Counts for Existing and 2035 No-Build Analysis
The anticipated haul truck frequency through the Project’s anticipated 2035 completion date is scheduled to
vary depending on active projects in the study area. Trucking operations are expected to be the most active in
2025 and the first half of 2026: 30 trucks per hour hauling CCR from the ponds to the FFCP, 33 trucks per
hour hauling CCR to a beneficial reuse facility, and 19 trucks per hour hauling fill material from the FFCP to
the ponds. Therefore, an hourly truck loading of 82 trucks per hour is projected. To be conservative, this level
of truck traffic will be analyzed in the context of the assumed 5% background growth projection by 2035.
Two future traffic operations scenarios were analyzed for this study in order to account for the expected peak
of truck traffic and the anticipated background traffic growth: a 2035 analysis with the projection of 82 trucks
per hour circulating within the study area, and also a conservative 2035 analysis with 100 trucks circulating
to simulate maximum loading and to determine how close the Dominion operations may be to negatively
impacting traffic operations in the study area, if at all. The trucks were distributed to the network along the
route as previously discussed and added to 2035 No-Build volumes to generate 2035 Build condition
volumes for operational analysis. The two 2035 AM and PM Build condition scenario peak hour traffic volume
projections are shown in Figure 3.
Page 177 of 367
AECOM
Page 5 of 6
Traffic Impact Analysis
Dominion Chesterfield Power Station
Figure 3 – Peak Hour Turning Movement Counts for 2035 Build Analysis
Traffic Operations Analysis
Traffic operations analysis was performed using Synchro software for the five study area intersections. A base
network was built in Synchro using existing roadway geometry that included inputs for lane configuration, stop
control, design speed and lane width. In addition to inputting the traffic volumes for each analysis scenario,
additional factors such as heavy vehicle percentage and peak hour factor were input. The existing conditions
heavy vehicle percentages were based on the 8% heavy vehicle percentage recorded in a count from the
2015 JMT study, and these values were updated in each scenario based on the changes in truck traffic for
each Build condition analyzed. The peak hour factor for each turning movement was assumed to be 0.92 to
match the JMT study, which did not publish the count data or actual peak hour factors.
For each analysis scenario, Synchro generated projections for delays and Levels of Service (LOS). The LOS
is a qualitative representation of factors such as flow rate, delays and driver comfort that reflects how well a
facility is serving the traffic demand relative to available capacity. It is generally accepted that the threshold of
Page 178 of 367
AECOM Page 6 of 6
Traffic Impact Analysis
Dominion Chesterfield Power Station
acceptable LOS for roadways and intersections is LOS C or better for rural conditions and LOS D or better for
urban conditions.
Synchro analysis results were generated and reviewed for each of the four analysis scenarios: Existing
Conditions, 2035 No-Build, 2035 Build with 82 Trucks, and 2035 Build with 100 Trucks. The lowest LOS for any
turning movement at the study intersections is reported in Table 2 below—that is, all other turning movements
at each intersection are projected to be as good or better than the reported lowest LOS.
Table 2 – Traffic Operations Analysis Results (Synchro, Unsignalized Intersections)
2015
Existing Conditions
2035
No-Build
2035 Build
with 82 Trucks
2035 Build
with 100 Trucks
AM PM AM PM AM PM AM PM
Coxendale Road /
Dominion Entrance
Eastbound
LOS A
Eastbound
LOS A
Eastbound
LOS A
Eastbound
LOS A
Southbound
LOS A
Southbound
LOS A
Southbound
LOS B
Southbound
LOS B
Coxendale Road /
Old Stage Road
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Coxendale Road /
Existing Ash Pond Access
Northbound
LOS A
Northbound
LOS A
Northbound
LOS A
Northbound
LOS A
Northbound
LOS B
Northbound
LOS B
Northbound
LOS B
Northbound
LOS B
Coxendale Road /
Henricus Park Road
Northbound
LOS A
Northbound
LOS A
Northbound
LOS A
Northbound
LOS A
Northbound
LOS B
Northbound
LOS B
Northbound
LOS B
Northbound
LOS B
Henricus Park Road /
Proposed Ash Pond Access
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Westbound
LOS A
Eastbound
LOS B
Eastbound
LOS B
Eastbound
LOS B
Eastbound
LOS B
As shown in Table 2, all turning movements at all study area intersections are projected to operate at an
acceptable LOS B or better for all analysis scenarios. This includes the 2035 Build condition with 100 trucks
that exceeds the projected operation level of 82 circulating trucks per hour at any point between now and
2035. There are no significant delays or queuing projected anywhere in the study area for any of the trucking
scenarios modeled.
Conclusions and Recommendations
As indicated by Synchro operational analysis and as displayed in Table 2, there are no operational concerns
in the study area under existing and 2035 No-Build conditions. All turning movements operate at LOS A
under these conditions. Build condition analysis of the truck traffic scenarios indicates that all turning
movements are projected to operate at an acceptable LOS B or better throughout the duration of the project
until 2035, when the hauling operations are expected to be complete. LOS B or better was maintained
throughout the study area for all movements for the expected operation of 82 trucks per hour, as well as for
the conservative 100 truck operations estimate.
Based on the results of operational analysis and the findings of this Traffic Impact Analysis, and coupled with
the additional improvement projects contemplated by the MOU and other elements of this Transportation Plan,
it is projected that any potential impacts on public traffic operations associated with the Dominion CCR haul
trucking operations will be sufficiently mitigated. Even the conservative 100 trucks per hour scenario is not
projected to impact operations or deteriorate any turning movement below LOS B in the study area during
either AM or PM peak periods. Throughout most of the project schedule, it is estimated that 82 trucks per hour
or less will be circulating.
Page 179 of 367
1
1- Construction of a pedestrian bridge with parking area in the vicinity of the terminus of Coyote Drive to provide access across the existing river channel between such parking area and Dutch Gap Conservation Area, with the possible addition of a kayak access area related thereto.
Attachment C
Preliminary Conceptual Drawings of the Contemplated Improvements
Page 180 of 367
2
2- Construction of a loop trail system and stairway to access the Relic River and James
River to provide access from Henricus Historical Park and Dutch Gap Conservation Areashared parking area.
3-Construction of a traffic bridge across the James River generally from either or both ofthe parcels identified on the Chesterfield County tax records with tax identification
Page 181 of 367
3
numbers 814660727800000 and 815660879500000 ( a/ k/a, the former Rivers Bend Golf
Course) to provide public road access to Henricus Historical Park and Dutch Gap
Conservation Area.
4- Construction of a new boat launch/ landing on Falling Creek, at its confluence with theJames River, in the vicinity of the Falling Creek Ironworks site.
Page 182 of 367
4
Page 183 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.8.
Subject:
Update of County Financial Policies
Board Action Requested:
To approve the creation of two financial policies pertaining to the Public Safety Compensation Plan and the
Airport Enterprise Fund.
Summary of Information:
The first financial policy aims to establish a Public Safety Compensation Reserve to allow the County to
support the Public Safety Compensation Plan regardless of economic conditions. The aim of this financial
policy is to prevent compression from reemerging due to budgetary constraints. Pursuant to this policy, the
surpluses from public safety departments at the end of the fiscal year will be reserved to support to the Public
Safety compensation plan in future fiscal years.
The second financial policy aims to respond to a need identified through an internal audit. The policy shall
provide for the Airport Enterprise Fund to be self-sustaining by establishing a target budget to sustain Airport
expenses and outlining the responsibilities of the Airport Fund and the General Fund.
Copies of each financial policy are attached.
Attachments:
1.Public Safety Pay
2.Airport Financial Policy-Final
Preparer:Gerard Durkin, Acting Budget Director
Approved By:
Page 184 of 367
CHESTERFIELD COUNTY ADMINISTRATIVE POLICIES AND PROCEDURES
Department: Budget and Management Policy Number: 3-1 Subject: Public Safety Compensation Reserve Supersedes: - Date Issued: 12/16/20
I. INTRODUCTION
This document defines the policies and procedures related to the use of the Public Safety budgetary surpluses to create a reserve for future use. This will allow the General Fund to continue to support the Public Safety Compensation Step Plan approved by the Board of Supervisors on December 16, 2020 through all economic conditions. The intent of this policy is to prevent compression from reemerging.
II. DEFINITIONS
A. Appropriation – an authorization by the Board of Supervisors or County Administrator to make expenditures or incur obligations for a specific purpose and typically expires at year-end.
B. Reserve – a portion of a fund’s assets that is restricted or assigned for a certain purpose and
not generally available for appropriation.
C. Surplus – unspent appropriation in excess of budget.
III. POLICY / PROCEDURES
A. Pursuant to this policy, the surpluses from the Public Safety appropriations category at the end of the fiscal year will be reserved to support to the Public Safety compensation plan in future fiscal years.
B. The calculation of surpluses will be conducted after all other restricted-use surpluses are
reserved. Examples include, but are not limited to, Fire and EMS revenue recovery and Police asset forfeiture.
C. The use of public safety reserves to support the Public Safety compensation plan will be at the discretion of the County Administrator as economic conditions require.
D. The public safety pay plan reserves will be used strictly for the Public Safety Step Plan. The
following will not be funded by public safety pay plan reserves: career development plans,
retention strategies, health care, worker’s compensation, overtime, and/or minimum staffing.
E. The Board of Supervisors will be notified when public safety reserves will be used to support the Public Safety compensation plan.
F. The maximum amount to be reserved for Public Safety compensation plan is not to exceed $20
million. After the reserves reach the equivalent of ten years of the step plan, future surpluses will be reserved for revenue stabilization.
G. If reserve funds are drawn down below the maximum amount, the Public Safety Pay Plan reserve will be replenished as soon as the next year-end surpluses allow.
Page 185 of 367
CHESTERFIELD COUNTY ADMINISTRATIVE POLICIES AND PROCEDURES
Department: Budget and Management Policy Number: 4-1 Subject: Airport Enterprise Fund Supersedes: - Date Issued: 12/16/20
I. INTRODUCTION
This document defines the policies and procedures for the Airport Enterprise Fund by establishing a target budget to sustain recurring Airport expenses and outlining the responsibilities of the Airport Fund and the General Fund.
II. DEFINITIONS
A. Capital Assets – Assets of a substantial nature ($5,000 or more) expected to have a useful life of two or more years. Examples include vehicles, large scanners, and computer servers.
B. Major Maintenance – Expenditures made beyond the regular, normal upkeep of physical
properties (i.e. land, buildings, equipment) for the repair or replacement of failed or failing
major building or site components (e.g., roofs, HVAC systems, paving, etc.), as necessary, to return a facility to its currently intended use; to prevent further damage; or to make it compliant with changes in laws, regulations, codes, or standards.
III. POLICY / PROCEDURES
A. Pursuant to this policy, the Airport Enterprise Fund establishes a target budget to sustain Airport operating, capital, and maintenance expenses.
B. Additionally, the General Fund will supplement the Airport Fund with no less than the five-
year average of aircraft personal property tax collections to support airport maintenance and capital asset acquisition. The County retains responsibility for the local match percentage for all federal and state supported improvement projects.
C. The annual adopted budget will consider user-generated service charges not governed by existing leases or contracts as a provision for the Airport fund to sustain its own operations,
including general maintenance, repairs, and capital expenses.
D. In order to support capital maintenance and replacement needs, the Airport Fund must maintain a capital maintenance balance of 10 percent of the Airport personnel and operating expense budget.
E. Capital asset acquisition and major maintenance guidelines shall align funding resources with
the Airport master plan and capital improvement plan and may depend on General Fund Support for matching grant funding.
Page 186 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.9.
Subject:
Approval of an Amendment to Grant Agreement with Shamin Hotels, Inc.
Board Action Requested:
Approval of an Amendment to Grant Agreement with Shamin Hotels, Inc.
Summary of Information:
Shamin Hotels, Inc., the County of Chesterfield, and the Economic Development Authority of Chesterfield
County are parties to a grant agreement for the development of a hotel and conference center on 14 acres in the
Stonebridge Shopping Center. The COVID 19 pandemic has had a significant impact on the hospitality
industry. This impact has caused the construction of the hotel and conference facility to be delayed. In order to
accommodate this delay, the performance date in the agreement needs to be extended from July 31, 2024 to
July 31, 2026. The amendment also provides the County Administrator the authority to make an additional
reasonable extension to the performance date.
Attachments:
None
Preparer:
Approved By:
Page 187 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.10.
Subject:
Set Public Hearing to Consider Amendment to County Code 9-51 Regarding Penalty for Failing to File a Tax
Return for Certain Personal Property
Board Action Requested:
Set a public hearing to consider the attached amendment to County Code 9-51 to eliminate the penalty for
failing to file a personal property tax return for boats, trailers, or aircraft by March 1.
Summary of Information:
This item requests the Board of Supervisors set a public hearing to consider an amendment to Chapter 9 of the
County Code relating to tangible personal property taxes. The proposed change eliminates the ten percent
penalty for failing to file a personal property return by March 1 when the property subject to taxation is a boat,
trailer, or aircraft. In 2016, ahead of the implementation of the new tax management system, the Code was
amended to eliminate the penalty when the property subject to taxation is a motor vehicle or mobile home. The
proposed change would make consistent the treatment for all these property classifications.
At the start of each calendar year the Commissioner of the Revenue’s office pulls registration information from
state databases regarding personal property owned by County citizens. The Commissioner of the Revenue
reports that citizens may not receive notification of their personal property subject to taxation from the
Commissioner office until early to mid-February. This gives citizens a limited amount of time to file returns by
March 1 notifying the Commissioner’s office of any corrections or updated information.
In 2016, the penalty for failing to file a return with updated information was eliminated for motor vehicles and
mobile homes because it was viewed as overly punitive on citizens. The Commissioner of the Revenue reports
that, in practice, the penalty also has not been imposed on owners of boats, trailers, and aircraft since the tax
management system took effect in 2017. The proposed Code amendments would standardize the treatment of
similar property classifications and align the Code with County practice. Staff has reviewed the proposal and
determined there is no impact to County revenue.
The proposed change would take effect upon adoption and be effective for the 2021 tax year.
Page 188 of 367
Attachments:
1.Ordinance Amendment Section 9-51 Relating to Tangible Personal Pro
Preparer:Christopher "Matt" Harris, Deputy County Administrator
Approved By:
Page 189 of 367
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 9-51 RELATING
TO TANGIBLE PERSONAL PROPERTY TAXES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 9-51 of the Code of the County of Chesterfield, 1997, as amended, is
amended and re-enacted, to read as follows:
Chapter 9. FINANCE AND TAXATION
ARTICLE III. TANGIBLE PERSONAL PROPERTY TAXES
DIVISION 1. GENERAL PROVISIONS
Sec. 9-51. - Payment.
(a) The tangible personal property tax levied on personal property, including mobile homes,
and the machinery and tool tax levied on machinery and tools is due and payable on June 5 of
each calendar year; however, any prorated tax levied on motor vehicles shall be due and
payable in accordance with sections 9-52 et seq. Any person failing to pay such taxes on or
before the due date shall incur a penalty of ten percent which shall be added to the amount of
taxes owed from such taxpayer. The treasurer shall account for the penalty collected in his
settlement.
(b) All returns of tangible personal property subject to taxation, including mobile homes,
machinery and tools, shall be filed by every person liable for the tax with the office of the
commissioner of the revenue on forms furnished by it, on or before March 1 of each calendar
year; however, every person liable for any prorated tax shall file a return in accordance with
section 9-53. Any person failing to file such return on or before the due date shall incur a
penalty of ten percent which shall be added to the amount of taxes or levies due from such
taxpayer. The treasurer shall account for the penalty collected in his settlement. There shall
be no penalty for any person liable for a prorated tax who fails to file a return or when the
property subject to taxation is a motor vehicle, or a mobile home, trailer, boat, or aircraft if
the billing date is January 1, 2017 or later.
(c) In addition to the penalties provided herein, any such taxes remaining unpaid on the first
day of the month next following the month in which such taxes become due, shall be
delinquent and shall accrue interest at ten percent per annum.
(d) Upon a written request, the commissioner of the revenue may extend the time for filing
tangible personal property returns. The taxpayer must submit a request for an extension of
time on or before March 1, including the reason for the extension request. Upon receipt of
such request, the commissioner of the revenue may grant or refuse the request, and shall notify
the taxpayer of his decision. Any extension of the filing date shall be for a fixed number of
days, but not more than 60 days.
(e) Motor vehicle, boat or trailer owners are required to file a new personal property tax return
on or before March 1 of any tax year for which there is (i) a change in the name or address of
the person or persons owning the vehicle; (ii) a change in the situs of the vehicle; or (iii) any
Page 190 of 367
other change affecting the assessment of the personal property tax on the vehicle for which a
tax return was previously filed. Unless and until such a new personal property tax return is
filed, the most recent tax return filed prior to January 1, 1996 or any return filed thereafter
shall be the basis for the assessment of a motor vehicle boat or trailer. Motor vehicle, boat or
trailer owners are required to file a return as stated in sections 9-51(b) and 9-53 when acquiring
one or more vehicles for which no personal property tax return has been filed with the county.
o o o
(2) That this ordinance shall become effective upon adoption.
3328:118400.1
Page 191 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.11.
Subject:
Amendment to the FY2019-2020 Community Development Block Grant and HOME Investment Partnerships
Grant Annual Action Plan to incorporate CDBG-CV funding/Appropriation of Funds
Board Action Requested:
Adopt the FY2019-2020 Community Development Block Grant and HOME Investment Partnerships Grant
Annual Action Plan with changes as approved and amend the appropriations to include the Community
Development Block Grant-Coronavirus (CDBG-CV) funding of $1,216,799.
Summary of Information:
In accordance with 24 CFR 91.505 of the United States Department of Housing and Urban Development
(HUD), Consolidated Submissions for Community Planning and Development Programs and the Chesterfield
County Community Development Block Grant Program Citizen Participation Plan, a substantial amendment is
being proposed for the FY2019-2020 Community Development Block Grant (CDBG) and Home Investment
Partnership (HOME) Annual Action Plan.
On March 27, 2020, the Coronavirus Aid, Relief, and Economic Securities Act (CARES Act), Public Law 116-
136, was signed, providing $5 billion for CDBG to rapidly respond to COVID-19 and the economic and
housing impacts caused by this unprecedented crisis. At the May 27, 2020 Board of Supervisors meeting, the
Board approved a substantial amendment to the FY2019-2020 Annual Action Plan to allocate the first round of
the CDBG_CV funding ($861,295) for activities that prepare, prevent, and respond to the coronavirus in
Chesterfield County. On September 11, 2020, Chesterfield was awarded an additional $1,216,799 in CDBG-
CV to address continued needs related to the pandemic. The award will be programmed through this substantial
amendment to the same FY2019-2020 Annual Action Plan as the first round of CDBG-CV.
An amendment to the plan requires advertisement for public comment, and public notice has been advertised.
Given the need to expedite actions related to the pandemic, HUD has waived the typical (30) day public
comment period for substantial amendments and reduced the time period to no less than five (5) days.
The new funding will go towards existing CDBG-CV subrecipients to provide additional support to their
successful, ongoing CDBG-CV funded activities, as well as towards new public service activities responding to
COVID-19. County staff proposes to allocate the funding as shown on the attached table.
Attachments:
1.Chesterfield CDBG CV3 Letter
2.CDBG-CV Round 2 Proposed Budget
Page 192 of 367
Preparer:Daniel Cohen, Director
Approved By:
Page 193 of 367
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-7000
ASSISTANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
www.hud.gov espanol.hud.gov
September 11, 2020
The Honorable Leslie Haley
Chair, Board of Supervisors of Chesterfield County
9901 Lori Road
Chesterfield, VA 23832
Dear Chair, Board of Supervisors Haley:
I am pleased to inform you of a special allocation to your jurisdiction of Community
Development Block Grant funds to be used to prevent, prepare for, and respond to the coronavirus
(COVID-19). This allocation was authorized by the Coronavirus Aid, Relief, and Economic
Security Act (CARES Act), Public Law 116-136, which was signed by President Trump on March
27, 2020, to respond to the growing effects of this historic public health crisis.
The CARES Act made available $5 billion in Community Development Block Grant
Coronavirus (CDBG-CV) funds. Of this amount, the Department immediately allocated $2 billion
on March 27, 2020, the same day President Trump signed the Act, based on the fiscal year 2020
CDBG formula; this constituted the first round of CDBG-CV funds. Next, $1 billion was required
by the Act to be allocated to States and insular areas within 45 days of enactment of the Act; HUD
accomplished this on May 11, 2020, and this constituted the second round of CDBG-CV funds.
Finally, the remaining $2 billion in CDBG-CV funds was required by the Act to be allocated to
states and local governments at the discretion of the Secretary on a rolling basis; HUD
accomplished this on September 11, 2020, and this constituted the third round of CDBG-CV funds.
Additionally, up to $10 million will be set aside for technical assistance.
Accordingly, this letter informs you that your jurisdiction’s allocation for the third round is
$1,216,799. Your cumulative amount for all allocation rounds is $2,078,094.
The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases,
for the annual FY2019 and FY2020 CDBG grants in these unprecedented times. The public
comment period is reduced to not less than 5 days, grantees may use virtual public hearings when
necessary for public health reasons, the public services cap is suspended during the emergency, and
States and local governments may reimburse costs of eligible activities incurred for pandemic
response regardless of the date.
In addition, the CARES Act authorizes the HUD Secretary to grant waivers and alternative
requirements of statutes and regulations the HUD Secretary administers in connection with the use
of CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to
fair housing, nondiscrimination, labor standards, and the environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of funds to prevent,
Page 194 of 367
prepare for, and respond to coronavirus.
The CDBG CARES Act Federal Register Notice (FR-6218-N-01) was released on August
10, 2020. The notice describes the allocations and grant procedures applicable to the CDBG-CV
grants. It also describes the program flexibilities, waivers, and alternative requirements that apply to
the CDBG-CV grants as well as the fiscal year 2019 and 2020 CDBG grants. As further such
flexibilities become available, they will be posted on HUD’s website and distributed to grantees.
The Department will also support grantees with technical assistance.
As you develop your plan for the use of these grant funds, we encourage you to consider
approaches that prioritize the unique needs of low- and moderate–income persons and the
development of partnerships between all levels of government and the private for-profit and non-
profit sectors. You should coordinate with state and local health authorities before undertaking any
activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight,
reporting, and the requirement that each grantee have adequate procedures to prevent the
duplication of benefits (DOB). HUD will provide guidance and technical assistance on DOB, the
prevention of fraud, waste, and abuse, and on documenting the impact of this program for
beneficiaries.
Reminder, all CPD Grantees must ensure they maintain active Dun and Bradstreet Numbering
System (DUNS) numbers in the System for Award Management (SAM) system. Entities must have
an active and unexpired DUNS before execution of grant agreements to avoid delays in the
obligation of funds- which will delay your ability to drawdown funds in the Integrated
Disbursement & Information System (IDIS). Grantees are required to maintain an active SAMs
registration by re-activating their DUNS number annually in the SAM system for the entire
drawdown period of their grants. DUNS numbers can be registered and renewed each year at the
following website: https://www.sam.gov/SAM/.
The Office of Community Planning and Development (CPD) is looking forward to working
with you to successfully meet the urgent and complex challenges faced by our communities. If you
or any member of your staff has questions, please contact your local CPD Field Office Director or
CPDQuestionsAnswered@hud.gov.
Sincerely,
John Gibbs
Acting Assistant Secretary
for Community Planning and Development
U.S. Department of Housing and Urban Development
Page 195 of 367
CDBG-CV Round 2 Proposed Budget
Agency Use of Funds Proposed Award
Existing CDBG-CV Activities
Homeward Non-Congregate Shelter Program $100,000
YMCA YMCA’s Childcare Programs $47,800
Central Virginia Legal Aid
Society
COVID-19 Eviction Protection
Program
$46,000
Local Initiatives Support
Coalition (LISC)
Micro-Business Relief Grant
Program
$160,000
Health Brigade Integrated Health Care for
Vulnerable Chesterfield Residents
$64,000
CDBG-CV Program
Administration
$121,706
New Proposed Activities
Homeward Collaborative COVID-19
Homelessness Response Program
$30,000
Partnership for Housing
Affordability (PHA)
PHA’s Housing Resource Line $55,000
Communities in Schools
(CIS)
CIS’s COVID-19 Student Support
Program
$150,500
Richmond Community
Foundation
COVID-19 MLK Day of Service
Program
$12,000
Latinos in Virginia Empowerment Center COVID-19
Financial Assistance Program
$75,000
ACTS Chesterfield Emergency Mortgage
and Rent Relief Program
$200,000
HumanKind COVID-19 Ways to Work and
Employment Navigation Program
$78,000
Saint Francis Home Affordable Housing & Care
Assistance COVID Subsidy
$55,800
HandUp Veteran Service Center COVID-19
Protection Kits Program
$20,993
Total: $1,216,799
Page 196 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.12.
Subject:
Acceptance of State Roads
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Bermuda District:
Stonebridge Gardens West at Ironbridge Plaza
Dale District:
Sundial Farms at the Highlands Section 5
Matoaca District:
Lake Margaret Section 1
Lake Margaret Section 4
Attachments:
1.2020-12-16 Bermuda - Stonebridge Gardens West at Ironbridge Plaza
2.2020-12-16 Dale - Sundial Farms at the Highlands Section 5
3.2020-12-16 Matoaca - Lake Margaret Section 1
4.2020-12-16 Matoaca - Lake Margaret Section 4
Preparer:Scott Smedley, Director of Environmental Engineering
Page 197 of 367
Approved By:
Page 198 of 367
Page 199 of 367
Page 200 of 367
Page 201 of 367
Page 202 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.13.
Subject:
Appropriate Schools Federal Individuals with Disabilities Education Act (IDEA) Grant
Board Action Requested:
Appropriate Schools Federal Individuals with Disabilities Education Act (IDEA) grant in the amount of
$424,193.
Summary of Information:
Chesterfield County Public Schools (CCPS) was awarded $12,591,672 in Federal funds for the IDEA
(Individuals with Disabilities Education Act) grant. This funding covers the main IDEA grant as well as the
DEA - CEIS (Coordinated Early Intervening Services) grant. The CEIS grant is a mandated set-aside in which
the district is required to set aside 15% of the IDEA grant (plus the Preschool grant) for the provision of
CEIS. The FY2021 budget included approximately $10.245 million for the IDEA grant. The actual award less
the required set aside, nets to $10,668,844.65. The Board is requested to increase the Instruction appropriation
for the additional $424,193. The item was approved by the School Board at the November 10, 2020 meeting.
Staff recommends the Board of Supervisors appropriate this amount to Schools. CCPS award documentation
and approval documents are attached.
Attachments:
1.SIGNED - MEMO #121-20 FY2021 Grant Changes
2.IDEA award
Preparer:Gerard Durkin, Acting Budget Director
Approved By:
Page 203 of 367
Memo #121-19
Attachment B
VIRGINIA:At a regularly
scheduled meeting of the
Chesterfield County School Board
held Tuesday evening, November 10,
2020, at 6:30 pm in the Public
Meeting Room at the Chesterfield
County government complex
PRESENT:Debbie G. Bailey, Chair
Dorothy L. Heffron, Vice-Chair
Ann C. Coker
Ryan M. Harter
Kathryn S. Haines
RESOLUTION
WHEREAS, Chesterfield County Public Schools has been awarded additional funds for IDEA;
and, WHEREAS, these additional funds have necessitated an increase in the instructional
appropriation category in the grant fund.
NOW, THEREFORE, BE IT RESOLVED, that on motion of __________________,
seconded by__________________, the School Board hereby requests that the Board of
Supervisors approve the increase of the Instruction appropriation category by $424,193.
___________________________________
Robert McDaniel, Clerk
____________________________________
Mervin B. Daugherty, Ed.D., Superintendent
Ryan Harter
Kathryn Haines
Page 204 of 367
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.14.a.
Subject:
For County Project #15-0158, Meter Installation Services for the Advanced Metering Infrastructure Project
Board Action Requested:
The Board of Supervisors is requested to authorize the Director of Procurement to award the meter installation
services for the advanced metering infrastructure project to Utility Partners of America, LLC, in the amount of
$7.7 million and execute all necessary change orders up to the full amount budgeted for the advanced metering
infrastructure project.
Summary of Information:
On August 26, 2020, the Board approved a contract to hire Badger Meter, Inc. as the advanced metering vendor
to provide a complete advanced metering infrastructure (AMI) system, which includes over 120,000 metering
locations.
The county issued a Request for Proposal for vendors to provide meter installation services for the AMI
system. The meter installation vendor will survey existing meter boxes to facilitate the procurement and
installation of AMI compatible lids, replace or retrofit water meters with AMI meter registers, and install the
cellular endpoints for the meters. The Department received responses from ten national firms. Of those ten
firms, the five highest ranked vendors were selected for virtual presentations and interviews. The Department’s
meter installation evaluation team, along with consultation from our project management firm, E Source,
evaluated the RFP responses and entered into negotiations with Utility Partners of America, LLC. The
evaluation team and department recommend award of the contract to Utility Partners of America, LLC.
Budgeted funds are available in the current CIP.
Attachments:
None
Preparer:George Hayes, Director of Utilities
Gerard Durkin, Acting Budget Director
Page 206 of 367
Approved By:
Page 207 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 13.B.14.b.
Subject:
For Huguenot Pump Station Water Transmission Main Project
Board Action Requested:
The Board of Supervisors is requested to authorize the Director of Procurement to award the construction
contract to C.A. Murren and Sons Company, Inc., in the amount of $10,026,417 and execute all necessary
change orders up to the full amount budgeted for the Huguenot Pump Station Water Transmission Main
project.
Summary of Information:
This project consists of the installation of approximately 22,400 linear feet of 24-inch water transmission main
that will transport finished water from the City of Richmond to an existing water transmission main near
Midlothian Turnpike. This project will improve the overall reliability and resiliency of the County's water
distribution system. Staff received a total of seven bids ranging from $10,026,417 to $14,342,662. The
County’s engineering consultant, Whitman Requardt & Associates, has evaluated the bids and recommends
award of the contract to the lowest responsive and responsible bidder. Funds for this project are available in the
current CIP.
Attachments:
1.Vicinity Map Huguenot Road Water Transmission Main
Preparer:George Hayes, Director of Utilities
Gerard Durkin, Acting Budget Director
Approved By:
Page 208 of 367
H U G U E N O T R O A D
MIDL OTHIAN T URNPIKE
ROBIOUS ROAD
NEW 24" WATER TRANSMISSION MAIN
Board of Supervisors Meeting - December 16, 2020
Huguenot Road Pump Station Water Transmission Main
Chesterfield County
Department of Utilities
1 inch = 3,000 feeturendaa 11-30-2020 Page 209 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 15.A.
Subject:
Code Amendment Relative to Route 1 Residential Overlay and Northern Jefferson Davis Highway Design
District Development Standards (20PJ0119)
Board Action Requested:
Adopt the attached code amendment.
Summary of Information:
Following a public hearing, the Planning Commission by unanimous vote forwarded a recommendation of
approval on the attached code amendment.
Since the adoption of standards permitting multifamily and townhouse development within C-3 and C-5
districts along the Jefferson Davis Highway corridor there have been several inquiries seeking to utilize the
provisions. Hearing additional feedback regarding the needs of potential projects to successfully integrate this
higher density on relatively small infill lots staff undertook a review of certain standards. Among the changes
are a potential expansion in development depth, common area allotment, building design and balcony
provision. In addition, the proposed change to Sec. 19.1-378 is necessary as this deck parking provision was
incorrectly added to that section. The correct section, Sec.19.1-379. is being updated with the adjusted
provision to address allowance of residential uses.
After the public hearing, this item was deferred by the Board at their meeting on November 18, 2020 to allow
for additional community engagement. Staff met with several members of the community on Friday, December
4 to explain the proposed amendment. Staff recommends approval.
Attachments:
1.Ordinance Amendment 19.1-53 19.1-378 19.1-379 Rt 1 Res Overlay and N Jefferson Davis HY Design
District Development Standards
2.BOS PP PH DEC 16 20 JD Overlay 20PJ0119
Preparer:Ray Cash, Zoning Administrator
Approved By:
Page 210 of 367
Page 211 of 367
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53, 19.1-378 & 19.1-
379 OF THE ZONING ORDINANCE RELATIVE TO ROUTE 1 RESIDENTIAL OVERLAY AND
NORTHERN JEFFERSON DAVIS HIGHWAY DESIGN DISTRICT DEVELOPMENT STANDARDS BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19.1-53, 19.1-378 & 19.1-379 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted, to read as follows:
Chapter 19.1
ZONING
Sec. 19.1-53. Restricted Uses Listed as “R” or “RS”. Those uses listed as “R” or “RS” in Table 19.1-52.A. shall be permitted in the respective zoning
districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the
use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. OOO
Dwelling, multifamily
OOO 2. C-3, C-5 Districts: a. Project fronts Jefferson Davis Highway north of Osborne Road and property is recommended
for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed
Use or Community Mixed Use in the Comprehensive Plan; b. Except as provided herein, uUse is located within 500 feet of Jefferson Davis Highway, this would not preclude accessory parking or buildings from extending beyond the 500 feet. Within a development the director of planning may approve units to be up to 800 feet from Jefferson
Davis Highway where:
i. no more than 50 percent of the development’s multifamily dwellings are located beyond 500 feet from Jefferson Davis Highway; ii. the project has a building containing a permitted principal use within 50 feet of, and directly fronting, Jefferson Davis Highway; and
b.iii. the impact of such project extension on adjacent residentially zoned property is
mitigated through increased buffer, walls or other site or building design improvements as approved at time of plan review; c. Project has a minimum of 100 feet of contiguous frontage along Jefferson Davis Highway; d. Project size is no less than 3 acres and no more than 10 acres, provided that projects of 1.5
acres shall be permitted if located at the intersection of a local road with Jefferson Davis
Highway;
Page 212 of 367
e. Minimum density is 15 dwelling units per acre; f. In addition to buffers required by Table.19.1-263.A.1.b., where use is located adjacent to an
occupied C or I property outside of project, a buffer shall be provided between use and the
adjacent property as required between the applicable C or I district and a R-MF zoning district; g. Project meets Northern Jefferson Davis Highway Design District (NJDHDD) standards as identified in Sec. 19.1-379 except as otherwise stated within this subsection; h. For projects containing less than 6 acres, buildings shall be a minimum of 3 stories and a
maximum of 4 stories. For projects 6 acres or more, buildings shall be a minimum of 3 stories
and a maximum of 6 stories. In no case shall the height of a building exceed 3 stories or 40 feet within 100 feet of MH or R districts; i. The greater of 50 square feet per residential unit or 10 percent of total project area shall be provided as hardscaped or landscaped common area. Up to 50 percent of required common
area may include rooftop garden space where such space is commonly accessible to, and
provides elements designed to facilitate social and activity space for, residents; j. At least 50 percent of residential units located above ground floor shall have a usable balcony consisting of a minimum area of 5 feet by 8 feet. Through the utilization of up to two of the below, the percentage of balconies required may be reduced to no less than 30 percent of
residential units located above ground floor as provided below:
i. 10 percent reduction for the inclusion of commonly shared internal space a minimum of 20 square feet per residential unit in development with amenities as deemed appropriate at time of plan review for the social and recreational activity of residents. Such areas may also include space intended to serve the educational
and occupational needs of residents but shall be exclusive of any area utilized for
leasing, maintenance or overall management of the development; ii. 10 percent reduction where project common area is increased by 10 percent and there is the inclusion of outdoor amenities and facilities, for active or passive recreation as deemed appropriate at time of plan review for residents such as
playground, pool, outdoor kitchen with patio, patio with furniture, gazebo, walking
trails, fitness stations or similar; or iii. 10 percent reduction for the provision of rooftop common area, inclusive of required common area, a minimum of 20 square feet per residential unit in development for social and recreational activity of the residents;
At time of plan review, the director of planning may provide proportional adjustment to the percentages of required balconies where determined that elements proposed in i, ii, and iii above are included in combination at less that the provided standards, but in no case shall such adjustment be reduced to less than 30 percent of residential units located above ground
floor having the required balconies.
j.k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings containing multifamily units shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements
shall be included such as, but not limited to, wall offsets, balconies, terraces, articulation of
doors and windows, sculptural or textural relief of facades, banding and patterning of masonry, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings may be used tothat achieve desired design;
Page 213 of 367
k.l. The first floor of a building directly fronting Jefferson Davis Highway shall meet applicable commercial building code requirements so as to provide for flexibility to accommodate either
commercial or residential uses. The first floor of a building directly fronting a road shall be
on grade with such roadadjacent pedestrian walkway and have a minimum of 12 foot ceilings, or a higher standard if required by commercial building code, where fronting Jefferson Davis Highway. This is not intended to preclude the use of an interior elevated floor design for residential uses to provide privacy;
l.m. In addition to requirements of the NJDHDD, architecture for buildings containing
dwellings shall employ masonry at least to top of first floor on all facades visible from a road; m.n. Commercial uses in the project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned;
n.o.Views of parking areas shall be minimized from public rights of way and/or single family
residential properties via a building, landscaping, architectural walls and/or decorative fencing; and o.p.Administrative site plan review times shall be in accordance with Sec.19.1-30 with the exception that initial review for such projects shall not be acted upon any sooner than 21 days
from the latter of the date of required sign posting or written notification sent.
OOO Sec. 19-.1-378. Zoning Districts and Area of Applicability.
OOO C. Other Required Conditions.
OOO
11. Deck Parking. Deck parking structures shall have permitted residential, commercial or office
uses located along the ground floor or be located behind another building located on the lot. OOO Sec. 19.1-379. Required Conditions Northern Jefferson Davis Highway Design District.
OOO C. Other Required Conditions.
11. Deck Parking. Deck parking structures shall have permitted residential, commercial or office
uses located along the ground floor or be located behind another building located on the lot.
(2) That this ordinance shall become effective immediately after adoption.
1928:117732.1
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20PJ0119
Code Amendment Relative to Route 1
Residential Overlay And Northern Jefferson
Davis Highway Design District Development
Standards
Page 215 of 367
Proposal
Adjust Route 1 Residential Overlay standards
Expand permitted depth of development
Permit reduction in percentage of balconies
Architectural Enhancements
Ordinance clean-up
Page 216 of 367
Increase Potential
Depth for Use of
Multifamily
➢Current: Multifamily use located within 500 feet of Jefferson Davis Highway
➢Proposed: Permit to extend to 800 feet
➢Principal building and use fronting JD
➢No more than 50% of units beyond 500 feet
➢Minimize impact upon adjacent development
R-7
C-3
R-7
C-5
I-1
I-2
R-7
R-MF
C-5
C-5
MH-1
I-1
R-MF
C-5
C-3
MH-1
C-5
C-5
R-12
C-3
C-3
R-9
I-3
VirginiaPage 217 of 367
Overlay Change
Current: 50% of units must have balcony
Proposed: Allow reduction of balconies to no less than 30% of units
I.10% reduction through provision of 20 s/f per unit of internal common area
II.10% reduction through provision of additional 10% of common area and such area has enhanced facilities
III.10% reduction for the provision of up to 20 s/f per unit of rooftop common area with enhanced facilities
Permit proportional adjustment of balcony percentages by the director of planning where elements proposed above are included in combination at less that the provided standards
Page 218 of 367
Other Changes
Enhancement of architecture:
Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings containing multifamily units shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements shall be included such as, but not limited to, wall offsets, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, banding and patterning of masonry, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings that achieve desired design
Clean-up Error
Current: With last revision the deck parking provisions were inadvertently included under 19.1-378. It should have been under 19.1-379.
Proposed: Remove from 19.1-378 and make correction to deck parking provision under 19.1-379.C.11
Page 219 of 367
Recommendation
Following a Public Hearing
Adopt Code Amendment
Page 220 of 367
Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 20SN0552
APPLICANTS: Ashley M. McGarry and Aaron R. Litt
CHESTERFIELD COUNTY, VIRGINIA
MIDLOTHIAN DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
4.1 Acres – 1504 Black Heath Road
Board of Supervisors (BOS) Hearing:
DECEMBER 16, 2020
BOS Time Remaining:
365 DAYS
Applicants’ Contact:
AARON R. LITT (703-568-5989)
Planning Department Case Manager:
TYLER WALTER (804-318-8893)
REQUEST
Conditional use to permit a farm use (keeping of miniature horses and chickens) in a Residential (R-
15) District. The applicant is requesting to keep two (2) miniature horses and eighteen (18) chickens.
Notes:
A. Conditions may be imposed or the property owner may proffer conditions.
B. Conditions and an exhibit are located in Attachments 1 and 2.
SUMMARY
The keeping of miniature horses and chickens is proposed. The applicant currently keeps six (6)
chickens on the property, which is permitted as a restricted use in a Residential (R-15) District.
RECOMMENDATION
PLANNING
COMMISSION
APPROVAL
STAFF
PLANNING – APPROVAL
• As conditioned, the use should be compatible with surrounding uses
• Similar requests have been approved with no known adverse impacts
Page 221 of 367
2 20SN0552-2020DEC16-BOS-RPT
Page 222 of 367
3 20SN0552-2020DEC16-BOS-RPT
Comprehensive Plan
Classification: SUBURBAN RESIDENTIAL II
The designation suggests the property is appropriate for residential use of 2.0 to 4.0 dwelling units per
acre.
Surrounding Land Uses and Development
Olde Coalmine
Rd.
Single family uses
– Windsor Forest
Subdivision
Black Heath
Rd.
Single family uses –
Olde Coach Village
Page 223 of 367
4 20SN0552-2020DEC16-BOS-RPT
PLANNING
Staff Contact: Tyler Walter (804-318-8893) waltert@chesterfield.gov
Proposal
The applicants are proposing to keep two (2) miniature horses and eighteen (18) chickens on the
property. Presently, the subject property is primarily wooded with a single-family dwelling located
near the center of the 4.1-acre property. Six (6) chickens are currently kept on the property, which
is a use permitted with restrictions in the Residential (R-15) District. The applicants are proposing to
clear a portion of the rear yard where they will construct fencing, build accessory structures, and
establish a grazing area for the keeping of the miniature horses and chickens.
A farm use in a Residential District, regardless of the property’s size, is limited to the keeping of up
to six (6) chickens and requires a conditional use for other types of farm animals to include horses
and additional chickens. The keeping of horses is a use first permitted as a farm use on a property
with three (3) or more acres in an Agricultural (A) zoning district. Therefore, approval of a conditional
use is required to permit the keeping of two (2) miniature horses and the additional chickens on the
subject property.
The following table provides an overview of conditions recommended by staff to minimize the
potential impacts of the use on adjacent property owners.
General Overview
Requirements Details
Use Limited to the keeping of two (2) miniature horses and eighteen (18)
chickens.
Condition 1
Ownership Limited to the applicants.
Condition 2
Time Limitation Limited to five (5) years.
Condition 3
Conceptual Plan Area shall generally conform to layout depicted in Conceptual Plan
(Exhibit A).
Condition 4, Attachment 2
Tree Preservation Area
Seventy-five (75) foot tree preservation area adjoining the rear
property line, twenty-five (25) tree preservation areas along the side
property lines.
Condition 5
Commercial Activity Commercial activity, such as breeding or sale of animals, shall not be
permitted.
Condition 6
Animal Waste
Areas associated with the keeping of horses and chickens shall be
cleaned and made free of waste on a regular basis.
Condition 7
Keeping of Chickens
No roosters permitted, no on-site slaughtering of chickens, chicken
coop to be located inside of rear yard.
Condition 8
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5 20SN0552-2020DEC16-BOS-RPT
Fencing
Fence shall be constructed in rear yard to contain miniature horses
and chickens.
Condition 9
Grazing Area
Maintenance
Operation of internal combustion-powered equipment limited to the
hours of 7:00 a.m. to 9:00 p.m. daily.
Condition 10
Given the size of the request property, and if maintained as outlined in the recommended
conditions, the use should not adversely affect area residential uses. In addition, the keeping of
horses and chickens has been approved in other residential areas on similarly large parcels with no
apparent adverse impact.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Midlothian Fire Station, Company Number 5
EMS Facility The Forest View Volunteer Rescue Squad
This request will have minimal impact on Fire and EMS.
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov
Geography
The subject property drains from northeast to southwest into an existing storm sewer system within
the Olde Coach Village subdivision. The storm sewer system discharges into an existing pond and
then into an unnamed tributary of Falling Creek. The entire property is located within the Falling
Creek Watershed.
Erosion and Sediment Control
If greater than 2,500 square feet of total land disturbance will occur as a result of any proposed land
clearing, improvements or modifications, a land disturbance permit will be required.
Stormwater Management
If greater than 2,500 square feet will be disturbed with any proposed improvements, including
any changes to the land cover, the project will be subject to the Part IIB technical criteria of the
Virginia Stormwater Management Program Regulations for water quality and water quantity.
Page 225 of 367
6 20SN0552-2020DEC16-BOS-RPT
UTILITIES
Staff Contact: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type Currently Serviced Size of Closest
Existing Lines
Connection
Required by County
Code
Water No N/A Yes
Wastewater No N/A Yes
Additional Utility Comments:
The subject property is located within the mandatory water and wastewater connection area for
new residential development. For the subject property, connection would be required if a public
water and wastewater line were within 200 feet of the property. The existing residential structure
is served by a private well and septic system. Public water and wastewater lines are not available
to the subject property.
This request to allow farm animals on the subject property will not impact the public water and
wastewater systems.
The Utilities Department supports this case.
COUNTY TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamst@chesterfield.gov
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
This request will not impact these facilities.
Page 226 of 367
7 20SN0552-2020DEC16-BOS-RPT
CASE HISTORY
Applicant Submittals
10/21/2019 Application submitted.
3/12/2020 Application resubmitted to specify anticipated animals on subject property.
8/25/2020 Application resubmitted to finalize number of animals on subject property.
Planning Commission
11/17/2020 Citizen Comments:
One (1) citizen attended the meeting in-person in opposition to the request.
The citizen’s concerned focused on the smell that could come from the
applicant having chickens and horses on the subject property.
Commission Discussion:
Mr. Petroski acknowledged the citizen comment in opposition to the request
and noted that there was an anonymous complaint with concerns about the
request regarding odors that could come from the use. Mr. Petroski felt that
with a 25-foot tree preservation area on the side yards, and a 75-foot tree
preservation area in the rear yard that the anticipated impact would be
minimized. Mr. Petroski also noted that the applicant had worked with staff
to compromise on the number of animals on the subject property, as the
original request sought more animals than the existing proposal.
Action – APPROVAL SUBJECT TO CONDITIONS IN ATTACHMENT 1.
Motion: Petroski Second: Sloan
AYES: Freye, Sloan, Hylton, Owens, and Petroski
The Board of Supervisors on Wednesday, December 16, 2020, beginning at 6:00 p.m., will
consider this request.
Page 227 of 367
8 20SN0552-2020DEC16-BOS-RPT
ATTACHMENT 1
CONDITIONS
Note: The following conditions are recommended by both the Planning Commission and Staff.
1. Use. This conditional use approval shall be for a farm use, which shall be limited to the
keeping of a maximum of two (2) miniature horses and eighteen (18) chickens. (P)
2. Ownership. This Conditional Use approval shall be granted exclusively to Ashley M.
McGarry and Aaron R. Litt and shall not be transferable nor run with the land. (P)
3. Time Limitation. The Conditional Use shall be granted for a period of five (5) years from
the date of approval. (P)
4. Conceptual Plan. The proposed site layout, depicting tree preservation areas shall
generally conform to the layout as shown on Exhibit A. (P)
5. Tree Preservation Areas. Tree preservation areas shall be maintained with existing trees
and shrubs. Fencing, grazing areas, structures, and animals shall be prohibited from the
following tree preservation areas:
a. A seventy-five (75) foot tree preservation area shall be maintained along the
western perimeter (rear yard) of the Property.
b. A twenty-five (25) foot tree preservation area shall be maintained along the
northern and southern perimeters (side yard) of the Property. (P)
6. Commercial Activity. No commercial activity, such as the breeding or sale of animals,
shall be permitted in conjunction with this use. (P)
7. Animal Waste. All areas associated with the keeping of horses and chickens shall be
cleaned and made free of waste on a regular basis. Waste shall be disposed of in an
appropriate disposal container that is periodically removed from the site. In addition,
the property owner shall employ a means of eliminating any odor problems and
propagation of insects. (P)
8. Keeping of Chickens.
a. Keeping of roosters shall be prohibited.
b. Slaughtering of chickens does not occur on-site.
c. Building and attached outside run areas are located in the rear yard. (P)
9. Fencing. A fence shall be constructed to contain miniature horses and chickens within
the rear yard of the property. No animals shall be permitted to graze outside of the
fenced areas. (P)
10. Maintenance of Grazing Area. Operation of tractors, combines, or other internal
combustion-powered equipment shall be limited to the hours of 7:00 a.m. to 9:00 p.m
daily. (P)
Page 228 of 367
9 20SN0552-2020DEC16-BOS-RPT
ATTACHMENT 2
EXHIBIT A: CONCEPTUAL PLAN
Page 229 of 367
20SN0552
Midlothian District
Ashley M. McGarry and Aaron R. Litt
Conditional use to permit a farm (keeping of two
(2) miniature horses and eighteen (18) chickens) in
a Residential (R-15) District.
Case 20SN0552 in the Midlothian District is a request by
Ashley M. McGarry and Aaron R. Litt for Conditional use
to permit a farm (keeping of two (2) miniature horses and
eighteen (18) chickens) in a Residential (R-15) District.
1
Page 230 of 367
Overview
Requesting two (2) mini horses and eighteen (18) chickens
Applicants currently have six (6) chickens
As conditioned, the anticipated impact should not adversely affect the area residential uses, staff is supportive of the request
20SN0552
The applicants are proposing to keep two (2) miniature horses and
eighteen (18) chickens on the property. Presently, the subject property
is wooded with a single-family dwelling located near the center of the
4.1-acre property. Six (6) chickens are currently kept on the property,
which is a use permitted with restrictions in a Residential District. For
the additional chickens and horses, Conditional Use is required.
Staff is recommending 10 conditions, listed in Attachment 1 of your
staff report. This includes use and ownership limitations, a five-year
time limit, a conceptual plan, tree preservation areas, prohibiting
commercial activity, and the conditions pertaining to the keeping and
maintenance of the chickens and horses.
Given the size of the request property (4.1 acres), and if maintained as
outlined in the recommended conditions, the use should not adversely
affect area residential uses. In addition, the keeping of horses and
chickens has been approved in other residential areas on similarly
large parcels with no apparent adverse impact.
2
Page 231 of 367
20SN0552
The subject property is located at 1504 Black Heath
Road, situated between the Olde Coach Village and
Windsor Forest subdivisions. It is surrounded by single-
family residential, with R-12 and R-15 zoning
designations.
3
Page 232 of 367
4
INSERT AERIAL PHOTO HERE
REMOVE THIS TEXT
20SN0552
This is an aerial view of the subject property. The
applicants currently have a 25-foot by 20-foot chicken
coop in the rear yard of their property for the six (6)
chickens on site. The applicants intend to expand the
coop for the additional chickens. The horses will be
kept in a fenced area in the rear yard of the subject
property, provided that the horses are not within 75-
feet of the rear property line and 25-feet of the side
property lines.
Page 233 of 367
5
20SN0552
This is a view of the subject property taken last year
from the front yard and from the street. All keeping of
the chickens and miniature horses would occur in the
rear yard of the subject property.
Page 234 of 367
6
20SN0552
Not to scale
This is a conceptual plan depicting the areas where the
chickens and miniature horses will be kept, and where
the tree preservation area is located. The intent of the
tree preservation area is to minimize the view of the
horses and chickens from adjacent property owners.
Page 235 of 367
7
Conditions
20SN0552
Limited to two (2) mini horses, eighteen (18) chickens
Limited to the applicants for a five (5) year time limit
Area shall generally conform to Conceptual Plan
Tree preservation area along property line
No commercial activity
Animal waste regularly disposed
No roosters, no on-site slaughtering of chickens, fencing to be constructed to contain horses and chickens
Operation of farming equipment limited to the hours of 7:00 a.m. and 9:00 p.m. daily
With this request, staff recommends ten (10) conditions
as outlined in Attachment 1 of your staff report. These
conditions include limiting the number of animals to
two (2) miniature horses and eighteen (18) chickens,
as well as limiting the use for a five (5) year period.
The areas for the keeping of the chickens and
miniature horses is to generally conform to the
Conceptual Plan (Exhibit A in Attachment 2 of your
staff report). Along the property line, a tree
preservation area shall be preserved (75-foot rear
yard preservation area, 25-foot side yard preservation
area). The use on the subject property shall have no
commercial activity, and animal waste shall be
regularly disposed of.
Conditions specifically related to the keeping of the
animals include not having roosters, no on-site
Page 236 of 367
slaughtering of the chickens, and keeping the horses and
chickens within a fenced area. Additionally the operation of
any farming equipment shall be limited to the hours of 7:00
a.m. and 9:00 p.m. daily.
7
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8
Recommend Approval
20SN0552
As conditioned, the use should be compatible with
surrounding uses
Similar requests have been approved with no known
adverse impacts
Staff recommends approval of this request. As
conditioned, the use should be compatible with the
surrounding land uses. Additionally, similar requests
in the past have been approved with no known
adverse impacts.
At the Planning Commission’s November 17, 2020
hearing, the Commission unanimously recommend
approval for Case 20SN0552 subject to the conditions
in your staff report.
Page 238 of 367
20SN0552
Thank you.
9
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 20SN0585
APPLICANT: Deerhill Properties, LLC
CHESTERFIELD COUNTY, VIRGINIA
CLOVER HILL DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
5.6 Acres – 12419, 12501 Genito Road
Board of Supervisors (BOS) Public Hearing:
DECEMBER 16, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Agent:
ANDREW SCHERZER (804-794-0571)
Applicant’s Contact:
ROY FRIDLEY (804-598-9351)
Planning Department Case Manager:
JOSH GILLESPIE (804-796-7192)
REQUEST
Rezoning from Agricultural (A) to General Industrial (I-2) with proffered conditions addressing access,
screening, site elements and hours of operation.
Notes:
A. The only condition that may be imposed is a buffer condition. The applicant may proffer conditions.
B. Proffered conditions and a concept plan are located in Attachments 1 and 2.
SUMMARY
A contractor’s office with outdoor storage currently operates on the property. Existing zoning approval
for a conditional use (Case 81SN0063) permits this use with a single access to Genito Road. The
applicant proposes modifications to the site to incorporate the property into a planned development
known as Genito Industrial Park, located to the east.
Permitted uses will continue to allow a contractor’s office, shop and storage yard, as well as outdoor
storage (as a restricted use) and those uses permitted by-right and with restrictions in the Light
Industrial (I-1) District. Proffered conditions would prohibit access to Genito Road and establish
internal access to the site from the east; provide enhanced screening and a buffer on Genito Road;
limit hours of operation; establish architectural standards for structures; and require a site plan
submittal that is consistent with the conceptual site layout (Exhibit A) within 90 days of approval.
RECOMMENDATION
PLANNING
COMMISSION
(11/17/20)
APPROVAL
STAFF
APPROVAL
• Given the use limitations and conditions ensuring enhanced screening,
quality architectural design and materials, limited hours of operation and
compatibility with area development, the proposed zoning and land use
are appropriate.
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2 20SN0585-2020DEC16-BOS-RPT
• Shared access will be established with a new internal access with planned
development to the east.
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3 20SN0585-2020DEC16-BOS-RPT
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4 20SN0585-2020DEC16-BOS-RPT
Comprehensive Plan
Classification: CORPORATE OFFICE/RESEARCH & DEVELOPMENT/LIGHT INDUSTRIAL
Surrounding Land Uses and Development
Light Industrial
Warbro
Road
Southside Speedway
Corporate office, research, laboratories and light manufacturing and assembly uses that are
generally dependent upon raw materials first processed elsewhere. The uses are located
completely within an enclosed building. Moderate industrial uses when designed, located and/or
oriented to ensure compatibility with less intense uses; and are of a nature that has a similar
impact as light manufacturing/research and development uses.
Genito
Road
General Industrial –
Clover Hill Industrial Park
Residential – South
Ridge Subdivision
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5 20SN0585-2020DEC16-BOS-RPT
PLANNING
Staff Contact: Josh Gillespie (804-796-7122) gillespiejo@chesterfield.gov
Zoning History
Case Number Request
81SN0063
Approved
(7/1981)
Conditional use to permit a contractor’s office and storage yard in an
Agricultural (A) District. Conditions were established as follows:
• Hours of operation between 8:00 a.m. and 5:00 p.m. Monday through
Saturday with no Sunday operation
• Maintenance of buffers along Genito Road and the eastern property line
• Screening the outside storage area from view of Genito Road
• Building with subdued colors
• One sign, not to exceed eight (8) square feet in area of subdued colors
and neither luminous nor illuminated
• Right of way dedication and construction of additional roadway
03SN0315
Approved
(1/2004)
On property adjoining the subject parcels, rezoning from Agricultural (A) to Light
Industrial (I-1) with Conditional Use to permit commercial uses and outside
storage. Condition 5 established future coordinated access.
• Direct vehicular access to Genito Road limited to one (1) entrance/exit
• Provide an access easement to the parcel with Tax ID 737-687-1924
• Development standards for building materials, roadside perimeter
landscaping, lighting and screening of outdoor storage
06SN0299
Approved
(8/2006)
On property adjoining the subject parcels, rezoning from Agricultural (A) to Light
Industrial (I-1) with Conditional Use to permit commercial uses and outside
storage. Condition 3 established future coordinated access.
• Direct vehicular access to Genito Road limited to two (2) entrances/exits:
the westernmost access aligned with the existing crossover on Genito
Road that serves South Ridge Drive, the second access shall be generally
located midway between South Ridge Drive and Shiloh Church Road
• Provide an access easement to the parcel with Tax ID 737-687-3752
• Development standards for building sizes, materials, roadside perimeter
landscaping, lighting and screening of outdoor storage
Proposal
A contractor’s office with outdoor storage currently operates on the property. Existing zoning
approval (Case 81SN0063) permits this use with a single access to Genito Road. As part of this
zoning approval, a fifty (50) foot buffer was required along the eastern property line, then
adjoining vacant agriculturally zoned property. The buffer on the subject parcels was erroneously
removed when the properties to the east were graded in 2019 for the approved development of
Genito Industrial Park. This resulted in a zoning violation. Rezoning the property would remove
this buffer requirement and replace it with new screening measures for outdoor storage areas.
The applicant proposes to integrate the property into an approved industrial development to the
east, known as Genito Industrial Park (Site Plan 17PR0260).
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6 20SN0585-2020DEC16-BOS-RPT
The initial phase of development for Genito Industrial Park will allow the request properties to
generally be redeveloped as shown on the Conceptual Site Layout, Exhibit A (Attachment 2).
Vehicular access from Genito Road will be removed, allowing for enhanced screening measures
to be installed within a variable width setback and fifty (50) foot buffer. A new internal access
road will be constructed to the east, utilizing an access to be constructed with the first phase of
development in the Genito Industrial Park. Outside storage areas will remain on the property,
with a requirement that they continued to be screen with using berms, a vegetated buffer within
a variable width setback, opaque fencing and/or a combination of these features. An updated
site plan will be submitted ninety (90) days after zoning approval.
Uses
The applicant’s proposal will continue to permit the existing contractor’s office, shop and storage
yard, as well as outdoor storage (as a restricted use) and those uses permitted by-right and with
restrictions in the Light Industrial (I-1) District. A contractor’s office, shop, and storage yard is a
use first permitted by right in the General Industrial (1-2) District.
Since the property’s original zoning approval, area properties have been rezoned for Light
Industrial (I-1) and General Industrial (I-2) uses to the east, west and south. Adjoining properties
have been developed with a mix of light and moderate industrial uses, including outside storage.
Development Standards
In addition to the Emerging Growth Design District standards that apply to the property, the
following chart provides an overview of the development’s design standards proffered by the
applicant:
General Overview
Requirements Details
Access • No direct vehicular access to Genito Road
Proffered Condition 2
Uses
• Uses permitted by right or with restrictions in the Light
Industrial (I-1) District
• Contractor’s office, shop, and storage yard
• Outside storage, as restricted in the I-1 District
Zoning Ordinance & Proffered Condition 3
Conceptual Plan
• Site layout plan for setbacks, outside storage areas, and main
internal circulation path
• Locations for outdoor storage and crane equipment areas
Proffered Condition 4, Attachment 2
Lighting, Building
Size, Architecture &
Materials
• Lights maximum twenty (20) feet height
• Maximum building size of 30,000 square feet
• Building materials within 200 feet of Genito Road to be
masonry (brick, stone veneer)
• Building materials not within 200 feet of Genito Road to be
masonry for the first eight (8) feet above ground level
• Alternative building materials may be used when views from
Genito Road are fully screened
Proffered Conditions 5, 6 & 7
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7 20SN0585-2020DEC16-BOS-RPT
Screening
• Outdoor storage shall be screened from view of Genito Road
and the first 300 feet of the property to the east using berms, a
vegetated buffer of 50 feet within a variable width seventy (70)
to eighty-five (85) feet setback, opaque fencing and/or
combination of these features
Proffered Condition 8
Site Plan
• A new site plan, incorporating both subject properties, shall be
submitted within ninety (90) days of any zoning action(s) by
the Board of Supervisors
Hours of Operation
• Monday through Saturday: 6:30 a.m. to 9:00 p.m.
• No Sunday operation
• Cranes lowered to night position at a maximum of eighty (80)
feet above ground during non-operational hours
Proffered Condition 10
Storage Equipment
(Crane)
• Maximum of three (3) active operational outdoor cranes shall
be allowed on site
Proffered Condition 11
Staff finds that the applicant’s request is compatible with existing and planned industrial
development adjoining the property. The proposed uses are consistent with light and moderate
industrial uses specified by the Corporate Office / Research & Development / Light Industrial land
use designation. Proffered conditions would establish a quality layout with architectural design and
building materials that ensure compatibility with area development. Lastly, coordinated
development with the planned Genito Industrial Park, enhanced buffers and screening from Genito
Road, and conditions limiting hours of operation and maximum building size would minimize
impacts of outdoor storage use on surrounding properties. For these reasons, staff supports this
request.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804-751-4461) adamsst@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. This request
will not limit development to a specific land use; therefore, it is difficult to anticipate traffic
generation. Based on light industrial trip rates for 5.6 acres, the development could generate
approximately 230 average daily trips (ADT). Traffic generated by development of the property
will be initially distributed to Genito Road, which had a 2018 VDOT traffic count of 15,800 vehicles
per day. The applicant has proffered no direct vehicular access from the property to Genito Road
(Proffered Condition 2). Access will be provided through the adjacent zoned I-1 (Light Industrial)
property owned by the applicant. Staff supports the request.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Swift Creek Station, Company Number 16
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8 20SN0585-2020DEC16-BOS-RPT
EMS Facility The Swift Creek Station, Company Number 16
Additional Fire and EMS Comments
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
PARKS AND RECREATION
Staff Contact: Janit Llewellyn (804-751-4482) llewellynja@chesterfield.gov
Mission
The County supports a high-quality park system to provide residents and visitors with equitable
access to active and passive recreation opportunities.
Public Facilities Plan
The Bikeways and Trails Chapter of the Comprehensive Plan recommends the provision of
pedestrian/bicycle facilities along all routes shown on the Plan and connections from these routes
and existing pedestrian/bicycle facilities to adjacent developments. The Plan recommends a route
along Genito Road, the northern boundary of the applicant’s project.
UTILITIES
Staff Contact: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov
Water and Wastewater Systems
Currently
Serviced?
Size of Existing Line Connection Required by County Code?
Water No 16”, 8” Yes
Wastewater No 8” Yes
Additional Information:
The subject property is located within the mandatory water and wastewater connection areas for
new non-residential development.
There are existing structures on the subject property that are not connected to the public water
and wastewater systems. The applicant has proffered connection to the public water and
wastewater systems for future buildings.
A 16” public water line is located along Genito Road; an 8” public water line is located at the
northwest corner of the subject property. An 8” public wastewater line is located along the
western property line of the subject property.
The Utilities Department supports this case.
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10 20SN0585-2020DEC16-BOS-RPT
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov
Geography
Approximate seventy (70) percent of the subject properties generally drain south onto the
adjacent property where runoff is collected and discharged into a tributary of Nuttree Creek,
which ultimately drains into Swift Creek. The remaining portion of the properties drains north
into the existing storm sewer system along Genito Road. Both properties are located within the
Lower Swift Creek Watershed.
Site Plan
To address outstanding erosion and sediment control and stormwater compliance issues, an
updated site plan for both properties must be submitted to Chesterfield County within ninety
(90) days of any action by the Board of Supervisors. The applicant has offered Proffered
Condition 9 to address this issue.
Stormwater Management
The development of the subject properties will be subject to the Part IIB technical criteria of the
Virginia Stormwater Management Program Regulations (VSMP) Regulations for water quality and
quantity.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
This request will not impact these facilities.
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11 20SN0585-2020DEC16-BOS-RPT
CASE HISTORY
Applicant Submittals
3/4/20 Application
3/10/20 Zoning exhibit and proffered conditions
8/3/20 Proffered conditions
8/1/20 Zoning exhibit plan
9/15/20 Proffered conditions, conceptual plan and overall phasing exhibit for Genito
Industrial Park
10/30/20 Proffered conditions
11/13/20 Proffered conditions
Community Meeting
10/14/20 Issues Discussed:
• Views from the South Ridge subdivision and Genito Road
• Increase in traffic volume and heavy vehicles
• Buffers along Genito Road
• Genito Road streetscape
• Development plan details for architecture, landscaping and lighting
Planning Commission Meeting
11/17/20 Citizen Comments:
No one spoke to this request
Commission Discussion:
There was no discussion.
Recommendation – APPROVAL
Motion: Petroski Second: Owens
AYES: Freye, Sloan, Hylton, Owens and Petroski
The Board of Supervisors on Wednesday, December 16, 2020, beginning at 6:30 p.m., will
consider this request.
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12 20SN0585-2020DEC16-BOS-RPT
ATTACHMENT 1
PROFFERED CONDITIONS
(November 13, 2020)
Note:
Both the Planning Commission and staff recommend acceptance of the following proffered
conditions, as offered by the applicant.
1. Utilities. Public water and wastewater shall be used. (U)
2. Access. There shall be no direct vehicular access from the property to Genito Road. (T)
3. Uses. Permitted uses shall be limited to the following:
a. Uses permitted by right or with restrictions in the Light Industrial (I-1) District
b. Contractor’s office, shop, and storage yard
c. Outside storage consistent with the restrictions in the I-2 District. (P)
4. Conceptual Plan. The development of the property shall generally conform to the
Conceptual Plan titled Zoning Exhibit Plan, last revised August 6, 2020, with respect to the
location of the variable width setback, outside storage areas and main internal circulation
path. The location, type and quantity of equipment and cranes is subject to change based
on daily operational needs but shall stay within the designated areas for outside storage.
(P)
5. Lights. Freestanding light fixtures shall not exceed a height of twenty (20) feet measured
from the top of curb. (P)
6. Building Size. No newly constructed building shall exceed 30,000 gross square feet in area.
(P)
7. Architectural Treatment. In addition to the architectural requirements of the Zoning
Ordinance, the following standards shall apply for newly constructed buildings:
a. The building exterior (all sides) of any building within 200 feet of the ultimate right
of way of Genito Road shall be constructed of brick, decorative masonry, or stone
finish. This shall not preclude decorative accents or trims of alternate materials
(i.e. EIFS, precast concrete, etc.) subject to the review and approval of the Planning
Department at the time of site plan approval.
b. The building exterior of any building located farther than 200 feet of the ultimate
right of way of Genito Road shall be constructed of metal with a concrete masonry
unit (CMU), brick, or E.F.I.S. finish on the front elevation for a height of eight (8)
feet measured from ground elevation (excluding openings for doors, windows or
similar features).
c. Any building exterior that is deemed to be adequately screened due to, but not
limited to, topography, vegetation or similar features shall not be required to be
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13 20SN0585-2020DEC16-BOS-RPT
constructed of the above materials provided the architectural treatment of the
building otherwise complies with the Zoning Ordinance. (P)
8. Screening. The outside storage area shall be screened from view of Genito Road and the
first 300 feet of Tax Parcel 737-687-4811. A phasing plan for screening mechanisms shall
be submitted for approval in conjunction with final site plan review. Screening shall be
accomplished by the following:
a. A variable width setback, ranging from seventy (70) feet to eighty-five (85) feet,
along Genito Road. Within this setback, a fifty-foot (50’) buffer shall be provided
by existing vegetation and additional landscaping in accordance with the Zoning
Ordinance requirements for fifty (50) foot buffers. Additional screening shall be
accomplished through a berm and either added landscaping or a fence, or a
combination thereof. The exact location and design shall be determined in
conjunction with final site plan approval.
b. A durable opaque ten (10) foot fence and/or building/structure shall be used for
screening purposes between Tax Parcels 737-687-3752 (the subject property) and
737-687-4811 (the adjacent property). The exact location and design shall be
determined in conjunction with final site plan approval. (P)
9. Site Plan. A new site plan, incorporating both subject properties, shall be submitted within
90 days of any zoning action(s) by the Board of Supervisors. (P)
10. Hours of Operation. Operation shall be confined to the hours between 6:30 am and 9:00
pm, Monday through Saturday. No Sunday operation shall be permitted. During non-
operational hours, cranes shall be lowered to night position at a maximum of eighty (80)
feet. (P)
11. Storage Equipment. A maximum of three (3) active operational outdoor cranes shall be
allowed on site. (P)
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ATTACHMENT 2
EXHIBIT A, CONCEPTUAL SITE LAYOUT
ZONING EXHIBIT PLAN
(August 6, 2020)
Page 256 of 367
20SN0585
Clover Hill District
Deerhill Properties, LLC
Rezoning from Agricultural (A) to General Industrial
(I-2) District.
20SN0585
Case 20SN0585 is a request in the Clover Hill magisterial district to rezone
5.8 acres from the Agricultural (A) District to the General Industrial (I-2)
District with conditions limiting uses and other elements of development.
1
Page 257 of 367
Overview
5.8 acres
Existing zoning Agricultural (A) with a Conditional Use (Case 82SN0063) for contractor’s shop and outdoor storage
Proposed Industrial (I-2)with conditions: permit I-1 uses and limited I-2 uses
Existing uses would continue
Development to be coordinated with adjoining properties to the east
Planning Commission and staff recommend approval
20SN0585
2
Page 258 of 367
20SN0585
20SN0585
The subject parcels are zoned Agricultural (A). Adjoining properties are
zoned Light Industrial (I-1) and General Industrial (I-2). Properties across
Genito Road are zoned General Business (C-5) and Residential (R-7).
3
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4
INSERT AERIAL PHOTO HERE
REMOVE THIS TEXT
20SN0585
Southside
Speedway
Light
Industrial
General Industrial –
Clover Hill Industrial Park
Residential –
South Ridge
Subdivision
20SN0585
Area land uses include the following:
• Light Industrial and Retail. Central Concrete,
Incorporated; Fisher Auto Parts
• General Industrial. Clover Hill Industrial Park
• Residential. South Ridge Subdivision, lots along
Genito Road.
• Commercial Recreation. Southside Speedway
Page 260 of 367
5
INSERT COMP PLAN IMAGE
HERE
REMOVE THIS TEXT
20SN0585
20SN0585
Corporate office, research, laboratories and light manufacturing and
assembly uses that are generally dependent upon raw materials first
processed elsewhere. The uses are located completely within an
enclosed building. Moderate industrial uses when designed, located
and/or oriented to ensure compatibility with less intense uses; and are of
a nature that has a similar impact as light manufacturing/research and
development uses.
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6
20SN0585
20SN0585
Concept Plan, Zoning Exhibit Plan
• Remove direct access point to Genito Road. New
access through the property to the east being
developed as Genito Industrial Park
• Add 20’-30’ depth, berms and vegetation to buffer
along Genito Road
• Existing buildings shown
• All weather driveway for vehicular circulation
through the site
• Some existing outdoor storage will relocate to new
buildings in Genito Industrial Park
• Trailer and equipment staging shown. Maximum of 3
cranes for loading and unloading. Cranes are
lowered to the resting position outside business
hours
Page 262 of 367
• New 10’ tall solid wall to be constructed
• Additional screening planned with development to the east
(Genito Industrial Park) not in the current case
6
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7
Recommend Approval
Use limitations and conditions ensure enhanced screening,
quality architectural design and materials, limited hours of
operation and compatibility with area development
Shared access will be established with a new internal
access with planned development to the east
20SN0585
Approval is recommended.
• Use limitations and conditions ensure enhanced
screening, quality architectural design and materials,
limited hours of operation and compatibility with area
development
•Shared access will be established with a new
internal access with planned development to the
east
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20SN0585
8
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 20SN0587
APPLICANT: Michael W. Atkinson
CHESTERFIELD COUNTY,
VIRGINIA
BERMUDA DISTRICT
STAFF’S ANALYSIS
AND
RECOMMENDATION
2.7 Acres – 12665 Petersburg St
Board of Supervisor’s (BOS) Hearing:
DECEMBER 16, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Contact:
MICHAEL ATKINSON (804-920-6941)
Planning Department Case Manager:
HAROLD ELLIS (804-768-7592)
REQUEST
Conditional use to permit a business (flooring contractor) incidental to a dwelling in Residential (R-
15), Residential (R-7), and Agricultural (A) districts.
Notes: A. Conditions may be imposed or the property owner may proffer conditions
B. Conditions are located in Attachments 1
SUMMARY
The applicant lives on the property and operates a flooring business without the requisite zoning.
Approval of this conditional use would bring the use into compliance with the Ordinance. Current
activities of the flooring business on-site include parking of work-related vehicles, and employees
coming to and from the site daily.
RECOMMENDATION
PLANNING
COMMISSION
DENIAL
STAFF
DENIAL
• The proposed land use is incompatible with the residential use suggested
by the Comprehensive Plan
• Use represents a commercial encroachment within an established
residential neighborhood
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2 20SN0587-2020DEC16-BOS-RPT
SUMMARY OF IDENTIFIED ISSUES
Department Issue
PLANNING
• Vehicles used for work purposes are stored on site
• Employees of the flooring business are on site twice daily
• Staff is unable to adequately gauge impact on community
without a community meeting
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3 20SN0587-2020DEC16-BOS-RPT
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4 20SN0587-2020DEC16-BOS-RPT
Comprehensive Plan
Classification: RESIDENTIAL – 2.5 UNITS/ACRE OR LESS
This designation suggests the property is appropriate for residences, places of worship, schools,
parks, and other similar public and semi-public facilities.
Surrounding Land Uses and Development
Single-family use
- Chester
Petersburg St
Parker Ln
Brook Ln
Single-family use-
- Gay Farms
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5 20SN0587-2020DEC16-BOS-RPT
PLANNING
Staff Contact: Harold Ellis (804-768-7592) ellish@chesterfield.gov
Proposal
The applicant purchased the subject property in 2016 with the intent of using it as a primary dwelling
as well as operate a flooring business, owned by the applicant, which has been in operation since
2012.
In March 2016, The Planning Department received a complaint relative to the parking of commercial
vehicles and operating a business on a residential property. A notice of violation was issued at that
time and the applicant removed the work-related vehicles from the site by April of 2016. In
December 2019, the Community Enhancement Department received an identical complaint, which
is the subject of this request.
Current activities of the flooring business include parking of three (3) work-related vehicles on site,
consisting of three (3) 16-foot panel trucks, with business related materials and equipment, and
three (3) employees, coming to and from the site daily. The employees are on site to park their
personal vehicles (on site) and pick up a work-vehicle in the morning and return it and pick up their
personal vehicles in the evening. These components of the business exceed the ordinance
limitations for a permitted home occupation, requiring a conditional use.
Staff recommends denial of this case. Staff finds that the applicants’ request may adversely impact
adjoining residential properties by allowing a commercial use to encroach into an established
residential area. Should the Board of Supervisor’s approve of this case, the following provides an
overview of conditions recommended by staff to minimize the impact of the use on area properties:
General Overview
Requirements Details
Ownership Limited to the applicant Condition 1
Use Limited to operation of a flooring business
Condition 2
Hours of Operation
• Limited to between 7:30 a.m. and 5:00 p.m.
Monday through Friday
Condition 3
Expansion of use No new building construction to accommodate use
Condition 4
Signage No signage permitted Condition 5
Vehicle Equipment and Parking Limited to areas shown on Exhibit A Condition 6
Landscaping
Six (6) evergreen screening shrubs, similar in species to
Leyland Cypress or Oakland Holly shall be provided and
maintained as generally depicted in Exhibit A
(Attachment 2). The proposed shrubs shall be a
minimum of five (5) feet in height at the time of planting
and shall reach a minimum height of twelve (12) feet at
maturity. Condition 7
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6 20SN0587-2020DEC16-BOS-RPT
The continuation of commercial vehicle, storage on the property as well as having three (3)
employees report to the premises would not be compatible with existing residential development
and permitted land uses. Further, while the applicant is willing to provide additional screening
measures, since a community meeting has not taken place, staff is unable to adequately determine
what other adverse impacts are affecting the community.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804) 748-1037 adamsSt@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
The applicant is requesting a Conditional Use permit to allow a home-based flooring business as
the main office base and to park company vehicles. The proposal has no direct impact to state
right of way. VDOT has no comment at this time.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Chester Fire Station, Company Number 1
EMS Facility The Chester Fire Station, Company Number 1
This request will have minimal impact on Fire and EMS.
UTILITIES
Staff Contact: Randy Phelps (796-7126) phelpsc@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type Currently
Serviced
Size of Closest Existing
Lines
Connection Required by County
Code
Water Yes 6” Yes
Wastewater Yes 8” Yes
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Additional Utility Comments:
The subject property is located within the mandatory water and wastewater connection area for
new residential development. The existing residential structure is connected to the public water
and wastewater systems. The proposed home occupation flooring business will not impact the
public water and wastewater systems.
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) RochetR@chesterfield.gov
Geography
The subject properties drain directly into an unnamed tributary of Ashton Creek. All of the
properties are located within the Ashton Creek Watershed.
Erosion and Sediment Control
If greater than 2,500 square feet of total land disturbance will occur as a result of any proposed
improvements or modifications, a land disturbance permit will be required.
Stormwater Management
If greater than 2,500 square feet will be disturbed with any proposed improvements, the
project will be subject to the Part IIB technical criteria of the Virginia Stormwater Management
Program Regulations for water quality and water quantity.
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) Atonja_allen@ccpsnet.net
PARKS AND RECREATION
Staff Contact: Janit Llewellyn (804-751-4484) LLewellynja@chesterfield.gov
This request will not impact these facilities.
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CASE HISTORY
Applicant Submittals
02/28/2020 Application submitted
Planning Commission
09/15/2020 Commission Discussion:
The Commission noted the following concerns:
• Public comment has been received concerning employees and
vehicles frequenting site, excessive speed of the work-related vehicle
to and from the site, inoperable vehicles on site, lack of screening of
work-related activities, and character of site not maintaining
residential feel
• Deferral to allow time to work through concerns raised and identify
mitigation measures, as well as for further neighbor communication
Recommendation – DEFERRAL TO THE OCTOBER 20, 2020 PLANNING
COMMISSION MEETING.
Motion: Sloan Second: Owens
AYES: Freye, Sloan, Hylton, Owens, and Petroski
10/20/2020 The Planning Commission deferred the application with the applicant’s
consent to allow time for the applicant to host a virtual community meeting.
To date, this meeting has not occurred.
Recommendation – DEFERRAL TO THE NOVEMBER 17, 2020 PLANNING
COMMISSION MEETING.
Motion: Sloan Second: Hylton
AYES: Freye, Sloan, Hylton, Owens, and Petroski
11/17/2020 The Commission agreed with the staff recommendation and unanimously
recommended denial.
Recommendation – DENIAL.
Motion: Sloan Second: Petroski
AYES: Freye, Sloan, Hylton, Owens, and Petroski
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9 20SN0587-2020DEC16-BOS-RPT
ATTACHMENT 1
CONDITIONS
1. Non-transferrable ownership: This conditional use approval shall be granted exclusively
to Michael W. Atkinson, and shall not be transferrable nor run with the land. (P)
2. Use: This conditional use approval shall be limited to the operation of a flooring business,
incidental to a dwelling. (P)
3. Hours of Operation: Operation of the business shall be limited to Monday through
Saturday from 7:30 a.m. to 5:00 p.m. There shall be no weekend operation. (P)
4. Expansion of Use: No new building construction shall be permitted to accommodate this
use. (P)
5. Signage: There shall be no signs identifying the use. (P)
6. Vehicle Equipment and Parking: All vehicles and equipment in association with this use
shall be parked in the area specified on Exhibit A. No more than three (3) work vehicles,
which also may not be more than 16’ in length, shall be parked on site. No other outside
storage shall be permitted outside of this area. A six (6) foot opaque screening fence shall
be maintained to screen the parking area for vehicles and equipment as shown on Exhibit
A (Attachment 2). (P)
7. Landscape Screening. Six (6) evergreen screening shrubs, similar in species to Leyland
Cypress or Oakland Holly shall be provided and maintained as generally depicted in Exhibit
A (Attachment 2). The proposed shrubs shall be a minimum of five (5) feet in height at the
time of planting and shall reach a minimum height of twelve (12) feet at maturity.
(P)
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ATTACHMENT 2
EXHIBIT A
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20SN0587
20SN0587
Bermuda
Michael W. Atkinson
Conditional use to permit a business (flooring
contractor) incidental to a dwelling in a
Residential (R-15), Residential (R-7), and
Agricultural (A) District.
This case is in the Bermuda district, and the applicant, Michael
Atkinson, is requesting a Conditional Use to permit a business, a
flooring business, incidental to a dwelling, on a property zoned R-15,
R-7, and A.
1
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20SN0587
The subject property is located at 12665 Petersburg St. Properties to
the north, east, south and west are zoned for and developed as single-
family uses within the Chester and Gay Farms subdivisions. The
applicant purchased the subject property in 2016 with the intent of using
it as a primary dwelling as well as operate a flooring business, which
has been in operation since 2012.
2
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20SN0587
Site
This is the applicant's property. At the time of application, activities of
the flooring business include parking of three (3) work-related vehicles
on site, consisting of three (3) 16-foot panel trucks, with business
related materials and equipment, and three (3) employees, coming to
and from the site daily. The employees are on site to park their
personal vehicles (on site) and pick up a work-vehicle in the morning
and return it and pick up their personal vehicles in the evening. The
applicant has agreed to make certain site improvements, as detailed
above, including limiting the work vehicle parking area, and screening
them with a fence, as well as additional landscaping so help mitigate
the view.
This case is before the Board because in December of 2019 the
Planning Department received a complaint relative to the parking of
commercial vehicles and operating a business on a residential property.
In reviewing site history, it was noted that a similar complaint was
received by the Planning Department in March 2016. A notice of
violation was issued at that time and the applicant removed the work-
related vehicles from the site by April of 2016.
3
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20SN0587
Planning Commission and Staff
Recommendation
Impacts on adjacent residential development will
continue to be problematic based on current business
operations and equipment
Use represents a commercial encroachment within an
established residential neighborhood
The proposed land use is incompatible with the residential
use suggested by the Comprehensive Plan
Planning Commission and Staff recommend denial
Staff is unable to support the request. It does not appear that impacts
from the business on adjacent and surrounding properties are able to
be mitigated based on how the business currently operates and its
current equipment. Additionally, without a community meeting, staff is
unable to adequately gauge the impact of the business on nearby and
adjacent properties.
Should the Board recommend approval of the request, staff would
recommend conditions which help to mitigate the impact on adjacent
properties and surrounding areas. These conditions are included in the
staff report, and include limitations on hours of operation, limiting the
number of work vehicles on site in quantity and area kept, as well as
additional landscaping.
4
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20SN0587
5
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 21SN0503
APPLICANTS: Harley K. Rich and Jayne L. Rich
CHESTERFIELD COUNTY, VIRGINIA
MATOACA DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
2.9 Acres – 13631 Bundle Road
Board of Supervisors (BOS) Hearing:
DECEMBER 16, 2020
BOS Time Remaining:
365 DAYS
Applicants’ Contacts:
JAYNE L. RICH (804-350-3798)
Planning Department Case Manager:
TYLER WALTER (804-318-8893)
REQUEST
Conditional use to permit a farm use (keeping of horses) in an Agricultural (A) District on property
less than three (3) acres. The applicants are requesting to keep two (2) horses.
Notes:
A. Conditions may be imposed or the property owner may proffer conditions.
B. Conditions are located in Attachment 1.
SUMMARY
The keeping of horses is requested. A farm with a minimum of three (3) acres in an Agricultural (A)
District permits the keeping of horses by-right. The subject property, being less than three (3) acres,
requires conditional use to permit the keeping of horses.
RECOMMENDATION
PLANNING
COMMISSION
APPROVAL
STAFF
PLANNING – APPROVAL
• As conditioned, the use should be compatible with surrounding uses
• Similar requests have been approved with no known adverse impacts
• The Comprehensive Plan suggests a mix of agricultural and residential
uses are appropriate in the area
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2 21SN0503-2020DEC16-BOS-RPT
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3 21SN0503-2020DEC16-BOS-RPT
Comprehensive Plan
Classification: RURAL RESIDENTIAL / AGRICULTURAL
The designation suggests the property is appropriate for single family dwellings located either on a
minimum of 5 acres, 1 acre (family division), or less than 5 acres (if created before the 5 acre
requirement); and farming uses.
Surrounding Land Uses and Development
River Rd.
Bundle Rd.
Agricultural
uses
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4 21SN0503-2020DEC16-BOS-RPT
PLANNING
Staff Contact: Tyler Walter (804-318-8893) waltert@chesterfield.gov
Proposal
The applicants request the ability to keep two (2) horses on the 2.9-acre property. In
Agriculturally (A) zoned parcels, the Zoning Ordinance permits the keeping of horses by-right on
parcels of at least three (3) acres or more. Parcels that are less than three (3) acres may request
conditional use approval to permit the keeping horses. Therefore, approval of a conditional use is
required to permit the keeping of two (2) horses on the subject property.
The applicants do not intend to immediately keep horses on the subject property. However, they
are seeking conditional use to permit the option of doing so should they or another future
property owner (such as their children) wish to keep horses on the property at a future date.
The following table provides an overview of conditions recommended by staff to minimize the
potential impacts of the use on adjacent property owners.
General Overview
Requirements Details
Use
Limited to the keeping of two (2) horses, and up to twelve (12) small
domesticated livestock.
Condition 1
Commercial Activity
Commercial activity, such as breeding or sale of animals, shall not be
permitted.
Condition 2
Animal Waste Areas associated with the keeping of horses shall be cleaned and
made free of waste on a regular basis.
Condition 3
Given the size of the request property, and if maintained as outlined in the recommended
conditions, the use should not adversely affect area residential uses. In addition the keeping of
horses has been approved in other areas on similarly sized parcels with no apparent adverse
impacts. In addition, the Comprehensive Plan suggests the area is appropriate for a mix of
agricultural and residential uses.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Phillips Fire Station, Company Number 13
EMS Facility The Winterpock Fire Station, Company Number 19
This request will have minimal impact on Fire and EMS.
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5 21SN0503-2020DEC16-BOS-RPT
UTILITIES
Staff Contact: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type Currently Serviced Size of Closest
Existing Lines
Connection
Required by County
Code
Water No 16” Yes
Wastewater No N/A Yes
Additional Utility Comments:
The subject property is located within the mandatory water and wastewater connection area for
new residential development.
The existing residential structure is served by a private well and septic system. The closest public
water line is a 42” line located at the intersection of River Road and Bundle Road, approximately
1,000 feet from the subject property. Connection to the public water system for new residential
structures is required if a public water line is within 200 feet of the property. Public wastewater is
not available in the area.
This request to allow farm animals on the subject property will not impact the public water and
wastewater systems.
The Utilities Department supports this case.
COUNTY TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamst@chesterfield.gov
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Janit Llewellyn (804-674-2907) willie.gordon@vdot.virginia.gov
This request will not impact these facilities.
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CASE HISTORY
Applicant Submittals
7/9/2020 Application submitted.
8/20/2020 Application resubmitted to specify number of horses.
Planning Commission
11/17/2020 Citizen Comments:
No citizens spoke to this request.
Action – APPROVAL SUBJECT TO CONDITIONS IN ATTACHMENT 1.
Motion: Petroski Second: Owens
AYES: Freye, Sloan, Hylton, Owens, and Petroski
The Board of Supervisors on Wednesday, December 16, 2020, beginning at 6:00 p.m., will
consider this request.
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7 21SN0503-2020DEC16-BOS-RPT
ATTACHMENT 1
CONDITIONS
Note: The following conditions are recommended by both the Planning Commission and Staff.
1. Use. This conditional use approval shall be for a farm use (less than three (3) acres) and
shall be limited to:
a. The keeping of a maximum of two (2) horses.
b. The keeping of animals limited to a collective maximum of twelve (12)
chickens, fowl, rabbits, or other small domesticated livestock.
c. The keeping of cows, sheep, goats, and pigs shall not occur. (P)
2. Commercial Activity. No commercial activity, such as the breeding or sale of animals, shall
be permitted in conjunction with this use. (P)
3. Animal Waste. All areas associated with the keeping of horses (pastures, stables, shelters,
etc.) shall be cleaned and made free of waste on a regular basis. In addition, the property
owner shall employ a means of eliminating any odor problems and propagation of insects.
(P)
Page 293 of 367
21SN0503
Matoaca
Jayne and Harley Rich
Conditional use to permit a farm use (keeping of
horses) in an Agricultural (A) District on property
less than three (3) acres.
Case 21SN0503 in the Matoaca district is a request by
Jayne and Harley Rich for Conditional use to permit a
farm use. Specifically, for the keeping of horses in an
Agricultural (A) District on property less than three (3)
acres.
1
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Overview
Keeping of two (2) horses requested
A farm with a minimum of three (3) acres in Agricultural (A) district permits keeping of horses by right
Property less than three (3) acres requires conditional use
As conditioned, use should be compatible with surrounding uses, compliant with Comprehensive Plan, staff supportive of request
21SN0503
The applicants are requesting the keeping of two (2)
horses on their property. A farm with a minimum of three
(3) acres in Agricultural (A) district permits keeping of
horses by right. The subject property, being less than
three (3) acres requires Conditional Use to permit the
keeping of horses. As conditioned, the use should be
compatible with the surrounding area. Further similar
requests have been approved with no known adverse
impacts, and the use is appropriate with the
recommendation of the Comprehensive Plan. Staff
supports the request.
2
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21SN0503
The subject property is located at 13631 Bundle Road.
3
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4
21SN0503
The Comprehensive Plan suggests a mixture of
agricultural and residential uses as appropriate for the
area. The proposed use matches the recommendation
of the Comprehensive Plan.
Page 297 of 367
5
Conditions
21SN0503
Limited to the keeping of two (2) horses, and up to twelve
(12) small domesticated livestock
Commercial activity (i.e. breeding, sale of animals)
prohibited
Areas associated with the keeping of the horses shall be
cleaned and made free of waste on a regular basis
With this request, staff recommends three conditions as
shown in Attachment 1 of your staff report. This
includes limiting the use to two (2) horses and up to
twelve (12) small domesticated livestock, prohibiting
commercial activity on the site, and requiring regular
cleaning of animal waste.
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6
Recommend Approval
21SN0503
As conditioned, the use should be compatible with
surrounding uses
Similar requests have been approved with no known
adverse impacts
The Comprehensive Plan suggests a mix of agricultural and
residential uses are appropriate in the area
Staff recommends approval of this request. As
conditioned, the use should be compatible with the
surrounding land uses. Additionally, similar requests
in the past have been approved with no known
adverse impacts, and finally, the County’s
Comprehensive Plan suggests a mixture of
agricultural and residential uses. The proposed use is
appropriate with the recommendation of the
Comprehensive Plan.
At the Planning Commission’s November 20, 2020
hearing, the Commission unanimously recommended
approval for Case 21SN0503.
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21SN0503
Thank you.
7
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 21SN0515
APPLICANT: William Brishke
CHESTERFIELD COUNTY, VIRGINIA
MIDLOTHIAN DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
1.2 Acres – 1515 North Bon View Drive
Board of Supervisors (BOS) Hearing:
DECEMBER 16, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Contact:
WILLIAM BRISHKE (804-363-6901)
Planning Department Case Manager:
TYLER WALTER (804-318-8893)
REQUEST
Conditional use to permit parking and storage of a recreational vehicle (travel trailer) outside of the
rear yard in a Residential (R-15) District.
Notes:
A. Conditions may be imposed or the property owner may proffer conditions.
B. Conditions and an Exhibit are located in Attachments 1 and 2.
SUMMARY
Continued parking of a recreational vehicle (travel trailer) within the front yard is planned. The
applicant cannot meet the Ordinance requirement that the recreational vehicle be parked in the
rear yard.
RECOMMENDATION
PLANNING
COMMISSION
APPROVAL
STAFF
PLANNING – APPROVAL
• Proposed vegetation minimizes visibility of travel trailer from
neighboring properties
• As conditioned, impacts on adjacent residential development will be
minimized
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2 21SN0515-2020DEC16-BOS-RPT
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3 21SN0515-2020DEC16-BOS-RPT
Comprehensive Plan
Classification: SUBURBAN RESIDENTIAL II
The designation suggests the property is appropriate for residential use of 2.0 to 4.0 dwelling units per
acre.
Surrounding Land Uses and Development
Creek Side Ct.
N Bon View
Dr. Creek Side
Rd.
Mount Bella
Rd. Single-family uses –
Crestwood Farms
subdivision
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4 21SN0515-2020DEC16-BOS-RPT
PLANNING
Staff Contact: Tyler Walter (804-318-8893) waltert@chesterfield.gov
Proposal
The applicant has been parking a recreational vehicle (travel trailer) on the property since January
2006. In May 2020, the Community Enhancement Department received a complaint relative to the
parking of a travel trailer within the front yard, measuring approximately forty-three (43) feet long,
fourteen (14) feet tall, and eight (8) feet wide.
The Zoning Ordinance permits the parking and storage of recreational equipment within a
residential district with certain restrictions:
• No more than two (2) items of equipment permitted to be stored outside of an
enclosed building;
• Except for loading and unloading, equipment is located in a rear yard and set back
ten (10) feet from the rear property line and five (5) feet from the side property
line;
• Except for repair, wheels on the equipment are not removed;
• Equipment is not used for living or commercial purposes; and,
• Equipment is not connected to utility services.
These ordinance restrictions are designed to minimize impacts on area residential development and
the streetscape. If any of these restrictions cannot be met, the use may be allowed by conditional
use. The applicants’ recreational vehicle complies with the ordinance restrictions except that the
vehicle is parked within the front yard. The applicants are seeking conditional use approval to permit
parking and storage of the recreational vehicle in the front yard.
Alternative Parking and Storage Location
Existing site conditions
Upon inspection of the property, staff observed the location of the travel trailer parked on a gravel
driveway within the front yard. Staff noted that the side and rear yards slope downward from the
front of the house towards the rear property lines, where drainage basins are found in adjoining
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5 21SN0515-2020DEC16-BOS-RPT
open space to the east. The change in topography within the rear yard would make it difficult to
construct a level parking area to store a recreational vehicle and achieve zoning ordinance
requirments. Additionally, due to the unusual shape and the orientation of the property, parking
the travel trailer in the rear yard would further increase visual impacts to adjacent neighbors.
Due to these existing site constraints, the applicant proposes to continue to park the travel trailer in
its current location. In order to mitigate impacts on adjacent properties, the applicant has agreed,
to increase landscaping along both sides of the driveway to screen the travel trailer from adjacent
neighbors (Exhibit A).
Recommended Conditions of Approval
The following conditions are recommended by staff to mitigate potential impacts on area
properties.
Recommended Conditions
Requirements Details
Non-Transferable Use limited to the applicants only.
Condition 1
Use
Limited to parking of one recreation vehicle (travel
trailer) no greater than forty-three feet (43’) in length.
Condition 2
Location
The recreational vehicle shall be parked within the front
yard (as depicted in Exhibit A), and no closer than ten (10)
feet to the rear property line and five (5) feet to the side
property line.
Condition 3
Screening
Plant evergreen plantings along the southern property line,
as depicted in Exhibit A. Landscaping plan and planting
schedule shall be completed within sixty (60) days of
approval.
Condition 4
Due to site constraints the parking of the recreational vehicle within the rear yard will be challenging.
The additional landscaping offered by the applicant will further minimize the visual impact to
adjoining property owners. For these reasons, staff supports this request.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Buford Fire Station, Company Number 9
EMS Facility The Forest View Volunteer Rescue Squad
This request will have minimal impact on Fire and EMS.
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6 21SN0515-2020DEC16-BOS-RPT
UTILITIES
Staff Contact: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov
Water and Wastewater Systems
Currently
Serviced?
Size of Existing Line Connection Required by County Code?
Water Yes 8” Yes
Wastewater Yes 8” Yes
Additional Utility Comments
The subject property is located within the mandatory water and wastewater connection area for
new residential development. The existing residential structure is connected to the public water
and wastewater systems.
This request will not impact the public water and wastewater systems. The Utilities Department
supports this case.
COUNTY TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamst@chesterfield.gov
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov
PARKS AND RECREATION
Staff Contact: Janit Llewellyn (804-751-4482) llewellynja@chesterfield.gov
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
This request will not impact these facilities.
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7 21SN0515-2020DEC16-BOS-RPT
CASE HISTORY
Applicant Submittals
07/31/2020 Application submitted
Community Meeting
10/08/2020 Issues Discussed:
• Virtual community meeting held due to the COVID-19 pandemic
• One neighbor attended the meeting in support of the request
Planning Commission
11/17/2020 Citizen Comments:
No citizens spoke to this request.
Action – APPROVAL SUBJECT TO CONDITIONS IN ATTACHMENT 1.
Motion: Petroski Second: Owens
AYES: Freye, Sloan, Hylton, Owens, and Petroski
The Board of Supervisors on Wednesday, December 16, 2020, beginning at 6:00 p.m., will
consider this request.
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8 21SN0515-2020DEC16-BOS-RPT
ATTACHMENT 1
CONDITIONS
Note: The following conditions are recommended by both the Planning Commission and Staff.
1. Non-Transferable Ownership. This Conditional Use approval shall be granted exclusively to Jill
A. and William M. Brishke and shall not be transferable nor run with the land. (P)
2. Use. This Conditional Use approval shall be for the parking of one (1) recreational vehicle (travel
trailer) no greater than forty-three (43) feet in length. (P)
3. Location of Recreational Vehicle. The recreational vehicle shall be parked within the front yard,
as depicted in Exhibit A, and shall meet the following setbacks: ten (10) feet from the rear
property line and five (5) feet from the side property line. (P)
4. Screening. Evergreen plantings shall be planted along both sides of the existing driveway where
the recreational vehicle will be stored, as depicted in Exhibit A (Attachment 2). The planting
height shall be at least five (5) feet in height at the time of planting and shall reach a minimum
height of 10 feet at maturity. A landscaping plan providing the exact species and number of
trees or shrubs, as well as a planting schedule shall be approved by the Planning Department
within sixty (60) days of approval of this request. (P)
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ATTACHMENT 2
EXHIBIT A – CONCEPTUAL PLAN
October 7, 2020
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21SN0515
Midlothian
William Brishke
Conditional use to permit parking and storage of a
recreational vehicle (travel trailer) outside the rear
yard in a Residential (R-15) district
Case 21SN0515 is a request in the Midlothian District by William
Brishke for conditional use to permit parking and storage of a
recreational vehicle (travel trailer) outside the rear yard in a Residential
(R-15) district.
1
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Overview
Applicant has been parking recreational vehicle (travel trailer) outside of rear property since January 2006, complaint in May 2020
Requesting to keep travel trailer outside of rear
Mitigating impact by planting vegetation
Given site topography and property orientation, parking travel trailer outside of rear yard is less visible, staff is supportive of the request
21SN0515
The applicants have been parking a travel trailer outside of the rear
yard of their subject property since January 2006. In May 2020,
Community Enhancement received a complaint about the parking of a
travel trailer outside of the rear yard of the property. The applicants are
seeking Conditional Use to permit the parking of the travel trailer
outside of the rear yard. The rear yard contains downward topography
that will require extensive grading to adequately park the travel trailer
in the rear yard. Further, the orientation of the property causes the
travel trailer to be exposed to additional properties when parked in the
rear yard. To mitigate the view of the travel trailer being parked outside
of the rear yard, the applicants are planning to plant evergreen
vegetation along both sides of their gravel driveway to provide year-
round screening of the travel trailer from the adjacent properties.
Given the conditions, as well as the screening provided along the
driveway, staff is supportive of the request.
2
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21SN0515
The property is located at 1515 North Bon View Drive in the Crestwood
Farms subdivision.
3
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4
21SN0515
This is an existing street and aerial view photos of the
subject property taken in September 2020. The
applicant has been parking the travel trailer in their
driveway since January 2006. In May 2020,
Community Enhancement received a complaint
relative to parking of a travel trailer on the property
outside of the rear yard. The travel trailer is
approximately 43 feet long, 14 feet tall, and eight feet
wide. The applicant is requesting to continue to park
the travel trailer in the front yard of the subject
property in the gravel driveway as shown in the
photos above. This is due to drainage and in the rear
yard, which would require deep crushed stone for
pavement, as well as topography changes in the rear
yard requiring major grading improvements. Further,
the orientation of the property causes the travel trailer
to be further exposed to adjacent properties when
parked in the rear yard. Due to these conditions, there
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is limited ability for on-site parking which would comply with
the ordinance.
In order to mitigate the view of the travel trailer from adjacent
property owners, the applicants are planning to plant
vegetation along both sides of the driveway where the travel
trailer is to be parked. The applicants plan to plant evergreen
trees along the boundary to provide year-round screening of
the travel trailer. As depicted in the exhibit, the travel trailer
would meet setback requirements.
4
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5
21SN0515
In order to mitigate the view of the travel trailer from
adjacent property owners, the applicant is planning
plant vegetation on both sides of their driveway as
shown in green. The applicants plan to plant
evergreen trees along the driveway to provide year-
round screening of the travel trailer.
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6
21SN0515
The following are street and aerial exhibits of how the
travel trailer could look once planting has occurred.
Once plantings fully mature, the view of the travel
trailer should be minimized.
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7
Conditions
21SN0515
Non-transferable ownership
Limited to the travel trailer (no longer than 43 feet)
Located within the front yard and meet setbacks
Planting of evergreen trees of at least five (5) feet in height
along the southern property boundary; landscaping plan
and schedule within sixty (60) days of approval
With this request, staff recommends four conditions as
shown in Attachment 1 of your staff report. This
includes limiting the conditional use to the applicants,
limiting the conditional use to the parking of the travel
trailer, parking the travel trailer and trailer in the area
as depicted in Exhibit A (Attachment 2) of your staff
report, planting of evergreen trees of at least five (5)
feet in height along the southern property line as
depicted in Exhibit A (Attachment 2), and a
landscaping plan and schedule to be approved by
staff within 60 days.
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8
Recommend Approval
21SN0515
Proposed vegetation minimizes visibility of travel trailer from
neighboring properties
As conditioned, impacts on adjacent residential
development will be minimized
Staff recommends approval of this request. The
proposed vegetation along the southern property line
helps mitigate the view of the travel trailer from
neighboring properties. As conditioned, the impacts
on adjacent residential development will be
minimized.
At the Planning Commission’s November 17, 2020
hearing, the Planning Commission unanimously
recommended approval of Case 21SN0515, subject to
the conditions in the staff report.
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21SN0515
Thank you.
9
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.A.
Subject:
To Consider Amendments to County Code Section 14-10 Regarding Discharging Firearms and Providing for a
Penalty
Board Action Requested:
The Board is requested to hold a public hearing to consider amendments to County Code Section 14-10
requiring a natural or man-made berm or backstop behind targets to prevent projectiles from entering the
property of another.
Summary of Information:
While County Code § 14-10 provides distance parameters for lawfully discharging firearms, the Police
Department has received sporadic reports over the years of spent bullets being found on property not being
used for target shooting. The Police Department believes requiring a berm or back-stop would enhance the
safety of target shooting in the County and is a less drastic alternative to banning target shooting altogether.
Working in conjunction with the Commonwealth’s Attorney Office, the proposed amendments are consistent
with berm or backstop standards recommended by the National Rifle Association. In the event the Police
Department receives further reports of this nature, they intend to work with residents to achieve compliance. If
compliance cannot be achieved, the ordinance provides for a maximum fine of $1,000.00.
Staff recommends the Board adopt the attached ordinance amendments after conducting a public hearing.
Attachments:
1.Ordinance Amendment - 14-10 - Discharging Firearms
Preparer:Jeffrey Katz, Chief of Police
Approved By:
Page 326 of 367
1313:118095.3
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING
SECTION 14-10, RELATING TO DISCHARGING FIREARMS
AND PROVIDING FOR A PENALTY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)That Section 14-10, of the Code of the County of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 14-10. – Same – Discharging firearms or shooting arrows from bows.
(a) No person shall discharge any firearm within the county within 600 feet of a (i) dwelling of
another; (ii) business establishment; (iii) public building; (iv) public gathering; or (v) public
meeting place.
(b) In addition to the limitations set forth in subsection (a) above, any person target shooting
with a firearm shall only discharge such firearm into a natural or man-made berm or
backstop so that it prevents projectiles from entering the property of another. A backstop is
defined as a device to stop, redirect, and or contain bullets fired on a range. A berm is
defined as an embankment used for restricting bullets to a given area, or as a protective or
dividing wall between ranges.
(c) As to firearms, this section shall not apply to a (i) law-enforcement officer in the
performance of his official duties; (ii) any person whose discharge of a firearm is justifiable
or excusable at law in the protection of life or property; (iii) the discharge, on land of at least
five acres that is zoned for agricultural use, of a firearm for the killing of deer pursuant to
Code of Virginia, § 29.1-529; (iv) the discharge of a firearm that is otherwise specifically
authorized by law; (v) the discharge of black powder firearms using blanks as part of
historical re-enactments, historical living history programs and historical demonstrations;
(vi) the discharge of starter blank weapons to initiate athletic competitions; or (vii)
ceremonial and patriotic displays.
o o o
(f) Any person violating the provisions of this section shall be punishable by a fine of not
more than $1,000.00.
(2)That this ordinance shall become effective immediately upon adoption.
Page 327 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.B.
Subject:
To Consider Amendments to County Code Section 14-27 Regarding Prohibited Loud Noises
Board Action Requested:
Hold a public hearing on December 16, 2020 for consideration of the attached amendments to the County's
noise ordinance.
Summary of Information:
The County last made substantive amendments to its noise ordinance in 2009. At that time, the County, along
with localities throughout the Commonwealth, modified its noise ordinance in response to a decision from the
Supreme Court of Virginia ruling that prohibitions on “excessive,” unreasonably loud,” “disturbing,” or
“unnecessary” noise were unconstitutionally vague because they did not set an objective standard. In response
to the Court’s decision, the County adopted the current noise ordinance, which, among other things, prohibits
noise from gatherings and electronic devices between the hours of 12:01 a.m. and 7:00 a.m. when the noise is
plainly audible (i) inside another person’s home or (ii) 50 feet or more from the source of the noise.
While the County’s noise ordinance generally has worked well since the 2009 adoption, staff believes that it
may be improved with two changes. First, staff recommends adjusting the current prohibition to begin an hour
earlier, at 11:01 p.m. instead of 12:01 a.m. A majority of local noise ordinances begin nighttime restrictions
earlier than midnight, with many choosing 11:01 p.m. Calls to the police department for noise disturbances
increase steadily in the hours before midnight, and the change would address a significant number of these
complaints without unduly burdening citizens’ private activities.
Second, the proposed amendment includes daytime restrictions on music and other amplified sound.
Specifically, it would prohibit between the hours of 7:01 a.m. and 11:00 p.m. music and other amplified sound
that is plainly audible (i) inside another person’s home when the doors and windows of that person’s home are
closed or (ii) off the property on which the noise is generated and at least 300 feet from the source of the noise.
Under the current ordinance, the police department can do nothing to address complaints of loud music or
similar noise when they occur during the daytime and early evening.
Additionally, the amendment includes new language that clarifies how the ordinance may be enforced. The
language provides that citizens who have requested, or who have made a reasonable attempt to request, that the
person responsible for a violation abate the violation are able to personally appear before a magistrate to
request the issuance of a summons. Police officers would retain their current authority to issue a summons for
Page 328 of 367
violations that occur in the presence of an officer.
Attachments:
1.Noise Ord. Amend. PH
Preparer:Jeffrey Katz, Chief of Police
Approved By:
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-27
RELATING TO LOUD NOISES PROHIBITED
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 14-27 of the Code of the County of Chesterfield, 1997, as amended,
is amended and re-enacted to read as follows:
Chapter 14. OFFENSES—MISCELLANEOUS
Sec. 14-27. Loud noises prohibited.
It shall be unlawful for any person:
(a) To use, operate or play, or allow anyone to use, operate or play, any radio,
phonograph, television, record, compact disc or tape player, musical instrument, loudspeaker, sound amplifier or other machine or device capable of producing or reproducing sound in such a manner or with such volume or duration that it is plainly audible as follows between 12:01 a.m. and 7:00 a.m. inside the confines of the dwelling unit, house, or apartment of another person or (ii) at 50 or more feet
from the device, except for devices permitted to be used at public parks or recreation fields, sporting events, school-sponsored activities on school grounds, or duly authorized parades, public functions or commemorative events:
(1) Between 11:01 p.m. and 7:00 a.m.:
(i) inside the confines of the dwelling unit, house or apartment of
another person; or
(ii) off the property on which the device is located and at 50 or more feet from the device; or
(2) Between 7:01 a.m. and 11:00 p.m.:
(i) inside the confines of the dwelling unit, house or apartment of
another person when the doors and windows of the dwelling unit, house or apartment are closed; or
(ii) off the property on which the device is located and at 300 or more feet from the device.
Excluded from the restrictions in (a)(1) and (a)(2) are devices permitted to be used
at public parks or recreation fields, sporting events, school-sponsored activities on school grounds, duly authorized parades, public functions or commemorative events, devices used or played at a noise level approved in an applicable zoning condition, or devices used to alert persons to the existence of an emergency.
(b) To allow or create noise between the hours of 11:01 p.m. 12:01 a.m. and 7:00
a.m. that is plainly audible either inside the confines of the dwelling unit, house or apartment of another person or off the property on which the noise is occurring and at 50 or more feet when the noise is generated from a gathering of ten or more people.
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(c) To allow any animal or bird except farm animals in agricultural districts to create noise such that it is plainly audible at least once a minute for ten consecutive
minutes (i) inside the confines of the dwelling unit, house or apartment of another;
or (ii) at 50 or more feet from the animal or bird.
(d) To operate, install, have, or permit on the outside of any store, shop, business establishment, warehouse or commercial building, any loudspeaker or other sound-producing or reproducing device capable of emitting music, noise, sounds, tapes or
voice in such manner that it is plainly audible on any public sidewalk or street
unless it is used only intermittently for announcing or paging an individual or unless it signals the ringing of a telephone, danger from smoke, a fire or a burglary or the beginning or stopping of work or school, or unless it is operated in accordance with conditions of zoning.
(e) To play or permit the playing of any radio, stereo, tape player, compact disc
player, loudspeaker or other electronic device or mechanical equipment used for the amplification of sound, which is located within a motor vehicle and which is plainly audible from outside the motor vehicle at a distance of 50 feet or more from the vehicle. This provision shall not apply to sirens, loudspeakers and emergency communications radios in public safety vehicles, nor shall it apply to motor vehicle
alarms or other security devices.
(f) To allow or create plainly audible noise in residential areas between 10:00 p.m. and 5:00 a.m. in connection with the loading or unloading of refuse, waste or recycling collection vehicles.
(g) To allow or create plainly audible noise in residential areas between 10:00 p.m.
and 7:00 a.m. in connection with lawn care, leaf removal, gardening, tree maintenance or removal and other landscaping, lawn or timbering activities.
(h) Violations of this section shall constitute a misdemeanor punishable by a fine of not less than $100.00 nor more than $500.00.
No person shall be charged with a violation of this section unless (i) a complainant
appears before a magistrate and alleges the specific violation complained of, and that the complainant requested or made a reasonable attempt to request abatement of the violation; or (ii) a violation is committed in the presence of a police officer.
(2) That this ordinance shall become effective immediately upon adoption.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.C.
Subject:
To Consider the FY2021-FY2026 Central Virginia Transportation Authority Improvement Plan and FY2021
Budget
Board Action Requested:
The Board is requested to hold a public hearing to consider: FY2021-FY2026 Central Virginia Transportation
Authority Improvement Plan and FY2021 Central Virginia Transportation Authority Improvement Budget.
Summary of Information:
FY2021-FY2026 CVTA Improvement Plan
The 2020 General Assembly legislation, House Bill 1541, created the Central Virginia Transportation
Authority (CVTA), allowing the Richmond region to use specified tax revenues to fund transportation
needs of the region (Section 33.2-3700-3713 of the Code of Virginia):
The funds for the CVTA are generated through the following sources:
• Sales and use tax of 0.7 percent (revenue collection began October 2020)
• Wholesale gas tax of 7.6 cents per gallon of gasoline and 7.7 cents per gallon of diesel fuel (revenue
collection began July 2020)
These funds are to be divided accordingly:
• 35% to the CVTA for regional transportation projects;
• 15% to the Greater Richmond Transit Company (GRTC) to provide transit and mobility services; and
• 50% distributed proportionally to each member locality for local projects which may include
construction, maintenance, or expansion of roads, sidewalks, trails, mobility services, or transit located
in the locality.
Chesterfield County’s local CVTA revenue is projected between $20 million and $23 million per year,
$133 million over a six-year period. The CVTA will oversee the distribution of member locality
revenues and confirm project eligibility. It is anticipated that funds will be distributed on a quarterly
basis beginning in January 2021. A summary of the proposed improvement plan is shown on Attachment
A.
FY2021 CVTA Improvement Budget
The FY2021 budget reflects the first year of anticipated CVTA funding for Chesterfield County and
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identifies
specific project allocations for the fiscal year. Projects shown in Attachment B are recommended for
FY2021 CVTA funding.
Two weeks prior to the public hearing, the draft FY2021-FY 2026 Central Virginia Transportation
Authority Improvement Plan and FY2021 Central Virginia Transportation Authority Improvement
Budget will be posted on the county’s website: https://www.chesterfield.gov/574/Transportation
Attachments:
1.Attachment A - Proposed FY2021-FY2026 CVTA Improvement Plan
2.Attachment B - Proposed FY2021 CVTA Improvement Budget
Preparer:
Approved By:
Page 333 of 367
PROPOSED FY2021 - FY2026 CVTA IMPROVEMENT PLAN
PROJECT ESTIMATE FY2021 – FY2026
FY2022 Revenue Sharing Match
$ 784,162 $ 784,162 Nash Road (Beach Road to Route 10) Extension
Woolridge Road (Route 288 to Old Hundred Road) Extension $ 218,795 $ 218,795
Nash Road (Beach Road to Route 10) Extension $ 30,000,000* $ 10,000,000
Woolridge Road (Route 288 to Old Hundred Road) Extension $ 54,487,100* $ 44,728,718
Woolridge Road (Watermill Parkway to Genito Road) Widening $ 16,882,500 $ 16,882,500
Centralia Road/Old Wrexham Road Roundabout $ 5,000,000 $ 5,000,000
Powhite Parkway Extension $ 54,300,000 $ 27,700,000
Little Tomahawk Creek to Woolridge Road (2 to 4 lanes)
Charter Colony Parkway (Grade-Separation)
Brandermill Parkway (Overpass)
Route 10 (Route 288 – Courthouse Road) Weave Mitigation $ 23,000,000 $ 9,863,500
I-95/Willis Road Interchange – PE Only $ 2,000,000 $ 2,000,000
$ 186,672,557 $ 117,177,675
*Outstanding balances to be funded with other sources
ATTACHMENT A
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PROPOSED FY2021 CVTA IMPROVEMENT BUDGET
PROJECT FY2021
Nash Road (Beach Road to Route 10) Extension $ 5,000,000
Woolridge Road (Route 288 to Old Hundred Road) Extension $ 3,916,000
Woolridge Road (Watermill Parkway to Genito Road) Widening $ 2,518,000
Centralia Road/Old Wrexham Road Roundabout $ 1,000,000
Powhite Parkway Extension $ 3,263,693
Little Tomahawk Creek to Woolridge Road (2 to 4 lanes)
Charter Colony Parkway (Grade-Separation)
Brandermill Parkway (Overpass)
Route 10 (Route 288 – Courthouse Road) Weave Mitigation $ 500,000
I-95/Willis Road Interchange – PE Only $ 2,000,000
Unallocated Funds $ 2,489,164
$ 20,686,857
ATTACHMENT B
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.D.
Subject:
To Consider Conveyance of an Easement to Columbia Gas of Virginia, Inc.
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute an agreement with
Columbia Gas of Virginia, Inc. for conveyance of a variable width easement at the Airport.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chair of the Board of Supervisors and the
County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for a variable width
easement. This is necessary to provide service to Kings Korner BBQ, Various Hangars, and the Airport
Terminal Building. This request has been reviewed by Airport and County Staff.
Approval is recommended.
Attachments:
1.Columbia Gas Easement at Airport Vicinity Sketch
2.Columbia Gas Easement Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
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G
AIRFIELD DR
T A X I W A Y
W
HITEPINE RD
F S 1 5
Board of Supervisors Meeting - December 16, 2020Consider Conveyance of an Easement to Columbia Gas of Virginia, Inc.
Chesterfield CountyReal Property Office
1 inch = 500 feet
µ
Conveyance of an Easement toColumbia Gas of Virginia, Inc.
Page 337 of 367
Page 338 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.E.
Subject:
To Accept the Conveyance of and Approve a Lease of Property at 6737 Public Safety Way
Board Action Requested:
Accept the conveyance of and approve a lease of property at 6737 Public Safety Way to Virginia Credit Union,
Inc.
Summary of Information:
In 1996 the county conveyed property at 6737 Public Safety Way to Chesterfield Employees Federal Credit
Union (CFCU) to provide financial services to county and school employees. On March 16, 2020, the members
of CFCU voted to merge with Virginia Credit Union (VACU). The county has exercised its right of reversion
for the credit union property pursuant to terms in the original agreement that include payment of the
depreciated value of the building ($426,991.61) to the credit union. VACU would like to continue to provide
financial services to county and school employees from this location until a new branch can be constructed in
the area. The lease will be for 2 years, with two one-year renewal terms, commencing January 1, 2021, at
$5,567.25 per month with 3% annual increases.
Approval is recommended.
Attachments:
1.Virginia Credit Union Vicinity Sketch
Preparer:Dean Sasek, Real Property Manager
Approved By:
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Board of Supervisors Meeting - December 16, 2020Accept the Conveyance of and Approve a Lease of Property at 6737 Public Safety Way
Chesterfield CountyReal Property Office
1 inch = 200 feet
µ
6737 Public Safety Way
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.F.
Subject:
To Consider Amending County Code by Enacting § 13-23 to Establish a Civil Penalty Program for Passing of a
Stopped School Bus
Board Action Requested:
Amend the County Code by enacting § 13-23 to establish a civil penalty program for passing a stopped school bus and authorize the County
Administrator to implement program.
Summary of Information:
State law requires vehicles to stop when approaching a school bus that is stopped to pick-up or discharge children. Failure to do so constitutes
reckless driving. However, state law also allows the Board of Supervisors, by ordinance, to authorize the School Board to establish a program to
install video cameras on school buses to record violations. Violators would then be subject to a $250 civil penalty. A proceeding for a civil penalty
is a bar to prosecution for reckless driving.
The Board may also authorize the School Board to contract with a private vendor to administer the civil penalty program. The attached ordinance
would (1) authorize the School Board to conduct the civil penalty program, including contracting with a private vendor, (2) require that any contract
with a private vendor be reviewed and approved as to form by the School Board Attorney and the County Attorney, and (3) require that the resulting
civil penalties be paid into the County’s general fund.
Attachments:
1.School Bus Camera Public Hearing Ordinance
Preparer:Scott Zaremba, Deputy County Administrator
Approved By:
Page 341 of 367
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 13-23 PROVIDING FOR CIVIL ENFORCEMENT THROUGH A VIDEO-MONITORING SYSTEM OF THE PROHIBITION AGAINST PASSING A
STOPPED SCHOOL BUS AND INCLUDING A PENALTY FOR VIOLATION
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 13-23 of the Code of the County of Chesterfield, 1997, as amended, is amended by adding the following section:
CHAPTER 13
MOTOR VEHICLES AND TRAFFIC
o o o
Sec. 13-23. Civil penalty and enforcement of prohibition against passing a stopped school bus. a. Pursuant to § 46.2-844, Code of Virginia, 1950, as amended, the Chesterfield County School
Board is authorized to install and operate a video-monitoring system in, or on, its school
buses, or to contract with a private vendor to do so on its behalf, for the purpose of
establishing a civil enforcement program of recording violations of § 46.2-859, Code of
Virginia, 1950, as amended, prohibiting the passing of a stopped school bus.
b. Any violation of § 46.2-859, Code of Virginia, 1950, as amended, identified through this video-monitoring system shall subject the operator of the vehicle to a $250.00 civil penalty. All civil penalties collected shall be paid into the County’s general fund.
c. Prior to execution of any contract with a private vendor for the operation of such civil enforcement program, the contract shall be reviewed for form and approved by the School Board Attorney and the County Attorney.
(2) That this ordinance shall become effective immediately upon adoption.
0428.93627.5
Page 342 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.G.
Subject:
To Consider and Adopt Amendment of the FY2021 Adopted Budget
Board Action Requested:
Hold a public hearing to Consider and Adopt amendment of the FY2021 Adopted Budget
Summary of Information:
This date and time has been scheduled to hold a public hearing on the amendment of the FY2021 Adopted
Budget, which includes an additional appropriation of approximately $75 million, which exceeds one percent
of total expenditures shown in the FY2021 Adopted Budget. A summary of the proposed amendments is
shown below (Additional detail is available in Table A and work session presentation which are attached):
Schools FY20 One-Time Use $14.9M
County FY20 One-Time Use $38.6M
FY21 Amendments $14.6M
FY21 Program Contingency $6.9M
Debt Service Premium ($3.23M)
Schools Reserve ($2.75M)
Public Safety Regional Initiative ($0.7M)
Unallocated ($0.22M)
Requested Funding Up To $75.0M
Additionally, the Board is requested to authorize 14 additional positions to address critical needs across several
departments. Additional positions requested are as follows:
Communications and Media Digital Asset Coordinator 1
Community Corrections Pre-trial Officer 1
Economic Development Real Estate Coordinator 1
Planning Assistant Director 1
Library Part-time to Full-time conversions 10
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Total 14
Attachments:
1.FY21 Budget Amendments Public Hearing Dec 16 2020
2.Table A Mid-Year Amendments FY21
Preparer:Gerard Durkin, Acting Budget Director
Approved By:
Page 344 of 367
1
FY21 Budget Amendments
Public Hearing
Board of Supervisors
December 16, 2020
•$16.9M Year‐End surplus ($10.6M last year) from
suspension of contracts, fuel and utility savings, etc
•School Board has asked the Board of Supervisors to
allocate the surplus as follows:
•$1.9 M to be held on county side to address future
school priorities, not necessarily capital
Topic Amt. Requested Action
Debt Service $1.9M Hold on county side
One‐time 2% Bonus $8.2M Reappropriate and transfer
Security Upgrades/Major
Maintenance
$6.7M Reappropriate and transfer
FY20 Schools Year-end
Recap
2
1
2
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2
FY20 County Year-end Recap: Uses
USES Amount
Economic Development Sites $24M
Capital Facility Sites $3M
Building Purchase (Credit Union) $800K
Real Property Subtotal $27.8M
River City Enhancements (Stadium Seating, Turf Replacements) $3M
Capital Project Funding $4.8M
COPS Grant Equipment $936K
Grounds Maintenance Equipment $114K
Capital Equipment Subtotal $8.8M
One‐time $500 Bonus ($250 for part‐time benefits eligible) $2M
Total Amount for Public Hearing Consideration $38.6M
Public Safety Pay Plan (Future Years; savings from category in FY20) $8.7M
Balance Set Aside for Reserve Stabilization $6.4M 3
FY21 Amendments:
Emphasis on the
Workforce
•Largest investment in public safety pay in
county’s history ($13.5M)
•Addresses compression and establishes/
places sworn personnel on new step plan
•Implementation of public safety pay study;
phase 1 in January, phase 2 in April; one
vote in December to activate entire plan
•Reserve being set aside to help sustain it
and staff developing accompanying financial
policy
•2% merit for balance of workforce; effective
January (to December 2021)
4
3
4
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3
FY21 Amendments:
Modest Service
Enhancements
•$315K for recurring portion of (already
approved) COPS grant (15 officers)
•10 full‐time librarians (converting from part‐
time dominant model)
•Planning Assistant Director position
•New Strategic Real Estate Position (in
Economic Development)
•Pre‐trial officer in Community Corrections
•Position conversion in Communications and
Media (no funding; just position)
•Custodial contract increase (General
Services)
•Unallocated ($137,500)
5
Summary and Next Steps
•February budget proposal cut $52M; restoring
only $14.6M
•Historic investment in public safety
compensation
•One‐time requests position county for
continued economic development success
Appropriation Summary Amount
Schools FY20 One‐time Use $14.9M
County FY20 One‐time Use $38.6M
FY21 Amendments $14.6M
FY21 Program Contingency $6.9M
Debt Service Premium $3.23M
Schools Reserve $2.75M
Public Safety Regional Initiative $0.7M
Unallocated $0.22M
Requested Appropriation Up To $75.0M 6
5
6
Page 347 of 367
4
FY21 Budget Amendments
Public Hearing
Board of Supervisors
December 16, 2020
7
Page 348 of 367
Table A
Mid Year Amendment
Estimated Revenue:General Property Taxes $8,133,800
Other Local Taxes $7,256,000
Use of Restricted, Committed, or Assigned Fund Balance $53,622,500
Total Revenues $69,012,300
Appropriations:General Government $11,087,100
Public Safety $5,432,900
Public Works $38,900
Parks, Recreation, Cultural $311,000
Community Development $27,096,300
Operating Transfers $24,823,500
Assignments $222,600
Total General Fund $69,012,300
Estimated Revenue:Use of Reserve $2,750,000
Transfer from General Fund:
Prior Year Revenue $14,972,500
Total Revenues and Funding Sources $17,722,500
Appropriations:Instruction $9,692,100
Administration, Attendance & Health $296,700
Pupil Transportation $296,800
Operations & Maintenance $7,039,500
Technology $163,400
Food Service $234,000
Total Appropriations $17,722,500
Estimated Revenue:Transfer from General Fund $1,251,000
Total Revenues and Funding Sources $1,251,000
Appropriations:Police Grants $1,251,000
Total Appropriations $1,251,000
Estimated Revenue:Transfer from General Fund $8,600,000
Debt Financing $2,672,900
Total Revenues $11,272,900
Appropriations:County Capital Projects $11,272,900
Total County CIP Funds $11,272,900
Estimated Revenue:Bond Proceeds/ Other Debt Financing $564,800
Total Revenue and Transfers $564,800
Appropriations:School Capital Projects $564,800
Total Appropriations $564,800
General Fund
School Operating Fund
County Grants Fund
County CIP Fund
Schools CIP Fund
Page 349 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.H.
Subject:
To Consider an Ordinance Granting the Real Estate Tax Exemption Request of Chesterfield Alternatives, Inc.
Board Action Requested:
The Board is requested to hold a public hearing for December 16, 2020 to consider an ordinance, attached,
granting the real estate tax exemption request of Chesterfield Alternatives, Inc. Chesterfield Alternatives, Inc.
did not specify the amount of the tax exemption it is seeking. The Board’s policy limits exemptions to $5,000.
Summary of Information:
Under Virginia law, real and personal property used for benevolent purposes may be designated as exempt
from taxation by the Board of Supervisors. This year, Chesterfield Alternatives, Inc., a benevolent, non-profit
organization has requested a tax exemption for Parcel No. 800630129600000, located at 2519 Pine Forest
Drive. A single-family residential building is located on the property; a carport attached to the structure is
located on an adjacent parcel also owned by Chesterfield Alternatives, Inc. The subject parcel is zoned R-7,
which permits residential care homes by right. A map of the parcel is attached.
Chesterfield Alternatives, Inc. purchased the property to lease to the Chesterfield Community Services Board
as a group home for adults with intellectual disabilities. The home is licensed by the Virginia Department of
Behavioral Health and Developmental Services. Residential support services are provided by the Community
Services Board.
The real estate taxes assessed for the single-family residential structure where the benevolent use takes place
are $3519. This does not include the carport that is located on the adjacent parcel and which is not the subject
of this request. $3519 is below the $5,000 maximum amount permitted by the Board’s policy.
Staff has reviewed the information that state law requires the Board to consider before granting an exemption
and finds that the information is consistent with Chesterfield Alternatives, Inc.’s status as a benevolent, non-
profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state
law are attached.
Attachments:
1.Chesterfield Alternatives - Attachments
Page 350 of 367
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 351 of 367
3137:118122.1
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED BY CHESTERFIELD ALTERNATIVES, INC.
TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Chesterfield Alternatives, Inc. to
consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield
County and described as County Property Tax Parcel ID No. 800630129600000; and WHEREAS, in accordance with Va. Code §58.1-3651, the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Chesterfield Alternatives, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being a non-profit organization which uses the real property for which it is requesting the exemption for
benevolent purposes; and
WHEREAS, it is the policy of the Board to consider real estate tax exemption requests up to a maximum amount of $5,000.00.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County: 1. Chesterfield Alternatives, Inc. is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The real property located in Chesterfield County owned by Chesterfield Alternatives, Inc. and described as County Property Tax Parcel ID No. 800630129600000 is used by such organization, and the single-family residential structure on such property is used exclusively for benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance
and is hereby determined to be exempt from local taxation in the amount of $3519 for tax year
2021 and up to $5000 for future tax years. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1.
3. This real property tax exemption shall be effective January 1, 2021.
4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue.
5. This ordinance shall be in effect immediately upon its adoption.
Page 352 of 367
KOVAC ST
PINE FOREST DR
A R R O W F I E L D S T
Board of Supervisors Meeting - December 16, 2020Real Estate Tax Exemption for Chesterfield Alternatives, Inc.2519 Pine Forest Drive
Chesterfield County Attorney's Office
1 inch = 100 feet
µ
Chesterfield Alternatives, Inc.PIN: 80063012962519 Pine Forest Drive
Page 353 of 367
3137:118122.1
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. Chesterfield Alternatives, Inc. is exempt from taxation pursuant to §501(c)(3) of the Internal Revenue Code of 1954;
2. Chesterfield Alternatives, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Chesterfield Alternatives, Inc. is paid any compensation for service
to the corporation and its salaries are not in excess of reasonable salaries for services performed
by the employees; 4. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual;
5. Chesterfield Alternatives, Inc. provides services for the common good of the public; 6. Chesterfield Alternatives, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office.
7. The revenue impact to the locality and its taxpayers of exempting the property is $3519 for tax year 2021 and up to $5000 for future tax years; and 8. Any other criteria, facts and circumstances that the Board of Supervisors deems
pertinent to the adoption of such ordinance.
Page 354 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.I.
Subject:
To Consider an Ordinance Granting the Real Estate Tax Exemption Request of Richmond Animal League, Inc.
Board Action Requested:
The Board is requested to hold a public hearing on December 16, 2020 to consider an ordinance, attached,
granting the real estate tax exemption request of Richmond Animal League, Inc. Richmond Animal League,
Inc. did not specify the amount of the tax exemption it is seeking. The Board’s policy limits exemptions to
$5,000.
Summary of Information:
Under Virginia law, real property used for benevolent purposes may be designated as exempt from taxation by
the Board of Supervisors. This year, Richmond Animal League, Inc., a benevolent, non-profit organization has
requested a tax exemption for Parcel No. 741707866100000, located at 801 Branchway Road. A two-story
commercial building is located on the property, which is zoned I-1. A CUPD approved in 1989 (89SN0128)
permits uses including veterinary hospitals, boarding kennels, or clinic. A map of the parcel is attached.
Richmond Animal League, Inc. provides temporary housing for homeless animals that are transferred from
municipal animal control facilities. Its “Loving Spay + Neuter Clinic”, located on the first floor of the structure,
provides low cost spay/neuter surgeries to public pets, other rescues, municipal shelters and the animals
adopted from Richmond Animal League, Inc. The second floor of the structure is used by Richmond Animal
League, Inc. for administrative purposes.
The real estate taxes assessed for the commercial structure where the benevolent use takes place are $6729.00.
This is above the $5,000 maximum exemption amount permitted by the Board’s policy.
Staff has reviewed the information that state law requires the Board to consider before granting an exemption
and finds that the information is consistent with Richmond Animal League, Inc.’s status as a benevolent, non-
profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state
law are attached.
Attachments:
1.Richmond Animal League - Attachments
Page 355 of 367
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 356 of 367
3137:117948.1
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED BY RICHMOND ANIMAL LEAGUE, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and
WHEREAS, the County has received a request from Richmond Animal League, Inc. to
consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 741707866100000; and WHEREAS, in accordance with Va. Code §58.1-3651, the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and WHEREAS, the Board has determined that Richmond Animal League, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being a non-
profit organization which uses the real property for which it is requesting the exemption for
benevolent purposes; and WHEREAS, it is the policy of the Board to consider real estate tax exemption requests up to a maximum amount of $5,000.00.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Richmond Animal League, Inc. is hereby designated a benevolent organization
within the context of Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The real property located in Chesterfield County owned by Richmond Animal League and described as County Property Tax Parcel ID No. 741707866100000 is used by such organization, and the commercial structure on such property is used exclusively for benevolent
purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined
to be exempt from local taxation in the amount of $5,000 for tax year 2021 and up to $5000 for future tax years. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1.
3. This real property tax exemption shall be effective January 1, 2021.
4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue.
5. This ordinance shall be in effect immediately upon its adoption.
Page 357 of 367
B
R
A
N
C
H
W
A
Y
R
D
I N T E R N A T I O N A L D R
B U S Y S T
Board of Supervisors Meeting - December 16, 2020Real Estate Tax Exemption for Richmond Animal League, Inc.801 Branchway Road
Chesterfield County Attorney's Office
1 inch = 100 feet
µ
Richmond Animal League, Inc.PIN: 7417078661801 Branchway Road
Page 358 of 367
3137:117948.1
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. Richmond Animal League, Inc. is exempt from taxation pursuant to §501(c)(3) of the Internal Revenue Code of 1954;
2. Richmond Animal League, Inc. does not possess a current annual alcoholic
beverage license for serving alcoholic beverages for use on the property; 3. No director of Richmond Animal League, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed
by the employees;
4. No part of the net earnings of Richmond Animal League, Inc. inures to the benefit of any individual;
5. Richmond Animal League, Inc. provides services for the common good of the
public; 6. Richmond Animal League, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office.
7. The revenue impact to the locality and its taxpayers of exempting the commercial structure on the property is $5000 for tax year 2021 and up to $5000 for future tax years; and 8. Any other criteria, facts and circumstances that the Board of Supervisors deems
pertinent to the adoption of such ordinance.
Page 359 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.J.
Subject:
To Consider Code Amendment Relative to Board of Zoning Appeals (21PJ0106)
Board Action Requested:
Following a public hearing adopt attached code amendment.
Summary of Information:
Under state code the Board of Zoning Appeals is required to have an individual serve as Secretary. Previously
under our code this role has been filled by a member of the Planning Department due to the related nature of
zoning actions undertaken by the body. The proposed amendment would provide that the secretary be a
qualified county employee serving in the planning or community enhancement departments that is
recommended by the director of planning and subject to approval by the BZA.
Attachments:
1.Code Amendment Relative to the BZA (21PJ0106)
2.Presentation BOS PH BZA Secretary
Preparer:Ray Cash, Zoning Administrator
Approved By:
Page 360 of 367
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-15 OF THE ZONING ORDINANCE RELATIVE TO BOARD OF ZONING APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 19.1-15 of the Code of the County of Chesterfield, 1997, as amended, is amended and
re-enacted, to read as follows:
Sec. 19.1-15. Board of Zoning Appeals. A. Generally.
OOO
4. Chairman, Vice Chairman and Secretary.
The board of zoning appeals shall elect one of its members as chairman and one as vice chairman, each to serve for a one year term and each of whom may succeed themselves. The
chairman shall preside at all meetings of the board and, in his absence, the vice-chairman shall
preside and have all of the authority as the chairman. The chairman may administer oaths and compel the attendance of witnesses.
The board shall appoint a salaried planning department qualified individual employee to
perform the duties of secretary. The secretary shall be a salaried county employee of the
planning or community enhancement departments recommended by the director of planning
and approved by the board. in addition to other regular duties. The secretary shall keep the
minutes and other records of the actions and deliberations of the board of zoning appeals, and
shall perform other ministerial duties as the board may direct.
(2) That this ordinance shall become effective immediately upon adoption.
1928:117961.1
Page 361 of 367
21PJ0106
Code Amendment Relative to Board of
Zoning Appeals
Page 362 of 367
Proposal
Adjust requirements for BZA Secretary
Permit to be qualified, salaried county employee
Planning or Community Enhancement staff member
Planning director recommends
BZA approves
Page 363 of 367
Recommendation
Following Public Hearing Adopt
Code Amendment
Page 364 of 367
Proposal
Sec. 19.1-15. Board of Zoning Appeals.
A.Generally.
OOO
4.Chairman, Vice Chairman and Secretary.
The board of zoning appeals shall elect one of its members as chairman and one as vice chairman, each to serve for a one year term and each of whom may succeed themselves. The chairman shall preside at all meetings of the board and, in his absence, the vice-chairman shall preside and have all of the authority as the chairman. The chairman may administer oaths and compel the attendance of witnesses.
The board shall appoint a salaried planning department qualified individual employee to perform the duties of secretary. The secretary shall be a salaried county employee of the planning or community enhancement departments recommended by the director of planning and approved by the board. in addition to other regular duties.The secretary shall keep the minutes and other records of the actions and deliberations of the board of zoning appeals, and shall perform other ministerial duties as the board may direct.
Page 365 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 17.K.
Subject:
To Consider Transfer of the Cable Franchise from Comcast of Chesterfield County, Inc. to Comcast of VA,
LLC
Board Action Requested:
Hold a Public Hearing to consider transfer of cable franchise from Comcast of Chesterfield County, Inc. to
Comcast of Virginia, LLC.
Summary of Information:
The current Comcast cable franchise is held by Comcast of Chesterfield County, Inc. The County received
notice from Comcast that there is a planned intra-company transfer of the franchise from Comcast of
Chesterfield County, Inc. to Comcast of VA, LLC, an entity that holds 13 other cable franchises in Virginia.
Comcast advises that the restructuring will have no effect on the ultimate ownership, control, or operations of
the cable system or the company's ability to meet the obligations under the franchise. Both the current franchise
holder and Comcast of VA, LLC are wholly-owned subsidiaries of Comcast Cable communications, LLC
which in turn is a wholly-owned indirect subsidiary of Comcast Corporation, a publicly traded corporation.
Section 15-55 of the County Code requires Comcast to obtain consent from the County prior to the transfer.
This is a public hearing.
Attachments:
None
Preparer:
Approved By:
Page 366 of 367
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 16, 2020 Item Number: 20.A.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors’ organizational meeting to be held on January 6,
2021, at 6:00 p.m. in the Public Meeting Room.
Attachments:
None
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 367 of 367