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12-08-1982 MinutesBOAP~ OF ~UPERVIS©~$ Supervisors in Attendanue: Mrs, Joan Girone, Chairman Mr. Harry G. Daniel, Vice Chairman Mr, C. L, Bookman Mr. R. Garland Dodd ~r. J. Royali Robertson Mr. Richard L. Hedrick Staff in Attendance: of Planning Mr. James Falconer, R~al ~r. Robert Galu~ha, Personnel Director Mr~ Elmer hedge, County Administrator Mr. Edward Jab. es, Dir. of Purchasinq Mr. Richard Mc~lfish~ ~v. Engineer Attorney Mr. Se~rey Muzzy, biz. of Mr. Robert Fainter, Dir. of Utilities Mr. Dexter Williams, Chief Girone called the meeting ~o order at the Courthouse at a.m. (EST). Mr. Dod~ gave the invocation. on ~o'tien of Mr. BOe~an~ seconded by Mr. Daniel, ~hs ~car~ appr~ve~ the minutes of Nove~nber 24, 1952~ as amended. £~tention: ar. Dodd as he was ~bs~nt during ~his meeting. Mmcas introduced Ms. ArnDld B. 8nukale, newly employed Assistant County A~tOrney. Mr. Snukals stated ho looked forward working and facing ~be chailenges An County Government. Dr. Lows introduced Dr. Clinhon Pettus, newly appointed Ch~i~an of ~h~ COmmunity Services Board, who is replReing Mrs. Marie Beach who ~e~ved for five years on the Board. Dr. ~e:tus he was honored to serve ~nd that he would premise %0 ~se his energies ho m~s~ the challenges of %be future. M~m. Girone stated that the Board was very lucky to have Dr. Pehhu~ on Board and the% sba had worked with klm at Virginia University. 82-481 Mr. Bedrick stated that if a special organizational meeting were to be scheduled ~or 1983 az in past yea~ the Board should adjourn to that time and date after this meeting. Mrs. Girone inquired if the organization of the Board could be accomplished at the first regular meeting. Mr. Hedrick stated it could. Mr. Dodd stated he was under the impression that a new public addrens system and ~ecurdlng svatem were to be installed in the Board Room and that the cable television company might begin videotaping the meetings also. Mr. ~o~ge stated the last two meetings were recorded with testing squipment and that the new equipment will be installed by the first meeting in January, los3. Mrs. Girone stated ~he felt some additional information should be given to the Board regarding the cable company's vld~otaping. Mr. Daniel stated he felt the cable company should be ~ontacted an~ arrangements be made for their videotaping of the Board m=etings. Zr. Galush~ introduced Mrs. Mildred ~ann, Personnel T~chnician; Mr. Ja~es C. Falconer, Real Estate Assessor; and ~r. Robert A. Painter, Director of Utilities. ~e stated these employees would be retiring December 31, i95~ and he wished them well in their retirement. He state~ these employees exemplified outstanding employees which the County is proud to have On metio~ of the Board, the following resolution was adopted: Whereas, Mildred C. Mann will retire fro~ the Chesterfield County Personnel D~pertment effective January 1, 1983; and Whereas, Mrs. Mann provided over eleven (II} years o£ quality service to Chesterfield County Government; an~ Whereas, Chesterfield County and the ~oard of Supervisors will miss Mrs. Mann's diligent service. NOw, Therefore, Be It Keselve~ that this Board publicly reoognlzes Mrs. Mann and extends on behalf of its members and the citizens of Chesterfield Ce~ty their appreciation for her many years of service to th~ County. Amd, Further Be It R~eolved that a copy of this Resolution be presented tO Mrs. Mann and that this Resolut]e~ b~ p~rmanent]% recorded among the papers of this Board of ~upervisors of Chestprfield County, Virginia. Vote~ Unanimous MrS. Girone presented Mrs. Mann watt the framed resolution. Mrs. Girone Stated th~ Beard appreciated Mrs. Mann~s many years service and that she certainly would be missed. Mrs. ~ann thanked the Board fur the reselutlon and recognition. On motion of the Board, the ~ellowing resolution was adopted: Whsreas, James C. Ealcene~ will retire ~rom the poeitio~ aS County Assessor effective January 1, 1953; and whereas~ Mr. Falconer provided over twenty-three (23} yea/s of quality service ~o t~e citizens of Chesterfield County; and Whereas, ~r. Falconer is respected by hi~ pe~e am being one of the b~st Cou,ty Assessors in the Commonwealth of Virginia~ Wher0as, Chesterfield COunty and the Board of Supervlsor~ will sorely miss Mr. Falconer's diligent service. 92-482 Now, Therefore~ Be It Resolved the5 this BOard publicly rscognizes Mr. Falconer and extends on behalf of its msmbers and the citizens of Chesterfield County their appreciation for his many years of service to the County. And, Re It ?urther Resolved that a copy Of this Resolution be presented to Mr. Falconer and that ~his Resolution be permanently recorded amonq the pape~a of this Board of Supervls~r~ of Chesterfield County, Virginia. Vote: Unanfmou~ Mrs. ~ir0De prssented Mr. Falconer with the framed resolution. k~r. Hedge stated M~. Falconer had brought distinction and credit to th~ COunty as he had the respect of h~s peers. ~e stated he served in many capacitie~ on Ya~ious professional committees, ce~is~ions, associations, etc. Mrs. Girone e×pressed appreciation to Mr. Falconer for his out,tending services to Chesterfield County. ~r. Falconer stated he appreciated the ~upp0rt of the Board and County Administrator ~uring his service with the County. ~e stated he was sure the Department would continue to be successful and thanked the Deard for the opportunity of serving Chesterfield end that he hoped it had been in the best interest of the citizens ms well. On motion of the Board, the following r~solution was adopted: Whereas, Eohert A. Painter will retire from th~ ps~itio~ of ~t~lftie~ Director effective January I, 1983~ and whereas, Mr. ~aiuter provided ovsr 26 years of quality service tc th~ citizens of Che~t~rf~el~ and Whereas, Mr. Painter ha~ directed the planning an~ in~tall~tion of the County's water and sewer syetem during a per~od Of unprecedented growth; an~ Whereas, Chesterfield County and the Boar~ of Supervisors will sorely miss Mr. Painter's insight, direction and l~adership. NOw, Therefore, Be It Re~olved that this Board publicly recognizes Mr. Painter and extends on behalf of it~ members and the oitizens of Chesterfield County their appreciation for his many years of service to the County. ~d Be It Further Resolved, that a copy of this Resolution he ~remente~ to ~, Painter und that this Resolution b~ permanently r~corde~ among the 9ap~rs of this Board of Supervisors of Chesterfield County~ Virginia. Vote~ Unanimous ~rs. Girone presented Mr. Painter with the framed resolution~ M~. Painter ~tate~ there had been rewardinq and discouraging t~mes during the development of the utiliti~ system in the County but he looked forward to retirement. Mrs. Girone stated the Board's appreciation to Mr. Painter for his outstanding and d~dlcated service to Chesterfield. Mr. Hedrick stated these three em~loyee~ are exemplary of the corner atone of goveEn~ent and their department~ have been most affected by the many changes in government. He stated that Mr. Painter had been involved in the matter Of wasteload allegation with th~ ~tate Wa:er Control Board and had be~n working a lot of extra hours until the final hour which had a positive effect for Chesterfield. ~e in~icated his appreciation to Mrs. Mann, M~. Falconer and ~r. Painter for their outstanding and dedicated work while employed with Chesterfield County, Dr. Joe Hillier vas presunt r~presenting tko Museum Committee's request for am a~propriation to finanoe a history bock cf the Bichard L. Jo~es ha~ completed a history book for Dinwiddie, that the book would be so],~ with funds coming back to the County up the amount contributed and the remaining to be applied for partial manuscript had been ~ub~it%ed~ Judge Gates would critique it, that it should be completed in the Fall of 1984 and reviewed possible lundin9 arrangements until tbs book is completed. Dodd stated that he was soncerned about such project~ as the County ha~ contributed to tko historic sites book and has yet to see a final oopy and there is approximately $40,000 ~f County funds involved. Dr. ~illier stated this book would be different than the historic s~tea bock and it would not compete for its sale. gr. Dodd ~tated that if the Board should this request, that safsguard~ he instituted which would protect the County~ Dr. Mklller stated that to contract for the writin~ of the book would be $50,080 wi~h an additional $50,000 for printing. Mrs. Girone stated that the historio sites book would be ready for ~ale in the sp~ing of 1983 with the revenue coming back to the Ccunty which should allow the County to recoup its funds. Fir. Bookman sta~ed his concern about the budget for the Museum which wa~ to come from contributions but ~v~ntually cost ~he County about $140,00Q. ~e stated he did feel the Museum was an asset but he was concerned about %he cost of this project. Dr. sillier stated his appreciation to th, County for what has b,~n donated to the Museum. Mr, ~odd inquired if the Committee had considered contributions from the private sector. ~r. Hitlier stated they had done this when e0notructing the Museum which was not successful. M~. Daniel stated that the County has lo~t a 10t beoause a book of this typ~ was not already in print. He further stated ~hat we de not have the publicity this type of book would qener~te~ in particular for tourism, ~e stated that he was concerned about the money but felt you must capture the history when you can or you may lo~e the resources. ~e stated that h~ fel~ this was a direct way of capturing the history at a reasonable cost. ~e ndded h~ felt the Museum Committee should handle the entire matter. Mr. Roberts0n stated that he was aware of this request as a membe~ of the Museum Committee and was in support of it. He stated that in 1954 a history book was published by the Ruritans which has b~en ~n de-aDd but there are ne mere copies available. He stated that in recent years there have been calls on a regular baS~ from people requesting a histe!y book of Chasterfiel~ County. He stated that the original book is under copyrioht but no one knows where a~ they had first considered an addendum to it but new it Des to be written from the beginning. He stated that he had no misgivings about eellin~ the book. On motion of Mr. Robarts0n~ seconded by Mr. Daniel, the Board approved supporting the writing and pub~ishlng e~ the history book with the Mumetk~ Committee overseeing ail aspects of the wrltin~ and publication and that $tQ,0OO is hereby Board comlitted the other $50,000 from the 1983-84 ~udget for publication rights to the book and receive revenues from the sale of the book u9 to the amount contributed. Vote: Unanimous copy of the Dinwiddie history book and to Mr. Dcdd a copy of the manuscript which he ha~ begun o~ Chesterfield in order that they presented and briefly reviewed the 1981-82 Audit Report. He stated that th~ Nursing ~ome Audit and the Utilities Audit Report are separate but are included in the main audit report. He and it has been aCCepted. Ne stated the County was especially proud of th~ Certificate of Conformance received for the Comprehensive ~nual Financial Report for the Fiscal Year ~nde~ Juno 30, I981. He stated this Certificate from the Municipal Finance Officers Asseciatic~ of the United States and Canada has Go bo earned each yeas and that only approximately 2GU jurisdictioas in the Unite~ States receive thi~ aw~d. He outlined the format for compilafion of the financial section, the statistical section and the comparisoD tables of taxes collected ~ax lev~l~ the ratio of value tG debt, the demographic information, etc. He stated that the per~ent of tax eolteeted each y~ar has improved an~ that tho County ha~ approximately $3,957,G00,000 ~otal assessed property. He stated the Scanty own approximately $164~124,139 in plant property and eguipment-d~pxeciated value. He stated in general fixed assets in non-depreciated value the County owns about $160,448,&53. Mx. Ramsay reviewed other ii,ores of particular interest to the Board. Mr. Lohr stated that tko County had avsry successful year and did a fine job on the audit report. ~e s~ate~ that their company did the testing but the County staff compiled all the figures an$ prepared the report. He stated that they have a good relationship with the County an~ hopes it will continu~ in the future. ~{rs. Girone stated that she fult the T~easurer al~o did an outstandiAg job as is recognized around th~ State as well as the Accounting and Budget Dept. PLr. Masden stated the well b~ilders in the County had requ~mted the Beard to adopt a resolution seeking a reduction i5 the reguirementa ~ecently adopted for the construction of wells. He stated that Mr. Ted Baxter, representing ~he well builders~ was present to discuss this matter. Mr. B&xter indicated that the State is reqn~iring approximately 14 or 15 forms to be com~leted before a per,on can Occupy a building when in the pask it was 3 or 4. ~e stated that this is in,teasing the cost of a well and septic system by approximately $700-$2,000. ~s stated that this will a~feot the County badger in the near future a~ the more insp~ction~ required, the ~ore time it will take by the County offlcia~s. He stated that the inspeotor~ were Completing 2~-28 inspections per week which has been reduced to six durin~ this slow ~onstruction period. ~e stated that although the r6gulations relate to septic tanks, welle are included and well builders were not aware e£ this. He stated that a purcha~e~ of a home will be resulted to detail what easements, utility lines, etc. are located within a certain distance of the home and other things not easily accomplished. He stated he felt some of the regulations which ar~ being ~eguired are good, but that they have gone overboard. Mr. Bookman stated he agreed that the restrictions were too tight and required too much. He stated he would not be a party to endorsing such re~airemgats. On motion of Pfr. ~ookT~an, seconded by Mr. Robertson, the f~llowi~g resolution was adopted~ whereas, the proposed sewage handling and disposal regulations took effect on November 1, 1982, by authority of the State o~ Virginia Commission on Heal=h; and Where~s, The proposed regulations will drastically chang~ fha well boring methods allowed in Virginia; and Whereas, The proposed regulations 6utline several questionable practices in the development of well~ that can drastically Change the well boring industry in our area~ and Wherea~, Well borers throughout the area are unanimously opposed to the new regulations based on the opinion that specifications requi~ed by these regulations ar~ ~realistio and unattainable; and Whereas, Tho health and safety of County residente will not necessarily be improved or advanced by ~he proposed regulations; and 82-~85 Whereas, It is evident that th~ proposed regulations will dra~ki~a3.1y increase the cost of wells and inskat~ation o~ individual sanitary septic ~ystems in our area; and Whereas~ Added administrative burdens required by th~se r~gula~ions will overtax local health departments, thereby reducing %heir effectiveness and availability for field inspections; and ~h~reas, ~nstit~tion of these new regulations in a depresse~ economic climate wlll f~rther hinder the depressed ~tate of housing construction and move home OwTlershi~ out of the xeaeh of many yonn~ people currently strugglin~ to buy %heir first home. Now, Therefore, Be It Resolved by the Board of S~pervisors of the County of Chesterfield this 24th day of November~ 1982~ that it requests %hat the General Assembly take action doting its 1983 Seasion to revise th~ sewage handling and disposal regulations ~hat ara effective ~ove~bur 1, 198~ and Be It Further Resolved that these proposed regulatlons bm e~amined by the General A~Sembly to determine their practicality, effectiveness, impact on local health agencies and the financial effect that these r~gulations will have on landewner~ and the local governments that ~ust fund health department operation~. Vote~ Unanimous The BQa~d requested that a copy O~ this resolution he ~ent to the Governor, th~ Hen%th Commissioner and A~¢i~tant Health Commissioner. On metio~ of M/¢. D~niel, seconded by Mr. Rob~r~en, the Board requested that the County Attorney prepare an addendum to the 19~3 Legislative Package including these regulations to be restudied for possible reduction and to be presented to the Legisla~ive Delegation at the meeting this Same evening. Mr. ~edriek stated this date and 5i~e had been advertised for a public hearing %0 consider an ordinance relating to business license ta~es for financial seNvlces businesses, Mr. Mica~ briefly explained the changes ia th~ ordinance. There was ne erdinanc~ would basically reduce taxes for th~se financial services businesses. On motion of Mr. ~ookman, ~econded by Mr. Eodd, the following Ordinance was A~ CRDINA~C~ T~ AFl END CHAPTER 12 OF T~ CODE OF TRE CBUNTY OF CH~S?ER~I~LD, 1978, AS ;%M~NOBD, ~X A~NDING SECTION 12-49 R~PEALING SECTIONS 12-110, 12-ii1, 12-112, 12-113 and 12-114 RELATING TO LICENSE TAXES POR FINANCIAL EERVIC=S BUSINESSES AND PROVIDING FOR A PE~kLTy Be It Ordained by ~ha Board of SupervisorE of Chesterfield County: 1. That Section 12-49 of ~he Ced% of the County of Chesterfield~ 1978, is amended and reenacted as follows: Sec. 12-49. Enumerated; amount ~f licens~ Every person engaged in one Or mor~ of the following businesses or professions and having an office or place of business in the county shall pay a license tax equal to twenty dollars for all gre$~ receipts below three thousand four hundred 82-486 and fifty dollars and fifty-eight hundreds of o~e per sentum of the gross receipts above three thousand four hundred and fifty dollars of the one or more businesses or professions conducted by him aS fellows: The business or profession of: (a) A~ accountant, certified pub].ic accountant, an appraiser or eva!utter of real estate ~or others for compensation, an architect, an assayer, an attorney-at-law, an auditing company or firm, an auctioneer, a blueprinter, a public bookkeeper, a buyer of installment receivables, a ceramic engineer, a chattel mortgage financier~ a chemical engineer, a chemist, a chiropodist, a chiropractor, a civil engineer, a claimm sdjuster, a coal mining engineer, s collection agent or agency, a oo~o~ crier, a computer adjuster, a computer programmer, a consulting eugineer~ a consumer financier, a contracting engineer, a credit card service, a credit union~ a dentist, a doctor of medicine, a restorer, a financier of accounts receivable, a furnimher of dom[]stic or clerical help~ labor or employment, a furni~her o~ plans or mp~cifications for the ereotion or improvement of beildingm or a person employed in a COnsulting capacity in connection with an architect, a credit bureau, a furnisher of data processing services, an electrolysi~t, an electrical enginee~ a financial pla~er, ~inenclal services, a geologist, a heating and ventilating engineer, a highway engineer, a homeopa%hist, an industrial engineer, an industrial loan company, an installment financier, an inventory financier, an interior decorater, an investment broker, a labor consultant, a land~cape architect, gardener, arborlculturist, or a pruner of treee or ~hrubs, a loan or mortgage broker, a loan or mortgage company, a lumber measurer, a manufacturer's agent, a m~¢hanical engineer, a mercantile agency or agent, a merchandise broker, a metallurgist, a mining engineer, a naturopath, an optometrist, an osteopath, a patent attorney or patent agent, a photostater, a physician, a physiotherapist, a professional engineer~ a public relationn counselor, a farnisher of publicity $ervicm, a radio engineer, a railway engineer, brokers (including the ~ross receiptE from real ~state agents who are employees) and managers, a recorder of prnoeediugs in any court, eemmisslon or other Organization, a refrigerating engineer, a ~af=ty deposit box company, a sales agent or agency, a ~anita~y engineer~ a security and commodity broker, a e~mmercial sign painter, a steam power eagiueer~ a ~tookbrcker, a structural engineer, a ~rgeon, a surv~vor, a tattoo artist, a tax consultant, a taxidermist, a preparer of tax returns~ a veterinarian, a working capital financier, an appraiser or evaluator of p~r$onal ~ropert¥ or damage to COmmercial art, the sign service and any person rendering a service for COmpensation in the form o~ a credit agebcy~ an investment company, a broker or d~aler in securities and commodities er a security or commodity exchange. (b) A~y person engaged in a professional service not Otherwise licensed under th~ Chapter, so long am the person is enga~e~ in any occupation or vocation in which a professed knowledge of scm9 department cf science or learning, gained by a prolonged course of upecialize~ instruction and ~tudy is used by its practical application to the affairs of others, either advlslng~ 9~iding, or teaching them, and in serving their interest~ Cr welfare in the practice of an art of science founded en it. 2. That Sections 1~-110, 12-111, 12-I12, 12-113 and 12-114 are repealed. 3. That this O~dinance shall take effect January 1, 1983. 82-487 Mr. ~edrick stated Ahis date and time had been advertised to the 1983 Le~islative Program requesting that this annual adoption each year. There was no opposition present. On motion of Mr. Book, an, s~onded by Mr. Daniel, the Board adopted the following AN ORDINANCE TO AMEND § 7.1-1 OF THE CODE OF T~E COUNTY OF CHESTERFIELD, 1978, AS A~ENDBD, RELATING TO ESTAB- LISTING A CENTRAL A~TE~ VOTER DISTRICT BE IT ORDAINED by tbs Board of Supervisors of the County of Chesterfield~ (1) That ~7.1-1 of the Code cf the County of Chester~feld is amended and r~enacted as follows: Sec. 7.1-1. Central absentee voter district. There is hereby established a central absentee voter election district in the conference ~oom of the Circuit Court Clerk's Office on the ~irs% floor of ~hu Chesterfield County Courthouse Building for the purpose of r~cei~ing, counting and recording all absentee ballots ia all ~l~cticns cast within the county. E~ch central absentee voter elsction district shall receive, ¢oun~ and record all absentee ballots in accordance with bhe requirements of Section 24.1-~$.1 of the Code of Virginia and all other applicable provisicn~ of law. This shall he ~ffeckive February 1, !983 for a period cf twelve months. Vote: Unmnimous Mr. Nedrick stated this date end time had been advertise~ for a publia hearing to consider an oadinance relating to purchasing. thi~ 0fdlnaneu stating that it is more flexible than state law but it is in complianc~. ~r. Dodd requested that i~ the future %he changes be ~nderlined or indicat~ in ~oma format in order that they might easily be identified. Mr. John ~mith stated that h~ was oQncerned and hoped that with the changes in considering professional services, that the be~t proposals would be those best for the taxpayers and that histnry of performance be also a po~ti0n of the evaluation and c~iteria established. ~r. ~drick stated that it would. After further discussion of the matter, it was on ~otion of Mr. B~okman, s~conded by Mr. Daniel, retol~e~ tha~ the following ordinance be adopted! AN ORDINANCE TO AMEND THE CODE OF T~E COUNTY OF C~STERFI~ID, 1978, AS AMeNDeD, ~D BY ADDING A~TICLE VIII 0~ C~{APTER 2, CONTAINING SECTIONS 2-34 THROUGH 2-51 BE IT O~AINED by the Board of Supervisors of Chesterfield (t) That ~ticl~ III~ Chapter 2 of the Co~m o~ the County o~ Chesterfield, 1978, as amended, is repealed. (2) That the Code of th~ County of Chesterfipld, 1978, as amended, is amended by addin~ Afkicte VIII~ Chapter 2~ containing Se=tions 2-34 through 1-~1 as follows: 82-4~8 CHAPTER 2 ~MINI$~KATION ARTICLE VIII. PURCHASING SeC. 2-34. Definitions. Construction. Building, altering, repairing, improving or d~emoli~hing any structure, building or highway and any draining, dredging, ekCavatiun, grading or similar work upon real property.  . All COUnty depertment~, agencies, officers and including the county school board and the so,iai vzces board.~ Gu. odS. All materials equipment, Suppi~es, commodities, article~ rnsurance or things which shall be used by or furnished to any county department. Non-professional services· ~y services Dot specifically identified us professional ~erviees a~ that term i~ defined herein. Professional services. Work performed by an independent contractor within the scope of the practice Of accounting, architecture, land surveying, landscape architecture, law, medicine~ psychiatry, psychology~ optometry or professional engineering. sprvices. Any work performed by an independent ue~tractor wher~i~ the work rendered dos~ not consist primarily cf acquisition of goods or the rental of goods. Sec. 2-3~. Office of the county purchasing a~nt created; compekit%.ys purchasin?. There ~s hereby established the title of co~nty pur0hasing agent. All goods and services for all county departments shall, unless otherwise provided in thim Artioln~ be made by competitive centralized purchasing by the county purchasing agent. The county purchasing agent is authorized tO delegat~ his authority as county purchasing agent under thim article. The division superintendent cf schools is designated as the county purchasing agent in ~tterm involving the expenditure of county echool boar~ construction funds. The director o~ food ~ervicss for the ccnnt~ school board is d~signated as tho county purchasing agent in matters involving the purchase of food supplies for umm in cOUntw schools. SOC. 2-36. Goods and ~rvis~s obtained through county purchasin a~ent; ~har~ing d~partmest. All dep~rtments shall obtain their goods and services from the county purchasing agent on egulsltlOn$ prescribed by the county purchasing agent and the department shall be charged therefore. Sec. 2-~7, Duties of county purchasing agent. In accordance with this article and subject to the supervision Of the board of supervisors~ the county p~rchasing agent shall: (a) Purchase or ~upervise the purchasing cf all gauds and services needed by the county or county departments. 82-489 (b} Sell, trade or otherwise dispose Of surplus goods belonging to the county. (c) Draw up and enforcs standard specifications which shall apply to all good~ and services purchased for use by the county. ~d) Establish, maintain and supervise programs for speci~icatlons development, contract administration and inspection and acceptance, in cooperation with county department5 using goods and Services. Se__c~. 2-38, Promulgation of rules ~nd rsc~u!ations, The county purchasing agent, consistent with the provisions of this article and subject to the approval of the hoard of supervisors, is authorized to adopt, promulgate and from time to time amend rules and regulations for the following purposes: (a) Pr~oribing the manner in which goods sh,ll be purchased, delivered, stored an~ distributed. (h) Prescribing the dates for making Ieguisit~.o~s and estimates, the future period which they ~re tQ cover~ the farm in which they shall be submiitud, the manner of their authen~ieatlon, and their revision by the county purchasing agunt. (c) Providing for the transfer to or between county ~epartment~ of goods which are surplus with one department but which may be needed by another or others and for the disposal of by sale of gauds which are obsolete and unusable. {d) Prescr%blng th~ amount of ~eposit or bond to be submitted with a bid or contract and the amount of deposit. (e~ ~roviding for such otha~ matters as may be necessary t~ give effect to the foregoing rules and regulations, and the provisions of this article. Sec. ~-39~ Joint ~urshasin~ a~reem=nts, Subject to the approval of the board of supervisors, the county purchasing agent shal'l have the authority to enter i~bo joint purchasing agreements with adjoining political subdivisions so long as th~ board of supervisors ~etermine~ that such agreement is in the best interests of the county. Any such agreement ~hall only be effective if all the governing hodie~ Of the ~arties to such agreement hav~, by appropriate action, approved such agreement . Sec. ~-a0. Competitive purchasing 9anora!3y Al~ county contracts with non-governmental contractors for the purchase or lea!e of goods ~er the for the sale of obsolete or u~sable goods, shall be awarded on!~ after competitive ~ealed b~dd~ng or competitive negotiation as ' h=r~inafteT provided in this article; provided, however competitive sealed bidding Or competitive negotiation s~all not be r~quire~: . . (al Upon a ~eterm/nati0n in writing that there is only one source practicably available for the goods or services to be purchased, cad such writing docUments the basis for the determination; (b) upon a determination in writing that an emergency exists and such writing document~ the basis for the emergency and for th~ selection of the particular contractor; 82-4g0 (C) if the cQntra~t price is not expected to exceed $5,00I end %he county purchasing agent has established alternabe (dl if the contract is for legal services, expert witness~ or other s~rvlc~s aggociate~ with litigation, or w~th re~uiatur~ or administrative proceedings or legal services p~ovi~ed to the county school board pursuant Be ~ 22.i-02 of the Code of ~irginie, 1950, as amended. (e) in the case of the sale of obsolete or unusable goods. i~ the county purchaslnq agent shall ~stsrmine~ in writing that it i$ more advantageous to the County that such goods be sold a± public auction, and the goods are $o ~otwithgtapding the above, purchases o{ goods and servloes shall be made with ouch competition a~ is practicable, in the opinion of the county purchasing agent. See. 2-41. competitive purchasin~ ~enerall~; methods of purchaeig~. Unless exempted by the provisions of Section 2-40 of this article, all County contracts with non-governmental for the purchase ur lease of goods, for thu purchase of ~ervice~ or for the sale of obsolete ox unusable goods shall be awarded only after competitive sealed bidding a~ hereinafter provided ir this article; provided, however, such goods and services ~ay be purchased or leased by competitive negotiation: (aP upon a determination by the county purchaslnq agent ir writing that compet~tlve sealed biddinq is ~ither not practlcabl or not advantageous to the public and the writing documents the basis for such determination; or {bp if =he contract is for professional services. Se=. 2-4~. Competitive sealed bidding; procedure; ~war~. For all contracts that are required to be based on competitive sealed bidding pursuant to the provisions of Z-40 and ~-41 o~ this article, coaled bids shall be sQlicited by a written invitation to bid. At least ~ive dav~ prior to the date set for receipt of bids, public notice of ~he invitation tc bid shall be inserted at least once in e newspaper of county-wid circulation. Sealed bids shall al~O be solicited by sendinF the invitation to bi~ to prospective contractors and by posting the invitation to bid in a public place. Bids shall be baeed On specifications, terms, condi~ion~ and any statement of requisite qualifications for potmntial oontracturs, all as contained in invitation to bid. All contracts shall be awarded to the lOW~m~ responsive and responsible bi~er. Special qualifications of potential contractors, life cycle costing, value analysis and an other criteria such as inspection, testing, guality, wcrkmanshi delivery ter~s and suitability for a particular purpose may be considered in evaluating bids. Any and all bi~s may be cansell or rejected, provided the reasons ~or ~uch cancellation or rejection ar~ made part of the contrac~ file. Any in bids may be waived. Sec. 2-43. Competit%ve negotiation; proeedure;_~ard. la) FOr all contracts that may be based on competitive negotiation pursuant to the provision~ of section 2-41 of this article~ proposals shall be solicited by a writ=eh request for proposal {RFP). The RFP shall indicate in general ter~s that which is sought to be procured, speoifyinq the factors which wi~ be used in evaluating the proposal and containing Or 82-49~ incorporating bl~ reference, applicable contractual terms and conditions, including but not limited to any unique capabilities or qualifications which will be required of the contractor. At lease five days prior To the date set for r~eipt of proposals, public notice of the RFP shall be inserted at least once in a newspaper of cQunty-wide circulation. Proposals shall aisc be solicited by Sending the P~FP go prospective confraetOr5 and by posting the P~FP in a public place. (b) Selection shall be made of two or more offerors deemed by the county purchasing agent to be ~ully qualified, responsible and best suited among those offerors submitting proposals On the basis of the facforg involved in the RFP~ including price if stated in the RFP. The county purchasing agent, in conjunction with the mtaff of applicable departments~ ~uy engage in individual discussions.with all offerors deemed by the purchasin~ agent to b~ fully qualified, responmive and suitable on the basis of initial proposals, and may utilize information on the qualifications, expertise, performance record and competence of such offerors, in makin~ the initial selection. Negotiations ehall then be conducted wi~h each of the offeror~ so selected, after which negotiations, the contract shall be awarded to the offeror which has, in the opinion of the purchasing agen~ and of the applicable department, made the proposal. In awarding the cOn%tact, prise shall be considered but need not b~ the ~ole determining factor. ~hould the purchasing agent determine in writing that only one offeror ia fully qualified, or that one offeror is clearly more qualified than the othar~ Submitting proposals, ~ contract may be n~gotiat~d and awarded to that off,rot. (s) Any and all proposals may be cancelled or rejected provided the reason~ for such cancellation or re~ection shall be made par~ of the contract file. Any informalities in proposals may be waived. (d) Propriegary information obtained from competing offerors shall not be disclosed to the public or to any offerors. See. 2-44. Approval of Contracts as to form; filing. ~xcept for thoea contracts entered into by ~he connty school board and approved by legal counsel for school board, all oontracts ehall be approved as to form by the county attorney a copy Of each long-term contract 9hall be tiled wi~k the county treasurer. No contract for the construction of any building or fOU an addition to or improvement of an existing building for which state fnnds of $100,000 er more, either by appropriation, grant-in-aid or loan, are used or are to be used for all er part of the cost of construe=ion Shall be awarded ~xcep~ after competitive sealed bidding. The procedure for the advertising for bids and awarding of the contract shall confirm to the provisions of Chapter ?, Title 11 of th~ Coda of Virginia, 1950 as amended. Nc parson or firm shall b~ eligib'ie fO b'~ any such contrnct nor to have the same awarded %o him or it who has been engaged as an archibsct or ~ngineer for the same S~c. ~-4~. Use of brand name~. Qnless otherwise provided in the invite%ion to hid or request for proposals, the ~pacifiuation of a certain brand, make or manufacturer does not resfrict bidders to the specific brand, ~ake or msnufactorer specified; it conveys thc general style, type, character and quali~y of the article desired, and any article which the purchasing agent, in hi~ sole discrehion 82-492 determines to be the equal of that specified, quality, workmanship, economy o~ operation and ~uitabillty ~cr the purpose intended, shall be accepted. Sec. 2-47. Withdrawal of bid for ~ublic construction contract due to {a) A bid6er for a pnblic construction sontract, other than a contract ~or con,traction er maintenance of public highways, may withdraw his bid from consideration if the price bid was submitted in good faith, and the miEtake was a clerical mistake quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic erro~ er unintentional omission can be clearly shown hy objective evidence materials used in the prepare%ion of the bid sought to be (b] A bidder shall have no right to withdraw a bid as provided in subsection (9] above unless he shall give notice in writing to the county purchasing agent of his claim of right to withdraw his bid within two business days aftez the conclusion of tho hid opening procedure. the bid and shall make a d~terminstion, based on the provisions of subsection (a) above, whether to grant or deny the withdrawal of the bid. If th~ county purchasing agent denies =he withdrawal of a bid under this secti0n~ he shall notify the bidder in (d) No bid may be withdrawn under this section, when the result would be the awarding of th~ contract on another bid of the same bidder or of another bidder in which the Ownership of the withdrawing bidder is more than five percent, lc) If a bid is withdrawn under this section, th~ lowest remainin~ responsive hid of a r~ponsible bidder shall be deemed to be the 10w bid. (f) NO bidder who is permitted to withdr~w a bid shall, for compensation, Supply any material Ox labor to or ~erform any subcontract or other work agreement for the person or firm to whom the contract is awarded or othczwise benefit, directly or indirectly, from the performance of the p~oject for which th~ withdrawn bid was muhrNitt~d. (g) The county purchasing ~ge~C i~ a~tkorized to eM:shiloh procedures for the withdrawal of bids for other than construction contracts. Sec. 2-d8. EmP%0Ymept_~i$crizination by contractor prohibited. Every contract for goods Or services over $10,0G0 shall include the following prov~sions: 1. During the performauoe of this contract, the contractor agrees as A, The c©nt~ac~or will not discriminate a~ainst any employee ox ap~!icant for employment because of race, religion, color, ~e× of n~tiQn~l criqin~ except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contracte~. The contractor agrees to post in con~plcuous places, available employees and applicants for employme~t, not{cee settinq forth the provisions of this nondigcrimina%~.on clause. B. The contracTOr, in all solicitations or advertisements for employees placed by or on behalf of the eO~tractor, will state that such contraotor is an equal opportunity employer. C. Notices, advertisements and solicitations placed in accordance with federal law, ~ule or regulation ~hall be deemed sufficient for the purpose of meeting the requirements o this section. 2. The contractor shall include the provisions of the foregoing paragraphs A, B and C in every subcontract or purchae~ order of over $10,OO0, BO that the provisions will be binding upon each subcontractor Or vendor. Sec. 2-49. Certification of appropriation; liability of ~epartment hea~ when article violated. Except in emergee~y, no order for delivery ~n e contract Open market order for goods or services for any county departm~ shall be awarded until the ohief financial officer ~haI1 have certified that the unencun~ered balance in the appropriation concerned, in excess u~ all unpaid obligations, iu sufficient ti defray the cost of soch order or coatract. Whenever any departmen~ of the co~ty government shall p~rch~se or contract for any goods or s~rvices cent=sty to the prevision~ of article er the rules end r~gulatioD$ made pursuant to this article, such order or eontraot shall be void and of no effect. The head of ~ueh d~partment shall be personally liable for the costs of ~uch order er contraot, and, if already paid for out county funds, the amount thereof may be recovered in the name the county in an appropriate action instituted therefor. Sec. ~-~0. Effective date and coverag=. The provisions of this article shall h~come effective On January I, 1983. ?h~ provisions of this artic!a shall not appl~ to any contract entered into prior to January 1, 19R3~ which contracts shall COntinue to be governed by the purchasing laws, policies an~ regulations in effect at the tim~ such See. 2-51. Severability. If any ~rovisien of thi~ article or any application theret( to any person or eiroumstances is held invalld~ such ~nvalidity shall not affect other prOvi~ions er applications of this artlu] which can be given eI~ect without the invalid provision or application, and to this end th~ provisiuns of this article are declared ~o be severable. Mr. Woodall state~ that the new ta~ ac~ passed by Congress i requires %he Boar~ to approve bond issues end plans of financin~ approved by the I~de~trial Development Authority. ~ pre~=nted the Beard with plans of f~nancin~ for the Virginia Electric and Power Company. He Stated Mr, Jack Spain, a~terney ~or the Authority, was present to answer any question~. On ~etion of M Dodd, seconded by Mr. D~niel, the Board adopts~ the follOW,hq resolution: whereas, the Industrial Development Authority of the Count of Chesterfield (the Authority} has considered the request of Virginia Electric and Power Company (the Company) for the ~2-494 approval of certain plans of financing withlrespeet to air and water pollution control facilities end solid waste disposal facilities at the Chesterfield Power Stakio~ in Chsmterfield County, Virginia, the Bremo Power Station in Fluvanna County, Virginia, and the Possum Point Power Station in ~rince William County, Virginia (the Facilities), and Ass held a public hearin¢ thereon On Novs~er 30, 19E2. Whereas, ~eotion 183(k) of the Internal Rmv~nue Code of 1954, am amended, providms that the governmental units having jurisdiction Over the issuer of industrial developmenc bonds an, over the area in which any facility financed with ~he proceeds industrial development bondB is located shall approve the issuance cf such bonds; and ~hereas, tl~a Authority issues its hen~s on behalf of Chesterfield County, Virginia (the County), !a portion of the Facilities are to be located in tho County ~nd thm Board Of ~upervisors of the CoUnty (the Board) oonsti~utes the elected legi~latlve body of the County~ and Whereas, the Authority recommends that the Board approve t plans of financing; and whereas, a copy of th~ Authorlty'$ resolution approving th~ pla~s of financing, subjeot to terms to be a~reed upon, and a r~eord of the public hearing ha~ bees filed With the Board. Be It Resolved by the Board Of Supervisors of Chesterfield County, Virginia= 1. The Board of Supervisors cf chesterfield County, Virginia~ approves the plans of flnancinq of!th~ Industrial Development Au=hority of the County of Chesterfield for the benefit of the Company, to the extent required by Section 103(k) to permit the Authority to assist in the financing ef the Facilities. 2. The approval of the plan~ of financing, as required by Section 103(k), does not constitute an endorsement to a prospective purchaser of the bnnd~ issued pursuant to such plans cf financing of the creditworthiness of the Facilities or the Company, hut, as r~quired by Section 15.1-1380 of the Code of Virginia of 1950, as amended~ the bonds ~hali provide that neither the County nor the Authority shall be obligated to pay ~he bonds or hh~ interest thereon Or other ¢~sts in¢id®nt theret except from the revenues and moneys pledged ihersfor and neither the faith or erudit nor th~ taxing power Of ~he CO~onwealth, the County Or the Authority shall be pledgedlth~re%o. 3, This Resolution ~hall take ~ff~ct immediately upon its adoption. : Vote: Unanimous Mr. Hedrlck withdrew from the agenda consi6e~ation of a eentingen~ sales contract and the setting ofla public hearing date fox conveyance of a parcel of land in t~e Airport Induatria Park to W. G. Fields. lv~'. Hedrick introduee~ ~r. Dee Hartmanr General Manager of the Appomatto~ giver Water Authority who was pre'eat and recognized his hard work on th~ expansion progect. Mr. !Hedrick ~tat~d that all membe~ jurisdictions had agreed on a ~ettlemen~ ~egardlng th Appomattox River Water Plant ~xpansion. Mr. iMica~ explained the ~tlement agreement. Mrs. Girene commended ~r. ~edrisk and staff for their work in coming to a regional!~oluticn to a r@gienal problem and avoiding litigation. 82-¢95 On motion of the ~oard, the following resolution was adopted: Whereas, the Appomattox ~iver Water Authority (the "Authority"l, by 3-2 vote Of its Board cf Directors, passed en July 31, 1982 a "Supplemental Resolution Authorizing the Issuance of $20,600,000 Wate~ Reserve Bo~ds" (the "Supplemental Resolution"}, authorizing tko issuance of $20,000r000 in Additional Bonds of the Authority for the purpose of financing certain improvements, betterments, r~pairs, equipment replace~eats, extensions and expansions to the Authority's water system a~ more fully described in %he Supplemental Resolution; Whereas, there is now pending in %he Circuit Co~rt of the County of Chesterfield an action styled Appomattox River Water ~ v, Taxpayers, et al., (Law No. 3547-821 (the on~*), r~qarding inter ella, the Additional Bonds and the 1964 "Service Agreements"~--defined in the Supplemental Resolution) between the Authority and the Cities of Colonial Heights and P~ter~burg and the Counties of c~esterCi~ld, Binwiddi~ and Prince George (the "Partlaipating Jurisdictions"}; Whereas, the Authority and all five Participating Jurisdictions a~e pa~ties to the Litigat~oD; Wheruas, thm Authority a~d Participating Juriadiction$ are desirous of amending the Service Agreements and settling all matters raised in the Litigation; Whereas, the Authority has by ~nanimous vote recommended settling the Litigation as provided for herein. Now, Therefore, Be It Resolved as fellows: I. The Chairman of th~ Board of Supervisors is authorized and directed to execute the ~'Settlement Agreement" among the Authority and the Participating Jurisdictions settling the Litigation, in substantially the form attached hereto as E×hibit 1 and incorporated herein by r~ference, conditioned upon approval by appropriate resolution of the governing body of each participating jurisdiction, and upon eKeeution of such Settlement ~greement by the duly authorized representative of each Participating Jurisdiction. 2. Th~ 'Chairman of the Board of Supervisors is authorized and directed to execute the "~uendment to 19~4 Ssrvlce Agreementm B~tw~en ~ppomattox River Water Authority and Participating Jurisdictions~' (th~ "Amendment"), in substantially the form attached as Exhibit A to the Settlement Agreement~ conditioned upon approval by appropriat~ re~e],ucion Of the governing body of each Participating Jurisdiction~ and upon execution of such Amendment by the duly autheri~e~ ra~repentative of each Participating Jurisdiction. 3~ The Supplemental Resolution is amended as follows, conditioned on the Litigation being dismissed in accordance with the Settlement Agreement: (a) All r~ferences to tbs "1982 Series BOndS" shall be to the "19~3 Ssrie~ Bonds;" (b) All references to the "1982 Water System Improvements" ehaI1 be to the "First Improvem~nts and Expaneion~" and (c) References to the Service ~greemente shall, where applicable, include a reference to the Amendment t~ the Service Agreement, and t~e Supplemental Resolution shall be interpreted consistent with the A~endment. 82-496 And be it further resnlved, that the Virginia D~paztment ~ighw~y~ be and it ~oreby is requested to take into the Secondary System, Belden Drive, beginning at intersection with River Road, State Route 602, and running southerly .09 mile to intersection with ~a~es Court, then continuing southsrly .05 mil to a temporary turnaround; Bades Court, beginning at its intersection with Belden Drive and running easte=ly .09 mile to cul-de-sac. we hereby request that the VD~&T waive the requirement for bond and maid,chance ~ee. The County will, in return, guarante, the performance cf the streets for on~ (1) year. Thsss road~ serve 14 lots. And be it fur=her resolved, that the Board of Supervisors guarantees to the Virginia Department of ~ighways a 50 ft. right-of-way for all of these roads. This section of Chesdin Height~ ie recorded as follows: Section 1, ~lat Book 28, Pages 85 and 86, May 25, 1977. Vote: ~nanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in wriging upon his examination of Spirea Road, Yucca Drive, YuCCa Lane~ Yucca Cour~ Sunflower Lane, Gordon School Place and Glenhaven Road in Smoketree, Sections F and G, Midlothian District. UpOn consideration whereof, end on motion cf Mr. Boo~unan, Seconded by Mr. Daniel, ib i~ resolved that Spirea Road, Yucca Drive, Yucca Lane, Yucca Court, Sunflower Lane, Cordon School Place an~ $1enhaven Road in smeketrse, Sections F and G, Midlothian District, be and they h~reby are established as publJ roads+ ~d be it further resolved, that the Virginia Department Highways and TranspOrtation, be and it hereby is requested to take into the $~¢endary System, Spirea Road, beginning where State ~aintenanc~ ends, Spirea Road~ ~tate Kouts 278U, and goin~ .06 mils southwesterly to intersection with Yucca Drive, then continuing .09 mile southwesterly tQ intersection wi~h Sun,lows= Lane, then continuing .S3 mile southwesterly to tie into proposed Spirea Road extended: Yucca Drive, beginning at intersection with Spirea Road and going .10 mile westerly to intersection with Yucca Lane, then continuing .03 mile westerly to i~ter~ection with Yucca Court, then tontinulng .03 mile westerly to a temporary turnaround~ Yucca Lane, beginning at inter~ection with Yucca Drlue and going .07 milo northwesterly ~ ~ul-de-sae: Yucca Court, beginning at ieter~ection with Y~c~a Drive and goinq .0~ mil~ southeasterly to ~ cul-de-sac? Lane, beginning a.~ intersection with Spirea Road and going mile easterly to a cul-de-$ac~ Gordon School Place, begimning inter~ection with Gordon school Road, State Route 2776, and .07 mile southerly to a cut-de-sac; Glenh~veu Rea~, beginning where State maintenance ends, Glenhaven Road, State Route 2782, and going .10 mile southerly to a cul-de-sac. These roads aery( 124 And be i~ further resolved, that the Board of supervisors guarantees to the Virqlnia Departm~nh of ~ighw~y$ a 50 right-of-way for all of these roads. These sectien~ Of Smoketr~ ar~ recorded as follows= Section F, Plat Book 38, ~age 27, February 23, 1951. Section G, Plat Book 39, Page 36, AUgUSt 27, 1981. Vote: Unanimous a %5. 16 .A. This day the equally Environmental Engine~, in accordance with directions from this Board made report in writing ~pon his examination of Planters Row Drive and Planter~ Row Court in RoxsAire, A Portion o.f Section 6, Midlcthlan District. Upon ¢onsideratio~ whereo~, and on motion of Mr~ ~ookman, seconded by Mr. Daniel, it is r~solved that Planters Row Drive and ~lanters Row Court in Ro×shire, A Portion of Section 6, Midlothian District, be and they hereby ars established as public roads. And be it furthar ~e~olved, that the Virginia Department of Eighways and Transportation, be and ft h~rehy is re,nested to take into the Secondary System, Planters ~ow Drive, ~eginnin~ at intersestion with Framar Drive, State Rants 1223~ and ~oing .09 mile southerly to intersection With Planters Row Court, then continuing .~ mile so~thezly to a cul-de-sac; Planters Row Cou~t, bsqinning at int~r~e~tlon with Planters Raw Driv~ and going .04 mile easterly to a cul-de-sac. ~he~e roads s~rve 32 lots. And be it furthe~ re~olv~d, that the Board of ~uperviscrs guarantees to the Virginia Department of Highways a 50 :i~ht-o{-way for all of these roads. Th~s section of Rpxshire recorded as follows: Section 6, ~lat Book 39, Pa~es 8 an~ 9, July 10~ 1981. Vote: ~nanimous On motion of Mr. Bookman, seconded by ~r. Daniel, the Board respectfully r~quests the Circuit C~urt Judg6s to appoint Barry W. Martin as a Police 0ffic~ for Chesterfield County effective Dec~mbe~ 20, 1982. Vote: Unanimous ~r. ~edriek advised the Boar~ of outstanding appointments. On motion of Mr. Daniel, seconded bv Mr. Dodd, the Board the resignation of Mr. ~. Royalt Ro~artson fro~ the Board of ~qualization of Real Estate As~esmmmntm effective November 22~ 1982. Vote: Unanimous On motion off Mr. BOo,an, seconded by Mr. Daniel~ thu Board did not recommend a replacement for ~r. J. ~eyall Roberfsoa o~ the Board Of ~qualization o~ Real Estate Assessments a~ this Board would not be meetin~ again this y~ar. The Board of requested that staff prepare the prope~ paperwork for a reeo~endation to the Circ~i~ Court Judge~ of a f~ve member Board of ~gualization of Real Estate Assessments rather than three for 1983. Vote~ Unanimous On matins of Mr. Rebertson, secondad by ~r. Daniel, the Hoard appointed ~_rs. R. M. "J~d¥" Bess to th= Trunsportation effective immediately whose term is at tho pleasure of the Hoard of ~upervisors. On motiQn of Mr. Daniel, seconded by Mr. Rob¢~tson, the Hoard appointed Kev. Malcolm ~utton, Bale District, and Mrs. Yvetts Ridley to the ~entat Health/Mental Retardation Community Services Board effective immediately an~ whose terms will expire on Dacember 31, 1983. Vo~e: Unanimous On motion of Mr. Bookman, seCOnded by Mr, Do~d, the RQard, at the 16.B. 17.B.2. 17.C.1. request of ¢itizen~ named 5he 50 ft. dedicated risht-of-wa~ off Ne%~bys Bridg9 Road, Celestial Lane. Vote: unanimous On mc%ion of Mr. Dodd, ~eccoded by Mr. Daniel, the Board appxepriated $~1,500 from the ~982-8~ Capital Improvements B~dge~ to the NillisfCoach Roads industrial Access Project Acccun~ for payment of right-of-way costs. On mo%ion of Mr~. Givens, ~econded by Mr. Bookman, the 1. Re~u~ted the Virginia Department of Highways and Transportation to construct, %o State standards for acceptance, a ~idewalk along %he $outk~i~e of Savoy Road a[ the terminus of the existiu~ sidewalk which world extend Greenfield Drive and Wrens ~est Read, on an asccunts receivable basis fo~ one-tall of the actual 2. Appropriated $~,800 from the Midlothian District 3¢ Road Vote: Unanimous On motion of H~. Dodd, seconded by Mr. Daniel, the Board approved the installation cost of $197.00 for a street light at the intersection of Gresham Avenue and Cre~ Vo~e: Unanimous Mr. Painter pre~ent~ th~ Bear~ wi~h a report On the water and sewer f{nan~ial ~tntu~. On motion of Mr. Book~a~ ~econded by Fnma. Girone~ the Board approved and authorized the County Administrator to execute an Engineerin~ Service9 A~reement for Resident Inmpection and a revised First Amendment to the En~ineerin~ Se~viee~ Agreement January 2~, 1979~ b~tween R. Stuart Royer ~ Associates, Inc. and Wa~tewater Treatment Plant Expansion subjec~ %~ FPA approval. (It is no~d tha~ ~hia amendment provides ~o~ pa~vm~nt a ~ne time sum of $~13~73 and e×tensi~n of the contract time %o June 1eS3 which funds have been p:eviously Vote: Unanimous On motion of Mr, Book, an, seconded by Mrs. Girths, the Board approved an engineerin~ services agreemen~ with Bodis, Taylor and Puryear, Inc.. for ~esi~n of sewers to serve the remainder of Forest Acres, Project No. 7{~)2~71, in theamount of Fupds for this project were previously appropriated. Vote~ Unanimou~ On ~otion cf Mr. B~okman, ~e~onded by Mr. Dod~ the Board awarde~ Contract ~o. WSl-64B/6(8)l~47, water improvements for South hydrantsl to 380-1-61647-43~3 and transferred $65,68Z.86 ~rom 38D~1-61457-439~ to 380-1-~1~47-4393; and further authorized s~aff to do whatever neee~s&ry to obtain easements inclndin~ their purchase. (%~ is no,ed tha~ $99,022.00 had been previousl appropriated for this project.) 82-501 17.C. 2. © 17.D. 17 .F. 1. consideration of s request from attorney~ for the Atlantic Bapt~ Bible College to aid them in acquiring water and sswer easement~ across property owned by Mr. and M~. Glenn Butler adjacent to Cameron Hill subdivisian. Vote: Unanimous Patterson stated that Mr. Butler had agreed to meet with ali Mr. ~edri~k stated the Virginia Wing of the Civil Ai~ Patrol ha< reqaegted a waiver of their water and sewer connection fees ak the AirDort Industrial Bark. ~r, Micas indicated the Board did net have discretion a~ to whether or not to waive the fee. He stated that the only instanues when the Board did ~ake donaticn~ felt the County should contribute the amount of the fees to the Civil Air Patrol as they are a r~sCue type organization. On motion of Fir. Dodd, seconded ~y Mr. Daniel, the Board denied th~ request to waive sewer and water connection fees for the Virgin~ wing civil Air Patrol and further authorized staff to forward a donation in the aaount of $5,070 which is hereby appropriated from the General Fund Continqency, V~te: Unanimous Mr, Dodd stated he had not been able to discuss the ciai~ of Billy T. Clark regarding water damage to his proDerty and inquired if a 30 day deferral wo~ld be asce~tabl~ to the clai~nt. FL~. Clark stated it would. On motion of Mr. Dcdd, s~ended by Fir. Daniel, this rmque~t was deferred until January 12, 1~82. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Baaiel, the Board adopter the following resslatisn: Be It Resolved by the Board of Supervisors of the County o~ Chesterfield, Virginia, in r~gular meeting assembled that the Chairman of said Board be, and he hereby i~, authorized to ente~ into an agreement with the Seaboard Cone% Line Railroad Company, and to sign same cs behalf af said Couety whereby said Railroad Company grants unto Enid County the right of llaens~ to install and maintain, for the purpose of eOnductin~ water, a tin~ of pit across the right of way and underneath track for trauks of Licenso~ at ~non Church Route {State ROute No. 746), at or near Thomas Siding, Virginia; as mor~ par~icular].y describe~ in said eqresment, which agreement is dated Septe~be~ 27~ i982, a copy which agre~snt is filed with this Board of Supervisors. Vote: Unanimous on motion of Mr. Dodd, seconded by Mr. Daniel, the Board authorized staff tO award projeo~ No. w~2-~2C/~{812521 for the modification to the Happy Hill Water Pump Station tO the lowest responsible b~dder which bid op~ning would b~ held ~scember any necessary documents for this contraut. (It is notsd that funds have been previously appropriated.} $2-502 £~'A 17.F.4. 17.G. 18. 20_ On motion Qf ;.Lr, D0dd, seconded by Mr. Daniel, the soard approved end authorized the County Administrator to execute an agreement with Charles C. Towhee & Associates, P.C., for surveying work required to design a water llne to replace, the water line on the Buford Road 5ridqer contract W83-iC, and appropriated $2,200 from Vote: Unanimous On motion of ~tr. Dodd, seconded by Mr. Daniel, the Boars authorized the County Administrator to accept On behalf of the County a deed of dedication for a 10 ft. strip of land along Chalkley Reed from Richard M. and Joan D. Allen. vote: Unanimous On motion of ~%r. D~dd, seconded by Mr. Daniel, /he Board authorized the County Administrator to accept a 50 ft. ~nd variable wi~h parcel ~f land from Berkeley ~. a~d ~rac~ Walton, in the vicinity cf Claypoint Read. ~r. ~alnter presented th~ Beard with ~he list of develeper water end sewer contracts executed by the County Administrator. On motion o~ Mr. Daniel, seconded by ~r. Do~d, the Board set the date of January 12, 1983 at 1O~§0 a.m. for a public ~arlug to consider an ordinance relnt{ng to parkin9 regulations on private property and increasing the penalty for parking in a space reserved for the handicapped. Vote~ Unanimous The Board recessed for lunch at the Airport Restaurant to meet with the Director and Chairman of the ~ichmond Regional Planning District CoIm~ission to discuss matters of mutual interest, Reconvenlng! On motion of Mr. Daniel, seconded by Mr. Dodd, the Board went into Executive Session to discuss personnel matters and legal matter~ r~lating tO I-~9~ as permitted by Section and (6}, respectively, of th~ Code of Virginia, 195U, as amended. Re=envening~ On motion of ~tr. Boekman, geeonded by Mr. Dodd, the Board approved the proposed s~ttlem~nt of a workmen's compensation claim with Joseph Saunders contingent upon approval by the Industrial Co, lesion. Vote: Unanimous Several mersbers of the Board traveled to the ~u~imal Control and Garage ~4alntenance facilities for a tour. The Board recessed until 6:0~ p.m. 82-~03 The Board raeonvened s% 6:00 p.m. a% Br~n~y's Restauran: to meet with the legislative delagatien and discussed the 1953 legislative program fO~ Chesterfield County, a copy of program ~s f~led with ~he papers of this Board. On mo~ion of FLr, Dodd, seconded by Mr, Bookman, the Board adjourned at 9~30 p~m. until 6:30 p.m. at the ~alfway ~ouse on D~cemb~ 17r 19S2 for ms,ting wi~h the Industrial Developmen~ Authorlt~ and the Metropolitan Economic Developm6nt Council. Ri~ 5. ~edrlck :,' Ch~man 82-504