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2020-09-23 MinutesBOARD OF SUPERVISORS MINUTES September 23, 2020 Supervisors in Attendance: Ms. Leslie A. T. Haley, Chair Mr. Kevin P. Carroll, Vice Chair Mr. James A. Ingle, Jr. Mr. Christopher M. Winslow Mr. James M. Holland Dr. Joseph P. Casey County Administrator Ms. Haley called the meeting to order at 2:00 p.m. She stated due to COVID-19 and the occupancy limits of the Public Meeting Room, citizens requesting to speak before the Board will be given the opportunity to comment in person at the appropriate time. 1. APPROVAL OF MINUTES On motion of Mr. Winslow, seconded by Mr. Holland, the Board of Supervisors approved the minutes of August 26, 2020, as submitted. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions or changes in the order of presentation at this time. 3. WORK SESSIONS 3.A. EVERYDAY EXCELLENCE - DANNY GUTSHALL Mr. Barry Condrey, Chief Information Officer, introduced Mr. Danny Gutshall, a long-standing employee of IST currently embedded in the Courts buildings. He stated Mr. Gutshall supports both county and state employees, and his customers applaud his customer service skills. He then introduced the Honorable Edward Robbins, Jr., Chief Judge of the Circuit Court, to provide additional remarks. Judge Robbins expressed his appreciation to the Board for funding the embedded IST position in 2018 and stated Mr. Gutshall was the unanimous choice. He further stated Mr. Gutshall is a remarkable, dedicated, and talented member of the Courts team and explained some of the many ways Mr. 20-651 9/23/2020 Gutshall has distinguished himself since assuming his role. He stated Mr. Gutshall was the perfect choice to be the first person to hold this position, and the Courts are both lucky and grateful to have him. Mr. Gutshall credited many others for helping him in his role within the Courts system. Ms. Haley expressed appreciation to Judge Robbins for bringing Mr. Gutshall's outstanding performance to the attention of the citizens and the Board. 3.B. RIVERSIDE REGIONAL JAIL UPDATE Mr. Matt Harris, Deputy County Administrator, introduced Colonel Larry Leabough, the new Superintendent of Riverside Regional Jail. Colonel Leabough stated he has 40 years of experience in the prison system, the juvenile justice system, and administrative areas. He further stated in the last seven years, he was an administrator in the City of Richmond's Justice Department. He stated he has managed and worked in many jails and prisons in the state, and his goal is always public safety. He assured the Board he would continue his focus of ensuring offenders leave better than they arrived. Ms. Haley stated Colonel Leabough has been in place since the beginning of July, and he has a vision and plans moving forward. In response to Mr. Winslow's question relative to an external audit of jail operations, Colonel Leabough stated there is no audit being performed at this time. He further stated he requested more time to conduct his own assessments and put a plan in place before an external assessment is conducted. He stated he thinks the jail is starting to grow and be more productive already, and it is probably one of the only jails in the state with zero COVID-19 cases. He further stated incidents, challenges, and problems have dropped by 75 percent, while substance abuse programs have increased by at least 125 percent with zero increased dollars. He stated he has a mental health facility opening up at the jail without using additional money and by utilizing what he has. In response to Mr. Winslow's question, Colonel Leabough stated he will prepare his own written assessment, but he explained that, with COVID-19, this is a very unique time and a different situation than most people will deal with. He discussed staffing shortages, which are a problem in the state and the country. He stated because of COVID-19, his assessment would take a little more time. In response to Mr. Winslow's question, Colonel Leabough stated a fair assessment would take 6 to 12 months from when he started in July. In response to Mr. Winslow's question, Colonel Leabough explained the reason for changing medical providers from Wellpath to Corizon. 20-652 9/23/2020 In response to Mr. Winslow's question, Colonel Leabough stated he plans to request in January the Department of Corrections come to conduct an assessment and attain reaccreditation in the January to March quarter. In response to Mr. Holland's question, Colonel Leabough stated the jail's most pressing issue is staffing. He further stated Riverside Regional Jail staff are the lowest paid in the region, and he is losing personnel to other jobs such as the federal prison next door. In response to Mr. Holland's question relative to when the last financial audit was conducted, Colonel Leabough stated an audit was conducted last week. He further stated the budget has a $500,000 surplus and the inmate accounts fund has an approximately $200,000 surplus. Mr. Carroll stated the Board wants Colonel Leabough to be successful and he looks forward to updates on progress and challenges. 3.C. HUMAN SERVICES UPDATE Ms. Sarah Snead, Deputy County Administrator, provided the Board with an overview of the divisions under the Human Services umbrella. She reviewed the work session agenda and announced future topics such as Fallen Soldier and Veterans Initiatives; Inclusion and Engagement; and Judicial, Juvenile, and Adult Criminal Justice. She also announced Ms. Marilyn Brown is now the Director of Juvenile Justice Services, which includes leadership of the Juvenile Detention Home, the Day Reporting Program, and the Davis Child Advocacy Center. She noted the many community partnerships enjoyed by the Human Services divisions. Dr. Casey noted this would be Ms. Snead's last meeting due to her retirement and expressed appreciation to Ms. Snead. Ms. Snead stated the Human Services division is in good hands. Ms. Haley thanked Ms. Snead for her leadership and for the exceptional team she has built. Ms. Snead introduced Mr. Patrick Knightly, Chair of the Community Services Board (CSB). Mr. Knightly thanked the Board for its trust and support over the years. He stated the CSB is impressed with the dedication and determination shown by employees and management who continue to meet the challenges of this most unique year while addressing the needs of vulnerable citizens. He further stated the CSB continues to meet regularly online in accordance with pandemic guidelines, but looks forward to a time when it can meet with the Board in person to share challenges and plans for the future. 20-653 9/23/2020 3.C.1. MENTAL HEALTH ANNUAL UPDATE Ms. Kelly Fried, Executive Director of the CSB, stated their mission is to provide quality services that lead to better health and recovery. She provided details of the number of individuals served in Fiscal Year (FY) 20; revenues and expenditures; the performance of the Mental Health Fund; and FY20 highlights. She discussed the impact of the coronavirus pandemic on the Department of Mental Health Support Services. She stated the number one success story is that there have been no COVID-19 outbreaks in group homes. She discussed FY21 Initiatives and Challenges, noting the top priority is continuing to assess the financial impacts on FY21 and FY22 budgets. In closing, she shared the success story of a consumer with schizophrenia who was greatly helped by the Intensive Community Treatment (ICT) Team. She quoted him as saying, "The ICT Team helps me feel like a person with a disability, rather than a disabled man who is barely a person." In response to Mr. Holland's question relative to Police training to work with the mentally ill, Ms. Fried stated Mental Health Support Services (MHSS) has a strong relationship with the Police Department, and training is ongoing. In response to Mr. Holland's question relative to meeting housing needs, Ms. Fried stated there are approximately 58 Mental Health consumers and 25 Substance Abuse consumers waiting for housing. She further stated there is a strong Housing Committee on the CSB, and they are very aggressively working on this issue. Mr. Holland requested ongoing information on housing needs and challenges. In response to Mr. Winslow's question relative to how services are going in the virtual environment, Ms. Fried stated MHSS reviews statistics weekly to monitor demand. She further stated no-show rates have decreased by a significant amount. She stated the Rogers Building is open with same-day access, and crisis staff are onsite every day. She further stated the Department of Behavioral Health (DBH) is also evaluating the successes, and last week at least 100 clients came to the building or were met in the community for face-to-face visits. She stated her staff has been tracking what is not working well for clients and making changes where necessary. Ms. Haley suggested a presentation to the School Board to explain community resources available to students and their families in the absence of counselors in the schools. 3.C.2. SOCIAL SERVICES ANNUAL UPDATE Ms. Betsy Luck, Chair of the Social Services Board, greeted Board members and thanked them for their support. She introduced Ms. Kiva Rogers, Executive Director of Social Services, to provide the Board with a Social Services Annual Update. 20-654 9/23/2020 Ms. Rogers stated the department's "why" is maximizing each opportunity to transform lives and support individuals in reaching their full potential. She stated the department has moved from a transactional model to a transformational model where individuals leave better than they were when they entered. She provided FY20 statistics of contacts with individuals and Benefit Programs workload. In response to Mr. Holland's question relative to the projected increase in the number of recipients resulting from Medicaid expansion in 2019, Ms. Rogers stated the department exceeded 10,000. Ms. Rogers continued her review of Benefit Programs workload. She noted childcare subsidy cases experienced a 63 percent increase due to policy changes. She discussed FY20 Family Services workload and noted Child Protective Services (CPS) Investigations and Family Assessments have decreased because schools are the number one referral source, and they have been closed due to COVID-19. She reviewed FY20 accomplishments, including the addition of the Children's Services Act which joined in February; a computer refresh project which was completed immediately prior to the start of the pandemic; and performance improvements in CPS referrals, Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF) and Medicaid renewals. She updated the Board on the work with the Able -Bodied population, noting the first virtual Career Fair in partnership with Virginia Career Works drew 325 jobseekers. She provided details of the department's coronavirus pandemic response and the pandemic impact on food insecurity, access to health care, and access to childcare. She reviewed the department's FY21 priorities, one of which is completing Laserfiche implementation for programs and beginning the transition of administrative files. In closing, she shared the story of a mother who, with the department's help, obtained nursing certifications and credentials in order to increase her income and support her family. Mr. Holland stated the metrics put in place and the work of the department touches not only the individual but also the family, and he applauded Ms. Rogers and her department for the outstanding job. He requested periodic updates to ensure that forecasts are in place, they are reasonable, and they have been met with excellence. Ms. Rogers then introduced Mr. Brian Davis, Executive Director, Capital Region Workforce Partnership, and Ms. Elizabeth Creamer, Vice President of Workforce Development and Credential Attainment, Community College Workforce Alliance (CCWA). 3.C.3. WORKFORCE PARTNERSHIP UPDATE Mr. Davis provided the Board with an overview of the labor market and workforce supply and demand post-COVID, noting the county's unemployment rate in July 2020 was 7.5 percent, or approximately 14,000 people, compared to 3 percent in July 2019. He stated over 170,000 regional jobs have been lost since March, and the food service industry was hit the hardest. He 20-655 9/23/2020 discussed the reopening of the Chesterfield Center on July 6 and stated 83 percent of visitors to date are only seeking unemployment insurance assistance provided on-site by the Virginia Employment Commission (VEC). He announced HumanKind, a recipient of Coronavirus Aid, Relief, and Economic Security (CARES) Act funds from the county, will be locating staff at the center and assisting in operations. He stated an Economic Equity Grant from the state launched July 1 to expand coordination with TANF and Virginia Initiative for Employment not Welfare (VIEW). He provided details of the joint virtual job fair with Chesterfield DSS held on August 12 as well as a collaboration with Chesterfield Libraries to provide virtual workshops. In response to Mr. Holland's question, Mr. Davis confirmed candidates' skill sets can be matched with open jobs. He discussed a subscription -based resource used by Virginia Career Works to assist jobseekers. In response to Mr. Holland's question, Mr. Davis stated the business solutions team, which serves as a single point of entry for the vast array that is the public workforce system, went on a slight hiatus. He further stated a coordinator was hired and started on September 1. Ms. Creamer stated the primary mission of CCWA is to help people get back to work quickly, efficiently, and into living - wage jobs. She reviewed the changes to some of the training programs as a result of COVID-19 limitations. She discussed programs being offered through partnerships; sector strategies; and FastForward Certification Programs. She provided details of the VA Ready initiative, which is a newly established nonprofit organization formed in response to the economic hardships created by COVID-19 and provides incentives for motivated, out -of -work Virginians to reskill for in -demand jobs in high-growth sectors. 3.C.4. DAVIS CHILD ADVOCACY CENTER OVERVIEW Ms. Jenelle Beverly, Director of the Davis Child Advocacy Center (CAC), stated the CAC is a very complex and dynamic model, and she invited Board members to tour the facility and speak with the team. She introduced Ms. Lisa Johnston, Forensic Interviewer, and Ms. Carolyn Kelley, Family Advocate. She described the functions of a CAC and stated the Davis CAC is the only freestanding, government -based CAC in the state. She further stated the Davis CAC works with Chesterfield, Colonial Heights, and Powhatan. She stated the goal of the CAC is to reduce the emotional trauma to children by being a united interagency collaborative that improves services to children through information sharing and cross -agency communication. Ms. Johnston provided the Board with CAC statistics to date, noting over 759 children have been served. She provided details of forensic interviewing. She stated in her role as a dedicated CAC forensic interviewer, she is neutral and independent of other agencies such as CPS, law enforcement, and prosecution. 20-656 9/23/2020 Ms. Kelley provided details of family advocacy and case progression. She discussed a case study of two abused sisters in a family with global needs of housing, food, job training, and therapy. She stated there was no part of this family system that the team did not prop up, and everyone on the team provided wrap-around support to get the family back on their feet. Ms. Beverly closed with the following quote from Maya Angelou: "There is no greater agony than bearing an untold story inside you." She thanked the Board for its time and support. Ms. Haley encouraged her fellow Board members to set up a tour of the facility. She recognized the Honorable Judge Bonnie Davis (Retired), who was present for the meeting, for being an integral part of the team and a very vocal advocate to help move the project forward. 3.C.5. CITIZEN INFORMATION AND RESOURCES UPDATE Ms. Emily Ashley, Director Resources, provided the Board Success Centers and Daycare as county libraries. She discussed October 1, 2020, and currently rate which is higher than 2010. from Helen Keller: "Alone we car do so much." of Citizen Information and with an update on the YMCA well as the learning pods in the 2020 Census which ends on has a 76.1 percent completion In closing, she shared a quote do so little; together we can 3.D. CAPITAL FACILITIES PLANNING UPDATE Mr. Matt Harris introduced Ms. Nancy Tickle, Enterprise Architecture Manager for IST, to provide the Board with an overview of the StratIS (Strategic Information Sharing) Enterprise Data Program. Ms. Tickle reviewed data management best practices, process efficiencies, and data quality improvements. She discussed the Idea -to -Insight process, the StratIS Demand Forecast Modeling, and the StratIS Forecasting Toolbox. Mr. Tripp Wray, Data Architect/Manager for IST, discussed StratIS Community Data, the Student Demand Model, and the need for future maintenance. He provided a graphic of 2024 predicted student populations by regions noting the numbers are a part of a Geographic Information Systems (GIS) layer, and predictive results will be accumulated on a map within current school districts. He stated future investments in community demand models will focus on Fire and EMS. In response to Mr. Ingle's question, Mr. Wray stated Police will be included in future community demand models. Ms. Natalie Spillman, Marketing and Engagement Strategist, stated the Historical School Enrollment Trend Data Dashboard is accessible to the public on the county's Community Facilities and Infrastructure website. She further stated staff will be developing an annual report reviewing key community indicators leveraging the data in the warehouse and acting on 20-657 9/23/2020 the data sets. She provided the Board with an update on the Zoning Staff Report which will have a new layout and design; enhanced electronic navigation; page length reduction; streamlined department comments; and data sourced from the StratIS community data warehouse. She stated the new report is expected to be implemented in the next 60 days. Mr. Winslow stated this groundbreaking project utilizes data which is already available to the county. He further stated the value is indescribable and it allows the Board to make smarter decisions about facilities, which are one of the most expensive things the county does. He stated the maps over time yield more data about trends and the location of needs. He commended the work on this project. In response to Mr. Carroll's question relative to the county protecting what it has created, Mr. Jeff Mincks, County Attorney, stated there is already some built-in legal protection. Ms. Haley stated this project advances government into the accelerated level, and the information is advantageous to both the Board of Supervisors and the School Board. In response to Mr. Holland's question relative to the project completion date, Ms. Tickle stated the model is in production as of last week, and staff has forecasted 2024 student demand numbers. She further stated staff recently obtained 2020 student data to forecast 2025, and staff will obtain new real estate data at the first of the year. She stated the 2024 student demand forecast is completed. She further stated staff anticipates the Scenario Builder to be completed in a couple of months and the Power BI dashboards to be completed by the end of 2020. Mr. Holland requested the information to be a part of the Capital Improvement Program (CIP) presentation. 3.E. GENERAL ASSEMBLY UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, stated both houses of the General Assembly are dealing with the bills from the opposite house, generally conforming them to their own legislation and sending them to the money committees for review. She further stated both money committees will be meeting on Friday and will hopefully dispose of the various pieces of legislation. She stated there is still no budget. She further stated all legislation will end up in conference, as will the budget. In response to Mr. Winslow's question relative to unfunded mandates, Ms. Curtin stated unfunded mandates are not a huge consideration for the General Assemblv. 20-658 9/23/2020 4. REPORTS 4.A. KEY FINANCIAL INDICATORS QUARTERLY REPORT The Board accepted the Key Financial Indicators Quarterly Report. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 6. CLOSED SESSION 6.A. PURSUANT TO SECTION 2.2-3711(A)(5), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS A PROSPECTIVE BUSINESS OR INDUSTRY OR THE EXPANSION OF AN EXISTING BUSINESS OR INDUSTRY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF THE BUSINESS' OR INDUSTRY'S INTEREST IN LOCATING OR EXPANDING ITS FACILITIES IN THE COUNTY On motion of Mr. Holland, seconded by Mr. Winslow, the Board went into closed session pursuant to Section 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the county. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Reconvening: On motion of Mr. Carroll, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. 20-659 9/23/2020 Mr. Ingle: Aye. Mr. Winslow: Aye. Mr. Holland: Aye. Mr. Carroll: Aye. Ms. Haley: Aye. Reconvening: Ms. Haley stated due to COVID-19 and the occupancy limits of the Public Meeting Room, citizens requesting to speak before the Board will be given the opportunity to comment in person at the appropriate time. 8. INVOCATION The Honorable Kevin Carroll, Matoaca District Supervisor, gave the invocation. 9. PLEDGE OF ALLEGIANCE Mr. Matt Harris led the Pledge of Allegiance to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE • Sheriff Karl Leonard provided the Board with an update on the health status of the jail. He stated there are no COVID-19 outbreaks occurring in the jail at this time. He introduced Dr. Georges Gay, Jail Medical Director, and expressed his confidence in Dr. Gay to address and limit any cases should they arise. Dr. Gay introduced Nurse Hamlin, Director of Nursing; Nurse Hack; and Nurse Green. He expressed his appreciation to the Board and Sheriff Leonard for allowing him and his team to keep the jail safe and the county safe. Board members expressed their gratitude for the compassionate care of inmates and public safety personnel who interact at the jail and with inmates. • Dr. Casey shared details of the recent Virginia Cup which is the largest Labor Day Soccer Tournament in the state. He commended Parks and Recreation staff for ensuring a healthy environment at River City Sportsplex by installing additional signage; routinely sanitizing high - touch surfaces; setting up hand sanitizer stations throughout the park; establishing extra -long breaks in between games; and limiting contests to every other field. • Dr. Casey congratulated Mr. George Hayes, Director of Utilities, who was recently awarded the A. H. Paessler Award from the Virginia Water Environment Association for his commitment to protecting the environment and endless 20-660 9/23/2020 contributions to the wastewater industry. He stated Mr. Hayes is the first county employee to receive this distinguished award, which is presented only once a year to a single recipient for the entire Commonwealth of Virginia. • Dr. Casey announced the Department of Fire and EMS has been awarded the Congressional Fire Service Institute's Excellence in Fire Service Award for its Mobile Integrated Health Care Program, a program which brings together a broad network of partners including health care providers, social services programs, local businesses, private physicians, area hospitals, and government agencies. He also announced Captain Brian Warshawsky and Lieutenant Chris Harding received the Virginia State Police Superintendent's Award in recognition of their exceptional professionalism and dedication as tactical medics assigned to the Virginia State Police Division 1 Tactical Team. He shared their act of bravery on February 4, 2019, to care for Trooper Lucas Dowell, who was wounded in an exchange of gunfire during the execution of a search warrant for a narcotics investigation in Cumberland County. He stated although Trooper Dowell succumbed to his injuries, Captain Warshawsky and Lieutenant Harding were recognized for their incredible bravery on that tragic day. • Mr. Jeff Mincks congratulated Ms. Emily Russell, Assistant County Attorney, for being chosen by Virginia Lawyers Media as one of nineteen "Up and Coming Lawyers" for 2020. He stated the highly competitive award seeks to honor future leaders who, in their first 10 years of practice, have achieved significant accomplishments making important contributions to the legal system and to their communities. He noted Ms. Russell is leading an effort to preserve the Colbrook Motel sign on Jefferson Davis Highway to commemorate the property's history as Chesterfield's only hotel featured in the Green Book, a resource for Black travelers in Jim Crow -era America. Ms. Russell expressed her appreciation for the recognition and looked forward to the opportunity to serve the county for many years to come. 11. BOARD MEMBER REPORTS Mr. Ingle noted the passing of Mr. William Bishop, who was a volunteer in the Police Department for 15 years and a long- time Master Gardener in the Cooperative Extension Office. He stated Mr. Bishop was the Police Department Volunteer of the Year in 2008 and 2019; he was inducted into the county's Senior Hall of Fame in 2019; and he surpassed 7,000 hours of community service with Cooperative Extension. He shared that both Mr. Winslow and he recently participated in the Citizen's Police Academy, which he highly recommended. Mr. Carroll announced he recently attended the National Night Out Kick -Off in Midlothian and stated the 37th Annual National 20-661 9/23/2020 Night Out will be held on October 6, 2020. He further stated approximately 37 communities have signed up to host watch parties, and it is a great opportunity to get to know law enforcement in the community. He stated the county's National Night Out event ranks in the top 10 of cities and counties of similar size in the country, which is a testament to community members who organize the parties. He announced he is serving as the Vice Chair of the Central Virginia Transportation Authority (CVTA), which will allow the county to fix county roads and infrastructure in the future. Mr. Winslow echoed Mr Citizen's Police Academy Sportsplex on September cutting and unveiling of the park. He recognized staff for a tremendous improve. Ingle's remarks relative to the He issued an invitation to River City 30, 2020, at 11:00 a.m. for a ribbon - new facilities in the rear section of Dr. Worsley and Parks and Recreation job at River City which continues to 12. RESOLUTIONS AND SPECIAL RECOGNITIONS 12.A. RECOGNITION OF CHESTERFIELD COUNTY CENTENARIANS IN HONOR OF NATIONAL CENTENARIAN DAY Ms. Debra Preston, Aging and Disability Services Manager with the Department of Citizen Information and Resources, stated National Centenarian's Day is observed annually on September 22 to honor individuals who are 100 years of age or older. She shared that, despite their diversity, many of the centenarians share the common values of faith, family, friends, hard work, and a positive attitude, all of which have contributed to their longevity. She recognized the following centenarians who will be 100 years of age or older in 2020: Adelbert "Del" Baker Marguerite Bendall Bernice Bennett Dolores Bisbee Marjorie Caldwell Blanche Chance Mabel Cook Ruth Good Elizabeth Hays Helen Hines Delby Huff Toyetta "Etta" Johnson Louis Martin Elton Morris Madge Palmer Carrie Samuel Anne Smith Ann Spivey Walter Weishman Shirley Wiegand Marie Williams Board members congratulated the centenarians, wished them well on their birthdays, and encouraged young people to spend time with older citizens. 12.B. RECOGNIZING THE 2020 NATIONAL ASSOCIATION OF AWARD WINNERS Mr. Matt Harris announced Chesterfield County is the recipient of fifteen Achievement Awards from the National Association of Counties (NACo) this year for innovative programs and services. The following recipients were recognized by Board members and 20-662 9/23/2020 Dr. Casey, and department representatives were presented with the 2020 NACo Achievement Awards: PROJECT Citizen Information and Resources Dawn Missory, Mobility Manager Access on Demand Juan Santacoloma, Community My Chesterfield Enhancement Coordinator For Academy Multicultural Services Citizen Information and Resources and Parks & Recreation Juan Santacoloma, Community First Responders Enhancement Coordinator For and Multicultural Multicultural Services and CommUNITY Cup Dr. James Worsley, Director of Parks & Recreation Human Resources Mary Martin Selby, Director Position Description Questionnaire Collection Project Mary Martin Selby, Director Career Development Plan Program Libraries Carolyn Sears, Assistant Director Museum Pass Bags Carolyn Sears, Assistant Director American Creed Community Conversations Carolyn Sears, Assistant Director Thinking Money for Kids Mental Health Support Services Melissa Ackley, Prevention Coordinated Local Services Manager Government Implementation of the Basics Planning Department Steve Haasch, Planning Manager Route 1 Residential Zoning Overlay Procurement Lorie Newton, Assistant Director Innovation and Efficiency Leader of 215t Century Sheriff's Office Matthew Wilkerson, Chief Deputy Legacy Lane 20-663 9/23/2020 DEPARTMENT Utilities Department Elizabeth Brooks, Customer Operations Administrator Elizabeth Brooks, Customer Operations Administrator Scott Morris, Assistant Director of Operations and Maintenance PROJECT Call Center Care Training Program Enhancing Technology to Benefit Customer Service Experience Ecologically Balanced Approach for Hydrilla Management Program Ms. Haley congratulated and highly praised each department on their very prestigious recognitions. 12.C. RESOLUTION RECOGNIZING MRS. PHYLLIS TAYLOR POATS AS THE 2020 CHRISTMAS MOTHER Ms. Kiva Rogers introduced Mrs. Phyllis Taylor Poats, who was present to receive the resolution. Mrs. Poats expressed her appreciation to the Board of Supervisors for their support of the Christmas Mother program. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many families and elders who do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield -Colonial Heights Christmas Mother Program has successfully provided food, toys, books and clothing to many of our citizens in the past; and WHEREAS, Mrs. Phyllis Taylor Poats has been elected Christmas Mother for 2020 and requests support of all the citizens of Chesterfield County to ensure that no family, child or elder is forgotten as we celebrate the holidays in our community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2020 hereby congratulates Mrs. Poats on being selected as the 2020 Christmas Mother, and urges all of the citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED by the Board of Supervisors that the Christmas Mother Program is hereby commended for their successful efforts in past years and extends best wishes for a successful 2020 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Poats and that this resolution be 20-664 9/23/2020 permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Rogers presented the executed resolution to Mrs. Poats and thanked her for her work helping others in the community. She also presented a contribution to Mrs. Poats on behalf of the county. 12.D. RESOLUTION RECOGNIZING MR. CRAIG G. HARNEY, SHERIFF'S OFFICE, UPON HIS RETIREMENT Sheriff Karl Leonard introduced Deputy Craig Harney, who was present to receive the resolution. He presented the executed resolution to Deputy Harney, accompanied by his family, commended him for his exemplary service to the Sheriff's Office, and wished him well in his retirement. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Deputy Craig G. Harney has faithfully served Chesterfield County for 30 years; and WHEREAS, Deputy Craig G. Harney was hired on January 2, 1990, and faithfully served under Sheriff Clarence G. Williams, Jr., Sheriff Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, Deputy Craig G. Harney has demonstrated his versatility, skill and strong work ethic in a wide range of departmental assignments in both the Corrections Bureau and Operations Bureau of the department; and WHEREAS, Deputy Craig G. Harney was transferred to the Classification Unit in July of 1994 where he was responsible for implementing numerous process improvements and using his working knowledge of Federal, State, and Local Laws, policies, and procedures to ensure accurate calculation of time for incarcerated individuals and smooth operations of Chesterfield County inmate programs; and WHEREAS, Deputy Craig G. Harney was transferred to the Civil Process Unit in June of 2008, where he demonstrated strong knowledge and leadership skills; and WHEREAS, on October 17, 2009, Deputy Craig G. Harney met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy Craig G. Harney was transferred to Court Security in April of 2012, where he used his knowledge and experience to help strengthen the working relationship between the Sheriff's Office and Court personnel; and WHEREAS, Deputy Craig G. Harney has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; and 20-665 9/23/2020 WHEREAS, Deputy Craig G. Harney received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy Craig G. Harney was formally recognized on September 6, 2007 for his instrumental role within a partnership with the Virginia Division of Child Support Enforcement to establish and provide invaluable insight into a Support Enforcement Program that resulted in the excess of one million dollars being provided to recipients; and WHEREAS, Deputy Craig G. Harney was selected as Employee of the Quarter in 1992 and again in 2014. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Craig G. Harney, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Deputy Craig G. Harney and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Haley expressed gratitude to Deputy Harney for his many years of dedicated service to the county and wished him well in his retirement. Deputy Harney stated it has been an honor and a privilege to work for the county. Dr. Casey presented Deputy Harney with an engraved brick, expressed appreciation for his outstanding service to the county, and extended best wishes for a happy retirement. A standing ovation followed. 12.E. RESOLUTION RECOGNIZING MS. SANDRA D. GRAHAM, INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT, UPON HER RETIREMENT Mr. Barry Condrey introduced Ms. Sandra Graham, who was present to receive the resolution. He presented the executed resolution to Ms. Graham, accompanied by her husband, and commended her for her leadership, agility, and adaptability. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Ms. Sandra Graham will retire from the Chesterfield County Information Systems Technology Department 20-666 9/23/2020 on October 1, 2020, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Ms. Graham began her career in the Information Systems Technology Department in August 1990 as a Data Security Administrator; and WHEREAS, Ms. Graham served in the capacity of Data Security Administrator, Information Technology Manager I, Information Technology Manager II and Information Security Manager and consistently exceeded expectations in her annual reviews; and WHEREAS, Ms. Graham has worked with every department in Chesterfield County to safeguard their systems and data by providing keen information security insights and practical application of industry best practices; and WHEREAS, Ms. Graham has served as model for continuous learning by her graduation from the School of Total Quality Improvement and certification as a facilitator, graduation from the National Association of Counties Enterprise Cybersecurity Leadership Academy, classes in many technology tools and industry certifications as a certified information security manager, certified information systems security professional and certification in risk and information systems control; and WHEREAS, Ms. Graham has represented Chesterfield County at the national level with the Department of Homeland Security as the regional representative on the Multi -State Information Sharing and Analysis Center workgroup; and WHEREAS, Ms. Graham has been recognized many times for superior performance and commitment to her customers and has received special recognitions and accolades for her timely and thoughtful support; and WHEREAS, Ms. Graham contributed for many years to the support of cultural diversity in Chesterfield County by her unwavering support of and tireless leadership in the annual Black History Month celebration; and WHEREAS, Ms. Graham has provided excellent customer service throughout her career and served as a model for her co-workers in the Information Systems Technology Department; and WHEREAS, Ms. Graham has been a valued friend and co-worker to many in the Information Systems Technology Department, demonstrating her pleasant and charming personality, always willing to help her coworkers and commit her time generously. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2020, publicly recognizes Ms. Sandra Graham, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 20-667 9/23/2020 AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Graham and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Haley commended Ms. Graham for setting a benchmark of mentorship and camaraderie within the department which undoubtedly contributed to employee retention and unity during her tenure. Mr. Holland congratulated Ms. Graham for an exemplary career. Dr. Casey presented Ms. Graham with an engraved brick, expressed gratitude for her outstanding service to the county, and wished her well in her retirement. Ms. Graham shared her hope that the county is a safer, stronger community because of her work. A standing ovation followed. 12.F. RESOLUTION RECOGNIZING MRS. DEBORAH NORWOOD, DEPARTMENT OF SOCIAL SERVICES, UPON HER RETIREMENT Ms. Kiva Rogers introduced Mrs. Deborah Norwood, who was present to receive the resolution. She presented the executed resolution to Mrs. Norwood, accompanied by her family, commended her for her attention to detail, and thanked her for sharing her gifts and talents with the department and the citizens of the county. On motion of Mr. Holland, seconded by Mr. Carroll, the Board adopted the following resolution: WHEREAS, Mrs. Deborah Norwood began her tenure of public service with Chesterfield County as a Senior Clerk Typist/Receptionist with the Chesterfield -Colonial Heights Department of Social Services on February 27, 1989; and promoted to Secretary for the VIEW (Virginia Initiative for Employment not Welfare) team on November 6, 2004; and promoted to Administrative Assistant to the director on October 20, 2008; and WHEREAS, in her role as Secretary, Mrs. Norwood provided vital support to the Virginia Initiative for Employment not Welfare (VIEW) program, ensuring all needed administrative functions were performed accurately and timely for citizens receiving services that promote self-sufficiency; and WHEREAS, Mrs. Norwood provided exceptional service to the Chesterfield -Colonial Heights Board of Social Services for twelve years earning high praise and recognition for her dedication, commitment and passion for serving the community; and 20-668 9/23/2020 WHEREAS, Mrs. Norwood was nominated for Employee of the Year in 1998 and 2000; and WHEREAS, Mrs. Norwood is known for her infectious smile and established a reputation of being compassionate, dedicated and a team player known for providing exceptional customer service to citizens, her colleagues and the Social Services Board; and WHEREAS, Mrs. Norwood was recognized by the Chesterfield - Colonial Heights Board of Social Services for her dedication while serving on an emergency shelter team during Hurricane Irene in 2011; and WHEREAS, Mrs. Norwood represented the Department on the Chesterfield Employee Association for seven years, serving as the Secretary in 1994, Historian in 1998 and Vice -President in 1999; and WHEREAS, Mrs. Norwood maintained a culture of trust and collaboration allowing access to services for citizens requiring the most complex service coordination needs; and WHEREAS, Mrs. Norwood is known for her creativity and ability to organize and plan events enjoyed by all colleagues; and WHEREAS, throughout her career Mrs. Norwood has been steadfast in her commitment to the citizens of Chesterfield County and the City of Colonial Heights; and her efforts have aided the department in successfully meeting key performance goals and delivering exceptional customer services. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Deborah Norwood and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long a happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Norwood and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Haley stated Mrs. Norwood was an integral part of the Social Services team and she facilitated the delivery of valuable services to citizens. She wished Mrs. Norwood all the best in her retirement. Dr. Casey presented Mrs. Norwood with an engraved brick, expressed appreciation for her outstanding service to the county, and wished her well in her retirement. Ms. Norwood stated it has been a wonderful opportunity working for the county and she was blessed to work for Social Services who was like a second family to her. A standing ovation followed. 20-669 9/23/2020 12.G. RESOLUTION RECOGNIZING MRS. SARAH C. SNEAD, DEPUTY COUNTY ADMINISTRATOR OF HUMAN SERVICES, UPON HER RETIREMENT Dr. Casey introduced Mrs. Sarah Snead, who was present to receive the resolution. He presented the executed resolution and an engraved brick to Mrs. Snead, accompanied by her family, and commended her for the heart and soul she put into serving vulnerable populations. He wished her well in her retirement. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Sarah C. Snead will retire as the Deputy County Administrator of Human Services, Chesterfield County, on October 1, 2020; and WHEREAS, Mrs. Snead was hired in 1995 as Director of Chesterfield -Colonial Heights Social Services, and has faithfully served the county and its citizens for twenty-five years and as a public servant for forty-two years; and WHEREAS, Mrs. Snead was the Director of Chesterfield - Colonial Heights Social Services for 15 years, administrating both family services and benefit programs helping to ensure all citizens reach their full potential; and WHEREAS, Mrs. Snead was Deputy County Administrator for the Human Services division for ten years, overseeing the departments of Adult/Juvenile Drug Courts, Citizen Information and Resources, Community Corrections, Juvenile Justice Services, Mental Health Support Services, and Social Services, and serving as a liaison to the Chesterfield Judicial System and Chesterfield Health District, providing leadership and mentorship to all of those directors; and WHEREAS, Mrs. Snead served on Executive Boards to include Lucy Corr, Senior Connections, Homeward and Leadership Metro Richmond; and WHEREAS, Mrs. Snead dedicated work to non-profit organizations including the Chesterfield -Colonial Heights Alliance for Social Ministry and the Christmas Mother program to assist the most vulnerable; and WHEREAS, in 2014, Mrs. Snead was integral in the creation of Galloway Place, a 12 -bed intermediate care facility for Chesterfield residents with intellectual disabilities and medical complications who require 24-hour support; and WHEREAS, in 2018, Mrs. Snead advocated for and directed the creation of The Davis Child Advocacy Center which provides a safe, trauma -responsive environment for victims and their families in the region in need of help during the investigation and prosecution of child abuse cases; and WHEREAS, in 2019, Mrs. Snead played a leading role in the development of Opioid Solutions RVA to regionally promote public awareness and education about the nation's epidemic of opioid addiction; and 20-670 9/23/2020 WHEREAS, Mrs. Snead led the creation of a Citizen Information and Resources Department in 2019 that coordinates community connection and engagement through education, awareness and resource needs; and WHEREAS, Mrs. Snead is known throughout the Commonwealth as a dedicated public servant and an advocate for the most vulnerable of its citizens through her leadership on many statewide associations and task forces; most recently as Past President of the Virginia Association of Local Human Services Officials. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors this 23rd day of September 2020, publicly recognizes the contributions of Sarah C. Snead, expresses the appreciation of all residents for her service to the county, and extends their appreciation for her dedicated service and their congratulations upon her retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Snead and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Haley stated Mrs. Snead's many accomplishments are so much greater than what could be captured in a resolution. She wished Mrs. Snead well in her retirement. Mr. Holland noted Mrs. Snead's role in the establishment of Galloway Place and the Davis Child Advocacy Center, and stated he would miss her advice, wisdom and passion for people. Mr. Winslow noted the compassionate way in which Mrs. Snead cared for citizens and expressed his gratitude for her service. Mr. Ingle thanked Mrs. Snead for her leadership and the legacy she has left behind. Mr. Carroll echoed the sentiments of his colleagues and, as a fellow retiree, welcomed Mrs. Snead to retirement. Mrs. Snead stated she is incredibly proud of the Human Services team. She thanked the Board and Dr. Casey for the amazing journey and expressed her love for the community. A standing ovation followed. 13. NEW BUSINESS 13.A. APPOINTMENTS 13.A.1. COMMUNITY CRIMINAL JUSTICE BOARD On motion of Mr. Holland, seconded by Mr. Carroll, the Board nominated and appointed Dr. James Worsley to serve as a 20-671 9/23/2020 Chesterfield County representative on the Community Criminal Justice Board, whose partial term is effective on October 1, 2020, and will expire on June 30, 2021. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.A.2. YOUTH CITIZEN BOARD On motion of Mr. Holland, seconded by Mr. Ingle, the Board nominated and appointed the following student representatives to serve on the Youth Citizen Board, whose terms are effective October 1, 2020, through June 30, 2021: Name District Blake Britt Bermuda (Thomas Dale) Alexis Bodrick Matoaca (Manchester) And, further, the Board nominated and appointed the following student representatives to serve on the Youth Citizen Board, whose terms are effective October 1, 2020, through June 30, 2022: Name Miles Russell Alexis Jackson Vinata Kondragunta Avery Moore Madison Rosario Brandon Artis Mahlet Nebiyu Isaiah Gardner Kendall Birmingham Sreeman Venigalla Jason Melendez Camryn Sutton Faith Parker Paige Walworth Ayes: Haley, Carroll, Ingle Nays: None. Di. St. riot Bermuda (Thomas Dale) Bermuda (Carver College and Career Academy) Clover Hill (Clover Hill) Clover Hill (Monacan) Dale (Meadowbrook) Dale (L.C. Bird) Matoaca (Cosby) Matoaca (Manchester) Matoaca (Matoaca) Midlothian (Midlothian) Midlothian (James River) At -large (Trinity Episcopal School) At -large (Maggie L. Walker Governor's School) At -large (Maggie L. Walker Governor's School) Winslow and Holland. 13.A.3. CITIZENS' BUDGET ADVISORY COMMITTEE On motion of Mr. Carroll, seconded by Mr. Ingle, the Board nominated/appointed/reappointed Mr. John Hilliard, Ms. Leah Mills, and Mr. Brian Bondurant to serve on the Citizens' Budget Advisory Committee, whose terms are effective October 1, 2020, and will expire on September 30, 2022. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-672 9/23/2020 13.A.4. CAPITAL REGION WORKFORCE PARTNERSHIP On motion of Mr. Ingle, seconded by Mr. Carroll, the Board nominated and appointed Dr. James Worsley to serve as the alternate on the Capital Region Workforce Partnership, whose term is at the pleasure of the Board. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.A.5. SENIOR CONNECTIONS On motion of Mr. Carroll, seconded by Mr. Winslow, the Board nominated and appointed Dr. James Worsley to serve on the Senior Connections Board, whose term is effective October 1, 2020, and will expire June 30, 2022. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.A.6. COMMITTEE ON THE FUTURE On motion of Mr. Carroll, nominated and appointed Matoaca District, and Mr. the Midlothian District, Future, whose terms are pleasure of the Board. seconded by Mr. Holland, the Board Mr. Joseph Diman, representing the Christopher Williams, representing to serve on the Committee on the effective immediately and at the Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.A.7. COMPREHENSIVE SERVICES ACT (CSA) FOR AT RISK YOUTH AND FAMILIES, COMMUNITY POLICY AND MANAGEMENT TEAM On motion of Mr. Winslow, seconded by Mr. Ingle, the Board nominated and appointed Mr. William Stanley, 12th District Court Services Unit representative, to serve on the Comprehensive Services Act (CSA) for at Risk Youth and Families, Community Policy and Management Team, whose term is effective October 1, 2020, and will expire December 31, 2021. And, further, the Board nominated and appointed Dr. James Worsley as Chairperson, whose term is effective October 1, 2020, and will be at the pleasure of the Board. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.A.8. RICHMOND METROPOLITAN TRANSPORTATION AUTHORITY On motion of Mr. Ingle, seconded by Mr. Carroll, the Board nominated and reappointed Mr. Lane Ramsey as an at -large member of the Richmond Metropolitan Transportation Authority, whose term is effective October 1, 2020, and will expire September 30, 2024. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-673 9/23/2020 13.B. CONSENT ITEMS Mr. Holland requested the following changes to Item 13.B.10. Appropriate Schools Claude Moore Grant Award for Meadowbrook High School and Use of Appomattox Regional Governors Schools (ARGS) Fund Balance for Purchase of Chromebooks: • In Board Action Requested, remove the duplicative word "of"; • In Summary of Information, in the last sentence of the first paragraph, add the word "by" after "This item was approved"; and • In Summary of Information, in the last sentence of the first paragraph, change "it's" to "its". On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved the Consent Agenda, as amended. 13.B.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RECOGNIZING MR. ROBERT L. LAWLER, DEPARTMENT OF GENERAL SERVICES, RADIO SHOP DIVISION, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mr. Robert L. Lawler joined the Chesterfield County, Department of General Services, Radio Shop Division on November 17, 1997 as a Communications Installations Technician; and WHEREAS, in June 2002, Mr. Lawler was promoted to a Communications/Electronics Specialist; and WHEREAS, Mr. Lawler graduated from the School of Quality and Continuous Improvement; and WHEREAS, Mr. Lawler continued to enhance his proficiency in operations through self -study and on the job training; and WHEREAS, Mr. Lawler's high-level computer skills was a tremendous asset to the Radio Shop; and WHEREAS, Mr. Lawler was recognized as the resident "guru" in computer applications in the Radio Shop; and WHEREAS, Mr. Lawler demonstrated superior ability in adapting to new situations involving technical installations; and WHEREAS, Mr. Lawler developed new methods of installations that reduced labor time for staff and equipment downtime for customers; and 20-674 9/23/2020 WHEREAS, Mr. Lawler's creativity and inventiveness led to cost savings for the County; and WHEREAS, Mr. Lawler was recognized for his exceptional day to day accomplishments, while continuing to manage the demands of major projects; and WHEREAS, Mr. Lawler projected a positive image of Chesterfield County and always demonstrated dedication to the job and commitment to customers; and WHEREAS, Mr. Lawler applied technical knowledge and experience to perform his job effectively and he willingly shared his knowledge with co-workers during his 22 years of service with Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Robert L. Lawler, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the County and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.b. RECOGNIZING DAWN F. CARY, DEPARTMENT OF GENERAL SERVICES, ADMINISTRATION DIVISION, UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Dawn F. Cary joined the Chesterfield County, Department of General Services on February 22, 2000 as a Cashier; and WHEREAS, in 2009, Mrs. Cary received an Associate of Applied Science in Accounting from Bryant and Stratton College; and WHEREAS, in 2010, Mrs. Cary was transferred to Senior Account Clerk; and WHEREAS, in 2011, Mrs. Cary was selected as General Services Administration Employee of the Year; and WHEREAS, in 2013, Mrs. Cary was reclassified to a Senior Accounting Technician; and WHEREAS, in 2019, Mrs. Cary further developed her skills as she completed several certificate programs including Level One of the Career Development Plan for Senior Accounting Technician II; and WHEREAS, Mrs. Cary graduated from the School of Quality and Continuous Improvement; and WHEREAS, Mrs. Cary was always looking for ways to improve services and work efficiently for the citizens of Chesterfield County; and 20-675 9/23/2020 WHEREAS, Mrs. Cary demonstrated her commitment to the County by contributing to a positive work environment and serving as a volunteer at the Environmental Fair; and WHEREAS, Mrs. Cary was always willing to assist her co-workers by sharing her knowledge and skills to include serving as a mentor and supervisor when needed; and WHEREAS, Mrs. Cary always displayed a positive attitude when responding to the concerns of customers; and WHEREAS, Mrs. Cary organized and prioritized tasks to ensure assignments were completed accurately and in a timely manner; and WHEREAS, Mrs. Cary received letters of recognition from citizens and co-workers expressing appreciation for her courteous, friendly and helpful manner. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Dawn F. Cary, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the County and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.c. RECOGNIZING FIREFIGHTER LOUIS B. SMITH, JR., FIRE & EMS, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Firefighter Louis B. Smith Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County on August 1, 2020; and WHEREAS, Firefighter Smith served in the United States Marine Corps from 1982 until 1986; and WHEREAS, Firefighter Smith began his career with Chesterfield County on April 29, 1996, as a member of Recruit School 426 and faithfully served the county for over twenty- four years; and WHEREAS, Firefighter Smith served in various assignments as a firefighter at the Chester, Manchester, Bon Air, Clover Hill, Matoaca, Wagstaff, River's Bend and Courthouse Road Fire & EMS Stations; and WHEREAS, Firefighter Smith achieved the Emergency Medical Technician Intermediate Certification in 1998; and WHEREAS, Firefighter Smith earned his Associates of Arts Degree in Elementary Education from the University of Phoenix in May 2010; and WHEREAS, Firefighter Smith faithfully served as a member of the Chesterfield Fire & EMS Honor Guard, representing the department at numerous events and official functions; and 20-676 9/23/2020 WHEREAS, Firefighter Smith received an EMS Unit Citation for assisting with the quick extrication and care of a patient involved in a head on collision in May 1998; and WHEREAS, Firefighter Smith received an EMS Unit Citation for his actions that saved the life of a man in cardiac arrest in 2002; and WHEREAS, Firefighter Smith received an EMS Unit Citation for treating a patient who had just delivered a premature infant that was in distress and critical condition in September 2004; and WHEREAS, Firefighter Smith received a Unit Citation for a structure fire on Trickling Creek Road involving multiple trapped occupants in March 2007; and WHEREAS, Firefighter Smith received an EMS Unit Citation for treating an unconscious patient with difficulty breathing on Rockdale Road in April 2007; and WHEREAS, Firefighter Smith received an EMS Lifesave Award and an EMS Unit Citation for successful treatment of a 50 year old patient who experienced cardiac arrest on Buckingham Station Drive in December 2007; and WHEREAS, Firefighter Smith received an EMS Unit Citation for treating an unconscious patient who had overdosed in August 2008; and WHEREAS, Firefighter Smith received an EMS Lifesave Award for treating a patient in cardiac arrest on Pine Forrest Drive in September 2010; and WHEREAS, Firefighter Smith received an EMS Lifesave for treating a patient in cardiac arrest on West Creek Circle in December 2010; and WHEREAS, Firefighter Smith received an EMS Lifesave Award and an EMS Unit Citation for treating a patient who was rescued from her burning home on Oldbury Road in December 2010; and WHEREAS, Firefighter Smith received a Unit Citation for the successful rescue of a citizen who had fallen into a well in January 2013; and WHEREAS, Firefighter Smith received an EMS Unit Lifesave for treating a patient in cardiac arrest in October 2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Louis B. Smith Jr., expresses the appreciation of all citizens for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-677 9/23/2020 13.B.1.d. RECOGNIZING DEBORAH L. NEWCOMB, COMMUNITY OPERATIONS, UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Deborah L. Newcomb (Debbie) joined the Chesterfield County Department of Budget and Management in November 1994, as a part-time Administrative Secretary assisting in the budget document preparation and Total Quality Improvement Initiative; and WHEREAS, Mrs. Newcomb graduated from the Chesterfield County School of Total Quality and Continuous Improvement in 1997, and trained to become a Facilitator for Process Action Teams; and WHEREAS, Mrs. Newcomb joined the Quality Office within County Administration and coordinated the county's School of Quality graduation ceremonies and tracked the county -wide Success Stories using Microsoft Access; and WHEREAS, Mrs. Newcomb was instrumental in the development of the county's first automated Success Story Reporting System; and WHEREAS, Mrs. Newcomb was promoted to Administrative Assistant and became a full-time employee in October 2005; and WHEREAS, Mrs. Newcomb was selected as County Administration's Employee of the Year in 2007; and WHEREAS, during the economic down -turn, Mrs. Newcomb transferred to the Department of Social Services in 2009, and quickly learned the operations of the agency and became proficient in using the State -Wide Social Services System to create reports for the Director; and WHEREAS, long before the county developed a Career Development Plan for administrative positions, Mrs. Newcomb took the initiative to enhance her knowledge and skills by earning the Technology Generalist and the Principles of HRM Certificates from Chesterfield University as well as studying for and earning the Certified Administrative Professional (CAP) Certification from the International Association of Administrative Professionals (IAAP); and WHEREAS, in 2010, Mrs. Newcomb was promoted to Administrative Assistant to the Deputy County Administrator for Community Operations; and WHEREAS, Mrs. Newcomb's excellent organizational skills and attention to detail was crucial in planning and implementing successful events such as the annual Community Operations Division Leadership Retreat and the annual Snow Removal Team Recognition Breakfast; and WHEREAS, Mrs. Newcomb's creativity and team work helped in planning several Investiture Ceremonies over the years for 20-678 9/23/2020 the newly elected members of the Chesterfield County Board of Supervisors; and WHEREAS, Mrs. Newcomb was referred to as the "Scheduling Ninja" for her ability to quickly reschedule and "flip" multiple meetings to work for numerous participants; and WHEREAS, in 2016, Mrs. Newcomb was reclassified to Executive Assistant and in 2019 she earned the Executive Assistant II level in the Career Development Plan; and WHEREAS, Mrs. Newcomb is widely regarded for her pleasant demeanor, collaboration skills, attention to detail and customer service focus. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23=d day of September 2020, recognizes the outstanding contributions of Deborah L. Newcomb, expresses the appreciation of all citizens for her service to Chesterfield County, and extends appreciation for her dedicated service for more than 25 years to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.e. RECOGNIZING MS. JOAN B. COURSON, DEPARTMENT OF UTILITIES, REAL PROPERTY DIVISION, UPON HER On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mrs. Joan B. Courson retired from the Chesterfield County Utilities Department on September 1, 2020, after faithfully serving the county and its citizens for over thirty-six years; and WHEREAS, Mrs. Courson began her service to the citizens of Chesterfield County in 1984 as a Deputy Clerk I in the Chesterfield County Circuit Court; and WHEREAS, Mrs. Courson was promoted to Deputy Clerk II after eight years of service because of her dedication and expertise; and WHEREAS, in 1996, Mrs. Courson was hired as a Right of Way Technician by the Chesterfield County Utilities Department; and WHEREAS, Mrs. Courson began twenty-four years of distinguished service to the citizens and businesses of the county and the customers of the Utilities Department; and WHEREAS, Mrs. Courson exceled in her job duties which included processing numerous requests including utility connections, requests for licenses, vacations, conveyances of easements and requests for docks on Swift Creek Reservoir; and 20-679 9/23/2020 WHEREAS, in addition to the expertise she contributed to the Real Property Office, Mrs. Courson served for many years on the Utilities Department's All -Staff Committee, Picnic Committee, and Customer Service Committee; and WHEREAS, Mrs. Courson will also be remembered for her good nature and friendliness and will be missed by her colleagues. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Joan B. Courson, expresses the appreciation of all the citizens for her service to the county, and extends their appreciation for her dedicated service and their congratulations upon her retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.f. RECOGNIZING JACQUELINE MACLIN, PARKS AND RECREATION DEPARTMENT, UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Jacqueline "Jackie" A. Maclin will retire from the Chesterfield County Parks and Recreation Department on October 1, 2020 after providing over 32 years of quality service to the residents of Chesterfield County; and WHEREAS, Ms. Maclin began her career in the Athletic section in October 1988 and transitioned to Community Recreation where she was able to oversee many community programs and engage citizens of all ages and served thousands of Chesterfield County youth through summer camps; and WHEREAS, Ms. Maclin was Recreation Division Employee of the Year for Parks and Recreation in 1999; and WHEREAS, Ms. Maclin has genuinely enjoyed her career with the county and worked alongside many dedicated and true professionals that have provided her the opportunity to meet and engage with incredible people inside and outside of the department; and WHEREAS, Ms. Maclin worked closely with and provided after-school enrichment programs for Chesterfield County students and supervised many young adults for their first and/or summer jobs and led the SANTA Calling program for many years; and WHEREAS, Ms. Maclin has been involved with the Village of Ettrick community groups over the years and has dedicated many years serving the Ettrick community through the Mayes -Colbert Ettrick Recreation Center; and WHEREAS, Ms. Maclin has been a participating member of Virginia Recreation and Park Society, and has been a proud 20-680 9/23/2020 member of the Positive Parenting Coalition and the Chesterfield RVA Basics Early Childhood Education Team; and WHEREAS, Ms. Maclin in as much has been able to contribute to the health and well-being of the citizens of Chesterfield County and her positions have provided her a sense of purpose and belonging and was very dedicated to her job and the programs she was able to facilitate and was always willing to help whoever needed assistance whether it be co-workers, committee members, participants or citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2020, publicly recognizes Jackie Maclin and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.g. RECOGNIZING SUSIE E. OWENS, PARKS AND RECREATION DEPARTMENT, UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Susie E. Owens will retire from the Chesterfield County Parks and Recreation Department on October 1, 2020 after providing 40 years of quality service to the residents of Chesterfield County; and WHEREAS, Ms. Owens has had the privilege and honor to be at the same desk assisting groups and associations since 1980 in many different ways to provide organized and safe environments for participation in sports and enrich the livelihood of adults and youth; and WHEREAS, Ms. Owens over the years has formed a trust from many groups and individuals and provided excellent customer service and met the needs of the community and was Parks and Recreation Department Employee of the Year for 1983 and 2005 and Recreation Division Employee of the Year in 2005 and 2011; and WHEREAS, Ms. Owens has always been considered a team player and a vital asset to the success of the Community Recreation section's annual SANTA Call/Letter/E-mail program matching thousands of individual letters to pre -addressed envelopes, stuffed, counted and bundled them for delivery to the mailroom to send to 1400 plus children each year; and, WHEREAS, Ms. Owens has coordinated and collected soft drink tabs for Ronald McDonald House for years, including countless hours assisting cancer patients with activities and her kindness, volunteers for the food bank, collected old magazines to share with the VA Hospital, assists with the annual Christmas Mother activities and has collected and donated sporting equipment and other items abandoned in our 20-681 9/23/2020 parks and provides them to schools with athletic teams and students that lack athletic funding; and, WHEREAS, Ms. Owens was a vital member of the initial team that coordinated and brought to life River City Sportsplex through many different leadership models and made available practice and game space to associations, leagues and schools and schedules numerous travel, recreation and tournament teams that ultimately have increased the economic value and put Chesterfield County on the map as an ultimate Tourism destination; and WHEREAS, Ms. Owens has been a valued member of the Parks and Recreation staff and will be greatly missed as a co-worker and a friend who was always willing to help at any time. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2020, publicly recognizes Susie Owens and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.h. RECOGNIZING MILTON R. MARSH, PARKS AND RECREATION DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Milton R. Marsh will retire from the Chesterfield County Parks and Recreation Department on October 1, 2020 after providing over 25 years of quality service to the residents of Chesterfield County; and WHEREAS, Mr. Marsh has always gone the extra mile while working as the supervisor for the athletic rovers and taken responsibility for the after-hours hotline on youth basketball weekends so that rovers were available to assist leagues with basketball issues; and WHEREAS, Mr. Marsh assisted the department by volunteering to check on issues that might arise within the Ettrick and Matoaca community when not on call since he resides in that district; and WHEREAS, Mr. Marsh's knowledge of the parks department has enabled him to be a vital asset to the community and the county with his understanding of park operations, light timers, irrigation shut off valves and other logistics that ensure associations and leagues have uninterrupted practices and games at our facilities; and WHEREAS, Mr. Marsh was Parks and Recreation Department Employee of the Year in 2003; and prolff-1-F 9/23/2020 WHEREAS, Mr. Marsh was a member of the Petersburg American Legion and was a Captain with the Ettrick Volunteer Fire Department and has coached Special Olympics softball and basketball; and WHEREAS, Mr. Marsh has been a valued member of the Parks and Recreation staff and will be greatly missed as a co-worker and a friend who was always willing to help at any time. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2020, publicly recognizes Milton Marsh and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.i. RECOGNIZING CORPORAL JAMES A. BIERLEIN, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Corporal James A. Bierlein retired from the Chesterfield County Police Department on September 1, 2020 after providing nearly 30 years of service to the residents of Chesterfield County; and WHEREAS, Corporal Bierlein faithfully served the county in the positions of Patrol Officer, Senior Police Officer, Senior Detective, Master Detective, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Bierlein has also served as a Field Training Officer, Breathalyzer Operator, Evidence Technician and General Instructor; and WHEREAS, Corporal Bierlein has served as various assignments to include Major Case Detective, Anti -Crime Unit Detective and Tactical Investigations Unit Detective, under the Covert Operations section, and he also served as a member of the Multi -Jurisdictional Special Operations Group, and; WHEREAS, Corporal Bierlein has been recognized with two Unit Citations while serving as a member of the Covert Operations Section; and WHEREAS, Corporal Bierlein and his co-workers are commended for their flexibility, teamwork, dedication to duty and their exceptional surveillance skills, techniques and the use of a variety of investigative resources which has contributed to the successful resolution and clearance of numerous cases; and WHEREAS, Corporal Bierlein and his fellow team members received an Achievement Award for the effective communications, quick response, and teamwork used during 20-683 9/23/2020 extensive and thorough investigations which resulted in the capture and arrest of nine suspects involved in a homicide; and WHEREAS, Corporal Bierlein is recognized for his strong work ethic, teamwork, and excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Bierlein has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Bierlein has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Bierlein's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Corporal James A. Bierlein, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.1.j. RECOGNIZING CORPORAL WILLIAM E. SHOWALTER, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Corporal William E. Showalter will retire from the Chesterfield County Police Department on October 1, 2020 after providing 29 years of service to the residents of Chesterfield County; and WHEREAS, Corporal Showalter faithfully served the county in the positions of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Showalter has also served as a Field Training Officer, Breathalyzer Operator and Patrol Rifle Operator; and WHEREAS, Corporal Showalter served as a member of the Larceny from Auto Task Force, a role in which he excelled; and WHEREAS, Corporal Showalter was recognized for a clearance rate of 125% where, in most cases, there were no suspects, witnesses, or physical evidence to assist in the investigation, and his ability to clear more cases than what was assigned is indicative of his dedication; and 20-684 9/23/2020 WHEREAS, Corporal Showalter is recognized for his strong work ethic, teamwork, professionalism and excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Showalter has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Showalter has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Showalter's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Corporal William E. Showalter, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2. REAL PROPERTY REQUESTS 13.B.2.a. ACCEPTANCE OF PARCELS OF LAND 13.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO LAWING DRIVE FROM ARW PROPERTIES, LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.0383 acres adjacent to Lawing Drive from ARW Properties, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2.a.2. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO KOGER CENTER BOULEVARD FROM PUDDLEDOCK PARTNERS MOB3, LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted the conveyance of parcels of land containing a total of 0.042 acres adjacent to Koger Center Boulevard from Puddledock Partners MOB3, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-685 9/23/2020 13.B.2.a.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO COURTHOUSE ROAD FROM EAST HULL RE LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.008 acres adjacent to Courthouse Road from East Hull RE LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2.b. CONVEYANCE OF EASEMENTS 13.B.2.b.1. DESIGNATION OF A TEMPORARY CONSTRUCTION EASEMENT AND A SIDEWALK EASEMENT FOR VDOT MAINTENANCE FOR THE ROUTE 754 (OLD HUNDRED ROAD) HUNTS BRIDGE LANE TO BRANDERMILL PARKWAY SIDEWALK PROJECT On motion of Mr. Winslow, seconded by Mr. Holland, the Board designated a temporary construction easement and a sidewalk easement for VDOT maintenance for the Route 754 (Old Hundred Road) Hunts Bridge Lane to Brandermill Parkway Sidewalk Project. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2.b.2. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY FOR A 15' UNDERGROUND EASEMENT FOR SERVICE AT TOMAHAWK MIDDLE SCHOOL On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chair of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service at Tomahawk Middle School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2.b.3. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY FOR A 15' UNDERGROUND EASEMENT FOR SERVICE AT HOPKINS ROAD ELEMENTARY SCHOOL On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chair of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service at Hopkins Road Elementary School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-686 9/23/2020 13.B.2.c. REQUESTS TO QUITCLAIM 13.B.2.c.1. REQUEST TO QUITCLAIM A 20' AND VARIABLE WIDTH DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OF PUDDLEDOCK PARTNERS MOB3, LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chair of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 20 -foot and Variable Width Drainage Easement (Private) across the property of Puddledock Partners MOB3, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2.d. REQUESTS FOR PERMISSION 13.B.2.d.1. REQUEST PERMISSION TO INSTALL PRIVATE WATER SERVICE WITHIN A PRIVATE WATER EASEMENT TO SERVE PROPERTY AT 15636 GARY AVENUE On motion of Mr. Winslow, seconded by Mr. Holland, the Board granted Steven C. Warren permission to have a private water service within a private water easement to serve property at 15636 Gary Avenue and authorized the County Administrator to execute the water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.2.d.2. REQUEST PERMISSION TO INSTALL PRIVATE WATER SERVICE WITHIN A PRIVATE WATER EASEMENT TO SERVE PROPERTY AT 7400 COSBY VILLAGE ROAD On motion of Mr. Winslow, seconded by Mr. Holland, the Board granted Publix North Carolina L.P. permission to install private water service within a private water easement to serve property at 7400 Cosby Village Road and authorized the County Administrator to execute the water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.3. PROGRAM YEAR 2019 (PY19)/FISCAL YEAR 2020 (FY20) CDBG AND HOME ANNUAL ACTION PLAN SUBSTANTIAL On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the PY19/FY20 Community Development Block Grant and HOME Investment Partnerships Grant Annual Action Plan with changes as approved. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-687 9/23/2020 13.B.4. SET PUBLIC HEARING FOR OCTOBER 28, 2020, TO CONSIDER CODE AMENDMENT RELATIVE TO TOWNHOUSE AND MULTIPLE FAMILY UNIT PARKING (20PJ0125) On motion of Mr. Winslow, seconded by Mr. Holland, the Board set the date of October 28, 2020, for a public hearing to consider amendments to the County Code relative to townhouse and multiple family unit parking (20PJ0125). Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.5. SET PUBLIC HEARING FOR OCTOBER 28, 2020, TO CONSIDER AMENDMENTS TO COUNTY CODE SECTIONS 9-29, 9-30, 9-31 AND 9-32 RELATING TO REHABILITATED HISTORIC RESIDENTIAL AND COMMERCIAL REAL ESTATE AND PARTIAL EXEMPTION FOR CERTAIN REHABILITATED, RENOVATED OR REPLACED COMMERCIAL, INDUSTRIAL AND RESIDENTIAL STRUCTURES On motion of Mr. Winslow, seconded by Mr. Holland, the Board set the date of October 28, 2020, for a public hearing to consider amendments to the County Code relative to rehabilitated historic residential and commercial real estate and partial exemption for certain rehabilitated, renovated and replaced commercial, industrial and residential structures. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.6. ACCEPTANCE OF FY2021 HIGHWAY SAFETY PROJECT GRANTS AWARDED BY THE DEPARTMENT OF MOTOR VEHICLES On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted and appropriated FY2021 Highway Safety Project Grants, in the amount of $261,538.00, from the Department of Motor Vehicles for speed, alcohol and pedestrian enforcement activities. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.7. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT AND EXECUTE FUTURE CHANGE ORDERS FOR THE MIDLOTHIAN FIRE STATION CONSTRUCTION PROJECT On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Director of Procurement to award a construction contract to the lowest responsive and responsible bidder, Oyster Point Construction, and to execute all necessary change orders, up to the amount budgeted for the Midlothian Fire Station Construction Project. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-688 9/23/2020 13.B.8. APPROVAL OF A CONTRACT FOR THE PROCUREMENT OF LEGAL SERVICES TO ASSIST IN THE COLLECTION OF DELINQUENT REAL ESTATE TAXES TO JAMES W. ELLIOT, ATTORNEY AT LAW FOR THE CHESTERFIELD COUNTY TREASURER'S OFFICE On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved a contract for the procurement of legal services for the collection of delinquent real estate taxes through the judicial sale of real property and authorized the Procurement Director to execute the contract. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.9. ACCEPTANCE OF STATE ROADS On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Aston Oaks at Magnolia Green Section 2 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: S 33.2-705, 33.2-334 Street Name and/or Route Number • Twin Falls Lane, State Route Number 8049 From: 0.01 miles north of Richwood Trail, (Route 8201) To: Doyles Trail, (Route 8225), a distance of: 0.05 miles Recordation Reference: Plat Book 266, Page 36 Right of Way width (feet) = 50 20-689 9/23/2020 • Twin Falls Lane, State Route Number 8049 From: Doyles Trail, (Route 8225) To: 0.01 miles north of Richwood Trail, (Route 8201), a distance of: 0.04 miles Recordation Reference: Plat Book 266, Page 36 Right of Way width (feet) = 50 • Twin Falls Lane, State Route Number 8049 From: Doyles Trail, (Route 8225) To: Doyles Trail, (Route 8225), a distance of: 0.17 miles Recordation Reference: Plat Book 266, Page 36 Right of Way width (feet) = 50 • Doyles Trail, State Route Number 8225 From: Twin Falls Lane, (Route 8049) To: Twin Falls Lane, (Route 8049), a distance of: 0.10 miles Recordation Reference: Plat Book 266, Page 36 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Piedmont Estates Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: S 33.2-705, 33.2-334 Street Name and/or Route Number • Jayme Drive, State Route Number 8218 From: Piedmont Avenue, (Route 1105) To: Derrick Lane, (Route 8219), a distance of: 0.05 miles Recordation Reference: Plat Book 189, Page 34 Right of Way width (feet) = 50 20-690 9/23/2020 • Derrick Lane, State Route Number 8219 From: Jayme Drive, (Route 8218) To: The cul-de-sac, a distance of: 0.09 miles. Recordation Reference: Plat Book 189, Page 34 Right of Way width (feet) = 50 • Derrick Lane, State Route Number 8219 From: Jayme Drive, (Route 8218) To: Winnie Drive, (Route 8220), a distance of: 0.03 miles. Recordation Reference: Plat Book 189, Page 34 Right of Way width (feet) = 50 • Winnie Drive, State Route Number 8220 From: Derrick Lane, (Route 8219) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 189, Page 34 Right of Way width (feet) = 50 • Winnie Drive, State Route Number 8220 From: Derrick Lane, (Route 8219) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 189, Page 34 Right of Way width (feet) = 50 Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.10. APPROPRIATE SCHOOLS CLAUDE MOORE GRANT AWARD FOR MEADOWBROOK HIGH SCHOOL AND USE OF APPOMATTOX REGIONAL GOVERNORS SCHOOLS (ARGS) FUND BALANCE FOR PURCHASE OF CHROMEBOOKS On motion of Mr. Winslow, seconded by Mr. Holland, the Board appropriated the Claude Moore Scholars grant award in the amount of $134,000 for Meadowbrook High School and appropriated use of ARGS fund balance of $130,000 for the purchase of Chromebooks. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13.B.11. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT AND EXECUTE FUTURE CHANGE ORDERS FOR CONSTRUCTION OF IMPROVEMENTS TO MAIN ENTRANCE SECURITY SCREENING STATION AT THE CIR( DISTRICT COURTHOUSE On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Director of Procurement to award a construction contract not to exceed $800,000 to the lowest responsive and responsible bidder and to execute all necessary change orders for construction of improvements to the main entrance security screening station at the Circuit/General District Courthouse. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-691 9/23/2020 13.C. SCHOOL FINANCE UPDATE Mr. Robert Meister, Chief Financial Officer for Schools, stated preliminary FY20 results show approximately $23 million in savings versus the revised budget. He further stated Schools is preparing to return students to in-person learning quickly which has limited its near-term financial flexibility. He stated Schools' FY21 position contains several unknowns, but the Board's appropriation of CARES funds will help with financial flexibility going forward. He stated a number of steps were taken to lock in savings to ensure Schools ended FY20 in a good financial position. He further stated measures to reduce spending included furloughing temporary and substitute personnel; freezing hiring for all non-essential roles; eliminating overtime; suspending third -party custodial services; saving on fuel and utilities; and restricting operational expenses such as events and travel. On the revenue side, he noted a $3 million reduction from the state and a $6 million reduction from the county, which results in a net savings of $14 million. In response to Ms. Haley's question relative to which positions were furloughed, Mr. Meister stated primarily substitute teachers and temporary work assignments were furloughed. In response to Ms. Haley's question relative to the $13 million in salary savings, Mr. Meister clarified the savings was attributable to not only the furlough, but also the hiring freeze and the elimination of overtime. Ms. Haley stated the county took appropriate measures to furlough employees who could not provide direct services to citizens, and Schools may have been able to incur even more savings if it had furloughed employees who are not providing direct services. She asked to see how Schools employees have been repurposed to provide direct services to students. Mr. Meister stated the data is last year's results, and it is true that Schools has been paying bus drivers with the anticipation that those positions are incredibly difficult to staff and there is currently a shortfall. He further stated those bus drivers who are getting paid are working by either driving buses for meal distribution, working in kitchens to balance the shortfall in food services, or helping prepare buildings for a return to school. He stated instructional aides who are not teaching are assisting teachers to ensure instruction is as good as it can possibly be. He assured the Board that anyone who is being paid today is working and contributing to the schools. Ms. Haley pointed out that last year's results went through June 30, and savings could have been realized for mid-March, April, May and June. She stated the county had to take a hard stance to ensure financial accountability to citizens, and it is troubling to her that Schools' savings could have looked significantly larger. In response to Mr. Holland's question relative to the deadline to spend CARES money, Mr. Meister stated Schools has additional time to spend CARES money. 20-692 9/23/2020 Mr. Holland stated in November county staff will be providing the Board with an update on CARES spending to ensure no funds are lost and expressed his hope that Mr. Meister will do the same. Mr. Meister stated he anticipates coming back to the Board in November with an update. Mr. Ingle stated bus drivers and other employees not providing direct services may have been hurt by being kept on the payroll because they may have been able to earn more in unemployment benefits. Mr. Meister resumed his presentation with a discussion of the FY21 Cost of Optionality. He stated Schools made several decisions that limit financial flexibility such as maintaining the option to re -open within two weeks as conditions allow; ensuring teachers have access to school buildings; and aligning instructional support to the in-person model. In response to Ms. Haley's question relative to student enrollment numbers, Mr. Meister stated enrollment counts are taken on September 30, but Schools budgeted for approximately 62,000 students and it is approximately 2,000 below that number. In response to Ms. Haley's question relative to the state's consideration of the higher enrollment number between this year and last year to avoid an adverse impact on the state's funding to local jurisdictions, Mr. Meister stated the General Assembly has chosen not to act on that right now and to wait until January when the state's revenue picture and statewide enrollment numbers are better known. He further stated Schools will use the lower number for planning purposes and pivot if necessary. Mr. Meister provided details of the FY21 Financial Position. He stated the Average Daily Membership (ADM) figure is the biggest unknown on the Revenue side of the equation. He further stated Schools anticipates a slightly lower collection of fees and a lower sales tax. He stated Schools will return to the Board in November with YE20 and FY21 updates. He further stated risks on the Expense side of the equation include one-time expenses such as technology, personal protective equipment (PPE), absenteeism of teachers and the need for substitutes. He reviewed ongoing expenses such as counselors and ESL positions and nurses. In response to Mr. Winslow's question relative to state funding for nurses, Mr. Meister stated nurses are not funded by the state in the current formula. In response to Mr. Holland's question, Mr. Meister confirmed the state is not funding nurses, and CARES funds are being utilized in the near-term. In response to Mr. Ingle's question relative to what nurses are doing presently, Mr. Meister stated nurses are currently in the hiring process and will start between now and November. 20-693 9/23/2020 He further stated nurses will be available to support the Special Education population returning to in-person learning next week. Mr. Carroll stated Schools is hiring nurses utilizing limited CARES funds with no commitment to pay for them next year. He inquired about the plan if the state does not provide funding for nurses. Mr. Meister indicated Schools would inform the Board should there be a need for additional funding for nurses. Mr. Carroll stated the county's financial position for next year is unknown, and Schools may have to lay off nurses next year unless Schools is able to find money in the budget. Mr. Meister noted that some reduction may occur naturally due to turnover, but stated he understood Mr. Carroll's point. Mr. Winslow expressed his displeasure with unfunded mandates from the state. Ms. Haley observed the quandary of keeping personnel in difficult -to -fill positions, such as bus drivers and nurses, during the pandemic. She echoed Mr. Winslow's displeasure with unfunded mandates. Mr. Carroll encouraged citizens to communicate with their legislators to get state funding for nurses. Mr. Meister continued his presentation with an overview of CARES funds allocations and the timeline for spending those funds. In response to Mr. Holland's question relative to the $106,000 allocated for private schools, Mr. Meister explained that, as the recipient of Elementary and Secondary School Emergency Relief (ESSER) Funds for the whole county, Schools is required to make a contribution from those funds to private schools in the county. In response to Mr. Holland's question relative to the schedule for returning to in-person learning, Mr. Meister stated the first cohort of highest -need special education students will return next week. He further stated the School Board will discuss what comes next at its next meeting. He stated Schools is prepared to bring back the next three cohorts in two-week intervals as health metrics and safety allow. In response to Mr. Holland's question relative to any unique transportation arrangements or needs, Mr. Meister stated buses will not be able to hold as many students. He further stated the benefit of returning in groups is the reduction in demand on the buses. He stated Schools has asked the community to help transport students to school. He further stated transportation would not be the reason schools do not reopen; it would be dependent on health metrics. In response to Mr. Ingle's question relative to health metrics and the return to school, Dr. Mervin Daugherty, Superintendent 20-694 9/23/2020 of Schools, stated under Risk Management and Health Department guidelines there is a maximum of fifty percent capacity per classroom. In response to Mr. Ingle's question, Dr. Daugherty stated if the guidelines change to allow a full return, Schools is ready to bring everybody back. He further stated a full return to school would help every school district in the nation by alleviating staffing concerns. He stated principals are told to prepare like there is a return to school, and virtual schedules are running the same as in-person learning. In response to Mr. Winslow's question relative to the number of teachers lost since March due to COVID-19, Dr. Daugherty stated Schools has received over 400 resignations. In response to Mr. Holland's question relative to hiring, Dr. Daugherty stated Schools has hired more people this year than ever, but there are a lot more vacancies to fill. He explained that virtual hiring started early summer. He stated hiring is a serious problem for Virginia and region wide. Mr. Carroll pointed out that vacancies and hiring concerns go along with Mr. Ingle's question relative to Schools' ability to initiate a full return to school. Dr. Daugherty stated principals have done a great job getting ready and being flexible, and he stated all district staff who are eligible to teach are on a substitute list. He further stated over 140 people have signed up to fill in. Ms. Haley stated much of the frustration comes from having children during a pandemic and assuring them everything will be alright. She expressed her confidence in the community to be helpful and forgiving. She stated communication will alleviate anxiety. Dr. Daugherty stated he is encouraged by health reports Ms. Haley expressed appreciation for the update. 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Jerry Turner addressed the Board relative to the county's refusal to accept cash at the convenience centers. 15. DEFERRED ITEMS There were no Deferred Items at this time. 20-695 9/23/2020 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE _CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOE! NOT ACCEPT THE OPPOSITION WILL BE HEARD AT SECTION 18 20SN0561 E IS PUBLIC In Matoaca Magisterial District, Crystal Squire requests conditional use to permit a second family dwelling unit and amendment of zoning district map in an Agricultural (A) District on 11.8 acres known as 14110 Nash Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agriculture use. Tax ID 754-633-1377. Mr. Gillies presented a summary of Case 20SN0561 and stated the Planning Commission and Planning staff recommended approval subject to the conditions. Ms. Crystal Squire accepted the conditions. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Winslow, the Board approved Case 20SN0561 subject to the following conditions: 1. Occupancy Limitations. Occupancy of the second (detached) dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. (P) 2. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-696 9/23/2020 20SNO571 In the Dale Magisterial District, Shawn N. Stone requests renewal of zoning approval (Case 15SN0620) to allow a family daycare incidental to the primary dwelling and amendment of zoning district map in a R-7 District on 0.4 acre known as 5933 Fieldstone Road. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 units per acre). Density will be controlled by zoning conditions or ordinance standards. Tax ID 770-690-6733. Mr. Gillies presented a summary of Case 20SNO571 and stated the Planning Commission and staff recommended approval subject to the conditions. Ms. Shawn Stone accepted the conditions. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved Case 20SNO571 subject to the following conditions: 1. Non -Transferable Ownership: This conditional use approval shall be granted to and for Shawn N. Stone and Larry D. Stone, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection and guidance to a maximum of twelve (12) children, other than the applicant's own children or any children that reside in the home, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 7:00 a.m. to 6:00 p.m. There shall be no operation of this use on Saturday or Sunday. (P) 6. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family day-care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four feet in height, installed and maintained around the equipment and/or play area. All equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 20-697 9/23/2020 7. Employees: No more than one (1) employee shall be permitted to work on the premises, other than family member employees that live on the premises. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0581 In Midlothian Magisterial District, Gouldin Properties, LLC requests amendment of zoning approval (Case 92SN0176 and 93SN0109) relative to peak hour trips and access and amendment of zoning district map in a Community Business (C-3) and General Business (C-5) District on 21.5 acres fronting 400 feet on the north line of Midlothian Turnpike at the intersection with Tuxford Road. Density will be controlled by the zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Mixed use. Tax ID 737-707-0107. Mr. Gillies presented a summary of Case 20SN0581 and stated the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Jim Theobald, representing the applicant, accepted the conditions. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 20SN0581 and accepted the following proffered conditions: The property owner and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffer amendment if, and only if, the proffer amendment request submitted herewith is granted with only the amendments agreed to by the owner and applicant. In the event this request is denied or approved with amendments not agreed to by the owner and applicant, the proffer amendments shall immediately be null and void and of no further force or effect. The Applicant hereby amends Proffered Condition 1 of Case 92SN0176 and 93SN0109 to read as follows: 1. The following uses shall not be permitted: a. Those uses first appearing in the I-1 District b. Residential multi -family and townhouses C. Hotels or hospitals in excess of three (3) stores d. Material reclamation receiving centers e. Towers 20-698 9/23/2020 f. Adult Business g. Astrologist h. Auction Sales i. Automobile consignment lot j. Automobile title lender k. Automobile tow lot 1. Bondsman M. Card Reader n. Cashing o. Clairvoyant p. Columbarium q. Communication tower r. Consignment Store S. Contractor's office and display t. Contractor's office, shop, & yard U. Craniologist V. Feed Sales W. Flea Market indoor or outdoor X. Fortune Teller Y. Halfway House Z. Landfill, construction, demolition and debris aa. Massage Clinic bb. Motor Vehicle title lender CC. Numerologist dd. Occult Science ee. Off track betting facility ff. Palmist gg. Paper conversion hh. Paper recycling ii. Pawnbroker jj. Payday lender kk. Phrenologist 11. Prophet mm. Psychic nn. Salvage Barn oo. Second -Hand store pp. Spiritual Reader qq. Taxidermy rr. Tea leaf reader ss. Travel trailer park tt. Travel trailer sales, service, repair uu. Wastes Water Treatment Plant (P) The Applicant hereby amends Proffered Condition 15 of Case 92SN0176 and 93SN0109 to read as follows: 2. Traffic Volume. The maximum density of the Property shall be that which does not generate in excess of 550 p.m. peak hour trips based on the trip generation rates as set forth in the Institute of Transportation Engineers Trip Generation Manual, 10th Edition. (T) The Applicant hereby amends Proffered Condition 16 of Case 92SN0176 and 93SN0109 to read as follows: 3. Access. Direct vehicular access to the Property from Route 60 shall be limited to two (2) entrances/exits, generally with one entrance/exit aligning with the existing Tuxford Road intersection/median break and the other entrance/exit located 20-699 9/23/2020 towards the eastern Property line. The exact location of each access shall be approved by the Transportation Department. (T) In addition, the following Proffered Condition is added to the Proffered Conditions set forth in Case 92SN0176 and 93SN0109: 4. Public Utilities. Public water and wastewater systems shall be used. (U) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0606 In Matoaca Magisterial District, Matthew R. Rogers requests conditional use to permit a second dwelling incidental to the primary dwelling and amendment of zoning district map in a Residential (R-12) District on 0.5 acre known as 16300 Crossfell Place. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2 dwellings per acre). Tax ID 710-664-9625. Mr. Gillies presented a summary of Case 20SN0606 and stated the Planning Commission and staff recommended approval subject to the conditions. Mr. Matthew Rogers accepted the conditions. In response to Mr. Carroll's question, Mr. Rogers stated he is making a full apartment in the basement for his in-laws. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Winslow, the Board approved Case 20SN0606 subject to the following conditions: 1. Occupancy Limitations. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. (P) 2. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-700 9/23/2020 20SN0607 In Clover Hill Magisterial District, Shemik Sellars requests conditional use to permit a family day care home and amendment of zoning district map in a Residential (R-7) District on 0.26 acres known as 601 Marblethorpe Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (4.0 units per acre or less). Tax ID 747-700- 0870. Mr. Gillies presented a summary of Case 20SN0607 and stated the Planning Commission and staff recommended approval subject to the conditions. Ms. Shemik Sellars accepted the conditions. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved Case 20SN0607 subject to the following conditions: 1. Non -Transferable Ownership. This conditional use approval shall be granted to and for Shemik Sellars, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use. There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage. There shall be no signs permitted to identify this use. (P) 4. Number of be limited a maximum applicants Children. This conditional use approval shall to providing care, protection and guidance to of twelve (12) children, other than the own children, at any one time. (P) 5. Hours of Operation. Hours and days of operation shall be limited to Monday through Friday from 7 a.m. to 6 p.m. There shall be no Saturday or Sunday operation of this use. (P) G. Time Limitation. This conditional use approval shall be granted for a period not to exceed three (3) years from the date of approval. (P) 7. Fenced Outdoor Play Areas. Any outdoor play area and/or recreational equipment utilized by the family day-care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than ten (10) feet to the side or rear property lines. (P) 20-701 9/23/2020 8. Employees. No more than three (3) employees shall be permitted to work on the premises, other than family member employees who live on the premises. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 21SN0501 In Matoaca Magisterial District, Chesterfield Planning Commission requests rezoning from Residential (R-25) District to Agricultural (A) District, plus conditional use planned development to permit exceptions to ordinance standards and amendment of zoning district map on 3.7 acres known as 5000 Woolridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2 dwellings per acre). Tax ID 717-681-8129. Mr. Gillies presented a summary of Case 21SN0501 and stated the Planning Commission and staff recommended approval subject to the conditions. In response to Mr. Mincks' question, Mr. Gillies stated the applicant believes the conditions are reasonable under state law. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 21SN0501 subject to the following conditions: 1. Master Plan. The Textual Statement dated August 10, 2020 shall be considered the Master Plan. (P) 2. Uses. Uses shall be those permitted in the Agricultural (A) District and those permitted by Conditional Use as specified in case 11SN0235, the latter providing for a communications tower. (P) 3. Utility Systems. Any new residential dwelling unit requiring water and wastewater service would be required to connect to the county systems, however, the existing dwelling unit, and any additions to that dwelling unit, shall be allowed to continue using private systems. (U) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 21SN0514 In Matoaca Magisterial District, Chesterfield County Board of Supervisors (project commonly known as Second Branch Baptist Church) requests a conditional use to permit a private school (tutoring) and amendment of zoning district map in an 20-702 9/23/2020 Agricultural (A) District on 8.1 acres known as 12207, 12217, 12227 and 12301 Second Branch Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Rural Residential/Agricultural use. Tax IDs 734-646-8791 and 9775; 735-646-0557, and 735-647 Part of 1214. Mr. Gillies presented a summary of Case 21SN0514 and stated the Planning Commission and staff recommended approval subject to the conditions. Mr. Steve Wrenn and Mr. Chris Palmer were present on behalf of Second Branch Baptist Church, and they accepted the conditions. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 21SN0514 subject to the following conditions: 1. Use. The private school to permit tutoring services shall only be permitted in conjunction with the church use. (P) 2. Participation. The use shall not exceed one hundred fifty (150) children on the premises at any given period of time. (P) 3. Hours of Operation. The use shall be permitted to be open between 8:30 a.m. and 3:00 p.m. Tuesday, Thursday and Friday. (P) 4. Outdoor Recreational Use. Outdoor recreational use associated with the private school (tutoring service) shall be limited to the existing play area and pavilion identified on Attachment 2 Exhibit A. (P) 5. Time Limitation: This granted for a period not of approval. (P) conditional use approval shall be to exceed two (2) years from date Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0512 In Matoaca Magisterial District, New Dawn Properties, Inc. (project commonly known as River Ridge, Section F) requests an exception to Section 18-60 of the utility ordinance for connection to the public wastewater system and amendment of zoning district map in a Residential (R-25) district on 15.8 acres located on the western terminus of Riverpark Terrace 1200 feet west of Riverpark Way. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Rural Residential Agricultural use. Tax ID 721-649-1954. 20-703 9/23/2020 Mr. Josh Gillespie presented a summary of Case 20SN0512. He stated the applicant was not present but has provided written consent to the conditions which he then reviewed. He further stated the Planning Commission and Planning staff recommended approval. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Carroll acknowledged the case is an exemption to sewer connections but stated the existing neighborhood does not have sewer connected to it, and it would be an exorbitant cost to run sewer to serve only nine houses. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 20SN0512 subject to the following conditions: 1. Public Water Connections. The proposed residential development shall connect to public water. (U) 2. Utility Easement. Public Wastewater easements will be required, reviewed, and approved by the Utilities Department and shown on any record plat for the development. (U) 3. No Encroachment into Resource Protection Areas for Drainfields. No encroachment of the primary and/or secondary drainfields into the RPA shall be permitted. (EE) 4. Density. The development shall be limited to a maximum of nine (9) lots. (P) 5. Master Plan. The property will be developed with no more than nine (9) lots and shall generally conform to the plan entitled "River Ridge Subdivision Section F" by Townes Engineering dated July 2, 2019 with a revision date of March 13, 2020 and attached as Exhibit A or in an alternate layout with fewer lots. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0574 In Midlothian Magisterial District, Brian Abplanalp requests conditional use to permit a second dwelling incidental to the primary dwelling and amendment of zoning district map in a Residential (R-15) District on 0.5 acre known as 16113 Fawley Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum 2.0 dwellings per acre). Tax ID 712-696-2757. Mr. Harold Ellis presented a summary of Case 20SN0574 and stated the Planning Commission and staff recommended approval subject to the conditions. He stated four adjacent or nearby 20-704 9/23/2020 property owners expressed concerns relative to the impact this dwelling would have on adjacent properties and drainage. Mr. Brian Abplanalp and Ms. Ashley Abplanalp accepted the conditions. In response to Mr. Ingle's questions, the applicants stated the Hallsley Homeowners Association approved the plan before they moved in, they bought the property with the intent to build the second dwelling, and it was approved by the developer of the community. Ms. Haley called for public comment. Mr. Thomas Bradbury expressed his concerns relative to insufficient drainage due to impermeability. Ms. Andrea Crabtree expressed her opposition to the case due to the negative effect on property values and the precedent it will set for the Hallsley community. Ms. Milan Hale expressed her concerns relative to the negative precedent that will be set in the neighborhood and squeezing the 3,000 -square -foot second dwelling onto half an acre with the 4,700 -square -foot main dwelling. There being no one else to speak to the issue, the public hearing was closed. In response to Ms. Haley's question relative to drainage concerns, Mr. Jesse Smith, Deputy County Administrator, stated the additional impervious surface will add drainage, but the channel located behind the homes is adequate to handle that. He further stated the county plans to perform regular maintenance with its own drainage crews next week. In response to Mr. Winslow's question relative to a study to determine a negative effect on property values, Mr. Smith stated staff is not aware of such a study. In response to Mr. Winslow's question relative to the Resource Protection Area (RPA), Mr. Smith stated the applicants would be required to stay out of the RPA, and they would not be permitted to damage the RPA. In response to Mr. Winslow's question relative to the county's routine approval of second dwellings for parents, Mr. Smith stated this request is very similar to past requests. Ms. Haley stated as part of the Midlothian Community Special Area Plan, there have been significant conversations about auxiliary dwellings or other dwellings on properties that would not necessarily be restricted to just family. She further stated that model and that type of use is very attractive in many other successful areas around the country. She stated the Implementation Committee will be looking to draft ordinances to accommodate and allow that type of use. She further stated the real question is looking at quality and how it works with the existing design of a property. 20-705 9/23/2020 In response to Mr. Ingle's question relative to buildable area, Mr. Ellis confirmed the proposed second dwelling does fit in the buildable area according to county standards. In response to Mr. Ingle's question relative to the installation of a stove, Mr. Ellis stated without a stove, the building would not be considered a second dwelling. In response to Mr. Ingle's question, Mr. Ellis confirmed the decision to be made is whether the applicants can have an addition without a stove or an addition with a stove. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 20SN0574 subject to the following conditions: 1. The proposed second dwelling shall be developed in conformance with the conceptual site plan, titled "Biringer Builders" and attached hereto as Attachment 2. (P) 2. Prior to issuance of Certificate of Occupancy of the second dwelling, landscaping shall be installed in conformance with the conceptual landscape plan, attached hereto as Attachment 3. (P) 3. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. (P) 4. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 3. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0593 In Clover Hill Magisterial District, Sue Clements, Patsy Stargardt and Graham Real Estate, LLC request an exception to Section 18-60 of the utility ordinance for connection to the public wastewater system, and the Chesterfield County Planning Commission requests Conditional Use Planned Development for ordinance and development standard exceptions and/or other conditions, and amendment of zoning district map in a General Business (C-5) District on 5.0 acres located at the southwest quadrant of Genito and Warbro Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 735-689 Part of 5818. Mr. Harold Ellis presented a summary of Case 20SN0593 and stated the Planning Commission recommended approval of both requests; however, Utilities staff recommended denial of 20-706 9/23/2020 Request I and Planning staff recommended approval of Request II. Mr. Jim Theobald, representing the applicants, accepted the conditions. He stated the exception is justified based on the extraordinary length it would take to connect with no additional users on the extension because it is all public property in between. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Winslow stated the area is in transition with many mixed uses. He further stated the fieldhouse design at River City Sportsplex is an example of how the architecture in the area is shaping up. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board approved Request I and Request II of Case 20SN0593 and accepted the following proffered condition: The property owner in this rezoning case (from C-5 to C-5 with a CUPD), pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the approximately 5 acre property shown on that certain "Complied Plat of a Parcel of Land Containing 15.747 Acres of land Situated on the South Side of Genito Road, State Route 604, Clover Hill District, Chesterfield County, Virginia", dated March 18, 2020, as prepared by Townes Site Engineering, which is attached to the accompanying textual statement as Exhibit C (the "Property") will be developed according to the following proffer if, and only if, the requested rezoning and the sewer exception requested herewith are granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated August 6, 2020 shall be considered the Master Plan. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0595 In Midlothian Magisterial District, Dominion Realty Partners, LLC requests rezoning from Corporate Office (0-2) to Multifamily Residential (R -MF) with conditional use planned development to permit exceptions to parking, access requirements, and development standards and amendment of zoning district map on 26.9 acres located 770 feet northwest of the intersection of Boulders Spring Drive and Boulders Parkway, fronting the terminus of Boulder Springs Drive. Density will be controlled by zoning conditions or ordinance 20-707 9/23/2020 standards. The Comprehensive Plan suggests the property is appropriate for office/hotel. Tax ID 762-710-5792. Mr. Ryan Ramsey presented a summary of Case 20SN0595 and stated the Planning Commission and Transportation staff recommended approval; however, Planning and Fire and Life Safety staff recommended denial because the lack of a second public road access reduces convenience and safety for residents. In response to Mr. Carroll's question relative to the location of the secondary access, Mr. Ramsey stated it is into the adjoining office park development. Mr. Jim Theobald, representing the applicant, stated this is Phase II of a project approved by the Board 18 months ago. He further stated the applicant has nowhere to go for emergency access straight out to a public road. He stated the project is hemmed in by Powhite Parkway on one side and significant wetlands on the other. He further stated the applicant was able to negotiate and document an access easement for gated access across the office park, which meets the spirit of the policy and ordinance regarding secondary access for this number of units. He stated the agreement has been recorded in the Circuit Court Clerk's Office, it provides for maintenance obligations, and the access will be hard -surfaced all the way out to the public road. He further stated the Boulders Owners Association sent a supportive email, and there was dialogue with the residential neighborhood to the south. He stated he was not aware of any opposition to the case. Mr. Ingle commended Fire and EMS staff for honoring his request to provide more relevant information in staff reports. He stated he had a discussion with Fire staff to understand their concerns about the secondary access being gated. He further stated Fire staff has no concerns about servicing the site as long as the access is properly maintained. He stated he would like to impose a condition requiring that the accesses, including the secondary, gated emergency access, shall be properly maintained, including snow removal, so as not to impede their use by emergency vehicles. Mr. Theobald agreed to the condition and stated it is consistent with the written and recorded agreement. Ms. Haley stated this is another great example of reinvestment and revitalization in the Boulders area, and Mr. Ingle's imposed condition is helpful to address concerns. In response to Mr. Carroll's question relative to the gate, Mr. Theobald stated gated access requirements can be accomplished in a number of different ways, and the specific details of this gate will be discussed and agreed upon with Fire and EMS during site plan review. In response to Mr. Mincks' question, Mr. Theobald agreed the proffered conditions are reasonable under state law. Ms. Haley called for public comment. 20-708 9/23/2020 There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 20SN0595 subject to the imposed condition: Accesses, including the secondary, gated emergency access, shall be properly maintained, including snow removal, so as not to impede their use by emergency vehicles. And, further, the Board accepted the following proffered conditions: The property owner and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated July 24, 2020 shall be considered the "Master Plan". (P) 2. Conceptual Site Plan. The site shall be developed as generally depicted on the conceptual site plan dated March 12, 2020, last revised July 24, 2020, entitled "Boulders Apartments II, Chesterfield County, Virginia", prepared by Rule Joy Trammell Rubio Architecture Interior Design attached hereto as Exhibit A. (P) 3. Elevations/Exterior Facades. Development of the Property shall be in general conformance with the architectural appearance shown on the elevations attached hereto entitled "Boulders Apartments II, Chesterfield County, Virginia", dated June 29,August 25, 2020, prepared by Rule Joy Trammell Rubio Architecture Interior Design attached hereto as Exhibit B. Provided, however, the Planning Commission may approve alternate treatment and materials provided the alternative meets the spirit and intent of the above requirement relative to design and building material quality. a. Roof materials shall be 30 year architectural/dimensional asphalt composition shingle. b. Acceptable building materials shall be cultured stone, brick, composition, hardiplank, engineered wood (e.g. LP Smartside) and horizontal lap siding. Horizontal lap siding shall be manufactured from natural wood or cement fiber board. Plywood, vinyl and metal siding are not permitted. Painted wood trim is not permitted. C. There shall be a minimum vertical height of twenty-four (24) inches of brick, stone or stone veneer above grade utilized on slab -on -grade foundations. 20-709 9/23/2020 d. Given site topography, buildings may be a combination of three (3) and four (4) stories and shall not exceed a height of sixty (60) feet as measured from slab on grade to top of roof high point for four (4) story structures. e. The stone fagade shown on the first floor exterior of the buildings shall also be provided on the sides back to the point where the retaining wall steps down to the lower grade at the backs of the buildings. (P) 4. Recreation Areas/Focal Point. Recreation areas shall be provided to include a clubhouse area of a minimum of 2,500 gross square feet and a pool. A certificate of occupancy shall be obtained for the clubhouse prior to the issuance of a certificate of occupancy for the 60th dwelling unit on the Property. The pool shall be constructed simultaneously with the clubhouse area, weather permitting. Part of these areas shall be "hardscaped" (concrete, asphalt or pavers) and have a combination of other amenities such as benches, a pergola, a gazebo and pavers that accommodate and facilitate gatherings. Other active areas shall include pocket parks, dog park, open space and trails along the lake. (P) 5. Dwelling Units. A maximum of 220 dwelling units shall be permitted. The total number of three bedroom units shall not exceed five percent (5%) of the total number of dwelling units. All other units shall be one or two bedroom units. (P and BI) 6. Sidewalks. Sidewalks shall be provided on at least one side of the internal roads. The treatment and location of these sidewalks shall be approved by the Planning Department at the time of site plan review. (P) 7. Street Trees. Street trees shall be planted along each side of the internal roads (except where limited in power and gas easement areas) of the Property to include entrance roads from public roads into the development. If existing trees are maintained, and are located along the sides of the internal roads, they may be counted toward this requirement. (P) 8. Supplemental Landscaping. Supplemental landscaping shall be provided around the perimeter of all buildings, between buildings and driveways, within medians, and within common areas not occupied by recreational facilities or other structures. Such landscaping shall be designed to: minimize the predominance of building mass and paved areas; define private spaces; and enhance the residential character of the development. The Planning Department, at the time of site plan review, shall approve the landscaping plan with respect to the exact numbers, spacing, arrangement and species of plantings. Foundation planting beds shall be incorporated within such landscape plan along the facades of buildings which face public streets and internal driveways and shall (i) have a width of at least four feet from the building foundation, (ii) be defined with a trenched edge or suitable landscape edging material, and (iii) include medium shrubs spaced a maximum of four (4) feet apart or an alternate plant variety approved at the time of plan review. (P) 20-710 9/23/2020 9. Street Lighting. Street lights shall be decorative and residential in character with a non -glare design. Light poles shall have a maximum height of twenty (20) feet and shall be located generally along the internal roads as approved by the Planning Department. (P) 10. Heating, Ventilation and Air Conditioning (HVAC) Units. Units shall initially be screened by landscaping or low maintenance material as approved by the Planning Department. (P) 11. Utilities. The public water and wastewater systems shall be used. (U) 12. Steep Slopes. Steep slopes equal to or greater than 20 percent shall remain in their natural, undisturbed state to the maximum extent practicable, unless otherwise approved by the Department of Environmental Engineering. In locations where the disturbance of slopes greater than 20 percent is unavoidable, enhanced erosion and sediment control measures, such as super silt fence (or alternative as approved by the Department of Environmental Engineering) and the application of anionic PAM to denuded areas during construction and final stabilization, will be provided as directed by the Department of Environmental Engineering at the time of site plan review. The Department of Environment Engineering shall approve the exact design and implementation of these standards. (EE) (Staff Note: anionic PAM refers to "anionic polyacrylamide") Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SNO604 In Dale Magisterial District, Diana and Stephen Berkshire request conditional use to permit parking and storage of a recreational vehicle outside the rear yard and amendment of zoning district map in a Residential (R-12) District on 0.3 acre known as 3817 Grizzard Dr. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 units per acre). Tax ID 768- 691-5166. Mr. Ellis presented a summary of Case 20SNO604 and stated the Planning Commission and staff recommended denial of the case because the parking location of the recreational vehicle (RV) has substantial visual impact on adjoining neighbors and the streetscape, and because the proposed screening measures will not sufficiently mitigate the visual impact. He stated staff has received no opposition to the case other than the initial complaint, and two emails were received in support of the case. Mr. Stephen Berkshire stated he has seen many occurrences of recreational vehicles parked outside the rear yard. He requested approval of his case. Ms. Haley called for public comment. 20-711 9/23/2020 There being no one to speak to the issue, the public hearing was closed. Mr. Holland stated the essence of the case is the impact on the neighbors, and he concurred with the assessment of staff and the Planning Commission. He made a motion to deny Case 20SN0604. Ms. Haley seconded the motion. In response to Mr. Winslow's question relative to screening of the vehicle, Mr. Berkshire stated the agreement was to install a fence in the front and on the side. In response to Mr. Ingle's question, Mr. Berkshire stated he does not always store the RV with the cover on, but he does keep it covered in the winter to protect it from the elements. In response to Mr. Ingle's question, Mr. Berkshire explained the unsuitability of placing the RV behind the house. In response to Mr. Ingle's question, Mr. Berkshire stated one of the adjacent neighbors who supports the case plans to help him with the fence. Mr. Ellis stated staff worked with the applicants at length to determine a way to adequately screen the RV, but the height of the vehicle makes it heavily visible. In response to Mr. Winslow's question, Mr. Ellis stated the RV would be moved to the side of the house, but the concern is screening it even in that location. In response to Mr. Winslow's question relative to landscaping, Mr. Ellis stated there is no way to landscape because the RV would be parked in a single -width driveway. He further stated a fence with a gate would help mitigate visibility. Mr. Berkshire stated the house will block most of the view when coming up the street, and the only time the RV will be seen is when directly in front or approaching from down the road. Ms. Haley called for the vote on Mr. Holland's motion, seconded by Ms. Haley, to deny Case 20SN0604. The motion failed. Mr. Winslow made a substitute motion, seconded by Mr. Carroll, for the Board to defer Case 20SNO604 for thirty days. Ayes: Haley, Carroll, Ingle, and Winslow. Nays: Holland. 20-712 9/23/2020 17. PUBLIC HEARINGS 17.C. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF EASEMENTS FOR THE STRATTON PARK PEDESTRIAN IMPROVEMENTS PROJECT Mr. Jesse Smith stated this date and time has been advertised for a public hearing for the Board to consider the exercise of eminent domain, including the filing of certificates of take, for the acquisition of easements for the Stratton Park Pedestrian Improvements Project. He further stated the county's right-of-way acquisition consultant has been unable to reach agreement with one out-of-state property owner from whom easements are needed for the project. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board authorized the exercise of eminent domain, including the filing of certificates of take, for the acquisition of easements for the Stratton Park Pedestrian Improvements Project, so that construction can begin on schedule, for the following property owner: Occidental Development, LTD, Parcel ID 7746884163, 5500 Vinings Drive. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 17.D. TO CONSIDER READOPTION OF CONTINUITY OF GOVERNMENT ORDINANCE Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider the readoption of the Continuity of Government Ordinance. He further stated this previously passed ordinance expired after six months, and readoption will allow it to continue for an additional six months. He stated the Board can vote to rescind the ordinance at any time during the next six-month period, but readoption will allow the county to conduct business in a modified way, if necessary, should other complications arise as a result of COVID-19. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board readopted the following ordinance: AN ORDINANCE PROVIDING FOR THE CONTINUITY OF COUNTY GOVERNMENT DURING TIME OF DECLARED NATIONAL, STATE, AND LOCAL EMERGENCY AND DISASTER BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 20-713 9/23/2020 (I) That the following is hereby is enacted: CONTINUITY OF COUNTY GOVERNMENT (a) Declaration of policy. Because of the rapid spread of the novel coronavirus, COVID-19 (the "virus") in the County, and pursuant to the declarations of national, state and local emergency and disaster pertaining to the virus, the Board of Supervisors desires to ensure the continuation of effective, legally constituted governance of the County during this disaster, to ensure the continuation of essential government functions and responsibilities, and to facilitate the early resumption of functions temporarily suspended, eliminated, or modified. In accordance with these declarations, and pursuant to the authority granted to the County by the General Assembly in Va. Code § 15.2-1413 (providing for continuity of government during a disaster), as well as the authority granted by Section 3.5 of the County's Charter to preserve public peace and good order and to adopt ordinances necessary for the general welfare of the County, the Board enacts this ordinance. (b) Provisions. During the duration of this emergency and disaster, but not to exceed six months from adoption of this ordinance unless the ordinance is readopted by the Board, the following provisions are in effect. (i) The County Administrator is authorized to restrict County staff and the public from entering or congregating around County -owned buildings, facilities, and real property as necessary to ensure the health, safety, and welfare of the public and staff and is authorized to regulate the use of such buildings, facilities, and real property for the public health, safety, and welfare. (ii) Meetings of the Board of Supervisors, the Planning Commission, and other Chesterfield County governmental entities of any kind (including, without limitation and the greatest extent legally permissible, boards, committees, authorities, commissions, agencies, and other entities) are authorized to be held through electronic communication means, without a quorum of members physically present in a single location, provided that notice of such meetings is provided in accordance with applicable laws to the extent practicable. Such meetings may be held without permitting the public to be physically present in a central location, or in the same physical location as members of the Board or other County bodies, so long as alternative arrangements for public access to such meetings are made. Such alternative public access may include, without limitation, access by electronic, social media, internet, audio, telephonic, or video broadcast means. (iii) Public hearings that are usually required by law to be held before the Board, Planning Commission, or other County entities may be modified to ensure the continuity of government. The County Administrator is authorized to adopt procedures that will allow 20-714 9/23/2020 participation by the public that is consistent with the need to protect the public health, safety and welfare with respect to the virus. Such procedures may include, among other things, solicitation of public comment by written, internet, email, electronic or telephonic means prior to a vote. All such comments will be provided to Board members and made a part of the record of such meeting. (iv) The Board and the County Administrator are each authorized to modify, limit, or suspend County programs, functions, or services as needed to ensure the effective continuity of government. (v) Any policy, rule, or regulation adopted by the Board, the Planning Commission, or any other County body that is inconsistent with this ordinance, or inconsistent with any policies or procedures adopted by the Board or the County Administrator pursuant to this ordinance, is suspended to the extent of the inconsistency during the duration of this ordinance. (vi) Consistent with the requirements of the United States and Virginia Constitutions, the Board of Supervisors and the County Administrator are each authorized to adopt and implement such policies, rules, and procedures that are deemed reasonably necessary to ensure the continuity of County government, the provision of County services to citizens, and the protection of the health, safety, and general welfare of County citizens, officials, and staff during the time that this ordinance is in effect. (vii) References to the County Administrator shall include a designee authorized by the County Administrator. C. Limited duration. This ordinance shall be in effect until repealed by the Board, or until six months from the date of adoption, whichever comes first. The ordinance may be readopted if the Board deems it necessary. Upon repeal or expiration of the ordinance, governmental activity shall resume as normal and in accordance with customary procedures to the extent, and as soon as, practicable. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 17.A. TO AMEND AND REENACT COUNTY CODE S 5-7.8 REGARDING AUTHORITY TO REQUIRE REMOVAL, REPAIR OF BUILDINGS THAT ARE DECLARED TO BE DERELICT Mr. Jeff Mincks stated this date and time has been advertised for a public hearing for the Board to consider amending and reenacting County Code Section 5-7.8 relative to authority to require removal or repair of buildings that are declared to be derelict. He further stated this authority is not used very often, and he described the process should it be used. 20-715 9/23/2020 Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-7.8 RELATING TO AUTHORITY TO REQUIRE REMOVAL, REPAIR, ETC., OF BUILDINGS THAT ARE DECLARED TO BE DERELICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-7.8 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-7.8. - Same - Authority to require removal, repair, etc., of buildings that are declared to be derelict. (h) If the owner of the derelict building has not submitted a plan to the department of community enhancement within 90 days of the date on the written notice, the county may exercise such remedies as provided in this section or as otherwise provided by law. For residential property, a civil penalty not exceeding $500.00 per month until such time as the owner has submitted a plan in accordance with this section may be imposed; however, the total civil penalty imposed shall not exceed the cost to demolish the derelict building. Any such civil penalty shall be paid into the treasury of the county. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 17.B. TO CONSIDER AMENDMENTS TO COUNTY CODE S 5-8 REGARDING DESIGNATION OF LAND BANK ENTITY Mr. Jeff Mincks stated this date and time has been advertised for a public hearing for the Board to consider amending and reenacting County Code Section 5-8 relative to designation of a land bank entity. He further stated the purpose of the amendment is to ensure there are no conflicts between the county's land trust ordinance and new state law provisions which became effective July 1, 2020. In response to Mr. Carroll's question relative to why language is being stricken, Mr. Mincks explained that the language in 20-716 9/23/2020 the county's existing ordinance could be in conflict with the Conflict of Interests Act. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-8 RELATING TO DESIGNATION OF LAND BANK ENTITY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-8 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-8. - Designation of Land Bank Entity. (m) The land bank entity may convey, exchange, sell, transfer, lease as lessee, grant, and release any and all interests in, upon, or to real property of the land bank entity. (n) The acquisition, management, and disposition of any historic property as designated by the County in accordance with Code of Virginia, § 15.2-2306 or within a historic area as defined in Code of Virginia, § 15.2-2201 shall be considered subject to the requirements of Code of Virginia, § 15.2-2306. (o) When real property is conveyed by the land bank entity, 50 percent of the real property taxes collected on such property shall be remitted to the land bank entity. Such remittance of real property taxes collected shall commence with the first taxable year following the date of conveyance and continue for a period of ten years. The remittance shall not be renewed at the conclusion of the ten-year period. (p) The land bank entity is hereby declared to be performing a public function on behalf of the county and to be a public instrumentality of the county. Accordingly, the land bank entity shall not be required to pay any taxes upon any property acquired or used by the land bank entity under the provisions of the Act. (q) The land bank entity may be dissolved 60 calendar days after an affirmative resolution is approved by two-thirds of the membership of its board. Sixty calendar days' advance written notice of consideration of a resolution of dissolution shall be (i) given to the board of supervisors (ii) published in a local newspaper of general circulation in the county, and (iii) sent by certified mail to the trustee of any outstanding bonds of the land bank entity. Upon dissolution of the land 20-717 9/23/2020 bank entity, all real property, personal property, and other assets of the land bank entity shall become the assets of the county. (r) Notwithstanding subsection (q), no land bank entity shall be dissolved unless all obligations and debts of such land bank entity have been lawfully satisfied or otherwise provided for. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 17.E. TO APPROPRIATE ECONOMIC DEVELOPMENT AUTHORITY (EDA) REVENUE BOND PROCEEDS AND GENERAL OBLIGATION (GO) PREMIUM TO SCHOOL AND COUNTY PROJECTS Mr. Matt Harris stated this date and time has been advertised for a public hearing for the Board to consider the appropriation of Economic Development Authority (EDA) Revenue Bond proceeds and General Obligation (GO) Premium to school and county projects. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Carroll commended Mr. Harris and his staff for keeping an eye on the county's long-term debt capacity and taking advantage of opportunities now instead of later to address important issues for the community. On motion of Mr. Carroll, seconded by Mr. Winslow, the Board appropriated up to $102.6 million in Economic Development Authority Revenue Bond proceeds and 2020A General Obligation bond premium to school and county major maintenance projects and county transportation and drainage improvement projects. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. Ms. Sara Hall stated no citizen comments on unscheduled matters were received through the online portal. 20-718 9/23/2020 On motion of Mr. Winslow, seconded by Mr. Carroll, the Board adjourned at 9:44 p.m, until October 28, 2020, at 2:00 p.m. for a work session to be held in the Public Meeting Room. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Joseph P. Casey County Administra Chairman 20-719 9/23/2020 Attachment A Board of Supervisors Meeting September 23, 2020 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District7 Category Comments 9/10/2020 Thomas Bradbury Case Mr. Bradbury expressed 20SNO574 his opposition to Case 20SNO574 and stated a second dwelling on a property that is less than one acre violates the County Code, and the dwelling will cause problems with stormwater runoff in the area behind the house. 9/21/2020 Rob Hale Case In reviewing the case 20SNO574 details of 20SN0574, 1 was disappointed to learn that only privacy/landscaping was addressed by the applicants. As an adjacent property owner, I want to further underscore concerns voiced during the June 11 virtual community meeting and request these concerns be considered by the Board of Supervisors. Size and scale: the request to approve a 3006 second dwelling grossly challenges the zoning conditions for suburban residential I use. • The area under roof is 3006 SF in size. Per Mr Petrowski ,during the virtual meeting held on June 11, the second dwelling size is larger than the average home in Chesterfield County. • The existing dwelling is 4752 SF with additional backyard hardscape patio and pool. • The lot size is only .5 acre. Precedent • An approval will set precedent for the Hallsley subdivision and Chesterfield County 20-720 9/23/2020 Attachment A Board of Supervisors Meeting September 23, 2020 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name last Name District Category Comments • Impact on residential property owners in the Hallsley neighborhood Drainage • Stormwater management and run off from the property to adjacent lots was to be assessed • Please advise is this was complete as I'm not aware of the outcome 9/22/2020 Renae Eldred Bermuda Public The Bensley Area Civic Hearing - Assoc and the JDA have Authority to worked for decades to require help improve the removal, residents and repair of businesses of the buildings that Jefferson Davis corridor. are declared There are far too many derelict derelict properties in this area. These land owners should be held accountable for their decisions. This ordinance will hopefully help solve the issues on those properties. I ask you to please vote in favor of the ordinance. 9/22/2020 Sharon Sipos Dale Case Asa member of the 21SN0514 ROCC (Revitalize our Communities Committee) and as a citizen of Chesterfield County, I highly recommend the change to this code. It can be an excellent tool to help keep properties and neighborhoods in good condition. I do suggest this change be approved by the board. 20-721 9/23/2020